Sunnyvale City Council
August 25, 2026

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THIS MASTER COOPERATIVE PURCHASING AGREEMENT (this "Master Agreement ”) is entered into by and between The Cooperative Council of Governments, Inc. (“ CCOG”), Bibliotheca, LLC (the “ Winning Supplier ”), and Equalis Group (“Equalis Group”). Throughout this Master Agreement, CCOG, Winning Supplier, and Equalis Group are referred to interchangeably as in the singular “Party” or in the plural “Parties.”

1. RECITALS
A. CCOG is a Council of Governments formed under Chapter 167 of the Ohio Revised Code and serves as a lead agency (a “Lead Public Agency”) for Equalis Group, a national cooperative purchasing organization, by publicly procuring Master Agreements for products and services to be made available to current and prospective Equalis Group members (“Equalis Group Member” or “Member”).

B. Equalis Group is the third -party procurement administrator for and duly authorized agent of CCOG, and in that role manages the procurement, contract management, marketing, sales, reporting, and financial activities of, for, and on behalf of CCOG at the direction and with the authorization of the CCOG Board of Directors.

C. To the extent that the laws of a state, region, territory, and/or country permit, any public sector entity may join Equalis Group as a Member. The term “ Public Sector Entities ” includes, but is not limited to, political subdivisions, municipal corporations, counties, townships, villages, school districts, special districts, public institutions of higher education or training, units of government, state/regional/territorial agencies, state/regional/territorial governments, federal/national agencies, federal/national governments, and other entities receiving financial support from tax monies and/or public funds.

D. Any organization that is exempt from federal income tax under Section 501(c)(3) of the IRS Code, and any other entity if permitted under the IRS Code and other applicable law, including for- profit companies, may also join Equalis Group as a Member.

E. Equalis Group makes its Master Agreements available through groups and associations (“ Association Partners” )
t
hat contract with Equalis Group for the purpose of providing additional benefits to the members of such Association Partners.

F. Members, Association Partners, and Association Partners’ members are referred to throughout this Master Agreement as Equalis Group participants (“Equalis Group Participants”).

G. CCOG issued a request for proposal (“RFP”) on behalf of Equalis Group Participants and solicited responses fro m
c
ompanies (“Respondent”) for Library Operations and Management Solutions, RFP number COG- 2181, and awarded a c
ontract to Winning Supplier as a responsible Respondent whose proposal was most advantageous to CCOG. The products and services made available in this contract are defined by the contents of the Winning Supplier’s Cost Proposal submission (“Products & Services”).

H. CCOG and Equalis Group agree to make the Products & Services from Winning Supplier available to Equalis Group Participants and Winning Supplier agrees to provide the same to Equalis Group Participants who purchase Products & Services (“Program Participants”) subject to the terms of this Master Agreement.

NOW, THEREFORE, in consideration of the mutual promises contained herein, the Parties agree to the following terms and conditions:

Attachment 1

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2. TERMS & CONDITIONS

2.1. Personnel & Equipment. The Parties agree that the number and types of any subcontractors, dealers, distributors, personnel, or specialized equipment which may be required to furnish Products & Services to Program Participants will be determined by Winning Supplier. Winning Supplier agrees to engage the number and types of subcontractors, personnel, and/or specialized equipment necessary to furnish the types of Products & Services to all Program Participants throughout the Term of this Master Agreement and any Customer Agreement.

2.2. Supplemental Agreements. Winning Supplier may enter into separate supplemental agreements with an Equalis Group Participant and/or Program Participant to further define the terms and conditions of purchasing Products & Services pursuant to this Master Agreement (“ Customer Agreement”). Notwithstanding the foregoing, by ordering products or services under this Master Agreement, all terms and conditions of this Master Agreement will be incorporated into a resulting Customer Agreement unless the Customer Agreement as mutually agreed between Winning Supplier and the Program Participant states otherwise. Any Customer Agreement entered into as a result of this contract is exclusively between the Program Participant and Winning Supplier. Neither CCOG, Equalis Group, its agents, Member and employees shall be made party to any claim for breach of such agreement.

2.3. Pricing; Products & Services
a. Not-To-Exceed Pricing. All contract pricing is “Not-To-Exceed Pricing” where Members will receive pricing that does not exceed the per unit pricing provided by the Respondent in Attachment B. Winning Supplier may adjust pricing lower if needed, without any approval needed, but cannot exceed the pricing on their contract price list.

b. Pricing Adjustments. No price increases are permitted within the first ninety (90) days of this contract’s Effective Date. Should it become necessary or proper during the Term of this Agreement to make any change in design or any alterations that will increase expense, Equalis Group must be notified immediately. Price increases must be approved by CCOG or Equalis Group and no payment for additional materials or services, beyond the amount stipulated in the Agreement, shall be paid without prior approval. All price increases must be supported by manufacturer documentation, or a formal cost justification letter. In instances of an increase in price, Winning Supplier must honor current pricing for thirty (30) days after approval of new pricing and written notification from Equalis Group.

It is Winning Supplier’s responsibility to keep all pricing up to date and on file with Equalis Group. All price changes must be provided to Equalis Group, using the same format as was accepted in the original contract.

c. Rates & Charges. The rates, fees, and charges to be charged to and paid by Program Participants for Products & Services are set forth in contract price list. Winning Supplier agrees that except for applicable government fees and taxes there are no other applicable rates, fees, charges, or other monetary incentives for Products & Services except those set forth in Winning Supplier’s cost proposal.

d. Products & Services Additions and Deletions. New products and/or services that are included in the scope of work of the original RFP may be added to the contract. Winning Supplier may replace or add product lines to an existing contract if the line is replacing or supplementing products on contract, is equal or superior to the original products offered, is discounted in a similar or to a greater degree, and if the products meet the requirements of the solicitation. CCOG or Equalis may require additions to be submitted with documentation from Participating Members demonstrating an interest in, or a potential requirement for, the new product or service.

CCOG or Equalis may reject any additions without cause.

Attachment 1

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2.4. The Term. This Master Agreement and the Appendices attached hereto will become effective as of effective date identified in the Master Agreement Signature Form (the “Effective Date”). This Master Agreement will remain in effect for four (4) years and will expire on the date identified in the Master Agreement Signature Form (the “Termination Date”) unless extended, terminated, or cancelled as set forth in the Master Agreement (the “ Initial Term ”). This Master Agreement may be renewed for one (1) additional one (1) year period by CCOG (a “ Renewal Term”) unless this Master Agreement is terminated as set forth herein. By mutual consent of the Parties, the Term of this Master Agreement may be extended beyond the Initial and Renewal Term (the “ Extended Term”). The Initial Term together with all Renewal Terms and Extended Terms exercised are hereinafter collectively referred to as the “Term.”

2.5. Formation of Contract
a. Respondent Contract Documents . CCOG and Equalis Group will review proposed Respondent contract documents. Respondent’s contract document shall not become part of CCOG and Equalis Groups’ contract with Respondent unless and until an authorized representative of CCOG and Equalis Group reviews and approves it.

b. Entire Agreement. This Master Agreement, including its Recitals, together with all components of the RFP, the components of the Winning Supplier’s proposal, attachments, appendices, and exhibits hereto, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior oral or written representations and agreements with regard to the same subject matter. The Parties acknowledge that this Master Agreement has been negotiated and incorporates their collective agreement as to the provisions to be contained herein. Therefore, no presumption will arise giving benefit of interpretation by virtue of authorship of any provision of this Master Agreement, and any ambiguity may not be construed for or against any Party. Winning Supplier’s complete and final RFP response is hereby incorporated into and made part of this Master Agreement.

c. Modification. No release, discharge, abandonment, waiver, alteration, or modification of any of the provisions of this Master Agreement, or any of the Appendices incorporated herein, shall be binding upon any Party unless set forth in a writing signed by authorized representatives of the Parties.

d. Assignment. This Master Agreement and the rights and obligations hereunder may not be assignable by any Party hereto without the prior written consent of the other Parties, which consent shall not be unreasonably withheld, conditioned, or delayed, provided, however, that Winning Supplier and Equalis Group may assign their respective rights and obligations under this Master Agreement without the consent of the other Parties in the event either Winning Supplier or Equalis Group shall hereafter effect a corporate reorganization, consolidation, merger, merge into, sale to, or a transfer of all or substantially all of its properties or assets to another entity. Subject to the preceding sentence, this Master Agreement will be binding upon, inure to the benefit of, and be enforceable by the Parties and their respective successors and assigns. Any instrument purporting to make an assignment in violation of this section shall be null and void. This Master Agreement may be extended to additional entities affiliated with the Parties upon the mutual agreement of the Parties. No such extension will relieve the extending Party of its rights and obligations under this Master Agreement.

Attachment 1

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e. Order of Precedence.

(1) General terms and conditions of Master Agreement
(2) Specifications and scope of work, as awarded
(3) Attachments and exhibits to the Master Agreement
(4) The solicitation and all attachments thereto; and
(5) The Respondent’s proposal and all attachments thereto.

2.6. Confidentiality.

a. Obligation. The nature and details of the business relationship established by this Master Agreement, and the business information regarding the other Party(ies) (the “ Disclosing Party ”) to which a Party(ies) (the “Receiving Party”) may become privy during the Term of this Master Agreement (collectively, the “Information”) constitute confidential and proprietary information, the disclosure, copying, or distribution of which could result in competitive harm to the Disclosing Party. Each Party agrees to maintain the other Parties’ Information in the strictest confidence and agrees not to disclose, copy, or distribute the other Parties’ Information, whether orally or in writing, directly or indirectly, in whole or in part, except to those of the Receiving Party’s employees, agents, subcontractors, and suppliers with a need to know the Information. The foregoing will not limit a Receiving Party, for purposes of marketing, from informing actual or potential Equalis Group Participants of the existence of a contractual relationship between the Parties. The Parties further agree that they will require that all of their employees, agents, subcontractors, and suppliers abide by the terms of these confidentiality obligations. The confidentiality obligations set forth in this section will continue in effect for the Term of this Master Agreement and for a period of two (2) years after the date this Master Agreement is terminated or expires.

b. Exceptions. Nothing herein will apply to any information (a) which is or becomes generally available to the public other than as a result of a disclosure by a Receiving Party or its representatives, (b) which was available on a non -confidential basis prior to its disclosure by the Disclosing Party or its representatives, (c) which becomes available to a Receiving Party on a non-confidential basis from a source other than the Disclosing Party or its representatives, provided that such source is not known to be subject to any prohibition against transmitting the information, (d) which is disclosed pursuant to an order of court; provided that in the event that proprietary information is disclosed or threatened to be disclosed pursuant to this clause (d), the Receiving Party will give the original Disclosing Party prompt, written Notice, as hereinafter defined, of such threatened disclosure and the right to defend against such disclosure, at Disclosing Party’s expense, and provided further that the original Receiving Party will cooperate reasonably in such defense, or (e) which is subject to a Freedom of Information Act Request or other public records request to which a Party is, or may be, required to respond by applicable law.

2.7. Indemnification. Winning Supplier shall protect, indemnify, and hold harmless both CCOG and Equalis Group, administrators, employees, and agents (“Indemnified Parties”) against all claims, damages, losses and expenses (“Claims”) arising out of or resulting from the actions of Winning Supplier, Winning Supplier employees or subcontractors in the preparation of the solicitation and the later performance under the contract, including any Customer Agreements with Program Participants (“Losses”).

2.8. Winning Supplier Insurance. During the Term of this Master Agreement, and for two (2) years following expiration or termination of this Master Agreement, Winning Supplier, at its own expense, shall maintain and shall require that its agents, subcontractors, and suppliers engaged in Winning Supplier’s performance of its duties under this Master Agreement maintain general liability insurance, property insurance, and automobile insurance (at a minimum, in the amount of $1,000,000 per occurrence/$5,000,000 annual aggregate) applicable to any claims, liabilities, damages, costs, Attachment 1

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or expenses arising out of its performance under this Master Agreement, or any Appendix, and with respect to, or arising out of, Winning Supplier’s provision of Products & Services to Program Participants. CCOG, Equalis Group, and their respective officers, directors, employees, and agents will be named as certificate holders on Winning Supplier’s related insurance policies. All such insurance policies shall incorporate a provision requiring the giving of written Notice to CCOG and Equalis Group at least thirty (30) days prior to the cancellation, nonrenewal, and/or material modification of any such policies. Winning Supplier shall submit to Equalis Group within ten (10) calendar days after the Effective Date of this Master Agreement, and prior to furnishing Products & Services to any Program Participants, valid certificates evidencing the effectiveness of the foregoing insurance policies. Winning Supplier shall provide such valid certificates on an annual basis until the terms of this section are no longer applicable.

2.9. Termination Rights. The Parties shall have the termination rights set forth below.

a. Insolvency. If a petition in bankruptcy is filed by any Party, or if any Party is adjudicated as bankrupt, or if any Party makes a general assignment for the benefit of creditors, or if a receiver is appointed on account of the insolvency of any Party, then the other Parties, without prejudice to any other right or remedy, may terminate this Master Agreement upon giving at least five (5) business days prior written Notice of such termination.

b. Mutual Consent. This Master Agreement, or any Appendix, may be terminated at any time by the mutual written consent of the Parties.

c. Breach. In the event that any Party commits a material breach of its obligations under this Master Agreement, except for a payment obligation, the non-breaching Party(ies) may provide written Notice describing the material breach to the breaching Party. The breaching Party will have thirty (30) calendar days to cure such breach or provide acceptable reassurance to the non -breaching Party(ies), or, if the Parties agree that a cure or reassurance is not feasible within thirty calendar (30) days, such period of time for cure or satisfactory reassurance as the Parties may agree in writing. If the breach is not cured within such period or if satisfactory reassurance is not accepted by the non-breaching Party(ies) in such period, then the Party(ies) not in breach may terminate this Master Agreement upon ten (10) business days written Notice at the Addresses for Notices.

2.10. Effects of Termination . Upon termination of this Agreement for any reason, all Customer Agreements entered into with Program Participants shall terminate upon the Customer Agreement’s current date of expiration. Winning Supplier shall immediately cease any sales of Products & Services to any Program Participant under and through the terms of this Master Agreement. Following the date of termination, Winning Supplier shall not be precluded from selling its products and services to individuals, businesses, and entities that were Program Participants when this Master Agreement was in effect either directly or through some other contract vehicle. Following the date of termination, CCOG and Equalis Group shall not be precluded from transitioning individuals, businesses, and entities that were Program Participants when this Master Agreement was in effect to another agreement or Equalis Group supplier partner.

2.11. Audit of Winning Supplier . CCOG and Equalis Group, whether directly or through an independent auditor or accounting firm, shall have the right to perform audits, including inspection of books, records, and computer data relevant to Winning Supplier’s provision of Products & Services to Program Participants pursuant to this Master Agreement, to ensure that pricing, inventory, quality, process, and business controls are maintained; provided, however, that such inspections and audits will be conducted upon reasonable notice to Winning Supplier and so as not to unreasonably interfere with Winning Supplier’s business or operations.

2.12. Force Majeure. This Master Agreement will be temporarily suspended during any period to the extent that any Party during that period is unable to carry out its obligations under this Master Agreement or the Appendices by reason of an Act of God or the public enemy, act of terrorism, epidemic or pandemic, fire, flood, labor disorder not caused by Attachment 1

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Winning Supplier, civil commotion, closing of the public highways not caused by Winning Supplier, government interference, government regulations, or any other event or occurrence beyond the reasonable control of the affected Party (“Event of Force Majeure ”). No Party will have any liability to the other Party(ies) for a delay in performance nor failure to perform to the extent this Master Agreement or any Appendix is so temporarily suspended; provided that nothing contained herein shall apply to payment obligations with respect to obligations which have already been performed under this Master Agreement. If the provision of Products & Services are impeded due to an Event of Force Majeure, then Winning Supplier may apportion the provision of Products & Services among its present and future customers on a fair and reasonable basis after consulting with Equalis Group and the Program Participants potentially affected and in a manner that would not reasonably be expected to disproportionately affect Program Participants.

2.13. Notices. All notices, claims, certificates, requests, demands, and other communications required or permitted hereunder (“Notice ”) must be in writing and will be deemed given to the Addresses for Notices (a) when delivered personally to the recipient, (b) upon delivery by reputable overnight courier service (charges prepaid), or (c) upon delivery or refusal of delivery by certified or registered mail, return receipt requested, and addressed to the intended recipient.

The Parties agree that the day -to-day business communications, including notification of a change of address, pricing updates, or revisions to any Appendix, may be made via electronic communication.

a. Addresses for Notices. Written notices for the Winning Supplier will be sent to the remittance address provided with the Winning Supplier’s proposal.

i. If to CCOG: ii. If to EQUALIS GROUP:

The Cooperative Council of
Governments, Inc.

Attn: Board President
6001 Cochran Road, Suite 333
Cleveland, Ohio 44139
Facsimile: 440.337.0002
Equalis Group, LLC.

Attn: Eric Merkle, EVP
5540 Granite Parkway,
Suite 200
Plano, Texas 75024

2.14. Waiver. Other than the rights and obligations with respect to payment provided by this Master Agreement, waiver by any Party(ies) of or the failure of any Party(ies) hereto to enforce at any time its rights with regard to any breach or failure to comply with any provision of this Master Agreement by the other Party(ies) may not be construed as, or constitute, a continuing waiver of such provision, or a waiver of any other future breach of or failure to comply with the same provision or any other provision of this Master Agreement.

2.15. Governing Law; Invalidity . This Master Agreement shall be construed and enforced in accordance with, and governed by, the laws of the State of Ohio without regard to rules of conflict of laws. If any provision of this Master Agreement is declared unlawful or unenforceable by judicial determination or performance, then the remainder of this Master Agreement shall continue in force as if the invalidated provision did not exist. Any suits filed by any Party pursuant to this Master Agreement shall be brought in a court of competent jurisdiction located in Cuyahoga County, Ohio. In the event any Party initiates a suit and that suit is adjudicated by a court of competent jurisdiction, the prevailing Party shall be entitled to reasonable attorney’s fees and costs from the non -prevailing Party in addition to any other relief to which the court determines the prevailing Party is entitled or awarded.

2.16. No Third-Party Beneficiaries; Survival of Representations. This Master Agreement is made solely for the benefit of the Parties to it, and no other persons will acquire or have any right under or by virtue of this Master Agreement. Except Attachment 1

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as otherwise provided herein, all representations, warranties, covenants, and agreements of the Parties shall remain in full force and effect regardless of any termination of this Master Agreement, in whole or in part.

2.17. Execution in Counterparts. This Master Agreement may be executed in one or more counterparts, each of which will be deemed an original. For purposes of this Master Agreement, a facsimile, scanned, or electronic signature will be deemed an original signature.

2.18. Nondiscrimination & Intimidation.

a. Winning Supplier expressly agrees that in the hiring of employees for the performance of work or services under this Master Agreement or any subcontract that takes place in the State of Ohio, Winning Supplier, its subcontractors, or any person acting on a Winning Supplier’s or its subcontractor’s behalf shall not discriminate in the hiring of employees by reason of race, creed, sex, disability as defined in Section 4112.01 of the Ohio Revised Code nor shall it discriminate against any citizen of the State of Ohio in the employment of labor or workers who are qualified and available to perform the Work to which the employment relates.

b. Winning Supplier expressly agrees that Winning Supplier, any of its subcontractors, or any person on behalf of Winning Supplier or its subcontractors in any manner shall not discriminate against or intimidate any employee hired for the performance of work or services under this Master Agreement on account of race, creed, sex, disability as defined in Section 4112.01 of the Ohio Revised Code, or color.

c. Winning Supplier expressly agrees to include principally similar provisions of this section in each of its written subcontractor agreements for the Products & Services subject to this Master Agreement.

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Attachment 1

REQUEST FOR PROPOSALS:

Library Operations and Management Solutions
RFP #:

COG-2181
ISSUED BY:

The Cooperative Council of Governments
On Behalf of Equalis Group

6001 Cochran Road, Suite 333
Cleveland, Ohio 44139

DATED:

March 20, 2026

SECTION TWO:

Proposal Submission Documents, Technical Proposal, Cost Proposal and Other Required Forms
Attachment 1

TABLE OF CONTENTS
PROPOSAL FORM CHECKLIST ....................................................................................................................................... 3 PROPOSAL FORM 1: TECHNICAL PROPOSAL ................................................................................................................. 4 PROPOSAL FORM 2: COST PROPOSAL ........................................................................................................................ 29 PROPOSAL FORM 3: DIVERSITY VENDOR CERTIFICATION PARTICIPATION............................................................... 30 PROPOSAL FORM 4: CERTIFICATIONS AND LICENSES ................................................................................................ 30 PROPOSAL FORM 5: UNRESOLVED FINDINGS FOR RECOVERY ................................................................................... 32 PROPOSAL FORM 6: MANDATORY DISCLOSURES ...................................................................................................... 33 PROPOSAL FORM 7: DEALER, RESELLER, AND DISTRIBUTOR AUTHORIZATION ....................................................... 34 PROPOSAL FORM 8: MANDATORY SUPPLIER & PROPOSAL CERTIFICATIONS ......................................................... 35 PROPOSAL FORM 9: CLEAN AIR ACT & CLEAN WATER ACT ....................................................................................... 36 PROPOSAL FORM 10: DEBARMENT NOTICE ............................................................................................................... 37 PROPOSAL FORM 11: LOBBYING CERTIFICATIONS ................................................................................................... 38 PROPOSAL FORM 12: CONTRACTOR CERTIFICATION REQUIREMENTS ...................................................................... 39 PROPOSAL FORM 13: BOYCOTT CERTIFICATION ...................................................................................................... 40 PROPOSAL FORM 14: FEDERAL FUNDS CERTIFICATION FORMS ................................................................................ 41 PROPOSAL FORM 15: FEMA FUNDING REQUIREMENTS CERTIFICATION FORMS ...................................................... 47 PROPOSAL FORM 16: ARIZONA CONTRACTOR REQUIREMENTS ................................................................................ 50 PROPOSAL FORM 17: NEW JERSEY REQUIREMENTS ................................................................................................. 52 PROPOSAL FORM 18: GENERAL TERMS AND CONDITIONS ACCEPTANCE FORM ...................................................... 64 PROPOSAL FORM 19: EQUALIS GROUP ADMINISTRATION AGREEMENT DECLARATION .......................................... 65 PROPOSAL FORM 20: MASTER AGREEMENT SIGNATURE FORM ............................................................................... 66 Attachment 1

PROPOSAL FORM CHECKLIST
The following documents must be submitted with the Proposal

The below documents can be found in Section 2; Proposal Submission and Required Forms and must be submitted with the proposal. Please note Proposal Form 2 is a separate attachment (attachment B).

TECHNICAL PROPOSAL
☒ Proposal Form 1: Technical Proposal

PROPOSAL PRICING: Attachment B is provided separately in a Microsoft Excel file and is required to complete your cost proposal.
☒ Proposal Form 2: Cost Proposal

OTHER REQUIRED PROPOSAL FORMS:
☒ Proposal Form 3: Diversity Vendor Certification Participation ☒ Proposal Form 4: Certifications and Licenses
☒ Proposal Form 5: Unresolved Findings for Recovery
☒ Proposal Form 6: Mandatory Disclosures
☒ Proposal Form 7: Dealer, Reseller, and Distributor Authorization ☒ Proposal Form 8: Mandatory Supplier & Proposal Certifications ☒ Proposal From 9: Clean Air Act & Clean Water Act
☒ Proposal From 10: Debarment Notice
☒ Proposal Form 11: Lobbying Certification
☒ Proposal Form 12: Contractor Certification Requirements ☒ Proposal Form 13: Boycott Certification
☒ Proposal Form 14 Federal Funds Certification Form
☒ Proposal Form 15 FEMA Funding Requirements Certification Form ☒ Proposal Form 16: Arizona Contractor Requirements
☒ Proposal Form 17: New Jersey Requirements
☒ Proposal Form 18: General Terms and Conditions Acceptance Form ☒ Proposal Form 19: Equalis Group Administration Agreement Declaration ☒ Proposal Form 20: Master Agreement Signature Form

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Attachment 1

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PROPOSAL FORM 1: TECHNICAL PROPOSAL

1. OVERVIEW & QUALIFICATIONS

1.1. Company Information

1.1.1. Company Name: Bibliotheca, LLC

1.1.2. Corporate Street Address: 11190 Hudson Blvd. N., Suite 300, Lake Elmo, MN 55042

1.1.3. Website: www.bibliotheca.com

1.1.4. Formation. In what year was the
company formed? For how long has
your company been operating under its
present business name? If your
company has changed its business
name, include the most recent prior
business name and the year of the
name change.

Bibliotheca Group GmbH was formed in June 2011. Since
2001 we’ve operated under the Bibliotheca name.

1.1.5. Primary Point of Contact . Provide
information about the Respondent
representative/contact person
authorized to answer questions
regarding the proposal submitted by
your company:

Name: Katie Westfall
Title: Bid Manager
Phone: 800-328-0067 x1301
E-Mail
Address:

[email protected]

1.1.6. Authorized Representative . Print or
type the name of the Respondent
representative authorized to address
contractual issues, including the
authority to execute a contract on
behalf of Respondent, and to whom
legal notices regarding contract
termination or breach, should be sent
(if not the same individual as in 1.1.9.,
provide the following information on
each such representative and specify
their function).

Name: Matthew Bellamy
Title: CEO
Phone: 800-328-0067
E-Mail
Address:

[email protected]

1.2. Financial Strength & Legal
Considerations

1.2.1. Financial Strength. Demonstrate your
financial strength and stability with
meaningful data. This could include,
but is not limited to, such items as
financial statements, SEC filings, credit
& bond ratings, letters of credit, and
detailed refence letters.

Bibliotheca is a large, stable company that has served the library community for more than 50 years. Our global
support for libraries and history of innovation confirms our long-term commitment to libraries. We have partnered with 30,000 unique libraries, in more than 70 countries, helping them evolve their services and connect with their
communities. Operating performance is one of the
strongest in the industry. Financial results are audited annually. Solid credit report, no liens, or
judgments. Bibliotheca is a privately held corporation and Attachment 1

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Note: If the information disclosed in your
response is considered “Trade Secret” as
defined in Ohio Revised Code, Respondents
may mark the information as a “Trade Secret”
and the response will be redacted from any
future use of the RFP response.
part of One Equity Partners. As a result, we do not make Bibliotheca’s financial information publicly available.

If Equalis Group would sign a non-disclosure agreement, we could provide additional information.

1.2.2. Bankruptcy & Insolvency. Describe any
bankruptcy or insolvency for your
organization (or its predecessors, if
any) or any principal of the firm in the
last three (3) years.

Not applicable

1.2.3. Litigation. Describe any litigation in
which your company has been involved
in the last three (3) years and the status
of that litigation.

Not applicable

1.3. Industry Qualifications

1.3.1. Company Identification. How is your
organization best identified? Is it a
manufacturer, distributor, dealer,
reseller, or service provider?
Manufacturer

1.3.2. Manufacturer Authorization. If your
company is best described as a
distributor, dealer, reseller, or similar
entity please certify that your
organization is authorized to sell the
products and services at the price
points disclosed in this proposal.

Not applicable

1.3.3. Authorized Distributors, Agents,
Dealers, or Resellers . Describe the
different channels in which this
contract will be made available to
Equalis Group Members. Your
response should include, but is not
limited to, whether your organization
will serve as the single point of sale or
if the contract will be made available
through a network of distributors,
agents, dealers, or resellers.

NOTE: Respondents intending to
authorize distributors, agents, dealers, or
resellers must complete Proposal Form 7
- Dealer, Distributor and Reseller
Authorization Form.

Bibliotheca will be single point of sale for this contract.

1.3.4. Network Relationship. If your company
is best described as a manufacturer or
service provider, please describe how
Bibliotheca sells direct to customers through our field and inside sales teams.

Attachment 1

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your dealer network operates to sell
and deliver the Products & Services
proposed in this RFP. If applicable, is
your network independent or company
owned?

1.3.5. Industry Experience. How long has your
company provided the products and
services outlined in your response to
this RFP? What percentage of your
company’s revenue in each of the last
three (3) full calendar years was
generated from these products and
services?
For 55 years Bibliotheca has worked exclusively with
libraries. We are proud of the many innovations we’ve
brought to libraries in partnership with cutting-edge,
technology-minded customers around the world. We
partner with more than 30,000 unique libraries, helping them evolve their services and connect with their communities.

We provided solutions in the following categories:

Patron self-service & engagement
Holds pickup & service beyond the building
Extended access / unstaffed hours
Security & detection (RFID + EM/Tattle Tape)
Staff tools, RFID conversion, and collection management Digital communications & in library messaging
Central management, monitoring, alerts & reporting
Library supplies and consumables
Library automation and robotics

100% of our revenue comes from these products and
services.

1.3.6. Geographic Reach. Describe your
company’s current service area in the
United States and which areas you
intend to offer services under a
resulting contract if awarded.

We service libraries in every state.

1.3.7. Socio-economically Disadvantaged
Business Engagement . Does bidder
commit to take all affirmative steps set
forth in
2 CFR 200.321 to assure that
minority businesses, women’s business
enterprises, labor surplus area firms are
used when possible.

Yes
No

1.3.8. Certifications and Licenses. Provide a
detailed explanation outlining the
licenses and certifications that are i)
required to be held, and ii) actually held
by your organization (including third
parties and subcontractors that you
use). Has your company maintained
these certifications on an ongoing
basis? If not, when and why did your
company lose
any referenced
certifications?
Bibliotheca is not required to hold licenses to install or maintain its products.

Attachment 1

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NOTE: Provide copies of any of the certificates
or licenses included in your response in
Proposal Form 5 - Certifications and
Licenses.

1.4. Public Sector Experience

1.4.1. Public Sector Experience. Describe
your experience serving public sector
agencies, including the types and sizes
of agencies you currently support.

We have extensive experience serving public sector
agencies, with a primary focus on public libraries and library consortia across North America. Our customers include
municipal, county, regional, and state‑funded organizations, as well as independent library districts and shared‑service networks. We currently support agencies of all sizes,
ranging from single- branch libraries and small rural
systems to large, multi -branch urban and regional library systems. These organizations vary widely in scope and
complexity, including environments with high transaction volumes, distributed locations, and diverse patron
populations. Our solutions are deployed in libraries with differing governance structures, procurement
requirements, and funding models, allowing us to adapt to each
agency’s operational, technical, and compliance
needs.

1.4.2. Education Success. What is the i) total
dollar amount, and ii) percentage of
your company’s total annual revenue
generated by sales to educational
institutions (i.e., K-12 schools & school
districts and high education)?
Click or tap here to enter text. Bibliotheca averages $18 million in sales total with $1.8 million (10%) for academic libraries annually.

1.4.3. Government Success. What is the i)
total dollar amount, and ii) percentage
of your company’s total annual revenue
generated by sales to local
governments (i.e., municipalities,
counties, special districts, and state
agencies)?
Click or tap here to enter text. Bibliotheca averages $18 million in sales total with $16.2 million (90%) for public libraries annually.

1.4.4. Public Sector Cooperative Contracts.

Provide a list of the public sector
cooperative contracts (e.g., state term
contracts, public sector cooperatives,
etc.) you currently hold and the annual
revenue through those contracts in
each of the last three (3) calendar year.

Please exclude information and data
associated with Federal or GSA
contracts.

BuyBoard No-739-24
Massachusetts Higher Education Consortium
Connecticut Library Consortium
Washington State Department of Enterprise Services

1.4.5. Customer References. Provide
references of at least five (5) local
government or educational institution
customers for which your company
has provided products and services
Click or tap here to enter text.

Ohionet
Hannah Rosen, Director
[email protected]
614-484-1063
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similar in nature and scope to those
defined in this RFP in the last three (3)
years. Each reference should include:
a. Customer contact person and
their title, telephone number, and
email address;
b. A brief description of the products
and services provided by your
company;
c. Customer relationship starting
and ending dates; and,
d. Notes or other pertinent
information relating to the
customer and/or the products and
services your company provided.

Bibliotheca provides Bibliotheca equipment and software at a discount to members, similar to what this current RFP is requesting.

We’ve worked with OhioNet since January 2023

University of Pittsburgh
Noreen Jerin, Director of Budget & Facilities
[email protected]
412-648-8980
Bibliotheca provides security gates, staff circulation tools, software and equipment
We’ve worked with University of Pittsburgh since January 2023

Haverford College
Norm Medeiros, Librarian of the College
[email protected]
610-896-1173
Bibliotheca provides selfChecks, security gates, RFID
workstations, software and RFID tags
We’ve worked with Haverford College since 2021

Case Western Reserve University
Jordan Audia, Technology Manager
[email protected]
216-368-1959
Bibliotheca provides security gates, selfCheck equipment and software
We’ve worked with Case Western since 2020

Public Library of Youngstown & Mahoning County
Tom Casey, CTO
[email protected]
330-744-8636 x 51610
Bibliotheca provides selfChecks, remoteLockers and
software
We’ve worked with Public Library of Youngstown & Mahoning County since 2019

2. Products, Services, and Capabilities
IMPORTANT. The responses to questions in this section along with the Products and Services included in the Attachment B – Cost Proposal will be utilized to define the overall products and services available under a resulting contract.

2.1. Products & Services
Product & Services Description(s).

Provide an overview of your complete
catalog of products and services as
they relate to this scope, and describe
how your offerings are designed to
Patron self-service & engagement
Holds pickup & service beyond the building
Extended access / unstaffed hours
Security & detection (RFID + EM/Tattle Tape)
Staff tools, RFID conversion, and collection management Digital communications & in library messaging
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meet the needs of libraries of varying
types and sizes.

Central management, monitoring, alerts & reporting
Library supplies and consumables
Library automation and robotics

Bibliotheca’s offerings are purposefully designed to meet the operational, service, and strategic needs of libraries of varying types, sizes, and organizational structures. Drawing on decades of experience serving public, academic, school, and special libraries worldwide, Bibliotheca delivers flexible, scalable solutions that adapt to each library’s unique
mission, user population, and collection profile.

For small and single‑branch libraries, Bibliotheca provides right‑sized, cost‑effective solutions that improve circulation efficiency, enhance security, and expand self‑service
options without unnecessary complexity. These libraries benefit from streamlined configurations that are easy to operate, maintain, and scale over time as service demands evolve.

Mid‑size and multi‑branch systems leverage Bibliotheca’s modular architecture to maintain consistency across
locations while accommodating local branch needs.

Centralized management, configurable workflows, and
standards‑based integrations support higher transaction volumes, diverse collections, and systemwide reporting, while allowing individual branches to tailor services to their communities.

Large urban, regional, and enterprise‑level library systems rely on Bibliotheca for robust performance, scalability, and long‑term sustainability. Bibliotheca’s solutions support complex, high‑volume environments with centralized
oversight, advanced automation, and consistent patron
experiences across multiple facilities. This includes the ability to deploy solutions incrementally across large
systems while preserving interoperability with existing infrastructure and third‑party platforms.

Bibliotheca also brings extensive experience supporting special libraries, including corporate, government, medical, legal, and research libraries. These environments often require heightened attention to security, accuracy,
controlled access, and specialized workflows. Bibliotheca’s configurable software and flexible hardware options allow special libraries to tailor circulation and inventory solutions to maintain efficiency and reliability.

By combining scalable design, configurable solutions, and deep real‑world library experience, Bibliotheca empowers libraries of all sizes and types to modernize operations, Attachment 1

Page | 10
enhance patron services, and confidently plan for future growth.

2.1.1. Specialization & Expertise. Describe
any areas of specialization or unique
capabilities that differentiate your
offerings from others in the market.

Bibliotheca is unique in its scale – we are the largest library technology provider in the industry. We also have the largest support and maintenance team available and a
comprehensive service plan that includes on- site
technicians and parts, parts shipping, and software updates – not just phone support.

2.1.2. Software Solutions. Describe your
software platform(s), including, but not
limited to, whether they are offered as
cloud-hosted, SaaS, or on- premise
solutions, and how updates, upgrades,
and new feature releases are managed
and communicated to customers.
libraryConnect LINK central management allows libraries to gain insight and do more with their data. This cloud- based software solution provides powerful tools to remotely
manage and configure library equipment and aggregate
data from all connected Bibliotheca products. The user - friendly dashboard provides at -a-glance health status of equipment, while the configuration tools allow you to apply workflow changes, customize appearance and easily
compile graphical reports across all devices from one
central hub. Libraries easily access all their data
– they do
not need to request data downloads from us. quickConnect is our patron interface platform that is available across our self-service solutions, including selfCheck, remoteLocker, smartShelf and flex AMH. This makes it easy for patrons to quickly move through their transactions, as it will be a familiar experience across all equipment. Our intuitive self - service software has been designed from the ground up to meet the expectations of modern library patrons.
quickConnect™ delivers an engaging experience for patrons of all ages and abilities.

Designed for everyone
Audible, visual, touch and text features guide patrons easily through the self-service transaction

Packed with engaging content
Reading recommendations, ratings and library promotions create a more engaging self-service experience

Quick & convenient workflow
Streamlined workflow requires fewer steps, providing a
faster experience for your patrons

Easy payment transactions
Clearly guided transactions make it simple and convenient to pay via QR code or payment terminal

We’ve built quickConnect so that it integrates with the most popular third- party applications in demand at libraries.

We’ve are constantly innovating and adding features to
quickConnect to make it even more useful to libraries.

Recent innovations include wayfinding, capturing donations at the selfCheck, Remember Me custom patron experience
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that captures patron preferences so they have the same
settings every time at every device.

Behind the intuitive patron- facing side of quickConnect ™ lives an extremely powerful staff management tool that
gives libraries access to a range of information and
statistics, while also letting you control features on the front end. Other vendors require customization via HTML, INI
files and XML files! System Manager is an intuitive web- based tool that allows library staff to easily configure the patron interface.

Accessibility and ease of use for all library patrons and library staff members are key to our software design. The guidelines we follow include the Australian Human Rights Commission Disability Discrimination Act (DDA), European Equalities Act, and ADA Standards for Accessible Design.

Compliance with WCAG 2.4, EN ISO 301549, and BITV is
documented, demonstrating commitment to high
accessibility standards beyond just web pages, extending to kiosks and software as well.

quickConnect™ patron interface has the following
accessibility features for patrons:
 Increase the font size to allow for easier reading
 No flashing images
 Text-to-speech for all on- screen text and optional
headphone jack
 High-contrast clarity theme available (at right)
 quickConnect software can be configured to meet
color preferences for foreground and background
colors and images
 Library configurable text, pop-ups and timeouts
 Animated instructions help patrons complete
transactions
 Buttons are all located in the lower third of the
screen and a flip -switch moves all items within
reach
As part of our commitment to equality, people using
Bibliotheca quickConnect have access to more than 70
languages at any time during the self-check experience. No other library vendor provides this level of choice and
support for diverse communities. All devices with
quickConnect come with all languages.

In addition to our best-in-class patron interface, Bibliotheca offers staff solutions, including System Manager for
quickConnect, staffConnect circ, staffConnect conversion, staffConnect Link, staffConnect gate and remoteLocker
manager. These solutions have been developed over many
years to streamline staff workflows and improve efficiency for all libraries.

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uniFi+ was specifically designed for libraries and enables content to be pushed to numerous screens across all library branches while giving each branch the freedom to add
customized content. uniFi+ enables dynamic digital
messaging across all screens, including selfCheck™ kiosks, wayfinding touchscreens, public PCs and digital signage.

2.1.3. Hardware. Describe your hardware
offerings and how they integrate with
your software platform or third -party
systems, including any compatibility
considerations agencies should be
aware of.

Bibliotheca provides a portfolio of purpose‑built library hardware designed to function as an integrated ecosystem with Bibliotheca software platforms and to interoperate with third‑party library systems using established industry standards.

Hardware offerings
• Self-service kiosks (selfCheck ™) supporting
checkout, renewals, patron account access, and
optional payments, designed for high-volume public
use and accessibility compliance.
• Automated Materials Handling (flexAMH™) systems
supporting patron and staff returns, induction, and
automated sorting using configurable rules aligned
with library workflows.
• Hold and return lockers (remoteLocker™ – indoor
and outdoor models) supporting 24/7 holds pickup
and optional returns, with modular tower designs
that allow systems to scale over time.
• RFID-enabled shelves (smartShelf) provides fast
returns and configurable lucky -day collection for
libraries that want automated returns but may not
have space for a full AMH system.
• RFID bookDrop for automated returns.
• RFID and peripheral hardware, including RFID
workstation reader/antenna pads, barcode
scanners, receipt printers, and payment terminals
supplied and supported as part of an integrated
solution.
• RFID gates and Tattle- Tape electromagnetic gates
in standard and wide-aisle designs.
• Inventory wands for doing inventory in the stacks or
at the point of return.
• RFID conversion workstations for converting library
collections to RFID.

Integration with Bibliotheca software
• All Bibliotheca hardware operates with Bibliotheca
software platforms, including quickConnect ™
(patron-facing interface) and libraryConnect ™ LINK
(centralized management and monitoring). These
platforms provide consistent configuration,
reporting, device health monitoring, and remote
diagnostics across all connected devices.

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• libraryConnect™ LINK enables centralized oversight
of deployed hardware, including system status,
alerts, configuration replication across devices or
branches, and aggregated reporting.

Integration with third-party systems
• Bibliotheca hardware integrates with Integrated
Library Systems (ILS) using industry -standard
protocols, including SIP2 and NCIP, and, where
available, ILS web services or APIs. These
integrations support real-time patron authentication
and circulation transactions such as check -in,
check-out, renewals, and holds processing.
• Bibliotheca solutions are compatible with major ILS
platforms.
• Bibliotheca RFID hardware supports
industry-standard HF RFID technology (13.56 MHz)
and common library RFID standards, enabling
agencies to use existing RFID tags and align with
established library RFID practices.
• Bibliotheca software platforms support API -based
access where applicable (for example, reporting and
data access through libraryConnect ™ LINK),
allowing agencies to integrate Bibliotheca data with
third-party systems or internal analytics tools.

Compatibility considerations
• Hardware requires appropriate power and network
connectivity; most devices use wired Ethernet, with
support for external Wi -FI routers for remote or
outdoor deployments where traditional internet
service is unavailable.
• SIP2/NCIP integrations require compatible ILS
versions, active licenses, and network connectivity
between Bibliotheca devices and the ILS
environment.
• Hardware and software are designed to meet
applicable accessibility standards when installed
according to Bibliotheca guidelines.

• Detailed site, environmental, RFID, and network
prerequisites are provided during project planning to
ensure compatibility with existing infrastructure and
long-term system reliability.

This standards-based approach allows agencies to deploy scalable hardware that integrates seamlessly with
Bibliotheca software and existing third -party library
systems.

In addition, Bibliotheca hardware offers Bibliotheca self - service solutions designed to meet global accessibility requirements, ensuring equal access for people with
disabilities.

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2.1.4. Digital Content. Describe your digital
content and subscription service
offerings, including but not limited to,
content platforms, licensing models,
and how agencies can manage and
access digital collections through your
solution.

Bibliotheca offers subscriptions for some of our software solutions, such as libraryConnect LINK. Some software
comes with the purchased hardware, such as staffConnect circ. Bibliotheca grants to Customer a limited, non-
exclusive, personal, non -transferable, non-assignable and non-
sublicensable license to use the Software in
connection with the Bibliotheca Software service. We do not provide software that manages access to digital collections.

2.1.5. Implementation. Describe your
implementation and data migration
capabilities, including but not limited
to, your experience migrating agencies
from legacy or competing library
management systems.

Customer success is paramount to us. We provide an
efficient and smooth project implementation process that is designed to ensure your project goals are met. Our Project Management Team has years of experience implementing
library technology.

After the project is awarded and a contract agreement is signed, a meeting is scheduled with your sales and project implementation teams. The purpose of the meeting is for the Bibliotheca project manager to learn more about your
current environment, business model, workflow and the
goals you want to achieve in this project as well as offer consultation and guidance tailored to your project.

At this initial meeting, we will:
 Confirm products, quantities and services
 Discuss the high-level goals that need to be achieved to make your project a success and define the project
acceptance criteria
 Discuss the escalation and change management
process, status reporting and meeting frequency

After the initial meeting, your project is ready to move into the next phase: project kick-off!

1. Project kick-off with project manager and Library:
 Your Bibliotheca Account Executive will schedule
a project kick-off meeting and establish a regular
communication cadence.
 The Library will provide a designated point of
contact and back-up contact for Bibliotheca to
work with throughout the duration of the project.

We commit to open communication between the
Library and the Bibliotheca team.
 Work together to create expected timelines for
delivery, installation, and training (if applicable)
 The Project Manager creates the initial version of
the project plan which will align with the Library’s
goals.

2. Project Plan: The Library and Bibliotheca will discuss the Project Plan, the project timeline and will schedule the Attachment 1

Page | 15
site survey if included in your project order. There may be a need for multiple meetings to define the Project
Plan, depending on the size and complexity of the
project. Priorities, branch hours, contacts, customer
responsibilities, Bibliotheca responsibilities and site preparation are all included in the Project Plan.

All parties review and approve the Project Plan, which
will clearly define the work that is to be performed and an initial project timeline.

3. Equipment and software Installation: We will arrange delivery of equipment and will schedule the complete
installation with minimal disruption to your library
branches. All installation activities will be scheduled during Bibliotheca’s standard business hours and
coordinated with your approval.

4. Equipment and Software Training: Training takes place immediately after implementation. Bibliotheca offers
education courses on all our products. Purchased
courses will be delivered remotely by a Bibliotheca
trainer.

5. Verification testing: Software and hardware will be
tested and approved by our installation team. The
installation team checks system connectivity, software
configuration and tests products with your ILS. To
ensure all goals have been successfully achieved, it is important that you also perform testing.

6. Pre-closure meeting: As the project nears completion, your Bibliotheca project manager will schedule a pre-
closure meeting to ensure that all goals have been
completed to the satisfaction of the Library.

7. Project closure: After all project implementation
activities have been successfully completed, we will
send the customer acceptance form for you to sign and
return. Additionally, after the completion of the project you’ll receive a survey to assess your satisfaction with this project. We encourage you to provide your feedback to help us improve our process.

When your project is complete, Bibliotheca will still be here to serve and support you. We provide you with access to our free selfHelp resources on LibraryConnect.com and a toll - free number so that you can quickly reach us regarding
concerns.

2.1.6. Training. Describe your training
offerings, including but not limited to,
Bibliotheca’s Learning Management Platform, Bibliotheca Academy, is designed around how modern library staff
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Page | 16
available formats, delivery methods,
and any ongoing or refresher training
options available after initial
implementation.
access information and build skills today: short videos, step-by-step how -tos, targeted tips, and on -demand
resources that fit into busy workflows.

Rather than relying on lengthy live sessions or static
documentation, Bibliotheca Academy delivers
time-efficient, modular training that allows staff to quickly find and consume exactly what they need—when they need
it.

Built for Time-Constrained Library Staff
Library employees increasingly expect training to mirror the way they learn outside of work: concise, visual, searchable, and immediately applicable. Bibliotheca Academy supports this reality through:
• Short, modular video-based lessons
• Task-focused how-to modules and quick tips
• Interactive content and knowledge checks to
reinforce learning
• Self-paced access that accommodates varied
schedules and staff turnover
Staff can access individual topics without rewatching full sessions, enabling faster onboarding and more effective ongoing learning.

Interactive, Engaging Learning Experience
Courses are developed using modern instructional tools, including AI -assisted content creation and interactive platforms, to deliver:
• Guided walkthroughs
• Quizzes and scenario-based learning
• Gamified elements that increase engagement and
retention
This approach improves consistency, reduces repeat
training requests, and supports long- term knowledge
retention across the organization.

Flexible Training Model
Once a course is available in Bibliotheca Academy, it
becomes the primary training method for that topic —
ensuring scalable, consistent instruction across all
branches. For larger implementations or specialized needs, custom on-site training remains available upon request.

To support continued learning and engagement, the
platform also includes:
• Office hours for questions and follow-up support
• Live webinars and regional sessions for targeted
learning and peer discussion

Centralized Documentation & Resources
All related documentation—including user guides, reference materials, and downloadable resources —is embedded
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directly within each course. This ensures staff can quickly locate the correct materials without navigating multiple systems or repositories.

2.1.7. Value-Add or Additional Offering.

Please include any additional products
and services your organization offers
but is not included in the scope of this
solicitation and will enhance and add
value to this contract’s participating
agencies.

In addition to our robust, reliable solutions, we offer best-in- class support and maintenance. Bibliotheca has the most comprehensive support team serving libraries. Our
unsurpassed talent and scale mean that we can accomplish more together.

 Largest network of on-site support technicians –
80+ strong with broad geographic coverage
 Deep bench of remote support technicians and
product experts – 40+ strong

Our techs know libraries, and they know your equipment.

Bibliotheca on-site and remote support technicians are
required to complete weeks of training for each product before being certified to work on it. In addition, techs are required to take customer satisfaction service excellence and safety training prior to completing onsite services. We do not send general computer repair people (aka
“smarthands”) to service our products. Many in- house
product experts and on-site technicians have been working with Bibliotheca solutions for 10+ years.

We have local on- site technicians who come prepared.

Bibliotheca’s technicians for the library are located nearby.

We do not fly out a person from the home office, and we do not charge for travel, hotels and meals.

Bibliotheca’s warehouse for parts is conveniently located in Lake Elmo, Minnesota, which allows us to offer one day
shipping to anywhere in the continental USA. We also have a warehouse in Mississauga, Ontario, Canada.

24/7 self-guided learning.
www.libraryconnect.com helps you keep your library
running smoothly.
 Tips and training materials
 How-to videos
 Manuals and user guides

24/7 help desk support.

Connect with a support technician when you need it most.

We have extended hours and improved response time.

2.1.8. Open Market Products. Provide a
detailed description of your ability to
accommodate requests for Open
Market Products. Open Market
Products is a category of products that
cannot be found in your standard
Not applicable.

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catalog offering or non-inventory
products.

NOTE: For a definition of Open Market Items,
please refer to Part One, Section 5.4 – Other
Pricing Scenarios.

2.1.9. Warranty. Provide a copy of the
manufacturer’s warranty. If required,
please attach the warranty as an
attachment, as instructed in this
document. Describe notable features
and/or characteristics of the warranty
that a public sector customer would
find interesting or appealing.

Click or tap here to enter text.One Year Limited Warranty

Bibliotheca warrants that the equipment provided in
conjunction with any Bibliotheca developed and supplied system to be free from factory defects for a period of one year from date of receipt of equipment.

This limited warranty does not extend to any Bibliotheca product which, in the sole judgment of Bibliotheca has been subjected to abuse, misuse, neglect, improper installation, or accident, or any damage due to use or misuse produced from integration of the products into any mechanical,
electrical, or computer systems. Further, any abuse, misuse, neglect, improper installation, accident, enhancement,
modification, alteration or change made without
Bibliotheca’s written consent will invalidate Bibliotheca’s Limited Product Warranty.

In the event that it is determined the equipment failure is covered under this warranty, Bibliotheca shall, at its sole option, repair or replace the piece of equipment with
functionally equivalent or better equipment and return such repaired or replaced equipment without charge for service or return freight.

This limited warranty, except as to title is in lieu of all other warranties or guarantees, either express or implied, and specifically excludes, without limitation, warranties of merchantability and fitness for a particular purpose under the uniform commercial code or arising out of custom or conduct. The rights and remedies provided herein are
exclusive and in lieu of any other rights or remedies.

In no event shall Bibliotheca be liable for any indirect or consequential damages, incidental damages, damages to
person or property, or other damages or expenses due
directly or indirectly to the purchased equipment, except as stated in this warranty. In no event shall any liability of Bibliotheca exceed the actual amount paid to Bibliotheca for a specific piece of equipment involved in the incident.

Unless specifically contracted otherwise, warranty service is provided under the terms and conditions of Bibliotheca’s standard yearly support and maintenance agreement with
the exception of any reference to software updates.

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3. Business Operations

3.1. Logistics

3.1.1. Product & Service Delivery. Describe
how supplier proposes to deliver,
install, and support products and
services across a geographically
diverse customer base.

Your response may include, but is not
limited to, information related to the
number of store or showroom
locations, distribution facilities, supply
chain partners, fill rates, on -time
delivery rates, and your ability to
accommodate expedited orders.

Click or tap here to enter text. Bibliotheca’s warehouse for parts is conveniently located in Lake Elmo, Minnesota,
which allows us to offer one day shipping to anywhere in the continental USA. We also have a warehouse in Mississauga, Ontario, Canada.

Bibliotheca maintains spare parts and inventory to meet the needs of our 10,000 library customers. On -site technicians arrive with spare parts stocked in their vehicles so that they can make repairs in a timely manner.

3.2. Customer Service

3.2.1. Customer Service Department.

Describe your company’s customer
service department & operations. Your
description may include, but is not
limited to, hours of operation, number
and location of service centers, parts
outlets, number of customer service
representatives. Clarify if the service
centers are owned by your company of
if they are a network of subcontractors.

Click or tap here to enter text. Bibliotheca’s customer service representatives have many years of experience working
with customers on arranging all aspects of orders, including project management, shipping, delivery. Customer support hours are Monday
– Friday 7 AM to 5 PM, less holidays.

Customers can always contact us 24/7 via email, phone or customer portal to request support or get help. We have four dedicated customer service representatives for our North America customers. They are Bibliotheca employees.

3.3. Customer Set Up; Order &
Invoice Processing; Payment

3.3.1. Proposal Development, Order, and
Invoice Process. Describe your
company’s proposal development,
order, and invoice process.

Click or tap here to enter text. Through our regional account executives, business development representatives, inside sales and solutions consulting teams, we provide sales
proposals, consultations, meetings and on- site visits to tailor or offerings to individual libraries. There is no one- size-fits all when it comes to libraries and their needs, therefore we learn their goals and study library strategic plans to customize our suggestions.

Once an award is made and a contract or purchase order is received, Bibliotheca initiates a formal order review
process. This includes verification of products, quantities, configurations, pricing, and services to ensure alignment with the executed agreement. A dedicated project manager is assigned to coordinate order fulfillment, confirm
technical and site prerequisites, and serve as the primary point of contact throughout implementation. Any required clarifications or changes are documented and addressed in Attachment 1

Page | 20
coordination with the agency before equipment is released for delivery.

Invoicing milestones (such as upon shipment, installation, or acceptance) follow contractual requirements and
Bibliotheca payment terms. Bibliotheca’s finance team is available to coordinate with agency procurement or
accounts payable staff to address invoice questions,
documentation needs, or compliance with agency billing
procedures.

3.3.2. Financing. Does your company offer
any financing services? If yes, describe
the financing options available to
Members.

Yes. We offer leasing for products and support and
maintenance. The threshold for leasing is typically $25,000, however, we are happy to discuss options with customers.

4. PRICING

4.1. Cost Proposal

4.1.1. Pricing Model. Provide a description of
your pricing model or methodology
identifying how the model works for
the products and services included in
your proposal. Your response should
describe how the proposed pricing
model is able to be audited by an
Equalis Group member to assure
compliance with the pricing in the
Master Agreement.

We have provided line item pricing for your consideration.

We are providing a standard list price and discount for Equalis Group members. Please note that standard list price is subject to change.

All quotes, proposals, and invoices will reference the
applicable Equalis Group contract and identify line‑item pricing that aligns directly with the pricing schedules established in the Master Agreement.

Bibliotheca has yearly audits of our finances including contracts.

4.1.2. Auditable. Describe how the proposed
pricing model is able to be audited by
public sector agencies or CCOG to
assure compliance with pricing in the
Master Agreement.

Bibliotheca has yearly audits of our finances including contracts.

4.1.3. Cost Proposal Value. Which of the
following statements best describes
the pricing offered included in
Respondent’s cost proposal.

The prices offered in your Cost Proposal are:
☐ lower than what you offer other group purchasing
organizations, cooperative purchasing organizations, or state purchasing departments.

☒ equal to what you offer other group purchasing
organizations, cooperative purchasing organizations, or state purchasing departments.
☐ higher than what you offer other group purchasing
organizations, cooperative purchasing organizations, or state purchasing departments.
☐ not applicable. Please explain below.

Click or tap here to enter text.

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4.1.4. Additional Savings. Describe any
quantity or volume discounts or rebate
programs included in your Cost
Proposal.

Click or tap here to enter text.

Volume discounts may be available and we would be happy to discuss this with customers based on their unique needs.

4.1.5. Cost of Shipping. Is the cost of
shipping included in the pricing
submitted with your response? If no,
describe how freight, shipping, and
delivery costs are calculated.

Click or tap here to enter text.Shipping will be quoted based on actual quantities and configurations at time of shipment.

Shipping is not included in product prices. Shipping costs may include: Quantity and weight of items shipped
Shipping method, Origin and destination (domestic vs.
international), Crating or special handling requirements

4.1.6. Pricing Open Market or Sourced Goods.

If relevant, propose a method for the
pricing of Open Market Items or
Sourced Goods.

NOTE: For a definition of Open Market Items,
please refer to Part One, Section 5.4 – Other
Pricing Scenarios.

Not applicable. We are providing line item pricing.

4.1.7. Total Cost of Acquisition. Identify any
components from the total cost of
acquisition that are NOT included in the
Cost Proposal. This would include all
additional charges that are not directly
identified as freight or shipping. For
example, permitting, installation, set
up, mandatory training, site work, or
initial inspection may be required but
not initially considered in the Cost
Proposal. Identify any parties that
impose such costs and their
relationship to the Respondent.

Permitting, licenses, site work, modifications, removal and disposal of existing products and disposal of packaging is not included in prices.

The customer is responsible for any required electrical or ethernet cabling.

The customer is responsible for any required building
modifications to accommodate equipment.

The library is responsible for SIP2 licenses and ILS licenses and subscriptions.

5. GO-TO-MARKET STRATEGY

5.1. Respondent Organizational Structure & Staffing of Relationship

5.1.1. Key Contacts. Provide contact
information and resumes for the
person(s) who will be responsible for
the following areas;

1. Executive Contact

2. Contract Manager

3. Sales Leader

4. Reporting Contact

5. Marketing Contact.
***Indicate who the primary contact will be if
it is not the Sales Leader.

Executive Contact
Matthew Bellamy, CEO
Matthew was appointed to CEO in June 2025. With nearly
25 years of library technology experience, Matthew has
created the foundation to support the Bibliotheca’s mission to empower libraries worldwide. Matthew is passionate
about helping libraries create meaningful connections and believes libraries are essential to thriving communities. His strong industry knowledge and customer focus reflects a dynamic career in sales, marketing and global product
management leadership. As CEO, Bellamy will lead
Bibliotheca’s global operations with a renewed focus on customer partnerships, sustainable growth, and the future of library engagement. Previously, he served as Attachment 1

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Bibliotheca’s Chief Commercial Officer, and he held several management positions at 3M Library Systems. Matt
received his Master of Business Administration from the University of Minnesota, a BA in Marketing and Sales from the University of Toledo and he’s a certified Six Sigma Green Belt.

Contract Manager
Mary Zilles, VP of Sales Operations
800-328-0067 x1310 | [email protected]
Since 2006, Mary has held management positions in sales and contracts. Her wide-ranging experience – from project implementation to bid responses – gives her a depth of
understanding that helps create positive outcomes for
Bibliotheca customers. Mary has certifications in project management, Six Sigma and Advanced Certified
Government Contract Administration. She has a Bachelors degree in Organizational Management and Leadership from Concordia University in St. Paul, Minnesota.

Contract Manager
Todd Yell, Contract Administrator
800-328-0067 | [email protected]
Todd is a results driven contract analyst and legal
operations professional with more than 15 years of
progressive experience negotiating, drafting and managing complex commercial agreements across diverse industries including insurance, healthcare, utilities, retail and financial services.

Sales Leader – primary contact
Mason Humphrey, Commercial Director
651-808-4002 | [email protected]
Mason joined Bibliotheca in 2015 after working at 3M
Library Systems since 2014. He has held an inside sales position, outside sales position and was recently promoted to Commercial Director. He has consulted with thousands of libraries across the country regarding technology and trends in the industry. He has helped them achieve such goals as convert to RFID to increase self- check usage and staff efficiency.

He graduated from the University of
Wisconsin, Stout with a Bachelor of Science in Business and Sales then received his Masters in Strategic Business from University of Houston in 2022.

Reporting Contact
Todd Yell, Contract Administrator
See resume above.

Marketing Contact
Mason Humphrey, Commercial Director
See resume above.

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5.1.2. Sales Organization. Provide a
description of your sales organization,
including key staff members, the size
of the organization, in -house vs. third -
party sales resources, geographic
territories, vertical market
segmentation, etc.

All Bibliotheca sales staff are employees of Bibliotheca. We have 11 account executives covering the US and Canada.

Bryan Pasteryk, Senior Vice President of Sales
214-725-1520 | [email protected]

Bryan is our sales leader. Bryan has been in technology sales for over 25 years, and library technology since 2003.

He started as Account Executive for Bibliotheca before
being promoted to Vice President of Sales in January 2015.

In this position, Bryan oversees sales in the US and Canada and has a passion for helping libraries achieve their
strategic goals and objectives and assisting them in
improving the communities that they serve. Bryan is based in Prosper, Texas where he lives with his wife and
daughters.

WEST / PACIFIC
Tarina Peterson – Account Executive
Territory: Alaska, Hawaii, Southern California
Location: Vista, California
Email: [email protected]
Tarina supports libraries across the Pacific region with a strong emphasis on customer experience and long‑term
partnership development. She brings more than a decade of outside sales experience and a consultative approach
shaped by work with global manufacturers and enterprise technology providers. Prior to joining Bibliotheca in 2025, Tarina worked with manufacturing organizations providing complex, customized solutions and previously supported
businesses at Apple, helping them adopt technology
aligned with operational goals. She holds a Bachelor of Fine Arts in Communication Design and works closely with
libraries to ensure solutions support both staff efficiency and patron engagement.

Brandon Richardson – Account Executive
Territory: Pacific Northwest
Location: Vancouver, Washington
Email: [email protected]
Brandon brings more than 20 years of experience in the
education and public‑sector space, working extensively
with public libraries as well as K‑12, higher education, military libraries, and government agencies. His broad
background provides deep familiarity with complex
procurement environments and long‑term planning needs.

His experience spans ILS platforms, digital content,
professional development, and publishing distribution.

Brandon partners closely with library leadership to align technology investments with strategic objectives and sustainable service models.

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Brian Gilbert – Account Executive
Territory: Southwest
Location: Phoenix, Arizona
Email: [email protected]
Brian supports public and academic libraries across the Southwest, connecting organizations with Bibliotheca’s full range of self‑service and RFID solutions. He entered the library industry over eight years ago and brings prior
experience from a digital content provider, giving him
insight into both physical and digital collections. Since joining Bibliotheca in 2019, Brian has successfully
supported multiple implementations, focusing on
relationship building, practical problem solving, and
long‑term customer success.

MIDWEST
Kyle Kigin – Account Executive
Territory: Midwest
Location: Minnesota
Email: [email protected]
Kyle covers the Midwest region and brings a strong internal perspective to his role, having progressed through inside sales and team leadership positions before being promoted to Account Executive in 2022. He has consulted with public and academic libraries across North America on evolving technology strategies and service models. Kyle has
extensive experience supporting RFID conversions,
self‑service technology, open+, and remote hold lockers.

His consultative approach centers on improving patron
experience while maintaining operational efficiency.

Nate Janney – Account Executive
Territory: Upper Midwest / Central
Location: Illinois
Email: [email protected]
Nate joined Bibliotheca as an Account Executive in 2024 and supports libraries across his region with a
solutions‑oriented and collaborative approach. He holds a Bachelor of Arts in Advertising and Marketing and brings experience helping organizations identify creative solutions to everyday operational challenges. His background in
consultation, organization, and communication supports
effective partnerships with libraries seeking to enhance service delivery and accessibility.

SOUTH / SOUTH‑CENTRAL
Zach Faulkner – Account Executive
Territory: Texas, Oklahoma, Louisiana
Location: Plano, Texas
Email: [email protected]
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Zach partners with libraries across Texas and the
South‑Central region, helping organizations adopt
technologies that enhance access, efficiency, and
community impact. With more than six years of experience in technology sales, he brings strong regional knowledge and an understanding of library funding environments.

Zach works closely with customers to identify solutions that support long‑term sustainability and evolving patron
expectations.

EAST / SOUTHEAST
Kathy Stewart – Account Executive
Territory: North Carolina
Email: [email protected]
Kathy brings more than 20 years of experience both working in libraries and supporting them through technology
solutions. She began her career as a children’s librarian and branch manager before joining EBSCO’s NoveList, where
she provided readers’ advisory content, training, and
product demonstrations. Since 2021, Kathy has worked
with libraries on RFID solutions and technology adoption, helping organizations meet conversion goals and improve service delivery. She is passionate about finding creative solutions that support libraries as they serve their
communities and transform lives.

Kathy Marks – Account Executive
Territory: Florida
Email: [email protected]
Kathy offers 15 years of library experience and works
closely with public and academic library partners
throughout the Southeast. As a first‑generation college graduate, she is deeply committed to the mission and
impact of libraries and brings a practical, workflow‑focused perspective to every engagement. Her approach
emphasizes education, strategic planning, and solution
optimization to help libraries maximize the value of every Bibliotheca solution while delivering strong patron and staff experiences.

Don Jannazzo – Account Executive
Territory: Northeast / Mid‑Atlantic
Location: New Jersey
Email: [email protected]
Don brings deep industry expertise from his decade at 3M Library Systems, where he consulted with libraries on RFID, self‑service, security, and automated materials handling solutions. Since joining Bibliotheca in 2015, he has
continued to support customers with hands‑on consultation and long‑term partnership. With a strong local presence, Don stays closely involved throughout implementation and Attachment 1

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beyond, ensuring libraries realize lasting benefits from their technology investments.

5.2. Contract Implementation
Strategy & Expectations

5.2.1. Contract Expectations. What is your
company’s strategy to increase market
share in the public sector while
leveraging an Equalis Group Master
Agreement?
Bibliotheca will position the Equalis Group Master
Agreement as a legally compliant, competitively awarded procurement option that allows eligible public sector
agencies to purchase without conducting their own
standalone RFPs. This reduces procurement complexity
and shortens purchasing timelines for participating
agencies.

Bibliotheca will train its sales organization on the scope, pricing structure, and usage requirements of the Equalis Group Master Agreement to ensure it is consistently offered as a purchasing option to eligible agencies. Sales activities will align with the contract terms and reporting
requirements.

Bibliotheca will work collaboratively with Equalis to support awareness and adoption of the Master Agreement through
approved marketing and educational activities.

5.2.2. Five (5) Year Sales Vision & Strategy.

Describe your company’s vision and
strategy to leverage a resulting
contract with Equalis over the next five
(5) years. Your response may include
but is not limited to; the geographic or
public sector vertical markets being
targeted; your strategy for acquiring
new business and retaining existing
business; how the contract will be
deployed with your sales team; how
you will market the contract, including
deployment of the contract on your
company website; and the time frames
in which this will be completed.

Over the next five years, Bibliotheca will focus on eligible public sector entities that participate in or can access Equalis Group contracts, including public libraries,
municipal and county governments, library consortia,
school districts, and higher education institutions across the United States. The strategy emphasizes broad
geographic coverage rather than concentration in a single region, consistent with the national scope of the Equalis program.

Bibliotheca will present the Equalis Group Master
Agreement as a compliant procurement option to eligible agencies that want to streamline purchasing while meeting local and state procurement requirements. Existing
customers will be informed of the availability of the Equalis contract as a way to support future expansions,
replacements, or additional purchases under consistent
terms. Ongoing account management, support, and
lifecycle planning will continue to be used to support
long-term relationships. We will create appropriate
marketing campaigns to inform customers of the benefits of using the Equalis contract.

5.2.3. Sales Objectives. What are your top line
sales objectives in each of the five (5)
years if awarded this contract?
Click or tap here to enter text.

Year 1 Establish contract awareness
Year 2 Increase adoption through active sales enablement and marketing
Year 3 Accelerate usage driven by multi site deployments, technology refreshes, and cross selling
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Year 4 Sustain growth through renewals, expansions, and new eligible participants
Year 5 Mature contract utilization with broader penetration across public sector entities

6. ADMINISTRATION FEE & REPORTING

6.1. Administration Fee & Reporting

6.1.1. Administrative Fee. Equalis Group only
generates revenue when the Winning
Supplier generates revenue based on
contract utilization by current and
future Members.

The administrative fee is normally
calculated as a percentage of the total
Spend for agencies accessing
products and services through the
Master Agreement and is typically
between two percent (2%) to three
percent (3%). In some categories, a flat
fee or another fee structure may be
acceptable.

Please provide your proposed
Administrative Fee percentage or
structure.

NOTE: The proposed Administrative Fee
language for this contract is based on the
terms disclosed in the Attachment A – Model
Administration Agreement.

Click or tab here to enter in your proposed administrative fee or fee structure.

6.1.2. Sales & Administrative Fee Reporting.

Equalis Group requires monthly reports
detailing sales invoiced the prior month
and associated Administrative Fees
earned by the 15 th of each month.

Confirm that your company will meet
this reporting requirement. If not,
explain why and propose an alternative
time schedule for providing these
reports to Equalis Group.

Confirmed. Please note that our payment terms for
customers (below) would affect reporting. Quarterly
reporting may be more suitable. We are open to discussion.

Pricing Terms:
 Support and maintenance pricing is subject to change
based on final quantities and product configuration.
 System returns will be accepted within 30 days from the date of order and must be in original packaging. A 20%
restocking fee will be charged and customer will pay for return shipping.
 50% invoiced on order placement; balance invoiced at
shipment, NET 30.
 Pricing does not include any applicable sales tax. If tax exempt, A copy of Tax Exemption Certificate is required with purchase order.

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 Due to delays with global supply chains and shipping, delivery lead times are subject to change.
 For fines and fees solutions the customer is responsible for:
o The set-up of the merchant account with the
merchant acquiring bank.
o Any and all set-up and bank charges associated
with the merchant account.
o For Comprise, additional merchant accounts will
be charged annually.

AMH Pricing Terms:
 Support and maintenance pricing is subject to change
based on final quantities and product configuration.
 flex AMH ™ payment terms: 50% invoiced on order
placement; 40% invoiced upon shipment; 10% invoiced
at system acceptance, NET 30.
 Pricing does not include any applicable sales tax. If tax exempt, A copy of Tax Exemption Certificate is required with purchase order.
 System returns for AMH systems are not available as this is a custom solution.
 Due to delays with global supply chains and shipping, delivery lead times are subject to change.

6.1.3. Contract Utilization Tracking. Define
the specific, step- by-step process for
your sales and/or quote generation
team to tie a quote, proposal, invoice,
and/or purchase order to the Equalis
cooperative contract in your Customer
Relationship Management (“ CRM”),
sales system, or Enterprise Resource
Planning (“ ERP”) system. Include any
individuals and/or teams involved in
this process.

Quotes using the Equalis Contract would have a note with the contract name/number on the memo line. We use
NetSuite to track quotes, inventory and support cases
across the company.

6.1.4. Self-Audit. Describe any self -audit
process or program that you plan to
employ to verify compliance with your
proposed contract with Equalis Group.

This process includes ensuring that
your sales organization provides, and
Members obtain the correct pricing,
reports reflect all sales made under the
Contract, and Winning Supplier remit
the proper admin fee to Equalis.

We have a standard process in use with our other contracts and assigned staff members who run reports to track
contract activity and ensure we are following proper
tracking and submission of reports. We are always looking at ways to improve and automate the report generation for purchases made through the contracts.

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PROPOSAL FORM 2: COST PROPOSAL

A template for the Cost Proposal has been included as Attachment B and must be uploaded as a separate attachment to a Respondent’s proposal submission. Respondents are permitted to revise any part of the spreadsheet to the Cost Proposal to accurately reflect the column titles, details, discounts, pricing categories of products, services, and solutions being offered to Equalis Group Members.

Respondent’s Cost Proposal must include the information requested in Section 5 – Cost Proposal & Pricing.

NOTE: Cost Proposals will remain sealed and will only be opened and reviewed for those Respondents that meet the minimum Technical Proposal score threshold as described in Section 6.2 - Evaluation and Scoring of Proposals.

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PROPOSAL FORM 3: DIVERSITY VENDOR CERTIFICATION PARTICIPATION

Diversity Vendor Certification Participation - It is the policy of some Members participating in Equalis Group to involve minority and women business enterprises (M/WBE), small and/or disadvantaged business enterprises, disable veterans business enterprises, historically utilized businesses (HUB) and other diversity recognized businesses in the purchase of goods and services. Respondents shall indicate below whether or not they hold certification in any of the classified areas and include proof of such certification with their response.

a. Minority Women Business Enterprise
Respondent certifies that this firm is an MWBE: Yes No
List certifying agency: Click or tap here to enter text.

b. Small Business Enterprise (SBE) or Disadvantaged Business Enterprise (“DBE”) Respondent certifies that this firm is a SBE or DBE: Yes No List certifying agency: Click or tap here to enter text.

c. Disabled Veterans Business Enterprise (DVBE)
Respondent certifies that this firm is an DVBE: Yes No
List certifying agency: Click or tap here to enter text.

d. Historically Underutilized Businesses (HUB)
Respondent certifies that this firm is an HUB: Yes No
List certifying agency: Click or tap here to enter text.

e. Historically Underutilized Business Zone Enterprise (HUBZone) Respondent certifies that this firm is an HUBZone: Yes No List certifying agency: Click or tap here to enter text.

f. Other
Respondent certifies that this firm is a recognized diversity certificate holder: Yes No List certifying agency: Click or tap here to enter text.

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PROPOSAL FORM 4: CERTIFICATIONS AND LICENSES

Provide a copy of all current licenses, registrations and certifications issued by federal, state and local agencies, and any other licenses, registrations or certifications from any other governmental entity with jurisdiction, allowing Respondent to provide the products and services included in their proposal which can include, but not limited to licenses, registrations or certifications. M/WBE, HUB, DVBE, small and disadvantaged business certifications and other diverse business certifications, as well as manufacturer certifications for sales and service must be included if applicable

Please also list and include copies of any certificates you hold that would show value for your response not already included above.

Bibliotheca solutions meet GDPR standards for data security. We also hold ISO 9001:2015 certification. Copies are included in our supplemental proposal document titled COG-218_Bibliotheca Proposal_FINAL.

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PROPOSAL FORM 5: UNRESOLVED FINDINGS FOR RECOVERY

O.R.C. Chapter 9.24 prohibits CCOG from awarding a contract to any entity against whom the Auditor of State has issued a finding for recovery, if such finding for recovery is “unresolved” at the time of award. By submitting a proposal, a Respondent warrants that it is not now, and will not become, subject to an “unresolved” finding for recovery under O.R.C. Chapter 9.24 prior to the award of any contract arising out of this RFP, without notifying CCOG of such finding. The Proposal Review Team will not evaluate a proposal from any Respondent whose name, or the name of any of the subcontractors proposed by the Respondent, appears on the website of the Auditor of the State of Ohio as having an “unresolved” finding for recovery.

Is your company the subject of any unresolved findings for recoveries? ☐ Yes
☒ No

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PROPOSAL FORM 6: MANDATORY DISCLOSURES

1. Mandatory Contract Performance Disclosure.

Disclose whether your company’s performance and/or the performance of any of the proposed subcontractor(s) under contracts for the provision of products and services that are the same or similar to those to be provided for the Program which is the subject of this RFP has resulted in any formal claims for breach of those contracts.

For purposes of this disclosure, “formal claims” means any claims for breach that have been filed as a lawsuit in any court, submitted for arbitration (whether voluntary or involuntary, binding or not), or assigned to mediation.

For any such claims disclosed, fully explain the details of those claims, including the allegations regarding all alleged breaches, any written or legal action resulting from those allegations, and the results of any litigation, arbitration, or mediation regarding those claims, including terms of any settlement. While disclosure of any formal claims will not automatically disqualify a Respondent from consideration, at the sole discretion of Equalis Group, such claims and a review of the background details may result in a rejection of a Respondent’s proposal.

Equalis Group will make this decision based on the Proposal Review Team’s determination of the seriousness of the claims, the potential impact that the behavior that led to the claims could have on the Respondent’s performance of the work, and the best interests of Members.

Provide statement here. Bibliotheca has no formal claims for breach.

2. Mandatory Disclosure of Governmental Investigations.

Indicate whether your company and/or any of the proposed subcontractor(s) has been the subject of any adverse regulatory or adverse administrative governmental action (federal, state, or local) with respect to your company’s performance of services similar to those described in this RFP. If any such instances are disclosed, Respondents must fully explain, in detail, the nature of the governmental action, the allegations that led to the governmental action, and the results of the governmental action including any legal action that was taken against the Respondent by the governmental agency. While disclosure of any governmental action will not automatically disqualify a Respondent from consideration, such governmental action and a review of the background details may result in a rejection of the Respondent’s proposal at Group’s sole discretion. Equalis Group will make this decision based on the Proposal Review Team’s determination of the seriousness of the claims, the potential impact that the behavior that led to the claims could have on the Respondent’s performance of the work, and the best interests of Members.

Provide statement here. Bibliotheca has no governmental investigations with respect to company performance.

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PROPOSAL FORM 7: DEALER, RESELLER, AND DISTRIBUTOR AUTHORIZATION

CCOG allows Suppliers to authorize dealers, distributors, and resellers to sell the products and services made available through, and consistent with the Terms and Conditions set forth in, the Master Agreement. If Supplier intends to authorize their dealers, distributors, or resellers access to the Master Agreement in the event of a contract award Supplier must provide a list, either in the form of a document or a weblink, to identify those organizations who are being authorized access to the Master Agreement.

Will the Supplier authorize dealers, distributors, resellers access to Master Agreement? ☐ Yes
☒ No

If yes, how will Supplier disclose which organization(s) will have access to the Master Agreement? This list can be updated from time to time upon CCOG’s approval.

Respondent Response: Click or tap here to enter text.

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PROPOSAL FORM 8: MANDATORY SUPPLIER & PROPOSAL CERTIFICATIONS

CCOG may not enter into contracts with any suppliers who have been found to be ineligible for state contracts under specific federal or Ohio statutes or regulations. Companies responding to any CCOG RFP MUST certify that they are NOT ineligible by signing each of the statements below. Failure to provide proper affirming signature on any of these statements will result in a Respondent’s proposal being deemed nonresponsive to this RFP.

I, Matthew Bellamy, hereby certify and affirm that Bibliotheca, LLC, has not been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in transactions by the Unites States Department of Labor, the United States Department of Health and Human Services, or any other federal department or agency as set forth in 29 CFR Part 98, or 45 CFR Part 76, or other applicable statutes.

AND

I, Matthew Bellamy, hereby certify and affirm that Bibliotheca, LLC , is in compliance with all federal, state, and local laws, rules, and regulations, including but not limited to the Occupational Safety and Health Act and the Ohio Bureau of Employment Services and the following:
• Not penalized or debarred from any public contracts or falsified certified payroll records or any other violation of the Fair Labor Standards Act in the last three (3) years; • Not found to have violated any worker’s compensation law within the last three (3) years; • Not violated any employee discrimination law within the last three (3) years; •
Not have been found to have committed more than one (1) willful or repeated OSHA violation of a safety standard (as opposed to a record keeping or administrative standard) in the last three (3) years; • Not have an Experience Modification Rating of greater than 1.5 (a penalty-rated employer) with respect to the Bureau of Workers’ Compensation risk assessment rating; and • Not have failed to file any required tax returns or failed to pay any required taxes to any governmental entity within the past three (3) years.

AND

I, Matthew Bellamy, hereby certify and affirm that Bibliotheca, LLC, is not on the list established by the Ohio Secretary of State, pursuant to ORC Section 121.23, which identifies persons and businesses with more than one unfair labor practice contempt of court finding against them.

AND

I, Matthew Bellamy, hereby certify and affirm that Bibliotheca, LLC either is not subject to a finding for recovery under ORC Section 9.24, or has taken appropriate remedial steps required under that statute to resolve any findings for recovery, or otherwise qualifies under that section to enter into contracts with CCOG.

I, Matthew Bellamy, hereby affirm that this proposal accurately represents the capabilities and qualifications of Bibliotheca, LLC, and I hereby affirm that the cost(s) proposed to CCOG for the performance of services and/or provision of goods covered in this proposal in response to this CCOG RFP is a firm fixed price structure as described in the Cost Proposal, inclusive of all incidental as well as primary costs. (Failure to provide the proper affirming signature on this item may result in the disqualification of your proposal.) Attachment 1

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PROPOSAL FORM 9: CLEAN AIR ACT & CLEAN WATER ACT

The Respondent is in compliance with all applicable standards, orders or regulations issued pursuant to the Clean Air Act of 1970, as Amended (42 U.S. C. 1857 (h), Section 508 of the Clean Water Act, as amended (33 U.S.C. 1368), Executive Order 11738 and Environmental Protection Agency Regulation, 40 CFR Part 15 as required under OMB Circular A-102, Attachment O, Paragraph 14 (1) regarding reporting violations to the grantor agency and to the United States Environment Protection Agency Assistant Administrator for the Enforcement.

ite 300, Lake

Job Title: CEO

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Authorized signature:

Printed Name:

Company Name:

Matthew Bellamy
Bibliotheca, LLC
11190 Hudson Blvd. N., Su
Mailing Address:

Email Address:

Elmo, MN 55042
[email protected]

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CEO
PROPOSAL FORM 10: DEBARMENT NOTICE

I, the Respondent, certify that my company has not been debarred, suspended or otherwise ineligible for participation in Federal Assistance programs under Executive Order 12549, “Debarment and Suspension”, as described in the Federal Register and Rules and Regulations.

Respondents Name: Matthew Bellamy
Mailing Address: 11190 Hudson Blvd. N., Suite 300, Lake Elmo, MN 55042
Signature
Title of Signatory:

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PROPOSAL FORM 11: LOBBYING CERTIFICATIONS
Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by Section 1352, Title 31, U.S. Code. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Any person who fails to file the required certification shall be subject to civil penalty of not less than ten thousand dollars ($10,000) and not more than one hundred thousand dollars ($100,000) for each such failure.

The undersigned certifies, to the best of his/her knowledge and belief, on behalf of Respondent that:

1. No Federal appropriated funds have been paid or will be paid on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, “Disclosure of Lobbying Activities,” in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all covered sub-awards exceeding one hundred thousand dollars ($100,000) in Federal funds at all appropriate tiers and that all sub-recipients shall certify and disclose accordingly.

Signature:

Date: April 16, 2026

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PROPOSAL FORM 12: CONTRACTOR CERTIFICATION REQUIREMENTS

1. Contractor’s Employment Eligibility
By entering the contract, Contractor warrants compliance with the Federal Immigration and Nationality Act (FINA), and all other federal and state immigration laws and regulations. The Contractor further warrants that it is in compliance with the various state statutes of the states it will operate this contract in.

Participating Government Entities including School Districts may request verification of compliance from any Contractor or subcontractor performing work under this Contract. These Entities reserve the right to confirm compliance in accordance with applicable laws.

Should the Participating Entities suspect or find that the Contractor or any of its subcontractors are not in compliance, they may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor.

The Respondent complies and maintains compliance with the appropriate statutes which requires compliance with federal immigration laws by State employers, State contractors and State subcontractors in accordance with the E-Verify Employee Eligibility Verification Program.

Contractor shall comply with governing board policy of the CCOG Participating entities in which work is being performed.

2. Fingerprint & Criminal Background Checks
If required to provide services on school district property at least five (5) times during a month, contractor shall submit a full set of fingerprints to the school district if requested of each person or employee who may provide such service. Alternately, the school district may fingerprint those persons or employees. An exception to this requirement may be made as authorized in Governing Board policy. The district shall conduct a fingerprint check in accordance with the appropriate state and federal laws of all contractors, subcontractors or vendors and their employees for which fingerprints are submitted to the district. Contractor, subcontractors, vendors and their employees shall not provide services on school district properties until authorized by the District.

The Respondent shall comply with fingerprinting requirements in accordance with appropriate statutes in the state in which the work is being performed unless otherwise exempted.

C
ontractor shall comply with governing board policy in the school district or Participating Entity in which work is being performed.

Signature:

Date: April 16, 2026

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Attachment 1

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PROPOSAL FORM 13: BOYCOTT CERTIFICATION

Respondent must certify that during the term of any Agreement, it does not boycott Israel and will not boycott Israel. “Boycott” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes.

Does Respondent agree? MB (Initials of Authorized Representative)

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Attachment 1

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PROPOSAL FORM 14: FEDERAL FUNDS CERTIFICATION FORMS

When a participating agency seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the “Uniform Guidance” or “EDGAR” requirements).

All Respondents submitting proposals must complete this Federal Funds Certification Form regarding Respondent’s willingness and ability to comply with certain requirements which may be applicable to specific participating agency purchases using federal grant funds. This completed form will be made available to Members for their use while considering their purchasing options when using federal grant funds. Members may also require Supplier Partners to enter into ancillary agreements, in addition to the contract’s general terms and conditions, to address the member’s specific contractual needs, including contract requirements for a procurement using federal grants or contracts.

For each of the items below, respondent should certify their agreement and ability to comply, where applicable, by having respondents authorized representative complete and initial the applicable lines after each section and sign the acknowledgment at the end of this form. If a Respondent fails to complete any item in this form, CCOG will consider the Respondent’s response to be that they are unable or unwilling to comply. A negative response to any of the items may, if applicable, impact the ability of a participating agency to purchase from the Supplier Partner using federal funds.

1. Supplier Partner Violation or Breach of Contract Terms Contracts for more than the simplified acquisition threshold currently set at one hundred fifty thousand dollars ($150,000), which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where Supplier Partners violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

Any contract award will be subject to Terms and Conditions of the Master Agreement, as well as any additional terms and conditions in any purchase order, participating agency ancillary contract, or Member construction contract agreed upon by Supplier Partner and the participating agency which mut be consistent with and protect the participating agency at least to the same extent as the CCOG Terms and Conditions.

The remedies under the contract are in addition to any other remedies that may be available under law or in equity. By submitting a proposal, you agree to these Supplier Partner violation and breach of contract terms.

Does Respondent agree? MB (Initials of Authorized Representative)

2. Termination for Cause or Convenience
When a participating agency expends federal funds, the participating agency reserves the right to immediately terminate any agreement in excess of ten thousand dollars ($10,000) resulting from this procurement process in the event of a breach or default of the agreement by Offeror in the event Offeror fails to: (1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation, contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in accordance with the contract and/or the procurement solicitation. Participating agency also reserves the right to terminate the contract immediately, with written notice to offeror, for convenience, if participating agency believes, in its sole discretion that it is in the best interest of participating agency to do so. Respondent will be compensated for work performed and accepted and goods accepted by participating agency as of the termination date if the contract is terminated for convenience of participating agency. Any award under this procurement process is not exclusive and participating agency reserves the right to purchase goods and services from other offerors when it is in participating agency’s best interest.

Attachment 1

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Does Respondent agree? MB (Initials of Authorized Representative)

3. Equal Employment Opportunity
Except as otherwise provided under 41 CFR Part 60, all participating agency purchases or contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR Part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Supplier Partner agrees that such provision applies to any participating agency purchase or contract that meets the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 and Supplier Partner agrees that it shall comply with such provision.

Does Respondent agree? MB (Initials of Authorized Representative)

4. Davis-Bacon Act
When required by Federal program legislation, Supplier Partner agrees that, for all participating agency prime construction contracts/purchases in excess of two thousand dollars ($2,000), Supplier Partner shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, Supplier Partner is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary of Labor. In addition, Supplier Partner shall pay wages not less than once a week.

Current prevailing wage determinations issued by the Department of Labor are available at www.wdol.gov.

Supplier Partner agrees that, for any purchase to which this requirement applies, the award of the purchase to the Supplier Partner is conditioned upon Supplier Partner’s acceptance of the wage determination.

Supplier Partner further agrees that it shall also comply with the Copeland “Anti -Kickback” Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”. The Act provides that each Supplier Partner or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.

D
oes Respondent agree? MB (Initials of Authorized Representative) Attachment 1

Page | 43

5. Contract Work Hours and Safety Standards Act
Where applicable, for all participating agency contracts or purchases in excess of one hundred thousand dollars ($100,000) that involve the employment of mechanics or laborers, Supplier Partner agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Supplier Partner is required to compute the wages of every mechanic and laborer on the basis of a standard work week of forty (40) hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of forty (40) hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

Does Respondent agree? MB (Initials of Authorized Representative)

6. Right to Inventions Made Under a Contract or Agreement If the participating agency’s Federal award meets the definition of “funding agreement” under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance or experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

Supplier Partner agrees to comply with the above requirements when applicable.

Does Respondent agree?
MB (Initials of Authorized Representative)

7. Clean Air Act and Federal Water Pollution Control Act Clean Air Act (42 USC 7401- 7671q. ) and the Federal Water Pollution Control Act (33 USC 1251- 1387), as amended – Contracts and subgrants of amounts in excess of one hundred fifty thousand dollars ($150,000) must contain a provision that requires the non- Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

When required, Supplier Partner agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act.

Does Respondent agree? MB (Initials of Authorized Representative)

8. Debarment and Suspension
Debarment and Suspension (Executive Orders 12549 and 12689) – A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3CFR Part 1989 Comp. p. 235), “Debarment and Suspension.” SAM Exclusions Attachment 1

Page | 44
contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

Supplier Partner certifies that Supplier Partner is not currently listed on the government-wide exclusions in SAM, is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier Partner further agrees to immediately notify the Cooperative and all Members with pending purchases or seeking to purchase from Supplier Partner if Supplier Partner is later listed on the government -wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549.

Does Respondent agree?
MB (Initials of Authorized Representative)

9. Byrd Anti-Lobbying Amendment
Byrd Anti-Lobbying Amendment (31 USC 1352) – Supplier Partners that apply or bid for an award exceeding one hundred thousand dollars ($100,000) must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. As applicable, Supplier Partner agrees to file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 USC 1352).

Does Respondent agree? MB (Initials of Authorized Representative)

10. Procurement of Recovered Materials
For participating agency purchases utilizing Federal funds, Supplier Partner agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a participating agency maybe required to confirm estimates and otherwise comply. The requirements of Section 6002 includes procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds ten thousand dollars ($10,000) or the value of the quantity acquired during the preceding fiscal year exceeded ten thousand dollars ($10,000); procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

D
oes Respondent agree? MB (Initials of Authorized Representative)

11. Profit as a Separate Element of Price
For purchases using federal funds in excess of one hundred fifty thousand dollars ($150,000), a participating agency may be required to negotiate profit as a separate element of the price. See, 2 CFR 200.324(b). When required by a participating agency, Supplier Partner agrees to provide information and negotiate with the participating agency regarding profit as a separate element of the price for a particular purchase. However, Supplier Partner agrees that the total price, including profit, charged by Supplier Partner to the participating Attachment 1

Page | 45
agency shall not exceed the awarded pricing, including any applicable discount, under Supplier Partner’s Group Purchasing Agreement.

Does Respondent agree? MB (Initials of Authorized Representative)

12. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment Vendor agrees that recipients and subrecipients are prohibited from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system from companies described in Public Law 115- 232, section 889. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country are also prohibited.

Does Respondent agree?
MB (Initials of Authorized Representative)

13. Domestic preferences for procurements
For participating agency purchases utilizing Federal funds, Respondent agrees to provide proof, where applicable, that the materials, including but not limited to, iron, aluminum, steel, cement, and other manufactured products are produced in the United States.

“Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.

“Manufactured products” means items and construction materials composed in whole or in part of non- ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

Does Respondent agree? MB (Initials of Authorized Representative)

14. General Compliance and Cooperation with Members
In addition to the foregoing specific requirements, Vendor agrees, in accepting any purchase order from a Member, it shall make a good faith effort to work with Members to provide such information and to satisfy such requirements as may apply to a particular participating agency purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements.

Does Respondent agree? MB (Initials of Authorized Representative)

15. Applicability to Subcontractors
Offeror agrees that all contracts it awards pursuant to the Contract shall be bound by the foregoing terms and conditions.

Does Respondent agree? MB (Initials of Authorized Representative) Attachment 1

Page | 46
By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by my company to make this certification and all consents and agreements contained herein.

Authorized signature:

Printed Name: Matthew Bellamy
Company Name: Bibliotheca, LLC
Mailing Address: 11190 Hudson Blvd. N., Suite 300, Lake Elmo, MN 55042 Job Title: CEO

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Attachment 1

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PROPOSAL FORM 15: FEMA FUNDING REQUIREMENTS CERTIFICATION FORMS

Please answer the following question. If yes, complete this Proposal Form.

In the event of a contract award, does the Respondent intend to make their products and services available to public agencies utilizing FEMA funds or seeking reimbursement from FEMA?
☐ Yes
☒ No

When a participating agency seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the “Uniform Guidance” or “EDGAR” requirements). Additionally, Appendix II to Part 200 authorizes FEMA to require or recommend additional provisions for contracts.

All Respondents submitting proposals who desire to work with Members utilizing FEMA funds must complete this FEMA Recommended Contract Provisions Form regarding Respondent’s willingness and ability to comply with certain requirements which may be applicable to specific participating agency purchases using FEMA funds. This completed form will be made available to Members for their use while considering their purchasing options when using FEMA grant funds. Members may also require Supplier Partners to enter into ancillary agreements, in addition to the contract’s general terms and conditions, to address the member’s specific contractual needs, including contract requirements for a procurement using federal grants or contracts.

For each of the items below, Respondent should certify Respondent’s agreement and ability to comply, where applicable, by having respondents authorized representative complete and initial the applicable lines after each section and sign the acknowledgment at the end of this form. If a Respondent fails to complete any item in this form, CCOG will consider the respondent’s response to be that they are unable or unwilling to comply. A negative response to any of the items may, if applicable, impact the ability of a participating agency to purchase from the Supplier Partner using federal funds.

1. Access to Records
For All Procurements
The Winning Supplier agrees to provide the participating agency, the pass-through entity (if applicable), the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions.

The Winning Supplier agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

The Winning Supplier agrees to provide the FEMA Administrator or his authorized representatives access to construction or other work sites pertaining to the work being completed under the contract.

Does Respondent agree? Not applicable (Initials of Authorized Representative)

For Contracts Entered into After August 1, 2017, Under a Major Disaster or Emergency Declaration Attachment 1

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In compliance with section 1225 of the Disaster Recovery Reform Act of 2018, the participating agency, and the Winning Supplier acknowledge and agree that no language in this contract is intended to prohibit audits or internal reviews by the FEMA Administrator or the Comptroller General of the United States.”

Does Respondent agree? Not applicable (Initials of Authorized Representative)

2. Changes
FEMA recommends that all contracts include a changes clause that describes how, if at all, changes can be made by either party to alter the method, price, or schedule of the work without breaching the contract. The language of the clause may depend on the nature of the contract and the procured item(s) or service(s). The participating agency should also consult their servicing legal counsel to determine whether and how contract changes are permissible under applicable state, local, or tribal laws or regulations.

Does Respondent agree? Not applicable
(Initials of Authorized Representative)

3. Use of DHS Seal, Logo, and Flags
The Winning Supplier shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre- approval. The contractor shall include this provision in any subcontracts.

Does Respondent agree? Not applicable (Initials of Authorized Representative)

4. Compliance with Federal Law, Regulations, And Executive Orders and Acknowledgement of Federal Funding This is an acknowledgement that when FEMA financial assistance is used to fund all or a portion of the participating agency’s contract with the Winning Supplier, the Winning Supplier will comply with all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives.

Does Respondent agree? Not applicable
(Initials of Authorized Representative)

5. No Obligation by Federal Government
The federal government is not a party to this or any contract resulting from this or future procurements with the participating agencies and is not subject to any obligations or liabilities to the non- federal entity, contractor, or any other party pertaining to any matter resulting from the contract.

Does Respondent agree? Not applicable (Initials of Authorized Representative)

6. Program Fraud and False or Fraudulent Statements or Related Acts The Winning Supplier acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor’s actions pertaining to this contract.

Does Respondent agree? Not applicable (Initials of Authorized Representative) Attachment 1

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7. Affirmative Socioeconomic Steps
If subcontracts are to be let, the Winning Supplier is required to take all necessary steps identified in 2 C.F.R. § 200.321(b)(1)-(5) to ensure that small and minority businesses, women’s business enterprises, and labor surplus area firms are used when possible.

Does Respondent agree? Not applicable (Initials of Authorized Representative)

8. License and Delivery of Works Subject to Copyright and Data Rights The Winning Supplier grants to the participating agency, a paid-up, royalty-free, nonexclusive, irrevocable, worldwide license in data first produced in the performance of this contract to reproduce, publish, or otherwise use, including prepare derivative works, distribute copies to the public, and perform publicly and display publicly such data. For data required by the contract but not first produced in the performance of this contract, the Winning Supplier will identify such data and grant to the participating agency or acquires on its behalf a license of the same scope as for data first produced in the performance of this contract. Data, as used herein, shall include any work subject to copyright under 17 U.S.C. § 102, for example, any written reports or literary works, software and/or source code, music, choreography, pictures or images, graphics, sculptures, videos, motion pictures or other audiovisual works, sound and/or video recordings, and architectural works. Upon or before the completion of this contract, the Winning Supplier will deliver to the participating agency data first produced in the performance of this contract and data required by the contract but not first produced in the performance of this contract in formats acceptable by the (insert name of the non-federal entity).

Does Respondent agree? Not applicable (Initials of Authorized Representative)

By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by my company to make this certification and all consents and agreements contained herein.

Authorized signature: Not applicable

Printed Name: Click or tap here to enter text.

Company Name: Click or tap here to enter text.

Mailing Address: Click or tap here to enter text.

Job Title: Click or tap here to enter text.

Attachment 1

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PROPOSAL FORM 16: ARIZONA CONTRACTOR REQUIREMENTS

Please answer the following question. If yes, please complete this Proposal Form.

QUESTION: In the event of a contract award, does the Respondent intend to make their products and services available to public agencies in the State of Arizona? ☒ Yes
☐ No

In the event the Awarded Supplier desires to pursue public sector opportunities in the State of Arizona, it is important to understand the requirements for working with those public agencies. The documentation and information contained in this proposal form are intended to provide the Respondent with documentation that could be relevant to the providing products & services to public agencies in the State of Arizona. It is the responsibility of the public agency to ensure they are in compliance with local requirements.

AZ Compliance with Federal and State Requirements
Contractor agrees when working on any federally assisted projects with more than $2,000.00 in labor costs, to comply with all federal and state requirements, as well as Equal Opportunity Employment requirements and all other federal and state laws, statutes, etc. Contractor agrees to post wage rates at the work site and submit a copy of their payroll to the member for their files. Contractor must retain records for three years to allow the federal grantor agency access to these records, upon demand. Contractor also agrees to comply with the Arizona Executive Order 75-5, as amended by Executive Order 99-4.

When working on contracts funded with Federal Grant monies, contractor additionally agrees to comply with the administrative requirements for grants, and cooperative agreements to state, local and federally recognized Indian Tribal Governments.

AZ compliance with workforce requirements
Pursuant to ARS 41- 4401, Contractor and subcontractor(s) warrant their compliance with all federal and state immigration laws and regulations that relate to their employees, and compliance with ARS 23-214 subsection A, which states, …” every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program”

CCOG reserves the right to cancel or suspend the use of any contract for violations of immigration laws and regulations. CCOG and its members reserve the right to inspect the papers of any contractor or subcontract employee who works under this contract to ensure compliance with the warranty above.

AZ Contractor Employee Work Eligibility
By entering into this contract, contractor agrees and warrants compliance with A.R.S. 41- 4401, A.R.S. 23-214, the Federal Immigration and Nationality Act (FINA), and all other Federal immigration laws and regulations.

CCOG and/or CCOG members may request verification of compliance from any contractor or sub-contractor performing work under this contract. CCOG and CCOG members reserve the right to confirm compliance. In the event that CCOG or CCOG members suspect or find that any contractor or subcontractor is not in compliance, CCOG may pursue any and all remedies allowed by law, including but not limited to suspension of work, termination of contract, suspension and/or debarment of the contractor. All cost associated with any legal action will be the responsibility of the contractor.

AZ Non-Compliance
Attachment 1

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All federally assisted contracts to members that exceed $10,000.00 may be terminated by the federal grantee for noncompliance by contractor. In projects that are not federally funded, Respondent must agree to meet any federal, state or local requirements as necessary. In addition, if compliance with the federal regulations increases the contract costs beyond the agreed upon costs in this solicitation, the additional costs may only apply to the portion of the work paid by the federal grantee.

Registered Sex Offender Restrictions (Arizona)
For work to be performed at an Arizona school, contractor agrees that no employee or employee of a subcontractor who has been adjudicated to be a registered sex offender will perform work at any time when students are present, or reasonably expected to be present. Contractor agrees that a violation of this condition shall be considered a material breach and may result in the cancellation of the purchase order at the CCOG member’s discretion. Contractor must identify any additional costs associated with compliance to this term. If no costs are specified, compliance with this term will be provided at no additional charge.

Offshore Performance of Work Prohibited
Due to security and identity protection concerns, direct services under this contract shall be performed within the borders of the United States.

Terrorism Country Divestments: In accordance with A.R.S. 35-392, CCOG and CCOG members are prohibited from purchasing from a company that is in violation of the Export Administration Act. By entering into the contract, contractor warrants compliance with the Export Administration Act.

The undersigned hereby accepts and agrees to comply with all statutory compliance and notice requirements listed in this document.

Does Respondent agree? MB (Initials of Authorized Representative)

Date: April 16, 2026

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Attachment 1

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PROPOSAL FORM 17: NEW JERSEY REQUIREMENTS

Please answer the following question. Regardless of the answer, a Respondent is not required to complete the forms in Proposal Form 17. If the Winning Supplier, is requested to provide their Products and Services in New Jersey, the Participating Agency will request for the completion of all relevant documentation.

QUESTION: Does the awarded supplier intend to make their products and services available to public agencies in the State of New Jersey?
☒ Yes
☐ No

In the event the Awarded Supplier desires to pursue public sector opportunities in the State of New Jersey, it is important to understand the requirements for working with those public agencies. The documentation and information contained in this proposal form are intended to provide the Respondent with documentation that could be relevant to the providing products & services to public agencies in the State of New Jersey. It is the responsibility of the public agency to ensure they are in compliance with local requirements.

New Jersey vendors are also required to comply with the following New Jersey statutes when applicable:
• All anti-discrimination laws, including those contained in N.J.S.A. 10:2-1 through N.J.S.A. 10:2-14, N.J.S.A. 10:5-1, and N.J.S.A. 10:5-31 through 10:5-38.
• Compliance with Prevailing Wage Act, N.J.S.A. 34:11-56.26, for all contracts within the contemplation of the Act.
• Compliance with Public Works Contractor Registration Act, N.J.S.A. 34:11-56.26 • Bid and Performance Security, as required by the applicable municipal or state statutes.

A. Ownership Disclosure Form (N.J.S. 52:25-24.2)
Pursuant to the requirements of P.L. 1999, Chapter 440 effective April 17, 2000 (Local Public Contracts Law), the Respondent shall complete the form attached to these specifications listing the persons owning 10 percent (10%) or more of the firm presenting the proposal.

Company Name: Click or tap here to enter text.

Street: Click or tap here to enter text.

City, State, Zip Code: Click or tap here to enter text.

Complete as appropriate:

I, Click or tap here to enter text. , certify that I am the sole owner of Click or tap here to enter text., that there are no partners and the business is not incorporated, and the provisions of N.J.S. 52:25-24.2 do not apply.

OR:

I, Click or tap here to enter text. , a partner in Click or tap here to enter text. , do hereby certify that the following is a list of all individual partners who own a 10% or greater interest therein. I further certify that if one (1) or more of the partners is itself a corporation or partnership, there is also set forth the names and addresses of the stockholders holding 10% or more of that corporation’s stock or the individual partners owning 10% or greater interest in that partnership.

OR:

I, Click or tap here to enter text., an authorized representative Click or tap here to enter text., a corporation, do hereby certify that the following is a list of the names and addresses of all stockholders in the corporation who own 10% or more of its stock of any class. I further certify that if one (1) or more of such stockholders is itself a corporation or partnership, that there is also set forth the names and addresses of the stockholders holding 10% or more of the corporation’s stock or the individual partners owning a 10% or greater interest in that partnership.

Attachment 1

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(Note: If there are no partners or stockholders owning 10% or more interest, indicate none.)

Name Address Interest

I further certify that the statements and information contained herein, are complete and correct to the best of my knowledge and belief.

Signature:

Date: Click or tap here to enter text.

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Attachment 1

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B. Non-Collusion Affidavit
Respondent Name: Enter Respondent Name

Street Address: Enter Respondent Name

City, State Zip: Enter Respondent Name

State of New Jersey

County of Insert County name

I, Insert name here. of the Insert name of City in the County of Insert name of County, State of Insert name of State of full age, being duly sworn according to law on my oath depose and say that:

I am the Insert name of job title.of the firm of Insert company name. the Respondent making the Proposal for the goods, services or public work specified under the Harrison Township Board of Education attached proposal, and that I executed the said proposal with full authority to do so; that said Respondent has not directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above proposal, and that all statements contained in said bid proposal and in this affidavit are true and correct, and made with full knowledge that the Harrison Township Board of Education relies upon the truth of the statements contained in said bid proposal and in the statements contained in this affidavit in awarding the contract for the said goods, services or public work.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by

Authorized
signature:

Job Title: Insert job title here.

Subscribed and sworn before me

this day of , 20

Notary Public of New Jersey
My commission expires , 20

SEAL
Attachment 1

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C. Affirmative Action Affidavit (P.L. 1975, C.127)
Company Name: Click or tap here to enter text.

Street Address: Click or tap here to enter text.

City, State, Zip Code: Click or tap here to enter text.

Bid Proposal Certification:

Indicate below your compliance with New Jersey Affirmative Action regulations. Your proposal will be accepted even if you are not in compliance at this time. No contract and/or purchase order may be issued, however, until all Affirmative Action requirements are met.

Required Affirmative Action Evidence:

Procurement, Professional & Service Contracts (Exhibit A)

Suppliers must submit with proposal:

1. A photo copy of their Federal Letter of Affirmative Action Plan Approval OR

2. A photo copy of their Certificate of Employee Information Report OR

3. A complete Affirmative Action Employee Information Report (AA302)

Public Work – Over $50,000 Total Project Cost:
☐ No approved Federal or New Jersey Affirmative Action Plan. We will complete Report Form AA201-A upon receipt from the Harrison Township Board of Education

☐ Approved Federal or New Jersey Plan – certificate enclosed

I further certify that the statements and information contained herein, are complete and correct to the best of my knowledge and belief.

Authorized Signature:

Title of Signatory: Click or tap here to enter text.

Date: Click or tap here to enter text.

P.L. 1995, c. 127 (N.J.A.C. 17:27)

MANDATORY AFFIRMATIVE ACTION LANGUAGE

PROCUREMENT, PROFESSIONAL AND SERVICE CONTRACTS
During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, sex, affectional or sexual orientation. The contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, sex, Attachment 1

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affectional or sexual orientation. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this non-discrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisement for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age , race, creed, color, national origin, ancestry, marital status, sex, affectional or sexual orientation.

The contractor or subcontractor, where applicable, will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to P.L. 1975, c. 127, as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to attempt in good faith to employ minority and female workers trade consistent with the applicable county employment goal prescribed by N.J.A.C. 17:27-5.2 promulgated by the Treasurer pursuant to P.L. 1975, C.127, as amended and supplemented from time to time or in accordance with a binding determination of the applicable county employment goals determined by the Affirmative Action Office pursuant to N.J.A.C. 17:27-5.2 promulgated by the Treasurer pursuant to P.L. 1975, C.127, as amended and supplemented from time to time.

The contractor or subcontractor agrees to inform in writing appropriate recruitment agencies in the area, including employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, sex, affectional or sexual orientation, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of it testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the state of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

The contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and lay -off to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, sex, affectional or sexual orientation, and conform with the applicable employment goals, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor and its subcontractors shall furnish such reports or other documents to the Affirmative Action Office as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Affirmative Action Office for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code (NJAC 17:27).

Signature of Procurement Agent

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Attachment 1

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Attachment 1

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D. C. 271 Political Contribution Disclosure Form

PUBLIC AGENCY INSTRUCTIONS
This page provides guidance to public agencies entering into contracts with business entities that are required to file Political Contribution Disclosure forms with the agency. It is not intended to be provided to contractors. What follows are instructions on the use of form local units can provide to contractors that are required to disclose political contributions pursuant to N.J.S.A. 19:44A-20.26 (P.L. 2005, c. 271, s.2). Additional information is available in Local Finance Notice 2006- 1 ( https://www.nj.gov/dca/divisions/dlgs/resources/lfns_2006.html).

1. The disclosure is required for all contracts in excess of $17,500 that are not awarded pursuant to a “fair and open” process (N.J.S.A. 19:44A-20.7).

2. Due to the potential length of some contractor submissions, the public agency should consider allowing data to be submitted in electronic form (i.e., spreadsheet, pdf file, etc.). Submissions must be kept with the contract documents or in an appropriate computer file and be available for public access. The form is worded to accept this alternate submission. The text should be amended if electronic submission will not be allowed.

3. The submission must be received from the contractor and on file at least 10 days prior to award of the contract.

Resolutions of award should reflect that the disclosure has been received and is on file.

4. The contractor must disclose contributions made to candidate and party committees covering a wide range of public agencies, including all public agencies that have elected officials in the county of the public agency, state legislative positions, and various state entities. The Division of Local Government Services recommends that contractors be provided a list of the affected agencies. This will assist contractors in determining the campaign and political committees of the officials and candidates affected by the disclosure. a) The Division has prepared model disclosure forms for each county. They can be downloaded from the “County PCD Forms” link on the Pay -to-Play web site at https://www.state.nj.us/dca/divisions/dlgs/programs/pay_2_play.html They will be updated from time- to- time as necessary.
b) A public agency using these forms should edit them to properly reflect the correct legislative district(s).

As the forms are county -based, they list all legislative districts in each county. Districts that do not represent the public agency should be removed from the lists. c) Some contractors may find it easier to provide a single list that covers all contributions, regardless of the county. These submissions are appropriate and should be accepted. d) The form may be used “as-is”, subject to edits as described herein. e) The “Contractor Instructions” sheet is intended to be provided with the form. It is recommended that the Instructions and the form be printed on the same piece of paper. The form notes that the Instructions are printed on the back of the form; where that is not the case, the text should be edited accordingly. f) The form is a Word document and can be edited to meet local needs, and posted for download on web sites, used as an e-mail attachment, or provided as a printed document.

5. It is recommended that the contractor also complete a “Stockholder Disclosure Certification.” This will assist the local unit in its obligation to ensure that contractor did not make any prohibited contributions to the committees listed on the Business Entity Disclosure Certification in the 12 months prior to the contract. (See Local Finance Notice 2006-7 for additional information on this obligation) A sample Certification form is part of this package and the instruction to complete it is included in the Contractor Instructions. NOTE: This section is not applicable to Boards of Education.

Attachment 1

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CONTRACTOR INSTRUCTIONS
Business entities (contractors) receiving contracts from a public agency in the state of New Jersey that are NOT awarded pursuant to a “fair and open” process (defined at N.J.S.A. 19:44A-20.7) are subject to the provisions of P.L. 2005, c. 271, s.2 (N.J.S.A. 19:44A-20.26). This law provides that 10 days prior to the award of such a contract, the contractor shall disclose contributions to:
• any State, county, or municipal committee of a political party • any legislative leadership committee*
• any continuing political committee (a.k.a., political action committee) • any candidate committee of a candidate for, or holder of, an elective office:
o of the public entity awarding the contract
o of that county in which that public entity is located o of another public entity within that county
o or of a legislative district in which that public entity is located or, when the public entity is a county, of any legislative district which includes all or part of the county. The disclosure must list reportable contributions to any of the committees that exceed $300 per election cycle that were made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8 and 19:44A-16 for more details on reportable contributions.

N.J.S.A. 19:44A-20.26 itemizes the parties from whom contributions must be disclosed when a business entity is not a natural person. This includes the following:
• individuals with an “interest” ownership or control of more than 10% of the profits or assets of a business entity or 10% of the stock in the case of a business entity that is a corporation for profit • all principals, partners, officers, or directors of the business entity or their spouses • any subsidiaries directly or indirectly controlled by the business entity • IRS Code Section 527 New Jersey based organizations, directly or indirectly controlled by the business entity and filing as continuing political committees, (PACs). When the business entity is a natural person, “a contribution by that person’s spouse or child, residing therewith, shall be deemed to be a contribution by the business entity.” [N.J.S.A. 19:44A-20.26(b)] The contributor must be listed on the disclosure. Any business entity that fails to comply with the disclosure provisions shall be subject to a fine imposed by ELEC in an amount to be determined by the Commission which may be based upon the amount that the business entity failed to report. The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected official and/or candidate campaign committees are affected by the disclosure requirement. It is the contractor’s responsibility to identify the specific committees to which contributions may have been made and need to be disclosed. The disclosed information may exceed the minimum requirement. The enclosed form, a content -consistent facsimile, or an electronic data file containing the required details (along with a signed cover sheet) may be used as the contractor’s submission and is disclosable to the public under the Open Public Records Act. The contractor must also complete the attached Stockholder Disclosure Certification. This will assist the agency in meeting its obligations under the law.

NOTE: This section does not apply to Board of Education contracts. 1 N.J.S.A. 19:44A-3(s): “The term "legislative leadership committee" means a committee established, authorized to be established, or designated by the President of the Senate, the Minority Leader of the Senate, the Speaker of the General Assembly or the Minority Leader of the General Assembly pursuant to section 16 of P.L.1993, c.65 (C.19:44A-10.1) for the purpose of receiving contributions and making expenditures.”

C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Required Pursuant To N.J.S.A. 19:44A-20.26

This form or its permitted facsimile must be submitted to the local unit no later than 10 days prior to the award of the contract.

Attachment 1

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Part I – Vendor Information
Vendor Name: Insert vendor name here.

Address: Insert street address here.

City: Insert City Here. State:State. Zip:Zip Code

The undersigned being authorized to certify, hereby certifies that the submission provided herein represents compliance with the provisions of N.J.S.A. 19:44A-20.26 and as represented by the Instructions accompanying this form.

Insert Full Name Insert Title.

Signature of Vendor Printed Name Title

Part II – Contribution Disclosure
Disclosure requirement: Pursuant to N.J.S.A. 19:44A-20.26 this disclosure must include all reportable political contributions (more than $300 per election cycle) over the 12 months prior to submission to the committees of the government entities listed on the form provided by the local unit.
 Check here if disclosure is provided in electronic form.

Contributor Name Recipient Name Date Dollar Amount
$

 Check here if the information is continued on subsequent page(s) Attachment 1

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Continuation Page
C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Required Pursuant To N.J.S.A. 19:44A-20.26
Page of

Vendor Name:

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Contributor Name Recipient Name Date $Amount
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Contributor Name Recipient Name Date $Amount
Contributor Name Recipient Name Date $Amount
 Check here if the information is continued on subsequent page(s) Attachment 1

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List of Agencies with Elected Officials Required for Political Contribution Disclosure N.J.S.A. 19:44A-20.26
County Name:

State: Governor, and Legislative Leadership Committees
Legislative District #s:

State Senator and two members of the General Assembly per district.

County:

Freeholders County Clerk Sheriff
{County Executive} Surrogate

Municipalities (Mayor and members of governing body, regardless of title):

USERS SHOULD CREATE THEIR OWN FORM, OR DOWNLOAD FROM WWW.NJ.GOV/DCA/LGS/P2P A COUNTY-BASED, CUSTOMIZABLE FORM.

E. Stockholder Disclosure Certification

Name of Business:
☐ I certify that the list below contains the names and home addresses of all stockholders holding 10% or more of the issued and outstanding stock of the undersigned.

OR
☐ I certify that no one stockholder owns 10% or more of the issued and outstanding stock of the undersigned.

Check the box that represents the type of business organization:
☐ Partnership
☐ Corporation
☐ Sole Proprietorship
☐ Limited Partnership
☐ Limited Liability Corporation
☐ Limited Liability Partnership
☐ Subchapter S Corporation

Sign and notarize the form below, and, if necessary, complete the stockholder list below.

Stockholders:

Name: Stockholder Name Name: Stockholder Name
Home Address:

Home Address
Home Address:

Home Address
Name: Stockholder Name Name: Stockholder Name
Attachment 1

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Home Address:

Home Address
Home Address:

Home Address
Name: Stockholder Name Name: Stockholder Name
Home Address:

Home Address
Home Address:

Home Address

Subscribed and sworn before me this day of
, 2 .
(Notary Public)

My Commission expires:

_________________________________
(Affiant)

________________________________
(Print name & title of affiant)

(Corporate Seal)

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Attachment 1

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PROPOSAL FORM 18: GENERAL TERMS AND CONDITIONS ACCEPTANCE FORM

Check one of the following responses to the General Terms and Conditions in this solicitation, including the Master Agreement:

☒ We take no exceptions/deviations to the general terms and conditions. (Note: If none are listed below, it is understood that no exceptions/deviations are taken.)

☐ We take the following exceptions/deviations to the general terms and conditions. All exceptions/deviations must be clearly explained. Reference the corresponding general terms and conditions that you are taking exceptions/deviations to. Clearly state if you are adding additions terms and conditions to the general terms and conditions. Provide details on your exceptions/deviations below:

Click or tap here to enter text.
(Note: Unacceptable exceptions shall remove your proposal from consideration for award. CCOG shall be the sole judge on the acceptance of exceptions/deviations and the decision shall be final.) Attachment 1

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PROPOSAL FORM 19: EQUALIS GROUP ADMINISTRATION AGREEMENT DECLARATION

Attachment A - Sample Administration Agreement of this solicitation is for reference only. Contracting with Equalis Group and the Winning Supplier will occur after contract award.

Execution of the Administration Agreement is required for the Master Agreement to be administered by Equalis Group. Attachment A - Sample Administration Agreement defines i) the roles and responsibilities of both parties relating to marketing and selling the Program to current and prospective Members, and ii) the financial terms between Equalis Group and Winning Supplier.

Redlined copies of this agreement should not be submitted with the response . Should a Respondent be recommended for award, this agreement will be negotiated and executed between Equalis Group and the Respondent. Respondents must select one of the following options for submitting their response.

☐ Respondent agrees to all terms and conditions in Attachment A - Sample Administration Agreement. ☒ Respondent wishes to negotiate directly with Equalis Group on terms and conditions in the Sample Administration Agreement. Negotiations will commence with Equalis Group after CCOG has completed the contract award.

Attachment 1

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PROPOSAL FORM 20: MASTER AGREEMENT SIGNATURE FORM

RESPONDENTS MUST SUBMIT THIS FORM COMPLETED AND SIGNED WITH THEIR RESPONSE TO BE CONSIDERED FOR AWARD. RESPONDENTS WHO FAIL TO DO SO

WILL BE DETERMINED UNRESPONSIVE AND WILL NO LONGER BE CONSIDERED FOR AWARD.

The undersigned hereby proposes and agrees to furnish Products & Services in strict compliance with the terms, specifications, and conditions contained within this RFP and the Master Agreement at the prices proposed within the submitted proposal unless noted in writing. The undersigned further certifies that he/she is an officer of the company and has authority to negotiate and bind the company named below and has not prepared this proposal in collusion with any other Respondent and that the contents of this proposal as to prices, terms or conditions of said proposal have not been communicated by the undersigned nor by any employee or agent to any person engaged in this type of business prior to the official opening of this proposal.

Company Name Bibliotheca, LLC
Address 11190 Hudson Blvd. N., Suite 300
City/State/Zip Lake Elmo, MN 55042
Phone Number 800-327-0067
Email Address [email protected]
Printed Name Matthew Bellamy
Job Title CEO
Authorized
Signature

Initial Term of the Master Agreement

Contract Effective Date: July 1, 2026
Contract Expiration Date: June 30, 2030
Contract Number: COG-2181A

The Cooperative Council of Governments, Inc.
6001 Cochran Road, Suite 333
Cleveland, Ohio 44139
Equalis Group, LLC.
5540 Granite Parkway, Suite 200
Plano, Texas 75024

By:

Name: Paige McInnis

By:

Seth Cales (Jun 11, 2026 09:36:35 EDT)
Name: Seth Cales
As: CCOG Board President As: VP, Procurement
Date: Jun 11, 2026 Date: Jun 9, 2026
Attachment 1

Created:

By:

Status:
2026-06-08
David Robbins ([email protected])
Signed
Transaction ID:

CBJCHBCAABAAD6JWNAX1xV4WVkyTvW8tFWvSEtX19V_z
Agreement - CCOG & Bibliotheca (Master) -
2026.07.01
Final Audit Report 2026-06-11

"Agreement - CCOG & Bibliotheca (Master) - 2026.07.01" Histor y
Document created by David Robbins ([email protected]) 2026-06-08 - 7:43:53 PM GMT

Document emailed to Seth Cales ([email protected]) for signature 2026-06-08 - 7:44:02 PM GMT

Document emailed to Paige McInnis ([email protected]) for signature 2026-06-08 - 7:44:02 PM GMT

Email viewed by Paige McInnis ([email protected]) 2026-06-08 - 8:41:13 PM GMT

Email viewed by Seth Cales ([email protected]) 2026-06-08 - 9:06:00 PM GMT

Document e-signed by Paige McInnis ([email protected]) Signature Date: 2026-06-09 - 10:05:27 PM GMT - Time Source: server - Signature Appearance Selected: IMAGE

Email viewed by Seth Cales ([email protected]) 2026-06-11 - 1:35:59 PM GMT

Document e-signed by Seth Cales ([email protected]) Signature Date: 2026-06-11 - 1:36:35 PM GMT - Time Source: server - Signature Appearance Selected: DRAW

Agreement completed.
2026-06-11 - 1:36:35 PM GMT

Attachment 1