Agenda — Susanville City Council, April 5, 2023

CALL TO ORDER

ROLL CALL

1. APPROVAL OF AGENDA: (Additions and/or Deletions)

2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session.

3. CLOSED SESSION:

A. CONFERENCE WITH LABOR NEGOTIATIORS – pursuant to Government Code §54957.6

1. Fire Unit

2. Miscellaneous Unit

3. Professional Technical Unit

4. Public Works Unit

4. RETURN TO OPEN SESSION: (recess if necessary)
Reconvene in open session at 5:00pm
Pledge of allegiance
Invocation
Report any changes to agenda
Report any action out of Closed Session
Proclamations, awards or presentations by the City Council Sexual Harassment Awareness Month Proclamation

5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting.

Presentations are subject to a five-minute limit.

6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately.

6.A Minutes of the City Council's March 1, 2023 and March 15, 2023 regular meetings.

6.B Vendor and payroll warrant

7. PUBLIC HEARINGS:

8. COUNCIL DISCUSSION/ANNOUNCEMENTS:

CITY OF SUSANVILLE
66 N. Lassen Street • Susanville CA
Quincy McCourt, Mayor
Thomas Herrera, Mayor pro tem
Russ Brown • Mendy Schuster • Kevin Stafford
Susanville City Council
Regular Council Meeting • City Council Chambers
Wednesday, April 5, 2023 – 4:30 PM
1 9. NEW BUSINESS:

9.A Lassen Prescribed Burn Association (PBA) Presentation

9.B Consider Resolution No. 23-6117, authorizing the Finance Manager to increase the Natural Gas Division 7401 budget $450,000.

9.C Consider Resolution No. 23-6120, authorizing the Mayor to sign a contract with Farwest Corrosion Control Company to provide an Annual CP system survey for the City's six inch high pressure steel natural gas line cathodic protection system.

9.D Consider Resolution No. 23-6121, Authorizing the City Administrator to enter into Lease Agreement with Forest Office Equipment for a new Kyocera 4054ci printer located at 700 South Street, City's Public Works Department .

9.E Consider signing bonus for recruitment of the Assistant Civil/Air Quality Engineer vacant position

9.F Consider Resolution No. 23-6119, authorizing the execution of an agreement with Bench Craft Company and authorizing the Mayor to execute agreement

10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY:

11. SUSANVILLE MUNICIPAL ENERGY CORPORATION:

12. CONTINUING BUSINESS:

12.A Consider Resolution No. 23-6100, Authorizing Memorandum of Understanding between Susanville Indian Rancheria and the city of Susanville regarding a partnership on economic development.

12.B Discussion regarding Permanent Supportive Housing

13. CITY ADMINISTRATOR'S REPORTS:

13.A Department reports

14. FUTURE COUNCIL ITEMS:

14.A Future Council Items

15. ADJOURNMENT:

The next regular meeting of the Susanville City Council will be held on April 19, 2023 at 4:30PM.

Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website.

Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible.

I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for April 5, 2023 in 2 the areas designated on March 30, 2023 .
3 AGENDA ITEM NO. 6.A
Action Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: April 5, 2023
SUBJECT: Minutes of the City Council's March 1, 2023 and March 15, 2023 regular meetings.

PRESENTED BY: Heidi Whitlock, City Clerk
SUMMARY: Attached for the Council’s review are the minutes of the City Council’s March 1, 2023 and March 15, 2023 regular meetings.

FISCAL IMPACT: None
ACTION REQUESTED: Motion to waive the reading of and approval of the City Council's March 1, 2023 and March 15, 2023 regular meetings.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
230301.cc.min.draft.2.pdf
230315.cc.min.draft.pdf
4 SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, MARCH 1, 2023 – 4:30 PM
Mayor McCourt called the meeting to order at 4:31 p.m.

Roll Call of Councilmembers Present: McCourt, Stafford, Herrera, Schuster, Brown

1. APPROVAL OF AGENDA:

Councilmember Schuster suggested moving item 12A prior to Business from the Floor.

Dan Newton, City Administrator, also requested that items 13A and 13B be heard prior to Business from the Floor.

Agenda items 12A, 13A, and 13B approved to be moved from to agenda item 5, Business From the Floor to be heard in the following order: 13A, 13B then 12A.

Motion by Herrera; seconded by Stafford to approve the agenda with the above-mentioned changes.

Motion Carried: 5 - 0
Voting For: Mccourt, Stafford, Herrera, Schuster, Brown Voting Against: None

2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No comment.

3. CLOSED SESSION:

The City Council convened in closed session at 4:42 p.m. to discuss the following:

A. CONFERENCE WITH LABOR NEGOTIATIORS – pursuant to Government Code §54957.6

1. Admin Unit

2. Fire Unit

3. Miscellaneous Unit

4. Professional Technical Unit

5. Public Works Unit
B. PUBLIC EMPLOYMENT - pursuant to Government Code §54957

1. City Administrator Evaluation

4. RETURN TO OPEN SESSION: The City Council reconvened in open session at 5:00 p.m.

Mayor McCourt requested that Michael Smith, public, start the Pledge of Allegiance and requested that James Moore, Fire Chief, provide the Invocation.

Mr. Newton stated that the City Council met in closed session to discuss the above listed items.

No reportable action was taken; however, direction was provided to staff on items under agenda section 3.A. Council will reconvene into closed session after conclusion to discuss remaining items under 3.B.

13.A Department reports
Cody Loflin, Code Enforcement Officer, provided a brief update on upcoming abatements.

Mr. Newton provided a brief update on the Susan River clean up and the progress regarding the recent dog issue.
5 Ryan Cochran, Police Chief, also provided information regarding the recent dog issue and introduced Officer Hoover to provide a report on the K9 unit.

13.B Report on city's K-9 program
Michael Hoover, SPD Police Officer, gave a presentation to the City Council and members of public detailing the police department's K-9 program and presented Zeke, SPD K-9.

12.A Consider Resolution No. 23-6100, Authorizing Memorandum of Understanding between Susanville Indian Rancheria and the city of Susanville regarding a partnership on economic development.
23-6100.pdf
MOU SIR & City Economic Development ver 2.docx
DRAFT Job Description - Economic Development Director.docx 210915 Adopted Dept Head Process.pdf
2021.2022 MANAGEMENT MOU SIGNED.pdf
Motion to table item and bring back item at the April 5, 2023, meeting.

Motion: 0- 0
Voting For: None
Voting Against: None

5. BUSINESS FROM THE FLOOR:

Public member voiced concerns with Judy’s house and what resources are available other than Crossroads.

More than one public member voiced support for the community garden and LARP.

Amy Holley, public member, addressed the Mayor regarding his Facebook apology and stated that, although the apology is appreciated, the additional lecturing could have been left out. She requested that he stop pressuring fellow councilmembers for votes and to be respectful of them.

Leann Vanderly, public member, held up a sign that stated “No Comments, Just Listen” while stating that she wanted to ensure the mayor did not editorialize her comments. She stated that she was in attendance to praise Mayor pro tem Herrera as she has seen a change in him since training and he does not editorialize her comments or anyone else’s. She stated that she felt verbally abused at the previous meeting, like when others lose their self-control and try to intimidate someone for not sharing the same views. She ended by requesting the mayor’s resignation.

Michael Blaschak, LARP, provided a brief explanation of where LARP was spending money as well as information related to the MOU, the community benefit as well as the benefit to the city property. He suggested that a meeting be set up to discuss the option of canceling the MOU and the city taking over the garden again.

Jacquie Henry, public, suggested that houses be built for fire victims and not for low income housing projects. She also voiced her opinion regarding the mayor and also requested a resignation letter.

Public member offered their appreciation for the council and their support of the police department staff with the recent wage increase.
6 6. CONSENT CALENDAR:

6.A Vendor and payroll warrants
01-12-2023.pdf
01-18-2023.pdf
01-26-2023.pdf
01-31-2023.pdf
02-03-2023.pdf
02-09-2023.pdf
02-16-2023.pdf
Motion to receive and file.

Moved by Herrera; seconded by Schuster to Receive and File.

Motion Carried: 5- 0
Voting For: Mccourt, Stafford, Herrera, Schuster, Brown Voting Against: None

6.B Monthly Financial Reports for October, November & December 2022 Cash Report 10_2022 US Bank.pdf
Daily Deposit Report 10_2022 US Bank.pdf
Cash Report 11_2022 US Bank.pdf
Daily Deposit Report 11_2022 US Bank.pdf
Cash Report 12_2022 US Bank.pdf
Daily Deposit Report 12_2022 US Bank.pdf
Daily Deposit Report OCT - DEC 2022 TRICOUNTIES.pdf
Cash Report OCT.NOV.DEC TRICOUNTIES.pdf
Fund Balances Report_2022_10.pdf
Fund Balances Report_2022_11.pdf
Fund Balances Report_2022_12.pdf
Income Statement 12.31.22.pdf
Motion to receive and file.

Moved by Herrera; seconded by Schuster to Receive and File.

Motion Carried: 5- 0
Voting For: Mccourt, Stafford, Herrera, Schuster, Brown Voting Against: None

6.C Receive HdL Q2 2022 Reports
2022 Q2 Sales Tax Update.pdf
HdL California Consensus Forecast - Q3 2022.pdf
Moved by Herrera; seconded by Schuster to Receive and File.

Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None

6.D Consider Resolution No. 23-6106, authorizing the Mayor to execute the Annual Certificate of Army Material Status for the UH-1 Huey Helicopter, Serial Number 66-16374 and the AH-1 Cobra Helicopter, Serial Number 67-15684 located at the Susanville Municipal Airport.
7 23-6106.pdf
Cobra Annual Certification.pdf
Huey Annual Certification.pdf
Motion to approve Resolution No. 23-6106, authorizing the Mayor to execute the Annual Certificate of Army Material Status for the UH-1 Huey Helicopter, Serial Number 66-16374 and the AH-1 Cobra Helicopter, Serial Number 67-15684 located at the Susanville Municipal Airport.

Moved by Herrera; seconded by Schuster to approve.

Motion Carried: 5- 0
Voting For: Mccourt, Stafford, Herrera, Schuster, Brown Voting Against: None

6.E Consider Resolution No. 23-6107, authorizing the Mayor to execute annual certification of Army Material Status for the GPF M1917/18 Series Gun, Serial Number 884 for static display located at the Susanville Memorial Park
23-6107.pdf
GPF Series Gun Condition Deed of Gift.pdf
M1917-18 Series Gun Certification.pdf
Motion to approve Resolution No. 23-6107, authorizing the Mayor to execute annual certification of Army Material Status for the GPF M1917/18 Series Gun, Serial Number 884 for static display located at the Susanville Memorial Park Moved by Herrera; seconded by Schuster to Receive and File.

Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None

7. PUBLIC HEARINGS:

7.A Consider Resolution No. 23-6103, upholding the Susanville Planning Commission decision to assess civil assessment penalties in the amount of $10,000 against the property located at 1705 Main Street, Knights' Inn Motel, for violations of a nuisance abatement order.

Cody Loflin, Code Enforcement Officer, presented information to the City Council regarding the code enforcement case and assessment of penalties for the property located at 1705 Main Street, Knights' Inn Motel.

Public Hearing opened at 6:58 P.M.

Mr. Kim, Knights' Inn Motel and property owner presented a rebuttal to the assessment of penalties presented.

Public Hearing closed at 7:09 P.M.
1705 Main Street Nuisance Abatement Order.pdf
23-6103.pdf
Motion to approve Resolution No. 23-6103, upholding the Susanville Planning Commission decision to assess civil assessment penalties in the amount of $10,000 as ordered pursuant to Susanville Planning Commission Resolution No. 23-1125.

Moved by Brown; seconded by Herrera to approve.

Motion Carried: 5- 0
8 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None

8. COUNCIL DISCUSSION/ANNOUNCEMENTS: No comments.

9. NEW BUSINESS:

9.A Discussion regarding Permanent Supportive Housing in Susanville Direction to staff.

Mr. Newton stated that, at the last Council meeting, this topic received much feedback.

Due to the amount of public comment received, it was decided to bring the item forward again to engage the public and receive comments and questions in a way that the Council would be permitted to respond. He added that Richard Egan, County Administrating Officer, was in attendance and that the item was discussed prior to COVID due to the amount of homelessness the city was seeing at that time.

No less than three members of the public voiced their concerns with the project.

Mr. Egan addressed the Council and provided a history of the project and stated that, no matter where the project is being proposed, it will be met with some opposition.

Numerous public members asked questions regarding the project to which Mr. Egan responded.

9.B Consider Resolution No. 23-6104, approving a fee waiver for the rental of Memorial Park and donation of Police and Public Works overtime for the annual Walk a Mile event.

Bob Godman, Public Works Director, provided an explanation of the item and invited Kendra Zaengle, Lassen Family Services, to provide information on the Walk a Mile event and what the event proceeds will benefit.

Request for Waived Fee & Road Closures.docx
23-6104.pdf
Motion to approve Resolution No.23-6104, approving a fee waiver for the rental of Memorial Park and donation of Police and Public Works overtime for the annual Walk a Mile event.

Moved by Brown; seconded by Herrera to approve.

Motion Carried: 5- 0
Voting For: Mccourt, Stafford, Herrera, Schuster, Brown Voting Against: None

9.C Consider Resolution No. 23-6105, Amending the Fiscal Year 2022-2023 City of Susanville Budget
Chandra Jabbs, Finance Manager, presented the proposed amendments to the 2022/2023 fiscal year budget and requested approval of Resolution No. 23-6105.

22.23 Mid-year Exhibit A.pdf

22.23 Mid-year Budget Changes.pdf

22.23 STOB Mid-year Report.pdf
23-6105.pdf
Motion to approve Resolution No. 23-6105, Amending the Fiscal Year 2022-2023 City of Susanville Budget
9 Moved by Schuster; seconded by Brown to approve.

Motion Carried: 5- 0
Voting For: Mccourt, Stafford, Herrera, Schuster, Brown Voting Against: None

10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.

11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.

12. CONTINUING BUSINESS:

13. CITY ADMINISTRATOR'S REPORTS:

13.A Department reports – Heard after 12A, prior to item 5.

13.B Report on city's K-9 program – Heard prior to 5A

14. FUTURE COUNCIL ITEMS:

14.A Future Council Items
20230301 Items from the Podium.pdf

15. ADJOURNMENT: Council adjourned the meeting at 9:35 p.m. ________________________
Quincy McCourt, Mayor
Respectfully submitted by:
__________________________
Heidi Whitlock, City Clerk
10 SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, MARCH 15, 2023 – 4:30 PM
Mayor McCourt called the meeting to order at 4:30 p.m.

Roll Call of Councilmembers Present: McCourt, Stafford, Herrera, Schuster, Brown

1. APPROVAL OF AGENDA:

Dan Newton, City Administrator, requested that item 9B be removed from the agenda due to scheduling error.

Mayor pro tem Herrera requested that item 13A, Department Reports to be heard prior to Business from the Floor.

Moved by Herrera; seconded by Brown to Approve . Motion Carried: 5 - 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None

2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any):

3. CLOSED SESSION:

City Council met in closed session at 4:33pm to discuss the following:

A. CONFERENCE WITH LABOR NEGOTIATIORS – pursuant to Government Code §54957.6

1. Admin Unit

2. Fire Unit

3. Miscellaneous Unit

4. Professional Technical Unit

5. Public Works Unit

4. RETURN TO OPEN SESSION:

Mayor McCourt requested that Jerry Askey, public, start the Pledge of Allegiance and James Moore to provide the Invocation.
13 City Administrator Reports
13A Department Reports: Kelly Mumper, stated that work is beginning with one of the General Plan elements.

Cody Loflin, Code Enforcement Officer, stated that Guzi-West came in and started the abatement process for the properties located on Weatherlow.

James Moore, Fire Chief, stated that due to staff shortages they are currently hopping along but, they are still working on those required items such as grants, etc....

Bob Godman, Public Works Director, stated that we sold a helicopter this week.

Chandra Jabbs, Finance Manager, stated that she is currently working on the budget, among other items.
11 Ryan Cochran, Police Chief, referenced the dog issue and that there will be an update provided during the public hearing.

Mr. Newton provided a brief update on the county's proposed housing location and the request of the county to utilize a city owned property.

5. BUSINESS FROM THE FLOOR: No public comment.

6. CONSENT CALENDAR:

6.A Minutes of the City Council's February 15, 2023 regular meeting and the February 22, 2023 special meeting.

Motion to waive the reading of and approval of the City Council's February 15, 2023, regular meeting and the February 22, 2023 special meeting.
230215.cc.min.draft.pdf
230222.cc.spec.min.draft.pdf

6.B Vendor and payroll warrants Motion to receive and file 02-17-2023.pdf
02-22-2023.pdf
02-28-2023.pdf

6.C Consider Resolution No. 23-6102, Approving the paying and reporting the value of Employer Paid Member Contributions (EPMC)
Motion to approve Resolution No. 23-6102, Approving the paying and reporting the value of Employer Paid Member Contributions (EPMC)
23-6102.pdf
09-4556.pdf

6.D Consider Resolution No. 23-6109, approving and authorizing the Mayor to execute an MOU with the Administrative Bargaining Unit
Motion to approve Resolution No. 23-6109, approving and authorizing the Mayor to execute an MOU with the Administrative Bargaining Unit
23-6109.pdf
2023.24 Admin MOU Final.pdf

6.E Consider Resolution No. 23-6114, authorizing the Public Works Director to execute contract change orders with Kirack Construction, Inc. for the Gas Division Window Project.

Motion to approve Resolution No. 23-6114, authorizing the Public Works Director to execute contract change orders with Kirack Construction, Inc. for the Gas Division Window Project. 23-6114.pdf

Moved by Herrera; seconded by Brown to approve.

Motion Carried: 5 - 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None
12 7. PUBLIC HEARINGS:

7.A Consider Resolution No. 23-6110, Accepting FY 2021-22 Annual Report of Development/Mitigation Fees
Ms. Jabbs provided an explanation of the item and requested approval of Resolution No. 23- 6110 to accept the report.

Mayor McCourt opened the public hearing at 5:18 p.m.

No public comment.

Mayor McCourt closed the public hearing at 5:18 p.m.

Mayor pro tem Herrera exited the chambers at 5:18 p.m.
23-6110.pdf
Motion to approve Resolution No. 23-6110, Accepting Annual Report of Development/Mitigation Fees for Fiscal Year 2021-22.

Moved by Schuster; seconded by Brown to approve.

Motion Carried: 4- 0
Voting For: McCourt, Stafford, Schuster, Brown
Voting Against: None

7.B Consider Resolution No. 23-6113, declaring dogs owned by John Murray to be a nuisance pursuant to the Susanville Municipal Code
Mr. Loflin provided an explanation of the item and requested approval of Resolution No. 23-6113 regarding the current dog issue.

Mayor pro tem Herrera returned to the chambers at 5:20 p.m.

Mayor McCourt opened the public hearing at 5:41 p.m.

No public comment.

Mayor McCourt closed the public hearing at 5:41 p.m.

Councilmember Brown requested that the order one be changed to zero dogs, not 6 or less.

Mayor pro tem Herrera agreed.
23-6113.pdf
Draft Nuisance Abatement Order_Murray.pdf
Motion to approve Resolution No. 23-6113, declaring dogs owned by John Murray to be a nuisance pursuant to the Susanville Municipal Code and ordering their abatement.

Moved by Herrera; seconded by Brown to approve.

Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None
13 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: Mayor McCourt shared the Land Acknowledgemet Statement as well as the Mission Statement. No further comments.

9. NEW BUSINESS:

9.A Consider co-sponsorship of the 34th Annual Junior Fishing Derby to be held on Saturday, May 20, 2023
Mr. Newton provided an explanation of the item and requested approval of the Annual Fishing Derby as well as the waiving of fees and donation of funds to go towards the purchase of fish for the event.

Wade Workman provided addtional information and statistics from two years ago.

Lassen Sportsmen Club Letter to City to Waive Fees 2023.pdf 4212_001.pdf
Motion to approve co-sponsorship of the 33rd Annual Junior Fishing Derby to be held on May 20, 2023, at Memorial Park; waive power panel and park rental fee; provide insurance for the event; and expend $1,000 civic contribution to Lassen Sportsmen's Club for the purchase of fish.

Moved by Schuster; seconded by Herrera to approve.

Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None

9.B Lassen Prescribed Burn Association (PBA) Presentation – This item has been removed.

9.C Consider Resolution No. 23-6111, Supporting the Susanville Little League Opening Day Parade and authorizing the closure of Laurel Street from Tractor Supply Parking lot to Riverside Drive, Riverside Drive to River Street, and River Street to the entrance of the Pat Murphy Little League Park on April 15, 2023, from 8:30 A.M. to 10:30 A.M.

Mr. Newton an explanation of the item and requested approval of Resolution No. 23-6111.

City Council Request (SVLL).pdf
23-6111.pdf
Motion to approve Resolution No. 23-6111, Supporting the Susanville Little League Opening Day Parade and authorizing the closure of Laurel Street from Tractor Supply Parking lot to Riverside Drive, Riverside Drive to River Street, and River Street to the entrance of the Pat Murphy Little League Park on April 15, 2023, from 8:30 A.M. to 10:30 A.M.

Moved by Stafford; seconded by Herrera to approve.

Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None

9.D Consider Resolution No. 23-6112, authorizing the Mayor to execute a Delegated Maintenance Agreement with CALTRANS for the maintenance of the Gateway Monument and landscaping.

Mr. Godman provided an explanation of the item and introduced Rob Burnett, Caltrans, to provide a more detailed explanation of the monument sign being proposed. 14 Councilmember Schuster inquired about the changes that happened to the design from the original design to which Mr. Newton responded.

Mr. Newton added that, the gateway project does not fund this project; however, Caltrans has been gracious enough to find the funding for the project and the city would just maintain it.

No less than five public members provided input on the project.

Mr. Burnett stated that we cannot simply add other writing on the sign, it would have to go back to headquarters. He added that this is a $100k-$200k project.

Susanville Gateway Monument Delegated DRAFT To CITY 2-22-23.docx 02-3J450 Susanville 2023-FEB-14_3PM.pdf
23-6112.pdf
Motion to approve Resolution No. 23-6112, authorizing the Mayor to execute a Delegated Maintenance Agreement with CALTRANS for the maintenance of the Gateway Monument and landscaping.

Moved by Herrera; seconded by Stafford to approve.

Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None

9.E Consider Resolution No. 23-6115, Authorizing the transfer of funds from the Police Mitigation Fund in an amount not to exceed $16,500 to the Police Department Budget for costs related to equipment and outfitting for the Police Department's 2023 Chevrolet Tahoe.

Chief Cochran provided an explanation of why the item was before the council for consideration and requested approval of Resolution No. 23-6115.

EVOC 2023 Chevy Tahoe.pdf
23-6115.pdf
Motion to approve Resolution No. 23-6115, Approving the transfer of funds from the Police Mitigation Fund in an amount not to exceed $16,500 to the Police Department Budget for costs related to equipment and outfitting for the Police Department's 2023 Chevrolet Tahoe Moved by Stafford; seconded by Herrera to approve.

Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None

9.F Fiscal Year 2023/2024 Budget Schedule
Mr. Newton provided an explanation on the item and requested direction from the council should they want to see any changes to the schedule.

No public comment.

It was the concensus of the council to move forward as presented.

9.G Discussion regarding Economic Development Implementation Plan Ad-Hoc Committee Consider Economic Development Implementation Plan Ad-Hoc Committee appointments, modified AdHoc members, or dissolve Ad-Hoc Committee. 15 Mr. Newton again provided an explanation of the item and inquired as to whether or not the council desired to make any changes to the Ad Hoc Committee appointments or dissolve the Ad Hoc altogether.

No less than three public members spoke and shared their opinion on the potential shared position with the Susanville Indian Rancheria.

Mayor McCourt reminded the public of the topic currently being considered.

After much discussion, remove stafford from ED Ad Hoc and appoint Councilmember Brown.

Moved by Herrera; seconded by Schuster to approve.

Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None

10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY:

11. SUSANVILLE MUNICIPAL ENERGY CORPORATION:

12. CONTINUING BUSINESS:

12.A Consider Resolution No. 23-6108, approving the hire of three seasonal firefighters during the summer months, including peak fire season, for the Fire Department, as discussed at the February 1, 2023, City Council Meeting. Approve modifying the approved position list.

Chief Moore, provided an explanation of why the department was requesting three summer firefighters and requested approval of Resolution No. 23-6108. He continued by thanking the council for considering this option as any additional staffing is a benefit to his department. 23-6108.pdf
230315 Draft.pdf
Motion to approve Resolution No. 23-6108, approving the hire of three seasonal firefighters during the summer months, including peak fire season, for the Fire Department, as discussed at the February 1, 2023, City Council Meeting. Approve modifying the approved position list.

Moved by Brown; seconded by Herrera to approve.

Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None

12.B City Project Priorities
Mr. Newton provided an explanation of why this item is on the second meeting of the month. He provided a brief history of how the staffing levels at the city have decreased even if the workload has not been reduced. He provided the priority list, a to do list, and reviewed those items that are being worked on, not yet worked on and completed. He added that above the line are items currently being worked on and almost completed. Those under the blue line could be completed in the next two months and those under the red linemay take three months or more. 230315 City Project Priorities - Staff Report.docx

13. CITY ADMINISTRATOR'S REPORTS:
16 13.A Department reports - This item was heard prior to item 5.

14. FUTURE COUNCIL ITEMS:

14.A Future Council Items
Informational item with possible direction to staff.

Mr. Newton presented the business from the floor items and provided an explanation of why the list was created. He added that, at any time, a council member could request that items from this list be placed on the agenda for discussion and/or consideration.

Councilmember Stafford requested council support to bring back the item to discuss the option of moving the permanent supportive housing previously proposed for N. Mesa Street, to be located on the corner of Skyline and Ash. Herrera agreed.

Mr. Newton stated that it would be appropriate to bring it back at the next meeting for discussion. 20230315_Items_from_the_Podium.pdf
The City Council recessed at 7:24 p.m. and returned to closed session at 7:32 p.m.

Council Reconvened in open session at 8:56 p.m.

Mr. Newton stated that direction was provided to staff with no reportable action taken.

16. ADJOURNMENT: The City Council adjourned at 8:57 p.m. ______________________________
Quincy McCourt, Mayor
Respectfully submitted by:
______________________________
Heidi Whitlock, City Clerk
17 AGENDA ITEM NO. 6.B
Action Item
Submitted By: Alicia Cordova, Administrative Services
Action Date: April 5, 2023
SUBJECT: Vendor and payroll warrant
PRESENTED BY: Chandra Jabbs, Finance Manager
SUMMARY: Warrants dated March 1, 2023 through March 24, 2023 numbered 217971-218132.

FISCAL IMPACT: Account Payable vendor warrants totaling $251,922.10, plus $556,205.44 in payroll warrants, for a total of $808,127.54.

ACTION REQUESTED: Motion to receive and file

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
03-01-2023.pdf
03-09-2023.pdf
03-15-2023.pdf
03-17-2023.pdf
03-23-2023.pdf
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50 CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 1 Check Issue Dates: 3/17/2023 - 3/17/2023 Mar 17, 2023 01:25PM Report Criteria:

Report type: GL detail
Check.Voided = False
GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount 03/23 03/17/2023 218078 728 U.S. POSTMASTER UB BILLING GAS 03172023 1 7401-430-62-46 POSTAGE 377.29 377.29 03/23 03/17/2023 218078 728 U.S. POSTMASTER UB BILLING WATER 03172023 2 7110-430-42-46 POSTAGE 732.38 732.38 Total 03172023: 1,109.67 1,109.67
Grand Totals: 1,109.67 1,109.67
M = Manual Check, V = Void Check
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AGENDA ITEM NO. 9.A
Discussion Item
Submitted By: Jolene Arredondo, Administrative Services Action Date: April 5, 2023
SUBJECT: Lassen Prescribed Burn Association (PBA) Presentation PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The Honey Lake Valley Resource Conservation District (HLVRCD) has a program comprised of a group of citizens volunteers and fire professionals who work together to increase forest resilience and reduce wildfire risk through the use of prescribed fire. To raise awareness of this program in Lassen County, Brittney Osborn, Project Coordinator will provide a brief presentation to Council and the public to raise awareness of this available program in our community.

FISCAL IMPACT: None
ACTION REQUESTED: Information Only

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:

PBA Flyer
63 LASSEN PRESCRIBED BURN ASSOCIATION (PBA)
What is a PBA?
A group of citizen volunteers and fire professionals
who work to.9ether to increase forest resilience and
reduce wildfire risk through the use of prescribed fire.

Why prescribed Fire?
Prescribed fire is a tool that can be used safely to:
• Reduce fuel loading & increase forest resilience
• Enhance wildlife habitat & forage production
• Remove weeds & mitigate invasive species /pests
The landowner can choose weather and fuel conditions
which are ideal to achieve goals and minimize risk.

LASSEN
,usc111BfO IURN

ASSOCIATION
How can the Lassen PBA help? Want to get involved?
Conduct site assessments and plan
burns (pile/understory /broadcast)
Burn unit delineation and mapping
Help writing burn plans, smoke
management plans, and obtaining
permits when required (CalFIRE/Air
Quality)
~ Help with burn unit prep & providing
}\ tools and PPE to borrow
~ Connecting you with other landowners
and community members who want to
burn!
8 :i:J-a Provide opportunities for training and
~ resources to learn more about fuels
reduction, forest & fire ecology, fire
behavior, environmental compliance,
permitting, liability, and workshops or
live fire demonstrations.
• Have piles that are ready to burn?
• Need help building piles?
• Have property that you want to
underburn?
• Need help with site prep or navigating
the permitting process?
• Want to learn more about prescribed
fire?
• Just want to help your neighbors and
make new friends?
Contact Us! _......_
~ !All' {]lNU,{ b;-;;~' .. tment or .. ia_tura
Conservation ~SOU YC.e5 AG f ~I ( "f
Brittney Osborn, Project Coordinator
[email protected]
(775)437-0012
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64 AGENDA ITEM NO. 9.B
Action Item
Submitted By: Bob Godman, Public Works
Action Date: April 5, 2023
SUBJECT: Consider Resolution No. 23-6117, authorizing the Finance Manager to increase the Natural Gas Division 7401 budget $450,000.

PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: During December 2022, the City's Natural Gas Division sold more natural gas than in any month in the Division's history. This was followed by very strong sales for the months of January and February 2023. Unfortunately, during this same time frame West Coast natural gas prices experienced an extreme spike in natural gas day prices.

Due to these circumstances that were not a part of our estimates for the Natural Gas Division's budgetary planning we need to make a budgetary adjustment to keep purchasing natural gas for the remainder of the 2022-2023 fiscal year. Our natural gas purchasing advisor has estimated that $450,000 should be plenty to get us to the next fiscal cycle.

FISCAL IMPACT: This would be a $450,000 reduction in the Natural Gas Division's available cash, no impact to the General Fund.

ACTION REQUESTED: Motion to approve Resolution No. 23-6117, authorizing the Finance Manager to increase the Natural Gas Division 7401 budget $450,000.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
23-6117.pdf
65 RESOLUTION No. 23-6117

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE MODIFYING THE NATURAL GAS DIVISION 7401 FUND $450,000 THROUGH A TRANSFER FROM THE NATURAL GAS DIVISION’S AVAILABLE CASH WHEREAS, The City of Susanville operates the Natural Gas Utility; and WHEREAS, the Natural Gas Utility sold more, and therefore bought more natural gas than projected in the fiscal year’s budget; and
WHEREAS, west coast natural gas prices experienced a severe spike in December 2022 and January 2023; and,
WHEREAS, the Natural Gas Utility needs the ability to continue to buy natural gas for the remainder of the fiscal year.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Susanville hereby approves the Finance Manager to transfer $450,000 from the Natural Gas Utility’s available cash to the 7401 Fund in order to purchase natural gas for the remainder of the 2021/2022 fiscal year.

APPROVED:__________________________
Quincy McCourt, Mayor

ATTEST:__________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 5th day of April 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:______________________________
Margaret Long, City Attorney
66 AGENDA ITEM NO. 9.C
Action Item
Submitted By: Marci Rojas, Public Works
Action Date: April 5, 2023
SUBJECT: Consider Resolution No. 23-6120, authorizing the Mayor to sign a contract with Farwest Corrosion Control Company to provide an Annual CP system survey for the City's six inch high pressure steel natural gas line cathodic protection system.

PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: City's Natural Gas Division is required to comply with federal regulations by the Department of Transportation (DOT) to complete an annual baseline assessment of the City's six inch high pressure natural gas pipeline. Farwest Corrosion Control Company is familiar with our gas line as they have completed our inspection in previous years, and can provide the required completed inspection this year.

Public Works Director, Bob Godman is requesting the City of Susanville to authorize the Mayor to execute a service contract with Farwest Corrosion Control Company and authorize the Public Works Director sign any change orders up to fifteen percent for this years inspection.

FISCAL IMPACT: The contract is for $9,300.00 plus up to a 15% change order which will be covered by the Natural Gas Division with no cost to the General fund.

ACTION REQUESTED: Motion to approve Resolution No. 23-6120, authorizing the Mayor to sign a contract with Farwest Corrosion Control Company to provide an Annual CP system survey for the City's six inch high pressure steel natural gas line cathodic protection system.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
22-2744-MS-Rev 1 Farwest CP Proposal - City of Susanville.pdf 23-6120.pdf
67 Central California Regional Office
1120 Carrier Parkway, Bakersfield, CA 93308
661.323.2077 | [email protected]
City of Susanville
6‐Inch High Pressure Natural Gas Pipeline
Susanville, California
Cathodic Protection System –
Annual Pipe‐to‐soil Potential Survey and
System Troubleshooting
68 Complete Cathodic Protection & Corrosion Control Solutions Products • Engineering • Installation
Central California Regional Office
1120 Carrier Parkway, Bakersfield, CA 93308
661.323.2077 | [email protected]
1 March 8, 2023
Quote: 23‐42744‐MS REV1
City of Susanville
720 South Street
Susanville, CA 96130
Attn: Rueben Downing, Gas Utility Supervisor, (530)310‐4162, [email protected]

Subject: Updated Cathodic Protection Proposal
City Of Susanville Annual CP Survey and CP System Troubleshooting 6" High Pressure Natural Gas Pipeline, Susanville, CA
Farwest Corrosion Control Company (Farwest) is pleased to submit this proposal to provide an Annual CP system survey for City of Susanville’s 6" High Pressure Natural Gas Pipeline. The survey will cover the evaluation and troubleshooting of the existing Cathodic Protection Systems (ICCP) and interrupted “ON/OFF” potential survey on the accessible test stations.

All testing will be completed by an AMPP/NACE Certified CP Specialist (CP‐4). The survey will follow the methods and standard practices outlined in the following NACE criteria:
 NACE SP0169‐2013 “Control of External Corrosion on Underground or Submerged Metallic Piping Systems”
 NACE TM0497‐2018‐SG “Measurement Techniques Related to Criteria for Cathodic Protection on Underground or Submerged Metallic Piping Systems

PRICING
 Complete CP system evaluation and troubleshooting,
 Troubleshooting potentially shorted casing,
 Tabulated Data sheets for testing and potential survey data,  CP report compiling findings and recommendations,
 Lump Sum for Annual Survey ……………………………………………………………………. $9,300.00 ASSUMPTIONS AND EXCLUSIONS
 Assumed work will commence on a mutually agreed upon schedule once material availability dates are confirmed and job site will be fully accessible.
 Our CP‐4 assigned to this project has availability during the first 2 weeks of April and the last two weeks of May 2023 to complete the field work portion of the project. CP‐4 will be mobilizing from Southern California.
69 Complete Cathodic Protection & Corrosion Control Solutions Products • Engineering • Installation
Central California Regional Office
1120 Carrier Parkway, Bakersfield, CA 93308
661.323.2077 | [email protected]
2  Lump sum pricing does NOT include any installation services, traffic control or earthwork.  All monetary changes will be made via Company approved change order.  Payment terms for the project are Net 30 days on approval of required credit.  This proposal is valid until June 30, 2023.

Thank you for the opportunity to provide this proposal, we look forward to continuing to work together. If there are any questions or additional information is required, please call me at (661) 323‐2077.

Sincerely,
Farwest Corrosion Control Company
Michael Schifferle
Michael Schifferle
Engineering Manager – Central California Region
NACE Cathodic Protection Technician #20673
70 Complete Cathodic Protection & Corrosion Control Solutions Products • Engineering • Installation
CA Contractor’s License #248232
1120 Carrier Parkway, Bakersfield, CA 93308
661.323.2077 | [email protected] 4
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CA Contractor’s License #248232
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1120 Carrier Parkway, Bakersfield, CA 93308
661.323.2077 | [email protected]
73 RESOLUTION NO. 23-6120

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZING MAYOR TO EXECUTE AGREEMENT FOR FARWEST CORROSION CONTROL COMPANY TO TEST THE NATURAL GAS PIPELINE’S CATHODIC

PROTECTION SYSTEM
WHEREAS, the city of Susanville Public Works Department is required to comply with federal regulations by the Department of Transportation (DOT) and specified in the city Natural Gas Integrity Management Plan; and
WHEREAS, these DOT regulations require a baseline assessment of pipeline integrity survey; and
WHEREAS, it is the desire city of Susanville to maintain a safe, leak free natural gas system; and
WHEREAS, Farwest Corrosion Control Co. is familiar with the city’s Natural Gas six inch high pressure natural gas pipelines and can complete the required annual inspection; and
WHEREAS, funding will be provided by the city of Susanville, Public Works Division Natural Gas Budget.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Susanville hereby authorizes the Mayor to execute a services contract with Farwest Corrosion Control Company to perform Cathodic pipe-to-soil testing and provide a written report on the City’s Six Inch High Pressure Natural Gas Pipeline and further authorizes the Public Works Director to sign any change orders up to fifteen percent for this year’s inspection.

APPROVED:______________________
Quincy McCourt, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 5th day of April, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:______________________________
Margaret Long, City Attorney
74 AGENDA ITEM NO. 9.D
Action Item
Submitted By: Marci Rojas, Public Works
Action Date: April 5, 2023
SUBJECT: Consider Resolution No. 23-6121, Authorizing the City Administrator to enter into Lease Agreement with Forest Office Equipment for a new Kyocera 4054ci printer located at 700 South Street, City's Public Works Department .

PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: The Copier that was located at 700 South Street was relocated with the Engineering Division to 606 Nevada Street due to Engineering having a greater need for the larger copier. Staff is requesting the City Council approve the Public Works Director to execute an lease agreement with Forest Office Equipment for the replacement copier at the South Street office.

FISCAL IMPACT: Estimated annual cost $1,560.00, no fiscal impact to the General Fund.

ACTION REQUESTED: Motion to approve Resolution No. 23-6121, Authorizing the City Administrator to enter into Lease Agreement with Forest Office Equipment for a new Kyocera 4054ci printer located at 700 South Street, City's Public Works Department .

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:

Forest Lease Contract.pdf
23-6121.pdf
75 ~l<~□CERa
Document Solutions

AUTHORIZED DEALER
(81<~□CERa
Document Solutions

AUTHORIZED DEALER
~8 K!:jO[ERa 40 54 • Document Solutions C I
• 1200 X 1200 dpi printing up to 40 B&W & Color prints per minute • 10.1" Color Touchscreen Control Panel with Tablet-like home screen • 320 Sheet Dual Scan Document Feeder scans up to 180 per minute • Up to 200 Scans to PC & E-mail Per Minute, Scan To And Print From USB Flash Drive, google Drive, Drop Box and more
• 1 x 500 Sheet Paper Trays (Adjustable to Any Size Up to 8 1/2 x 14) • 1 x 500 Sheet Paper Trays (Adjustable to Any Size Up to 12x18} • 2 x 1,500 Sheet Letter Size Paper Deck
• 150 Sheet MP Tray Handles Up To 110 LB. Card Stock, Envelopes, Transparencies, Labels & More
• Software programs for Archiving & Scanning, Print from any mobile device, Phone, Tablet ect.
• Fax Board & E-fax ready
FINANCIAL CONSIDERATIONS:
63 FMV Lease 4054ci
$130.00 Per Month
..

Service Contract
Please see attached includes
all parts, Labor, Toner
O~{ Nei! Ile

OFFICE SALES & SERVICE
QUIPMENT Susanville 530.257.4330
Reno 775.451.9295
Cell 530.310.0001
Fax 530.257.7994
[email protected]
WWW.FORESTOFFICE.COM
76 (81<!:IDCERa
KYOCERA Document Solutions America, Inc.

National Account Sales
https:f/usa.kyoceradocumentsolutions.com/
TASKalfa 4054ci Color MFP
Includes Delivery and Installation. Lease Rates are available, contact your National Account Manager.

Model
TASKalfa 4054ci
Accessories
DP-7150
DP-7160
DP-7170
DF-7100
DF-7120
DF-7140
DF-7150
AK-7110
PF-7140
PF-7150
PF-7120
Stand
Stabilizer Kit
PH-7100
PH-7A
BF-730
BF-9100
MT-730(B)
JS-7100
JS-7110
IS-7100
ZF-7100
AK-7120
Fax System 12
Internet FAX Kit (A)
Data Security Kit 10
Banner Guide(A)
Scan Extension Kit(A)
Keyboard Holder 10
UG-33
UG-34
IB-37
HD-16
IB-50
IB-51
DT-730(B)
NK-7130
Platen Cover Type E
Surge Protector-MX (15A)
Description
40/40 PPM A3 Color MFP
140 Sheet Reversing Automatic Document Processor
320 Sheet DSDP with Multi-Feed sensor
320 Sheet DSDP with Multi-Feed + staple detection
500 Sheet Internal Finisher
1,000 Sheet Finisher
4,000 Sheet Finisher (65 Sheet Staple)
4,000 Sheet Finisher (100 Sheet Staple)
Attachment Kit for DF-7120 / DF-7110
Dual 500 Sheet Paper Trays
Dual 1,500 Sheet Paper Trays - Letter
3,000 Sheet Side Large Capacity Tray - Letter
Copier Cabinet Stand
Stabilizer Feet for Copier Cabinet Stand
Hole Punch Unit for DF-7100
Hole Punch Unit for DF-7110/7120
Booklet and Tri Folding Unit for DF-7110
Booklet & Tri Folding Unit for DF-7130
7 Bin Mailbox for DF-7110
Job Separator
Inner Shift Tray
Inserter Unit (for the 60/70 ppm systems only)
Z-Fold Unit (for the 60/70 ppm systems only)
Attachment Kit for the ZF- 7100
Fax Boara
Internet Fax Kit [requires Fax System 12 ]
Enhancement option that helps provide the encryption function for IPsec, one of the certification requirements for HCD-PP and FIPS 140-2 for communication
MPT Guide attachment to assist the feeding of banner paper Searchable PDF Kit
Keyboard Tray Kit
Upgrade Kit for Thin Print Support
Optional Printer Emulation
Wireless LAN/Interface (2.4GHz/5GHz multi-band)
Large Capacity HDD (1TB)
Gigabit EtherNet Board for Dual NIC
Wireless LAN NIC (Does not work with NetGard)
Original Hard Copy Holder
Numeric Keypad
Platen Cover
15 Amp Surge Protector
OMNIA Price
4,173.00
693.00
967.00
1,201.00
628.25
693.06
1,219.00
2,164.00

72.01 628.00
674.00
637.71
161.00

51.00 301.53
301.53
675.06
767.32
450.04

92.26 184.00
1,893.00
5,020.00

89.00 519.80
150.00
243.00
201.49
389.98

73.45 90.99
363.98
109.00
991.00
226.84
306.13

20.25 59.41

52.65 97.49
OMNIA PARTNERS Copier and Printer Equipment 70 Contract Number R191102 77 ~ l{!::l□CERa
Document Solutions
7004i I 7054ci Series
This certifies that
Neil ReBell
OFFICE

EQUIPMENT
has successfully completed Kyocera Document Solutions America, Inc. 7004il 7054ci Series course, covering models
7004i I 6004i I 5004i I 4004i
7054ci I 6054ci I 5054ci I 4054ci
Instructor: Ken Uhler
Class No. VT369
Frank J. Zupa
Vice President of Customer
Operations
79 ~ l{!:l□CERa
kyoceradocumentsolutions.us
Your Workplace
Evolution, in Color
The Kyocera Evolution Series continues to grow with the addition of a new range of high-impact color A3 MFPs. These robust devices boast industry-leading technology and security, along with outstanding print and scan speeds, to ensure impeccable quality output every single time. Join the Evolution today and add a new dimension to your business.

Up to 40 Pages per Minute
Fast Scanning Options

10.1" Color Touch Screen Panel
Kyocera Net Manager Ready
80 TASKalfa 4054ci

BASIC SPECIFICATIONS
Configuration: Color MFP - Print/Scan/Copy/Optional Fax Speed: Letter: 40 ppm, Legal: 24 ppm, Ledger: 20 ppm
(print only)
Warm Up Time: 17 seconds or less (power on)
First Page Out:

Copy: 4.5 seconds BW, 5.9 seconds Color
Print: 5.1 seconds BW, 6.5 seconds Color
Display: 10.1" Color Touch Screen Control Panel
Memory/Hard Disk Drive: 4GB RAM/32GB SSD/
320GB HDD Standard, 1TB HDD (option)
Duplex: Standard Stackless Duplex supports Statement
(5.5" x 8.5") to Ledger (12" x 18"), 16 lb. Bond - 142 lb. Index (60 - 256gsm)
Standard Output Tray: Statement - 12" x 18"/500-sheels; up to 12" x 48n Banner (single sheet)
Elecfrical Requirements: 120V, 60Hz, 12A;
220-240V, 50/60Hz, 7.2A
Typical Electricity Consumption (TEC): 120V: .52 kWh/week; 220V: .51 kWh/week
Dimensions: 23.r W x 26.r D x 31.r H
Weight: 209.4 lbs
Maximum Monthly Dufy Cycle: 175,000 Pages per Month

PAPER SUPPLY
Paper Capacity: Standard 1,150-sheets; Maximum 7,150-sheets Standard Paper Sources: Dual 500-sheet Trays,
150-sheet MPT, Auto Selection/Switching
Standard Paper Size:

Tray 1 - 5.5" x 8.5" - 8.5" x 14" (statement lo legal)
Tray 2 - 5.5" x 8,5" - 12" x ,an, Custom Size
MPT: 5.5" x 8.5" - 12" x 18" (multiple); lo 12" x 48" Banner (single)
Optional Paper Sources:

PF-7140 Dual 500-sheet Tray Option - 5.5" x 8.5" - 12" x 18" PF-7150 Dual 1,500-sheel Tray Option - 8.5" x 11"
PF-7120 3,000-sheel Large Capacity Tray Option - 8.5" x 11" Paper Weight:

Trays/MPT: 14 lb. Bond - 166 lb. Index (52 - 300gsm)
Input Materials: Standard/Optional Trays: Plain, Bond,
Recycled, Preprinted, Vellum, Color, Pre-Punched, Thick, Thin, High Quality, Letterhead, Envelope, Custom; MPT: Plain, Bond, Recycled, Preprinted, Vellum, Color, Pre-Punched, Thick, Thin, High Quality, Transparency (OHP), Coaled, Index Tab, Label, Letterhead, Envelope, Custom

SECURITY SPECIFICATIONS
Local Authentication, Network Authentication, Encryption Communication (IPsec, HTTPS, TLS 1.3, SMTP/POP/FTPS over TLS, SNMPv3), TPM chipsel (Trusted Platform Module),
S/MIME, SCEP (auto certificate issuance/renewal), OCSP/CRL (certificate validation}, Secure Boot (firmware authenticity verification), Run Time Integrity Check, Data Security Kit 10 enhances IPsec communication (support for FIPS 140-2),
HDD and Memory Overwrite {7x) Mode and HOD Data
Encryption (256 bit), Common Criteria (ISO/IEC-15408/EAL2), IEEE 2600.2

PRINT SPECIFICATION
Standard Controller: ARM Corlex-A53/1.6GHz
PDLs/Emulations: PRESCRIBE, PCL6 (PCL-XL/PCL-5e), KPDL3 (PS3), XPS, OPEN XPS, PDF; Optional (UG 34): IBM ProPrinler, Line Printer, LQ-850
Print Resolution: Up to 4800 x 1200 dpi
Fonts: KPDL3, PCL6, Bitmap
OS Compatibility: Windows: 8.1/10/Server 2012/
Server 2012 R2/Server 2016/Server 2019; Mac OS X v10.0 or later; Chrome OS
Mobile Printing: Apple AirPrint®, Mopria®, KYOCERA Mobile Print, KYOCERA MyPanel
Interfaces: Standard: 1000 Base-T/100-Base-Tx/l0BASE-T
(1Pv6, 1Pv4, IPsec), 802.3az ready, High-Speed USB 3.0, 4 USB 2.0 Host Interfaces, 2 Expansion Slots,
IEEE 802.11b/g/n Wireless LAN (supports up lo 98.5 feel); Optional: IEEE 802.11a/b/g/n/ac (IB-37 for 2.415GHz),
10/100/1000BaseTX (IB-50 for Dual NIC); IEEE 802.11b/g/n (IB-51 for Wireless LAN Interface (supports up lo 328.1 feet) Network Print and Supported Protocols: HTTPS, FTPS, SNMP v1/v2c/v3, Raw Port (Port 9100) TCP/IP, 1Pv4, 1Pv6, DHCP LPR, DNS, WSD Scan/Print
Drivers: KX Driver, PCL Mini Driver, KPDL Mini Driver,
Network Fax Driver, TWAIN Driver, WIA Driver, Status Monitor, Common Profile, Output to PDF, Security Watermark, Super Resolution, Color Optimizer, MAC Driver, Chrome Print Driver, Linux Driver, KX Driver with Distributed Printing,
Windows lnbox Driver, SANE Driver
Utilities: KYOCERA Net Viewer, KYOCERA Net Device
Manager, Quick Setup, KX PRESCRIBE Macro Generator,
lD Register, Software Management Service, Upgrade Studio, Web Package Maker, Removal Tool, Wi-Fi Setup Tool,
PDF Direct Print, Command Center RX;
Kyocera Net Manager (option)

SCAN SPECIFICATION
Scan Type: Color and Black & White Scanner
Scan Resolution: 600/400/300/200 dpi, 200 x 100 dpi,
200 x 400 dpi
File Formals: TIFF, JPEG, XPS, OpenXPS, PDF/A-2.0
(MMR/JPG Compression/High Compression PDF);
Option: Scan Extension Kit Text Searchable PDF; MS Office File Connectivity/Supported Protocols: 10 BASE-T/100
BASE-TX/1000 BASE-T (1Pv6, 1Pv4, IPSec) TCP/IP,
Hi-Speed USB 3.0
Scanning Functions: Scan-to-Folder (SMBv3), Scan-to-Email, Scan-to-FTPS over TLS, Scan-to-USS, WSD Scan,
DSM/SANE Scan, TWAIN Scan, Specified Color Removal,
Border Erase, Preview, PDF Digital Signatures
Original Size: Up lo 11" x 17" (Glass)
Drivers: TWAIN/WIA/DSM-SANE Driver/WSD Scan

OPTIONAL DOCUMENT PROCESSORS,
Acceptable Originals: 5.5" x 8.5" - 11'' x 17"
DP-7150: Reverse Auto Document Processor/140-sheets
Speed: Simplex: 80 ipm; Duplex: 48 ipm (BW/Color)
Weight: Simplex: 13 lb. Bond - 90 lb. Index (35 - 160gsm) Duplex: 16 lb. - 32 lb. Bond (50 - 120gsm)
DP-7160: Dual Scan Document Processor/320-sheets
Speed: Simplex: 137 ipm; Duplex: 274 ipm (BW/Color)
Weights: Simplex: 13 lb. Bond - 120 lb. Index (35 - 220gsm) Duplex: 16 lb. - 120 lb. Index (50 - 220gsm)
DP-7170 (with multi-feed and staple detection):

Dual Scan Document Processor/320-sheets
Speed: Simplex: 137 ipm; Duplex: 274 ipm (BW/Color)
Weights: Simplex: 13 lb. Bond - 120 lb. Index (35 - 220gsm) Duplex: 16 lb. - 120 lb. Index (50 - 220gsm)

COPY SPECIFICATIONS
Copy Resolution: 600 x 600 dpi
Image Mode: Text, Photo, Text/Photo, Graphic/Map
Continuous Copy: 1 - 9,999
Additional Features: Auto Magnification, Auto Paper Select, Combine Copy, Mirror Image, Rotate Copy, Border Erase,
Split Copy, Margin Shift, Page Number, Form Overlay,
Blank Page Skip, Specified Color Removal, Proof Copy,
Preview, ID Card Copy
Job Management: 1,000 User Codes, Job Build, Shortcut Keys, Repeat Copy
Magnification/Zoom: Full Size, 4 Reduction, 4 Enlargement Preset Ratios, 25 - 400% in 1% Step Increments
Document Box: Custom/Job/USS Drive Box, Fax Box
(w/oplion)

OPTIONAL FAX SPECIFICATIONS
Fax Type: Fax System 12 {option)
Type/Data Compression: G3 Fax/MMR, MR, MH, JBIG
Transmission Speed/Modem Speed: Less than
3 seconds/33.6 Kbps
Fax Memory: Standard 170 MB
Driver: Network Fax Driver
Fax Functions: Network Fax, Duplex Transmission and
Reception, Encrypted Transmission and Reception,
Polling Transmission and Reception, Broadcast,
Fax Server Integration, Fax Dedicated Paper Feed Tray,
Fax Forwarding to email or file

SOLUTIONS AND SERVICES
Remote Management
Kyocera Fleet Services ready! A highly secure cloud-based monitoring solution that offers real-time visibility into your fleet. Optimize device uptime and be notified when to
replenish supplies. Streamline billing with seamless 3rd party application integration, allowing you to focus solely on your business.

Printing Software
Cost Control & Security
Cloud & Mobile
Printer Management
Content Services
Scan & Connect
Intelligent Process Automation
Enterprise Content Management
IT Solutions
Technology Solutions
Including solutions for Cloud and Data Centers
Network Infrastructure
Cybersecurity Solutions
Collaboration Solutions
Consulting Services
Including IT Health Check
CIO as a Service
Healthcare Compliance
Backup and Recovery Planning
Professional Services
Including Design and Architecture
Project Implementation
Project Management
Managed Services
Including Help Desk Services
Retainer Services and On-site Support
81 TASKalfa 4054ci
Output & Finishing Options3
OPTIONAL 250 SHEET INNER SHIFT TRAY JS-7110
Stack Capacity: 250-sheets
Paper Size: 8.5'' x 1r - 11" x 17"
Paper Weight: 14 lb. Bond - 166 lb. Index (52 - 300gsm) OPTIONAL 500 SHEET INTERNAL FINISHER DF-7100,
Slack/Staple Capacity: 500-sheets/50-sheels
Paper Size: 5.5" x B.S" - 12" x 18"
Paper Weight: 14 lb. Bond - 166 lb. Index (52 - 300gsm) Edge Staple Position: 3 Positions: Front: 1 Staple,
Edge: 1 Slaple, Face: 2 Slaples
Optional Punch: PH-7100 2/3 Hole Punch Unil,
supporls 5.5" x 8.5' - 12" x 18"; 14 lb. Bond - 166 lb. Index Dimensions: 19.4" W x 21" D x 6.9" H
OPTIONAL 1,000 SHEET FINISHER DF-7120,
Slack/Staple Capacity: Main Tray: 1,000-sheels/50-sheels (up lo 24 lb. Bond [90gsm))
Paper Size: 5.5" x 8.5" - 12" x 18"
Paper Weight: 14 lb. Bond - 166 lb. Index (52 - 300gsm) Edge Staple Posifion: 3 Positions: Top Left, Bottom left, Center Bind
Optional Punch: PH-7A 2/3 Hole Punch Unil,
supports 5.5" x 8.5' - 12" x 18"; 14 lb. Bond - 166 lb. Index (52 - 300gsm)
Dimensions: 21.6" W x 24.4" D x 41.3" H
OPTIONAL 4,000 SHEET FINISHER DF-7140,
Slack/Staple Capacity: Main Tray (A): 4,000-sheels;
Sub Tray (B): 200-sheels/65-sheels (up lo 24 lb. Bond
[90gsm))
Paper Size: 5.5" x 8.5'' - 12" x 18"
Paper Weight: 14 lb. Bond - 166 lb. Index (52 - 300gsm) Edge Staple Position: 3 Positions: Top Left, Bottom Left, Center Bind
Optional Punch: PH-7A 2/3 Hole Punch Unil, Supporls

5.5" x 8.5" - 12" x 18"; 14 lb. Bond - 166 lb. Index
Dimensions: 29" W x 26" D x 42" H
Optional Booklet Folder/Tri/old Unit BF-730: (DF-7140)
Booklet Folder: supports 8.5" x 11", 8.5" x 14", 11" x tr Fold Booklet {staple): 16 lb. - 24 lb. Bond (60 - 90gsm) 20-sheels; 25 lb. - 28 lb. Bond (91 - 105gsm) 13-sheels; Higher lhan 28 lb. Bond (Higher than 105 gsm) 1-sheel
Fold Booklet (no staple): 16 lb. - 24 lb. Bond (60 - 90gsm) 5-sheels; 25 lb. Bond - 72 lb. Index (91 - 120gsm) 3-sheels; 32 lb. Bond - 110 lb. Cover {121 - 256gsm) 1-sheel
Trifold: supporls 8.5" x 11" only: 16 lb. - 24 lb. Bond (60 - 90gsm) 5-sheets; 25 lb. Bond - 72 lb. Index
{91 - 120gsm) 3-sheets
Optional Multi-Bin Mailbox MT-730(B): {DF-7140)
7 Trays; supporls: 16 lb. Bond - 90 lb. Index (60 - 163gsm); Stack Capacity per bin: 100-sheets: 5.5" x 8.5", 8.5" x 11"; 50-sheels: 8.5" x 14", 11" x 17"
OPTIONAL 4,000 SHEET FINISHER DF-71504
Slack/Staple Capacity: Main Tray (A): 4,000-sheets;
Sub Tray (B): 200-sheets/100-sheets (up to 20 lb. Bond
(80gsm])
Paper Size: 5.5" x 8.5" - 12" x 18"
Paper Weight: 14 lb. Bond - 166 lb. Index (52 - 300gsm) Edge Staple Position: 3 Positions: Top Left, Bottom left, Center Bind
Optional Punch: PH-7A 2/3 Hole Punch Unil,
supports 5.5" x 8.5" - 12" x 18"; 14 lb. Bond -166 lb. Index (52 - 300gsm)
Dimensions: 29" W x 26" D x 4r H
5-sheels; 24 lb. Bond - 28 lb. Index {91 - 105gsm) 3-sheels; 28 lb. Bond - 140 lb. Index (106 - 256gsm) 1-sheel
Trifold: supporls 8.5'' x 11" only: 14 lb. - 24 lb. Bond (52 - 90gsm) 5-sheels; 25 lb. Bond - 28 lb. Index
(91 - 105gsm) 3-sheels

ADDITIONAL OPTIONS
AK-7110 Bridge Unil Allachmenl Kil, JS-7100 lob Separalor, HD-16 Large Capacily HDD (1TB), Banner Guide 10, lnlernet Fax Kil (A), Card Aulhenlicalion Kil (8), Dalo Securily Kil 10.

Dual NIC {IB-50), Exlended Range Wireless LAN NIC (IB-51), Thin Prinl oplion (UG-33), Printer Emulalion oplion (UG-34), DT-730(B) Documenl Tray, Scan Exlension Kil (A) for Texl Searchable PDF; MS Office File, Keyboard Holder 10,
Numeric Keypad (NK-7130), Cabinel $land, EFI Prinling
System 17 - Fiery Controller
, Requires PF-7140
2 Only 1 Document Processor can be installed
l Only 1 Output Option can be installed
4 Requires Bridge Unit Attachment Kit (AK-7110)
Optional Booklet Folder/Trifold Unit BF-9100: (DF-7150) Booklet Folder: supports 8.5" x 11•, B.s• x 14", 11" x 1r Fold Booklet (staple): 14 lb. - 24 lb. Bond (52 - 90gsm) 20-sheels; 25 lb. - 28 lb. Bond {91 - 105gsm) 13-sheels; Higher lhan 28 lb. Bond (Higher than 105gsm) 1-sheel
Fold Booklet (no staple): 14 lb. - 24 lb. Bond (52 - 90gsm) Specifications and design are subject to change without notice.

For the latest on connectivity visit kyoceradocumentsolutions.us.

TASKalfa, PRESCRIBE, Kyocera Net Manager, Kyocera Net Viewer, Kyocera Device Manager, PDF Direct Print, Command Center RX, and KX Driver are trademarks of The Kyocera Companies.

Mac OS and AirPrint are trademarks of Apple, Inc. Mopria is a trademark of Mopria Alliance, Inc. Windows is a trademark of Microsoft, Inc. All other trademarks are the property of their respective owners.
__ -.;:,-_-
rnopn- o:
-
~
Mac Kyocera Document Solutions Partner
KYOCERA Document Solutions America
225 Sand Road, PO Box 40008
Fairfield, New Jersey 07004-0008, USA
Tel: 973-808-8444
kyoceradocumentsolutions.us
Kyocera Document Solutions does not warrant that any specifications mentioned will be error-free. Specifications are subject to change without notice. Information is correct at time of going to press.

All other brand and product names may be registered trademarks or trademarks of their respective holders and are hereby acknowledged. ©2021 KYOCERA Document Solutions America, Inc.
82 0LEAf LEASE AGREEMENT OMNIA®
LESSEE LEGAL NAME: Contract Number: R191102 Telephone No:

City Of Susanville Public Works 5302571041
Billing Address: I Equipment Location (if other than Billing Address):
720 South Street, Susanville, CA 96130 720 South Street, Susanville, CA 96130 EQUIPMENT DESCRIPTION: (indicate quantity, new or used and include make, model, serial# and all attachments - see below and/or attached Schedule A) Unit Quantity Description of Equipment Leased I Make and Type I Model Number I Serial Number I Kyocera 4054ci I I 4054ci I
BASE TERM TOTAL NUMBER OF LEASE END OF LEASE PURCHASE OPTION (a) Advance Payment: $0.00 IN MONTHS PAYMENTS ...x.. Fair market value, plus taxes 63 Ql @ $ 130.00 (plus taxes)
__ 10% of Equipment cost, plus taxes (b) Security Deposit: $0.00 __ $ 1.00, plus taxes
(FMV unless another option is selected. You may not exercise a purchase option if (c) Documentation Fee: $95.00 you are in default. If you exercise a purchase option we will convey all of our Total due a + b + c -: $95.00 right, title and interest in such Equipment to you on an AS-IS WHERE IS without warrantv.)
**If more than one lease payment is required as an Advance Payment, the balance will be applied to lease payments in inverse order, starting with the last lease payment.

Your obligation to pay all amounts and perform all other obligations is non-cancellable, absolute, unconditional and not subject to abatement, set-off or defense.

P A R T N E R S
1720A Crete Street, Moberly, MO 65270
Phone: 800-662-3759, Fax: 800-426-2626
In this agreement ("Lease"), "we," "our," and "us" refers to LEAF Capital Funding, LLC as Lessor and "you" and "your" refer to the Lessee. You agree to lease the Equipment upon the following terms and conditions:

I. LEASE PAYMENTS AND TERM: The Lease is enforceable on you upon your execution. The term of the Lease shall commence on the date the Equipment is delivered to you ("Lease Commencement Date"). The first Lease Payment shall be due on the date we specify in the month following the Lease Commencement Date as set forth in our invoice, and the remaining Lease Payments will be due on the same day of each subsequent month (each, a "Payment Date") until paid in full. The Base Term shall commence on the date one month prior to the first Payment Date. We may charge you a portion of one Lease Payment for the period from the Lease Commencement Date until the first day of the Base Tenn ("Interim Rent"). The Interim Rent shall be due as invoiced. We may adjust the Lease Payments up to 15% if the actual costs are different than the estimate used to calculate the Lease Payments. On an annual basis, the Monthly Payment may be increased by a maximum of 15% of the amount previously then in effect.

2. DELIVERY, ACCEPTANCE, USE AND REPAIR: You are responsible for Equipment delivery and installation. You unconditionally accept the Equipment upon the earlier of(a) your oral or written acceptance of the Equipment, or (b) 10 days after delivery of the Equipment.

You authorize us to fill in the Lease Commencement Date, serial numbers and other information. You will not move the Equipment from the above location without our written consent and are responsible for maintaining the Equipment in good repair. We are not responsible for Equipment or vendor failures.

3. INDEMNIFICATION: You agree to indemnify, defend and hold us harmless from and against any losses, damages, penalties, claims and suits, including attorneys' fees and expenses related to the ordering, manufacture, installation, ownership, condition, use, lease, possession, delivery or return of Equipment.

4. LEASE EXPIRATION, RENEWAL: Unless you notify us at least 90 days prior to the expiration of the Lease of your election to return or purchase the Equipment, this Lease will renew on a month-to-month basis at the same monthly Lease Payment until you either exercise the purchase option or provide us with at least 90 days notice and return the Equipment. If you return the Equipment, (i) it must be to the location we designate and you are responsible for all return costs and we may charge a Restocking Fee equal to one Lease Payment, and (ii) you must securely remove all data from any and all disk drives or magnetic media prior to returning the Equipment (and you are solely responsible for selecting an appropriate removal standard that meets your business needs and complies with applicable laws). You will pay us for any loss in value resulting from failure to maintain the Equipment in accordance with this Lease or for damages incurred in shipping and handling. If you exercise a purchase option we will convey all of our interest in such Equipment to you on an AS-IS WHERE IS basis without representation or warranty.

5. LATE FEES AND CHARGES: If any amount is not paid within three (3) days of when due, you agree to pay us a late charge equal to the lesser of 10% of the amount past due or the maximum legal amount. Amounts which are not paid within 30 days of when due shall accrue interest at I. 5% per month ( or if less, the maximum legal rate) until paid. You agree to pay $25 for each pay by phone and $35 for each returned payment.

6. NO WARRANTY: We do not manufacture the Equipment and you have selected the Equipment and the supplier. WE MAKE NO EXPRESS OR IMPLIED WARRANTIES,

INCLUDING THOSE OF MERCHANTABILITY OR FITNESS FOR A PURPOSE AND ARE NOT RESPONSIBLE FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES.

7. INSURANCE, RISK OF LOSS: You bear all risk of loss or damage to the Equipment from its order until it is returned in the required condition or purchased by you ("Risk Period"). During the Risk Period you will maintain property and liability insurance on the Equipment acceptable to us, naming us loss payee and additional insured. If you do not provide I
our mterests (and only our mterests). If we obtam such msurance, you will pay us an additional amount for the cost of it and an administrative fee, the cost of which may be more than the cost to obtain your own insurance and on which we may make a profit.

8. OWNERSHIP AND TAXES: We own the Equipment (excluding licensed software). If you are deemed to own it, you grant us a security interest in the Equipment. You authorize us to file UCC financing statements to confirm our interest. You will pay, when due, all taxes, fines and penalties relating to the purchase, use, leasing and/or ownership of the Equipment. If we pay any taxes, (including property tax), fees or penalties on your behalf, you will pay us the amount we paid plus an administrative fee. You agree to pay us the documentation fee specified above or if not so specified, the greater of either $125 or 0.5% of the Equipment cost. If we require an Equipment site inspection, or you request administrative services, you agree to reimburse our costs.

9. DEFAULT: If you or any guarantor do not pay us any amount within ten (10) days of its due date, or breach any terms of this Lease, any guaranty or any license relating to the Equipment, you will be in default. If you default, we may require you to do any combination of the following: (a) immediately pay all amounts then due, plus the present value of the remaining Lease Payments, Interim Rent and residual value of the Equipment, as determined by us, discounted at an annual rate of 3%; (b) return all of the Equipment; (c) allow us to repossess the Equipment; or (d) use any and all remedies available to us under applicable law If you default, you agree to pay the cost of repossession and our attorney's fees and costs. In addition to all other charges and as reimbursement for expenses incurred and not as a penalty, we may require you to reimburse us for the phone calls, letters, and any additional expense incurred in the collection or servicing of this Lease for you. If we take possession of the Equipment, we may sell or otherwise dispose of it with or without notice, at a public or private sale, and apply the net proceeds (after we have deducted all costs related to the sale or disposition of the Equipment) to the amounts that you owe us. You agree that if notice of sale is required by law, 10 days' notice shall constitute reasonable notice. You remain responsible for any amounts that are due after we have applied such net proceeds. We may apply any security deposits to your obligations and if you do not default, the balance will be refunded without interest.

10. ASSIGNMENT: You have no right to sell or assign the Equipment or Lease. We may sell or assign our rights in the Lease and/or Equipment and the new owner will have all our rights but will not be subject to any claim or defense you have against us.

11. ARTICLE 2A: You agree this Lease is a "finance lease" as defined in Article 2A of the Uniform Commercial Code. You waive all rights and remedies conferred upon a lessee by Article 2A (508-522) of the UCC. You have received a copy of the Supply Contract or been informed of the identity of the Supplier and you may have rights under the Supply Contract and may contact the Supplier for a description of those rights.

12. CREDIT INFORMATION: You authorize us or any of our affiliates to obtain credit bureau reports, and make other credit inquiries that we deem necessary.

13. CHOICE OF LAW: THIS LEASE WILL BE GOVERNED BY PENNSYLVANIA LAW. YOU CONSENT TO JURISDICTION IN THE STATE OR FEDERAL COURTS IN PENNSYLVANIA AND WAIVE ANY RIGHT TO A TRIAL BY JURY.

14. MISCELLANEOUS: This Lease is the parties' entire agreement and can be amended only in writing signed by both parties, This Lease may be executed in counterparts (manually or by electronic means) and, when transmitted to us shall be binding upon you for all purposes. This Lease is not binding on us until we sign it. You agree not to raise as a defense to the enforcement of this Lease that it was executed or transmitted to us by electronic means.

You will use the Equipment only for business purposes and not for personal, family or household use. The USA PATRIOT Act requires us to obtain, verify, and record information that identifies you thus we ask for your name, address and other information or documents that substantiate your identity.
us wit I oroof of such insurance, we mav secure insurance on the Eauioment to cover ACCEPTED BY LESSEE: City Of Susanville Public Works WrintNamrl file:

X ~I Address. &te,
Lessee Authorized Signature
~IDNum~
PERSONAL GUARANTY: Undersigned guarantees that Lessee will make all payments and perform all other obligations under the Lease when due. Undersigned agrees that this is a guaranty of payment and not of collection, and that we can proceed directly against undersigned without first proceeding against Lessee or the Equipment. Undersigned also waives all suretyship defenses and notification if the Lessee is in default and consents to any extensions or modifications granted to Lessee. Undersigned will pay us all expenses (including attorneys' fees) we incur in enforcing our rights against undersigned or Lessee. If more than one person signs this guaranty, each agrees that his/her liability is joint and several. Undersigned authorizes us and our affiliates to obtain credit bureau reports and make inquiries regarding undersigned's personal credit. You consent to jurisdiction in the State or Federal courts in Pennsylvania and expressly waive any right to a trial by jury.

SIGNEDX Print Name: E-Mail Address:

Accepted by:

LEAF Cao ital Fund ing, LLC Bv: Title: Date:

LEASED I 2-7-2019 App=794883 83
' 0LEAF.

DELIVERY AND ACCEPTANCE CERTIFICATE
Date of Equipment Delivery:

Application No.: 794883
City Of Susanville Public Works ("Customer") hereby certifies that all of the equipment, software and other property (collectively, "Equipment") referred to in that certain Agreement related to the above referenced application number (the "Agreement") by and between Customer and LEAF Capital Funding, LLC ("LEAF") has been delivered to and been received by Customer at the location(s) set forth in the Agreement, that all installation or other work necessary prior to the use thereof has been completed, that the Equipment has been examined by the Customer and is in good operating order and condition and is in all respects satisfactory to Customer, and that the Equipment is accepted by the Customer for all purposes under the Agreement. Customer represents and warrants that the Date of Equipment Delivery set forth above and the Billing Address and the Equipment Location set forth in the Agreement are correct. By its execution and delivery of this Acceptance Certificate, Customer hereby reaffirms all of the representations, warranties and covenants contained in the Agreement as of the date hereof, and further represents and warrants to LEAF that no Event of Default, and no event or condition which with notice or the passage of time or both would constitute an Event of Default, has occurred and is continuing as of the date hereof. Customer further certifies to LEAF that Customer has selected the Equipment (and to the extent applicable, the vendor of the Equipment) and has received and approved the purchase order, purchase agreement or supply contract under which the Equipment will be acquired for all purposes of the Agreement.

ACCORDINGLY, CUSTOMER AUTHORIZES LEAF TO PURCHASE THE EQUIPMENT FROM THE APPLICABLE SUPPLIER(S).

DO NOT SIGN THIS DELIVERY AND ACCEPTANCE CERTIFICATE UNTIL YOU HAVE RECEIVED ALL OF THE EQUIPMENT.

CUSTOMER: City Of Susanville Public Works
By:

Print Name:

Title:

E-Mail Address:

Date:

THE ABOVE SIGNATORY AFFIRMS THAT HE/SHE IS A DULY AUTHORIZED CORPORATE OFFICER OR OFFICIAL, MEMBER, PARTNER OR PROPRIETOR OF THE ABOVE NAMED CUSTOMER.

Page 1 of 1 ends

D&A01 3-31-2014 App=794883 84
0LEAF: (Optional)

LEAFAUTOPAYPROGRAM
(AUTHORIZATION TO DEBIT AND CREDIT ACCOUNT BY ACH)
Customer Name: City Of Susanville Public Works
Application Number: 794883
In connection with the above referenced contract(s) ("Contract"), Customer(s} hereby authorize(s), LEAF Capital Funding, LLC AND/ OR ITS AGENTS, SUCCESSORS AND ASSIGNS (collectively, "Company"}, to initiate ACH credit and/or debit entries, and if necessary, adjust any credit and/or debit entries made in error to the account described below ("Account") at the financial institution named below ("Bank"). The authorization provided herein (this "Authorization") is intended to encompass all amounts due and to become due under the above Contract, including current and past due periodic payments, miscellaneous charges, taxes and late charges.

In addition, Customer potentially will enter into future transactions with Company. Customer hereby acknowledges and agrees that this Authorization shall constitute a continuing Authorization to withdraw amounts for this Agreement as well as all future transaction(s) with the Company. This Authorization shall not be limited or deemed waived, nor shall Company assume any liability, if for any reason Company delays debiting the Account for amounts due under the Contract. FOR ADMINISTRATIVE PURPOSES, ALL DEBIT AND CREDIT ENTRIES SHALL APPEAR ON THE ACCOUNT AS BEING INITIATED BY "LEASE SERVICES." __ Recurring Authorization: Initial to the left to authorize a RECURRING ACH authorization. __ One-time Payment: Initial to the left to authorize a ONE-TIME debit of the below account of $95.00 plus taxes.

BANK NAME:

BRANCH:

CITY:

STATE:

ABA/ROUTING NUMBER:

ACCOUNT NAME:

ZIP:
------
ACCOUNT NUMBER:
(ATTACH A VOIDED CHECK ON THE ABOVE ACCOUNT}
Your Name 1001
A
12 n
3 yw
4 M
he
a
r
in
e
s
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u
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e
A
et
__ 20_ .... -

PAY TO THE
OROER OF $I I
nn, l•RS ~
FOR ► 1: li!l'l51i16'1I: ClClClli!l'l51i16'1 I" ICl Cl I I
The check number is on the top and bottom right of the check - we do not need the check number.

Account Number is the middle group of 12 numbers on the bottom of your check.

Routing Number is the group of 9 numbers on the bottom left of your check.

Customer certifies that all information set forth above is true and correct. Customer agrees to give Company not less than twenty (20) days advance written notification of any termination or change in this Authorization, which shall remain in full force and effect until Company has received such written notification from Customer.

Signature:X
Print Name:

Title:

Date:

Phone Number:

E-mail Address:

Customer Billing Contact Information
(if different from information on left):

Name:

Title:

Phone Number:

E-mail Address:

THE PERSON SIGNING ABOVE AFFIRMS THAT HE/SHE IS A DULY AUTHORIZED CORPORATE OFFICER OR OFFICIAL, PARTNER OR PROPRIETOR OF THE ABOVE NAMED CUSTOMER.

M!S04 I 0-10-2022 App;794883
85 cS l(!:l□CERa
Document Solutions

AUTHORIZED DEALER
720 Main Street - Susanville, CA 96130
(530) 257-4330 ~ Fax (530) 257-7994
Email: [email protected] I Maintenance Agreement I cusToMER NAME C_i_ty_O_f_S_u_s_a_n_v_i_lle_P_u_b_li_c_W_o_rk_s _ BILLING ADDRESS 720 South Street, Susanville, CA 96130

1. PRODUCTS. The term "Products" shall refer collectively to the Equipment (including Options and Accessories), Software and Supplies ordered under this Agreement. You represent that the Products will not be used primarily for personal, household or family purposes.

2. INSTALLATION DATE. The "Installation Date" which governs when certain terms and conditions become effective, is defined as follows: For Equipment installed by Forest Office Equipment, the Installation Date will be the date Forest Office Equipment determines the Equipment to be operating satisfactorily as demonstrated by successful completion of diagnostic routines, or upon your written request relative to purchased Equipment or Leased Equipment, the delivery date of such Equipment.

3. PAYMENT. Invoices are payable upon receipt. You shall pay Forest Office Equipment all applicable state and local taxes. These taxes include, but are not limited to, sales and use, rental, excise, gross receipts and occupational or privileged taxes. Exemption from tax payment will be allowed upon presentation of applicable state and/or local proof of exemption.

4. BASIC SERVICES. This Section describes the basic services provided by Forest Office Equipment for Purchased Equipment covered under an express warranty and for Rental Equipment and Leased Equipment ("Basic Services").

A. REPAIRS AND PARTS. Forest Office Equipment will make all necessary adjustments and repairs to keep the Equipment in good working order. Parts required for repair may be recovered or reprocessed, and replaced parts will become the property of Forest Office Equipment at its option. Any developer used in the Equipment may be installed and removed only by Forest Office Equipment and, upon removal, will become Forest Office Equipment property.

B. HOURS EXCLUSIONS AND RELEASES. Basic Services will be provided during Forest Office Equipment's established service availability hours (M-F, 9-5), and only within areas opened for repair service within the United States and its territories and possessions. Excluded from Basic Services are repairs - caused other than by normal wear and tear or by defects in material or workmanship.

C. INSTALLATION SITE AND ACCESS. The Equipment installation site must at all times conform to Kyoceras published space, electrical, and environmental requirements. You will provide, at no charge to Forest Office Equipment, access to the Equipment and to a telephone, and adequate storage space for a reasonable quantity of replacement parts.
86 D. ALTERATIONS AND SAFETY. If you make an alteration, attach a device, or utilize a, supply item that in Forest Office Equipments judgment, increases the cost of Basic Services, Forest Office Equipment will either propose an additional service charge, or request that the Equipment be returned to its standard configuration or that use of the supply item be discontinued. You must either accept the proposal or comply with the request within 5 days. If Forest Office Equipment believes that an alteration, attachment or supply item affects the safety of Forest Office Equipment personnel or Equipment users, Forest Office Equipment will notify you of the problem and may withhold Basic Services until the problem is remedied.

E. REMEDY (LEASED EQUIPMENT) IfForest Office Equipment is unable to maintain Equipment in good working order under the conditions described above, Forest Office Equipment will, as your exclusive remedy, replace the Equipment with either an identical product or another product that provides equal or greater capabilities at the Option of Forest Office Equipment. If you originally purchased the Equipment, the replacement product will become your property, and the original purchased Equipment Forest Office Equipment's property, free and clear of all non-Forest Office Equipment liens, security interests or encumbrances.

F. REMEDY (CUSTOMER OWNED EQUIPMENT) If customer decides to permanently take machine out of service, notification of thirty days must be given to Forest office Equipment to come get all consumables, drum, fuser, toner, developer, ect. If machine can't be repaired then the contract is terminated.

G. METER READINGS. If applicable, you will provide accurate and timely meter readings at the end of each applicable billing period in the manner prescribed by Forest Office Equipment. Forest Office Equipment shall have access to the Equipment to monitor the meter readings. If meter readings are not received in a timely manner, Forest Office Equipment may obtain them by other means or may estimate them.

H. BREACH AND ATTORNEYS FEES. If either party fails to cure a material breach within 10 days following a written notice of breach by the other party, the other party may upon written notice either ( a) terminate this Agreement or (b) suspend its performance under this Agreement. In any action to enforce this Agreement, the prevailing party shall be entitled to recover its costs and expenses, including reasonable attorney's fees.

Model Make: Kyocera Model Number: 4054ci Serial No. ID# ---
Start Count Color: 0
--------
Start Count Black: 0
------
Installation, Agreement Start Date Date: _____ Agreement End Date: _ B& W Monthly Base Payment$ 30.00 Includes 3,000 Copies
B&W Overage Charge Per Month Over 3,000 = $ .01 Per Print Color Monthly Base Payment$ 0.00 Includes __ o __ Copies Color Overage Charge Per Month Over __ ....;;, O __ = $ __ ._08 __ Per Print Customer Signature ~ .,.,.. Date _
FOE Accepted by ~~ Date ---------
87 0 ADVANCSD 1 ~0£umem 7_0_2_N_o_rd_A_ve_n_ue_·P_.O_._B_o_x_38_7_0_·_C_hi_co_,_CA_95_9_2_7 _ ~.-.~.,. CONCEPTS For Business

PROPOSAL
Prepared For
City of Susanville
Public Works
March 20, 2023
1 ea. Kyocera TASKalfa 4054ci Color MFP $138.00 per month, plus tax • 63 Month, 0 Down, FMV Buyout
Features:
• 40 pages per minute b/w & color
• Dual scan document feeder (274 ipm / 320 originals)
• 32GB RAM, 320GB HDD
• 4800 x 1200 dpi print resolution
• Automatic duplexing
• Network print interface
• Network scan interface (b/w & color)
• Network fax interface
• Banner printing (12" X 48")
• up to 1661b index stock
• up to 12"Xl 8" print size
• dual 1,500 sheet paper deck
• dual 500 sheet paper trays
• 150 sheet bypass tray
• power filter device
Purchase Price $6,732.00 plus tax
Maintenance Program:

Billed monthly@ $.01 per page b/w
And $.08 per page color
Covers all parts, labor, maintenance
and supplies; excluding paper.

By-----------
Title -----------
Date _
530 / 893-8711 • 530 / 893-9027 fax • 530 / 893-8714 service DIGITAL COPIERS/PRINTERS • LASER PRINTERS • DOCUMENT ARCHIVING SYSTEMS • FAX MACHINES • SCANNERS • MAILING SYSTEMS COMPREHENSIVE TECHNICAL SUPPORT • PRINTING SUPPLIES 88
c:SK~□CERa

AUTHORIZED DEALER
Office Solutions
A Custom
(8 K~□t.ERa
T AS Kalfa 4054ci
Multifunctional Document Solution
Designed For
The City of
Susanville
Submitted By
Amanda Carrel
[email protected]
Ph. 530.241.3718
03/06/2023
89 A Custom Imaging Solution Designed For
The City of Susanville
Proposed Equipment
Kyocera T AS Kalfa 4054ci
Digital Imaging System
• Color Multifunctional System;
Print, Copy, Scan & Fax.
• Delivers Clear, Precise, Quality Prints
at 40 Pages Per Minute.
• 320 Page Dual Scan Document Feeder.
• Efficient Single Pass Duplex Color Scanning at 274 Images Per Minute. • Stackless Duplexing Unit.
• 600 dpi Scan Resolution.
• Scan File Formats: TIFF, PDF, OpenXPS, XPS, JPEG,
Searchable PDF (OCR).
• Scanning Functions: Scan to Folder (SMB), Scan to Email, Scan to FTP, Scan to FTP over SSL, Scan to USB, WSD Scan, TWAIN Scan, PDF Digital Signatures.
• Convenient Wireless & Remote Printing and Scanning
Apple AirPrint®, E-Mail Print, Mopria and Kyocera Mobile Print Compatible for Mobile Printing Solutions.
• Paper Weight: 14Ib Bond to 166Ib Index.
• Paper Materials: Plain Paper, Bond
Paper, Recycled Paper, Envelopes, Cardstock, Transparencies, Labels. • Paper Sizes: 5.5" x 8.5" to 12" x 48", Banner & Custom Sizes. • Dual 500 Sheet Paper Trays, Two 1,500 Sheet Paper Trays, and a 150 Sheet Multipurpose Tray.
• Multiple Paper Trays for Multiple Paper Sizes.
• Standard Features: Page Collate (Electronic Sorting), Cover Mode, and Interrupt Copy.
• Standard USB Host Interface for On the Go Printing and Scanning. • 4 USB Host Interfaces, Hi-Speed USB 2.0, & 2 Expansion Slots. • Customizable 10.1" Color Touch Screen with Intuitive
Tablet-like Home Screen.
• Walk up Ready with Wake up Sensor.
90 A Custom Imaging Solution Designed
Especially For
The City of Susanville
Equipment
Kyocera TASKalfa 4054ci Digital Imaging System Including:
40 Pages per Minute Full Color Multifunctional System;
Print, Copy, Scan & Fax
320 Page Dual Scan Document Feeder
Network Print and Scan
USB Print and Scan
Dual 500 Sheet Paper Trays
Two 1,500 Sheet Paper Trays
Network Fax Board
Equipment Financing
Kyocera TASKalfa 4054i Digital Imaging System
63 Months
$ 141.92 Jmonth
Includes Shipping, Surge, Install, and Training.
0 Security Deposits, FMV, $75 Doc Fee, Plus Sales Tax,
by 03/31/2023.
91 I •
Customer Satisfaction Agreement Proposal For
The City of Susanville
Full Service Maintenance Agreement (FSMA)
Coverage: All parts and labor required to keep your copier in the best available condition, and all supplies, (except paper and staples).

T ASKalfa 4054ci
Color
$ 0.08 Per Page
Black & White
$ 40.00 Per Month, Includes 4,000 Pages
Excess Black & White $0.01 Per Page
Billed Monthly
In Addition, Carrel's Office Solutions Will:

1. Provide FACTORY TRAINED technicians.

2. Perform all necessary calls, to clean and adjust your machine.

3. Maintain adequate customer supply levels at all times.

4. We strive to give 4 hours response time.

The above proposal is based upon a twelve month contract, billed monthly.

Applicable taxes not included.
92 RESOLUTION NO. 23-6121

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZING THE PUBLIC WORKS DIRECTOR TO ENTER INTO LEASE

AGREEMENT WITH FOREST OFFICE EQUIPMENT
WHEREAS, the City of Susanville Public Works South Street office is without a copier since the previous copier was relocated with the Engineering Division; and WHEREAS, Forest Office Equipment has a copier for lease; and WHEREAS, the lease agreement with Forest Office Equipment provides for a 63- month lease period at the end of which time, the City will enter into a secondary lease period, with the rate subject to change.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the Public Works Director to enter into Lease Agreement with Forest Office Equipment.

APPROVED:_______________________
Quincy McCourt, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing Resolution No. 23-6121 was adopted at a regular meeting of the City Council of the City of Susanville, held on the 5th day of April 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:____________________________
Margaret Long, City Attorney
93 AGENDA ITEM NO. 9.E
Action Item
Submitted By: Dan Newton, Administrative Services
Action Date: April 5, 2023
SUBJECT: Consider signing bonus for recruitment of the Assistant Civil/Air Quality Engineer vacant position
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The Assistant Civil/Air Quality Engineer position became vacant in January, 2022. After a full year of recruitment cycles, the applicant pool is insufficient to proceed with the selection process. Due to the position qualifications and lack of qualified applicants, the City Administrator is seeking direction from council regarding the offering of a signing bonus of $10,000 to be distributed over three years, $5,000 at signing, $2,500 upon completion of probationary period and $2,500 upon completion of the 3rd year of service.

FISCAL IMPACT: $10,000 over three years.

ACTION REQUESTED: Direction to staff, possible motion.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
94 AGENDA ITEM NO. 9.F
Action Item
Submitted By: Jolene Arredondo, Administrative Services Action Date: April 5, 2023
SUBJECT: Consider Resolution No. 23-6119, authorizing the execution of an agreement with Bench Craft Company and authorizing the Mayor to execute agreement
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The city has an Agreement with Bench Craft that is set to expire in October 2023. Bench Craft Company sells sponsor messages and ads to be placed on custom design tee signs, benches, golf ball washers, display boards and scorecards to be placed throughout the golf course. Bench Craft is requesting to renew the Agreement for a 4 year term. Bench Craft has offered $1,000 annually and has agreed to give the current ball washers to the golf course.

Executing this agreement will allot 21 new benches with advertising to be placed at the golf course, 19 new tee signs, annual supply of new scorecards, and a new Rules and Policies Sign, at no cost, to be delivered within 120 days of executing the agreement. In addition to the aforementioned $1,000 payment that will be made from Bench Craft to the golf course annually.

Authorize Mayor to execute Agreement.

FISCAL IMPACT: $1,000 annual income to the Diamond Mountain Golf Course for 4 years
ACTION REQUESTED: Motion to approve Resolution No. 23-6119, authorizing the execution of an agreement with Bench Craft Company and authorizing the Mayor to execute agreement

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:

Bench Craft Attachment A.pdf
23-6119.pdf
95 DfNCHCRAfT

COMPANY
A Division of Transportation Media, Inc. • BenchCraftCompany.com , P.O. Box 6343 Portland, OR 97228 ( 800) 824 8311 • / ( 503) 221 9737 • ATTENTION: CHUCK HEATH OFFER TO SUPPLY FREE TEE SIGNS, BENCHES, and SCORECARDS This agreement is made between Bench Craft Company and the undersigned golf course for a period of _EQ.UR (4) YEARS _ commencing upon delivery of product(s). Bench Craft Company is engaged in the business of selling sponsor's messages to be placed on custom designed TEE SIGNS AND BENCHES with the understanding that they will be placed at the tees and other locations at the golf course (11st additional locations below) and are to be used exclusively by the golf course. Each product will display information spaciflc to the golf course All information needed to complete the product(s) is to be provided by the golf course to Bench Craft Company within 30 days from the date of this agreement.

As sole consideration of the promises herein made by the golf course, Bench Craft Company agrees to furnish custom designed product(s) at NO COST WHATSOEVER TO THE GOLF COURSE, per style whlch shall contain sponsor's messages of reasonable amounts to satisfy the needs of Bench Craft Company. This service is provided to the golf course on the basis that the sponsors are commercially avallable. During the term of this agreement, Bench Craft Company, in it's sole discretion, may replace existing sponsors messages with others containing different sponsor's messages on an annual basis. Bench Craft Company may replace style of product(s) with golf course approval.

Bench Craft Company does routinely screen sponsors and will not sell or place any sponsor that is questionable on moral or ethical grounds. By stating objections to types of businesses or specific busl_nesses herein, the golf course is exercising their right of approval.

ONE PARTICULAR AREA OF CONCERN IS: GOLF RELATB> IIUSINl:SSES: (CIIECK ONE) 0 OK O NOT OK ANOTHEll Alla Of CONCEAi IS: BEER DISTRJBUJ111N: {CIIECK ONE) □ OK D NOT OK All omER TYPES OF DIISlNESSES/SPECIFIC BUSINESSES NOT ACCEPTABLE: .l,lo Adult Theme, N.oJ\llarHuana (11st other exch1sions__he.rg,__- _ Any effort made by the golf course or golf course personnel to negatively affect the ability of Bench Craft Company to install and maintain product{s) or lo make sales to sponsors shall be construed as a breach of contract giving rise to consequential damages. The golf course agrees to use the most recent supply of product(s) on hand.

The golf course also agrees to perform occasional maintenance, including draining ball washers during freezing temperatures if applicable, and to install sponsor panels (If this Is done at the request of Bench Craft Company, the golf course will be compensated for their time). The golf course agrees to provide Bench Craft Company and/or it's agents with vehicle access to golf course for posting of and/or maintenance of products. me SIGNATORY OF 1H1S A8RE£MENT IS A REPRESENTATIVE OF THE 0 OWNER OF ni.e GOLF COURSE □ LESSEE OF Tile GOLF COURSE IF LESSEE, TIIE REMAINING TERM OF THE I.EASE. ts: • LESSOR AND lWL OWNER OF THE COURSE IS: _

BENCH/GOLF BALL WASHER BONUS
# Q___ Benches X $25 per year Qnhlal paymen t 30 days aftor signing. Subsequent payments made annuaayJ # JL Golf Ball Washers x $25 per year Onltlal payment 30 days atte1 signing. Subsequoot payments made annually) OTHER CONDmDNS' The Golf Course requires (21) Benches, (19) Tee Signs, • and Scorecards, with sponsor ads, including (1) Rules & Policies Sign, all at NO COST. Existing Tee Signs and
Benches will be replaced within the next 120 days. The Gol Course shall re<:elve an annual check for $1000.00. First payment coming within 30 days of signing.

The lnitial term of this agreement Is for ..EQ.UBJAf __ years. Unless written notice of termination Is given by either party more than __does OQt allJ).ly_ prior to expiration of any term, this agreement shall again automatically renew for additional NO renewal year periods. In the event suit or action is Instituted to enforce this agreement or any of it's provisions, the prevailing party shall be entitled to recover reasonable attorney fees and costs in all courts at trial and appeal. County of Multnomah, State of Oregon shall have jurisdiction.

This agreement is complete In itself. It contains all of the terms of the agreement and neither party will rely on any verbal representations, either expressed or Implied, not contained or expressed herein. This agreement shall not be modified except by written agreement signed by Bench Craft Company and the undersigned golf course. Alt products, Intellectual property and artwork created under this agreement shall remain the sole property of Bench Craft Company. Should notice of termination be given by either party the golf course agrees to cooperate fully in the return of all products and artwork created.

This agreement shall be binding upon the heirs, successors and assigns of both parties and as such will be Included In any bill of sale.

The golf course shall require . .(2..1.)_l;lrm_chei.,__(1!l)_ Tee Signs,__<1.rut_;m,...1mu.uaLfilll1P.IJLJtl..SC.ru:.e_<:fil.ct:~s all at no cost with advertisement spaces.

IV _
Benell Cfalt Company
DEIIIED LOCA1IONI Per Golf Cou...,., _
SPECIAL INl1BUCJIOlll~n.s..md..8_enc.hes..s.1ain_1:QL0.r..ii...C..<1p__e..C..9,d §.i:ey___ #OFHOl.iS...18 HOLE,,___ _
MIIAL.ll8UJIDI ---------------------
10TAL YAIIIWIJ 6518 yds I Par 71 / 70.Q
GOLF COURSE PHOIIE _run}.2p..I:.2..fillll / ~ (530),__.3~1-0-~31~0~9 _ DATED 1HIS _, D,AYOf , 2023
111: ..lliAMQND MOUNTAIN GOLF COURSE ( SUSANVILLE, CALIFORNIA ) _ AIJ1IIOlmlJ118NA11JIIE _
PIINTIIAME _
ll11.E _
MAIi.iN& ADDREIS_470-835 CircleJlrn,:e _
CRY SUSANVILLE STA'll~C~A~_DP 96130
SHIPPIIBADDREII _

PLEASE ATTACH CURRENT SCORECARD WITH SIGNED AGREEMENT
BENCH CRAFr COMPANY, SUPPORTING GOLF COURSES SINCE 1982 - 96 RESOLUTION No. 23-6119

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH

BENCH CRAFT COMPANY
WHEREAS, the Diamond Mountain Golf Course has been supplied with benches, tee signs, scorecards, sponsor ads, ball washers, and Course Rules & Policies signage, under an existing agreement with Bench Craft; and
WHEREAS, the existing agreement is expiring in October of 2023; and WHEREAS, the city of Susanville desires to enter into a contract with Bench Craft Company to continue with the use of the items provided for a period of 4 years; and WHEREAS, the Diamond Mountain Golf Course will receive an annual payment from Bench Craft for $1,000 in addition to one time replacement of 21 benches, 19 tee signs, scorecards and 1 Course Rules and Policies Sign at no cost as stated in Exhibit “A”.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the Mayor to sign the agreement with Bench Craft Company and further authorizes the Finance Manager to receive the annual payment of $1,000 to be included in the golf course operations budget annually.

APPROVED BY:__________________________
Quincy McCourt, Mayor
ATTEST:__________________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 5th day of April 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:___________________________
Margaret Long, City Attorney
97 AGENDA ITEM NO. 12.A
Action Item
Submitted By: Dan Newton, Administrative Services
Action Date: April 5, 2023
SUBJECT: Consider Resolution No. 23-6100, Authorizing Memorandum of Understanding between Susanville Indian Rancheria and the city of Susanville regarding a partnership on economic development.

PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The Susanville Indian Rancheria and the city of Susanville are interested in working collaboratively on economic development efforts.

The attached Memorandum of Understanding describes the benefits of the proposed partnership to the region. When one agency provides opportunity for industrial growth, job creation, enhancing community amenities, better education, provision of public safety service, and other essential community services our community as a whole benefits.

In the effort to provide city council with a secondary option, staff has prepared a cost for the position at a different title and pay range.

Option 1, as presented is for an Economic Development Director.

Option 2, as presented, is for an Economic Development Coordinator.

The job descriptions would be fairly similar in job duties required.The key differences are as follows:

Option 1: Economic Development Director - MGMT - 172
At-Will Position
Higher Salary
Higher Experience/Education expectation
Increase probability to hire the right person with experience Option 2: Economic Development Coordinator - Adim Unit 146-148 Not At-Will
Lower Salary
Lower Experience/Education expectation
Increase probability to hire the right person an need to train them. (Consultant)

SUSANVILLE CITY COUNCIL AGENDA ITEM
98 At top step Option 1 is estimated at:

Salary: $132,280
Benefits: $76,280
Total: $208,560
At top step Option 2 is estimated at:

Salary: $87,440
Benefits: $43,780
Total: $131,220
FISCAL IMPACT: Option 1: Estimated fiscal impact of $294,000 per year with city of Susanville paying half ($147,000) and Susanville Indian Rancheria paying half ($147,000).

Option 2: Estimated Fiscal Impact of $126,200 per year with city of Susanville paying half ($108,250) and Susanville Indian Rancheria paying half ($108,250)
ACTION REQUESTED: Motion to approve Resolution No. 23-6100, Authorizing Memorandum of Understanding between Susanville Indian Rancheria and the city of Susanville regarding a partnership on economic development.

ATTACHMENTS:
23-6100.pdf
MOU SIR & City Economic Development ver 2.docx
DRAFT Job Description - Economic Development Director.docx 210915 Adopted Dept Head Process.pdf
2021.2022 MANAGEMENT MOU SIGNED.pdf
99 RESOLUTION NO. 23-6100

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZING MAYOR TO EXECUTE MEMORANDUM OF UNDERSTANDING

BETWEEN THE SUSANVILLE INDIAN RANCHERIA (SIR) AND THE CITY

FOR PARTNERING ON ECONOMIC DEVELOPMENT
WHEREAS, The SIR is a sovereign nation located in Lassen County, operating many of its business, community services, and administrative operations adjacent to and within the political boundaries of the city; and
WHEREAS, the city is a political subdivision of the state of California, operating as general law municipal corporation established in 1900, operating its businesses, community services, and administrative operations within the ancestral homelands of the Washoe, Paiute, Maidu, and Pit River Tribes; and
WHEREAS, the SIR and city recognize that both entities are a part of the same community and that both entities compete for talent, business, and industry; and WHEREAS, the SIR and city recognize that improving the quality of life and economic prosperity for our citizens includes working together on items pertaining to the creation of quality jobs, business development, and community vitality; and WHEREAS, the SIR and city recognize that working together as partners increases the probability of success, providing many more opportunities for implementing economic development planning and project activities; and
WHEREAS, both SIR and city are desirous of creating a partnership on matters pertaining to economic development.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the city of Susanville hereby authorizes the Mayor to execute the Memorandum of Understanding between the Susanville Indian Rancheria and the city of Susanville for partnering on economic development.

APPROVED: _____________________________
Quincy McCourt, Mayor
ATTEST:

Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 5th day of April 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: ______________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: ______________________________
Margaret Long, City Attorney
100

MEMORANDUM OF UNDERSTANDING
This MEMORANDUM OF UNDERSTANDING (MOU), made this ___ day of ________, 2023, by and between the Susanville Indian Rancheria (SIR) and the city of Susanville (CITY) hereinafter referred to collectively as PARTIES, is for the purpose of formalizing the desire of both SIR and CITY to partner on matters pertaining to economic development and describes the Agreement between PARTIES on such matters.

RECITALS:

WHEREAS, The SIR is a sovereign nation located in Lassen County, operating many of its business, community services, and administrative operations adjacent to and within the political boundaries of the CITY; and
WHEREAS, the CITY is a political subdivision of the state of California, operating as general law municipal corporation established in 1900, operating its businesses, community services, and administrative operations within the ancestral homelands of the Washoe, Paiute, Maidu, and Pit River Tribes; and
WHEREAS, the SIR and CITY recognize that both entities are a part of the same community and that both entities compete for talent, business, and industry; and WHEREAS, the SIR and CITY recognize that improving the quality of life and economic prosperity for our citizens, includes working together on items pertaining to the creation of quality jobs, business development, and community vitality; and WHEREAS, the SIR and CITY recognize that working together as partners increases the probability of success, providing many more opportunities for implementing economic development planning and project activities; and
WHEREAS, both SIR and CITY are desirous of creating a partnership on matters pertaining to economic development.

NOW, THEREFORE, the PARTIES hereby agree as follows:
(1) Economic Development Director staff position.
a. PARTIES agree to jointly share the cost of a staff position for the purpose of implementing economic development activities that include but are not limited to, an Economic Development Implementation Plan, coordinating with local, state, and federal entities, marketing the region within a variety of economic development impact areas, and coordinating and delivering projects. b. The Economic Development Director staff position will be employed by the CITY. c. The Economic Development Director staff position will be compensated at a rate that is set for City Department Heads in the existing Management Bargaining Unit MOU between the range of 168-172 commensurate with the incumbent’s 101
education and experience, PARTIES agree to each contribute 50% of salary not to exceed $133,000/year plus a payroll taxes and benefits not to exceed $76,000 per year ($209,000; $104,500 from each PARTY). The term of the position will be from the initial appointment through June 30, 2027.
d. PARTIES agree that City will adhere to its established hiring procedures for department heads. At least two SIR representatives will be invited to participate in the interview panel.
e. SIR agrees to reimburse CITY quarterly for 50% of actual expenses incurred by CITY for salaries and benefits for the Economic Development Director position.

CITY will invoice SIR within 30 days of the end of the Quarter. Quarters shall be Jan 1 - March 30, April 1-June 30, July 1-September 30, and October 1-December

31. SIR agrees to reimburse CITY within 30 days of invoice. (2) Consultant Services
a. PARTIES agree to jointly share the cost of consultant services for a total cost not to exceed $50,000 annually ($25,000 from each PARTY).
b. Prior to soliciting a consultant, PARTIES will meet and confer and mutually agree on the scope of services to be solicited.
c. Consultant services shall be procured by contract with consultants being competitively selected. City Administrator or designee shall coordinate with SIR Tribal Administrator to establish a screening committee to review proposals and make a recommendation to City Council for contract award. d. City shall pay the consultant and request reimbursement from SIR quarterly. e. SIR agrees to reimburse CITY quarterly for 50% of actual expenses incurred by CITY for consultant services. CITY will invoice SIR within 30 days of the end of the Quarter. Quarters shall be Jan 1 – March 30, April 1-June 30, July 1-September 30, and October 1-December 31. SIR agrees to reimburse CITY within 30 days of invoice.
(3) Part-time Administrative Staff Assistant position.
a. PARTIES agree to jointly share the cost of a part-time Administrative Staff Assistant position for a total cost not to exceed $35,000 annually ($17,500 from each PARTY)
b. The part-time administrative staff position will not be hired until after the Economic Development Director position. With the input of the Economic Development Director and SIR, the City Administrator will develop a job description for the part-time Administrative Staff Assistant. c. City Administrator will then request approval from City Council to fill the position.
d. SIR agrees to reimburse CITY quarterly for 50% of actual expenses incurred by CITY for part-time Administrative Staff Assistant in the City’s Economic Development Department. CITY will invoice SIR within 30 days of the end of the 102
Quarter. Quarters shall be Jan 1 – March 30, April 1-June 30, July 1-September 30, and October 1-December 31. SIR agrees to reimburse CITY within 30 days of invoice.
(4) Economic Development Committee:
a. The City Administrator shall establish a steering committee for economic development. The committee shall include SIR representatives and City Representatives. This committee shall routinely engage the collaborator manager on matters related to economic development.

Term: This agreement shall expire on June 30, 2027, unless extended upon mutual written agreement of both parties.

Susanville Indian Rancheria:

Arian Hart
Tribal Chairman
City of Susanville:

Quincy McCourt
Mayor
Attorney Margaret Long
City Attorney
Attest Attest:

Heidi Whitlock
City Clerk
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ECONOMIC DEVELOPMENT DIRECTOR
JOB INFORMATION:

The Economic Development Director is classified as a Regular, full-time Employee as defined by the City of Susanville’s Employee Manual. The Economic Development Director is represented by the Management Bargaining Unit and is compensated at Range 168-172 of the Unit’s Salary Matrix.

JOB SUMMARY:

Under the direction of the City Administrator, the Economic Development Director is responsible for providing strategic leadership and direction in the role of collorator/manager advocating for economic development in the implementation of the city’s economic development program. Incumbent will work closely with the economic and business community, including the Susanville Indian Rancheria, other government agencies, non-profit organizations, academic and business institutions as well as private entrepreneurial and civic groups. The incumbent is responsible for negotiating with developers, land use attorneys, and financiers to facilitate and expedite economic development projects and real property land use, including lease agreements for the City of Susanville, often involving complex, highly specialized or difficult real property acquisition and lease maintenance issues. The incumbent will develop and market Susanville’s Economic Development Implementation Plan, serve in the role of collaborator/manager, coordinate marketing activities, assist in annexations, assist in the development of tax sharing agreements, and influence and train city staff in all matters pertaining to economic development. The incumbent will provide overall management of the Susanville’s Economic Development Implementation Plan and will be responsible for formulating recommendations as well as formulating the plan's objectives and work plan and conducting outreach with the business community.

The incumbent in working in the capacity of the Economic Development Director performs additional highly responsible administrative work assisting the City Administrator in planning, coordinating and directing the activities of the City of Susanville.

This is an "at will" position, and the incumbent serves at the discretion of the City Administrator. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and Values.

The incumbent in this position may be required to work unusual hours. Must be able to perform all of the duties of the essential functions of the job.

The incumbent in this position is required to file a Conflict of Interest statement upon assuming office, annually, and upon leaving office.
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ESSENTIAL DUTIES AND RESPONSIBILITIES:

This description may not include all the duties listed below, nor do the examples cover all duties that may be performed.
 Key member of the Economic Development team and first point of contact to initiate new or expanding businesses with the City of Susanville;  Works closely with Susanville Indian Rancheria to identify and implement economic development partnerships and projects.
 Works closely with local businesses and develops potential business, and develops and implements strategies to assist with business growth and expansion;  Negotiate the terms and conditions of complex and highly technical agreements and real property transactions, involving land use entitlements and zoning between the City, property owners, businesses and other agencies;
 Manage and administer development agreements and all lease-related entitlements, construction, and financial components;
 Attend meetings of the City Council and SIR Tribal Business Council and other public meetings. Advise the City Administrator and Tribal Administrator and presents facts, information and recommendations to them;
 Provide management and staff support for the City Administrator including representing the City Administrator at community and professional meetings;  Develop and administer redevelopment area projects and commercial real estate development strategies and programs;
 Analyze leases, agreements, options, deeds and contracts, and makes recommendations to the City Administrator as to the formulation of policy and legislation requirements;  Using appropriate technological tools, develop and conduct economic studies, needs assessments and research analysis;
 Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations;  Develop programs and resources for economic development;  Establish relations and supporting collaborative efforts with economic development stakeholders, local government agencies, regional economic development groups, and industry leaders to promote economic development activities that enhance, expand and support the region’s economic vitality; and
 May supervise administrative support staff, consultants, technical and professional employees as assigned.
 Perform other related duties as assigned.
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QUALIFICATIONS:

Minimum qualifications:
 Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment.

Preferred qualifications
Any education or experience equivalent to:
 Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration, Planning, Economics, Finance or a closely related field;  Five (5) years of extensive and progressively responsible experience in community development, economic development, redevelopment, planning, real property, or finance, preferably in the public sector;
 At least two (2) years of management experience working with senior Administrators on significant economic development projects.
 A Master's degree in Business or Public Administration, Economics, Finance, Planning or a closely related field is highly desirable.

Additional Experience or Ability to:

Possess thorough knowledge of:
 Principles and practices of economic development, project financing, real estate, land development and public policy;
 Negotiation techniques and strategies;
 Land Use proceedings and prevailing rental and lease charges;  City government, particularly the processes and departments involved with handling real property transactions;
 Financial techniques and procedures relating to real estate and business development, industrial development and land financing;
 Federal, State and local regulations dealing with economic development and redevelopment;
 Principles, practices, and methods as applied to General Plans, zoning, building codes, housing, finance, and federal grants administration;
 Principles and practices of effective leadership and management techniques, e.g. team building practices, problem solving and conflict resolution, project and workload planning and safety procedures and standards;
 Supervisory personnel practices and procedures; and
Public/Private sector approaches and techniques to stimulate and promote economic development activity;
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Ability to:
 Create a plan for the City's growth and productivity;  Effectively manage all redevelopment and economic development activities and functions;
 Generate and stimulate business activity;
 Negotiate difficult, highly technical and/or complicated transactions;  Draw conclusions and project consequences of decisions and recommendations;  Establish and maintain positive and effective relationships with City employees, including elected and senior officials and Administrators, business and community leaders, general public, contractors and other governmental representatives;  Work as team player and be willing to deliver excellent customer service to both internal and external City clients;
 Strong interpersonal skills and communicate effectively both orally and in writing to consistently represent facts and situations accurately, transmit information concisely and in an effective manner, and present a balanced picture of situations;  Prepare and present highly technical and complex written and oral reports to City Administrator, City Council, business community, residents and businesses, and City staff;
 Work effectively in time-sensitive situations and meet deadlines; coordinate multiple projects and complex tasks simultaneously;
 Remain current with contemporary land use concepts and processes; Be an active member of the executive management team and work effectively to achieve common goals;
 Understand the big picture and develop project from concept to completion; Identify policy issues and work with staff to develop options and recommend solutions;  Analyze economic, financial, sociological and legal information; Review and analyze important detailed and highly complex technical real property acquisition records and reports;
 Review development and redevelopment proposals for compliance; Understand the public service environment and to build trust with all of the key stakeholders;
 Exercise good judgment in structuring and organizing work and setting priorities, balancing the interests of clients and readily readjusting priorities to respond to customers;
 Act as spokesperson on real property matters;
PHYSICAL REQUIREMENTS:

Position requires prolonged sitting, standing, walking, reaching, twisting and turning, kneeling, bending, squatting, crouching and stooping in the performance of daily activities; grasping, repetitive hand movement and fine coordination in preparing reports and documents using a computer keyboard; near vision in reading correspondence and documents and viewing a computer screen throughout the day; 107
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work in a noisy environment with multiple distractions; operate a variety of office equipment such as a calculator, computer and typewriter. Acute hearing is required when providing telephone service and communicating in person; ability to lift, drag and push files, computer reports or other materials weighing up to thirty pounds.

WORK ENVIRONMENT:

This position is located predominately indoors, in an office setting, while performing the functions listed above. The position is frequently required to drive to other locations to perform site visits. 108
APPROVED BY CITY COUNCIL – SEPTEMBER 9, 2021
SUPERCEDES APRIL 7, 2021 VERSION
Version 210407

DEPARTMENT HEAD SELECTION PROCESS
I. Application Process
A. Per the City of Susanville Employee Manual, Section 116: Job Posting – “In general, notices of all regular full-time job openings will be posted on employee bulletin boards prior to publication to the public, although the City reserves its discretionary right to not post a particular opening.”

1. External Recruitment: Advertise job opening by posting City Council approved job announcement for a minimum of ten (10) days and flyer in the following (if applicable):
a. Employee Bulletin Board
b. Local News Paper
c. Professional Publications
d. Direct Mailers
e. Online Websites

2. Internal Recruitments: Advertise job opening by posting City Council approved job announcement on the employee bulletin board in accordance with section 116 of the Susanville Employee Manual “Job Posting”. Such positions will not be released to the public.

B. Applications Received at City Hall

1. Must be received prior to closing date and time;

2. Must include standard city application and any documents requested in job announcement, i.e. resume, cover letter, transcripts, certifications, etc.; and

3. Must be submitted to the City Clerk

4. Unless recruitment is for City Administrator, City Clerk to provide applications to the City Administrator, or City Administrator’s designee upon receipt.

II. Application Screening Process
A. Initial applicant screening: Applicants are screened for compliance with job announcement and minimum requirements by the City Administrator’s designee, or the City Clerk, if for City Administrator position. The initial screener notes if applicant does not meet the minimum qualifications and/or has not complied with the job announcement.

B. For City Administrator: City Council members screen all applications that meet minimum qualifications and are in compliance with job announcement to determine which candidates will receive an interview.

1. Council Members will independently and confidentially indicate yes or no as to whether or not they want to interview an applicant.

2. Applicants receiving three or more yes indications from Council Members will be interviewed.

3. In the event that more than 5 applicants receive three or more yes indications, those receiving 4 or more yes indications will be interviewed instead of those 109
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receiving 3 or more OR the council will re-evaluate the candidates choosing only their top 5 candidates in order to complete each panel in one day’s time.

C. For All Other Department Heads: The City Administratorshall screen all applications that meet minimum qualifications and are in compliance with job announcement to determine which candidates will receive an interview.

D. A Designee will prepare letters of regret for Applicants not chosen to move on to the interview process within five (5) business days of this determination.

III. Interviews
A. For City Administrator: If there are more than two candidates that meet minimum qualifications and are in compliance with job announcement, an ad hoc committee consisting of two Council Members and the City Administrator will convene to determine the composition of the interview panels. Once notified, interview panel members/organization have five working days to confirm their participation. After five working days, they forfeit their opportunity to participate in the process.

1. Two panels will be convened, a Community Panel and Professional Panel. a. Community Panel

1. May consist of community leaders, business professionals, union representatives, representatives from other agencies, and Human Resources representative.

2. Community Panel Members will be asked to submit three questions for consideration by ad hoc committee, ad hoc committee will determine the final list of questions to be asked during the community interview.
b. Professional Panel

1. May consist of experts in the field, Department Heads, and an HR representative.

2. Professional Panel Members will be asked to submit three questions for consideration by ad hoc committee, ad hoc committee will determine the final list of questions to be asked during professional interview.

2. Scoring
a. Candidates will be scored by the interview panelists using City standard scoring sheet as attached as Exhibit A. Scores will be averaged from the Community and Professional panels.

1. Community Panel will account for 40% of overall score.

2. Professional Panel will count for 60% of overall score.

3. The top two candidates and all qualified internal candidates, will be interviewed in closed session by the entire City Council. Based on negative results from the Professional and/or Community Panel interviews, the City Council may elect to 110
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not interview one or both of the top two candidates, or any of the internal candidates.

4. The City Council selects the City Administrator pursuant to majority vote.

B. For All Other Department Heads: If there are more than two candidates that meet minimum qualifications and are in compliance with job announcement. The City Administrator shall create an interview panel that may include other internal or external department heads, community members or subject matter experts. The panel shall interview the candidates and candidates will be scored by the interview panelists using City standard scoring sheet as attached as Exhibit A.

1. The top two candidates and all qualified internal candidates, will be interviewed in closed session by the entire City Council and the City Administrator. Based on negative results from the Professional and/or Community Panel interviews, the City Council may elect to not interview one or both of the top two candidates, or any of the internal candidates.

2. The City Council will make recommendations to the City Administrator regarding hiring of the Department Head, but pursuant Susanville Municipal Code 2.08.090, the City Administrator makes the final hiring decision.

IV. Successful Candidate will continue to the pre-employment process.

V. Unsuccessful Candidates may be placed in a hiring pool for up to one year in the event the position becomes vacant again.
_________________________________
Signature Date
9/16/2022
111

MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF SUSANVILLE
AND

THE MANAGEMENT UNIT
July 1, 2021 through and including July 1, 2022

DUPLICATE

ORIGINAL
112
Table of Contents

1. INTRODUCTION 2

2. EMPLOYEE RIGHTS 2

3. CITY RIGHTS 2

4. NONDISCRIMINATION 3

5. UNIT RECOGNITION 3

6. UNIT DESCRIPTION 3

7. SALARY SCALE, MERIT STEP, CAREER DEVELOPMENT, AND PAY PERIOD 3

8. UNIFORM ALLOWANCE 5

9. RETIREMENT 6

10. WORK SCHEDULE 6

11. HOLIDAYS 6

12. VACATION LEAVE 6

13. MANAGEMENT LEAVE 6

14. EMPLOYEE SICK LEAVE 7

15. MILITARY LEAVE 7

16. JURY DUTY 7

17. FAMILY ILLNESS/INJURY LEAVE 7

18. BEREAVEMENT LEAVE 7

19. HEALTH, DENTAL AND VISION INSURANCE 8

20. LIFE INSURANCE 8

21. IRS SECTION 125 PLAN; DEFERRED COMPENSATION PLAN 8

22. FLEXIBLE BENEFIT 8

23. PAST PRACTICES 8

24. SOLE AGREEMENT 9

25. TERM OF THE MEMORANDUM OF UNDERSTANDING 9

26. SIGNATURES 10
EXHIBIT "A" Position Schedules 11
EXHIBIT "B" Biweekly Salary Matrix 12
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1. INTRODUCTION
The City of Susanville, hereinafter called the CITY, and Management Unit, hereinafter called the UNIT, having met and conferred in good faith, have entered into this Memorandum of Understanding (MOU) establishing wages, hours, and other terms and condition of employment.

The purpose of the Memorandum of Understanding is to promote harmonious relations between the CITY and the employees covered herein as to promote employer-employee relations by providing a written document enumerating the entire agreement between the employer and employees pursuant to the purpose and intent of California Government Code Section 3500.

2. EMPLOYEE RIGHTS
Employees of the City of Susanville have the right to form, join and participate in the activities of employee organizations of their own choosing for the purpose of representation on all matters of employer-employee relations within the scope of representation.

Employees of the City of Susanville shall also have the right to refuse to join or participate in the activities of employee organizations and shall have the right to represent themselves individually in their employment relations with the CITY.

3. CITY RIGHTS
The CITY retains the right, subject to and in accordance with applicable laws and the provision of the MOU:

A. To direct employees in the performance of their duties.

B. To hire, promote, transfer, assign, and discipline employees.

C. To dismiss employees because oflack of work, or in accordance with applicable provisions of the CITY's personnel ordinance and Personnel Policies and Procedures adopted by the City Council.

D. To determine the mission of its divisions and departments, and its budget, organization, number of employees, and the numbers, types, classifications, descriptions, and grades of positions or employees assigned to an organizational unit, work project shift, or tour of duty, and the methods and technology of performing its work.

E. To take whatever action may be appropriate to carry out its mission in situations of emergency.

F. To direct personnel based upon City Personnel Policies and Procedures adopted by the City Council were deemed applicable by the City Council.

G. The CITY is in no way obligated to appoint new employees at the same salary/range as the current classification listed in Exhibit "A".
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4. NONDISCRIMINATION
The CITY and UNIT agree not to discriminate against any employees in accordance with applicable law. Also, it is recognized that whenever the masculine gender is referred to in the MOU, it shall include the female gender and vice versa.

5. UNIT RECOGNITION
The CITY agrees to acknowledge the UNIT as the only recognized employee organization representing the Management employees listed in Exhibit "A".

6. UNIT DESCRIPTION
This UNIT shall consist of all regular and/or probationary Management employees of the CITY listed in Exhibit "A" of this MOU.

7. SALARY SCALE, MERIT STEP, CAREER DEVELOPMENT, AND PAY PERIOD
A. The compensation listed at the position's range and step shall constitute entire compensation, except as provided within this Agreement.

B. Members of the UNIT whose position are exempt from the requirements of the Fair Labor Standards Act are not eligible for standby pay, call back pay, overtime pay, or any other form of overtime compensation unless expressly authorized by the City Council under Section 24 (B) of this agreement or by State or Federal Law.

C. Salaries:

The Management Global Range and Step Matrix shall be used effective July 1, 2021 through and including June 30, 2022. The Management UNIT pay scale range shall include seven steps, beginning with Step A through Step G.

D. Professional Incentive Pay:

Effective July 1, 2020, employees who have completed and maintain the below listed certificates, licenses, or degrees will be eligible to receive a five percent permanent pay increase, over and above the base pay for the classification shown in the current pay plan.

Fire Chief Certificate 5%
Professional Engineer's License 5%
Post Executive Development Course Certificate 5%
Bachelor's Degree 5%
E. Continuing Education:

The CITY will provide up to one half of the cost of tuition and books toward completion of higher education, bachelor's, or master's degree, up to a maximum of $8,000 per employee in the UNIT.
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F. S.D.I.:

The City will pay the State Disability Insurance for the employees of this UNIT.

G. Severance or lay-off payment:

This severance payment provision in no way changes or modifies unit members' at-will status. If City terminates the employment of any unit member for any reason (including restructuring or lay-off) other than member's misconduct, City shall pay unit member a severance payment of the equivalent of three months of unit member's then-current salary, with applicable payroll taxes withheld, and benefits. Misconduct means unit member's dishonesty, fraud, self-dealing or willful misconduct as the term is defined for purposes of California unemployment insurance, committed in the performance of unit member's duties and responsibilities under the agreement; or unit member's violation of any law which can be punished as a felony committed at any time. The determination of whether unit member was terminated due to misconduct is in the City's sole discretion. Upon the termination of unit member's employment, unit member is not entitled to any other compensation or payment.

If City terminates unit member's employment at any time due to unit member's misconduct, as defined above, City shall not pay unit member any severance payment. If unit member terminates his/her employment, unit member is not entitled to severance payments.

H. Mutual Aid Pay:

Effective July I, 2021, the CITY will pay Mutual Aid Assignment Pay for the Fire Chief as follows:

1. While in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or prepositioned for emergency response, portal-to-portal the Police Chief and/or Fire Chief and/or Public Works Director shall be compensated at a rate of one and one half (1..5) times his/her hourly salary, excluding benefits.

2. Such payment shall be made only after receipt by the CITY of the reimbursement for such services.

3. If the Police and/or Fire Chief and/or Public Works Director chooses to take such deployment, they would be responsible to take personal time off for portal-toportal assignment time.

4. Out of Area Fires:

Fire Chief and/or Police Chief and/or Public Works Director to be reimbursed for out of area fires limited to one deployment per fiscal year with a maximum of one twenty-one (21) day deployment.

I. Essential Workers Premium Pay Stipend:

Pursuant to the requirements of the American Rescue Plan Act, effective July 1, 2021 through June 30, 2022 members of this UNIT will receive essential workers premium pay stipend equivalent of $2.00/hour, but no less than $4, 160/year regardless of hours worked 4 116
or eligibility for ARPA funding. Two payments annually, one payment upon ratification of this agreement ($2,080) and one in June ($2,080).

J. Longevity:

Members entering this UNIT after January 1, 2022, who have achieved the requisite years of service with the CITY shall be compensated in addition to his/her normal salary as depicted below:
1 % at 10 years

2.5% at 15 years

4.5% at 20 years
7 .0% at 25 years
The longevity percentages stand alone and are not summed with previous longevity percentages when higher requisite years of service are achieved, therefore the maximum longevity pay allowed for new employees ( after January 1, 2022) is 7 .0 % at 25 years of service.

Effective March 5, 2022, existing employees within this UNIT shall be compensated at the following percentages:

Fire and Police Chief
2% at 20 years

4.5% at 25 years
Public Works Director
1 % at 10 years

2.5% at 15 years

4.5% at 20 years

7.0% at 25 years
The longevity percentages stand alone and are not summed with previous longevity percentages when higher longevity milestones are reached, therefore the maximum longevity pay allowed for new employees (after July 1, 2021) is 7.0 % at 25 years of service.

8. UNIFORM ALLOWANCE
During the term of this MOU, the CITY shall provide Management personnel within public safety with a uniform allowance as follows:

Police
Fire
$850.00 in June
$700.00 in June
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9. RETIREMENT
Employer Paid Member Contribution (EPMC): The CITY agrees to pay and report the value of EPMC to CalPERS as additional compensation. New Employees as defined by the CalPERS hired after January 1, 2013 will be subject to the mandatory provisions of AB340/PEPRA

10. WORK SCHEDULE
Management personnel covered by this MOU generally work from 8:00 a.m. to 5:00 p.m. or the hours worked by employees within the respective departments, plus any additional hours associated with required meetings, emergencies, and other requirements of the job.

11. HOLIDAYS
Employees within the UNIT shall be entitled to holidays as specified in the Employee Manual.

12. VACATION LEA VE
A. Employees in this UNIT shall earn annual vacation credit prorated and accrued monthly on the following basis:

1. 2.

3. 4.
136 hours first year of service
160 hours after five (5) full years of service
200 hours after ten ( 10) full years of service
240 hours after fifteen (15) full years of service

5.23 per pay period

6.15 per pay period

7.69 per pay period

9.23 per pay period
B. Vacation credit will vest and become available for use upon the successful completion of the introductory period for any new employees within the UNIT, except with the approval of the City Administrator, accrued vacation time may be used during the introductory period.

C. Maximum vacation accrual shall be 240 hours. The City Administrator may authorize increasing the maximum accrual for a defined period of time if the excess accrual was created because the City Administrator canceled an employee's scheduled vacation due to a CITY emergency.

13. MANAGEMENT LEA VE
Members of the UNIT shall receive 80 hours management leave per fiscal year in addition to vacation leave. Such leave will be credited July 1 of each year.

Management leave will be made available from the time of hire, at 20 hours credited for each threemonth period remaining in the fiscal year during which the employee is hired, prorated for the first three-month period.

Management leave is made available in recognition of Management's responsibility to perform after-hours functions such as attending City Council meetings, citizen advisory 6 118
commission/committee meetings, meeting/presentations to community groups, and participating in various CITY-related activities.

Management leave may not accrue, and any unused leave will extinguish as of June 30 each year.

UNIT members may sell up to 5 days (40 hours) of unused management leave back to the CITY during each December and may sell up to 5 days (40 hours) of unused management leave back in June of each year.

14. EMPLOYEE SICK LEAVE
A. Employees within the UNIT will accrue and be able to use sick leave as set forth in the Employee Manual.

B. Under the Public Employees' Retirement System, credit for unused sick leave (Section 20965) of the Government Code shall be a benefit provided to each employee of this UNIT upon retirement and in accordance with the rules and regulations of PERS.

C. Retirees will be eligible to purchase health insurance under this plan with no vesting requirement if allowed by the plan. A credit of 50 percent of accumulated sick leave at time of retirement will be paid out per month towards 50 percent of premium, subject to CalPERS regulations. The amount of sick leave credit that could be credited toward retiree health insurance benefits will be capped at $15,000.

15. MILITARY LEA VE
Military leave shall be granted in accordance with the provisions of State Law. All employees entitled to military leave shall give the City Administrator and/or the City Administrator's authorized representative an opportunity, within the limits of military regulations, to determine when such leave shall be taken.

16. JURY DUTY
While serving on Jury Duty, employees will still be paid by the CITY on the basis of a forty ( 40) hour week, at their normal rate of pay, on condition that any compensation (in excess of mileage expenses) received from the court be turned over to the CITY.

17. FAMILY ILLNESS/INJURY LEAVE
Family illness or injury leave may be taken in accordance with the Employee Manual.

18. BEREAVEMENT LEA VE
Bereavement Leave is provided as per the Employee Manual. 7 119

19. HEALTH, DENTAL AND VISION INSURA NCE
A. Effective July 1, 2015, the CITY shall pay the cost of health, dental and vision insurance premium for each unit member covered under this MOU. Each unit member shall contribute $46 per month towards the current plan premium. The CITY will continue to research options for the best cost-effective coverage, at its discretion. The CITY reserves the right to select, change, administer and shall have the right to select any carrier or other method providing coverage to fund the benefits and may adjust the amount the CITY shall pay for such benefits. If the insurance provider is changed and the cost is less than $936 per month per employee, the CITY shall cap the amount of its contribution to an amount not less than 100 percent of the cost of the new plan.

B. Retirees will be eligible to purchase health insurance under the above plan with no vesting requirement if allowed by the plan. A credit of 50 percent of accumulated sick leave at time or retirement, will be paid out per month towards 50 percent of premium and is subject to CalPERS regulations. The amount of sick leave credit that could be credited toward retiree health insurance benefits will be capped at $15,000.

C. The CITY shall continue to pay the administrative fee for each unit member.

20. LIFE INSURANCE
Each member of the UNIT will receive a $25,000 term life insurance policy to be paid for by the CITY.

21. IRS SECTION 125 PLAN; DEFERRED COMPENSATION PLAN
A. The CITY agrees to establish an IRS Section 125 Plan for use by UNIT employees.

B. The CITY will contribute $40 per pay period as a contribution to an employee's Section 125 plan; or
C. The CITY will match up to two percent of the employee's gross salary in a deferred compensation plan with a maximum contribution of $40 per pay period.

22. FLEXIBLE BENEFIT
Each member of the UNIT shall receive a $400 per year flexible benefit to be included in payroll in December of each year.

23. PAST PRACTICES
Nothing contained in this MOU shall be interpreted as to imply or permit the invocation of past practice, tradition, accumulation, or vesting of any employee rights or privileges other than those expressly stated herein.
8 120
The CITY and UNIT agree that only those past practices, standards, obligations and/or other commitments of the CITY to its employees which are expressly stated herein shall be in full force and effect during the term of this MOU.

All other past practices, standards, obligations, commitments, whether written or unwritten, are within the scope of Section 3 of this MOU.

24. SOLE AGREEMENT
A. The policies which are collected in this MOU constitute the entirely of the policies which are subject to the meet and confer obligation as agreed to by the parties. To the extent that any other agreement should be in conflict with these policies, these policies shall prevail.

B. If, during its term, the parties hereto should mutually agree to modify, amend, or alter the provisions of the MOU in any respect, any such change shall be effective only if and when reduced to writing and executed by the authorized representative of the CITY and the UNIT. Any such changes validly made shall become a part of this MOU and subject to its terms. There shall be no bargaining outside this MOU without UNIT and City Council involvement

25. TERM OF THE MEMORANDUM OF UNDERSTANDING
This MOU shall remain in effect for the period of July I, 2021, through and including June 30, 2022, or until a successor MOU is reached, unless a specific provision provides for a different commencement and/or termination date. This MOU has been ratified by both the City Council of the City of Susanville and the general membership of the UNIT.

Dated this 16th day of March 2022.
9 121

26. SIGNATURES
~,_.. r _
ATTEST:

Ryan Ca.eHtan, UNIT Representative
u~-
epresentative
Margaret Eong, City Attorney
10 122
EXHIBIT "A" Position Schedules

MANAGEMENT UNIT

POSITION CLASSIFICATION SCHEDULES
July 1, 2021 through June 30, 2022

POSITION
Police Chief
Fire Chief
Public Works Director
RANGE
168-172
168-172
168-172
11 123
E
XHIBIT "B" CITY OF SUSANVILLE GLOBAL RANGE AND STEP MATRIX 2021-2022 MANAGEMENT MOU
Bl-WEEKLY - 26 PAY PERIODS PER YEAR

STEP STEP STEP STEP STEP STEP STEP

RANGE A B C D E F G
101 670.68
704.22
739.43 77

6.40 815.22
855.98
898.78
102
687.45 721.82 757.91 795.81 835.60 877.38
921.25
103 704.22 739.43 776.40 815.22 855.98 898.78 943.72
104 721.83 757.92 795.81 835.61 877.39 921.25 967.32
105 739.43 776.40 815.22 855.98 851.03 893.58 938.26
106 757.92 795.81 835.60 877.38 921.25 967.31 1 015.68
107 776.39 815.21 855.98 898.77 943.71 990.90 1 040.44
108 795.81 835.61 877.39 921.26 967.32 1 015.68 1 066.47 109 815.21 855.97 898.77 943.71 990.90 1 040.44 1 092.46 110 835.60 877.38 921.25 967.31 1 015.68 1 066.46 1119.79 111 855.97 898.77 943.70 990.89 1 040.43 1 092.46 1147.08 112 877.38 921.25 967.31 1 015.68 1 066.46 1119.79 1175.77 113 898.77 943.71 990.90 1 040.44 1 092.47 1147.09 1 204.44 114 921.25 967.31 1 015.67 1 066.46 1119.78 1175.77 1 234.56 115 943.71 990.89 1 040.44 1 092.46 1147.08 1 204.44 1 264.66 116 967.31 1,015.67 1,066.45 1,119.78 1,175.77 1,234.55 1,296.28 117 990.89 1,040.44 1,092.46 1,147.08 1,204.44 1,264.66 1,327.89 118 1,015.68
1,066.46 1,119.79 1,175.77
1,234.56
1,296.29 1
361.11
119 1,040.44 1,092.46 1,147.08 1,204.44 1,264.66 1,327.89 1,394.29 120 1 066.46 1119.78 1175.77 1 234.56 1
296.29 1
361.10 1 429.16
121 1 092.46 1147.08 1 204.44 1 264.66 1 327.89 1 394.28 1 464.00 122 1119.79 1175.78 1 234.56 1 296.29 1 361.11 1 429.16 1 500.62 123 1147.08 1 204.43 1 264.66 1 327.89 1 394.28 1 464.00 1 537.20 124 1175.77 1 234.56 1 296.29 1 361.10 1 429.16 1 500.62 1 575.65 125 1 204.44 1 264.66 1 327.90 1
394.29 1
464.01 1 537.21 1
614.07
126 1 234.56 1 296.29 1 361.10 1 429.16 1 500.62 1 575.65 1 654.43 127 1 264.66 1 327.89 1 394.29 1 464.00 1 537.20 1 614.06 1 694.77 128 1 296.30 1 361.11 1 429.17 1 500.63 1 575.66 1 654.44 1 737.16 129 1,327.89 1,394.28 1,464.00 1,537.20 1 614.06 1,694.76 1,779.50 130 1,361.11 1,429.16 1 500.62 1,575.65 1,654.44 1,737.16 1,824.02 131 1,394.28 1,464.00 1,537.20 1,614.06 1 694.76 1,779.50 1,868.47 132 1,429.17 1,500.63 1,575.66 1,654.44 1,737.16 1,824.02 1 915.22 133 1,464.00 1,537.20 1,614.06 1,694.76 1,779.50 1,868.48 1,961.90 134
1,500.63 1
575.67 1,654.45 1 737.17
1,824.03 1,915.23 2,010.99
135 1 537.20 1 614.06 1 694.76 1 779.50 1 868.47 1 961.90 2 059.99 136 1 575.67 1 654.45 1 737.17 1 824.03 1 915.23 2 011.00 2111.55 137 1 614.06 1 694.76 1 779.50 1 868.47 1 961.90 2 059.99 2162.99 138 1 654.45 1 737.18 1 824.03 1 915.24 2 011.00 2111.55 2 217.12 139 1 694.76 1 779.50 1 868.47 1 961.89 2 059.99 2162.99 2 271.14 140 1 737.18 1 824.04 1 915.24 2 011.00 2111.55 2 217.13 2 327.99 141 1,779.49 1,868.47 1,961.89 2,059.98 2162.98
2,271.13
2,384.69
142 1,824.04 1,915.24 2,011.01 2,111.56 2,217.13 2,327.99 2,444.39 143 1,868.47 1,961.89 2,059.99 2,162.99 2,271.14 2,384.69 2,503.93 144 1,915.24 2,011.00 2,111.55 2,217.13 2,327.99 2,444.39 2,566.61 145 1,961.90 2,059.99 2,162.99 2,271.14 2,384.70 2,503.94 2 629.13 146 2,011.00 2,111.55 2,217.13 2,327.99 2,444.39 2,566.60 2,694.93 147 2,059.99 2,162.99 2,271.14 2,384.70 2,503.93 2,629.13 2,760.59 148 2,111.55 2,217.13 2,327.98 2,444.38 2,566.60 2,694.93 2,829.68 149 2 163.00 2 271.15 2 384.70 2 503.94 2 629.14 2 760.59 2 898.62
150 2 217.12 2 327.98 2 444.38 2 566.60 2 694.93 2 829.67 2 971.16 151 2 271.15 2 384.71 2 503.94 2 629.14 2 760.59 2 898.62 3 043.56
152 2 327.98 2 444.38 2 566.60 2 694.93 2 829.67 2 971.16 3119.71 153 2,384.71 2,503.94
2,629.14 2,760.60 2,898.63 3,043.56 3195.74
154 2 444.38 2,566.60 2,694.92 2,829.67 2,971.15 3,119.71 3,275.70 155 2,503.94 2 629.14 2 760.60
2,898.63 3
043.56
3,195.74 3 355.52
156 2,566.60 2,694.93 2,829.67 2,971.16 3,119.72 3,275.70 3,439.49 157 2,629.14 2 760.60
2,898.63
3,043.56 3,195.74
3,355.52 3 523.30
158 2,694.92 2,829.67 2,971.15 3,119.71 3,275.70 3,439.48 3,611.46 159 2,760.60 2,898.63
3,043.56
3,195.74 3,355.52
3,523.30 3 699.47
160 2,829.67 2,971.16 3,119.71 3,275.70 3,439.49 3,611.46 3,792.03 161 2,898.62 3,043.56
3,195.73
3,355.52 3,523.30 3,699.46 3,884.43
162 2,971.16 3,119.71 3,275.70 3,439.49 3,611.46 3,792.03 3,981.63 163 3,043.56 3,195.73 3,355.52 3,523.30 3,699.46 3,884.43 4 078.65 164 3119.72 3 275.70 3 439.49 3 611.46 3 792.03 3 981.64 4180.72 165 3,195.73 3,355.52 3,523.29 3,699.46 3,884.43 4,078.65 4,282.58 166 3,275.70 3,439.48 3 611.46 3,792.03 3,981.63 4,180.71 4 389.75 167 3,355.52 3,523.29 3,699.46 3,884.43 4,078.65 4,282.59 4,496.72 168 3,439.49 3,611.46 3,792.03 3,981.63 4,180.72 4,389.75 4,609.24 169 3,523.29 3,699.46 3,884.43 4,078.65 4,282.59 4,496.72 4,721.55 170 3,611.46 3,792.04 3,981.64 4,180.72 4,389.76 4,609.24 4,839.71 171 3,699.46 3,884.44 4,078.66 4,282.59 4 496.72 4,721.56 4,957.63 172 3,792.04 3,981.64 4,180.72 4,389.76 4,609.24 4,839.71 5,081.69 173 3,884.44
4,078.66 4 282.59 4,496.72 4,721.56 4,957.64 5,205.52
174 3,981.64 4,180.72 4,389.76 4,609.25 4,839.71 5,081.70 5,335.78 175 4,078.67 4
282.60 4,496.73 4,721.56 4,957.64 5,205.53 5,465.80
176 4,180.72 4,389.76 4,609.25 4,839.71 5,081.70 5,335.78 5,602.57 177 4,282.60 4,496.73
4,721.57 4,957.65 5,205.53 5,465.80 5,739.09
178 4,389.76 4,609.25 4,839.71 5,081.70 5,335.78 5,602.57 5,882.70 179 4,496.73 4,721.57 4,957.65 5,205.53 5,465.80 5,739.09 6,026.05 180 4,609.25 4,839.72 5,081.70 5,335.79 5,602.58 5,882.71 6,176.84
181 4,721.56 4,957.64 5,205.52 5,465.80 5,739.09 6,026.04 6,327.34 182 4,839.72 5,081.70 5,335.79 5,602.58 5,882.71 6,176.84 6,485.68
183 4,957.65 5,205.53 5,465.81 5,739.10 6,026.05 6,327.35 6,643.72 184 5,081.70 5,335.79
5,602.58 5,882.71
6,176.84 6,485.69 6,809.97
185 5,205.53 5,465.80 5 739.09 6,026.05 6,327.35 6,643.72 6,975.90 186 5,335.79 5,602.58 5 882.71
6,176.84
6,485.69 6,809.97 7,150.38
187 5,465.81 5,739.10 6,026.05 6,327.36 6,643.72 6,975.91 7,324.77 188 5,602.51 5 882.63 6,176.76
6,485.60 6,809.88
7,150.38
7,507.90
189 5,739.15 6,026.11 6,327.41 6,643.78 6,975.97 7,324.77 7,691.01 190 5,882.64
6,176.77 6,485.61 6,809.89 7,150.38 7,507.90 7,883.29
191 6,026.10 6,327.41 6,643.78 6,975.98 7,324.77 7,691.02 8,075.57 192
6,176.77 6,485.60 6,809.89 7,150.38 7,507.90 7,883.29 8,277.46 193 6,327.41 6,643.78 6,975.97 7,324.77 7,691.01 8,075.57 8,479.33 194 6,485.61 6,809.89 7,150.38
7,507.90
7,883.30
8,277.46 8
691.34
195 6,643.78 6,975.97 7,324.76 7,691.01 8,075.56 8,479.34 8,903.31 196 6,809.88 7 150.38
7,507.90 7,883.29 8,277.46 8,691.33 9,125.90
197 6,975.97 7 324.77 7,691.01 8,075.56 8,479.34 8,903.30 9,348.47 198 7,150.38 7,507.90 7,883.30 8,277.46 8,691.33 9,125.90 9,582.20 199 7,324.78
7,691.02 8,075.57 8,479.35 8,903.32 9,348.48 9 815.91
200 7,507.90 7,883.29
8,277.46 8,691.33
9,125.90 9,582.19 10,061.30
12 124
AGENDA ITEM NO. 12.B
Discussion Item
Submitted By: Dan Newton, Administrative Services
Action Date: April 5, 2023
SUBJECT: Discussion regarding Permanent Supportive Housing PRESENTED BY: Dan Newton, City Administrator
SUMMARY: Lassen County staff has been working to assess the need for supportive housing within Lassen County. A need for a permanent supportive housing facility has been identified within the City of Susanville.

A potential development site is located at the Northwest corner of 139 and Skyline. Consider directing the City Administrator to negotiate with Lassen County regarding the sale, lease, or trade of the site.

FISCAL IMPACT: None
ACTION REQUESTED: Direction to staff

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
125
AGENDA ITEM NO. 13.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: April 5, 2023
SUBJECT: Department reports
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The City Administrator Reports section of the agenda is designed for the Administrator and Department Heads to address the Council on a variety of topics, as needed.

FISCAL IMPACT: None.

ACTION REQUESTED: Information only

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
126
AGENDA ITEM NO. 14.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: April 5, 2023
SUBJECT: Future Council Items
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: Any person may address the Council during Business from the Floor and throughout the City Council agenda's staff reports and agenda items. To encourage public participation in City Council meetings and address items brought forth to the podium by the public, staff has compiled the attached list from the past 3 months of City Council meetings and categorized items brought forth to the podium by date the comment was received, agenda item topic comment was received on, and public comments received during Business from the Floor for Council's review and to help staff prioritize and address public items.

FISCAL IMPACT: None.

ACTION REQUESTED: Informational item with possible direction to staff.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
20220405 Items from the Podium.pdf
127

MEETING
DATE

BUSINESS FROM THE FLOOR
1/4/2023 Consider completing work required to Hangar 3 to allow for public to rent 1/4/2023 Consider modification of meeting schedule to the Susanville Municipal Airport Commission meeting schedule
1/4/2023 Consider support to Lassen Family Services Domestic Violence awareness activities and Human Trafficking awareness.
1/18/2023 Consider providing information on the sale of the helicopter from city owned hangar #3 and the use of funds received.
1/18/2023 Consider lease of city owned hangar #3 and use of fire department staff and hoses to clean out hangar 1/18/2023 Consider increasing dog and animal control ordinance within city limits and addressing concerns for vicious dogs within city limits
1/18/2023 Consider hiring dedicated animal control officer 1/18/2023 Consider providing an update on city efforts addressing homelessness 1/18/2023 Consider increasing support to the airport and promote its value for the city's economic development efforts
2/1/2023 Consider respecting public who speak at podium and having staff and council speak into their microphones
2/1/2023 Consider breaking down snow berms that remain and are interfering with parking for businesses 2/1/2023 Consider supporting Lassen Family Services in raising awareness for February as Teen Dating Violence Awareness Month and wearing orange on February 8
2/15/2023 Consider effects of the proposed placement of the supportive housing on the neighboring home values and the proximity to McKinley School
2/15/2023 Consider effects of the proposed placement of the supportive housing and the concern it will increase crime in an area with a school, daycares, senior living facilities and resulting in increased traffic in area 2/15/2023 Consider concern for obtaining adequate and skilled staffing for proposed supporting housing facility 2/15/2023 Consider lack of information provided to community and surrounding area of proposed supportive housing
2/15/2023 Consider ordinance or proclamation declaring the city of Susanville a sanctuary city for the unborn 2/15/2023 Consider recent alpaca attack from dogs at large in the community and safety concern for schools 2/15/2023 Consider evaluating city's relationship with LARP 2/15/2023 Consider city investment in LARP and its activities on Pancera Plaza 2/15/2023 Consider terminating agreement with LARP if they are not non-profit 2/15/2023 Consider community concerns with placement of supportive housing on Mesa Street 2/15/2023 Consider if the community can support and provide appropriate staffing for the supportive housing facility
2/15/2023 Consider the positive impact of the community garden and the community benefit 2/15/2023 Consider Santa Paula as property location for supportive housing 2/15/2023 Consider support of Lassen County Fairgrounds grant application for a new arena 2/15/2023 Consider benefit of the garden on city property and the improvement of the space and community benefit of the garden on city property
128
2/15/2023 Consider farmers market benefit to community and its role as a certified market 2/15/2023 Consider increase enforcement of animal control and increase ordinance on animal containment 2/15/2023 Consider community concern with LARP and not community concern with Farmers Market activity 2/15/2023 Consider increasing city and public support to the Susanville Airport and aviation activities 2/15/2023 Consider hiring dedicated animal control officer 3/1/2023 Consider a Community Unity Team
3/1/2023 Consider funding Crossroads and Judy's House as facilities are at capacity and in bad shape 3/1/2023 Consider SB 18 when executing MOU's and projects 3/1/2023 Consider Community Garden and Farmer's Markets benefits provided to our community 3/1/2023 Consider gas discrepancy of casino gas prices and main street gas prices 3/1/2023 Consider respectfully hearing public at the podium feelings as victims of verbal abuse from council 3/1/2023 Consider LARP financials presented and consider MOU is available for public viewing 3/1/2023 Consider Community Garden's value to city property and benefit of property maintained by community volunteers
3/1/2023 Consider cancellation of MOU with LARP and give garden back to city to manage community garden project
3/1/2023 Consider the breach of public trust by various breaches of Brown Act by Council 3/1/2023 Consider building homes for displaced fire victims versus Permanent Supportive Housing 3/1/2023 Consider letter of resignation from mayor
3/1/2023 Consider positive impact and the major improvements made with Police Department recruitment 3/1/2023 Consider Community Garden services provided to the community and the positive foot traffic is has provided to the Susan River Trail and surrounded area.
3/1/2023 Consider Farmer's Markets positive impact made at Pancera Plaza with weekly market and night market
3/1/2023 Consider recent increase of small businesses supporting each other is a positive impact to community and the correlation of markets and garden
3/1/2023 Consider LARP and Community Garden's motive of creating education of, ease of, and access of farming, agriculture and fresh food opportunities

NEW BUSINESS - PUBLIC COMMENT
1/18/2023 Mayor McCourt's Use of Discretionary Funds for Sierra Cascade Banner

1. Consider potential discrimination of banner

2. Consider banner welcoming Sierra Cascade workers would be up during harvest season 2/1/2023 Community Garden Update
129

1. Consider LARP's non-profit status and potential financial benefits LARP retains from Farmer's Market

2. Consider potential strings attached for LARPs use of Sierra Road property plans

3. Consider lack of knowledge of diversifying agriculture opportunities within city limits

4.Consider the purpose of the Community Garden which is to create a space for access to opportunity to grow organic food and receive education on gardening in community atmosphere

5. Consider LARP grant funding given to city and little information on LARP grants received and lack of availability to join LARP

6. Consider potential conflicts of interest with councilmember businesses selling LARP members products

7. Consider Airport space for agriculture and community gardening space 2/15/2023 Maverick Renewable Energy Presentation

1. Consider grid type of this project

2. Consider LMUD's involvement at base level of project and working with LMUD to discuss the elements of project in relation to municipal utility
2/15/2023 Animal Shelter Update

1. Consider researching programs and grants that support animal shelters 2/15/2023 Airport Hangar Lease

1. Consider releasing list of upcoming available hangars and process in how leases and rents are selected
3/15/2023 Gateway Monument Presentation
Consider reducing the number of items on sign
Consider finding local vendor to create welcome sign for less costs Consider great collaborative efforts as entrance piece to community and positive use of grants funds 3/15/2023 Economic Development Implementation Plan Ad-Hoc Committee Consider lack of time for public review on MOU with SIR for the economic development position and difference in tax status of the city and SIR
Consider differing hiring practices differences between the city and SIR Consider Ad-Hoc Committee containing business professionals or economic development students and consider the professional status of who is making the hiring decisions of the economic development employee
Consider treating all participants who comment on the MOU and Ad Hoc should be treated equally Consider positive results of Ad Hoc Committees as a way to increase staff’s capability with working in small groups
Consider volunteers from the community to join the Ad Hoc to gather various opinions

PUBLIC HEARINGS - PUBLIC COMMENT
2/15/2023 765 Shasta St Civil Assessment Penalties

1. Consider implementing the $10,000 amount as a deposit until abatements have been completed within set timeframe of council

CONTINUING BUSINESS - PUBLIC COMMENT
1/18/2023 HUSA Survey
130

1. Consider Safe and Sane Halloween event is the only event that is put on by HUSA, other events on the survey are supported by HUSA in some capacity but just take place in the district

2. Consider Council's decision that was made in 2019 to stop collecting assessments from the district

3. Consider providing survey recipients with options for district improvements versus asking for their solutions
3/1/2023 MOU Between SIR and City of Susanville regarding partnership on economic development

1. What funding source is city paying this positions wages from?

2. Consider funding from Measure P tax is for maintaining city infrastructure and maintaining city employees and maintaining that before hiring new departments

3. Consider presenting how much of Measure P money collected will be put towards the hiring of this position

4. Consider getting city cleaned up prior to hiring position

5. Consider consultant rather than hiring employee with benefits and consider unfunded liability of that position

6. Consider providing community with the return they will be receiving by hiring this position

7. Provide reasoning why a new employee is needed to be hired to community between the city and the Rancheria.

8. Consider basing salary on position performance

9. Consider reaching out to other tribes to see if they have executed this combination position before

FUTURE COUNCIL ITEMS
Update on Charging Station
Discussion regarding MOU with Lassen Historical Society 131
Discussion on Council goal setting
Discussion regarding American Rescue Plan Act Funding (ongoing) Discussion regarding city vehicle and equipment surplus auction Discussion regarding lack of inventory of affordable low-income housing in support of Lassen Family Services
Discussion on collaboration with Lassen County and Susanville Indian Rancheria and City of Susanville to hire a liaison to collaborate with all three entities Discussion regarding options to work with community on animal control and animal shelter agreement
Discussion regarding Councilmembers volunteering on projects Discussion regarding Councilmember trainings
Discussion regarding partnership with Lassen Family Services in efforts to prioritize youth Discussion regarding Council trainings and nepotism recusal policy trainings Discussion regarding tier two of shopping cart ordinance Discussion regarding increased theft within the community and increase council support to police department
Discussion regarding proclamation declaring Susanville as a sanctuary city for the unborn Discussion regarding bringing Airport Capital Improvement Plan to council earlier in the year Discussion proving funding to police department facility renovation Discussion regarding banner permits
Discussion regarding dog ordinance
Discussion regarding ARPA funds and planning of use of funds Discussion regarding street legal ATV and golf cart ordinance Discussion regarding Veterans preference in hiring
Discussion regarding city's airport hangar current use as a city storage Discussion regarding enforcement of shopping cart ordinance Discussion regarding graffiti
Discussion regarding dog control and nuisance ordinance Discussion regarding the sale or lease of Diamond Mountain Golf Course Update on Speed Survey
Discussion regarding LARP Agreement for Operation and Maintenance of Susanville Community Garden
Discussion regarding County housing development on city property options 132

Susanville City CouncilApril 5, 2023

Susanville City Council
April 5, 2023