DRAFT FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT BETWEEN
THE CITY OF SUNNYVALE AND MRF DESIGNS LLC
This First Amendment to Consultant Services Agreement, dated _________________, is by and between the CITY OF SUNNYVALE ("CITY"), a California chartered municipal corporation for the state of California, and MRF DESIGNS LLC ("CONSULTA NT"), a limited liability company.
WHEREAS, the CI
TY and CONSULTANT entere d into an Agreement on 03/07/2025, whereby CO
NSULTANT would cont inue to provide specialized services for the completion of services commenced under Purchase Agreement (PA0002837), which inc luded evaluation of RFP proposals received related to the NextGen facility equipment upgrade project at the SMaRT Station (Phase I) and detailed pre-engineering evaluation of t he selected proposal prior to construction (Phase II); and
WHEREAS, the CI
TY and CONSULTANT now agree that an Amendment to said Agreement i
s advisable;
NOW, THEREFORE, THE CITY AND AGENCY ENTER INTO THIS FIRST AMENDMENT TO
CONSULTANT SERVICES AGREEMENT:
1. Section 1 entitled “Services by CONSULTANT” is hereby amended to read as follows:
1. Services by CONSULTANT
[Replace this section with the following:]
CONSULT
ANT shall provide services in accordance with Exhibit "A" entitled “Scope of Work” and Exhibit “A-1” entitled “Additional Scope of Work”. All exhibits, including all associated attachments, are attached hereto and incorporated herein by reference.
CONSULTANT shall determine the method, details and means of performing the services.
2. Section 2 entitled “Term and Scope of Services” is hereby am ended, in part, to read as follows:
2. Term and Scope of Services
[ Replace the first sentence of this section with the following:] The t
erm of this Agreement shall be from March 7, 2025, through December 31, 2027, unless otherwise terminated in accordance with Section 17 below.
Attachment 2
3. Section 4 entitled “Compensation” is hereby amended to read as follows:
4. Compensation
[Replace this section with the following:]
C
ITY agrees to pay CONSULTANT as full compensation for the services rendered pursuant to this Agreement, th e amounts set forth in Exhibit “B” and Exhibit “B-1”. Total compensation under this Agreement together with the Purchase Agreement shall not exceed Three Hundred Seventy-Two Thousand Eigh t Hundred Fifty an d No/100 Dollars ($372,850.00). Any increase in the maxi mum compensation shall require a written amendment to this Agreement.
CONSULTANT shall submit invoices to CITY no more frequently than monthly for services provided to date. All invoices, includi ng detailed backup, shall be sent to City of Sunnyvale, attention A ccounts Payable, P.O. Box 3707, Sunnyvale, CA 94088-3707 or [email protected]. Payment shall be made with in thirty (30) days upon receipt of an accurate, itemized invoice by CITY’s Accounts Payable Unit.
4. Exhibit “A-1,” entitled “Additi onal Scope of Work,” is attached hereto and incorporated into this Agreement.
5. Exhibit “B-1,” entitled “C ompensation Schedule,” is attached hereto and incorporated into this Agreement.
6. All other terms and conditions remain unchanged and are in effect.
Attachment 2
IN WITNESS WHEREOF, the parties have executed this Agreement Amendment.
CITY OF SUNNYVA
LE ("CITY") MRF DESIGNS LLC ("CONSULTANT")
By _____________________________ By _________ ____________________ City Manager
________________________________
Name and Title
APPROVED AS TO FORM:
By _____________________________
By ___________________________
City Attorney __________________ ______________
Name and Title
ATTEST:
By ___________________________
City Clerk
Attachment 2
EXHIBIT “A-1”
ADDITIONAL SCOPE OF WORK
Phase III – Engineering & Project Management Support During Construction Services sh
all include at minimum:
1. Project Co
ordination
Coordination between the City, BHS Provider, General Contractor, JRMA, Civil, Electrical contractors,
manufacturers, and other stakeholders to ensure proper integration and execution of the BHS system
during construction.
2. Monitoring of Deliverables and Progress
Review and monitor fabrication progr
ess, equipment deliveries, installation activities, and commissioning mileston
es in accordance with the approved project schedule.
3. Engineering Support for Design Issues
Provide assistance in
identifying and resolving design errors, system interferences, constructability issues,
and other technical matters arising during fabrication and installation.
4. Drawing Review
Review and provide comments on engineering do
cumentation including:
• Overall Layout Drawings
• Fabrication Drawings
• Installation Drawings
• System interface drawings
5. Project Sch
edule Review
Review and monitor the project schedule including fabrication, shipping, installation, startup, commissioning, and testing activities.
6. Installation Sequence Review
Review and provide inpu
t on proposed installation sequences to ensure safe, efficient, and coordinated
installation of the BHS system.
7. Change Order Review
Provide tech
nical and commercial review support to the City for change orders, scope modifications, and cost im
pacts related to the BHS system.
8. Punch List Management
Assist the City in the pre
paration, review, and follow-up of punch list items including:
• Punch List #1 – During Construction
• Punch List #2 – Startup Phase
• Punch List #3 – Post-Startup / Final Completion
Attachment 2
9. Operations & Maintenance Documentation Review
Review and provide comments on Operations and Maintenance (O&M) manuals provided by the BHS supplier and other equipment manufacturers.
10. Spare Parts
Review
Review spare parts lists including:
• Emergency spare parts
• Recommended spare parts by operating hours
• Associated pricing and quantities
11. As-Built Do
cumentation
Review and verify the completeness of As-Built drawings including system layouts and Bill of Materials (BOM).
12. Contractor T
echnical Assistance
Provide technical coordination and assistance to other contractors involved in the project including JRMA, Civil, Electrical, and equipment manufacturers as required.
13. T
raining Support
Provide assistance during operational and maintenance training sessions to support the City and operations staff.
14. Startup and Commissioning Support
Provide tech
nical support during system startup and commissioning including dry testing and wet testing act
ivities.
15. T
esting Support
Assist in monitoring system testing, performance verification, and troubleshooting of issues identified during testing.
16. Additional T
echnical Support
Provide additional engineering and project management support as required by the City during the construction
phase.
Attachment 2
EXHIBIT “B-1”
COMPENSATION SCHEDULE
Phase I $74,000
Phase II $158,760
Phase III $140,090
Total $372,850
Attachment 2
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Attachment 2
CAT Item
# # Site Office Qty Total
1 Review, Assessment & Reporting | Construction Phase 3 1 48 Engineering & Project Management supporting City for the Construction Phase 1 X 8 384 $200 $76,800 In BHS schedule it starts 05/02/2025 (line 55 | Start Fabrication) to 04/06/2026 (line 77 | Acceptance Test) so 11 months
Included is 8 hours of weekly office work for 11 Months It will include following tasks/topics (minimum):
Coordination between Provider BHS and City | Others
Monitor Deliverables and Progress
Assistance in Solving Design Errors, Interferences and any Site Issues Overall Layout Drawing | Fabrication Drawing | Installation Drawing Project Schedule
Installation Sequence
Change Order (Technical & Commercial)
Upgrades | Adds On
Punch List #1 (During Construction, #2 (Start Up) and #3 (Weeks after Startup) O&M Manuals Review and Approval (Provider and all Others) Spare Parts List (Emergency | by Number of Hours #) with Pricing As-Built Drawings supply with BOM
Assistance to Other Contractors (JRMA | Civil | Electrical | Manufacturers) Assistance during Training
Support Start Up | Commissioning (Dry and Wet)
Support Testing
Value Engineering as needed
Others as needed
$76,800
CAT Item
# # TravelOffice Qty Total
2 1 10
Job Site Support as Engineer Owner at Job Site
(2 Full Days per Trip: 16 Hours per Trip)
for Job Site review (existing) and meeting with City|JRMA|BHS|Speciality|Others 1 X 16 160 $200 $32,000
2 10 Travel time from San Diego to Sunnyvale to San Diego (going in & out) 1 X 8 80 $150 $12,000 3 10 Airfare (as incurred | cost) 1 X 1 10 $525 $5,250
4 10 Hotel night (as incurred | cost) 1 X 2 20 $250 $5,000 5 10 Rental car & gas (as incured cost) 1 X 3 30 $175 $5,250 6 10 Food (during travel per day or at cost) 1 X 3 30 $75 $2,250 7 20 Personnal mileage car from Office to Airport (IRS Rate | per mile) 1 X 25 500 $0.67 $335 8 10 Airport parking San Diego, CA 1 X 3 30 $40 $1,200
$63,290
$140,090
624
Sub-Total 2:
Total Cost:
Total Overall Number of Work Hours:
Sub-Total 1:
Estimated Travel Fees & Work Hours at Client Site | 10 Trips at Job Site (on site every 4 Weeks for 10 Months) Qty Description Staff
Location Each / Total
Rate Cost
City of Sunnyvale NexGEN MRF | Phase 3: Construction | Owner Assistance MRF Designs LLC | 2/18/2026 | Confidential
Engineering Consultation Fees
Qty Description Staff Location Hours Rate Cost
Attachment 2