Agenda, closed session — Susanville City Council, June 21, 2023

CITY OF SUSANVILLE
66 N. Lassen Street • Susanville CA
Quincy Mccourt, Mayor
Thomas Herrera, Mayor pro tern
Russ Brown • Mendy Schuster• Kevin Stafford
Susanville City Council
Regular Council Meeting • City Council Chambers
Wednesday, June 21, 2023 - 4:30 PM

CALL TO ORDER

ROLL CALL

1. APPROVAL OF AGENDA: (Additions and/or Deletions)

2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session.

3. CLOSED SESSION:

A. CONFERENCE WITH LABOR NE GOT/A TIORS- pursuant to Government Code §54957. 6

1. Professional Technical Unit

2. Management Unit

3. SPOA
B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR - pursuant to Government Code Section §54956. 8

1. Property: 95 1/2 South Ash Street -APN# 105-210-028
Agency Negotiator: Dan Newton, City Administrator
Negotiating Party: Rippetoe, Elizabeth & Robert
Under Negotiation: Price/Conditions/Terms of Sale

4. RETURN TO OPEN SESSION: (recess if necessary)
• Reconvene in open session at 5:00pm
• Pledge of allegiance
• Invocation
• Report any changes to agenda
• Report any action out of Closed Session
• Proclamations, awards or presentations by the City Council o Presentation of Lassen High School 2023 Valedictorians

5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting.

Presentations are subiect to a five-minute limit.

6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately.

6.A Vendor and payroll warrants
1 7. PUBLIC HEARINGS:

8. COUNCIL DISCUSSION/ANNOUNCEMENTS:

9. NEW BUSINESS:

9.A Consider Resolution No. 23-6152, Adopting the Fiscal Year 2023/24 Budget

9.B Consider Resolution No. 23-6153, Establishing Appropriations Limitation for Fiscal Year 2023- 2024

9.C Approved Position List

9.D Consider Resolution No. 23-6154, approving an increase to the 7301 Geothermal Utility Budget and authorizing the Finance Manager to make necessary changes to said budget.

9.E Consider Resolution No. 23-6155, adopting a list of street related maintenance, repair and improvement projects for Fiscal Year 2023-24 per the Road Repair and Accountability Act (RMRA)

9.F Consider Resolution No. 23-6156, Approving the increase to the 7201 Airport Budget and further authorizing the Finance Manager to amend the Airport budget as needed.

9.G Consider Resolution No. 23-6157, donating $2,500 to American Legion for local scholarship fund.

10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY:

11. SUSANVILLE MUNICIPAL ENERGY CORPORATION:

12. CONTINUING BUSINESS:

12.A Consider Resolution No. 23-6158, updating Records Retention Schedule to be in compliance with current records retention laws.

12.B City Project Priorities

13. CITY ADMINISTRATOR'S REPORTS:

13.A Department reports

14. FUTURE COUNCIL ITEMS:

14.A Future Council Items

15. ADJOURNMENT:
• The next regular meeting of the Susanville City Council will be held on July 5. 2023 at 4:30PM.

Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City's website www.cityofsusanville.net, unless there were systems problems posting to the website.

Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing 2 the agenda may be made available upon request to the City Clerk. The location of this meeting is whee/chair-accessible.

I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for June 21, 2023 in the areas designated on June 16, 2023.
3 AGENDA ITEM NO. 6.A
Action Item

SUSANVILLE CITY COUNCIL AGENDA ITEM
Submitted By:

Action Date:

SUBJECT:

PRESENTED BY:

SUMMARY:

FISCAL IMPACT:

ACTION REQUESTED:

ATTACHMENTS:
04-13-23.pdf
04-20-23. pdf
04-27-23.pdf
04-28-23. pdf
05-04-23. pdf
05-10-23.pdf
05-11-23.pdf
05-18-23.pdf
05-19-23.pdf
05-25-23.pdf
05-31-23.pdf
06-02-23.pdf
Alicia Cordova, Administrative Services
June 21, 2023
Vendor and payroll warrants
Chandra Jabbs, Finance Manager
Warrants dated March 10, 2023 through June 2, 2023 numbered 218211-218609
Accounts payable vendors warrants totaling $1,868,929.53, plus $851,235.40 in payroll warrants, for a total of $2,720,164.93.

Motion to receive and file
4 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 4/13/2023 - 411312023
Page: 1
Apr 13, 2023 08:50AM
Report Criteria:

SUPPLIES-WATER
598000506
5980084990
5980084990
5980084995
5980084995
5980084995
5980084996
5980085009
1 7201-430-81-43 TECHNICAL SVCS

CREDIT-WATER
4015293895
1 7620-430-10-46 SUPPLIES-JANITORIAL
7620-430-10-44 LINEN SERVICE
2 1011-452-20-44 LINEN SERVICES
1 7620-430-10-46 SUPPLIES-JANITORIAL
2 2007-431-20-44 LINEN SERVICE
3 7401-430-62-44 LINEN SERVICES
1 7401-430-62-44 LINEN SERVICES
1 711 0-430-42-44 LINEN SERVICE
4015293917
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
Total 4015293917:

Seq Check
Amount Amount
--
600.00 600.00
--
600.00 600.00
---
176.96 176.96
--
176.96 176.96
--

69.64 69.64

7.48 7.48
--

77.12 77.12
--

1.74 1.74

48.95 48.95

11.75 11.75
-

62.44 62.44
--

74.53 74.53
--

61.30 61.30
--

4.10 4.10
--

4.10- 4.10-
-

4.10- 4.10-
M = Manual Check, V = Void Check
(J1
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/13/2023 - 4113/2023
GL Check Check Vendor
Period Issue Date Number Number
Description GL Account Title
Payee
Invoice
Number
Inv
Seq
GL Account
No
----- ---- ---- ----------- -------------- -----------
04/23 04/13/2023 218213 10390 AUTOZONE PARTS INC SUPPLIES-PW 4015325199 7620-430-10-44 REPAIR AND MAINTENANCE-VE Total 4015325199:
04/23 04/1312023 218214 61 TR EX LAKE TAHOE NV 4124-412 041023 1 7110-430-42-45 TRAVEL Total 041023:
04123 04/1312023 218215 1307 C&S WASTE SOLUTIONS 1205 MAIN STREET 174914811 U037 1 2007-431-20-44 DISPOSAL Total 174914811U037:
04123 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 725 MAIN STREET 174914812U037 1 2007-431-20-44 DISPOSAL Total 174914812U037:
04/23 04/1312023 218215 1307 C&S WASTE SOLUTIONS 819 MAIN STREET 174914813U037 1 2007-431-20-44 DISPOSAL Total 174914813U037:
04123 04113/2023 218215 1307 C&S WASTE SOLUTIONS 801 MAIN STREET 174914814U037 1 2007-431-20-44 DISPOSAL Total 174914814U037:
04123 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 701 MAIN STREET 17 4914815U037 1 2007-431-20-44 DISPOSAL Total 174914815U037:
04/23 04/1312023 218215 1307 C&S WASTE SOLUTIONS 605 ASH STREET 174914816U037 1 2007-431-20-44 DISPOSAL Total 174914816U037:
04/23 04113/2023 218215 1307 C&S WASTE SOLUTIONS 617 MAIN STREET 174914817U037 1 2007-431-20-44 DISPOSAL Total 174914817U037:
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 611 MAIN STREET 174914818U037 1 2007-431-20-44 DISPOSAL Page: 2
Apr 13, 2023 08:50AM
--
Seq Check
Amount Amount
---

22.82 22.82
--

22.82 22.82
--
150.50 150.50
--
150.50 150.50
--

96.43 96.43
--

25.60 25.60
--

50.17 50.17
--

25.60 25.60
--

50.17 50.17
--

50.17 50.17
-

50.17 50.17
M = Manual Check, V = Void Check
O')
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 3 Check Issue Dates: 4/13/2023 - 4/13/2023 Apr 13, 2023 08:50AM GL Check Check Vendor Description Invoice Inv GLAccount GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
Total 174914818UD37: 50.17 50.17
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 400 MAIN STREET 174914819U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174914819U037: 50.17 50.17
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 600 MAIN STREET 17491482DU037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174914820U037: 50.17 50.17
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 626 MAIN STREET 174914821U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174914821U037: 50.17 50.17
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 732 MAIN STREET 17 4914822U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174914822U037: 50.17 50.17
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 1000 MAIN STREET 174914823U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174914823U037: 50.17 50.17
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 700 MAIN STREET 174914824U037 1 2007 -431-20-44 DISPOSAL 50.17 50.17 Total 174914824U037: 50.17 50.17
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 822 MAIN STREET 174914825U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174914825U037: 50.17 50.17
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 950 MAIN STREET 174914826U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174914826U037: 50.17 50.17
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 925 SIERRA ST-PW 174915026U037 1 7620-430-10-44 DISPOSAL 218.57 218.57 Total 174915026U037: 218.57 218.57
M = Manual Check, V = Void Check
~
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 4 Check Issue Dates: 4/13/2023 - 4/13/2023 Apr 13, 2023 08:50AM GL Check Check Vendor Description Invoice Inv GLAccount GL AccountTitle Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------ --
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 95 N WEATHERLOW ST 174915028U037 1 1011-452-20-44 DISPOSAL 212.77 212.77 Total 174915028U037: 212.77 212.77
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 720 SOUTH ST-SHOP 17 4915030U037 1 7620-430-10-44 DISPOSAL 224.39 224.39 Total 174915030U037: 224.39 224.39
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 1505 MAIN ST 17 4915032U037 1 1010-422-10-44 DISPOSAL 215.67 215.67 Total 174915032U037: 215.67 215.67
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 1110 NORTH STREET 174915110U037 1 1011-452-20-44 DISPOSAL 311.22 311.22 Total 17491511 0U037: 311.22 311.22
04/23 04113/2023 218215 1307 C&S WASTE SOLUTIONS 900 MAIN STREET 174915118U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174915118U037: 50.17 50.17
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 1408 MAIN STREET 174915119U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174915119U037: 50.17 50.17
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 1616 MAIN STREET 174915120U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174915120U037: 50.17 50.17
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 65 N LASSEN STREET 174915136U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174915136U037: 50.17 50.17
04/23 04/13/2023 218215 1307 C&S WASTE SOLUTIONS 732 MAIN STREET 17 4915252U037 1 2007-431-20-44 DISPOSAL 100.34 100.34 Total 17 4915252U037: 100.34 100.34
04/23 04/13/2023 218216 161 CSK AUTO INC TAIL LIGHTS-STREETS 2740423608 1 2007-431-20-44 REPAIR AND MAINTENANCE-VE 48.69 48.69 M = Manual Check, V = Void Check
00 CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 5 Check Issue Dates: 4/13/2023 - 4/13/2023 Apr 13, 2023 08:S0AM GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
Total 2740423608: 48.69 48.69
04/23 04/13/2023 218216 161 CSK AUTO INC CREDIT-GAS 2740423688 1 7 401-430-62-44 REPAIR AND MAINT-VEHICLE 7.34- 7.34- 04/23 04/13/2023 218216 161 CSK AUTO INC CREDIT-WATER 2740423688 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 7.33- 7.33- 04/23 04/13/2023 218216 161 CSK AUTO INC CREDIT- STREETS 2740423688 3 2007-431-20-44 REPAIR AND MAINTENANCE-VE 7.33- 7.33- Total 2740423688: 22.00- 22.00-
04/23 04/13/2023 218216 161 CSK AUTO INC SUPPLIES-SNOW 2740425323 1 2005-431-20-44 REPAIR AND MAINTENANCE VE 344.30 344.30 Total 2740425323: 344.30 344.30
04/23 04/13/2023 218216 161 CSK AUTO INC GLOVES-GAS 2740425370 1 7401-430-62-44 REPAIR AND MAINT-VEHICLE 20.56 20.56 04/23 04/13/2023 218216 161 CSK AUTO INC GLOVES-WATER 2740425370 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 20.56 20.56 04/23 04/13/2023 218216 161 CSK AUTO INC GLOVES-STREETS 2740425370 3 2007-431-20-44 REPAIR AND MAINTENANCE-VE 20.56 20.56 Total 27 40425370: 61.68 61.68
04/23 04/13/2023 218216 161 CSK AUTO INC TAPE-GAS 2740425634 1 7401-430-62-44 REPAIR AND MAI NT-VEHICLE 2.38 2.38 04/23 04/13/2023 218216 161 CSK AUTO INC TAPE-WATER 2740425634 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 2.38 2.38 04/23 04/13/2023 218216 161 CSK AUTO INC TAPE-STREETS 2740425634 3 2007-431-20-44 REPAIR AND MAINTENANCE-VE 2.38 2.38 Total 2740425634: 7.14 7.14
04/23 04/13/2023 218216 161 CSK AUTO INC SUPPLIES-GAS 2740425813 1 7401-430-62-44 REPAIR AND MAINT-VEHICLE 35.34 35.34 04/23 04/13/2023 218216 161 CSK AUTO INC SUPPLIES-WATER 2740425813 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 35.34 35.34 04/23 04/13/2023 218216 161 CSK AUTO INC SUPPLIES-STREETS 2740425813 3 2007-431-20-44 REPAIR AND MAINTENANCE-VE 35.33 35.33 Total 2740425813: 106.01 106.01
04/23 04/13/2023 218216 161 CSK AUTO INC TARP STRAPS-GAS 2740426006 1 7 401-430-62-44 REPAIR AND MAINT-VEHICLE 3.44 3.44 04/23 04/1312023 218216 161 CSK AUTO INC TARP STRAPS-WATER 2740426006 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 3.44 3 44 04/23 04/13/2023 218216 161 CSK AUTO INC TARP STRAPS-STREETS 2740426006 3 2007-431-20-44 REPAIR AND MAINTENANCE-VE 3.43 3.43 Total 2740426006: 10.31 10.31
04/23 04/13/2023 218216 161 CSK AUTO INC MINI LAMP-GAS 2740426171 1 7 401-430-62-44 REPAIR AND MAINT-VEHICLE 1.55 1.55 04/23 04/13/2023 218216 161 CSK AUTO INC MINI LAMP--WATER 2740426171 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 1.55 1.55 M = Manual Check, V = Void Check
(0
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Oates: 4/13/2023 - 4/1 312023
GL Check Check Vendor
Period Issue Date Number Number
Description Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
Payee
----- ---- ---- ----------- -------------- -----------
04123 04/1312023 218216
Total 2740426171:
04/23 04/13/2023 218216
Total 2740426172:
04/23 04/13/2023 218216
04123 04/13/2023 218216
04/23 04/13/2023 218216
Total 2740426409:
04/23 04/13/2023 218216
04/23 04113/2023 218216
04/23 04/13/2023 218216
Total 2740426698:
04/23 04/13/2023 218216
Total 2740426712:
04/23 04113/2023 218216
Total 2740426911:
04/23 04/13/2023 218216
Total 2740427843:
04123 04/13/2023 218216
04/23 04/13/2023 218216
04/23 04/13/2023 218216
Total 2740427903:
04/23 04/13/2023 218216
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC

MINI LAMP-STREETS

AIR FILTER-WATER

SUPPLIES-GAS

SUPPLIES-WATER

SUPPLIES-STREETS

ADHESIVE-GAS

ADHESIVE-WATER

ADHESIVE-STREETS

SUPPLIES-STREETS

EDGE TRIMMER-PW

SWITCH-PW

SWITCH-GAS

SWITCH-WATER

SWITCH-STREETS

SUPPLIES-GAS
2740426171
2740426172
2740426409
2740426409
2740426409
2740426698
2740426698
2740426698
2740426712
2740426911
2740427843
2740427903
2740427903
2740427903
2740427965
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR ANO MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 7620-430-10-44 REPAIR AND MAINTENANCE-VE
1 7620-430-10-44 REPAIR AND MAINTENANCE-VE
1 7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 7401-430-62-44 REPAIR AND MAINT-VEHICLE
Page: 6
Apr 13, 2023 08:50AM
--
Seq Check
Amount Amount

1.55 1.55
--

4.65 4.65
--
113.92 113.92
--
113.92 113.92
--

9.38 9.38

9.37 9.37

9.37 9.37
--

28.12 28.12
--

6.26 6.26

6.25 6.25
--

18.77 18.77
--
376.71 376.71
--
376.71 376.71
--

17.31 17.31
--

11.90 11.90
--

11.90 11.90

11.89 11.89
--

35.69 35.69
--

20.55 20.55
M = Manual Check, V = Void Check
..,Jo,
0 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 4/13/2023 -4113/2023
GL Check Check Vendor
Period Issue Date Number Number Payee
Description Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
----- --- ---- ------------ --------------- ------------ 04/23 04/13/2023 218216
04/23 04/13/2023 218216
Total 2740427965:
04/23 04/13/2023 218216
Total 2740428064:
04/23 04/13/2023 218217 10670 CURRENT ELECTRIC & A 720 SOUTH STREET Total 35747:
04/23 04/13/2023 218217 10670 CURRENT ELECTRIC & A CITY HALL SECURITY SYSTEM 35879 04/23 04/13/2023 218217 10670 CURRENT ELECTRIC & A 75 N WEATHERLOW ST 35879 Total 35879:
04/23 04/13/2023 218217 10670 CURRENT ELECTRIC &A 115 N WEATHERLOW STREETS 35929 Total 35929:
04/23 04/13/2023 218218
Total 040323:
04/23 04/13/2023 218219
Total 1800155466:
04/23 04/13/2023 218220
Total 500467:
04/23 04/13/2023 218221
Total 8999016:
04/23 04/13/2023 218221
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC

SUPPLIES-WATER

SUPPLIES-STREETS

WIPER BLADE-GAS
182 DEPARTMENT OF CONS 1ST QTR SMIP FEE REPORT 20 040323 188 DEPARTMENT OF WATE ANNUAL DAM FEES
198 DITCH WITCH EQUIPMEN SUPPLIES-WATER
219 ED STAUB & SONS PETR 260.90 GAL PROPANE-GC
219 ED STAUB & SONS PETR 137.30 GAL PROPANE-GC
2740427965
2740427965
2740428064
35747
1800155466
500467
8999016
9024042
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 7401-430-62-44 REPAIR AND MAINT-VEHICLE
1 7620-430-10-43 TECHNICAL SVCS
1000-417-10-43 TECHNICAL SVCS
2 1011-452-20-43 TECHNICAL SVCS
1 1011-451-80-43 TECHNICAL SVCS
1011-2205-003 DEPOSITS-STRONG MOTION P
1 7110-430-42-48 TAXES, FEES, PERMITS & CHA
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
1 7530-451-52-46 PROPANE
1 7530-451-50-46 PROPANE
Page: 7
Apr 13, 2023 08:S0AM
Seq Check
Amount Amount
--

20.54 20.54

20.54 20.54
-----

61.63 61.63
--

78.13 78.13
--

40.00 40.00
--

48.00 48.00

40.00 40.00
--
BB.OD 88.00
--

99.00 99.00
--

6.92 6.92
--

6.92 6.92
---
3,829.00 3,829.00
---
3,829.00 3,829.00
---
1,570.88 1,570.88
-------
1,570.88 1,570.88
---
632.38 632.38
--
632.38 632.38
---
332.80 332.80
M = Manual Check, V = Void Check
- -
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 8 Check Issue Dates: 4/13/2023 - 4/13/2023 Apr 13, 2023 08:50AM GL Check Check Vendor Description Invoice Inv Gl.Account GL Account Title Seq Check Period Issue Dale Number Number Payee Number Seq No Amount Amount ------
Total 9024042: 332.80 332.80
04/23 04/13/2023 218221 219 ED STAUB & SONS PETR 4014 GAL DIESEL 9055653 1 1000-1410-001 INVENTORIES-GASOLINE 15,712.55 15,712.55 ---
Total 9055653: 15,712.55 15,712.55
--
04/23 04/13/2023 218221 219 ED STAUB & SONS PETR 4017 GAL UNLEADED 9055696 1 1000-1410-001 INVENTORIES-GASOLINE 15,256.54 15,256.54 Total 9055696: 15,256.54 15,256.54
--
04/23 04/13/2023 218222 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPLING-D 371275A 1 7110-430-42-43 PROFESSIONAL SVCS 164.00 164.00 Total 371275A: 164.00 164.00
04/23 04/13/2023 218222 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPLING-D 371601A 1 7110-430-42-43 PROFESSIONAL SVCS 110.00 110.00 Total 371601A: 110,00 110.00
04/23 04/13/2023 218222 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPLING-JO 371602A 1 7112-430-42-43 PROFESSIONAL SVCS 35.00 35.00 Total 371602A: 35.00 35.00
04/23 04/13/2023 218222 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPLING-D 371612A 1 7110-430-42-43 PROFESSIONAL SVCS 133.00 133.00 Total 371612A: 133.00 133.00
04/23 04/13/2023 218222 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPLING-D 371707A 1 7110-430-42-43 PROFESSIONAL SVCS 133.00 133.00 Total 371707A: 133.00 133.00
04/23 04/13/2023 218222 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPLING-GC 371708A 1 7530-451-52-43 PROFESSIONAL SERVICES 35.00 35.00 Total 371708A: 35.00 35.00
04/23 04/13/2023 218222 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPLING-Ge 371709A 1 7530-451-52-43 PROFESSIONAL SERVICES 35.00 35.00 Total 371709A: 35.00 35.00
M = Manual Check, V = Void Check
..I,
"'
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 9 Check Issue Dates: 4/13/2023 - 4/13/2023 Apr 13, 2023 08:50AM GL Check Check Vendor Description Invoice Inv GLAccount GL Account Title Seq Check Period Issue Dale Number Number Payee Number Seq No Amount Amount ------
04/23 04/13/2023 218223 8846 FIRENET LASSEN DISPATCH SERVICES 2022 FIR SUS-2022-01 1 1010-422-10-45 DISPATCH CONTRACT 15,347.00 15,347.00 --
Total SUS-2022-01: 15,347.00 15,347.00
04/23 04/13/2023 218224 1501 FARMER CYCLE 4 HEAVY-DUTY 041123 1 8404-430-13-48 GRANTS 267,600.00 267,600.00 --
Total 041123: 267,600.00 267,600.00
--
04/23 04/13/2023 218225 1501 CARL MOYER CYCLE 23 HEAVY 041123. 1 8405-430-10-48 GRANTS 50,000.00 50,000.00 --
Total 041123.: 50,000.00 50,000.00
--
04/23 04/13/2023 218226 257 FOREST OFFICE EQUIPM MAINT.CONTRACT FOLD MACHI SV005214 1 7401-430-62-43 TECHNICAL SVCS 44.08 44.08 04/23 04/13/2023 218226 257 FOREST OFFICE EQUIPM MAINT.CONTRACT FOLD MACHI SV005214 2 7110-430-42-43 TECHNICAL SVCS 44.08 44.08 Total SV005214: 88.16 88.16
04/23 04/13/2023 218226 257 FOREST OFFICE EQUIPM KYOCERA COPIER -PW SV005315 1 7620-430-10-43 TECHNICAL SVCS 195.05 195.05 Total SV005315: 195.05 195.05
04/23 04/13/2023 218227 265 FRONTIER 257-1057-FAX PW 1057 032023 1 7620-430-10-45 COMMUNICATIONS 190.25 190.25 Total 1057 032023: 190.25 190.25
04/23 04/13/2023 218227 265 FRONTIER 257-2960 HVAC/ELEVATOR LINE 2960 040523 1 1000-417-10-45 COMMUNICATIONS 108.63 108.63 Total 2960 040523: 108.63 108.63
04/23 04/13/2023 218228 328 INDEPENDENT BUSINES LASER A/P CHECKS 42170 1 1000-415-10-46 SUPPLIES-GENERAL 642.93 642.93 Total 42170: 642.93 642.93
04/23 04/13/2023 218229 332 INTERSTATE GAS SERVI NAT GAS CONSULTING 7021712 1 7401-430-62-43 PROFESSIONAL SVCS 1,850.00 1,850.00 --
Total 7021712: 1,850.00 1,850.00
--
04/23 04/13/2023 218230 1362 IRON MOUNTAIN INFO. M CITY HALL SHREDDING HKNH615 1 1000-417-10-43 PROFESSIONAL SVCS 106.83 106.83 M = Manual Check, V = Void Check
...i,.
w
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/13/2023 -4/1312023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
--------- ---- ----------- -------------- -----------
Total HKNH615:
04123 04/13/2023 218231
Total 041123:
04123 04/1312023 218232 10746 KAY PARK REC CORPOR PICNIC TABLES Total 198521:
04123 04113/2023 218233
Total 032423:
04123 04/13/2023 218234
Total 041023:
04123 04113/2023 218235
Total 8056:
04/23 04/13/2023 218236
Total 8062:
04/23 04/13/2023 218237
Total 8050:
04/23 04/13/2023 218238
Total INV691230:
04/23 04/13/2023 218238
7451 FARMER CYCLE 4 HEAVY-DUTY 041123
9906 TR EX WOODLAND CA 4117-4/18 032423
8571 TR EX FOLSOM 4/19-4/22 POST 041023
1399 KIRACK CONSTRUCTION ROOF REPAIR-PD 8056
1399 KIRACK CONSTRUCTION DMGC FLOOD RESTORATION P 8062
1399 KIRACK CONSTRUCTION REPAIR CLUB HOUSE
374 L.N. CURTIS & SONS
374 L.N. CURTIS & SONS

REPAIR & MAINT-FD

SAFETY SUPPLIES-FD
198521
8050
INV691230
INV692475
1 8404-430-13-48 GRANTS
1 2048-452-21-46 SUPPLIES GENERAL
1 1009-421-10-45 TRAINING
1 1009-421-10-45 TRAINING
1 1009-421-10-44 FACILITY-REPAIR & MAINTENA
1 7530-451-55-44 CONSTRUCTION SERVICES
1 7530-451-52-44 REPAIR & MAINT - BUILDING
1 1010-422-10-44 VEHICLE - REPAIR &MAINTENA
1 1010-422-10-46 SUPPLIES- SAFETY ITEMS
Total INV692475:

Page: 10
Apr 13, 2023 08:50AM
Seq Check
Amount Amount
--
--
106.83 106.83
---
149,160.70 149,160.70
--
149,160.70 149,160.70
--
4,560.74 4,560.74
--
4,560.74 4,560.74
------
103.50 103.50
--
103.50 103.50
--
241.50 241.50
--
241.50 241.50
--
545.24 545.24
--
545.24 545 24
--
41,156.55 41,156.55
------
41,156.55 41,156.55
---
695.00 695.00
--
695.00 695.00
--
199.16 199.16
--
199.16 199.16
--
448.06 448.06
--
448.06 448.06
M = Manual Check, V = Void Check
.s:,. -
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/13/2023 - 4/13/2023
G L Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
----- --- --- ----------- -------------- -----------
04/23 04/13/2023 218239
Total 422337:
04/23 04/13/2023 218240 10747
Total 032823:
04/23 04/13/2023 218241
Total 10108 032523:
04/23 04/13/2023 218241
Total 12291 O 032523:
04/23 04/13/2023 218241
Total 122929 032523:
04/23 04/13/2023 218241
Total 132052 032523:
04123 04/13/2023 218241
Total 14590 032523:
04/23 04/13/2023 218241
Total 26784 032523:
04/23 04/13/2023 218241
Total 2876 032523:
04/23 04/13/2023 218241
411 LASSEN MOTOR PARTS SUPPLIES-GAS
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
RETURN FACILITY RENTAL DEP 032823
471-920 JOHNSTONVILLE RD-Al 10108 032523
GOLF COURSE PUMP STATION 122910 032523

GOLF COURSE IRR PUMP/BTH

GOLF COURSE PUMP HOUSE

SOUTH ST - PW OFFICE

CADY SPRINGS
1505 MAIN ST FIRE STATION

RICHMOND RD BRIDGE
422337
122929 032523
132052 032523
14590 032523
26784 032523
2876 032523
35094 032523
1 7401-430-62-44 REPAIR AND MAINT-VEHICLE
1000-2228-009 DEPOSITS-COMM CENTER RE
1 7201--430-81-46 ELECTRICITY
1 7530-451-52-46 ELECTRICITY
1 7530--451-52-46 ELECTRICITY
1 7530-451-52-46 ELECTRICITY
1 7620-430-10-46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 1010-422-10-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
Page: 11
Apr 13, 2023 08:50AM
Seq Check
Amount Amount
--

20.36 20.36
--

75.00 75.00
--

75.00 75.00
--
121.77 121.77
-----
121.77 121.77
--
130.34 130.34
--
130.34 130.34
--

30.00 30.00
--

30.00 30.00
--
198.94 198,94
--
198.94 198.94
--
713.19 713.19
---
713.19 713.19
-
606.96 606.96
---
606.96 606.96
--
722.35 722.35
---
722.35 722.35
----
290.01 290.01
M = Manual Check, V = Void Check
~
(J'I
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 12 Check Issue Oates: 4/13/2023 - 4/13/2023 Apr 13, 2023 08:50AM GL Check Check Vendor Description Invoice Inv GLAccount GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
Total 35094 032523: 290.01 290.01
04/23 04/13/2023 218241 437 LMUO N WEATHERLOW ST SIGNALS- 3651 032523 1 2007 -431-60-46 ELECTRICITY 146.74 1'16.74 Total 3651 032523: 146.74 146.74
04/23 04/13/2023 218241 437 LMUO 720 SOUTH EMULSION TANK-P 38646 032523 1 7620-430-10-46 ELECTRICITY 238.97 238.97 Total 38646 032523: 238.97 238.97
04/23 04/13/2023 218241 437 LMUO LAUREL ST 416902 032523 1 2007 -431-60-46 ELECTRICITY 34.71 34.71 Total 416902 032523: 34.71 34.71
04/23 04/13/2023 218241 437 LMUO SOUTH ST 416924 032523 1 2007 -431-60-46 ELECTRICITY 34.71 34.71 Total 416924 032523: 34.71 34.71
04/23 04/13/2023 218241 437 LMUO RICHMOND RO & PEARL CR 416984 032523 1 2007-431-60-46 ELECTRICITY 34.71 3'1.71 Total 416984 032523: 34.71 34.71
04/23 04/13/2023 218241 437 LMUD 1801 MAIN ST STREET LT 417512 032523 1 2007-431-60-46 ELECTRICITY 34.71 34.71 Total 417512 032523: 34.71 34.71
04/23 04/13/2023 218241 437 LMUD ORCHARD STREET LIGHTS 418802 032523 1 2007-431-60-46 ELECTRICITY 20.72 20.72 Total 418802 032523: 20.72 20.72
04/23 04/13/2023 218241 437 LMUD RIVERSIDE DR. & RIVER ST. LI 418824 032523 1 2007-431-60-46 ELECTRICITY 34.71 34 71 Total 418824 032523: 34.71 34.71
04/23 04/13/2023 218241 437 LMUD RIVERSIDE DR. & LAUREL STR 418833 032523 1 2007-431-60-46 ELECTRICITY 34.71 34 71 Total 418833 032523: 34.71 34.71
M = Manual Check, V = Void Check
- a,
Cl1Y OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/13/2023 - 4/13/2023
GL Check Check Vendor
Period Issue Date Number Number Payee
Description Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
----- --- ---- ------------ --------------- ------------ 04/23 04/13/2023 218241
Total 437106 032523:
04/23 04/13/2023 218241
Total 49496 032523:
04123 04/13/2023 218241
Total 49497 032523:
04/23 04/13/2023 218241
Total 49498 032523:
04/23 04/13/2023 218241
Total 49499 032523:
04/23 04/13/2023 218241
Total 54333 032523:
04/23 04/13/2023 218241
Total 55754 032523:
04/23 0411312023 218241
Total 7146 032523:
04/23 04/13/2023 218241
Total 7154 0322523:
04123 04/13/2023 218241
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
AIRPORT HANGER 3 & 4
MAIN & ALEXANDER SIGNAL-S 49496 032523

MAIN & FAIRFIELD-STREETS
MAIN & JOHNSTNVLE SIGNALSPRING RIDGE BOOSTER
GOLF COURSE CART BARN 2
437106 032523
49497 032523
49498 032523
RIVERSIDE & MAIN SIGNALS-S 49499 032523
471-920 JOHNSTONVILLE RD-Al 54333 032523
55754 032523
471-920 JOHNSTONVILLE RD Al 7146 032523
471-920 JOHNSTONVILLE RD Al 7154 0322523
7400 032523
1 7201-430-81-46 ELECTRICl1Y
1 2007-431-60-46 ELECTRICl1Y
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 7201-430-81-46 ELECTRICITY
1 7110-430-42-46 ELECTRICl1Y
1 7201-430-81-46 ELECTRICl1Y
1 7201-430-81-46 ELECTRICITY
1 7530-451-52-46 ELECTRICl1Y
Page: 13
Apr 13, 2023 08:50AM
Seq Check
Amount Amount

31.44 31.44
--

31.44 31.44
--
173.73 173.73
-
173.73 173.73
--
141.96 141.96
-
141.96 141.96
--
164.77 164.77
--
164.77 164.77
--
278.00 278.00
---
278.00 278.00
--

35.41 35.41
--

35.41 35.41
-
778.61 778.61
--
778.61 778.61
---
486.34 486.34
---
486.34 486.34
--

39.84 39.84
-

39.84 39.84
--

31.44 31.44
)
M = Manual Check, V = Void Check
- --..I
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/13/2023 - 4/13/2023
GL Check Check Vendor
Period Issue Date Number Number
Description Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
Payee
----- --- --- ----------- -------------- -----------
Total 7400 032523:
04/23 04/13/2023 218241
Total 7714 032523:
04/23 04/13/2023 218241
Total 9312 032523:
04/23 04/13/2023 218241
Total 9503.032523:
04/23 04/13/2023 218241
04/23 04/13/2023 218245
04/23 04/13/2023 218245
Total 1180243:
04/23 04/13/2023 218246
437 LMUD
437 LMUD
437 LMUD
437 LMUD
Total 9963 032523:
04/23 04/13/2023 218242 10476
Total 041123:
04/23 04/13/2023 218243 10713
Total 032423:
04/23 04/13/2023 218244 10617
Total 041023:

WELL #1-WATER
GOLF COURSE BARN 1 & 3
GEO PUMP #2

HOSPITAL LN-GEO
7714 032523
9312 032523
9503 032523
9963 032523
CARL MOYER CYCLE 23 HEAVY 041123
TR EX WOODLAND CA4/17-4/18 032423
TR EX LAKE TAHOE NV 4/24-4/2 041023
1228 ONLINE INFORMATIONS ONLINE UTILITY EXCHANGE RE 1180243 1228 ONLINE INFORMATIONS ONLINE UTILITY EXCHANGE RE 1180243 8821 PAVEMENT ENGINEERIN MATERIAL TESTING SERVICES 2210-161 1 7110-430-42-46 ELECTRICITY
1 7530-451-52-46 ELECTRICITY
1 7301-430-52-46 ELECTRICITY
1 7301-430-52-46 ELECTRICITY
1 8405-430-10-48 GRANTS
1 1009-421-10-45 TRAINING
1 7110-430-42-45 TRAVEL
1 7401-430-62-43 TECHNICAL SVCS
2 7110-430-42-43 TECHNICAL SVCS
1 2007-431-38-43 TECHNICAL SERVICES
Page: 14
Apr 13, 2023 08:50AM
Seq Check
Amount Amount
-----
-----

31.44 31.44
--
374.08 374.08
--
374.08 374.08
--

30.00 30.00
--

49.29 49.29
--

30.00 30.00
--

30.00 30,00
35,000.00 35,000.00
-----
35,000.00 35,000.00
---
103.50 103.50
--
103.50 103.50
--
150.50 150.50
--
150.50 150.50
--

64.39 64.39

64.38 64.38
--
128.77 128.77
24,240.00 24,240.00
M = Manual Check, V = Void Check
.....
00 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 4/13/2023 - 4/13/2023
Page: 15
Apr 13, 2023 08:S0AM
GL Check Check Vendor Description Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
Period Issue Date Number Number Payee
Seq
Amount
Check
Amount
----- --- --- ----------- -------------- -----------
Total 2210-161: 24,240.00 24,240.00
--
04/23 04/13/2023 218247 546 PAYLESS BUILDING SUP SUPPLIES-PARKS 116654 1 1011-452-21-44 FACILITY - REPAIR & MAINTENA 41.83 41.83 Total 116654: 41.83 41.83
04/23 04/13/2023 218247 546 PAYLESS BUILDING SUP SUPPLIES-PARKS 116703 1 1011-452-21-44 FACILITY - REPAIR & MAINTENA 7.24 7.24 Total 116703: 7.24 7.24
04/23 04/13/2023 218248 556 PITNEY BOWES INC POSTAGE 8000900000677660 04042 1 1000-141 0-002 INVENTORIES-POSTAGE 1,020.99 1,020.99 --
Total 8000900000677660 040423: 1,020.99 1,020.99
--
04/23 04/13/2023 218249 558 PLUMAS-SIERRA INTERNET ACCESS CIRCUIT 58020 033123 1 1000-417-10-45 COMMUNICATIONS 768.00 768.00 Total 58020 033123: 768.00 768.00
04/23 04/13/2023 218249 558 PLUMAS-SIERRA INTERNET ACCESS CIRCUIT-P 68444 033123 1 7620-430-1 0-45 COMMUNICATIONS 365.07 365.07 Total 68444 033123: 365.07 365.07
04/23 04/13/2023 218249 558 PLUMAS-SIERRA INTERNET ACCESS CIRCUIT-FD 69319 033123 1 1010-422-10-45 COMMUNICATIONS 301.79 301.79 Total 69319 033123: 301.79 301.79
04/23 04/13/2023 218250 9689 PRENTICE LONG & EPPE 22/23 FY CITY ATTORNEY 5744 1 1000-412-10-43 PROFESSIONAL SVCS 3,500.00 3,500.00 --
Total 5744: 3,500.00 3,500.00
--
04/23 04/13/2023 218251 1479 SIERRA BROADCASTING ADVERTISING-GAS 23030127 1 7401-430-62-45 ADVERTISING 499.00 499.00 Total 23030127: 499.00 499.00
04/23 04/13/2023 218252 8892 REFUND FACILITY RENTAL FEE 040723 1 1000-2228-009 DEPOSITS-COMM CENTER RE 250.00 250.00 Total 040723: 250.00 250.00
M = Manual Check, V = Void Check
- co
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 16 Check Issue Dates: 4/13/2023 - 4/13/2023 Apr 13, 2023 08:50AM GL Check Check Vendor Description Invoice Inv GL Account GL Acccunt Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
04/23 04/13/2023 218253 76 SUSANVILLE ACE HARD SUPPLIES-WATER 513846 1 7110-430-42-46 SUPPLIES-GENERAL 25.32 25.32 Total 513846: 25.32 25.32
04/23 04/13/2023 218253 76 SUSANVILLE ACE HARD SCREWDRIVER-BUILDING 513877 1 1011-424-20-46 SUPPLIES-GENERAL 27.25 27.25 Total 513877: 27.25 27.25
04/23 04/13/2023 218253 76 SUSANVILLE ACE HARD BRUSH-WATER 513887 1 7110-430-42-46 SUPPLIES-GENERAL 16.55 16.55 Total 513887: 16,55 16.55
04123 04/13/2023 218253 76 SUSANVILLE ACE HARD SUPPLIES-STREETS 513941 1 2007-431-20-46 SUPPLIES-GENERAL 9.70 9.70 Total 513941: 9.70 9.70
04/23 04/13/2023 218253 76 SUSANVILLE ACE HARD SHOVEL-GAS 513981 1 7 401-430-62-46 SUPPLIES-SMALL TOOLS 187.00 187.00 Total 513981: 187.00 187.00
04/23 04/13/2023 218253 76 SUSANVILLE ACE HARD SUPPLIES-WATER 513985 1 7110-430-42-46 SUPPLIES-GENERAL 9.44 9.44 Total 513985: 9.44 9.44
04/23 04/13/2023 218253 76 SUSANVILLE ACE HARD SUPPLIES-PW RE-ORG 514017 1 7520-430-12-46 SUPPLIES-GENERAL 17.53 17.53 Total 514017: 17.53 17.53
04/23 04/13/2023 218253 76 SUSANVILLE ACE HARD SUPPLIES-WATER 514218 1 7110-430-42-46 SUPPLIES-GENERAL 18.88 18.88 Total 514218: 18.88 18.88
04/23 04/13/2023 218253 76 SUSANVILLE ACE HARD HINGES-PW 514224 1 7620-430-10-46 SUPPLIES-GENERAL 19.47 19.47 Total 514224: 19.47 19.47
04/23 04/13/2023 218253 76 SUSANVILLE ACE HARD SUPPLIES-PW 514231 1 7620-430-10-46 SUPPLIES-GENERAL 19.47 19.47 M = Manual Check, V = Void Check
"' 0
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/13/2023 - 4/13/2023
GL Check Check Vendor
Period Issue Date Number Number
Description GL Account Title
Payee
Invoice
Number
Inv
Seq
GLAccount
No
----- ---- ---- ------------ --------------- ------------ Total 514231:
04/23 04/13/2023 218253
Total 514234:
04/23 04/13/2023 218253
Total 514237:
04/23 04/13/2023 218253
Total 514428:
04123 04/13/2023 218254
Total 5024521813:
04/23 04/13/2023 218255
04/23 04/13/2023 218255
Total 39335:
04/23 04/13/2023 218256
04/23 0411312023 218256
Total 5440:
04123 04/13/2023 218257
Total 889:
04/23 04/13/2023 218258
Total INV00133492:
04/23 04/13/2023 218259
04/23 04/13/2023 218259
76 SUSANVILLE ACE HARD FASTENERS- STREETS
76 SUSANVILLE ACE HARD DOOR LOCK-PARKS
76 SUSANVILLE ACE HARD ELECTRIC TAPE-WATER
9295 TAMCO CAPITAL CORP
958 TECHNOFLO SYSTEMS
958 TECHNOFLO SYSTEMS
712 TNS TRUCKING CO
712 TNS TRUCKING CO
1568 VERIFORCE
749 VERIZON WIRELESS
749 VERIZON WIRELESS

COMMUNICATION-FD

SUPPLIES-GEO

TRANSFER SAND-GAS

TRANSFER SAND-WATER
9544 TONY'S CLEANING SERV JANITORIAL SERVICES- PW

SEMI ANNUAL SUBSRIPTION
514234
514237
514428
5024521813
39335
39335
5440
5440
889
INV00133492
CELLULAR PHONES -ADMIN 9931430678
CELLULAR PHONES - BUILDIN 9931430678
1 2007-431-20-46 SUPPLIES-GENERAL
1 1011-452-21-44 FACILITY - REPAIR & MAINTENA
1 7110-430-42-46 SUPPLIES-GENERAL
1 1010-422-10-45 COMMUNICATIONS
1 7301-430-52-44 REPAIR AND MAINTENANCE-Ml
2 7301-430-52-46 SUPPLIES-GENERAL
7401-430-62-46 SUPPLIES-GENERAL
2 7110-430-42-46 SUPPLIES-GENERAL
1 7620-430-10-44 CUSTODIAL
1 7401-430-62-43 TECHNICAL SVCS
1 1000-413-20-45 COMMUNICATIONS
2 1011-424-20-45 COMMUNICATIONS
Page: 17
Apr 13, 2023 08:50AM
Seq Check
Amount Amount
--
--

19.47 19.47
--

10.11 10.11
--

34.09 34.09
--

19.39 19.39
--

19.39 19.39
--
265.22 265.22
--
265.22 265.22
--
900.00 900.00
195.00 195.00
---
1,095.00 1,095.00
------
375.57 375.57
375.56 375.56
--
751.13 751.13
--
300.00 300.00
--
300.00 300.00
--
578.00 578.00
--
578.00 578.00
--
168.62 168.62

98.90 98.90
M = Manual Check. V = Void Check
"->
.....

CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/13/2023 - 4/13/2023
GL Check Check Vendor Description G L Account Title
Period Issue Date Number Number Payee
Invoice
Number
Inv
Seq
GL Account
No
----- --- ---- ------------ --------------- ------------ 04/23 04/13/2023 218259
04/23 04/13/2023 218259
04/23 04/13/2023 218259
04/23 04/13/2023 218259
Total 9931430678:
04/23 04/13/2023 218260
Total 6961 0800:
04/23 04/13/2023 218260
Total 69676636:
04/23 04/13/2023 218260
Total 69684875:
04/23 04/13/2023 218260
Total 69695672:
04/23 04/13/2023 218260
Total 69696949:
04/23 04/13/2023 218260
Total 696979363:
04/23 04/13/2023 218261
Total A-70932:
04/23 04/13/2023 218261
749 VERIZON WIRELESS
749 VERIZON WIRELESS
749 VERIZON WIRELESS
CELLULAR PHONES - PARKS 9931430678
CELLULAR PHONES - AIR POLL 9931430678

CELLULAR PHONES - PUBLIC
749 VERIZON WIRELESS CELLULAR PHONES - GAS
770 WESTERN NEVADA SUP SUPPLIES- WATER
770 WESTERN NEVADA SUP SUPPLIES-GC
770 WESTERN NEVADA SUP SUPPLIES-WATER
770 WESTERN NEVADA SUP SUPPLIES-WATER
770 WESTERN NEVADASUP SUPPLIES-WATER
770 WESTERN NEVADA SUP SUPPLIES-GAS
1198 WESTWOOD SANITATIO PORTABLE TOILET - SKYLINE
9931430678
9931430678
69610800
69676636
69684875
69695672
69696949
696979363
1198 WESTWOOD SANITATIO PORTABLE TOILET-GOLF COUR A-70932 A-79030
3 1011-452-20-45 COMMUNICATIONS
4 7620-430-11-45 COMMUNICATIONS
5 7620-430-10-45 COMMUNICATIONS
6 7401-430-62-45 COMMUNICATIONS
1 7110-430-42-46 SUPPLIES-GENERAL
1 7530-451-52-44 REPAIR & MAINTENANCE - MIS
1 7110-430-42-46 SUPPLIES-GENERAL
1 7110-430-42-46 SUPPLIES-GENERAL
1 7110-430-42-46 SUPPLIES-GENERAL
1 7401-430-62-46 SUPPLIES-SMALL TOOLS
1 7530-451-52-44 RENT & LEASES EQUIP & VEHI
1 1011-452-20-44 RENT & LEASES EQUIP & VEHI
Total A-79030:

Page: 18
Apr 13, 2023 08:50AM
Seq Check
Amount Amount
--
103.50 103.50

52.00 52.00
1,182.58 1,182.58
201.26 201.26
---
1,806.86 1,806.86
------
650.37 650.37
--
650.37 650.37
--

24.58 24.58
--

69.54 69.54
--

69.54 69.54
--
293.33 293.33
--
293.33 293.33
-

59.46 59.46
--

59.46 59.46
--
227.54 227.54
--
227.54 227.54
--
218.78 218.78
---
218.78 218.78
--
109.39 109.39
--
109.39 109.39
M = Manual Check, V = Void Check
N
N
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/13/2023 - 4/13/2023
Page: 19
Apr 13, 2023 08:50AM
GL Check Check Vendor
Period Issue Date Number Number Payee
Description Invoice
Number
Inv
Seq
GL Account
No
Seq
Amount
----- --- --- ----------- -------------- -----------
04/23 04/13/2023 218262 8685 CARL MOYER CYCLE 24 HEAVY 041123 GL Account Title
8405-430-10-48 GRANTS 135,000.00
Check
Amount
135,000.00
Total 041123: 135,000.00 135,000.00
Grand Totals: 790,673.09 790,673.09
Report Criteria:

Report type: GL detail
Check.Voided = False
M = Manual Check, V = Void Check
N
c..,
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/20/2023 - 4/20/2023
Page: 1
Apr 20, 2023 08:55AM
Report Criteria:

Report type: GL detail
Check.Voided = False
GL Check Check Vendor
Period Issue Date Number Number
Description Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
Payee
----- --- --- ----------- -------------- -----------
04/23 04/20/2023 218263 10749
Total 10400500018:
04/23 04/20/2023 218264 10750
04/23 04/20/2023 218264 10750
REFUND WATER DEPOSIT 10400500018
REFUND KEY DEPOSIT 032823
REFUND COMMUNITY CENTER 032823
7110-2228-000 DEPOSITS-CUSTOMER
1000-2228-009 DEPOSITS-COMM CENTER RE
2 1000-2228-009 DEPOSITS-COMM CENTER RE
Total 032823:
04/23 04/20/2023 218265
Total 590078857:
04/23 04/20/2023 218265
04/23 04/20/2023 218265
Total 5980078829:
04/23 04/20/2023 218265
Total 5980078841:
04/23 04/20/2023
04/23 04/20/2023
218265
218265
Total 5980088856:
04/23 04/20/2023 21 8265
04/23 04/20/2023 218265
04/23 04/20/2023 218265
Total 5980088860:
04/23 04120/2023 21 8265
44 ARAMARK UNIFORM SER UNIFORM SERVICE-WATER
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PARKS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PW
44 ARAMARK UNIFORM SER UNIFORM SERVlCE-PARKS
44 ARAMARK UNIFORM SER CUSTODIAL SUPPLIES-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-STREETS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
590078857
5980078829
5980078829
5980078841
5980088856
5980088856
5980088860
5980088860
5980088860
5980088864
1 7110-430-42-44 LINEN SERVICE
7620-430-10-44 LINEN SERVICE
2 1011-452-20-44 LINEN SERVICES
1 7401-430-62-44 LINEN SERVICES
7620-430-10-44 LINEN SERVICE
2 1011-452-20-44 LINEN SERVICES
1 7620-430-10-46 SUPPLIES-JANITORIAL
2 2007-431-20-44 LINEN SERVICE
3 7401-430-62-44 LINEN SERVICES
1 7401-430-62-44 LINEN SERVICES
Seq Check
Amount Amount

38.58 38.58
--

5.00 5.00
SO.DO 50.00
--

55.00 55.00
--

55.18 55.18
--

69.98 69.98

8.30 8.30
-

78.28 78.28
--
118.66 118.66
--
118.66 118.66
--

69.64 69.64

7.48 7.48
--

77.12 77.12
--

1.74 1.74

48.95 48.95

11.75 11.75
--

62.44 62.44
-

74.53 74.53
M = Manual Check, V = Void Check
N
.,::,.

CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/20/2023 - 4/20/2023
GL Check Check Vendor Description GL Account Title
Period Issue Date Number Number Payee
Invoice
Number
GL Account
No
----- ---- ---- ------------ --------------- ------------ Total 5980088864:
04/23 04/20/2023 218265
Total 5980088878:
04123 04/20/2023 218266 10390 AUTOZONE PARTS INC
Total 4015327923:
04/23 04/20/2023 218267
Total 10332100001:
04/23 04/20/2023 218268
Total 01005435:
04123 04/2012023 218268
Total 01104684:
04/23 04/20/2023 218269
Total 174915029U037:
04/23 04/20/2023 218270
Total 040323:
04/23 04/20/2023 218271
Total 92370:
04/23 04/20/2023 218272
44 ARAMARK UNIFORM SER UNIFORM SERVICE-WATER
75 SUPPLIES-FD

REFUND WATER DEPOSIT
1409 C&S ENGINEERS/COMPA TAXIWAY A RECONSTRUCTION 01005435 1409 C&S ENGINEERS/COMPA TAXIWAY A RECONSTRUCTION 01104684 1307 C&S WASTE SOLUTIONS 1801 MAIN ST
1116 CALIFORNIA BUILDINGS 1ST QTR SPEC REV FUND SB 1 040323 986 CARLSON'S TIRE PROS REPAIR & MAINT-GC
8845 CORDICO PSYCHOLOGI PRE-EMP PSYCH EVAL
5980088878
4015327923
1 03321 00001
174915029U037
92370
6559
Inv
Seq
1 7110-430-42-44 LINEN SERVICE
1 1010-422-10-44 VEHICLE - REPAIR & MAINTENA
7110-2228-000 DEPOSITS-CUSTOMER
1 7202-430-85-43 PROFESSIONAL SVCS
1 7202-430-85-43 PROFESSIONAL SVCS
1 1009-421-10-44 CUSTODIAL
1011-2205-006 DEPOSIT PAYABLE-SB 1473
1 7530-451-56-44 REPAIR & MAINTENANCE MISC
1 1000-416-10-43 PROFESSIONAL SVCS
Total 6559:

Page: 2
Apr 20, 2023 08:55AM
Seq Check
Amount Amount
--
--

74.53 74.53
--

66.73 66.73
-

66.73 66.73
--
1,947.42 1,947.42
-----
1,947.42 1,947.42
---

16.40 16.40
--

16.40 16.40
---
5,939.24 5,939.24
---
5,939.24 5,939.24
---
17,817.72 17,817.72
---
17,817.72 17,817.72
---
128.05 128.05
--
128.05 128.05
--
78,30 78.30
-
78,30 78.30
-----

32.48 32.48
--

32.48 32.48
--
500.00 500,00
--
500.00 500 00
M = Manual Check, V = Void Check
N
CJ1
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 3 Check Issue Dates: 4120/2023 - 4/20/2023 Apr 20, 2023 08:55AM GL Check Check Vendor Description Invoice Inv GLAccount GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
04/23 04/20/2023 218273 161 CSK AUTO INC SUPPLIES-FD 2740429961 1 1010-422-10-44 VEHICLE - REPAIR & MAINTENA 17.30 17.30 Total 27 40429961: 17.30 17.30
---
04123 04/20/2023 218274 173 DATCO SERVICES SUBSTANCE TEST 177149 1 1000-416-10-43 TECHNICAL SVCS 525.00 525.00 ---
Total 177149: 525.00 525.00
04/23 04/20/2023 218274 173 DATCO SERVICES SUBSTANCE TEST 4-93076 1 1000-416-10-43 TECHNICAL SVCS 624.00 624.00 Total 4-93076: 624.00 624.00
04/23 04/2012023 218275 10752 DAWSON FRANCOIS REFUND GAS DEPOSIT 10120650924 1 7 401-2228-000 DEPOSITS-CUSTOMER 159.35 159.35 Total 10120650924: 159.35 159.35
04/23 0412012023 218276 10646 DEERE & COMPANY CA CMAS UV 4-18-78-00328 .117464859 1 7110-430-42-47 MACHINERY AND EQUIPMENT 11,153.12 11,153.12 Total .117464859: 11,153.12 11,153.12
04/23 04/2012023 218276 10646 DEERE & COMPANY CA CMAS UV 4-18-78-0032B 117464859 1 7 401-430-62-47 MACHINERY & EQUIPMENT 11,153.12 11,153.12 Total 117 464659: 11,153.12 11,153.12
--
04123 0412012023 218276 10646 DEERE & COMPANY CA CMAS UV 4-18-78-0032B 117464859. 1 1011-452-20-47 MACHINERY AND EQUIPMENT 2,788.27 2,788.27 --
Total 117 464859.: 2,788.27 2,788.27
--
04123 04/20/2023 218276 10646 DEERE & COMPANY CA CMAS UV 4-18-78-0032B 117464859 .. 1 2007-431-20-47 MACHINERY AND EQUIPMENT 2,788.28 2,788.28 Total 117464859 .. : 2,788.28 2,768.28
--
04/23 04/20/2023 218277 184 DEPARTMENT OF JUST! FINGERPRINTS 647166 1 1000-416-10-45 FINGERPRINTING SERVICES 130.00 130.00 Total 647166: 130.00 130.00
04/23 04120/2023 218278 10751 REFUND OVERPAYMENT ON C 040323 1 9999-1 001-004 CASH CLEARING - BUSINESS LI 24.00 24.00 M = Manual Check, V = Void Check
I'\)
O')
Cl1Y OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/20/2023 - 4/20/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GLAccount
No
G L Account Title
----- --- --- ------------ --------------- ------------ Total 040323:
04/23 04/20/2023 218279
Total 040223:
04/23 04/20/2023 218280
Total S5812225.001:
04/23 04/20/2023 218280
Total S5820402.001 ·
04/23 04/20/2023 218281
Total 2304076:
04/23 04/20/2023 218282
Total 371878A:

Total 15433:
04/23 04/20/2023 218284
Total SV005493:
04/23 04/20/2023 218285
Total 1033 040523:
04/23 04/20/2023 218285
1565 DIR1Y JOE'S CAR WASH CAR WASH- PD
1484 EDGES ELECTRICAL GR COMPACT BATTERY-WATER
1484 EDGES ELECTRICAL GR SUPPLIES-PARKS
224 EMPIRE INSIGNIAS
1033 FGL ENVIRONMENTAL
04/23 04/20/2023 218283 10757 FORENSICS LLC
257 FOREST OFFICE EQUIPM COPIES-FD
265 FRONTIER
265 FRONTIER

SHOULDER PATCHES-PD

SUPPLIES-WATER
257-1 033-PARKS
257-1041 ADMIN-PW
040223
S5812225.001
S5820402.D01
2304076
WEEKLY WATER SAMPLING-D 371878A
15433
SV005493
1033 040523
1041 040523
1 1009-421-10-44 VEHICLE-REPAIR & MAINTENA
1 7110-430-42-46 SUPPLIES-GENERAL
1 1011-452-21-44 FACILl1Y - REPAIR & MAINTENA
1 1009-421-1 0-46 SUPPLIES-SAFE1Y ITEMS
1 7110-430-42-43 PROFESSIONAL SVCS
1 7110-430-42-46 SUPPLIES-GENERAL
1 1010-422-10-44 RENT & LEASES EQUIP & VEHI
1 1011-452-20-45 COMMUNICATIONS
1 7620-430-10-45 COMMUNICATIONS
Total 1 041 040523:

Page: 4
Apr 20, 2023 08:55AM
---
Seq Check
Amount Amount
---
---

24.00 24.00
--

20.00 20.00
--

20.00 20.00
--
128.82 128.82
--
128.82 128.82
--
250.17 250.17
--
250.17 250.17
--
260.00 260.00
--
260.00 260.00
--
110.00 110.00
--
110.00 110.00
--
855.18 855.18
---
855.18 855.18
--

31.49 31.49
--

78.71 78 71
--

78.71 78.71
-
653.67 653.67
--
653.67 653.67
M = Manual Check, V = Void Check
N
.....

CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4120/2023 - 4120/2023
GL Check Check Vendor
Period Issue Date Number Number
Description GL Account Title
Payee
Invoice
Number
Inv
Seq
GL Account
No
----- --- --- ----------- -------------- -----------
04/23 04/20/2023 218285
Total 1044 040523:
04123 04/20/2023 218285
Total 1887 040123:
04/23 04/20/2023 218285
Total 2520 040123:
04123 04/20/2023 218285
Total 3292 041023:
04/23 04/2012023 216285
Total 5152 041023:

Total 10510950026:
04/23 04120/2023 21 8287
Total 041823:
04/23 04/2012023 218287
Total 041823.:

Total 103069001524:
04/23 04/2012023 218289
265 FRONTIER
265 FRONTIER
265 FRONTIER
265 FRONTIER
265 FRONTIER
04123 04/20/2023 218286 10434
257-1044 PRI
257-1887 BACKUP
257-2520 GOLF COURSE
257-3292 MUSEUM
257-5152 FIRE

REFUND GAS DEPOSIT
1044 040523
1887 040123
2520 040123
3292 041023
5152 041023
10510950026
298 HAT CREEK CONSTRUCT 2014 STIP PAVEMENT PROJECT 041823 298 HAT CREEK CONSTRUCT 2014 STIP PAVEMENT PROJECT 041823. 04123 04/2012023 218288 10745 REFUND GAS DEPOSIT 103069001524 1362 IRON MOUNTAIN INFO. M POLICE DEPARTMENT SHREDD HKGB899 7620-430-10-45 COMMUNICATIONS
1 1000-417-10-45 COMMUNICATIONS
1 7530-451-52-45 COMMUNICATIONS
1 1011-451-80-45 COMMUNICATION
1 1010-422-10-45 COMMUNICATIONS
7401-2228-000 DEPOSITS-CUSTOMER
1 2007-431-38-44 CONSTRUCTION SERVICES
2007-2206-000 RETAINAGE PAYABLE
7401-2228-000 DEPOSITS-CUSTOMER
1 1009-421-10-43 PROFESSIONAL SERVICES
Page: 5
Apr 20, 2023 08:55AM
---
Seq Check
Amount Amount
-----
130.03 130.03
--
130.03 130.03
--

65.98 65.98
--

65.98 65.98
--
208.57 208.57
---
208.57 208.57
--

78.14 78.14
--

78.14 78.14
--
258.33 258.33
--
258.33 258.33
--

22.68 22.68
--

22.68 22.68
---
31,800.00 31,800.00
31,800.00 31,800.00
88,568.77 88,568.77
---
88,568.77 88,568.77
---
189.39 169.39
-
189.39 189 39
--
108.53 108.53
M = Manual Check, V = Void Check
N
00 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 4/20/2023 - 4/20/2023
GL Check Check Vendor
Period Issue Date Number Number Payee
Description Invoice
Number
Inv
Seq
GL Account
No
G L Account Title
----- --- ---- ------------ --------------- ------------ Total HKG8899:
04/23 04/20/2023 218290
Total 871133:
04/23 04/20/2023 218291
Total 10262 041023:
04/23 04/20/2023 218291
Total 14039 041023:
04/23 04/20/2023 21 8291
Total 14041 041023:
04/23 04/20/2023 218291
Total 1744 032523:
04/23 04/20/2023 218291
Total 1999 032523:
04/23 04/20/2023 218291
Total 24323 041023:
04/23 04/20/2023 218291
Total 2466 041023:
04/23 04/20/2023 218291
237 JOHN DEERE FINANCIAL REPAIRS-G.C
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD

STREET LIGHTS

RIVERSIDE PARK

S GAY ST-STREETS
66 N LASSEN ST
871133
JOHNSTONVILLE RD SPRINKLE 10262 041023
14039 041 023
14041 041023
SOUTH ST ROOSEVELT AREAL 1744 032523
1999 032523
24323 041023
2466 041023
N WEATHERLOW ST-TENNIS S 24661 041023
1 7530-451-52-44 REPAIR & MAINTENANCE - MIS
1 1011-452-20-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 1000-417-10-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
Total 24661 041023:

Page: 6
Apr 20, 2023 08:55AM
Seq Check
Amount Amount
------
------
108.53 108.53
---
428.89 428.89
--
428.89 428.89
--

39.03 39.03
--

39.03 39.03
--
228.42 228.42
--
228.42 228.42
--
4,480.10 4,480.10
---
4,480.10 4,480.10
---

9.84 9.84
--

9.84 9.84
--
172.18 172.18
--
172.18 172.18
--

59.56 59.56
--

59.56 59.56
-
937.10 937.10
--
937.10 937.10
--

30.00 30.00
--

30.00 30.00
M = Manual Check, V = Void Check
N
(0
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/20/2023 - 4120/2023
GL Check Check Vendor
Period Issue Date Number Number
Description GL Account Title
Payee
Invoice
Number
GL Account
No
----- ---- ---- ------------ --------------- ------------ 04/23 04/20/2023 218291
Total 2457 041023:
04/23 04/20/2023 218291
Total 2865 041023:
04/23 04/20/2023 218291
Total 2867 041023:
04/23 04/20/2023 218291
Total 2870 041023:
04123 04/20/2023 218291
Total 2873 041023:
04/23 04/20/2023 218291
Total 29931 041023:
04/23 04/20/2023 218291
Total 30658 041023:
04/23 04/20/2023 218291
Total 350161 041023
04/23 04/20/2023 218291
Total 3522 032523:
04/23 04/20/2023 218291
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
STREET LIGHTS 2467 041023
65 N WEATHERLOW ST-PARK O 2865 041023
65 N WEATHERLOW ST- PARKS 2867 041023
N WEATHERLOW ST-TENNIS C 2870 041023
NORTH ST BASEBALL PARK ME 2873 041023
SKYLINE DR WELL 4-WATER
HARRIS DR & HWY 36-WATER
472-105 JOHNSTONVILLE WATE 350161 041023

LITTLE LEAGUE AREA LIGHTS
29931 041023
30658 041023
3522 032523
SAN FRANCISCO ST- STREETS 416835 041023
Inv
Seq
2007-431-60-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 7112-430-42-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
Page: 7
Apr 20, 2023 08:55AM
Seq Check
Amount Amount
---
2,000.65 2,000.65
---
2,000.65 2,000.65
--

68.60 68.60
--

68.60 68.60
--
158.52 158.52
--
158.52 158.52
--

30.00 30.00
--

30.00 30.00
---
211.70 211.70
-----
211.70 211.70
--
269.17 269.17
--
269.17 269.17
---
259.94 259.94
---
259.94 259.94
-----
326.45 326.45
--
326.45 326.45
--

66.73 66.73
-

66.73 66.73
--

38.61 38.61
M = Manual Check, V = Void Check
c..,
0 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 4/2012023 - 4/2012023
GL Check Check Vendor
Period Issue Date Number Number Payee
Description Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
----- --- ---- ------------ --------------- ------------ Total 416835 041023:
04123 04/2012023 218291
Total 416848 041023:
04123 0412012023 218291
Total 416851 032523:
04/23 04/2012023 21 8291
Total 416860 041023:
04/23 04/2012023 218291
Total 416915 041023:
04123 0412012023 218291
Total 416940 041023:
04/23 04/20/2023 218291
Total 416959 041023:
04/23 04/20/2023 218291
Total 416962 041023:
04123 04120/2023 218291
Total 421476 041023:
04123 04/2012023 218291
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
FIRST STREET & ALLEY STREE 416848 041023
LITTLE LEAGUE PARK DRIVEW 416851 032523

LONG ALLEY & LOVELL ALLEY

CAMPBELL ST- STREETS

WASHO LN- STREETS
416860 041023
INSPIRATION POINT- STREETS 416915 041023
416940 041023
416959 041023
130 N LASSEN STREET- STREE 416962 041023
MARTHA & ARNOLD STREET LI 421476 041023
130 N LASSEN STREET- STREE 425450 041023
1 2007 -431-60-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
Total 425450 041023:

Page: 8
Apr 20, 2023 08:55AM
Seq Check
Amount Amount
---
---

38.61 38.61
-----

38.61 38.61
--

34.71 34.71
-

34.71 34.71
--

38.61 38.61
--

38.61 38.61
-

38.61 38.61
-·-

38.61 38.61
--

38.61 38.61
-

38.61 38.61
--

38.61 38.61
M = Manual Check, V = Void Check
(,.)
..Jo.

CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/2012023 - 4/20/2023
GL Check Check Vendor Description Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
Period Issue Date Number Number Payee
----- --- --- ----------- -------------- -----------
04/23 04/20/2023 218291
Total 43511 041023:
04123 04/2012023 218291
Total 43866 041023:
04/23 04120/2023 218291
Total 44153 041023:
04/23 04/20/2023 218291
Total 44298 041023:
04/23 04/20/2023 218291
Total 44316 041023:
04/23 04/20/2023 218291
Total 45542 041023:
04/23 04/20/2023 218291
Total 4559 041023:
04/23 04/20/2023 218291
Total 49500 041023:
04/23 04/20/2023 218291
Total 49501 041023:
04/23 04/20/2023 218291
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
UPTOWN DECOR LIGHTS-STRE 43511 041023
115 N WEATHERLOW ST-MUSE 43866 041023
N PINE & COOK - SCADA-WATE 44153 041023
GLENN & CHERRY TR - SCADA- 44298 041023

PAIUTE LN SCADA-WATER
BAGWELL SPRINGS - SCADA-W 45542 041023
WELL #3-WATER
44316 041023
4559 041023
QUARRY ST LIGHTS-STREETS 49500 041023
MAIN & FOSS SIGNAL LIGHT-ST 49501 041023
606 NEVADA STREET 58209 041 023
2007-431-60-46 ELECTRICITY
1 1011-451-80,46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 7620-430-10-46 ELECTRICITY
Page: 9
Apr 20, 2023 0B:55AM
Seq Check
Amount Amount
272.69 272.69
--
272.69 272.69
--

67.57 67.57
--

30.00 30.00
--

41.91 41.91
--

39.24 39.24
--

99.19 99.19
--

99.19 99.19
--
663.54 663.54
--
663.54 663.54
--

77.21 77.21
--
7721 77.21
--
207.11 207.11
--
207.11 207.11
--

94.05 94.05
M = Manual Check, V = Void Check
c..,
N
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/20/2023 - 4/20/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
----- --- --- ----------- -------------- -----------
Total 58209 041023:
04/23 04/20/2023 216291
Total 60453 032523:
04/23 04/20/2023 218291
Total 8314 032523:
04/23 04/20/2023 218291
Total 9283 041023:
04/23 04/20/2023 218291
Total 9297 041023:
04/23 04/20/2023 216291
Total 94811 041023:
04/23 04/20/2023 218291
Total 9501 032523:
04/23 04/20/2023 218292
Total INV-004531:

Total 041823:
04/23 04/20/2023 218294
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
04/23 04/20/2023 218293 10708
528 NST ENGINEERING INC
925 SIERRA RD SPORTS CTR 60453 032523
1801 MAIN ST POLICE STATION 8314 032523
NORTH ST BASEBALL PARK ME 9283 041023
GEO PUMP#1

MAIN ST & PINE ST

RIVERSIDE PARK
467 METER VALVE & CONTR GAS METERS
9297 041023
94811 041023
9501 032523
INV-004531
REIM SUPPLIES 041823
13920
1 1011-452-20-46 ELECTRICITY
1 1009-421-10-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 7301-430-52-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
7401-1410-004 INVENTORY-GAS REGULATORS
1 7530-451-52-44 REPAIR & MAINTENANCE - MIS
REPAIRS-PD 1 1009-421-14-44 FACILITY-REPAIR & MAINTENA
Total 13920:

Page: 10
Apr 20, 2023 08:55AM
Seq Check
Amount Amount

94.05 94.05
--

31.80 31.80
--

31.80 31.80
--
765.62 765.62
---
765.62 765.62
--
717.94 717.94
--
717.94 717.94
---
2,197.97 2,197.97
-
2,197.97 2,197.97
--

30.00 30.00
--

30.00 30.00
--
152.06 152.06
-
152.06 152.06
---
2,108.16 2,108.16
---
2,108.16 2,108.16
------
136.45 136.45
--
136.45 136.45
--
1,500.00 1,500.00
-----
1,500.00 1,500.00
M = Manual Check, V = Void Check
c..,
c..,
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 11 Check Issue Dates: 4/20/2023 - 4/20/2023 Apr 20, 2023 08:55AM GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
04/23 04/20/2023 218295 10754 REFUND GAS DEPOSIT 10306807205 1 7 401-2228-000 DEPOSITS-CUSTOMER 156.72 156.72 Total 10306807205: 156.72 156.72
04/23 04/20/2023 218296 558 PLUMAS-SIERRA INTERNET ACCESS CIRCUIT-P 63630 033123 1 1009-421-10-45 COMMUNICATIONS 185.00 185.00 Total 63630 033123: 185.00 185.00
04123 04/20/2023 218297 582 RAY MORGAN CO INC BASE RATE CHARGE 4073309 1 1000-417-10-44 RENT & LEASES EQUIP & VEHI 417.76 417.76 04/23 04/20/2023 218297 582 RAY MORGAN CO INC BASE RATE CHARGE-PD 4073309 2 1009-421-10-44 RENT & LEASES EQUIP & VEHI 192.96 192.96 Total 4073309: 610.72 610.72
04/23 04/20/2023 218298 1127 ROSS' LADDER SERVICE PROFESSIONAL SERVICES-FD 886 1 1010-422-10-43 PROFESSIONAL SVCS 1,818.00 1,818.00 --
Total 886: 1,818.00 1,818.00
--
04/23 04/20/2023 218299 1379 SEN SIT TECHNOLOGIES SUPPLIES-GAS 0388149-IN 1 7 401 -430-62-46 SUPPLIES-GENERAL 2,619.51 2,619.51 --
Total 0388149-IN: 2,619.51 2,619.51
--
04/23 04/20/2023 218300 9953 SHN CONSULTING ENGi 2012 STIP PAVEMENT PROJECT 113328 1 2007-431-38-43 PROFESSIONAL SERVICES 452.50 452.50 Total 113328: 452.50 452.50
04/23 04/20/2023 218301 10748 REFUND GAS DEPOSIT 10420050017 1 7401-2228-000 DEPOSITS-CUSTOMER 269.34 269.34 Total 10420050017: 269.34 269.34
04/23 04/20/2023 218302 76 SUSANVILLE ACE HARD SUPPLIES-PARKS 414606 1 1011-452-20-44 MISC - REPAIR & MAINTENANC 8.75 8.75 Total 414606: 8.75 8.75
04/23 04/20/2023 218302 76 SUSANVILLE ACE HARD BOLTS-GAS 513048 1 7 401-430-62-46 SUPPLIES-GENERAL 6.99 6.99 Total 513048: 6.99 6.99
04/23 04/20/2023 218302 76 SUSANVILLE ACE HARD SUPPLIES-FD 514414 1 1010-422-10-44 VEHICLE - REPAIR & MAINTENA 7.78 7.78 M = Manual Check, V = Void Check
(,,)
~
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/20/2023 - 4/20/2023
GL Check Check Vendor
Period Issue Date Number Number
Description Invoice
Number
inv
Seq
GL Account
No
GL Account Title
Payee
----- --- --- ----------- -------------- -----------
Total 514414:
04/23 04/20/2023 218302
Total 514418:
04/23 04/20/2023 218302
Total 514426:
04/23 04/20/2023 218302
Total 514594:
04/23 04/20/2023 218302
Total 514687:
04/23 04/20/2023 218302
Total F13059:
04/23 04/20/2023 218303
Total 041723:
04/23 04/20/2023 218304
Total 5024436609:

Total 10323350036
76 SUSANVILLE ACE HARD LOCK-PARKS
76 SUSANVILLE ACE HARD SUPPLIES-PARKS
76 SUSANVILLE ACE HARD SUPPLIES-PARKS
76 SUSANVILLE ACE HARD SUPPLIES-FD
76 SUSANVILLE ACE HARD FASTENERS- FIRE
9337 SWRCB-DWOCP
9295 TAMCO CAPITAL CORP
04/23 04/20/2023 218305 107 42
04/23 04/20/2023 218306 10755

COMMUNICATION- PD

REFUND GAS DEPOSIT

REFUND GAS DEPOSIT
514418
514426
514594
514687
F13059
WATER DISTRIBUTION OPERAT 041723
5024436609
10323350036
10531901010
1 1011-452-21-44 FACILITY - REPAIR & MAINTENA
1 1011-452-20-46 SUPPLIES-GENERAL
1 1011-452-20-44 MISC - REPAIR & MAINTENANC
1 1010-422-10-44 VEHICLE - REPAIR & MAINTENA
1 1010-422-10-44 VEHICLE - REPAIR & MAINTENA
1 7110-430-42-45 TRAVEL
1 1009-421-10-45 COMMUNICATIONS
7401-2228-000 DEPOSITS-CUSTOMER
7401-2228-000 DEPOSITS-CUSTOMER
Total 10531901010:

Page: 12
Apr 20, 2023 0B:55AM
Seq Check
Amount Amount
---
---

7.78 7.78
--

27.27 27.27
--

22.14 22.14
-

22.14 22.14
--

7.76 7.76
--

27.27 27.27
--

3.13 3.13
--

80.00 80 00
--

80.00 80.00
--
315.01 315.01
--
315.01 315.01
---

80.10 80.10
--

40.30 40.30
--

40.30 40.30
M = Manual Check, V = Void Check
w
(J'I
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/20/2023 - 4/20/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
----- --- ---- ------------ --------------- ------------ 04/23 04/20/2023 218307
Total 498416411:
04/23 04/20/2023 218307
04/23 04/20/2023 218307
Total 498839851:
04/23 04/20/2023 218308
04/23 04/20/2023 218308
Total 042023:
04/23 04/20/2023 21 8309
Total 161926855:
04/23 04/20/2023 218310
Total 9931326842:
04123 04/2012023 218311 10753
Total 10203130806:
04/23 0412012023 218312
04/23 04/20/2023 218312
Total 69659832:
04/23 04/20/2023 218312
Total 69697229:
04123 04/2012023 218312
530 U.S. BANK EQUIPMENT F UPSTAIRS COPIER CITY HALL
530 U.S. BANK EQUIPMENT F COPIER-PD 498839851
530 U.S. BANK EQUIPMENT F COPIER DOWNSTAIRS CITY HA 498839851 728 U.S. POSTMASTER
728 U.S. POSTMASTER
8930 ULINE
749 VERIZON WIRELESS

UB BILLING WATER

UB BILLING GAS
SUSAN RIVER CLEAN UP 2023

CELLULAR PHONES - PD

REFUND GAS DEPOSIT
770 WESTERN NEVADA SUP STORZ HYDRANT ADAPTERS
770 WESTERN NEVADA SUP STORZ HYDRANT ADAPTERS
770 WESTERN NEVADA SUP SUPPLIES-PW RE-ORG
770 WESTERN NEVADA SUP SUPPLIES-WATER
498416411
042023
042023
161926855
9931326842
10203130806
69659832
69659832
69697229
69702938
1000-417-10-44 RENT & LEASES EQUIP & VEHI
1 1009-421-10-44 RENT & LEASES EQUIP & VEHI
2 1000-417-10-44 RENT & LEASES EQUIP & VEHI
7110-430-42-46 POSTAGE
2 7401-430-62-46 POSTAGE
1 1011-452-25-46 SUPPLIES GENERAL
1 1009-421-10-45 COMMUNICATIONS
7401-2228-000 DEPOSITS-CUSTOMER
1 1010-422-10-44 HYDRANTS- REPAIR & MAINTE
2 7110-430-42-47 IMPROVEMENTS NON CAPITAL
1 7620-430-12-46 SUPPLIES-GENERAL
1 7110-430-42-46 SUPPLIES-GENERAL
Total 69702938:

Page: 13
Apr 20, 2023 08:55AM
Seq Check
Amount Amount
--
400.56 400.56
--
400.56 400.56
--
258.30 258.30
258.31 258.31
--
516.61 516.61
-
762.42 762.42
392.76 392.76
--
1,155.18 1,155.18
---
1,066.21 1,066.21
---
1,066.21 1,066.21
-------
945.04 945.04
--
945.04 945.04
--

84.98 84.98
----

84.98 84.98
---
4,827.00 4,827.00
90,000.00 90,000.00
94,827.00 94,827.00
---

29.67 29.67
--

29.67 29.67
--
189.68 189.68
--
189.68 189.68
M = Manual Check, V = Void Check
(.,)
0,
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/20/2023 - 4/20/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GLAccount
No
GL Account Ti~e
----- --- --- ----------- -------------- -----------
04/23 04/20/2023 218313 10756 WINTON PRODUCTS CO SUPPLIES-GAS 6125 1 7401-430-62-46 SUPPLIES-GENERAL Total 6125:

Grand Totals:

Page: 14
Apr 20, 2023 08:55AM
Seq Check
Amount Amount
---
391.94 391.94
-----
391.94 391.94
--
306,003.78 306,003.78
Report Criteria:

Report type: GL detail
Check.Voided = False
M = Manual Check, V = Void Check
<,.)
......

CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/27/2023 - 4/27/2023
Page:

Apr 27, 2023 10:14AM
Report Criteria:

Report type: G L detail
Check.Voided = F a!se
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
----- ---- ---- ----------- -------------- -----------
04/23 04/27/2023 218326
04/23 04/27/2023 218326
04/23 0412712023 218326
Total 9996288894:
04/23 04/2712023 218327
Total 23-5890:
04/23 04/27/2023 218328
04/23 04/2712023 218328
Total 041923:
04/23 04/27/2023 218329 10083 AMERIGEN POWER SOL TECHNICAL SVCS-FD Total 01-13047:
04/23 04/27/2023 218330 10390 AUTOZONE PARTS INC
Total 4015333332:
21 AIRGAS USA, LLC
21 AIRGAS USA, LLC
21 AIRGAS USA, LLC
9432 ALL SEASON HEATING
9432 ALL SEASON HEATING
9432 ALL SEASON HEATING
04/23 04/27/2023 218330 10390 AUTOZONE PARTS INC
Total 4015333337:
04/23 04/27/2023 218331
Total 1572081:
04/23 04/27/2023 218332
9843 BADGER METER INC.
148 COMPUTER LOGISTICS
ACETYLENE/ARGON//OXYGEN/ 9996288894
ACETYLENE/ARGON/IOXYGEN/ 9996288894
ACETYLENE/ARGON/IOXYGEN/ 9996288894

REPAIRS-PD
NO.304 WOODSTOVE REPLACE 041923
NO.289 WOODSTOVE REPLACE 041923

REPAIR & MAINT-FD

SUPPLIES-WATER
IT SERVICES 22/23
23-5890
01-13047
4015333332
4015333337
1572081
84172
7110-430-42-46 SUPPLIES-GENERAL
2 7401-430-62-46 SUPPLIES-GENERAL
3 2007-431-20-46 SUPPLIES-GENERAL
1 1009-421-10-44 FACILITY-REPAIR & MAINTENA
1 8404-430-12-48 GRANTS
2 8404-430-12-48 GRANTS
1 1010-422-10-44 FACILITY -REPAIR & MAINTENA
1 1010-422-10-44 VEHICLE - REPAIR & MAINTENA
1 1010-422-10-44 VEHICLE - REPAIR & MAINTENA
1 7110-430-42-46 SUPPLIES-GENERAL
1 1000-417-10-43 TECHNICAL SVCS
Total 84172:

Seq Check
Amount Amount
371.90 371.90
223.14 223.14
148.76 148.76
-
743.80 743.80
---
193.30 193.30
--
193.30 193.30
---
1,500.00 1,500.00
3,000.00 3,000.00
-------
4,500.00 4,500.00
---
659.61 659.61
--
659.61 659.61
--

39.92 39.92
--

78.45 78.45
--

78.45 78.45
--
202.65 202.65
-
202.65 202.65
---
1,808.40 1,808.40
---
1,808.40 1,808.40
M = Manual Check, V = Void Check
c..>
0)
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/27/2023 - 4/27/2023
GL Check Check Vendor Description
Period Issue Date Number Number Payee
Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
----- --- --- ----------- -------------- -----------
04/23 04/27/2023 218332
Total 84172.:
04/23 04/27/2023 218332
Total 84172 .. :
04/23 04/27/2023 218332
Total 84172 ... :
04/23 04/27/2023 218333
04/23 04/27/2023 218333
Total 119969:
148 COMPUTER LOGISTICS IT SERVICES-PW
148 COMPUTER LOGISTICS IT SERVICES- FD
148 COMPUTER LOGISTICS IT SERVICES-PD
156 CREATIVE FORMS & CO UTILITY BILLS-GAS
156 CREATIVE FORMS & CO UTILITY BILLS-WATER
04/23 04/27/2023 218334 10758
Total 10526660015:
04/23 04/27/2023 218335
Total 19467:
04/23 04/27/2023 218336
Total 9097271:
04/23 04/27/2023 218337
Total S5831056.001:
04/23 04/27/2023 218338
04/23 04/27/2023 218338
Total SUSANV6 033123:
04/23 04/27/2023 218339

REFUND GAS OVERPAYMENT
194 DIAMOND SAW SHOP IN REPAIR & MAINT-GAS
219 ED STAUB & SONS PETR OIL-WATER
1484 EDGES ELECTRICAL GR SUPPLIES-GAS
247 FINANCIAL CREDIT NET COLLECTION COSTS-GAS
247 FINANCIAL CREDIT NET COLLECTION COSTS -WATER
265 FRONTIER 257-4725-FAX
84172.
84172 ..
84172 ...
119969
119969
10526660015
19467
9097271
S5831056.001
SUSANV6 033123
SUSANV6 033123
4725 041523
1 7620-430-10-43 TECHNICAL SVCS
1 1010-422-10-43 TECHNICAL SVCS
1 1009-421-10-43 TECHNICAL SERVICES
1 7401-430-62-46 SUPPLIES-GENERAL
2 7110-430-42-46 SUPPLIES-GENERAL
9999-1001-001 CASH CLEARING - UTILITIES
1 7401-430-62-44 REPAIR AND MAINTENANCE-Ml
1 7110-430-42-46 SUPPLIES-GENERAL
1 7401-430-62-46 SUPPLIES-SMALL TOOLS
7401-430-62-43 PROFESSIONAL SVCS
2 7110-430-42-43 PROFESSIONAL SVCS
1 1000-417-10-45 COMMUNICATIONS
Page: 2
Apr 27, 2023 10:14AM
Seq Check
Amount Amount
--
1,370.00 1,370.00
---
1,370.00 1,370 00
---
219.20 219.20
---
219.20 219.20
---
2,082.40 2,082.40
---
2,082.40 2,082.40
---
1,419.50 1,419.50
1,419.49 1,419.49
---
2,838.99 2,838.99
---

6.00 6.00
--

6.00 6.00
--
169.67 169.67
--
169.67 169.67
--
820.68 820.68
--
820.68 820.68
--

54.23 54.23
--

93.97 93.97

62.14 62.14
--
156.11 156.11
--

70.02 70.02
M = Manual Check. V = Void Check
c.,,
(0
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/27/2023 - 4/27/2023
GL Check Check Vendor Description Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
Period Issue Date Number Number Payee
----- --- ---- ------------ --------------- ------------ 04/23 04/27/2023 218339
Total 4725 041523:
04/23 04/27/2023 218339
Total 5603 041023:
04/23 04/27/2023 218339
Total 7098 040123:

Total 2023-178:
04/23 04/27/2023 218341
Total 042523:
04/23 04/27/2023 218342
Total 10107650006:
04/23 04/27/2023 218343
04/23 04/27/2023 218343
Total 2023-0026:
04/23 04/27/2023 218344
Total 8063:
04/23 04/27/2023 218356
Total 76716:
04/23 04/27/2023 218345
265 FRONTIER
265 FRONTIER
265 FRONTIER
10090
7537
72 JOHN BENOIT
72 JOHN BENOIT
413 SUSANVILLE TOWING
257-4725 CITY HALL FAX
257-5603 POLICE
257-7098 NATURAL GAS
04/23 04/27/2023 218340 10735 GUZI-WEST INSPECTION PROFESSIONAL SERVICES

PROFESSIONAL SERVICES
4725 041523
5603 041023
7098 040123
2023-178
FARMER CYCLE 4 HEAVY-DUTY 042523
REFUND WATER OVERPAYMEN 10107650006
LAFCO STAFF SVCS & EXPENS 2023-0026
LAFCO STAFF SVCS & EXPENS 2023-0026
1399 KIRACK CONSTRUCTION DMGC FLOOD RESTORATION P 8063
76716
1321 LAW OFFICES OF GREG PROFESSIONAL SERVICES-AIR 12401 2 1011-419-10-45 COMMUNICATIONS
1 1009-421-10-45 COMMUNICATIONS
1 7401-430-62-45 COMMUNICATIONS
1 1011-425-20-43 PROFESSIONAL SVCS
1 8404-430-13-48 GRANTS
9999-1001-001 CASH CLEARING - UTILITIES
8402-413-30-46 SUPPLIES-GENERAL
2 8402-413-30-43 MUNICIPAL SVC REVIEW-LAFC
1 7530-451-55-44 CONSTRUCTION SERVICES
1 1011-425-20-43 PROFESSIONAL SVCS
1 7620-430-11-43 PROFESSIONAL SERVICES
Page: 3
Apr 27, 2023 10:14AM
Seq Check
Amount Amount
--

70.02 70.02
--
140.04 140.04
--
618.02 618.02
--
618.02 618.02
-

85.98 85.98
--

85.98 85.98
---
2,050.00 2,050.00
---
2,050.00 2,050.00
---
391,600.00 391,600.00
391,600.00 391,600.00
--

38.65 38.65
--

11.74 11.74
880.00 880.00
--
891.74 891.74
---
4,572.95 4,572.95
---
4,572.95 4,572.95
---
612.50 612.50
--
612.50 612.50
---
390.00 390.00
M = Manual Check, V = Void Check
~
0 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 412712023 - 412712023
GL Check Check Vendor
Period Issue Date Number Number
Description Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
Payee
----- ---- ---- ----------- -------------- -----------
Total 12401:
04123 0412712023 218346 10761
Total 041723:
04/23 04/27/2023 218347 10363
Total 10515250013:
04123 04/27/2023 218348 10289 MW TREE SERVICE
Total 151:
04/23 04/27/2023 218349
Total 041923:
04/23 04/27/2023 218350
Total 309132097001:
04123 04127 /2023 218351
Total 994300:
04/23 04/27/2023 218352
Total 31819164:

Total 041723:
1293
824 ODP BUSINESS SOLUTIO OFFICE SUPPLIES
545 PATRICK & COMPANY
572 QUILL CORPORATION
04/23 04/27/2023 218353 10762
TR EX REDDING CA 5/7123-5/12/ 041723

REFUND GAS DEPOSIT

PROFESSIONAL SERVICES

OFFICE SUPPLIES
10515250013
151
04123 04/27/2023 218354 10759
OMV PHYSICAL REIMBURSEME 041923
309132097001
DOG AND PET LICENSE TAGS 2 994300

REFUND GAS DEPOSIT
31819164
TR EX REDDING CA 5/7123-5/12/ 041723
10114060013
1 2007-431-20-45 TRAVEL
7401-2228-000 DEPOSITS-CUSTOMER
1 1011-425-20-43 PROFESSIONAL SVCS
1 1010-422-10-43 PROFESSIONALSVCS
1 1000-416-10-46 SUPPLIES-GENERAL
1 1009-421-10-47 MACHINERY AND EQUIPMENT
1 1000-415-10-46 SUPPLIES-GENERAL
1 2007-431-20-45 TRAVEL
9999-1001-001 CASH CLEARING - UTILITIES
Total 10114060013:

Page: 4
Apr 27, 2023 10:14AM
Seq Check
Amount Amount
390.00 390.00
--
272.50 272.50
---
272.50 272.50
---

32.16 32.16
--

32.16 32.16
--
2,500.00 2,500.00
------
2,500.00 2,500.00
---
100.00 100.00
-----
100.00 100.00
--

59.31 59.31
--

59.31 59.31
--
305.27 305.27
--
305.27 305.27
--
135.90 135.90
--
135.90 135.90
----
272.50 272.50
--
272.50 272.50
--

96.35 96.35
--

96.35 96.35
M = Manual Check, V = Void Check
.I=>,
..lo.

CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 5 Check Issue Dates: 4/27/2023 - 4/27/2023 Apr 27, 2023 10:14AM GL Check Check Vendor Description Invoice Inv GLAccount GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
04/23 04/27/2023 218355 76 SUSANVILLE ACE HARD SUPPLIES-GAS 514584 1 7 401-430-62-46 SUPPLIES-GENERAL 15.25 15.25 Total 514584: 15.25 15.25
04/23 04/27/2023 218355 76 SUSANVILLE ACE HARD SUPPLIES-GAS 514629 1 7 401-430-62-46 SUPPLIES-GENERAL 29.96 29.96 Total 514629: 29.96 29.96
04/23 04/27/2023 218355 76 SUSANVILLE ACE HARD STAPLES-STREETS 514684 1 2007 -431-20-46 SUPPLIES-GENERAL 13.23 13.23 Total 514684: 13.23 13.23
04/23 04/27/2023 218355 76 SUSANVILLE ACE HARD CONCRETE-STREETS 514730 1 2007-431-20-46 SUPPLIES-GENERAL 8.75 8.75 Total 514730: 8.75 8.75
04/23 04/27/2023 218355 76 SUSANVILLE ACE HARD GLOVES-PARKS 514773 1 1011-452-20-46 SUPPLIES-GENERAL 18.50 18.50 Total 514773: 18.50 18.50
04/23 04/27/2023 218355 76 SUSANVILLE ACE HARD SUPPLIES-STREETS 514780 1 2007-431-20-46 SUPPLIES-GENERAL 26.28 26.28 Total 514780: 26.28 26.28
04/23 04/27/2023 218355 76 SUSANVILLE ACE HARD SUPPLIES-GAS 514796 1 7401-430-62-46 SUPPLIES-GENERAL 273.22 273.22 ---
Total 514796: 273.22 273.22
04/23 04/27/2023 218355 76 SUSANVILLE ACE HARD CONCRETE-GAS 514806 1 7401-430-62-46 SUPPLIES-GENERAL 59.14 59.14 Total 514806: 59.14 59.14
---
04/23 04/27/2023 218355 76 SUSANVILLE ACE HARD CONCRETE-GAS 514812 1 7 401-430-62-46 SUPPLIES-GENERAL 72.43 72.43 ---
Total 514812: 72.43 72.43
04/23 04/27/2023 218355 76 SUSANVILLE ACE HARD CONCRETE-GAS 514822 1 7401-430-62-46 SUPPLIES-GENERAL 36.21 36.21 M = Manual Check, V = Void Check
~
N
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/27/2023 - 4/2712023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
----- --- --- ----------- -------------- -----------
Total 514822:
04/23 04/27/2023 218355
Total 514845:
04/23 04/27/2023 218355
Total 514864:
04/23 04/27/2023 218355
Total 514866:
04/23 04/27/2023 218355
Total 515472:
04/23 04/27/2023 218357
04/23 04/27/2023 218357
Total SW-0267650:

Total 24126:
04/23 04/27/2023 218359
Total 159089:
04/23 04/27/2023 218360
Total 9488990:
04/23 04/27/2023 218361
76 SUSANVILLE ACE HARD TOOL BAG-GAS
76 SUSANVILLE ACE HARD SUPPLIES-GAS
76 SUSANVILLE ACE HARD SUPPLIES-GAS
76 SUSANVILLE ACE HARD SUPPLIES-GAS
689 SWRCB
689 SWRCB
ANNUAL PERMIT FEE 4/1/23-313 SW-0267650
ANNUAL PERMIT FEE 411/23-3/3 SW-0267650
04123 04/27/2023 218358 10760 THE SPYGLASS GROUP SPYGLASS COST REDUCTION 1141 THOMPSON GARAGE DO REPAIR & MAINT-PD
9717 TIAA COMMERCIAL FINA COPIER-PW
9544 TONY'S CLEANING SERV JANITORIAL SERVICES- PD
514845
514864
514866
515472
24126
159089
9488990
890
1 7401-430-62-46 SUPPLIES-SMALL TOOLS
1 7401-430-62-46 SUPPLIES-GENERAL
1 7401-430-62-46 SUPPLIES-GENERAL
1 7401-430-62-46 SUPPLIES-GENERAL
7110-430-42-48 TAXES, FEES, PERMITS & CHA
2 7110-1430-105 PRE-PAID OTHER
1 1000-417-10-43 PROFESSIONAL SVCS
1 1009-421-10-44 FACILITY-REPAIR & MAINTENA
1 7620-430-10-44 RENT & LEASE EQUIP & VEHIC
1 1009-421-10-46 SUPPLIES-COVID
Page: 6
Apr 27, 2023 1 0: 14AM
Seq Check
Amount Amount
--
--

36.21 36.21
--

15.58 15.58
--

9.34 9.34
-

9.34 9.34
--

10.13 10.13
--

6.52 6.52
-

6.52 6.52
--

49.86 49.86
150.14 150.14
-
200.00 200.00
-
9,685.28 9,685.28
---
9,685.28 9,685.28
------
537.50 537.50
--
537.50 537.50
--
345.15 345.15
---
345.15 345.15
--
600.00 600.00
M = Manual Check, V = Void Check
~
(...)
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 7 Check Issue Dates: 4/27/2023 - 4/27/2023 Apr 27, 2023 10:14AM GL Check Check Vendor Description Invoice Inv GLAccount GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
Total 890: 600.00 600.00
04/23 04/27/2023 218362 749 VERIZON WIRELESS CELLULAR PHONES - FD 9932770569 1 1010-422-10-45 COMMUNICATIONS 339.12 339.12 04/23 04/27/2023 218362 749 VERIZON WIRELESS CELLULAR PHONES - CITY CO 9932770569 2 1000-411-10-45 COMMUNICATIONS 125.31 125,31 Total 9932770569: 464.43 464.43
04/23 04/27/2023 218363 770 WESTERN NEVADA SUP SUPPLIES- WATER 69671765 1 7110-430-42-46 SUPPLIES-GENERAL 914.97 914.97 Total 69671765: 914.97 914.97
04/23 04/27/2023 218363 770 WESTERN NEVADA SUP PARTS FOR SINK-PARKS 69676615 1 1011-452-20-44 MISC - REPAIR & MAINTENANC 210.85 21D.85 Total 69676615: 210.85 210.85
04/23 04/27/2023 218363 770 WESTERN NEVADA SUP SUPPLIES-WATER 69692385 1 711 0-430-42-46 SUPPLIES-GENERAL 399.63 399.63 Total 69692385: 399.63 399.63
04/23 04/27/2023 218363 770 WESTERN NEVADA SUP SUPPLIES-GAS 69705375 1 7 401-430-62-46 SUPPLIES-GENERAL 39.79 39.79 Total 69705375: 39.79 39.79
04/23 04/27/2023 '218363 770 WESTERN NEVADA SUP SUPPLIES-WATER 6970603 1 7110-430-42-46 SUPPLIES-GENERAL 106.01 106.01 Total 6970603: 106.01 106.01
04123 0412712023 218363 770 WESTERN NEVADA SUP SUPPLIES- GAS 69706486 1 7401-430-62-46 SUPPLIES-GENERAL 19.81 19.81 Total 69706486: 19.81 19.81
04123 04/27/2023 218363 770 WESTERN NEVADA SUP SUPPLIES-WATER 69710122 1 7110-430-42-46 SUPPLIES-GENERAL 83.67 83.67 Total 69710122: 83.67 83.67
04/23 04127/2023 218363 770 WESTERN NEVADA SUP PARTS FOR WATER LINE-PARK 69712963 1 1011-452-20-44 MISC - REPAIR & MAINTENANC 18.77 18.77 M = Manual Check, V = Void Check
.i=,.
.i=,.

CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/27/2023 - 4/27/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GL Account
No
GLAccountTitle
----- --- --- ----------- -------------- -----------
Total 69712963:
04/23 04/27/2023 218363 770 WESTERN NEVADA SUP SUPPLIES- GAS 9707461 1 7401-430-62-46 SUPPLIES-GENERAL Total 9707 461:

Grand Totals:

Page: 8
Apr 27, 2023 1 D: 14AM
--
Seq Check
Amount Amount

18.77 18.77
--
831.36 831.36
-
831.36 831.36
---
435,769.04 435,769.04
Report Criteria:

Report type: G L detail
Check.Voided = False
M = Manual Check, V = Void Check
.,:.
(J'I
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 4/28/2023 - 4/28/2023
Page: 1
Apr 28, 2023 12:27PM
Report Criteria:

Report type: GL detail
Check.Voided = False
GL Check Check Vendor
Period Issue Date Number Number Payee
----- --- ---- ------------
04/23 04/28/2023 218364
04/23 04/28/2023 218364
728 U.S. POSTMASTER
728 U.S. POSTMASTER
Total 042823:

Grand Totals:

Description Invoice Inv GLAccount GL Account Title Seq Check Number Seq No Amount Amount
--
UB BILLING GAS 042823 1 7 401-430-62-46 POSTAGE 268.57 268.57 UB BILLING WATER 042823 2 7110-430-42-46 POSTAGE 521.33 521.33 789.90 789.90
789.90 789.90
M = Manual Check, V = Void Check
46 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 5/4/2023 - 5/4/2023
Page: 1
May 04, 2023 12:27PM
Report Criteria:

REFUND WATER DEPOSIT

REFUND GAS DEPOSIT
1307 C&S WASTE SOLUTIONS SUSAN RIVER CLEAN UP
1307 C&S WASTE SOLUTIONS 725 MAIN STREET
1307 C&S WASTE SOLUTIONS 605 ASH STREET
1307 C&S WASTE SOLUTIONS 470-695 CIRCLE DR
1307 C&S WASTE SOLUTIONS 925 SIERRA ST-PW
1307 C&S WASTE SOLUTIONS 95 N WEATHERLOW ST
9136998098
10322020010
10322020113
174980731 U037
174980787U037
174980791 U037
174980802U037
174980999U037
174981001 U037
1 7110-430-42-46 SUPPLIES-GENERAL
7110-2228-000 DEPOSITS-CUSTOMER
7401-2228-000 DEPOSITS-CUSTOMER
1 1011-452-25-46 SUPPLIES GENERAL
1 2007-431-20-44 DISPOSAL
1 2007-431-20-44 DISPOSAL
1 7530-451-52-44 DISPOSAL
1 7620-430-10-44 DISPOSAL
1 1011-452-20-44 DISPOSAL
Seq Check
Amount Amount
---
3,414.05 3,414.05
---
3,414.05 3,414.05
---

19.60 19.60
--

45.67 45.67
--

45.67 45.67
-
126.23 126.23
-----
126.23 126.23
--

25.60 25.60
--

25.60 25.60
--
212.77 212.77
---
212.77 212.77
--
218.57 218.57
-
218.57 218.57
--
212.77 212.77
M = Manual Check, V = Void Check
~
.....

CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/4/2023 - 5/4/2023
GL Check Check Vendor
Period Issue Date Number Number
Description GL Account Title
Payee
Invoice
Number
Inv
Seq
GL Account
No
----- --- --- ----------- -------------- -----------
Total 174981001U037:
05123 05/04/2023 218370
Total 174981003U037:
05/23 05/04/2023 218370
Total 174981005U037:
05/23 05/04/2023 218370
Total 174981082U037:
05123 0510412023 218370
Total 174981091 U037:
05/23 05/0412023 218371
Total 10304200208:
05/23 05/0412023 218372
Total 92446:
05/23 05104/2023 218373
05123 05/04/2023 218373
Total 119904:
05/23 05/04/2023 21837 4
Total 2740427041:
05123 05/04/2023 21837 4
1307 C&S WASTE SOLUTIONS 720 SOUTH ST-SHOP
1307 C&S WASTE SOLUTIONS 1505 MAIN ST
1307 C&S WASTE SOLUTIONS 1110 NORTH STREET
1307 C&S WASTE SOLUTIONS 1408 MAIN STREET
10764 CARLOS, ROMOMARTIN REFUND GAS DEPOSIT
986 CARLSON'S TIRE PROS
161 CSK AUTO INC
161 CSK AUTO INC
174981003U037
174981005U037
174981082U037
174981091 U037
10304200208
REPAIR & MAINT-CODE ENFOR 92446
156 CREATIVE FORMS & CO UTILITY REMINDERS-GAS
156 CREATIVE FORMS & CO UTILITY REMINDERS-WATER

WIPER BLADE-GC

REPAIR & MAINT-PW
119904
119904
2740427041
2740428241
1 7620-430-10-44 DISPOSAL
1 1010-422-10-44 DISPOSAL
1 1011-452-20-44 DISPOSAL
1 2007-431-20-44 DISPOSAL
7401-2228-000 DEPOSITS-CUSTOMER
1 7620-430-10-44 REPAIR AND MAINTENANCE-VE
7401-430-62-46 SUPPLIES-GENERAL
2 7110-430-42-46 SUPPLIES-GENERAL
1 7530-451-52-44 REPAIR & MAINTENANCE - MIS
1 7620-430-10-44 REPAIR AND MAINTENANCE-VE
Page: 2
May 04, 2023 12:27PM
Seq Check
Amount Amount
212.77 212.77
--
224.39 224.39
--
224.39 224.39
---
215.67 215.67
--
215.67 215.67
--
311.22 311.22
--
311.22 311.22
--

50.17 50.17
--

50.17 50.17
--
149.05 149.05
--
149.05 149.05
--
160.00 160.00
--
160.00 160.00
--
309.74 309.74
309.73 309.73
--
619.47 619.47
--

17.30 17.30
--

17.30 17.30
-

21.63 21.63
M = Manual Check, V = Void Check
.,=.
00 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 5/412023 - 5/4/2023
Page: 3
May 04, 2023 12:27PM
G L Check Check Vendor
Period Issue Date Number Number Payee
Description Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title Seq
Amount
Check
Amount
----- ---- ---- ------------ --------------- ------------ Total 27 40428241: 21.63 21.63
05/23 05104/2023 218374
05123 05104/2023 21837 4
05/23 05/04/2023 218374
Total 2740428420:
05123 05/04/2023 218374
05/23 05/04/2023 218374
05/23 05/04/2023 218374
Total 2740428493:
05123 05104/2023 218374
Total 2740428676:
05/23 05/04/2023 218374
05/23 05/04/2023 218374
05/23 05/04/2023 218374
Total 2740428740:
05/23 05/04/2023 218374
Total 2740428766:
05123 05/04/2023 218374
Total 2740429162:
05/23 05/04/2023 21837 4
Total 2740429325:
05/23 05/04/2023 218374
05/23 05104/2023 21837 4
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC

VALVE CAP-GAS

VALVE CAP-WATER

VALVE CAP-STREETS

SUPPLIES-GAS

SUPPLIES-WATER

SUPPLIES-STREETS

REPAIR & MAINT-GC

CREDIT-GAS

CREDIT-WATER

CREDIT-STREETS

BATTERY-STREETS

SUPPLIES-STREETS

CREDIT- STREETS

SUPPLIES-GAS

SUPPLIES-WATER
2740428420
2740428420
2740428420
2740428493
2740428493
2740428493
2740428676
2740428740
2740428740
2740428740
2740428766
2740429162
2740429325
2740429365
2740429365
7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 7530-451-56-44 REPAIR & MAINTENANCE MISC
1 7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE

2.47 2.46

2.46 2.47

2.46 2.46

7.39 7.39

7.93 7.93

23.79 23.79

60.54 60.54

3.97-

3.96-

3.97-

3.96-

11.90- 11.90-
347.04 347.04
347.04 347.04

74.65 74.65

44.00- 44.00-

6.56 6.55

6.56 6.55
M = Manual Check, V = Void Check
~
C0
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/4/2023 - 5/4/2023
G L Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
----- --- --- ----------- -------------- -----------
05/23 05/04/2023 21837 4
Total 2740429365:
05/23 05/04/2023 21837 4
Total 2740429380:
05/23 05/04/2023 218374
Total 2740429393:
05/23 05/04/2023 21837 4
Total 2740429396:
05/23 05/04/2023 218374
05/23 05/04/2023 21837 4
05/23 05/04/2023 218374
Total 2740429512:
05/23 05/04/2023 218374
05/23 05/04/2023 218374
05/23 05/04/2023 218374
Total 2740430574:
05/23 05/04/2023 21837 4
Total 2740430650:
05/23 05/04/2023 21837 4
05/23 05/04/2023 218374
05/23 05/04/2023 21837 4
Total 2740430806:
05/23 05/04/2023 218374
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC

SUPPLIES-STREETS

HEADLIGHTS-STREETS

SUPPLIES-GAS

SUPPLIES-STREETS

ANTIFREEZE-GAS

ANTIFREEZE-WATER

ANTIFREEZE-STREETS

SUPPLIES-GAS

SUPPLIES-WATER

SUPPLIES-STREETS

REPAIR & MAINT-WATER

SUPPLIES-GAS

SUPPLIES-WATER

SUPPLIES-STREETS

SUPPLIES-PW
2740429365
2740429380
2740429393
2740429396
2740429512
2740429512
2740429512
2740430574
2740430574
2740430574
2740430650
2740430806
2740430806
2740430806
2740430808
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 7401-430-62-46 SUPPLIES-GENERAL
1 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 7401-430-62-44 REPAIR AND MAI NT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
1 7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 7620-430-10-44 REPAIR AND MAINTENANCE-VE
Page: 4
May 04, 2023 12:27PM
Seq Check
Amount Amount
---

6.55 6.55
--

19.66 19.66
--

23.77 23.77
--

23.77 23.77
-

4.86 4.86
--

34.24 34.24
--
34,24 34.24
--

28.11 28.11

28.10 28.10

28.10 28.10
--
84,31 84.31
--

25.96 25.96

25.96 25.96
--

77.88 77.88
--
708.06 708.06
-
708.06 708.06
--
130.39 130.39
130.39 130.39
130.38 130.38
--
391.16 391.16
--
531.32 531.32
M = Manual Check, V = Void Check
01 0
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/4/2023 - 5/4/2023
GL Check Check Vendor Description
Period Issue Date Number Number Payee
Invoice
Number
Inv
Seq
Gl.Account
No
GL Account Title
----- --- ---- ------------ --------------- ------------ Total 2740430808:
05/23 05/04/2023 218374
Total 2740430825:
05/23 05/04/2023 218374
05/23 05/04/2023 218374
05/23 05/04/2023 218374
Total 2740430853:
05/23 05/04/2023 218374
05/23 05/04/2023 218374
05/23 05/04/2023 218374
Total 2740431128:
05/23 05/04/2023 218374
05/23 05/04/2023 21837 4
Total 2740431557:
05/23 05/04/2023 218374
05/23 05/04/2023 218374
05/23 05/04/2023 218374
Total 2740431564:
05/23 05/04/2023 218374
Total 2740432614:
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC

SUPPLIES-PW

SUPPLIES-GAS

SUPPLIES-WATER

SUPPLIES-STREETS

SUPPLIES-GAS

SUPPLIES-WATER

SUPPLIES-STREETS

SUPPLIES-WATER

GLOVES-GAS

GLOVES-WATER

GLOVES-STREETS

SUPPLIES-PW
05/23 05/04/2023 218375 10670 CURRENT ELECTRIC & A 720 SOUTH STREET 2740430825
Total 36305:
05/23 05/04/2023 218375 10670 CURRENT ELECTRIC & A 470-895 CIRCLE DR SECURITY 2740430853
2740430853
2740430853
2740431128
2740431128
2740431128
2740431557
2740431557
2740431564
2740431564
2740431564
2740432614
1 7620-430-10-44 REPAIR AND MAINTENANCE-VE
36305
36315
1 7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
2007-431-20-44 REPAIR AND MAINTENANCE-VE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 7620-430-10-44 REPAIR AND MAINTENANCE-VE
1 7620-430-10-43 TECHNICAL SVCS
1 7530-451-52-43 TECHNICAL SERVICES
Page: 5
May 04, 2023 12:27PM
Seq Check
Amount Amount
531.32 531.32
--
205.64 205.64
--
205.64 205.64
---

28.78 28.78

28.78 28.78
--

86.34 86.34
--

35.35 35.35

35.35 35.35
--
106.05 106.05
--
210.19 210.19
105.17 105.17
--
315.36 315.36
--

31.74 31.74

31.73 31.73

31.73 31.73
--

95.20 95.20
--

37.17 37.17
--

40.00 40.00
--

85.00 85.00
M = Manual Check, V = Void Check
(J1
..II,,
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 514/2023 - 51412023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GLAccount
No
GL Account TiUe
----- ---- ---- ----------- -------------- -----------
Total 36315:
05/23 05/04/2023 218375 10670 CURRENT ELECTRIC & A 115 N WEATHERLOW STREETS 36498 Total 36498:
05123 05104/2023 218376
Total 506406:
05/23 05/04/2023 218376
Total 506412:
05/23 05/04/2023 218376
Total 506415:
05123 05/04/2023 218376
Total 506417:
05123 05/04/2023 218376
Total 506418:
05/23 05/04/2023 218377
Total 372335A:
05/23 05/04/2023 218378
Total INV-4726:
05/23 05/04/2023 218378
05/23 05/04/2023 218378
198 DITCH WITCH EQUIPMEN VAC TRAILER REPAIR
198 DITCH WITCH EQUIPMEN VAC TRAILER REPAIR
198 DITCH WITCH EQUIPMEN VAC TRAILER REPAIR
198 DITCH WITCH EQUIPMEN VAC TRAILER REPAIR
198 DITCH WITCH EQUIPMEN VAC TRAILER REPAIR
1033 FGL ENVIRONMENTAL
257 FOREST OFFICE EQUIPM ADVERTISMENT-GC
506406
506412
506415
506417
506418
WEEKLY WATER SAMPLING-D 372335A
INV-4726
257 FOREST OFFICE EQUIPM MAINT.CONTRACT FOLD MACHI SVD05365 257 FOREST OFFICE EQUIPM MAINT.CONTRACT FOLD MACHI SV005365 1 1011-451-80-43 TECHNICALSVCS
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
1 7110-430-42-43 PROFESSIONAL SVCS
1 7530-451-50-34 ADVERTISING
7401-430-62-43 TECHNICAL SVCS
2 7110-430-42-43 TECHNICAL SVCS
Page: 6
May 04, 2023 12:27PM
--
Seq Check
Amount Amount
--
--

85.00 85.00
--

99.00 99.00
--

99.00 99.00
--
395.64 395.64
--
395.64 395.64
--
152.14 152.14
--
152.14 152.14
-------
333.88 333.88
--
333.88 333.88
--
1,622.51 1,622.51
---
1,622.51 1,622.51
------
11,491.76 11,491.76
11,491.76 11,491.76
---
110.00 110.00
--
110.00 110.00
--
352.61 352.61
--
352.61 352.61
-

44.08 44.08

44.08 44.08
M = Manual Check, V = Void Check
0,
I\,)
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/4/2023 - 5/4/2023
GL Check Check Vendor
Period Issue Date Number Number
Description Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
Payee
----- --- ---- ------------ --------------- ------------ Total SV005365:
05/23 05/04/2023 218378
Total SV005465:
05/23 05/04/2023 218378
05/23 05/04/2023 218378
Total SV005526:
05/23 05/04/2023 218378
Total SV005618:
05/23 05/04/2023 218378
Total SV005645:
05/23 05/04/2023 218379
Total 1057 042023:
05/23 05/04/2023 218379
Total 2-1182 041023:
05/23 05/04/2023 218380
Total 20230501:
05/23 05/04/2023 218380
Total 20230502:
05/23 05/04/2023 218380
257 FOREST OFFICE EQUIPM KYOCERA COPIER -PW
257 FOREST OFFICE EQUIPM MAINT.CONTRACT FOLD MACHI SV005526 257 FOREST OFFICE EQUIPM MAINT.CONTRACT FOLD MACHI SV005526 257 FOREST OFFICE EQUIPM KYOCERA COPIER -PW
257 FOREST OFFICE EQUIPM COPIER-FD
265 FRONTIER
265 FRONTIER
1289 FULL SPECTRUM INC
1289 FULL SPECTRUM INC
1289 FULL SPECTRUM INC
257-1057-FAX PW
252-1182 SCADA

TECHNICAL SERVICES-GAS
SV005465
SV005618
SV005645
1057 042023
2-1182 041023
20230501
TECHNICAL SERVICES-WATER 20230502
TECHNICAL SERVICES-WATER 20230503
1 7620-430-10-43 TECHNICAL SVCS
1 7401-430-62-43 TECHNICAL SVCS
2 7110-430-42-43 TECHNICAL SVCS
1 7620-430-10-43 TECHNICAL SVCS
1 1010-422-10-44 RENT&LEASESEQUIP&VEHI
1 7620-430-10-45 COMMUNICATIONS
1 7110-430-42-45 COMMUNICATIONS
1 7401-430-62-43 TECHNICAL SVCS
1 7110-430-42-43 TECHNICAL SVCS
1 7110-430-42-43 TECHNICAL SVCS
Page: 7
May 04, 2023 12:27PM
Seq Check
Amount Amount
---
---

88.16 88.16
--
183.66 183.66
--
183.66 183.66
--

44.08 44.08

44.08 44.08
--

88.16 88.16
-
198.65 198.65
--
198.65 198.65
-

31.57 31.57
-

31.57 31.57
-
184.65 184.65
--
184,65 184.65
--
254.30 254.30
--
254.30 254.30
--
337.50 337.50
--
337.50 337.50
--

1.147.50 1.147.50
---
1,147.50 1,147.50
---
2,300.00 2,300.00
M = Manual Check, V = Void Check
(J1
w
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/4/2023 - 5/4/2023
GL Check Check Vendor
Period Issue Date Number Number
Description GL AccountTitle
Payee
Invoice
Number
Inv
Seq
GLAccount
No
----- --- --- ----------- -------------- -----------
Total 20230503:
05/23 05/04/2023 218381
Total HLYN076
05/23 05/04/2023 218382
Total 433101:
05/23 05/04/2023 218383
Total 60400389914:
05/23 05/04/2023 218384
Total 10108 042523:
05/23 05/04/2023 218384
Total 122907 042523:
05/23 05/04/2023 218384
Total 122910 042523:
05/23 05/04/2023 218384
Total 122929 042523:
05/23 05/04/2023 218384
Total 132052 042523:
05/23 05/04/2023 218384
1362 IRON MOUNTAIN INFO. M CITY HALL SHREDDING
411 LASSEN MOTOR PARTS SAFETY SUPPLIES-WATER
425 LES SCHWAB TIRE CENT REPAIR & MAINT-SNOW
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
HLYN076
433101
60400389914
471-920 JOHNSTONVILLE RD-Al 10108 042523
GOLF COURSE IRR WELU NAG 122907 042523
GOLF COURSE PUMP STATION 122910 042523
GOLF COURSE IRR PUMP/8TH

GOLF COURSE PUMP HOUSE
122929 042523
132052 042523
470-895 CIRCLE DR-CLUB HOU 144281 042523
1 1000-417-10-43 PROFESSIONAL SVCS
1 711 0-430-42-46 SUPPLIES-SMALL TOOLS
1 2005-431-20-44 REPAIR AND MAINTENANCE VE
1 7201-430-81-46 ELECTRICITY
7530-451-52-46 ELECTRICITY
1 7530-451-52-46 ELECTRICITY
1 7530-451-52-46 ELECTRICITY
1 7530-451-52-46 ELECTRICITY
1 7530-451-52-46 ELECTRICITY
Total 144281 042523:

Page: 8
May 04, 2023 12:27PM
Seq Check
Amount Amount
2,300.00 2,300.00
------
116.66 116.66
--
116.66 116.66
-----
187.48 187.48
---
187.48 187.48
--

39.99 39.99
--

39.99 39.99
--
132.45 132.45
--
132.45 132.45
--

48.63 48.63
--

48.63 48.63
--
758.50 758.50
--
758.50 758.50
-

30.00 30.00
--

30.00 30.00
--
248.65 248.65
---
248.65 248.65
--
243.51 243.51
--
243.51 243.51
M = Manual Check, V = Void Check
0,
.i:,.

CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 9 Check Issue Dates: 51412023 - 51412023 May 04, 2023 12:27PM GL Check Check Vendor Description Invoice Inv GLAccount GL Account Title Seq Check Period Issue Dale Number Number Payee Number Seq No Amount Amount ------
05123 05/04/2023 218384 437 LMUD SOUTH ST - PW OFFICE 14590 042523 1 7620-430-10-46 ELECTRICITY 675.80 675.80 Total 14590 042523: 675.80 675.80
05/23 05/04/2023 218384 437 LMUD SOUTH ST ROOSEVELT AREAL 1744 042523 1 1011-452-20-46 ELECTRICITY 10.84 10.84 Total 1744 042523: 10.84 10.84
05123 05/04/2023 218384 437 LMUD RIVERSIDE PARK LIGHTS 1999 042523 1 1011-452-20-46 ELECTRICITY 165.87 165.87 Total 1999 042523: 165.87 165.87
05123 05/04/2023 218384 437 LMUD CADY SPRINGS 26784 042523 1 7110-430-42-46 ELECTRICITY 703,38 703.38 Total 26784 042523: 703.38 703.38
05123 05/04/2023 218384 437 LMUD 1505 MAIN ST FIRE STATION 2876 042523 1 1010-422-10-46 ELECTRICITY 900.47 900.47 Total 2876 042523: 900.47 900.47
05123 05/04/2023 218384 437 LMUD RICHMOND RD BRIDGE 35094 042523 1 2007-431-60-46 ELECTRICITY 315.56 315.56 Total 35094 042523: 315.56 315.56
05/23 05104/2023 218384 437 LMUD LITTLE LEAGUE AREA LIGHTS 3522 042523 1 1011-452-20-46 ELECTRICITY 74.53 74.53 Total 3522 042523: 74.53 74.53
05123 05104/2023 218384 437 LMUD N WEATHERLOW ST SIGNALS- 3651 042523 1 2007-431-60-46 ELECTRICITY 167.15 167.15 Total 3651 042523: 167.15 167.15
05123 05/04/2023 218384 437 LMUD 720 SOUTH EMULSION TANK-P 38646 042523 1 7620-430-10-46 ELECTRICITY 265.89 265.89 Total 38646 042523: 265.89 265.89
05123 05/04/2023 218384 437 LMUD LITTLE LEAGUE PARK DRIVEW 416851 042523 1 1011-452-20-46 ELECTRICITY 38.61 38.61 M = Manual Check, V = Void Check
u,
u,
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/4/2023 - 514/2023
GL Check Check Vendor
Period Issue Date Number Number
Description GL Account Title
Payee
Invoice
Number
Inv
Seq
GL Account
No
----- --- --- ----------- -------------- -----------
Total 416851 042523:
05/23 05/04/2023 218384 437 LMUD LAUREL ST 416902 042523 1 2007-431-60-46 ELECTRICITY Total 416902 042523:
05/23 05/04/2023 218384 437 LMUD SOUTH ST 416924 042523 1 2007-431-60-46 ELECTRICITY Total 416924 042523:
05/23 05/04/2023 218384 437 LMUD RICHMOND RD & PEARL CR 416984 042523 1 2007-431-60-46 ELECTRICITY Total 416984 042523:
05/23 05/04/2023 218384 437 LMUD 1801 MAIN ST STREET LT 417512 042523 1 2007-431-60-46 ELECTRICITY Total 417512 042523:
05/23 05/04/2023 218384 437 LMUD ORCHARD STREET LIGHTS 418802 042523 1 2007-431-60-46 ELECTRICITY Total 418802 042523:
05/23 05/04/2023 218384 437 LMUD RIVERSIDE DR. & RIVER ST. LI 418824 042523 1 2007-431-60-46 ELECTRICITY Total 418824 042523:
05/23 05/04/2023 218384 437 LMUD RIVERSIDE DR. & LAUREL STR 418833 042523 1 2007-431-60-46 ELECTRICITY Total 418833 042523:
05/23 05/04/2023 218384 437 LMUD AIRPORT HANGER 3 & 4 437106 042523 1 7201-430-81-46 ELECTRICITY Total 437106 042523:
05/23 05/04/2023 218384 437 LMUD MAIN & ALEXANDER SIGNAL-S 49496 042523 1 2007-431-60-46 ELECTRICITY Total 49496 042523:

Page: 10
May 04, 2023 12:27PM
Seq Check
Amount Amount

38.61 38.61
--

38.61 38.61
-

22.72 22.72
--

22.72 22.72
-

38.61 38.61
--

34.93 34.93
--

34.93 34.93
--
196.65 196.65
--
196.65 196.65
M = Manual Check, V = Void Check
0,
O')
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/4/2023 - 5/4/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
----- ---- ---- ------------ --------------- ------------ 05/23 05/04/2023 218384
Total 49497 042523:
05/23 05/04/2023 218384
Total 49498 042523:
05/23 05/04/2023 218384
Total 49499 042523:
05/23 05/04/2023 218384
Total 5433 042523:
05/23 05/04/2023 218384
Total 55754 042523:
05/23 05/04/2023 218384
Total 60453 042523:
05/23 05/04/2023 218384
Total 7146 042523:
05/23 05/04/2023 218384
Total 7154 042523:
05/23 05/04/2023 218384
Total 7394 042523:
05/23 05/04/2023 218384
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD

MAIN & FAIRFIELD-STREETS
MAIN & JOHNSTNVLE SIGNALRIVERSIDE & MAIN LIGHTS-ST 49499 042523 471-920 JOHNSTONVILLE RD-Al 5433 042523

SPRING RIDGE BOOSTER
925 SIERRA RD SPORTS CTR
GOLF COURSE CART BARN 2
49497 042523
49498 042523
55754 042523
60453 042523
471-920 JOHNSTONVILLE RD Al 7146 042523
471-920 JOHNSTONVILLE RD Al 7154 042523
GOLF COURSE WINGFIELD CL 7394 042523
7400 042523
2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 7201-430-81-46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 7201 -430-81-46 ELECTRICITY
1 7201-430-81-46 ELECTRICITY
1 7530-451-50-46 ELECTRICITY
1 7530-451-52-46 ELECTRICITY
Page: 11
May 04, 2023 12:27PM
Seq Check
Amount Amount
161.41 161.41
--
161.41 161.41
--
184.63 184.63
--
184.63 184.63
--
307.42 307.42
---
307.42 307.42
---

37.60 37.60
--

37.60 37.60
--
973.15 973.15
--
973.15 973.15
--

31.85 31.85
--

31.85 31.85
-
482.48 482.48
--
482.48 482.48
--

41.25 41.25
--

41.25 41.25
--
120.63 120.63
---
120.63 120.63
--

35.96 35.96
M = Manual Check, V = Void Check
0,
~
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/4/2023 - 5/4/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
----- ---- ---- ----------- -------------------------
Total 7400 042523:
05123 05/04/2023 218384
Total 7714 042523:
05123 05/04/2023 218384
Total 9312 042523:
05/23 05/04/2023 218384
Total 9501 042523:
05123 05/04/2023 218384
Total 9503 042523:
05/23 05/04/2023 218384
Total 9963 042523:
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
05/23 05/04/2023 218385 10761
Total 050123:
05/23 05/0412023 218386 10616
Total 042623:
05/23 05104/2023 218387
Total 042823:
05/23 05/04/2023 218388
9164 I
WELL #1-WATER
GOLF COURSE BARN 1 & 3

RIVERSIDE PARK
GEO PUMP #2

HOSPITAL LN-GEO

REFUND FIRE INSPECTION
546 PAYLESS BUILDING SUP SUPPLIES-PARKS
7714 042523
9312 042523
9501 042523
9503 042523
9963 042523
TR EX REDDING CA 5/14/23-5/1 050123
REFUND DEPOSIT COMMUNITY 042623
042823
125494
1 711 0-430-42-46 ELECTRICITY
1 7530-451-52-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 7301-430-52-46 ELECTRICITY
1 7301-430-52-46 ELECTRICITY
1 2007-431-20-45 TRAVEL
1 1011-452-20-36 RENT-COMMUNITY CENTER
1 1010-422-10-34 PROTECTIVE INSPECTION FEE
1 1011-452-20-44 FACILITY - REPAIR & MAINTENA
Total 125494:

Page: 12
May 04, 2023 12:27PM
---
Seq Check
Amount Amount
--
--

35.96 35.96
--
401.11 401.11
---
401.11 401.11
--

30.00 30.00
--

30.00 30.00
--
207.59 207.59
--
207.59 207.59
---

53.81 53.81
--

30.00 30.00
--

88.50 88.50
--

55.00 55.00
-

55.00 55.00
--

92.00 92.00
--

92.00 92.00
--
138.23 138.23
--
138.23 138.23
M = Manual Check, V = Void Check
OI
00 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 5/4/2023 - 5/412023
G L Check Check Vendor
Period Issue Date Number Number
Description G L Account Title
Payee
Invoice
Number
Inv
Seq
GL Account
No
----- --- --- ----------- -------------- -----------
05/23 05/04/2023 218389
05/23 05/04/2023 218389
Total 32018633:
05/23 05/04/2023 218389
Total 32072841:
05/23 05/04/2023 218390
Total 17909:
05/23 05/04/2023 218391
Total 050223:
05/23 05/04/2023 218392
Total 132349:
05/23 05/04/2023 218393
Total 121922:

Total 050123:
05/23 05/04/2023 218395
Total 514862:
05/23 05/04/2023 218395
Total 514863:
05/23 05/04/2023 218395
572 QUILL CORPORATION
572 QUILL CORPORATION
572 QUILL CORPORATION
592 REYNOLDS & RAYMOND REPAIRS-PW
10763
1270 SILVER STATE BARRIGA SPEED LIMIT SIGN-SNOW
8892
05/23 05/04/2023 218394 1 0762
OFFICE SUPPLIES-BUILDING D 32018633
OFFICE SUPPLIES-PLANNING 32018633

OFFICE SUPPLIES
BARRY CREEK AGREEMENT 2N 050223
TR EX DENVER CO 5/15/23-5/19 121922
TR EX REDDING CA 5/14/23-5/1 050123
76 SUSANVILLE ACE HARD SUPPLIES-PARKS
76 SUSANVILLE ACE HARD SUPPLIES-FD
76 SUSANVILLE ACE HARD . SUPPLIES-GAS
32072841
17909
132349
514862
514863
514954
1011-424-20-46 SUPPLIES-GENERAL
2 1011-419-10-46 SUPPLIES-GENERAL
1 1000-415-10-46 SUPPLIES-GENERAL
1 7620-430-10-44 REPAIR AND MAINTENANCE-VE
1 7110-430-42-47 LAND
1 2005-431-20-44 REPAIR AND MAINTENANCE-Ml
1 1000-415-10-45 TRAINING
1 2007-431-20-45 TRAVEL
1 1011-452-20-44 MISC - REPAIR & MAINTENANC
1 1010-422-10-46 SUPPLIES-GENERAL
1 7401-430-62-46 SUPPLIES-SMALL TOOLS
Page: 13
May 04, 2023 12:27PM
Seq Check
Amount Amount

66.84 66.84

45.25 45.25
--
112.09 112.09
--
295.43 295.43
--
295.43 295.43
---
124.63 124.63
--
124.63 124.63
21,365.68 21,365.68
--
21,365.68 21,365.68
---
262,04 262,04
--
262.04 262.04
--
318.22 318.22
--
318.22 318.22
--

88.50 88.50
--

11.38 11.38
--

11.38 11.38
--
109.45 109.45
--
109.45 109.45
--

36.04 36.04
M = Manual Check, V = Void Check
0,
(0
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/4/2023 - 5/4/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
----- ---- ---- ----------- -------------- -----------
Total 514954:
05/23 05/04/2023 218395
Total 514962:
05/23 05/04/2023 218395
Total 514969:
05/23 05/04/2023 218395
Total 514991:
05/23 05/04/2023 218395
Total 515037:
05/23 05/04/2023 218395
Total 515058:
05/23 05/04/2023 218396
05/23 05/04/2023 218396
Total 5467:
05/23 05/04/2023 218397
Total 898:
05/23 05/04/2023 218398
Total 7275724-00:
05/23 05/04/2023 218399
76 SUSANVILLE ACE HARD SUPPLIES-WATER
76 SUSANVILLE ACE HARD SUPPLIES-WATER
76 SUSANVILLE ACE HARD SUPPLIES-PARKS
76 SUSANVILLE ACE HARD SUPPLIES-FD
76 SUSANVILLE ACE HARD SUPPLIES-PARKS
712 TNS TRUCKING CO
712 TNS TRUCKING CO
9544 TONY'S CLEANING SERV JANITORIAL SERVICES- PW
966 TURF STAR INC
9942 U.S. BANK CORPORATE

REPAIRS & MAINT-GC

SUPPLIES-GAS
514962
514969
514991
515037
515058
TRANSFER BASE ROCK & SAN 5467
TRANSFER BASE ROCK & SAN 5467
898
7275724-00
6551 042523
1 7110-430-42-46 SUPPLIES-GENERAL
1 7110-430-42-46 SUPPLIES-SMALL TOOLS
1 1011-452-20-44 MISC - REPAIR & MAINTENANC
1010-422-10-46 SUPPLIES- GENERAL
1 1011-452-20-44 MISC - REPAIR & MAINTENANC
7401-430-62-46 SUPPLIES-GENERAL
2 7110-430-42-46 SUPPLIES-GENERAL
1 7620-430-10-44 CUSTODIAL
1 7530-451-52-44 REPAIR & MAINTENANCE - MIS
1 7401-430-62-46 SUPPLIES-GENERAL
Page: 14
May 04, 2023 12:27PM
--
Seq Check
Amount Amount
---
---

36.04 36.04
--

44.60 44.60
--
44,60 44.60
--

16.33 16.33
--

55.88 55.88
--

45.47 45.47
--

12.82 12.82
--

12.82 12.82
--
688.06 688.06
688.06 688.06
---
1,376.12 1,376.12
--
300.00 300.00
--
300.00 300.00
--
2,162.77 2,162.77
---
2,162.77 2,162.77
---

2.42 2.42
M = Manual Check, V = Void Check
a,
0 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 5/4/2023 - 5/4/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GLAccount
No
G L Account Title
----- --- --- ----------- -------------------------
Total 6551 042523:
05/23 05/04/2023 218400
Total 69495051:
05/23 05/04/2023 21 8400
Total 69699596:
05/23 05/04/2023 218400
Total 69712142:
05/23 05/04/2023 218400
Total 69722095:
05/23 05/04/2023 218400
05/23 05/04/2023 218400
05/23 05/04/2023 218400
Total 69724395:
05/23 05/04/2023 218401
770 WESTERN NEVADA SUP SUPPLIES-WATER
770 WESTERN NEVADA SUP REPAIRS-PARK
770 WESTERN NEVADA SUP
770 WESTERN NEVADA SUP
770 WESTERN NEVADA SUP
770 WESTERN NEVADA SUP
770 WESTERN NEVADA SUP
664 YOUR H20 PRO

SUPPLIES- WATER

SUPPLIES-WATER

REPAIRS-PARK

WELL REPAIRS-AIRPORT
69495051
69699596
69712142
69722095
69724395
69724395
69724395
4535
1 7110-430-42-46 SUPPLIES-GENERAL
1 1011-452-20-44 FACILITY - REPAIR & MAINTENA
1 7110-430-42-46 SUPPLIES-GENERAL
1 7110-430-42-46 SUPPLIES-GENERAL
1011-452-21-46 SUPPLIES-GENERAL
2 1011-452-20-44 FACILITY - REPAIR & MAINTENA
3 1011-452-20-44 MISC - REPAIR & MAINTENANC
1 7201-430-87-43 TECHNICAL SVCS
Total 4535:

Grand Totals:

Page: 15
May 04, 2023 12:27PM
Seq Check
Amount Amount
------
------

2.42 2.42
--
121.46 121.46
--
121.46 121.46
--

17.67 17.67
--

83.67 83.67
-

83.67 83.67
--
162.55 162.55
--
162.55 162.55
---
1,268.51 1,268.51
1,268.51 1,268.51
127.94 127.94
--
2,664.96 2,664.96
------
5,974.50 5,974.50
---
5,974.50 5,974.50
---
73,592.21 73,592.21
M = Manual Check, V = Void Check
0,
..

CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/10/2023 - 5/10/2023
Page: 1
May 10, 2023 10:12AM
Report Criteria:

Report type: GL detail
Check.Voided = False
GL Check Check Vendor
Period Issue Date Number Number Payee
----- --- ---- ------------
05/23 05/10/2023 218409
05/23 05/10/2023 218409
728 U.S. POSTMASTER
728 U.S. POSTMASTER
Total 051023:

Grand Totals:

Description Invoice Inv GLAccount GL Account Title Seq Check Number Seq No Amount Amount
WATER BILLING POSTAGE 051023 1 7110-430-42-46 POSTAGE 172.34 172.34 GAS BILLING POSTAGE 051023 2 7401-430-62-46 POSTAGE 88.78 88.78 261.12 261.12
---
261.12 261.12
M = Manual Check, V = Void Check
62 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 5/11/2023 - 5/11/2023
Page:

May 11, 2023 08:58AM
Report Criteria:

REPAIRS & MAINT-CITY HALL

REFUND GAS DEPOSIT
44 ARAMARK UNIFORM SER CUSTODIAL SUPPLIES-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-STREETS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PARKS
44 ARAMARK UNIFORM SER CUSTODIAL SUPPLIES-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-STREETS
23-5909
10311050346
MONTHLY MAINT FEE TO ASSE 2033
5980078836
5980078836
5980078836
5980087002
5980087002
5980087005
5980087005
1000-2228-009 DEPOSITS-COMM CENTER RE
7401-430-62-46 SUPPLIES-GENERAL
2 7110-430-42-46 SUPPLIES-GENERAL
3 2007-431-20-46 SUPPLIES-GENERAL
1 1000-417-10-44 FACILITY - REPAIR & MAINTENA
7401-2228-000 DEPOSITS-CUSTOMER
1 7201-430-81-43 TECHNICAL SVCS
7620-430-10-46 SUPPLIES-JANITORIAL
2 2007-431-20-44 LINEN SERVICE
3 7401-430-62-44 LINEN SERVICES
1 7620-430-10-44 LINEN SERVICE
2 1011-452-20-44 LINEN SERVICES
7620-430-10-46 SUPPLIES-JANITORIAL
2 2007-431-20-44 LINEN SERVICE
Seq Check
Amount Amount
---

50.00 50.00
--

50.00 50.00
-
228.08 228.08
380.14 380.14
152.05 152.05
--
760.27 760.27
---
177.60 177.60
--
177.60 177.60
--
193.27 193.27
--
193.27 193.27
-
600.00 600.00
---
600.00 600.00
---

65.27 65.27

67.20 67.20

11.75 11.75
--
144.22 144.22
--

69.64 69.64

7.48 7.48
--

77.12 77.12
--

1.74 1.74

48.95 48.95
M = Manual Check, V = Void Check
Cl')
w
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/11/2023 - 5/11/2023
Page: 2
May 11, 2023 08:58AM
GL Check Check Vendor
Peliod Issue Date Number Number Payee
Description Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title Seq
Amount
Check
Amount
----- ---- ---- ------------ --------------- ------------ 05/23 05/11/2023 218415
Total 5980087005:
05/23 05/11/2023 218415
Total 5980087007:
05/23 05/11/2023 218415
Total 5980087014:
05/23 05/11/2023 218415
05/23 05/11/2023 218415
Total 59800911D3:
05/23 05/11/2023 218415
05/23 05/11/2D23 218415
05/23 05/11/2023 218415
Total 5980091107:
05/23 D5/11 /2023 218415
Total 5980091111:
05/23 05/11/2023 218415
Total 5980091124:
05/23 05/11/2023 218415
05/23 05/11/2023 218415
Total 5980093194:
05/23 05/11/2023 218415
05/23 05/11/2023 218415
05/23 05/11/2023 218415
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-WATER
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PARKS
44 ARAMARK UNIFORM SER CUSTODIAL SUPPLIES-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-STREETS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
44 ARAMARK UNIFORM SER UNIFORM SERVICE- WATER
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PARKS
44 ARAMARK UNIFORM SER CUSTODIAL SUPPLIES-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-STREETS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
5980087005
5980087007
5980087014
5980091103
5980091103
5980091107
5980091107
5980091107
5980091111
5980091124
5980093194
5980093194
5980093196
5980093196
5980093196
3 7401-430-62-44 LINEN SERVICES
1 7401-430-62-44 LINEN SERVICES
1 7110-430-42-44 LINEN SERVICE
7620-430-10-44 LINEN SERVICE
2 1011-452-20-44 LINEN SERVICES
7620-430-10-46 SUPPLIES-JANITORIAL
2 7401-430-62-44 LINEN SERVICES
3 2007-431-20-44 LINEN SERVICE
1 7401-430-62-44 LINEN SERVICES
1 7110-430-42-44 LINEN SERVICE
1 7620-430-10-44 LINEN SERVICE
2 1011-452-20-44 LINEN SERVICES
7620-430-10-46 SUPPLIES-JANITORIAL
2 2007-431-20-44 LINEN SERVICE
3 7401-430-62-44 LINEN SERVICES

11.75 11.75

62.44 62.44

74.53 74.53

61.30 61.30

70.81 7.48

78.29 78.29

1.74 11.75

48.95 1.74

11.75 48.95

62.44 62.44

74.53 74.53

61.99 61.99

71.48 7.48

78.96 78.96

1.74 48.95

11.75 1.74

48.95 11.75
M = Manual Check, V = Void Check
a,
~
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/11/2023 - 5/11/2023
G L Check Check Vendor
Period Issue Date Number Number
Description GL Account Title
Payee
Invoice
Number
Inv
Seq
GLAccount
No
----- ---- ---- ------------ -------------- ------------ Total 5980093196:
05/23 05/11/2023 218415
T oial 5980093198:
05/23 05/11/2023 218415
Total 5980093202:
05/23 05/11/2023 218415
05/23 05/11/2023 218415
Total 5980095190:
05/23 05/11/2023 218415
05/23 05/11/2023 218415
05/23 05/11/2023 218415
Total 5980095193:
05/23 05/11/2023 218415
Total 5980095198:
05/23 05/11/2023 218415
Total 5980095213:

Total 4015327207
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-WATER
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PARKS
44 ARAMARK UNIFORM SER CUSTODIAL SUPPLIES-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-STREETS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
44 ARAMARK UNIFORM SER UNIFORM SERVICE- WATER
05/23 05/11/2023 218416 10390 AUTOZONE PARTS INC
05/23 05/11/2023 218416 10390 AUTOZONE PARTS INC
05/23 05/11/2023 218416 10390 AUTOZONE PARTS INC
05/23 05/11/2023 218416 10390 AUTOZONE PARTS INC

SUPPLIES-GAS

SUPPLIES-WATER

SUPPLIES-STREETS

SUPPLIES-WATER
5980093198
5980093202
5980095190
5980095190
5980095193
5980095193
5980095193
5980095198
5980095213
4015327207
4015327207
4015327207
4015329719
1 7401-430-62-44 LINEN SERVICES
1 7110-430-42-44 LINEN SERVICE
7620-430-10-44 LINEN SERVICE
2 1011-452-20-44 LINEN SERVICES
7620-430-10-46 SUPPLIES-JANITORIAL
2 2007-431-20-44 LINEN SERVICE
3 7401-430-62-44 LINEN SERVICES
1 7401-430-62-44 LINEN SERVICES
1 7110-430-42-44 LINEN SERVICE
7401-430-62-44 REPAIR AND MAI NT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
Page: 3
May 11, 2023 08:58AM
Seq Check
Amount Amount
--
--

62.44 62.44
--

74.53 74.53
--

74.53 74.53
--
105.90 105.90
--
105.90 105.90
--

71.48 71.48

7.48 7.48
--

78.96 78.96
--

1.74 1.74

68.38 68.38

11.75 11.75
--

81.87 81.87
--

74.53 74.53
--

60.78 60.78
--

5.48 5.48

5.48 5.48
--

16.44 16.44
--

32.13 32.13
M = Manual Check, V = Void Check
a,
(J'I
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/11/2023 - 5/11/2023
Page: 4
May 11, 2023 08:58AM
GL Check Check Vendor
Period Issue Date Number Number Payee
Description Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title Seq
Amount
Check
Amount
----- --- ---- ------------ -------------- -----------
Total 4015329719:
05/23 05/11/2023 218416 10390 AUTOZONE PARTS INC
Total 4015339070:
05/23 05/11/2023 218417 10770
Total 10315350004:
05/23 05/11/2023 21841 8 1077 4

SUPPLIES-GAS

REFUND GAS DEPOSIT
4015339070
10315350004
REFUND WATER OVERPAYMEN 10422650000
1 7401-430-62-46 SUPPLIES-GENERAL
7401-2228-000 DEPOSITS-CUSTOMER
9999-1001-001 CASH CLEARING- UTILITIES
Total 10422650000:
05/23 05/1112023 218419 1307 C&S WASTE SOLUTIONS 1205 MAIN STREET 174980786U037 1 2007-431-20-44 DISPOSAL Total 174980786U037:
05/23 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 819 MAIN STREET 174980788U037 1 2007-431-20-44 DISPOSAL Total 174980788U037:
05/23 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 801 MAIN STREET 174980789U037 1 2007 -431-20-44 DISPOSAL Total 17 4980789U037:
05/23 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 701 MAIN STREET 174980790U037 1 2007-431-20-44 DISPOSAL Total 174980790U037:
05/23 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 400 MAIN STREET 174980794U037 1 2007-431-20-44 DISPOSAL Total 174980794U037:
05/23 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 626 MAIN STREET 174980796U037 1 2007-431-20-44 DISPOSAL Total 174980796U037:

32.13 32.13
--

9.08 9.08
--

9.08 9.08
-
182.56 182.56
--
182.56 182.56
--

46.44 46.44
-

46.44 46.44
--

96.43 96.43
-

50.17 50.17
--

50.17 50.17
-

50.17 50.17
--

50.17 50.17
M = Manual Check, V = Void Check
a,
a,
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 5 Check Issue Dates: 5/11/2023 - 5/11/2023 May 11, 2023 08:58AM GL Check Check Vendor Description Invoice Inv GLAccount GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount -------
05/23 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 732 MAIN STREET 174980797U037 1 2007-431-20-44 DISPOSAL 50.17 50,17 Total 174980797U037: 50.17 50.17
05123 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 1000 MAIN STREET 174980798U037 1 2007 -431-20-44 DISPOSAL 50.17 50.17 Total 174980798U037: 50.17 50.17
05/23 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 700 MAIN STREET 174980799U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174980799U037 50.17 50.17
05/23 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 822 MAIN STREET 17 4980800U037 1 2007 -431-20-44 DISPOSAL 50.17 50.17 Total 174980800U037: 50.17 50,17
05/23 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 950 MAIN STREET 174980801U037 1 2007 -431-20-44 DISPOSAL 50.17 50.17 Total 174980801 U037: 50.17 50.17
05/23 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 66 N LASSEN ST 174981 000U037 1 1000-417-10-44 DISPOSAL 215.67 215.67 Total 174981000U037: 215.67 215.67
05/23 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 900 MAIN STREET 17 4981090U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174981090U037: 50.17 50.17
05/23 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 1616 MAIN STREET 174981092U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174981092U037: 50,17 50.17
05/23 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 65 N LASSEN STREET 174981108U037 1 2007 -4 31-20-44 DISPOSAL 50,17 50.17 Total 174981108U037: 50.17 50.17
05/23 05/11/2023 218419 1307 C&S WASTE SOLUTIONS 732 MAIN STREET 174981224U037 1 2007-431-20-44 DISPOSAL 100,34 100.34 M = Manual Check, V = Void Check
O')
~
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 511112023 - 511112023
GL Check Check Vendor
Period Issue Date Number Number
Description Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
Payee
----- --- ---- ------------ --------------- ------------ Total 174981224U037:
05/23 05/11/2023 218420 10764
Total 10304200208:
05/23 05/11/2023 218421
Total 92607:
05123 05/11/2023 218422
Total INPS3700844:
05123 05/11/2023 218422
Total INPS3724229:
05/23 05/11/2023 218422
Total INPS3785507:
05/23 05/11/2023 218423
Total 84163:
05123 0511112023 218424
Total 2740433474:
05/23 0511112023 218424
Total 27 40434970:
986 CARLSON'S TIRE PROS

REFUND GAS DEPOSIT

REPAIR & MAINT-PW
116 CASHMAN EQUIPMENT C REPAIR & MAINT-SNOW
116 CASHMAN EQUIPMENT C REPAIR & MAINT-SNOW
116 CASHMAN EQUIPMENT C REPAIR & MAINT-STREETS
148 COMPUTER LOGISTICS
161 CSK AUTO INC
161 CSK AUTO INC

SUPPLIES-CITY CLERK
BEARINGS-Ge
SUPPLIES-Ge
10304200208
92607
INPS3700844
INPS3724229
INPS3785507
84163
2740433474
2740434970
05/23 05/11/2023 218425 10670 CURRENT ELECTRIC & A CITY HALL SECURITY SYSTEM 36441 05123 05/11/2023 218425 10670 CURRENT ELECTRIC & A 75 N WEATHERLOW ST 36441 7401-2228-000 DEPOSITS-CUSTOMER
1 7620-430-10-44 REPAIR AND MAINTENANCE-VE
1 2006-431-25-44 REPAIR & MAINT - VEHICLE
1 2006-431-25-44 REPAIR & MAINT -VEHICLE
1 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 1000-411-40-46 SUPPLIES-GENERAL
1 7530-451-52-44 REPAIR & MAINTENANCE - MIS
1 7530-451-52-44 REPAIR & MAINTENANCE - MIS
1000-417-10-43 TECHNICALSVCS
2 1011-452-20-43 TECHNICAL SVCS
Page: 6
May 11, 2023 08:58AM
Seq Check
Amount Amount
--
--
100.34 100.34
--
149.05 149.05
-----
149.05 149.05
---
1,320.10 1,320.10
---
1,320.10 1,320.10
---

29.66 29.66
--

29.66 29.66
--
222.25 222.25
---
222.25 222.25
--
232.28 232.28
---
232,28 232.28
-------
1,798.22 1,798.22
---

1.798.22 1.798.22
---
49,88 49.88
-----

49.88 49.88
-
180.39 180.39
--
180.39 180.39
--

48.00 48.00
40,00 40.00
M = Manual Check, V = Void Check
en
00 CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 7 Check Issue Dates: 5/11/2023 - 5/1112023 May 11, 2023 08:58AM GL Check Check Vendor Description Invoice Inv GLAccount GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
Total 36441: 88.00 88.00
05123 05111/2023 218426 10771 REFUND GAS DEPOSIT 10114140004 1 7 401-2228-000 DEPOSITS-CUSTOMER 193.38 193.38 Total 10114140004: 193,38 193.38
05/23 05111/2023 218427 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPLING 372591A 1 7110-430-42-43 PROFESSIONAL SVCS 133.00 133.00 Total 372591A: 133.00 133.00
05/23 05/11/2023 218427 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPLING-D 372596A 1 7110-430-42-43 PROFESSIONAL SVCS 133.00 133.00 Total 372596A: 133.00 133.00
05/23 0511112023 218427 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPLING-JO 372597A 1 7112-430-42-43 PROFESSIONAL SVCS 35.00 35.00 Total 372597 A: 35.00 35.00
---
05123 05/11/2023 218427 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPLING-D 372598A 1 7110-430-42-43 PROFESSIONAL SVCS 79.00 79.00 Total 372598A: 79.00 79.00
05/23 05111/2023 218427 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPLING-D 3725988 1 7110-430-42-43 PROFESSIONAL SVCS 57.00 57.00 Total 3725988: 57.00 57.00
05/23 05/11/2023 218428 265 FRONTIER 257-0315 AWOS AIRPORT 0315 041523 1 7201-430-81-45 COMMUNICATIONS 74.07 74.07 Total 0315 041523: 74.07 74.07
---
05/23 05/11/2023 218428 265 FRONTIER 257-1887 BACKUP 1887 050123 1 1000-417-10-45 COMMUN !CATIONS 70.82 70.82 ---
Total 1887 050123: 70.82 70.82
05/23 05/11/2023 218428 265 FRONTIER 257-2520 GOLF COURSE 2520 050123 1 7530-451-52-45 COMMUNICATIONS 258.50 258.50 Total 2520 050123: 258.50 258.50
M = Manual Check, V = Void Check
O')
(0
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/1112023 - 5111/2023
GL Check Check Vendor
Period Issue Date Number Number
Description GL Account Title
Payee
Invoice
Number
Inv
Seq
GL Account
No
----- --- ---- ------------ -------------- -----------
05/23 05/11/2023 218428
Total 7098 050123:
05123 05/11/2023 218429
Total 2319948:
05/23 05/11/2023 218430
Total HLWT395:
05/23 05/11/2023 218431
Total 10329650103:

Total 10438900015:

Total 10650154:
05/23 05/11/2023 218434
Total 050923:
05/23 05/1112023 218435
Total 1 0422650000:
05/23 05/11/2023 218449
Total 5480:
265 FRONTIER 257-7098 NATURAL GAS
280 GRANITE CONSTRUCTIO SERVICES
1362 IRON MOUNTAIN INFO. M POLICE DEPARTMENT SHREDD HLWT395 10767
05/23 05/11/2023 218432 10765 .
05/23 05/11/2023 218433 10769
8571
5027
413 SUSANVILLE TOWING
05/23 05/11/2023 218436 10775

REFUND GAS DEPOIST

REFUND GAS DEPOSIT

REPAIRS & MAINT
7098 050123
2319948
10329650103
10438900015
10650154
TR EX FOLSOM CA 5/17/23-5/20/ 050923
REFUND GAS OVERPAYMENT F 10422650000
5480
REFUND COMMUNITY CENTER 050323
1 7401-430-62-45 COMMUNICATIONS
1 7114-430-51-44 CONSTRUCTION SERVICES
1 1009-421-10-43 PROFESSIONAL SERVICES
7401-2228-000 DEPOSITS-CUSTOMER
7401-2228-000 DEPOSITS-CUSTOMER
7401-2228-000 DEPOSITS-CUSTOMER
1 1009-421-10-45 TRAINING
9999-1001-001 CASH CLEARING - UTILITIES
1 2006-431-25-44 REPAIR & MAINT - VEHICLE
1000-2228-009 DEPOSITS-COMM CENTER RE
Page: 8
May 11, 2023 08:58AM
--
Seq Check
Amount Amount

85.98 85.98
--

85.98 85.98
---
1,792.15 1,792.15
------
1,792.15 1,792.15
------
118.94 118.94
--
118.94 118.94
--

47.52 47.52
--

28.98 28.98
--

28.98 28.98
--
175_92 175.92
--
175.92 175.92
--
241.50 241.50
---
241.50 241.50
---
134.26 134.26
--
134.26 134.26
--
175.00 175.00
--
175.00 175.00
--
105.00 105.00
M = Manual Check, V = Void Check
~
0 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 5/11/2023 - 5/11/2023
GL Check Check Vendor
Period Issue Date Number Number Payee
Description Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
----- ---- ---- ----------- -------------- -----------
Total 050323:
05/23 05/11/2023 218437
Total 8314 042523:
05/23 05/11/2023 218438 10768
Total 10306902222:
05/23 05/11/2023 218439 10403 MINTIER HARNISH LP
Total SUSANVILLELUCE-11:
05/23 05/11/2023 218440 10773 MTCCA
Total 050223:
05/23 05/11/2023 218441
05/23 05/11/2023 218441
Total 1186140:
05/23 05/11/2023 218442
Total 123768:
05/23 05/11/2023 218442
Total 126903:
05/23 05/11/2023 218443
05/23 05/11/2023 218444
437 LMUD 1801 MAIN ST POLICE STATION 8314 042523

REFUND GAS DEPOSIT

PROFESSIONAL SERVICES

ATHENIAN DIALOGUE
1228 ONLINE INFORMATIONS ONLINE UTILITY EXCHANGE RE 1186140 1228 ONLINE INFORMATIONS ONLINE UTILITY EXCHANGE RE 1186140 546 PAYLESS BUILDING SUP REPAIR & MAINT-PW
546 PAYLESS BUILDING SUP REPAIR & MAINT-PARKS
556 PITNEY BOWES INC POSTAGE
Total 8000900000677660 050423:
558 PLUMAS-SIERRA INTERNET ACCESS CIRCUIT
10306902222
SUSANVILLELUCE-11
050223
123768
126903
8000900000677660 05042
58020 042823
1 1009-421-10-46 ELECTRICITY
7401-2228-000 DEPOSITS-CUSTOMER
1 2047-419-10-43 PROFESSIONALSVCS
1 1000-411-40-45 TRAVEL
7 401-430-62-43 TECHNICAL SVCS
2 711 0-430-42-43 TECHNICAL SVCS
1 7620-430-10-44 REPAIR AND MAINTENANCE-FA
1 1011-452-20-44 FACILITY- REPAIR &MAINTENA
1000-1410-002 INVENTORIES-POSTAGE
1 1000-417-10-45 COMMUNICATIONS
Page: 9
May 11, 2023 08:58AM
Seq Check
Amount Amount
---
---
105.00 105.00
--
966.17 966.17
--
966.17 966.17
---
169.22 169.22
--
169.22 169.22
---
1,585.00 1,585.00
---
1,585.00 1,585.00
---

80.00 80.00
--
80,00 80.00
--

45.68 45.68

45.68 45.68
--

91.36 91.36
--

57.92 57,92
--

57.92 57.92
-

76.26 76.26
--

76.25 76.25
--
1,020.99 1,020.99
---
1,020.99 1,020.99
---
758.00 768.00
M = Manual Check, V = Void Check
......
..Jo.

Total LASSEN 2023-4:
05/23 05/11/2023 218446
Total 968682:
05/23 05/11/2023 218447
Total 515076:
05/23 05/11/2023 218447
Total 515079:
05123 05/11/2023 218447
Total 515148:
05/23 05/11/2023 218447
558 PLUMAS-SIERRA
558 PLUMAS-SIERRA
558 PLUMAS-SIERRA
INTERNET ACCESS CIRCUIT-P 63630 042823
INTERNET ACCESS CIRCUIT-P 68444 042823
INTERNET ACCESS CIRCUIT-FD 69319 042823
05/23 05/11/2023 218445 10563 POLICY CONSULTING AS LAFCO STAFF SVCS & EXPENS LASSEN 2023-4 05/23 05/11/2023 218445 10563 POLICY CONSULTING AS LAFCO STAFF SVCS & EXPENS LASSEN 2023-4 1217 SEAN BITLE IRRIGATION REPAIRS-GC
76 SUSANVILLE ACE HARD SUPPLIES-GAS
76 SUSANVILLE ACE HARD CREDIT-GAS
76 SUSANVILLE ACE HARD ANT TRAPS
76 SUSANVILLE ACE HARD REPAIR & MAINT-SNOW
968682
515076
515079
515148
515178
1 1009-421-10-43 TECHNICAL SERVICES
1 7620-430-10-45 COMMUNICATIONS
1 1010-422-10-45 COMMUNICATIONS
8402-413-30-43 LAFCO EXEC. OFFICE SVC
2 8402-413-30-43 MUNICIPAL SVC REVIEW-LAFC
1 7530-451-52-43 PROFESSIONAL SERVICES
1 7401-430-62-46 SUPPLIES-GENERAL
1 7401-430-62-46 SUPPLIES-GENERAL
1 1000-417-10-44 FACILITY - REPAIR & MAINTENA
1 2005-431-20-44 REPAIR AND MAINTENANCE-Ml
Page: 10
May 11, 2023 08:58AM
Seq Check
Amount Amount
768.00 768.00
--
185.00 185.00
--
185.00 185.00
--
365.07 365.07
--
365.07 365.07
--
301.79 301.79
--
301.79 301.79
---
3,789.48 3,789.48
1,650.00 1,650.00
------
5,439.48 5,439.48
-------
950.00 950.00
--
950.00 950.00
--

13.01 13.01
--

13.01 13.01
-

1.56- 1.56-
--

28.61 28.61
--

21.41 21.41
M = Manual Check, V = Void Check
...... N
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/11/2023 - 5/11/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GLAccount
No
GL Account nue
----- --- ---- ------------ --------------- ------------ Total 515178:
05/23 05/11/2023 218447
Total 515232:
05/23 05/11/2023 218447
Total 515256:
05/23 05/11/2023 21844 7
Total 515348:
05/23 05/11/2023 218448
Total 1274 050123:
05/23 05/11/2023 218448
Total 1276 050123:
05/23 05/11/2023 218448
Total 1448 050123:
05123 05/11/2023 218448
Total 1449 050123:
05/23 05/11/2023 218448
Total 2064 050123:
05/23 05/11/2023 218448
76 SUSANVILLE ACE HARD SUPPLIES-GAS
76 SUSANVILLE ACE HARO BATTERIES-FIRE
76 SUSANVILLE ACE HARD FASTENERS- FIRE
677 SUSANVILLE SANITARY
677 SUSANVILLE SANITARY
677 SUSANVILLE SANITARY
677 SUSANVILLE SANITARY
677 SUSANVILLE SANITARY
677 SUSANVILLE SANITARY
606 NEVADA
66 N LASSEN
115 N WEATHERLOW
515232
515256
515348
1274 050123
1276 050123
1448 050123
65 N WEATHERLOW - ROOPS F 1449 050123
1 7401-430-62-46 SUPPLIES-GENERAL
1 1010-422-10-46 SUPPLIES- GENERAL
1 1010-422-10-44 VEHICLE - REPAIR & MAINTENA
1 7620-430-10-44 SEWER
1 1000-417-10-44 SEWER
1 1011-451-80-44 SEWER
1 1011-452-20-44 SEWER
1505 MAIN 2064 050123 1 1010-422-10-44 SEWER
720SOUTH ST 3203 050123 1 7620-430-10-44 SEWER
Total 3203 050123:

Page: 11
May 11, 2023 08:58AM
---
Seq Check
Amount Amount
---
-------

21.41 21.41
--

33.59 33.59
--

13.63 13.63
--

39.26 39.26
--

47.00 47.00
--

47.00 47.00
--
104.00 104.00
--
104.00 104.00
--

52.00 52.00
--

52.00 52.00
--
156.00 156.00
--
156.00 156.00
--
104.00 104.00
--
104.00 104.00
--

52.00 52.00
--

52.00 52.00
M = Manual Check, V = Void Check
..... w
CID' OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/11/2023 - 5/11/2023
GL Check Check Vendor Description
Period Issue Date Number Number Payee
Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
----- --- ---- ------------ --------------- ------------ 05/23 05/11/2023 218448
Total 3667 050123:
05/23 05/11/2023 218448
Total 3668 050123:
05/23 05/11/2023 218448
Total 3669 050123:
05/23 05/11/2023 218450
Total 5024926739:
05/23 05/11/2023 218451 10654
Total 050823:
05/23 05/11/2023 218452
05/23 05/11/2023 218452
Total INV00136821:
05/23 05/11/2023 218453
Total 9933711707:
05/23 05/11/2023 218453
05/23 05/11/2023 218453
05/23 05/11/2023 218453
05/23 05/11/2023 218453
05/23 05/11/2023 218453
05/23 05/11/2023 218453
Total 9933815522:
05/23 05/11/2023 218454
677 SUSANVILLE SANITARY
677 SUSANVILLE SANITARY
677 SUSANVILLE SANITARY
9295 TAMCO CAPITAL CORP
1568 VERIFORCE
1568 VERIFORCE
749 VERIZON WIRELESS
1850 RIVER ST
1600 RIVERSIDE DR
1200 NORTH ST

COMMUNICATION-FD

REIM PARK SUPPLIES
2023/2024 RENEWAL-GAS
2024/2025 RENEWAL-GAS

CELLULAR PHONES - PD
770 WESTERN NEVADA SUP SUPPLIES-WATER
3667 050123
3668 050123
3669 050123
5024926739
050823
INV00136821
INV00136821
9933711707
69449989
1011-452-20-44 SEWER
1 1011-452-20-44 SEWER
1 1011-452-20-44 SEWER
1 1010-422-10-45 COMMUNICATIONS
1 1011-452-20-46 SUPPLIES-GENERAL
7401-1430-105 PRE-PAID OTHER
2 7401-1430-105 PRE-PAID OTHER
1 1009-421-10-45 COMMUNICATIONS
749 VERIZON WIRELESS CELLULAR PHONES -ADMIN 9933815522 1 1 000-413-20-45 COMMUNICATIONS 749 VERIZON WIRELESS CELLULAR PHONES - BUILDIN 9933815522 2 1011-424-20-45 COMMUNICATIONS 749 VERIZON WIRELESS CELLULAR PHONES - PARKS 9933815522 3 1011-452-20-45 COMMUNICATIONS 749 VERIZON WIRELESS CELLULAR PHONES - AIR POLL 9933815522 4 7620-430-11-45 COMMUNICATIONS 749 VERIZON WIRELESS CELLULAR PHONES - PUBLIC 9933815522 5 7620-430-10-45 COMMUNICATIONS 749 VERIZON WIRELESS CELLULAR PHONES - GAS 9933815522 6 7401-430-62-45 COMMUNICATIONS 1 7110-430-42-46 SUPPLIES-GENERAL
Page: 12
May 11, 2023 08:58AM
Seq Check
Amount Amount
---

52.00 52,00
--

52.00 52.00
--
118.00 118.00
--
118.00 118.00
--

52.00 52.00
--

52.00 52.00
--
265.22 265.22
--
265.22 265.22
--

98.69 98.69
--

98.69 98.69
--
2,573.42 2,573.42
526.58 526.58
---
3,100.00 3,100.00
---
1,082.27 1,082.27
---
1,082.27 1,082.27
---
118.65 118.65
98,90 98.90
103.50 103.50

52.00 52.00
1,234.44 1,234.44
201.26 201.26
---
1,808.75 1,808.75
---
136.85 136.85
M = Manual Check, V = Void Check
......
.1:1,,.

CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/11/2023 - 5/11/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
----- --- ---- -------------------------- ------------
Total 69449989:
05/23 05/11/2023 218454
Total 69728042:
05/23 05/11/2023 218454
Total 69733569:
05/23 05/11/2023 218454
Total 69733585:
05/23 05/11/2023 218454
Total 69734730:
05/23 05/11/2023 218454
Total 69734745:
05/23 05/11/2023 218455
770 WESTERN NEVADA SUP SUPPLIES- GAS
770 WESTERN NEVADA SUP SUPPLIES-WATER
770 WESTERN NEVADA SUP SUPPLIES- WATER
770 WESTERN NEVADA SUP SUPPLIES-WATER
770 WESTERN NEVADA SUP SUPPLIES- WATER
69728042
69733569
69733585
69734730
69734745
1198 WESTWOOD SANITATIO PORTABLE TOILET-GOLF GOUR A-71156 1 7 401-430-62-46 SUPPLIES-GENERAL
1 7110-430-42-46 SUPPLIES-GENERAL
1 7110-430-42-46 SUPPLIES-GENERAL
1 7110-430-42-46 SUPPLIES-GENERAL
1 7110-430-42-46 SUPPLIES-GENERAL
1 7530-451-52-44 RENT & LEASES EQUIP & VEHI
Total A-71156:

Grand Totals:

Page: 13
May 11, 2023 08:58AM
Seq Check
Amount Amount
136.85 136.85
--

55.77 55.77
--

55.77 55.77
-

35.80 35.80
--

35.80 35.80
--
255.84 255.84
---
255.84 255.84
--

24.09 24.09
--

22.78 22.78
--

22.78 22.78
--
218.78 218.78
-----
218.78 218.78
32,502.17 32,502.17
M = Manual Check, V = Void Check
.....

UI
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/18/2023 - 5/18/2023
Page: 1
May 18, 2023 10:07AM
Report Criteria:

CHLORINE-WATER
N0.307 WOODSTOVE REPLACE 051123

REFUND GAS DEPOSIT
1231 ASBURY ENVIRONMENT WASHER SERVICE-GAS
1231 ASBURY ENVIRONMENT WASHER SERVICE-WATER
1231 ASBURY ENVIRONMENT WASHER SERVICE-STREETS
9134949232
SO90854
SO90854
01-13047
10526950026
FINAL DEPOSIT RETURN EP 22- 051123
1000-2228-009 DEPOSITS-COMM CENTER RE
1500-00926895
1500-00926895
1500-00926895
1 7110-430-42-46 SUPPLIES-GENERAL
1 8404-430-12-48 GRANTS
7110-1430-105 PRE-PAID OTHER
2 7110-1430-105 PRE-PAID OTHER
1 1010-422-10-44 FACILITY -REPAIR & MAINTENA
7401-2228-000 DEPOSITS-CUSTOMER
1001-2228-001 DEPOSITS-CURB, GUTTER, SID
1 7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
Total 1500-00926895:

Seq Check
Amount Amount

55.00 55.00
--

55.00 55.00
--
974.10 974.10
--
974.10 974.10
--
1,500.00 1,500.00
---
1,500.00 1,500.00
---
285.00 285.00

26.00 26.00
--
311.00 311.00
-
659.61 659.61
-----
659.61 659.61
---

29.25 29.25
--

29.25 29.25
----
700.00 700.00
---
700.00 700.00
---

44.69 44.69

44.68 44.68
--
134.06 134.06
M = Manual Check, V = Void Check
0, ""'
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 2 Check Issue Dates: 5/18/2023 - 5/18/2023 May 18, 2023 10:07AM GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
05/23 05/18/2023 218474 1307 C&S WASTE SOLUTIONS 617 MAIN STREET 174980792U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174980792U037: 50.17 50.17
05/23 05/18/2023 218474 1307 C&S WASTE SOLUTIONS 611 MAIN STREET 174980793U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174980793U037: 50.17 50.17
05/23 05/18/2023 218474 1307 C&S WASTE SOLUTIONS 600 MAIN STREET 174980795U037 1 2007-431-20-44 DISPOSAL 50.17 50.17 Total 174980795U037: 50.17 50.17
05/23 05/18/2023 218474 1307 C&S WASTE SOLUTIONS 1801 MAIN ST 174981002U037 1 1 009-421-1 0-44 DISPOSAL 256.10 256.10 Total 174981002U037: 256.10 256.10
05/23 05/18/2023 218475 152 COUSO TECHNOLOGY & TECHINCAL SERVICES 4545 1 1000-417-10-43 TECHNICAL SVCS 340.00 340.00 Total 4545: 340.00 340.00
05/23 05/18/2023 218476 156 CREATIVE FORMS & CO DOOR HANGERS-GAS 120002 1 7 401-430-62-46 SUPPLIES-GENERAL 242.63 242.63 05/23 05/18/2023 218476 156 CREATIVE FORMS & CO DOOR HANGERS-WATER 120002 2 7110-430-42-46 SUPPLIES-GENERAL 242.62 242.62 Total 120002: 485.25 485.25
05/23 05/18/2023 218477 161 CSK AUTO INC OILER-GAS 2740434971 1 7401-430-62-44 REPAIR AND MAI NT-VEHICLE 4.69 4.69 05/23 05/18/2023 218477 161 CSK AUTO INC OILER-WATER 2740434971 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 4.69 4.69 05/23 05/18/2023 218477 161 CSK AUTO INC OILER-STREETS 2740434971 3 2007-431-20-44 REPAIR AND MAINTENANCE-VE 4.68 4.68 Total 2740434971: 14.06 14.06
05/23 05/18/2023 218477 161 CSK AUTO INC SUPPLIES-GAS 2740435224 1 7401-430-62-44 REPAIR AND MAINT-VEHICLE 12.98 12.98 05/23 05/18/2023 218477 161 CSK AUTO INC SUPPLIES-WATER 2740435224 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 12.99 12.99 05/23 05/18/2023 218477 161 CSK AUTO INC SUPPLIES-STREETS 2740435224 3 2007-431-20-44 REPAIR AND MAINTENANCE-VE 12.98 12.98 Total 2740435224: 38.95 38.95
05/23 05/18/2023 218477 161 CSK AUTO INC ADAPTER-GAS 2740435558 1 7401-430-62-44 REPAIR AND MAINT-VEHICLE 15.87 15.87 05/23 05/18/2023 218477 161 CSK AUTO INC ADAPTER-WATER 2740435558 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 15.87 15.87 M = Manual Check, V = Void Check
......
......

CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/18/2023 - 5/18/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
----- --- ---- ------------ --------------- ------------ 05/23 05/18/2023 2184 77
Total 27 40435558:
05/23 05/18/2023 218477
05/23 05/18/2023 218477
05/23 05/18/2023 2184 77
Total 2740436401:
05/23 05/18/2023 218478
Total 653532:
05/23 05/18/2023 218479
Total 19504:
05/23 05118/2023 218480
Total 051123:
05/23 05/18/2023 218481
Total 509882:

Total 15956:
05/23 05/18/2023 218483
Total 9119377:
05/23 05/18/2023 218483
Total 9144733:
05/23 05/18/2023 218484
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC

ADAPTER-STREETS

BRAKE CLEANER-GAS

BRAKE CLEANER-WATER

BRAKE CLEANER-STREETS
184 DEPARTMENT OF JUSTI FINGERPRINT -APS
194 DIAMOND SAW SHOP IN SUPPLIES-GC
1565 DIRTY JOE'S CAR WASH CAR WASH- PD
198 DITCH WITCH EQUIPMEN SUPPLIES-WATER
05/23 05/18/2023 218482 10781 DR WELL WATER WELLS REPAIR WELL #3-WATER 219 ED STAUB & SONS PETR 434.20 GAL FUEL-GC
219 ED STAUB & SONS PETR 170.30 GAL DIESEL-GC
1484 EDGES ELECTRICAL GR LIGHT REPAIRS-PARKS
2740435558
2740436401
2740436401
2740436401
653532
19504
051123
509882
15956
9119377
9144733
S5844076.001
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 1000-416-1 0-45 FINGERPRINTING SERVICES
1 7530-451-52-44 REPAIR & MAINTENANCE - MIS
1 1009-421-10-44 VEHICLE-REPAIR & MAINTENA
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
1 7110-430-46-43 TECHNICAL SVCS
1 7530-451-52-46 GASOLINE
1 7530-451-52-46 GASOLINE
1 1011-452-20-44 FACILITY - REPAIR & MAINTENA
Page: 3
May 18, 2023 10:07AM
---
Seq Check
Amount Amount
---

15.87 15.87
--

47.61 47.61
--

30.23 30.23

30.22 30.22

30.22 30.22
-

90.67 90.67
--

64.00 64.00
--

64.00 64.00
--
117.01 117.01
--
117.01 117.01
--

30.00 30.00
--

69.15 69.15
--

69.15 69.15
21,600.00 21,600.00
--
21,600.00 21,600.00
---
1,887.14 1,887.14
---
1,887.14 1,887.14
---
643.06 643.06
--
643.06 643.06
--

73.07 73.07
M = Manual Check, V = Void Check
.....
00 Cl1Y OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 5/18/2023 - 5/18/2023
GL Check Check Vendor Description GL Account Title
Period Issue Date Number Number Payee
Invoice
Number
Inv
Seq
GLAccount
No
----- ---- ---- ----------- -------------- -----------
Total S5844076.001:
05/23 05/18/2023 218485
Total INV-4828:
05/23 05/18/2023 218486
Total 1033 050523:
05123 05/18/2023 218486
Total 1041 050523:
05/23 05/18/2023 218486
Total 1044 050523:
05/23 05/18/2023 218486
Total 2960 050523:
05/23 05/18/2023 218486
Total 5152 051023:
05/23 05/18/2023 218486
Total 5603 051023:

Total 05182023:
05/23 05/18/2023 218488
257 FOREST OFFICE EQUIPM PRINTING-FD
265 FRONTIER
265 FRONTIER
265 FRONTIER
265 FRONTIER
265 FRONTIER
265 FRONTIER
05/23 05/18/2023 218487 10785
9081
257-1033-PARKS
257-1041 ADMIN-PW
257-1044 PR\
257-2960 HVAC/ELEVATOR LINE 2960 050523
257-5152 FIRE
257-5603 POLICE

ADVERTISEMENT-GAS
INV-4828
1033 050523
1041 050523
1044 050523
5152 051023
5603 051023
05182023
TR EX SACRAMENTO 5/23/23-5/ 050923
1 1010-422-10-45 PRINTING AND BINDING
1 1011-452-20-45 COMMUNICATIONS
1 7620-430-10-45 COMMUNICATIONS
1 7620-430-10-45 COMMUNICATIONS
1 1000-417-10-45 COMMUNICATIONS
1 1010-422-10-45 COMMUNICATIONS
1 1009-421-10-45 COMMUNICATIONS
1 7401-430-62-45 ADVERTISING
1 1009-421-10-45 TRAINING
Total 050923:

Page: 4
May 18, 2023 10:07AM
Seq Check
Amount Amount
---
---

73.07 73.07
--
130.63 130.63
--
130.63 130.63
--
145.80 145.80
-
145.80 145.80
--
653.67 653.67
--
653.67 653.67
--
130.81 130.81
--
130.81 130.81
--
109.41 109.41
-
109.41 109.41
--
267.53 267.53
-----
267.53 267.53
----
611.42 611.42
--
611.42 611.42
--
500.00 500.00
--
500.00 500.00
--
241.50 241.50
-
241.50 241.50
M = Manual Check, V = Void Check
......
(0
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/18/2023 - 5/18/2023
GL Check Check Vendor Description
Period Issue Date Number Number Payee
----- ---- ---- ----------- --------------
05/23 05118/2023 218489
05/23 05/18/2023 218489
05/23 05/1812023 218489
Total 3459:
05/23 05/18/2023 218490
Total 30658 051023:
05/23 05/18/2023 218490
Total 350161 051023:
05/23 05/18/2023 218490
Total 9297 051023:
05/23 05/18/2023 218491
Total 36181:
05/23 05/1 B/2023 218492 10783
Total 050823:
05/23 05118/2023 218493
Total INV-004073:
05/23 05/18/2023 218493
Total INV-004208:
05123 05/1812023 218494
Total 78786:
412 LASSEN REGIONAL SOLi DUMP FEES-STREETS
412 LASSEN REGIONAL SOLi DUMP FEES-WATER
412 LASSEN REGIONAL SOLi DUMP FEES-PARKS
437 LMUD
437 LMUD
437 LMUD
1508 MAIN STREET LUBE
HARRIS DR & HWY 36-WATER
472-105 JOHNSTONVILLE WATE 350161 051023
GEO PUMP #1

REPAIR & MAINT- PD
RETURN DEPOSIT 23-07 25 BR 050823
467 METER VALVE & CONTR SUPPLIES-WATER
467 METER VALVE & CONTR SUPPLIES-WATER
9983 MODOC COUNTY RECOR ADVERTISEMENT-PLANNING
05/23 05/18/2023 218495 10782 FACILITY DEPOSIT RETURN
Invoice Inv GL Account GL Account Title
Number Seq No
- ---
3459 1 2007-431-20-44 DISPOSAL
3459 2 7110-430-42-44 DISPOSAL
3459 3 1011-452-20-44 DISPOSAL
30658 051023
9297 051023
36181
INV-004073
INV-004208
78786
042523
1 7110-430-42-46 ELECTRICITY
1 7112-430-42-46 ELECTRICITY
1 7301-430-52-46 ELECTRICITY
1 1009-421-10-44 VEHICLE-REPAIR & MAINTENA
1001-2228-001 DEPOSITS-CURB, GUTTER, SID
1 7110-430-42-46 SUPPLIES-GENERAL
1 7110-430-42-46 SUPPLIES-GENERAL
1 1011-419-10-45 ADVERTISING
1000-2228-009 DEPOSITS-COMM CENTER RE
Page: 5
May 18, 2023 10:07AM
Seq Check
Amount Amount
---

5.00 5.00

10.38 10.38

36.73 36.73
--

52.11 52.11
--
251.72 251.72
--
251.72 251.72
--
259.11 259.11
--
259.11 259.11
---
2,140.48 2,140.48
------
2,140.48 2,140.48
---

57.37 57.37
--

57.37 57.37
---
1,200.00 1,200.00
---
1,200.00 1,200.00
---
1,454.16 1,454.16
---
1,454.16 1,454.16
------
2,539.44 2,539.44
---
2,539.44 2,539.44
---
108.00 108.00
--
108.00 108.00
-

75.00 75.00
M = Manual Check, V = Void Check
ex,
0 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 5/1812023 - 5/1812023
GL Check Check Vendor Description GL Account Title
Period Issue Date Number Number Payee
Invoice
Number
Inv
Seq
GLAccount
No
----- --- --- ----------- -------------- -----------
Total 042523:
05/23 05118/2023 218496 10779 REFUND GAS DEPOSIT
Total 10418700044:
05/23 05/18/2023 218497
05/23 05/18/2023 218497
05/23 05118/2023 218497
Total 313529155001:
05/23 0511812023 218498
Total 124426:
05/23 05/18/2023 218499
Total 5801:
05/23 05/18/2023 218499
Total 5802:
05/23 05/18/2023 218500
Total 32247284:
05123 05/18/2023 218500
Total 32280052:
05/23 05/18/2023 218500
05123 05/18/2023 218500
Total 32379415:
05/23 05/1812023 218501
824 ODP BUSINESS SOLUTIO FLYERS-PW
824 ODP BUSINESS SOLUTIO FL YE RS-FD
824 ODP BUSINESS SOLUTIO FLYERS-FD
546 PAYLESS BUILDING SUP SUPPLIES- PW RE-ORG
9689 PRENTICE LONG & EPPE 22/23 FY CITY ATTORNEY
10418700044
313529155001
313529155001
313529155001
124426
5801
9689 PRENTICE LONG & EPPE PROFESSIONAL SERVICES- PD 5802 572 QUILL CORPORATION
572 QUILL CORPORATION
572 QUILL CORPORATION
572 QUILL CORPORATION
1296 RENTAL GUYS

OFFICE SUPPLIES

OFFICE SUPPLIES-FD

OFFICE SUPPLIES-GAS

SUPPLIES-PARKS
32247284
32280052
OFFICE SUPPLIES-AIR POLLUT 32379415
32379415
933203-05
7401-2228-000 DEPOSITS-CUSTOMER
1 7620-430-10-45 ADVERTISING
2 1010-425-20-45 ADVERTISING
3 1010-425-20-45 PRINTING AND BINDING
1 7620-430-12-47 IMPROV OTHER THAN BLDG
1 1000-412-10-43 PROFESSIONAL SVCS
1 1009-421-10-43 PROFESSIONAL SERVICES
1 1000-415-10-46 SUPPLIES-GENERAL
1010-422-10-46 SUPPLIES- GENERAL
7620-430-11-46 SUPPLIES GENERAL
2 7401--430-62-46 SUPPLIES-GENERAL
1 1011-452-20-44 RENT & LEASES EQUIP & VEHI
Page: 6
May 18. 2023 10:07AM
Seq Check
Amount Amount

75.00 75.00
--

93.08 93.08
--

93.08 93.08
--
1,125.80 1,125.80
975.00 975.00
150.80 150.80
--
2,251.60 2,251.60
-------

76.41 76.41
--

76.41 76.41
--
3,500.00 3,500.00
---
3,500.00 3,500.00
---
715.00 715.00
--
715.00 715.00
--

80.49 80.49
-

80.49 80.49
--
100.64 100.64
--
100.64 100.64
--

15.69 15.69

15.69 15.69
--

31.38 31.38
--
131.07 131.07
M = Manual Check, V = Void Check
00 ....

CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/1812023 - 5/1812023
GL Check Check Vendor Description Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
Period Issue Date Number Number Payee
----- --- ---- ------------ --------------- ------------ Total 933203-05:
05123 05/18/2023 218502 10227 RIGGS AMBULANCE SER BLS CARDS-FD Total 1895:
05/23 05/18/2023 218503 10780 REFUND GAS DEPOSIT
Total 10324100218:
05/23 05/18/2023 218504
Total 031323:
05/23 05/18/2023 218505
Total 515090:
05/23 05118/2023 218505
Total 515258:
05/23 05/1B/2023 218505
Total 515391:
05/23 05/18/2023 218505
Total 515419:
05/23 05/18/2023 218505
Total 515423:
05/23 05118/2023 218505
Total 515456:
1895
10324100218
8769 TR EX CITRUS HEIGHTS 5/21/2 031323
76 SUSANVILLE ACE HARD SUPPLIES-STREETS 515090
76 SUSANVILLE ACE HARD SUPPLIES- PARKS 515258
76 SUSANVILLE ACE HARD SUPPLIES-PARKS 515391
76 SUSANVILLE ACE HARD SUPPLIES-PARKS 515419
76 SUSANVILLE ACE HARD SUPPLIES-PARKS 515423
76 SUSANVILLE ACE HARD SUPPLIES- PARKS 515456
1 1010-422-10-43 VOLUNTEERS
7401-2228-000 DEPOSITS-CUSTOMER
1 1011-424-20-45 TRAVEL
1 2007-431-20-46 SUPPLIES-GENERAL
1 1011-452-20-44 FACILITY- REPAIR &MAINTENA
1 1011-452-20-44 FACILITY - REPAIR & MAIN TENA
1 1011-452-20-46 SUPPLIES-GENERAL
1 1011-452-20-44 FACILITY - REPAIR & MAINTENA
1 1011-452-20-44 FACILITY- REPAIR &MAINTENA
Page: 7
May 18, 2023 10:07AM
Seq Check
Amount Amount
--
--
131.07 131.07
--

36.00 36.00
-

36.00 36.00
--

46.33 46.33
--

46.33 46.33
--
272.64 272.64
-----
272.64 272.64
-

22.73 22.73
-

34.06 34.06
--

37.57 37.57
--

90.83 90.83
--

1.94 1.94
--

49.25 49.25
--

49.25 49.25
M = Manual Check, V = Void Check
00 11,.)
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 8 Check Issue Dates: 5/18/2023 - 5/18/2023 May 18, 2023 10:07AM GL Check Check Vendor Description Invoice Inv GLAccount GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
05/23 05/18/2023 218505 76 SUSANVILLE ACE HARD SUPPLIES-PARKS 515474 1 1011-452-20-44 FACILITY - REPAIR & MAINTENA 34.06 34,06 Total 515474: 34.06 34.06
05/23 05/18/2023 218505 76 SUSANVILLE ACE HARD SUPPLIES-PARKS 515482 1 1011-452-20-44 FACILITY - REPAIR & MAINTENA 17.13 17.13 Total 515482: 17.13 17.13
05/23 05/18/2023 218505 76 SUSANVILLE ACE HARD SUPPLIES-PD 515610 1 1009-421-10-44 FACILITY-REPAIR & MAINTENA 23.36 23.36 Total 51561 O: 23.36 23.36
05/23 05/18/2023 218506 873 SUSANVILLE FORD REPAIR & MAINT- AIR POLLUTI 5011038 1 7620-430-11-44 VEHICLE REPAIR & MAINTENA 898.42 898.42 Total 5011038: 898.42 898.42
05/23 05/18/2023 218510 677 SUSANVILLE SANITARY 1801 MAIN 2121 050123 1 1009-421-10-44 SEWER 52.00 52.00 Total 2121 050123: 52.00 52.00
05/23 05/18/2023 218511 10716 TR EX SACRAMENTO CA 5/21/2 051723 1 7110-430-42-45 TRAVEL 283.50 283.50 Total 051723: 283.50 283.50
05/23 05/18/2023 218512 10760 THE SPYGLASS GROUP FINAL PAYMENT FOR SERVICE 24449 1 1000-417-10-43 PROFESSIONAL SVCS 7,518.00 7,518.00 --
Total 24449: 7,518.00 7,518.00
--
05/23 05/18/2023 218513 9544 TONY'S CLEANING SERV JANITORIAL SERVICES- CITY H 894 1 1000-417-10-43 PROFESSIONAL SVCS 350.00 350.00 Total 894: 350.00 350.00
---
05/23 05/18/2023 218513 9544 TONY'S CLEANING SERV JANITORIAL SERVICES- PD 899 1 1009-421-10-46 SUPPLIES-COVID 600,00 600.00 Total 899: 600.00 600.00
05/23 05/18/2023 218514 530 U.S. BANK EQUIPMENT F UPSTAIRS COPIER CITY HALL 501053771 1 1000-417-10-44 RENT & LEASES EQUIP & VEHI 400.56 400.56 M = Manual Check, V = Void Check
(X)
c..,
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 9 Check Issue Dates: 5/18/2023 - 5/18/2023 May 18, 2023 10:07 AM GL Check Check Vendor Description Invoice Inv GLAccount GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
Total 501053771: 400.56 400.56
05/23 05/18/2023 218514 530 U.S. BANK EQUIPMENT F COPIER DOWNSTAIRS CITY HA 501339253 1 1000-417-10-44 RENT & LEASES EQUIP & VEHI 258.31 258.31 05/23 05/18/2023 218514 530 U.S BANK EQUIPMENT F COPIER-PD 501339253 2 1009-421-10-44 RENT & LEASES EQUIP & VEHI 258.30 258.30 Total 501339253: 516.61 516.61
05/23 05/18/2023 218515 728 U.S. POSTMASTER WATER BILLING POSTAGE 05182023 1 7110-430-42-46 POSTAGE 757.30 757.30 05/23 05/18/2023 218515 728 U.S. POSTMASTER GAS BILLING POSTAGE 05182023 2 7401-430-62-46 POSTAGE 390.12 390.12 Total 05182023: 1.147.42 1,147.42
--
05/23 05/18/2023 218516 10753 REFUND GAS DEPOSIT 10203130806. 1 7 401-2228-000 DEPOSITS-CUSTOMER 84,98 84.98 Total 10203130806.: 84.98 84.98
05123 05/18/2023 218517 10784 REFUND FIRE INSPECTION FE 051623 1 1011-419-10-34 ZONING & SUBDIVISION FEES 90.00 90.00 Total 051623: 90.00 90.00
05/23 05/18/2023 218518 770 WESTERN NEVADA SUP SUPPLIES-WATER 69743751 1 7110-430-42-46 SUPPLIES-GENERAL 624.13 624.13 Total 69743751: 624.13 624.13
05/23 05/18/2023 218518 770 WESTERN NEVADA SUP SUPPLIES-GAS 69746675 1 7401-430-62-46 SUPPLIES-GENERAL 6.11 6.11 Total 69746675: 6.11 6.11
05123 05/18/2023 218518 770 WESTERN NEVADA SUP SUPPLIES-WATER 69752616 1 7110-430-42-46 SUPPLIES-GENERAL 33.67 33.67 Total 69752616: 33.67 33.67
05/23 05/18/2023 218519 10471 ZOLL MEDICAL CORPOR SUPPLIES-FD 37228256 1 1010-422-10-46 SUPPLIES- SAFETY ITEMS 124.54 124.54 Total 3722825B: 124.54 124.54
Grand Totals: 61,573.27 61,573.27
M = Manual Check, V = Void Check
00 .,::,.

CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/1812023 - 511 B/2023
Page: 10
May 18, 2023 10:07AM
Report Criteria:

Report type: GL detail
Check.Voided = False
M = Manual Check, V = Void Check
00 (JI
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/19/2023 - 5/19/2023
Page: 1
May 19, 2023 02:58PM
Report Criteria:

Report type: GL detail
Check.Voided = False
GL Check Check Vendor
Period Issue Date Number Number Payee
Description Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title Seq
Amount
Check
Amount
----- ---- ---- ----------- -------------- -----------
05/23 05/19/2023 218526 550 PETTY CASH DOG CLINIC CHANGE 2023 051923 1000-1012-008 PETTY CASH - RABIES CLINIC 200.00 200.00 Total 051923: 200.00 200.00
Grand Totals: 200.00 200.00
M = Manual Check, V = Void Check
86 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 5/25/2023 - 5/25/2023
Page:

May 25, 2023 01 :33PM
Report Criteria:

Report type: GL detail
Check.Voided= False
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
----- ---- ---- ------------ --------------- ------------ 05/23 05/25/2023 218540
Total 052323:
05/23 05/25/2023 218541
Total 2126665:
05/23 05/25/2023 218541
Total 2221751:
05/23 05/25/2023 218542
05/23 05/25/2023 218542
Total 5980099210:
05/23 05/25/2023 218542
05/23 05/25/2023 218542
05/23 05/25/2023 218542
Total 5980099213:
05/23 05/25/2023 218542
Total 5980099217:
05/23 05/25/2023 218542
Total 5980099226:
05/23 05/25/2023 218543
9432 ALL SEASON HEATING NO.292 WOODSTOVE REPLACE 052323 981 ALLIANT INSURANCE SE ENDT #4_AMVP 1ST QUARTER 2126665 981 ALLIANT INSURANCE SE AMVP-ENDT#5-2ND QUARTER
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PARKS
44 ARAMARK UNIFORM SER CUSTODIAL SUPPLIES-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-STREETS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
44 ARAMARK UNIFORM SER UNIFORM SERVICE- WATER
1456 AUTOPRO COLLISON CE REPAIRS TO UNIT 77-PD
2221751
5980099210
5980099210
5980099213
5980099213
5980099213
5980099217
5980099226
1434
1 8404-430-12-48 GRANTS
1 7630-411-40-45 INSURANCE-PROPERTY
1 7630-411-40-45 INSURANCE-PROPERTY
7620-430-10-44 LINEN SERVICE
2 1011-452-20-44 LINEN SERVICES
7620-430-10-46 SUPPLIES-JANITORIAL
2 2007-431-20-44 LINEN SERVICE
3 7401-430-62-44 LINEN SERVICES
1 7401-430-62-44 LINEN SERVICES
1 7110-430-42-44 LINEN SERVICE
1 1009-421-10-44 VEHICLE-REPAIR & MAINTENA
Total 1434:

Seq Check
Amount Amount
---
1,500.00 1,500.00
---
1,500.00 1,500.00
------
451.00 451.00
-----
451.00 451.00
---
2,171.00 2,171.00
---
2,171.00 2,171.00
---

71.48 71.48

7.48 7.48
--

78.96 78.96
--

1.74 1.74

54.91 54.91

11.75 11.75
--

68.40 68.40
--

74.53 74.53
--

60.78 60.78
--

60.78 60.78
--
6,878,92 6,878.92
---
6,878.92 6,878.92
M = Manual Check, V = Void Check
00 ......

Gin' OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/25/2023 - 5/25/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
----- ---- ---- ----------- -------------- -----------
05/23 05/25/2023 218544
Total 93169:
05/23 05/25/2023 218545
Total 2740438142:
05/23 05/25/2023 218546
Total 5-116237:
05/23 05/25/2023 218547
Total 507939:
05/23 05/25/2023 218547
Total 507953:
05/23 05/25/2023 218548
Total 373016A:
05/23 05/25/2023 218548
Total 373116A:
05/23 05/25/2023 218549
Total 0315 051523:
05/23 05/25/2023 218549
Total 1020 050523:
05/23 05/25/2023 218549
986 CARLSON'S TIRE PROS
161 CSK AUTO INC
173 DATCO SERVICES
198 DITCH WITCH EQUIPMEN VAC TRAILER REPAIR
198 DITCH WITCH EQUIPMEN REPAIR & MAINT-WATER
1033 FGL ENVIRONMENTAL
1033 FGL ENVIRONMENTAL
265 FRONTIER
265 FRONTIER
265 FRONTIER
TIRE REPAIRS-gc

REPAIR & MAINT-GC

SUBSTANCE TEST
252-1020 Gin' HALL
252-1182 SCADA
93169
2740438142
5-116237
507939
507953
WEEKLY WATER SAMPLING-D 373016A
WEEKLY WATER SAMPLING-D 373116A
257-0315 AWOS AIRPORT 0315 051523
1020 050523
2-1182 051023
7530-451-56-44 REPAIR & MAINTENANCE MISC
1 7530-451-52-44 REPAIR & MAINTENANCE - MIS
1 1000-416-10-43 TECHNICAL SVCS
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
1 7110-430-42-43 PROFESSIONAL SVCS
1 7110-430-42-43 PROFESSIONAL SVCS
1 7201-430-81-45 COMMUNICATIONS
1 1000-417-10-45 COMMUNICATIONS
1 7110-430-42-45 COMMUNICATIONS
Page:

May 25, 2023 01 :33P~
Seq Check
Amount Amount
---

69.10 69.10
--

51.92 51.92
--

51.92 51.92
---
1,674.00 1,674.00
---
1,674.00 1,674.00
--
199.06 199.06
---
199.06 199.06
--

53.85 53.85
--

30.00 30.00
-

30.00 30.00
--
110.00 110.00
--
110.00 110.00
--

74.77 74.77
--

74.77 74.77
---
1,188.51 1,188.51
---
1,188.51 1,188.51
---
307.79 307.79
M = Manual Check, V = Void Check
00 00
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/25/2023 - 5/25/2023
G L Check Check Vendor
Period Issue Date Number Number
Description GL Account Title
Payee
Invoice
Number
Inv
Seq
GLAccount
No
----- ---- ---- ----------- -------------- -----------
Total 2-1182 051023:
05/23 05/25/2023 218549
Total 3292 051023:
05/23 05/25/2023 218549
05/23 05/25/2023 218549
Total 4725 051523:
05/23 05/25/2023 218550 10738 GAETKE MEDICALCORP PROFESSIONALSERVICES-FD 470 Total 470:
05/23 05/25/2023 218551
Total 00912-130C:
05/23 05/25/2023 218552 10789
Total 052223:
265 FRONTIER
265 FRONTIER
265 FRONTIER
10099 INTERNATIONAL LEAGU MEMBERSHIP DUES
05/23 05/25/2023 218553 10365
Total 052223:
05/23 05/25/2023 218554
Total 8069:
05/23 05/25/2023 218555
Total 53466:
05/23 05/25/2023 218556
413 LASSEN TIRE
437 LMUD
257-3292 MUSEUM
257-4725-FAX
257-4725 CITY HALL FAX
FINAL DEPOSIT RETURNED 23- 052223

RETURN FACILITY DEPOSIT
1399 KIRACK CONSTRUCTION DMGC FLOODING REPAIRS
4 TIRE MOUNTS-PD
3292 051023
4725 051523
4725 051523
00912-130C
052223
8069
53466
JOHNSTONVILLE RD SPRINKLE 10262 051023
1 1011-451-80-45 COMMUNICATION
1 1000-417-10-45 COMMUNICATIONS
2 1011-419-10-45 COMMUNICATIONS
1 1010-422-10-43 PROFESSIONAL SVCS
1 1000-417-10-48 DUES AND MEMBERSHIPS
1001-2228-001 DEPOSITS-CURB, GUTTER, SID
1000-2228-009 DEPOSITS-COMM CENTER RE
1 7530-451-55-44 CONSTRUCTION SERVICES
1 1009-421-10-44 VEHICLE-REPAIR & MAINTENA
1 1011-452-20-46 ELECTRICITY
Page:

May 25, 2023 01 :33P~
Seq Check
Amount Amount
307.79 307.79
--
109.37 109.37
--
109.37 109.37
--

70.30 70.30

70.31 70.31
--
140.61 140.61
--
1,368.00 1,368.00
---
1,368.00 1,368.00
---
250.00 250.00
-
250.00 250.00
---
3,500.00 3,500.00
------
3,500.00 3,500.00
---

50.00 50.00
--

50.00 SO.OD
--
1,768.85 1,768.85
---
1,768.85 1,768.85
---

80.00 80.00
--

38.01 38.01
M = Manual Check, V = Void Check
ex,
(0
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/2512023 - 512512023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GL Account
No
GL Account Tille
----- --- --- ----------- -------------- -----------
Total 10262 051023:
05/23 05/25/2023 218556
Total 14039 051023:
05123 05/25/2023 218556
Total 14041 051023:
05123 05/25/2023 218556
Total 24323 051023:
05/23 05/25/2023 218556
Total 2466 051023:
05123 0512512023 218556
Total 24661 051023:
05123 05/25/2023 218556
Total 2467 051023:
05123 05/25/2023 218556
Total 2865 051023:
05123 0512512023 218556
Total 2867 051023:
05123 05/25/2023 218556
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD

STREET LIGHTS

S GAY ST-STREETS
66 N LASSEN ST

STREET LIGHTS
14039 051023
14041 051023
24323 051023
2466 051023
N WEATHERLOW ST-TENNIS S 24661 051023
2467 051023
65 N WEATHERLOW ST-PARK O 2865 051023
65 N WEATHERLOW ST- PARKS 2867 051023
N WEATHERLOW ST-TENNIS C 2870 051023
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 1000-417-10-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
Total 2870 051023:

Page:

May 25, 2023 01 :33PI
---
Seq Check
Amount Amount

38.01 38.01
--
228.42 228.42
--
228.42 228.42
--
4,480.10 4,480.10
---
4,480.10 4,480.10
--

54.44 54.44
--

54.44 54.44
--
900.15 900.15
--
900.15 900.15
--

30.00 30.00
--

30.00 30.00
---
2,000.65 2,000.65
---
2,000.65 2,000.65
---

56.69 56.69
--

56.69 56.69
-
100.01 100.01
-
100.01 100.01
-

41.09 41.09
--

41.09 41.09
M = Manual Check, V = Void Check
c.0
0 CITY OF SUSANVILLE Check Register - Payments by Vendor Check Issue Dates: 5/25/2023 - 5/25/2023
GL Check Check Vendor Description GL Account Title
Period Issue Date Number Number Payee
Invoice
Number
Inv
Seq
GL Account
No
----- ---- ---- ----------- -------------------------
05/23 05/25/2023 218556
Total 2873 051 D23:
05/23 05/25/2D23 218556
Total 29931 D51023:

D5/23 D5/25/2D23 218556
Total 416835 051D23:

D5/23 05/25/2D23 218556
Total 416848 051023:

D5123 D5I25/2023 218556
Total 416860 051D23:
05/23 05/25/2023 218556
Total 416915 D51023:

D5/23 05/25/2D23 218556
Total 416940 051023:
05/23 05/25/2023 218556
Total 416959 051023:
05/23 05/25/2023 218556
Total 416962 051023:
05123 05/25/2023 218556
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
NORTH ST BASEBALL PARK ME 2873 051023
SKYLINE DR WELL 4-WATER
SAN FRANCISCO ST- STREETS 416835 051023
FIRST STREET & ALLEY STREE 416848 051023

LONG ALLEY & LOVELL ALLEY
INSPIRATION POINT- STREETS 416915 051023

CAMPBELL ST- STREETS

WASHO LN- STREETS
29931 051023
416860 051023
416940 051023
416959 051023
130 N LASSEN STREET-STREE 416962 051023
MARTHA & ARNOLD STREET LI 421476 051023
1011-452-20-46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 2D07-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
Page:

May 25, 2023 01 :33PI
Seq Check
Amount Amount
---

54.85 54.85
--

54.85 54.85
--
243.55 243.55
--
243.55 243.55
--

38.61 38.61
--

38.61 38.61
M = Manual Check, V = Void Check
(0
~
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/2512023 - 5/2512023
GL Check Check Vendor
Period Issue Date Number Number
Description GL Account Title
Payee
Invoice
Number
Inv
Seq
GL Account
No
----- --- ---- ------------ --------------- ------------ Total 421476 051023:
05123 05/25/2023 218556
Total 425450 051023:
05123 05/25/2023 218556
Total 43511 051023:
05123 05/2512023 218556
Total 43866 051023:
05/23 05/25/2023 218556
Total 44153 051023:
05/23 05125/2023 218556
Total 44298 051023:
05123 05/25/2023 218556
Total 44316 051023:
05/23 05/25/2023 218556
Total 45542 051023:
05123 05/2512023 218556
Total 4559 051023:
05/23 05/25/2023 218556
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
437 LMUD
130 N PINE ST- STREETS

PAIUTE LN SCADA-WATER
WELL #3-WATER
425450 051023
UPTOWN DECOR LIGHTS-STRE 43511 051023
115 N WEATHERLOW ST-MUSE 43866 051023
N PINE & COOK - SCADA-WATE 44153 051023
GLENN & CHERRY TR- SCADA- 44298 051023
44316 051023
BAGWELL SPRINGS - SCADA-W 45542 051023
4559 051023
QUARRY ST LIGHTS-STREETS 49500 051023
1 2007-431-60-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 1011-451-80-46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 7110-430-42-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
Total 49500 051023:

Page:

May 25, 2023 01 :33PI
Seq Check
Amount Amount

38.61 38.61
--

38.61 38.61
--
272.69 272.69
--
272.69 272.69
--

61.42 61.42
--

61.42 61.42
-

30.00 30.00
--

39.65 39.65
-

39.65 39.65
--

37.80 37.80
--

95.09 95.09
--

95.09 95.09
--
352.23 352.23
---
352.23 352.23
--

77.21 77.21
--

77.21 77.21
M = Manual Check, V = Void Check
CJ)
t\)
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/2512023 - 5/25/2023
GL Check Check Vendor Description
Period Issue Date Number Number Payee
Invoice
Number
Inv
Seq
GL Account
No
GL Account Title
----- --- --- ----------- -------------- -----------
05123 05/25/2023 218556
Total 49501 051023:
05/23 05/25/2023 218556
Total 58209 051023:
05123 05/25/2023 218556
Total 9283 051023:
05/23 05/25/2023 218556
Total 94811 051023:
05/23 05/25/2023 218557
Total 76786:
05/23 05/25/2023 21 8558
Total 127114:
05123 05/2512023 21 8558
Total 127319:
05/23 05/25/2023 218558
Total 129046:

Total 10406600003:
05/23 05/25/2023 216560
437 LMUD
437 LMUD
437 LMUD
437 LMUD
MAIN & FOSS SIGNAL LIGHT-ST 49501 051023
606 NEVADA STREET

NORTH ST PARK UGHTS-MEM

MAIN ST & PINE ST
9983 MODOC COUNTY RECOR ADVERTISEMENT-PLANNING
546 PAYLESS BUILDING SUP SUPPLIES-STREETS
546 PAYLESS BUILDING SUP SUPPLIES-STREETS
546 PAYLESS BUILDING SUP SUPPLIES-WATER
05/23 05125/2023 216559 10766 REFUND GAS DEPOSIT
76 SUSANVILLE ACE HARD REPAIR & MAINT-PARKS
58209 051023
9283 051023
94611 051023
76786
127114
127319
129046
10406600003
515622
1 2007-431-60-46 ELECTRICITY
1 7620-430-10-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 2007-431-60-46 ELECTRICITY
1 1011-419-10-45 ADVERTISING
1 2007-431-20-46 SUPPLIES-GENERAL
1 2007-431-20-46 SUPPLIES-GENERAL
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
7401-2228-000 DEPOSITS-CUSTOMER
1 1011-452-20-44 FACILITY - REPAIR & MAINTENA
Page:

May 25, 2023 01 :33PI
Seq Check
Amount Amount
---
201.17 201.17
-
201.17 201.17
---

83.18 83.18
--

63.18 83.18
-
870.56 870.56
---
870.56 870.56
--

30.00 30.00
--

30.00 30.00
--
108.00 108.00
--
108.00 108.00
--

17.32 17.32
--

9.08 9.08
--

51.96 51.96
--

51.96 51.96
--
218.23 218.23
--
216.23 218.23
--

20.43 20.43
M = Manual Check, V = Void Check
C,0
c..>
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/25/2023 - 5/25/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
----- ---- ---- ----------- -------------- -----------
Total 515622:
05/23 05/25/2023 218560
Total 515627:
05/23 05/25/2023 218560
Total 515693:
05/23 05/25/2023 218560
Total 515737:
76 SUSANVILLE ACE HARD SAFETY SUPPLIES-FD
76 SUSANVILLE ACE HARD REPAIR & MAINT-PARKS
76 SUSANVILLE ACE HARD SUPPLIES-PW
05/23 05/25/2023 218561 10790 •
Total 052223:
05/23 05/25/2023 218562
Total 9532976:
05/23 05125/2023 218563
Total 902:
05/23 05/25/2023 218563
Total 906:
05/23 05/25/2023 218564
Total 7280632-00:

RETURN FACILITY DEPOSIT
9717 TIAA COMMERCIAL FINA COPIER-PW
9544 TONY'S CLEANING SERV JANITORIAL SERVICES- PW
966 TURF STAR INC
05/23 05/25/2023 218565 10787
05/23 05/25/2023 218565 10787

REPAIRS-GC
·.EFUND BUS. TAX FEE
REFUND SB1186 FEE
515627
515693
515737
052223
9532976
9544 TONY'S CLEANING SERV JANITORIAL SERVICES- CITY H 902 906
7280632-00
1 1010-422-10-46 SUPPLIES- SAFETY ITEMS
1 1011-452-20-44 FACILITY - REPAIR & MAINTENA
1 7620-430-10-46 SUPPLIES-GENERAL
1000-2228-009 DEPOSITS-COMM CENTER RE
1 7620-430-10-44 RENT & LEASE EQUIP & VEHIC
1 1000-417-10-43 PROFESSIONAL SVCS
051723
051723
1 7620-430-10-44 CUSTODIAL
1 7530-451-52-44 REPAIR & MAINTENANCE - MIS
9999-1001-004 CASH CLEARING - BUSINESS LI
2 1000-2205-007 DEPOSITS PAYABLE - SB 1186
Page:

May 25, 2023 01 :33Pn
Seq Check
Amount Amount
---
---

20.43 20.43
--

45.68 45.68
--

45.68 45.68
-

77.77 77.77
--

5.82 5.82
--

75.00 75.00
--

75.00 75.00
--
345.15 345.15
--
345.15 345.15
--
350.00 350.00
--
350.00 350.00
--
300.00 300.00
--
300.00 300.00
--
631.29 631.29
--
631.29 631.29
-

5.00 5.00

4.00 4.00
M = Manual Check, V = Void Check
c.o
~
/
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/25/2023 - 5/25/2023
GL Check Check Vendor
Period Issue Date Number Number
Description GL Account Title
Payee
Invoice
Number
Inv
Seq
GL Account
No
----- ---- ---- ----------- -------------- -----------
Total 051723:
05/23 05/25/2023 218566
Total 69495051-1:
05/23 05/25/2023 218566
Total 69729585:
05/23 05/25/2023 218566
Total 69732070:
05/23 05/25/2023 218566
770 WESTERN NEVADA SUP SUPPLIES-WATER
770 WESTERN NEVADA SUP SUPPLIES- GAS
770 WESTERN NEVADA SUP SUPPLIES- WATER
770 WESTERN NEVADA SUP SUPPLIES- WATER
69495051-1
69729585
69732070
69738321
1 7110-430-42-46 SUPPLIES-GENERAL
1 7401-430-62-46 SUPPLIES-GENERAL
1 7110-430-42-46 SUPPLIES-GENERAL
1 7110-430-42-46 SUPPLIES-GENERAL
Total 69738321:

Grand Totals:

Page:

May 25, 2023 01 :33P!
Seq Check
Amount Amount
--
--

9.00 9.00
---
2,948.51 2,948.51
---
2,948.51 2,948.51
---

2.96 2.96
--

2.96 2.96
--
529.00 529.00
--
529.00 529.00
--
2,344.24 2,344.24
---
2,344.24 2,344.24
41,125.31 41,125.31
Report Criteria:

Report type: GL detail
Check.Voided = False
M = Manual Check, V = Void Check
co
CJ1
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5131/2023 - 5131/2023
Page: 1
May 31, 2023 02:10PM
Report Criteria:

JANITORAL SUPPLIES

SUPPLIES- GC

REFUND GAS DEPOSIT
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-PARKS
44 ARAMARK UNIFORM SER CUSTODIAL SUPPLIES-PW
44 ARAMARK UNIFORM SER UNIFORM SERVICE-STREETS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
44 ARAMARK UNIFORM SER UNIFORM SERVICE-GAS
44 ARAMARK UNIFORM SER UNIFORM SERVICE- WATER
1060401
915815746
10506350327
981 ALLIANT INSURANCE SE ENDT #6_AMVP THIRD QUARTE 2295962 5980101129
5980101129
5980101135
5980101135
5980101135
5980101138
5980101148
1011-452-20-46 SUPPLIES-JANITORIAL
1 7530-451-55-46 SUPPLIES - GENERAL
7401-2228-000 DEPOSITS-CUSTOMER
1 7630-411-40-45 INSURANCE-PROPERTY
7620-430-10-44 LINEN SERVICE
2 1011-452-20-44 LINEN SERVICES
7620--430-10-46 SUPPLIES-JANITORIAL
2 2007-431-20-44 LINEN SERVICE
3 7401-430-62--44 LINEN SERVICES
1 7401-430-62-44 LINEN SERVICES
1 7110--430--42--44 LINEN SERVICE
Total 5980101148:

Seq Check
Amount Amount
--
369.51 369.51
-
369.51 369.51
---
797.48 797.48
-
797.48 797.48
---
153.43 153.43
--
153.43 153.43
--
325.00 325.00
--
325.00 325.00
--

71.48 71.48

7.48 7.48
--

78.96 78.96
--

1.74 1.74

54.91 54.91

11.75 11.75
--

68.40 68.40
--

77.34 77.34
--

77.34 77.34
-

60.78 60.78
--

60.78 60.78
M = Manual Check, V = Void Check
(0
a,
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/31/2023 - 5/31/2023
GL Check Check Vendor
Period Issue Date Number Number
Description
Payee
Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title
----- --- --- ----------- -------------- -----------
05/23 05131/2023 218585
Total 84272:
05/23 05/31/2023 218585
Total 84272.:
05/23 05/31/2023 218585
Total 84272 .. :
05/23 05/31/2023 218585
Total 84272 ... :
05/23 05/31/2023 218585
Total 84299:
05/23 05/31/2023 218586
Total 4636:
05/23 05/3112023 218587
Total 2740434973:
05/23 05/31/2023 218587
Total 2740436816:
05123 05/31/2023 218587
05/23 05/31/2023 218587
05/23 05/31/2023 218587
Total 2740436850:
05123 05/31/2023 218587
148 COMPUTER LOGISTICS IT SERVICES 22123
148 COMPUTER LOGISTICS IT SERVICES-PW
148 COMPUTER LOGISTICS IT SERVICES- FD
148 COMPUTER LOGISTICS IT SERVICES-PD
148 COMPUTER LOGISTICS DOCKING STATION-ADMIN
152 COUSO TECHNOLOGY & TECHINCAL SERVICES
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
161 CSK AUTO INC
CYLINDER HEAD- AIR POLLUTI 2740434973

MIRROR-GAS

SUPPLIES-GAS

SUPPLIES-WATER

SUPPLIES-STREETS

MINI BULB-PW
84272
84272.
84272 ..
84272 ...
84299
4636
2740436816
2740436850
2740436850
2740436850
2740436893
1000-417-10-43 TECHNICAL SVCS
1 7620-430-10-43 TECHNICAL SVCS
1 1010-422-10-43 TECHNICAL SVCS
1 1009-421-10-43 TECHNICAL SERVICES
1 1000-413-20-46 SUPPLIES-GENERAL
1 1000-417-10-43 TECHNICAL SVCS
1 7620-430-11-44 VEHICLE REPAIR & MAINTENA
1 7401-430-62-44 REPAIR AND MAINT-VEHICLE
1 7401-430-62-44 REPAIR AND MAINT-VEHICLE
2 7110-430-42-44 REPAIR AND MAINTENANCE-VE
3 2007-431-20-44 REPAIR AND MAINTENANCE-VE
1 7620-430-10-44 REPAIR AND MAINTENANCE-VE
Page: 2
May 31, 2023 02:10PM
Seq Check
Amount Amount
---
1,808.40 1,808.40
-----
1,808.40 1,808.40
-------
1,370.00 1,370.00
---
1,370.00 1,370.00
---
219.20 219.20
--
219.20 219.20
---
2,082.40 2,082.40
---
2,082.40 2,082.40
-
321.28 321.28
---
321.28 321.28
--
340.00 340.00
--
340.00 340.00
-

38.15 38.15
--

34.61 34.61
--

34.68 34.68

34.67 34.67

34.67 34.67
--
104.02 104.02
--

4.83 4.83
M = Manual Check, V = Void Check
(,0
~
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 3 Check Issue Dates: 5/31/2023 - 5/31/2023 May 31, 2023 02:10PM GL Check Check Vendor Description Invoice Inv GLAccount GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
Total 2740436893: 4.83 4.83
05/23 05/31/2023 218587 161 CSK AUTO INC RN MIRROR-GAS 2740436956 1 7401-430-62-44 REPAIR AND MAINT-VEHICLE 10.15 10.15 05/23 05/31/2023 218587 161 CSK AUTO INC RN MIRROR-WATER 2740436956 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 10.14 10.14 05/23 05/31/2023 218587 161 CSK AUTO INC RN MIRROR-STREETS 2740436956 3 2007-431-20-44 REPAIR AND MAINTENANCE-VE 10.14 10.14 Total 27 40436956: 30.43 30.43
05/23 05/31/2023 218587 161 CSK AUTO INC FLOOR DRY-GAS 2740437087 1 7401-430-62-44 REPAIR AND MAINT-VEHICLE 21.64 21.64 05/23 05/31/2023 218587 161 CSK AUTO INC FLOOR DRY-WATER 2740437087 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 21.63 21.63 05/23 05/31/2023 218587 161 CSK AUTO INC FLOOR DRY-STREETS 2740437087 3 2007-431-20-44 REPAIR AND MAINTENANCE-VE 21.63 21.63 Total 2740437087: 64.90 64.90
---
05/23 05/31/2023 218587 161 CSK AUTO INC AIR FILTER-PARKS 2740437749 1 1011-452-20-44 VEHICLE - REPAIR & MAINTENA 99.12 99.12 Total 2740437749: 99.12 99.12
05/23 05/31/2023 218587 161 CSK AUTO INC ?WAY PLUG-GAS 2740437769 1 7 401-430-62-44 REPAIR AND MAINT-VEHICLE 15.31 15.31 05/23 05/31/2023 218587 161 CSK AUTO INC ?WAY PLUG-WATER 2740437769 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 15.30 15.30 ---
Total 2740437769: 30.61 30.61
---
05/23 05/31/2023 218587 161 CSK AUTO INC SHOP TOWEL, RAZOR BLADES, 2740437812 1 7401-430-62-44 REPAIR AND MAINT-VEHICLE 19.46 19.46 05/23 05/31/2023 218587 161 CSK AUTO INC SHOP TOWEL, RAZOR BLADES, 2740437812 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 19.46 19.46 05/23 05/31/2023 218587 161 CSK AUTO INC SHOP TOWEL, RAZOR BLADES, 2740437812 3 2007-431-20-44 REPAIR AND MAINTENANCE-VE 19.45 19.45 Total 2740437812: 58.37 58.37
05/23 05/31/2023 218587 161 CSK AUTO INC SUPPLIES-GAS 2740438141 1 7401-430-62-44 REPAIR AND MAINT-VEHICLE 5.41 5.41 05/23 05/31/2023 218587 161 CSK AUTO INC SUPPLIES-WATER 2740438141 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 5.41 5.41 05/23 05/31/2023 218587 161 CSK AUTO INC SUPPLIES-STREETS 2740438141 3 2007-431-20-44 REPAIR AND MAINTENANCE-VE 5.41 5.41 Total 2740438141: 16.23 16.23
05/23 05/31/2023 218587 161 CSK AUTO INC AIR FILTER, OIL FILTER, CABIN 2740438359 1 7110-430-42-44 REPAIR AND MAINTENANCE-VE 54.33 54.33 M = Manual Check, V = Void Check
C,C)
00 CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 4 Check Issue Dates: 5/31/2023 - 5/31/2023 May 31, 2023 02:10PM GL Check Check · Vendor Description Invoice Inv GLAccount GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
Total 27 40438359: 54.33 54.33
05/23 05/31/2023 218587 161 CSK AUTO INC MINI LAMP-GAS 2740438360 1 7401-430-62-44 REPAIR AND MAINT-VEHICLE 1.63 1.63 05/23 05/31/2023 218587 161 CSK AUTO INC MINI LAMP-WATER 2740438360 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 1.62 1.62 05/23 05/31/2023 218587 161 CSK AUTO INC MINI LAMP-STREETS 2740438360 3 2007-431-20-44 REPAIR AND MAINTENANCE-VE 1.62 1.62 Total 2740438360: 4.87 4.87
05/23 05/31/2023 218587 161 CSK AUTO INC CREDIT-PW 2740438387 1 7620-430-10-44 REPAIR AND MAINTENANCE-VE 56.83- 56.83- Total 2740438387: 56.83- 56.83-
05/23 05/31/2023 218587 161 CSK AUTO INC BRAKE ROTOR, CERAMIC PAD- 2740438388 1 7620-430-10-44 REPAIR AND MAINTENANCE-VE 129.89 129.89 Total 2740438388: 129.89 129.89
05/23 05/31/2023 218587 161 CSK AUTO INC VAN BRUSH-STREETS 2740438973 1 2007 -431-20-46 SUPPLIES-GENERAL 38.95 38.95 Total 2740438973: 38,95 38.95
05/23 05/31/2023 218587 161 CSK AUTO INC SUPPLIES-STREETS 2740438977 1 2007 -431-20-44 REPAIR AND MAINTENANCE-VE 15.58 15.58 Total 2740438977: 15.58 15.58
05/23 05/31/2023 218587 161 CSK AUTO INC SUPPLIES-PARKS 2740439025 1 1011-452-20-44 VEHICLE - REPAIR & MAINTENA 881.00 881.00 Total 2740439025: 881.00 881.00
05/23 05/31/2023 218587 161 CSK AUTO INC A/T GASKET-PARKS 2740439048 1 1011-452-20-44 VEHICLE - REPAIR & MAINTENA 21.67 21.67 Total 2740439048: 21.67 21.67
05/23 05/31/2023 218587 161 CSK AUTO INC A/T FILTER-PARKS 2740439098 1 1011-452-20-44 VEHICLE - REPAIR & MAINTENA 28.57 28.57 Total 2740439098: 28.57 28.57
05/23 05/31/2023 218587 161 CSK AUTO INC CREDIT- PARKS 2740439154 1 1011-452-20-44 VEHICLE - REPAIR & MAINTENA 27.97- 27.97- M = Manual Check, V = Void Check
CD
CD
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 5 Check Issue Dates: 5/31/2023 - 5/31/2023 May 31, 2023 02: 1 0PM GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount ------
Total 2740439154: 27.97- 27.97-
05/23 05/31/2023 218587 161 CSK AUTO INC SUPPLIES-GAS 2740439290 1 7401-430-62-44 REPAIR AND MAINT-VEHICLE 5.47 5.47 05/23 05/31/2023 218587 161 CSK AUTO INC SUPPLIES-WATER 2740439290 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 5.47 5.47 05/23 05/31/2023 218587 161 CSK AUTO INC SUPPLIES-STREETS 2740439290 3 2007-431-20-44 REPAIR AND MAINTENANCE-VE 5.47 5.47 Total 2740439290: 16.41 16.41
05/23 05/31/2023 218587 161 CSK AUTO INC WIRE LOOM-GAS 2740439912 1 7 401-430-62-44 REPAIR AND MAINT-VEHICLE 13.53 13.53 05/23 05/31/2023 218587 161 CSK AUTO INC WIRE LOOM-WATER 2740439912 2 7110-430-42-44 REPAIR AND MAINTENANCE-VE 13.53 13.53 05/23 05/31/2023 218587 161 CSK AUTO INC WIRE LOOM-STREETS 2740439912 3 2007-431-20-44 REPAIR AND MAINTENANCE-VE 13.52 13.52 Total 2740439912: 40.58 40.58
05/23 05/31/2023 218587 161 CSK AUTO INC CABLE TIES, HOSE-WATER 2740439979 1 7110-430-42-44 REPAIR AND MAINTENANCE-VE 146.04 146.04 Total 2740439979: 146.04 146.04
05/23 05/31/2023 218588 10670 CURRENT ELECTRIC & A 470-895 CIRCLE DR SECURITY 045284 1 7 530-451-52-43 TECHNICAL SERVICES 40.00 40.00 ---
Total 045284: 40.00 40.00
05/23 05131/2023 216589 167 DALCAR ELECTRICAL SU REPAIRS-AIRPORT 25713 1 7201-430-81-44 REPAIR AND MAINTENANCE-FA 991.00 991.00 Total 25713: 991.00 991.00
05/23 05/31/2023 218590 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPUNG-D 372084A 1 7110-430-42-43 PROFESSIONAL SVCS 110.00 110.00 Total 372084A: 110.00 110.00
05/23 05/31/2023 218590 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPLING-GC 373017A 1 7530-451-52-43 PROFESSIONAL SERVICES 35.00 35.00 Total 373017A: 35.00 35.00
05/23 05/31/2023 218590 1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPUNG-GC 373018A 1 7530-451-52-43 PROFESSIONAL SERVICES 35.00 35.00 Total 37301 BA: 35.00 35.00
M = Manual Check, V = Void Check
~
0 0
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/31/2023 - 5/31/2023
GL Check Check Vendor
Period Issue Date Number Number
Description Invoice
Number
GL Account
No
GL Account Title
Payee
----- ---- ---- ------------ --------------- ------------ 05/23 05/31/2023 218590
Total 373019A:
05/23 05/31/2023 218591
Total 145349:
05/23 05/31/2023 218591
Total 145419:
05/23 05/31/2023 218592
05123 05/31/2023 218592
05/23 05/31/2023 218592
Total 2461021:
05/23 05/31/2023 218593
05/23 05/31/2023 218593
Total 053023:
05/23 05/31/2023 218594
Total INV707717:
05/23 05/31/2023 218595
Total 050123:
05/23 05/31/2023 218596
Total 122907 052523:
05/23 05/31/2023 21 8596
1033 FGL ENVIRONMENTAL WEEKLY WATER SAMPLING-D 373019A
1453 GOLDAK INC. SUPPLIES-GAS 145349
1453 GOLDAK INC. SUPPLIES- GAS 145419
280 GRANITE CONSTRUCTIO BAGGED ASPHALT-WATER 2461021
280 GRANITE CONSTRUCTIO BAGGED ASPHALT-GAS 2461021
280 GRANITE CONSTRUCTIO BAGGED ASPHALT-STREETS 2461021
8012
8012
374 L.N. CURTIS & SONS
389 LASSEN COUNTY AUDIT DISPATCH SERVICES 1/1/23-3/3 050123 437 LMUD
437 LMUD
DEPOSIT REFUND COMMUNITY 053023
KEY DEPOSIT REFUND 053023
SAFETY EQUIPMENT-FD INV707717
GOLF COURSE IRR WELU NAG 122907 052523
470-895 CIRCLE DR-CLUB HOU 144281 052523
Inv
Seq
1 7110-430-42-43 PROFESSIONAL SVCS
1 7401-430-62-46 SUPPLIES-SMALL TOOLS
1 7401-430-62-46 SUPPLIES-SMALL TOOLS
1 7110-430-42-46 SUPPLIES-GENERAL
2 7401-430-62-46 SUPPLIES-GENERAL
3 2007-431-20-46 SUPPLIES-GENERAL
1 1000-2228-009 DEPOSITS-COMM CENTER RE
2 1000-2228-009 DEPOSITS-COMM CENTER RE
1 1010-422-10-46 SUPPLIES- SAFETY ITEMS
1 1009-421-10-45 DISPATCH CONTRACT
1 7530-451-52-46 ELECTRICITY
1 7530-451-52-46 ELECTRICITY
Total 144281 052523:

Page: 6
May 31, 2023 02:10PM
---
Seq Check
Amount Amount
164.00 164.00
--
164.00 164.00
--

36.21 36.21
--

36.21 36.21
--
875.10 875.10
--
875.10 875.10
---
1,351.00 1,351.00
840.00 840.00
840.00 840.00
---
3,031.00 3,031.00
------

50.00 50.00

5.00 5.00
--

55.00 55.00
---
4,149.76 4,149.76
---
4,149.76 4,149.76
71,722.66 71,722.66
--
71,722.66 71,722.66
---
1,826.66 1,826.66
---
1,826.66 1,826.66
---
321.53 321.53
---
321.53 321.53
M = Manual Check, V = Void Check
~
0 ~
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/31/2023 - 5/31/2023
Page: 7
May 31, 2023 02:10PM
GL Check Check Vendor
Period Issue Date Number Number Payee
Description Invoice
Number
Inv
Seq
GLAccount
No
GL Account Title Seq
Amount
Check
Amount
----- ---- ---- ------------ --------------- ------------ 05123 05/31/2023 218596
Total 3522 052523:
05/23 05/31/2023 218596
Total 60453 052523:
05123 05/31/2023 218596
Total 7394 052523:
05123 05/31/2023 218597
Total 3353:
05/23 05/31/2023 218597
Total 3357:
05/23 05/31/2023 218598
Total 32584105:
05/23 05/31/2023 218599
Total 17956:
05/23 05/31/2023 218600
Total 515683:
05/23 05/31/2023 218600
Total 515801:
05/23 05/31/2023 218600
437 LMUD
437 LMUD
437 LMUD

LITTLE LEAGUE AREA LIGHTS
925 SIERRA RD SPORTS CTR
GOLF COURSE WINGFIELD CL 7394 052523
563 POULSEN WELDING SHO REPAIRS-WATER
563 POULSEN WELDING SHO REPAIRS-SNOW
572 QUILL CORPORATION OFFICE SUPPLIES
592 REYNOLDS & RAYMOND REPAIRS & MAINT-PW
76 SUSANVILLE ACE HARD SUPPLIES-FD
76 SUSANVILLE ACE HARD SUPPLIES-GAS
76 SUSANVILLE ACE HARD HARDWARE-PARKS
3522 052523
60453 052523
3353
3357
32584105
17956
515683
515801
515912
1011-452-20-46 ELECTRICITY
1 1011-452-20-46 ELECTRICITY
1 7530-451-50-46 ELECTRICITY
1 7110-430-42-44 REPAIR AND MAINTENANCE-VE
1 2005-431-20-44 REPAIR AND MAINTENANCE-Ml
1 1000-415-10-46 SUPPLIES-GENERAL
1 7620-430-10-44 REPAIR AND MAINTENANCE-VE
1 1010-422-10-44 VEHICLE - REPAIR & MAINTENA
1 7401-430-62-46 SUPPLIES-SMALL TOOLS
1 1011-452-20-44 MISC - REPAIR & MAINTENANC

74.53 74,53

74.53 74.53

30.00 30.00

30.00 30.00
123.51 123.51
123.51 123.51

48.71 48.71

45.47 45.47

45.47 45.47
253.19 253.19
253.19 253.19
770.14 770.14
770.14 770.14

63.79 63.79

6.52 6.52

29.07 29.07
M = Manual Check, V = Void Check
..Jo.
0 IV
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/31/2023 - 5/31/2023
GL Check Check Vendor
Period Issue Date Number Number
Description GL Account Title
Payee
Invoice
Number
Inv
Seq
GLAccount
No
----- --- --- ----------- -------------- -----------
Total 515912:
05/23 05/31/2023 218600 76 SUSANVILLE ACE HARD SUPPLIES-GAS 515937 1 7 401-430-62-46 SUPPLIES-GENERAL Total 515937:
05/23 05/31/2023 218600 76 SUSANVILLE ACE HARD SUPPLIES-PARKS 515953 1 1011-452-20-44 MISC - REPAIR & MAINTENANC Total 515953:
05/23 05/31/2023 218601 806 SUSANVILLE AVIATION REPAIRS- AIRPORT 4680 1 7201-430-81-44 REPAIR AND MAINTENANCE-FA Total 4680:
05/23 05/31/2023 218602 9337 SWRCB-DWOCP D2 EXAM FEE-WATER DISTRIB 052523 1 7110-430-42-45 TRAVEL Total 052523:
05/23 05/31/2023 218603 9643 DEPOSIT REFUND COMMUMIT 053023 1 1000-2228-009 DEPOSITS-COMM CENTER RE 05/23 05/31/2023 218603 9643 DEPOSIT REFUND KEY 053023 2 1000-2228-009 DEPOSITS-COMM CENTER RE Total 053023:
05/23 05/31/2023 218604 1263 THE HARTFORD MUSEUM ARTIFACTS 5/15/23-5/ 13326281 052223 1 7630-411-40-45 INSURANCE MUSEUM 05/23 05/31/2023 218604 1263 THE HARTFORD MUSEUM ARTIFACTS 5/15/23-5/ 13326281 052223 2 7630-1430-102 PREPAID. INSURANCE PREMIU Total 13326281 052223:
05/23 05/31/2023 218605 712 TNS TRUCKING CO PEA GRAVEL-GAS 5492 1 7 401-430-62-46 SUPPLIES-GENERAL Total 5492:
05/23 05/31/2023 218606 728 U.S. POSTMASTER UB BILLING GAS 053123 1 7 401 -430-62-46 POSTAGE 05/23 05/31/2023 218606 728 U.S. POSTMASTER UB BILLING WATER 053123 2 7110-430-42-46 POSTAGE Total 053123:
05/23 05/31/2023 218607 10570 WESTERN FIRE CHIEFS ADVERTISING 003625 1 1000-416-10-45 ADVERTISING Page: 8
May 31, 2023 02:10PM
Seq Check
Amount Amount

29.07 29.07
--

47.69 47.69
--

47.69 47.69
-

36.88 36.88
--

36.88 36.88
--
223.59 223.59
--
223.59 223.59
--

65.00 65.00
--

65.00 65.00
--
SO.DO SO.DO

5.00 5.00
--

55.00 55.00
--

93.75 93.75
491.25 491.25
---
585.00 585.00
--

53.09 53.09
--

53.09 53.09
--
257.38 257.38
499.62 499.62
---
757.00 757.00
---
280.00 280.00
M = Manual Check, V = Void Check
.....
0 (,.,)
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 5/31/2023 - 5/31/2023
GL Check Check Vendor
Period Issue Date Number Number Payee
Description Invoice
Number
Inv GL Account
Seq No
GL Acco unt Title
----- --- ---- ------------ --------------- ------------ Total 003625:
05/23 05/31/2023 218608
Total 69748073:
05/23 05/31/2023 218608
Total 69749133:
05/23 05/31/2023 218608
770 WESTERN NEVADA SUP SUPPLIES-STREETS
770 WESTERN NEVADA SUP SUPPLIES- WATER
770 WESTERN NEVADA SUP SUPPLIES-WATER
69748073
69749133
69763614
1 2007-431-20-46 SUPPLIES-GENERAL
1 7110-430-42-46 SUPPLIES-GENERAL
1 7110-430-42-46 SUPPLIES-GENERAL
Total 69763614:

Grand Totals:

Page: 9
May 31, 2023 02:10PM
Seq Check
Amount Amount
-
-
280.00 280.00
--

67.83 67.83
--

67.83 67.83
--
307.15 307.15
---
307.15 307.15
--

83.67 83.67
--

83.67 83.67
97,246.29 97,246.29
Report Criteria:

Report type: GL detail
Check.Voided = False
M = Manual Check, V = Void Check
.....
0 ~
CITY OF SUSANVILLE Check Register - Payments by Vendor
Check Issue Dates: 6/2/2023 - 6/212023
Page:

Jun 02, 2023 08:49AM
Report Criteria:

Report type: GL detail
Check.Voided = False
GL Check Check Vendor Description
Period Issue Date Number Number Payee
----- --- ---- ------------ --------------- ------------ 06/23 06/02/2023 218609 389 LASSEN COUNTY AUDIT ANIMAL CONTROL 1/1/23-3/31/2 050123.

Total 050123.:

Grand Totals:

Invoice Inv GLAccount GL Account Title Seq Check
Number Seq No Amount Amount
-
1009-421-10-45 ANIMAL CONTROL CONTRACT 29,193.35 29,193.35 ---
29,193.35 29,193.35
29,193.35 29,193.35
M = Manual Check, V = Void Check
105
AGENDA ITEM NO. 9.A
Action Item

SUSANVILLE CITY COUNCIL AGENDA ITEM
Submitted By:

Action Date:

SUBJECT:

PRESENTED BY:

SUMMARY:

Chandra Jabbs, Administrative Services
June 21, 2023
Consider Resolution No. 23-6152, Adopting the Fiscal Year 2023/24 Budget
Chandra Jabbs, Finance Manager
The FY 23/24 budget process began in February 2023, when we began engaging with City staff to identify needs within each department. These first steps in the budget process include an assessment of revenue projections, expenditure projections, and schedule preparation. Members of Finance Committee, which includes the Fire Chief, Police Chief, Public Works Director, Finance Manager, Assistant to the City Administrator, and City Administrator developed revenue estimates and expenditure requests for each of their respective departments. These meetings allowed us to prepare the initial draft of the FY 23/24 budget, which was presented to City Council on April 19, 2023. Following the initial presentation of the budget, a public comment period was opened to engage the public in the budget development process. Department heads provided summary videos to provide transparency to the public regarding their budget requests. The budget and associated documents were published on our website to encourage public participation in the process. On June 7th, a budget workshop was conducted to gather any final comments to incorporate into the final budget.

On June 12th, the budget was presented to the Sales Tax Oversight Board, as required by the passage of Measure P, which increased the Sales Tax revenues by 1 %. Their report on the budget is included in this items packet.

The overall City budget includes $23,674,332 in revenues and $23,037,978, for an overall budget surplus of $636,354. The General Fund budget forecasts a $447,310 budget surplus for FY2023/24.

As part of the budget process, the Council also adopts by resolution the City's Gann appropriations limit in conformance with California Constitution Article XIIIB.
106
FISCAL IMPACT:

ACTION REQUESTED:

Sets spending appropriations for Fiscal Year 2023/24
Motion to approve Resolution No. 23-6152, Adopting Fiscal Year 2023-24 Budget
ATTACHMENTS:

Exhibit A Fund Level Budget.pdf
Exhibit B Budget Process and Policies.docx
STOB Budget Report 23.24.pdf
23-6152.pdf
107
Exhibit A City of Susanville Budget 2023-2024
Revenue I Expense [Transfer In [Transfer Out
1000 GENERAL FUND $8,229,748 $2,123,788 ($1,440,298) $7,098,948 1002 GF-ECONOMIC DEVELOPMENT $2
1004 GF-PANCERA $10
1005 GF-RESERVE ACCOUNT $2,000
1006 POLICE FACILITIES & EQUIP FUND $50 $0
1007 FIRE FACILITIES & EQUIP FUND $500 $0
1008 ADMIN SVCS FACILITIES & EQUIP $20 $0
1009 PUBLIC SAFETY POLICE $202,600 $3,944,032 ($4,025,551) $284,119 1010 PUBLIC SAFETY FIRE $558,147 $2,428,804 ($2,005,498) $134,841 1011 PW GENERAL FUND $431,004 $1,214,926 ($949,604) $165,682 2002 STATE COPS $149,892 $108,575
2004 AMERICAN RESCUE PLAN ACT $0
2005 ROAD MAINT AND REHAB SB-1 $398,243 $284,695
2006 SNOW REMOVAL $48,464 $54,456
2007 STREETS & HIGHWAYS $542,527 $509,692 ($129,488) $337,840 2010 STREET MITIGATION $1,000
2011 POLICE MITIGATION $3,000
2012 FIRE MITIGATION $3,000
2013 PARK DEDICATION FUND $500 $0
2016 CDBG REVOLVING LOAN FUND $3,000
2018 HOME REVOLVING FUND $3,000 $0
2030 TRAFFIC SAFETY $3,000
2035 TRAFFIC SIGNALS FUND $200
2037 SKYLINE BICYCLE LANE $200
2043 HCD LEAP GRANT $65,000 $57,027
2045 STATE OF CA 2021 OTS STEP GRANT $39,560 $39,560
2046 2022 CDBG CV2/3 $394,241 $387,471
2047 HCD SB2 GRANT $139,601 $24,565
2048 PER CAPITA PARKS GRANT $177,952 $89,109
2049 LATAGRANT $500,000 $500,000
3010 SIERRA ROAD DOG PARK $0
4003 CITY HALL $136,389 ($136,388)
4005 COMMUNITY POOL DEBT SERVICE $101,176 ($101,176)
7110 WATER SYSTEM $2,318,000 $2,010,808 $848,454
7112 JOHNSTONVILLE WATER SYSTEM $17,578 $13,195
7114 WATER CAPITAL IMPROVEMENTS $655,395 $0
7201 AIRPORT $131,200 $227,811 ($15,000) $53,898
7202 AIRPORT CIP FUND $0 $15,000
7301 GEOTHERMAL UTILITY $90,000 $60,459 $64,078
7401 NATURAL GAS $5,002,060 $4,167,504 ($171,415) $975,393 7530 GOLF COURSE $343,000 $312,675 $46,083
7620 PW ADMIN & ENGINEERING FUND $12,500 $1,315,400 ($1,314,229) $3,536 7630 RISK MANAGEMENT FUND $1,141,863 $1,171,321
8402 LAFCO $61,480 $82,094
8404 AIR POLLUTION $1,779,796 $1,447,447 $260,776
8405 AIR POLLUTION-CARL MOYER $225,000 $225,000
8406 REGIONAL WATER MANAGEMENT GROUP $0
Grand Total 23,674,332 I 23,037,978 I 110,288,648)1 10,288,648 108

EXHIBIT B
DRAFT

CITY OF SUSANVILLE

BUDGET PROCESS AND POLICIES
Amending Prior Policies Adopted By Resolution 22-6045
Budget Process
The Fiscal Year 23/24 Budget process began in February 2023. There are two major components to the budget process: forecasting revenues and projecting expenditures. This budget policy is presented with the budget for adoption and will serve as a guidance document when monitoring and working with the budget. As in previous years, a Finance Committee comprised of City Fire Chief, Police Chief, Public Works Director, Finance Manager, Assistant to CA, and City Administrator has developed revenue estimates and expenditure requests. Due to inflationary effects raising the prices of taxable goods and services in addition to Measure P revenues, city sales tax revenues are projected to be higher than the previous year.

In an effort to increase transparency and maintain consistency with the 2022/23 fiscal year budget and to more accurately forecast end-of-year financial position, the 2023/24 Budget is prepared with expenditure decreases to account for vacancy rates. However, city vacancy rates are significantly lower than in previous years. In addition, department budgets have not been inflated to account for all foreseeable costs.

As part of the budget process, the Council also adopts by resolution the City's Gann appropriations limit in conformance with California Constitution Article XIIIB.

Sales Tax Oversight Board
The Susanville Sales Tax Oversight Board (STOB) has been established. This independent advisory board will review the proposed expenditure of funds collected pursuant to Measure P. A report will be provided to the city council from the STOB indicating how Measure P funds are proposed to be expended. To simplify this process, a Measure P distribution plan is provided in this budget policy.

Budget Amendment Process
The adopted budget can be amended at any regular Council Meeting by four-fifths vote of the council.

Based on our budgeting practices, it is anticipated that during the course of the fiscal year, there may be occasions when the budget will need additional funds for a specific department or for a project (grant projects, etc.) that were unforeseen when the budget was prepared. The City Administrator must submit a request for a budget amendment to the City Council before the Finance Division can amend the budget and authorize additional expenditures.

In addition to specific departmental requested changes, the City Administrator and the Finance Manager normally review the budget at mid-year and ask Council to approve a revised mid-year Amended June 21, 2023
109

EXHIBIT B
budget. At mid-year, after review by the City Council, the amended budget is adopted in its entirety by resolution.

Even though only the City Council can adopt a budget and increase total appropriations, Department Heads are given some discretion to move budget amounts among line items, as long as the changes do not increase the total budget approved for a specific fund. Department Heads send, in writing, their budget changes to the Finance Manager for approval. These budget changes will only be allowed for certain operating expenses but not for salaries, benefits and other fixed expenses. As necessary, the City Administrator has discretion to move budget between line items and fund level budget departments within Funds including salaries and benefits.

Current Budget Policies
• Endeavor to adopt a balanced budget by June 30 of each year for the following fiscal year.
• Endeavor to approve operating expenditures not to exceed operating revenues/fund transfers.
• Approve and adopt the budget at the fund level, as opposed to line-item budget. • Review all fees and charges annually.
• Whenever possible, fees and charges are set for each utility at a level that fully supports direct and indirect costs.
• All city-managed Governmental and Proprietary funds, with the exception of Fiduciary funds (LAFCO, LCAPCD, etc.), are included in the budget. • Fund balances, in excess of the reserve requirement, may be used as a source of funds for non-recurring expenditures (one-time).
• Endeavor to provide for adequate maintenance and replacement of equipment and buildings.
• Establish vehicle/equipment replacement and facility maintenance fund. • Establish a sales tax oversight board to oversee the revenues and expenditures generated by Measure P.
• Establish processes for receipt of Measure P funds to track separately from other General Fund revenues.
• Mid-year or more frequent reviews shall be done to take action to bring the budget into balance if adjustments are needed in the course of a fiscal period. • Create and maintain reserves for all major funds (Natural Gas, Water, Streets). • The City will strive to maintain a General Fund "Cash Flow" reserve equal to twenty percent (20%) of annual operating revenues.
• A cash amount equivalent to the "Cash Flow" reserve will be kept in a separate fund and use of this reserve will require City Council approval. • Public Safety Police Fund: Funds Transferred from Fund 1000 (General Fund) to fund 1009 Public Safety Police Fund will remain in the Public Safety Police Fund even if there is a budget surplus at the end of the fiscal year.
• Public Safety Fire Fund: Funds Transferred from Fund 1000 (General Fund) to fund 1010 will remain in the Public Safety Fire Fund even if there is a budget surplus at the end of the fiscal year.
• Community Dev/Svs Fund: Funds Transferred from Fund 1000 (General Fund) to fund 1011 will remain in the Community Dev/Svs Fund even if there is a budget surplus at the end of the year.

Amended June 21, 2023
110

EXHIBIT B
• At fiscal year-end, a review of the enterprise funds (Golf Course and Airport) will be performed and a budget amendment brought to the City Council to authorize a transfer of cash from the General Fund to remove any negative cash balances before the year is closed out.
• Maintain fiscal solvency (address cash flow concerns). • City Administrator has the discretion to move budget between budget departments within the General Fund (Fund 1000).
• Department Heads may move budget among line items within a specific fund/ budget department with City Administrator approval required specifically for moving funding from salaries and benefits lines to other operational line items.

Capital Improvement Budget
The capital improvement budget is approved and adopted at the beginning of a project for the length of the project and not for the fiscal year. Projects may have one or more funding sources.

The Finance Manager will carry forward the budget available (original adopted budget less expenditures for the year) year after year, until the project is completed. It is not necessary to resubmit the budget request each fiscal year to the City Council because the project (resources and uses) has already been approved in its entirety. However, if there is a need for change orders (i.e. expenditure budget increase), departments must submit a request for a budget increase to the City Administrator who will prepare a budget amendment for City Council approval before the change orders are issued and commitments are made with vendors and contractors with the exception for projects where the City Administrator or Department Head has been given signing authority for change orders not to exceed an amount that will not require a budget increase.

Department employees are also required to follow purchasing procedures established for the City.

Ongoing maintenance is considered an operating item (not capital improvement).

Primary Responsibilities
• City Council is responsible for approving and adopting an operating and capital improvements budget at the Fund Level.
• Department Heads or their designees are responsible for approving expenditures within their respective fund allocations.
• Department Heads including the City Administrator are responsible for operating their respective departments within their approved budgets, to monitor and forecast revenue and expenses, and to request and justify increases prior to authorizing expenditures that will result in exceeding budget authority at the fund level. • The Finance Division is responsible for collecting revenues and making payments for expenditures according to the adopted budget. The Finance Manager may not allow a Department Head, including the City Administrator to overspend their allocated expenditure budgets at the fund level.
• Finance staff monitors and controls expenditures through the use of the computerized accounting system.
• Department Heads have the responsibility for ascertaining the sufficiency of budgeted funds prior to making a purchase or entering into a contract or agreement. • All contracts must be reviewed and approved by the City Attorney prior to execution. • All contracts must be signed by the Mayor (Government Code Section 40602). Unless the local agency adopts an ordinance/resolution authorizing others to sign contracts.

Amended June 21, 2023
111

EXHIBIT B
• Contracts cannot be signed until they are approved by the City Council. Unless otherwise delegated by City Council.

Measure P Distribution Plan
Estimated Measure P revenue for FY 2023/24: $2,431,000
1) Transfer to Streets for MOE,
leveraqes over $400,000 from SB1 $60,000
2) Retain in GF 1000 for Economic
Development $110,337
3) Remaining to be Transferred to Public
Safety Police & Public Safety Fire
Based on Formula Split 65% Police
and 35% Fire $2,260,663
Amended June 21, 2023
112
Local Sales Tax Oversight Board
Susanville, California
Budget Report for FY 2023-2024
Background
At the general election held on June 7, 2022, the voters of Susanville passed Measure P, a local one-cent Transaction and Use Tax (i.e. sales tax). On June 29, 2022, the City Council certified the election results, confirming the passage of Measure P, and, as called for in Measure P, established the Sales Tax Oversight Board. Although Measure P tax revenues are legally general purpose funds, the City Council is committed to using the funds in accordance with the Advisory Measure Q, which states that revenues should be used to balance the budget to maintain and enhance existing public safety services (police and fire), and provide funding to support street infrastructure improvements, and provide funding to support economic development efforts designed to increase businesses, jobs, and visitors to Susanville.

Introduction
The Sales Tax Oversight Board (STOB) consists of five members, all residents of the City of Susanville, appointed by the City Council. The STOB is charged with the responsibility to report to the City Council on the revenue and expenditures of the Local Sales Tax (also referred to as "Transaction and Use Tax"). The STOB will review the city's proposed budget/finance documents at three points throughout the year as follows:
1) Annual Budget Proposal to City Council
2) Mid-Year Budget Review Proposal to City Council
3) Year End Final Expenditure review
The STOB's function is strictly that of oversight. It is not within the purview of the STOB to direct staff, recommend any particular contracts or define the scope of a project. These responsibilities remain under the authority of the City Council, City Administrator, and City professional staff.

Summary of FY 2023-2024 Measure P Budgeted Revenues and Expenditures The City of Susanville budgeted $2,431,000 in revenues for the FY 23/24 year of the Measure P sales tax. This projection was provided by a contracted sales tax consultant to provide in-depth analysis of local sales tax receipts for the City of Susanville. As the City's General Fund has historically operated under a budgeted deficit, the intent for the FY 23/24 budget was to continue to balance the Public Safety budgets in FY23/24, as we continue through the first year of receipts of Measure P. Additionally, the City is proposing to allocate Measure P based upon a formula that is consistent with Advisory Measure Q, which will be discussed in more detail below. 113
Proposed FY 23/24 Measure P Revenue Allocations
Projected Measure P Revenue $2,431,000
Economic Development ($110,377) 50% of ED budget
Streets ($60,000) MOE Match
Remaining Measure P Revenue $2,260,623
Police Transfer ($1,469,405) 65%
Fire Transfer ($791,218) 35%
Unbudgeted Measure P Funding $0.00
Total revenues for Measure Pare projected to be $2,431,000. The FY 23/24 budget includes the funding of an Economic Development Director and associated costs. This position was developed as a mutual effort between the City and the Susanville Indian Rancheria (SIR) to support furthering economic development within our community. The MOU between the City and SIR was executed on April 5, 2023, and splits the expenses of this position equally between the two agencies. The budget of $110,377 represents the City's 50% obligation towards the new position.

The City also receives Road Maintenance and Rehabilitation (RMRA) funding which requires a Maintenance of Effort (MOE) contribution to receive these funds. The MOE requires the City to leverage approximately $174,000 each year in order to receive over $500,000 in RMRA funding.

Historically, the City has been able to leverage equipment use to meet this requirement in the amount of approximately $114,000, leaving a $60,000 leverage requirement remaining to receive these funds. We are budgeting that remaining amount to come out of the Measure P funds.

After accounting for those budgetary obligations, $2,261,631 remained of the Measure P revenues.

The City's budget is proposing to allocate these remaining funds based upon a formula split between the Police and Fire Departments. City staff analyzed historical actual expenditures to determine that approximately 65% of public safety expenditures were police, and 35% were fire.

Historical Actual Public Safety Expenditures
FY 19/20 FY 20/21 FY 21/22
Police $4,357,111 66% $2,968,278 63% $3,117,184 63%
Fire $2,197,684 34% $1,733,067 37% $1,832,482 37%
Total Public Safety $6 554,795 $4,701,345 II $4,949,666 In the event that a budget is not fully expended by year end, budget policy also includes that any unexpended funds in the Fire and Police funds will remain in their respective funds. This will allow these departments to build a cash balance that could be used to support capital purchases that may be necessary in future budget years.
114
Proposed FY23-24 Expenditure Budget
General Fund Measure P Total GF Budget
Police $2,517,179 $1,469,405 $3,986,584
Fire $1,143,450 $791,218 $1,934,668
Streets - $60,000 $60,000
Economic Development - $110,377 $110,377
Community Services $840,186 - $840,186
Totals $4,500,815 $2,431,000 $6,931,815
The proposed FY 22/23 budget allocates all available Measure P funds for eligible purposes as described in Advisory Measure Q. Measure P provides the funding for 37% of the overall Police budget and 41 % of the overall Fire budget.

Final percentage distribution of the Measure P funding is 60% Police, 33% Fire, 4.5% Economic Development, and 2.5% Streets.

Conclusions
Upon review of the proposed FY 2023-24 budget, the STOB has concluded:
• The proposed expenditures for police and fire were found to be consistent with and in support of Measure P and Advisory Measure Q, as funds are being used to balance the budget to maintain and enhance existing public safety services. • The proposed expenditures for streets were found to be consistent with and in support of Measure P and Advisory Measure Q, as funds were used to support street infrastructure improvements.
• The proposed expenditures for economic development were found to be consistent with and in support of Measure P and Advisory Measure Q as funds are being used to support the development of economic development program.

This report has been researched, assembled and present in a manner the STOB believes is consistent with the stated objectives of the City of Susanville Transaction and Use Tax Ordinance, Ordinance No. 22-1035. The figures provided in the report were provided to the STOB by City staff and have not been independently verified.

In accordance with those directives, the Budget Report for FY 2023-2024 of the Sales Tax Oversight Committee is respectfully submitted:

Tom Downing, Chairman
Curtis Bortle, Vice Chairman
Tony Ardito
Rita Heath
Jan Newbold
115
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6 WHEREAS, the City Council has received and reviewed the proposed Fiscal Year 7 2023/2024 Budget as set forth in Exhibit A; and
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10 BE IT FURTHER RESOLVED that in the event total projected revenues fall significantly 11 below projections, approved budget expenditures will also be reduced to avoid excessive use of fund balances.
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28 RESOLUTION NO. 23-6152

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE ADOPTING THE CITY OF SUSANVILLE FISCAL YEAR 2023/2024 BUDGET AND AMENDING BUDGET POLICIES ADOPTED BY RESOLUTION NO. 22-6045 WHEREAS, the City Council of the City of Susanville conducted a budget discussion on June 7, 2023 soliciting and considering comments on the proposed budget; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Susanville that the Fiscal Year 2023/2024 City of Susanville Budget as set forth in Exhibit A, and the Amended Budget Policies as set forth in Exhibit B are hereby adopted.

APPROVED:. _
Quincy Mccourt, Mayor
ATTEST: _
Heidi Whitlock, City Clerk
The foregoing Resolution No. 23-6152 was adopted at a regular meeting of the City Council of the City of Susanville, held on the 21st day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED AS TO FORM:

Heidi Whitlock, City Clerk
Margaret Long, City Attorney
116
AGENDA ITEM NO. 9.B
Action Item

SUSANVILLE CITY COUNCIL AGENDA ITEM
Submitted By:

Action Date:

SUBJECT:

PRESENTED BY:

SUMMARY:

FISCAL IMPACT:

Chandra Jabbs, Administrative Services
June 21, 2023
Consider Resolution No. 23-6153, Establishing Appropriations Limitation for Fiscal Year 2023-2024
Chandra Jabbs, Finance Manager
The State of California Constitution Article Xlll-8 and Government Code Sect. 7910 require cities to establish appropriations for each budget year. In November of 1979, the voters of California approved Proposition 4, "Spending Limitation." Beginning in FY 1980-1981, the Proposition provides for limits to annual appropriations that are funded by proceeds of taxes for each fiscal year. Proposition 4 established 1978-1979 as the base fiscal year for computing the limitation. The tax limit may be adjusted each year for the percentage change in population plus the percentage change in Per Capita Personal Income (PCPI) for California, or the percentage change in the local assessment roll due to the addition of local non-residential new construction. The City reserves the right to amend the limit if it is determined that the percentage change in the local assessment roll due to the addition of non-residential new construction is greater than the percentage change in PCPI. The amount determined to be the appropriation limit for FY 2023-2024 was computed by using the information provided by the State of California Department of Finance as follows:

Appropriation $13,707,774 Limit for 2022-2023
Change in
Population
Jan 2022 - Jan 2023 -2.27% -311, 166
Subtotal $13,396,608
Change in PCPI 4.44% 594,809
Appropriation $13,991,418 Limit for 2023-2024
The City is required to operate with an adopted budget and an 117
ACTION REQUESTED:
appropriation limit.

Motion to approve Resolution No. 23-6153, Establishing
Appropriations Limitation for Fiscal Year 2023-2024
ATTACHMENTS:
23-6153. pdf
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28 RESOLUTION NO. 23-6153

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE ESTABLISHING APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023/2024

PURSUANT TO CALIFORNIA CONSTITUTION ARTICLE XIII-B
AND GOVERNMENT CODE §7910
WHEREAS, on November 6, 1979, the voters of California approved Proposition 4 - Spending Limitation; and
WHEREAS, Proposition 4 provides for limits to annual appropriations which are funded by proceeds of taxes for each fiscal year beginning with the 1980-1981 fiscal year; and WHEREAS, Proposition 4 establishes 1978-1979 as the base year for computing the limitation; and
WHEREAS, the limit may be adjusted each year for the percentage change in population, plus the percentage change in the Per Capita Personal Income (PCPI) for California or the percentage change in the local assessment roll due to the addition of local non-residential new construction; and
WHEREAS, the City reserves the right to amend the limitation in the future if the percentage change in the local assessment roll is greater; and WHEREAS, the amount determined to be the appropriations limit for 2023/2024 was computed by using the information provided by the State of California Department of Finance.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Susanville that the appropriations limit of proceeds of taxes for the City of Susanville for fiscal year 2023/2024 is hereby determined to be the sum of $13,991,418.

APPROVED: _
Quincy Mccourt, Mayor
ATTEST: _
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 21st day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _
Margaret Long, City Attorney
119
AGENDA ITEM NO. 9.C
Action Item

SUSANVILLE CITY COUNCIL AGENDA ITEM
Submitted By:

Action Date:

SUBJECT:

PRESENTED BY:

SUMMARY:

FISCAL IMPACT:

ACTION REQUESTED:

Dan Newton, Administrative Services
June 21, 2023
Approved Position List
Dan Newton, City Administrator
Pursuant to Section 2.08.090 the city administrator's duty is to appoint and remove or promote or demote any and all officers and employees of the city with the approval of the city council. The approved position list is a mechanism used to demonstrate City Council approval for the positions that the city administrator can fill.

As a result of the approved Miscellaneous MOU changes to the approved position list include:
• Flexibly staffed Account Technician/Account Technician I • Revision of Administrative Staff Assistant Fire/Admin to Administrative Staff Assistant - Fire
• Addition of Administrative Staff Assistant
• Addition of new Economic Development Director position • Addition of Part-Time Administrative Staff Assistant - Economic Development
The modifications to the approved position list have been addressed in the proposed 2023/24 budget as presented under item 9A.

Motion to approve approved position list as presented in agenda.

ATTACHMENTS:
230621 Approved Position List. pdf
120
Last Approved 3/15/2023
Department/Position

REGULAR, FULL-TIME

ADMINISTRATIVE SERVICES
City Administrator 182-184 $ 125,832.72 $ 177,059.22 Contract $ 4,839.72 $ 6,809.97 Economic Development Director 170-172 $ 93,897.96 $ 132,123.94 Mgmt $ 3,611.46 $ 5,081.69 Finance Manager 164 $ 83,343.00 $ 111,687.42 Pro/Tech $ 3,205.50 $ 4,295.67 City Clerk 152 $ 62,191.74 $ 87,510.00 Pro/Tech $ 2,391.99 $ 3,365.77 Assistant to City Administrator 148-150 $ 62,142.34 $ 91,867.36 Admin $ 2,390.09 $ 3,533.36 Adm in Staff Assistant {Base-II) 124-128 $ 44,257.46 $ 62,274.94 Misc $ 1,400.38 $ 2,175.04 Account Tech II (Base - II) 142-146 $ 56,787.12 $ 88,200.58 Misc $ 2,184.12 $ 3,392.33 0 EE8b1Rl lecl::l I ~ $ 39,1G3.o4 $ •• ,rn, .• , Mis€ ~ $ :1,H9.§:1 Q EEB'=!At +ecl=i ~ $ 31,4§:1.W $ 44,:157.4G Mis€ ~ $ 1,79:1.:ll, AEEBt!Al lect=i ~ $ 31,452.2Q $ 14,257.4G Mis€ ~ $ ,,79,.n Account Tech - Account Tech I (Base- II) 124-128 or 133-137 $ 31,452.20 $ 55,107.52 Misc $ 1,400.38 $ 2,716.33 Account Tech -Account Tech I {Base- II) 124-128 or 133-137 $ 31,452.20 $ 55,107.52 Misc $ 1,400.38 $ 2,716.33 Account Tech - Account Tech I (Base- II) 124-128 or 133-137 $ 31,452.20 $ 55,107.52 Misc $ 1,400.38 $ 2,716.33 FIRE
Fire Chief 168-172 $ 89,426.74 $ 132,123.94 Mgmt $ 3,439.49 $ 5,081.69 Assistant Fire Chief 154 - 156 $ 69,201.34 $ 92,736.28 Pro/Tech s 2,661.59 $ 3,566.78 Fire Fighter I - Engineer OR Captain (No more than 3 Captains)* 129-142 or 141-146 $ 44,484.44 $ 95,244.24 Fire $ 1,710.94 $ 3,663.24 Fire Fighter I - Engineer OR Captain {No more than 3 Captains)• 129-142 or 141-146 $ 44,484.44 $ 95,244.24 Fire $ 1,710.94 $ 3,663.24 Fire Fighter I - Engineer OR Captain {No mare than 3 Captains}" 129-142 or 141-146 $ 44,484.44 $ 95,244.24 Fire $ 1,710.94 $ 3,663.24 Fire Fighter I - Engineer 129 - 142 $ 44,484.44 $ 86,286.72 Fire $ 1,710.94 s 3,318.72 Fire Fighter I - Engineer 129 - 142 $ 44,484.44 $ 86,286.72 Fire s 1,710.94 $ 3,318.72 Fire Fighter I - Engineer 129 - 142 $ 44,484.44 $ 86,286.72 Fire $ 1,710.94 $ 3,318.72 Admin Staff Assistant - Fire (Base - II} 138-142 $ 44,257.46 $ 62,274.94 Misc $ 1,978.71 $ 3,073.28 OdrniR OssistaRt FiFC & OetmiA SeF"ices HS--lAll $ 11,:lo7.4G $ G:1,:174.94 -Mis€- ~ $ :1,395.l,9 *At descretion of the Fire Chief with City Administrator approval POLICE
Police Chief 168-172 $ 89,426.74 $ 132,123.94 Mgmt s 3,439.49 s 5,081.69 Police Captain 157-159 $ 70,889.00 $ 99,747.96 Pro/Tech $ 2,726.50 $ 3,836.46 Police Sergeant 143-152 s 70,115.24 $ 111,756.84 SPOA $ 2,696.74 s 4,298.34 Police Sergeant 143-152 s 70,115.24 s 111,756.84 SPOA $ 2,696.74 $ 4,298.34 Police Sergeant 143-152 $ 70,115.24 $ 111,756.84 SPOA $ 2,696.74 $ 4,298.34 Police Sergeant 143-152 $ 70,115.24 s 111,756.84 SPOA $ 2,696.74 s 4,298.34 Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA $ 2,268.67 s 3,616.04 Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA s 2,268.67 s 3,616.04 Police Officer 136-145 s 58,985.42 $ 94,017.04 SPOA $ 2,268.67 s 3,616.04 Police Officer 136-145 $ 58,985.42 s 94,017.04 SPOA s 2,268.67 $ 3,616.04 Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA $ 2,268.67 $ 3,616.04 Police Officer (SRO) 136-145 $ 58,985.42 $ 94,017.04 SPOA $ 2,268.67 $ 3,616.04 Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA $ 2,268.67 $ 3,616.04 Police Officer 136-145 s 58,985.42 $ 94,017.04 SPOA $ 2,268.67 $ 3,616.04 Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA s 2,268.67 $ 3,616.04 Police Officer 136-145 s 58,985.42 $ 94,017.04 SPOA $ 2,268.67 $ 3,616.04 Police Officer 136-145 $ 58,985.42 s 94,017.04 SPOA s 2,268.67 $ 3,616.04 Administrative Assistant 142-144 $ 53,585.22 $ 79,217.06 Adrnin s 2,060.97 $ 3,046.81 Community Services Officer (Base - II) 132-136 $ 44,361.98 $ 68,902.08 Misc s 1,706.23 $ 2,650.08

PUBLIC WORKS
Public Works Director 168-172 $ 89,426.74 $ 132,123.94 Mgmt $ 3,439.49 $ 5,081.69 Assistant Director of Operations 156-160 s 68,566.42 s 101,303.80 Pro/Tech s 2,637.17 $ 3,896.30 Assistant Director of Engineering 156-160 $ 68,566.42 $ 101,303.80 Pro/Tech $ 2,637.17 $ 3,896.30 Building Official 157-158 $ 70,238.74 $ 94,126.50 Pro/Tech $ 2,701.49 $ 3,620.25 City Planner 154 $ 65,301.34 $ 91,885.56 Pro/Tech $ 2,511.59 $ 3,534.06 ssistant Civil/ Air Quality Engineer 140-152 $ 51,003.16 $ 96,518.24 Admin s 1,961.66 s 3,712.24 Building Permit Tech 140-142 $ 51,003.16 $ 75,399.74 Admin $ 1,961.66 s 2,899.99 Program Coordinator 140-142 $ 51,003.16 s 75,399.74 Admin $ 1,961.66 $ 2,899.99 Park/Facilities Ma int Superintendent (Base - II) 143-145 $ 55,467.88 $ 78,095.42 PWorks $ 2,133.38 s 3,003.67 ssistant Engineer 140-142 $ 51,003.16 $ 75,399.74 Admin $ 1,961.66 $ 2,899.99 Pool Director/Manager (reimbursed by HLVRA) 140 $ 46,408.44 $ 62,191.74 Pro Tech s 1,784.94 s 2,391.99 ater Utility Supervisor (Base - II) 145-147 s 58,276.14 $ 82,048.98 PWorks $ 2,241.39 $ 3,155.73 as Utility Supervisor (Base - II) 144-146 s 56,854.72 s 80,047.76 PWorks $ 2,186.72 $ 3,078.76 treets Maintenance Super. [Base - II) 143-145 s 55,467.88 s 78,095.42 PWorks s 2,133.38 $ 3,003.67 ode Enforcement Officer 1/11 136-138 s 46,206.42 s 68,308.50 Admin s 1,777.17 $ 2,627.25 as Technician II - Ill (Base -II) 132-134 or 138-140 $ 42,274.70 $ 69,025.06 PWorks s 1,625.95 $ 2,654.81 Range Step A StepG&H Unit Range A Range G/H
A
A
w
G
5 C
G
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Gas Technician II - Ill (Base -II) 132-134 or 138-140 $ 42,274.70 $ 69,025.06 PWorks s 1,625.95 $ 2,654.81 Gas Technician II - Ill (Base -II) 132-134 or 138-140 $ 42,274.70 $ 69,025.06 PWorks $ 1,625.95 s 2,654.81 Street Main! Operator 11 • Ill (Base - II) 131-133 or 137-139 s 41,243.54 s 67,341.56 PWorks s 1,586.29 $ 2,590.06 Water System Op II - Ill (Base - II) 133-135 or 139-141 $ 43,331.60 $ 70,750.68 PWorks $ 1,666.60 $ 2,721.18 Water System Op II - Ill (Base - II) 133-135 or 139-141 $ 43,331.60 $ 70,750.68 PWorks $ 1,666.60 $ 2,721.18 Utilities Services Technician (Base - II) 125-127 $ 35,564.10 $ 50,072.10 Pworks $ 1,367.85 $ 1,925.85 Utilities Services Technician (Base - II) 125-127 $ 35,590.10 $ 50,072.10 Pworks $ 1,368.85 $ 1,925.85 Adm in Staff Assistant (Base -II) 124-128 $ 36,409.88 $ 56,551.04 Misc $ 1,400.38 $ 2,175.04 Mechanic II (Base - II) 131-133 $ 41,243.54 $ 58,068.40 PWorks $ 1,586.29 $ 2,233.40 Maintenance Worker I - II (Base - II) (5) 123-125 or 125-127 $ 33,850.44 $ 50,072.10 PWorks $ 1,301.94 $ 1,925.85 Maintenance Worker I - II (Base - II) (5) 123-125 or 125-127 $ 33,850.44 $ 50,072.10 PWorks s 1,301.94 $ 1,925.85 Maintenance Worker I - II (Base - II) (G) 123-125 or 125-127 $ 33,850.44 $ 50,072.10 PWorks $ 1,301.94 $ 1,925.85 Maintenance Workr 1-11 (Base - II) (W) 123-125 or 125-127 $ 33,850.44 $ 50,072.10 PWorks $ 1,301.94 $ 1,925.85 Parks Maintenance Worker II (Base - II) 125-127 $ 35,564.10 $ 50,072.10 Pworks $ 1,367.85 $ 1,925.85

PART-TIME
ADMIN Hourly Wage
Parks Maintenance Worker - P/T 922 $ 15.88 $ 17.10 n/a
Parks Maintenance Worker - P/T 922 $ 15.88 $ 17.10
Human Resources Investigator 954 $ 33.30 s 37.68 n/a
Construction Technician 951 s 30.92 $ 34.99 n/a
POLICE
Community Service Officer - P /T 932 $ 19.34 $ 21.88 n/a Youth Services Officer - P/T grant funded 134 not in this case n/a POOL
Assistant Pool Manager 935 $ 20.83 $ 23.57 n/a
Pool Maintenance Worker 924 $ 15.88 s 17.96 n/a
Head Swim Instructor 928 $ 17.53 $ 19.83 n/a
Head Lifeguard 928 $ 17.53 $ 19.83 n/a
Head Lifeguard 928 $ 17.53 $ 19.83 n/a
Head Program Instructor 928 $ 17.53 $ 19.83 n/a
lifeguard/Swim Instructor 922 $ 15.88 s 17.10 n/a
lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a
lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a
lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a
lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a
lifeguard/Swim Instructor 922 $ 15.88 $ 17.10 n/a

GOLF COURSE
Golf Course Business Manager P/T 20 Hours 937 $ 21.88 $ 24.76 n/a Head Maintenance Worker 930 $ 18.41 $ 20.83 na
Maintenance 922 $ 15.88 s 17.10 n/a
Maintenance 922 $ 15.88 $ 17.10 n/a
Pro Shop Worker 922 $ 15.88 $ 17.10 n/a
Pro Shop Worker 922 $ 15.88 $ 17.10 n/a
Pro Shop Worker 922 $ 15.88 $ 17.10 n/a
Pro Shop Worker 922 $ 15.88 s 17.10 n/a
Pro Shop Worker 922 $ 15.88 $ 17.10 n/a
Pro Shop Worker 922 $ 15.88 s 17.10 n/a
Carts 922 $ 15.88 $ 17.10 n/a
Carts 922 $ 15.88 $ 17.10 n/a

TEMPORARY
ADMIN Hourly Wage
Intern 922 $ 15.88 $ 17.10 n/a
POLICE
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Reserve Police Officer:

Reserve Police Officer 1 922 $ 15.88 $ 17.10 n/a
Reserve Police Officer 2 922 s 15.88 $ 17.10 n/a
Reserve Police Officer 3 922 $ 15.88 $ 17.10 n/a
Reserve Police Officer 4 922 $ 15.88 s 17.10 n/a
Reserve Police Officer 5 922 $ 15.88 $ 17.10 n/a
Up to 5 positions funded thru salary savings
FIRE
Fire Captain (Side Letter) 924 s 15.88 s 17.96 n/a
Fire Captain (Side Letter) 924 $ 15.88 $ 17.96 n/a
Seasonal Firefighter 922 $ 15.88 $ 17.96 n/a
Seasonal Firefighter 922 $ 15.88 $ 17.96 n/a
Seasonal Firefighter 922 $ 15.88 $ 17.96 n/a

PUBLIC WORKS
Assistant Engineer 944 $ 26.01 $ 29.43 n/a
Gas Technician II (Gas Surveyor) 931 $ 18.87 $ 21.35 n/a Intern (PW) 922 $ 15.88 $ 17.10 n/a
Intern (PW) 922 s 15.88 $ 17.10 n/a
Intern (PW) 922 s 15.88 $ 17.10 n/a

VARIOUS
Summer Laborer 922 $ 15.88 $ 17.10 n/a
Summer Laborer 922 $ 15.88 $ 17.10 n/a
Summer Laborer 922 $ 15.88 $ 17.10 n/a
Summer Laborer 922 $ 15.88 s 17.10 n/a
Summer Laborer 922 s 15.88 $ 17.10 n/a

CONTRACT POSITIONS
POLICE
Officer Trainee 932 n/a
City Attorney- contracted flat rate
Airport Manager · $1,896.86 per month Annual costs: $ 22,762.32 123
AGENDA ITEM NO. 9.D
Action Item

SUSANVILLE CITY COUNCIL AGENDA ITEM
Submitted By:

Action Date:

SUBJECT:

PRESENTED BY:

SUMMARY:

FISCAL IMPACT:

ACTION REQUESTED:

Marci Rojas, Public Works
June 21, 2023
Consider Resolution No. 23-6154, approving an increase to the 7301 Geothermal Utility Budget and authorizing the Finance Manager to make necessary changes to said budget.

Bob Godman, Public Works Director
Due to LMUD rate increase, the Geothermal Utility Budget is in need of expenditure increase as well for fiscal year 2022/2023. Staff is requesting the City Council approve the budget increase and authorize the finance manager to make necessary changes.

Budget amendment to the 7301 Geothermal Utility Budget. No cost to the General Fund.

Motion to approve Resolution No. 23-6154, approving an increase to the 7301 Geothermal Utility Budget and authorizing the Finance Manager to make necessary changes to said budget.

ATTACHMENTS:
23-6154. pdf
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WHEREAS, Lassen Municipal Utility District, the Geothermal Utility's electrical 6 supplier raised rates this fiscal year; and
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28 RESOLUTION No. 23-6154

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

APPROVING AN INCREASE TO THE GEOTHERMAL UTILIYTY BUDGET AND

AUTHORIZING THE FINANCE MANAGER TO MAKE NECESSARRY BUDGET AMENDMENTS TO THE CITY 7301 GEOTHERMAL UTILITY BUDGET
WHEREAS, the City of Susanville operates the Geothermal Utility Budget; and WHEREAS, the 7301 Geothermal Utility Budget will need an expenditure to the fiscal year 2022/2023 budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby approves an increase to the 7301 Geothermal Budget and further authorizes the Finance Manager to make the necessary budget amendments to the City's 7301 Geothermal Utility Budget.

AYES:

NOES:

ABSENT:

ABSTAIN:

Heidi Whitlock, City Clerk
APPROVED AS TO FORM:. _
Margaret Long, City Attorney
125
AGENDA ITEM NO. 9.E
Action Item
Submitted By:

Action Date:

SUBJECT:

PRESENTED BY:

SUMMARY:

SUSANVILLE CITY COUNCIL AGENDA ITEM
Erik Edholm, Public Works
June 21, 2023
Consider Resolution No. 23-6155, adopting a list of street related maintenance, repair and improvement projects for Fiscal Year 2023- 24 per the Road Repair and Accountability Act (RMRA)
Bob Godman, Public Works Director
Attached is a proposed project list for adoption and submittal comprising Streets division relate projects within the City that staff is recommending be targeted for funding under the RMRA program adopted by the State. The State requires that local agencies submit a list of projects adopted by each local agency via resolution each fiscal year on or before July 1 to receive funds.

These funds are associated with any that may be available under the Road Maintenance and Rehabilitation Account (RMRA) also known commonly as SB1. The amount of the funds available for pavement work to the City is estimated at $390,371.00 for FY 23/24. This year's program focuses on other related projects allowed under the RMRA (SB 1) guidelines.

Typical maintenance projects include 1) fog seal for recently paved streets; 2) crack sealing for streets in good condition but exhibiting signs of transverse cracking; and 3) slurry seals that provide a thicker more penetrating seal coat for streets paved approximately 5-10 years ago and remain in good condition. Many streets that receive maintenance receive a combination of crack sealing and slurry depending on the frequency and severity of the cracks. Others may only receive fog or slurry seal depending on their condition.

Due to already programmed crack sealing and slurry work, city staff has decided to focus on various drainage issue with the replacement and installation of concrete curb and gutter and asphalt dike. Other projects proposed this coming fiscal year include (as funding allows) the following:
a) Pavement overlay on various city streets;
b) Pavement Striping including centerline, fog line, stop bars, crosswalks;
c) Culvert cleaning;
e) Street sign upgrading;
f) Alley repair;
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FISCAL IMPACT:

ACTION REQUESTED:
g) Right of way clearing.

Maintenance and rehabilitation funds through the RMRA program require a matching MOE from the General Fund each fiscal in the amount of $166,717.00 in order to receive an estimated $390,371.00 by the State (published in May 2023).

Motion to approve Resolution No. 23-6155, the Public Works Director to submit the attached list of proposed eligible projects for the FY 2023-24 to the State so that funds for street related maintenance, repair and improvement as available through the RMRA program.

ATTACHMENTS:
5B1 Proposed FY23-24 Project List.pdf
23-6155.pdf
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EXHIBIT 'A'
SUSANVILLE 'SB-1' PROJECT LIST
Construction Cost Estimate Project1 Project 2 Project3
FY 2023-2024
PROJECT DESCRIPTION: PROJECT DESCRIPTION: PROJECT DESCRIPTION:

STREET DRAINAGE REPAIR INCLUDING HMA PAVEMENT OVERLAY ON LOCAL MAINTENANCE ACTIVIES TO BE

PCC CURB AND GUTTER AND ASPHALT STREETS PERFORMED BY CITY FORCES DIKE. INCLUDING: CULVERT CLEANING, ALLEY
PROJECT SCOPE & PROGRAM REPORT·

REPAIR, RIGHT OF WAY CLEARING,

STREET SIGN UPGRADING, STOP BAR

AND CROSSWALK STRIPING
PROJECT LOCATION: PROJECT LOCATION: PROJECT LOCATION:

VARIOUS CITY STREETS VARIOUS CITY STREETS VARIOUS CITY STREETS ESTIMATED USEFUL LIFE: ESTIMATED USEFUL LIFE: ESTIMATED USEFUL LIFE:
20 YEARS 20 YEARS 4 YEARS

PROPOSED SCHEDULE FOR PROPOSED SCHEDULE FOR PROPOSED SCHEDULE FOR COMPLETION: COMPLETION: COMPLETION:

JUNE 2024 SEPTEMBER 2023 JUNE 2024
Item No. Item Description Unit Unit Price Quantity Total Quantity Total Quantity Total 0 DESIGN/ENVIRONMENTAUADV/BID/SWPPP (2%) LS $ 0 $ 1,818.18 0 $ 2,143.37 1 $ 1 MOBILIZATION/DEMOBILIZATION (NOT TO EXCEED 5%) LS $ 1 $ 4,545.45 0 $ 5,358.42 1 $ 2 PG 64-28 HMA TYPE 'A' or 'B' ASPHALT TON $ 135.00 0 $ 650 $ 87,750.00 0 $ 3 EXISTING ASPHALT GRINDING OR REMOVAL SY $ 4.40 0 $ 1,491 $ 6,558.28 0 $ 4 MISC.ASPHALT PAVEMENT CUT REPAIR, PLUG FOR C&G, VG REPLACEMENT SF $ 11.00 0 $ 0 $ 0 $ 5 TYPE 'E' ASPHALT DIKE LF $ 11.00 0 $ 0 $ 0 $
6 PCC VALLEY GUTTER SF $ 49.50 0 $ 0 $ 0 $
7 PCC SIDEWALK/ DRIVEWAY REPAIR (INCLUDES AB CLASS II) SF $ 27.50 0 $ 0 $ 0 $ 8 PCC CURB & GUTTER REPAIR (INCLUDES AB CLASS II) LF $ 100.00 750 $ 75,000.00 0 $ 0 $ 9 ASPHALT DIKE LF $ 20.00 250 $ 5,000.00 0 $ 0 $
9 TRAFFIC STRIPING - YELLOW TYPE 21-WHITE STOP BAR PED XING LF $ 1.11 0 $ 0 $ 0 $ 10 MAINTENANCE - CITY EMPLOYEE COST LS $ 0 $ 0 $ 1 $ 70,140.00 11 MAINTENANCE - EQUIPMENT COST LS $ 0 $ 0 $ 1 $ 63,136.50 12 MAINTENANCE - MATERIAL COST LS $ 0 $ 0 $ 1 $ 33,201.00 13 TRAFFIC CONTROL (NOT TO EXCEED 5%) LS $ 0 $ 4,545.45 0 $ 5,358.42 0 $ SUBTOTAL$ 89,091 SUBTOTAL $ 105,025 SUBTOTAL $ 166,478
10%CONT. $ 8,909 10%CONT. $ 10,503 $ $
SUBTOTAL$ 98,000 SUBTOTAL$ 115,528 TOTAL $ 166,478
CONSTRUCTION $ 98,000 CONSTRUCTION $ 115,528 CONSTRUCTION $ 166,478 5% CON ENG $ 4,900 5% CON ENG $ 5,776 $
TOTAL$ 102,900 $ 121,304 $ 166,478
ESTIMATED TOTAL PROJECT COST $ 390,682
ESTIMATED SB1 FUNDING FY 23124 $ 390,371
S81 Proposed FY23-24 Project List
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28 RESOLUTION NO. 23-6155

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE ADOPTING THE FISCAL YEAR 2023-2024 OF PROJECTS FOR MAINTENANCE FUNDED BY SB1 IN COMPLIANCE WITH THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017
WHEREAS, it is the desire of City of Susanville to acquire certain funds as made available from the State in compliance with the Road Repair and Accountability Act of 2017 (Chapter 5 of, Statutes of 2017) also known as Senate Bill 1 (SB 1) to address transportation funding shortfalls, and
WHEREAS, the City of Susanville is required to adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA) as created by SB1 which includes descriptions, locations and schedules of implementation along with useful life; and
WHEREAS, the City of Susanville is estimated to receive approximately $390,371 over the course of the fiscal year to use in participating in an annual streets maintenance program and allowed under the RMRA anticipated to be made available commencing with Fiscal Year 2023-2024; and
WHEREAS, the State of California requires submittal of a list of candidate locations intended for maintenance and/or rehabilitation be provided prior to the State on or before July 1 of each year; and
WHEREAS, the City of Susanville has prepared a list of street related maintenance and repair projects suitable for improving City streets as part of an ongoing maintenance program in order to secure said funds and participate in the Act with the intent of funding a maintenance program through full compliance with the RMRA; and
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found City streets are at-risk and in need of repair to ensure good quality for maintenance and rideability purposes thus justifying the RMRA as an overall investment in local streets with a focus on maintenance and safety to provide a significant and positive benefit to the community.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville does hereby adopt the attached list of candidate streets identified as Exhibit 'A' to be funded inpart or solely with FY 23/24 RMRA revenues for the purpose of maintenance measures and to secure funds from the State in compliance with Senate Bill 1 and the Road Repair and Accountability Act of 2017.

APPROVED: ---------- Quincy Mccourt, Mayor
ATTEST: _
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 21
st day of June 2023, by the following vote:
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AYES:

NOES:
2 ABSENT:
3 ABSTAIN:
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28 Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _
Margaret Long, City Attorney
130
AGENDA ITEM NO. 9.F
Action Item

SUSANVILLE CITY COUNCIL AGENDA ITEM
Submitted By:

Action Date:

SUBJECT:

PRESENTED BY:

SUMMARY:

FISCAL IMPACT:

ACTION REQUESTED:

Marci Rojas, Public Works
June 21, 2023
Consider Resolution No. 23-6156, Approving the increase to the 7201 Airport Budget and further authorizing the Finance Manager to amend the Airport budget as needed.

Bob Godman, Public Works Director
The City of Susanville 7201 Airport Budget will need an expenditure increase to the fiscal year 2022/2023 budget. The Airport will need the increase to complete the Helipad Lighting and Windsock Replacement Projects. Also due to the longer winter this year, the Airport had an increase cost in fuel and propane for plowing and heat. Staff is requesting the City Council to authorize the budget increase and authorize the finance manager to make necessary budget
amendments to the 7201 Airport Budget.

No cost to the General Fund.

Motion to approve Resolution No. 23-6156, approving the increase to the 7201 Airport Budget and further authorizing the Finance Manager to amends the Airport budget as needed.

ATTACHMENTS:
23-6156.pdf
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28 RESOLUTION No. 23-6156

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

APPROVING AN INCREASE TO AND AUTHORIZING THE FINANCE MANAGER TO MAKE NECESSARY AMENDMENTS TO THE CITY 7201 AIRPORT BUDGET WHEREAS, the City of Susanville operates the Susanville Airport Budget; and WHEREAS, the Susanville Airport will need to complete Helipad Lighting and Windsock replacement projects; and
WHEREAS, the Susanville Airport had an increase in fuel and propane in the fiscal year 2022/2023 winter; and
WHEREAS, the 7201 Susanville Airport Budget will need an expenditure increase to the fiscal year 2022/2023 budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes an increase, and authorizes the Finance Manager to make necessary budget amendments to, the City's 7201 Susanville Airport Budget.

APPROVED:, _
Quincy Mccourt, Mayor
ATTEST:, _
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 21st day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _
Margaret Long, City Attorney
132
AGENDA ITEM NO. 9.G
Action Item

SUSANVILLE CITY COUNCIL AGENDA ITEM
Submitted By:

Action Date:

SUBJECT:

PRESENTED BY:

SUMMARY:

FISCAL IMPACT:

ACTION REQUESTED:

Dan Newton, Administrative Services
June 21, 2023
Consider Resolution No. 23-6157, donating $2,500 to American Legion for local scholarship fund.

Dan Newton
Last year, members of the American Legion acted as volunteers for the city and cleaned out Hangar 3 at the Susanville Municipal Airport.

Within Hangar 3, was an old partially dismantled helicopter. Mr.

Robert Tyndall researched the history of the helicopter and found someone who was interested in owning it. At auction, the city received a bid in the amount of $2,067. Mr. Tyndall has requested that the city donate $2,067 to the American Legion to support their annual scholarship program for graduating high school seniors. The city budgets $5,000 annually for civic contributions. Supporting the American Legion's scholarship program would be an appropriate use of civic contribution funds. On May 17, 2023, City Council directed the City Administrator to bring the item back for approval in the amount of $2,500 using the city's general fund.

Scholarships for high school seniors are of value to the community because they promote equal access to education, encourage academic excellence, foster talent development, encourage civic engagement and leadership, drive economic growth and innovation, and strengthen communities.
$2,500 dollars from General Fund.

Motion to approve Resolution No. 23-6157, donating $2,500 to American Legion for local scholarship fund.

ATTACHMENTS:
23-6157.pdf
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28 RESOLUTION NO. 23-6157

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE APPROVING DONATION TO AMERICAN LEGION POST 204 AS A CIVIC

CONTRIBUTION SUPPORTING THE AMERICAN LEGION'S LOCAL

SCHOLARSHIP FUND
WHEREAS, the city annually budgets $5,000 for civic contributions; and WHEREAS, the American Legion of Susanville has requested a donation from the city toward its local scholarship fund; and
WHEREAS, scholarships for high school seniors are of value to the community because they promote equal access to education, encourage academic excellence, foster talent development, encourage civic engagement and leadership, drive economic growth and innovation, and strengthen communities.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby approves the donation of $2,500.00 to the Susanville American Legion Post 204 in support of their local scholarship fund.

APPROVED: _
Quincy Mccourt, Mayor
ATTEST: _
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 21st day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _
Margaret Long, City Attorney
134
AGENDA ITEM NO. 12.A
Action Item

SUSANVILLE CITY COUNCIL AGENDA ITEM
Submitted By:

Action Date:

SUBJECT:

PRESENTED BY:

SUMMARY:

Heidi Whitlock, Administrative Services
June 21, 2023
Consider Resolution No. 23-6158, updating Records Retention Schedule to be in compliance with current records retention laws.

Heidi Whitlock, City Clerk
The City Council, during it's September 13, 2022 meeting, approved contracting with Gladwell Governmental Services for the purpose of updating the city's outdated records retention schedules, previously approved in 2001. An upgrade in the existing program was necessary to reduce the amount of unnecessary files the city has on hand, to increase efficiency and to address changes in law.

The upgrade of the current records management systems are driven by many factors, including:
• Very limited space in City facilities
• Many departments are filing and storing copies of the same records
• Susanville produces and manages many permanent records • Records storage expenses - if off site storage was needed • Changes in law
The purpose of the program is to apply efficient and economical methods to the creation, utilization, maintenance, retention, preservation and disposal of all records managed by the City.

The retention periods are in compliance with all laws and are standard business practice for California cities.

The new retention schedules were written interactively with representatives from all departments participating in the project. They provide clear, specific records descriptions and retention periods, and apply current law and technology to the management of City records.

By identifying which department is responsible for maintaining the original record, and by establishing clear retention periods for different categories of records, the city will realize savings in labor costs, free filing cabinet and office space, and realize operational efficiencies. 135
FISCAL IMPACT:

ACTION REQUESTED:

It is standard business practice for California cities to authorize the routine destruction of records that have exceeded their adopted retention period, upon the request of the Department Head and with the consent in writing of the Department Head, City Clerk and City Attorney, which is provided in Section 2 of the resolution. This will reduce costs and improve efficiency for the City.

It is also standard business practice for California cities to authorize updates to the schedule without further action of the City Council, which is provided in Section 3.

Contract previously approved for $9,900 with an annual subscription of $750.00 (starting July 1st).

Motion to approve Resolution No. 23-6158, adopting updated Records Retention Schedule to be in compliance with current records retention laws.

ATTACHMENTS:
_ALL Records Retention Schedules for agenda packet 2.pdf 23-6158.pdf
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HOW TO USE RETENTION SCHEDULES
©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule has been printed on the back of each page for your easy reference; an index to locate records is also provided.

The specified retention period applies regardless of the media of the record: If a record is stored on paper and a computer file on a hard drive, both records should be destroyed (or erased) after the specified period of time has elapsed.

Copies or duplicates of records should never be retained longer than the prescribed period for the original record.

STRUCTURE· CITYWIDE DEPARTMENTS & DIVISIONS
The City-wide retention schedule includes those records all departments have in common (letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record, and therefore responsible for maintaining the original record for the prescribed length of time.

Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. Where appropriate, the department retention schedules are organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule. An index will be provided for your reference.

BENEFITS
This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits:
• Reduce administrative expenses, expedite procedures
• Free filing cabinet and office space
• Reduce the cost of records storage
• Eliminate duplication of effort within the City
• Find records faster
• Easier purging of file folders
• Determine what media should be used to store records
For questions, please contact the City Clerk.

AUTHORIZATION TO DESTROY RECORDS:

Destruction of an original record that has exceeded its retention period must be authorized according to City Policies & Procedures prior to destroying it.
• If there is a minimum retention ("Minimum 2 years"), destruction of the document must be authorized before it is destroyed, as it is an original record.

Copies, drafts, notes and non-records do NOT require authorization, and can be destroyed "When No Longer Required."
• If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft/ transitory record or a copy.

On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. "Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion)."
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RECORDS RETENTION SCHEDULE LEGEND
©1995 -2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission OFR (Office of Record): The department that keeps the original or "record copy." Usually it is the department that originates the record, unless the item is for a City Council meeting (then it is the City Clerk.)
Records Description: The record series (a group of like records).

Transitory Records not retained in the ordinary course of business, that do NOT have substantive content: Preliminary drafts, notes, or interagency or intraagency memoranda and records having only transitory value. Examples: Telephone messages, meeting room reservation schedules, logs, source records entered into a computer system that qualifies as a "trusted system", etc.

Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business.

Retention/Disposition: Active: How long the file remains in the immediate office area (guideline) Inactive: How long the file is in off-site storage, stored on Optical Disk or Microforms (guideline) Total Retention: The total number of years the record will be retained For file folders containing documents with different retention timeframes, use the document with the longest retention time.

P = Permanent
Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated.

Vital? = Those records that are needed for basic operations in the event of a disaster.

Media Options (guideline) - the form of the record: Mag= Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr= Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr= Paper
OD = Optical Disk, CD-r, DVD-r, WORM, or other media which does not allow changes Scan/ Import (guideline): "S" indicates the record should be scanned into the document imaging system; "I" indicates the record should be electronically imported into the document imaging system; "M" indicates the record should be microfilmed
Destroy Paper after Imaged & QC'd I Trustworthy Electronic Record: "Yes" indicates the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format;) IF (legal requirements) the document has been imaged (electronically generated, scanned or imported and placed on Unalterable Media, Immutable Cloud Media, DVD-R, CDR, Blue-ray-R, or WORM - Write Once Read Many Media, or microfilmed) which is stored in a safe & separate location, and both the images and indexing Quality Checked ("QC'd"). The electronic record or image must contain all significant details from the original and be an adequate substitute for the original document for all purposes, and other legal mandates apply. Includes all electronic records which are to serve as the Official Record.

Legend for legal citations (§: Section)
CC: Civil Code (CA)
CFC: California Fire Code
EVC: Evidence Code (CA)
FTB: Franchise Tax Board (CA)
HUD: Housing & Urban Develop. (US)
PC: Penal Code (CA)
UFC: Uniform Fire Code
W&I: Welfare & Institutions Code (CA)
B&P: Business & Professions Code (CA)
CCP: Code of Civil Procedure (CA)
CFR: Code of Federal Regulations (US)
FA: Food & Agriculture Code
GC: Government Code (CA)
LC: Labor Code (CA)
PRC Public Resources Code
USC: United States Code (US)
CBC: California Building Code
CCR: California Code of Regulations (CA)
EC: Elections Code (CA)
FC: Family Code (CA)
H&S: Health & Safety Code (CA)
Ops. Cal. Atty. Gen .. : Attorney General Opinions (CA) R&T: Revenue & Taxation Code (CA)
VC: Vehicle Code (CA) 138
Ver. 3.1 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-1 Image:

Destroy
Office of Total Media l=lmport Paper
Retention No. Records Description Vital? after Comments I Reference Record (OFR) Retention Options M=Mfr Imaged & S=Scan OC'd? Retentions eootv to the deoertment that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to vour department retention schedule.

Retentions beqin when the act is completed, and imply a full file folder (e.a. last document+ 2 vears), since destruction is normallv oertormed bv file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investiqetions suspend normal retention periods retention resumes after settlement or comotetiont.

CITY-WIDE (Used bv All Departments)
Lead Dept. CW-001 Accident Reports/ Incident Reports (Members 2 years Mag, GC §34090
of the Public) Ppr
Departments scan invoices to Finance
Finance/ When No Yes: Until Mag, Yes: After
database, which meets regulations for
Accounts CW-002 Accounts Payable / Invoices and Backup Longer Paid Mfr, OD, SI I QC&OD Trustworthy Electronic Records. Finance is Payable Required Ppr the Office of Record; CCP §337 et. seq.; GC §34090.7
Agreements & Contracts ADMINISTRATION City preference; Covers E&O Statute of (WITHOUT Grant Funding) Limitations; Published Audit Standards=4-7 (Project Administration, Certified Payrolls, RFP Completion + Yes: Before Mag, Yes: After years; Statute of Limitations: Contracts & Lead Dept. CW-003 Request for Proposal, etc.) 10 years Completion Mfr, OD, S / I QC&OD Spec's=4 years, Wrongful Death=comp. + 5 Ppr years, Developers=comp. + 10 years;
Send all Final Agreements or Contracts to the Statewide guidelines propose termination + City Clerk 5 years; CCP §337 et. seq., GC §34090
Some grant funding agencies require
Agreements & Contracts: ADMINISTRATION Completion + audits; Statute of Limitations for Errors & (WITH Grant Funding) 10 years or Omissions is 10 years; Statute of (Project Administration, Certified Payrolls, RFP After Funding Yes: Before Mag, Yes: After Limitations: Contracts & Spec's=4 years, Lead Dept. CW-004 Request for Proposal.) Agency Audit, Completion Mfr, OD, SI I QC&OD Wrongful Death=comp. + 5 years,
if required, Ppr Developers=comp. + 10 years; CCP §337
Send all Final Agreements or Contracts to the whichever is et. seq., 2 CFR 200.334; 24 CFR 91.105(h), City Clerk longer 92.505, & 570.502(b), 29 CFR 97.42; 0MB Circular A-133GC §34090
Agreements & Contracts: UNSUCCESSFUL
Lead Dept. CW-005 BIDS, PROPOSALS or RESPONSES to RFPs 2 years Mag, Yes: After GC §34090 (Request for Proposals) and/or RFQs (Request Ppr QC&OD for Qualifications) that don't result in a contract
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr
after Comments I Reference
Imaged & S=Scan QC'd?
Retentions eootv to the deoartment that is NOT the Office of Record (OFR), or the "Lead Deoartment". If vou are the OFR, refer to vour deoartment retention schedule.

Retentions beain when the act is comoteied, and imolv a full file folder (e.a. last document+ 2 vears), since destruction is normeltv performed bv file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods retention resumes after settlement or comoletion).

Boards, Commissions, & Committees: When No
CW-006 External Organizations - Agendas, Minutes, Longer Mag, Non-records
Resolutions, or other documents Required Ppr
(e.g. County Board of Supervisors)
Boards, Committees, Commissions, Ad-Hoc
Minimum 2 Mag, Yes: After Staffing Dept. CW-007 Committees: Citizen Advisory Created by the Mfr, OD, S / I QC&OD Department Preference; GC §34090 et seq.

City Council -AGENDAS & STAFF REPORTS years Ppr
Boards, Committees, Commissions, Ad-Hoc Mag,
Department preference; Audio Required for
Yes: After 30 days; GC §54953.S(b); video recordings Staffing Dept. CW-008 Committees: Citizen Advisory Created by the 2 years Mfr, OD, S / I QC&OD of meetings are required for 90 days; GC City Council - AUDIO or VIDEO RECORDING Ppr §34090.6
Boards, Committees, Commissions, Ad-Hoc Mag, Yes: After Staffing Dept. CW-009 Committees: Citizen Advisory Created by the p Mfr, OD, S / I QC&OD GC §34090 City Council - MINUTES Ppr
Only Citizen Advisory Boards appointed by
Committees: City Council Subcommittees,
Mag, Yes: After
the City Council must retain minutes
Staffing Dept. CW-010 2 years Mfr, OD, S / I permanently (Council Subcommittees AGENDAS and MINUTES Ppr
QC&OD
present their recommendations to the full
Council); GC §34090 et seq.

Only Citizen Advisory Boards appointed by
Committees: Employee Committees, Employee Mag, Yes: After the City Council must retain minutes
Staffing Dept. CW-011 Staff Meetings/ Department Staff Meetings 2 years Mfr, OD, S / I QC&OD permanently (Council Subcommittees AGENDAS and MINUTES Ppr present their recommendations to the full Council); GC §34090 et seq.

City preference; Statute of Limitations for
Lead Complaints / Concerns from Citizens Minimum 2 Mag, Yes: After personal property, fraud, etc. is 3 years;
(Responding) CW-012 (Excludes Police Officers) Mfr, OD, SI I QC&OD Claims must be filed in 6 months; CCP
Dept.
years Ppr §§338 et seq., 340 et seq., 342, GC
§34090
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Ver. 3.1 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-3 Image:

Destroy
Paper
Office of
Retention No. Records Description
Total Vital? Media l=lmport
after Comments I Reference
Record (OFR) Retention Options M=Mfr Imaged & S=Scan OC'd? Retentions eoolv to the department that is NOT the Office of Record (OFR), or the "Lead Department". If vou are the OFR, refer to vour department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.q. last document+ 2 years), since destruction is normallv performed bv file folder.

HOLDS: Litiaation, claims, comolaints, audits, public records act reauests, and/or investiaations suspend normal retention periods retention resumes after settlement or completion).

Copies -
Lead Dept. CW-013 Copies or duplicates of any record When No Mag Ppr GC §34090.7 Longer Required
Dept. that Correspondence - ROUTINE (Content relates
Authors in a substantive way to the conduct of the
Document public's business) Mag, Yes: After
or CW-014 2 years Mfr, OD, S / I QC&OD GC §34090
Receives the (e.g. Letters, Memorandums, Administrative, Ppr City's Original Chronological, General Files, Reading File, Document Working Files, etc.)
Correspondence - TRANSITORY/
PRELIMINARY DRAFTS, lnteragency and Electronic and paper records are filed and lntraagency Memoranda NOT retained in the retained based upon their CONTENT. ordinary course of business Records, e-mails, electronic records, or social media postings where the Content
Content NOT Substantive, or NOT made or relates in a substantive way to the retained for the purpose of preserving the conduct of the public's business, or that Dept. that informational content for future reference ARE made or retained for the purpose Authors of preserving the informational content
Document (e.g. calendars, checklists, e-mail, social media When No Mag, for future reference are saved by printing
or CW-015 posting, employee directories, flyers, invitations, Longer Ppr them out and placing in a file folder, or Receives the instant messaging, inventories, logs, mailing Required saving them electronically in a folder City's Original lists, meeting room registrations, speaker cards, outside the e-mail system; If not mentioned Document staff videoconference chats, notes and here, consult the City Attorney to determine recordings, supply inventories, staff if a record is considered transitory / videoconferences, chats, notes, recordings, preliminary drafts. GC §§34090, 7927.500; telephone messages, text messages, 64 Ops. Cal. Atty. Gen. 317 (1981)); City of transmittal letters, thank yous, requests from San Jose v. Superior Court (Smith). other cities, preliminary notices for construction S218066. Supreme Court of California, projects, undeliverable envelopes, visitors logs, 2017
voice mails, webpages, etc.)
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Ver. 3.1 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-4 Image:

Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr
after Comments I Reference
Imaged & S=Scan OC'd?
Retentions eootv to the department that is NOT the Office of Record (OFR), or the "Lead Department". If vou are the OFR, refer to vour department retention schedule.

Retentions beain when the act is completed, and imply a full file folder (e.q. last document+ 2 vears), since destruction is normellv performed bv file folder.

HOLDS: Litigation, claims, comolaints, audits, public records act reauesis, and/or investiaations suspend normal retention periods retention resumes after settlement or completion).

As long as the drafts and notes are not
Drafts & Notes: Drafts that are revised (retain
When No Mag,
retained in the "Regular Course of
Lead Dept. CW-016 Longer Business". Consult the City Attorney to final version) Required Ppr determine if a record is considered a draft.

GC §§34090, 7927.500
The Lead Department should print out
When No
historical documents (or save source data)
Lead Dept. CW-017 GIS Database/ Data / Layers (both City-wide Longer Yes Mag prior to replacing the data, if they require
and Specialized) Required the data or output for historical purposes; Department Preference (Preliminary
documents); GC §34090 et seq.

Grants (UNSUCCESSFUL Applications,
Mag, Yes: After Lead Dept. CW-018 Correspondence) 2 years Mfr, OD, S / I QC&OD GC §34090 Ppr
Grant Applications funded by the City's General Mag, Yes: After Finance maintains payable information in Lead Dept. CW-019 2 years Mfr, OD, S / I Fund (Covid-19, etc.) Ppr QC&OD Accounts Payable; GC §34090
Grants I CDBG (Community Development Block Meets auditing standards; Grants covered Grant)/ Reimbursable Claims / FEMA Reimbursements/ OES Reimbursements
by a Consolidated Action Plan are required
(SUCCESSFUL Reports, other records required After Funding for 5 years; Uniform Admin. Requirements
to pass the funding agency's audit, if required) Agency Audit, Mag, for Grants to Local Governments is 3 years
Yes: After from expenditure report or final payment of Lead Dept. CW-020 if required - Mfr, OD, S / I QC&OD grantee or subgrantee; statewide guidelines Applications (successful), grant agreement, Minimum 5 Ppr propose 4 years; 2 CFR 200.334; 24 CFR
copies of invoices, program rules, regulations & years 91.105(h), 92.505, 570.490, & procedures, reports to grant funding agencies, 570.502(a&b), 29 CFR 97.42; 0MB Circular correspondence, audit records, completion A-110 & A-133; GC §34090 records
When No Mag, Yes: After Non-records - may be obtained from the Lead Dept. CW-021 Newspaper Clippings Longer Mfr, OD, S / I QC&OD newspaper company; GC §34090 Required Ppr SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Ver. 3.1 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-5 Image:

Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr
after Comments I Reference
Imaged & S=Scan OC'd?
Retentions aooly to the department that is NOT the Office of Record (OFR), or the "Lead Department". If vou are the OFR, refer to vour department retention schedule.

Retentions beain when the act is comoleted, and imolv a full file folder te.a. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, comolaints, audits, public records act requests, and/or investiaetions suspend normal retention periods retention resumes after settlement or completion).

Send to
Human Before Mag, Notes maintained in a separate folder to be Human CW-022 Personnel Files (Department Copies) Resources Annual Mfr, OD, SI I Yes: After incorporated into performance evaluation, Resources after Evaluation Ppr
QC&OD or to document progressive discipline; GC
Separation or §34090 et seq.

Transfer
Shred After
Incorporation Notes maintained in a separate folder to be into Before Mag, Yes: After incorporated into performance evaluation, Lead Dept. CW-022 Personnel Files (Supervisor's Notes) Performance Annual Mfr, OD, SI I QC&OD or to document progressive discipline; GC Evaluation or Evaluation Ppr §34090 et seq. Documented Discipline
When No Mag, Preliminary Drafts; destroy unnecessary Lead Dept. CW-023 Photographs Longer Reauired Ppr photographs. GC §§34090, 7927 .500
Lead Dept. Pre-Trip Inspections/ Vehicle Safety Checks/ (Who Uses the CW-024 Daily Vehicle Inspections / Daily Equipment 2 years Ppr GC §34090; 13 CCR 1234(c) Vehicle) Checks
Mag, Yes: After Lead Dept. CW-025 Public Relations/ Press Releases 2 years Mfr, OD, SI I QC&OD GC §34090 Ppr
Lead Dept. Real Estate Appraisal Reports: Property NOT Mag, Yes: After Not accessible to the public; Statewide (Who Ordered CW-026 2 years Mfr, OD, S / I Guidelines show 2 years; GC §§34090, the Appraisal) purchased, Loans not funded, etc. Ppr
QC&OD 7928.705
Not accessible to the public until purchase
Lead Dept.

Real Estate Appraisal Reports: Purchased Minimum 5 Yes: Before Mag, Yes: After
has been completed; meets grant auditing
(Who Ordered CW-027 Mfr, OD, S / I requirements; 2 CFR 200.334; 24 CFR the Appraisal) Property, Funded Loans years Purchase Ppr QC&OD 91.105(h), & 570.502(b); 29 CFR 97.42, GC
§34090
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Ver. 3.1 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-6 Image:

Destroy
Office of Total Media l=lmport
Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan QC'd?
Retentions eooiv to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions beain when the act is completed, and imply a full file folder (e.a. last document+ 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investlaetions suspend normal retention periods retention resumes after settlement or completion).

Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters, etc: When No Mag, CW-028 Produced by OUTSIDE ORGANIZATIONS Longer Ppr Non-Records
(League of California Cities, Chamber of Required
Commerce, etc.)
Reference Materials: Policies, Procedures, Mag,
Lead Dept. CW-029 Brochures, Flyers, Manuals, Newsletters, Minimum 2 Mfr, OD, S / I Yes: After Statewide guidelines propose superseded + Administrative Policies, etc: Produced by years QC&OD 2 or 5 years; GC §34090 YOUR Department Ppr
Reference Materials: Policies, Procedures, Mag, Brochures, Flyers, Manuals, Newsletters, When Yes: After Lead Dept. CW-030 Administrative Policies, etc: Produced by Superseded Mfr, OD, S / I QC&OD Copies; GC §34090.7 OTHER Departments
Ppr
Reports and Studies (Historically significant -
Mag, Yes: After Administratively and Historically significant, Lead Dept. CW-031 p Mfr, OD, S / I e.g., Zoning Studies) Ppr QC&OD therefore retained permanently; GC §34090
Mag,
Information is outdated after 10 years;
Lead Dept. CW-032 Reports and Studies (other than Historically 10 years Mfr, OD, SI I Yes: After statewide guidelines propose 2 years; If significant reports - e.g. Annual Reports) Ppr
QC&OD historically significant, retain permanently;
GC §34090
Previous MSDS may be obtained from a
service; MSDS may be destroyed as long
Safety Data Sheets (SDS) / Material Data Mag,
as a record of the chemical / substance I
Lead Dept. CW-033 Safety Sheet (MSDS) / Chemical Use Report 30 years Mfr, OD, s Yes (after agent, where & when it was used is Form (or records of the chemical/ substance/ Ppr
inactive) maintained for 30 years; Applies to
agent, where & when it was used) qualified employers; 8 CCR 3204(d)(1 )(B)(2 and 3), 29 CFR 1910.1020(d)(1 )(ii)(B), GC
§34090
Minimum 2 Mag, Yes: After Lead Dept. CW-034 Special Projects / Subject Files/ Issue Files Mfr, OD, S / I QC&OD Department Preference; GC §34090 et seq. years Ppr
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan QC'd?
Retentions eootv to the department that is NOT the Office of Record (OFR), or the "Lead Deoertment". If vou are the OFR, refer to vour department retention schedule.

Retentions beain when the act is completed, and imotv a full file folder (e.a. last document+ 2 vears), since destruction is normally performed bv file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods retention resumes after settlement or completion).

Surveys/ Questionnaires (that the City issues).

If a summary of the data is compiled, the survey Mag, Yes: After Lead Dept. CW-035 forms are considered a draft or transitory 2 years Mfr, OD, S / I QC&OD GC §34090 record, and can be destroyed as drafts (When Ppr
No Longer Required)
Department preference; Ethics Training is 5
years; Statewide guidelines propose 7
Training Presented by City Staff - COURSE
years; Calif. Labor Division is required to
keep their OSHA records 7 years;
RECORDS Mag, EEOC/FLSA/ADEA (Age) requires 3 years
Yes: After Lead Dept. CW-036 (Attendance Rosters, Outlines and Materials; 5 years Mfr, OD, S / I QC&OD
for promotion, demotion, transfer, selection,
Ppr or discharge; State Law requires 2 -3 years
includes Ethics, Harassment, & Safety Training for personnel actions; 8 CCR §3203 et & Tailgates) seq., 29 CFR 1627.3(b)(ii), LC §6429(c);
GC §§12946, 34090, 53235.2(b),
53237.2(b)
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Ver. 2.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES/

CITY ADMINISTRATOR
Page CA-1
Image:

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Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr
after Comments I Reference
Imaged S=Scan &OC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder te.a. last document + 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY ADMINISTRATOR
Admin. Economic Development Projects / Business Minimum 2 Services / City CA-001 Mag, Ppr Department Preference; GC §34090 et seq.

Administrator
Recruitment and Retention years
Admin. Legislative Advocacies, Support or Minimum 2 Services / City CA-002 Opposition to proposed Federal or State Mag, Ppr Department preference; GC §34090 Administrator Legislation
years
Admin. Projects/ Subject Files (Subject will change Minimum 2 Services / City CA-003 Mag, Ppr Department Preference; GC §34090 et seq.

Administrator
over time) years
When No
Yes:

Finance CA-004 Travel Arrangements Longer
Mag, Mfr, S / I After Preliminary Drafts (Invoices are the final record); OD, Ppr QC'd& GC §34090 et seq. Required OD

INFORMATION TECHNOLOGY
Admin. When No Used for Disaster Recovery Purposes Only; Services/ Information
CA-005 Backups/ Computer Backups (ALL) Longer Yes Mag. Considered a copy and can be destroyed when Technology
Required no longer required; GC §34090 et seq.

Admin.

UNALTERABLE MEDIA/ IMMUTABLE For legal compliance for Trustworthy Electronic Services/ MEDIA (Cloud Immutable Backup, WORM/ Records (when the electronic record serves as Information
CA-006 DVD-r / CD-r / Blue Ray-R) or other p OD the official record); must be stored in a "safe and Technology
unalterable media that does not permit separate location"; GC 34090, 12168.7, EVC additions, deletions, or changes 1550, CCR 22620 et seq.

CITY CLERK
Page CC-1
Office of Image: Destroy
Record Retention No. Records Description
Total
Vital? Media !=Import Paper after Comments I Reference
(OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards .

Retentions beqin when the act is completed, and impt» a full file folder (e.a. last document+ 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Litiaation, comolaints, claims, oublic records act requests, audits and/or investiqations suspend normal retention periods (retention resumes after settlement or completion).

Admin. Services / Citv Clerk
Admin.

Affidavits of Publications/ Affidavits of Brown Act challenges must be filed within 30 Services/ CC-001 Posting Notices/ Legal Advertising /
2 years
Mag, Mfr, S / I Yes: After or 90 days of action; Statute of Limitations City Clerk Notices / Proofs of Publications / Public OD, Ppr QC&OD on Municipal Government actions is 3 - 6 Hearing Notices months; GC §§34090, 54960.1(c)(1)
Agenda Packets: City Council, Honey Lake
Admin.

Valley Recreation Authority (HL VRA), Loan
Services/ CC-002 Committee, Planning Commission, p Mag, Mfr, S / I Yes: After Department preference; GC §34090 City Clerk Redevelopment Agency, Successor Agency, OD, Ppr QC&OD Oversight Board, Susanville Airport
Commission (SMAC)
Agreements & Contracts - ALL
(INFRASTRUCTURE, OR IF IMAGED,
JPAs, MOUs)
Agreement or Contract includes all
Department Preference; All infrastructure contractual obligations (e.g. Specifications and Successful Proposal or Scope of contracts should be permanent for Admin. Work), Insurance Certificates
emergency preparedness; Statute of
Services/ CC-003 p Yes: Before Mag, Mfr, S / I Yes: After Limitations is 4 years; 10 years for Errors & City Clerk Completion OD, Ppr QC&OD Omissions; land records are permanent by Examples of Infrastructure: Architects,
law; CCP §337 et. seq., GC §34090;
Buildings, bridges, covenants, development,
Contractor has retention requirements in 48
environmental, Joint Powers, MOUs, natural gas, CFR 4.703 park improvements, property & property
restrictions, redevelopment, reservoirs, sewers,
sidewalks, street & alley improvements,
settlement, subdivisions, utilities, water, etc.

SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:
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Ver. 1.0 RECORDS RETENTION SCHEDULE: ADMIMISTRATIVE SERVICES/

CITY CLERK
Page CC-2
Office of Image: Destroy
Record Retention No. Records Description
Total
Vital? Media l=lmport Paper after Comments I Reference
(OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards.

Retentions beoin when the act is comoleied, and imJJIV a full file folder (e.a. last document+ 2 vears), since destruction is normellv oertormeti bv file folder.

HOLDS: Litic ation, comoleinis, claims, JJUblic records act requests, audits and/or investi ations susoend normal retention periods (retention resumes after settlement or comoleiion).

Agreements & Contracts - ALL (NONINFRASTRUCTURE, Professional Services Agreements, Tenant/ Lease
Agreements - NOT IMAGED)
Department Preference; Statute of
Admin.

Agreement or Contract includes all Limitations is 4 years; 10 years for Errors & Services/ CC-004 contractual obligations (e.g. Specifications Completion Yes: Before Mag, Mfr, S / I Yes: After Omissions; land records are permanent by City Clerk and Successful Proposal or Scope of + 10 years Completion OD, Ppr QC&OD law; CCP §§337. 337.1(a), 337.15, 343; GC Work), Insurance Certificates §34090, Contractor has retention requirements in 48 CFR 4.703(a)
Examples of Non-Infrastructure: Consultants,
Franchises, Landscaping, Painting, Slurry Seals
(Paving), Tree Trimming, Leases, Personnel,
Professional Services. etc.

Admin. Airport Tenant Lease Agreements/ Tenant Termination Mag, Mfr, Yes: 2 Services/ CC-005 S / I GC §34090 et seq.

City Clerk Insurance Certificates + 2 years OD, Ppr years Admin. Board & Commission / Committee Maddy Yes: After Services/ CC-006 2 years Mag, Ppr GC §34090 City Clerk Act Lists / Vacancy Notices QC&OD
Admin. Mag, Mfr, Yes: After Services/ CC-007 City Articles of Incorporation p S / I Department preference; GC §34090 City Clerk
OD, Ppr QC&OD
Filing System / Subject Files / Function
Admin. Filing System - HISTORICALLY
Yes: After Services/ CC-008 SIGNIFICANT, LAND, PLANNING, p Mag, Ppr QC&OD Department preference; GC §34090 City Clerk CAPITAL IMPROVEMENT

INFRASTRUCTURE PROJECTS
Admin. Filing System / Subject Files/ Function
Minimum 2 Yes: After
Services/ CC-009 Filing System - NOT HISTORICALLY Mag, Ppr QC&OD Department preference; GC §34090 City Clerk SIGNIFICANT
years
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:
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Ver. 1.0 RECORDS RETENTION SCHEDULE: ADMIMISTRATIVE SERVICES/

CITY CLERK
Page CC-3
Office of Image: Destroy
Record Retention No. Records Description
Total
Vital? Media l=lmport Paper after
Comments I Reference
(OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions bealn when the act is completed, and imply a full file folder (e.a. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Liti ation, comolaints, claims, tiublic records act requests, audits and/or investi ietions suspend normal retention periods (retention resumes after settlement or completion).

Admin. FPPC Economic Interest Filings (FPPC 700 Mag, Mfr, Yes: After City maintains original statements; GC Services/ CC-010 Series Forms - Statement of Economic 7 years S / I City Clerk Interests): ALL OD, Ppr 2 years §81009(d)(e )(f)&(g) Admin.

Yes: After Services/ CC-011 FPPC Form 801 (Gift to Agency Report) 7 years Mag, Ppr S / I 2 years Must post on website; GC §81009(e)
City Clerk
Admin. FPPC Form 802 (Event Ticket / Pass Yes: After Should post on website for 4 years; GC Services I CC-012 7 years Mag, Ppr S / I City Clerk Distributions Agency Report) 2 years §81009(e) Admin. FPPC Form 803 (Behested Payment Yes: After Services I CC-013 7 years Mag, Ppr S / I GC §81009(e) City Clerk Report) 2 years
Admin. FPPC Form 806 (Agency Report of Public Yes: After Must post on website; 2 CCR 18705.5; 2 Services/ CC-014 7 years Mag, Ppr S / I CCR 18702.5(b)(3); GC §34090; GC Citv Clerk Official Appointments) 2 years I&81009(e)
Admin. Services I Citv Clerk ELECTIONS (CONSOLIDATED)
Admin. Campaign Filings (FPPC 400 Series Forms
Mag, Mfr, Yes: After Paper must be retained for at least 2 years; Services/ CC-015 & Form 501 ): UNSUCCESSFUL 5 years S / I City Clerk CANDIDATES OD, Ppr 2 years GC §81009(b)&(g)
Admin. Campaign Filings (FPPC 400 Series Forms
Mag, Mfr, Yes: After Paper must be retained for at least 2 years; Services I CC-016 & Form 501 ): SUCCESSFUL p S / I City Clerk CANDIDATES (Elected Officials) OD, Ppr 2 years GC §81009(b)&(g) Admin. Campaign Filings (FPPC 400 Series
Mag, Mfr, Yes: After Paper must be retained for at least 2 years; Services/ CC-017 Forms): THOSE NOT REQUIRED TO FILE 4 years S / I City Clerk ORIGINAL WITH CITY CLERK (copies) OD, Ppr 2 years GC §81009(f)&(g) Admin. Campaign Filings (FPPC 400 Series Mag, Mfr, Yes: After Paper must be retained for at least 2 years; Services/ CC-018 Forms): OTHER COMMITTEES (PACS - 7 years OD, Ppr S / I 2 years GC §81009(c)&(g) City Clerk not candidate-controlled) SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:
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CITY CLERK
Page CC-4
Office of Image: Destroy
Record Retention No. Records Description
Total
Vital? Media l=lmport Paper after
Comments I Reference
(OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards .

Retentions beain when the act is comoleted, and imotv a full file folder (e.q. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Uti. ation, complaints, claims, public records act requests, audits and/or investi tetions suspend normal retention periods (retention resumes after settlement or completion).

Department Preference; Statewide
Admin.

Candidate File: Nomination Papers,
Term of guidelines proposes 4 years for successful
Services/ CC-019
Candidate Statement Forms, Ballot
Office+ 4 Mag, Mfr, S / I Yes: After candidates, 2 years for unsuccessful; CA law City Clerk Designation Forms, etc. - SUCCESSFUL OD, Ppr QC&OD states term of office and 4 years after the CANDIDATES years
expiration of term and does not delineate
between the two; EC §17100
Statewide guidelines proposes 4 years for
Admin.

Candidate File: Nomination Papers, successful candidates, 2 years for Services/ CC-020
Candidate Statement Forms, Ballot Election+ 4 Mag, Mfr, S / I Yes: After unsuccessful; CA law states term of office City Clerk Designation Forms, etc. - UNSUCCESSFUL years OD, Ppr QC&OD and 4 years after the expiration of term and CANDIDATES does not delineate between the two; EC
§17100
Elections - GENERAL, WORKING or
ADMINISTRATION Files (Correspondence,
Admin.

Applications to fill a Vacancy on the City
Services/ CC-021 Council, Precinct Maps, County Election Minimum 2 Mag, Mfr, S / I Yes: After GC §34090 City Clerk Services, Candidate Statements to be years OD, Ppr QC&OD printed in the Sample Ballot, Polling
Locations and Precinct Board Members,
Notices, Postings, etc.)
Not accessible to the public; The 8 month
Admin. Elections - Petitions (Initiative, Recall or Results+ 8 retention applies after election results, or Services I CC-022 Referendum) - IF SUFFICIENT months Ppr final examination if no election, unless there City Clerk is a legal or FPPC proceeding. EC
§§ 17200(b )(3 ), 17 400
Final Not accessible to the public; The 8 month
Admin. Elections - Petitions (Initiative, Recall or Examination retention applies after election results, or Services/ CC-023 Referendum) - IF INSUFFICIENT + 1 year Ppr final examination if no election, unless there City Clerk after petition is a legal or FPPC proceeding. EC examination I&&17200/b)/3) 17400
(End of Elections Section)
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:
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CITY CLERK
Page CC-5
Office of Image: Destroy
Record Retention No. Records Description
Total
Vital? Media l=lmport Paper after
Comments I Reference
(OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards .

Retentions begin when the act is completed, and imolv a full file folder (e.a. last document+ 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Liti ation, compleints, claims, oublic records act requests, audits and/or investi ations suspend normal retention periods (retention resumes after settlement or completion).

Admin. Enterprise System Catalogue (Listing of When Services/ CC-024 Yes Mag. GC §34090 et seq.

City Clerk Enterprise-wide Software, posted on line) Superseded Historical Records, Photographs, & City Clerk determines historical significance; Admin. Historical Projects (e.g. City Anniversaries, Mag, Mfr, Yes: After records can address a variety of subjects
Services/ CC-025 Incorporation, City Seal, Awards of p
OD, Ppr
SI I QC'd & OD and media. Some media (e.g. audio and
City Clerk significant historical interest, Grand video tape) may be limited because of the Openings, etc.) media's life expectancy; GC §34090
Admin. Insurance Certificates NOT filed with Department Preference; Statute of Services/ CC-026 Contract (where the Certificate Holder has a 11 years Mag, Mfr, S / I Yes: After Limitations is 4 years; 10 years for Errors & City Clerk contract with the City) OD, Ppr QC'd & OD Omissions; CCP §§337. 337.1(a), 337.15, 343; GC §34090
Minutes: City Council, Honey Lake Valley
Admin.

Recreation Authority (HL VRA), Loan
Services/ CC-027 Committee, Planning Commission, p Mag, Mfr, SI I No GC §34090(e) City Clerk Redevelopment Agency, Successor Agency, OD, Ppr Oversight Board, Susanville Airport
Commission (SMAC)
Admin. Mag, Mfr, Services/ CC-028 Ordinances p SI I No GC §34090(e) City Clerk OD, Ppr
Admin. Proclamations / Commendations / Mag, Mfr, Yes: After Services/ CC-029 2 years S / I GC §34090 City Clerk Memoriums / Recognitions, etc. OD, Ppr QC'd & OD Admin. Prop. 218 (Property-based fees - Sewer
Services/ CC-030 Fees, Landscape Fees, etc.) Protest 2 years Mag, Ppr GC §53753(e)(2) City Clerk Letters I Ballots, Tabulation
Admin. Public Records Requests / Subpoenas Mag, Mfr, Yes: After Services/ CC-031 2 years SI I GC §34090 City Clerk Duces Tecum OD, Ppr QC&OD
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:
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CITY CLERK
Page CC-6
Office of Image: Destroy
Record Retention No. Records Description
Total
Vital? Media l=lmport Paper after Comments I Reference
(OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions beain when the act is completed. and imply a full file folder (e.q. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Liti ation, compleints, claims, oublic records act requests, audits and/or investi ietions susoerui normal retention oeriods (retention resumes after settlement or completion).

Admin. Recorded Documents: Deeds, Easements, Mag, Mfr, Yes: After Services I CC-032 Right of Ways, Abandonments/ Vacation, p S / I GC §34090(a) City Clerk Liens / Lien Releases
OD, Ppr QC&OD
Admin. Recordings: Audio or Video of City Council,
Department preference; Audio Required for
Services/ CC-033 Emergency Preparedness Advisory
Minimum 2 Mag 30 days; GC §54953.S(b); video recordings City Clerk Commission (EPAC) years of meetings are required for 90 days; GC §34090.6
Admin. Records Destruction Authorization Forms & Mag, Mfr, Yes: After Services/ CC-034 10 years S / I Department preference; GC §34090 City Clerk Certifications (All Departments) OD, Ppr QC'd & OD Resolutions: City Council, Honey Lake
Admin.

Valley Recreation Authority (HL VRA), Loan
Services/ CC-035 Committee, Planning Commission, p Mag, Mfr, S / I No GC §34090(e) City Clerk Redevelopment Agency, Successor Agency, OD, Ppr Oversight Board, Susanville Airport
Commission (SMAC)
Admin. Upon Sale Title is transferred to new owner or auction Services/ CC-036 Vehicle Titles / Pink Slips or Disposal Mag, Ppr house City Clerk of Vehicle SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:
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Ver. 3.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES/ FINANCE Page AS/FIN-1 Office of Image: Destroy
Record Retention No. Records Description Total Retention Vital? Media l=lmport Paper after Comments I Reference (OFR) Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.a. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litiaation, complaints, claims, public records act requests, audits and/or investiaetions suspend normal retention periods (retention resumes after settlement or completion).

ADMINISTRATIVE SERVICES/ FINANCE/ ACCOUNTS PAYABLE & PURCHASING Admin. Department Preference; IRS: 4 years Services/
Finance/ 1099's I 1096's / DE542 (California Report Mag, Mfr, Yes: After after tax is due or paid (longer for
FIN-001 5 years SI I auditing & contractor delinquency); Ca. Accounts of Independent Contractors) OD, Ppr QC&OD FTB: 3 years; 26 CFR §31.6001-1 (e)(2), Payable & Purchasing
R&T §19530, GC §34090; 29 USC 436
Department preference for grant audits;
5 years meets municipal government
Admin. Accounts Payable/ Purchase Orders / auditing standards and Statute of Services/ Invoices and Backup/ Warrants/ Refunds Limitations for contracts; Purchasing Finance/ FIN-002 I Credit Card Statements / P-Card
7 years
Yes: Until Mag, Mfr, SI I Yes: After preference for P-Card Invoices (48 CFR Accounts Statements I Energy Rebates Paid OD, Ppr QC&OD 4.805 requires Federal Agencies to Payable & (Includes Invoices, Travel Expense retain their contracts, unsuccessful & Purchasing Reimbursements, etc.) successful proposals 6 years after final payment); CCP §337 et. seq.; GC
§34090
Admin.

Services/ Meets IRS Auditing Standards (3 years Finance/ FIN-003 W-9s Vendor Inactive Yes: Until Mag, Mfr, SI I Yes: After
after the last payment to the vendor); Accounts + 3 years Paid OD, Ppr QC&OD GC §34090 Payable & Purchasinq

ADMINISTRATIVE SERVICES/ FINANCE/ ACCOUNTS RECEIVABLE
Accounts Receivable / Revenue / Business
Admin. Tax Receipts/ Our Invoices to Outside
Services/ Entities: Insurance Companies, Franchise Yes: Until Mag, Mfr, Yes: After Department preference for grant audits; Finance/ FIN-004 Fees, DUI Billing, Transient Occupancy 7 years Paid OD, Ppr SI I QC&OD Meets auditing standards; GC §34090 et
Accounts Tax (TOT), Auctions of Surplus Property, seq.

Receivable Credit Card Payment Receipts, Utility
Billing/ Electricity or Water Billing, etc.

SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Record Retention No. Records Description Total Retention Vital? Media l=lmport Paper after Comments I Reference (OFR) Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.a. last document + 2 years), since destruction is normallv performed bv file folder.

HOLDS: Litiaation, complaints, claims, public records act requests, audits and/or investiaations suspend normal retention periods 'retention resumes after settlement or completion).

Admin.

Services/ Checks and Credit Card Charges I Mag, Mfr, Yes: After Department preference for grant audits;
Finance/ FIN-005 Settlements
7 years OD, Ppr SI I QC&OD Meets auditing standards; GC §34090 et Accounts seq.

Receivable

ADMINISTRATIVE SERVICES/ FINANCE/ CUSTOMER SERVICE/ UTILITY BILLING (NATURAL GAS WATER) Utilities/
_Customer Service/ Utility Billing Data Fields / Records are interrelated; Customer FIN-006 Indefinite Yes Mag Service
Database (Caselle) GC §+113:128
Utilities/ Accounts Receivable - Customer Mag, Mfr, Yes: After Department preference; Meets auditing Customer FIN-007 5 years s /I Service
Services / Utility Billing OD, Ppr QC&OD standards; GC §34090 et seq.

Utilities/ Mag, Mfr, Yes: After Department preference; Meets auditing Customer FIN-008 Adjustments / Abnormal Read Reports 5 years S / I Service
OD, Ppr QC&OD standards; GC §34090 et seq.

Utilities/ When No Longer Preliminary drafts not retained in the Customer FIN-009 Bankruptcies - NOT pursued Required
Mag, Ppr
ordinary course of business; GC §34090 Service
Utilities/ Department Preference (negative
Customer FIN-010 Bankruptcies - Where a claim is filed 10 years Mag, Ppr information remains on credit ratings for Service 7 years); GC §34090
Billing Registers, Payment Registers, When No Longer
Department preference (The Database
Lead Dept. FIN-011 Mag, Ppr is the original; reports are considered Adjustment Registers Required drafts or copies); GC §34090 Collections / Collection Agency Case Files
Department preference; Delinquencies
Lead Dept. FIN-012 7 years Mag, Ppr remain on credit reports for 7 years; GC & Statements I Delinquent Accounts §34090 et seq.

Utilities/ Hydrant Meters - Rentals/ Temporary End of Rental + Customer FIN-013 Ppr Department preference; GC §34090 Service
(Pools, Construction) 2 years
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Record Retention No. Records Description Total Retention Vital? Media l=lmport Paper after Comments I Reference (OFR) Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.a. last document + 2 years), since destruction is normallv oerformed bv file folder.

HOLDS: Litiaation, comolaints, claims, oublic records act reauests, audits and/or investiaations susoend normal retention periods retention resumes after settlement or completion).

Utilities/ Residential Water Billing: Appeals - Final Decision + Mag, Ppr, Yes: After Documented or attached to Customer
Customer FIN-014 Payment Delinquency & Impending s Record in database; GC §34090; H&S Service Discontinuation
2 years Mfr, OD QC&OD §116908
Utilities/ Residential Water Billing: Non-payment When No Longer Mag, Ppr, Yes: After Documented or attached to Customer
Customer FIN-015 Notices / Notice of Payment Delinquency & s Record in database; GC §34090; H&S Service Impending Discontinuation (Initial, Final) Required Mfr, OD QC&OD §116908 Utilities/
Residential Water Billing: Adjustments to When No Longer Mag, Ppr, Yes: After Documented or attached to Customer
Customer FIN-016 s Record in database; GC §34090; H&S
Service
Customer accounts Required Mfr, OD QC&OD §116908
Utilities/ Residential Water Billing: Payment Plans: Expiration or Mag, Ppr, Yes: After Documented or attached to Customer
Customer FIN-017 Amortization, Alternative Payment Plans, Completion of s Record in database; GC §34090; H&S Service Deferrals, etc. Pavment Plan
Mfr, OD QC&OD §116910
Utilities/ Residential Water Billing: Policy on When Mag, Ppr, Yes: After Must post to Website; H&S §116906; Customer FIN-018 Discontinuation of Residential Service for Superseded; Mfr, OD s QC&OD GC §34090 Service Nonpayment Minimum 2 years Utilities/ Residential Water Billing: Report of Mag, Ppr, Yes: After Must post to Website; H&S §116918; Customer FIN-019 Annual Discontinuations of Residential Minimum 2 years Mfr, OD s QC&OD GC §34090 Service Service Lead Dept. FIN-020 Returned Checks / NSF Checks 5 years Mag, Ppr Department Preference; Meets auditing
standards; GC §34090
Utilities/ Service Address Files (Application,
Close of Account
Customer FIN-021 Calculations from Public Works for
in Good Mag, Mfr, S / I Yes: After Department preference; GC §34090 et Service Adjustments, Turn-ons / Turn-offs, etc.) Standing+ 2 OD, Ppr QC&OD seq. vears
Utilities/ Stubs/ Payment Coupons (returned with When No Longer Preliminary drafts not retained in the Customer FIN-022 Mag, Ppr Service
payment) Required ordinary course of business; GC §34090

ADMINISTRATIVE SERVICES I FINANCE/ DEBT SERVICES
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Ver. 3.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES/ FINANCE Page AS/FIN-4 Office of Image: Destroy
Record Retention No. Records Description Total Retention Vital? Media l=lmport Paper after Comments I Reference (OFR) Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imptv a full file folder (e.a. last document+ 2 vears), since destruction is normal/v oerformed bv file folder.

HOLDS: Litiaation, complaints, claims, public records act requests, audits and/or investiqetions suspend normal retention oeriods 'retention resumes after settlement or comoietion).

Bonds & Bond Sales I Official Statements / Department Preference; Statute of Transcripts/ Certificates of Participations
Limitations for bonds, mortgages, trust
Admin. deeds, notes or debentures is 6 years;
Services/ (COPs) - Includes Continuing Disclosure Fully Defeased + Yes: Until Bonds issued by local governments are Finance/ FIN-023 Reports
10 years Maturity Mag, Ppr 10 years; There are specific Debt Services See Bank Statements for statement requirements for disposal of unused retention.
bonds; CCP §§336 et seq. 337.5(a); 26
CFR 1.6001-1(e): GC §43900 et seq.

ADMINISTRATIVE SERVICES/ FINANCE/ GENERAL LEDGER
Admin.

Services/
Data Fields / Records are interrelated; Finance/ FIN-024 _Financial Services Database (Caselle) Indefinite Yes Mag GC §34090 General Ledger
Admin.

Services/ When No Longer Mag, Mfr, Yes: After Preliminary drafts / content not Finance/ FIN-025 Audit Work Papers Required OD, Ppr s /I QC&OD substantive; GC §34090 General
Ledger
Admin.

Services/ Audits - Annual Financial Reports / Annual Mag, Mfr, Yes: After Finance/ FIN-026 p s /I Department Preference; GC §34090 General Comprehensive Financial Report (ACFR) OD, Ppr QC&OD Ledger
Admin.

Services/ Audits - Single Audits, Grant Audits, IRS Mag, Mfr, Yes: After Department Preference (meets
Finance/ FIN-027 Audits, Transportation Audits, PERS Audit, 5 years OD, Ppr s /I QC&OD municipal government auditing
General etc. standards); GC §34090
Ledger
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Record Retention No. Records Description Total Retention Vital? Media l=lmport Paper after Comments I Reference (OFR) Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.a. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Utiaetion, complaints, claims, public records act requests, audits and/or investiaetions suspend normal retention periods retention resumes after settlement or comoletion).

Admin.

Services/ Mag, Mfr, Yes: After
Department Preference; meets auditing
Finance/ FIN-028 Bank Statements, Bank Reconciliations 5 years S / I standards; GC §34090, 26 CFR 31.6001 General OD, Ppr QC&OD 1
Ledger
Admin.

Services/ Banking Transactions, Bank Wire Mag, Mfr, Yes: After Department Preference; meets auditing Finance/ FIN-029 5 years S / I
General Transactions, Confirmations OD, Ppr QC&OD standards; GC §34090 Ledger
Admin.

Services/ Mag, Mfr, Yes: After Finance/ FIN-030 Budgets - Finals and Amendments p S / I Department Preference; GC §34090 General OD, Ppr QC&OD
Ledger
Admin.

Services/ When No Longer Finance/ FIN-031 Budgets Work Papers Mag, Ppr Preliminary drafts; GC §34090 General Required
Ledger
Admin.

Services/ Mag, Mfr, Yes: After Department preference; Meets auditing Finance/ FIN-032 Cash Receipts, Rents, Other Income 5 years S / I General
OD, Ppr QC&OD standards; GC §34090 et seq.

Ledger
Admin.

Services/ Mag, Mfr, Yes: After Meets municipal government auditing Finance/ FIN-033 Checks/ Warrants (Cashed) 5 years S / I General
OD, Ppr QC&OD standards; GC § 34090
Ledger
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Record Retention No. Records Description Total Retention Vital? Media l=lmport Paper after Comments I Reference (OFR) Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imptv a full file folder (e.a. last document+ 2 vears), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investiqations suspend normal retention periods retention resumes after settlement or completion).

Admin.

Services I
When No Longer Mag, Mfr, Yes: After Finance/ FIN-034 Checks/ Warrants (VOIDED) S/1 Preliminary drafts; GC §34090 General Required OD, Ppr QC&OD
Ledger
Admin. Department preference; All tangible
Services I
Escheat (Unclaimed money/ uncashed Mag, Mfr, Yes: After property held by government agencies
Finance/ FIN-035 5 years S/1 escheats after 3 years; Statute of General checks) OD, Ppr QC&OD Limitations is 1 year for seized property; Ledger CCP §§340(d), 1519; GC §34090
Admin. Fiscal Agent Statements, Investment Services/ Department Preference; meets auditing Finance/ FIN-036 Account Statements, LAIF Statements/ 5 years Mag, Mfr, S/1 Yes: After
standards; GC §34090, 26 CFR 31.6001
General Local Agency Investment Fund Trustee OD, Ppr QC&OD 1 Ledger
Statements
Admin. Investments/ Investment Statements/ Department Preference; Meets auditing Services/ Certificate of Deposit / Investment Bonds Mag, Mfr, Yes: After standards; statewide guidelines
Finance/ FIN-037 5 years S/1 propose permanent; FTC Reg's rely on General (Receipts / Advisor Reports / Trade OD, Ppr QC&OD "self-enforcement"; GC§§ 34090, Ledger
Tickets 43900
Admin.

Services/
Mag, Mfr, Yes: After
Department Preference for grant audits;
Finance/ FIN-038 Journal Entries / Journal Vouchers 7 years S/1 meets auditing standards; GC §34090, General OD, Ppr QC&OD 26 CFR 31.6001-1
Ledger
Admin.

Services I Mag, Mfr, Yes: After
Department Preference (meets
Finance/ FIN-039 OES / FEMA Claims 10 years S/1 municipal government auditing General OD, Ppr QC&OD standards); GC §34090
Ledger
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Record Retention No. Records Description Total Retention Vital? Media l=lmport Paper after Comments I Reference (OFR) Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is comoleted, and imotv a full file folder to.a. last document+ 2 vears), since destruction is normallv oerformed bv file folder.

HOLDS: Litiaation, comolaints, claims, oublic records act requests. audits and/or investiqations susoeno normal retention oeriods retention resumes after settlement or comoletion).

Admin.

Reports, General Ledger, Subsidiary
Services/ Ledgers, Reconciliations, Registers, Department preference (The Financial Finance/ FIN-040 Transaction Histories, Balance Sheets, When No Longer Mag, Mfr, SI I Yes: After System Database is the original; reports General Revenue & Expenditure Reports, etc. Required OD, Ppr QC&OD are considered drafts or copies); GC Ledger
(FROM DATABASE -ANNUAL, §34090

MONTHLY OR PERIODIC)
Admin. Reports: Annual State or Federal: State
Services/ Controller's Report, Local Government
Mag, Mfr, Yes: After Department Preference; Meets auditing Finance/ FIN-041 Compensation Report, Gas Tax, MOE 5 years OD, Ppr SI I QC&OD standards; GC §34090 General (Maintenance of Effort) Report, Street Ledger Report, etc.

Admin.

Services/ Taxes to County Assessor - Annual Tax
Mag, Mfr, Yes: After Department Preference; Meets auditing Finance/ FIN-042 Roll and Special Assessments: Landscape 5 years OD, Ppr SI I QC&OD standards; GC §34090 General and Lighting Districts, etc.

Ledger
Admin.

Services/
When No Longer Mag, Mfr, Yes: After
Compilation of Non-Records /
Finance/ FIN-043 Tax - Sales Tax Reports SI I Preliminary drafts used to project General Required OD, Ppr QC&OD
revenue; GC §34090
Ledoer

ADMINISTRATIVE SERVICES/ FINANCE/ PAYROLL
Admin.

Services/ FIN-044 CalPERS Reports - Annual Valuation
7 years
Mag, Mfr, SI I Yes: After Department Preference; GC §34090 Finance/ Reports, Actuarial Valuation Reports OD, Ppr QC&OD Payroll
Admin.

DE-6, DE-7, DE-9, DE-34, DE-43, W-3 & Department Preference; IRS: 4 yrs after Services/ DE-166, 941 Forms, PERS/ FICA & Mag, Mfr, Yes: After tax is due or paid; Ca. FTB: 3 years;
FIN-045 Medicare Adjustments - Quarterly Payroll 7 years SI I Articles show 7 years; IRS Reg Finance/ Tax Returns/ OASDI, Federal Tax OD, Ppr QC&OD §31.6001-1(e)(2), R&T §19530; 29CFR Payroll Deposits, Adjustments, etc. 516.5 - 516.6, 29USC 436, GC §34090 SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Record Retention No. Records Description Total Retention Vital? Media l=lmport Paper after Comments I Reference (OFR) Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.q. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litiaation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion).

Admin. Department preference; Meets Services I FIN-046 Employee Payroll Files - Includes Benefit Separation + 7 Mag, Mfr, S / I Yes: After municipal government auditing Finance/ Enrollments years OD, Ppr QC&OD standards; GC §34090 Payroll
Admin. Satisfied+ 7
Services I FIN-047 Garnishments years, or Mag, Mfr, S/1 Yes: After GC §34090; 26 CFR 31.6001.1 Finance/ Separation of OD, Ppr QC&OD Payroll Employee
Admin.

Services/ FIN-048 Payroll Database (Human Resources Indefinite Yes Mag Data Fields / Records are interrelated; Finance/ Consulting Group) GC §34090
Payroll
Admin. Payroll Reports / Payroll Register -
Department preference for Grant
Services I FIN-049 Periodic Bi-weekly Payroll Report or 7 years Mag, Mfr, s /I Yes: After Auditing Purposes; Meets municipal Finance/ OD, Ppr QC&OD government auditing standards; PERS Payroll Register Circular letter 200-051-17; GC §34090
Department preference for Grant
Auditing Purposes; Meets auditing
Admin. standards (audit+ 4 years); IRS
Services/ FIN-050 Time Cards / Time Sheets 7 years
Mag, Mfr, SI I Yes: After requires 4 years; Ca. requires 2 yr min.; Finance/ OD, Ppr QC&OD FTB keeps 3 years; IRS Reg §31.6001- Payroll 1 (e)(2), R& T §19530; LC§ 1174(d); 29
CFR 516.5; 29 CFR 516.5 & 516.6(c);
GC §34090
Admin. Department preference for Grant
Services/ FIN-051 W-2's 7 years
Mag, Mfr, S/1 Yes: After Auditing Purposes; Meets municipal Finance/ OD, Ppr QC&OD government auditing standards; GC Payroll §34090
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Record Retention No. Records Description Total Retention Vital? Media l=lmport Paper after Comments I Reference (OFR) Options M=Mfr Imaged &
S=Scan QC'd?
ff the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.a. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litiqation, complaints, claims, public records act requests, audits and/or investiaeiions suspend normal retention periods retention resumes after settlement or completion).

Admin. Superseded + 5 W-4s are required four years after the due date of such tax for the return Services/ FIN-052 W-4s years, or Mag, Mfr, S / I Yes: After
period to which the records relate, or the Finance/ Separated + 5 OD, Ppr QC&OD date such tax is paid, whichever is the Payroll years later. 26 CFR 31-6001-1; GC §34090 SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beoin when the act is completed, and imply a full file folder te.a. last document+ 2 years), since destruction is normally performed bv file folder.

HOLDS: Utiaation, complaints, claims, public records act requests, audits and/or investioetions suspend normal retention periods (retention resumes after settlement or completion).

ADMINISTRATIVE SERVICES/ GOLF
Public Works/
Aboveground Storage Tanks (Agency Owned) Department Preference; applies to both Fleet Mag, OR GLF-001 20 years Mfr, OD, s Yes: After Tier I and Tier II Tanks; (Tier II tanks are Public Works/ Spill Prevention Control and Countermeasures (SPCC), Ppr
QC&OD required to have an integrity test every 20
Golf Inspections, Integrity Testing, Maintenance, Repairs years); GC §34090 Admin. Services GLF-002 Assigned T-Time Worksheet/ T-Sheet 2 years Mag, Ppr GC §34090 I Golf Admin. Services GLF-003 Concessionaire Contract Management 2 years Mag Ppr GC §34090 I Golf Admin. Services
Daily Logs: Inspections and Work Accomplished -
I Golf GLF-004 Fuel Tanks, Tree Trimming, Walkway 2 years Mag Ppr GC §34090 Maintenance, etc.

Lead Dept. GLF-005 Facility Use and Equipment Applications, Books, 2 years Yes: Before Mag, Ppr GC §34090 Alcoholic Beverage Applications Event Admin. Services GLF-006 Golf Memberships (Annual and One-time Use / 2 years Mag, Ppr GC §34090 I Golf Punchards) Herbicide or Pesticide Applications / Usage
Department Preference (agricultural
Lead Dept. GLF-007 2 years Mag, Ppr pesticide records are required for 2 Reports years); GC §34090; 3 CCR 6623
Public Works/
Fleet 22 CCR 66266.130(c)(5), H&S OR GLF-008 Used Oil Disposal Manifests 3 years Mag, Ppr Public Works/ §25250.18(b), 25250.19(a)(3) et seq.

Golf
Division Work Orders/ Service Requests - CRM/CMMS
Providing GLF-009 DATABASE (Computerized Maintenance Indefinite Mag Data is interrelated; GC §34090 Service / Work Management System) - Quick Fix
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Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description Retention Vital? Options M=Mfr
after Comments / Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imotv a full file folder (e.a. last document+ 2 vears), since destruction is normallv oerformed bv file folder.

HOLDS: Utiaation, comoieints, claims, oublic records act reauests, audits and/or investiaations susoend normal retention oeriods (retention resumes after settlement or completion).

Division
Work Orders I Service Requests - All When No
Providing GLF-010 Information Entered in CRM / CMMS Database Longer Mag Ppr Preliminary drafts (the database is the
Service/ Work Quick Fix Required
original); GC §34090
(Paper drafts)
Work Orders I Service Requests - NOT entered
Division in CRM / CMMS Database (or partial information City Preference; CCP §§338 et seq., 340 Providing GLF-011 entered into CMMS Database) 5 years Mag Ppr et seq., 342, GC §34090 Service/ Work (Division providing service retains originals; Division requesting service is considered a copy)
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Record Retention No. Records Description
Total
Vital? Media l=lmport Paper after Comments I Reference
(OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.a. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litiqation, complaints, claims, public records act requests, audits and/or investkietions suspend normal retention periods (retention resumes after settlement or completion).

HUMAN RESOURCES
EEOC/ ADEA (Age) requires 1 year after
benefit plan termination; Federal law
Human Benefit Plan Documents (CalPERS, Dental,
Duration of the Yes: For requires 6 years after filing date for Resources
HR-001 Vision, etc.) Contract+ 6 Duration of Mag, Ppr retirement; State Law requires 2 years years Contract after action; 29 CFR 1627.3(b)(2); 29 USC 1027; 11 CCR 560; 28 CCR 1300.85.1;
GC §34090
Department preference; Bureau of
Classification / Reorganization Studies (for
National Affairs recommends 2 years for
Human Minimum 3 all supplementary Personnel records;
Resources
HR-002 employee classifications and department Mag, Ppr Wage rate tables are 1 or 2 years; State structures) years
requires 2 years; 29 CFR 516.6, 29 CFR
1602.14, GC §§12946, 34090
Department preference; Bureau of
National Affairs recommends 2 years for
Human HR-003 Compensation Surveys & Studies
Minimum 3 Mag, Ppr
all supplementary Personnel records;
Resources years Wage rate tables are 1 or 2 years; State requires 2 years; 29 CFR 516.6(2), 29
CFR 1602.14, GC §§12946, 34090
Human HR-004 COVID-19 Attestations by Employees, 3 years Mag Ppr LC §6409.6(k), GC §34090 Resources COVID-19 Notifications to Employees
Department preference; All State and
Department of Fair Employment & Housing Minimum Final
Federal laws require retention until final
Human disposition of formal complaint; State
Resources
HR-005 (DFEH or EEOC) Claims / Harassment Disposition + 5 Mag, Ppr requires 2 years after "fully and finally Claims years disposed"; 2 CCR 11013(c); GC §§12946, 34090
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Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference (OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.g. last document + 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Litiaation, complaints, claims, public records act reauests, audits and/or investiaations suspend normal retention periods (retention resumes after settlement or completion).

Department Preference; statute of
Minimum
limitations for EEOC/FLSA/ADEA (Age)
Human HR-006 Employee Investigations Separation + 3 Mag, Mfr, s Yes: After requires 3 years for promotion, demotion, Resources OD, Ppr QC&OD transfer, selection, or discharge; State Law years
requires 2 -3 years; 29 CFR 1602.31 &
1627 .3(b )( 1 ), GC §§ 12946, 34090;
Human
When No Non-records, content is not substantive;
Resources
HR-007 Employment Verifications Longer Mag, Ppr GC §34090 et seq. Required Department Preference; statute of
limitations for retirement benefits is 6
years from last action; EEOC/FLSA/ADEA
Human Separation + 6 Mag, Mfr, Yes: After
(Age) requires 3 years for promotion,
HR-008 Grievances s demotion, transfer, selection, or discharge; Resources years OD, Ppr QC&OD State Law requires 2 -3 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105,
12946, 34090; LC 1198.5; 26 CFR 31-
6001-1; 53235.2(b); 53237.2(b)
Required for 1 year from termination or 3
years from hiring, whichever is later;
Human Separation + 3 Mag, Mfr, Yes: After
EEOC/ FLSA / ADEA (Age) requires 3
HR-009 l-9s s years for "any other forms of employment
Resources years OD, Ppr QC&OD inquiry"; State Law requires 2 -3 years; 8 CFR 274a.2; 29 CFR 1627.3(b)(1); GC
§§12946,34090
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Record Retention No. Records Description
Total
Vital? Media l=lmport Paper after Comments I Reference
(OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litiaation, comolaints, claims, oublic records act reauests, audits and/or investiaations susoerui normal retention oeriods (retention resumes after settlement or comoletion).

Department preference;
EEOC/FLSA/ADEA (Age) requires 3 years
Minimum
for promotion, demotion, transfer,
Human HR-010 Job Descriptions / Classification Superseded + Mag, Mfr, S / I Yes: After 1 selection, or discharge; State Law requires Resources Specifications 3 years
OD, Ppr year 2 -3 years; retirement benefits is 6 years from last action; 29 CFR 1602.31 &
1627.3(b)(1), 8 CCR §3204(d)(1) et seq.,
GC §§12946, 34090
Department Preference; statute of
limitations for retirement benefits is 6
years from last action; EEOC/FLSA/ADEA
Human Personnel Files - Benefit File Separation + 6 Mag, Mfr, Yes: After (Age) requires 3 years for promotion,
HR-011 s demotion, transfer, selection, or discharge;
Resources Benefit Enrollments years OD, Ppr QC&OD State Law requires 2 -3 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105,
12946, 34090; LC 1198.5; 26 CFR 31-
6001-1; 53235.2(b); 53237.2(b)
Personnel Files - Employee File (Main File Department Preference; statute of & Background File for non-sworn limitations for retirement benefits is 6 employees) years from last action; EEOC/FLSA/ADEA
Human
Includes Application, Discipline, Evaluations, Separation + 6 Mag, Mfr, Yes: After (Age) requires 3 years for promotion,
HR-012 Policy Acknowledgements, Oath of Office / s demotion, transfer, selection, or discharge; Resources
Oath for Disaster Worker, Personnel Action
years OD, Ppr QC&OD State Law requires 2 -3 years; 29 CFR Forms, Training Certificates (Ethics 1602.31 & 1627.3(b)(1), GC §§ 3105, Certificates for Employees, Harassment 12946, 34090; LC 1198.5; 26 CFR 31- Certificates for Employees, etc.) 6001-1; 53235.2(b ); 53237 .2(b) SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is comoleted, and imolv a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litiqstion, comolaints, claims, oublic records act reauests, audits and/or investiaations susoend normal retention oeriods (retention resumes after settlement or completion).

Separation + Department preference; Files maintained
Personnel Files - Medical File
30 years OR
separately; Claims can be made for 30 Termination of Human HR-013 Pre-employment Medical Clearances, ADA Benefits+ 5 Yes: Until Mag, Mfr, s Yes: After years for toxic substance exposure; 8 CCR Resources Accommodations, Fit for Duty, Hearing Separation OD, Ppr QC&OD §3204(d)(1) et seq., 8 CCR 5144, 8 CCR Tests, etc.
years 15400.2; 29 CFR 1910.1020(d)(1)(i), GC (whichever is longer) §§12946, 34090
Recruitment and Testing File
(Includes Advertisements, Applications for Hiring State Law requires 4 years; EEOC / FLSA Human Unsuccessful Candidates, Interview Notes, / ADEA (Age) requires 1-3 years; 29 CFR Resources
HR-014
Job Brochures, Test Data, Testing Analysis
Decision+ 4 Mag, Ppr 1627.3(b)(1), 29 CFR 1602.14 et seq.2 & statistical Metric, Job Analysis, Rating
years CCR 11013(c); GC §§12946, 34090
Sheets, Scantrons, etc.)
Hiring
State Law requires 4 years; EEOC / FLSA
Human / ADEA (Age) requires 1-3 years; 29 CFR
Resources
HR-015 Recruitment Database (NeoGov) Decision+ 4 Mag, Ppr 1627.3(b)(1), 29 CFR 1602.14 et seq.2 years CCR 11013(c); GC §§12946, 34090
Separation+ Department preference; Files maintained 30 years OR separately; Claims can be made for 30
Human
Workers Compensation Claims / Long Term Termination of Yes: Until Mag, Mfr, Yes: After years for toxic substance exposure; 8 CCR Resources
HR-016 Disability Claims (Includes all Accident, Benefits+ 5 Separation OD, Ppr s QC&OD §3204(d)(1) et seq., 8 CCR 5144, 8 CCR Incident, or Injury Reports from Employees) years 15400.2; 29 CFR 1910.1020(d)(1)(i), GC (whichever is §§12946, 34090 lonoer)

RISK MANAGEMENT
Human Accident Reports / Incident Reports Resources/ CC-033 2 years Mag, Ppr GC §34090 Risk Manage.
(Members of the Public - No Claim is Filed)
Human Bonds: CIP Labor & Materials, Performance Release of Mag, Mfr, Yes: After Resources/ CC-034 Bonds, Letters of Credit, Encroachment Bond / Letter s Security; GC §34090 Risk Manage. Permits Only of Credit OD, Ppr QC&OD
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Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference (OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beoit: when the act is completed, and imoiv a full file folder (e.a. last document+ 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Litiqetion, complaints, claims, public records act reauests, audits and/or investiaations suspend normal retention periods (retention resumes after settlement or completion).

Human Final Department Preference; Meets municipal
Resources/ CC-035 Claims / Liability Claims Resolution + 5 Yes: Until Mag, Mfr, s Yes: After government auditing standards; Statute of Settlement OD, Ppr QC&OD Limitations is 4 years; CCP §§337 et seq., Risk Manage. years 343; GC §34090, Human Final Department Preference; Meets municipal
Resources/ CC-036 Lawsuits/ Litigation Resolution + 5 Yes: Until Mag, Mfr, s Yes: After government auditing standards; Statute of Settlement OD, Ppr QC&OD Limitations is 4 years; CCP §§337 et seq., Risk Manage. years 343; GC §34090, Human OSHA requires 5 years; State law requires
Resources/ CC-037 OSHA Citations and Inspections 5 years Mag, Ppr 2 years; 8 CCR §3203(b)(1), 0MB 1220- Risk Manage. 0029; GC §34090; LC §6429c
Human OSHA requires 5 years; State law requires
Resources/ CC-038 OSHA Logs - 200, 300, 301, 301A 5 years Mag, Ppr 2 years; 8 CCR 14300.33(a), 8 CCR Risk Manage. §3203(b)(1), GC §34090.7; LC §6429c
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Ver. 2.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-1
Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference (OFR) Retention Options M=Mfr Imaged &
S=Scan OC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions begin when the act is completed, and imply a full file folder te.a. last document + 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Litiaation, comolaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

FIRE ADMINISTRATION
Fire/
Admin. and Emergency Operations Plan (includes Office When Mag,
Police I FR-001 of Emergency Management & Homeland Superseded Yes (all) Mfr, OD, S/I No GC §34090 Admin. I Security) Ppr
Chief
Fire/ Mag, Yes: After
Admin.

FR-002 EOC Activations & Drills 10 years Mfr, OD, SI I QC&OD Department Preference; GC §34090 Ppr
Fire I FR-003 Fire Incident RMS Database (Emergency Indefinite Yes Mag, Data is interrelated; GC §34090 et seq. Admin. Reporting Service) Ppr Fire/ HIPAA Policies and Procedures (Health Superseded Mag, Yes: After Admin.

FR-004 Insurance Portability and Accountability Act) + 6 years Mfr, OD, s QC&OD 24 CFR 164.530(j)
Ppr
Fire I FR-005 ISO Insurance Ratings 15 years Mag, Department Preference (rated every 10 years); Admin. Ppr GC §34090
Fire/ When No Mag, Considered a preliminary draft I copy (the Fire FR-006 Monthly Statistical Reports/ Run Statistics Longer Admin. Required Ppr database is the original); GC §34090 et seq.

City preference; Covers E&O Statute of
Limitations; Published Audit Standards=4-7
Fire/ Mutual Aid Agreements, Joint Power Completion Yes: Before Mag, Yes: After years; Statute of Limitations: Contracts & Admin.

FR-007 Authorities (Local and State) + 10 years Completion Mfr, OD, SIi QC&OD Spec's=4 years, Wrongful Death=comp. + 5 Ppr years, Developers=comp. + 10 years; Statewide
guidelines propose termination + 5 years; CCP
§337 et. seq., GC §34090
Fire/ FR-008 Programs and Projects (e.g. Cadet, CPR Minimum 2 Mag, Department Preference; GC § 34090 et seq. Admin. Program, Fire Service Day, etc.) years Ppr Fire I FR-009 Ride-A-Long Waivers 2 years Mag, GC §34090 Admin. Ppr Fire/ FR-010 Strike Team Reimbursement (OES I FEMA) 10 years Mag, Department Preference; GC §34090 Admin. Ppr

FIRE MARSHAL I FIRE PREVENTION
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Ver. 2.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-2
Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference (OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions begin when the act is completed, and imotv a full file folder (e.a. last document+ 2 vears), since destruction is normellv performed bv file folder.

HOLDS: Liiii ation, complaints, claims, public records act reauests, audits and/or investi ations suspend normal retention oetiods (retention resumes after settlement or completion).

Public
Copies -
Works/ FR-011 Development Review/ Plan Review - When No Mag, Department Preference; GC § 34090 et seq.

Building
Building Permits Longer Ppr
Reauired
Lite ot the
Fire Inspections / Business Inspection
Structure or Department preference; Required for the Life of Fire/ Fire Files I Occupancy Inspections I
Activity, or Mag, Yes: After
the Structure or Activity, or Minimum 5 years
FR-012 Minimum 5 Mfr, OD, S / I whichever is longer for Approvals, Inspections, Prevention Approvals, Fires, Modification I QC&OD years, Ppr Fires, Modification / Alternative Methods or Alternative Methods or Materials Whichever Materials; CFC §§ 104.6 - 104.6.4; GC §34090 is Lonaer
Department preference; Not required for the Life
Mag,
of the Structure or Activity, or Minimum 5 years
Fire/ Fire FR-013 Fire Inspections / Citations / Notice of Minimum 2 Mfr, OD, S / I Yes: After whichever is longer - only applies to Approvals, Prevention Violations years Ppr
QC&OD Inspections, Fires, Modification / Alternative
Methods or Materials; CFC§§ 104.6 - 104.6.4;
GC §34090
Fire/ Fire Fire Investigations - Arson & Capital Mag, Yes: After Department preference (Capital Crimes have no Prevention
FR-014 Crimes Only
p Mfr, OD, S / I QC&OD statute of limitations); GC §34090 et seq. Ppr Fire/ Fire FR-015 Fire Investigations - OTHER Than Arson & Minimum 2 Mag, Department preference; GC §34090 et seq. Prevention Capital Crimes years Ppr Fire/ Fire FR-016 Fire Prevention Programs (Fire Prevention Minimum 2 Mag, Department Preference; GC § 34090 et seq. Prevention Week, etc.) vears Ppr Fire/ Fire
Permits: Construction Permits (Short Term Expiration of Yes: Before Mag, Prevention
FR-017 Uses/ Temporary Uses): High Piled Permit+ 2 Event Ppr GC §34090 et seq.

Storage, Sprinkler Plans, etc. years
Permits: Fire Code Permits I Special Event Expiration of Fire/ Fire FR-018 Permits (assembly permits, burn permits, Permit+ 2 Yes: Before Mag, GC §34090 et seq. Prevention candle permits, tent permits, open flame, Event Ppr etc.) years
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Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference (OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is comoleted, and imotv a full file folder (e.q. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Liti; ation, compteints, claims, oubiic records act reauests, audits and/or investi ations susoend normal retention oeriods (retention resumes after settlement or completion).

Ute Of the
Structure or
Fire/ Fire
Permits: Operational Permits (Long-term Activity, or
Yes: Before
Mag, Yes: After
Prevention
FR-019 operations): High Piled Storage, Sprinkler Minimum 5 Event Mfr, OD, S / I QC&OD Department Preference; GC § 34090 et seq.

Plans, etc. years, Ppr
Whichever
is Lonner
Fire/ Fire FR-020 Public Information / Education (when Minimum 2 Mag, Department Preference; GC §34090 Prevention oroduced internallv) vears Por

OPERATIONS/ SUPPRESSION
Department Preference - Controlled substances
Fire/ Ops FR-021 Controlled Substance Logs, Inventories / 3 years Yes Mag, are required for 2 years after inventory or
Drug Logs Ppr transaction; 21 CFR §1304.04, 1310.04; GC §34090
Department Preference to be in compliance with
Fire/ Ops FR-022 Equipment Records & Testing
Surplus+ 2 Mag, NFPA Standards for in-service automotive fire years Ppr apparatus; NFPA 1911.4.7.3 & Annex C.5, GC
§34090
Fire/ Ops FR-023 Pre-Fire Plans
When Mag, GC §34090 et seq. Superseded Ppr
Fire/ Ops FR-024 Station Log Books / Red Books p Mag, Department Preference; GC §34090 Ppr

TRAINING
Fire/ Training Database (Vector Solutions / Mag,
Training
FR-025 Target Solutions and Emergency Reporting Indefinite Ppr Data is interrelated; GC §34090 et seq.

Service)
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Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference Retention Options M=Mfr Imaged & (OFR) S=Scan OC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions becin when the act is comoteteo, and imptv a full file folder te.a. last document + 2 vears), since destruction is normallv oertormed bv file folder.

HOLDS: Liti; ation, complelnis, claims, f]Ublic records act requests, audits and/or investi ations susoend normal retention oeriods (retention resumes after settlement or comoletion). uepartment preterence; Ethics I raining is 5
years; Statewide guidelines propose 7 years;
Training File (by employee)
Calif. Labor Division is required to keep their
Mag, OSHA records 7 years; EEOC/FLSA/ADEA (Age)
Fire/ FR-026 Minimum 5 Mfr, OD, s Yes: After QC requires 3 years for promotion, demotion, Training Individual Training Certificates, Continuing years Ppr &OD transfer, selection, or discharge; State Law
Education for Paramedics requires 2 -3 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(ii), LC
§6429(c); GC §§12946, 34090, 53235.2(b)
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:
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Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference (OFR) Retention Options M=Mfr Imaged &
S=Scan OC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imoiv a full file folder (e.a. last document+ 2 vears , since destruction is normallv oettormed bv file folder.

HOLDS: Litiqation, compteims, claims, ouolic records act requests, audits and/or investiaeiions susoerui normal retention oeriods (retention resumes after settlement or comoletion).

POLICE ADMINISTRATION/ POLICE CHIEF
Department Preference; State Law requires 4
Police/ Background Files - Successful Employee
Yes: After
years; EEOC/ FLSA / ADEA (Age) requires 3
Admin. / PD-001 and Volunteer Applicants (Employees, Separation+ Yes: Until Mag, Mfr, s Separation years for promotion, demotion, transfer,
Chief Cadets, Explorers, CERT, Chaplains, 4 years Separation OD, Ppr + QC &OD selection, or discharge;; 29 CFR 1672.3(b)(i), Reserves, etc.) 29 CFR 1602.14; GC §§12946, 12960, 34090; 29 USC 1113
State Law requires 4 years; EEOC / FLSA /
Police/ Background Files - Unsuccessful ADEA (Age) requires 3 years for promotion, Admin. / PD-002 Employee and Volunteer Applicants 4 years Mag, Mfr, s Yes: After demotion, transfer, selection, or discharge; Chief (Employees, Cadets, Explorers, CERT, OD, Ppr QC&OD State Law requires 4 years; 29 CFR Chaplains, Reserves, etc.) 1672.3(b)(i), 29 CFR 1602.14; GC §§12946,12960, 34090
Meets Lexipol Policy; Not a civilian complaint;
Police/ Complaints from Employees/ Internal Final other State & Federal laws require retention Admin. / PD-003 Investigations
Disposition + Mag, Ppr until final disposition of formal complaint; State Chief 2 years requires 2 years after action is taken; EVC §1045, GC §§12946,12960, 34090
Complaints from Members of the Public/
Internal Investigations WITH Sustained
Finding of Misconduct pertaining to
discharge of a firearm at a person by a
peace officer, an incident involving the use
Police/ of force against a person by a peace officer Final Admin./ PD-004 that resulted in death or in great bodily Disposition + Mag, Ppr PC §§832.5(b), 832.7; GC§ 34090 Chief injury, unreasonable force, failing to 15 years
intervene against another officer using force
that is clearly unreasonable or excessive,
finding of sexual assault, dishonesty,
discrimination, or unlawful arrest or unlawful
search.

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Ver. 3.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-2
Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference Retention Options M=Mfr Imaged & (OFR) S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imolv a full file folder (e.a. last document+ 2 vears), since destruction is normallv oerformed bv file folder.

HOLDS: Litiaetion. comolaints, claims, public records act requests, audits and/or invesiiaetions susoerui normal retention periods (retention resumes after settlement or completion).

Complaints from Members of the Public/
Internal Investigations WITHOUT Consistent with Lexipol Policy; State requires Sustained Finding of Misconduct for at least 5 years for complaints by members pertaining to discharge of a firearm at a
of the public; other State & Federal laws require
person by a peace officer, an incident
retention until final disposition of formal Police/ involving the use of force against a person Final complaint; State requires 2 years after action is
Admin. / PD-005 by a peace officer that resulted in death or Disposition + Mag, Ppr taken; Statute of Limitations is 4 years for Chief in great bodily injury, unreasonable force, 5 years misconduct after the discovery of the offense failing to intervene against another officer for misconduct in office; EVC §1045, GC using force that is clearly unreasonable or §§12946,12960, 34090, PC §§801.5, 803(c), excessive, finding of sexual assault, 832.5, 832.7, vc §2547 dishonesty, discrimination, or unlawful
arrest or unlawful search.

Fire/
Admin. Emergency Operations Plan (includes When Mag, Mfr, and Police PD-006 Office of Emergency Management & Superseded Yes (all) OD, Ppr S/I No GC §34090 I Admin. / Homeland Security)
Chief
Police/
Admin. / PD-007 Logs (Watch Commander Logs, etc.) 2 years Mag, Ppr GC§ 34090 et seq.

Chief
Department Preference to be consistent with
Personnel Training File - Officer Training - Human Resources; OSHA requires safety Police/ BY EMPLOYEE (Includes POST training 5 years; EEOC/FLSA/ADEA (Age) Admin. / PD-008 printouts) Separation + Mag, Ppr
requires 3 years for promotion, demotion,
Chief 5 years transfer, selection, or discharge; State Law Includes Range Qualifications, Retiree Fire requires 2 -3 years; 8 CCR §3203 et seq., 29 Arson Qualifications CFR 1602.31 LC §6429(c); GC
§§12946,12960, 34090, 53235.2(b)
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Ver. 3.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-3
Office of Image: Destroy
Record Retention No. Records Description
Total
Vital? Media l=lmport Paper after Comments I Reference
(OFR) Retention Options M=Mfr Imaged &
S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.q. last document + 2 years , since destruction is normally performed by file folder.

HOLDS: Litiaation, complaints, claims, public records act reauests, audits and/or investiaations sus end normal retention periods (retention resumes after settlement or completion).

Police/ Policies & Procedures / Lexipol / Operation Superseded Mag, Mfr, Yes: After Admin. / PD-009 Directives / General Orders (Department s /I Department Preference; GC § 34090 et seq.

Chief Policies and Procedures) + 2 years OD, Ppr superseded Police/
Admin. / PD-010 Press Releases - Police Only 2 years Mag, Ppr GC §34090 Chief
Police/ Mag, Mfr, Yes: After Admin. / PD-011 Reports and Studies - Historical p s /I Department Preference; GC § 34090 et seq.

Chief OD, Ppr QC&OD
Reports to State or Federal Agencies:

Report to POST Commission of peace
Police/ officer employment, compliant, finding,
Admin. / PD-012 disposition, or judgement pursuant to §PC 2 years Mag, Ppr GC §34090 et seq. 13510.9, etc. Chief Report of data regarding the number, type, or disposition of complaints made against
its officers
Training - Department Training Records -
Rosters are sent to POST; OSHA requires
COURSE RECORDS safety training 5 years; EEOC/FLSA/ADEA
Police/
Minimum 5 (Age) requires 3 years for promotion, demotion, Admin. / PD-013 (Attendance Rosters, Outlines and Mag, Ppr transfer, selection, or discharge; State Law Chief years requires 2 -3 years; 8 CCR §3203 et seq., 29 Materials; includes Use of Force training, CFR 1602.31 , LC §6429(c); GC safety training, etc.) §§ 12946, 12960, 34090, 53235.2(b) Police/ Use of Force Reviews - Not as a result of a Department Preference; GC §§12946, 12960, Admin./ PD-014 2 years Mag, Ppr Chief complaint from a member of the public 34090

OPERATIONS/ PATROL
Police/ Officer Recordings: Body-Worn Cameras Ops/ PD-015 p Mag, PC§ 832.18(b)(5)(E); GC §34090.6 et seq.

Patrol - LOGS of Access or Deletion of Data
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Ver. 3.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-4
Office of Image: Destroy
Record Retention No. Records Description
Total
Vital? Media l=lmport Paper after Comments I Reference Retention Options M=Mfr Imaged & (OFR) S=Scan OC'd?
ff the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is comoleted, and imolv a full file folder (e.a. last document+ 2 vears , since destruction is normallv oerformed bv file folder.

HOLDS: Litiaation, complaints, claims, public records act requests, audits and/or investiaations suspend normal retention oeriods (retention resumes after settlement or comoletioni.

Officer Recordings: Body-Worn Cameras -
Follows
Police/ retention for
Ops/ PD-016 that ARE evidence, Officer Involved Evidence, Mag, PC§ 832.18(b)(5)(B)&(C); GC §34090.6 et seq.

Patrol Shootings I Detention or Arrest I Minimum 2
Complaints
vears
Police/ Officer Recordings: Body-Worn Cameras -
Department preference (law recommends 90
Ops/ PD-017 90 days Mag, days); PC§ 832.18(b)(5)(A); GC §34090.6 et Patrol that are NOT evidence
seq.

Police/ Hearing Officer Determinations (Citation
Ops/ PD-018 Appeals, Tows, etc.) 2 years Mag, Ppr GC §34090 Patrol Traffic Sargent makes Determination
Police/ When No Preliminary drafts (the timecard I timesheet is Ops/ PD-019 Patrol Schedules Longer Mag, Ppr the final); GC §34090 et seq. Patrol Reauired Police/
Life of the Ops/ PD-020 Traffic Control: Radar Calibration Records Equipment Mag, Ppr Department preference; GC §34090 et seq.

Patrol
Police/
Minimum 2 Ops/ PD-021 Traffic Control: Radar Trailer Surveys, etc. Mag, Ppr GC §34090 et seq.

Patrol years
Police/ Transportation Permits issued by the City
Ops/ PD-022 (Wide Load Permits, Heavy Load Permits, 2 years Mag Ppr GC §34090 Patrol Oversize Vehicle Permits, etc.)
Police/ When No Preliminary Draft (entered in RMS/ CAD Ops/ PD-023 Vacation Checks / Patrol Requests Longer Mag, Ppr system; GC §34090 et seq. Patrol Reauired

DETECTIVES
Police/ PD-024 Asset Forfeiture Notification 5 years Mag, Ppr Per Federal DOJ requirements (Equitable
Detectives Sharing Guide); GC §34090
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176
Ver. 3.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-5
Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
ff the record is not listed here, refer to the Retention for City-Wide Standards Retentions becin when the act is comoteted, and imotv a full file folder (e.a. last document+ 2 vears), since destruction is normallv performed by file folder.

HOLDS: Litiaation, comolaints, claims, public records act requests, audits and/or investiqations susoend normal retention periods (retention resumes after settlement or comoletion).

Files contain criminal intelligence information
concerning an individual only if there is
reasonable suspicion that the individual is
Criminal Intelligence Files involved in criminal conduct or activity and the Police/ PD-025 Last Entry+ Mag, Ppr
information is relevant to that criminal conduct
Detectives Confidential informant information & 5 years or activity. Misleading, obsolete or unreliable activities information is required to be destroyed;
remaining records must not be retained longer
than 5 years; 28 CFR 23.20(h); GC §34090
Transferred
Police/ Detectives Investigation Files and Arrest into Transfer all Official Reports to Records to be PD-026 Record's Ppr, Mag Detectives Files (Official Reports) Crime placed in the Crime Report Files.

Report Files
Police/ PD-027 Guns: Dealers Record of Sale (OROS) 2 years Mag, Ppr GC §34090 Detectives When No
Informant information; Does not contain Longer
Police/ PD-028 Informant Files Required - Ppr, Mag
criminal intelligence information concerning
Detectives individuals; Department preference; GC Minimum 2 §34090 vears

SERVICES / PROPERTY AND EVIDENCE
Police/ Follows the Mag, Mfr, Yes: After Property & PD-029 Crime Report Photos Retention of SI I Department Preference; GC §34090 Evidence the Evidence
OD, Ppr QC&OD
Police/ Gun and Narcotics Destruction Log Minimum 2 Property & PD-030 Mag, Ppr Department Preference; GC §34090 Evidence
(Documents related to) years
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Ver. 3.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-6
Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference (OFR) Retention Options M=Mfr Imaged &
S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beoin when the act is comoleted, and imotv a full file folder (e.q. last document+ 2 years , since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investiaeiions susoend normal retention oeriods (retention resumes after settlement or comoletion).

Police/ Safekeeping: Lost & Found Property Property & PD-031 2 years Mag, Ppr GC §34090 Evidence
(Documents related to)
Police/
Property & Evidence Database (Sun Ridge Department Preference (data is interrelated); Property & PD-032 Indefinite Mag, Ppr Evidence
Systems) GC §34090
Police/
Property & PD-033 Property & Evidence Logs 2 years Mag, Ppr GC §34090 Evidence

SERVICES / RECORDS
Police/ Citations (Parking, Traffic, Marijuana /
Records
PD-034 Cannabis). Includes requests for 2 years Mag, Ppr GC §34090 et seq. dismissals, cancellations, and appeals.

CRIME REPORTS / SEALED RECORDS:

Statute of Limitations runs up to age 22, or
within five years of date of discovery of injury/
Police/ Sealed Juvenile and Ward Cases - Except Sealing Date Yes: Before Mag, Mfr, Yes: After illness occurring after age of majority,
Records
PD-035
those with Child Abuse or Severe Neglect,
+ 5 years (or Disposition OD, Ppr S/M/I QC&OD whichever is later; sealed records for juveniles (Substantiated), outstanding stolen
Court Order) and wards of the Court must be destroyed 5 years after sealing date; CCP §§340.1, GC
property, including firearms, or lost firearms §34090; W&I §§389(a), 781(d) CRIME REPORTS:

Until Found Department Preference to facilitate Three Police/ Mag, Mfr, Yes: After Records
PD-036 Lost Property: Firearms entered into
or Yes OD, Ppr S/M/I QC&OD Strikes law and ease of document imaging CLETS (if not Permanent Retention) Recovered administration; PC§ 11108.2(b); GC §34090 CRIME REPORTS:

Department Preference; DOJ retains CACI
ALL Capital Crimes, Homicide, Juvenile,
(Child Abuse Central Index) information for
Police/ PD-037 Child Abuse (substantiated), Elder Abuse p Yes Mag, Mfr, S/M/I Yes: After adults 100 years; Most have no limitations on Records OD, Ppr QC&OD commencement of action; PC§§ 261, 286, (substantiated), & Sexual Assault (Rape), 288, 288a, 288.5, 289, 289.5, and 799; 803(h), Arson (Suspected or Undetermined) 11169 et seq.; 11170(a); WIC 707(b) SUSANVILLE, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Ver. 3.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-7
Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media !=Import Paper after Comments I Reference Retention Options M=Mfr Imaged & (OFR) S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imolv a full file folder (e.a. last document+ 2 vears , since destruction is normallv performed bv file folder.

HOLDS: Litiaation, complaints, claims, public records act reauests, audits and/or investiaetions suspend normal retention periods (retention resumes after settlement or completion).

CRIME REPORTS: No Further
Police/ Report on Mag, Mfr, Yes: After PD-038 Child Abuse or Neglect Investigation Suspected S/M/1 PC §§11169(c),11170(a)(3) Records Reports - Unsubstantiated or Abuser+ 10 OD, Ppr QC&OD Inconclusive vears
Department Preference; Provided there are no
CRIME REPORTS:
outstanding warrants, unrecovered identifiable
Police/ Mag, Mfr, Yes: After
items, criminal deaths, they are not historically
PD-039 5 years Yes S/M/I significant, and it is not classified under PC Records Except those specifically mentioned in OD, Ppr QC&OD §800 & 290; Stat. of Limit. is 2 yrs; Destroy the schedule (ALL Others) juvenile marijuana after age18; H&S §11361.5, GC §34090, PC §802, PC §§187, 800 et seq.

CRIME REPORTS:

Misdemeanor or Infraction - Adult Conviction
Police/ Marijuana / Cannabis - H&S or Arrest ( If Yes: Before Mag, Mfr, Yes: After (Courts and other Agencies "Shall" destroy); PD-040 No S/M/I Records §11357(b)(c)(d)(e) or H&S §11360(b) (with Conviction) Disposition OD, Ppr QC&OD H&S§ 11361.5 et seq. procedure in H&S §11361.5) - Except those
+ 2 years
with outstanding stolen property, including
firearms, or lost firearms
CRIME REPORTS:

Police/ Misdemeanor or Infraction - Juvenile
2 years or Yes: Before Mag, Mfr, Yes: After If no subsequent conviction ("Shall" Destroy); PD-041 Juvenile 18 S/M/I
Records Marijuana / Cannabis - H&S § 11357(e) -
years old Disposition OD, Ppr QC&OD H&S §11361.5
Except those with outstanding stolen
property, including firearms, or lost firearms
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Ver. 3.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-8
Office of Image: Destroy
Record Retention No. Records Description
Total
Vital? Media l=lmport Paper after Comments I Reference
Retention Options M=Mfr Imaged & (OFR) S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beoin when the act is completed, and imply a full file folder (e.a. last document + 2 years , since destruction is normally performed by file folder.

HOLDS: Litiaetion. complaints, claims, public records act requests, audits and/or investiqetions suspend normal retention periods (retention resumes after settlement or completion). p
CRIME REPORTS:
(If Returned,
Police/ PD-042 Follows the Yes: Before Mag, Mfr, S/M/I Yes: After Department Preference; GC §34090 Records Retention for Disposition OD, Ppr QC&OD Missing Persons the Crime Report)
CRIME REPORTS:

Date of Individual petitions District Attorney; Sheriff Police/ PD-043 Factually Innocent Petition Accepted Arrest+ 3 Yes: Before Mag, Mfr, S/M/I Yes: After concurs that person is factually innocent, then Records Records Sealed Pending Destruction - Disposition OD, Ppr QC&OD seals record ("Shall" Destroy); GC §34090; PC Except those with outstanding stolen
years §851.8(a)
property, including firearms, or lost firearms
CRIME REPORTS:

Police/ Misdemeanor or Infraction Marijuana / Offender is Yes: Before Mag, Mfr, Yes: After (Courts and other Agencies "Shall" destroy); PD-044 18 Years S/M/I Records Cannabis §11357(de) - Juvenile on Old Disposition OD, Ppr QC&OD H&S§ 11361.5 et seq., 11357(e) School Grounds during School Hours
(with procedure in H&S §11361.5)
CRIME REPORTS:

Police/
Support PD-045
Vacatur Relief Granted by Court - Victim of Court Order Mag, Mfr, S/M/I Yes: After Individual petitions Court ("Shall" Destroy); GC Services/ Human Trafficking, or Victim of Intimate + 1 year OD, Ppr QC&OD §34090; PC §§236.14(k); 236.15(k) Records Partner Violence or Sexual Violence
(Nonviolent Crimes)
Department preference; Pursuant to PC §457 .1
Police/ PD-046 Registrants: Arson Registrations: Adults P, or Death Mag, Mfr, S/I Yes: After et seq.; required to register for life; If released Records of Registrant OD, Ppr QC&OD from CYA, records are destroyed after age 25 or sealing pursuant to W&I §781; GC §34090.7
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Ver. 3.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-9
Office of Image: Destroy
Record Retention No. Records Description
Total
Vital? Media l=lmport Paper after Comments I Reference
(OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.a. last document+ 2 years , since destruction is normally performed bv file folder.

HOLDS: Litiaation, complaints, claims, public records act requests, audits and/or invesiicetions suspend normal retention periods (retention resumes after settlement or completion).

Police/ Registrants: Arson Registrations: Age 25 or Pursuant to PC §457.1 et seq.; If released from Records
PD-047 Juveniles released from California Youth Sealing Date Mag, Ppr CYA, records are destroyed after age 25 or Authority + 5 years sealing pursuant to W&I §781; GC §34090.7 Department Preference; After 2021, Offenders
Police/ PD-048 Registrants: Sex Offender Registrations: P, or Death Mag, Mfr, S/I Yes: After can petition Court for removal 10 or 20 years Records Adults of Registrant OD, Ppr QC&OD after offense, provided there are no subsequent offenses; Pursuant to PC §290 et seq.

P or Sealing
Date+ 5 Department Preference; After 2021, Offenders
Police/ Registrants: Sex Offender Registrations:
years Mag, Mfr, Yes: After can petition Court for removal 10 or 20 years Records
PD-049 Juveniles
(or Court OD, Ppr S/I QC&OD after offense, provided there are no subsequent Order), or offenses; Pursuant to PC §290 et seq. Death of
Reoistrant
Police/ PD-050 Ride A-Long Waiver Form 2 years Mag, Ppr GC §34090 et seq. Records Police/ PD-051 RMS Database (Sun Ridge Systems) Indefinite Yes Mag Data Fields/ Records are interrelated; GC
Records §34090
Police/ PD-052 STOP Source Data, Audit Log / Racial and 3 years Mag, Ppr 11 CCR 999.228; 11 CCR 999.229; GC §34090 Records Identity Profiling Act (RIPA) Annual Report Police/ Subpoenas (Personal Appearance of Police
When No Mag, Mfr, Yes: After Court or District Attorney records; GC §34090 PD-053 Longer S/I Records Employees) Reouired OD, Ppr QC&OD et seq.

Video Recordings - Building Security, City
Police/ Operations Records regular ongoing operations of the City; Records
PD-054 1 year Mag GC §34090.6 et seq.

See City Clerk's schedule for City Council
Video Recordinqs
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Ver. 3.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-10
Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference (OFR) Retention Options M=Mfr Imaged &
S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beqin when the act is completed, and imply a full file folder (e.a. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investkietions susoenii normal retention periods (retention resumes after settlement or completion).

Video Recordings - Public Areas/ Public
Police/ Activity When No Does not record regular and ongoing Records
PD-055 Longer Mag
operations; GC §34090.6 et seq,
See City Clerk's schedule for City Council Required
Video Recordinqs
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Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS/ ADMINISTRATION Page PW/AD-1 Image:

Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imotv a full file folder (e.a. last document + 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investiaetions. suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS/ ADMINISTRATION
Public Works/ Airport Land Use Commission Minimum 2 Mag, Yes: After Airport PWA-001
AGENDAS & AGENDA PACKETS Mfr, OD, S / I QC&OD Department preference; GC §34090 years Ppr
Department preference; Audio Required
Public Works/ PWA-002
Airport Land Use Commission Minimum 2 Mag
for 30 days; GC §54953.5(b); video
Airport AUDIO or VIDEO RECORDINGS years recordings of meetings are required for 90 days; GC §34090.6
Public Works/ Airport Land Use Commission
Mag,
Airport PWA-003 MINUTES, BYLAWS, RESOLUTIONS
p Mfr, OD, s No GC §34090(e)
Ppr
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Ver. 3.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS/ AIRPORT Page PW/AIR-1 Image:

Destroy
Office of Total Media l=lmport
Paper
Retention No. Records Description Vital? after Comments I Reference Record (OFR) Retention Options M=Mfr
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beotn when the act is completed, and imotv a full file folder (e.o. last document + 2 veers , since destruction is normally performed by file folder.

HOLDS: Litiqeiion, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS I AIRPORT
Above Ground Storage Tank (Airport Owned) Department Preference; applies to both Tier I and Tier II Tanks; (Tier II tanks are
Public Works/ Tank Monitoring, Inspections and Maintenance, Mag, required to have an integrity test every 20
Airport AIR-001 Release Detection Systems, Cathodic Protection 20 years Mfr, OD, s No years); EPA recommends that formal test Maintenance Records, CUPA Inspections, Ppr records or reports be retained for the life
including letters of correction and citations
of the container; GC §34090
Public Works/ Aircraft Accident/ Incident Reports: Aircraft (sent Minimum 2 Mag, Yes: After AIR-002 Mfr, OD, s Department preference; GC §34090 Airport to FAA) years Ppr
1 year
Public Works/ Mag,
Airport AIR-003 Airport State License (Safety Inspections) p Yes Mfr, OD, s No Department preference; GC §34090 Ppr
Public Works/ CalTrans Aeronautics Inspections (Annual - Mag, Yes: 2 AIR-004 2 years Mfr, OD, S / I GC §34090 et seq.

Airport Includes letters of corrections and citations) Ppr years
Department Preference (consistent with
Citations / Lease Enforcement Actions / Rules & Mag,
other Code Enforcement and Operational
Public Works/ AIR-005 Regulations Enforcement/ Notices of Violations Resolution + Mfr, OD, S / I Yes: 2 Complaints); Statewide guidelines Airport 3 years years recommend Current Year+ 10 years for (includes written noise and safety complaints) Ppr Noise Monitoring & Complaints; GC §34090 et seq.

Public Works/ Emergency Operations Plan / Disaster Recovery Until Mag, Airport AIR-006 Plan/ Earthquake Information, Airport Certification Superseded Yes Mfr, OD, s No Most are non-records; GC §34090 Manual, Airport Emergency Plan Ppr
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Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is comoleted, and imolv a full file folder (e.a. last document+ 2 vears), since destruction is normallv oerformed bv file folder.

HOLDS: Litiaation, compleints, claims, oublic records act requests, audits and/or investiaations susoend normal retention oeriotis (retention resumes after settlement or comotetion).

FAA Inspections/ Reports/ FAA Forms:

Inspection Logs & Maintenance Work Orders;
Public Works/ Meter Reading & Adjustments, Facility Yes: After Airport AIR-007 Maintenance Logs, Radio Equipment Operation 2 years Mag, Ppr s 1 year GC §34090, 14 CFR 171.13 - 171.327
Records, NavAid & AWOS Error Data,
Certification & Inspections; Technical
Performance Records
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Paper Office of
Retention No. Records Description
Total
Vital? Media l=lmport
after Comments I Reference
Record (OFR) Retention Options M=Mfr
Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is comoleted, and imotv a full file folder (e.a. last document+ 2 vears, since destruction is normallv oerformed bv file folder.

HOLDS: Litiaation, comolaints, claims, oublic records act reauests, audits and/or investiaations susoend normal retention oetiods (retention resumes after settlement or completion).

PUBLIC WORKS / BUILDING & SAFETY
Public Works/ Life of the
Mag, Yes: After Building & BL-001 Address Files / Building Permits Structure Yes (all) Mfr, OD, S / I QC&OD GC §34090, H&S §19850
Safety Ppr
Public Works / Department Preference - Data is
Building & BL-002 Building Permit Database (iWorQ) Indefinite Yes (all) Mag interrelated; GC §34090, H&S §19850 Safety
Public Works/ Minimum Mag,
Department preference; Preliminary
Yes: After drafts not retained in the ordinary course
Building & BL-003 Building Plans - Cancelled or Withdrawn Cancelled or Mfr, OD, S / I QC&OD of business; CBC §104.7; H&S§19850, Safety Withdrawn Ppr GC §34090 Public Works/ Minimum Mag, Yes: After Department preference; CBC §104.7; Building & BL-004 Building Plans - Expired After Mfr, OD, S / I QC&OD H&S§19850, GC §34090 Safety Expiration Ppr
Public Works/ Mag,
Department Preference; Law requires for
Building & BL-005 Building Plans - Finalled - TENANT Life of the Yes (all) Mfr, OD, S / I Yes: After the life of the building for commercial and IMPROVEMENTS Structure QC&OD common interest dwellings only; CBC Safety Ppr 104.7 & 107.5, H&S§19850, GC §34090 Public Works/ Building Plans - Finalled - INDUSTRIAL, Mag, Department Preference; Law requires for
Life of the Yes: After the life of the building for commercial and Building & BL-006 COMMERCIAL, MUL Tl-FAMILY DWELLINGS, Structure Yes (all) Mfr, OD, s /I QC&OD common interest dwellings only; CBC Safety PLACES OF PUBLIC ACCOMMODATION Ppr 104.7 & 107.5, H&S§19850, GC §34090 SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital?
Options M=Mfr
after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.q. last document + 2 vears), since destruction is normally performed by file folder.

HOLDS: Litiaation, complaints, claims, public records act reauests, audits and/or investiaations susoend normal retention oeriods (retention resumes after settlement or completion).

Department preference; State law
requires plans need not be filed for
Public Works I Building Plans - Finalled - SINGLE FAMILY Mag, dwellings less than 2 stories, garages &
Building & BL-007 RESIDENTIAL - SFR and APPURTENANCES Minimum 180 Yes (all) Mfr, OD, S / I Yes: After appurtenances, farms/ranches, 1-story Safety Energy Calculations, Structural Calculations
days Ppr
QC&OD with bearing walls less than 25'; CBC
requires 180 days from completion date;
CBC 104.7 & 107.5, H&S§19850, GC
§34090
Public Works / Minimum Mag, California Building Codes/ Uniform Building While Yes: After Building & BL-008 Codes Ordinance is Mfr, OD, s QC&OD GC §50022.6
Safety in Force
Ppr
Public Works/ Mag, Yes: After Building & BL-009 Certificate of Occupancy (CofO) p Yes (all) Mfr, OD, s QC&OD Department Preference; GC §34090 Safety Ppr
Public Works/ Copyright Release Forms/ Requests & Mag, Yes: After Department Preference (kept with the Building & BL-010 Permissions to Receive Copies of Plans (to and 2 years Mfr, OD, s Safety from Architects) Ppr
QC&OD Building Permit file); GC §34090
Public Works/ When Permit Mag, Yes: After Department Preference (Preliminary Building & BL-011 Correction Notices is Finalled Mfr, OD, s QC&OD Drafts); GC §34090 Safety Ppr Public Works/ Emergency Plans, Hazardous Materials Response Minimum 2 Mag, Yes: After Statewide guidelines propose Building & BL-012 Mfr, OD, S / I Safety
Plans, etc. years Ppr
QC&OD superseded + 2 or 5 years; GC §34090
Public Works/ Mag, Yes: After Building & BL-013 Geotechnical and Soils Reports (all) p Mfr, OD, S/I QC&OD Department Preference; GC §34090 Safety Ppr
Public Works/ Mag, Yes: After Building & BL-014 Grading Plans & Permits p Mfr, OD, S / I QC&OD Department Preference; GC §34090 Safety Ppr
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Paper Office of
Retention No. Records Description
Total
Vital?
Media l=lmport
after Comments / Reference
Record (OFR) Retention Options M=Mfr Imaged & S=Scan OC'd? If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.q. last document+ 2 years , since destruction is normallv oerformed bv file folder.

HOLDS: Litiaation, comoteints, claims, oublic records act requests, audits and/or investiaetions susoend normal retention oeriods (retention resumes after settlement or completion).

Public Works/ When Permit Mag, Yes: After Department Preference (Preliminary Building & BL-015 Plan Check Comments (Site Plan File) is Finalled Mfr, OD, s QC&OD Drafts); GC §34090 Safety Ppr Public Works/ After Permit
Mag, Yes: After Department Preference (Preliminary Building & BL-016 Stop Work Notices, Correction Notices is Finalled Mfr, OD, s QC&OD Drafts}; GC §34090 Safety Ppr SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Office of Total Media l=lmport
Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imotv a full file folder (e.a. last document+ 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investiqations suspend normal retention periods (retention resumes after settlement or completion).

CODE ENFORCEMENT
Public Works/ Administrative Citations / Code Enforcement Minimum 2 Mag, Yes:

Code Enforce.

CE-001 Citations / Notice of Violations
Mfr, OD, S/1 When Department preference; GC §34090
years Ppr Inactive
Public Works/ Code Enforcement I Abatement Case Files Closed+ 5 Yes: Until Code Enforce.

CE-002 (Includes appeals and Code Enforcement Resolution Mag, Ppr Department preference; GC §34090
Complaint Letters) years
Public Works/ Mag, Yes: After
Code Enforce.

CE-003 Liens, Lien Releases p Mfr, OD, S / I QC&OD GC §34090(a) Ppr
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Office of Total Media l=Import Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.q. last document + 2 vears), since destruction is normally performed by file folder.

HOLDS: Litiaation, complaints, claims, public records act reauests, audits and/or investiaations suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS I AIR POLLUTION CONTROL
Public Works/ Mag, Yes: After Department Preference; GC §34090 et Air Pollution PW-001 Air Pollution Control Smoke Advisories 5 years Mfr, OD, S / I Control Ppr
QC&OD seq.

Meets auditing standards; Grants covered
by a Consolidated Action Plan are
required for 5 years; Uniform Admin.

Requirements for Grants to Local
Public Works/ Air Pollution Control Carl Moyer Grants Completion + Mag, Yes: After Governments is 3 years from expenditure
Air Pollution PW-002 Mfr, OD, S / I report or final payment of grantee or Control (Applications, Reports, etc.) 5 years Ppr
QC&OD
subgrantee; statewide guidelines propose
4 years; 2 CFR 200.334; 24 CFR

91.105(h), 92.505, 570.490, &
570.502(a&b), 29 CFR 97.42; 0MB
Circular A-110 & A-133; GC §34090
Public Works/ Air Pollution Control District (Lassen County Air Minimum 2
Mag, Yes: After Department Preference; GC §34090 et Air Pollution PW-003 Pollution Control District) -AGENDAS & STAFF Mfr, OD, S / I QC&OD Control REPORTS years Ppr seq.
30 days, or
Public Works/ after Minutes Mag,
Department preference; Audio Required
Air Pollution PW-004 Air Pollution Control District (Lassen County Air are Mfr, OD, S / I Yes: After for 30 days; GC §54953.S(b); video Control Pollution Control District) - AUDIO RECORDINGS Approved, Ppr QC&OD recordings of meetings are required for
Whichever is 90 days; GC §34090.6
Longer
Public Works/ Air Pollution Control District (Lassen County Air Mag, Yes: After Air Pollution PW-005 Pollution Control District) - MINUTES p Mfr, OD, S / I QC&OD GC §34090
Control Ppr
Public Works/ Air Pollution Control Permits / Burn Permits / Expiration + Mag, Yes: After Air Pollution PW-006 Mfr, OD, S / I 40 CFR 70.6; GC §34090 et seq.

Control Construction / Gasoline / Generator, etc. 5 years Ppr QC&OD
SUSANVILLE, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Office of Total Media l=lmport
Paper
Record (OFR) Retention No. Records Description Retention Vital? Options M=Mfr after Comments / Reference
Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beair: when the act is completed, and imotv a full file folder (e.a. last document + 2 years , since destruction is normally performed by file folder.

HOLDS: Litiaation, complaints, claims, oublic records act reauests, audits and/or investiaations susoend normal retention oeriods (retention resumes after settlement or completion).

Public Works/ Air Pollution Control Wood Stove Replacement Mag, Yes: After Department Preference (meets Municipal
Air Pollution PW-007 5 years Mfr, OD, S / I Government Auditing Standards); GC Control Applications, Agreements Ppr
QC&OD &34090 et seq.

PUBLIC WORKS / ENGINEERING
Public Works/ Assessment Districts/ Community Facilities Mag, Yes: After
Engineering
PW-008 Districts/ Underground Utility Districts
p Mfr, OD, S/I QC&OD Department Preference; GC §34090
Ppr
Securities (Performance Bonds, Letters
of Credit, CD's, etc.) are released after
the Notice of Completion is issued and
Public Works/ Bonds: CIP Labor & Materials, Performance Release of Mag, Yes: After replaced with the Warranty Bond, which
Engineering
PW-009 Bonds, Letters of Credit, Encroachment Permits Bond/ Mfr, OD, s QC&OD is released 1 year after the Notice of Only Security Ppr Completion date. These are financial
instruments, and therefore are exempt
from the 2 year requirement for municipal
records; GC §34090
Capital Improvement Projects (CIP) - Where Some grant funding agencies require Engineering is the Lead: Administration File Completion + audits; Statute of Limitations for Errors &
10 years or Omissions is 10 years; Published Audit
Project Administration, Certified Payrolls, After Funding Mag, Standards=4-7 years; Statute of Public Works/ PW-010 Construction Manager's Logs, Hazardous Agency Yes: Until Mfr, OD, S/I Yes: After Limitations: Contracts & Spec's=4 years, Engineering Materials Plans, Meeting Minutes, Project Audit, if Completed Ppr QC&OD Wrongful Death=comp. + 5 years,
Schedules, Progress meetings, Real Estate required, Developers=comp. + 10 years; Statewide Appraisals, RFls & Responses, Construction whichever is guidelines propose termination + 5 years;
Inspection Logs, Daily Inspections, Daily Logs, longer CCP §337 et. seq., GC §34090 Punch Lists, etc.

Destroy
Office of Total Media l=lmport
Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.q. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Capital Improvement Projects (CIP) Where
Department preference; retained for Engineering is the Lead: Permanent File disaster preparedness purposes; Specifications & Addenda, Contract Copies, Mag,
Statewide guidelines propose Permanent
Public Works/ Yes: Until Yes: After for Infrastructure plans; Final Engineering
PW-011 Change Orders, CEQA / Environmental p
Completed Mfr, OD, S/1 QC&OD environmental determinations are Documents - EIRs, Negative Declarations, Ppr
required to be kept a "reasonable period
Exemptions, Materials Testing Reports, Photos,
of time"; 14 CCR §15095(c); CCP §337 Soil Reports, Studies, Submittals, Successful et. seq., GC §34090
Proposal, Surveys, etc.

Drawings, Maps, Plans and Record Drawings, Mag, No Public Works/ PW-012 Large-Format Drawings, Survey Record Maps, p Yes (all) Mfr, OD, S/I (disaster Drafts should be destroyed; GC §34090 Engineering Capital Improvement Project "As-Built" Ppr response) - Where Engineering is the Lead
Encroachment Permits / Excavation Permits:

Public Works/ PW-013 Permanent (City-owned structures in the City's p Yes: Until Mag, Ppr Department Preference; GC §34090 Engineering Right of Way, Retaining Walls, etc.) Completion Includes Insurance Certificates
Encroachment Permits / Excavation Permits:

Temporary (Street Permits, Temporary
Public Works/ PW-014 Construction, Sidewalk Repairs, Traffic Control, Minimum 2 Yes: Until Mag, Ppr GC § 34090 Engineering Transportation Permits, Utility Cuts (Installation & years Completion Patching), etc.)
Includes Insurance Certificates
Engineering Studies/ Surveys (Public Right-of- Mag, Public Works/ PW-015 Way)- Geotechnical and Soil Reports/ Hydrology p Mfr, OD, S/I Yes: After Department Preference; GC §34090 Engineering Reports / Preliminary Studies / Project Ppr QC&OD
Assessments
SUSANVILLE, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Office of Total Media l=lmport
Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
S=Scan
Imaged &
QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.a. last document + 2 years , since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Statute of Limitations for Errors &
Land Development / Private Development: Omissions is 10 years; Published Audit Administration File Mag,
Standards=4-7 years; Statute of
Public Works/
PW-016 Completion + Yes: Until Mfr, OD, S/1 Yes: After Limitations: Contracts & Spec's=4 years, Engineering Construction Inspections, Photos, Construction 10 years Completed Ppr QC&OD Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; Statewide
Bonds, Indemnity Bonds, Project Schedules, etc.
guidelines propose termination + 5 years;
CCP §337 et. seq., GC §34090
Land Development/ Private Development:

Permanent File Department preference; retained for
disaster preparedness purposes;
Drainage, Driveway, Encroachments, Grading Mag,
Statewide guidelines propose Permanent
Public Works/ PW-017 Permits & Plans, Private Lab Verifications, Testing p Yes: Until Mfr, OD, S/I Yes: After for Infrastructure plans; Final Engineering Lab Final Reports, Rights of Way, Soils Reports, Completed Ppr QC&OD environmental determinations are
Stormwater, etc. required to be kept a "reasonable period of time"; 14 CCR §15095(c); CCP §337
Dedications, Easements, Abandonments (City et. seq., GC §34090 Clerk is OFR)
Public Works/ NPDES Exemption (from MS-4 I Stormwater
Mag,
PW-018 p Mfr, OD, S / I No Department Preference; GC §34090 Engineering Permit Requirements) Ppr
Public Works/ PW-019 Prop. 218 (Property-based fees - Solid Waste, Superseded Mag, Ppr Department preference; GC §53753(e)(2) Engineering Water) Mailer/ Notice + 2 years
Public Works/ PW-020 Prop. 218 (Property-based fees - Solid Waste, 2 years Mag, Ppr GC §53753(e)(2) Engineering Water) Mailing List, Master File Public Works/ PW-021 Prop. 218 (Property-based fees - Solid Waste, 2 years Mag, Ppr GC §53753(e)(2) Engineering Water) Protest Letters, Tabulation Recorded Documents: Deeds, Easements, Right Mag, Yes: After City Clerk PW-022 of Ways, Abandonments/ Vacation, Liens/ Lien p Mfr, OD, S / I QC&OD GC §34090(a) Releases Ppr
SUSANVILLE, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is comoleted, and imotv a full file folder (e.a. last document+ 2 vears), since destruction is normallv oerformed bv file folder.

HOLDS: Litiaation, compleints, claims, oubtic records act reauests, audits and/or investiaations susoend normal retention oeriods (retention resumes after settlement or comoletion).

Public Works/ Traffic Calming Requests / Stop Sign Surveys Mag, Yes: After PW-023 20 years Mfr, OD, SI I Department preference; GC §34090 Engineering (Speed Humps, etc.) Ppr QC&OD
Copies -
Police PW-024 Traffic Collision Reports/ SWTRS When No Mag Ppr copies; GC §34090.7 Longer Required
Public Works/ PW-025 Traffic Counts 20 years Mag Ppr Department preference; GC §34090 Engineering Public Works/ Department preference (required every 5
Engineering
PW-026 Traffic Speed Surveys/ Stop Sign Warrants 20 years Mag Ppr years, but can be extended to 7 or 10 years); GC §34090
SUSANVILLE, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.q. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or comoletion).

PUBLIC WORKS/ FLEET
Public Works/
Aboveground Storage Tanks (Agency Owned) Department Preference; applies to both Fleet Mag, OR FL T-001 20 years Mfr, OD, s Yes: After Tier I and Tier II Tanks; (Tier II tanks are Spill Prevention Control and Countermeasures (SPCC), QC&OD required to have an integrity test every 20 Public Works/ Inspections, Integrity Testing, Maintenance, Repairs Ppr
years); GC §34090 Golf
Public Works/ Issue Date+
Mag, Yes: After
Fleet FLT-002 AQMD Permits - for Generators, etc. 5 years Mfr, OD, s QC&OD 40 CFR 70.6; GC §34090
Ppr
Public Works/ Inspections or Audits by the DMV & CHP (BIT Minimum 6 Mag, Yes: After Consistent with CHP requirements;
FLT-003 Mfr, OD, S/I OSHA requires 1 year; 8 Ca. Code Reg. Fleet Inspections years Ppr QC&OD § 3203(b)(1); GC § 34090
Public Works/ Operations & Maintenance Manuals (O&M Life of Mag, Yes: After Department Preference; GC §34090 et. FL T-004 Facility or Mfr, OD, s Fleet Manuals) Eauioment Ppr QC&OD seq.

Public Works/ Pressure Vessel Certifications or Permits (Air Expiration of Mag, Yes: After Department preference; GC §34090 et.

FL T-005 Certificate or Mfr, OD, s Fleet Compressors, etc.) Permit Ppr 1 year seq.

Public Works/ Pre-Trip Inspections/ Vehicle Safety Checks/ Fleet FL T-006 Daily Vehicle Inspections/ Daily Equipment 2 years Mag, Ppr 13 CCR 1234(c); GC §34090 Checks
Public Works /
Fleet 22 CCR 66266.130(c)(5), H&S OR FL T-007 Used Oil Disposal Manifests 3 years Mag, Ppr Public Works/ §25250.18(b), 25250.19(a)(3) et seq.

Golf
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Office of Total Media l=lmport
Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imoiv a full file folder (e.a. last document+ 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Litiqetion, complaints, claims, public records act requests, audits and/or itwestiaeiions suspend normal retention periods (retention resumes after settlement or completion).

Department Preference; If a motor
Life of carrier, required for 18 months after
Public Works/ Vehicle or
vehicle is sold; CHP requires life of
Fleet FLT-008 Vehicle and Equipment Maintenance History Equipment+ Mag, Ppr vehicle; OSHA requires 1 year; 8 CCR §
2 years
3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR
396.3(c); CCP §337 et. seq., 13 CCR
1234(f); GC §34090
Division Work Orders/ Service Requests - CRM/CMMS
Providing FLT-009 DATABASE (Computerized Maintenance Indefinite Mag Data is interrelated; GC §34090 Service/ Work Management System) - Fleet Management
Division
Work Orders/ Service Requests - All
When No
Providing FL T-010 Information Entered in CRM / CMMS Database Longer Mag Ppr Preliminary drafts (the database is the
Service/ Work Fleet Management Required original); GC §34090 (Paper drafts)
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital?
Options M=Mfr after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.q. last document+ 2 vears), since destruction is normellv performed bv file folder.

HOLDS: Litiaation, complaints, claims, public records act reauests, audits and/or investiaations susoenti normal retention periods (retention resumes after settlement or completion).

HOUSING & ECONOMIC DEVELOPMENT
Meets auditing standards; Grants covered
by a Consolidated Action Plan are
After Funding
required for 5 years; Uniform Admin.

Agency
Requirements for Grants to Local
Housing & Audit, if Governments is 3 years from expenditure Economic HOU-001 CDBG / Sub-Recipient Grants Agreements required -
Mag, Ppr report or final payment of grantee or
Development Minimum 5 subgrantee; statewide guidelines propose 4 years; 2 CFR 200.334; 24 CFR
years 91.105(h), 92.505, 570.490, &
570.502(a&b), 29 CFR 97.42; 0MB
Circular A-110 & A-133; GC §34090
Housing & Housing Applications Rejected (First Time Home Economic HOU-002 5 years Mag, Ppr GC §34090 Development Buyers, Life/Safety, Rehabilitation, HOME, etc.) 5 years after
HUD requires 5 years after the project
completion; documents imposing
Housing Programs: Affordable Housing Projects,
the
recapture / resale restrictions are 5 years
HOME, Rehabilitation, CDBG-funded Housing
Affordability
after the affordability period terminates; Period Housing & Projects, etc.

Terminates,
Mag, Yes: After Uniform Admin. Requirements for Grants
Economic HOU-003
or the Written
Mfr, OD, S / I QC&OD to Local Governments is 3 years from Development WITH a Recapture / Resale Restriction
Agreement Ppr expenditure report; statewide guidelines
Terminates,
propose 4 years; 2 CFR 200.334; 24
Send all Deeds to the City Clerk Whichever is
CFR 92.508(a)&(c) & 570.502(a)(16),
Longer
982.158, 884.214; 29 CFR 97.42, GC
§34090
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Office of Total Media l=lmport
Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments / Reference
Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed. and imoiv a full file folder (e.a. last document+ 2 vears/, since destruction is normallv oerformed bv file folder.

HOLDS: Litiqation, compleints, claims, oublic records act requests, audits and/or investiaetions suspend normal retention oeriods (retention resumes after settlement or completion).

HUD requires 5 years after the
Housing Programs: CDBG-funded Housing agreement terminates; Consistent with Housing & Projects, etc. Mag,
Consolidated Plan Requirements;
Economic HOU-004 Loan Pay-off Mfr, OD, s /I Yes: After Required for 3-4 years from expenditure Development WITHOUT a Recapture I Resale Restriction + 5 years Ppr QC&OD or performance report; 2 CFR 200.334;
24 CFR 92.508(a)&(c) & 570.502(a)(16),
Send all Deeds to the City Clerk 982.158, 884.214; 29 CFR 97.42, GC §34090
SUSANVILLE, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Office of
Retention No. Records Description
Total
Vital? Media l=lmport Paper after
Record (OFR) Retention Options M=Mfr Imaged & Comments I Reference S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is comoleted, and imply a full file folder (e.q. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litiaation, compleints, claims, oubiic records act reauests, audits and/or investiaations suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS/ NATURAL GAS
Lead Dept. GAS-001 Confined Space Entries (Gas Only) 2 years Ppr 8 CCR 5157(d)(14) & (e)(6); 29 CFR
1910.146(e)(6); GC §34090
Copies - Mag,
City Clerk GAS-002 Easements
When No Mfr, OD, s Yes: After All originals are retained by City Clerk; GC Longer Ppr QC&OD §34090.7
Required
Employee Certifications (Gas Operator
When City preference; 29 CFR 1602.31 & Public Works/ Superseded - Before Natural Gas
GAS-003 Qualifications & Tests, Employee Fusion Minimum 3 Separation Mag, Ppr 1627.3(b)(1), GC §§ 3105, 12946, 12960,
Certifications)
years
34090; 29 USC 1113
Public Works/ Mag, Yes: After Department Preference (Engineering has GAS-004 Gas Drawings / As-Builts / Record Drawings p Mfr, OD, S / I Engineering Ppr QC&OD originals); GC §34090.7
Public Works/ Mag, Yes: After
Natural Gas
GAS-005 Gas Emergency Operating Plan p Mfr, OD, S / I QC&OD Department Preference; GC §34090 Ppr
Public Works/ Mag, Yes: After Department Preference (this is 2 cycles - 20% Natural Gas
GAS-006 Gas Leak Survey 10 years Mfr, OD, S / I QC&OD of system is surveyed annually); GC §34090 Ppr Public Works/ Mag, Yes: After
Natural Gas
GAS-007 Gas Meter Installation p Mfr, OD, SI I QC&OD Department Preference; GC §34090 Ppr
Gas Operating, Inspection & Maintenance
Plans & Installation Procedures
Public Works / (DIMP-Distribution Integrity Management Mag, Yes: After Natural Gas
GAS-008 Plan, Public Awareness Program, Natural
p Mfr, OD, S / I QC&OD Department Preference; GC §34090 Gas System Operator Qualification Plan,
Ppr
Gas Integrity Management Program)
SUSANVILLE, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:
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Office of
Retention No. Records Description
Total
Vital? Media l=lmport Paper after Comments / Reference Record (OFR) Retention Options M=Mfr Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beqin when the act is completed, and imptv a full file folder (e.q. last document + 2 vears), since destruction is normeltv performed bv file folder.

HOLDS: Litiaation, complaints, claims, public records act requests, audits and/or investiqations suspend normal retention periods (retention resumes after settlement or completion).

Public Works/ Mag, Yes: After
Natural Gas
GAS-009 Gas Pipelines - Cathodic Protection p Mfr, OD, SI I QC&OD Department Preference; GC §34090 Ppr
Public Works/ Gas Pipelines - Integrity Management Mag, Yes: After GAS-010 p Mfr, OD, S / I Department Preference; GC §34090 Natural Gas Program Ppr QC&OD
Public Works/ GAS-011 Gas Pipelines - Pipeline Patrol 2 years Mag, Ppr GC §34090 Natural Gas Public Works/ Gas Regulator Station Calibration, Retest & Mag, Yes: After Natural Gas
GAS-012 Reset
p Mfr, OD, S / I QC&OD Department Preference; GC §34090 Ppr
Public Works/ Mag, Yes: After
Natural Gas
GAS-013 Gas Regulator System Charts p Mfr, OD, S / I QC&OD Department Preference; GC §34090 Ppr
Public Works/ Gas System Reports (Distribution, Integrity Mag, Yes: After GAS-014 p Mfr, OD, SI I Department Preference; GC §34090 Natural Gas Management, Leakage, & Transmission) Ppr QC&OD
Public Works/ GAS-015 Gas Vaults - Inspections and Maintenance 2 years Mag, Ppr GC §34090 Natural Gas Public Works/ Hazardous Condition Notices (leaks, red Resolution of Mag, Yes: After Natural Gas
GAS-016 tags, etc.) Condition + 2 Mfr, OD, S / I QC&OD Department Preference; GC §34090 vears Ppr
Operations & Maintenance Manuals (O&M Life of Mag, Yes: After Lead Dept. GAS-017 Manuals) Facility or Mfr, OD, s QC&OD Department Preference; GC §34090 et. seq.

Equipment Ppr
Public Works/ Pipeline Maintenance / Valve Maintenance / Mag, Yes: After Natural Gas
GAS-018 Inspections/ Gas Odorization Tests
p Mfr, OD, S / I QC&OD Department Preference; GC §34090 Ppr
Public Works/ Regulatory Agency Audits, Compliance
Mag, Yes: After
Natural Gas
GAS-019 Reports, Inspections, Licenses
p Mfr, OD, S / I QC&OD Department Preference; GC §34090 Ppr
SUSANVILLE, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:
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Office of
Retention No. Records Description
Total
Vital? Media l=lmport Paper after
Comments / Reference Record (OFR) Retention Options M=Mfr Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is comoleted, and imolv a full file folder (e.a. last document+ 2 vears), since destruction is normallv oerformed bv file folder.

HOLDS: Litiaation, compleints, claims, oublic records act reauests, audits and/or investiqetions susoeno normal retention oenods (retention resumes after settlement or cotnoleiioni.

Lead Dept. GAS-020 Underground Service Alerts (USA's) / Dig 3 years Mag, Ppr Department preference; Required for 3 years;
Alerts - Gas Only GC §§4216.2(f) & 4216.3(d); GC §34090 SUSANVILLE, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:
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Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr
after Comments I Reference
Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.a. last document + 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investiqetions suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS/ PARKS
Public Works/ PK-001 Daily Logs (includes City-owned tree pruning, 10 years Mag, Ppr Department preference; GC §34090 Parks sidewalk repair (ramps and/or grinding), etc.

Herbicide or Pesticide Applications / Usage
Department Preference (agricultural
Lead Dept. PK-002 2 years Mag, Ppr pesticide records are required for 2 Reports years); GC §34090; 3 CCR 6623
Public Works/ Operations & Maintenance Manuals (O&M Life of Mag, Yes: After Department Preference; GC §34090 et. PK-003 Facility or Mfr, OD, s Parks Manuals) Equipment Ppr QC&OD seq.

Public Works/ Pressure Vessel Certifications or Permits (Air Expiration of Mag, Yes: After Department preference; GC §34090 et. PK-004 Certificate or Mfr, OD, s Parks Compressors, Propane, etc.) Permit Ppr 1 year seq.

Public Works/ PK-005 Reports to Regulatory Agencies (Street Sweeping 2 years Mag, Ppr GC §34090 Parks Tonnage, etc.)
Department Preference (the Regional
Lead Dept. PK-006 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag, Ppr Notification Center has the obligation to
retain the notice for 3 years); GC
§§4216.2(d) & 4216.3(d), GC §34090
Division Work Orders/ Service Requests - CRM/CMMS
Providing PK-007 DATABASE (Computerized Maintenance Indefinite Mag Data is interrelated; GC §34090 Service/ Work Management System) - Quick Fix
Division
Work Orders/ Service Requests - All
When No
Providing PK-008 Information Entered in CRM / CMMS Database Longer Mag Ppr Preliminary drafts (the database is the
Service/ Work Quick Fix Required original); GC §34090
(Paper drafts)
Work Orders/ Service Requests - NOT entered
Division in CRM / CMMS Database (or partial information City Preference; CCP §§338 et seq., 340 Providing PK-009 entered into CMMS Database) 5 years Mag Ppr et seq., 342, GC §34090 Service/ Work (Division providing service retains originals; Division requesting service is considered a copy)
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital?
Options M=Mfr after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imolv a full file folder (e.a. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litiqation, complaints, claims, public records act requests, audits and/or investiaations suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS / PLANNING (INCLUDES FORMER REDEVELOPMENT PROJECT FILES) Planning Projects - Discretionary & Ministerial
- Approved Permanent Entitlements & Permits
(Includes Associated CEQA Noticing, Conditions
of Approval, Environmental Determinations, Staff
Reports, Plans)
Examples:

Administrative Permit
Architectural Design and Site Plan Review Department preference; Final Public Works/ Certificate of Compliance Mag, Yes: After environmental determinations are
Planning
PL-001 Conditional Use Permit p Yes Mfr, OD, SI I QC&OD required to be kept a "reasonable period Floodplain Permit Ppr of time"; 14 CCR §15095(c); GC§§34090, General Plan Amendment 34090.7
Historic Building Site Registry
Home Occupation Permit
Lot Line Adjustment
Lot Merger
Specific Plan
Tentative Parcel Map
Tentative Subdivision Map
Variance
Zone Change
Public Works/ Annexations / Boundaries/ Consolidations / Mag, Yes: After Planning
PL-002 LAFCO
p Mfr, OD, SI I QC&OD Land Records; GC §34090
Ppr
Public Works/ Completion+
Mag, Yes: After Department Preference (copies); GC
Planning
PL-003 Redevelopment Projects and Plans 10 years
Yes Mfr, OD, SI I QC&OD §34090 Ppr
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital?
Options M=Mfr
after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions begin when the act is completed, and imolv a full file folder (e.q. last document+ 2 veers , since destruction is normeilv performed bv file folder.

HOLDS: Litiaation, complaints, claims, public records act reauests, audits and/or investiaations sus send normal retention ietiods (retention resumes after settlement or completion).

Public Works/ Redevelopment Projects - Real Property, Deeds, Mag, Yes: After Department Preference (copies); GC PL-004 p Yes Mfr, OD, S / I Planning Easements, Environmental Documents Ppr QC&OD §34090
Public Works/ When No
Planning
PL-005 Census, Demographics Longer Mag, Ppr (Non-Records - Census Bureau is OFR) Required
Not all internal communications and
notes are required to be saved; "E-mails
Environmental Determinations: Environmental that do not provide insight into the project Impact Reports (EIRs), Negative Declarations,
or the agency's CEQA compliance with
etc.) I CEQA Project respect to the project - are not within the Public Works/ Approval or scope of section 21167.6, subdivision (e) Planning
PL-006 Denial Mag, Ppr
and need not be retained." Golden Door Correspondence and staff notes that provide + 2 years Properties, LLC v. Superior Court of San
insight into the project or the agency's CEQA Diego County (County of San Diego, et compliance with respect to the project
al., Real Parties in Interest) (53
Cal.App.5th 733); PRC 21167,6; GC
§34090
Environmental Determinations: Environmental
Usually filed in the project file; Final Impact Reports (EIRs), Negative Declarations, Mag, Public Works/ PL-007 etc.) I CEQA p Mfr, OD, s Yes: After environmental determinations are Planning Inside City boundaries - Where Planning is the Ppr QC&OD required to be kept a "reasonable period
Lead
of time"; 14 CCR §15095(c); GC §34090
Public Works/ Mag, Yes: After
Planning
PL-008 General Plan, Elements and Amendments p Mfr, OD, S / I QC&OD Department preference; GC §34090 Ppr
Mag,
Usually filed in the project file; Final
Public Works/ Yes: After environmental determinations are Planning
PL-009 Long Range Planning / Planning Studies p Mfr, OD, s QC&OD required to be kept a "reasonable period Ppr of time"; 14 CCR §15095(c); GC §34090
SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imotv a full file folder te.a. last document+ 2 vears), since destruction is normallv performed bv file folder.

HOLDS: titiqeiion, complaints, claims, public records act requests, audits and/or investiaetions susoend normal retention periods (retention resumes after settlement or completion).

Public Works/ Master Plans, Specific Plans, Land Use Plans and Mag, Yes: After Planning
PL-010 Amendments
p Mfr, OD, SI I QC&OD Department preference; GC §34090
Ppr
Public Works/ When No Preliminary drafts not retained in the PL-011 Materials Boards Longer Mag, Ppr Planning Required ordinary course of business; GC §34090 Public Works/ Planning Commission Minimum 2 Mag, Yes: After PL-012 Mfr, OD, SI I Department preference; GC §34090 Planning AGENDAS & AGENDA PACKETS years Ppr QC&OD
Department preference; Audio Required
Public Works/ PL-013
Planning Commission Minimum 2 Mag
for 30 days; GC §54953.S(b); video
Planning AUDIO or VIDEO RECORDINGS years recordings of meetings are required for 90 days; GC §34090.6
Public Works/ Planning Commission
Mag,
Planning
PL-014 MINUTES, BYLAWS, RESOLUTIONS
p Mfr, OD, s No GC §34090(e)
Ppr
Temporary Use Permits (TUP) / Temporary Signs Yes: Public Works/ PL-015 / Banner Permits, Film Permits, etc. (Approved & Expiration+ During Mag, Ppr Department preference; GC§§34090 Planning Unapproved) 2 years Event Christmas Tree Lots, Pumpkin Lots, etc.

Public Works/ Mag,
Planning
PL-016 Zoning Maps (Historically Significant) p Yes (all) Mfr, OD, s No Department Preference; GC §34090 Ppr
Public Works/ Mag, Yes: After Department Preference (copies); GC Planning
PL-017 Zoning Ordinance Amendments / Zone Changes p Yes Mfr, OD, SI I QC&OD §34090.7 Ppr SUSANVILLE, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
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Paper Office of
Retention No. Records Description
Total
Vital? Media l=lmport after Comments I Reference
Record (OFR) Retention Options M=Mfr
Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.q. last document+ 2 years), since destruction is normallv performed bv file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS / POOL
Mag,
Department preference; Meets auditing
Public Works/ Deposit Tapes/ Cashiers Backup I Deposits to Yes: After standards (County does finances for the Pool POOL-001 JPA Bank 5 years Mfr, OD, S / I QC&OD Honey Lake Valley Recreation Authority Ppr (HLVRA); GC §34090 et seq.

Facility Use and Equipment Applications, Books,
Yes:

Lead Dept. POOL-002 2 years Before Mag, Ppr GC §34090
Alcoholic Beverage Applications Event
Public Works/ POOL-003 Lifeguard Certification & Licenses 2 years Mag Ppr GC §34090 Pool
Public Works/ POOL-004 Pool Chemical Logs, Additions 2 years Mag Ppr 40 CFR 70.6; GC §34090 Pool
Registration / Fee & Charge / Liability Forms /
Lead Dept. POOL-005 Release of Liability Forms/ Permissions/ Waivers 2 years Mag, Ppr GC §34090 / Sign-in Sheets, etc.: Camps, Field Trips, Authorization to give Medicine, etc.

Public Works/ When No Preliminary Draft/ Content Not
POOL-006 Reservation Schedule Longer Mag
Pool Required Substantive GC §34090 et seq.

Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital?
Options M=Mfr
after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imolv a full file folder (e.a. last document+ 2 vears, since destruction is normallv oerformed bv file folder.

HOLDS: Litiaeiion, comolaints, claims, oublic records act requests, audits and/or investiaetions susoend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS / STREETS
Public Works/ ST-001 Daily Logs (includes City-owned tree pruning, 10 years Mag, Ppr Department preference; GC §34090 Streets sidewalk repair (ramps and/or grinding), etc.

Public Works/ Department Preference (agricultural
Streets
ST-002 Herbicide or Pesticide Applications / Usage 2 years Mag, Ppr pesticide records are required for 2 years); GC §34090; 3 CCR 6623
Operations & Maintenance Manuals (O&M Life of Mag, Yes: After Department Preference; GC §34090 et.

Lead Dept. ST-003 Facility or Mfr, OD, s Manuals) Equipment Ppr QC&OD seq.

Public Works/ Pressure Vessel Certifications or Permits (Air Expiration of Mag, Yes: After Department preference; GC §34090 et. ST-004 Certificate or Mfr, OD, s Streets Compressors, Propane, etc.) Permit Ppr 1 year seq.

Public Works/ ST-005 Reports to Regulatory Agencies (Street Sweeping 2 years Mag, Ppr GC §34090 Streets Tonnage, etc.) Department Preference (the Regional
Lead Dept. ST-006 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag, Ppr Notification Center has the obligation to
retain the notice for 3 years); GC
§§4216.2(d) & 4216.3(d), GC §34090
Division Work Orders/ Service Requests - CRM/CMMS
Providing ST-007 DATABASE (Computerized Maintenance Indefinite Mag Data is interrelated; GC §34090 Service/ Work Management System) - Quick Fix
Division
Work Orders/ Service Requests - All
When No
Providing ST-008 Information Entered in CRM / CMMS Database Longer Mag Ppr Preliminary drafts (the database is the
Quick Fix original); GC §34090
Service/ Work
(Paper drafts)
Required
Work Orders/ Service Requests - NOT entered
Division in CRM I CMMS Database (or partial information City Preference; CCP §§338 et seq., 340 Providing ST-009 entered into CMMS Database) 5 years Mag Ppr et seq., 342, GC §34090 Service I Work (Division providing service retains originals; Division requesting service is considered a copy)
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Destroy Paper
Record Retention No. Records Description
Total Vital? Media l=lmport
after Imaged Comments I Reference
(OFR) Retention Options M=Mfr &QC'd?
S=Scan
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.q. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litiaation, comoleints, claims, oublic records act requests, audits and/or investiaetions susoend normal retention oetiods (retention resumes after settlement or comoletion).

PUBLIC WORKS/ WATER DISTRIBUTION (POTABLE WATER)
Public Works
Chains of Custody/ Water Analysis/
/ Water
WTR-001 Reports & Sampling: Bacteriological and 5 years Mag, Ppr 40 CFR 141.33(a) Organics
Public Works
Chains of Custody/ Water Analysis/ State and Federal laws require 10 years; 40 / Water
WTR-002 Reports & Sampling: Chemical (Includes 10 years Mag, Ppr CFR 141.33(a); 22 CCR §64470 Chlorine Residuals) Public Works Chains of Custody/ Water Analysis/ Required for 12 years or 2 compliance cycles; / Water
WTR-003
Reports & Sampling: Lead & Copper
12 years Mag, Ppr ); 22 CCR 64400.25; 22 CCR §64470, 40 CFR 141.33(a); 40 CFR 141.91
Public Works
Customer Concerns / Customer Complaints: 5 years is required in State and Federal law / Water
WTR-004 Odor I Taste/ Visual Complaints 5 years Mag, Ppr for any complaints; 40 CFR 122.410)(2) & 40 (Correspondence regarding Potable Water) CFR 141.33(b); 22 CCR 64470(a) Public Works WTR-005 Geothermal Well Pumps Life of Pump Mag, Ppr Department Preference; GC §34090 / Water Public Works WTR-006 Log Book (Pump Houses) Life of Pump Mag, Ppr Department Preference; GC §34090 / Water Public Works
Mag,
/ Water
WTR-007 Operating Permit (Wells) p Mfr, OD, S / I No Department preference; GC §34090 Ppr
Public Works WTR-008 Operations & Maintenance Manuals / 0 & M Disposal of Mag, Ppr Department preference; GC §34090 / Water Manuals Eauioment Public Works
Regulatory Agency Reports Minimum 2
/ Water
WTR-009 Mag, Ppr Department Preference; GC §34090
(DPH, SWRCB, etc.) years
Public Works
Mag,
/ Water
WTR-010 Reservoir Maintenance p Mfr, OD, s Yes: After QC Department preference; GC §34090 Ppr
Public Works WTR-011 SCADA Database (Water) (Supervisory Indefinite Yes Mag Data is interrelated; system qualifies as a
/ Water Control and Data Acquisition) "trusted system"; GC §§34090, 12168.7 SUSANVILLE, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:
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Record Retention No. Records Description
Total Vital? Media l=lmport
after Imaged Comments I Reference
(OFR) Retention Options M=Mfr &QC'd?
S=Scan
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document+ 2 vears), since destruction is normallv oerformed bv file folder.

HOLDS: Litiaation, comoteints. claims, oubtic records act requests, audits and/or investiaetions susoend normal retention oeriods (retention resumes after settlement or comoletion).

Lead Dept. WTR-012 Underground Service Alerts (USA's) / Dig 3 years Mag, Ppr Required for 3 years; GC §§4216.2(f) &
Alerts 4216.3(d); GC §34090
Public Works
Mag, Yes: After 10 WTR-013 Urban Water Management Plans (UWMP) p Yes Mfr, OD, s Department Preference; GC §34090 I Water Ppr
years
Public Works WTR-014 Videos - Water Wells, Repairs, Reservoirs, 20 years Mag Department preference; GC §34090 I Water Tanks, etc.

Vulnerability Assessment I Emergency
When
Public Works Superseded -
I Water
WTR-015 Response Plan / Risk & Resilience Minimum 2 Mag, Ppr Confidential; 42 USC 300i-2(d); GC §34090 Assessment I Hazard Mitigation Plan
years
Public Works Water Quality Reports/ Consumer
Mag, Department preference; State law and federal
WTR-016 p Mfr, OD, S / I Yes (after QC) laws require 10 years; 40 CFR 141.33(a); 22 I Water Confidence Reports Ppr CCR §64470; 22 CCR §64483; Public Works Well Records (includes Destroyed or
Mag,
WTR-017 p Mfr, OD, s Yes: After QC Department preference; GC §34090 I Water Abandoned Wells) Ppr
Division Work Orders I Service Requests CMMS
Providing WTR-018 DATABASE (Computerized Maintenance Indefinite Mag Data is interrelated; GC §34090 Service/ Work Management System) - Caselle I Click Fix
Division Work Orders/ Service Requests - All
When No Providing WTR-019 Information Entered in CMMS Database - Longer Mag Ppr Preliminary drafts (the database is the
Service/ Caselle / Click Fix Required
original); GC §34090
Work (Paper drafts)
SUSANVILLE, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:
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Destroy Paper
Record Retention No. Records Description
Total
Vital? Media !=Import after Imaged Comments / Reference (OFR) Retention Options M=Mfr & QC'd? S=Scan
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imotv a full file folder te.a. last document + 2 vears), since destruction is normallv oerformed bv file folder.

HOLDS: Litiaation, comolaints, claims, oublic records act reauests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Work Orders I Service Requests - NOT
Division
entered in CMMS Database (or partial
Providing
information entered into CMMS Database) City Preference; CCP §§338 et seq., 340 et Service/ WTR-020 5 years Mag Ppr
seq., 342, GC §34090
Work (Division providing service retains originals;
Division requesting service is considered a
copy)
SUSANVILLE, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:
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RESOLUTION NO. 23-6158

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

ADOPTING A RECORDS RETENTION SCHEDULE AND

AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Susanville; and
WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and
WHEREAS, the City of Susanville previously adopted Resolution No.01-3489, approving Records Retention Schedules.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SUSANVILLE DOES RESOLVE AS FOLLOWS:

Section 1. Resolution No. 01-3489 is hereby repealed.

Section 2. The records of the City of Susanville, as set forth in the Records Retention Schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Department Head and with the consent in writing of the Department Head, City Clerk and City Attorney, without further action by the City Council of the City of Susanville.

Section 3: Updates are hereby authorized to be made to the Records Retention Schedule, without any further action by the City Council, with the consent of the Department Head, City Clerk, City Attorney and City Administrator.

Section 4. The term "records" as used herein shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the California Public Records Act.

Section 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Section 6. This resolution shall become effective immediately upon its passage and adoption.

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED: _
Quincy Mccourt, Mayor
ATTEST: _
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of 211
I
1 Susanville, held on the 21st day of June 2023, by the following vote:
2 AYES:

NOES:
3 ABSENT:

ABSTAIN:
4 5
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28 Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _
Margaret Long, City Attorney
212
I
AGENDA ITEM NO. 12.B
Discussion Item

SUSANVILLE CITY COUNCIL AGENDA ITEM
Submitted By:

Action Date:

SUBJECT:

PRESENTED BY:

SUMMARY:

Dan Newton, Administrative Services
June 21, 2023
City Project Priorities
Dan Newton, City Administrator
The City of Susanville is dedicated to providing essential services to residents/customers through the efforts and actions of four city departments, Administration, Fire, Police and Public Works. The Susanville City Council has adopted four (4) priorities for city staff to focus on when providing city services.

Four (4) Priorities of City Council
• Transparency
• Improve Susan River Trail
• Code Enforcement
• Improve Main Street
The City provides a variety of essential services such as law enforcement, fire/life safety, parks, water, natural gas, streets, development services, and many other community amenities, such as golf course, community pool, and the airport. In the provision of these services, several items come up during the work week, procedural clarifications, policy interpretations, complaints, human resource items, financial services, and staff development, just to name a few. It is estimated that over 90% of staff's time is spent handling day to day operations, and less than 10% of staff time is available for project delivery work.

The city posts a project priority list on the city's website and is attached for council's review and discussion. The list is not comprehensive but is representative of items to which the city is 213
FISCAL IMPACT:

ACTION REQUESTED:
dedicating its staffing resources from a project stand point.

Staff is seeking a discussion and possible direction.

None
Direction to Staff
ATTACHMENTS:
230621 City Project Priorities - Staff Report1 .docx
214
City of Susanville Work Priorities
June 21, 2023
The City of Susanville is dedicated to providing essential services to residents/customers through the efforts and actions of four city departments, Administration, Fire, Police and Public Works. The Susanville City Council has adopted four (4) priorities for city staff to focus on when providing city services.

The City provides a variety of essential services such as law enforcement, fire/life safety, parks, water, natural gas, streets, development services, and many other community amenities, such as golf course, community pool, and the airport. In the provision of these services, several items come up during the work week, procedural clarifications, policy interpretations, complaints, human resource items, financial services, staff development just to name a few. It is estimated that over 90% of staff's time is spent handling day to day operations, and less than 10% of staff time is available for project delivery work.

Four (4) Priorities of City Council
• Transparency
• Improve Susan River Trail
• Code Enforcement
• Improve Main Street
Additional Priorities
• Provision of Essential Services
• Homelessness
• Enhancement of Economic Development Efforts
• Infrastructure Improvements
• Code Updates and Policies
Work Program Item Focus.
• Address dogs-at-large issue, Execute Abatement Warrant - Provision of Essential Services - Provide Report - Provide Report
• Per Capita Grant: Memorial Park Pump Track Installation - Infrastructure Improvements • Employee Bargaining: Professional - Technical Provision of Essential Services - in progress • Employee Bargaining: Management - Provision of Essential Services - in progress • Economic Development Director Recruitment - Enhancement of Economic Development Efforts
• Public Facility Impact Fee - Self-Storage Analysis - Consultant Services Research f t •1 , 1 ' - Provide Report
• Conduct HUSA Survey: Enhancement of Economic Development Efforts; Improve Main Street - Provide Report
• Purchasing Policy/Code Update - Provision of Essential Services; Enhancement of Economic Development Efforts; Code Updates and Policies
215
• Economic Development-Agency Culture, Core Values, Efficiency, Professional Development, Community Engagement Provision of Essential Services; Enhancement of Economic Development Efforts; - Employee recognition committee
• Research Master Sales Tax Agreement Process Develop Project Schedule - Enhancement of Economic Development Efforts.
• City Municipal Code Title 10 (Parking Regulation) Update - Provision of Essential Services; Enhancement of Economic Development Efforts; Code Updates and Policies • Water Rate Study: Provision of Essential Services; Transparency • Engineering and Traffic Surveys (Top 3 Local Roads) - Provision of Essential Services • HUSA Survey Analysis: Enhancement of Economic Development Efforts; Improve Main Street - Provide report
• 63 & 67 South Weatherlow Abatement - Code Enforcement; Improve Main Street • Susan River Corridor Vegetation Clearing Pat Murphy Little League Field- Improve Susan River Trail; Homelessness;
Efforts
• Susan River Corridor Vegetation Clearing Susan River Parkway- Homelessness Homelessness; ~ 1 ,. 1c, '' , c <-, Enhancement of Economic Development Efforts • CDBG CV 2/3 Grant: Memorial Park Bathroom Plans/Bid - Infrastructure Improvements • Employee Evaluation Software Presentation to city council, meet and confer: Provision of i r t 1 ,r v - Enhancement of Economic Development
Essential Services
• SE Gateway- Construction Documents - Bid - Improve Main Street K-9 Training Research - ''sl<) i)f I f I LI c ·•1 \ (( ', • Community Garden Sink Construction - Infrastructure Improvements • CDBG CV 2/3 Grant: Crossroads walk-in freezer Plans/Bid - Infrastructure Improvements • Preliminary Plans and Estimates for Pickle Ball Courts in Susavnille - Enhancements of Economic Development Efforts.
• Prioritize Code/Policies for improvements: Transparency; Code Enforcement; Provision of Essential Services; Enhancement of Economic Development Efforts; Code Updates and Policies.
• Volunteer Trail Patrol - Improve Susan River Trail
• Draft Strategic Plan: Transparency; Provision of Essential Services; Enhancement of Economic Development Efforts;
• Section 115 Trust: Provision of Essential Services;
• Lassen County Animal Shelter - Budget Participation
• Publish EDIP Framework: Enhancement of Economic Development Efforts • Engineering and Traffic Surveys (Top Collectors) - Provision of Essential Services • SE Gateway-Award Bid - Improve Main Street
• Explore options for golf course lease - Enhancement of Economic Development Efforts • Meeting Live Stream Project and Council Chamber Technology Improvements-Transparency • Volunteer Fire Fighter MOU - 1 \' '
• Assessment of Public Works capacity to conduct natural gas appliance service calls - I'll
• Airport FBO/Manager RFP Development - • , [ \ l
216
• St. Francis Abatement - Code Enforcement; Improve Main Street • Geothermal Utility Ramsey Ditch Agreement - Provision of Essential Services; Infrastructure Improvements
• Special Use Permit procedure assessment for large events; Enhancement of Economic • General Plan Update- Enhancement of Economic Development Efforts; Provision of Essential Services
• Development Efforts, , 'f l' I ('
• Dog/ Animal Control Ordinance review - Provision of Essential Services • CDBG CV 2/3 Grant: Memorial Park Bathroom Installation - Infrastructure Improvements • Fire Hazard Map - Monitor/Research/Comment; Provision of Essential Services • Fire Training Agreement update/written agreement. Fire Chief to set up a meeting with the group that uses the facility. - Provision of Essential Services • Safety Program Updates - Public Works/ Fire/ Police - IIPP - Provision of Essential Services • Community Garden Electrical Panel - Infrastructure Improvements • Riverside Dr. Trail- Project Development/ Design - Infrastructure Improvements • Recruitment for Economic Development Director Position - Enhancement of Economic Development Efforts
• Employee Development Training Assessment - Enhancement of Economic Development Efforts - Provision of Essential Services
• Broadband Network Design Project (Local Agency Technical Assistance Grant)- Infrastructure Improvements
• Surplus of city property- In Progress
• Phone System Upgrade - Provision of Essential Services • Sierra Road Complex - Urban Farming/Compost - Enhancement of Economic Development Efforts
• SE Gateway Construction - Improve Main Street
• Riverside Dr. Trail Project Development PS&E: Improve Susan River Trail; Infrastructure Improvements
• Riverside Dr. Trail Project Development R/W: Improve Susan River Trail; Infrastructure Improvements
Johnstonville Road Water Line Replacement - c
• City Hall Interior Repairs - Infrastructure Improvements • Fire Department Heating System Repairs - Infrastructure Improvements • Police Department Roof - Infrastructure Improvements
• Public Works Department Roof - Infrastructure Improvements • Assessment of Public Works providing maintenance of Police and Fire Vehicles - ' 11 1 , , • City Water Tank Maintenance Needs Assessment - Infrastructure Improvements Completed:
• PG&E discovery
• Urban Water Management Plan: Provision of Essential Services 217
• South East Gateway construction allocation: Infrastructure Improvements; Improve Main Street
• Research Animal Control Partnership with Lassen County: Transparency; Provision of Essential Services
• Completion of Reorganization Plan (Completion 606 Nevada): Provision of Essential Services
• CA Fish and Wildlife Permit Dept of Fish and Wildlife: Improve Susan River Trail; Homelessness
• Begin 2023/24 Budget Prep and Mid-Year Budget: Transparency; Provision of Essential Services
• Economic Development Partnership with SIR includes the Creation of an Economic Development Director Position: Enhancement of Economic Development Efforts • Shopping Cart Ordinance Enforcement - Phase 2 Submission of Containment PlanOngoing - Report • Establish Seasonal Firefighter Program - Provision of Essential Services; Code Enforcement
• Community Garden Propane Tank Removal - Infrastructure Improvements • Mitigation Fund Assessment - Provision of Essential Services • Susan River Vegetation Clearing - project planning Provision of Essential Services; Enhancement of Economic Development Efforts; - Report on the cleaning operation. • Address dogs-at-large issue, Execute Inspection Warrant - Provision of Essential Services • Develop Plans for Community Garden Sink
• Employee Bargaining- SPOA, Ad min - Provision of Essential Services • Employee Bargaining: Firefighters Provision of Essential Services - in progress • Employee Bargaining: Miscellaneous Provision of Essential Services - in progress • Employee Bargaining: Public Works Provision of Essential Services - in progress • FY 2023/2024 Budget Preparation: Provision of Essential Services - Provide a report. 218
The City of Susanville has 67 full-time positions allocated to each department as indicated below. • Administration - 8.5 over three divisions [2.5 (Ad min); l(City Clerk); 5(Finance)] • Fire - 8.5 over 2 divisions [2.5 (Adm in); 6 (Operations)] • Police - 21 over 2 divisions [3 (Ad min); 18(Operations)) • Public Works - 30 over 12 Divisions [5 (Admin); 1.5(Building Official/Inspector); 1.5(City Planner); 2 (Parks); l(Code Enforcement); 4 (Water/Geothermal); 4(Gas); 4(Streets); 2(Engineers/Air Pollution); 1 (Mechanic); l(Pool); 3(Utility Services)] • CA Fish and Wildlife Permit Dept of Fish and Wildlife: Improve Susan River Trail; Homelessness Departments such as Fire and Police focus on their core missions to protect the lives and safety of people and property within the community. Public Works operates similarly in the provision of water/geothermal and natural gas services and providing maintenance on city streets. Public Works; however, does have limited staffing resources to deliver projects. The following list is not a comprehensive list of city staff work priorities; however, it is representative of the priorities that city staff is currently working to accomplish.

Four Core Priorities of City Council
• Transparency
o Publish List of City Work Priorities - Completed/On-going o Council Meeting Live Stream Improvements - Goal is to improve audio and provide timestamping of video to correspond to agenda items. - Council approved 1/18/2023 begin project execution (ongoing)
o City App/media platform to engage the public - Susanville Click and Fix - Completed o Budget Process - Incorporate Re-organization into Budget Structure/ Evaluate Policies/ Include Measure P - Completed
• Improve Susan River Trail
o Adopt a Trail Program Implementation - Sign Posts and Signs installed on 6/15/2022, there are still segments available for adoption.
o Support Clean-Up Activities - On-going
o Volunteer Trail Patrol
• Code Enforcement
o Uptown Susanville - Pancera Plaza Area Trash Cleanup - Ongoing o Burned out structures near Main Street-Abatement scopes under development - need budget to abate.
o Respond to complaints, property maintenance ordinance - Ongoing o Access and respond to need for abatement budget
• Improve Main Street
219
o South East Gateway Project - Time extension request granted, Maintenance and Cooperative Agreement with CalTrans approved. Allocation paperwork submitted.

Allocation expected in March 2023. Project can be bid after allocation is granted. • CCC Closure
• Monitor Closure Activities
• Business/Economic Development
Financial Stability Efforts
• Economic Development Implementation Strategies -
o Ad Hoc - In progress.
o Master Sale Tax Agreement with County - New
• American Rescue Plan Act - Funding Strategy- In progress • Expenditure Reduction Plan Development - Needs modification based on Measure P • Strategic Plans are being prepared for each department - Departments' Completed Draft Plans, need to consolidate and prepare city-wide strategic plan. • Sales Tax Measure - Modify Ordinance Per Department of Tax and Fee Request - Completed
o Establish Sales Taic Oversight Board Cemplete
• Salary Survey- Pending
• Economic Development Action Items -
o Business Development Assistance - No Progress
o Mural Repairs - Support Volunteers - Ongoing
• Review Fees - No Progress
• Review Cost Allocation - Ongoing
• Business Development Cannabis /\d Hoc Ordinance adopted, referendum process underway, scheduled to for November 2022 ballot. Complete • Review Combined Services Agreements - Ongoing
• Research Directly Billable Activities - Budget
• Implement procedures/policies to control expenses - In Progress • Sale of Real Property- No Progress
• Reorganization Implementation
Relocation of Staff
• City Hall Interior Repairs - No Progress
• Implementation of Staffing Structure effective (1/22/2022) • Repairs to 606 Nevada for Engineering Staff - In progress • CalPERs UAL Policy- In Progress
Provision of Essential Services
• Administration
o Human Resources employee recruitment and retention
o Accounts payable
o Accounts receivable
o Utility billings
220
o Grant management/billings
o Budget oversight/preparation
o Records management/public records requests
o Review/update policies and procedures
o Golf course maintenance and operations
o Pool maintenance and operations
• Fire
o Respond to alarms and other emergency calls/incidents o Overhaul and salvage operations
o Emergency rescue operations
o Public service calls
o Fire prevention inspections
o Test and maintain hydrants and vehicles
o Budget oversight/preparation
o Grant development, administration, and management
o Review/update policies and procedures
• Police
o Patrol City
o Respond to alarms and other emergency call/incidents
o Make arrests as necessary
o Investigate crimes
o Reports
o Enforcement of state, local, and federal laws
o Budget oversight/preparation
o Serve warrants
o Animal Control
o Traffic Enforcement
o Review/update policies and procedures
• Public Works
o Respond to utility service calls
o Repair water, geothermal and natural gas leaks
o Public safety awareness/conservation campaign
o Urban water management plan updates
o Maintain water and gas utilities in accordance with state, local, and federal laws o Reports
o Street maintenance, repair, rehabilitation
o Building permits and inspection
o Zoning clearing for projects, use permits, general plan updates o Code enforcement
o Park maintenance and upkeep
o Pool operation maintenance and upkeep
o Air pollution permitting, inspections, enforcement
o Oversee airport leases, planning, and project development 221
All Departments
• Interface with Community Groups/Businesses/Agency Partners o Susanville Indian Rancheria
o Lassen County
o LMUD
o Susanville Sanitation District
o Local Area Revitalization Project
o Lassen High School
o Susanville School District
o Lassen County Office of Education
o Lassen Community College
o Lassen Land and Trails Trust
o Ducks Unlimited
• Review/update policies and procedures
• Additional projects under development
• Little League Field Security Cameras - Completed
• FD Project Development -Awarded Hat Creek Construction - Complete o Richmond Rd
o Bunyan Rd
o Spring Ridge by Hospital
• Richmond Road and North Gay Water service replacement projects - Complete • Per Capita Park Grant - Memorial Park lighting/ pump track - In Progress • Airport Taxiway A Project -Complete
• Airport Taxiway B Project - Funding Requested
• Facilitation of community events (2023)
o Pet license/rabies clinic
o Home and Garden Show
o Fair Parade
o Safe and Sane Halloween
o Veterans Day Parade
o Magical Country Christmas
o Farmer's Market
• Sierra Road Site Future Development Concepts
o Community Compost - No Progress
222
o Urban Farming- Information exchange with LARP
Future Council Items List

1. Update on Charging Station Discussion

2. MOU with Lassen Historical Society

3. Discussion on Council goal setting

4. Discussion regarding American Rescue Plan Act Funding

5. Discussion regarding city vehicle and equipment surplus auction

6. Update on Animal Shelter agreement (how many animals, cost of, ect.)

7. Discussion regarding lack of inventory of affordable low-income housing in support of Lassen Family Services

8. Discussion on collaboration with Lassen County and Susanville Indian Rancheria and City of Susanville to hire a liaison to collaborate with all three entities

9. Discussion regarding options to work with community on animal control and animal shelter agreement

10. Discussion regarding Councilmembers volunteering on projects

11. Discussion regarding Council member trainings

12. Discussion regarding partnership with Lassen Family Services in efforts to prioritize youth

13. Discussion regarding Council trainings and nepotism recusal policy trainings

14. Update on K-9 program - March 1, 2023

15. Discussion regarding tier two of shopping cart ordinance

16. Discussion regarding increased theft within the community and increase council support to police department

17. Discussion regarding proclamation declaring Susanville as a sanctuary city for the unborn

18. Discussion regarding bringing Airport Capital Improvement Plan to council earlier in the year

19. Discussion proving funding to police department facility renovation

20. Discussion regarding banner permits

21. Discussion regarding dog ordinance

22. Discussion regarding ARPA funds and planning of use of funds

23. Discussion regarding street legal ATV and golf cart ordinance

24. Discussion regarding Veterans preference in hiring

25. Discussion regarding city's airport hangar current use as a city storage

26. Discussion regarding enforcement of shopping cart ordinance

27. Discussion regarding graffiti

28. Discussion regarding dog control and nuisance ordinance

29. Discussion regarding the sale or lease of Diamond Mountain Golf Course

30. Update on Speed Survey

31. Discussion regarding funding for engineering, design, and completion of HVAC project at the Fire Department.

32. Discussion regarding LARP Agreement for Operation and Maintenance of Susanville Community Garden -April 19, 2023
223
AGENDA ITEM NO. 13.A
Discussion Item

SUSANVILLE CITY COUNCIL AGENDA ITEM
Submitted By:

Action Date:

SUBJECT:

PRESENTED BY:

SUMMARY:

FISCAL IMPACT:

ACTION REQUESTED:

ATTACHMENTS:

Heidi Whitlock, Administrative Services
June 21, 2023
Department reports
Dan Newton, City Administrator
The City Administrator Reports section of the agenda is designed for the Administrator and Department Heads to address the Council on a variety of topics, as needed.

None.

Information only
224
AGENDA ITEM NO. 14.A
Discussion Item

SUSANVILLE CITY COUNCIL AGENDA ITEM
Submitted By:

Action Date:

SUBJECT:

PRESENTED BY:

SUMMARY:

FISCAL IMPACT:

ACTION REQUESTED:

Heidi Whitlock, Administrative Services
June 21, 2023
Future Council Items
Dan Newton, City Administrator
Any person may address the Council during Business from the Floor and throughout the City Council agenda's staff reports and agenda items. To encourage public participation in City Council meetings and address items brought forth to the podium by the public, staff has compiled a list from the past 3 months of City Council meetings and categorized items brought forth to the podium by date the comment was received, agenda item topic comment was received on, and public comments received during Business from the Floor for Council's review and to help staff prioritize and address public items.

None.

Informational item with possible direction to staff.

ATTACHMENTS:
20230621 Items from the Podium.pdf
225

MEETING
DATE

BUSINESS FROM THE FLOOR
4/5/2023 Consider monthly maintenance and operations costs of proposed supportive housing project 4/5/2023 Consider providing information on cost of proposed supportive housing project facility 4/5/2023
4/5/2023
4/5/2023
4/5/2023
4/5/2023
4/19/2023
4/19/2023
4/19/2023
4/19/2023
5/3/2023
5/3/2023
5/3/2023
5/3/2023
5/17/2023
5/17/2023
5/17/2023
6/7/2023
6/7/2023
Consider difficulties on obtaining medical profesi nals and staffing for proposed supportive housing project Consider proposed supportive housing facilities impact on safety to community and impact on police and sheriff Consider proposed supportive housing facility hiring own facility security force Consider lack of local contractors allowed to bid on proposed supportive housing project Consider updating public on city plans for Barry Creek Reservoir Consider asking members of the public who attend meetings to refrain from snickering and talking while members are at the podium
Consider council members respecting members of the public who speak up at meetings Consider Constitution and Bill of Rights at local government rulings Consider donating helicopter sale funds to the American Legion/VFW Consider concern with fence located at 63 S. Weatherlow property and consider reduction of abatement extensions awarded by Planning Commission
Consider support of affordable housing projects within community Consider using ARPA Funding for pickleball courts near the Susanville Bark Park or resurface Memorial Park tennis courts and direct staff to begin working on placement, research, and allocation of time towards pickleball courts within the community
Consider providing information on camping ordinance within city limits Consider reducing hate within the community
Consider appointing a policy maker to the Planning Commission to streamline change Consider supporting Lassen Family Service's CASA program and Volunteer Appreciation Fundraising event held on May 20, 2023
Consider issuing a public statement from the City Council about vandalism and hate crimes occurring within the community
Consider supporting LGBTQ+ community

FUTURE COUNCIL ITEMS
Update on Charging Station
Discussion regarding MOU with Lassen Historical Society Cit'/ ef liYsan,..ille App
Discussion on Council goal setting
Qiss1,1ssien FegaFEling PYlalis Cemment Optiens
Discussion regarding American Rescue Plan Act Funding (ongoing) UpElate en i;aFmeF's IVlaFl,et
Qiss1,1ssien FegaFEling fiFe•1,1eFl,s eFElinanse
Discussion regarding city vehicle and equipment surplus auction UpElate en Animal lihelteF agFeement !hew maR'}' animals, sest ef, ets.) Qise1,1ssien FegaFEling lael, ef in,..ent&F'/ ef affeFElalale lew ineeme he1,1sing in s1,1ppeFt ef bassen i;amil·; lieF•tiees QissYssien FegaFEling laFeaEllaanEI impFe•,ements in bassen Ce1,1nt•; 226
Semi annwal er annwall'I repert en taK measwre eKpenElitwres if taK measwre passes Discussion on collaboration with Lassen County and Susanville Indian Rancheria and City of Susanville to hire a liaison to collaborate with all three entities
Discussion regarding options to work with community on animal control and animal shelter agreement Discussion regarding Councilmembers volunteering on projects 0isGwssien regarEling plaGing signage at Cemmwnit'I GarElen Discussion regarding partnership with Lassen Family Services in efforts to prioritize youth 0isGwssien regarEling amenElments te Gannabis erElinanGe Discussion regarding Council trainings and nepotism recusal policy trainings UpElate en K 9 pregram
0isGwssien regarEling 1'18melessness witl:tin tl:te Gemmwnit•t Discussion regarding tier two of shopping cart ordinance and enforcement of ordinance Discussion regarding increased theft within the community and increase council support to police department 0isGwssien regarEling GeYnGil persenal seGial meElia aGeewnts Discussion regarding proclamation declaring Susanville as a sanctuary city for the unborn Discussion regarding bringing Airport Capital Improvement Plan to council earlier in the year Discussion proving funding to police department facility renovation Discussion regarding banner permits
Discussion regarding dog ordinance
Discussion regarding street legal ATV and golf cart ordinance Discussion regarding Veterans preference in hiring
Discussion regarding city's airport hangar current use as a city storage Discussion regarding graffiti
Discussion regarding dog control and nuisance ordinance UpElate frem b.ARP en Cemmwnit'I GarElen
0isewssien regarEling tl:te sale er lease ef 0iamenEl Mewntain Gelf Cewrse Update on Speed Survey
Discussion regarding LARP Agreement for Operation and Maintenance of Susanville Community Garden Discussion regarding County housing development on city property options Discussion regarding Memorial Park Tennis Court ordinance change to include pickleball and discussion of city pickleball courts
Update on Police Department grooming standards policy and uniform policy 0isewssien regarEling preelamatien fer KSU~ 7§ '/ears ef ser>,iee Discussion regarding donation to American Legion/VFW
227

Susanville City CouncilJune 21, 2023

Susanville City Council
June 21, 2023