Susanville City Council
March 6, 2024

CALL TO ORDER

ROLL CALL

1. APPROVAL OF AGENDA: (Additions and/or Deletions)

2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session.

3. CLOSED SESSION:

A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR - pursuant to Government Code Section §54956.8
Property: Ramsey Ditch
Agency Negotiator: Dan Newton, City Administrator
Negotiating Party: Kim Dieter
Under Negotiation: Price/Terms

4. RETURN TO OPEN SESSION: (recess if necessary)
Reconvene in open session at 5:00pm
Pledge of allegiance
Invocation
Report any changes to agenda
Report any action out of Closed Session
Proclamations, awards or presentations by the City Council

5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting.

Presentations are subject to a five-minute limit.

6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately.

6.A Minutes of the City Council's February 21, 2024 regular meeting

6.B Vendor and payroll warrants

7. PUBLIC HEARINGS:

8. COUNCIL DISCUSSION/ANNOUNCEMENTS:

CITY OF SUSANVILLE
66 N. Lassen Street • Susanville CA
Quincy McCourt, Mayor
Thomas Herrera, Mayor pro tem
Russ Brown • Mendy Schuster • Kevin Stafford
Susanville City Council
Regular Council Meeting • City Council Chambers
Wednesday, March 6, 2024 – 4:30 PM
1 9. NEW BUSINESS:

9.A Lassen High School Update

9.B Consider Resolution No. 24-6280, authorizing the Public Works Director to execute a contract with Trails West Construction for replacement of door seals and lift cables for hangar 9 at the Susanville Municipal Airport and authorize the Finance Director to adjust the Airport 7201 budget as necessary.

9.C Consider Resolution No. 24-6281, authorizing the City Administrator to execute an agreement with Tri-County Pumps to remove/repair two turbine pumps at Diamond Mountain Golf Course.

9.D Consider Resolution No. 24-6282, adopting credit card transaction fee schedule at the Diamond Mountain Golf Course

9.E Consider Resolution No.24-6283, Amending the Fiscal Year 2023-2024 City of Susanville Budget

9.F Discussion regarding auditing services.

10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY:

11. SUSANVILLE MUNICIPAL ENERGY CORPORATION:

12. CONTINUING BUSINESS:

12.A Consider Proposed ARPA Expenditure Plan

13. CITY ADMINISTRATOR'S REPORTS:

13.A Department Reports

14. FUTURE COUNCIL ITEMS:

14.A Future Council Items

15. ADJOURNMENT:

The next regular meeting of the Susanville City Council will be held on March 20, 2024 at 4:30PM.

Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website.

Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible.

I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for March 6, 2024 areas designated on March 1, 2024.
2 AGENDA ITEM NO. 6.A
Action Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: March 6, 2024
SUBJECT: Minutes of the City Council's February 21, 2024 regular meeting PRESENTED BY: Heidi Whitlock, City Clerk
SUMMARY: Attached for the Council’s review are the minutes of the City Council’s February 21, 2024 regular meeting.

FISCAL IMPACT: None
ACTION REQUESTED: Motion to waive the reading of and approval to receive and file the City Council's February 21, 2024 regular meeting.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
240221.cc.min.draft.pdf
3 SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, FEBRUARY 21, 2024 – 5:00 PM
Meeting was called to order by Mayor McCourt at 5:00 p.m.

Roll Call of Councilmembers Present: McCourt, Stafford, Herrera, Schuster, Brown

1. APPROVAL OF AGENDA:

Moved by Herrera; seconded by Schuster to approve the agenda with the following change:
move item 12C to be heard prior to 9A.

Motion Carried: 5 - 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None

2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No closed session.

3. CLOSED SESSION: No business.

4. RETURN TO OPEN SESSION: The Pledge of Allegiance and Invocation were provided.

Recognition and pinning ceremony for the newly hired Public Safety Chief, Michael Bollinger, occurred.

5. BUSINESS FROM THE FLOOR:

Sheriff McGarva introduced himself to the council as the newly appointed Sheriff/Coroner No less than twelve members of the public expressed their support in using ARPA funds for the purchasing of the Sierra Theatre for a performing arts center.

Kelly Grossen, requested ARPA funding usage to be used for the south end of Lassen County Larry Rogers, Susanville Elks Lodge, spoke in support of ARPA funding to be used to uphold maintenance needs for the Elks Lodge building.

Kelly Ackley, Executive Director Lassen County Chamber of Commerce requested use of ARPA funding for consideration for purchasing a new Christmas Tree for uptown Susanville.

Don Liple spoke on behalf of ARPA fund utilization for puncture vine "goat head" elimination program and referenced potential costs and presented plan on awareness effort.

Jacquie Henry spoke on exercising checks and balances in government and provided information on medical marijuana drug usage and marijuana industry.

6. CONSENT CALENDAR:

Moved by Brown; seconded by Stafford to approve.

Motion Carried: 5 - 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None

6.A Minutes of the City Council's February 7, 2024 regular meeting 4 Motion to waive the reading of and approval to receive and file the City Council's February 7, 2024 regular meeting.
240207.cc.min.draft.pdf

6.B Vendor and payroll warrants
Motion to receive and file.
01-18-24.pdf
01-25-24.pdf
01-31-24.pdf
02-01-24.pdf
02-08-24.pdf

6.C Consider Resolution No. 24-6274, authorizing the Mayor to execute the Annual Certificate of Army Material Status for the UH-1 Huey Helicopter, Serial Number 66-16374 and the AH-1 Cobra Helicopter, Serial Number 67-15684 located at the Susanville Municipal Airport. Motion to approve Resolution No. 24-6274, authorizing the Mayor to execute the Annual Certificate of Army Material Status for the UH-1 Huey Helicopter, Serial Number 66-16374 and the AH-1 Cobra Helicopter, Serial Number 67-15684 located at the Susanville Municipal Airport.

Cobra Annual Certification.pdf
Huey Annual Certification.pdf
24-6274.pdf

6.D Consider Resolution No. 24-6275, authorizing the Mayor to execute annual certification of Army Material Status for the GPF M1917/18 Series Gun, Serial Number 884 for static display located at the Susanville Memorial Park
Motion to approve Resolution No. 24-6275, authorizing the Mayor to execute annual certification of Army Material Status for the GPF M1917/18 Series Gun, Serial Number 884 for static display located at the Susanville Memorial Park GPF m1917_18 Series Gun.pdf
24-6275.pdf

6.E Consider Resolution No. 24-6276, authorizing the Mayor to execute the 2024 Loan Agreement between the National Museum of the United States Air Force and the City of Susanville for the Phantom Jet F-4C (RF) on loan for static display at the Susanville Municipal Airport
Motion to approve Resolution No. 24-6276, authorizing the Mayor to execute the 2024 Loan Agreement between the National Museum of the United States Air Force and the City of Susanville for the Phantom Jet F-4C (RF) on loan for static display at the Susanville Municipal Airport
Phantom Jet 2024_2029 agreement.pdf
24-6276.pdf

6.F Consider Resolution No. 24-6277, approving second amendment to the Land Lease Agreement between the city of Susanville and United Parcel Service, Inc. (UPS)
5 Motion to approve Resolution No. 24-6277, approving second amendment to the Land Lease Agreement between the city of Susanville and United Parcel Service, Inc. (UPS) Second Land Lease Amendment _122024.doc
24-6277.doc
24-6277.pdf

7. PUBLIC HEARINGS: No business.

8. COUNCIL DISCUSSION/ANNOUNCEMENTS: The City’s Mission Statement and Land Acknowledgement Statement were provided.

9. NEW BUSINESS:

9.A Consider Resolution No. 24-6278, terminating Airport Hangar Land Lease Agreement, Hangar #29 with Bill Meyers, and authorizing Mayor to execute an Airport Ground Lease Agreement for Hangar #29 with Aerialfire Support LLC.

Motion to approve Resolution No. 24-6278, terminating Airport Hangar Land Lease Agreement, Hangar #29 with Bill Meyers, and authorizing Mayor to execute an Airport Ground Lease Agreement for Hangar #29 with Aerialfire Support LLC.

Hangar 29 Bill of Sale.pdf 24-6278.pdf
Ground Lease #29_Aerialfire Support LLC.pdf
Moved by Schuster; seconded by Brown to approve.

Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None

10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.

11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.

12. CONTINUING BUSINESS:

12.A Consider Ordinance No. 23-1042, Amending Section 2.08 to change the title of the City Administrator to City Manager and to update the entire city code to change all references to the City Administrator to the City Manager Waive second reading and adopt Ordinance No. 23-1042, Amending Section 2.08 to change the title of the City Administrator to City Manager and to update the entire city code to change all references to the City Administrator to the City Manager 24-1042.pdf
Moved by McCourt; seconded by Herrera to approve.

Motion Carried: 5- 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None

12.B City Project Priorities
2400221_City_Priorities_List.pdf

12.C Continue discussion on ARPA funding.
6 Continue discussion regarding utilization of ARPA funds.

13. CITY ADMINISTRATOR'S REPORTS:

13.A Department Reports Information only.

14. FUTURE COUNCIL ITEMS: No items added.

15. ADJOURNMENT:

Moved by McCourt; seconded by Schuster to adjourn at 8:07p.m.

Motion Carried: 5 – 0
Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None
_____________________________ _______________________________ Heidi Whitlock, City Clerk Quincy McCourt, Mayor
7 AGENDA ITEM NO. 6.B
Action Item
Submitted By: Alicia Cordova, Finance
Action Date: March 6, 2024
SUBJECT: Vendor and payroll warrants
PRESENTED BY: Chandra Jabbs, Finance Manager
SUMMARY: Warrants dated February 11, 2024 through February 23, 2024 numbered 220318-220385.

FISCAL IMPACT: Accounts Payable vendor warrants totaling $165,734.38, plus $365,031.81 in payroll warrants, for a total of $530,766.19.

ACTION REQUESTED: Motion to receive and file

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
02-15-24.pdf
02-16-24.pdf
02-22-24.pdf
8 9
10 11
12 13
14 15
16 CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 1 Check Issue Dates: 2/16/2024 - 2/16/2024 Feb 16, 2024 12:08PM Report Criteria:

Report type: GL detail
Check.Voided = False
GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount 02/24 02/16/2024 220361 728 U.S. POSTMASTER UB BILLING GAS 021624 1 7401-430-62-46 POSTAGE 401.97 401.97 02/24 02/16/2024 220361 728 U.S. POSTMASTER UB BILLING WATER 021624 2 7110-430-42-46 POSTAGE 780.31 780.31 Total 021624: 1,182.28 1,182.28
Grand Totals: 1,182.28 1,182.28
M = Manual Check, V = Void Check
17 18
19 20
21 22
23 24
AGENDA ITEM NO. 9.A
Discussion Item
Submitted By: Jolene Arredondo, Administrative Services Action Date: March 6, 2024
SUBJECT: Lassen High School Update
PRESENTED BY: Lassen High School - Students and Faculty SUMMARY: In fall of 2023 Lassen High School Student Body and Faculty members met with city staff to discuss building a better relationship with the city of Susanville and focus efforts on marketing the Susanville Click & Fix App. In addition, the students would like to provide updates on achievements, goals, and events that the students of Lassen High have accomplished or are set to accomplish.

FISCAL IMPACT: None
ACTION REQUESTED: Information Only

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
25 AGENDA ITEM NO. 9.B
Action Item
Submitted By: Bob Godman, Public Works
Action Date: March 6, 2024
SUBJECT: Consider Resolution No. 24-6280, authorizing the Public Works Director to execute a contract with Trails West Construction for replacement of door seals and lift cables for hangar 9 at the Susanville Municipal Airport and authorize the Finance Director to adjust the Airport 7201 budget as necessary.

PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: The Susanville Municipal Airport recently lost the renter that it had renting hangar number 9 at the Airport. After staff inspected the hangar it was determined that the door seals for the hangar doors and the lifting cables for some of the doors needed to be replaced before we rent the hangar again. Staff has received an estimate from Trails West Construction to replace the seals and the cables for a total of $5,060.00. Staff is asking for the ability to pay up to a 10% over this amount in case of unforeseen difficulties in the project for a total of $5,560.00. This is a Public Works Project that falls under the $60,000 CUCCAC limit for informal bidding and can therefore be done through a negotiated contract.

FISCAL IMPACT: Up to $5,500 to the Airport 7201 Fund, no impact to the General Fund.

ACTION REQUESTED: Motion to approve Resolution No. 24-6280, authorizing the Public Works Director to execute a contract with Trails West Construction for replacement of door seals and lift cables for hangar 9 at the Susanville Municipal Airport and authorize the Finance Director to adjust the Airport 7201 budget as necessary.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
24-6280.pdf
Trails West hangar 9 door quote.pdf
26 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 RESOLUTION NO. 24-6280

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE A CONTRACT WITH

TRAILS WEST CONSTRUCTION FOR REPLACEMENT OF DOORS SEALS AND DOOR LIFT CABLES FOR HANGAR 9 (NINE) AT THE SUSANVILLE MUNICIPAL AIRPORT AND

AUTHORIZE THE FINANCE DIRECTOR TO ADJUST THE
AIRPORT 7201 BUDGET AS NECESSARY
WHEREAS, the City of Susanville operates the Susanville Municipal Airport; and WHEREAS, the City of Susanville owns and rents hangar 9 at the Susanville Municipal Airport; and
WHEREAS, the door seals and lifting cables for the main hangar doors need to be replaced; and
WHEREAS, Trails West Construction of Litchfield California has provided the City with a quote to replace the main doors’ seals and lift cables; and WHEREAS, this is a Public Works project that falls under the $60,000 CUCCAC bidding limit.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the Public Works Director to execute a contract with Trails West Construction for the replacement of door seals and lift cables on the three main hangar doors on hangar 9 at the Susanville Municipal Airport, and authorizes the Finance Director to adjust the Airport’s 7201 budget as necessary.

APPROVED:_______________________
Quincy McCourt, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 6th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
27 Tra ils Wesl Q
Construction ,A,. ~
,,,99soo2
+t-10JJf7g 1 •• ..a.
,f§ CONSTRDC!!!,~,
530.260.8123 • Fax: 530.254.6053
475~00 Ward Lake Rd.• Litchfield, CA 96117

PROPOSAL/INVOICE
~P~C~PL?=t------'Li=~J--"'~i~~ued~:~o~J~/.kc- ---"---l~~atLJ/_ 2 1/ Jobl
--'-----"-"'-------- ;r,.,__o_h~n=slo!"v,1=-- 1. _ ~0-=-r~---- --i l:- ,4 '7 &,e__]___. / JL O~ ~ -----,-------i
Phone· Contact:0 -f SJ0 -2&0 - 2] ,- ve. eJ-1
TRAILS WEST CONSTRUCTION HEREBY SUBMITS SPECIFICATIONS AND ESTIMATES FOR:
s s
Rig ht Co lumn Subtotal
Left Colum n Subtotal
TOTAL
r---=-
A mount of DEPOSIT REQUIRED
Upon Complelion Of:

Upon Completion Of:

This Building Construction & mech1nic Lien Contract is made and entered into on (Date: at (Address: - 20 .,. - Or- S <,•'in i,.-J{r l. ,1 ?(, 170 l between (Owner of Property:l ,' ,., · . hereafter referred to as "Owner'. and Trails West , Construction, hereafter referred to as Contractor. It is understood that ~owner" and ucontractor" ay include multiple owners and contractors. The parties agree as follows: 1) In consideration of a sum of money agreed upon, Contractor agrees to perform, at his own expense, improvement work upon Owner's property located at said (above) address. Said improvements are to include (above) and are to be completed by (Date: ,:--,---,--'2) In consideration of the services described above, owner agrees to pay contractor a deposit of 10% of the contract price, not to exceed $1000 with the final amount upon completion which shall be paid in the amount of $. ______ cash/ check. 3) To secure payment of contractor's expenses, the owner hereby gives an express materlalman's, builder's, and mechanics' lien against the property mentioned above and all improvements made to it. 4) Contractor agrees to carry insurance as required by law on the property, materials, workmen, and all other activities that contractor shall carry out upon the property. Owner, upon completion of the improvements, shall be responsible for obtaining insurance upon them. 5) Failure to complete the improvements, or failure to complete them according to the terms of this contract, shall not defeat the lien agreement and indebtedness of the owner to the contractor. In the event contractor fails to complete the contract, the owner's debt shall be as stated above less the reasonable cost of completing the work. 6) In the event owner makes any improvements to the property subsequent to the execution of this contract, it is agreed that owner's indebtedness and lien shall include said improvements. 7) The note or notes described above shall constitute first liens against the owner's properly, preferable to any foreclosure and any other notes given by the owner to other parties. 8) Contractor shall not start work until this agre~men.t, and all ~ates and ins~ranc~ specifi~~ in if, ~a~e been. executed and filled \~ith the appropri~te county registry. Contract or Vvill comply with all applicable laws and regulations m performmg the work, mcludmg obta1mng/venfy1ng, at his own expense, any hcenses or permits required.

In witness to their agreement to the•e lerms and execution of this agreeme nt, th e parties must sign below:

TRAILS WEST CONSTRUCTION Proposes hereby to furnish material and labor -complete with above specifications, for the sum of:
_____ ___________________ ______ Dollars: s _________ -"~ijl~ 'f!J Contractor's Signature Date
(Nale: Thi s proposal may be withdrawn by Trai ls West Construclion if not accepted within ____ days.) ACCEPTANCE OF: The above prices, specifications and conditions are satisfaclory and are hereby accepted .

Trail s We st Contruclion is authorized to do the work as specified. Payment will be made as outli ned above.

Customer's Signature Date 28
AGENDA ITEM NO. 9.C
Action Item
Submitted By: Dan Newton, Administrative Services
Action Date: March 6, 2024
SUBJECT: Consider Resolution No. 24-6281, authorizing the City Administrator to execute an agreement with Tri-County Pumps to remove/repair two turbine pumps at Diamond Mountain Golf Course.

PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The Diamond Mountain Golf Course has three large irrigation pumps.

Two are located on the 9 hole expansion (back 9). These two pumps were installed approximately 20 years ago and have not had any significant maintenance or repairs. One of the two pumps has developed a vibration and needs to be pulled, inspected, and repaired. Both pumps sometimes operate in tandem to irrigate the entire course. The third irrigation pump, which is located on the original course (front 9) is non-operational. Therefore, the two pumps on the back 9 are essential to keeping the course irrigated during the summer months.

The staff has solicited an estimate from Tri-County pumps to pull the pumps, inspect and repair them. The estimated cost is $26,000. This work, if it can be completed before the irrigation season, is preemptive to avoid an in-season pump failure. Staff feels it is prudent to move forward with this pump repair; however, there is not adequate cash in the Golf Course fund to complete the necessary work. Staff is recommending that the Golf Course borrow money from the General Fund to complete the repairs. Repairing the pumps is a General Fund eligible expense; however, under the proposed loan structure the Golf Course Fund will repay the General Fund over the term of 5 years with interest at a rate commensurate with the city's LAIF investment return which is normally between 1% and 3%.

FISCAL IMPACT: Not to exceed $27,000 as a loan from the city's General Fund.

ACTION REQUESTED: Motion to approve Resolution No. 24-6281, authorizing the City Administrator to execute an agreement with Tri-County Pumps to remove/repair two turbine pumps at Diamond Mountain Golf Course.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
24-6281.pdf
29 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 RESOLUTION NO. 24-6281

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AN AGREEMENT WITH TRICOUNTY PUMPS TO REMOVE AND REPAIR TWO TURBINE PUMPS AT THE DIAMOND

MOUNTAIN GOLF COURSE
WHEREAS, the city owns and operates the Diamond Mountain Golf Course; and WHEREAS, the golf course has three large irrigation pumps that are located on the 9 hole expansion and were installed approximately 20 years ago; and WHEREAS, the irrigation pumps on the 9 hole expansion (back 9) are essential to keeping the course irrigated during the summer months; and WHEREAS, the irrigation pumps need maintenance and potential repairs that require the pumps to be pulled, inspected and repaired; and
WHEREAS, this work is pre-emptive to avoid an in-season pump failure and is prudent as the third irrigation pump located on the front 9 of the course in non-operational; and WHEREAS, estimates for maintenance and repairs for the pumps has been provided by Tri-County Pumps; and
WHEREAS, the golf course will need to borrow money from the General Fund to complete the repairs and will repay the General Fund over the term of 5 years with interest at a rate commensurate with the city’s LAIF investment return.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the City Administrator to execute an agreement with Tri-County Pumps and authorizes the Finance Director to modify the budget as necessary and implement General Fund loan to the Diamond Mountain Golf Course.

APPROVED:_______________________
Quincy McCourt, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 6th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
30 123456789
10 11
12 13
14 15
16 17
1819
20 21
2223
24 25
26 27
28 31
AGENDA ITEM NO. 9.D
Action Item
Submitted By: Jolene Arredondo, Administrative Services Action Date: March 6, 2024
SUBJECT: Consider Resolution No. 24-6282, adopting credit card transaction fee schedule at the Diamond Mountain Golf Course
PRESENTED BY: Jolene Arredondo, Assistant to the City Administrator SUMMARY: In the FY 2021/2022 Audit, Auditors provided recommendations to city staff in order to improve cash receipting procedures at the golf course.

Currently the golf course uses a generic cash register system with a Z-tape. Pro-shop staff take payments and input those into the cash register system manually and have the ability to void transactions.

This current method has no user login to identify who voids transactions on the register and therefore needs improvement. It is recommended by the Auditors to only use manual receipt books in rare occasions and maintain tight controls over their use. The auditors advised the city to consider implementing a more formal cash register system for the payments collected at the golf course in order to maintain internal controls over the cash register. Staff has been researching point of sale systems (POS) with low cost and ease of use at the Diamond Mountain Golf Course. In this research, it is important to find a POS solution that will allow cash, check and credit card transactions at a low cost to the customer and to the city.

Since the transition to US Bank in early 2022, credit card transaction fees have accumulated to cost the golf course nearly $12,000.

Depending on credit card usage at the golf course, credit card transaction fees can cost anywhere from $400 to $1,200 per month as demonstrated in the attached Merchant Fee spreadsheet. Currently, there is no fee schedule in place to recuperate those transaction costs. With the need to implement a Point of Sale (POS) system to improve cash receipting controls at the golf course, there is an opportunity for the city to implement a fee schedule with the start of the 2024 golf season. It is important to note that this is not intended to be profitable revenue stream, the fee schedule, if approved, is intended to reduce the merchant fee expenses incurred at the golf course. Credit card transaction fees vary depending on type of customer credit card (debit versus credit), how the card is ran (swipe/tap versus manual entry), and credit card vendor (Mastercard,

SUSANVILLE CITY COUNCIL AGENDA ITEM
32 AMEX, VISA, etc.) and standard POS systems charge 2.6% plus $0.10 per credit card transaction for affordable no commitment basic systems.

Implementing an amount per transaction fee versus a percentage of transaction fee schedule for credit card transactions at Diamond Mountain Golf Course will provide transparency and consistency for customers regarding the costs associated with using credit cards for payments, thereby enhancing trust and satisfaction. Additionally, adopting a fee schedule will enable the golf course to cover the expenses incurred from processing credit card transactions, ensuring financial sustainability in the long run.

FISCAL IMPACT: Transaction fee based on credit card usage and transaction amount.

This fee schedule is not intended to generate revenue but recuperate transaction fee costs.

ACTION REQUESTED: Motion to approve Resolution No. 24-6282, adopting credit card transaction fee schedule at the Diamond Mountain Golf Course ATTACHMENTS:

Merchant Fee Analysis.pdf
24-6282.pdf
Attachment A - Fee Schedule.docx
33 Number of
Transactions
Total Credit Card
Sales
Credit Card
Processing
Charges
PIN Debit
Charges AMEX Charge
Payment Network
& Associated Fees
Authroization
Fees
Card
Minimum Bill
Fee
US Bank Other
Fees
US Bank
Account Fee Total Fees
Feb-22 0 $ - $ - $ - $ - $ - $ - $ 5.00 $ 15.00 $ - $ 20.00 Mar-22 314 $ 27,210.67 $ 261.03 $ 156.78 $ - $ 134.35 $ 0.33 $ - $ - $ 552.49 Apr-22 503 $ 25,465.30 $ 222.88 $ 190.44 $ 4.20 $ 198.29 $ 0.38 $ - $ - $ 616.19 May-22 708 $ 34,065.52 $ 270.05 $ 267.07 $ 3.72 $ 280.88 $ 0.77 $ - $ - $ 822.49 Jun-22 740 $ 37,333.33 $ 400.95 $ 249.19 $ 12.65 $ 291.78 $ 0.63 $ 15.00 $ - $ 970.20 Jul-22 838 $ 32,177.50 $ 233.90 $ 297.09 $ 4.98 $ 348.12 $ 2.20 $ 15.00 $ - $ 901.29 Aug-22 715 $ 30,442.96 $ 277.61 $ 252.27 $ 4.52 $ 304.33 $ 0.56 $ 15.00 $ - $ 854.29 Sep-22 518 $ 20,721.86 $ 161.89 $ 164.19 $ 74.86 $ 210.23 $ 0.21 $ - $ 15.00 $ 99.99 $ 726.37 Oct-22 590 $ 24,217.99 $ 225.68 $ 196.10 $ 2.42 $ 218.10 $ 0.23 $ 15.00 $ - $ 657.53 Nov-22 0 $ - $ - $ - $ - $ 0.68 $ 0.10 $ 5.00 $ 15.00 $ - $ 20.78 Dec-22 0 $ - $ - $ - $ - $ - $ - $ 5.00 $ 15.00 $ - $ 20.00 Jan-23 0 $ - $ - $ - $ - $ - $ - $ 5.00 $ 15.00 $ - $ 20.00 Feb-23 0 $ - $ - $ - $ - $ - $ - $ 5.00 $ 15.00 $ - $ 20.00 Mar-23 0 $ - $ - $ - $ - $ 0.02 $ - $ 5.00 $ 15.00 $ - $ 20.02 Apr-23 509 $ 32,861.26 $ 222.06 $ 253.05 $ 6.81 $ 214.94 $ 0.52 $ - $ 15.00 $ 712.38 May-23 865 $ 41,008.77 $ 334.97 $ 349.21 $ 5.05 $ 349.01 $ 0.63 $ - $ 15.00 $ (299.96) $ 753.91 Jun-23 935 $ 48,956.52 $ 566.59 $ 336.21 $ 5.50 $ 358.00 $ 0.48 $ - $ 15.00 $ - $ 1,281.78 Jul-23 930 $ 39,485.63 $ 345.73 $ 323.66 $ 9.69 $ 361.48 $ 0.51 $ - $ 15.00 $ - $ 1,056.07 Aug-23 746 $ 34,510.74 $ 352.73 $ 266.26 $ 2.51 $ 44.86 $ 0.57 $ - $ 15.00 $ - $ 681.93 Sep-23 560 $ 25,854.37 $ 262.20 $ 200.69 $ 4.22 $ 67.76 $ 0.90 $ - $ 15.00 $ 99.99 $ 650.76 Oct-23 462 $ 17,690.24 $ 135.47 $ 158.28 $ 9.12 $ 41.47 $ 0.09 $ - $ 15.00 $ - $ 359.43 Nov-23 231 $ 9,688.15 $ 64.35 $ 94.61 $ 1.10 $ 15.46 $ 0.37 $ - $ 15.00 $ - $ 190.89 Dec-23 0 $ - $ - $ - $ - $ - $ - $ - $ 15.00 $ 15.00
Jan-24 0 $ - $ - $ - $ - $ - $ - $ 5.00 $ 15.00 $ - $ 20.00 Feb-24 0 $ - $ - $ - $ - $ - $ - $ 5.00 $ 15.00 $ - $ 20.00 Totals 10164 $ 481,690.81 $ 4,338.09 $ 3,755.10 $ 151.35 $ 3,439.76 $ 9.48 $ 40.00 $ 330.00 $ 199.98 $ 11,963.80 Number of
Transactions
Total Credit Card
Sales
Average Credit
Card Transaction
Transaction
Fee based on
Average Credit
Card
Transaction
Estimated POS
System
Transaction Fee
Cost to City
(based on
average)
Payment Network
& Associated Fees
Other Bank
Fees
US Bank
Account Fee
Total Fees
Feb-22 0 $ - $ - $ 15.00 $ - $ 15.00
Mar-22 314 $ 27,210.67 $ 86.66 $ 628.00 $ 659.40 $ 134.35 $ - $ - $ 793.75 Apr-22 503 $ 25,465.30 $ 50.63 $ 754.50 $ 804.80 $ 198.29 $ - $ - $ 1,003.09 May-22 708 $ 34,065.52 $ 48.12 $ 708.00 $ 778.80 $ 280.88 $ - $ - $ 1,059.68 Jun-22 740 $ 37,333.33 $ 50.45 $ 1,110.00 $ 1,184.00 $ 291.78 $ 15.00 $ - $ 1,490.78 Jul-22 838 $ 32,177.50 $ 38.40 $ 838.00 $ 921.80 $ 348.12 $ 15.00 $ - $ 1,284.92 Aug-22 715 $ 30,442.96 $ 42.58 $ 715.00 $ 786.50 $ 304.33 $ 15.00 $ - $ 1,105.83 Sep-22 518 $ 20,721.86 $ 40.00 $ 518.00 $ 569.80 $ 210.23 $ 15.00 $ 99.99 $ 895.02 Oct-22 590 $ 24,217.99 $ 41.05 $ 590.00 $ 649.00 $ 218.10 $ 15.00 $ - $ 882.10 Nov-22 0 $ - $ - $ - $ - $ 0.68 $ 15.00 $ - $ 15.68
Dec-22 0 $ - $ - $ - $ - $ - $ 15.00 $ - $ 15.00
Jan-23 0 $ - $ - $ - $ - $ - $ 15.00 $ - $ 15.00
Feb-23 0 $ - $ - $ - $ - $ - $ 15.00 $ - $ 15.00
Mar-23 0 $ - $ - $ - $ - $ 0.02 $ 15.00 $ - $ 15.02
Apr-23 509 $ 32,861.26 $ 64.56 $ 763.50 $ 814.40 $ 214.94 $ 15.00 $ 1,044.34 May-23 865 $ 41,008.77 $ 47.41 $ 865.00 $ 951.50 $ 349.01 $ 15.00 $ (299.96) $ 1,015.55 Jun-23 935 $ 48,956.52 $ 52.36 $ 1,402.50 $ 1,496.00 $ 358.00 $ 15.00 $ - $ 1,869.00 Jul-23 930 $ 39,485.63 $ 42.46 $ 930.00 $ 1,023.00 $ 361.48 $ 15.00 $ - $ 1,399.48 Aug-23 746 $ 34,510.74 $ 46.26 $ 746.00 $ 820.60 $ 44.86 $ 15.00 $ - $ 880.46 Sep-23 560 $ 25,854.37 $ 46.17 $ 560.00 $ 616.00 $ 67.76 $ 15.00 $ 99.99 $ 798.75 Oct-23 462 $ 17,690.24 $ 38.29 $ 462.00 $ 508.20 $ 41.47 $ 15.00 $ - $ 564.67 Nov-23 231 $ 9,688.15 $ 41.94 $ 231.00 $ 254.10 $ 15.46 $ 15.00 $ - $ 284.56 Dec-23 0 $ - $ - $ - $ - $ - $ 15.00 $ 15.00
Jan-24 0 $ - $ - $ - $ - $ - $ 15.00 $ - $ 15.00
Feb-24 0 $ - $ - $ - $ - $ - $ 15.00 $ - $ 15.00
Totals 10164 $ 481,690.81 $ 11,821.50 $ 12,837.90 $ 3,439.76 $ 330.00 $ 199.98 $ 15,492.13 Summary of Merchant Fees at the Diamond Mountain Golf Course Estimated Merchant Fees with Implementation of Transaction Fee Schedule and POS System Fees 34 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 RESOLUTION NO. 24-6282

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

ADOPTING CREDIT CARD TRANSACTION FEE SCHEDULE AT THE

DIAMOND MOUNTAIN GOLF COURSE
WHEREAS, the city owns and operates the Diamond Mountain Golf Course; and WHEREAS, the golf course accepts payments made by customer debit and credit cards which accumulate merchant processing fees; and
WHEREAS, a fee schedule will allow Diamond Mountain Golf Course to cover expenses related to processing credit card transactions, ensuring financial viability and stability for the golf course; and
WHEREAS, the adoption of a fee schedule will provide clarity and consistency for customers regarding the costs associated with credit card payments.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby adopts the credit card fee schedule as depicted in Attachment A effective immediately at the Diamond Mountain Golf Course and allow the Finance Director to modify the golf course budget as necessary.

APPROVED:_______________________
Quincy McCourt, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 6th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
35 A? achment A

DIAMOND MOUNTAIN GOLF COURSE CREDIT CARD TRANSACTION FEE SCHEDULE Credit Card Transac? on Amount Credit Card Transac? on Fee $20.00 - $50.00 $1.00
$50.01 - $75.00 $1.50
$75.01 - $100.00 $2.00
$100.01 - $200.00 $3.00
$200.01 + $3.50
36 AGENDA ITEM NO. 9.E
Action Item
Submitted By: Chandra Jabbs, Finance
Action Date: March 6, 2024
SUBJECT: Consider Resolution No.24-6283, Amending the Fiscal Year 2023- 2024 City of Susanville Budget
PRESENTED BY: Chandra Jabbs, Finance Director
SUMMARY: Each year the City adopts a budget that sets the appropriations for the coming fiscal year. Revenues are based on projections that are received from Lassen County and the State of California. Expenses are projected to fund critical operations, meeting with Department Heads and the City Council to establish the priorities for the upcoming year. The City again reviews the budget at mid-year and adjusts these projections based on more up-to date revenue allocations from the County and State, and any expense changes that were not predicted or occurred during the first six months.

This mid-year budget reflects current projections for some of our tax revenues as our contract with HdL helps provide us with more realtime information regarding our tax allocations. Additionally, we have included the report from the Sales Tax Oversight Board (STOB) for your review and consideration.

FISCAL IMPACT: General Fund expenditures budget of $10,455,094, all other funds budget $14,069,560 for a total City budget of $24,524,853.

ACTION REQUESTED: Motion to approve Resolution No. 24-6283, Amending the Fiscal Year 2023-2024 City of Susanville Budget

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
24-6283.pdf
FY 23.24 Midyear Exhibit A 3.6.24.pdf
STOB Mid-Year Report 23-24.pdf
Midyear Budget Changes 3.6.24.pdf
FY 23.24 Exhibit A Fund Level Budget - ORIGINAL.pdf
37 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 RESOLUTION NO. 24-6283

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE AMENDING THE FISCAL YEAR 2023-2024 CITY OF SUSANVILLE BUDGET WHEREAS, the City Council of the City of Susanville has formally adopted the budget process and policies for the City; and
WHEREAS, the City Council of the City of Susanville has set forth in these policies that the budget will be reviewed at Mid-year or more frequently; and WHEREAS, the City Council has received, reviewed, and approved the proposed FY 2023-2024 Mid-year.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby adopts the Fiscal Year 2023-2024 Mid-year budget as set forth in Exhibit A, attached hereto and made a part hereof.

APPROVED: ________________________
Quincy McCourt, Mayor
ATTEST: ________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 6th day of March 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
38 Revenue Expense Transfer In Transfer Out
1000 GENERAL FUND $8,213,048 $2,271,961 ($1,440,298) $7,418,283 1002 GF‐ECONOMIC DEVELOPMENT $2
1004 GF‐PANCERA $10
1005 GF‐RESERVE ACCOUNT $2,000
1006 POLICE FACILITIES & EQUIP FUND $50 $0
1007 FIRE FACILITIES & EQUIP FUND $500 $0
1008 ADMIN SVCS FACILITIES & EQUIP $20 $0
1009 PUBLIC SAFETY POLICE $330,680 $4,283,030 ($4,131,683) $284,119 1010 PUBLIC SAFETY FIRE $558,147 $2,476,619 ($2,053,313) $134,841 1011 PW GENERAL FUND $442,504 $1,423,684 ($1,087,992) $165,682 2002 STATE COPS $149,892 $116,418
2004 AMERICAN RESCUE PLAN ACT $0 $4,175
2005 ROAD MAINT AND REHAB SB‐1 $398,243 $335,888
2006 SNOW REMOVAL $56,303 $63,295
2007 STREETS & HIGHWAYS $542,527 $527,291 ($129,488) $337,840 2010 STREET MITIGATION $1,000
2011 POLICE MITIGATION $3,000
2012 FIRE MITIGATION $3,000
2013 PARK DEDICATION FUND $500 $46,310
2016 CDBG REVOLVING LOAN FUND $3,000
2018 HOME REVOLVING FUND $3,000 $0
2030 TRAFFIC SAFETY $3,000
2035 TRAFFIC SIGNALS FUND $200
2037 SKYLINE BICYCLE LANE $200
2043 HCD LEAP GRANT $65,000 $57,027
2045 STATE OF CA 2021 OTS STEP GRANT $89,560 $89,560
2046 2022 CDBG CV2/3 $440,551 $433,781
2047 HCD SB2 GRANT $139,601 $24,565
2048 PER CAPITA PARKS GRANT $177,952 $89,109
2049 LATA GRANT $500,000 $500,000
3010 SIERRA ROAD DOG PARK $0
4003 CITY HALL $136,389 ($136,388)
4005 COMMUNITY POOL DEBT SERVICE $101,176 ($101,176)
7110 WATER SYSTEM $2,318,000 $2,198,841 $848,454
7112 JOHNSTONVILLE WATER SYSTEM $17,578 $13,195
7114 WATER CAPITAL IMPROVEMENTS $655,395 $0
7201 AIRPORT $251,215 $354,811 ($15,000) $53,898
7202 AIRPORT CIP FUND $0 $15,000
7301 GEOTHERMAL UTILITY $90,000 $64,619 $64,078
7401 NATURAL GAS $5,002,060 $4,194,509 ($171,415) $975,393 7530 GOLF COURSE $391,000 $444,679 ($27,000) $46,083
7620 PW ADMIN & ENGINEERING FUND $12,500 $1,348,060 ($1,314,229) $3,536 7630 RISK MANAGEMENT FUND $1,141,863 $1,171,321
8402 LAFCO $61,480 $82,094
8404 AIR POLLUTION $1,779,796 $1,447,447 $260,776
8405 AIR POLLUTION‐CARL MOYER $225,000 $225,000
8406 REGIONAL WATER MANAGEMENT GROUP $0
24,069,376 24,524,853 (10,607,983) 10,607,983
Exhibit A City of Susanville Mid‐year Budget 2023‐2024
Grand Total
39 Local Sales Tax Oversight Board
Susanville, California
Mid-Year Report for FY 2023-2024
Background
At the general election held on June 7, 2022, the voters of Susanville passed Measure P, a local one-cent Transaction and Use Tax (i.e. sales tax). On June 29, 2022, the City Council certified the election results, confirming the passage of Measure P, and, as called for in Measure P, established the Sales Tax Oversight Board. Although Measure P tax revenues are legally general purpose funds, the City Council is committed to using the funds in accordance with the Advisory Measure Q, which states that revenues should be used to balance the budget to maintain and enhance existing public safety services (police and fire), and provide funding to support street infrastructure improvements, and provide funding to support economic development efforts designed to increase businesses, jobs, and visitors.

Introduction
The Sales Tax Oversight Board (STOB) consists of five members, all residents of the City of Susanville, appointed by the City Council. The STOB is charged with the responsibility to report to the City Council on the revenue and expenditures of the Local Sales Tax (also referred to as "Transaction and Use Tax").

The STOB will review the city's proposed budget/finance documents at three points throughout the year as follows:
1) Annual Budget Proposal to City Council
2) Mid-Year Budget Review Proposal to City Council
3) Year End Final Expenditure review
The STOB' s function is strictly that of oversight. It is not within the purview of the STOB to direct staff, recommend any particular contracts or define the scope of a project. These responsibilities remain under the authority of the City Council, City Administrator, and City professional staff.

Summary of FY 2023-2024 Measure P Budgeted Revenues and Expenditures The City of Susanville budgeted $2,431,000 based upon projections received from the City's sales tax consultant from reports received for 4
th quarter FY22/23. As the City's General Fund has historically operated under a budgeted deficit, the intent for the FY 23/24 budget was to continue to balance the Public Safety budgets in FY23-24. Additionally, the City proposed to allocate Measure P based upon a formula that is consistent with Advisory Measure Q.

FY 23/24 Measure P Budgeted Revenue Allocations
Projected Measure P Revenue $2,431,000
Economic Development ($110,377) 50% of ED budget
Streets ($60,000) MOE Match
Remaining Measure P Revenue $2,260,623
Police Transfer ($1,469,405) 65%
Fire Transfer ($791,218) 35%
Unbudgeted Measure P Funding $0.00
40 FY 2023-2024 Measure P Revenues To Date
For FY 23/24, the City has currently received five months of sales tax allocations with a total received amount of $961,791.19 over this period. Revenues are not anticipated to reach the levels initially projected when the budget was adopted.

FY 2023-2024 Measure P Expenditures To Date
The Police Department has expended approximately 59% of their operating budget as of February 22, 2024. This is currently on pace with expending their full budget by the end of the fiscal year.

The Fire Department has expended approximately 39% of their operating budget as of February 22, 2024.

Savings are anticipated in the Fire fund as the Fire Chiefs retirement and other vacancies produced significant salary savings for the fire budget.

The Streets Department is anticipating the need for a $60,000 transfer from the general fund to meet the MOE requirements of the RMRA funds. Traditionally, this transfer is booked at the end of the fiscal year.

Proposed Mid-year FY23-24 Budget Adjustments
Measure P Revenue Adjustments
Receipts from the Measure P tax measure are not projected to meet initial estimates for FY 23/24. This is due to factors such as lower gas prices than FY22/23 and declines in consumer spending as inflation has reduced consumer disposable income. The City's sales tax consultant recommends reducing the projected revenues from Measure P to $2,372,000, which reduces revenues by $59,000.

Measure P Expenditure Adjustments
No expenditure reductions are being proposed for any department. Shortfalls from decreased revenues will be covered by the General Fund surplus and Legacy Tax revenues.

We are maintaining the distribution of funding between Police (65%) and Fire (35%) as proposed in June, which was based upon historical expenditures.

Proposed Mid-year FY23-24 Expenditure Budget
Legacy Tax/ Measure P Total Budget
Grants/Other GF
Police $3,136,094 $1,431,055 $4,567,149
Fire $1,840,892 $770,568 $2,611,460
Streets - $60,000 $60,000
Economic Development - $110,377 $110,377
Community Services $1,546,811 - $1,546,811
Administration (1000 Fund) $2,307,811 - $2,307,811
Totals $8,831,608 $2,372,000 $11,203,608
The proposed FY 23/24 budget allocates all available Measure P funds for eligible purposes as described in Advisory Measure Q. Measure P provides the funding for 35% of the overall Police budget and 38% of the overall Fire budget.
41 Final percentage distribution of the Measure P funding 1s 61 % Police, 33% Fire, 4% Economic Development, and 2% Streets.

In the event that a budget is not fully expended by year end, budget policy also includes that any unexpended funds in the Fire and Police funds will remain in their respective funds. This will allow these departments to build a cash balance that could be used to support capital purchases that may be necessary in future budget years. The police and fire department have identified capital needs such as SCBA radios, body cameras, and security systems as future projects that may be budgeted in future years with any remaining cash balance.

Conclusions
Upon review of the proposed adjustments to the FY 2023-24 budget, the STOB has concluded:
• The expenditures for police and fire were found to be consistent with and in support of Measure P and Advisory Measure Q, as funds are being used to balance the budget to maintain and enhance existing public safety services.
• The expenditures for streets were found to be consistent with and in support of Measure P and Advisory Measure Q, as funds were used to support street infrastructure improvements. • Proposed projects for the unbudgeted funds are supported and would be consistent with Measure P and Advisory Measure Q.

This report has been researched, assembled and present in a manner the STOB believes is consistent with the stated objectives of the City of Susanville Transaction and Use Tax Ordinance, Ordinance No. 22- 1035. The figures provided in the report were provided to the STOB by City staff and have not been independently verified.

In accordance with those directives, the Mid-Year Report for FY 2023-2024 of the Sales Tax Oversight Committee is respectfully submitted:

Tom Downing, Chairman
Curtis Bortle, Vice Chairman
Tony Ardito
Rita Heath
Jan Newbold
42 2023-2024 MID-YEAR BUDGET SUMMARY
GENERAL FUND 1000General Fund Revenues Expenses
Beginning Budget
Resolution 23-6174 (Next Request Software) 6,100Resolution 23-6169 (Right of Way Reimbursement) 12,300Resolution 23-6246 (CalMuni Advisors) 5,700Resolution 23-6265 (Compulog) 987Resolution 24-6272 (Hazard Mitigation Plan) 6,160Resolution 23-6258 (Express Evaluations) 4,000Elections 25,000 Reimbursement to County for elections for 2022 (2) & 2024 Attorney Increase 18,000 Contract increased from $60k to $78K in 23/24 Property Tax in Lieu of VLF 80,000 1st payment rec'd in January ‐ 1/2 of full amount Measure P Reduction -59,000 Q2 projections from HDL
Bradley Burns Reduction -50,000 Q2 projections from HDLUAL Increase for CalPERS Payoff Obligation 28,413Negotiated Salary Adjustments 53,813Transfer to Golf Course 27,000 Pump Repair/Replacement on Back 9 Transfer out for UAL for PD/FD/Parks 292,335
Ending Budget
Public Safety Police 1009 Revenues ExpensesBeginning Deficit Budget Beginning Deficit Budget Resolution 22-6070 (PD Emergency Facility) 35,320Resolution 23-6115 (PD Tahoe Outfit) 16,500Resolution 23-6200 (Walmart Donation) 1,000 1,000Resolution 23-6162 (PLHA Grant) 127,080 91,046Overtime Budget Increase 40,000 Higher overtime rates, backfill training, cover vacations, down 1 Officer(shift coverage)Animal Control 20,000 Projected Increase, only 1 Quarter has been payedEquipment 10,000 MOU with POA for Gym Equipment PurchaseTravel/Training 10,000 Backfill future management training x2,future SLI trainingEquipment 5,000 Bullet Proof Vest purchaseProfessional Services 4,000 Adjustment was never made after the new equipment cost agreement with Ray MorganUAL Increase for CalPERS Payoff Obligation 106,132 106,132 Public Safety Fire 1010 Revenues Expenses
UAL Increase for CalPERS Payoff Obligation 47,815 47,815 Ending Budget
Community Services GF 1011 Revenues ExpensesBeginning Deficit Budget Beginning Deficit Budget Resolution 23-6214 (LMUD ATV) 11,500 23,000Resolution 23-6168 (BB Granite) 9,000Resolution 23-6173 (Pickleball) 2,500Resolution 23-6134 & 6135 (Abatements) 42,720 42,720Resolution 23-6213 (Mitigation Plan) 34,020 68,040Negotiated Salary Adjustments 42,555 42,555UAL Increase for CalPERS Payoff Obligation 19,093 19,093Fuel Cost Increase 1,850 Ending Budget
447,310
-36,898
00 -104,786
00 -58,870
43 State Cops Grant Revenues Expenses
Beginning Budget
UAL Increase for CalPERS Payoff Obligation 7,843
AMERICAN RESCUE PLAN 2004 Revenues ExpensesBeginning Budget Resolution 23-6170 (Garden Sink) 4,175
Ending BudgetRMRA SB1 2005 Revenues Expenses
Beginning Budget
Resolution 23-6259 (Snow Cinders) 7,839Resolution 24-6271 (Stoneco) 20,000Supplies 3,500 Increased projects slated for RMRA funds Gasoline 8,000 Increased projects slated for RMRA funds Overtime 2,000 Increased projects slated for RMRA funds UAL Increase for CalPERS Payoff Obligation 9,854
Ending Budget
Snow Removal Fund 2006 Revenues Expenses
Beginning Budget
Resolution 23-6259 (Snow Cinders) 7,839 7,839Supplies 1,000 Chains/Bulk Snow Melt Ending Budget
Streets Fund 2007 Revenues Expenses
Beginning Deficit Budget
Resolution 23-6130 (Curb & Gutter Carryover) 11,839Standby Time 5,760 low initial estimate Ending Budget
-5,992-6,992
-175,517
0 -4,175
113,548
62,355
-193,116
41,31733,474
FY 23‐24 Mid‐Year Budget Summary Page 2 of 5
44 Fire Mitigation Fund 2012 Revenues Expenses
Beginning Budget
Ending Budget
Park Dedication Fund 2013 Revenues Expenses
Beginning Budget
Resolution 23-6215 (Memorial Park Bathroom) 46,310
Ending Budget
HCD LEAP Grant 2043 Revenues ExpensesBeginning Budget Beginning BudgetEnding Budget Ending BudgetOTS Step Grant 2045 Revenues Expenses Beginning Budget
Resolution 23-6243 (OTS STEP GRANT FY23/24) 50,000 50,000 Ending Budget
CDBG 2046 Revenues Expenses
Beginning Budget
Resolution 23-6215 (Memorial Park Bathroom) 46,310 46,310 Ending Budget
Per Capital Grant 2048 Revenues Expenses
Beginning Budget
Ending Budget
LATA GRANT 2049 Revenues Expenses
Beginning Budget
Ending Budget
-45,810
7,9737,973
000
88,843
0 88,843
6,7706,770
500
3,0003,000
FY 23‐24 Mid‐Year Budget Summary Page 3 of 5
45 Water 711X Revenues Expenses
Beginning Budget
Resolution 20-6023 (Well #3 Emergency) 5,300Resolution 23-6175 (Water Tank Cleaning) 30,075Resolution 24-6263 (SCADA Radios) 55,000Resolution 24-6272 (Hazard Mitigation Plan) 3,080Resolution 23-6251 (Cady Springs Fencing) 47,580UAL Increase for CalPERS Payoff Obligation 9,115Overtime 10,000 Low initial estimate Professional Services 9,668 FGL Rate IncreaseElectricity 10,200 Rate IncreaseGasoline 1,980 Fuel Price IncreaseLinen Budget 1,155 UnderbudgetedDues/Memberships 600 Low initial estimateVehicle Repair/Replacement 4,280 Ending Budget
GEOTHERMAL 7301 Revenues Expenses
Beginning Budget
Electricity 2,160 rate increase
Taxes/Fees/Permits 2,000 SWRCB permit fee increase
Ending Budget
NATURAL GAS 7401 Revenues Expenses
Beginning Budget
Resolution 24-6272 (Hazard Mitigation Plan) 3,080UAL Increase for CalPERS Payoff Obligation 12,925Professional Services 8,500 low initial estimate Gasoline 2,500 fuel increase
Ending Budget
-69,517
118,516
30,578
3,573
-34,537-38,697
FY 23‐24 Mid‐Year Budget Summary Page 4 of 5
46 Airport 720X Revenues Expenses
Beginning Deficit Budget
Resolution 23-6242 (Airport PMMP grant) 120,015 127,000 Ending Budget
Golf Course 7530 Revenues Expenses
Beginning Budget
Greens Fees 40,000Cart Fees 5,000Advertising 3,000Resolution 23-6220 (GC Well Pump) 12,000Resolution 23-6249 (Mower) 57,000Employee Costs 17,804 Negotiated salary adjustments Professional Services 5,200 Irrigation Service SupportElectricity 10,000 Rate increaseGasoline 3,000Repair & Maintenance - Equipment 27,000 27,000 Pump Repair/Replacement on Back 9 Ending Budget
PW Admin 7620 Revenues Expenses
Beginning Deficit Budget
UAL Increase for CalPERS Payoff Obligation 32,660
Ending Budget
RISK MANAGEMENT 7630 Revenues Expenses
Beginning Deficit Budget
Ending Budget
-29,458-29,458
-150,509-157,494
7,793
-24,867-72,762-15,758
FY 23‐24 Mid‐Year Budget Summary Page 5 of 5
47 Revenue Expense Transfer In Transfer Out
1000 GENERAL FUND $8,229,748 $2,123,788 ($1,440,298) $7,098,948 1002 GF‐ECONOMIC DEVELOPMENT $2
1004 GF‐PANCERA $10
1005 GF‐RESERVE ACCOUNT $2,000
1006 POLICE FACILITIES & EQUIP FUND $50 $0
1007 FIRE FACILITIES & EQUIP FUND $500 $0
1008 ADMIN SVCS FACILITIES & EQUIP $20 $0
1009 PUBLIC SAFETY POLICE $202,600 $3,944,032 ($4,025,551) $284,119 1010 PUBLIC SAFETY FIRE $558,147 $2,428,804 ($2,005,498) $134,841 1011 PW GENERAL FUND $431,004 $1,214,926 ($949,604) $165,682 2002 STATE COPS $149,892 $108,575
2004 AMERICAN RESCUE PLAN ACT $0
2005 ROAD MAINT AND REHAB SB‐1 $398,243 $284,695
2006 SNOW REMOVAL $48,464 $54,456
2007 STREETS & HIGHWAYS $542,527 $509,692 ($129,488) $337,840 2010 STREET MITIGATION $1,000
2011 POLICE MITIGATION $3,000
2012 FIRE MITIGATION $3,000
2013 PARK DEDICATION FUND $500 $0
2016 CDBG REVOLVING LOAN FUND $3,000
2018 HOME REVOLVING FUND $3,000 $0
2030 TRAFFIC SAFETY $3,000
2035 TRAFFIC SIGNALS FUND $200
2037 SKYLINE BICYCLE LANE $200
2043 HCD LEAP GRANT $65,000 $57,027
2045 STATE OF CA 2021 OTS STEP GRANT $39,560 $39,560
2046 2022 CDBG CV2/3 $394,241 $387,471
2047 HCD SB2 GRANT $139,601 $24,565
2048 PER CAPITA PARKS GRANT $177,952 $89,109
2049 LATA GRANT $500,000 $500,000
3010 SIERRA ROAD DOG PARK $0
4003 CITY HALL $136,389 ($136,388)
4005 COMMUNITY POOL DEBT SERVICE $101,176 ($101,176)
7110 WATER SYSTEM $2,318,000 $2,010,808 $848,454
7112 JOHNSTONVILLE WATER SYSTEM $17,578 $13,195
7114 WATER CAPITAL IMPROVEMENTS $655,395 $0
7201 AIRPORT $131,200 $227,811 ($15,000) $53,898
7202 AIRPORT CIP FUND $0 $15,000
7301 GEOTHERMAL UTILITY $90,000 $60,459 $64,078
7401 NATURAL GAS $5,002,060 $4,167,504 ($171,415) $975,393 7530 GOLF COURSE $343,000 $312,675 $46,083
7620 PW ADMIN & ENGINEERING FUND $12,500 $1,315,400 ($1,314,229) $3,536 7630 RISK MANAGEMENT FUND $1,141,863 $1,171,321
8402 LAFCO $61,480 $82,094
8404 AIR POLLUTION $1,779,796 $1,447,447 $260,776
8405 AIR POLLUTION‐CARL MOYER $225,000 $225,000
8406 REGIONAL WATER MANAGEMENT GROUP $0
23,674,332 23,037,978 (10,288,648) 10,288,648
Exhibit A City of Susanville Budget 2023‐2024
Grand Total
48 AGENDA ITEM NO. 9.F
Discussion Item
Submitted By: Chandra Jabbs, Finance
Action Date: March 6, 2024
SUBJECT: Discussion regarding auditing services.

PRESENTED BY: Chandra Jabbs, Finance Director
SUMMARY: The City entered into an agreement in 2019 with Van Lant & Fankhanel, LLP to complete the annual audit of the City's financial statements to remain in compliance with State and Federal reporting.

This agreement was for 3 years, with 2 years as an optional extension of the contract. Van Lant & Fankhanel has performed the annual audit for the City since FY 2018-2019. Work is currently underway on the final year of this contract, which is to complete the FY 2022-2023 audit.

GFOA recommends changing auditing firms approximately every 5 years, in order to maintain transparency with accounting records; however there are no set laws for how often a municipality needs to change firms. The following is a list of the accounting firms who performed our annual audit over the last several years:

Van Lant & Fankhanel - FY 18/19 - FY 22/23 (5 years)
Badawi & Associates - FY 12/13 - FY 17/18 (6 years)
Moss, Levy & Hartzheim - FY 03/04 - FY 11/12 (9 years)
During the FY 2021-2022 audit, the auditor identified Timeliness and Accuracy of Accounting Records as a weakness in internal controls during the audit period. Significant delays during the FY 2021-2022 year limited the ability to complete the audit in the timely manner.

Staff recognizes these issues and continues to strive to return to the regular audit schedule of completing the annual audit within 180 days of the fiscal year end. In order to meet these objectives, staff would like to extend the agreement with Van Lant & Fankhanel for an additional 2 years, in order to get ourselves aligned with these reporting objectives. Staff is seeking direction regarding the prioritization of timely reporting versus changing auditing firms for increased transparency.

SUSANVILLE CITY COUNCIL AGENDA ITEM
49 FISCAL IMPACT: None; discussion only.

ACTION REQUESTED: Discussion item with possible direction to staff.

ATTACHMENTS:
50 AGENDA ITEM NO. 12.A
Discussion Item
Submitted By: Dan Newton, Administrative Services
Action Date: March 6, 2024
SUBJECT: Consider Proposed ARPA Expenditure Plan
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: Attached is a proposed ARPA expenditure plan for City Council's consideration and direction to staff.

History:

On December 20, 2023, City Council discussed the proposed expenditure of ARPA funds. The discussion included the list of projects received and ranking criteria.

On January 17, 2024, City Council again discussed the proposed expenditure of ARPA funds. The discussion included a ranked list of projects. Council directed staff to bring back a report regarding the city's debt pay-off amount, including interest savings if the loans were paid off, and a plan on bolstering the city's code enforcement program. Staff will provide reports on both of these items at the meeting. In addition, the City Council set February 7, 2024 as the deadline for submitting requests for the use of ARPA funds.

On February 7, 2024, City Council discussed the item and took input from the public. Council directed staff to prepare a recommended ARPA expenditure plan based on the discussed ranking criteria, with consideration of previously discussed funding categories and any other consideration as directed by Council.

On February 21, 2024, City Council discussed the item again and took input from the public.

Staff has prepared a recommended ARPA expenditure plan for consideration by City Council.

The American Rescue Plan Act provided approximately $3.5 million to the city of Susanville. The funds can be used for a variety of items with an expenditure/obligation deadline of December 31, 2024. On January 6, 2022 the U.S. Department of Treasury released their Final Rule for Coronavirus State and Local Fiscal Recovery (SLFRF) under ARPA. The most flexible spending category under the SLFRF grant program is “Replacement of Lost Revenue” for government services, which the final rule says generally includes any service traditionally

SUSANVILLE CITY COUNCIL AGENDA ITEM
51 provided by local governments. To take advantage of this category of spending, the interim rule required all grantees, regardless of size, to perform a complex calculation to determine how much revenue a locality could claim as lost. The final rule presents a significantly simpler option by permitting local governments to choose a “standard allowance” for lost revenue of $10 million for the lifetime of their grant. Local governments may continue to use the amount provided under the calculation, but for those that select the standard allowance, they may use up to $10 million for government services with streamlined reporting requirements compared to those that choose to stay with their calculated amount. In practice, almost no NonEntitlement Unit of local governments received a grant larger than $10 million under the SLFRF program. So in effect, the rule excuses almost local governments with fewer than 50,000 residents who received their grant through their state from requirements associated with the calculation of lost revenue, if they choose, and instead allows all those smaller cities and towns to claim the standard allowance.

The city has approximately $2.5 million in ARPA funds remaining. At previous council meetings the City Council discussed apportioning the funds to the following categories: $1,000,000 for economic development as an external investment. For example, improving Main St. building facades. $500,000 for economic development as an internal investment. For example, hiring an outside firm to provide professional development training to city staff and recommend improvements to development processes. $500,000 for marketing Susanville and $500,000 for city facility repairs and improvements.

Input has been provided by the public as well as city staff and council members.

FISCAL IMPACT: Expenditure of approximately $2.65 million in ARPA funds.

ACTION REQUESTED: Provide direction to staff.

ATTACHMENTS:

Proposed ARPA Expenditure Plan.pdf
52 Proposed ARPA Expenditure Plan
Introduc�on:

In 2022, the city of Susanville received $3.59 million in American Rescue Plan Act (ARPA) funds. The funds were received during a �me of financial crisis for the city, when the city was facing a $1.2 million deficit budget. Approximately $0.94 million in ARPA funds have been expended for items such as opera�ng capital, essen�al worker premium pay, and numerous smaller items. The city has $2.65 million in ARPA funds remaining for disbursement.

The intended use of ARPA funds encompasses an approach aimed at addressing pressing needs, fostering recovery, and promo�ng long-term resilience within our community. These funds were earmarked for a variety of cri�cal purposes, including but not limited to economic revitaliza�on, public health ini�a�ves, infrastructure improvements, and support for vulnerable popula�ons affected by the COVID-19 pandemic.

Specifically, this proposal allocates ARPA funds towards s�mula�ng local businesses and enhancing infrastructure and services. Through strategic alloca�on and responsible stewardship of ARPA funds, we aim to build a stronger, more resilient community that is beter equipped to thrive in the face of future challenges.

Many promising ideas have been brought forward by community members, the City Council, community organiza�ons, and city staff. The engagement from the community on this item has been impressive and inspiring. Unfortunately, there is not enough funding available to accommodate all of the requests. This proposed plan has been prepared the Council’s considera�on, the plan takes into account previous discussions at public mee�ngs, Council direc�on, and public input. The proposed plan considers the scoring matrix, overall community benefit, public infrastructure, and debt repayment.

The scoring matrix and criteria defini�ons are included in this report as Atachment A. Projects were scored across sixteen (16) categories and overall project scores ranged from 10 to 30. To provide con�nuity between previous and current discussions, each project was placed into one of five categories closely represen�ng each of the four (4) categories that were derived during 2022 City Council discussion.

The four (4) 2022 categories are as follows:

1. Economic Development – External Investment

2. Economic Development – Internal Investment

3. Economic Development – Marke�ng

4. City Infrastructure Improvements
A fi�h debt repayment category has been added as shown on the next page. All recommended projects scored 22 or above on the ranking criteria matrix. Many high-scoring projects are not recommended for funding in part to ensure that cri�cal infrastructure needs within the city and par�al debt repayment are addressed.
53 The proposed ARPA fund expenditures have been divided into 5 categories as provided below and included in the atached project ranking list/scoring matrix (Atachment A). • Category 1: Private investment for community benefit
• Category 2: Invest in marke�ng of Susanville to support economic development. • Category 3: Invest in organiza�on efficiency by upda�ng exis�ng policies and procedures, developing new policies and procedures, and training staff in the implementa�on of them.
• Category 4: Invest in the organiza�on by addressing infrastructure needs. • Category 5: Payoff Debt.

Category 1: $1,000,000: Private Investment for Community Benefit Performing Arts Center $1,000,000
$ 1,000,000
Category 2: Marketing
Susanville Marketing Campaign $159,048
$159,048
Category 3: Policies/Procedures
Complete General Plan Update 50% $200,000
$200,000
Category 4: Infrastructure
Fire Department Heating/Roof $520,000
Police Department Interior/Exterior Roof $250,000
City Hall Interior Repairs $75,000
$845,000
Category 5: Payoff Debt $447,462
PNC Bank : City Hall Loan $447,462
$447,462
TOTAL $2,651,510
TOTAL ARPA FUNDS AVAILABLE $2,651,510
54 Category 1: Private investment for community benefit.

Inves�ng ARPA funding into the development of a privately operated performing arts center for public benefit is a decision that can yield significant long-term advantages for our city. Such a project not only serves as a cultural hub but also fosters economic growth and community cohesion. Private projects o�en possess the agility and resources necessary to implement crea�ve solu�ons to complex challenges.

A performing arts center has the poten�al to revitalize our city's cultural landscape, offering diverse programming that enriches the lives of residents and atracts visitors. By leveraging ARPA funds to support this project, we can s�mulate job crea�on in the arts sector, bolstering our local economy and providing opportuni�es for ar�sts and performers.

The establishment of a performing arts center in the heart of the community not only enhances cultural enrichment but also preserves the historic integrity of the Sierra Theater, ensuring that it remains a cherished and invaluable asset for genera�ons to come.

Category 2: Marke�ng
Using ARPA funding for a comprehensive marke�ng campaign is an investment with far-reaching benefits for our city. In �mes of economic uncertainty and recovery, effec�ve communica�on is paramount to s�mulate local commerce, atract investment, and foster community resilience. A well-executed marke�ng campaign can showcase the unique atributes of our city, highligh�ng its strengths, atrac�ons, and opportuni�es for growth. By strategically promo�ng our city as a desirable des�na�on for tourism, business, and investment, we can s�mulate economic ac�vity, create jobs, and generate revenue streams vital for our post-pandemic recovery efforts. Moreover, a robust marke�ng campaign can enhance community pride and engagement, ins�lling confidence in residents and stakeholders alike.

By leveraging ARPA funds to support a dynamic marke�ng ini�a�ve, we not only amplify the visibility of our city on a regional and na�onal scale but also lay the groundwork for sustained prosperity and vitality in the years to come. Inves�ng in a marke�ng campaign is not just an expenditure; it's an investment in the future success and prosperity of our city and its residents.

Category 3: Policies and Procedures
Inves�ng in a comprehensive update of the city's general plan is not merely a mater of urban planning; it is a strategic move that can significantly bolster economic prosperity. By ensuring that our city's policies align with current economic reali�es and future opportuni�es, we can atract investment, s�mulate job crea�on, and foster business growth. A well-cra�ed general plan update can iden�fy strategic areas for development, streamline regulatory processes, and promote development that supports a diverse economy.
55 Inves�ng ARPA funding in a comprehensive update of the city's general plan is essen�al to ensuring the con�nued economic well-being and growth of our community. The general plan serves as the backbone of our city's development, guiding decisions on land use, transporta�on, housing, safety, and environmental protec�on. By alloca�ng ARPA funds to update the general plan, we can ensure that our policies and strategies are relevant, responsive, and reflec�ve of our current needs and priori�es.

Category 4: Infrastructure
Inves�ng ARPA funding into repairing vital city buildings, including the police department, fire department, and city hall, is an impera�ve step towards safeguarding the well-being and safety of our community. These buildings are paramount to the provision of essen�al city services. Neglec�ng their maintenance jeopardizes the func�onality of these cri�cal facili�es. By alloca�ng Inves�ng in infrastructure improvements demonstrates our commitment to priori�zing public safety and civic engagement, ins�lling confidence in residents and building public trust.

Furthermore, inves�ng in the repair of vital city buildings has broader economic implica�ons, serving as a catalyst for local job crea�on and economic ac�vity. The construc�on and renova�on projects necessitated by building repairs will generate employment opportuni�es for construc�on workers, contractors, and other related industries, s�mula�ng economic growth at the local level.

Category 5: Pay-off debt
Using ARPA funding to pay off debt is a strategic and prudent decision that can yield numerous benefits for our city's financial health and long-term stability. By allevia�ng the burden of exis�ng debt obliga�ons, we can free up valuable resources that can be redirected towards cri�cal priori�es such as infrastructure improvements, public services, and economic development ini�a�ves. Paying off debt not only reduces interest payments over �me but also improves our city's creditworthiness, poten�ally lowering borrowing costs for future projects and investments. Moreover, reducing debt levels enhances our fiscal resilience, providing a buffer against economic downturns and unforeseen emergencies.

Conclusion:

The proposed expenditure plan for the ARPA funds reflects a though�ul and strategic approach aimed at addressing the immediate needs of our community while also laying the groundwork for long-term resilience and prosperity. The plan priori�zes investments across five key categories, encompassing private investment for community benefit, marke�ng, policies and procedures, infrastructure, and debt repayment. Through careful considera�on of public input, council direc�on, and community benefit, this plan seeks to maximize the impact of ARPA funds, ensuring that they are u�lized effec�vely to support economic revitaliza�on, enhance public services, and promote the well-being of all residents. 56 Attachment A
57 PROPOSED IDEAS/PROJECTS Overall Score Funding Category Recommended Code Enforcement Abatement Fund 30 3
Sewer Capacity Study 30 4
Backhoe with Mowing Boom 27 4
New Christmas Lights 27 3
Stake Park Design - $15,000 27 4
Performing Arts Center 27 1 X
New Christmas Decorations (more than lights) 26 3
Building Façade Vouchers 25 1
Pay off Debt 25 5 X
Repair Tennis Courts 23 4
Animal Control Program Funding 23 3
Pickle Ball Courts 23 4
City Hall Interior Repairs 23 4 X
S.E. Gateway Landscaping 23 1
Elks Lodge Facility Support 23 1
T-Hangars at Airport 22 4
Fire Dept Heating 22 4 X
Police Dept Exterior Repairs 22 4 X
Electric Vehicle Charging Stations 22 4
Goathead Abatement Program 22 3
Hope Wheels 22 2
Fire Dept Roof 22 4 X
Police Dept Roof 22 4 X
Police Dept Interior Repairs 22 4 X
Bark Park grass and site amenities 21 4
Message Board at Memorial Park Bathroom 21 4
Indoor Sports Facility 21 1
Airport Fire Protection & Hydrants 21 4
General Plan Housing Element 21 3
Compost Facility 21 4
Community Security Cameras 20 1
Street Dept Equipment - Crack Sealer 20 4
Museum Storage Building 19 4
Solar Lights for Susan River Trail 19 4
Fire Department Property Expansion 19 4
Pool Landscaping 19 4
Main Street Crosswalk Safety Improvements 19 4
Scooters for the trail 18 3
Main St. Decorative Solar Lights 18 4
Main Street Safety Study Implementation 18 1
Golf Course Irrigation Improvements 18 4
Homeless Encampment Cleanup Funding 18 3
Susan River Parkway 17 4
Bike Rack/Bike Lane 17 4
Uptown Pocket Park 17 4
Veterans Memorial Exhibit in Memorial Park 17 4
Development Infrastructure Improvements (internet improvements, bu 17 4 Speed Survey Consultants 17 3
Purchase Dr. Uppal's property for Crossroads Ministries $1 million 17 1 Little League Parking Improvemetns 16 4
Golf Course Tunnel 16 4
Citizen's Boot Camp - How to keep your property safe 15 3 Repave Susan River Trail 13 4
Sidewalk Repair / New Sidewalk 12 4
Improve Water Infrastructure for Fire Protection 12 4
Marketing Susanville 12 2
Susanville Agriculture Park 10 1
Project List
58 Criteria Definitions:
1) Transparency: Proposed expenditure of funds will lead to improved public access/awareness to city government processes
2) Improve Main Street: Proposed expenditure of funds will lead to improvements to Susanville’s Main Street.
3) Code Enforcement: Proposed expenditure of funds will improve the city’s code enforcement program.
4) Improve Susan River Trail: Proposed expenditure of funds will improve the city’s Susan River Trail.
5) Provision of Essential Services: Proposed expenditure of funds will benefit the provision of essential services. For example, facilities and equipment, training, additional budget resources, etc.
6) Homelessness: Proposed expenditure of funds will be used to address homelessness within the city of Susanville.
7) Infrastructure Improvements: Proposed expenditure of funds will improve the city’s streets, utilities, parks, and building infrastructure.
8) Code and Policy Updates: Proposed expenditure of funds would lead to adoption of new or revised code and policy updates.
9) Enhancement of Economic Development: Up to three points Proposed expenditure of funds would lead to improved opportunities for business development, business expansion or business profitability within the city. (one point) Proposed expenditure of funds would lead to increased tourism opportunities within the city. (one point)
Proposed expenditure of funds would lead to increased industry within the city. (one point) 10) Community Benefit: The proposed expenditure of funds will have a long-term benefit to the community.
11) Alternative Source Likely: There is another funding source that can be used to accomplish the proposed project.
12) Health and Safety: Proposed expenditure of funds will improve health and safety within the community. Items such as community cleanliness, fire education/prevention, pedestrian safety, law enforcement, traffic safety, etc.
13) Return on investment: The proposed expenditure of funds will result in generating business activity, including increased retail activity, community pride, jobs, agency collaboration, etc. The return on investment category is rated on a scale of 1 to 5, with 1 being a perceived low return on investment and 5 being a perceived high return on investment. 14) Project Readiness: Proposed expenditure of funds is ready to proceed, there is a cost estimate identified and scope of work, and environmental clearance obtained or CEQA exemption eligible.

Ranked on a scale of 0 – 4 with zero (0) being not ready, and one (1) point for each of the items described above.
15) Citizen Initiation: Proposed expenditure of funds has been initiated by one or more citizens. 16) Resources Required: Proposed expenditure of funds will require city resources. This category is ranked on a scale of 1 -10 with one (1) requiring significant resources and ten (10) requiring minimal resources.
59 AGENDA ITEM NO. 13.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: March 6, 2024
SUBJECT: Department Reports
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The City Administrator Reports is designed for Department Heads to address the Council on a variety of topics, is needed. Also, for the Council to address any questions or comments regarding that Department Head.

FISCAL IMPACT: None.

ACTION REQUESTED: Information only.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
60 AGENDA ITEM NO. 14.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: March 6, 2024
SUBJECT: Future Council Items
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: Any person may address the Council during Business from the Floor and throughout the City Council agenda's staff reports and agenda items. To encourage public participation in City Council meetings and address items brought forth to the podium by the public, staff has compiled a list from the past 3 months of City Council meetings and categorized items brought forth to the podium by date the comment was received, agenda item topic comment was received on, and public comments received during Business from the Floor for Council's review and to help staff prioritize and address public items.

FISCAL IMPACT: None.

ACTION REQUESTED: Informational item with possible direction to staff.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
240306 Future Items List.pdf
61 12/6/2023 Consider noxious weed, goat head, abatement program (ARPA funding) 12/6/2023 Consider construction of new pickleball courts (ARPA funding) 12/6/2023 Consider addition of fire hydrants at the airport (ARPA funding) 12/6/2023 Consider storage building for Historical Society, fixing or newly constructed (ARPA funding) 12/6/2023 Consider EV charging stations, Elks Lodge Renovation, Uptown revitalization, the CEDS document (ARPA funding) 1/17/2024 Consider ARPA for Performing Arts Center
1/17/2024 Consider ARPA for Skate Park design
2/7/2024
Consider ARPA funds for the following: Skatepark design, Hopewheels, Puncture Vine Program, Performing Arts Center, Crossroads - building purchase, Elks Lodge remodel assistance, Compost complex, etc. 2/21/2024 Consider ARPA funds for the purchase of a new Christmas Tree for the uptown Susanville Christmas event Discussion regarding MOU with Lassen Historical Society Discussion regarding American Rescue Plan Act Funding (ongoing) Discussion on collaboration with Lassen County and Susanville Indian Rancheria and City of Susanville to hire a liaison to collaborate with all three entities
Discussion regarding options to work with community on animal control and animal shelter agreement Discussion regarding Councilmembers volunteering on projects Discussion regarding partnership with Lassen Family Services in efforts to prioritize youth Discussion regarding Council trainings and nepotism recusal policy training Discussion regarding tier two of shopping cart ordinance and enforcement of ordinance Discussion regarding increased theft within the community and increase council support to police department Discussion regarding proclamation declaring Susanville as a sanctuary city for the unborn Discussion regarding bringing Airport Capital Improvement Plan to council earlier in the year Discussion proving funding to police department facility renovation Discussion regarding banner permits
Discussion regarding street legal ATV and golf cart ordinance Discussion regarding Veterans preference in hiring
Discussion regarding city's airport hangar current use as a city storage Discussion regarding graffiti
Discussion regarding dog/animal control nuisance ordinance Discussion regarding LARP Agreement for Operation and Maintenance of Susanville Community Garden Discussion regarding County housing development on city property options 8/2/2023 Discussion regarding Memorial Park Tennis Court ordinance change to include pickleball and discussion of city pickleball courts Update on Police Department grooming standards policy and uniform policy Discussion regarding street maintenance efforts and streets equipment procurement 11/15/2023 Consider corner of N. Weatherlow and North Street, landscaping (place on very bottom of red list) 11/15/2023 Reconsider proposed ban on 99 cent bottles
12/6/2023 ARPA Consideration - Cracks in roads
12/6/2023 ARPA Consideration - cross walk signals in uptown area 12/6/2023 ARPA Consideration - addition of grass and benches at BarkPark 12/6/2023 ARPA Consideration - Speed survey
12/6/2023 ARPA Consideration - Indoor Sports Facility
12/6/2023 ARPA Consideration - Arts center
12/20/2023 Revisit the dog s at large item as there has been activity again 12/20/2023 Discussion regarding the Little League Park (including possible security options) 1/3/2024 Speed Study to be completed
1/3/2024 Review sick leave policy
Discussion regarding homelessness within the community
Discussion regarding council personal social media accounts Update from LARP on Community Garden
Discussion regarding the sale or lease of Diamond Mountain Golf Course Discussion regarding proclamation for KSUE 75 years of service Discussion regarding donation to American Legion/VFW
8/16/2023 Consider support of both the Rails to Trails Festival and the Gravel Adventure Ride 11/1/2023 Consider the use of council discretionary funds to assist in the purchase of fireworks for Christmas event 11/1/2023 Request for street closure in support of Our Lady of Guadalupe on December 10, 2023 11/1/2023 Consider support of Chamber hosting the Magical Christmas event by waiving fees, etc 11/1/2023 Consider the use of council discretionary funds to assist in the purchase of fireworks for Christmas event 12/20/2023 Bring back the ARPA funding discussion item
1/17/2024 ARPA Consideration - Pay off debt, bring back amounts & bring back amount for Code Enforcement Abatement Fund

BUSINESS FROM THE FLOOR
Council requested - FUTURE COUNCIL ITEMS
Completed Items
62