City Council
City of Sunnyvale
Notice and Agenda
Online and Council Chambers, City Hall,
456 W. Olive Ave., Sunnyvale, CA 94086
4:30 PMTuesday, August 25, 2026
Special Meeting: Closed Session - 4:30 PM | Special Meeting: Presentation - 6 PM | Regular Meeting - 7 PM
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Public Participation and Access
View the end of the agenda for information on:
• Public participation options
• Language access and translation
• Accessibility/Americans with Disabilities Act (ADA) Notice • Legal notices
4:30 P.M. SPECIAL COUNCIL MEETING (Closed Session)
Call to Order
Call to Order in the Council Chambers (Open to the Public).
Roll Call
Public Comment
The public may provide comments regarding the Closed Session item(s). To address the Council, refer to the notice at the end of this agenda. Closed Sessions are not open to the public.
Convene to Closed Session
Convene to Closed Session in the Council Conference Room (Closed to the Public).
Closed Session Held Pursuant to California Government Code Section 54957:
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
26-0718A
Adjourn Special Meeting
August 25, 2026City Council Notice and Agenda
6 P.M. SPECIAL COUNCIL MEETING (Presentation)
Call to Order
Call to Order in the Council Chambers.
Roll Call
Presentation
The public may provide comments regarding the Presentation item(s). To address the Council, refer to the notice at the end of this agenda.
Cleanwater Program Update by Staff26-0005B
Adjourn Special Meeting
7 P.M. COUNCIL MEETING
Pursuant to Council Policy 7.3.19, City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda that is continued shall be continued to a specific date. Any changes to the agenda will be communicated to the public.
CALL TO ORDER
Call to Order in the Council Chambers.
SALUTE TO THE FLAG
ROLL CALL
CLOSED SESSION REPORT
SPECIAL ORDER OF THE DAY
Workforce Development Month26-0286C
ORAL COMMUNICATIONS
Prior to opening public comment on Oral Communications, the Mayor may determine it would be impractical to include remote public comment for the purpose of timeliness of the meeting or conducting an orderly meeting.
Oral Communications is the opportunity for the public to address the City Council on
August 25, 2026City Council Notice and Agenda
items not listed on the agenda and is limited to 15 minutes with a maximum of up to three minutes per speaker (one appearance per speaker). Note the Brown Act does not allow the Council to take action on an item not listed on the agenda. To address the Council, refer to the notice at the end of this agenda.
CONSENT CALENDAR
All matters listed on the consent calendar will be acted upon by one motion unless discussion is requested by a Councilmember or the public. To address the Council, refer to the notice at the end of this agenda.
Approve City Council Meeting Minutes of July 21, 202626-03401.A Recommendation: Approve the City Council Meeting Minutes of July 21, 2026 as submitted.
Approve City Council Meeting Minutes of July 28, 202626-03551.B Recommendation: Approve the City Council Meeting Minutes of July 28, 2026 as submitted.
Approve City Council Meeting Minutes of August 11, 202626-00441.C Recommendation: Approve the City Council Meeting Minutes of August 11, 2026 as submitted.
Approve the List(s) of Claims and Bills Approved for Payment by the City Manager
26-01671.D
Recommendation: Approve the list(s) of claims and bills.
Amend an Existing Contract with BSI America Professional Services, Inc. for Safety and Loss Control Related Services (F27-003)
26-01141.E
Recommendation: Take the following actions:
- Approve a Third Amendment to the existing contract with BSI America Professional Services, Inc. for safety and loss control related services, increasing the contract amount by $257,314, from $528,714 to a new not-to-exceed amount of $786,028, including ratifying two previously executed project
authorization orders totaling $98,200 and extending the contract term through July 11, 2027; and
- Authorize the City Manager to execute the amendment when all conditions have been met.
August 25, 2026City Council Notice and Agenda
Approve the Revised Special Use Agreement with the
Sunnyvale Sister City Association
26-05071.F
Recommendation: Approve the Revised Special Use Agreement with the Sunnyvale Sister City Association.
Authorize the Issuance of a Purchase Order to Bibliotheca ITG in an Amount Not-to-Exceed $635,106.11 for a Flex Automated Materials Handling System and Nine Additional Years of
Support and Maintenance for the Main Library (F27-018)
26-06901.G
Recommendation: Take the following actions:
- Authorize the issuance of a purchase order to Bibliotheca for the purchase of Flex Automated Materials Handling System and 9 additional years of support and maintenance for the Main Library in the amount not to exceed $635,106.11;
- Authorize the City Manager to execute the Purchase Order when all necessary conditions have been met; and
- Approve a 10% contingency in the amount of $63,510.
Designate a Voting Delegate and Alternates for the 2026 League of California Cities Annual Conference
26-06541.H
Recommendation: Staff makes no recommendation. By approval of the Consent Calendar, Council ratifies the Mayor's nomination of Vice Mayor Mehlinger as Voting Delegate and Councilmember Le and Councilmember Srinivasan as Alternate Voting Delegates for the 2026 League of California Cities Annual Conference.
Authorize the City Manager to Execute a Side Letter with Communication Officer’s Association (COA); and Adopt a
Resolution (1) Amending the Classification Plan to Add the Classifications of Control Systems Manager, Emergency
Services Manager, Community Engagement Coordinator, and Supervising Public Safety Dispatcher, and Update
Classification Titles of Administrative Services Manager, Environmental Engineering Coordinator, Library Specialist 1/2/3 and Wastewater Operations Manager; and (2) Making Corresponding Updates and an Administrative Correction to the City’s Salary Resolution
26-07121.I
August 25, 2026City Council Notice and Agenda
Recommendation: Authorize the City Manager to execute a side letter with Communication Officer's Association (COA) extending the Special Assignment/Lead Worker Premium; and Adopt a
Resolution (1) Amending the Classification Plan to Add the Classifications of Control Systems Manager, Emergency
Services Manager, Community Engagement Coordinator, and Supervising Public Safety Dispatcher, and Update
Classification Titles of Administrative Services Manager, Environmental Engineering Coordinator, Library Specialist 1/2/3 and Wastewater Operations Manager; and (2) Making Corresponding Updates and an Administrative Correction to the City's Salary Resolution.
PRESENTATION
The public may provide comments regarding the Presentation item(s). To address the Council, refer to the notice at the end of this agenda.
Update on Peninsula Corridor Joint Powers Board (Caltrain) Budget by Casey Fromson, Caltrain Chief of Staff
26-01802
Council Strategic Workplan Year 1 Update by Staff26-01253
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
NON-AGENDA ITEMS AND COMMENTS
-Council
-City Manager
INFORMATION ONLY REPORTS/ITEMS
Visit http://Sunnyvale.ca.gov/TCMAC to view the Tentative Council Meeting Agenda Calendar (TCMAC) online.
Visit http://Sunnyvale.ca.gov/CPPP to view Working List of Potential Council Priority Project Ideas online.
Tentative Council Meeting Agenda Calendar26-0099
Board/Commission Meeting Minutes26-0109
August 25, 2026City Council Notice and Agenda
Quarter Four Update for Year 1 of July 2025 - June 2027 Workplan (Information Only)
26-0666
Council Advocacy Letters26-0733
ADJOURNMENT
Public Participation Options
In person public comment:
You may provide public comment by filling out a speaker card (optional) and giving it to the City Clerk.
Online participation:
Members of the public may also attend online. However, the City cannot guarantee uninterrupted access to online technology. Technical difficulties may occur from time to time. Unless required by the Ralph M. Brown Act, the meeting will continue even if technical difficulties prevent online participation.
The Mayor may determine it would be impractical to include remote public comment during Oral Communications.
Online public comment:
To provide audio public comment, connect to the meeting online or by telephone.
Use the Raise Hand feature to request to speak (*9 on a telephone):
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 961 1158 0540 (*9 to request to speak | *6 to unmute/mute)
Watch the City Council meeting at http://youtube.com/SunnyvaleMeetings or on television over Comcast Channel 15, AT&T Channel 99
Written public comment:
Email comments to the City Council no later than 4 hours before the meeting at [email protected]. You can also mail or deliver comments to:
City Clerk, 456 W. Olive Ave., Sunnyvale, CA 94086
August 25, 2026City Council Notice and Agenda
Public review of items:
You can view reports to council on the City’s website at sunnyvale.ca.gov after 7 p.m. on Thursdays. You can also review reports in person at the City Hall reception desk, 456 W. Olive Avenue, during normal business hours. Any other documents distributed to members of the City Council regarding any open session item on this agenda are available in the Council Chambers on the evening of the Council Meeting. Otherwise, contact the Office of the City Clerk at 408-730-7483 or [email protected] for questions.
Planning a presentation for a City Council meeting?
Visit: http://Sunnyvale.ca.gov/PublicComments
Planning to provide materials to Council?
Please provide the City Council with 12 copies of your materials.
Language Access and Translation
Para acceder a la traducción escrita y en audio durante la reunión, haga clic en el siguiente enlace:
Seleccione su idioma y haga clic en "Attend"
Use sus auriculares/audifonos para escuchar el audio o leer la transcripción en el dispositivo.
如需在会议期间使用文字和语音翻译，请点击以下链接：
选择语言并点击“参加”
使用手机耳机收听音频，或阅读设备上的文字记录。
To access written and audio translation during the meeting, click the link below:
Choose Language and Click Attend
Use a headset on your phone for audio or read the transcript on your device.
Spanish and Chinese, Simplified
Translation Link: https://bit.ly/TDDB-6886
Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance, please contact the City at least 48 hours prior to the meeting. Reach the Office of the City Clerk at 408-730-7483 or [email protected] (28 CFR 35.160 (b) (1)).
LEGAL NOTICES
August 25, 2026City Council Notice and Agenda
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90 day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5.