CALL TO ORDER
ROLL CALL
1. APPROVAL OF AGENDA: (Additions and/or Deletions)
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session.
3. CLOSED SESSION: No business.
4. RETURN TO OPEN SESSION: (recess if necessary)
Reconvene in open session at 5:00pm
Pledge of allegiance
Invocation
Report any changes to agenda
Report any action out of Closed Session
Proclamations, awards or presentations by the City Council Award - LHS Impact Award
Proclamation - Employee Recognition
5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting.
Presentations are subject to a five-minute limit.
6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately.
6.A Minutes of the City Council's October 4, 2023 regular meeting.
6.B Approved Position List
7. PUBLIC HEARINGS:
7.A Presentation of the 2020 Urban Water Management Plan for the City of Susanville Water Division.
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
9. NEW BUSINESS:
CITY OF SUSANVILLE
66 N. Lassen Street • Susanville CA
Quincy McCourt, Mayor
Thomas Herrera, Mayor pro tem
Russ Brown • Mendy Schuster • Kevin Stafford
Susanville City Council
Regular Council Meeting • City Council Chambers
Wednesday, October 18, 2023 – 4:30 PM
1 9.A Consider purchase of Hangar #36 at the Susanville Municipal Airport
9.B Consider Resolution No. 23-6242, Authorizing the Mayor to sign a task order for a Pavement Maintenance and Management Plan for the Susanville Airport and authorize the Finance Director to create a project budget for the Pavement Maintenance and Management Plan.
9.C Consider Resolution No. 23-6248, authorizing the submittal of an application, acceptance of an allocation of funds, and authorize the Public Works Director to execute a grant agreement with the California Department of Transportation, for an Airport Improvement Program (AIP) Matching grant and authorize the Finance Manager to adjust the Airport budget as necessary.
9.D Consider Resolution No. 23-6249, authorizing the purchase of a precision cut triplex mower for use at the Diamond Mountain Golf Course.
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS:
12.A City Project Priorities
13. CITY ADMINISTRATOR'S REPORTS:
13.A Department Reports
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
15. ADJOURNMENT:
The next regular meeting of the Susanville City Council will be held on November 1, 2023 at 4:30PM.
Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website.
Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible.
I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for October 18, 2023 in the areas designated on October 13, 2023.
2 AGENDA ITEM NO. 6.A
Action Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: October 18, 2023
SUBJECT: Minutes of the City Council's October 4, 2023 regular meeting.
PRESENTED BY: Heidi Whitlock, City Clerk
SUMMARY: Attached for the Council’s review are the minutes of the City Council’s October 4, 2023 regular meeting.
FISCAL IMPACT: None
ACTION REQUESTED: Motion to waive the reading of and approval to receive and file the City Council's October 4, 2023 regular meeting.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
231004.min.draft.pdf
3 SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, OCTOBER 4, 2023 – 4:30 PM
Mayor McCourt called the meeting to order at 4:30pm.
Roll Call of Councilmembers Present: McCourt, Stafford, Herrera, Schuster, Brown
1. APPROVAL OF AGENDA: Mayor McCourt called the meeting to order at 4:30pm.
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No comment.
3. CLOSED SESSION:
The City Council convened in closed session at 4:30pm to discuss the following:
A. PUBLIC EMPLOYMENT - pursuant to Government Code Section §54957
1. Economic Development Director position
2. Golf Course Manager position
4. RETURN TO OPEN SESSION: The City Council reconvened in open session at 5:00pm. The Pledge of Allegiance and Invocation were provided.
Dan Newton, City Administrator, stated the Council approved the agenda as written then met in closed session to discuss the above-mentioned items. Direction was provided to staff with no reportable action taken.
Proclamation for Domestic Violence Awareness Month presented to Lassen Family Services.
5. BUSINESS FROM THE FLOOR: Mr. Dominguez provided information about the upcoming Cover Photo Contest Reception, stating that it would be held on October 12, 2023, from 5:30 pm to 7:00pm.
6. CONSENT CALENDAR:
Moved by Schuster; seconded by Herrera to approve the consent calendar.
Motion Carried: 5 - 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None
6.A Minutes of the City Council's September 6, 2023 regular meeting and the September 19, 2023 special meeting.
Motion to waive the reading of and approval to receive and file the City Council's September 6, 2023 regular meeting and the September 19, 2023 special meeting. 230906.cc.min.draft.pdf
230919.cc.spec.min.draft.pdf
6.B Vendor and payroll warrants.
Motion to receive and file
8-31-23.pdf
9-07-23.pdf
9-14-23.pdf
9-18-23.pdf
4 9-21-23.pdf
9-22-23.pdf
6.C Consider Resolution No. 23-6244, supporting the Honey Lake Hospice Light up a Life Ceremony and authorizing closure of South Lassen street from Cottage Street to Main Street on Saturday, November 18, 2023, from 5:00 pm to 8:00 pm Motion to approve Resolution No. 23-6244, supporting the Honey Lake Hospice Light up a Life Ceremony and authorizing closure of South Lassen street from Cottage Street to Main Street on Saturday, November 18, 2023, from 5:00 pm to 8:00 pm City Council street closure 2023.docx
23-6244.pdf
6.D Consider Resolution No. 23-6245, authorizing the Public Works Director to execute a Notice of Completion for Project No. 23-01 2023 Park and Water Bond Act 2018 (Proposition 68) City of Susanville Memorial Park Project
Motion to approve Resolution No. 23-6245, authorizing the Public Works Director to execute a Notice of Completion for Project No. 23-01 2023 Park and Water Bond Act 2018 (Proposition 68) City of Susanville Memorial Park Project 23-6245.pdf
7. PUBLIC HEARINGS:
7.A Conduct Cost Recovery Public Hearing Case # LN2023-013 and consider Resolution No. 23- 6227, approving a cost report of unpaid penalties and, if approved, consider subsequent Resolution No. 23-6228, approving the recordation of a lien against real property at 765 Shasta Street.
Motion to approve Resolution No. 23-6227, approving cost report, and motion to approve the subsequent Resolution No. 23-6228, approving the recordation of a lien against real property at 765 Shasta Street.
Cody Loflin, Code Enforcement Officer, provided an explanation of the items being presented and requested approval of Resolution No. 23-6227.
Public Hearing opened and closed at 5:15pm. No comments received.
Moved by Schuster; seconded by Brown to approve Resolution No. 23-6227.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Mr. Loflin provided an explanation of the item and requested approval of Resolution No. 23-6228.
Public Hearing opened at 5:16pm and closed at 5:17pm with no comments received.
Moved by Hererra; seconded by Brown, to approve Resolution No. 23-6228.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Cost Report LN2023-013
5 23-6227.pdf
23-6228.pdf
7.B Conduct Cost Recovery Public Hearing Case # LN2023-014 and consider Resolution No. 23- 6221, approving a cost report of unpaid penalties and, if approved, consider subsequent Resolution No. 23-6222, approving the recordation of a lien against real property at 560 Hospital Lane.
Motion to approve Resolution No. 23-6221, approving cost report, and motion to approve the subsequent Resolution No. 23-6222, approving the recordation of a lien against real property at 560 Hospital Lane.
Cody Loflin, Code Enforcement Officer, provided an explanation of the items being presented and requested approval of Resolution No. 23-6221.
Public Hearing opened at 5:20pm and closed at 5:21pm with no comments received.
Moved by Schuster; seconded by Herrera to approve Resolution No. 23-6221.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Mr. Loflin provided an explanation of the item and requested approval of Resolution No. 23-6222.
Public Hearing opened and closed at 5:21pm with no comments received.
Moved by Brown; seconded by Herrera to approve Resolution No. 23-6222.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Cost Report LN2023-014
23-6221.pdf
23-6222.pdf
7.C Conduct Cost Recovery Public Hearing Case # LN2023-015 and consider Resolution No. 23- 6223, approving a cost report of unpaid penalties and, if approved, consider subsequent Resolution No. 23-6224, approving the recordation of a lien against real property at 1705 Main Street.
Motion to approve Resolution No. 23-6223, approving cost report, and motion to approve the subsequent Resolution No. 23-6224, approving the recordation of a lien against real property at 1705 Main Street.
Cody Loflin, Code Enforcement Officer, provided an explanation of the items being presented and requested approval of Resolution No. 23-6223.
Public Hearing opened and closed at 5:23pm with no comments received.
Moved by Herrera; seconded by Schuster, to approve Resolution No. 23-6223.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt 6 Voting Against: None
Mr. Loflin provided an explanation of the item and requested approval of Resolution No. 23-6224.
Public Hearing opened and closed at 5:24pm with no comments received.
Moved by Brown; seconded by Herrera, to approve Resolution No. 23-6224.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Cost Report LN2023-015
23-6223.pdf
23-6224.pdf
7.D Conduct Cost Recovery Public Hearing Case # LN2023-016 and consider Resolution No. 23- 6225, approving a cost report of unpaid penalties and, if approved, consider subsequent Resolution No. 23-6226, approving the recordation of a lien against real property at 509 Woodside Way.
Motion to approve Resolution No. 23-6225, approving cost report, and motion to approve the subsequent Resolution No. 23-6226, approving the recordation of a lien against real property at 509 Woodside Way.
Cody Loflin, Code Enforcement Officer, provided an explanation of the items being presented and requested approval of Resolution No. 23-6225.
Public Hearing opened and closed at 5:27pm with no comments received.
Moved by Schuster; seconded by Herrera, to approve Resolution No. 23-6225.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Mr. Loflin provided an explanation of the item and requested approval of Resolution No. 23-6226.
Public Hearing opened and closed at 5:28pm with no comments received.
Moved by Brown; seconded by Herrera, to approve Resolution No. 23-6226.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Cost Report LN2023-016
23-6225.pdf
23-6226.pdf
7.E Conduct Cost Recovery Public Hearing Case # LN2023-018 and consider Resolution No. 23- 6229, approving a cost report of unpaid costs associated with the abatement of nuisance conditions and, if approved, consider subsequent Resolution No. 23-6230, approving the levying of a special assessment and the recordation of the special assessment lien against 7 real property at 63 South Weatherlow Street, and requesting the inclusion of said special assessment on the Lassen County Tax Rolls.
Motion to approve Resolution No. 23-6229, approving cost report, and motion to approve the subsequent Resolution No. 23-6230, approving the recordation of a special assessment lien and lien against real property at 63 South Weatherlow Street.
Cody Loflin, Code Enforcement Officer, provided an explanation of the items being presented and requested approval of Resolution No. 23-6229.
Public Hearing opened and closed at 5:34pm with no comments received.
Moved by Schuster; seconded by Herrera, to approve Resolution No. 23-6229.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Mr. Loflin provided an explanation of the item and requested approval of Resolution No. 23-6230.
Public Hearing opened and closed at 5:35pm with no comments received.
Moved by Herrera; seconded by Brown, to approve Resolution No. 23-6230.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Cost Report LN2023-018
Cost Report LN2023-018 Supplemental
23-6229.pdf
23-6230.pdf
7.F Conduct Cost Recovery Public Hearing Case # LN2023-019 and consider Resolution No. 23-6231, approving a cost report of unpaid penalties and, if approved, consider subsequent Resolution No. 23-6232, approving the recordation of a lien against real property at 67 South Weatherlow Street.
Motion to approve Resolution No. 23-6231, approving cost report, and motion to approve the subsequent Resolution No. 23-6232, approving the recordation of a lien against real property at 67 South Weatherlow Street.
Cody Loflin, Code Enforcement Officer, provided an explanation of the items being presented and requested approval of Resolution No. 23-6231.
Public Hearing opened and closed at 5:40pm with no comments received.
Moved by Schuster; seconded by Herrera, to approve Resolution No. 23-6231.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Mr. Loflin provided an explanation of the item and requested approval of Resolution No. 23-6232.
8 Public Hearing opened and closed at 5:41pm with no comments received.
Moved by Herrera; seconded by Brown, to approve Resolution No. 23-6232.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Cost Report LN2023-019
Cost Report LN2023-019 Supplemental
23-6231.pdf
23-6232.pdf
7.G Conduct Cost Recovery Public Hearing Case # LN2023-020 and consider Resolution No. 23- 6233, approving a cost report of unpaid penalties and, if approved, consider subsequent Resolution No. 23-6234, approving the recordation of a lien against real property at 830 Main Street.
Motion to approve Resolution No. 23-6233, approving cost report, and motion to approve the subsequent Resolution No. 23-6234, approving the recordation of a lien against real property at 830 Main Street.
Cody Loflin, Code Enforcement Officer, provided an explanation of the items being presented and requested approval of Resolution No. 23-6233.
Public Hearing opened and closed at 5:45pm with no comments received.
Moved by Brown; seconded by Herrera to approve Resolution No. 23-6233.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Mr. Loflin provided an explanation of the item and requested approval of Resolution No. 23-6234.
Public Hearing opened and closed at 5:46pm with no comments received.
Moved by Herrera; seconded by Schuster, to approve Resolution No. 23-6234.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Cost Report LN2023-020
23-6233.pdf
23-6234.pdf
7.H Conduct Cost Recovery Public Hearing Case # LN2023-021 and consider Resolution No. 23- 6235, approving a cost report of unpaid penalties and, if approved, consider subsequent Resolution No. 23-6236, approving the recordation of a lien against real property at 325 North Weatherlow Street.
Motion to approve Resolution No. 23-6235, approving cost report, and motion to approve the subsequent Resolution No. 23-6236, approving the recordation of a lien against real property at 325 North Weatherlow Street
9 Cody Loflin, Code Enforcement Officer, provided an explanation of the items being presented and requested approval of Resolution No. 23-6235.
Public Hearing opened and closed at 5:49pm with no comments received.
Moved by Brown; seconded by Herrera, to approve Resolution No. 23-6235.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Mr. Loflin provided an explanation of the item and requested approval of Resolution No. 23-6236.
Public Hearing opened at 5:50pm and closed at 5:51pm with no comments recieved.
Moved by Herrera; seconded by Brown, to approve Resolution No. 23-6236.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Cost Report LN2023-021
Cost Report LN2023-021 Supplemental.pdf
23-6235.pdf
23-6236.pdf
7.I Conduct Cost Recovery Public Hearing Case # LN2023-022 and consider Resolution No. 23-6237, approving a cost report of unpaid penalties and, if approved, consider subsequent Resolution No. 23-6238, approving the recordation of a lien against real property at 105 Laverne Avenue.
Motion to approve Resolution No. 23-6237, approving cost report, and motion to approve the subsequent Resolution No. 23-6238, approving the recordation of a lien against real property at 105 Laverne Avenue
Cody Loflin, Code Enforcement Officer, provided an explanation of the items being presented and requested approval of Resolution No. 23-6237.
Public Hearing opened and closed at 5:53pm with no comments received.
Moved by Herrera; seconded by Schuster, to approve Resolution No. 23-6237.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Mr. Loflin provided an explanation of the item and requested approval of Resolution No. 23-6238.
Public Hearing opened and closed at 5:54pm.
Moved by Herrera; seconded by Brown, to approve Resolution No. 23-6238.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt 10 Voting Against: None
Cost Report LN2023-022
Cost Report LN2023-022 Supplemental.pdf
23-6237.pdf
23-6238.pdf
8. COUNCIL DISCUSSION/ANNOUNCEMENTS: Mayor McCourt offered the city's Mission Statement and the Land Acknowledgement.
9. NEW BUSINESS:
9.A Consider Resolution No. 23-6216, delegating authority to the City Administrator to make determinations regarding claims.
Mr. Newton provided an explanation of the item and requested approval of Resolution No. 23- 6216.
23-6216.pdf
Gov. Code 935.4.pdf
Motion to approve Resolution No. 23-6216, delegating authority to the City Administrator to make determinations regarding claims.
Moved by Schuster; seconded by Herrera to approve.
Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None
9.B 2024 Municipal Election
Resolution No. 23-6239, Calling and giving notice of the holding of a general municipal election to be held on Tuesday, March 5, 2024, for the election of certain officers as required by the provisions of the laws of the state of California relating to general law cities; and Resolution No. 23-6240, Requesting the Board of Supervisors of the County of Lassen to consolidate a general municipal; election to be held on Tuesday, March 5, 2024, with the statewide primary election to be held pursuant to §10403 of the Elections Code; and Resolution No. 23-6241, Adopting regulations for candidates for elective office pertaining to Candidates' Statements submitted to the voters at an election to be held on Tuesday, March 5, 2024.
Heidi Whitlock, City Clerk, provided an explanation of the items and requested approval of Resolution No. 23-6239, 23-6240, and 23-6241.
23-6239 Calling the 2024 Election.pdf
23-6240 Consolidating with the BOS 2024.docx.pdf
23-6241 Candidate statements 2024.pdf
Motion to approve Resolution No.'s 23-6239, 23-6240 and 23-6241, calling of the election, requesting the consolidation of the election with the County of Lassen, and adopting the regulations for candidates pertaining to Candidate Statements.
Moved by Herrera; seconded by Schuster, to approve Resolution No. 23-6239 as written.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
11 Moved by Herrera; seconded by Stafford, to approve Resolution No. 23-6240 as written.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
Moved by Herrera; seconded by Stafford, to approve Resolution No. 23-6241as written.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Herrera, Stafford and McCourt Voting Against: None
9.C Consider Resolution No. 23-6243, authorizing the Chief of Police to execute standard agreement with the State of California Office of Traffic Safety and accepting $50,000 in grant funding from the Selective Traffic Enforcement Program (STEP) Jake Stafford, Police Sergeant, provided an explanation of the item and requested approval of Resolution No. 23-6243.
STEP Grant Agreement
23-6243.pdf
Motion to approve Resolution No. 23-6243, authorizing the Chief of Police to execute standard agreement with the State of California Office of Traffic Safety and accepting $50,000 in grant funding from the Selective Traffic Enforcement Program (STEP) Moved by Schuster; seconded by Herrera to approve.
Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None
9.D Discussion regarding proposed landscaping funding source for Susanville South East Gateway Project
Erik Edholm, Assistant Director of Engineering, provided an explanation of the item and requested Council direction.
Mr. Newton provided more information related to the city's priorities, adding that the improvement of Main Street was one of those. He also added that there is momentum currently, but it would require the use of city funds to keep it moving forward.
Direction was provided to staff to move forward with the installation of the framing for the trees.
Mr. Newton to bring back the funding source once identified to the Council.
Mayor pro tem Herrera left the chambers at 6:25pm.
SE Gateway Landscaping Plans.pdf
SE Gateway Landscaping Estimates.pdf
9.E Consider Resolution No. 23-6247, authorizing City Administrator to execute Agreement between the city and Honey Lake Valley RCD for grant administration services for Johnstonville Dam Project.
12 Mr. Newton provided an explanation of the item and requested approval of Resolution No. 23- 6247.
Mayor pro tem Herrera returned to the chambers at 6:28pm. 23-6247.pdf
Motion to approve Resolution No. 23-6247, authorizing City Administrator to execute Agreement between the city and Honey Lake Valley RCD for grant administration services for Johnstonville Dam Project.
Moved by Schuster; seconded by Brown to approve.
Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None
9.F Consider Resolution No. 23-6246, authorizing Mayor to execute agreement with CalMuni Advisors.
Mr. Newton provided an explanation of the item and requested approval of Resolution No. 23-6246.
23-6246.pdf
City of Susanville - UAL Policy and Reporting Services (2023_06_26).pdf Motion to approve Resolution No. 23-6246, authorizing Mayor to execute agreement with CalMuni Advisors
Moved by Herrera; seconded by Schuster to approve.
Motion Carried: 5- 0
Voting For: Herrera, Schuster, Brown, McCourt, Stafford Voting Against: None
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS: No business.
13. CITY ADMINISTRATOR'S REPORTS:
13.A Department Reports
Allen Sobol, Police Sergeant, stated that the department’s side-by-side is now onsite and just about operational. He added that the homeless count has been limited along the river.
Bob Godman, Public Works Director, provided information regarding water rates and California’s current 55 gallons per day per person limit. He stated that other restrictions are being considered and, for the city, a 50% reduction by 2030 is being requested.
Tom Hernandez, Acting Fire Chief, stated that the department's been busy in the evening and also provided information regarding the event on October 14, 2023.
Mr. Edholm provided an update on what has been going on in the Engineering Division as well as Mr. Newton, Ms. Whitlock, and Chandra Jabbs, Finance Director. 13 Jolene Arredondo, Assistant to the City Administrator, provided an update on current and upcoming recruitments, and added that the pool and golf course are winding down for the season.
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
Mr. Newton provided an explanation of the item and inquired as to whether or not any items should be added or moved on the list.
No additions or changes.
231004 Items from the Podium.pdf
15. ADJOURNMENT:
Motion made by Herrera to adjourn at 6:59pm.
____________________________
Quincy McCourt, Mayor
Respectfully submitted by:
___________________________
Heidi Whitlock, City Clerk
14 AGENDA ITEM NO. 6.B
Action Item
Submitted By: Dan Newton, Administrative Services
Action Date: October 18, 2023
SUBJECT: Approved Position List
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: Pursuant to Section 2.08.090 the city administrator's duty is to appoint and remove or promote or demote any and all officers and employees of the city with the approval of the city council. The approved position list is a mechanism used to demonstrate City Council approval for the positions that the city administrator can fill. The modifications to the approved position list include the modification of the range of the Diamond Mountain Golf Course Manager Position in the part-time salary matrix to range 960.
FISCAL IMPACT: The modifications to the approved position list include the modification of the range of the Diamond Mountain Golf Course Manager Position in the part-time salary matrix to range 960.
ACTION REQUESTED: Motion to approve approved position list as presented in agenda.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
231018 Approved Position List.pdf
15 Last Approved 9/6/2023
Department/Position Range Step A Step G & H
REGULAR, FULL-TIME
ADMINISTRATIVE SERVICES
City Administrator* 182-184 $ 125,832.72 $ 177,059.22
Finance Director* 170-174 $ 98,593.04 $ 145,667.08
Economic Development Director * 170-174 $ 98,593.04 $ 145,667.08 City Clerk* 164-170 $ 85,168.46 $ 132,124.20
Assistant to City Administrator 148-150 $ 64,628.20 $ 95,542.20 Account Tech II (Base - II) 142-146 $ 56,787.12 $ 88,200.58 Account Tech - Account Tech I (Base- II) 124-128 or 133-137 $ 36,409.88 $ 70,624.58 Account Tech - Account Tech I (Base- II) 124-128 or 133-137 $ 36,409.88 $ 70,624.58 Account Tech - Account Tech I (Base- II) 124-128 or 133-137 $ 36,409.88 $ 70,624.58 Admin Staff Assistant (Base-II) 124-128 $ 36,409.88 $ 56,551.04 FIRE
Fire Chief* 168-174 $ 93,897.96 $ 145,667.08
Assistant Fire Chief 145-150 $ 66,037.40 $ 105,132.04
Fire Fighter I - Engineer OR Captain (No more than 3 Captains)* 129-142 or 141-146 $ 44,484.44 $ 95,244.24 Fire Fighter I - Engineer OR Captain (No more than 3 Captains)* 129-142 or 141-146 $ 44,484.44 $ 95,244.24 Fire Fighter I - Engineer OR Captain (No more than 3 Captains)* 129-142 or 141-146 $ 44,484.44 $ 95,244.24 Fire Fighter I - Engineer 129 - 142 $ 44,484.44 $ 86,286.72 Fire Fighter I - Engineer 129 - 142 $ 44,484.44 $ 86,286.72 Fire Fighter I - Engineer 129 - 142 $ 44,484.44 $ 86,286.72 Admin Staff Assistant - Fire (Base - II) 138-142 $ 51,446.46 $ 79,905.28 *At descretion of the Fire Chief with City Administrator approval POLICE
Police Chief* 168-174 $ 93,897.96 $ 145,667.08
Police Captain 147-156 $ 77,394.20 $ 123,358.56
Police Sergeant 143-152 $ 70,115.24 $ 111,756.84
Police Sergeant 143-152 $ 70,115.24 $ 111,756.84
Police Sergeant 143-152 $ 70,115.24 $ 111,756.84
Police Sergeant 143-152 $ 70,115.24 $ 111,756.84
Police Officer 136-145 $ 58,985.42 $ 94,017.04
Police Officer 136-145 $ 58,985.42 $ 94,017.04
Police Officer 136-145 $ 58,985.42 $ 94,017.04
Police Officer 136-145 $ 58,985.42 $ 94,017.04
Police Officer 136-145 $ 58,985.42 $ 94,017.04
Police Officer (SRO) 136-145 $ 58,985.42 $ 94,017.04
Police Officer 136-145 $ 58,985.42 $ 94,017.04
Police Officer 136-145 $ 58,985.42 $ 94,017.04
Police Officer 136-145 $ 58,985.42 $ 94,017.04
Police Officer 136-145 $ 58,985.42 $ 94,017.04
Police Officer 136-145 $ 58,985.42 $ 94,017.04
Administrative Assistant 142-144 $ 55,726.06 $ 82,333.68 Community Services Officer (Base - II) 132-136 $ 44,361.98 $ 68,902.08 Community Services Officer (Base - II) (PHLA Grant funded) 132-136 $ 44,361.98 $ 68,902.08
PUBLIC WORKS
Public Works Director * 168-174 $ 93,897.96 $ 145,667.08 Assistant Director of Operations 154-158 $ 72,066.28 $ 111,931.56 Assistant Director of Engineering 154-158 $ 72,066.28 $ 111,931.56 Building Official 152-154 $ 68,593.72 $ 101,404.42
City Planner 152-154 $ 68,593.72 $ 101,404.42
16 Park/Facilities Maint Superintendent (Base - II) 143-145 $ 57,686.72 $ 81,219.32 Water Utility Supervisor (Base - II) 145-147 $ 60,607.04 $ 85,330.96 Gas Utility Supervisor (Base - II) 144-146 $ 59,128.94 $ 83,249.66 Streets Maintenance Super. (Base - II) 143-145 $ 57,686.72 $ 81,219.32 Air Quality Specialist 140-151 $ 53,043.38 $ 100,378.98 Building Permit Tech 140-142 $ 53,043.38 $ 78,415.74
Program Coordinator 140-142 $ 53,043.38 $ 78,415.74
Assistant Engineer 140-142 $ 53,043.38 $ 78,415.74
Pool Director (reimbursed by HLVRA) 138-140 $ 48,545.64 $ 71,766.76 Code Enforcement Officer I/II 136-138 $ 48,054.76 $ 71,040.84 Water System Op II - III (Base - II) 133-135 or 139-141 $ 45,064.76 $ 73,580.78 Water System Op II - III (Base - II) 133-135 or 139-141 $ 45,064.76 $ 73,580.78 Gas Technician II - III (Base -II) 132-134 or 138-140 $ 43,965.74 $ 71,786.00 Gas Technician II - III (Base -II) 132-134 or 138-140 $ 43,965.74 $ 71,786.00 Gas Technician II - III (Base -II) 132-134 or 138-140 $ 43,965.74 $ 69,025.06 Mechanic II (Base - II) 131-133 $ 42,893.24 $ 60,390.98 Street Maint Operator II - III (Base - II) 131-133 or 137-139 $ 42,893.24 $ 70,035.16 Utilities Services Technician (Base - II) 125-127 $ 36,986.82 $ 52,075.14 Utilities Services Technician (Base - II) 125-127 $ 36,986.82 $ 52,075.14 Parks Maintenance Worker II (Base - II) 125-127 $ 36,986.82 $ 52,075.14 Admin Staff Assistant (Base -II) 124-128 $ 36,409.88 $ 56,551.04 Maintenance Worker I - II (Base - II) (S) 123-125 or 125-127 $ 35,204.52 $ 52,075.14 Maintenance Worker I - II (Base - II) (S) 123-125 or 125-127 $ 35,204.52 $ 52,075.14 Maintenance Worker I - II (Base - II) (G) 123-125 or 125-127 $ 35,204.52 $ 52,075.14 Maintenance Workr I-II (Base - II) (W) 123-125 or 125-127 $ 35,204.52 $ 52,075.14
PART-TIME
ADMIN Hourly Wage
Parks Maintenance Worker - P/T 922 $ 15.88 $ 17.10
Parks Maintenance Worker - P/T 922 $ 15.88 $ 17.10
Human Resources Investigator 954 $ 33.30 $ 37.68
Construction Technician 951 $ 30.92 $ 34.99
POLICE
Community Service Officer - P/T 932 $ 19.34 $ 21.88
Youth Services Officer - Grant funded 132-136 $ 44,361.98 $ 68,902.08 POOL
Assistant Pool Manager 935 $ 20.83 $ 23.57
Pool Maintenance Worker 924 $ 15.88 $ 17.96
Head Swim Instructor 928 $ 17.53 $ 19.83
Head Lifeguard 928 $ 17.53 $ 19.83
Head Program Instructor 928 $ 17.53 $ 19.83
Lifeguard/Swim Instructor (# of positions as needed) 922 $ 15.88 $ 17.10 Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10
Lifeguard/Swim Instructor 922 $ 15.88 $ 17.10
GOLF COURSE
17 Golf Course Business Manager P/T 20 Hours 937 $ 21.88 $ 24.76 Golf Course Business Manager P/T 960 $ 38.62 $ 43.69
Head Maintenance Worker 930 $ 18.41 $ 20.83
Maintenance 922 $ 15.88 $ 17.10
Maintenance 922 $ 15.88 $ 17.10
Pro Shop Worker 922 $ 15.88 $ 17.10
Pro Shop Worker 922 $ 15.88 $ 17.10
Pro Shop Worker 922 $ 15.88 $ 17.10
Pro Shop Worker 922 $ 15.88 $ 17.10
Pro Shop Worker 922 $ 15.88 $ 17.10
Pro Shop Worker 922 $ 15.88 $ 17.10
Pro Shop Worker 922 $ 15.88 $ 17.10
Carts 922 $ 15.88 $ 17.10
Carts 922 $ 15.88 $ 17.10
TEMPORARY
ADMIN Hourly Wage
Intern 922 $ 15.88 $ 17.10
POLICE
Reserve Police Officer:
Reserve Police Officer 1 922 $ 15.88 $ 17.10
Reserve Police Officer 2 922 $ 15.88 $ 17.10
Reserve Police Officer 3 922 $ 15.88 $ 17.10
Reserve Police Officer 4 922 $ 15.88 $ 17.10
Reserve Police Officer 5 922 $ 15.88 $ 17.10
Up to 5 positions funded thru salary savings
FIRE
Fire Captain (Side Letter) 924 $ 15.88 $ 17.96
Fire Captain (Side Letter) 924 $ 15.88 $ 17.96
Seasonal Firefighter 922 $ 15.88 $ 17.96
Seasonal Firefighter 922 $ 15.88 $ 17.96
Seasonal Firefighter 922 $ 15.88 $ 17.96
PUBLIC WORKS
Assistant Engineer 944 $ 26.01 $ 29.43
Gas Technician II (Gas Surveyor) 931 $ 18.87 $ 21.35
Intern (PW) 922 $ 15.88 $ 17.10
Intern (PW) 922 $ 15.88 $ 17.10
Intern (PW) 922 $ 15.88 $ 17.10
VARIOUS
Summer Laborer 922 $ 15.88 $ 17.10
Summer Laborer 922 $ 15.88 $ 17.10
Summer Laborer 922 $ 15.88 $ 17.10
Summer Laborer 922 $ 15.88 $ 17.10
Summer Laborer 922 $ 15.88 $ 17.10
CONTRACT POSITIONS
POLICE
Officer Trainee 932
18 City Attorney - contracted flat rate
Airport Manager - $1,896.86 per month
19 AGENDA ITEM NO. 7.A
Public Hearing
Submitted By: Bob Godman, Public Works
Action Date: October 18, 2023
SUBJECT: Presentation of the 2020 Urban Water Management Plan for the City of Susanville Water Division.
PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: The California Department of Water Services requires urban water suppliers that serve more than 3,000 connections to prepare an Urban Water Management Plan every five years. An important element of the Urban Water Management Plan is the Water Shortage
Contingency Plan which is presented as part of our overall Urban Water Management Plan. This plan was presented to Council in November prior to submission to the State for review. The State has asked for the following changes to the plan and these changes require a public hearing and Council Approval:
Seismic risk assessment and mitigation plan. CWC 10632.5 Communication protocols and procedures to inform customers, the public, interested parties and local, regional, and state governments of any current or predicted shortages as
determined by the annual water supply and demand
assessment and shortage response actions triggered or
anticipated to be triggered. CWC 10632(a)(5)(A)(B)(C)
A description of procedures for customer compliance,
enforcement, appeal, and exemption procedures for triggered shortage response actions. CWC 10632(a)(6)
The legal authority that empowers the supplier to enforce shortage response actions. May include, but not limited to, statutory authorities, ordinances, resolutions, and contract provisions. CWC 10632(a)(7)(B)
A statement attesting to the fact that the supplier shall declare a water shortage emergency in accordance with the Water Code.
CWC 10632(a)(7)
A statement attesting to the fact that the supplier will coordinate with cities or counties for possible local emergency
proclamation. CWC 10632(a)(7)(B)
Description of the potential fiscal impacts associated with shortage response actions. CWC 10632(a)(8)(B)
Description of mitigation actions needed to address revenue
SUSANVILLE CITY COUNCIL AGENDA ITEM
20 reductions and expense increases associated with activated shortage response actions. CWC 10632(a)(8)(C)
Description of the costs of addressing excessive water use during a drought emergency. CWC 10632(a)(8)(c)
Description of actions to ensure data is appropriately collected to monitor customer compliance and meet state reporting requirements. CWC10632(a)(9)
Description of procedures for monitoring and evaluating the functionality of the WSCP. CWC 10632(a)(10)
Attached is the revised Urban Water Management Plan for the City's Water Division for 2020 through 2025.
FISCAL IMPACT: None
ACTION REQUESTED: Receive public input and provide direction to staff.
ATTACHMENTS:
2020UWMP_Rev20231006.pdf
21 URBAN WATER MANAGEMENT PLAN
2020 UPDATE
CITY OF SUSANVILLE, CALIFORNIA
October 2023
Public Works
720 South Street
Susanville, California 96130
Phone: 530-257-1041
Revision 20231006
22 City Council
Quincy McCourt, Mayor
Thomas Herrera, Mayor ProTem
Mendy Schuster
Kevin Stafford
Russ Brown
City Staff
Dan Newton, City Administrator
Robert Godman, Public Works Director
23 CITY OF SUSANVILLE 2020 UWMP
i
TABLE OF CONTENTS
1 Introduction ................................................................................................................ 1
1.1 Purpose .............................................................................................................. 1
1.2 Background ........................................................................................................ 1
1.2.1 Urban Water Management Planning Act .................................................. 1
1.2.2 Previous Urban Water Management Plan ................................................ 1 2 Plan Preparation .......................................................................................................... 2
2.1 General UWMP Plan and Agency Information .................................................. 2
2.2 Plan Coordination ................................................................................................. 4
2.3 Plan Adoption, Submittal, And Implementation ................................................... 6 3 System Description ...................................................................................................... 7
3.1 Service Area Physical Description ....................................................................... 7
3.1.1 Location ................................................................................................... 7
3.1.2 Climate .................................................................................................... 9
3.2 Service Area Population ..................................................................................... 11
3.3 Water sources Springs and Ground Water ........................................................ 13
3.3.1 Cady Springs ........................................................................................ 14
3.3.2 Bagwell Springs .................................................................................... 14
3.3.3 Well #1 (Bunyan Well) .......................................................................... 14
3.3.4 Well #3 ................................................................................................. 15
3.3.5 Well #4 .................................................................................................. 15
3.3.6 Well #5 (College Well) .......................................................................... 15
3.4 Water Distribution System .................................................................................. 16
3.4.1 Water lines and Customer Connections ............................................... 16
3.4.2 Water Meters ........................................................................................ 16
3.4.3 Water Storage ...................................................................................... 16
3.4.4 Water Storage/Source Additional ......................................................... 16 4 System Demands ....................................................................................................... 17
4.1 Current and Historical Water Demands ............................................................. 17
4.2 Baselines and Targets (gpcd) ........................................................................... 18
4.3 Water Demands ............................................................................................... 19
4.4 Water Demand Projections ............................................................................... 20
4.5 Water Losses .................................................................................................... 24
4.6 Planned Future City Development ..................................................................... 24
4.6.1 Water Savings and Low Income Projected Water Demands ................. 25 24 CITY OF SUSANVILLE 2020 UWMP
ii
4.7 Water Use Reduction Plan ............................................................................... 26 5 Baselines and Targets (gpcd) ................................................................................. 27
5.1 Base Line .......................................................................................................... 27
5.2 Targets ............................................................................................................. 28
5.3 Target Compliance .......................................................................................... 29 6 Water Sources ......................................................................................................... 30
6.1 Water Supply Facilities ..................................................................................... 30
6.2 Groundwater ..................................................................................................... 33
6.2.1 Groundwater Description and Management Plan ................................... 33
6.2.2 Groundwater Levels and Historical Trends ............................................ 33
6.2.3 Sources of Recharge ............................................................................... 34
6.2.4 Existing and Projected Groundwater Pumping ....................................... 34
6.3 Transfer or Exchange Opportunities ................................................................. 37
6.4 Desalinated Water Opportunities ....................................................................... 37
6.4.1 Brackish Water and/or Groundwater Desalination .................................. 37
6.4.2 Seawater Desalination ............................................................................. 37
6.5 Recycled Water Opportunities .......................................................................... 38
6.6 Future Water Projects ....................................................................................... 40 7 Water Supply Reliability Water Shortage Contingency Plan ..................................... 41
7.1 Water Supply Reliability .................................................................................... 41
7.1.1 Frequency and Magnitude of Supply Deficiencies ................................. 41
7.1.2 Basis of Water Year Data ........................................................................ 41
7.1.3 Supply Reliability ..................................................................................... 42
7.1.4 Projected Normal Water Year Demands ................................................ 43
7.1.5 Projected Single Dry Water Year ............................................................. 43
7.1.6 Projected Multiple Dry Water Years ........................................................ 44
7.1.7 Drought Risk Assessment ....................................................................... 44
7.1.8 Seismic Risk Assessment and Mitigation Plan ....................................... 44
7.2 Factors Affecting Supply Reliability .................................................................. 47
7.2.1 Legal ..................................................................................................... 47
7.2.2 Environmental ......................................................................................... 47
7.2.3 Water Quality ........................................................................................... 47
7.2.4 Climatic .................................................................................................. 47
7.2.5 Disaster ................................................................................................... 47
7.2.6 Supply Reliability key data Inputs and Assessment ............................... 48 25 CITY OF SUSANVILLE 2020 UWMP
iii
8 Water Shortage Contingency Plan ........................................................................... 49
8.1 Water Shortage Contingency Planning ............................................................. 49
8.1.1 Stage I-II Water Shortage Awareness .................................................. 51
8.1.2 Stage III-IV Water Shortage Alert ........................................................... 52
8.1.3 Stage V-VI Water Shortage Emergency .................................................. 53
8.1.4 Implementation of Water Shortage Contingency Plan ........................... 53
8.2 Water Quality .................................................................................................... 56
8.3 Drought Planning .............................................................................................. 57 9 Demand Management Measures (DMM) .................................................................. 58
9.1 DMMs ................................................................................................................. 58
9.1.1 Water Survey Programs ......................................................................... 59
9.1.2 Residential Plumbing Retrofit .................................................................. 59
9.1.3 Water System Audits ............................................................................. 60
9.1.4 Metering and Commodity Rates ............................................................ 60
9.1.5 Landscape and Irrigation Programs ....................................................... 61
9.1.6 Washing Machine Rebate Program ........................................................ 61
9.1.7 Public Information Program ..................................................................... 61
9.1.8 School Education Program ...................................................................... 62
9.1.9 Commercial, Industrial, and Institutional Conservation Programs .......... 62
9.1.10 Wholesale Agency Programs................................................................. 62
9.1.11 Conservation Pricing ............................................................................... 62
9.1.12 Water Conservation Coordinator ............................................................. 62
9.1.13 Water Waste Prohibition .......................................................................... 63
9.1.14 Ultra Low Flush Toilet Replacement ...................................................... 63
9.2 DMM Return on Investment .............................................................................. 64 26 CITY OF SUSANVILLE 2020 UWMP
iv
References/Links
A: 2019 Lassen County Multi-Jurisdictional Hazard Mitigation Plan https://www.lassencounty.org/government/resources/office-of-emergency-services B: Lahontan Basin Reginal Water Management Plan
https://www.waterboards.ca.gov/lahontan/water_issues/programs/basin_plan/references.html C: Water System Emergency Response Plan
https://(Will add link or put in as Appendix)
D: Administration Citation Process
https://(Will add link or put in as Appendix)
E: Susanville Sanitary District
http://susanvillesanitarydistrict.com/agendas.aspx
F: City Ordinances
https://library.qcode.us/lib/susanville_ca/pub/municipal_code
APPENDIX
Appendix A................................Resolution to Adopt the Urban Water Management Plan Appendix B.............................................. Notice of Public Hearings & Notification Letters Appendix C............................................................................................ City Water Energy Appendix D................................................................. Amended / 20231006 Update List LIST OF FIGURES Page
Figure 3.1-1: Regional Location Map .............................................................................. 7 Figure 3.1-2: City Map .................................................................................................... 8 Figure 3.1-3: Climate Characteristics ............................................................................... 10 Figure 4.1-1: Historical Water Production and gpcd ........................................................... 19 LIST OF TABLES Page
Table 2.1-1: (UWMGB 2-1): Public Water Systems ............................................................ 2 Table 2.1-2: (UWMGB 2-2): Plan Identification ................................................................... 2 Table 2.1-3: (UWMGB 2-3): Agency Identification .............................................................. 3 Table 2.1-4: (UWMGB 2-4): Water Supplier Information Exchange ................................... 3 27 CITY OF SUSANVILLE 2020 UWMP
v
Table 2.2-1: Coordination with Appropriate Agencies ........................................................ 4 Table 2.2-2: (UWMGB 10-1): Notification to Cities and Counties ...................................... 5 Table 3.1-1: Climate Characteristics ................................................................................... 9 Table 3.2-1: Historical Population 2000 to 2020 .............................................................. 12 Table 3.2-2: (UWMGB 3-1): Population – Current and Projected ................................... 12 Table 3.3-1: Water Sources Production Capacity Summary ........................................... 14 Table 4.1-1: (UWMGB 4-1): Demands for Potable and Raw Water 2020 ............................... 17 Table 4.3-1: Historical System Water Demands and Daily Per Capita Water Use ........... 19 Table 4.4-1: Projected Water Demand – 2020 to 2045 ................................................... 20 Table 4.4-2: (UWMPGB 4-2): Gross Demands for Potable and Raw Water projected ... 21 Table 4.4-3: Gross Demands Vs. Capacity by source 2025-2040-Projected .................. 22 Table 4.4-4: (UWMPGB 4-3): Total Water Demands ...................................................... 22 Table 4.5-1: (UWMPGB 4-4): 12 Month Water Loss Audit Reporting ............................. 24 Table 4.6-1 (UWMPGB 4-5): Inclusion in Water Use Projections ................................... 25 Table 5.1-1: Base Daily Per Capita Water Use – 5 Year Range ...................................... 27 Table 5.1-2: Base Daily Per Capita Water Use –10 Year Range ..................................... 28 Table 5.2-1 (UWMPGB 5-1): Baselines and Targets Summary ....................................... 28 Table 5.2-2: Daily Per Capita (gpcd) Water Use 2010 – 2015 - 2020 ............................. 29 Table 5.3-1 (UWMPGB 5-2): 2015 Target Compliance ...................................................... 29 Table 6.1-1: Historical System Water Sources 2000-2020 ................................................. 30 Table 6.1-2: Historical System Water Sources Worst Case Month 2010-2020 .................... 31 Table 6.1-3: Demand Vrs Capacity 2020-2045 Worst-Case Month .................................... 32 Table 6.2-1 (UWMPGB 6-1): Groundwater Volume Pumped ........................................... 34 Table 6.2-2: Water Sources Production Capacity Summary .............................................. 35 Table 6.2-3 (UWMPGB 6-8): Water Supplies- Actual 2020 and Total Safe Yield ................. 35 Table 6.2-4 (UWMPGB 6-9): Water Supplies- Projected and Total Safe Yield .................... 36 Table 6.5-1 (UWMPGB 6-2): Wastewater Collected ......................................................... 39 Table 6.5-2 (UWMPGB 6-3): Wastewater Treatment and Discharge .................................. 39 Table 6.6-1 (UWMPGB 6-7): Expected Future Water Supply Projects or Programs ............ 40 Table 7.1-1 (UWMPGB 7-1): Basis of Water Year Data .................................................... 42 Table 7.1-2 (UWMPGB 7-2): Normal Year Supply and Demand Comparison ..................... 43 Table 7.1-3 (UWMPGB 7-3): Single Dry Year Supply and Demand Comparison ................ 43 Table 7.1-4 (UWMPGB 7-4): Multiple Dry Years Supply and Demand Comparison ........ 45 Table 7.1-5 (UWMPGB 7-5): Five-Year Drought Risk Assessment ................................. 46 Table 8.1-1 (UWMGB 8-1): Water Shortage Contingency Plan Actions ............................. 50 Table 8.1-2(UWMPGB 8-2): Demand Reduction Actions ............................................... 55 Table 8.1-3(UWMPGB 8-3): Supply Augmentation and other Actions ........................... 55 Table 9.1-1: Low Flush Toilet Cost/Benefit Analysis ....................................................... 63 28 CITY OF SUSANVILLE 2020 UWMP
vi
ABBREVIATIONS – Entities
CDPH ................................................................... California Department of Public Health DWR............................................................................... Department of Water Resources IRWMG ...................................................Integrated Regional Water Management Group IRWMP...................................................... Integrated Regional Water Management Plan SWRCB................................................................. State Water Resources Control Board UWMP............................................................................. Urban Water Management Plan UWMPA ....................................................................Urban Water Management Plan Act UWMPGB....................................................................................UWMP 2015 Guidebook WMP ....................................................................................................Water Master Plan ABBREVIATIONS – Terminology & Units
AB .......................................................................................................State Assembly Bill ac ............................................................................................................................... acre ADD.............................................................................................. Average Daily Demand af ......................................................................................................................... acre-feet afy ......................................................................................................... acre-feet per year bgs .................................................................................................. below ground surface CII.........................................................................Commercial, Industrial and Institutional CWC............................................................................................... California Water Code DMM.............................................................................. Demand Management Measures DU................................................................................................................. dwelling unit ET0 ....................................................................................Reference Evapo-transpiration ft ................................................................................................................................ feet gpd ............................................................................................................ gallons per day gpcd ......................................................................................... gallons per capita per day MCL..................................................................................... Maximum Contaminant Level MDD .............................................................................................Maximum Day Demand MMG...........................................................................................................million gallons MMGD.............................................................................................million gallons per day MMGY...........................................................................................million gallons per year mg/L ..................................................................................................... milligrams per liter PHG .....................................................................................................Public Health Goal SB ...........................................................................................................State Senate Bill ULF ..................................................................................................Ultra-Low Flush toilet 29 SECTION ONE CITY OF SUSANVILLE 2020 UWMP
1 INTRODUCTION
1.1 Purpose
The Urban Water Management Plan (UWMP) is a requirement of the Urban Water Management Planning Act (UWMPA) (Division 6, Part 2.6 of the California Water Code (CWC) §10610-10656). The UWMPs must be prepared every five years and submitted to the Department of Water Resources (DWR). The submittal is required to meet the requirements of the UWMPA, including the most current amendments. The UWMPA applies to urban water suppliers with 3,000 or more connections or supplying more than 3,000 acre-feet (af) (978 MMG) of water annually.
UWMPs are required of the state’s urban water suppliers in an effort to assist their resource planning and to ensure adequate water supplies are available for future use. A secondary purpose of the UWMP is to provide a plan for a series of actions to be implemented during water shortage situations. This report was prepared according to the requirements of the CWC, UWMPA and the UWMP Guidebook 2020 (April 2021).
1.2 Background
1.2.1 Urban Water Management Planning Act
In 1983, Assembly Bill (AB) 797 altered Division 6 of the CWC by producing the UWMPA. Since 1983, several amendments to the Act have modified and added to the requirements of the UWMPs submitted today. One such amendment required projections for water use to extend 20 years at 5-year intervals. Recently, this has been increased to a 25 year projection providing for a minimum 20-year projection up until the next UWMP is completed.
Various other amendments have increased requirements to include sections on recycled water use, demand management measures (DMMs), and water shortage contingency plans. Recycled water use sections were added to assist in evaluation of alternate water supplies for future use when projects exceed the current water supplies.
Demand management measures must be clearly described including which measures are being implemented and which are scheduled for implementation in the future. Water contingency plans are to be prepared and coordinated with other water suppliers in the area for use during times of drought.
1.2.2 Previous Urban Water Management Plan
The City previously prepared an submitted the UWMP in 2010 and 2015; This 2020 UWMP retains critical relevant data from the 2010 and 2015 UWMP plan and provides relevant updates that comply with the new 2020 requirements and regulations.
30 SECTION TWO CITY OF SUSANVILLE 2015 UWMP
2 PLAN PREPARATION
2.1 General UWMP Plan and Agency Information
This plan is an Individual UWMP prepared by the City of Susanville for Public Water System number 181001. The City of Susanville is a retail water supplier that operates its water system based on calendar years and Millions of Gallons (MMG) are the water unites as reported in this report. The City does not supply water to other water supply agencies.
Table 2.1-1(UWMGB 2-1): Public Water Systems
Table 2.1-2(UWMGB 2-2): Plan Identification
31 SECTION TWO CITY OF SUSANVILLE 2015 UWMP
Table 2.1-3(UWMGB 2-3): Agency Identification
Table 2.1-4(UWMGB 2-4): Water Supplier Information Exchange 32 SECTION TWO CITY OF SUSANVILLE 2015 UWMP
2.2 Plan Coordination
Legal Requirements:
Lassen County does not have a dependent special district serving culinary water in the area. The irrigation districts serving farms to the south and east of the City have water rights from drainage basins and therefore do not pump ground water for their customers.
Brockman and Jensen Sloughs, which serve irrigation water, receive water from diversions on the downstream Susan River and from the Susanville Consolidated Wastewater Secondary Treatment Ponds. The City of Susanville is a participating member of the Lahontan Basin Regional Water Management Group (LBRWMG) (see references/links B).
Table 2.2-1: Coordination with Appropriate Agencies
Coordinating Agencies1
Participated
in Developing
the Plan
Commented
on the Draft
Attended
Public
Meetings
Was
Contacted for
Assistance
Was Sent a
Copy of theDraft Plan
Was Sent a
Notice of
Intention to
Adopt
LBRWMG Group X X
Susanville Sanitary District X X
Lassen County X X
Susanville Indian Rancheria X X
§10620(d)(2) Each urban water supplier shall coordinate the preparation of its plan with other appropriate agencies in the area, including other water suppliers that share a common source, water management agencies, and relevant public agencies, to the extent practicable. §10621(b) Every urban water supplier required to prepare a plan pursuant to this part shall, at least 60 days prior to the public hearing on the plan required by §10642, notify any city or county within which the supplier provides water supplies that the urban water supplier will be reviewing the plan and considering amendments or changes to the plan. The urban water supplier may consult with, and obtain comments from, a city or county that receives notice pursuant to this subdivision.
§10635(b) The urban water supplier shall provide that portion of its urban water management plan prepared pursuant to this article to any city or county within which it provides water supplies no later than 60 days after the submission of its urban water management plan.
§10642 Each urban water supplier shall encourage the active involvement of diverse social, cultural, and economic elements of the population within the service area prior to and during the preparation of the plan. §10642 Prior to adopting a plan, the urban water supplier shall make the plan available for public inspection and shall hold a public hearing thereon. Prior to the hearing, notice of the time and place of hearing shall be published within the jurisdiction of the publicly owned water supplier pursuant to Section 6066 of the Government Code. The urban water supplier shall provide notice of the time and place of hearing to any city or county within which the supplier provides water supplies. A privately owned water supplier shall provide an equivalent notice within its service area.
33 SECTION TWO CITY OF SUSANVILLE 2015 UWMP
Table 2.2-2 (UWMGB 10-1): Notification to Cities and Counties 34 SECTION TWO CITY OF SUSANVILLE 2015 UWMP
2.3 Plan Adoption, Submittal, and Implementation
Legal Requirements:
The City will hold a public hearing and adopt the 2020 UWMP on (August ??, 2022).
A copy of the adopting resolution is included in Appendix A. Prior to the public hearing; a notice will be published notifying the public of the pending hearing.
Once the UWMP has been adopted, a copy of the UWMP and amendments will be submitted to Lassen County, DWR and the State Library. Once submitted to DWR, a copy will be made available for public review within 30 days. The City will also file the appropriate electronic files to the DWR.
§10640 – 10621(c) The amendments to, or changes in, the plan shall be adopted and filed in the manner set forth in Article 3.
§10642 After the hearing, the plan shall be adopted as prepared or as modified after the hearing. §10643 An urban water supplier shall implement its plan adopted pursuant to this chapter in accordance with the schedule set forth in its plan.
§10644(a) An urban water supplier shall submit to the department, the California State Library, and any city or county within which the supplier provides water supplies a copy of its plan no later than 30 days after adoption.
Copies of amendments or changes to the plans shall be submitted to the department, the California State Library, and any city or county within which the supplier provides water supplies within 30 days after adoption. §10645 Not later than 30 days after filing a copy of its plan with the department, the urban water supplier and the department shall make the plan available for public review during normal business hours. 35 SECTION THREE CITY OF SUSANVILLE 2020 UWMP
3 SYSTEM DESCRIPTION
3.1 Service Area Physical Description
Legal Requirements:
3.1.1 Location
The City of Susanville is the county seat of Lassen County and is in the eastern slopes of the Sierra Nevada Mountains. The City is bordered to the west by the Sierra Nevada Mountain Range and to the West by the Cascade. The City is located on the western edge of the Honey Lake Valley Ground Water Basin.
The City of Susanville is approximately 4,258 feet above sea level and has an approximate land area of 6.5 square miles. Susanville is the only incorporated city within Lassen County’s 4,557 square miles. According to the State of California Department of Finance The population of Susanville in 2015 was approximately 15,092 citizens; however, this includes the group quarter populations of the High Desert State Prison and the California Correctional Center as detailed in section 3.2.
Figure 3.1-1: Reginal Location Map
§10631(a) Describe the service area of the supplier.
§10631(a) (Describe the service area) climate.
36 SECTION THREE CITY OF SUSANVILLE 2020 UWMP
Figure 3.1-2: City Map
37 SECTION THREE CITY OF SUSANVILLE 2020 UWMP
3.1.2 Climate
The City of Susanville has a semi-arid type climate. The majority of the annual rain fall occurs in the winter months. Annual precipitation averages 11.93 inches. Each year will include approximately 59 days of measurable precipitation.
Table 3.1-1: Climate Characteristics
Month
Monthly Average
Rainfall (inches)
Average Min.
Temperature (ºF)
Average Max.
Temperature (ºF)
Monthly Average
Temperature (ºF)
Average Pan
Evaporation (inches)
Monthly Average
ETo (Zone 17)
(inches per month)
January 1.97 23 41 32 0.00 1.02
February 1.77 26 46 36 4.65 1.72
March 1.54 31 54 43 6.45 3.50
April 0.63 35 61 48 9.97 4.92
May 0.71 41 70 56 13.59 6.19
June 0.43 47 79 63 15.33 7.30
July 0.24 53 89 71 17.21 8.42
August 0.12 52 87 70 16.0 7.51
September 0.35 45 79 62 11.83 5.41
October 0.98 37 66 52 8.28 3.38
November 1.73 29 51 40 4.76 1.53
December 1.46 23 41 32 3.52 0.86
Annual
Total/Averages 11.93 36.8 63.7 50 111.59 51.76
Source: usclimatedata.com
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Figure 3.1-3: Climate Characteristics
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3.2 Service Area Population
Legal Requirements:
According to the State of California Department of Finance The population of Susanville in 2020 was approximately 13,717 citizens. The City of Susanville has two state prisons, High Desert State Prison, the California Correctional Center, that with annexation are now within the incorporated city area. The inmate population is approximately 5,641 and is counted in the overall population demographics for the City. However, the prisons operate independent water systems and therefore, the populations must be excluded from this water management plan.
The total unserved prison population in 2020 was 5,641. The 2020 served population is calculated to be 13,717 – 5,641 = 8,076.
The Susanville area has had a reduction in population from 2009 thru 2020. The prison population numbers are transient in nature and significantly affect the reported populations for the area. Although the growth rate may be negative and other reports have used a growth rate under 1% for the next several years, this UWMP will uses a 1% growth rate based on the 2020 population of 8,076. Using this, perhaps inflated, population growth forecast for future water demand requirements will provide for conservative planning. See table 3.2-2 for projected populations.
The City also provides water to the Susanville Indian Rancheria (SIR). There are two areas served; the lower Rancheria on Joaquin street, which is surrounded by the City limits; and the upper Rancheria north of Spring Ridge Road, which is north of Susanville, adjacent to, but not within the City limits. The homes located within the lower Rancheria are individually metered by the City, the residents are City Customers. The homes located in the upper Rancheria are not individually metered by the City. The upper Rancheria fills two 100,000 gallon tanks from the City’s system and distributes water to the residents through the Rancheria’s system. The Rancheria is the City’s customer.
There are four large institutional water users on the City’s system. Lassen Community College, Lassen County, Lassen High School, Susanville School District, and the City of Susanville.
§10631(a) (Describe the service area) current and projected population…The projected population estimates shall be based upon data from the state, regional, or local service agency population projections within the service area of the urban water supplier…
§10631(a) …(population projections) shall be in five-year increments to 20 years or as far as data is available. §10631(a) Describe…other demographic factors affecting the supplier's water management planning. 40 SECTION THREE CITY OF SUSANVILLE 2020 UWMP
Table 3.2-1: Historical Population 2000 to 2020
Table 3.2-2 (UWMPGB 3-1): Population-Current and Projected
41 SECTION THREE CITY OF SUSANVILLE 2020 UWMP
3.3 Water Sources Springs and Ground Water
Legal Requirements Water Sources:
Legal Requirements Ground Water:
UWMPA requirements state that the water supplier must describe their existing and planned water supply sources for the next 20 years. The following description covers some of the legal requirements outlined above. Other requirements will be covered in section 7 Water Sources Supply Reliability and section 8 Water Shortage Contingency Plan.
The City water customer needs are met by utilizing water from Bagwell Springs (located one mile north of the city), Cady Springs (located two miles west of the city) and four wells (Well #1 and Well #3 and #4 and #5) located southeast in the city. Water from the wells is primarily utilized during the summer to supplement increased demands. The city also has additional caped wells, and locations for future new wells to meet the city’s water demands. §10631(b) Identify and quantify, to the extent practicable, the existing and planned sources of water available to the supplier over the same five-year increments described in subdivision (a). §10631(b) (Is) groundwater…identified as an existing or planned source of water available to the supplier… §10631(b)(1) (Provide a) copy of any groundwater management plan adopted by the urban water supplier, including plans adopted pursuant to Part 2.75 (commencing with Section 10750), or any other specific authorization for groundwater management.
§10631(b)(2) (Provide a) description of any groundwater basin or basins from which the urban water supplier pumps groundwater.
§10631(b)(2) For those basins for which a court or the board has adjudicated the rights to pump groundwater, (provide) a copy of the order or decree adopted by the court or the board. §10631(b)(2) (Provide) a description of the amount of groundwater the urban water supplier has the legal right to pump under the order or decree.
§10631(b)(2) For basins that have not been adjudicated, (provide) information as to whether the department has identified the basin or basins as overdrafted or has projected that the basin will become overdrafted if present management conditions continue, in the most current official departmental bulletin that characterizes the condition of the groundwater basin, and a detailed description of the efforts being undertaken by the urban water supplier to eliminate the long-term overdraft condition. §10631(b)(3) (Provide a) detailed description and analysis of the location, amount, and sufficiency of groundwater pumped by the urban water supplier for the past five years. The description and analysis shall be based on information that is reasonably available, including, but not limited to, historic use records. §10631(b)(4) (Provide a) detailed description and analysis of the amount and location of groundwater that is projected to be pumped by the urban water supplier. The description and analysis shall be based on information that is reasonably available, including, but not limited to, historic use records. 42 SECTION THREE CITY OF SUSANVILLE 2020 UWMP
Table 3.3-1: Water Sources Production Capacity Summary
3.3.1 Cady Springs
Cady Springs is located about two and a half miles west of Susanville on the north slope of the Susan River Canyon. Cady Springs is at approximately 4,600 feet in elevation which is approximately 300 feet in elevation above the Susan River. The springs are located approximately 1,000 feet south of HWY 36. Locked gates and wire fencing control access to the springs. The springs are located on 40 acres of city owned property. The City acquired the water system and water rights from California Pacific National Corporation in 1986. The City has the right to use and consume the entire flow from Cady Springs. (Fleming vs. Bennett et. al., Lassen County Superior Court Action No. 4573, dated and filed April 18, 1940) Cady Springs produces an annual average of 900 gpm (473 MMG) in a dry year to 1,500 gpm (788.4 MMG) in a wet year. In August of 2015 Cady Springs produced an average flow of 742 gpm (33.11 MMG).
3.3.2 Bagwell Springs
Bagwell Springs is located on a wooded hillside about one and a half miles northwest of Susanville. The springs are approximately 4,485 feet in elevation. A locked gate and fencing control access to the springs. The City acquired the water system and water rights from CP National Corporation in 1986. CP National and therefore the City of Susanville has the right to use and consume for furnishing water to consumers in its water service area 2.45 cfs (1,122 gpm) (589.7 mg) of the flow of water from Bagwell Springs. (Fleming vs. Bennett et.al., Lassen County Superior Court Action No. 4573, dated & filed April 18, 1940) Bagwell Springs produces an annual average of 800 gpm (420.5 MMG). In August 2015 Bagwell Springs produced an average flow of 689 gpm (30.75 MMG).
3.3.3 Well #1 (Bunyan Well)
Well #1 and the pumping plant are located south of Riverside Drive and Grove Street. The casing is 12 inches diameter, with 320 feet of perforation between the depths of 130 and 43 SECTION THREE CITY OF SUSANVILLE 2020 UWMP
450 feet below the ground surface. No gravel pack was constructed with this well. It was constructed in 1948. The 75 hp electric pumping unit is capable of producing about 700 gpm (367.92 MMG) annual production which is pumped directly into the water systems Pressure Zone 4. The pumping plant is turned on and off by sensing water levels in the South Street Tank. Well production is only limited by well capacity and not limited by water right. The well can produce approximately 700 gpm (30.66 MMG) in a single month based on 100% uptime.
3.3.4 Well #3
Well #3 was constructed in 1961 and is located approximately one half mile south of the city limit, off Johnstonville Road. The casing is 12 and 14 inches in diameter with 560 feet of perforation between the depths of 90 and 650 feet below the ground surface. The 200hp electric pump is capable of producing 1,500 gpm (788.4 MMG) annual production which is pumped directly into the water systems Pressure Zone 4. The pumping plant is turns on automatically by sensing water levels in the South Street Tank. Well production is only limited by well capacity and not limited by water right. The well can produce approximately 1,500 gpm (65.70 MMG) in a single month based on 100% uptime.
3.3.5 Well #4
Well #4 was constructed in 1992 and was online for the City of Susanville in 1995. It is located at the northwest corner of Orlo Drive and Skyline Drive. The steel casing is 8 inches in diameter with 125 to 225 feet of perforation at a depth of 290 feet below the ground surface. Well #4 produces approximately 700 gpm (367.92 MMG) annual production which and is used to augment the year-round water sources as needed. Well #4 is fully automated as of January 2003 and pumps to fill the Bagwell Springs Reservoir when the tank is depleted to a depth of 12 feet. Well production is only limited by well capacity and not limited by water right. The well can produce approximately 700 gpm (30.66 MMG) in a single month based on 100% uptime.
3.3.6 Well #5 (College Well)
Lassen Community College originally owned and operated Well #5, (know at the time as Well #2 to the college). The well was installed in the late 1960’s. The college used this well to supply their water needs. The well was rebuilt in 2006. The purpose of the well was originally intended for geothermal power generation. The desired hot well was never located and the project was abandoned. This well is now developed as one of the resources available to obtain water as needed. The Well is capable of producing about 700 gpm (367.92 MMG) annual production. Well production is only limited by well capacity and not limited by water right. The well can produce approximately 700 gpm (30.66 MMG) in a single month based on 100% uptime.
44 SECTION THREE CITY OF SUSANVILLE 2020 UWMP
3.4 Water Distribution System
3.4.1 Water lines and Customer Connections
The City of Susanville incorporated area is 6.5 square miles with approximately 3851 active service connections and approximately 110 of the active connections are outside of city limits. The City maintains approximately 60 miles of water main lines that service the customer connections in 6 different pressure zones. Customer meters are typically located on the property line and the average length of customer service lines is 25 feet.
3.4.2 Water Meters
All production sources are metered and the meters are considered highly accurate.
Customer meters are also be considered highly accurate as 98% of them have been installed/replaced/upgraded since 2009. A portion of the customer meters were tested in 2016 to confirm accuracy
3.4.3 Water Storage
The City maintains 5 water storage tanks located thought the city with a total capacity of
3.88 MMG. These tanks are South Tank (0.5 MMG), Harris Tank (1.04 MMG), Bagwell Tank (0.5 MMG), Spring Ridge Tank (0.9 MMG), and Cady Tank (0.94 MMG).
3.4.4 Water Storage/Source Additional
The City maintains the 29acre freshwater Barry Reservoir that holds up to 36.8 million gallons. Currently the reservoir is not treated. This water source could be processed/treated to meet future potable demands and/or used to meet current irrigation supply needs.
45 SECTION FOUR CITY OF SUSANVILLE 2020 UWMP
4 SYSTEM DEMANDS
4.1 Current and Historical Water Demands
From 2001 thru 2010 water production was around 1,100 million gallons per year. From this data and population data the gpcd baseline was established at 328 with a 295 gpcd 2015 target (See section 2.2). In 2020 the City produced 815 MMG of water with a population of 8576 giving a 260 gpcd, slightly under 80% reduction from the 2010 baseline and target.
In 2020 the City produced 815 MMG of water, The City Delivered 661 MMG. This indicates a water loss of 154 MMG or 18.9% of water production see Table 4.1-1 below.
Table 4.1-1(UWMPGB 4-1): Demands for Potable and Raw Water 2020
46 SECTION FOUR CITY OF SUSANVILLE 2020 UWMP
4.2 Baselines and Targets (gpcd)
The 2010 gpcd baseline and targets are summarized in section 5 of this UWMP. The 2020 per capita water use target is 262 gpcd. The 2015 interim target is 295 gpcd. The city achieved 266 gpcd in 2015 (See table 5.2-2) exceeding the interim target of 295 by 29 gpcd. In 2020 the City achieve 260 gpcd, the required 80% reduction target set in 2021.
The City continues to use best management water conservation practices. 47 SECTION FOUR CITY OF SUSANVILLE 2020 UWMP
4.3 Water Demands
Legal Requirements:
As illustrated below, the City’s water use has been fairly constant from 2000 to 2010.
Fluctuations, particularly in 2006, are likely caused by water production meter errors.
From 2010 to the present water production, and gpcd, have decreased significantly as the city has focused water demand reducing measures including identifying and mitigating system leakage.
Table 4.3-1: Historical System Water Demands And Daily Per Capita Water Use §10631(e)(1) Quantify, to the extent records are available, past and current water use, and projected water use (over the same five-year increments described in subdivision (a)), identifying the uses among water use sectors, including, but not necessarily limited to, all of the following uses:
(A) Single-family residential; (B) Multifamily; (C) Commercial; (D) Industrial; (E) Institutional and governmental; (F) Landscape; (G) Sales to other agencies; (H) Saline water intrusion barriers, groundwater recharge, or conjunctive use, or any combination thereof; (I) Agricultural.
§10631(e)(2) The water use projections shall be in the same 5-year increments to 20 years or as far as data is available. §10631.1(a) The water use projections required by Section 10631 shall include projected water use for single-family and multifamily residential housing needed for lower income households, as defined in Section 50079.5 of the Health and Safety Code, as identified in the housing element of any city, county, or city and county in the service area of the supplier. 48 SECTION FOUR CITY OF SUSANVILLE 2020 UWMP
In 2020 the City produced 815 MMG of water, The City Delivered 661 MMG. This indicates a water loss of 154 MG or 18.9% of water production. See Table 4.1-1 for 2020 water by Use Type.
4.4 Water Demand Projections
Legal Requirements:
The population growth data summarized in Table 4.4-1 was used to estimate the future water use within the City. The distribution system population in 2020 was 8,576 and is projected to reach 11,173 by 2045. This is based on a 1% growth rate which is conservative.
The following table shows the projected water demand from 2020 through 2045 in MMG (millions of gallons) per year. This is based on the projected populations, the achieved gpcd of 260 in 2020, then continuing to reduce gcpd by 1 every 5 years thru 2045. The City notes that the required 2020 80% reduction to a (target: 262 gpcd, actual 260 gpcd) was achieved. The City will then continue to use best management practices in there water conservation efforts. It is anticipated that these efforts will continue to reduce gpcd.
Table 4.4-1: Projected Water Demand - 2020 to 2045
§10631(k) Urban water suppliers that rely upon a wholesale agency for a source of water shall provide the wholesale agency with water use projections from that agency for that source of water in five-year increments to 20 years or as far as data is available. The wholesale agency shall provide information to the urban water supplier for inclusion in the urban water supplier's plan that identifies and quantifies, to the extent practicable, the existing and planned sources of water as required by subdivision (b), available from the wholesale agency to the urban water supplier over the same five-year increments, and during various water-year types in accordance with subdivision (c). An urban water supplier may rely upon water supply information provided by the wholesale agency in fulfilling the plan informational requirements of subdivisions (b) and (c). 49 SECTION FOUR CITY OF SUSANVILLE 2020 UWMP
The Table 4.4-2 below illustrate the projected water demand from 2020 through 2045 in MMG per year based on sector. The city is fully metered. The sector amounts of water usage are based on future population projections, target reductions in gpcd, and the current sector percentage as per current utility metered water usage. The sector breakdown is Single Family 61.1%, Multi-Family is 11.7%, Commercial is 27.2% making up the 100% total water use customers. It is not anticipated that future growth will make significant shifts in sector percentages.
Table 4.4-2 (UWMPGB 4-2): Gross Demands for Potable and Raw Water- Projected Future water demands are illustrated above in Table 4.4-2 with the losses included. NonRevenue water is currently at approximately 20%. All future water demands illustrated above are based on continues improvements and continuing to reduce water demand and decrease the percentage of water losses Table 4.4-1 above. These gpcd targets will be achieved by reducing water consumption utilizing the Demand Management Measures (DMMs) (see section 9), improving production efficiency, reducing system losses, and other management methods that become apparent as the city actively matches water sources and production with demand. Available resources will be focused on the methods which are calculated to provide the greatest reduction in lower gpcd with compared to the cost to implement.
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Table 4.4-3: Gross Demand Vrs Capacity by source 2015-2040 – Projected Table 4.4-2 and Table 4.4-3 above gives a conservative estimate that in 2045 that the city demand for water will be 860 MMG. It is anticipated that 250 MMG (29.1%) will need to come from the 1,759.6 MMG well pumping capacity. 250 MMG is 14.2% of the total available capacity. Table 6.6-2 Summarizes the Reasonably Available Volume and the Total Right or Safe Yield for each of the City’s 5 water sources. As previously indicated none of the cities sources are limited by water right, only by current flow and well flow producing capacities. The City has ample water rights and capacity for the projected future demand.
Table 4.4-4 (UWMPGB 4-3): Total Water Demands
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As illustrated in table 4.4-4 above total future water demands does not include recycled water. The Susanville Consolidated Sanitary District operates independent of the City.
They receive, process and recycle all waste water.
52 SECTION FOUR CITY OF SUSANVILLE 2020 UWMP
4.5 Water Losses
Table 4.5-1 (UWMPGB 4-4): 12 Month Water Loss Audit Reporting
4.6 Planned Future City Development
Legal Requirements:
At this time there are no significant planned potential development or expansions approved by the City and it is unlikely within the planning horizon of this document. Although the City has limited inventory of unimproved subdivided residential lots where houses can be built upon receipt of a building permit. Population trends do not support the need for large scale residential development.
§10910(a) Any city or county that determines that a project, as defined in section 10912, is subject to the California Environmental Quality Act (Division 13 (commencing with Section 21000) of the Public Resources Code) under Section 21080 of the Public Resources Code shall comply with this part. §10912 For the purpose of this part, the following terms have the following meanings:
§10912(a) “Project” means any of the following:
(1) A proposed residential development of more than 500 dwelling units. (2) A proposed shopping center or business establishment employing more than 1,000 persons or having more than 500,000 square feet of floor space.
(3) A proposed commercial office building employing more than 1,000 persons or having more than 250,000 square feet of floor space.
(4) A proposed hotel or motel, or both, having more than 500 rooms. (5) A proposed industrial, manufacturing or processing plant, or industrial park planned to house more than 1,000 persons, occupying more than 40 acres of land, or having more than 650,000 square feet of floor area.
(6) A mixed-use project that includes one or more of the projects specified in this subdivision. (7) A project that would demand an amount of water equivalent to, or greater than, the amount of water required by a 500 dwelling unit project.
53 SECTION FOUR CITY OF SUSANVILLE 2020 UWMP
4.6.1 Water Savings and Low Income Projected Water Demands Future water projections include some water savings as they are based on reducing gpcd through several water saving management methods the city is using. Regarding Low Income, the City is located in rural California were typically low income, very low income, moderate income, and higher income residence and homes are mingled together throughout the city. The city does not solicit income information. It’s apparent that some low income family’s live in single-family dwellings, and some well to do families live in condominiums or multi-family dwellings, for purpose of Low Income projected water demands see the multi-family demands projected in tables 4.4-2 above.
Table 4.6-1 (UWMPGB 4-5): Inclusion in Water Use Projections 54 SECTION FOUR CITY OF SUSANVILLE 2020 UWMP
4.7 Water Use Reduction Plan
Legal Requirements:
Future water demands are illustrated above in Table 4.4-2 with the losses separated out.
System loss are currently at approximately 20%. All future water demands illustrated above are based on continues improvements by achieving the 2020 target of 262 gpcd and then continuing to reduce water demand as illustrated. These gpcd targets will be achieved by reducing water consumption utilizing the Demand Management Measures (DMMs) (see section 9), improving production efficiency and utilization, reducing system losses, and other management methods that become apparent as the city moves forward.
Available resources will be focused on the methods which are calculated to provide the greatest return or water savings compared with cost of implementation.
CWC§10608.26 Urban wholesale water suppliers shall include in the urban water management plans . . . an assessment of their present and proposed future measures, programs, and policies to help achieve the water use reductions required by this part (10608.36). Urban retail water suppliers are to prepare a plan for implementing the Water Conservation Bill of 2009 requirements and conduct a public meeting which includes consideration of economic impacts.
55 SECTION FIVE CITY OF SUSANVILLE 2020 UWMP
5 BASELINES AND TARGETS (gpcd)
Legal Requirements:
The Water Conservation Bill of 2009 (SBX7-7) that was enacted in November of 2009. To increase water use efficiency, requires urban water suppliers reduce the statewide average per capita daily water consumption by 20% by December 31, 2020. The Bill also requires urban water suppliers to report their base line daily per capita water use, Urban water use target, interim water use target, and compliance daily per capita water use.
5.1 Base Line
The base line daily per capita water use was calculated to be 328 gallons per-capita per day (gpcd) (see table 5.1-2 below). As per the DWR’s methodology this was a 10 year average for the 11 year period from 2000 to 2010 excluding 2006. 2006 data was excluded from the average after consultation with DWR regarding the fact that the 2006 per capita use value of 243 gpcd is a significant outlier likely caused by a malfunctioning flow meter in 2006 located at Cady Springs.
Population data for the Susanville area was obtained from the Department of Finance web site www.dof.ca.gov. Prison population was subtracted from the population data as the prisons have their own water source.
Table 5.1-1: Base Daily Per Capita Water Use – 5 Year Average The above table 5.1-1 is data from 2005 through 2010, a five year range ending between §10608.20(e) An urban retail water supplier shall include in its urban water management plan…due in 2010 the baseline daily per capita water use, urban water use target, interim urban water use target, and compliance daily per capita water use, along with the bases for determining those estimates, including references to supporting data.
56 SECTION FIVE CITY OF SUSANVILLE 2020 UWMP
the end of 2007 and 2010, summarizes that data used to calculate the 5 year average baseline of 317 gpcd. 2009 (SBX7-7) requires that 2020 target (262 gpcd) be below (301 gpcd) 95% of (317 gpcd) the 5 year average.
Table 5.1-2: Base Daily Per Capita Water Use –10 Year Average
5.2 Targets
Table 5.2-1 (UWMPGB 5-1): Baselines and Targets Summary Table 5‐1 Baselines and Targets Summary
Retail Agency or Regional Alliance Only
Baseline
Period Start Year End Year
Average
Baseline
GPCD*
2015
Interim
Target *
Confirmed
2020
Target*
10‐15
year
2000 2010 328 295 262
5 Year 2005 2010 317
*All values are in Gallons per Capita per Day (GPCD)
NOTES:
The City’s 2020 target is 262 gpcd. The City used 80% of the 10 year base line of 328 gpcd as per CWC 10608.20(b)(1) “Eighty percent of the urban retail water supplier’s baseline per capita daily water use.” 262 gpcd is also below 301 gpcd which is 95% of 317 gpcd the 5 year base line (See table 5.2-1 above). Interim targets are also calculated based on a 2% per year reduction, 321 in 2011 2%, 315 2012 4%, and so on. (see also table 5.2- 2 below)
57 SECTION FIVE CITY OF SUSANVILLE 2020 UWMP
Table 5.2-2: Daily Per Capita (gpcd) Water Use 2010 – 2015 -> 2020
5.3 Target Compliance
The 2020 per capita water use target is 262 gpcd. The 2015 interim target was 295 gpcd.
The city achieved 266 gpcd in 2015 (See table 5.2-2 above) exceeding the interim target of 295 by 29 gpcd. The City achieve a 260 gcpd in 2020 that exceed 262 gcpd target/the required 80% reduction by the year 2020.
Table 5.3-1 (UWMPGB 5-2): 2015 Target Compliance
58 SECTION SIX CITY OF SUSANVILLE 2020 UWMP
6 Water Sources
Legal Requirements:
UWMPA requirements state that the water supplier must describe their existing and planned water supply sources for the next 20 years. The following description includes information such as water rights, an overdraft summary, any adjudication decrees and other pertinent information from the ground water management plan.
ADR Break Point 20220722
6.1 Water Supply Facilities
The City’s water supply facilities are described and detailed in Section 3.3 above. The Following Table 6.1-1 below show the water supply sources from 2000 to 2020 Approximately 78% of the needed water has been supplied form spring sources while 22% has been provided by city owned and operated wells.
Table 6.1-1: Historical System Water Sources 2000 – 2020 The City has the right to the total amount of water produced by the Cady Springs and the right to 2.45 cfs (1,122 gpm) (589.7 MG) in Bagwell Springs. Table 6.1-1 above shows an average total spring production of 781 MMG. and a 1 Year Capacity of 822 MMG. The one year capacity is based on the year 2010. 2010 is one of the historical lowest on record §10631(b) Identify and quantify, to the extent practicable, the existing and planned sources of water available to the supplier over the same five-year increments described in subdivision (a). 59 SECTION SIX CITY OF SUSANVILLE 2020 UWMP
prior to 2013 when the city started to divert water to avoided unnecessary chlorination.
Numbers after 2013 are lower than the 2010 882 MMG as diverted water is not included in the total. However, the City has the water right to all the water so the 882 MMG 2010 number will remain the 1 yr Capacity for Cady Springs. Some years the springs have produced above 900 MMG.
The City ground water (well) production is not limited by water right but by pumping capacity. Table 6.1-1 above show a total well capacity of 1759.6 MG This capacity is a maximum capacity as it is based on 100% uptime.
Table 6.1-2: Historical System Water Sources Worst Case Month 2010 – 2020 Table 6.1-2 above is a review of water producing capacities based on a worst-case month.
The worst-case month each year occurs when water demand is maximum and wells operated to meet this demand. The maximum demand occurred in July for most years and occurred in August In 2015 and 2020. The one month total capacity of 210 MMG is based on the worst-case spring minimum production observed in August 2020, and well production capacity based on 100% uptime for a 1 month period. 100% uptime/runtime on a well is achievable if proper maintenance and repairs are performed during shoulder none use months. However, it is not anticipated that such runtimes will be required for this UWMP report horizon of 2045.
Table 6.1-2 shows excess system capacity during worst case months for all years reported. In August 2020 the city used 118 MG of the available 210 MMG of capacity giving a 177% Capacity available to meet demand.
Table 6.1-2 shows the worst-case Month water demand as a percentage of the total year demand. The average 1 month demand would be 1/12 of the year demand or 8.3%. The table shows this value varying from 12% up to 16.2%.
For purposes of reviewing available capacity to meet the future water demands from 2020 through 2045 as summarized in Table 4.4-4, it will be assumed that 16% of the years projected water demand will be the demand one month, the worst case month. 60 SECTION SIX CITY OF SUSANVILLE 2020 UWMP
Table 6.1-3: Demand Vrs Capacity 2015-2045 Worst-Case Month Table 6.1-3 shows that in 2045 the city will have 152% capacity or 52% excess capacity to meet the projected 1 month 138 MMG demand that is 16% of the 860 MMG projected annual demand. It is noted that 52% excess capacity in 2045 is conservative as it was based on worst case spring flows and a higher 16% (normal 12% to 13.8%) percentage of the annual demand. For the foreseeable future, the City has excess production capacity that will handle system demands during worst case summer demand months. 61 SECTION SIX CITY OF SUSANVILLE 2020 UWMP
6.2 Ground Water
Legal Requirements:
6.2.1 Groundwater Description and Management Plan
The City’s water supply facilities are described and detailed in Section 3.3 above. This includes detailed descriptions of four wells that the city uses when spring flows are insufficient to keep up with demand. The Table 6.1-1 above show the water supply sources including the four wells and total water pumped “Well Total” from 2000 to 2020 approximately 22% of the needed water has been supplied from the city owned ground water sources.
The City wells draw water from the Honey Lake Valley Groundwater Basin (Basin Number 6-4) that is a part of the North Lahontan Hydrologic Region (see references/links B). The surface area is 311,750 acres or 487 square Miles) USGS Bulletin 118. The California Department of Water Resources has given the basin area a low or very low priority. (https://water.ca.gov/Programs/Groundwater-Management/Basin-Prioritization)
The basin water-bearing formations are made up of both sedimentary and volcanic rock.
The City of Susanville has joined the Lahontan Basins Integrated Regional Water Management group to manage protect the water basin and their water rights. §10631(b) (Is) groundwater…identified as an existing or planned source of water available to the supplier… §10631(b)(1) (Provide a) copy of any groundwater management plan adopted by the urban water supplier, including plans adopted pursuant to Part 2.75 (commencing with Section 10750), or any other specific authorization for groundwater management.
§10631(b)(2) (Provide a) description of any groundwater basin or basins from which the urban water supplier pumps groundwater.
§10631(b)(2) For those basins for which a court or the board has adjudicated the rights to pump groundwater, (provide) a copy of the order or decree adopted by the court or the board. §10631(b)(2) (Provide) a description of the amount of groundwater the urban water supplier has the legal right to pump under the order or decree.
§10631(b)(2) For basins that have not been adjudicated, (provide) information as to whether the department has identified the basin or basins as overdrafted or has projected that the basin will become overdrafted if present management conditions continue, in the most current official departmental bulletin that characterizes the condition of the groundwater basin, and a detailed description of the efforts being undertaken by the urban water supplier to eliminate the long-term overdraft condition. §10631(b)(3) (Provide a) detailed description and analysis of the location, amount, and sufficiency of groundwater pumped by the urban water supplier for the past five years. The description and analysis shall be based on information that is reasonably available, including, but not limited to, historic use records. §10631(b)(4) (Provide a) detailed description and analysis of the amount and location of groundwater that is projected to be pumped by the urban water supplier. The description and analysis shall be based on information that is reasonably available, including, but not limited to, historic use records. 62 SECTION SIX CITY OF SUSANVILLE 2020 UWMP
6.2.2 Groundwater Levels and Historical Trends
The average groundwater levels declined during the early 1990’a and then recovered to pre-1990 levels. Although it is assumed that the water basin level has varied over the past 25 years, the Cities owned and operated wells have not experienced any adverse operations due to water basin levels.
6.2.3 Sources of Recharge
The major sources of groundwater recharge is direct infiltration of precipitation in the upland areas, and infiltration of streamflow in alluvial-fan areas accounting for approximately 80 percent of total recharge. The remaining 20 percent consists of infiltration of surface water and irrigation flow on the valley floor. (USGS 1990). Subsurface flow may also enter the basin from Secret Valley through Pliocene lake sediments which appear to be continuous beneath the lava field separating the two valleys (DWR 1963).
6.2.4 Existing and Projected Groundwater Pumping
The City has historically relied on groundwater pumping for only 21% - 25% of its water supply see Table 6.1-1 above). This table also show the quantities of groundwater the City has pumped over the last 20 years with a maximum of 279 mg in 2008. 279 MMG is around 16% of the total pumping capacity 1759.58 MMG also shown in table 6.1-1 above.
Table 6.2-1 (UWMPGB 6-1): Groundwater Volume Pumped
Based on the water demand projections in Table 4.4-2 above, in 2045 the total demand is projected to be 860 MMG. It is conservatively anticipated that springs will supply 80% or, 688 MMG of this demand and the remaining 172 MMG (20%) will be supplied by ground water pumping. 172 MMG is 9.7% of the total pumping capacity 1759.58 MMG. The city 63 SECTION SIX CITY OF SUSANVILLE 2020 UWMP
has ample groundwater capacity and water rights for the current forecasted future. Table
6.2-2 below summarizes the Reasonably Available Volume and the Total Right or Safe Yield for each of the City’s 6 water sources. As previously indicated none of the cities sources are limited by water right, only by current flow and well flow producing capacities.
The City has ample water rights and capacity for the projected future demand.
Table 6.2-2: Water Sources Production Capacity Summary
Table 6.2-3 (UWMPGB 6-8): Water Supplies Actual
64 SECTION SIX CITY OF SUSANVILLE 2020 UWMP
Table 6.2-3 above and Table 6.2-4 below shows a Total Safe Yield is 900 MMG for Spring and 1,585 MG for wells giving a total Safe Yield of 2,485 MMG. The Safe Yield for the Wells is based on 90% of the maximum yield 1,761 MMG the amount the wells could produce with 100% uptime. The Springs safe yield is based on normal production. Table
6.2-4 below shows a conservative 822 MMG for total spring production, and a conservative 1,233 MMG of total Reasonable Available Volume of 2,055 MMG. Spring Safe Yield is based on achieved sustainable flows during the past 15 years and the spring reasonably available flow is based on flows in 2010. Well flow total right or safe yield is based on well capacities with wells at 90% operation. Reasonably available volume for wells is based on 70% operation.
Table 6.2-4 (UWMPGB 6-9): Water Supplies – Projected and Total Safe Yield
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6.3 Transfer or Exchange Opportunities
Legal Requirements:
The City has sufficient water supply sources to meet demand and does not transfer or Exchange water with any other entity.
6.4 Desalinated Water Opportunities
Legal Requirements:
6.4.1 Brackish Water and/or Groundwater Desalination
The ground water that the City relies on is not brackish or in need of desalination. If this were to change in the future, the City will consider this option.
6.4.2 Seawater Desalination
Due to the geographic location of the City, desalination of seawater for use by the City is not practical or economically feasible.
§10631(d) Describe the opportunities for exchanges or transfers of water on a short-term or long-term basis. §10631(i) Describe the opportunities for development of desalinated water, including, but not limited to, ocean water, brackish water, and groundwater, as a long-term supply. 66 SECTION SIX CITY OF SUSANVILLE 2020 UWMP
6.5 Recycled Water Opportunities
Legal Requirements:
The City of Susanville does not own or operate a wastewater treatment facility.
Wastewater collected is handled, and customers are billed for services, by the Susanville Consolidated Sanitary District (see references/links E). The district maintains all wastewater collection lines and systems within the City. The district also maintains/collects wastewater from other entities in the area such as Lassen Community College.
The Susanville Wastewater treatment plant, an activated sludge process, is owned and operated by the Susanville Consolidated Sanitary District. The District’s web site link (http://susanvillesanitarydistrict.com/about_us.aspx) states that the wastewater treatment plant (WWTP) treats approximately 1.0 million gallons per day (mgd) during dry weather and approximately 1.2 mgd in wet weather. The WWTP has the capacity to treat and discharge 2.0 mgd average monthly flow and 3.1 mgd peak wet weather flow, with a maximum hydraulic capacity of 4.0 mgd.
In 2020 the Plant collected 370.693 MG and Discharged the same as shown in tables
6.5-1 and 6.5-2 below. The water is discharged into the Jensen Slough. Local farmers have the rights to and utilize all discharged water.
As the discharged treated water is already utilized under existing water rights, and as the city has sufficient water sources to meet the foreseeable future demand, no plans or projects are in place to recycle water.
§10633 Provide, to the extent available, information on recycled water and its potential for use as a water source in the service area of the urban water supplier. The preparation of the plan shall be coordinated with local water, wastewater, groundwater, and planning agencies that operate within the supplier's service area. §10633(a) (Describe) the wastewater collection and treatment systems in the supplier's service area, including a quantification of the amount of wastewater collected and treated and the methods of wastewater disposal. §10633(b) (Describe) the quantity of treated wastewater that meets recycled water standards, is being discharged, and is otherwise available for use in a recycled water project. §10633(c) (Describe) the recycled water currently being used in the supplier's service area, including, but not limited to, the type, place, and quantity of use.
§10633(d) (Describe and quantify) the potential uses of recycled water, including, but not limited to, agricultural irrigation, landscape irrigation, wildlife habitat enhancement, wetlands, industrial reuse, groundwater recharge, indirect potable reuse, and other appropriate uses, and a determination with regard to the technical and economic feasibility of serving those uses.
§10633(e) (Describe) the projected use of recycled water within the supplier's service area at the end of 5, 10, 15, and 20 years, and a description of the actual use of recycled water in comparison to uses previously projected pursuant to this subdivision.
§10633(f) (Describe the) actions, including financial incentives, which may be taken to encourage the use of recycled water, and the projected results of these actions in terms of acre-feet of recycled water used per year. §10633(g) (Provide a) plan for optimizing the use of recycled water in the supplier's service area, including actions to facilitate the installation of dual distribution systems, to promote recirculating uses, to facilitate the increased use of treated wastewater that meets recycled water standards, and to overcome any obstacles to achieving that increased use.
67 SECTION SIX CITY OF SUSANVILLE 2020 UWMP
Table 6.5-1 (UWMPGB 6-2): Wastewater Collected
Table 6.5-2 (UWMPGB 6-3): Wastewater Treatment and Discharge 68 SECTION SIX CITY OF SUSANVILLE 2020 UWMP
6.6 Future Water Projects
Legal Requirements:
Table 6.6-1 (UWMPGB 6-7): Expected Future Water Supply Projects or Programs As Illustrated in Table 6.1-3 the City has excess water production capacity for the planning horizon 2040 of this report. The City also has additional pumping water rights that they currently are not using. Currently there are no expected future water supply projects to provide a production increase.
The City has a 640 MG tank located above the ridge near Cady Springs that has not been connected or integrated into the water system. The City has plans to integrate this tank into the water system and adjust the current water management plan to maximize the benefits of additional storage capacity.
Cady Springs also has a significant amount of water that is not being capture by the current collection system. The City is considering the cost-effectiveness of improving the collection system at the Cady Springs location in increase water production. §10631(h) (Describe) all water supply projects and water supply programs that may be undertaken by the urban water supplier to meet the total projected water use as established pursuant to subdivision (a) of Section 10635.
The urban water supplier shall include a detailed description of expected future projects and programs, other than the demand management programs identified pursuant to paragraph (1) of subdivision (f), that the urban water supplier may implement to increase the amount of the water supply available to the urban water supplier in average, single-dry, and multiple-dry water years. The description shall identify specific projects and include a description of the increase in water supply that is expected to be available from each project. The description shall include an estimate with regard to the implementation timeline for each project or program. 69 SECTION SEVEN CITY OF SUSANVILLE 2020 UWMP UPDATE
7 WATER SOURCES SUPPLY RELIABILITY
7.1 Water Supply Reliability
Legal Requirements:
7.1.1 Frequency and Magnitude of Supply Deficiencies
This section discusses the reliability of water supplies and their vulnerability to seasonal and climatic shortages. The City has historically used mostly spring sources to meet their water demands. The city also has sufficient ground water supply to meet 100% of the water demand if needed. Groundwater supplies are not immediately impacted by droughts, and, as a result, there is no history of any water supply deficiencies for the City water system.
Regarding the groundwater supply, the most likely reasons the City would have a deficiency would be due to coliform contamination, pump failure, well collapse or other mechanical or structural failure. Another scenario would be a declining groundwater table due to lack of recharge. In this scenario, well pumps would need to be lowered and/or the well deepened. The City has a s ufficient 1 month well capacity (146.63 mg) to meet the total peak month (144.1 mg worst year 2010) water demand see Table 6.1-2, however, wells usually only supply 50% of this demand. The city has sufficient standby water production capacity that a short-term loss of a well, or a spring line failure, would not affect the ability to meet water demand.
In addition, the most immediate threat of water shortage could arise from damage due to an earthquake, or an extended power outage. An exceptionally long hot spell during summer months or high winds causing power outages are the main concern due to climate. Customers are encouraged to water lawns during early morning hours and for shorter period of time when temperatures exceed normal. The water system is gravity fed from Springs and the system has 2.94 MG receiver capacity. That are typically kept a minimum two-thirds full level at all times. During an extended power supply emergency, the City has generators that can provide some water and the city can institute a water conservation emergency which would limit water use.
7.1.2 Basis of Water Year Data
Surface water, or springs, are more affected by drought conditions than wells. The springs historically have produced above 900 mg and even during drought years the springs consistently produce above 800 mg. Table 6.6-4 used 822 mg as a reasonably available flow for springs and 1,233 mg as a reasonably available flow for wells giving a §10620(f) An urban water supplier shall describe in the plan water management tools and options used by that entity that will maximize resources and minimize the need to import water from other regions. §10631(c)(2) For any water source that may not be available at a consistent level of use, given specific legal, environmental, water quality, or climatic factors, describe plans to supplement or replace that source with alternative sources or water demand management measures, to the extent practicable. 70 SECTION SEVEN CITY OF SUSANVILLE 2020 UWMP UPDATE
total reasonably available volume of 2,055 mg. It is noted that if spring flow should drop due to severe drought conditions, well flow could easily be increased to maintain the same reasonably available volume of 2,055 mg. This is illustrated historically in the Table 7.1- 1 below basis of water year data. In the average year 2013 the city had 198% of the required annual supply, and maintained above 175% even during dryer years between 2005-2011.
Table 7.1-1 (UWMPGB 7-1): Basis of Water Year Data
7.1.3 Supply Reliability (Drought Risk Assessment Summary) During drought years, water use patterns typically change. Outdoor water use will typically increase as irrigation is used to replace the decrease in precipitation. When necessary, the increase in outdoor use can be offset, in part, by increasing mandatory conservation measures. The diversity of springs and wells within the cities supply system, allows that, If spring flow should drop due to drought or severe conditions, well flows can be increased to maintain the same reasonably available volume of 2,055 mg. As discussed earlier, this reasonable available volume is broken down by individual source in table 6.2-2 and by 71 SECTION SEVEN CITY OF SUSANVILLE 2020 UWMP UPDATE
spring total (822 mg) and well totals (1,233 mg) in table 6.2-4. The well component is based on 70% operation. At 90% operation this number increases to 1,585 mg. 90% operation for a well or even 100% operation is easily achievable for short durations 60 to 90 days with proper maintenance. Drought risk assessment methodology summarized based on the data is: Taking into account increased growth and demand as well as decreases is some of the City water sources caused by drought, the Drought risk is minimal because of the diversity of the city owned supply options/sources. The reasonable available supply remains constant at 2,055 mg, even during several years of drought (see table 7.1-2 below), and this amount always exceeds projected demand.
7.1.4 Projected Normal Water Year Demands
The normal year water demands are based on the historical data and population projections developed above. The demand and supply data is discussed in more detail in the Sections 4 and 6, respectively.
Table 7.1-2 (UWMPGB 7-2): Normal Year Supply and Demand Comparison
7.1.5 Projected Single Dry Water Year
Table 7.1-3 (UWMPGB 7-3): Single Dry Year Supply and Demand Comparison 72 SECTION SEVEN CITY OF SUSANVILLE 2020 UWMP UPDATE
Because of the diversity of supply options the city owns the reasonable available supply remains constant at 2,055 mg even during several years of drought.
7.1.6 Projected Multiple Dry Water Years
Table 6.2-2 above indicates at total right or safe yield of 2,485 mg. This number is 430 MMG above the reasonably available volume of 2,055 MMG. Based on the 430 MMG the City has two sources above Cady Springs (435 MMG), and Well #3 (480 MMG), and four sources below Bagwell Springs (387 MMG), and wells 1,4, and 5 each at (251 MMG). The City could lose any single source, for the entire year, which is unlikely, and still maintain the 2,055 MMG reasonable available volume. Because of this diversity of supply options the city owns the reasonable available supply remains constant at 2,055 MMG even during several years of drought. See table 7.1-4 below
7.1.7 Drought Risk Assessment
Table 7.1-4 Multiple Dry Years Supply and Demand Comparison and table 7.1-5 Drought Risk assessment (tables shown below) indicate that the reasonably available (safe field) supply of water ranging from 2,376 to 2,055 MMG (see section 7.1-6) always significantly exceeds the demand ranging from 661 to 748 MMG. The data, methodology, and bases for these numbers is discussed in detail in sections 7.1.2,3,4,5,6 of this report. From a Drought Risk Assessment Sandpoint, Because of the diversity of supply options the city could lose any single source, for the entire year, which is unlikely, and still maintain the reasonably available minimum supply of 2,055 MMG needed to provide 748 MMG with 175% excess.
7.1.8 Seismic risk assessment and mitigation plan
There are no fault zones located within the City of Susanville’s water system supply and infrastructure. However, the city recognizes that earthquakes can occur everywhere in California and the water systems are at risk. The four wells, Bagwell Springs, and the system water supply infrastructure has water tanks located at ground level and underground piping typical of all water systems and thus has some inherent seismic vulnerability. Isolation valves are in place to allow broken line sections to be isolated and repaired. The system is also designed so that tanks can be isolated and repaired if damaged. Cady Springs is located a few miles up the Susanville River canyon and the supply pipeline from that spring is located high on the steep canyon wall. This line is significantly vulnerable to seismic activity as well as land and mud slides, etc. This line has been damaged in the past causing the loss of the spring flow to the city water systems.
As part of a loss mitigation plan the city installed a redundant supply system that includes a booster station to pump the water to the rim of the steep canyon and a tank and piping that follows a far less vulnerable ridge line path to the city’s water system infrastructure. If damage to the pipeline occurs the line can be isolated for repairs and spring water diverted thought the redundant secondary system.
73 SECTION SEVEN CITY OF SUSANVILLE 2020 UWMP UPDATE
Table 7.1-4 (UWMPGB 7-4): Multiple Dry Years Supply and Demand Comparison 74 SECTION SEVEN CITY OF SUSANVILLE 2020 UWMP UPDATE
Table 7.1-5 (UWMPGB 7-5): Five-Year Drought Risk Assessment 75 SECTION SEVEN CITY OF SUSANVILLE 2020 UWMP UPDATE
7.2 Factors Affecting Supply Reliability
The City of Susanville has two primary water source in the form of two independent springs, and 4 independent wells. The springs combined total supply 100% of water demand during several months of the year. The 4 wells can supply 150% of water demand year around if necessary. Even with conservative capacity numbers, a total reasonable available volume of 2,055 MMG, the water supply sources together can supply over 200% of the City’s water demand for the planning horizon the year 2040 of this UWMP report.
7.2.1 Legal
At this time the groundwater supplies the City relies upon are neither in the process of adjudication nor the subject of any new legislation limiting them.
7.2.2 Environmental
The status of the environmental situation in California is routinely changing because of new legislation, regulations, court decisions and endangered species issues. Should new environmental legislation/regulations become effective, it could potentially affect water supply. Because of the mixture of groundwater and surface (Springs) water within the City, it is anticipated that alterations to the water supply could be made to accommodate these changes, should they occur.
7.2.3 Water Quality
Water quality standards are reviewed periodically as new constituents are deemed ‘of concern’ and MCLs are established or modified. City staff will monitor changes to drinking water standards and respond accordingly.
It is conceivable that an MCL may change or be introduced that removes a portion of the water supply for the City for a short period until treatment can be developed or new supplies can be developed. For the purposes of this UWMP, no loss of supply is assumed to occur as a result of changing water quality standards.
7.2.4 Climatic
As climate change occurs and begins to affect water supply conditions more, alterations in the water supply planning arena will have to take place. Climate change elements such as drought or massive flooding could strongly affect supply reliability, therefore requiring the City to make modification to their water supplies. Within the time frame of this UWMP, climate change is not assumed to affect the water supply. The City will adapt to any changes by utilizing its groundwater to overcome any short term shortage. 76 SECTION SEVEN CITY OF SUSANVILLE 2020 UWMP UPDATE
7.2.5 Disaster
A disaster that damages the main water lines bringing spring water flows into the city and or damages water mains causing leakage and to loss or contamination of stored water supplies and or a disaster that causes power outages for extended periods of time, not allowing well operation, could potently deplete water storage reservoirs. Some of the risk associated with disaster(s) are mitigated by the fact that the two springs are located in separate quadrants of the city, and the four wells and several storage tanks are located thought the city. A disaster in one area hopefully would not affect or would have minimal effect on other areas.
7.2.6 Supply Reliability key data inputs and assessment The city has a preventative maintenance program that assesses and maintains both the mechanical and production capacity reliability of the four wells and two springs that are listed as sources in table 3.3-1 above. The city further monitors the flow capacity of these sources and has had the opportunity, given multiple drought years, to identify / assess the reliability and effect of multiple dry years on water sources. (See section 7.1.6 above) Monthly and Annual reports, along with maintenance site inspections provide the data to ensure that the city’s water sources can reliably supply sufficient to meet demand with 175% excess as discussed in prior sections of this report. (See section 7.1.7 above) 77 SECTION EIGHT CITY OF SUSANVILLE 2020 UWMP UPDATE
8 Water Shortage Contingency
8.1 Water Shortage Contingency Planning
Legal Requirements:
Water Shortage Contingency Planning is an essential element of Urban Water Management Planning. Failed wells, pumping equipment, and pipelines; natural disasters; power outages; source contamination; and various other factors; are real issues that could lead to water shortages within the City of Susanville. Reliable water sources are critical to the health and welfare of the public. Proper planning provides for the assessment and identification of appropriate responses that can be implemented in the event of a water shortage.
Planning for drought is an important issue. The lessons learned in 2015 when the State of California Water Board imposed a 36% conservation mandate on the City of Susanville are incorporated into this Water Shortage Contingency Plan. The State Water Board adopted an Emergency Water Regulation requiring the City to implement its Water Shortage Contingency Plan. Through the implementation and enforcement of the plan, the City gained an understanding of what worked well and what needed changing. Additionally, the City learned which strategies are the most effective for water conservation within our community. Water use practices in Susanville are not unique, a significantly greater amount of water is utilized in the summer than in the winter months. Susanville does however, experience extremes; there is high demand for water to irrigate outdoor landscapes in our hot, arid climate, and no outdoor watering in the winter months due to the cold, freezing weather and dormant turf.
Demand on water sources is low during the non-irrigation season (October - March). Two springs can supply the City’s Water needs and several supply redundancies result because no City wells are needed to meet demand. As a result water shortage concerns are minimal during the non-irrigation season.
The most practical focus for water conservation in Susanville is outdoor water use. During the irrigation season (April-September) the demand on water sources is greatly increased requiring the City to pump ground water.
The production capacity of the City’s wells and springs is fully adequate to meet peak demand; however, output reduction or loss of one or more sources during peak irrigation season could create a water shortage in Susanville. The City has had two events over the past 10 years where system failures have resulted in water §10632(c) Actions to be undertaken by the urban water supplier to prepare for, and implement during, a catastrophic interruption of water supplies including, but not limited to, a regional power outage, an earthquake, or other disaster.
§10632(d) Additional, mandatory prohibitions against specific water use practices during water shortages, including, but not limited to, prohibiting the use of potable water for street cleaning. §10632(e) Consumption reduction methods in the most restrictive stages. Each urban water supplier may use any type of consumption reduction methods in its water shortage contingency analysis that would reduce water use, are appropriate for its area, and have the ability to achieve a water use reduction consistent with up to a 50 percent reduction in water supply.
§10632(f) Penalties or charges for excessive use, where applicable. §10632(g) An analysis of the impacts of each of the actions and conditions described in subdivisions (a) to (f), inclusive, on the revenues and expenditures or the urban water supplier, and proposed measures to overcome those impacts, such as the development of reserves and rate adjustments. §10632(h) A draft water shortage contingency resolution or ordinance. 78 SECTION EIGHT CITY OF SUSANVILLE 2020 UWMP UPDATE
shortage concerns. The first was a crushed Cady Springs pipeline during the peak irrigation season, the second was a failure in well four during the peak irrigation season.
The purpose of the Water Shortage Contingency Plan is to be prepared reduce water demand on available water sources to insure adequate supply for human consumption, sanitation, fire protection, commercial, industrial and medical needs.
Stages of the City’s Water Shortage Contingency Plan
There are three grouped stages of the City’s water shortage contingency plan; Stage 1,2 - Water Shortage Awareness 5% -20%
Stage 3,4 - Water Shortage Alert 21% -30%
Stage 5-6 - Water Shortage Emergency 31% - 50% Plus
Table 8.1-1 (UWMPGB 8-1): Water Shortage Contingency Plan Actions 79 SECTION EIGHT CITY OF SUSANVILLE 2020 UWMP UPDATE
8.1.1 Stage I, II Water Shortage Awareness:
The City’s supply (treatment) and/or distribution system is able to meet the future projected water demands of its customers in the immediate future. Some restrictions do apply in an effort to reduce water consumption. Water conservation is encouraged through public education.
Note: 5-20% Expected Conservation of City’s Monthly Use.
1. Irrigation water shall be confined to the consumer’s property and shall not be allowed to run off to adjoining property or to the roadside ditch, gutter, i.e. landscape irrigation, beyond the point of saturation.
2. Free-flowing hoses for any use shall be prohibited. Customers shall be encouraged to use automatic shutoff devices on any hose or filling apparatus, including evaporative coolers.
3. Leaking consumer pipes or faulty sprinklers shall be repaired immediately.
4. All pools, spas, and ornamental fountains/ponds shall be equipped with a re-circulation pump, and shall be constructed to be leak proof.
5. All industries and large water users, such as schools, supermarkets, civic buildings etc. are encouraged to develop a water conservation plan indicating 15% reduction in water usage, and submit to the City of Susanville for approval within thirty (30) days of this declaration.
6. The City of Susanville shall encourage water reclamation for any agricultural, commercial, or industrial facility, as long as health and safety requirements can be met.
7. All new developments (homes) shall be required to install low flow devices (i.e., toilets and shower heads). All devices are to be approved by the Susanville City Council prior to construction.
8. Restaurant customers shall receive water only upon request.
9. Implementation of Stage I Drought Surcharge as depicted in September 2016 City of Susanville Water Rate Analysis and Calculations Report. 80 SECTION EIGHT CITY OF SUSANVILLE 2020 UWMP UPDATE
8.1.2 Stage III, IV Water Shortage Alert
There is a probability that the City’s supply (treatment) and/or distribution system will not be able to meet all water demands of the City’s customers. Additional restrictions apply in an effort to increase the conservation by 10% above Stage One.
Note: 21-40% Expected Conservation of City’s Monthly Use.
1. All requirements of prior Stages in addition to the following items.
2. All industries and large commercial potable water users, such as schools, supermarkets, civic buildings, etc., shall update their Water Conservation Plans to indicate a 25% reduction in water use, and submit to the City of Susanville for approval within thirty (30) days of this declaration.
3. Parks and school grounds shall be watered at night only, three nights per week, and shall update their Water Conservation Plan to indicate a 25% reduction in water use and submit to the City of Susanville for approval within thirty (30) days of this declaration.
4. All new developments (homes) shall be required to install low flow devices, i.e., toilets and shower heads, and to pay a $300 fee to the City of Susanville prior to construction for purchase of water conservation retrofit kits.
5. Upon a Stage Two declaration, no new turf, i.e. natural grass lawns, sod, seed, natural grass sports fields, etc., shall be installed.
6. All residential and commercial customers shall be required to water between the hours of 7:00 PM and 10:00 AM and for only three (3) days per week. They shall also be encouraged to use low flow sprinkler heads and/or drip systems.
7. Washing of driveways and parking lots, except as necessary for health and safety, shall be prohibited.
8. Implementation of Stage II Drought Surcharge as depicted in September 2016 City of Susanville Water Rate Analysis and Calculations Report.
81 SECTION EIGHT CITY OF SUSANVILLE 2020 UWMP UPDATE
8.1.3 Stage V, VI Water Shortage Emergency:
The City’s supply or distribution system will not be able to meet all the demands of the City’s customers.
Note: 41-50% (plus) Expected Conservation of City’s Monthly Use.
1. All of the requirements of prior Stages plus the following additional items.
2. Residential and commercial landscaping and or lawn irrigation with potable City of Susanville limited to one day per week.
3. All industries and large commercial potable water users, such as schools, supermarkets, civic buildings, etc., shall update their Water Conservation Plan to indicate a 50% reduction in water use and submit to the City of Susanville for approval within 15 days of the declaration.
4. Flushing of sewers and fire hydrants shall be prohibited except in cases of emergency.
5. No potable water from the City of Susanville system shall be used for construction purposes, such as dust control, compaction, or trench jetting.
6. Implementation of Stage III Drought Surcharge as depicted in September 2016 City of Susanville Water Rate Analysis and Calculations Report.
8.1.4 Implementation of Water Shortage Contingency Plan During times of water shortage, City Council may implement the appropriate stage of the Water Shortage Contingency Plan. The city has a written Administrative Citation Process in place that includes procedures for handling water shortages. A water shortage contingency action (Synonymous with water shortage emergency) if needed it started or initiated with a resolution by the City Council. This implements a water rate increase to first encourage water conservation and second offset revenue short falls from the sale of less water. The corresponding drought surcharge as depicted in the 2016 City of Susanville Water Rate Analysis and Calculations Report may be implemented immediately.
The Water Shortage Contingency Plan is not codified in Susanville’s municipal code.
However, the Code, Ordnances and resolutions are in place that give the City the legal authority it implements water shortage contingency actions for the public welfare.
The water shortage contingency plan is used as a guide to identify appropriate measures to achieve required conservation based on the needs at the time. Appropriate measures may include but are not limited to those items defined in the Water Shortage Contingency Plan.
The city has a written Administrative Citation Process in place that includes procedures for handling water shortages. A water shortage contingency action (Synonymous with water 82 SECTION EIGHT CITY OF SUSANVILLE 2020 UWMP UPDATE
shortage emergency) if needed it started or initiated with a resolution by the City Council.
There is a potential revenue shortage associated with the implementation of a water shortage action. A water shortage action implements a water rate increase to encourage water conservation and also offset revenue short falls from the sale of less water.
There is a cost associated with addressing excessive water use during a drought emergency action. These additional costs do not cause an increase in departmental expenses but a re-focus of employee time utilization. Perhaps the timeline of a planned project would be pushed further out as necessity requires additional monitoring of customer water use.
All customers and water sources are metered, and data is collected monthly/daily to meet state reporting requirements. Data can be monitored more frequently in the event of a water shortage action.
To assist city management and employees during potential water shortages a simplified document known as the Administrative Citation Process has been created as a quick guide for actions to be taken and the corresponding city code providing the legal authority for that action. The document also provides an action outline for handling violation and the violators rights/process for appeals.
The document Lassen County Multi-Jurisdictional Hazard Mitigation (including water emergencies) Plan (see Reference/Links A) outlines the communications procedures and protocols to ensure jointly focused actions of all affected agencies including Lassen County, the City of Susanville, and Susanville Indian Rancheria.
The city has never had to implement a water shortage contingency plan action by resolution. However, on occasion the city has had to address a water shortage emergency not due to the lack of water but due to the failure of the supply system. When a water line breaks, water storage tanks are quickly drained before isolation valves can be turned off.
Repairs are made and customers are sometimes asked to temporarily conserve while water storage reserves are replenished. After these repairs/events are completed, the procedures used during these events are discussed/reviewed to identify potential for improvement, that is, what could have been handled better/differently. This same process, typical of the city’s open communications environment, would be used to evaluate the functionality of the water shortage contingency plan.
Tables 8.1-2 and 8.1-3 below both show shortage gap reduction numbers. As indicated in sections 7.1.7 above a shortage gap is highly unlikely with the 175% excess sources available. However, Table 8.1-2 The Demand Reduction Actions gap could be 0%.
However, a gap reduction of 50% is shown to clearly reflect the Cities desire to reduce water excess and overuse wisely and prudently. (see section 9.1 below) Table 8.1-3 The supply augmentation gap could be 50%. However, the table shows a gap reduction of 100% to clearly reflect the Cities’ ability to completely augment any demand with additional available sources.
83 SECTION EIGHT CITY OF SUSANVILLE 2020 UWMP UPDATE
Table 8.1-2 (UWMPGB 8-2): Demand Reduction Actions
Table 8.1-3(UWMPGB 8-3): Supply Augmentation and other Actions 84 SECTION EIGHT CITY OF SUSANVILLE 2020 UWMP UPDATE
8.2 Water Quality
Legal Requirements:
The City’s springs and groundwater quality are consistent; It is not anticipated that water quality will adversely affect water supply in the near future. In the instance that a well or spring water source has water quality issues, an alternative water supply will be put in place to compensate for the loss. §10634 The plan shall include information, to the extent practicable, relating to the quality of existing sources of water available to the supplier over the same five-year increments as described in subdivision (a) of Section 10631, and the manner in which water quality affects water management strategies and supply reliability. 85
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8.3 Drought Planning
Legal Requirements:
Past drought conditions have had little effect on the water supply as the City’s springs slight reductions has easily been replaced with pumped groundwater.
As discussed in Table 8.1-1, the stages of rationing vary from 15% (Stage 1) to 50% and higher (Stage IV). Stage 1 is considered the lowest level of rationing and is voluntary, while Stage 3 is the highest level and mandatory with a goal of reducing the customer usage by at least 50% in response to a water supply shortage of 35% to 50%. §10631(c)(1) Describe the reliability of the water supply and vulnerability to seasonal or climatic shortage, to the extent practicable, and provide data for each of the following: (A) an average water year, (B) a single dry water year, (C) multiple dry water years.
§10632(a) Stages of action to be undertaken by the urban water supplier in response to water supply shortages, including up to a 50 percent reduction in water supply, and an outline of specific water supply conditions which are applicable to each stage.
§10632(b) An estimate of the minimum water supply available during each of the next three water years based on the driest three-year historic sequence for the agency. §10632(i) A mechanism for determining actual reductions in water use pursuant to the urban water shortage contingency analysis.
§10635(a) Every urban water supplier shall include, as part of its urban water management plan, an assessment of the reliability of its water service to its customers during normal, dry, and multiple dry water years. This water supply and demand assessment shall compare the total water supply sources available to the water supplier with the total projected water use over the next 20 years, in five-year increments, for a normal water year, a single dry water year, and multiple dry water years. The water service reliability assessment shall be based upon the information compiled pursuant to Section 10631, including available data from state, regional, or local agency population projections within the service area of the urban water supplier. 86
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9 DEMAND MANAGEMENT MEASURES (DMM)
9.1 DMMs
Legal Requirements:
The City of Susanville is not a signatory to the Memorandum of Understanding of the Urban Water Conservation in California (MOU) and is not a member of the California Urban Water Conservation Council (CUWCC). The City of Susanville is a part of the Lahontan water basin integrated regional water management program (see references/links B). The City actively works with regional agencies to ensure that current and future water demands are planned for and met.
The City of Susanville has address the Demand Management Measures concerning the Urban Water Management Planning Act by addressing the potential programs that the City could implement while complying with the Best Management Practices targets in the CUWCC/MOU where applicable.
§10631(f)(1) and (2) (Describe and provide a schedule of implementation for) each water demand management measure that is currently being implemented, or scheduled for implementation, including the steps necessary to implement any proposed measures, including, but not limited to, all of the following: (A) water survey programs for single-family residential and multifamily residential customers; (B) residential plumbing retrofit; (C) system water audits, leak detection, and repair; (D) metering with commodity rates for all new connections and retrofit of existing connections; (E) large landscape conservation programs and incentives; (F) high-efficiency washing machine rebate programs; (G) public information programs; (H) school education programs; (I) conservation programs for commercial, industrial, and institutional accounts; (J) wholesale agency programs; (K) conservation pricing;(L) water conservation coordinator; (M) water waste prohibition; (N) residential ultralowflush. §10631(f)(3) A description of the methods, if any, that the supplier will use to evaluate the effectiveness of water demand management measures implemented or described under the plan. §10631(f)(4) An estimate, if available, of existing conservation savings on water use within the supplier's service area, and the effect of the savings on the supplier's ability to further reduce demand. §10631(g) An evaluation of each water demand management measure listed in paragraph (1) of subdivision (f) that is not currently being implemented or scheduled for implementation. In the course of the evaluation, first consideration shall be given to water demand management measures, or combination of measures, that offer lower incremental costs than expanded or additional water supplies. This evaluation shall do all of the following:
(1) Take into account economic and noneconomic factors, including environmental, social, health, customer impact, and technological factors; (2) Include a cost-benefit analysis, identifying total benefits and total costs; (3) Include a description of funding available to implement any planned water supply project that would provide water at a higher unit cost; (4) Include a description of the water supplier’s legal authority to implement the measure and efforts to work with other relevant agencies to ensure the implementation of the measure and to share the cost of implementation.
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9.1.1 Water Survey Programs
This program involves making free water audits available, upon request, to all residential customers. The audit would include identification of any leaks inside or outside the home, reviewing water usages with the customer and recommending improvements for the customer to implement.
2010 Plan: The City of Susanville has implemented water audits based on two key indicators; First, when the water meter is being read. If current flow rates seem abnormal the meter reader will immediately perform an exterior site review to identify potential leaks.
Additionally, contact is made with the owner to try and identify potential leaks. Second, the utility billing program generates a list of potential leak customers based on prior read and use rates. Contact is made with the water use customers to identify why abnormal flow has occurred. The City will continue to use the computer based utility billing system to identify and resolve water system problems.
2015: The City has upgraded water meters and now has the ability to collect usage history on customer meters extending back 40 days. When high use is detected on an account through the normal billing cycle, a technician is dispatched to assess the service for a leak. If evidence of a leak exists, the technician will pull the usage history so that customer can be informed of the nature of the leak and when it began. The City also recently completed a Water Rate Analysis and Calculations report, which forecasts operational costs over the next five years.
The report included an annual expense for water conservation programs. The water rates have been increased which will allow the City to budget for the implementation of conservation programs in the upcoming fiscal year. A significant contributor of water demand within the City is outdoor residential watering, conservation programs focused on outdoor watering audits will provide the biggest benefit toward the City’s conservation goals.
9.1.2 Residential Plumbing Retrofit
This DMM involves installing water savings devices within residences, business and other usage locations to reduce the amount of water used or to limit the amount of water delivered to the connection. These devices include low flow showerheads, faucet aerators with flow restrictors and low flow toilets. State law began requiring low-flow fixtures on all new construction in 1978, with an increase in stringency of the regulation in 1992, which required Ultra-Low-Flush toilets.
2010 Plan: The City provides low flow shower heads free to its customers. The City of Susanville, with its public education programs (see DMM 7), currently promotes and encourages water users to upgrade to new low water use fixtures and appliances as appliances wear out and need replacement. This includes plumbing retrofits fixtures, High-efficiency washing machines, and ultra-low-flush toilets. The City does not provide any subsidies or rebates for plumbing retrofits or appliance replacement at the present time. Such rebate programs are not locally cost-effective (the present value of the local benefits is less than the present value of local costs to implement) Supporting documentation is provided in the Return on Investment” section below. The City has required new development to include low-flow/low flow flush devices since 1996. The City has considered implementing a retrofit program for single and multi-family customers 88
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occupying structures predating 1996.
2015/2020: The City will continue the 2010 plan as stated above.
9.1.3 Water System Audits
The Water System Audits involve accounting for any water loss throughout the system by quantifying the amount of water used and the amount delivered. The difference is the water loss. Once the loss is quantified, the DMM requires that the leaks be isolated and a plan for repair implemented.
2010 Plan: The City of Susanville currently has monthly meter readings for all water entering and leaving the water system. Following meter readings an audit to find leaks is done to evaluate the system as a whole. Water audits and leak detection is a regular program. Leaks are repaired as they are discovered. Leak detection is done through meter monitoring and visual inspection. The City staff is trained by AWWA – DWR cosponsored training programs. The water department has a staff of five individuals, two of which are D-1 certified and two more are D-2 certified. The fifth is a new employee and is training to become certified and should do so in the next two years. This program has reduced water consumption and water costs by reducing the need to run a second well during the summer months. Meter calibration and meter change out program was implemented in 1996 and is still underway. On average, City Water Department crews survey and inspect approximately 35 miles of main and laterals each year. The City has an annual valve exercise program using the City Water Department crews and the City Fire Department. In addition, the City Fire Department has standardized the fire hydrants and associated fire protection equipment.
2015: Senate Bill 555 requires all urban water suppliers in California to conduct validated Water Loss Audits by October 2017. The City has chosen to participate in the Water Loss Technical Assistance Program (TAP) provided by AWWA to achieve compliance with the Bill. The Water Loos TAP supports the City with guidance for preparing annual required Water Loss Audits, and validation of the Water Loss Audits are in compliance with Senate Bill 555.
9.1.4 Metering and Commodity Rates
The Metering DMM entails installing water meters on all new connections and implementing a plan to retrofit all existing unmetered connections. 2010 Plan: The City is currently fully metered for all customers sectors, including singlefamily, multi-family, commercial, industrial, institutional and government facilities. Some fire sprinkler systems are not metered. Historically, a monthly service fee was charged for connecting a fire suppression system to the city water supply. The service fee was removed several years ago but is currently being reviewed for reinstatement. The City will continue to install and read meters on all services, and continue to conduct meter calibration and replacement programs. Meter installation costs are included in the new service fees and the meter replacement and rotation program costs are included in the Water Department Budget.
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2015/2020: The City will continue the 2010 plan as stated above.
9.1.5 Landscape and Irrigation Programs
DMM5 consists of assigning water budgets to dedicated irrigation or mixed-use meters and providing audits to those meters.
2010 Plan: The City of Susanville currently encourages water users to reduce water consumption by implementing low water demand landscaping. The City has adopted the “Model Water Efficient Landscape Ordinance” based on the California Code of Regulations Title 23. Water Division 2. Department of Water Resources Chapter 2.7.
Ordinance Dated September 10, 2009. The City does not provide any subsidies or rebates for landscaping at the present time, but does promote state programs such as DWR’s turf replacement program. Many rebate programs are not locally cost-effective (the present value of the local benefits is less than the present value of local costs to implement) Supporting documentation is provided in the Return on Investment” section below.
2015/2020: The City will continue the 2010 plan as stated above.
9.1.6 Washing Machine Rebate Program
The Washing Machine Rebate DMM provides a financial incentive to customers who install high-efficiency washing machines in lieu of traditional machines in their homes. 2010 Plan: See DMM #2 “Retrofits/Rebates residential plumbing/High-efficiency washing machine/ultra-low-flush toilet replacement” above.
2015/2020: The City will continue the 2010 plan as stated above.
9.1.7 Public Information Program
The Public Information DMM involves dissemination of information to the public through brochures, press releases, educational flyers, commercials, water conservation flyers and conservation kits, to name a few.
2010 Plan: Currently the City promotes water conservation through it’s quarterly bulletin mailed with utility bills as well as radio and newspaper public service announcements. 2015/2020: The City has been providing educational fliers in utility billings. The City annually participates in local Earth Day events and home and garden shows by sponsoring booths and passing out educational materials and low flow shower heads. An emphasis is placed on outdoor watering.
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9.1.8 School Education Program
The School Education Program provides for an educational process that provides materials and assistance for educating middle school, high school and college aged students about water issues including conservation and usages. 2010 Plan: This DMM is grouped in DMM 7 “Public information and School education programs” above.
2015/2020: The City will continue the 2010 plan as stated above
9.1.9 Commercial, Industrial, and Institutional Conservation Programs The conservation program for CII Users involves replacing existing toilets with ultra-lowflow toilets in CII facilities within the city. Additionally, surveys are provided for these customers to evaluate their water usage and help with possible ways to save. 2010 Plan: The City of Susanville currently promotes water conservation and water waste prevention through zero or minimal cost efforts associated and in conjunction with other promotional efforts.
2015/2020: The City’s current rate structure includes an increase during the irrigation season April through October that result in all users having incentives to conserve.
9.1.10 Wholesale Agency Programs
DMM10 applies to wholesale water suppliers. The City does not supply wholesale water and therefore this DMM does not apply.
9.1.11 Conservation Pricing
This DMM would implement a tiered water rate structure to encourage conservation.
The City already has implemented this type of rate structure. The following tables detail the tiered billing structure.
2015/2020: The City’s current rate structure includes rate increase based on use that result in all users having incentives to conserve.
9.1.12 Water Conservation Coordinator
A Water Conservation Coordinator (WCC) would be responsible for coordinating water conservation programs and activities including the public information program and education program.
2015/2020: The City does not have a dedicated WCC at this time, but those duties are managed by other department personal.
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9.1.13 Water Waste Prohibition
The City has a “No Waste” Ordinance in place which includes prohibitions on various wasteful water uses such as lawn watering during mid-day hours, washing sidewalks and driveways with potable water, and allowing plumbing leaks to go uncorrected more than 24 hours after customer notification.
2015/2020: City municipal code 13.08.070, prohibits water wastage. The penalty for water wastage is that the water is disconnected. In addition, the City has prepared its staff to enforce state water emergency conservation regulations. Three public works staff members have completed a PC 832 course which allows for the writing of citations.
9.1.14 Ultra Low Flush Toilet Replacement
The City has determined for its system, a toilet replacement program would be too costly.
According to the EPA, the average person flushes the toilet 5.1 times per day. California City has an average of 3.07 people per residence, which yields 15.66 flushes per day. A standard toilet uses an average of 3.5 gallons per flush (gpf), while a low flush toilet uses 1.28 gpf.
Table 9.1-1: Low Flush Toilet Cost/Benefit Analysis
Flushes per Day1 15.66
Gallons Saved per Flush2 2.22
Water Savings per Rebate (mg) 0.01297
Cost of Rebate3 $100
Cost per mg $837
Notes:
1 EPA Toilet Supporting Statement
2 Standard Toilets use 3.5 gallons per flush; Low Flush Toilets use 1.28 gallons per flush per EPA guidelines
3 Cost of Rebate includes hard cost of rebate and soft cost of managing and implementing rebate program.
As shown above, utilizing the rebate program would equate to a cost of $837 per million gallons of water produced. When pumping is required the City produces their water for approximately $200 per million gallons and the cost is much less 70% of the year when the city is able to utilize spring flows. The high cost of water savings for this program makes it economically infeasible to implement within the City.
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9.2 DMM Return on Investment
The City of Susanville currently promotes water conservation and water waste prevention through public education, monitoring customer usage history, enforcement of state and local regulations, distribution of low flow shower heads, and quantity rates. The City’s most prominent conservation success has come from system reconfigurations that optimize the accounting of water produced entering the system.
Some of the DMM’s of the UWMP Act (CWC 10631) above are not locally cost-effective (the present value of the local benefits is less than the present value of the local costs to implement). The return on investment does not justify implementation. (See 10631.5(a)) (or page B-1 of Part II UWMP Supporting Information). This is primarily the case because of the unique geographical location of the city, and the Cities water rights that allows the city to obtain 90% of the required Annual Consumption water supply from two springs.
These springs have consistently supplied water with very little deviation in the flow rates.
During extreme drought years the springs only dropped about 5% in flow. During extreme hot summer weather conditions, pumping is required to keep up with water demands primarily caused by landscape. Based on winter water demand flow rates, and annual water consumption, none landscape water demand accounts for 30% of the Cities annual water usage. Additionally, during summer months, none landscape water consumption accounts for less than 20% of the monthly consumption.
All water supply systems in the City must be maintained regardless of water source or water demand. The City has a moral and legal obligation to insure that the water system operate in the most cost effective and efficient manner based on current known and future projected best management practices. Best management practices, as well as moral obligations, require the city to try and minimize water rates while ensuring sufficient revenue to cover water system costs. Currently, 90% of the City’s water supplies come from free flowing springs and hence have a $0.0 dollar incremental cost. Any efforts to reduce this water consumption will decrease water department revenues requiring an increase in water rates to make up the difference. This unique situation allows the City both morally and ethically to allow a customer who wants to water there “Extravagant” flower beds, and pay for the water, go ahead, because, if we do not use it we will have to waste it, as over flow, and we will not only loose the water but also the revenue that water could have generated.
2015/2020: Recent drought has caused the City to closely evaluate its water supply and demand. Given the climate in Susanville, winter month per capita use is over three times less than summer use. Several of the DMM’s identified in the UWMP Act (CWC 10631), particularly those that pertain to indoor water use, have very low rates of return for the costs to provide the programs. The most cost effective DMM’s are those that relate to water leak evaluations and repairs, and outdoor watering. The City of Susanville customers are very adept at conserving water when a need exists to do so. However, recent statewide historic drought has had a minimal impact on City water supplies. State regulations have created a strong regulatory need to conserve but the City has not experienced a water shortage. Conservation for conservation sake is a personal choice for many, but when there is a not a strong local need to conserve it is difficult to get community buy in. The most effective conservation option for the City is to charge more 93
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for the water that is used. See section 9.1.11 DMM Conservation Pricing. The City of Susanville has taken this approach by recently increasing the quantity rate for water. The rate study used to support the increase included a modest capital improvement program that will replace several thousand feet of deteriorated and leaking water mains. This should go toward reducing the volume of non-revenue water annually produced by the City.
94 Appendix A ResoluƟon to Adopt the Urban Water Management Plan 95 Appendix B NoƟce of Public Hearings & NoƟficaƟon LeƩers 96 Appendix C Water Energy
Susanville water sources are 74.3% (606 MG) from gravity feed springs and 25.7% (209 MG) from Wells. The Wells combined water energy is 2046 KWh/MG and the city total water energy is 525 KWh/MG. (See Tables 0.1 and O‐1A below)
The numbers emphasize and substanƟate that, while in most cases water conservaƟon is a cost‐effecƟve soluƟon for any water consuming enƟty, in the case of the City of Susanville water conservaƟon significantly increases per unit water costs as conservaƟon efforts wastes free water that currently generated criƟcal revenues used to maintain and operate water systems.
97 Regarding Water ConservaƟon for the City of Susanville:
(The following paragraph is from secƟon 9.2 DMM Return on Investment) All water supply systems in the City must be maintained regardless of water source or water demand.
The City has a moral and legal obligation to ensure that the water system operate in the most cost effective and efficient manner based on current known and future projected best management practices. Best management practices, as well as moral obligations, require the city to try and minimize water rates while ensuring sufficient revenue to cover water system costs. Currently, 90% of the City’s water supplies come from free-flowing springs and hence have a $0.0-dollar incremental cost. Any efforts to reduce this water consumption will decrease water department revenues requiring an increase in water rates to make up the difference. This unique situation allows the City both morally and ethically to allow a customer who wants to water there “Extravagant” flower beds, and pay for the water, go ahead, because, if we do not use it we will have to waste it, as over flow, and we will not only loose the water but also the revenue that water could have generated. 98 Appendix D Amended/ 20231006 Update List
Item 1: DROUGHT RISK ASSESSMENT (DRA)
1.1 Table 7‐5 ‐ This table was submitted in DWR’s WUEdata portal but is not found in the UWMP Document. This table must be included in the UWMP document. CWC 10635(b)(3). (Table 7.1‐5 Five‐Year Drought Risk Assessment was added to the UWMP)
1.2 The drought risk assessment narrative is not found in the UWMP. Include a description of the data, methodology, and basis for one or more supply shortage conditions that are necessary to conduct a drought risk assessment for drought period that lasts 5 consecutive years. drought years. CWC 10635(b)(1).
(Section 7.1.7 and 7.1.3 Narrative updates were added to the UWMP) Item 2: WATER SHORTAGE CONTINGENCY PLAN DID NOT ADDRESS THE FOLLOWING REQUIRED ELEMENTS:
2.1 The Annual Water Supply Demand and Assessment.
o The written decision‐making process and other methods that the supplier will use each year to determine its water reliability. CWC 10632(a)(2)(A) o The key data inputs and assessment methodology used to evaluate the suppliers water reliability for the current year and one dry year. CWC 10632(a)(2)(B) (Section 7.2.6 Narrative was added to the UWMP)
(Section 7.1.3, 7.1.7 Narrative was added to the UWMP)
2.2 Tables 8‐2 and 8‐3 do not address all six of the mandatory shortage levels. The tables must contain at least one row for each of the six levels. If no action is taken at a particular level, still include a row for that level and state that no action is taken. CWC 10632(a)(3)(A) (Tables 8.1‐2 and 8.1‐3 have been updated to show all six levels)
2.3 Tables 8‐2 and 8.1‐3 do not address the column “How much is this going to reduce the shortage gap?” CWC 10632(a)(4)(E)
(Table 8.1‐2 and 8.1‐3 have been updated show reduction of the shortage gap numbers. As indicated in sections 7.2.6 and sections 7.1.7 of the UWMP report there is no shortage gap but an excess of 175%. The 8.1‐2 demand reduction action gap reduction of 50% clearly reflects the Cities desire to wisely and prudently reduce water excess and overuse. The 8.1‐3 Supply Augmentation of 100% clearly indicates the Cities ability to augment any potential shortage gap.) 50% + 100% = 150% (Not the traditional 100% total)
2.4 (2) Seismic risk assessment and mitigation plan. CWC 10632.5 (Section 7.1.8 Seismic risk assessment and mitigation plan was added to the UWMP)
2.5 Communication protocols
2.5.1 (3) Communication Protocols and procedures to inform customers, the public, interested parties and local, regional, and state governments of any current or predicted shortages as determined by the annual water supply and demand assessment and shortage response actions triggered or anticipated to be triggered. CWC 10632(a)(5)(A)(B)(C)
99 2.5.2 (7) A statement attesting to the fact that the supplier will coordinate with cities or counties for possible local emergency proclamation. CWC 10632(a)(7)(B) (Section 8.1.4 updated Implementation of Water Shortage Contingency Plan that also includes the link to the 2019 Lassen County Multi‐Jurisdictional Hazard Mitigation Plan attesting to coordination and communication.
2.6 The Administrative Citation Process
2.6.1 (4) A description of procedures for customer compliance, enforcement, appeal, and exemption procedures for triggered shortage response actions. CWC 10632(a)(6)
2.6.2 (5) The legal authority that empowers the supplier to enforce shortage response actions. May include, but not limited to, statutory authorities, ordinances, resolutions, and contract provisions. CWC 10632(a)(7)(B}
2.6.3 (6) A statement attesting to the fact that the supplier shall declare a water shortage emergency in accordance with the Water Code. CWC 10632(a)(7)
2.7 Other Items
2.7.1 (8) Description of the potential fiscal impacts associated with shortage response actions.
CWC 10632(a)(8)(B)
2.7.2 (9) Description of mitigation actions needed to address revenue reductions and expense increases associated with activated shortage response actions. CWC 10632(a)(8)(C)
2.7.3 (10) Description of the costs of addressing excessive water use during a drought emergency. CWC 10632(a)(8)(c)
2.7.4 (11) Description of actions to ensure data is appropriately collected to monitor customer compliance and meet state reporting requirements. CWC10632(a)(9)
2.7.5 (12) Description of procedures for monitoring and evaluating the functionality of the WSCP. CWC 10632(a)(10)
(Section 8.1‐4 was updated to include these items)
Item 3: Below are minor errors that were also found in the review and may be addressed either by inclusion in the amendment to the UWMP/WSCP (if submitted), or separately with an errata:
3.1 WATER LOSSES
Discrepancy in reported water losses. Tables 4‐1 and 4‐3 in the UWMP do not include the losses that are reported in WUEData. Please correct the missing information in the UWMP.
CWC 10631 (d)(3)(A)
(Once the plan is adopted the WUEData Portal will be opened to allow these corrections)
3.2 GROUNDWATER
3.21 The UWMP did not include a copy of, or link to, any groundwater management plan for Honey Lake basin. PDF page 12 states that the City of Susanville is a participating member of the Lahontan Basin Regional Water Management Group. CWC 10631(b)(4)(A)
3.22 The UWMP did not indicate whether or not the department has identified the basin as a high or medium priority. CWC 10631(b)(4)(B)
(References/Links B Lahontan Basin Reginal Water Management Plan has been added) (Section 6.2.1 updated to include DWR has given the basin a low or very low priority) 100
3.3 WASTEWATER/RECYCLED WATER
3.31 PDF page 46 states "Wastewater collected is handled by the Susanville Consolidated Sanitary District." The City needs to contact the Sanitation District to get information to complete Tables 6‐2 and 6‐3. CWC 10633 (a) and (b) (Tables 6.5‐1 (UWMPGB 6‐2) and Table 6.5‐2 (UWMPGB 6‐3) where added to the UWMP)
3.32 Include a statement regarding the current and planned use of recycled water in the service area, even if there is NO recycled water used in the service area. This should match reported zero use in Table 6‐4. CWC 10633 (c) and (e) (Section 6.5 Recycled Water Opportunities was updated)
SB X7‐7 COMPLIANCE TABLES – ERRORS in WUEData ONLY
SB X7‐7 Table 3 WUEdata only ‐ This table incorrectly includes the prison population that is not served by the City. The prison population must be removed. CWC 10608.20 (e) and DWR Methodologies Document, page 19.
SB X7‐7 Tables 5 and 9 WUEdata only ‐ The corrected population (above) changes the Actual 2020 GPCD from 163 to 260. This is considered a minor edit because the City still met the target.
SB X7‐7 Table 4 WUEdata only ‐ reports a deduction of 1 MG as change in distribution system storage. Please provide an explanation or justification for this deduction. SB X7‐7 Table 4‐A WUEdata only adds 2mg to total water use for meter error adjustment. Please provide an explanation or justification for this adjustment. SB X7‐7 Table 9 WUEdata only misreports the 2020 Target as 260 GPCD. This should be 262 GPCD as found in the 2015 UWMP and on page 29 of the 2020 UWMP. (Once the plan is adopted the WUEData Portal will be opened to allow these corrections)
WATER ENERGY
Table 0‐1A was completed but appears to misreport volume of water entering the different processes ‐10 MG placed into storage and 190 MG in distribution. That is only a total of 200 MG for the year 2022. Yet the 2020 deliveries totaled 815 MG. Please correct this table.
Table 01‐C should not be completed by the City. This is for suppliers that deliver potable and non‐potable water supplies. Please remove the information from this table in WUEdata.
(Appendix C was added to include the City Water Energy Data) Note: Other minor grammar corrections and minor numerical mistakes and discrepancies where also corrected in this revision.
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AGENDA ITEM NO. 9.A
Action Item
Submitted By: Marci Rojas, Public Works
Action Date: October 18, 2023
SUBJECT: Consider purchase of Hangar #36 at the Susanville Municipal Airport PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: As part of the agreement between the city of Susanville and those currently owning hangars at the Susanville Municipal Airport, the city has first right of refusal when a current owner decides to sell his/her hangar. At this time, Karl Gratriex, owner of Hangar #36 submitted a notice of intent to sell said hangar for $55,000. Hangar #36 is 1,600 square feet.
The anticipated return on investment is 25 years for the purchase of the hanger assuming a renter was obtained immediately, minimal repairs were required, and annual rent of $1,920.00 was collected.
FISCAL IMPACT: $55,000 if purchased
ACTION REQUESTED: Provide direction to staff
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
Hangar Map.pdf
Letter of Intent to Sell
ROI IF PURCHASED.pdf
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103
Karl W.Gratriex
530-310-1267
[email protected]
645 Stone Acre Dr
Lake Havasu City, AZ
86404
September 22, 2023
City of Susanville
66 N Lassen St
Susanville, CA 96130
RE: Letter of Intent for Sale and Purchase of 471-920 Johnstonville Dr, Hanger# 36, Susanville CA 96130
To Whom it May Concern:
I am writing this because I am selling my Aircraft Hanger at the Susanville Airport, Hanger #36, I have a offer of $55000.00. As my lease states, the City of Susanville has right os first refusal. Please let me know when I can proceed. s
K
7!
arl W G
*
ratriex _/
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PURCHASE PRICE : 55,000.00 $
YEARS 1 2 3 4 5 10 15 20 25 26 27ESTIMATED RENT INCOME 1,920 $ 1,958 $ 1,998 $ 2,038 $ 2,078 $ 2,295 $ 2,533 $ 2,797 $ 3,088 $ 3,150 $ 3,213 $ MAINTENENACE EXPENSES 250 $ 255 $ 251 $ 256 $ 252 $ 259 $ 257 $ 257 $ 257 $ 257 $ 257 $ NET ANNUAL REVENUE 1,670 $ 1,703 $ 1,747 $ 1,781 $ 1,826 $ 2,035 $ 2,276 $ 2,540 $ 2,831 $ 2,893 $ 2,956 $ CUMMULATIVE REVENUE 1,670 $ 3,373 $ 5,120 $ 6,901 $ 8,728 $ 18,478 $ 29,369 $ 41,532 $ 55,094 $ 57,987 $ 60,943 $ ROI 3% 6% 9% 13% 16% 34% 53% 76% 100% 105% 111%
ANTICIPATED RETURN ON HALF INTEREST INVESTMENT AIRPORT HANGAR 36 COSTS ESCALATED AT 2% ANNUALLY
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AGENDA ITEM NO. 9.B
Action Item
Submitted By: Bob Godman, Public Works
Action Date: October 18, 2023
SUBJECT: Consider Resolution No. 23-6242, Authorizing the Mayor to sign a task order for a Pavement Maintenance and Management Plan for the Susanville Airport and authorize the Finance Director to create a project budget for the Pavement Maintenance and Management Plan.
PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: One of the two projects in the Airport Capital Improvement Plan for this year is a Pavement Maintenance and Management Plan. This plan is important for the airport to have as it can be used to justify the need for new paving to the FAA and is therefore integral in the procurement of grants from the FAA. C&S Engineers Inc. is contracted as consultants to the City for engineering services for the Airport and has offered a task order in the amount of $127,000 to complete the Pavement Maintenance and Management Plan for the Susanville Municipal Airport.
FISCAL IMPACT: C&S Engineers Inc. have given the City an estimate of $127,000. This project is reimbursable through the Airport BIL grant program, specifically grant number 3-06-0251-021-2023 for $114,300 which became available on September 13, 2023, which leaves $12,700 to be paid by the Airport.
ACTION REQUESTED: Motion to approve Resolution No. 23-6242, Authorizing the Mayor to sign a task order for a Pavement Maintenance and Management Plan for the Susanville Airport and authorize the Finance Director to create a project budget for the Pavement Maintenance and Management Plan.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
Task Order 2 - PMMP (2023).pdf
23-6242.pdf
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TASK ORDER NO. 2
TO: City of Susanville
66 North Lassen Street
Susanville, California 96130
Attention: Bob Godman, Public Works Director
RE: Susanville Municipal Airport
Pavement Maintenance and Management Plan (PMMP)
FAA AIP #3-06-0251-021-2023
1. AUTHORIZATION REQUEST:
In conformance to your instructions, and in accordance with the Agreement between the City of Susanville (SPONSOR) and C&S Engineers, Inc. (CONSULTANT) for providing periodic professional services, we enclose an electronic version of our request for authorization to furnish services in connection with Pavement Maintenance and Management Plan (the “Project”).
2. DESCRIPTION OF SERVICES:
The CONSULTANT will provide pavement evaluation & study services, as applicable, required to accomplish the following items (“Basic Services”):
The CONSULTANT will provide required services to prepare the Airport Pavement Maintenance & Management Program (PMMP) for the City of Susanville’s Susanville Airport. The proposed project will be performed by the SPONSOR with grant assistance from the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) and the California Department of Transportation (Caltrans).
This project will involve researching the history of pavement construction at the Airport, conducting a pavement condition survey, and developing an Airport PMMP for the Airport to preserve and extend the life of existing airfield pavements.
The work under this project will generally consist of establishing a PMMP Report that will enable the City to retrieve important information on the airfield pavements such as their present Pavement Condition Index (PCI), detailed distresses, and maintenance and rehabilitation history. Additionally, the PMMP will project future PCI, forecast required maintenance and allow prioritization of maintenance in such a way that the network of pavements is maintained in a safe condition through the development of the Pavement Maintenance Program
Specific items of work will include:
1. Task 1 – Administrative and Document Review
• Record Drawing Review
o Acquire and review record documents (such as plans, specifications, reports, and studies) to become familiar with data that is available for the airport including construction dates, the type of major/minor rehabilitation that has taken place since 107
original construction including dates, as the original construction and the date the last major/minor rehabilitation methods were conducted are critical to the accuracy of the software’s predictions of future condition.
• Pavement Layout Sketches.
o This activity will generally include the preparation of layout sketches of all pavements to be included in the study. The sketches will include important pavement dimensions, will divide pavement into features based on construction history, will divide the features into sample units, and will identify specific sample units to be inspected.
2. Task 2 – Site Visit
• Pavement Condition Survey.
o This activity includes a detailed inspection of the selected sample units according to the standardized PCI method outlined in FAA Advisory Circular 150/5380-6.
Any unique or isolated pavement conditions which are not a part of the random sampling will be identified as additional sample units and inspected. During this activity, pavements will be measured to verify the record’s review, and photographs will be taken documenting the distresses found. This work will be performed by two-person crews consisting of engineering technicians who have been specifically trained in PCI inspection techniques and procedures, or by drones flown by certified operators. This work will be performed during daylight conditions and during weekdays.
3. Task 3 – Data Evaluation and Report Compilation
• Calculation of Sample Unit and Feature PCI.
o Data collected during the PCI field survey will be entered into the MicroPAVER software database, analyzed by computer and converted into standard formats. A Pavement Condition Index will be calculated for each surveyed sample unit and feature.
• Analysis
o All airfield pavement features will be analyzed for overall condition in terms of PCI value, cause of deterioration, and rate of deterioration. Analyses will generally include the following:
a. Service Life Forecasts. Service life is a function of pavement condition and rate of deterioration under historical traffic loadings. Remaining service life forecasts will be made based on minimum acceptable service levels designated by the airport staff.
b. Rehabilitation Alternatives. Viable alternatives to correct pavement distresses will be identified, with cost estimates and service life forecasts.
As a minimum, the following alternatives will be considered:
FLEXIBLE/RIGID PAVEMENT
Reconstruction
Structural Overlay
Resurfacing
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Surface Treatment
Joint/Crack Repair
No Action
c. Develop Engineering Strategies. A list of appropriate strategies will be developed for different pavement conditions and unit costs, specific to the airport. Each pavement feature will be analyzed to select the proper action based on pavement condition.
d. Improvement Priorities. Improvement priorities are a prerogative of the City of Susanville. The Consultant will work closely with the City to designate improvement priorities based on pavement condition and operational need. e. Development of PMMP. A 10-year PMMP will be developed for the pavement system at the Susanville Airport. The MicroPAVER analysis tools will be used to determine maintenance and rehabilitation needs, considering various budget scenarios. These results will serve as a basis to develop work recommendations, thus establishing a program for joint/crack repair, patching and sealing. A meeting will be held with the City of Susanville to discuss the preliminary results, focusing on factors that might affect the recommended plan, such as safety requirements, phasing needs, construction feasibility, or projects that are already committed to development.
• Overlay of Field Data onto Layout Sketch
o This activity consists of recording each surveyed sample unit onto the layout sketch so that they can be located on the ground during future evaluations. • Final Report Preparation
o The final report will document the methodology used in the study, inspection data, analyses, and examination of the existing ACIP in comparison to the PCI study. o The report will have a listing of the pavement network, sections and sample units. o Drawings will show the pavement sections and sample units and a color coded drawing(s) will present the current PCI results.
o The final report will also show the methodology for the maintenance and repair activities, assumed local costs and comparison to the City of Susanville’s Airport ACIP.
o The Final Report shall include the following:
1. PCI Report which provides the PCI value for each branch runway, taxiway, and apron as well as a weighted average PCI for each type of pavement use (i.e. average PCI of runway pavements, taxiway pavements and apron pavements) This will also have a corresponding drawing that will show the current PCI values utilizing the standard seven color layout.
2. Inspection Report which includes a summary of each sample section surveyed as well as photographs of the current condition of the pavement for each of the sample units.
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3. Future PCI Condition Report which provides the future conditions for the pavement extrapolated in accordance with the Airport’s current ACIP.
4. Work Plan Report which provides estimates for the cost of the future work by extrapolating the pavement condition of the entire pavement section that is planned for rehabilitation over the length of the Airport’s current ACIP.
3. SPONSOR’S RESPONSIBILITIES:
1. SPONSOR to provide pavement construction, maintenance, and usage history to aid in determining pavement section designations.
2. SPONSOR will provide access as necessary to the airport to complete the tasks identified in this agreement.
3. SPONSOR to provide any previously conducted pavement studies
4. PERIOD OF SERVICES:
Services are to be provided in conformance with the ‘Tentative Deliverable Timetable’ located within the scope of work, which is approximately 109 calendar days.
5. PAYMENTS:
Payments shall be made in accordance with the Article 2A of the Agreement. The total amount is $106,268.00, and will be billed on a Lump Sum (LS) basis.
6. GENERAL CONSIDERATIONS:
The CONSULTANT designates Michael Dunne-Vecchio, PE, as the person who will be responsible for coordinating the services rendered by the CONSULTANT for the Project.
7. SPECIAL PROVISIONS:
The following Special Provisions for the Project shall serve to amend affected portions of the Agreement where applicable, the unaltered portions thereof to remain in force:
This section is not applicable to this Task Order.
Your signature, in the space provided below, will signify approval of the terms and conditions of this request which, together with the basic Agreement and Attachments identified below will constitute Task Order No. 2.
Please return this executed Task Order, which shall constitute your authorization to proceed, to our office together with the executed attachments.
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Sincerely,
SPONSOR: CONSULTANT:
CITY OF SUSANVILLE C&S ENGINEERS, INC.
By: By:
Title: Title: Project Engineer
Date: Date:
ATTACHMENTS:
Schedule A: Scope of Services
Schedule B: Cost Summary
September 18, 2023
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RESOLUTION NO. 23-6242
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE AUTHORIZING THE MAYOR TO SIGN A TASK ORDER WITH C&S ENGINEERS, INC. TO
IMPLEMENT A PAVEMENT MAINTENANCE AND MANAGEMENT PLAN, FAA AIP PROJECT NUMBER 3-06-0251-021-2023, FOR THE SUSANVILLE AIRPORT, AND
AUTHORIZE THE FINANCE DIRECTOR TO INCREASE THE
AIRPORT BUDGET AS NECESSARY
WHEREAS, the City of Susanville owns the Susanville Municipal Airport; and, WHEREAS, the city has applied for and received a grant from the FAA BIL airport grant program to implement a Pavement Maintenance and Management Plan in the amount of $114,300; and
WHEREAS, the city has competitively selected C&S Engineers Inc. for engineering services at the Susanville Municipal Airport; and
WHEREAS, C&S Engineers, Inc. has provided the city with a bid of $127,000 to implement a Pavement Management and Maintenance Plan.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the Mayor to sign a task order with C&S Engineers, Inc to implement a Pavement Maintenance and Management Plan for the Susanville Municipal Airport and further authorizes the Finance Director to modify the Airport budget in an amount not to exceed $127,000.
APPROVED: _______________________
Quincy McCourt, Mayor
ATTEST: _______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 18th day of October 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
112
AGENDA ITEM NO. 9.C
Action Item
Submitted By: Bob Godman, Public Works
Action Date: October 18, 2023
SUBJECT: Consider Resolution No. 23-6248, authorizing the submittal of an application, acceptance of an allocation of funds, and authorize the Public Works Director to execute a grant agreement with the California Department of Transportation, for an Airport Improvement Program (AIP) Matching grant and authorize the Finance Manager to adjust the Airport budget as necessary.
PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: One of the ACIP projects for the Airport this year is a PMMP project to assess the condition of and plan for the maintenance and replacement of pavements at the Airport. Caltrans offers grants to California Airports for their ACIP projects. Caltrans offers 5% of the FAA grant amount which for grant number 3-06-0251-021-2023 is $114,300. This resolution is both authorizing the application for the grant and the execution of the grant agreement if funded by Caltrans.
FISCAL IMPACT: $5,715 addition to the PMMP project which will reduce the City's liability from $12,700 to $6,985.
ACTION REQUESTED: Motion to approve Resolution No. 23-6248, authorizing the submittal of an application, acceptance of an allocation of funds, and authorize the Public Works Director to execute a grant agreement with the California Department of Transportation, for an Airport Improvement Program (AIP) Matching grant and authorize the Finance Manager to adjust the Airport budget as necessary.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
23-6248.pdf
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RESOLUTION NO. 23-6248
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
AUTHORIZING THE PUBLIC WORKS DIRECTOR TO SUBMIT AN APPLICATION,
ACCEPT AN ALLOCATION OF FUNDS, AND EXECUTE A GRANT AGREEMENT WITH
THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR AN AIRPORT
IMPROVEMENT PROGRAM MATCHING GRANT AND AUTHORIZE THE FINANCE
DIRECTOR TO ADJUST THE AIRPORT BUDGET AS NECESSARY
WHEREAS, the City of Susanville and the Federal Aviation Administration are parties to federal grant 3-06-0251-021-2023 for the implementation of a Pavement Maintenance and Management Plan at the Susanville Municipal Airport; and WHEREAS, the California Department of Transportation, pursuant to Public Utilities Code Section 21683.1, can provide grants of 5% of the Federal Aviation Administration grant to airports to assist with the agencies match; and
WHEREAS, the California Department of Transportation requires the City Council to adopt a resolution authorizing the submission of an application for an AIP matching grant.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes:
1. The Public Works Director to file an application for a state AIP matching grant for the Pavement Maintenance and Management Program project; and
2. The Public Works Director to accept the allocation of state AIP matching funds for the Pavement Maintenance and Management Program project; and
3. The Public Works Director to execute an AIP Matching Grant Agreement for the Pavement Maintenance and Management Program project; and
4. The Finance Director to adjust the Airport budget as necessary.
APPROVED:_______________________
Quincy McCourt, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 18th day of October 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
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AGENDA ITEM NO. 9.D
Action Item
Submitted By: Jolene Arredondo, Administrative Services Action Date: October 18, 2023
SUBJECT: Consider Resolution No. 23-6249, authorizing the purchase of a precision cut triplex mower for use at the Diamond Mountain Golf Course.
PRESENTED BY: Dan Newton, City Administrator
SUMMARY:
The Diamond Mountain Golf Course has been experiencing
mechanical difficulties with the older greens mower, during the 2022 and this current season this machine experienced several maintenance issues and was frequently needing repairs. The golf course manager has taken the equipment in for repairs in Stockton, CA at Belkorp and it is determined that the mower needs to be retired.
Currently volunteers and staff are exchanging mower blades from equipment to equipment in order to mow at the golf course, therefore in order reduce risk and increase efficiency the Golf Course Manager has identified a piece of equipment that can accomplish multiple grass length cuts and due to the model being a floor model has identified a good price through Belkorp for a PrecisionCut Triplex Mower for use at the Diamond Mountain Golf Course.
Golf Course Cash Balance is $170,500
FISCAL IMPACT: Increase to golf course budget $57,000 for the purchase of a PrecisionCut Triplex mower
ACTION REQUESTED: Motion to approve Resolution No. 23-6249, authorizing the purchase of a precision cut triplex mower for use at the Diamond Mountain Golf Course
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
23-6249.pdf
2550 Demo Diamond Mountain.pdf
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RESOLUTION NO. 23-6249
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
AUTHORIZING THE PURCHASE OF A PRECISIONCUT TRIPLEX MOWER
FOR USE AT THE DIAMOND MOUNTAIN GOLF COURSE
WHEREAS, the city of Susanville owns and operates the Diamond Mountain Golf Course; and
WHEREAS, the current greens mower is at the end of its useful life and will no longer run; and
WHEREAS, the use of the greens mower is an essential piece of equipment to maintain and resume golf course operations; and
WHEREAS, the golf course has an available cash balance to purchase the equipment.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Susanville hereby approves the City Administrator to enter into a purchase agreement with Belkorp Ag and authorizes the Finance Director to increase the golf course budget by $57,000 to accommodate the purchase of a PrecisionCut TriPlex Mower.
APPROVED:___________________________
Quincy McCourt, Mayor
ATTEST: ___________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 18th day of October 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:
Margaret Long, City Attorney
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Date: 30 August 2023 Offer Expires: 30 September 2023
Confidential
Quote Id: 29525561
Prepared For:
Dave Martin
DIAMOND MOUNTAIN GOLF CLUB
Prepared By: Kyle Teubert
Belkorp Ag, LLC
1120 W Charter Way
Stockton, CA 95206
Tel: 209-944-5714
Fax: 209-942-4346
Email: [email protected]
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Salesperson : X ______________ Accepted By : X ______________ Confidential
Quote Summary
Prepared For:
Dave Martin
DIAMOND MOUNTAIN GOLF CLUB
Dave Martin
66 N LASSEN ST
SUSANVILLE, CA 96130
Mobile: 530-310-3109
[email protected]
Prepared By:
Kyle Teubert
Belkorp Ag, LLC
1120 W Charter Way
Stockton, CA 95206
Phone: 209-944-5714
[email protected]
Quote Id: 29525561
30 August 2023
30 August 2023
Created On:
Last Modified On:
Expiration Date: 30 September 2023
Equipment Summary Selling Price Qty Extended
2022 JOHN DEERE 2550
PrecisionCut Triplex Mower -
1TC2550HJNT030184
$ 56,413.53 X 1 = $ 56,413.53
Equipment Total $ 56,413.53
Quote Summary
Equipment Total $ 56,413.53
CA Tire Fee $ 7.00
Convenience CC Fee two
and half percent
$ 0.00
SubTotal $ 56,420.53
Est. Service Agreement Tax $ 0.00
Total $ 56,420.53
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 56,420.53
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Selling Equipment
Quote Id: 29525561 Customer: DIAMOND MOUNTAIN GOLF CLUB Confidential
2022 JOHN DEERE 2550 PrecisionCut Triplex Mower - 1TC2550HJNT030184 Hours: 129
Stock Number: 52092
Code Description Qty
1162TC JOHN DEERE 2550 PRECISIONCUT
TRIPLEX MO
1 Standard Options - Per Unit
001A COUNTRY CODE-US/CANADA 1
183B LESS JDLINK HARDWARE 1
0443 ALL OTHER COUNTRIES (ENGLISH 1
1040 BALLOON ROUNDED EDGE
SMOOTH
1 1190 TWO-WHEEL DRIVE (2WD) 1
1214 QUICK ADJUST 5 (QA5) 14-BLAD 1
1300 50.8 MM (2-IN.) DIAMETER MAC 1
1400 CUTTING UNIT ONLY COUNTERWEI 1
1601 50.8 MM (2-IN.) DIAMETER MAC 1
2009 STANDARD SEAT 1
3202 CUTTING UNIT ATTACHING YOKES 1
9766 LED WORK LIGHT KIT 1
Other Charges
Freight 1
Setup 1
MISC 1
FRT DISC 1
MDF 1
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AGENDA ITEM NO. 12.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: October 18, 2023
SUBJECT: City Project Priorities
PRESENTED BY: Dan Newton, City Administrator
SUMMARY:
The City of Susanville is dedicated to providing essential services to residents/customers through the efforts and actions of four city departments, Administration, Fire, Police and Public Works. The Susanville City Council has adopted four (4) priorities for city staff to focus on when providing city services.
Four (4) Priorities of City Council
Transparency
Improve Susan River Trail
Code Enforcement
Improve Main Street
The City provides a variety of essential services such as law enforcement, fire/life safety, parks, water, natural gas, streets, development services, and many other community amenities, such as golf course, community pool, and the airport. In the provision of these services, several items come up during the work week, procedural clarifications, policy interpretations, complaints, human resource items, financial services, and staff development, just to name a few. It is estimated that over 90% of staff’s time is spent handling day to day operations, and less than 10% of staff time is available for project delivery work.
The city posts a project priority list on the city's website and is attached for council's review and discussion. The list is not comprehensive but is representative of items to which the city is dedicating its staffing resources from a project standpoint.
Staff is seeking a discussion and possible direction.
FISCAL IMPACT: None
SUSANVILLE CITY COUNCIL AGENDA ITEM
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ACTION REQUESTED: Direction to Staff
ATTACHMENTS:
231018_City Priorities List.docx
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City of Susanville Work Priorities
October 18, 2023
The City of Susanville is dedicated to providing essential services to residents/customers through the efforts and actions of four city departments, Administration, Fire, Police and Public Works. The Susanville City Council has adopted four (4) priorities for city staff to focus on when providing city services.
The city provides a variety of essential services such as law enforcement, fire/life safety, parks, water, natural gas, streets, development services, and many other community amenities, such as the golf course, community pool, and the airport. In the provision of these services, several items come up during the work week, procedural clarifications, policy interpretations, complaints, human resource items, financial services, staff development just to name a few. It is estimated that over 90% of staff’s time is spent handling day-to-day operations, and less than 10% of staff time is available for project delivery work.
Four (4) Priorities of City Council
A. Transparency
B. Improve Susan River Trail
C. Code Enforcement
D. Improve Main Street
Additional Priorities
Provision of Essential Services
Homelessness
Enhancement of Economic Development Efforts
Infrastructure Improvements
Code Updates and Policies
Priorities of City Council and Additional Priorities
Staff Work Program/Project List
TransparencyImprove Susan River TrailCode EnforcementImprove Main StreetProvision of EssentialServicesHomelessnessEnhancement ofEconomic DevelopmentEffortsInfrastructureImprovementsCode Updates andPolicies Public Facility Impact Fee: Self-Storage Analysis,
Consultant Services Research, provide report X X X X
HUSA Survey: Conduct survey and provide report X X
Purchasing Policy: Update and adopt X X X
Master Sales Tax Agreement: Research, Develop,
Develop Process, Project Schedule X
Title 10 (Parking Regulation): Updates X X X
Water Rate Study X X
Engineering and Traffic Survey of top 3 local roads X
Recruitments: Air Quality Specialist, Assistant
Engineer, Gas Technician II/III, Administrative Staff
Assistant
X
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City of Susanville Work Priorities
Staff Work Program/Project List
TransparencyImprove Susan River TrailCode EnforcementImprove Main StreetProvision of EssentialServicesHomelessnessEnhancement ofEconomic DevelopmentEffortsInfrastructureImprovementsCode Updates andPolicies GASB 87 Lease Requirements X
CDBG CV 2/3 Grant Memorial Park Bathroom Project X X X
SE Gateway: Landscaping Plan/Funding Assessment X X X
2022 Audit X X
General Plan Update: Research needs, research
consultants and financial opportunities, and provide
report
X X X X
State Controller Annual Comprehensive Financial
Report (ACFR): Research, compile and provide report X X Develop Public Safety Chief Assessment Plan X
Affordable Housing Project Site Selection Discussions X Housing CSO Recruitment X X
Police Officer Recruitment X
Fire Captain Recruitment X
Surface Mining Ordinance X X
811 Cottage Code Enforcement X X X
Taxiway A Grant Closeout X X X
Airport Covid Grant(s) X X
Economic Development Director Recruitment X
Pickleball Courts: research preliminary plans and
gather estimates, provide report X X X
Volunteer Trail Patrol X X X
St. Francis Code Enforcement X X X
SPD: Airport Shooting Range Proposal/Study X X X
Strategic Planning: Research and assess with staff,
draft plan X X
Section 115 Trust X
Community Garden: Electric Panel X X X
Economic Development Implementation Plan (EDIP):
Complete and publish framework X
Volunteer Fire Department MOU: Research, update
and provide report X X
Per Capita Grant Project Completion and closeout X X
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City of Susanville Work Priorities
Staff Work Program/Project List
Transparency
Improve Susan River Trail
Code Enforcement
Improve Main Street
Provision of Essential
Services
Homelessness
Enhancement of Economic
Development Efforts
Infrastructure
Improvements
Code Updates and Policies
Natural Gas Appliance Program: Assess capacity to
conduct natural gas appliance service calls X X
Airport FBO/Manager RFP X
St. Francis Abatement X X
Golf Course Operations Lease: Research and provide
report for lease of golf course operations X X
Geothermal Utility Ramsey Ditch Agreement X X
Special Use Permit: Research and assess need to
update and improve special event permitting X X X X X
Permanent Local Housing Allocation (PLHA) Grant:
CSO Recruitment X X
Animal Control Ordinance: Research, review, and
update X X X
Local Early Action Planning Grant (LEAP): Housing
zoning code revisions X X
SB2 Grant: Circulation and Land Use Element Update X X X X X Title 17 Temporary Use Permit/Encroachment
Permit: Assess and update code and policies X X X X
K9 Report X
Fire Training Agreement: Assess and update
agreement X
Dogs at Large: Revise Abatement Order X
IIPP Safety Program Updates for PW/Fire/PD X
CDBG CV 2/3 Grant Crossroads Freezer Project:
Plans/Bid X
Riverside Drive Trail: project development PS&E,
R/W and design X X X X
Local Agency Technical Assistance (LATA) Grant:
Project implementation X X X
Employee Development Training Assessment X
Surplus of city property X
Sierra Road Complex – Urban Farming/Compost:
Research, assess and provide report X X
Fire Hazard Map: Monitor, research, and comment X X
Johnstonville Road Water Line Replacement X X
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City of Susanville Work Priorities
Staff Work Program/Project List
Transparency
Improve Susan River Trail
Code Enforcement
Improve Main Street
Provision of Essential
Services
Homelessness
Enhancement of Economic
Development Efforts
Infrastructure
Improvements
Code Updates and Policies
Fire Department Heating System Repairs:
engineering plans assess and provide report,
budgeting
X X
Police Department Roof Repairs: engineering,
budgeting X X
Public Works Department Roof: engineering,
budgeting X X
Fleet Maintenance Program: Assessment of Public
Works providing maintenance of Police and Fire fleet X
X X
Fire Hydrant Fittings X X
Local Hazard Mitigation Plan: update and provide
report X X X
Defensible Space Inspection Program: implement LE100 program X X X Drone Policy: develop and implement X
Emergency Services Agreement with SIR X X
Wildfire Action Plan: perform risk assessment,
complete community plan for Fire Wise Community
certification renewal
X X X
SE Gateway Bidding Process X X X
SE Gateway Construction X X X
City Hall Interior Repairs (insurance claim): update
bid specs and bid project X X
COMPLETED FROM PROJECT LIST:
PG&E Litigation X X
Police Department Collision Repair X
City Phone System Upgrade X X
Urban Water Management Plan X
SE Gateway: Construction Allocation X X
Animal Control Partnership with Lassen County:
research agreement and assess need for update X
Reorganization Plan: 606 Nevada Street completion X X
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City of Susanville Work Priorities
CA Dept. of Fish and Wildlife Permit X X X X
2023/2024 Budget: develop, present, report X X
Economic Development Partnership with SIR: assess,
develop, and create MOU X X X
Economic Development Director: create job and
recruitment X X X
Shopping Cart Ordinance X
Seasonal Firefighter Program X X
Community Garden: propane tank removal, site
assessment for outdoor sink, sink engineering,
budget
X X X
Mitigation Fund Assessment X X
Susan River Vegetation Clearing: project planning
and implementation, report X X X X
Dogs-at-large: execute inspection warrant X X
Employee Bargaining: Admin, SPOA, Fire, Misc, PW X
Per Capita Grant: Pump Track project X X X
Employee Bargaining: Pro-Tech Unit X
Employee Bargaining: Management Unit X
Community Garden Sink Project X X X
Lassen High School SRO Agreement X X
Council/Board Live Stream: A/V improvements and
implementation X X
Lassen High School Student Resource Officer (SRO)
Agreement X X
Weatherlow Abatements: 63 & 67 X X X
Dogs-at-Large: Execute abatement warrant. X
Vegetation Clearing: Susan River Corridor & Pat
Murphy Little League Fields X X X X X
City Water Tank Maintenance Needs Assessment X X
126
City of Susanville Work Priorities
The City of Susanville has 68 full-time positions allocated to each department as indicated below. Administration – 8.5 over three divisions [2.5 (Admin); 1(City Clerk); 5(Finance)] Fire – 8.5 over 2 divisions [2.5 (Admin); 6 (Operations)] Police – 21 over 2 divisions [3 (Admin); 19(Operations)] Public Works – 30 over 12 Divisions [5 (Admin); 1.5(Building Official/Inspector); 1.5(City Planner); 2 (Parks); 1(Code Enforcement); 4 (Water/Geothermal); 4(Gas); 4(Streets); 2(Engineers/Air Pollution); 1 (Mechanic); 1(Pool); 3(Utility Services)] Departments such as Fire and Police focus on their core missions to protect the lives and safety of people and property within the community. Public Works operates similarly in the provision of water/geothermal and natural gas services and providing maintenance on city streets. Public Works; however, does have limited staffing resources to deliver projects. The following list is not a comprehensive list of city staff work priorities; however, it is representative of the priorities that city staff is currently working to accomplish.
Four Core Priorities of City Council
Transparency
o Publish List of City Work Priorities – Completed/On-going o Council Meeting Live Stream Improvements – Goal is to improve audio and provide timestamping of video to correspond to agenda items. – Council approved 1/18/2023 begin project execution - Completed
o City App/media platform to engage the public – Susanville Click and Fix - Completed o Budget Process – Incorporate Re-organization into Budget Structure / Evaluate Policies / Include Measure P - Completed
Improve Susan River Trail
o Adopt a Trail Program Implementation – there are still segments available for adoption. o Support Clean-Up Activities – On-going
o Volunteer Trail Patrol
Code Enforcement
o Uptown Susanville – Pancera Plaza Area Trash Cleanup - Ongoing o Burned out structures near Main Street – Ongoing
o Respond to complaints, property maintenance ordinance – Ongoing o Access and respond to need for abatement budget
Improve Main Street
o South East Gateway Project – Time extension request granted, Maintenance and Cooperative Agreement with CalTrans approved. Allocation paperwork submitted.
Allocation expected in March 2023. Project can be bid after allocation is granted. CCC Closure
Monitor Closure Activities
Business/Economic Development
Financial Stability Efforts
127
City of Susanville Work Priorities
Economic Development Implementation Strategies –
o Ad Hoc – In progress.
o Master Sale Tax Agreement with County - New
American Rescue Plan Act – Funding Strategy – In progress Expenditure Reduction Plan Development – Needs modification based on Measure P Strategic Plans are being prepared for each department – Departments’ Completed Draft Plans, need to consolidate and prepare city-wide strategic plan. Sales Tax Measure – Modify Ordinance Per Department of Tax and Fee Request – Completed
o Establish Sales Tax Oversight Board – Complete
Salary Survey – Pending
Economic Development Action Items –
o Business Development Assistance – No Progress
o Mural Repairs – Support Volunteers – Ongoing
Review Fees – No Progress
Review Cost Allocation – Ongoing
Business Development Cannabis Ad Hoc – Ordinance adopted, referendum process underway, scheduled to for November 2022 ballot. Complete Review Combined Services Agreements - Ongoing
Research Directly Billable Activities – Budget
Implement procedures/policies to control expenses – In Progress Sale of Real Property – No Progress
Reorganization Implementation
Relocation of Staff
City Hall Interior Repairs – No Progress
Implementation of Staffing Structure effective (1/22/2022) Repairs to 606 Nevada for Engineering Staff – In progress CalPERs UAL Policy – In Progress
128
City of Susanville Work Priorities
Provision of Essential Services
Administration
o Human Resources/employee recruitment and retention
o Accounts payable
o Accounts receivable
o Utility billings
o Grant management/billings
o Budget oversight/preparation
o Records management/public records requests
o Review/update policies and procedures
o Golf course maintenance and operations
Fire
o Respond to alarms and other emergency calls/incidents o Overhaul and salvage operations
o Emergency rescue operations
o Public service calls
o Fire prevention inspections
o Test and maintain hydrants and vehicles
o Budget oversight/preparation
o Grant development, administration, and management
o Review/update policies and procedures
Police
o Patrol City
o Respond to alarms and other emergency call/incidents
o Make arrests as necessary
o Investigate crimes
o Reports
o Enforcement of state, local, and federal laws
o Budget oversight/preparation
o Serve warrants
o Animal Control
o Traffic Enforcement
o Review/update policies and procedures
Public Works
o Respond to utility service calls
o Repair water, geothermal and natural gas leaks
o Public safety awareness/conservation campaign
o Urban water management plan updates
o Maintain water and gas utilities in accordance with state, local, and federal laws o Reports
o Street maintenance, repair, rehabilitation
o Building permits and inspection
o Zoning clearing for projects, use permits, general plan updates 129
City of Susanville Work Priorities
o Code enforcement
o Park maintenance and upkeep
o Pool operation maintenance and operations
o Air pollution permitting, inspections, enforcement
o Oversee airport leases, planning, and project development All Departments:
Interface with Community Groups/Businesses/Agency Partners o Susanville Indian Rancheria
o Lassen County
o LMUD
o Susanville Sanitation District
o Local Area Revitalization Project
o Lassen High School
o Susanville School District
o Lassen County Office of Education
o Lassen Community College
o Lassen Land and Trails Trust
o Ducks Unlimited
o LARP
o Lassen County Chamber of Commerce
o Lassen County Fairgrounds
Review/update policies and procedures
Additional projects under development:
Little League Field Security Cameras – Completed
FD Project Development – Awarded Hat Creek Construction – Complete o Richmond Rd
o Bunyan Rd
o Spring Ridge by Hospital
Richmond Road and North Gay Water service replacement projects – Complete Per Capita Park Grant – Memorial Park lighting / pump track – In Progress Airport Taxiway A Project –Complete
Airport Taxiway B Project – Funding Requested
Facilitation of community events (2023)
o Pet license/rabies clinic
o Home and Garden Show
o Classic Car Show n Shine
o Fair Parade
o Safe and Sane Halloween
o Veterans Day Parade
o Magical Country Christmas
o Farmer’s Market/Night Markets
Sierra Road Site Future Development Concepts
o Community Compost – No Progress
o Urban Farming – Information exchange with LARP
130
City of Susanville Work Priorities
Future Council Items List
1. Update on Charging Station Discussion
2. MOU with Lassen Historical Society
3. Discussion on Council goal setting
4. Discussion regarding American Rescue Plan Act Funding
5. Discussion regarding city vehicle and equipment surplus auction
6. Update on Animal Shelter agreement (how many animals, cost of, etc.)
7. Discussion regarding lack of inventory of affordable low-income housing in support of Lassen Family Services
8. Discussion on collaboration with Lassen County and Susanville Indian Rancheria and City of Susanville to hire a liaison to collaborate with all three entities
9. Discussion regarding options to work with community on animal control and animal shelter agreement
10. Discussion regarding Councilmembers volunteering on projects
11. Discussion regarding Councilmember trainings
12. Discussion regarding partnership with Lassen Family Services in efforts to prioritize youth
13. Discussion regarding Council trainings and nepotism recusal policy trainings
14. Discussion regarding tier two of shopping cart ordinance
15. Discussion regarding increased theft within the community and increase council support to police department
16. Discussion regarding proclamation declaring Susanville as a sanctuary city for the unborn
17. Discussion regarding bringing Airport Capital Improvement Plan to council earlier in the year
18. Discussion proving funding to police department facility renovation
19. Discussion regarding banner permits
20. Discussion regarding dog ordinance
21. Discussion regarding ARPA funds and planning of use of funds
22. Discussion regarding street legal ATV and golf cart ordinance
23. Discussion regarding Veterans preference in hiring
24. Discussion regarding city's airport hangar current use as a city storage
25. Discussion regarding enforcement of shopping cart ordinance
26. Discussion regarding graffiti
27. Discussion regarding dog control and nuisance ordinance
28. Update on Speed Survey
131
AGENDA ITEM NO. 13.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: October 18, 2023
SUBJECT: Department Reports
PRESENTED BY: Dan Newton, Interim City Administrator
SUMMARY: The City Administrator Reports is designed for Department Heads to address the Council on a variety of topics, is needed. Also, for the Council to address any questions or comments regarding that Department Head.
FISCAL IMPACT: None
ACTION REQUESTED: Information Only.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
132
AGENDA ITEM NO. 14.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: October 18, 2023
SUBJECT: Future Council Items
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: Any person may address the Council during Business from the Floor and throughout the City Council agenda's staff reports and agenda items. To encourage public participation in City Council meetings and address items brought forth to the podium by the public, staff has compiled a list from the past 3 months of City Council meetings and categorized items brought forth to the podium by date the comment was received, agenda item topic comment was received on, and public comments received during Business from the Floor for Council's review and to help staff prioritize and address public items.
FISCAL IMPACT: None.
ACTION REQUESTED: Informational item with possible direction to staff.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
231018 Items from the Podium.pdf
133
7/18/2023
Consider support to the contruction industry and its need for union support to access better living wages, healthcare benefits, and job security within the industry.
8/2/2023 Consider improving and recruiting new recycling centers for community 8/2/2023 Consider speed survey, traffic patrol, or stop sign on Cypress Street 8/2/2023 Consider recognition for city for support to the Community Garden and facility projects 8/2/2023 Consider tree and limb abatement within city limits 8/2/2023 Consider tennis community while incorporating pickleball at the tennis courts 8/16/2023 Consider making the projects at the Airport a priority 8/16/2023 Consider effort being placed on HUSA surveys to be directed towards Economic Development efforts instead 9/6/2023 Consider moving speed study on Cypress higher on the priority list Update on Charging Station
Discussion regarding MOU with Lassen Historical Society Discuusion on Council goal setting
Discussion regarding American Rescue Plan Act Funding (ongoing) Discussion on collaboration with Lassen County and Susanville Indian Rancheria and City of Susanville to hire a liaison to collaborate with all three entities
Discussion regarding options to work with community on animal control and animal shelter agreement Discussion regarding Councilmembers volunteering on projects Discussion regarding partnership with Lassen Family Services in efforts to prioritize youth Discussion regarding Council trainings and nepotism recusal policy training Discussion regarding tier two of shopping cart ordinance and enforcement of ordinance Discussion regarding increased theft within the community and increase council support to police department Discussion regarding proclamation declaring Susanville as a sanctuary city for the unborn Discussion regarding bringing Airport Capital Improvement Plan to council earlier in the year Discussion proving funding to police department facility renovation Discussion regarding banner permits
Discussion regarding street legal ATV and golf cart ordinance Discussion regarding Veterans preference in hiring
Discussion regarding city's airport hangar current use as a city storage Discussion regarding graffiti
Discussion regarding dog/animal control nuisance ordinance Update on Speed Survey
Discussion regarding LARP Agreement for Operation and Maintenance of Susanville Community Garden Discussion regarding County housing development on city property options Discussion regarding Memorial Park Tennis Court ordinance change to include pickleball and discussion of city pickleball courts Update on Police Department grooming standards policy and uniform policy Discussion regarding street maintenance efforts and streets equipment procurement City of Susanville App
Discussion regarding Public Comment Options
Update on Farmer's Market
Discussion regarding city vehicle and equipment surplus auction Update on Animal Shelter agreement (how many animals, cost of, ect.) Discussion regarding lack of inventory of affordable low income housing in support of Lassen Family Services Discussion regarding broadband improvements in Lassen County Semi-annual or annually report on tax measure expenditures if tax measure passes Discussion regarding placing signage at Community Garden Discussion regarding amendments to cannabis ordinance
Update on K-9 program
Discussion regarding homelessness within the community
Discussion regarding council personal social media accounts Update from LARP on Community Garden
Discussion regarding the sale or lease of Diamond Mountain Golf Course Discussion regarding proclamation for KSUE 75 years of service Discussion regarding donation to American Legion/VFW
BUSINESS FROM THE FLOOR
FUTURE COUNCIL ITEMS
Completed Items
134
8/16/2023 Consider support of both the Rails to Trails Festival and the Gravel Adventure Ride 135