CALL TO ORDER
ROLL CALL
1. APPROVAL OF AGENDA: (Additions and/or Deletions)
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session.
3. CLOSED SESSION:
A. CONFERENCE WITH LABOR NEGOTIATIORS – pursuant to Government Code §54957.6:
1. Admin Unit
2. Fire Unit
3. Miscellaneous Unit
4. Professional Technical Unit
5. Public Works Unit
4. RETURN TO OPEN SESSION: (recess if necessary)
Reconvene in open session at 5:00pm
Pledge of allegiance
Invocation
Report any changes to agenda
Report any action out of Closed Session
Proclamations, awards or presentations by the City Council
5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting.
Presentations are subject to a five-minute limit.
6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately.
6.A Minutes of the City Council's December 21, 2022 and January 4, 2023 regular meetings and the January 3, 2023 special meeting.
6.B Vendor and payroll warrants
7. PUBLIC HEARINGS:
7.A Consider Resolution No. 23-6088, approving the Land Use Assessment Report (LUAR) to the
CITY OF SUSANVILLE
66 N. Lassen Street • Susanville CA
Quincy McCourt, Mayor
Thomas Herrera, Mayor pro tem
Russ Brown • Mendy Schuster • Kevin Stafford
Susanville City Council
Regular Council Meeting • City Council Chambers
Wednesday, January 18, 2023 – 4:30 PM
1 city of Susanville General Plan 1990-2010, Land Use Element.
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
9. NEW BUSINESS:
9.A Information from Chief of Police, regarding the Susanville Police Department's intent to request property from Federal sources (to include Federal funds or grants). As well as to notify the Community of Susanville of its request for property transfers, purchases from Federal funds, agencies or subcontractors (including existing transfer contracts or grants).
9.B Consider Resolution No. 23-6085, accepting award from Lassen Municipal Utility District's Public Benefits Community Projects program and authorizing the Finance Manager to increase the Susan River Clean Up Project 1011 Fund in the amount of $23,000
9.C Consider Resolution No. 23-6086, Approving and accepting a donation from Susanville Ford, Chrysler, Dodge, Jeep, Ram for $5,000 to Diamond Mountain Golf Course
9.D Consider Resolution No. 23-6087, authorizing City Administrator to execute first amendment to the Granicus Service Agreement between Granicus, LLC and Susanville and authorizing the City Administrator to enter into an agreement with True Telecom & Surveillance for the installation and procurement of audio/visual equipment required for Granicus service enhancement
9.E Consider Mayor McCourt's use of discretionary funds for the purchase of community event banners recognizing Sierra Cascade employees.
9.F Consider Resolution No. 23-6090, adopting the of Sales Tax Oversight Board (STOB) governance practices.
9.G Consider Resolution 23-6084, authorizing examination of sales, use and transactions tax records and authorizing an amendment to the contract with Hinderliter, De Llamas and Associates ("HDL") to provide additional sales tax related services.
9.H Consider Resolution No. 23-6083, Approving and accepting a donation from California Correctional Center (CCC) for park related items.
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY:
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION:
12. CONTINUING BUSINESS:
12.A Consider the survey format and content pertaining to the Historic Uptown Susanville Association.
12.B City Project Priorities
12.C Consider Resolution No. 23-6082, accepting the California Public Utilities Commission's Local Agency Technical Assistance grant funding in the amount of $500,000 and authorizing the Finance Manager to modify the budget as necessary
12.D Consider Resolution No. 23-6089, of the City Council of the City of Susanville reciting the fact of the General Municipal Election held on November 8, 2022 declaring the results and such 2 matters as provided by law.
13. CITY ADMINISTRATOR'S REPORTS:
13.A Department reports
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
15. ADJOURNMENT:
The next regular meeting of the Susanville City Council will be held on February 1, 2023 at 4:30PM.
Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website.
Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible.
I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled forJanuary 18, 2023 in the areas designated on January 13, 2023.
3 AGENDA ITEM NO. 6.A
Action Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: January 18, 2023
SUBJECT: Minutes of the City Council's December 21, 2022 and January 4, 2023 regular meetings and the January 3, 2023 special meeting.
PRESENTED BY: Heidi Whitlock, City Clerk
SUMMARY: Attached for the Council’s review are the minutes of the City Council’s December 21, 2022 and January 4, 2023 regular meetings and the January 3, special meeting.
FISCAL IMPACT: None
ACTION REQUESTED: Motion to waive the reading of and approval of the City Council's December 21, 2022 and January 4, 2023 regular meetings and the January 3, 2023 special meeting.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
221221.cc.min.draft.pdf
230104.cc.min.draft.pdf
230103.cc.spec.min.draft.pdf
4 SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, DECEMBER 21, 2022 – 4:30 PM
Mayor McCourt called the meeting to order at 4:30pm.
Roll Call of Councilmembers Present: McCourt, Stafford, Schuster, Brown
Absent: Herrera
Herrera arrived at 4:31pm.
1. APPROVAL OF AGENDA:
Moved by Schuster; seconded by Brown to approve.
Motion Carried: 4 - 0
Voting For: McCourt, Stafford, Schuster, Brown & Herrera Voting Against: None
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No public comment.
3. CLOSED SESSION:
The Council convened in Closed Session at 4:31pm to discuss the following:
A. CONFERENCE WITH LEGAL COUNSEL - existing litigation pursuant to Government Code Section 54956.9 (d)(1): one case
1. Case number CJC-21-005208, Pacific Gas & Electric (PG&E) Vs. city of Susanville.
B. CONFERENCE WITH LABOR NEGOTIATIORS – pursuant to Government Code §54957.6:
1. Admin Unit
2. Miscellaneous Unit
3. Public Works Unit
4. RETURN TO OPEN SESSION:
The City Council reconvened in open session at 5:03pm.
Mayor McCourt requested Christian, public, to start the Pledge of Allegiance and requested that Tiffany, public, provide the Invocation.
Mr. Newton stated the agenda was approved with no changes. He continued that the Council met in closed session to discuss the items listed above. Direction was provided to staff with no reportable action taken on Item 3A; however, Council will reconvene in closed session immediately following open session.
5. BUSINESS FROM THE FLOOR: No public comment.
6. CONSENT CALENDAR: No business.
7. PUBLIC HEARINGS: No business.
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
Mayor McCourt offered both the Land Acknowledge Statement and the City's MIssion Statement.
9. NEW BUSINESS:
5 9.A Presentation from SHINE, their progress and proposal for future Skatepark Project.
Mr. Newton stated that members of the SHINE organization have requested a moment of the council's time to share a presentation.
John Chan stated that SHINE is a youth inspired outreach program. He stated that they started a non-profit ministry to be able to build a new skatepark for the community. He added that SHINE has been fundraising however, they cannot yet apply for grant funding as they will need to have a project with hard numbers that they are raising money for, which would require plans. He stated that they need an engineering company to draft the plans but they need to raise approximately $30,000 to do so. Part of the fundraising has been the creation of short local business #shoplocal, #supportlocal campaign videos. SHINE creates videos for local businesses and those businesses then provide a service for them, for instance, the donation of paint.
Mr. Chan continued by requesting permission to add a small sidewalk path for the purpose of additional skateboarding obstacles. He added that, should the council apporove the project, a concrete company has already provided a verbal that they would donate the concrete and work to install it.
Mr. Chan provided a visual of the pump track that they would like the city to purchase. He added that this particular item is precast cement, which will last longer and can be easily moved if needed. He added that the ultimate plan would be to create a skatepark that is a map of local points of interest.
Logan, youth in the public, stated that he has been a part of SHINE since it was formed. It has given him an opportunity to help him in the community instead of being around other kids that get into trouble. He said the addition of the pump track could provide something for youth to do. He added that, while the skatepark build may be expensive, it will bring people together and it could be a great place that is safe for people to have a great time. For him, when things get tough, it's free to just go to the pumptrack when he is stressed so, it's a good thing. "Helping people not only relieves stress but, being with people makes you feel wanted and helping people makes your heart feel good."
Mayor McCourt inquired of the Council as to whether or not the sidewalk area could be added.
Mr. Newton responded that he has met with Mr. Chan, and he would like city staff to review the project as it does appear to be a doable. He added that it would have to come back to Council after that occurs to get final approval.
9.B Consider Resolution No. 22-6081, authorizing Mayor to sign a Cooperative Agreement with Caltrans and a Maintenance Agreement for the S.E. Gateway Project.
Mr. Newton provided an explanation of the item, what it is and where the funding comes from, and requested approval of Resolution No. 22-6081.
David Teeter, public, inquired as to who would be responsible for the snow removal of the new sidewalk.
Mr. Newton responded that yes, the city will have to take care of the snow on the city property as the propoerty owners are responsible.
6 Amy Holley, public, thanked staff for wanting to beautify both ends of town. 02-0217 Finalv2 12.13.2022.docx
Susanville Gateway Ped PSMA DRAFT 9-6-22.docx
Susanville Gateway 2021 Exhibit A.pdf
22-6081.pdf
Motion to approve Resolution No. 22-6081, authorizing Mayor to sign a Cooperative Agreement with Caltrans and a Maintenance Agreement for the S.E. Gateway Project.
Moved by Schuster; seconded by Brown to approve.
Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS:
12.A Consider Resolution No. 22-6076, authorizing the purchase of a pump track speed ring from American Ramp Company and authorizing the City Administrator to execute contract with American Ramp Company.
Mr. Newton provided an update on a previous grant recieved and stated the pump track can now be procured by itself and with volunteer work and the company providing the ramp doing the install, the city should be able to get the pump track installed. The grant contacts have given their blessing on moving forward as the ramp is a sole source item. He then requested the approval of Resolution No. 22-6076.
Councilmember Schuster asked about the proximity of the addition of the pump track to the toddler play area to which Mr. Chan stated that it would be along the same line but, it would not be closer to that area.
Bob Godman, Public Works Director, added that the original skatepark is only one third of the originally planned size. He added that the area that is being proposed by Mr. Chan is within the same original blueprint.
Amy Holley, public, inquired as to whether or not there would be enough grass left for events such as the Main Cruise Show n' Shine to which she was told yes, as it was never planned to go outside of the original suggested area.
PBR0045 Susanville CA Discounted.pdf
22-6076.pdf
Motion to approve Resolution No. 22-6076, authorizing the purchase of a pump track speed ring from American Ramp Company and authorizing the City Administrator to execute contract with American Ramp Company.
Moved by Stafford; seconded by Herrera to approve.
Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None
7 12.B City Project Priorities
Mr. Newton provided an explanaton of the city priority item, how items come to be on the list and why they are on the list. He added that the council has adopted four priorities including:
transparency, improving the Susan River Trail, Code Enforcment and improving Main Street.
Addittional priorities added include a provision of essential services, homelessness, enhancement of economic development efforts, infrastructure improvements and code and policy updates.
He provided an update on where staff was on the items listed and asked if there were any questions.
Curtis Bortle, public, stated that staff should get through some of the already listed items and, if the revenue streams would allow more employees, staff could. This represents an opportunity for the Council to focus on something that generates revenue.
Councilmember Schuster, stated that much as she thinks homelessness should be a priority, Mr. Newton should be able to move forward with those items he feels are most important since he is here daily.
Mayor pro tem Herrera stated staff should work on the following: 1) code updates 2) economic development 3) homeless.
Councilmember Stafford stated that the cart item needs to move forward as, if it was handled, it could free up staff time.
Mr. Newton responded that there are quite a few more things going on that are not even on this list. He added that he is happy to know that the code itself may not need to be addressed as much as the enforcement needs to happen.
221221 City Project Priorities .docx
12.C Discussion regarding the American Rescue Plan Act - ARPA funds Discussion regarding ARPA funds
Mr. Newton provided an explanation of the ARPA, how it was calulated and, since it was under $10 million, stated that it can all be utilized for loss revenues. He reviewed both the funds remaining and those spent as well as listing four areas up for discussion including economic development external investment, as well as internal investment, economic development marketing and city infrastructure for all departments.
Ann Carlson, public, requested that the tennis courts be restored as she is part of a pickleball group and they would like to get people a place to go outdoors. She is excited about getting the court resurfaced to encourage the social, outdoor activity.
Julie McKee, public, stated that four people came to Susanville a few years ago and taught them how to play. Pickleball is one of the fastest growing sports currently. She also requested that the tennis courts be resurfaced. DIg it Construction rough estimate - $90k-$130k and she is still awaiting another quote.
Mr. Bortle, public, reiterated that the city needs to put the money in the place that will make money to be the most successful.
8 Eileen Richard suggested that agriculture and timber come back to Susanville for an income source.
Councilmember Schuster stated that she one hundred percent supports pickleball, the condition of the tennis courts, etc... She added that the Council voted to hire an economic development position and if the Council were patient, that position will be the one to decide as an expert, what to do. She stated that she would like to hold off on everything except the four items as of right now as the position should participate in the workshop process.
Councilmember Stafford responded that he agreed with a lot of what Councilmember Schuster stated and that staff needs to get community input. Mayor pro tem Herrera agreed.
Mayor pro tem Herrera stated that the areas that the city already has needed to be fixed so that the community can enjoy. He stated that marketing needed to occur to really show the city’s outdoor value. He added that a gun range has also been requested. He also wished to wait until the position is filled before any projects were moved forward.
Eileen Richard, public, suggested that the city wait for the workshop but, to provide information to the public to start thinking about it.
It was the consensus of the council to wait on the workshop until the ED person gets hired and then bring the item back. However, be aware of the timeline so the city does not miss out of a financial opportunity.
221207 ARPA DISCUSSION .pdf
13. CITY ADMINISTRATOR'S REPORTS:
13.A Department Reports
Mr. Newton made the council aware that he and Mr. Godman have been talking with an individual about the natural gas rates. This December, there have been a record number of therms used. In addition, the pricing for gas is about ten times higher than it was previously. He concluded by stating that the city previously purchased natural gas at a lower rate but, it is something that staff is keeping an eye on.
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
Mr. Newton provided an explanation of this item and inquired as to whether or not anyone had something to add or remove off the list.
Councilmember Stafford mentioned that he just found out that the animal shelter is currently closed due to it being at capacity. Chief Cochran stated that there is a meeting set up for next week with them to discuss and that he will bring back a report.
Councilmember Herrera inquired about the 99 cent bottles and requested that it be brought back in the next 3-6 months.
20221221 Items from the Podium.pdf
15. ADJOURNMENT:
9 The council took a break at 7:33pm prior to going back into closed session.
The council reconvened in closed session at 7:45pm.
The council recovenend in open session at 8:42pm.
Mr. Newton reported out of closed that the council reconvened in closed session to continue the discussion. No reportable action was taken however, direction was provided to staff.
Adjourned at 8:43pm.
____________________________
Quincy McCourt, Mayor
Respectfully submitted by:
______________________________
Heidi Whitlock, City Clerk
10 SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, JANUARY 4, 2023 – 4:30 PM
Mayor McCourt called the meeting to order at 4:30pm.
Roll Call of Councilmembers Present: McCourt, Stafford, Herrera, Brown
Absent: Schuster
1. APPROVAL OF AGENDA:
Moved by Stafford; seconded by Herrera to approve.
Motion Carried: 4 - 0
Voting For: McCourt, Stafford, Thomas Herrera, Brown
Voting Against: None
Absent: Schuster
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No public comment.
3. CLOSED SESSION:
The City Council convened in closed session at 4:31pm to discuss the following:
A. CONFERENCE WITH LABOR NEGOTIATORS – pursuant to Government Code §54957.6:
1. Admin Unit
2. Miscellaneous Unit
3. Public Works Unit
4. RETURN TO OPEN SESSION:
The City Council reconvened in open session at 5:08pm.
Mayor McCourt requested that Dave Martin, Golf Course Manager, start the Pledge of Allegience and a member of the public to provide the Invocation.
Mr. Newton stated that the agenda was approved with no changes. He added that the Council met in closed session and direction was provided to staff with no reportable action taken.
5. BUSINESS FROM THE FLOOR:
Bob Tyndell, public, stated that he is here in order to provide an update on the airport as he is on the Airport Commission and will do so monthly. He stated that the helicoptor in the hangar has a potential buyer and, while he knows that there are legal issues that must be addressed but, he requested that it keep moving forward as the interested person wants to purchase the helicoptor, rent hangar #3 and start a helicoptor school. All of these items are good for the city.
Mimi Fraser, Lassen Family Services, stated that January 9, 2023, is Law Enforcement Appreciation Day. She added that January is Human Trafficking and Abuse Awareness month.
She offered thanks to local law enforcement and provided information on the topic.
6. CONSENT CALENDAR:
6.A Minutes of the City Council's December 7, 2022, regular meeting. Minutes of the City Council's December 7, 2022, regular meeting.
221207.cc.min.draft.pdf
11 Motion to approve and file the minutes from the City Council’s December 7, 2022 meeting.
Moved by Thomas Herrera; seconded by Stafford to Approve.
Motion Carried: 4- 0
Voting For: McCourt, Stafford, Thomas Herrera, Brown
Voting Against: None
Absent: Schuster
7. PUBLIC HEARINGS: No business.
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
Mayor McCourt offered the Land Acknowledge Statement and the City's Mission Statement.
9. NEW BUSINESS:
9.A Consider Resolution No. 23-6081, approving amended golf course fees at Diamond Mountain Golf Course
Mr. Newton introduced the item and introduced both Jolene Arredondo, his assistant, and Dave Martin, Golf Course Manager as they both work together regarding items at the golf course.
Mr. Newton continued by mentioning all the improvements that have been made to the course and the associated buildings. He added that due to COVID, some of the costs were reduced to promote play. However, now that COVID is winding down, the course is getting more play, more maintenance is being required as well as the cost of items needed. He stated that this item is being brought forward to bring those prices back to where they were prior to the cost reductions so, not a true increase.
No public comment.
23-6081 Amending Golf Course Fees.pdf
Attachment A.pdf
Motion to approve Resolution No. 23-6081, amending golf course fees at Diamond Mountain Golf Course
Moved by Stafford; seconded by Brown to approve.
Motion Carried: 4- 0
Voting For: Stafford, Brown, Herrera & McCourt.
Voting Against: None
Absent: Schuster
9.B Consider fee adjustment for developer impact fees for Skyline Self Storage.
Mr. Newton provided an explanation of the presented item, the history of mitigation fees and why the item was brought forward. He added that those who requested the change to their fees are present if the Council would like to ask more questions.
Mayor McCourt requested that Mr. Newton review the five findings being presented to them to which he responded, ultimately, that three findings would deny the request, one would approve the request and one would table the item to provide more time to work on an appropriate reduction including STONCO members.
12 Mr. Newton stated that the applicant did not address each mitigation account and that would be another item that would need to work out due to the restrictedness of some of the funds.
Mayor McCourt stated that, although it may not sound favorable, this is not an item that comes up often and it is a prime example of an opportunity to review the city's mitigation fee structure.
Gentry Standiford, STONCO, provided an explanation of why she brought the item forward and her thoughts on high industrial vs. low industrial or high retail vs. low retail, etc... and how the mitigation fees should be adjusted based on the usage as right now, it is only based on square footage.
Mayor McCourt inquired as to whether or not they would be willing to work with the variety of staff to work on this project to which Ms. Standiford agreed.
Larry Standiford, STONCO, stated that he is not here to cause any issues as the city has been extremely helpful during this entire project and wanted to compliment the city on how they have been. He agreed that the discussion occuring is what he felt is the right direction.
It was added that they want to pay mitigation fees since it helps the businesses and city overall but, they want to ensure they are paying fair mitigation fees since there is a lesser impact on the area. She stated that this is not a new issue as many areas are dealing with the same issue and requested a sub-category of commercial.
Mayor pro tem Herrera requested that staff move forward with STONCO’s suggestions since it prevented them from being open. He added however, that the city has policies that need to be updated and this could be a good time.
Stafford likes option number one but, number five only if staff can work more quickly on it.
Brown stated that he liked option five although he was not sure if he agreed with the fee proposed by STONCO. He added that he would like staff to sit down with STONCO to determine a fair fee.
Mayor McCourt asked Mr. Newton if something could move forward rather quickly as he wanted to treat every request the same but, that he knew it was time sensitive.
Councilmember Brown inquired as to whether the city can collect the full rate now, let them open, work with them to work on a fee structure and then provide a refund if the amounts are lowered.
Mr. Standiford inquired of Mr. Newton, how long would it take to complete the anaylsis and bring it back.
Mr. Newton stated that, if provided direction from the council, staff can make it a priority if needed but, he added that there are a lot of different areas that will need to be addressed.
Mr. Newton stated that, staff may be able to get the item back to the council on the first February meeting. He added that there is a way for them to open, by code, but they will have to pay upfront and there could be a bond requirement.
13 Mr. Standiford stated that bonds are more difficult to obtain and acknowledged how they could have moved forward differently to prevent this. However, he added that a lot of other jurisdictions have done this and may already have a percentage breakdown for the departments for staff to review if they wanted to do so. He added that they will try to obtain a bond however, if they do not get it, it would only be because it's hard to get one, or a line of credit and not that they didn’t try.
Mayor McCourt inquired of the department heads if they were all willing to review the fee schedule to which they all agreed.
Application for Fee Reduction.pdf
It was the consensus of the council to move forward with finding number five, to accept the application and for staff to work together, with the Standiford's, to work on an updated schedule.
Motion by Brown, seconded by Herrera, to move forward with option five. Motion carried.
Motion Carried: 4- 0
Voting For: Brown, Herrera, Stafford & McCourt
Voting Against: None
Absent: Schuster
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS: No business.
13. CITY ADMINISTRATOR'S REPORTS:
13.A Department Reports
Mr. Newton provided a brief update on the warmer weather over the New Year's holiday and offered his appreciation to James Moore, Fire Chief, for being very well prepared for the potential flooding.
Mr. Newton also provided a brief update on the homeless issue and stated that the housing grant has been submitted. He added that the County is moving forward with the permanent housing project on N. Mesa Street however, he has not had conversations with them regarding the project recently.
Chief Cochran stated that he and Chief Moore walked the river in case there were camps that would need to be vacated for safety reasons due to the potential flooding. He added that there were no encampments on the city side of the river. He also stated that he is still working with County to set up a meeting time to discuss the animal shelter.
Chief Moore stated that the squad has arrived and can be used for medical calls and that it will be a great addition to the department. He stated that the end of year response numbers was 1700, which came out to more than four calls a day and that is right in line with other fire departments.
Chief Moore offered that additional information was provided to all departments related to the potential flooding and how flooding works. He stated that there are a few more storms 14 lined up and feels that the city is ready to help the public if needed. He concluded by stating that was even a moment where they jumped in and helped the County as well.
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
Mr. Newton provided an explanation of the item.
No additional items requested or discussed.
20230104 Items from the Podium.pdf
15. ADJOURNMENT:
Moved by Brown; seconded by Herrera to approve.
Motion to adjourn at 6:40pm.
Motion Carried: 4 - 0
Voting For: McCourt, Stafford, Herrera, Brown
Voting Against: None
Absent: Schuster
__________________________
Quincy McCourt, Mayor
Respectfully submitted by:
______________________________
Heidi Whitlock, City Clerk
15 SUSANVILLE CITY COUNCIL
Special Council Meeting Minutes
TUESDAY, JANUARY 3, 2023 – 8:00 AM
Mayor McCourt called the meeting to order at 8:06am.
Roll Call of Councilmembers Present: McCourt, Stafford, Herrera, Brown
Absent: Schuster
1. APPROVAL OF AGENDA: (Additions and/or Deletions)
Moved by Herrera; seconded by Stafford to approve.
Motion Carried: 4 - 0
Voting For: McCourt, Stafford, Herrera, Brown
Voting Against: None
Absent: Schuster
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. No comments.
3. CLOSED SESSION:
The Council met in closed session at 8:07am to discuss the following:
A. CONFERENCE WITH LABOR NEGOTIATIORS – pursuant to Government Code §54957.6:
1. Admin Unit
2. Miscellaneous Unit
3. Public Works Unit
4. RETURN TO OPEN SESSION: (recess if necessary)
The Council reconvened in open session at 11:40am.
Mr. Newton stated that direction was provided to staff, but no reportable action was taken.
5. BUSINESS FROM THE FLOOR: No business.
6. CONSENT CALENDAR: No business.
7. PUBLIC HEARINGS: No business.
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
9. NEW BUSINESS: No business.
10. CONTINUING BUSINESS: No business.
11. CITY ADMINISTRATOR REPORTS: No business.
12. FUTURE COUNCIL ITEMS:
Mayor McCourt requested that an item be added to the agenda to discuss the use of discretionary funds for the use of banners.
13. ADJOURNMENT:
16 Moved by Stafford; seconded by Herrera to adjourn at 11:42am.
Motion Carried: 4 - 0
Voting For: McCourt, Stafford, Herrera, Brown
Voting Against: None
Absent: Schuster
________________________________
Quincy McCourt, Mayor
Respectfully submitted by:
________________________________
Heidi Whitlock, City Clerk
17 AGENDA ITEM NO. 6.B
Action Item
Submitted By: Alicia Cordova, Administrative Services
Action Date: January 18, 2023
SUBJECT: Vendor and payroll warrants
PRESENTED BY: Chandra Jabbs, Finance Manager
SUMMARY: Warrants dated November 19, 2022 through January 6, 2023 numbered 217331-217682.
FISCAL IMPACT: Accounts Payable vendor warrants totaling $2,073,451.29, plus $1,015,659.94 in payroll warrants, for a total of $3,089,111.23.
ACTION REQUESTED: Motion to receive and file
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
check cut 01-05-23.pdf
check cut 12-29-22.pdf
check cut 12-22-22.pdf
check cut 12-19-22.pdf
check cut 12-15-22.pdf
check cut 12-08-22.pdf
check cut 11-30-22.pdf
check cut 11-22-22.pdf
18 19
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AGENDA ITEM NO. 7.A
Public Hearing
Submitted By: Kelly Mumper, Building & Planning Division Action Date: January 18, 2023
SUBJECT: Consider Resolution No. 23-6088, approving the Land Use Assessment Report (LUAR) to the city of Susanville General Plan 1990-2010, Land Use Element.
PRESENTED BY: Kelly Mumper/Consultant Team
SUMMARY: The City of Susanville is under contract with Mintier Harnish Planning Consultants and Green Dot Transportation, utilizing SB-2 grant funding, to conduct assessments and updates to the Land Use and Circulation Elements of the City of Susanville General Plan 1990- 2010. The Land Use Assessment Report is now complete and ready for adoption.
This report analyzes a potential growth scenario of expanding the existing City Sphere of Influence (SOI) and folding in new land for future development within the City of Susanville. This growth scenario does not propose to change the assigned land use designation or existing land use of any parcel in the City. Instead, the scenario evaluates the impact of annexing land from unincorporated Lassen County into the City and providing a corresponding General Plan Land Use Designation and zoning district to each of the identified parcels.
For the purpose of this report, parcels identified for potential future annexation to the City were applied densities and/or non-residential intensities (i.e., floor area ratio) consistent with the City’s existing General Plan land use designations. The report then presents an analysis of the projected impacts to employment, housing capacity, and the built environment based on these potential land use changes.
This Assessment Report evaluates the growth scenario using a series of indicators. These indicators help community members and decision-makers understand the implications of the potential annexations on the City and surrounding areas outside Susanville.
SUSANVILLE CITY COUNCIL AGENDA ITEM
88 Decisions about future annexations and the land uses applied to specific parcels will influence total population and determine what kind of jobs and businesses will locate and thrive in the City.
The Assessment Report highlights changes in population, dwelling units, and travel modes, as well as the conflicts between new development and hazard constrained areas, including flood and fire zones. The Assessment Report is also meant to provide decisionmakers with a summary of potential implications of future annexations into Susanville prior to submitting applications to Local Agency Formation Commission (LAFCo) and Lassen County.
The findings from this report can be used multiple ways. This report could accompany an application for annexation by the City, or could be simply used as a conversation starter for the community to determine if future annexations are in the best interest of the City and community at large.
The City of Susanville City Planner/ Environmental Review Officer has determined that the proposed project is exempt from the California Environmental Quality Act (CEQA) pursuant to section 15262. The justification behind the exemption is the LUAR does not constitute a project at this time because the document is merely a snapshot of what development could look like should the City decide to amend the City of Susanville (SOI) and ultimately the City Limits, or annexation applications driven by private landowners. These two potential scenarios would require their own separate environmental review.
Furthermore, section 15662 of the CEQA Guidelines states that “a project only involving feasibility or planning studies for possible future actions which the agency, board, or commission has not approved, adopted, or funded does not require an Environmental Impact Report (EIR) or negative declaration but does require consideration of environmental factors”.
FISCAL IMPACT: None.
ACTION REQUESTED: Motion to approve Resolution No. 23-6088, approving the Land Use Assessment Report (LUAR) to the city of Susanville General Plan 1990-2010, Land Use Element.
ATTACHMENTS:
89 23-6088.pdf
SGPU_Land Use Assessment Report_Revised Draft_2022 10 12 MG.pdf 90 RESOLUTION NO. 23-6088
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
APPROVING THE LAND USE ASSESSMENT REPORT (LUAR) TO THE CITY OF SUSANVILLE GENERAL PLAN 1990-2010, LAND USE ELEMENT
WHEREAS, the City of Susanville is under contract with Mintier Harnish Planning Consultants and Green Dot Transportation, utilizing SB-2 grant funding, to conduct assessments and updates to the Land Use and Circulation Elements of the City of Susanville General Plan 1990-2010; and
WHEREAS, community outreach and study session was conducted on February 1, 2022, in order to receive feedback from the community on the proposed assessments; and WHEREAS, the Susanville Planning Commission at a public hearing held on December 13, 2022, which was noticed in the Modoc Record on December 1, 2022, and considered both written and oral comments presented concerning the proposed update as required by City Code Section 17 .112.20 E; and
WHEREAS, The City of Susanville City Council at a public hearing held on January 18, 2023, which was noticed in the Modoc Record on December 29, 2022, has considered both written and verbal comments presented concerning the proposed update as required by City Code Section 17 .112.20 E; and
WHEREAS, The City of Susanville Planning Comission unamously recommended approval of the LUAR to the City Susanville City Council on December 13, 2022, regularly scheduled Planning Comission meeting by Resolution No. 22-1123; and WHEREAS, the City of Susanville Planning Division has determined that the project is Statutorily Exempt under Article 18, Section 15262, of the California Environmental Quality Act (CEQA) guidelines.
NOW, THEREFORE, BE IT RESOLVED that the City of Susanville City Councilb hereby:
A. Makes the following findings:
1. The LUAR is consistent with the City of Susanville General Plan 1990-2010 and is consistent with the Susanville Municipal Code.
2. The LUAR does not constitute a project at this time because the document is merely a snapshot of what development could look like should the City decide to amend the City of Susanville Sphere of Influence and ultimately the City Limits, or annexation applications driven by private landowners. These two potential scenarios would require their own separate environmental review. Furthermore, section 15662 of the CEQA Guidelines states that “a project only involving feasibility or planning studies for possible future actions which the agency, board, or commission has not approved, adopted, or funded does not require and Environmental Impact Report (EIR) or negative declaration but does require consideration of environmental factors”.
APPROVED: ______________________________
Quincy McCourt, Mayor
ATTEST: ______________________________
Heidi Whitlock, City Clerk
91 The foregoing Resolution was adopted at a regular meeting of the City Council of the city of Susanville, held on the 18th day of January, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: ______________________________
Margaret Long, City Attorney
92 LAND USE
ASSESSMENT REPORT
Administrative Review Draft
October 2022
CITY OF SUSANVILLE
PREPARED BY:
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Contents
Introduction.......................................................................................5 What is a General Plan? ........................................................................5 The General Plan Process .........................................................................6 Assessment Report...................................................................................8 Community Engagement .........................................................................9 Terminology...........................................................................................10 Land Use Designations .....................................................................15 Land Use Designation Descriptions..........................................................16 Annexation Area.............................................................................23 What is the Annexation Area?................................................................23 How was the Annexation Scenario Developed?.......................................26 How are Land Uses Implemented? ..........................................................27 Growth Scenario Evaluation.............................................................29 Summary of Evaluation? ........................................................................29 Range of Housing ..................................................................................31 Employment Capacity ............................................................................32 Population.............................................................................................33 Risk and Resilience ................................................................................34 Travel Modes .........................................................................................34 0Table of Contents
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1Introduction
What is a General Plan?
A general plan serves as a jurisdiction’s “constitution” or “blueprint” for future decisions concerning a variety of issues including land use, housing, mobility, health, safety, and resource conservation. A general plan
represents the community’s aspiration for its future and expresses the community’s development and resource
management goals. The general plan contains the
goals and policies upon which the City Council and
Planning Commission will base their land use and natural resources decisions.
A general plan has four defining features: • General. Provides general policy guidelines for future land use, transportation, environmental, and
natural resource decisions.
• Comprehensive. Addresses a range of
topics, including land use, housing, economic
development, infrastructure, public safety,
recreation, and natural resources.
• Long-Range. Provides guidance for achieving a
future envisioned 20 or more years into the future.
• Integrated and Coherent. Provides assumptions and
projections to assess future demands for housing,
employment, and public services. Provides policies
and implementation programs that enable citizens
to understand the vision of the city and how policies
will be implemented.
About the General Plan
The General Plan is a foundational City document that sets the course for Susanville’s land use decisions. The process to develop the General Plan will integrate input from community members and address an extensive array of issues (i.e., traffic, sustainability, health, and fiscal stability) relating land use, economic development, and circulation.
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6 CITY OF SUSANVILLE | Land Use Assessment Report
The General Plan Process
In 2022, the City of Susanville initiated a technical update of the City’s General Plan, focusing on the Land Use and Circulation Elements. The intent of this technical General Plan Update is twofold, first is to ensure that the City is legally compliant with recent changes in State law and secondly to provide an initial analysis of potential growth areas for future City expansion. The update of the Land Use and Circulation Elements will serve Susanville as it seeks approaches to guide future growth and expansion of its Sphere of Influence (SOI) and City Limits. The current phase of the Update is Phase 2, Assessment.
PHASE 1
PHASE 2
Project Initiation
• Kick-off Meeting and City Tour
• Stakeholder Interviews
• Community Study Session
• Newsletter #1
Assessment
• Comprehensive Document Review
• Land Use and Circulation Elements
Audit
• Land Use Assessment
we are here
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PHASE 5
Adoption
• Planning Commission
Hearing
• City Council Hearing
• Final Adoption Hearing
PHASE 4
Environmental Compliance
• Environmental Assessment
• Initial Study
PHASE 3
Element Preparation
• Administrative Draft Elements
• Community Workshop
• Joint Study Session
• Public Review Draft Elements
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CITY OF SUSANVILLE | Land Use Assessment Report
The Assessment Report highlights changes in population, dwelling units, and travel modes, as well as the conflicts between new development and hazard constrained
areas, including flood and fire zones. The Assessment
Report is also meant to provide decision-makers with a
summary of potential implications of future annexations into Susanville prior to submitting applications to Local Agency Formation Commission (LAFCo) and Lassen
County.
The findings from this report can be used multiple
ways. This report could accompany an application for
annexation by the City, or could be simply used as a
conversation starter for the community to determine if
future annexations are in the best interest of the City and community at large.
Assessment Report
This Report analyzes a potential growth scenario of
expanding the existing City SOI and folding in new
land for future development within the City of Susanville.
This growth scenario does not propose to change the
assigned land use designation or existing land use of
any parcel in the City. Instead, the scenario evaluates the impact of annexing land from unincorporated Lassen
County into the City and providing a corresponding
General Plan Land Use Designation and zoning district
to each of the identified parcels. For the purpose of this Report, parcels identified for potential future annexation to the City were applied densities and/or non-residential intensities (i.e., floor area ratio) consistent with the City’s existing General Plan land use designations. The Report then presents an analysis of the projected impacts to
employment, housing capacity, and the built environment based on these potential land use changes.
This Assessment Report evaluates the growth scenario
using a series of indicators. These indicators help
community members and decision-makers understand the
implications of the potential annexations on the city and surrounding areas outside Susanville. Decisions about
future annexations and the land uses applied to specific parcels will influence total population and determine
what kind of jobs and businesses will locate and thrive in the City.
Be on the lookout!
The updated Land Use Element as part of this process,
will include a section on potential future annexations for the City, including goals, policies, and implementation programs, that will help facilitate the annexation process if and when the City decides to file an application with LAFCo.
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Community Engagement
The technical General Plan Update includes two phases
of community engagement that align with the City
Council’s goal to foster a participatory process. This first phase included stakeholder interviews and a Community
Study Session (Joint Study #1). The second phase will
include two additional community events following the
release of this Assessment Report and the Public Review Draft General Plan Elements (Joint Study Session #2 and a Community Workshop).
The objective of the first community engagement phase
was to understand the overall expectations of the
community and elected officials for the technical General Plan Update. Over the course of a two-day period
(February 1-2, 2022), the consultant team solicited
feedback specific to the two elements of the General
Plan being updated as part of this effort, the Land Use and Circulation Element. The feedback was reviewed,
synthesized, and discussed as part of the overall
direction for the growth scenario analyzed as part of this report. It is important to note that the consultant team coordinated with City staff to advertise the Joint Study Session through local social media platforms already
used by the City. All community feedback collected
through phase one are included in an outreach summary
(March 2022) that is available on the city’s website.
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Terminology
Planning Boundaries
The Susanville General Plan uses several terms to describe the city and its planning boundaries. These planning boundaries are further illustrated on Figure 1-1. For Susanville, the Sphere of Influence (SOI) and the Planning Area cover the same geographic area.
Sphere of Influence
A sphere of influence (SOI) is the probable physical
boundary and service area of the city, as adopted
by a Local Agency Formation Commission (LAFCO).
An SOI typically includes both incorporated and
unincorporated areas within which the City will
have primary responsibility for the provision of
public facilities and services.
Planning Area
A General Plan, pursuant to State law, must address
all areas within the jurisdiction’s Planning Area. The
Planning Area encompasses all incorporated and
unincorporated territory that bears a relationship to
the long-term physical planning of the city.
City Limits
The city limits is the jurisdictional limits of the city (incorporated area). The city limits includes the area
over which the City exercises land use authority
and provides public services. State law requires
jurisdictions to adopt a General Plan that, at a
minimum, addresses physical development within
these limits.
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FIGURE 1-1: PLANNING BOUNDARIES
Sphere of Influence
Planning Area
City Limits
¯ 0 0.5 1 2 Miles
High Desert State Prison Diamond Mtn. Golf Club
Source: Mintier Harnish, 2022; City of
Susanville, 2022; Lassen County LAFCO, 2017.
Map Credits: Esri, HERE, Garmin, (c)
OpenStreetMap contributors, and the GIS
Legend
103
12 CITY OF SUSANVILLE | Land Use Assessment Report
1 UNIT PER ACRE
What is Residential Density?
In the context of planning, density describes the amount of residential development within a given area. Standards of density for residential uses are typically stated as the allowable range (i.e., minimum and maximum) of dwelling units per gross acre (du/ac). For example, the Multiple Family land use designation in the General Plan allows for a residential density of 5 to 20 du/ac.
Density = Dwelling Units per Acre (du/ac)
6 UNITS PER ACRE
18 UNITS PER ACRE
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What is Floor Area Ratio?
Standards of building intensity for residential and non-residential uses such as office, commercial, industrial, and institutional development are stated as floor area ratios (FARs). FAR is an indicator of how much building space can be built on a given parcel. In the case of mixed-use developments that include residential uses, density standards are applied to the residential component(s) while FAR standards are applied to the non-residential component(s). A parcel includes all contiguous parcels that will share parking or access.
While FAR provides for overall development intensity, it does not specify the form or character of the building. Different interpretations of the same FAR can result in buildings of very different character. To encourage similar interpretations of allowed FARs, other City regulations such as zoning height limits, building setbacks, lot coverage, or open space requirements are used to guide the form of buildings with a given FAR.
FAR = Ratio of Floor Area to Lot Area
1 story
(100% lot coverage)
2 stories
(50% lot coverage)
4 stories
(25% lot coverage)
FAR = 1.0
2 story
(100% lot coverage)
4 stories
(50% lot coverage)
8 stories
(25% lot coverage)
FAR = 2.0
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2Land Use Designations
State planning law requires general plans
to establish “standards of population
density and building intensity,” as well
as allowed uses for the various land
use designations in the plan (General
Code Section 65302(a)). As part of the
technical General Plan Update process,
residents, business owners, and interested
parties are given the opportunity to
evaluate and weigh in on the appropriate
land use types, densities, and intensities
for different areas of the community, as
well as on the form and design of new
development.
To support the description of the potential
growth area, this section is prepared as
a guide for understanding the range of
land uses evaluated. The section includes
a short description of each existing land
use designation, followed by a land
use diagram, and a table outlining the
development standards and allowable
uses for each designation.
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Land Use Designation Descriptions
The General Plan, and accompanying Land Use Diagram, assign each parcel in the city a particular land use designation. These land use designations establish broad development policies that guide future development. Land use designations identify the types of development allowed (i.e., residential, commercial, industrial), the density for residential uses (how many units are permitted per acre), and the intensity for commercial and industrial designations (the maximum allowed building bulk and parcel coverage) that is allowed on each parcel.
The existing 1999-2010 General Plan includes 22 land use designations. These designations are described below and summarized on Table 2-1 and further illustrated in Figure 2-1.
Single Family
This designation allows for single family homes and
manufactured homes on a minimum parcel size of 6,000
square feet. This designation is characterized by traditional single family homes with large parcel sizes.
Density/Intensity
Up to 7 dwelling units per acre
Duplex and Triplex
This designation invites flexibility in site design and type of unit. Although single family homes are allowed in limited circumstances, the majority of this designation allows for a variety of residential structure types that accommodate more than one dwelling (e.g., rowhouses, duplex, etc.).
Some low intensity fourplexes and multi-family residential development may be allowed subject to approval by the
city.
Density/Intensity
Up to 12 dwelling units per acre
Multiple family
This designation allows for a variety of residential dwelling types, except detached single family homes, to provide a mix of housing types, provide choices for all city residents and ensure that the city’s housing needs and requirements are met. The allowed number of units will ultimately vary depending on the environmental constraints of the area.
However, this designation requires a minimum density of five dwelling units per acre.
Density/Intensity
5 to 20 dwelling units per acre
Mobile Home Park
This designation allows for the development of mobile
home parks.
Density/Intensity
Up to 14 dwelling units per acre
Local/Neighborhood Commercial
This designation allows for the least intensive and smallestscale neighborhood commercial areas which consist of small clusters of two or more commercial establishments grouped around an intersection. Primary land uses include convenience markets, small retail, and personal service establishments. Limited residential uses may also be
appropriate in this designation.
Density/Intensity
5 to 20 dwelling units per acre
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Mixed Use
This designation allows and encourages a mix of land
uses. Multi-family dwellings are allowed in this designation when constructed above non-residential uses. Allowed
commercial uses include retail stores, service uses, offices, and cultural activities. As established in the existing General Plan, the full range of allowed uses shall be determined by zoning.
Density/Intensity
5 to 20 dwelling units per acre (may require
approval of a Use Permit)
Commercial/Light Industrial
This designation provides for a wide range of goods and services needed by residents and businesses which would be inappropriate in other commercial centers due to size and/or operating characteristics. Allowed uses include
construction material and lumber sales, vehicle repair, truck terminals, and fabrication. This designation is not intended for typical retail sales.
Density/Intensity
Not established
Light Industry or Business Park
This designation provides suitable areas for a variety of low-intensity manufacturing, processing, assembly, and
distribution uses which utilize materials that generally are already in processed form, and which do not emit
unanticipated or harmful levels of noise, dust, odors, smoke, light, or vibration. This designation also encourages and allows for low-impact business parks and office uses that would generally be incompatible with more traditional
commercial and office areas.
Density/Intensity
Not established
Commercial Office
This designation provides office space for businesses
providing administrative, professional, financial services, real estate, insurance, and other types of offices. Small scale retail uses, primarily for use by employees within an office complex, may also be allowed. This includes
pharmacies, coffee shops, and cafeterias. This designation is appropriate for land located along arterial and collector streets. Limited residential uses may also be appropriate in this designation.
Density/Intensity
5 to 20 dwelling units per acre
General Commercial/Shopping Center
This designation provides a wide range of facilities for the sale of goods and provisions of personal services.
When applied to shopping centers, the uses are generally conducted within a structure but may include outdoor
related sales and activities when incidental to the primary use of the parcel. When applied to commercial strips
along thoroughfares, this designation allows a variety
of commercial related uses including outdoor sales,
restaurants, personal services establishments recreation use, and office. Limited residential uses may also be
appropriate in this designation.
Density/Intensity
5 to 20 dwelling units per acre
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Heavy or General Industrial
This designation includes a variety of heavy industrial uses such as lumber mills, power generators, biomass
facilities, concrete producers, and trucking operations.
This designation provides for the intermixing of industrial uses, scales of operations, and service requirements. This designation allows the inclusion of non-industrial uses providing materials and services which are primarily used by industrial uses.
Density/Intensity
Not established
Agricultural Residential
This designation provides for parcels large enough to allow limited or part-time agricultural activities in addition to a single-family residences. Parcels with this designation allow a mix of agricultural activities, including animal husbandry and crop production.
Density/Intensity
Up to 2 dwelling unit per acre
Critical Facilities
This designation is applied to land that is publicly owned and/or operated. This designation allows for a variety
of public and quasi-public uses and is characterized by schools, places of assembly, hospitals, and Public Utilities facilities.
Density/Intensity
Not established
Other Public
Land in this designation is primarily government owned.
Land is applied this designation when either the City cannot exercise control over the property or when the City expects the property to remain in the County, State, or Federal government ownership and operation. Additionally, lands will be classified as Other Public when they cannot easily be classified according to the land use designations in the General Plan, or the City has no urban plans adopted for the property in question.
Density/Intensity
Not established
Resource Conservation
This designation is designed to protect agricultural uses from neighbors, and sensitive areas (like wetlands and
steep slopes) from development; and to ensure that urban development occurs within the central (incorporated) area of Susanville. It is recognized there are some uses in the outlying areas that are not strictly agricultural in nature. As a result, this category is designed for flexibility.
Density/Intensity
Not established
Parks and Recreation
This designation Includes active and passive parks, athletic fields, trails, and swimming pools. Structures typically found in this designation include picnic shelters, community
centers, or historic railroad depots.
Density/Intensity
Not established
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Restrictive Flood (Flood Plain)
This designation includes areas subject to innovation in a 100-year storm, as well as all areas within 25 feet of the banks of waterways. In Susanville, these areas are
found along Piute Creek, the Susan River, and Jensen and Brockman Sloughs.
Density/Intensity
N/A
Design Review
This designation is applied two areas of land that require an additional level of city review to ensure that development is consistent with local character and the desire to create an appealing the balance environment. Unlike most other land use programs, design review programs deal almost
exclusively with design issues involving aesthetics that may include architectural style, structure size and dimensions, landscaping, color pattern, lighting, and circulation.
Density/Intensity
N/A
Combing Lot Size
This designation is established to achieve compatibility in parcel sizes. For example, in a rural area with parcel sizes significantly larger than the minimum 6,000 square feet, this designation can require new parcels and setbacks in a subdivision to be larger, to retain existing rural character area.
Density/Intensity
N/A
Planned Development
This designation is a land use category as well as an
overlay zoning district. Planned developments are
appropriate where design flexibility is desired and is not available through the application of standard zoning
standards. Planned developments should be used only
when the long-term community benefits, which may be
achieved through high quality development, will be derived.
Planned developments can determine appropriate uses of
a parcel when the underlying provisions of the General Plan are met.
Density/Intensity
Not established
Historic Preservation
This designation is applied to lands that are noteworthy for its significance in local, State, or national history or culture.
The purpose of this designation is to preserve historically significant structures and neighborhoods. Generally, this designation is applied to residential and commercial
buildings in the Uptown area and the railroad depot
neighborhood.
Density/Intensity
N/A
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Land Use Designation Density/Intensity Allowed Uses
SF Single Family 0-7 dwelling units per acre Single-family detached DT Duplex & Triplex 0-12 dwelling units per acre Single-family attached, duplex, and triplex MF Multiple Family 5-20 dwelling units per acre Multi-family attached MHP Mobile Home Park 0-14 dwelling units per acre Mobile and manufactured housing LNC Local/Neighborhood
Commercial
5-20 dwelling units per acre Retail and services
CO Commercial Office 5-20 dwelling units per acre Professional and medical offices GC General Commercial/Shopping
Center
5-20 dwelling units per acre Retail and services
MU Mixed Use 5-20 dwelling units per
acre. Density ultimately
determined by Use Permit
Multi-family attached, retail, and services
CLI Commercial/Light Industrial - Service-oriented commercial LI Light Industry/Business Park - Light manufacturing, research and development, warehousing
HI Heavy/General Industry - Heavy manufacturing
RC Resource Conservation - Conservation and open space
PR Parks and Recreation - Open space and recreational uses AR Agricultural Residential 0- 2 dwelling units per acre Agriculture and single-family detached CF Critical Facilities - Public and quasi-public
P Other Public Facilities - Public and quasi-public
PD Planned Development - Determined by application
RF Restrictive Flood (Flood Plain) - N/A
HP Historic Preservation - N/A
DR Design Review - N/A
B Combing Lot Size - N/A
Table 2-1: Land Use Designations Summary
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FIGURE 2-1: EXISTING GENERAL PLAN LAND USE DESIGNATIONS 0002 - Res 2017 Adopted CITY OF SUSANVILLE
2017 11, December SPHERE OF INFLUENCE
23 FOR FURTHER INFORMATION
LEGEND
CITY OF SUSANVILLE
SCALE:1"=25,000'
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23 Administrative Review Draft | October 2022
3Annexation Area
What is the
Annexation Area?
Purpose
Since the Susanville technical General Plan Update
process began in 2022, the Consultant team
has listened carefully to stakeholders, community
members, decision-makers, and City staff. Many
opportunities have been provided to receive
feedback from the community during this process as
outlined in the Outreach Summary (March 2022)
on the city’s website. These opportunities include
stakeholder interviews, and a community study
session with the Planning Commission and City
Council. These opportunities provided the community
the ability to express their vision for the future of
Susanville, discuss areas for potential change and/or
growth, and to highlight key issues and opportunities
that exist within the community as they relate to
land use and circulation. The Consultant team has
taken all the feedback into consideration and will
incorporate concepts and ideas into the Land Use
and Circulation Elements as part of the General Plan.
As outlined in the introduction of this Assessment
Report, one of the key steps in the General Plan
update is to analyze the potential growth area which
could be achieved through a future annexation. The
following section discusses this potential growth area. 23 115
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In addition to the expansion of residential, commercial, and industrial employment bases, the proposed
annexation area also incorporates existing identified
agricultural and open space lands as well as the
existing Berry Reservoir. Incorporating such lands will allow the City the authority to designate future greenbelt and development buffers to further ensure compatibility Why the Unique Annexation
Boundary?
The potential annexation boundary or potential future
expansion, as identified in Figure 3-1, is based on
extensive conversations and working sessions with City
staff, as well as broad concepts and ideas from the
Planning Commission and City Council. The intent
behind the expanded City boundary through a potential
annexation is to capture fringe employment-based areas, specifically those which are industrially focused. Some of these areas are already being served by Susanville
and provide employment opportunities for residents. In
recent years, several development applications have
been filed to expand development in these fringe areas
directly adjacent to the City, and the City felt it was only appropriate to analyze the potential of annexing those
properties within the City. The proposed growth area
would allow the City to expand its tax base revenue and better regulate development along it boundary. A future annexation of the industrial areas would also provide the City with land use control to determine future allowable uses that can ultimately benefit the community as well as properly mitigate such uses in the future.
The unique annexation boundary provides the City with
the opportunity to expand areas for future residential
and supporting commercial development. Specifically,
the potential annexation area includes a large 600-
acre parcel to the northeast of the City which is being identified as a future special planning area. This future special planning area after further conversations with City is envisioned to be a new neighborhood in Susanville,
consisting of a mix of housing types from single-family, townhomes, and multi-family, as well as a commercial
component serving the residents of this newly expanded
neighborhood. An expansion of this size will greatly
increase the access to housing within Susanville, resulting in a variety of housing options for all price points.
Potential
Annexation
Areas
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Potential City Limits
City Limits
¯ 0 0.5 1 2 Miles
High Desert State Prison Diamond Mtn. Golf Club
Source: Mintier Harnish, 2022; City of
Susanville, 2022; Lassen County LAFCO, 2017.
Map Credits: Esri, HERE, Garmin, (c)
OpenStreetMap contributors, and the GIS
Legend
FIGURE 3-1: POTENTIAL ANNEXATION BOUNDARY
117
26 CITY OF SUSANVILLE | Land Use Assessment Report
How was the Annexation Scenario
Developed?
This report analyzes a new growth area via future annexation designed to accommodate future growth in the City. The growth area as presented in this section is a result of input received from community members, decision-makers, and extensive collaboration with City staff.
During the first phase of engagement, comments received expressed the desire for better connectivity citywide, consistency with regional plans for future land use considerations, and if growth is desired, a holistic approach to providing more commercial and housing. Some of the comments received from the Community Study Session are shown below. These comments helped supplement the effort and direction for the identified potential growth/annexation area.
Be sure to incorporate
the future Love
Development.
“
“
Should be a focus on
boosting economic
development.
“
“
Explore annexation areas
specially the Skyline Area
in the city.
“
Need a new job center
(e.g., data center) or other
employment opportunities.
“
Annexation areas should
include residential,
commercial, industrial uses.
“
“
“
Need to have a better land use
connectivity between the hospital,
college, and remaining city.“
“
“
118
27 Administrative Review Draft | October 2022
How are Land Uses Implemented?
Based on collaboration with City staff, the parcels designated within the potential new growth area were assigned “pre-zones” as shown in Figure 3-2. If and when the City files for an annexation these “pre-zones” will be provided to LAFCo for consideration as part of the City’sapplication. For the purpose of this Assessment Report and for direction on the preparation of the Land Use Element, corresponding City General Plan designations were applied to all parcels in the potential new growth area (see Table 3-1). The evaluation and analyses conducted and presented in this Report is based on the corresponding City General Plan Designation and assumed maximum buildout. Please note that not all General Plan Designations and Zoning Districts are listed in Table 3-1. Only those General Plan Land Use Designations and Zoning Districts which are proposed to be implemented in the potential growth area.
Zoning District Consistent General Plan
Designation Maximum Density (du/ac)
Residential
AR-1 Agricultural Residential Single Family 7
R-1 Single-Family Residential Single Family 7
R-2 Duplex Residential Duplex & Triplex 12
R-3 Duplex and Triplex Residential Multiple Family 20
R-4 Multifamily Residential Multiple Family 20
MHP Mobile Home Park Multiple Family 20
Commercial
C-2 General Commercial and Shopping Center General Commercial and Shopping Center -
Industrial/Manufacturing
C-M Commercial-Light Industrial Commercial/Light Industrial - M-L Light Industrial Light Industry/Business
Park -
M General Industrial Heavy/General Industry
Public Facilities
PF Public Facilities Other Public -
Agriculture and Open Space
O-S Open Space Resource Conservation -
Table 3-1: Zoning District - General Plan Consistency Matrix 119
28 CITY OF SUSANVILLE | Land Use Assessment Report
FIGURE 3-2: PROPOSED PRE-ZONING DESIGNATIONS
Map Credits: Esri, HERE, Garmin,
(c) OpenStreetMap contributors,
and the GIS user community
Potential City Limits
Existing City Limits
Zoning Districts
AR-1
C-2
C-M
M
MHP
M-L
O-S
PF
R-1
R-2
R-3
R-4 Source: Mintier Harnish, 2022; City of
Susanville, 2022; Lassen County LAFCO, 2017.
¯ 0 0.275 0.55 1.1 Miles
High Desert State Prison Diamond Mtn. Golf Club
Legend
120
29 Administrative Review Draft | October 2022
4Growth Scenario
Evaluation
Summary of
Evaluation
Range of Housing Types
Percentage of single-family (SF)
and multi-family (MF) dwelling units
Employment Capacity
Number of new jobs that can be
accommodated
Population
Total population, including the new
proposed growth area
*total population excludes the
population currently in group
quarters (i.e., High Desert State
Prison)
92% SF
8% MF
5,651
2.9 3.5
Existing
Conditions
8,736*
Growth
Scenario
86% SF
14% MF
$ $ $
37,147
25,693*
Net New Dwellings
Total net new dwelling units
calculated from development in the
potential new growth area 8,130 N/A
121
30 CITY OF SUSANVILLE | Land Use Assessment Report
Population in Fire Danger
Zone
Total population living in a fire
hazard severity zone
Population in Flood Danger
Zone
Total population living in a special
flood hazard zone
Travel Modes
Percentage and distribution of trip
types in Susanville
5,633
2.9 2.9
2.9 3.5
3.5 3.5
Existing
Conditions
89%
3%
8%
Growth
Scenario
94%
2%
4%
5,633 512
9,127
5,633 230 5,633 717
Vehicular:
Public Transit:
Walk/Bike:
122
31 Administrative Review Draft | October 2022
Range of Housing
Single-family homes are the predominant housing
type in Susanville. In 2020, the American
Community Survey 5-Year Estimates estimated
there were approximately 4,427 dwelling units
in the city, of which 92 percent were singlefamily (including large lot, small lot, and attached townhomes) and eight percent were multi-family. The
growth scenario provides capacity for an increase
in multi-family dwellings of approximately 1,430
additional multi-family units compared to the current
housing stock. These units are exclusively located
in the Special Planning Area, northeast of the city.
Of the 86 percent of single-family housing products
attributed to the new growth area, 56 percent are
single-family large lot, 40 percent are single-family
small lot, and four percent are attached single-family
in form of townhomes. See Figure 4-2.
FIGURE 4-2: Dwelling Unit Capacity by Unit Type
Existing
Conditions
Growth
Scenario
4,000
8,000
14,000
4,427
4,088
12,557
1,768
10,789
Multi-Family Units Single-Family Units
Total Dwelling Units
339
3,000
7,000
13,000
2,000
6,000
10,000
1,000
5,000
9,000
0 What is considered single-family?
55%
Sin g l e - f am i l y d e t ac h e d
6%
Si n gl e - f am i l y a t t ac h e d
13%
2 to 4 a t t ac h e d
19%
M u l t i f am i l y
55%
Sin g l e - f am i l y d e t ac h e d
6%
Si n gl e - f am i l y a t t ac h e d
13%
2 to 4 a t t ac h e d
19%
M u l t i f am i l y
( i n cl ud e s c ond o s )
7%
M obile H o m e s
55%
Sin g l e - f am i l y d e t ac h e d
6%
Si n gl e - f am i l y a t t ac h e d
13%
2 to 4 a t t ac h e d
19%
M u l t i f am i l y
( i n cl ud e s c ond o s )
7%
M obile H o m e s
What is considered multi-family?
55%
Sin g l e - f am i l y d e t ac h e d
6%
Si n gl e - f am i l y a t t ac h e d
13%
2 to 4 a t t ac h e d
19%
M u l t i f am i l y
( i n cl ud e s c ond o s )
7%
12,000
11,000
123
32 CITY OF SUSANVILLE | Land Use Assessment Report
Employment Capacity
The overall employment capacity looks at the total amount of jobs expected based on anticipated land use changes. For Susanville, the expected job capacity increase is directly linked to the potential annexation of land under consideration and further study. Employment capacity is first estimated at the census block level using job location data from the US Census Longitudinal Employer-Household Dynamics (LEHD) Origin-Destination Employment Statistics (LODES) dataset (2018). The block-level employment counts are classified by North American Industry Classification System (NAICS) code, which are then categorized by the following employment subsectors:
• Retail Employment
• Office Employment
• Public Employment
FIGURE 4-3: Employment Capacity by Sector
Retail Office Industrial Agriculture
8,000
16,748
1,114
Total Number of Jobs
6,000
14,000
18,000
4,000
12,000
2,000
10,000
0 Public
7,638
11,481
167
• Industrial Employment
• Agricultural Employment
The City currently has an estimated 5,650 jobs classified into the subsectors listed above. When taking into account the overall new growth area, the employment capacity for the city significantly increases to 37,147. This substantial increase is directly linked to the fact that a large majority of the land considered for the potential growth area is designated for non-residential, employment heavy uses, such as commercial, retail, civic/public facilities, and industrial. Of the estimated 37,147 job capacity, industrial employment accounts for 31 percent of all anticipated jobs in the City, with agricultural jobs accounting for less than one percent. In contrast, it is estimated that retail/commercial jobs will account for 45 percent of total estimated new jobs. See Figure 4-3. 16,000
20,000
124
33 Administrative Review Draft | October 2022
Population
The existing population in Susanville, unlike most
communities, includes the population of the High Desert State Prison, located east of the city. For the purposes of this Report, population was solely based on the number
of households in the city. Since High Desert State Prison does not contain designated households, it is not factored in the subsequent calculation of population. The prison population per the US Census is categorized as those
living in “institutionalized group quarters.” As of 2020, the estimated population living in group quarters in the city was 8,5410 persons. Population and households
are derived using the dwelling unit counts by type.
The number of dwelling units present on each parcel is
multiplied by census rates (ACS 2019 5-Year Estimates)
for occupancy to estimate households (households are
defined as occupied dwelling units). Population is then calculated using census-derived rates for household size by dwelling unit type (single family detached, single
family attached, and multifamily) at the tract level.
The overall population (excluding High Desert State
Prison) is estimated to increase by over 16,950 residents, with the potential incorporation of the new growth area.
Although these population figures may seem substantial, it is important to recognize that the overall estimated capacity is based on the maximum buildout of residential areas identified in the potential new growth area. Land designated for new residential development exceeds
1,000+ acres, leading to the high number of anticipated new residents.
Existing
Conditions
Growth
Scenario
25,693
Residents*
8,736
Residents*
A Word about Group Quarters.
If the total population including the new growth
area accounted for the High Desert State Prison, the
estimated total population for Susanville would surpass 34,000.
*total population excludes the population currently in group quarters (i.e., High Desert State Prison)
125
34 CITY OF SUSANVILLE | Land Use Assessment Report
Risk and Resilience
When siting and planning for future development it is
important to consider the potential risk related to natural hazards. In Susanville two of the most prominent natural hazards are wildfires and flooding. When evaluating
these hazards this report used the following criteria when taking into account the amount of population and number of dwelling units that could be affected by both hazards.
Evaluating Wildfires. The California Department of
Forestry and Fire Protection (CALFIRE) has mapped
areas of significant fire hazards based on fuels,
terrain, weather, and other relevant factors for the
state of California. These datasets include both the
state responsibility areas (SRAs) as well as the local
responsibility areas (LRAs) and were last updated in
2007. These areas are classified into three fire hazard severity zones — Moderate, High, and Very High.
Evaluating Flooding. The Federal Emergency
Management Agency (FEMA) creates the National
Flood Hazard Layer (NFHL) that contains current
effective flood hazard mapping data. The module
uses data from FEMA and filters this dataset down to
the Special Flood Hazard Areas (SFHA). The SFHA is
the area where the National Flood Insurance Program
(NFIP) floodplain management regulations must be
enforced and the area where the mandatory purchase
of flood insurance applies. The SFHA includes Zones
A, AO, AH, A1-30, AE, A99, AR, AR/A1-30, AR/
AE, AR/AO, AR/AH, AR/A, VO, V1-30, VE, and V.
The inclusion of the new growth area would increase
the number of dwelling units in designated Fire Hazard
Severity Zones from 823 to 4,191 dwelling units.
Additionally, the number of dwelling units in Special
Flood Hazard Zones would increase from 233 to 362
dwelling units. The substantial increase in units in high hazard areas is directly linked to the expansion of land into designated underdeveloped areas to the west of the city, where a majority of the Fire Hazard Severity Zones are located. Subsequently as the number of dwelling
units in these high hazard areas increase, so does the
population, resulting in an increase of 7,565 people
living in Fire Hazard Severity Zones, and an increase of 274 people living in Special Flood Hazard Zones.
Travel Modes
When new development is proposed it is important
to evaluate how travel modes shift based on the
types of development and where new development is
distributed. The new growth area in Susanville results in a minor increase in vehicle use and a minor decrease
in travel patterns related to walking and biking, and
transit. This is primarily attributed to the fact that new development would be located further from centers of
employment, commercial/retail uses, and recreational
and educational facilities.
126
35 Administrative Review Draft | October 2022
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127
128
AGENDA ITEM NO. 9.A
Discussion Item
Submitted By: Victoria Estrada, Police
Action Date: January 18, 2023
SUBJECT: Information from Chief of Police, regarding the Susanville Police Department's intent to request property from Federal sources (to include Federal funds or grants). As well as to notify the Community of Susanville of its request for property transfers, purchases from Federal funds, agencies or subcontractors (including existing transfer contracts or grants).
PRESENTED BY: Ryan Cochran, Chief of Police
SUMMARY: On May 25,2022 Presidential Executive Order (EO) 14074 "Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety" was signed. In accordance with EO 14074(Section12), State, Tribal, Local, and Territorial Law Enforcement agencies (LEAs) must: Notify their Civilian Governing Body (City Council) and notify the Local Community of its intent to request property from Federal sources.
The Susanville Police Department has attached a list of property items that may be requested in the future from the Law Enforcement Support Office (LESO, or other Federal source. Pursuant to EO 14074(Section12), this resolution fulfills the requirement to notify the Civilian Governing Body (CGB) and Local Community of the Susanville Police Department's intent to request the controlled property items identified in the attached list.
FISCAL IMPACT: None
ACTION REQUESTED: Information only regarding the Susanville Police Department in the future requesting property from Federal sources. See attached list of possible future controlled property items.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
Memo of Controlled Property Items
Presidential Documents.pdf
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
AGENDA ITEM NO. 9.B
Action Item
Submitted By: Jolene Arredondo, Administrative Services Action Date: January 18, 2023
SUBJECT: Consider Resolution No. 23-6085, accepting award from Lassen Municipal Utility District's Public Benefits Community Projects program and authorizing the Finance Manager to increase the Susan River Clean Up Project 1011 Fund in the amount of $23,000
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: Two of City Council's identified priorities include improvements to the Susan River Trail and addressing homelessness in the city. In September of 2022 Council passed Resolution 22-6048 which created a budget of $30,000 in the 1011 fund to address citywide monitoring of homeless encampments and to conduct encampment closures. In the following months, staff has conducted cleanups utilizing these funds for staff time, equipment and supplies. Staff has researched utility vehicles and various equipment that would support the efforts of addressing encampment closures and cleanup efforts, as well as equipment that would support a proposed Volunteer Trail Patrol program.
Staff has met with LMUD to discuss if this project would be an eligible project through their Public Benefits Community Projects program and worked out that the purchase of an electric all-terrain utility vehicle would be an eligible use of funds. The Public Benefits Community Projects program provides funding to the community for projects that fall into categories such as energy efficiency improvements, lowincome assistance, research and development into emerging technologies, and renewable energy projects. This program has funded energy efficient lighting at the Senior Center, provided LED lighting for the community Christmas Tree and has provided funding for the LED Scoreboard at Lassen High School's football field. The program funds up to half of the total cost of the project proposed, not to exceed $25,000. City staff has received notification of award of the proposed project to purchase an electric all-terrain utility vehicle and upon City Council acceptance of the program award, is looking forward to partnering with LMUD in future educational opportunities and community exposure to utility vehicle alternatives outside of the Susan River Trail usage.
SUSANVILLE CITY COUNCIL AGENDA ITEM
150
FISCAL IMPACT: Increase general fund by $23,000 of which $19,375 is reimbursable through LMUD Public Benefits Community Projects program ACTION REQUESTED: Motion to approve Resolution No. 23-6085, accepting award from Lassen Municipal Utility District's Public Benefits Community Projects program and authorizing the Finance Manager to increase the Susan River Clean Up Project 1011 Fund in the amount of $23,000 ATTACHMENTS:
Award Letter.pdf
EUTV.pdf
23-6085.pdf
151
152
153
RESOLUTION NO. 23-6085
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE ACCEPTING AWARD FROM LASSEN MUNICIPAL UTILITY DISTRICT’S PUBLIC
BENEFITS COMMUNITY PROJECTS PROGRAM AND AUTHORIZING THE FINANCE MANAGER TO INCREASE THE SUSAN RIVER CLEAN UP PROJECT 1011 FUND IN THE AMOUNT OF $23,000
WHEREAS, the City of Susanville City Council has prioritized the improvement to and cleanup efforts of the Susan River Trail; and
WHEREAS, a Volunteer Patrol program that will report on the Susan River Trail; and
WHEREAS, an economical mode of transportation that can easily access parts of the Susan River Trail and surrounding areas is a vital component to this program; and WHEREAS, the city staff has applied to Lassen Municipal Utility District’s (LMUD) Public Benefits Community Projects to purchase an electric all-terrain vehicle to provide transportation to the Volunteer Patrol program; and
WHEREAS, notification of award of application submitted to fund the purchase for up to half of the cost has been provided by LMUD by reimbursement from LMUD.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the finance manager to increase budget by $23,000 to the Susan River Clean Up Project fund 1011 to cover the full cost of the electric all-terrain vehicle, half of cost to be reimbursed by LMUD’s Public Benefits Community Project program.
APPROVED: ________________________________
Quincy McCourt, Mayor
ATTEST: ___________________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 18th day of January 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: ____________________________
Margaret Long, City Attorney
154
AGENDA ITEM NO. 9.C
Action Item
Submitted By: Jolene Arredondo, Administrative Services Action Date: January 18, 2023
SUBJECT: Consider Resolution No. 23-6086, Approving and accepting a donation from Susanville Ford, Chrysler, Dodge, Jeep, Ram for $5,000 to Diamond Mountain Golf Course
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The city of Susanville has received a generous donation from Chris Johnson, General Manager of Susanville Ford, Chrysler, Dodge, Jeep, Ram in the amount of $5,000. Mr. Johnson is a valued patron of the Diamond Mountain Golf Course and has made this donation to the golf course for the purpose of purchasing range balls and new driving range mats for the the golf course.
FISCAL IMPACT: Increase Golf Course budget by $5,000 for the purchase of supplies at the Diamond Mountain Golf Course
ACTION REQUESTED: Motion to approve Resolution No. 23-6086, Accepting a donation from Susanville Ford, Chrysler, Dodge, Jeep, Ram for $5,000 to Diamond Mountain Golf Course
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
Donation Letter.pdf
23-6086.pdf
155
Jeep
SUSANVILLE FORD - SUSANVILLE CHRSYLER DODGE
JEEP RAM
704-485 RICHMOND RD SUSANVILLE, CA 96130
(530) 257- 5092
BILLING/ MAILING:
481 E CYPRESS AVE
REDDING, CA 96002
(530) 221-2436
Dear City of Susanville,
Please accept this donation of $5,000 to the Diamond Mountain Golf Course to be used for New Range upgrades. Please use the funds to replace the golf balls with new ones and new hitting matts for the range.
Thank you for your time and consideration in this matter.
DODGE
C::f-jRVSLER
-~~
Chris Johnson
General Manager
Susanville Ford Chrysler Dodge Jeep Ram
704-550 Richmond Rd E
Susanville, Ca, 96130
530-257-5092
156
RESOLUTION NO. 23-6086
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
APPROVING AND ACCEPTING A DONATION FROM SUSANVILLE FORD, CHRYSLER, DODGE, JEEP, RAM FOR $5,000 TO DIAMOND MOUNTAIN GOLF COURSE
WHEREAS, the City of Susanville owns and operates the Diamond Mountain Golf Course; and
WHEREAS, Chris Johnson of Susanville Ford, Chrysler, Dodge, Jeep, Ram has generously donated $5,000 with the intent to revive the driving range located at the Diamond Mountain Golf Course; and
WHEREAS, all funds received and placed into the Golf Course Fund are restricted and cannot be used for anything other than towards the golf course; and WHEREAS, the City Council must authorize all gifts and donations.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Susanville hereby authorizes the acceptance of the donation from Susanville Ford, Chrysler, Dodge, Jeep, Ram to be contributed for to purchase driving range golf balls and driving range mats; and
BE IT FURTHER RESOLVED, that the Mayor is authorized to approve this donation on behalf of the City of Susanville and hereby authorizes the Finance Manager to modify the golf course budget supplies line item as necessary to accommodate the expenditure of funds received.
APPROVED: ____________________________________
Quincy McCourt, Mayor
ATTEST: ___________________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 18th day of January 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: ___________________________________ Margaret Long, City Attorney
157
AGENDA ITEM NO. 9.D
Action Item
Submitted By: Jolene Arredondo, Administrative Services Action Date: January 18, 2023
SUBJECT: Consider Resolution No. 23-6087, authorizing City Administrator to execute first amendment to the Granicus Service Agreement between Granicus, LLC and Susanville and authorizing the City Administrator to enter into an agreement with True Telecom & Surveillance for the installation and procurement of audio/visual equipment required for Granicus service enhancement
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: City Council has identified transparency as a city priority, in efforts to increase transparency while also increasing public participation and ease for public to obtain information discussed in city meetings; city staff has researched several platforms who provide enhanced meeting live stream options, public comment options, and meeting archive options. In July of 2020,the city entered into an agreement with Granicus which is the platform used to create, post, archive and distribute meeting agendas for the following boards and committees:
City Council, Honey Lake Valley Recreation Authority, Susanville Municipal Airport Commission, Planning Commission, Air Pollution Control District and the Tax Oversight Committee. The annual cost of this service is $9,819.71 which is distributed amongst departments and meeting body budgets. Granicus provides additional enhanced in place services such as:
Government Transparency Suite: live in-meeting options such as streaming of an event, pushing of documents, and indexing of events.
eComment: reduces staff time by providing the ability to effortlessly collect and manage citizen input on agenda items.
Citizens are allowed to either submit comments in regards to agenda items or sign up to speak before a scheduled meeting.
City staff has conferred with our Computer Logistics about obtaining adequate and compatible audio and visual equipment as well as conducted demonstrations with Granicus to see if this software and platform are viable options for the city. Upon a site visit with Computer Logistics, their team has provided a quote for the work needing to be completed in the Council Chambers, purchase and installment of
SUSANVILLE CITY COUNCIL AGENDA ITEM
158
audio/visual equipment needed for streaming service and technology improvements for this enhancement to take place. Attached is a quote and drawing for that work and the cost of one-time set-up fees for the Granicus platforms presented.
FISCAL IMPACT: One-time set-up fees of $4,500 and increase to annual Granicus by $6,552.01 in first year plus $13,450 for installation. Future increases to Granicus agreement include $7,010.64 in second year and $7,501.38 in year three
ACTION REQUESTED: Motion to approve Resolution No. 23-6087, authorizing City Administrator to execute first amendment to the Granicus Service Agreement between Granicus, LLC and Susanville and authorizing the City Administrator to enter into an agreement with True Telecom & Surveillance for the installation and procurement of audio/visual equipment required for Granicus service enhancement
ATTACHMENTS:
CA_Susanville CA_Q-231201_2022DEC21.pdf
CoS AV System Installation.pdf
Council Chambers.pdf
23-6087.pdf
159
408 St. Peter St, Suite 600 Amendment
St. Paul, MN 55102 Prepared for
Susanville, CA
Order #: Q-231201
Prepared: 12/21/2022
First Amendment to the Granicus Service Agreement between Granicus, LLC and Susanville, CA
This First Amendment to the Granicus, LLC Service Agreement is effective on the date this document is signed and entered into by and between Granicus, LLC, a Minnesota Limited Liability Company d/b/a Granicus (hereinafter referred to as "Granicus"), and Susanville, CA (hereinafter referred to as "Client"), with reference to the following:
WHEREAS, the Client and Granicus entered into an Agreement effective 07/16/2020 (the "Agreement"); and WHEREAS, in addition to Client's existing solution, Client wishes to add certain products and services as detailed in Q231201, which is attached as Exhibit A and incorporated herein by reference; and NOW, THEREFORE, in consideration of the premises, the parties intend that the Agreement be amended as follows:
1. Compensation shall be amended to include the fees detailed in Exhibit A. Exhibit A is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of the Client to provide applicable exemption certificate(s).
2. Except as amended by this First Amendment, all other terms and conditions of the Agreement shall remain in full force and effect.
3. In the event of any inconsistency between the provisions of this First Amendment and the documents comprising the Agreement, the provisions of this First Amendment shall prevail.
IN WITNESS WHEREOF, the parties have caused this First Amendment to be executed by their duly authorized representatives.
Agreement and Acceptance
By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms.
Susanville, CA Granicus
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
160
408 St. Peter St, Suite 600 THIS IS NOT AN INVOICE Exhibit A St. Paul, MN 55102 Prepared for
Susanville, CA
Order #: Q-231201
Prepared: 12/21/2022
Exhibit A
ORDER DETAILS
Prepared By: Emery Henschel
Phone: 720-575-6139
Email: [email protected]
Order #: Q-231201
Prepared On: 12/21/2022
Expires On: 01/31/2023
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.)
ORDER TERMS
161
Exhibit A
Susanville, CA
Order #: Q-231201
Prepared: 12/21/2022
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal.
One-Time Fees
Solution Billing
Frequency Quantity/Unit One-Time Fee
Government Transparency - Setup &
Configuration Up Front 1 Each $0.00
Granicus Encoding Appliance Hardware -
SDI (AMAX) (GT) Upon Delivery 1 Each $3,500.00
Granicus Video - Online Training Upon Delivery 6 Hours $0.00 eComment - Online Group Training Upon Delivery 2 Hours $0.00 eComment - Setup and Configuration Up Front 1 Each $0.00 Granicus Encoding Appliance Hardware -
Setup & Config Upon Delivery 1 Each $0.00
Granicus Encoding Appliance Hardware -
Setup & Config Upon Delivery 1 Each $875.00
US Shipping Charge C - Large Item Upon Delivery 1 Each $125.00 SUBTOTAL: $4,500.00
New Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Government Transparency Suite
Annual 1 Each $3,852.00
eComment
Annual 1 Each $1,500.00
Upgrade to SDI 720p Streaming
Annual 1 Each $0.00
Granicus Encoding Appliance Software
(GT) Annual 1 Each $1,200.01
SUBTOTAL: $6,552.01
• Please note, annual fees for new subscriptions will be prorated to align to Client's then-current billing term. Exceptions include Recurring Captioning Services, SMS, and Targeted Messages. 162
Exhibit A
Susanville, CA
Order #: Q-231201
Prepared: 12/21/2022
FUTURE YEAR PRICING
Period of Performance
Solution(s)
Year 2 Year 3
Government Transparency Suite $4,121.64 $4,410.15
eComment $1,604.99 $1,717.34
Upgrade to SDI 720p Streaming $0.00 $0.00
Granicus Encoding Appliance Software (GT) $1,284.01 $1,373.89 SUBTOTAL: $7,010.64 $7,501.38
163
Susanville, CA
Order #: Q-231201
Prepared: 12/21/2022
PRODUCT DESCRIPTIONS
Solution Description
Government Transparency
Suite
Government Transparency are the live in-meeting functions. Streaming of an event, pushing of documents, and indexing of events. eComment eComment reduces staff time by providing the ability to effortlessly collect and manage citizen input on agenda items. Citizens are allowed to either submit comments in regards to items or sign up to speak before a scheduled meeting.
Government Transparency -
Setup & Configuration
Setup and Configuration for Government Transparency Suite includes implementation of:
• Up to one (1) View Page and Player template
• Up to one (1) Live Manager configuration
Upgrade to SDI 720p Streaming Upgrade to SDI 720p Streaming (requires Digital encoder and HD feed) Granicus Encoding Appliance
Hardware - SDI (AMAX) (GT)
AMAX Encoder with Osprey SDI Card. Used to pass commands and data from LiveManager that include Start/Stop of webcast, indexing, and document display. Also serves to distribute video and captions to be distributed to the CDN or Performance Accelerator.
Granicus Video - Online Training Granicus Video - Online Training eComment - Online Group
Training
eComment - Online Group Training is for Group training of eComment, which allows clients to have up to six (6) users participate in online Group sessions with a Granicus trainer and other client users, to learn how to use the system.
Granicus Encoding Appliance
Hardware - Setup & Config
Remote configuration and deployment of an encoding appliance.
Granicus Encoding Appliance
Software (GT)
Granicus Encoding Appliance Software (GT) This includes the LiveManager Software solution where webcasts are started/stopped, agendas amended and indexed, votes and attendance recorded, and minutes created.
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Susanville, CA
Order #: Q-231201
Prepared: 12/21/2022
Solution Description
Granicus Encoding Appliance
Hardware - Setup & Config
Remote configuration and deployment of an encoding appliance.
US Shipping Charge C - Large
Item
US shipping of a large item
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3040 Bechelli Lane, Redding, CA 96002
Date: 12-Dec-22
Reference: Council Chambers A/V System installation for Computer Logistics at City of Susanville, 66 N Lassen St, Susanville, CA 96130
True Telecom & Surveillance, Inc. is pleased to submit a quotation in the amount of $13,450.00 (includes applicable prevailing wages) for the above referenced project.
This price reflects the following:
Includes:
1. All labor and material required for installation of one new Atlona Velocity All-In-One 10” Touch Panel with Gateway. Includes desk mount stand installed for control of various input devices from Clerks station.
2. All labor and material required for the installation of one new Atlona UHD-SW-510W Matrix Switcher with wireless link. Installation includes integration of customer’s existing audio system. Matrix switcher includes inputs from connected laptop/PC or Wireless Presentation Device and output to customer supplied projector and speakers.
3. All labor and material required for the installation of 2 new ceiling mounted Atlona USB PTZ Cameras
4. All labor and material required for the installation of one new Black Magic Designs HDMI to SDI converter.
Excludes:
1. Anything not mentioned above or directly related to A/V System installation.
2. Audio equipment (microphones, mixer, amplifier & speakers) is existing and assumed to be in good working order
3. Video presentations from the podium must use the wireless functionality
4. Customer to supply duplex power outlet at the equipment rack
5. Customer to supply duplex power outlet at the ceiling mount projector This quotation shall remain in effect for the next 30 days. Should this meet with your acceptance, kindly sign and return this document to my attention. Please feel free to contact me regarding any questions or concerns.
Thank you for your time and consideration.
Charlie Rossiter
President, COO
True Telecom and Surveillance, Inc.
Accepted by: _______________________ Date:___________
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CONTRACTOR’S INFORMATION:
True Telecom & Surveillance, Inc. is a licensed, bonded, and insured California Contractor.
Contractor Classification: C7
Contractor License Number: 1062007
CA DIR Registration Number: 1000557511
Contacts:
Charlie Rossiter
[email protected]
530-945-2124 ext 100
530-921-3544 cell
Ron Rossiter
[email protected]
530-945-2124 office
530-917-5444 cell
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CITY OF SUSANVILLE – CITY COUNCIL CHAMBERS
A/V SYSTEM UPGRADE – NOV 2022
Current operational equipment:
Pyle Wireless Microphone System – PDWM8300
Peavey Speakers and Amplifier – PV 900
Peavey Compact Mixer – PV 14
Epson PowerLite 2247U Projector
Desired Upgrades (blue icons):
2 x Camera
2 x Input Device – Clerk (laptop/PC) & Podium (Wireless Only) 1 x Clerk Room Control
Outputs Required:
1 HDMI to Projector – Video required, audio not necessary 1 HDMI to BlackMagicDesign Converter - HDMI to SDI 6G – Video & Audio required. Audio does not have to be embedded, there is a separate audio input if necessary. This output will be sent to a Granicus Encoder for streaming & recording meetings
ROOM CONTROL
A/V CABINET
WIRELESS MICROPHONE
C
USB CAMERA
ROOM CONTROL
A/V CABINET
True Telecom & Surveillance, Inc.
3040 Bechelli Lane
Redding, CA 96002
(530)945-2124 office
www.TrueTelecom.org
CA Lic. 1062007
DIR Registration No. 1000557511
True Telecom & Surveillance, Inc.
3040 Bechelli Lane
Redding, CA 96002
(530)945-2124 office
www.TrueTelecom.org
CA Lic. 1062007
DIR Registration No. 1000557511
CLERK
PULL DOWN PROJECTION SCREEN
Epson
PowerLite 2247U
A/V
CABINET
C
C
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RESOLUTION NO. 23-6087
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE FIRST AMENDMENT TO
THE GRANICUS SERVICE AGREEMENT BETWEEN GRANICUS, LLC AND THE CITY
OF SUSANVILLE AND AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO
AN AGREEMENT WITH TRUE TELECOM & SURVEILLANCE FOR THE
INSTALLATION AND PROCUREMENT OF AUDIO/VISUAL EQUIPMENT REQUIRED
FOR GRANICUS SERVICE ENHANCEMENT
WHEREAS, the city is responsible for various board and committees; and WHEREAS, in an effort to increase transparency and public participation for said boards and committees, staff has identified an electronic platform to enhance citizen services for participation and accessibility to interact and view said boards and committee’s agenda items through Granicus; and
WHEREAS, the city currently has an agreement with Granicus, LLC., which offers said services for live meeting streaming and public comment as well as a way to archive live meeting and public comments pursuant to Public Records Act requirements; and WHEREAS, the city’s IT services company, Computer Logistics, can provide installation and audio/visual procurement services to implement Granicus platform enhancements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the City Administrator to execute the first amendment to the agreement with Granicus, LLC and authorizes the Finance Manager to modify the 2022/2023 fiscal year budget as necessary to accommodate the proposed increase in the agreement amendment; and
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Susanville hereby authorizes the City Administrator to execute an agreement with True Telecom & Surveillance to install and procure required audio/visual equipment to implement services through Granicus, LLC and authorizes the Finance Manager to modify the 2022/2023 fiscal year budget as necessary to accommodate agreement with True Telecom & Surveillance.
APPROVED:_____________________________
Quincy McCourt, Mayor
ATTEST: ____________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 18th day of January 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: ____________________________
Margaret Long, City Attorney
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AGENDA ITEM NO. 9.E
Action Item
Submitted By: Dan Newton, Administrative Services
Action Date: January 18, 2023
SUBJECT: Consider Mayor McCourt's use of discretionary funds for the purchase of community event banners recognizing Sierra Cascade employees.
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: Mayor McCourt has requested that staff prepare an item for the agenda authorizing the use of his discretionary funds for the purchase of community event banners recognizing Sierra Cascade employees and welcoming them into our community.
The city's policy regarding civic contributions is attached for reference.
FISCAL IMPACT: To be determined not to exceed $1,000.
ACTION REQUESTED: Motion to approve Mayor McCourt's discretionary funds for the purchase of community event banners recognizing Sierra Cascade employees.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
18-5548.pdf
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171
172
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AGENDA ITEM NO. 9.F
Action Item
Submitted By: Dan Newton, Administrative Services
Action Date: January 18, 2023
SUBJECT: Consider Resolution No. 23-6090, adopting the of Sales Tax Oversight Board (STOB) governance practices.
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: On June 7, 2022 voters of the city of Susanville approved an ordinance imposing a 1 percent general sales tax. A stipulation of that ordinance is that the city council will appoint a five (5) member standing oversight committee to review the expenditure of funds collected from the tax. The ordinance does not provide specifics regarding dates, times, location, or how meetings are conducted.
The Sales Tax Oversight Board convened on December 19, 2022, elected a chair and vice-chair, and voted to recommend that the city council adopt the attached governance practices. The governance practices establish a regular meeting schedule and general conduct of Sales Tax Oversight Board meetings.
FISCAL IMPACT: None.
ACTION REQUESTED: Motion to approve Resolution No. 23-6090, adopting the governance practices for the Sales Tax Oversight Board.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
Sales Tax Oversight Board Governance Practices.docx
23-6090.pdf
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City of Susanville
Sales Tax Oversight Board
Governance Practices
Roles and Responsibilities: The Sales Tax Oversight Board (STOB) is charged with reviewing the city’s proposed budget/finance documents at three points throughout the year. 1) Annual Budget Proposal to City Council
2) Mid-Year Budget Review Proposal to City Council
3) Year End Final Expenditure review
It is the responsibility of STOB board members to become familiar with the city’s budget structure, process, and funding types. The STOB will provide reports to the City Council for each of the three categories listed above to be delivered through the Finance Manager or other designee as assigned by the City Administrator.
The STOB will provide review and citizen oversight of Measure P funds and expenditure of those funds as outlined in advisory Measure Q. Or any items directly related to Measure P and Q.
City staff will prepare the report in the format approved by the STOB for STOB’s final review and approval.
Appointment of Chairperson and Vice Chairperson: The STOB will appoint a Chairperson and Vice-Chairperson every two years
Authority of Responsibility of Chairperson and Vice Chairperson: The Chairperson will preside over meetings of the STOB. The Chairperson and the City Administrator shall be authorized to place items on meeting agendas. The Chairperson shall be consulted prior to any meeting cancellations or calling of special meetings.
The Vice Chairperson shall serve in the capacity of the Chairperson if the Chairperson is unavailable to attend a meeting or unreachable in matters pertaining to meeting cancellations or calling of special meetings.
Agenda items may also be set by a majority vote of the STOB at a properly noticed meeting.
Meeting Schedule & Location: The STOB shall meet in the Susanville City Council Chambers located at 66 N Lassen St., Susanville, California. The following meeting schedule shall constitute the regular meeting schedule for the STOB:
Location: Susanville City Council Chambers located at 66 N Lassen St., Susanville, California
Time: 5:30 PM
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Days: Third Monday of March, May, October, and January.
Conduct of Meetings: Meetings are subject to California Public Meeting Laws and shall be public. The public shall have a right to be heard on all matters discussed by the STOB before STOB takes any action on items.
The STOB meetings will be conducted pursuant to Rosenberg’s Rules of Order.
Activities of the Sales Tax Oversight Board shall be summarized and published in the annual ACFR in as part of the management discussion and analysis.
Whenever possible, meetings of the STOB will be video recorded and live-streamed. 176
RESOLUTION NO. 23-6090
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
ADOPTING THE GOVERNANCE PRACTICES OF THE SALES TAX OVERSIGHT BOARD
WHEREAS, on June 7, 2022, voters in the city of Susanville approved Measure P, implementing a 1 cent sales and transaction use tax; and WHEREAS, the ordinance promulgated by Measure P, required the creation of an independent advisory committee referred to as the Sales Tax Oversight Board but did not specify the Board’s governance practices; and
WHEREAS, the City Council has appointed the members of the Sales Tax Oversight Board; and
WHEREAS, the Sales Tax Oversight Board convened on December 19, 2022, and voted to recommend that the Council approve the governance practices herein referenced as Exhibit A.
NOW, THEREFORE, the City Council of the city of Susanville does hereby approve the governance practices of the sale tax oversight board (Exhibit A) as recommended by the Sales Tax Oversight Board.
APPROVED: _____________________________
Quincy McCourt, Mayor
ATTEST:______________________________
Heidi Whitlock, City Clerk
The foregoing Resolution No. 23-6090 was adopted at a regular meeting of the City Council of the City of Susanville held on the 18th day of January, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
177
Exhibit A
City of Susanville
Sales Tax Oversight Board
Governance Practices
Roles and Responsibilities: The Sales Tax Oversight Board (STOB) is charged with reviewing the city’s proposed budget/finance documents at three points throughout the year.
1) Annual Budget Proposal to City Council
2) Mid-Year Budget Review Proposal to City Council
3) Year End Final Expenditure review
It is the responsibility of STOB board members to become familiar with the city’s budget structure, process, and funding types. The STOB will provide reports to the City Council for each of the three categories listed above to be delivered through the Finance Manager or other designee as assigned by the City Administrator.
The STOB will provide review and citizen oversight of Measure P funds and expenditure of those funds as outlined in advisory Measure Q. Or any items directly related to Measure P and Q.
City staff will prepare the report in the format approved by the STOB for STOB’s final review and approval.
Appointment of Chairperson and Vice Chairperson: The STOB will appoint a Chairperson and Vice-Chairperson every two years
Authority of Responsibility of Chairperson and Vice Chairperson: The Chairperson will preside over meetings of the STOB. The Chairperson and the City Administrator shall be authorized to place items on meeting agendas. The Chairperson shall be consulted prior to any meeting cancellations or calling of special meetings.
The Vice Chairperson shall serve in the capacity of the Chairperson if the Chairperson is unavailable to attend a meeting or unreachable in matters pertaining to meeting cancellations or calling of special meetings.
Agenda items may also be set by a majority vote of the STOB at a properly noticed meeting.
Meeting Schedule & Location: The STOB shall meet in the Susanville City Council Chambers located at 66 N Lassen St., Susanville, California. The following meeting schedule shall constitute the regular meeting schedule for the STOB:
Location: Susanville City Council Chambers located at 66 N Lassen St., Susanville, California
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Time: 5:30 PM
Days: Third Monday of March, May, October, and January.
Conduct of Meetings: Meetings are subject to California Public Meeting Laws and shall be public. The public shall have a right to be heard on all matters discussed by the STOB before STOB takes any action on items.
The STOB meetings will be conducted pursuant to Rosenberg’s Rules of Order.
Activities of the Sales Tax Oversight Board shall be summarized and published in the annual ACFR in as part of the management discussion and analysis.
Whenever possible, meetings of the STOB will be video recorded and live-streamed. 179
AGENDA ITEM NO. 9.G
Action Item
Submitted By: Chandra Jabbs, Administrative Services
Action Date: January 18, 2023
SUBJECT: Consider Resolution 23-6084, authorizing examination of sales, use and transactions tax records and authorizing an amendment to the contract with Hinderliter, De Llamas and Associates ("HDL") to provide additional sales tax related services.
PRESENTED BY: Chandra Jabbs, Finance Manager
SUMMARY: The City of Susanville entered into a contract with Hinderliter, deLlamas and Associates (HdL) in August 2021 to provide sales taxrelated services to identify "missing" revenues due to the City. Since that time, HdL has identified $9,874.03 is missing revenues that were misallocated to other jurisdictions, and recaptured those funds to the City.
In June 2022, the City of Susanville voters passed Measure P to impose an additional 1% transactions and use tax within the City of Susanville. The accompanying contract amendment and resolution would broaden the scope of the HdL contract to include Measure P sales tax.
FISCAL IMPACT: New and recovered sales and use tax revenue, partially offset by costs of $200 per month ($2,400 annually) for Transaction District Tax Reports and a 25% fee for new and recovered sales and use tax revenue.
ACTION REQUESTED: Motion to approve Resolution 23-6084, authorizing examination of sales or transactions and use tax records and authorizing an amendment to the contract with Hinderliter, De Llamas and Associates ("HDL") to provide sales tax related services.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
First Amendment-Susanville TT HdL 1.18.23.docx
23-6084.pdf
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CITY OF SUSANVILLE
FIRST AMENDMENT TO
AGREEMENT FOR SALES, USE AND TRANSACTIONS TAX SERVICES
1. PARTIES AND DATE.
This First Amendment to the Agreement for Sales, Use and Transactions Tax Services ("First Amendment") is entered into on the day of , 2022, by and between the CITY of SUSANVILLE, ("CITY") and Hinderliter de Llamas and Associates, a California corporation, (“Consultant”). CITY and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Sales, Use and Transaction Tax Services dated August 4, 2021 ("Agreement").
2.2 First Amendment. The Parties now desire to amend the Agreement for ongoing consultation to add Transaction Tax Services for Measure P.
The attached Exhibit B is added to the Agreement.
2.4 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this First Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
CITY OF SUSANVILLE HINDERLITER DE LLAMAS & ASSOC.
By: By:
Dan Newton, City Administrator Andrew Nickerson, President APPROVED AS TO FORM:
By:
Heidi Whitlock, City Clerk
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EXHIBIT B
TRANSACTION TAX SCOPE OF SERVICES
1. Transactions Tax and Economic Analysis/Forecasting Services/Reports
1.1. Consultant shall establish a database containing all applicable Department of Tax and Fee Administration (CDTFA) registration data for each business within the Measure “P” District boundaries holding a seller’s permit account. Said database shall also identify the quarterly transactions and use tax allocations under each account for the most current and previous quarters where available.
1.2 Consultant shall provide updated reports each quarter identifying changes in allocation totals by individual businesses, business groups and by categories. Quarterly aberrations due to State audits, fund transfers, and receivables, along with late or double payments, will also be identified. Quarterly reconciliation worksheets to assist finance officer with budget forecasting will be included.
1.3. Consultant shall advise and work with CITY Staff on planning and economic questions related to maximizing revenues, preparation of revenue projections and general information on transactions and use tax questions.
1.4. Consultant shall make available to CITY the HdL proprietary software program and Measure “P” database containing all applicable registration and quarterly allocation information for CITY business outlets registered with the Department of Tax and Fee Administration. The database will be updated quarterly.
2. Deficiency/Allocation Reviews and Recovery
2.1. Consultant shall conduct on-going reviews to identify and correct unreported transactions and tax payments and distribution errors thereby generating previously unrealized revenue for the City. Reviews shall include:
2.1.(a) Comparison of county-wide local tax allocations to transactions tax for brick and mortar stores and other cash register-based businesses, where clearly all transactions are conducted on-site within the Measure “P” City boundaries, and therefore subject to transactions tax.
2.1.(b) Review of any significant one-time use tax allocations to ensure that there is corresponding transaction tax payments for taxpayers with nexus within the City boundaries.
2.1.(c) Review of state-wide transactions tax allocations and patterns to identify any obvious errors and omissions.
2.1.(d) Identification and follow-up with any potentially large purchasers of supplies and equipment (e.g. hospitals, universities, manufacturing plants, agricultural operations, refineries) to ensure that their major vendors are properly reporting corresponding transactions tax payments to the Measure “P” Transactions Tax District.
2.2. Consultant will initiate, where the probability of an error exists, contacts with the appropriate taxpayer management and accounting officials to verify whether current tax receipts accurately reflect the local sales activity. Such contacts will be conducted in a professional and courteous manner so as to enhance CITY’s relations with the business community.
2.2. Consultant shall prepare and submit to the Department of Tax and Fee Administration all information necessary to correct any allocation errors and deficiencies that are identified and shall follow-up with the individual businesses and the California Department of Tax and Fee Administration to ensure that all back quarter payments due the CITY are recovered.
FEES
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3. Transactions Tax and Economic Analysis/Forecasting Services/Reports
3.1. Fees shall be paid $200 monthly billed quarterly for the transaction district tax reports that we include with the quarterly sales tax analyses. The monthly fee shall be invoiced quarterly in arrears and shall be paid by City no later than 30 days after the invoice date.
3.2. Consultant may change the non-hourly Fees established above upon at least 30 days’ prior written notice to City (but not more than once a year). Any such change must be with reference to the 12-month percent change in the most recently published annual Consumer Price Index for All Urban Consumers (CPI-U), as reported by the U.S. Bureau of Labor Statistics (the “CPI Change”).
4. Allocation and Audit Recovery Services
4.1 Fees shall be paid 25% of the initial amount of new transactions or use tax revenue received by the City because of audit and recovery work performed by Consultant, (hereafter referred to as "audit fees"). New revenue shall not include any amounts determined and verified by City or Consultant to be increment attributable to causes other than Consultant’s work pursuant to this agreement. In the event, Consultant is responsible for an increase in the tax reported by businesses already properly making tax payments to the City, it shall be Consultant’s responsibility to separate and support the incremental amount attributable to its efforts prior to the application of the audit fee. Said audit fees will apply to state fund transfers received for those specific quarters identified as being missing and/or deficient following completion of the audit by Consultant and confirmation of corrections by the California Department of Tax and Fee Administration but shall not apply prospectively to any future quarter. Consultant shall provide City with an itemized quarterly invoice showing all formula calculations and amounts due for audit fees.
5. Consulting and Other Optional Services
5.1. Fees for performing the consulting and other optional Services described above shall be based on the following initial hourly rates: (i) Principal - $325; (ii) Programmer - $295; (iii) Senior Analyst - $245; and (iv) Analyst - $195.
5.2. Consultant may change the rates for its hourly Fees from time to time. A 30 days’ prior written notice to City will be given.
6. General Provisions Relating to Fees
6.1. Fees for travel and lodging expenses will be invoiced at cost and applied to all meetings (including implementation, training, operations, and support). Travel expenses only apply to out-of-scope travel and must therefore be pre-approved by City.
6.2. Fees will be invoiced monthly to City for Services performed during the prior month. To the extent that Consultant has commercially reasonable means to do so, Fees will be netted out of City’s monthly revenue disbursement.
7. Confidentiality Information
Section 7056 of the State of California Revenue and Taxation Code (“R&T Code”) specifically limits the disclosure of confidential taxpayer information contained in the records of the CDTFA. Section 7056 specifies the conditions under which a city, county or district may authorize persons other than such city, county or district’s officers and employees to examine state sales and use tax records.
The following conditions specified in Section 7056-(b)(1) of the State of California R&T Code are hereby made part of this Agreement:
7.1. Consultant is authorized by this Agreement to examine sales, use or transactions and use tax records of the CDTFA provided to City pursuant to contract under the Bradley-Burns Uniform Local Sales and Use Tax Law R&T Code Section 7200 et.seq.
7.2. Consultant is required to disclose information contained in, or derived from, those sales or transactions and use tax records only to an officer or employee of City who is authorized by City resolution provided to the CDTFA to examine the information.
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7.3. Consultant is prohibited from performing consulting services for a retailer (as defined in R&T Code Section 6015), during the term of this agreement.
7.4. Consultant is prohibited from retaining the information contained in or derived from those sales, use or transactions and use tax records after this agreement has expired. Information obtained by examination of the CDTFA records shall be used only for purposes related to collection of local sales and use tax or for other governmental functions of the City as set forth by resolution adopted pursuant to Section 7056 (b) of the Revenue and Taxation Code. The resolution shall designate the Consultant as a person authorized to examine sales and use tax records and certify that this agreement meets the requirements set forth above and in Section 7056 (b), (1) of the Revenue and Taxation Code.
8. Software Use and Proprietary Information
Software Use. Consultant hereby provides authorization to City to access Consultant’s Sales Tax website if City chooses to subscribe to the software and reports option. The website shall only be used by authorized City staff. No access will be granted to any third party without explicit written authorization by Consultant.
City shall not sublet, duplicate, modify, decompile, reverse engineer, disassemble, or attempt to derive the source code of said software. The software use granted hereunder shall not imply ownership by City of said software, or any right of City to sell said software or the use of same, or any right to use said software for the benefit of others. This software use authorization is not transferable. Upon termination or expiration of this Agreement, the software use authorization shall expire, and all City staff website logins shall be de-activated.
Proprietary Information. As used herein, the term “proprietary information” means all information or material that has or could have commercial value or other utility in Consultant’s business, including without limitation: Consultant’s (i) computer or data processing programs; (ii) data processing applications, routines, subroutines, techniques or systems; desktop or web-based software; (iii) business processes; (iv) marketing plans, analysis and strategies; and (v) materials and techniques used; as well as the terms and conditions of this Agreement. Except as otherwise required by law, City shall hold in confidence and shall not use (except as expressly authorized by this Agreement) or disclose to any other party any proprietary information provided, learned of or obtained by City in connection with this Agreement. The obligations imposed by this Section shall survive any expiration or termination of this Agreement or otherwise. The terms of this Section shall not apply to any information that is public information.
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RESOLUTION NO. 23-6084
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
AUTHORIZING EXAMINATION OF SALES OR TRANSACTIONS AND
USE TAX RECORDS AND AUTHORIZING AN AMENDMENT TO THE CONTRACT WITH HINDERLITER, DE LLAMAS AND ASSOCIATES ("HdL")
TO PROVIDE SALES TAX RELATED SERVICES
WHEREAS, pursuant to Chapter 3.16.020, Ordinance Numbers 83-654, Repealed by 92-759, the City of Susanville (City) entered into a contract with the California Department of Tax and Fee Administration (Department) to perform all functions incident to the administration and collection of sales and use taxes; and WHEREAS, pursuant to Ordinance Number 22-1035, Revenue and Taxation Code section 7270, the City entered into a contract with the California Department of Tax and Fee Administration (Department) to perform all functions incident to the administration and collection of transactions and use taxes; and
WHEREAS the City Council of the City of Susanville deems it desirable and necessary for authorized officers, employees, and representatives of the City to examine confidential sales or transactions and use tax records of the Department pertaining to sales or transactions and use taxes collected by the Department for the City pursuant to that contract; and WHEREAS Section 7056 of the California Revenue and Taxation Code sets forth certain requirements and conditions for the disclosure of Department records, and Section 7056.5 of the California Revenue and Taxation Code establishes criminal penalties for the unlawful disclosure of information contained in, or derived from, the sales or transactions and use tax records of the Department.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby approves the following:
SECTION 1. That the City Administrator, Director of Finance, Finance Manager, City Attorney, City Clerk or other officer or employee of the City designated in writing by the City Administrator to the Department, is hereby appointed to represent the City of Susanville with authority to examine sales or transactions and use tax records of the Department pertaining sales or transactions and use taxes collected for the City by the Department pursuant to the contract between the City and the Department.
SECTION 2. The information obtained by examination of Department records shall be used only for purposes related to the collection of City sales or transactions and use taxes by the Department pursuant to that contract, and for purposes related to the following governmental functions of the City:
(a) City administration
(b) Revenue management and budgeting
(c) Community and economic development
(d) Business license tax administration
The information obtained by examination of Department records shall be used only for those governmental functions of the City listed above.
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SECTION 3. That Hinderliter, de Llamas & Associates is hereby designated to examine the sales or transactions and use tax records of the Department pertaining to sales or transactions and use taxes collected for the City by the Department. The person or entity designated by this section meets all of the following conditions, which are also included in the contract between the City and Hinderliter, de Llamas & Associates:
(a) has an existing contract with the City to examine those sales and use tax transaction records;
(b) is required by that contract to disclose information contained in, or derived from, those sales and use tax transaction records only to the officer or employee authorized under Sections 1 or 2 of this resolution to examine the information;
(c) is prohibited by that contract from performing consulting services for a retailer during the term of that contract; and
(d) is prohibited by that contract from retaining the information contained in or derived from those sales and use tax transaction records, after that contract has expired.
SECTION 4. That this resolution supersedes all prior resolutions of the City Council of the City of Susanville adopted pursuant to subdivision (b) of Revenue and Taxation Code section 7056.
SECTION 5. That the City Administrator is authorized to execute the first amendment to the agreement with Hinderliter, de Llamas & Associates for the Sales, Use and Transaction Tax Services, and allow the Finance Manager to load budget for said contract.
BE IT FURTHER RESOLVED, that the information obtained by examination of Department records shall be used only for purposes related to the collection of City sales or transactions and use taxes by the Department pursuant to the contract between the City and the Department and for those purposes relating to the governmental functions of the City listed in Section 2 of this resolution.
APPROVED: ____________________________
Quincy McCourt, Mayor
ATTEST: _____________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council ofthe City of Susanville, held on the 18th day of January 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Heidi Whitlock, City Clerk
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APPROVED AS TO FORM: _______________________
Margaret Long, City Attorney
187
AGENDA ITEM NO. 9.H
Action Item
Submitted By: Marci Rojas, Public Works
Action Date: January 18, 2023
SUBJECT: Consider Resolution No. 23-6083, Approving and accepting a donation from California Correctional Center (CCC) for park related items.
PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: The city of Susanville has received a generous donation of park related items from California Correctional Center. The items being donated are the following:
Blue Benches & Picnic Tables
Concrete Picnic Tables
Bike Racks
Trash Receptacles
Bleachers
Public Works is requesting for the City Council to authorize the Public Works Director to accept the donated items to be used in our Parks Department.
FISCAL IMPACT: There will be no Fiscal Impact to the General Fund.
ACTION REQUESTED: Motion to approve Resolution No. 23-6083, Approving the donation from California Correctional Center (CCC) for park related items.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
23-6083.pdf
188
RESOLUTION NO. 23-6083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
APPROVING AND ACCEPTING A DONATION FROM CALIFORNIA
CORRECTIONAL CENTER
WHEREAS, the City of Susanville owns and operates the Parks Department; and WHEREAS, the California Correctional Center has donated park related items; and
WHEREAS, all items received will be utilized by the City’s Park Department; and WHEREAS, the City Council must authorize all gifts and donations.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Susanville hereby authorizes the acceptance of the donation from California Correctional Center; and
BE IT FURTHER RESOLVED, that the Mayor is authorized to approve this donation on behalf of the City of Susanville and hereby authorizes the Public Works Director to receive items being donated.
APPROVED:
Quincy McCourt, Mayor
ATTEST:
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 18th day of January 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:
Margaret Long, City Attorney
189
AGENDA ITEM NO. 12.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: January 18, 2023
SUBJECT: Consider the survey format and content pertaining to the Historic Uptown Susanville Association.
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: In November 2022, City Council discussed the Historic Uptown Susanville Association, future funding, and the potential reinstatement of assessments. A goal was established to survey the uptown business and compile the results by March 2023.
Attached is a draft survey for Council's consideration and discussion.
FISCAL IMPACT: None.
ACTION REQUESTED: Direction to staff.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
230105 DRAFT HUSA Survey Questionnaire.docx
190
HUSA Survey Questionnaire Name: ____________________________________ Please circle one response to each question. Business: __________________________________ 1) Do you own the building in which your business is located? YES NO
2) How many years have you owned/operated a business in uptown Susanville? 0-2 Years 2-5 Years 5-10 years Over 10 years
3) How familiar are you with the HUSA Organization?
Very Familiar Somewhat Familiar Not Very Familiar Never heard of HUSA 4) How would you rank HUSA’s value to your business?
Very Valuable Somewhat Valuable Netural Not Very Valuable Not at all Valuable 5) How would you rank the benefits to your business from Safe and Sane Halloween? Very Beneficial Somewhat Beneficial Neutral Not Very Beneficial Not at all Beneficial 6) How would you rank the benefits to your business from Farmer’s Market? Very Beneficial Somewhat Beneficial Neutral Not Very Beneficial Not at all Beneficial 7) How would you rank the benefits to your business from Magical Country Christmas? Very Beneficial Somewhat Beneficial Neutral Not Very Beneficial Not at all Beneficial 8) What other types of events/services do you think would be beneficial to the Uptown Susanville Area?
1)_____________________________________
2)_____________________________________
3)_____________________________________
4)_____________________________________
191
9) How can the city of Susanville better support your business? 1) By providing business loans.
2) By improving parking.
3) By sponsor seminars on how to successfully operate a business. 4) By providing funding for façade improvements.
5) Other:___________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 10) Would you be interested in serving on the HUSA Board of Directors? YES NO
11) In your opinion what is the top priority for improving Uptown Susanville? ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ 12) What is your interest to resume paying annual assessments to HUSA? very interested somewhat interested neutral not very interested not at all interested 13) What is your interest in paying a voluntary donation to HUSA if annual assessments are not resumed?
very interested somewhat interested neutral not very interested not at all interested 14) Additional Comments:
________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ 192
AGENDA ITEM NO. 12.B
Discussion Item
Submitted By: Dan Newton, Administrative Services
Action Date: January 18, 2023
SUBJECT: City Project Priorities
PRESENTED BY: Dan Newton, City Administrator
SUMMARY:
The City of Susanville is dedicated to providing essential services to residents/customers through the efforts and actions of four city departments, Administration, Fire, Police and Public Works. The Susanville City Council has adopted four (4) priorities for city staff to focus on when providing city services.
Four (4) Priorities of City Council
Transparency
Improve Susan River Trail
Code Enforcement
Improve Main Street
The City provides a variety of essential services such as law enforcement, fire/life safety, parks, water, natural gas, streets, development services, and many other community amenities, such as golf course, community pool, and the airport. In the provision of these services, several items come up during the work week, procedural clarifications, policy interpretations, complaints, human resource items, financial services, and staff development, just to name a few. It is estimated that over 90% of staff’s time is spent handling day to day operations, and less than 10% of staff time is available for project delivery work.
The city posts a project priority list on the city's website and will be provided at the meeting for the Council's review. The list is not comprehensive but is representative of items to which the city is
SUSANVILLE CITY COUNCIL AGENDA ITEM
193
dedicating its staffing resources from a project stand point.
Staff is seeking a discussion and possible direction.
FISCAL IMPACT: None
ACTION REQUESTED: Direction to Staff
ATTACHMENTS:
194
AGENDA ITEM NO. 12.C
Action Item
Submitted By: Dan Newton, Administrative Services
Action Date: January 18, 2023
SUBJECT: Consider Resolution No. 23-6082, accepting the California Public Utilities Commission's Local Agency Technical Assistance grant funding in the amount of $500,000 and authorizing the Finance Manager to modify the budget as necessary
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The city of Susanville applied for the California Public Utilities Commission's Local Agency Technical Assistance grant funding for the city of Susanville Broadband Network and was awarded grant funding in the amount of up to $500,000. Grant funding allows the city the opportunity to join in with the Golden State Connect Authority (GSCA) to complete technical assistance/design work for broadband infrastructure needs within our community. The scope of the project includes:
Conceptual Network Design and Cost Estimation
Refined High-Level Design and Foundational Planning
Low-Level Design and Engineering
FISCAL IMPACT: Local Agency Technical Assistance grant funding for $500,000 ACTION REQUESTED: Motion to approve Resolution No. 23-6082, accepting the California Public Utilities Commission's Local Agency Technical Assistance grant funding in the amount of $500,000 and authorizing the Finance Manager to modify the budget as necessary
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
City of Susanville LATA award (002).pdf
23-6082.pdf
195
October 17, 2022
Dan Newton
[email protected]
City of Susanville Broadband Network
Dear Dan Newton,
Congratulations! The California Public Utilities Commission is pleased to inform you that the City of Susanville’s application for Local Agency Technical Assistance grant funding for the City of Susanville Broadband Network in the amount of up to $500,000.00 has been approved.
Pursuant to Decision (D.) 22-02-026, Staff is authorized to approve applications that meet all the criteria for Ministerial Review. Your application was received on August 30, 2022 and was posted on the CPUC’s Local Agency Technical Assistance webpage. Staff reviewed your application and determined that your application is eligible for a grant and meets eligibility criteria for Ministerial Review.
The award is predicated on the City of Susanville’s agreement to provide technical assistance as detailed in its application. In its application, the City of Susanville agreed to comply with the specified Ministerial Review criteria as well as to fulfill all requirements, guidelines, and conditions associated with a grant of Local Agency Technical Assistance funds as specified in D.22-02-026 including but not limited to execution and performance, payment, reporting and award acceptance requirements listed in Attachments 1 and 2 of this letter. Please sign and submit the following: 1. A Consent Form binding your organization to the terms of the grant and 2. A State of California Government Agency Tax Payer ID Form for tax reporting purposes. You must submit these documents within 30 days of the date of this letter. If you do not, this award is void.
Thank you for your application and please direct any questions to Angela Beane ([email protected]) and/or refer to the Grantee Administrative Manual, available at https://bit.ly/CPUCLATA.
We appreciate your efforts to provide service to our fellow Californians.
Sincerely,
Robert Osborn
Director
Communications Division
196
2 ATTACHMENT 1
Requirements
The grant award is predicated on the City of Susanville’s agreement to provide technical assistance as detailed in its application. In its application, the City of Susanville agreed and attested to comply with the specified Ministerial Review criteria as well as fulfilling all requirements guidelines, and conditions associated with a grant of Local Agency Technical Assistance funds as specified in D.22-02-026, including but not limited to execution and performance, payment, reporting and award acceptance requirements. Key requirements of Local Agency Technical grant include, among others:
• All costs are related to the development of broadband network deployment projects to benefit unserved or underserved Californians. These projects may include, but are not limited to, the costs of joint powers authority formation, environmental studies, network design, and engineering study expenses.
• Grant may not exceed $500,000 per local agency, per fiscal year • A signed affidavit agreeing to comply with the terms, conditions and requirements of the grant and submits to the jurisdiction of the Commission with respect to the disbursement and administration of the grant as well as applicable state and federal rules concerning broadband services.
• Grantee must sign a Consent Form agreeing to the terms stated in the award letter as well as all Local Agency Technical Assistance Rules and Requirements, Guidelines and Application Materials in D.22-06-026.
• Grantee must complete the reimbursable work product within 24 months. • Grantee must provide Staff a copy of the final reimbursable work product.
Reporting
The grant award is contingent upon fulfilling the reporting requirements per D.22-06-026, Attachment
1. SB 156 requires grantees to fulfill the monthly reporting requirements set forth in Public Utilities Code section 281(l)(1) if they are using a licensed contractor or subcontractor* to undertake a contract or subcontract in excess of twenty-five thousand dollars ($25,000). The Commission is required to post that information on its website. Specifically, SB 156 requires the following to be reported to the Commission on a monthly basis:
• The name and contractor’s license number of each licensed contractor and subcontractor undertaking a contract or subcontract in excess of twenty-five thousand dollars ($25,000) to perform work on a project funded or financed pursuant to this section. • The location where a contractor or subcontractor described in subparagraph (A) will be performing that work.
197
3 • The anticipated dates when that work will be performed. *Licensed contractor or subcontractor means any contractor that holds a California state license through the contractor’s state license board (https://www.cslb.ca.gov/).
Post-completion
Upon completion of the reimbursable work product and before final payment, Grantees must:
• Provide a signed completion form stating the technical assistance work has been completed suitable to be posted on the Commission’s webpage. The signed completion form must be provided prior to final payment and must include a short summary of the reimbursable work product(s) performed under the contract, including demonstration that the reimbursable work product(s) identify broadband infrastructure deployment projects that will help achieve the CASF deployment goal, and identification of the area(s) where the applicant intends to deploy broadband based on the reimbursable work product(s).
Provide a copy of each reimbursable work product’s final report(s), plans, studies, etc. produced under the contract.
Payment
Payment will be made directly to the local agency as the grant recipient. Local agency grantees may request partial reimbursement if they complete one or more of the approved reimbursable work products prior to completion of other reimbursable work products approved in the same grant authorization. Payment will be based upon receipt and approval of an invoice(s) submitted by the local agency showing the expenditures incurred for the reimbursable work product, along with the reimbursable work product final report/study/joint powers agreement, etc., and the completion reporting required above. The invoice(s) must be supported by documentation including but not limited to the actual cost of labor and any other expense that will be recovered by the grant.
To the extent that any portion of an award was used to reimburse a local agency for administrative costs associated with securing or completing a reimbursable work product, the local agency must submit an itemized accounting of such costs, demonstrating the total requested for reimbursement does not exceed 15 percent of the total authorized award. If any portion of reimbursement is found to be out of compliance, grantees will be responsible for refunding any disallowed amount along with appropriate interest rates determined in accordance with applicable Commission decisions. Grantees are required to maintain records such as files, invoices, and other related documentation for five years after final payment. Grantees shall make these records and invoices available to the Commission upon request and agree that these records are subject to a financial audit by the Commission at any time within five years after the final payment made to a grantee.
Execution and Performance
198
4 The City of Susanville must complete the project within the 24-month timeframe in accordance with the terms of approval granted by the Commission. If the Grantee is unable to complete project within the 24-month timeframe, it must notify the Commission or Director of Communications Division as soon as it becomes aware of this prospect. The Commission may reduce or withhold payment for failure to satisfy this requirement. In the event that the Grantee or contractor fails to complete the work in accordance with the approval granted by the Commission, and as described in its application and contract, the Grantee must reimburse some or all of the funds it has received.
The City of Susanville must sign and submit the linked Consent Form agreeing to the terms of the award within 30 calendar days from the date of this letter. Failure to submit the Consent Form within the timeframe required, the CPUC will deem the grant or award null and void.
The City of Susanville must communicate in writing to the Communications Division’s Director regarding any changes to the substantive terms and conditions underlying the Commission’s approval of the grant (such as changes to a reimbursable work product contract, work plan or budget) at least 30 days before the anticipated. Substantive changes may require approval by either the Communications Division Director or by Commission Resolution before becoming effective.
The Commission has the right to conduct any necessary audit, verification, and discovery for work proposed or completed under the technical assistance to ensure that funds are spent in accordance with Commission rules and with the terms of approval by the Commission. 199
5 Attachment 2
Local Agency Broadband Technical Assistance
Reporting Requirements and Guidelines
Version October 2022
The Local Agency Technical Assistance program provides grants for eligible pre-construction work which facilitates the construction of broadband network projects. When the California Public Utilities Commission (CPUC) established the technical assistance grant program, the program was funded with American Rescue Plan Act monies administered by the U.S. Treasury. The source of technical assistance funding has changed. This guidance outlines grantee reporting.
The Commission issued Decision (D.) 22-02-026 establishing program requirements for the Local Agency Technical Assistance Grant Program.
Grantees must file quarterly progress reports to the Commission with the below information.
Narrative Project Information
1.1 The counties, cities and census designated places where households, businesses, and community anchor institutions are planned to be served by the broadband project.
1.2 Confirmation that the technical assistance is designed to support projects that, upon completion, reliably meet or exceed symmetrical 100 Mbps download and upload speeds.
1.3 Statement of intention about the pricing plans for projects that the technical assistance will support, such as offering of affordable plan or low-income plan subsidized with other funding (ACP).
1.4 Information on broadband need in the project area.
1.5 Statement describing the community benefits of broadband technical assistance.
Detailed Project Information
2.1 Individual work products granted by the program.
o Dollars/hours expended per task/work product.
2.2 Estimated construction start date (month/year).
2.3 Estimated construction completion date (month/year).
2.4 Estimated initiation of operations date (month/year).
2.5 Planned project technology type(s):
o Fiber
o Coaxial Cable
o Terrestrial Fixed Wireless
o Other (specify)
2.6 Estimated total miles of fiber to be deployed.
200
6 2.7 Planned number of locations to be served, broken out by type:
o Residential locations
o Business connections
o Community anchor institutions
2.8 Planned non-promotional prices including associated fees, speed tiers, and data allowance for each speed tier.
2.9 Other data on broadband need, by location.
Submission
To assist grantees with the filing of quarterly progress reports to the Commission, a sample of the reporting requirements is found in Attachment A of this document.
Planned project information listed in Attachment A should be submitted on a quarterly basis to the Commission’s email at [email protected]. Grantees need to include in the email subject line:
1. Application Name
2. Project Name
3. The Reporting Quarter/Month
Updated quarterly project submissions are required to be sent by the due dates shown below. Grantees are responsible for contacting the Commission at [email protected], if the information cannot be submitted on time.
Reporting Period Project Information Due to CPUC
October 1 – December 31, 2022 January 2, 2023
January 1 – March 31, 2023 April 1, 2023
April 1 – June 30, 2023 July 1, 2023
July 1 – September 30, 2023 October 1, 2023
October 1 – December 31, 2023 January 2, 2024
January 1 – March 31, 2024 April 1, 2024
April 1 – June 30, 2024 July 1, 2024
July 1 – September 30, 2024 October 1, 2024
October 1 – December 31, 2024 January 2, 2025
January 1 – March 31, 2025 April 1, 2025
April 1 – June 30, 2025 July 1, 2025
July 1 – September 30, 2025 October 1, 2025
October 1 – December 31, 2025 January 2, 2026
January 1 – March 31, 2026 April 1, 2026
201
7 April 1 – June 30, 2026 July 1, 2026
July 1 – September 30, 2026 October 1, 2026
October 1 – December 31, 2026 February 1, 2027
Additional Information
Reporting requirements and guidelines are subject to change, and CPUC or the Commission may define additional requirements on CPUC’s website.
These requirements, in spreadsheet format, are available at: https://www.cpuc.ca.gov/-/media/cpucwebsite/divisions/communications-division/documents/broadband-implementation-forcalifornia/technical-assistance-reporting-requirements-oct-2022.pdf 202
RESOLUTION NO. 23-6082
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE ACCEPTING THE CALIFORNIA PUBLIC UTILITIES COMMISSION’S
LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FUNDING
IN THE AMOUNT OF $500,000 AND AUTHORIZING
THE FINANCE MANAGER TO MODIFY THE BUDGET AS NECESSARY
WHEREAS, the County of Lassen has strongly supported efforts by publicly-owned and privately-owned utilities to obtain federal or state support to improve and expand broadband infrastructure, countywide, yet broadband access remains uneven throughout Lassen County, including within the city of Susanville city Limits; and WHEREAS, there are areas within the city of Susanville city limits that are unserved or underserved by broadband infrastructure; and
WHEREAS, on September 7, 2021, and by Resolution No. 21-043, the Lassen County Board of Supervisors authorized executing the Golden State Connect Authority Joint Exercise of Powers Agreement (GSFA JPA) for Lassen County to join the GSCA JPA as a member county for the purpose of expanding broadband access and quality in Lassen County; and WHEREAS, pursuant to the Budget Act of 2021 and Senate Bill (SB) 156, the California Public Utilities Comission (Commission) has authorized a total of $50 million in funds for technical assistance under a new tribal and local agency technical assistance program (LATA) grant program. On February 24, 2022, the Commission approved Decision (D.) 22-02-026 which established the LATA grant program and implemented current requirements and guidelines to allow CPUC staff, through a ministerial process, to award up to $500,000 per fiscal year to a local agency to support developing broadband service to unserved and underserved communities; and WHEREAS, the city of Susanville has applied to the LATA grant program and staff from the County of Lassen and the city of Susanville have corroborated and executed an MOU with GSCA; and
WHEREAS, the city of Susanville has received notification of award in the amount of $500,000 through the LATA grant program and staff from the County of Lassen and the city of Susanville have corroborated and executed an MOU with GSCA; and WHEREAS, GSCA, in cooperation Utah Telecommunication Open Infrastructure Agency (UTOPIA) fiber, proposes to secure specialized professional services to assist member counties, including Lassen County, in implementing LATA grant-funded projects, including projects in the city of Susanville.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the city of Susanville hereby accepts the award of $500,000 in grant funding through the LATA program and authorizes the Finance Manager to modify the city’s budget as necessary to administer the grant program.
APPROVED: ______________________________
Quincy McCourt, Mayor
ATTEST: ______________________________
Heidi Whitlock, City Clerk
203
The foregoing Resolution was adopted at a regular meeting of the City Council of the city of Susanville, held on the 18th day of January, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: ______________________________
Margaret Long, City Attorney
204
AGENDA ITEM NO. 12.D
Action Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: January 18, 2023
SUBJECT: Consider Resolution No. 23-6089, of the City Council of the City of Susanville reciting the fact of the General Municipal Election held on November 8, 2022 declaring the results and such matters as provided by law.
PRESENTED BY: Heidi Whitlock, City Clerk
SUMMARY:
The City Council consolidated its election with Lassen County on November 8, 2022, and the County Clerk has issued the certified canvass of the election results. While the city did not have candidates on the ballot for this election, a ballot measure, Measure R, was brought before the voters to determine if Ordinance No. 22-1033 would go into effect. Ordinance No. 22-1033 allowed for the establishment and regulation of certain commercial cannabis activities within the city limits.
As represented in the certified results, the majority of voters voting on the measure related to commercial cannabis (Measure R) did not vote in favor. Therefore, Ordinance No. 22-1033 will not go into effect.
FISCAL IMPACT: None.
ACTION REQUESTED: Motion to approve Resolution No. 23-6089, of the City Council of the City of Susanville reciting the fact of the General Municipal Election held on November 8, 2022 declaring the results and such other matters as provided by law.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
23-6089.pdf
221108 Election Results.pdf
205
RESOLUTION NO. 23-6089
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION
HELD ON NOVEMBER 8, 2022, DECLARING THE RESULT AND
SUCH OTHER MATTERS AS PROVIDED BY LAW
WHEREAS, a general municipal election was held and conducted in the City of Susanville on Tuesday, November 8, 2022, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and
WHEREAS, the Lassen County Election Department canvassed the returns of the election and has certified the results to this City Council, the results are received, attached and made a part hereof as Exhibit A.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SUSANVILLE DOES RESOLVE, DECLARE AND DETERMINE AND ORDER AS FOLLOWS:
Section 1: That the whole number of votes cast in the city is 2,819.
Section 2: That the General Municipal election was held for the purpose of submitting to the voters of the city the following question:
MEASURE R YES
____
"Shall the measure amending the city of Susanville's
Municipal Code to establish regulations governing
commercial cannabis activities in the city of Susanville be adopted?
NO
_____
Section 3: That the number of votes given at each precinct and the number of votes given in the city for and against the question are attached at Exhibit A.
Section 4: The City Council does declare and determine that: As a result of the election, a majority of the voters voting on the measure related to commercial cannabis (Measure R) did not vote in favor thereof.
Section 5: That the City Clerk shall enter on the records of the City Council of the City, a statement of the result of the election showing the whole number of votes case in the city; the measure voted upon; and the number of votes given at each precinct for and against each measure.
206
Section 7: That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
APPROVED: _____________________________
Quincy McCourt, Mayor
ATTEST:_________________________________
Heidi Whitlock, City Clerk
The foregoing Resolution No. 23-6089 was adopted at a regular meeting of the City Council of the City of Susanville held on the 18th day of January, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
207
CERTIFICATION OF
COUNTY CLERK/REGISTRAR OF VOTERS OF THE
RESULTS OF THE CANVASS
OF THE NOVEMBER 8, 2022, GENERAL ELECTION
STATE OF CA-L-IF_O_R_N_I_A } ss.
COUNTY OF LASSEN
Julie M. Bustamante . I, , County Clerk/Registrar of Voters of County of Lassen , do hereby certify that, in pursuance of the provisions of Elections Code section 15300, et seq., I did canvass the results of the votes cast in the General Election held in said County on November 8, 2022, for measures and contests that were submitted to the vote of the voters, and that the Statement of Votes Cast, to which this certificate is attached is full, true, and correct.
I hereby set my hand and official seal this~ day of Dec.
County of.....,L=a=s=s=e~n~--------
, 2022, at the
Canvass Certification of Elections Official
(11/2022)
208
Summary Results Report - SOV
General Election
November 8, 2022
PROPOSITION 30
Vote For 1
OFFICIAL FINAL RESULTS
Lassen County
Y
-
ES
--
NO
Total Votes Cast
Overvotes
Undervotes
Contest Totals
Precincts Rep<?.!:!ing _
TOTAL VOTE%
1,812 19.54%
7,243 78.13%
~ 97.67%
3 0.03%
213 2.30%
9,271 100.00%
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PROPOSITION 31
Vote For 1
TOTAL VOTE%
YES
NO
3,702 39.93%
Total Votes Cast
Overvotes
Undervotes
---
Contest Totals
----
----- _ __j_,1Z2.__ 56. 94%
8,981 __ 96.87%
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282 3.04%
9,271 100.00%
Precincts Reporting 52 of 52
MEASURE R COMMERCIAL CANNABIS
Vote For 1
TOTAL VOTE%
YES
NO
Total Votes Cast
Overvotes
Undervotes
Contest Totals
Precincts Reporting
1,088
1,731
2 819
37.38%
59.46%
96.84%
4 0.14%
-- -
88 3.02%
2,21!.. 100.00%
20 of 20
---
MEASURES
Vote For 1
YES
NO
Total Votes Cast
Overvotes
Undervotes
Contest Totals
------
Precincts Reporting
TOTAL VOTE%
3,104 33.48%
- ~9~ 63.87%
9,025 97.35%
3 0.03%
243 2.62%
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52 of 52
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GENERAL ELECTION
November 8, 2022
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691 66
1 1351 139 651 70' 1351 139
-~~- . 53 I 109 I ~- ,,t 57 I 108 I ,,-;
:1 ::1 :::1 :::1 ::1 ::1 §=~
::c :: I ,:: i ,::[ '.'.j ::1 ,::1 ,::
~ 1~ 1~ 1n M 1M 1~ 1n
-- - ---
27 21 48 51 30 18 48 51
210
ssov
GENERAL ELECTION
November 8, 2022
OFFICIAL FINAL RESULTS
MEASURES I
I MEASURER COMMERCIAL CANNABIS I MEASURES
-- -- - - -- - ·- - - - - •-· - -- - - - - - 7 -- -- ·- - - - ---- - VOTE FOR 1 ! VOTE FOR 1 VOTE FOR 1
-- -· --- - - - ------ -+-- -- - --·- - -- --·--- -- -- - -- - - ·----- ---~-· -- - - 52 of 52 Precincts Reporting
I 20 of 20 Precincts Reporting 52 of 52 Precincts Reporting ~--L-- ~~c - -- -- :,;• - -· ""--'--',.;.:; ... :;;.;:;,::, ;.__;,_;._:..:.:;- ''-'-.:......:....;:.,;., -I I -I
0 0
ru (") sr (")
- 0 - 0 - 0 < ::, < ::, < ::,
0 - s. '° s. '° - ct) ct) (/) ct) ~ ct) ~ V) -
V) V)
a d -< (") -I (") -I
~ z °' - rn z O> s.
~Lz O> s.
en o ~ C) co 0 ~ O> ~ 0 ~ O>
I
42 1 218 13 26 39 42
'
13 25 38 I 13 26 39 42
-- ---
I - ~=~r~;;r~ z···72
::.;;,,;=..
219 30 41 71 72 28 43 30 41 71 72
I 110 I 220 45 64 1091 110 45 I 63 I 108' 45 64 109 110 ~-- ----- _.;.:.._ ___;.,. _;. ~-
~=~~3
--· --
1r·-~;r-~
- _ ____.;._ _
221 16 36 52 39 52 54 54
I I I MB32 222,223 17 39 56 59 15 40 I 55 59 I 17 39 I 56 59 -
I
------- . -- --- - --- - 1-- -- ~ - 1f - -- r- -- -- --·-- -- -- CP11 301 185 427 612 625 185 4271- 612 625
CP12302 161=-~ 435 I 597 610
435 I I
162 597 I 610
CP13~~3 -=-- - ---=1 181 :84 ---5~5 ~5 1~ -;84
..,._ _ ~ - --
565 575
I
304 12 22 34 , 3 5 121 22 34 35
~~o_s__ ,;1-~- ,t:~,
-
34 71 105 111 32 75 107 111
,_,.....
~06 ___ ----~--- --1~--~--1 __ 1 I
1 ' 0 1 1: 1 0 1 1
I
CP16 410,414 r 781 ~ 345 357
!
78 2671 345 357
I - ----
411 9• 39 48 51 9' 39 48 51
412 ~.=,'" I - ,cm 42 130 172 177
413 8 I 24 32 j 34 8 24 32 I 34
~-- -- - -- -;r- --- - ,~----
------~ --
416 26 45 71 77 26 45 71 77
i
Lassen County
Custom Table Report - 12/05/2022 03:53PM
Report generated with Electionware Copyright© 2007-2019
211
ssov
GENERAL ELECTION
November 8, 2022
OFFICIAL FINAL RESULTS
Lassen County
MEASURES
I---
VOTE FOR 1
I
-~
I
,.__. _
I
MEAS~_RE_R C~MMER~AL ~AN~BI_~ j_ _
-------- - ·--
52 of 52 Precincts Reporting
MEASURES
VOTE FOR 1 , VOTE FOR 1
-- ----- - -- -+- ---- ----
20 of 20 Precincts Reporting
- -- ----
52 of 52 Precincts Reporting
Lo
i-- (") i (") -- . i --~
- 0 - 0 - 0 < :::, < :::, < :::, s ro s ro s ro m en m en m en en - en - en -
~1 ~ g ~ z ~ g ~ z ~ g
--------------+- -~([) ~ m i:ri o ~ ru co--~o ~ m E--------~--1 1--r~r-·-;r-··--';J•--·~1'::1 '::1 1 ::1 i~ I
431 ! 444
CP18 417 631
I
649
76 80
CP19 420,422
421
133 I 302
18 20
435,
-- - -- --~-----+- -- -+ ---- - +- ----t-------+--· --- -~~-+-~~~-~-~------+ --- --j-----'----+-- 38 444
39 131 I 300 I 133 I
18 CP20 501
502
82 ~ _ 254 . _ 336
----+- -::r35 81 I 116 I
338
119
302
20 +-------+-- ------+- -------+--------+ ~-
435
38 444
39 821 254 ~r ~~- -- -8,r ~ 1161 ~9
I
336 338
17 I 35 I 52
1 ~ I i= I · I ~ 17 I 35' 52
f CP21 5;4 -- -- -~- 92-11r - 3 -209 -- 92 -,~r 205 I ~ 505 -1- - 38 31 69 72 381 31 69 72
506
---- -
71 ~
64 135i 141 I 71 64I ~ 141
CP23 507 - - 122 I 151 273 2891 I I I 122 I 151 273 I -;9 503 56
~~a- - I 28 I 17 I 451 46 '1 I I 28 I - 17 r· 45 46
131 ---,--- --1
509 11 13
510 10 34
24 44
25 11
48 10
I
24 25
34 44 48
511 14
1 ~;-- -- ---j-·- {-~
3 17 17 3
I
141 17, 17
2 2 0 2 2
Custom Table Report - 12/05/2022 03:53PM
Report generated with Electionware Copyright© 2007-2019
212
ssov
GENERAL ELECTION
November 8, 2022
OFFICIAL FINAL RESULTS
Lassen County
MEASURES MEASURE R COMMERCIAL CANNABIS MEASURES
VOTE FOR 1
- -- - - - -- -- --t
52 of 52 Precincts Reporting
t
I
- __ j _
20 of 20 Precincts Reporting
VOTE FOR 1 VOTE FOR 1
52 of 52 Precincts Reporting
- -
--1 ~f~~- ~ ~- - ,__ _L -
L !!,_ (") al" (")
0 - 0
L _ _5i ~l ~I
< ;:?. < ::,
9. 0 - "' - "' "' ~ "' en en en -
~I -i (") -i (") -i
9. -< z Q) 9. ~ ~i m Q) en 0 en Q)
513 29 67 96 96 29 67 I 96 96
---· -·----·- -
471 109r---1~- -~6~
--- ---
156 r --
514 47 109 160
731 I CP15 515 133 206 211 73 133 I 206 211
I---·---- --- ---
-17-· -
--
_,___ _____ - - ----
517 14 34 48 49 14 34 - - ~sl- -;
I
I Totals 1,0861 1,753 2,839 2,911 1,088 1,n1 I 2,819 2,911 1,086 1,753 2,8391 2,911 I I Custom Table Report -12/05/2022 03:53PM
Report generated with Electionware Copyright© 2007-2019
213
AGENDA ITEM NO. 13.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: January 18, 2023
SUBJECT: Department reports
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The City Administrator Reports section of the agenda is designed for the Administrator and Department Heads to address the Council on a variety of topics, as needed.
FISCAL IMPACT: None.
ACTION REQUESTED: Information only
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
214
AGENDA ITEM NO. 14.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: January 18, 2023
SUBJECT: Future Council Items
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: Any person may address the Council during Business from the Floor and throughout the City Council agenda's staff reports and agenda items. To encourage public participation in City Council meetings and address items brought forth to the podium by the public, staff has compiled the attached list from the past 3 months of City Council meetings and categorized items brought forth to the podium by date the comment was received, agenda item topic comment was received on, and public comments received during Business from the Floor for Council's review and to help staff prioritize and address public items.
FISCAL IMPACT: None.
ACTION REQUESTED: Informational item with possible direction to staff.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
20230118 Items from the Podium.pdf
215
MEETING DATE
ITEMS FROM THE PODIUM - BUSINESS FROM THE FLOOR
10/19/2022 Consider revisions to the city banner ordinance 10/19/2022 Consider revisions to the city dog ordinance and improvement to restrictions to puppy mill activities 10/19/2022 Consider enforcing planning commission meeting schedule 10/19/2022 Consider importance and purpose of business from the floor and public comment 10/19/2022 Consider increasing enforcement and improvement to red tag process to increase abatement process and citizen concerns
10/19/2022 Consider community increase of drug addiction concerns in relation to the use of cannabis and in relation to adopting cannabis ordinance
10/19/2022 Consider medical affects in relation to marijuana use 10/19/2022 Consider increasing efforts on property maintenance and safety concerns brought forth from the community
11/2/2022 Consider Tax Oversight Board appointed members conflicts, consider not appointing cell phones to city employees, Consider effects of cannabis industry on businesses and county 11/2/2022 Consider support of HLVRCD Dixie Fire recovery program 11/2/2022 Consider validity of cannabis ordinance and drafting of ordinance 11/2/2022 Consider providing resources and support to enforcement of abatement orders. 11/2/2022 Consider lack of public involvement in meetings, including planning commission meetings and increasing exposure and awareness of meetings.
11/2/2022 Consider lack of public involvement in appointment of Tax Oversight Committee 11/2/2022 Consider lack of FDA approval of cannabis products, consider DEA organized cartel presence and organized crime statistics
11/2/2022 Consider adopting similar resolution to Paso Robles City Council resolution protecting community and children from the harm related to cannabis industry and products 11/2/2022 Consider consequences of increasing presence of marijuana in community and the effects of marijuana and other drugs have in our community.
11/2/2022 Consider not looking to cannabis as a revenue stream to the city 11/2/2022 Consider partnership with Lassen Family Services to increasing family friendly events such as Safe and Sane Halloween
11/2/2022 Consider correlation between cannabis industry and increase of violence in community 11/2/2022 Consider crime activities that are related to drugs including cannabis 11/2/2022 Consider traffic control and speed reduction within city limits 11/2/2022 Consider community effects of cannabis business and community effects related to marijuana use.
Consider effects of increased cannabis use on Police and Fire Departments 11/16/2022 Consider supporting Lassen Senior Services who will no longer be delivering meals to elders in our community due to lack of funding
11/16/2022 Consider support to Lassen County Fairgrounds grant application to build a community center located at the fairgrounds for various agriculture and community uses. 11/16/2022 Consider various ideas not cannabis industry related to bring industry into community 11/16/2022 Consider city participation in Veterans Day Program 12/7/2022 Consider reaching out to Lassen County Behavioral Health to discuss ideas of how to support homeless population
216
12/7/2022 Consider supporting the EAA chapter in their community support efforts and reinvest money received from the sale of the helicopter that was sold from hangar #3 at the airport 12/7/2022 Consider supporting Lassen Family Services' domestic violence services 1/4/2023 Consider completing work required to Hangar 3 to allow for public to rent 1/4/2023 Consider modification of meeting schedule to the Susanville Municipal Airport Commission meeting schedule
1/4/2023 Consider support to Lassen Family Services Domestic Violence awareness activities and Human Trafficking awareness.
ITEMS FROM THE PODIUM - NEW BUSINESS
11/2/2022 Historic Uptown Susanville Association (HUSA)
1. Consider getting ballot out to gather HUSA board interest
2. Consider ARPA funds to replace assessments not collected since 2019 for the HUSA district, not just a one-time contribution
3. Consider city economic development efforts and the correlation and benefits of HUSA
4. Consider planning future support to HUSA to support uptown business growth
5. Consider impact of assessments
6. Consider contribution as seed money as the funding and assessments are not enough to address the vacant buildings
7. Consider importance of funding HUSA events
8. Consider keeping Council word to invest in uptown Susanville and use of ARPA fundings 11/2/2022 Golf Course Update
1. Cost of golf course operations and general fund revenue bailouts that occurred in past
2. Consider repayment of purchase of golf course
11/16/2022 Approved Position List
1. Consider partnership with Lassen Indian Rancheria benefits to the community
2. Consider community draws from similar applicant pool and it would be beneficial to work together versus competing for talent to accomplish similar community goals 12/21/2022 Gateway Project
1. Consider who will be responsible for snow removal at site
PUBLIC HEARINGS - PUBLIC COMMENT
11/2/2022 Building Code Violation
1. Consider not adopting any changes to the building code that are specifically related to cannabis industry business.
2. Consider publishing code changes for public viewing
ITEMS FROM THE PODIUM - CONTINUING BUSINESS
217
11/16/2022 HUSA
1. Consider historical relationship between the city and HUSA
2. Consider bringing back HUSA assessments and consider benefits, size of assessed district, and economic development contribution
3. Consider vacant lot on Main Street and HUSA's designs to renovate vacant lot
4. Consider efforts of volunteers and those who pay assessments are the ones getting things done
5. Consider uptown district as a prioritization of city and support growth and regeneration of uptown as an attraction
6. Save HUSA to continue events that provide joy to community
7. Consider city council promise to fund district in 2019 and lack of follow through to the commitment to fund assessments not collected.
8. Consider sense of urgency for resurgence of Susanville 12/21/2022 Per Capita Grant - Pump Track Purchase
1. Consider space in which pump track will obtain on public park
2. Consider popularity for feature and consider how and where users of pump track will enter speed ring for safety concerns
12/21/2022 City Project Priorities
1. Consider hiring a professional to review community to obtain and attract businesses and tourism
2. Consider prioritizing revenue streams to allow more staff to dedicate to projects that increase and create revenues
3. Consider prioritizing projects such as the Connected Communities Project that support increased exposure and tourism in the community based on our recreation 12/21/2022 ARPA Funds
1. Consider using funding towards resurfacing of tennis courts
2. Consider using funds for pickleball court
3. Consider using funds to hire a consultant or professional to provide marketing and economic development guidance
4. Consider spending funding on animal control
5. Consider timber industry and agriculture industry investments as both are resources within our community
6. Consider time constraints of expending funding
7. Consider gathering public input on how funds should be spent while hiring process of economic development person is in recruitment
218
FUTURE COUNCIL ITEMS
Update on Charging Station
Consider updated MOU with Lassen Historical Society
Council Goal Setting
Discussion regarding Public Comment Options
Update on Farmer's Market
Vehicle and equipment surplus auction
Update on Animal Shelter agreement (how many animals, cost of, etc.) Discussion regarding lack of inventory of affordable low-income housing in support of Lassen Family Services Semi-annual or annually report on tax measure expenditures if tax measure passes Discussion on collaboration with Lassen County and Susanville Indian Rancheria and City of Susanville to hire a liaison to collaborate with all three entities
Discussion regarding options to work with community on animal control and animal shelter agreement Discussion regarding Councilmembers volunteering on projects Discussion regarding Councilmember trainings
Discussion regarding partnership with Lassen Family Services in efforts to prioritize youth Update on K-9 program
Discussion regarding tier two of shopping cart ordinance Discussion regarding increased theft within the community and increase council support to police department Discussion regarding proclamation declaring Susanville as a sanctuary city for the unborn Discussion regarding bringing Airport Capital Improvement Plan to council earlier in the year Discussion regarding banner permits
Discussion regarding dog ordinance
ARPA funding planning
Street legal ATV and Golf Cart Ordinance
Veterans Preference in hiring
Airport Hangar storage facility
Discussion regarding enforcement of shopping cart ordinance Discussion regarding graffiti
219