CALL TO ORDER
ROLL CALL
1. APPROVAL OF AGENDA: (Additions and/or Deletions)
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No closed session.
3. CLOSED SESSION: No business.
4. RETURN TO OPEN SESSION: (recess if necessary)
Reconvene in open session at 5:00pm
Pledge of allegiance
Invocation
Report any changes to agenda
Report any action out of Closed Session
Proclamations, awards or presentations by the City Council
5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting.
Presentations are subject to a five-minute limit.
6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately.
6.A Minutes of the City Council May 1, 2024 regular meeting.
6.B Consider Resolution No. 24-6311, approving the Unrepresented Employee List with associated salaries and also approval of the amended Approved Position List.
7. PUBLIC HEARINGS:
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
9. NEW BUSINESS:
9.A Consider Resolution No. 24-6315, Approving and authorizing the mayor to execute Addendum
CITY OF SUSANVILLE
66 N. Lassen Street • Susanville CA
Mendy Schuster, Mayor
Russ Brown, Mayor pro tem
Dawn Miller • Patrick Parrish • Curtis Bortle
Susanville City Council
Regular Council Meeting • City Council Chambers
Wednesday, May 15, 2024 – 5:00 PM
MEETING TO START AT 5:00PM DUE TO NO CLOSED SESSION
1 #1 to the Agreement for Professional Auditing Services with Van Lant & Fankhanel, LLP
9.B Consider Resolution No. 24-6316, authorizing the Public Safety Chief to execute standard agreement with the United Way of Northern California in regards to licenses for the Homeless Management Information System (HMIS).
9.C Consider Resolution No. 24-6317, authorizing the Public Works Director to execute short term rental contracts for Hangar 9 at the Airport until a long term lease can be established.
9.D Consider Resolution No. 24-6318, Adopting the city of Susanville Regular Full-Time Employee Hiring Policy
9.E Consider Resolution No. 24-6319, authorizing the Public Safety Chief to execute a Memorandum of Understanding with 1582, LLC.
9.F Consider Resolution No. 24-6320, Creating a temporary moratorium on city proclamations.
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY:
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION:
12. CONTINUING BUSINESS:
12.A Draft Fiscal Year 2024/25 Budget Presentation
12.B City Project Priorities
13. CITY MANAGER'S REPORTS:
13.A Department Reports
14. FUTURE COUNCIL ITEMS:
15. ADJOURNMENT:
The next regular meeting of the Susanville City Council will be held on June 5, 2024 at 4:30PM.
Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website.
Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible.
I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for May 15, 2024 in the areas designated on May 10, 2024.
2 AGENDA ITEM NO. 6.A
Action Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: May 15, 2024
SUBJECT: Minutes of the City Council May 1, 2024 regular meeting.
PRESENTED BY: Heidi Whitlock, City Clerk
SUMMARY: Attached for the Council’s review are the minutes of the City Council’s May 1, 2024 regular meeting.
FISCAL IMPACT: None
ACTION REQUESTED: Motion to waive the reading of and approval to receive and file the City Council's minutes from the May 1, 2024 regular meeting.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
240501.cc.agd.min.draft.pdf
3 SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, MAY 1, 2024 – 4:30 PM
Mayor Schuster called the meeting to order at 4:30pm.
Roll Call of Councilmembers Present: Schuster, Brown, Bortle, Parrish, Miller
1. APPROVAL OF AGENDA:
Moved by Brown; seconded by Miller to approve.
Motion Carried: 5 - 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No comments.
3. CLOSED SESSION:
The City Council convened in closed session at 4:31pm to discuss the following item:
A. PUBLIC EMPLOYMENT - pursuant to Government Code Section §54957
1. City Administrator Evaluation
4. RETURN TO OPEN SESSION: The City Council reconvened in open session at 5:01pm.
The Pledge of Allegiance and Invocation were provided.
Dan Newton, City Manager, stated that the agenda was approved with no changes. He reported that the Council met in closed session to discuss the above-mentioned item. He added that direction was provided to staff but no reportable action was taken.
Bob Godman, Public Works Director, introduced Jeffrey Sterling as the city's new Air Quality Specialist.
5. BUSINESS FROM THE FLOOR:
Dave Martin, Diamond Mountain Golf Course Manager, wanted to recognize those who have volunteered at the course, specifically Frank Avilla, for helping with the greens.
Doug Shy, public, requested police patrol on Bunyan Road due to the speed of cars when there are children present.
Larry Rogers, Elk Lodge, stated that he is here to see if there is an update on the potential funding and to answer any questions the Council may have.
John Lightfoot, public, introduced himself to the new council and reminded them of the homeless issue along the river.
6. CONSENT CALENDAR:
Moved by Miller; seconded by Brown to approve.
Motion Carried: 5 - 0
Voting For: Schuster, Brown, Curtis Bortle, Parrish, Miller Voting Against: None
4 6.A Minutes of the City Council's April 1, 2024 and April 23, 2024 special meetings and April 3, 2024 regular meeting.
Motion to waive the reading of and approval to receive and file the City Council's April 1, 2024 and April 23, 2024 special meetings and April 3, 2024 regular meeting. 240401.cc.spec.min.draft.pdf
240403.cc.min.draft.1.pdf
240423.cc.spec.min.draft.pdf
6.B Vendor and payroll warrants. Motion to receive and file. 03-28-24.pdf
03-29-24.pdf
04-04-24.pdf
04-11-24.pdf
04-18-24.pdf
7. PUBLIC HEARINGS:
7.A Consider Resolution No. 24-6305, approving a cost report for 105 Russell Street in the amount of $10,000.00.
Council Member Bortle recused himself from this item and 7B as he was on the Planning Commission prior to being elected and voted on the item.
Kelly Mumper, City Planner, provided an explanation of the item and requested Council approval of Resolution No. 24-6305.
Public Hearing opened at 5:11pm with no comments.
Public Hearing closed at 5:12pm.
24-6305.pdf
Public Hearing Notice_Recordation of Lien 105 Russell Street.docx Cost Report - 105 Russell Street.docx
Motion to approve Resolution No. 24-6305, approving a cost report for 105 Russell Street in the amount of $10,000.00.
Moved by Brown; seconded by Parrish to approve.
Motion Carried: 4- 0
Voting For: Schuster, Brown, Parrish, Miller
Voting Against: None
Abstain: Bortle
7.B Consider Resolution No. 24-6506, approving a lien to be recorded with the Lassen County Recorder's Office for 105 Russell Street in the amount of $10,000.00.
Kelly Mumper, City Planner, provided an explanation of the item and requested Council approval of Resolution No. 24-6306.
Public Hearing opened at 5:15pm.
5 Debbie & Frank Marino, partial owners of the property, stated that the property is currently being sold and they are wanting the lien to not be recorded as they were told that it could effect the sale.
Margaret Long, City Attorney, stated that legally, they will need to secure the lien to be able to take payment. However, if their attorney believes that getting the lien will impede the sale that she would be happy to discuss with them to figure out their options.
Public Hearing closed at 5:21pm.
Public Hearing Notice_Recordation of Lien 105 Russell Street.docx Grant Deed Legal Description.pdf
24-6306.pdf
Motion to approve Resolution No. 24-6506, approving a lien to be recorded with the Lassen County Recorder's Office for 105 Russell Street in the amount of $10,000.00.
Moved by Miller; seconded by Parrish to approve.
Motion Carried: 4- 0
Voting For: Schuster, Brown, Parrish, Miller
Voting Against: None
Abstain: Bortle
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
Council Member Bortle stated that he went to Sacramento to meet with the staff of the State Assembly and State Senator representatives.
Mayor Schuster stated that the next Lassen College baseball game is a big game for them. An audience member stated that the game had been moved to May 2, 2024.
Council Member Brown requested discussion on council member pay raises. Schuster and Parrish agree to bring the item back at a future meeting.
9. NEW BUSINESS:
9.A FY 2024-2025 Budget Discussion Discussion Item
Mr. Newton provided an explanation of the item and requested Council direction.
Council discussion occurred.
Mr. Newton stated that the timeline would be to bring the budget back on May 15th. However, there would be a comment period as well as the need to make appointments to the Susanville Tax Oversight Board as they are an integral part of the process.
It was the consensus of the Council to fly the positions for the STOB vacancies.
9.B Consider proposed Procurement Policy and Credit Card Policy for 2024/2045 FY Adoption Mr. Newton presented the policies and requested Council direction to move ahead with the Municipal Code changes.
Council Member Bortle stated that he is in favor of the increases but would like there to be reporting requirement to ensure more checks and balances between staff and the Council.
Parrish and Schuster agreed with the request.
6 Linda Alberico, public, inquired as to whether or not the city paid off credit cards every month to which Mr. Newton confirmed.
Procurement Policy 2004.pdf
2001 Credit Card Policy (1).pdf
DRAFT City Procurement Policy.pdf
DRAFT Credit Card Policy.docx
9.C Consider Resolution No. 24-6307, approving street closures for Pancera Plaza (South Gay Street from Cottage to Main Street) for thirteen Saturday morning Farmer's Markets and three Night Markets.
Mr. Godman provided an explanation of the item and requested Council approval of Resolution No.24-6307.
Council Member Parrish inquired as to who paid the $4,498.05 and if this is a city sponsored event.
Mr. Newton responded that there is a cost to the city to do a street closure and there is also a benefit for the city as the market vendors are there and selling the products to the community as well as drawing people into the area for the event. Although there will be some returned revenue in the form of sales tax, the real benefit is to the community for allowing the events.
Council Member Parrish shared his concern regarding when enough is enough and inquired as to whether or not those groups should be required to pay for a portion of the event costs even if it was between 10%-30%.
Council Member Bortle shared that he is in support of these events as they provide a significant benefit to the public.
Council Member Miller stated how many people show up or have moved to the area due to the Uptown Magical Christmas event. She added that events are necessary to bring the community together.
Further discussion occurred regarding the item.
2024 LARP Street closure request.pdf
24-6307.pdf
Motion to approve Resolution No. 24-6307, approving street closures for Pancera Plaza (South Gay Street from Cottage to Main Street) for thirteen Saturday morning Farmer's Markets and three Night Markets.
Moved by Bortle; seconded by Brown to approve.
Motion Carried: 4- 1
Voting For: Schuster, Brown, Curtis Bortle, Miller
Voting Against: Parrish
9.D Consider Resolution No. 24-6308, approving the increase to the 7110 Water Budget and further authorizing the Finance Director to amend the Water budget as needed.
Mr. Godman provided an explanation of the item and requested approval of Resolution No. 24-6308.
7 24-6308.pdf
Motion to approve Resolution No. 24-6308, approving the increase to the 7110 Water Budget and further authorizing the Finance Director to amend the Water budget as needed.
Moved by Brown; seconded by Bortle to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.E Consider Resolution No. 24-6309, adopting a list of street related maintenance, repair and improvement projects for Fiscal Year 2024-25 per the Road Repair and Accountability Act (RMRA)
Mr. Godman provided an explanation of the item and requested Council approval of Resolution No. 24-6309.
John Lightfoot, public, stated his concern regarding the lack of crosswalk around the Spirit gas station.
RMRA Proposed FY24-25 Project List.pdf
24-6309.pdf
Motion to approve Resolution No. 24-6309, adopting a list of street related maintenance, repair and improvement projects for Fiscal Year 2024-25 per the Road Repair and Accountability Act (RMRA) and further authorize the Public Works Director to submit the attached list of proposed eligible projects to the State.
Moved by Bortle; seconded by Brown to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.F Consider Resolution No. 24-6312, approving an increase to the 7301 Geothermal Utility Budget and authorizing the Finance Director to make necessary changes to said budget.
Mr. Godman provided an explanation of the item and requested approval of Resolution No. 24-6312.
Council Member Bortle inquired as to what the geothermal utility was being used for.
Mr. Godman provided a list of buildings that utilized the utility. 24-6312.pdf
Motion to approve Resolution No. 24-6312, approving an increase to the 7301 Geothermal Utility Budget and authorizing the Finance Director to make necessary changes to said budget.
Moved by Brown; seconded by Miller to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.G Consider Resolution No. 24-6313, authorizing the Finance Director to increase the Diamond Mountain Golf Course Budget by $12,000 for maintenance and repairs 8 Jolene Arredondo, Assistant to the City Manager, provided an explanation of the item and requested approval of Resolution No. 24-6313.
David Teeter, public, stated that with the city's request of a business plan for multiple businesses, inquired if the city had one for the golf course. 24-6313.pdf
Motion to approve Resolution No. 24-6313, authorizing the Finance Director to increase the Diamond Mountain Golf Course Budget by $12,000 for maintenance and repairs.
Moved by Miller; seconded by Brown to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.H Discussion regarding Code Enforcement policies and procedures.
Mr. Newton stated that this item was added at the request of a council member and provided a brief explanation of the item. He mentioned code chapter 8 and that it contains different types of abatements and also the processes.
Council Member Bortle would like the city abatement process as straight forward and efficient as possible. He added that the efficiency of the process may help people be more compliant.
Mayor Schuster inquired whether this was only related to the property maintenance ordinance to which Mr. Newton responded. She also added that ordinance changes take a lot of staff time and would support Mr. Newton to use his discretion to which the council agreed.
9.I Discussion regarding proclamations
Provide direction to staff.
Mr. Newton stated that discussion was requested on this item by a council member. He added that there are a core set of proclamations that have been brought forward every year.
Council Member Parrish asked if there were any guidelines related to proclamations or acknowledgements. He voiced his concern with what could occur if the city continues on this path and requested that a set of guidelines be created. He would like to prevent those issues from occurring and stop having proclamations until that time.
Council Member Bortle inquired of the city attorney if a policy is required.
Ms. Long stated that it will always be recommended to have a policy as there are multiple factors to consider.
Council Member Bortle inquired as to how long it would take to create one.
Mr. Newton stated that there has been some work done already so it may not take long to create a policy.
Council Member Parrish inquired as to whether or not the council can just stop the proclamations to which Ms. Long said yes, the proclamations are not required, but if the city continues it has to be kept fair to everyone.
9 Jim McCarthy, public, commended the council for the changes that he is seeing. He stated that the city is a business and prayers and proclamations should not be in a meeting.
Leanne Vanderly, public, mentioned the previous request to proclaim Susanville as a sanctuary city for the unborn.
David Teeter, public, stated that this is the Council's chance to take their stand as those who come through Susanville will be from California.
Council Member Parrish stated that he was correct, government should not be taking a stance on social justice issues. There are freeways and people will come.
Council Member Bortle stated that it has to be all or nothing. He added that his concern is that the city will need to be ready to tell the Veteran's that they will no longer get one.
Mayor Schuster stated that there would be so many if we did them all. She stated that she would prefer to stay away from social issues.
Ms. Long stated that it is all or nothing, but within categories.
Council Member Parrish stated perhaps all Armed Forces related items should be permitted.
Council Member Miller agreed that she could get behind the Armed Forces, but not the social issues.
Mr. Newton stated, if categories are desired, it will take more time and that the item will not be placed on the next agenda. He added that there are a lot of options depending on what is being requested.
Ms. Long stated that there are multiple jurisdictions that are doing this currently and a moratorium was put in place while this occurs.
Council Member Bortle would like the item to be brouight back at the next meeting so the public had more opportunity to comment to which Mr. Newton agreed.
9.J Discussion regarding city website.
Mayor Schuster requested a 5-minute recess at 7:10pm.
The Council reconvened at 7:17pm.
Mr. Newton stated that Council Member Parrish requested that discussion occur on this item and also added that Tamra Spade, Economic Development Director, has been working with the web designer and staff to update the website.
Council Member Parrish explained his concerns with the website.
Council Member Bortle stated that, based on what staff has presented to him, he feels that staff is on the right track and would like them to continue.
Council Member Parrish stated that he agreed and added that he would like to keep things local, but doesn't want to simply continue doing the same thing. 10 Council Member Bortle stated that the main thing that needs to be fixed is the ability to access it on a mobile device as well as how it appears in a web search.
Council Member Parrish stated that he would like to see staff tell the current web designer what we want but also look around and get costs by other designers.
Mayor pro tem Brown stated that he is okay with staff continuing on the path they are on to see what can be done. If not, then do the other research.
Ms. Spade stated that she has had conversations with the current designer and will be providing them with the changes to see if it can be done.
Council Member Miller stated that where she works they had a company that came in and created it all in 3 months since all they did were those types of business.
Mr. Newton stated he felt the direction is to communicate changes wanted to the current designer, get a timetable of how long it would take, possibly bring back a contract if he can do it the first meeting in June.
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS:
12.A Consider Resolution 24-6310, authorizing Finance Director to modify the budget to accommodate revenues and expenditures for Proposition 1 Round 1 Integrated Regional Water Management Grant.
Mr. Newton provided an explanation of the item and requested approval of Resolution No.24-6310.
24-6310.pdf
Motion to approve Resolution 24-6310, Authorizing the Finance Director to modify the budget to accommodate revenues and expenditures for Proposition 1 Round 1 Integrated Regional Water Management Grant.
Moved by Bortle; seconded by Brown to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
12.B Consider Resolution No. 24-6314, authorizing City Manager to execute agreement with First Serve Productions Inc., for the repair and resurfacing of tennis courts and adding pickleball striping.
Mr. Newton provided an explanation of the item and requested approval of Resolution No. 24-6314. He added that the mention of eight courts however, is not yet finalized.
Mayor Schuster inquired as to whether or not there were still money to spend on the parks if we use the park funds.
Mr. Newton responded that yes, there are additional funds available. 11 Motion to approve by Brown; seconded by Miller to approve original motion as written.
Mayor Schuster inquired as to whether or not Mayor pro tem Brown stating as written will affect the project as it states eight courts in the resolution.
Mr. Newton stated that yes, so the record should reflect that the Council provided the City Manager with discretion to modify the number of pickleball courts as appropriate. 24-6314.pdf
Motion to approve Resolution No. 24-6314, authorizing City Manager to execute agreement with First Serve Productions Inc., for the repair and resurfacing of tennis courts and adding pickleball striping with discretion provided to the City Manager to modify the number of courts as appropriate.
Moved by Brown; seconded by Miller to approve Resolution No. 24-6314 with the abovementioned change.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Curtis Bortle, Parrish, Miller Voting Against: None
13. CITY ADMINISTRATOR'S REPORTS:
13.A Department Reports Information only.
City Department Heads and the Assistant to the City Administrator provided updates on their departments.
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
Council Member Miller requested setting up a 115 Trust account to pay the CalPERs deficit when needed again. She added that if the Council chose to pay off the $400,000 debt with the ARPA funds, the amount that is not being paid towards that payment every month could be placed in that trust account. Full council support to bring back the item.
Mayor Schuster inquired about taxing short-term rentals and Ms. Long states that she will look into whether or not the city can do so.
Mr. Newton stated that our city planner has also been working on that item. Bortle and Miller agreed to bring the item back for discussion.
240501.Future Items List.pdf
15. ADJOURNMENT:
Moved by Miller; seconded by Bortle to adjourn at 8:21pm.
Motion Carried: 5 - 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
____________________________ ____________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor
Approved on:
12 AGENDA ITEM NO. 6.B
Action Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: May 15, 2024
SUBJECT: Consider Resolution No. 24-6311, approving the Unrepresented Employee List with associated salaries and also approval of the amended Approved Position List.
PRESENTED BY: Dan Newton, City Manager
SUMMARY: Pursuant to Section 2.08.090 the City Manager's duty is to appoint and remove or promote or demote any and all officers and employees of the city with the approval of the city council. The approved position list is a mechanism used to demonstrate City Council approval for the positions that the City Manager can fill as well as the associated ranges. At this time, positions that have been approved by Council but have yet to be approved on the list including the Public Safety Chief, two Lieutenant positions, and the part time economic development Administrative Staff Assistant.
The need also exists to update the Unrepresented Employee List, by resolution, and associated salary matrix due to the multiple changes in minimum wages over the past seven (7) years as well as negotiations by the Susanville Police Officers Association related to Reserve Officer pay.
FISCAL IMPACT:
ACTION REQUESTED: Motion to approve Resolution No. 24-6311, approving the Unrepresented Employee List with associated salaries and also approval of the amended Approved Position List.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
24-6311.pdf
240501 APL.pdf
2024 PT Positions List with Salary Matrix Ranges.pdf
2024 PT Positions with Assoc. Salary Ranges 1.pdf
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28 RESOLUTION NO. 24-6311
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
ESTABLISHING SALARY SCHEDULE FOR PART-TIME, TEMPORARY, AND UNREPRESENTED EMPLOYEES AND RESCINDING RESOLUTION NO. 14-5054 WHEREAS, the current salary schedule for unrepresented employees was adopted in 2014 and there is a need to modify it from time to time as the City’s staffing needs change; and WHEREAS, it is necessary to adopt the salary schedule in order to accurately reflect positions and the costs associated with those positions as well as updates to State Minimum Wage Laws; and
WHEREAS, the list and associated matrix will take effect as of January 3, 2025 with the exception of the newly added Economic Development Director’s Administrative Assistant and the Reserve Officer’s positions, which will take effect immediately.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Susanville hereby adopts the salary schedule for Part-Time, Temporary and Unrepresented Employees, attached hereto as Exhibit A as mentioned above.
APPROVED: _______________________
Mendy Schuster, Mayor
ATTEST: _______________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 1st day of May, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
14 Last Approved 10/18/2023
Department/Position Range Step A Step G & H Unit
REGULAR, FULL-TIME
ADMINISTRATIVE SERVICES
City Manager* 184 $ 142,694.24 $ 191,224.02 Contract
Assistant to City Manager 148-150 $ 64,628.20 $ 95,542.20 Admin Admin Staff Assistant (Base-II) 124-128 $ 36,409.88 $ 56,551.04 Misc
CITY CLERK
City Clerk* 164-170 $ 91,982.02 $ 142,694.24 Mgmt
ECONOMIC DEVELOPMENT
Economic Development Director * 170-174 $ 106,480.66 $ 157,320.54 Mgmt
FINANCE
Finance Director* 170-174 $ 106,480.66 $ 157,320.54 Mgmt Account Tech II (Base - II) 142-146 $ 56,787.12 $ 88,200.58 Misc Account Tech - Account Tech I (Base- II) 124-128 or 133-137 $ 36,409.88 $ 70,624.58 Misc Account Tech - Account Tech I (Base- II) 124-128 or 133-137 $ 36,409.88 $ 70,624.58 Misc Account Tech - Account Tech I (Base- II) 124-128 or 133-137 $ 36,409.88 $ 70,624.58 Misc
FIRE & POLICE
Public Safety Chief* 170-172 $ 106,480.66 $ 149,828.90 Mgmt Assistant Fire Chief 145-150 $ 66,037.40 $ 105,132.04 Fire Fire Fighter I - Engineer OR Captain (No more than 3 Captains)* 129-142 or 141-146 $ 44,484.44 $ 95,244.24 Fire Fire Fighter I - Engineer OR Captain (No more than 3 Captains)* 129-142 or 141-146 $ 44,484.44 $ 95,244.24 Fire Fire Fighter I - Engineer OR Captain (No more than 3 Captains)* 129-142 or 141-146 $ 44,484.44 $ 95,244.24 Fire Fire Fighter I - Engineer 129 - 142 $ 44,484.44 $ 86,286.72 Fire Fire Fighter I - Engineer 129 - 142 $ 44,484.44 $ 86,286.72 Fire Fire Fighter I - Engineer 129 - 142 $ 44,484.44 $ 86,286.72 Fire Admin Staff Assistant - Fire (Base - II) 138-142 $ 51,446.46 $ 79,905.28 Misc *At descretion of the Fire Chief with City Administrator approval Police Lieutenant 147-156 $ 77,394.20 $ 123,358.56 SPOA Police Lieutenant 147-156 $ 77,394.20 $ 116,338.56 SPOA Police Sergeant 143-152 $ 70,115.24 $ 111,756.84 SPOA
Police Sergeant 143-152 $ 70,115.24 $ 111,756.84 SPOA
Police Sergeant 143-152 $ 70,115.24 $ 111,756.84 SPOA
Police Sergeant 143-152 $ 70,115.24 $ 111,756.84 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer (SRO) 136-145 $ 58,985.42 $ 94,017.04 SPOA Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Administrative Assistant 142-144 $ 55,726.06 $ 82,333.68 Admin Community Services Officer (Base - II) 132-136 $ 44,361.98 $ 68,902.08 Misc Community Services Officer (Base - II) (PHLA Grant funded) 132-136 $ 44,361.98 $ 68,902.08 Misc Youth Services Officer - Grant funded 132-136 $ 44,361.98 $ 68,902.08 n/a
PUBLIC WORKS
Public Works Director * 168-174 $ 101,409.88 $ 157,320.54 Mgmt Assistant Director of Operations 154-158 $ 72,066.28 $ 111,931.56 Admin Assistant Director of Engineering 154-158 $ 72,066.28 $ 111,931.56 Admin Building Official 152-154 $ 68,593.72 $ 101,404.42 Admin City Planner 152-154 $ 68,593.72 $ 101,404.42 Admin
Water Utility Supervisor (Base - II) 145-147 $ 60,607.04 $ 85,330.96 PWorks Gas Utility Supervisor (Base - II) 144-146 $ 59,128.94 $ 83,249.66 PWorks Park/Facilities Maint Superintendent (Base - II) 143-145 $ 57,686.72 $ 81,219.32 PWorks Streets Maintenance Super. (Base - II) 143-145 $ 57,686.72 $ 81,219.32 PWorks Air Quality Specialist 140-151 $ 53,043.38 $ 100,378.98 Admin Building Permit Tech 140-142 $ 53,043.38 $ 78,415.74 Admin Program Coordinator 140-142 $ 53,043.38 $ 78,415.74 Admin Assistant Engineer 140-142 $ 53,043.38 $ 78,415.74 Admin 15 Pool Director (reimbursed by HLVRA) 138-140 $ 48,545.64 $ 71,766.76 Admin Code Enforcement Officer I/II 136-138 $ 48,054.76 $ 71,040.84 Admin Water System Op II - III (Base - II) 133-135 or 139-141 $ 45,064.76 $ 73,580.78 PWorks Water System Op II - III (Base - II) 133-135 or 139-141 $ 45,064.76 $ 73,580.78 PWorks Gas Technician II - III (Base -II) 132-134 or 138-140 $ 43,965.74 $ 71,786.00 PWorks Gas Technician II - III (Base -II) 132-134 or 138-140 $ 43,965.74 $ 71,786.00 PWorks Gas Technician II - III (Base -II) 132-134 or 138-140 $ 43,965.74 $ 69,025.06 PWorks Mechanic II (Base - II) 131-133 $ 42,893.24 $ 60,390.98 PWorks Street Maint Operator II - III (Base - II) 131-133 or 137-139 $ 42,893.24 $ 70,035.16 PWorks Utilities Services Technician (Base - II) 125-127 $ 36,986.82 $ 52,075.14 Pworks Utilities Services Technician (Base - II) 125-127 $ 36,986.82 $ 52,075.14 Pworks Parks Maintenance Worker II (Base - II) 125-127 $ 36,986.82 $ 52,075.14 Pworks Admin Staff Assistant (Base -II) 124-128 $ 36,409.88 $ 56,551.04 Misc Maintenance Worker I - II (Base - II) (S) 123-125 or 125-127 $ 35,204.52 $ 52,075.14 PWorks Maintenance Worker I - II (Base - II) (S) 123-125 or 125-127 $ 35,204.52 $ 52,075.14 PWorks Maintenance Worker I - II (Base - II) (G) 123-125 or 125-127 $ 35,204.52 $ 52,075.14 PWorks Maintenance Workr I-II (Base - II) (W) 123-125 or 125-127 $ 35,204.52 $ 52,075.14 PWorks
PART-TIME
ADMIN Hourly Wage
Parks Maintenance Worker - P/T 922 D-F $ 16.27 $ 17.10 n/a Parks Maintenance Worker - P/T 922 D-F $ 16.27 $ 17.10 n/a Economic Development PT Admin Staff Assistant 944 $ 26.01 $ 29.43 n/a Human Resources Investigator 954 $ 33.30 $ 37.68 n/a
Construction Technician 951 $ 30.92 $ 34.99 n/a
POLICE
Community Service Officer - P/T 932 $ 19.34 $ 21.88 n/a POOL
Assistant Pool Manager 935 $ 20.83 $ 23.57 n/a
Pool Maintenance Worker 924 $ 16.27 $ 17.96 n/a
Head Swim Instructor 928 $ 17.53 $ 19.83 n/a
Head Lifeguard 928 $ 17.53 $ 19.83 n/a
Head Program Instructor 928 $ 17.53 $ 19.83 n/a
Lifeguard/Swim Instructor (# of positions as needed) 922 D-F $ 16.27 $ 17.10 n/a Lifeguard/Swim Instructor 923 D-F $ 16.27 $ 17.10 n/a
Lifeguard/Swim Instructor 924 D-F $ 16.27 $ 17.10 n/a
Lifeguard/Swim Instructor 925 D-F $ 16.27 $ 17.10 n/a
Lifeguard/Swim Instructor 926 D-F $ 16.27 $ 17.10 n/a
Lifeguard/Swim Instructor 927 D-F $ 16.27 $ 17.10 n/a
Lifeguard/Swim Instructor 928 D-F $ 16.27 $ 17.10 n/a
Lifeguard/Swim Instructor 929 D-F $ 16.27 $ 17.10 n/a
GOLF COURSE
Golf Course Business Manager P/T 960 $ 38.62 $ 43.69 n/a Head Maintenance Worker 930 $ 18.41 $ 20.83 n/a
Maintenance 922 D-F $ 16.27 $ 17.10 n/a
Maintenance 922 D-F $ 16.27 $ 17.10 n/a
Pro Shop Worker 922 D-F $ 16.27 $ 17.10 n/a
Pro Shop Worker 922 D-F $ 16.27 $ 17.10 n/a
Pro Shop Worker 922 D-F $ 16.27 $ 17.10 n/a
Pro Shop Worker 922 D-F $ 16.27 $ 17.10 n/a
Pro Shop Worker 922 D-F $ 16.27 $ 17.10 n/a
Pro Shop Worker 922 D-F $ 16.27 $ 17.10 n/a
Pro Shop Worker 922 D-F $ 16.27 $ 17.10 n/a
Carts 922 D-F $ 16.27 $ 17.10 n/a
Carts 923 D-F $ 16.27 $ 17.10 n/a
Carts 923 D-F $ 16.27 $ 17.10 n/a
Carts 922 D-F $ 16.27 $ 17.10 n/a
TEMPORARY
ADMIN Hourly Wage
Intern 922 $ 16.27 $ 17.10 n/a
POLICE
Reserve Police Officer:
16 Reserve Police Officer 1 946 $ 27.33 $ 30.92 n/a
Reserve Police Officer 2 946 $ 27.33 $ 30.92 n/a
Reserve Police Officer 3 946 $ 27.33 $ 30.92 n/a
Reserve Police Officer 4 946 $ 27.33 $ 30.92 n/a
Reserve Police Officer 5 946 $ 27.33 $ 30.92 n/a
Up to 5 positions funded thru salary savings
FIRE
Fire Captain (Side Letter) 924 $ 16.27 $ 17.96 n/a
Fire Captain (Side Letter) 924 $ 16.27 $ 17.96 n/a
Seasonal Firefighter 922 $ 16.27 $ 17.96 n/a
Seasonal Firefighter 922 $ 16.27 $ 17.96 n/a
Seasonal Firefighter 922 $ 16.27 $ 17.96 n/a
PUBLIC WORKS
Assistant Engineer 944 $ 26.01 $ 29.43 n/a
Gas Technician II (Gas Surveyor) 931 $ 18.87 $ 21.35 n/a Intern (PW) 922 $ 16.27 $ 17.10 n/a
Intern (PW) 922 $ 16.27 $ 17.10 n/a
Intern (PW) 922 $ 16.27 $ 17.10 n/a
VARIOUS
Summer Laborer 922 $ 16.27 $ 17.10 n/a
Summer Laborer 922 $ 16.27 $ 17.10 n/a
Summer Laborer 922 $ 16.27 $ 17.10 n/a
Summer Laborer 922 $ 16.27 $ 17.10 n/a
Summer Laborer 922 $ 16.27 $ 17.10 n/a
CONTRACT POSITIONS
POLICE
Officer Trainee 932 n/a
City Attorney - contracted flat rate
Airport Manager - $1,896.86 per month
17 Position Range A B C D E F
EXISTING Ranges:
Parks Maintenance Worker PT 922 16.27 16.68 17.10 Continuing through HLVRA - Lifeguard/Swim Instructor 16.27 16.68 17.10 Jan. 3, 2025 Golf Course - Maintenance 16.27 16.68 17.10
Golf Course - Pro Shop Attendant 16.27 16.68 17.10
Golf Course - Cart Washer 16.27 16.68 17.10
Intern - Admin 16.27 16.68 17.10
Intern - Public Works 16.27 16.68 17.10
Reserve Police Officer 16.27 16.68 17.10
Seasonal Firefighter 16.27 16.68 17.10
Summer Laborer (Public Works) 16.27 16.68 17.10
HLVRA - Pool Maintenance Worker 924 16.27 16.68 17.10 17.52 17.96 Fire Captain (Side Letter) 16.27 16.68 17.10 17.52 17.96 Updated Ranges from above:
Parks Maintenance Worker PT 925 16.27 16.68 17.10 17.52 17.96 18.41 Updated Ranges for above HLVRA - Lifeguard/Swim Instructor 16.27 16.68 17.10 17.52 17.96 18.41 to take effect on Golf Course - Maintenance 16.27 16.68 17.10 17.52 17.96 18.41 Jan. 4, 2025.
Golf Course - Pro Shop Attendant 16.27 16.68 17.10 17.52 17.96 18.41 Golf Course - Cart Washer 16.27 16.68 17.10 17.52 17.96 18.41 Intern - Admin 16.27 16.68 17.10 17.52 17.96 18.41
Intern - Public Works 16.27 16.68 17.10 17.52 17.96 18.41 Seasonal Firefighter 16.27 16.68 17.10 17.52 17.96 18.41 Summer Laborer (Public Works) 16.27 16.68 17.10 17.52 17.96 18.41 HLVRA - Pool Maintenance Worker 926 16.68 17.10 17.52 17.96 18.41 18.87 Fire Captain (Side Letter)
Head Program Instructor 928 17.52 17.96 18.45 18.87 19.34 19.83 Golf Course - Head Maintenance Worker 930 18.41 18.87 19.34 19.83 20.32 20.83 Gas Technician II (Gas Surveyor) 931 18.87 19.34 19.83 20.32 20.83 21.35 Community Services Officer PT 932 19.34 19.83 20.32 20.83 21.35 21.88 HLVRA - Assistant Pool Manager 935 20.83 21.35 21.88 22.43 22.99 23.57 Assistant Engineer (PT - Public Works) 944 26.01 26.66 27.33 28.01 28.71 29.43 ED Administrative Staff Assistant 26.01 26.66 27.33 28.01 28.71 29.43 NEW - effective immediately Reserve Police Officer 946 27.33 28.01 28.71 29.43 30.17 30.92 Wage Change Per SPOA MOU
effective immediately
Construction Technician 951 30.92 31.70 32.49 33.30 34.13 34.99 Human Resources Investigator 954 33.30 34.13 34.99 35.86 36.76 37.68 Golf Course Business Manager PT 960 38.62 39.58 40.57 41.59 42.63 43.69 Unrepresented Employees Salary Schedule -- Resolution No. 24-6311, Exhibit A 18 Salary Matrix - Part-Time, Temporary and Unrepresented ADOPTED on:_______________ (Ranges 922-924 no longer valid after 1/03/2025)
A B C D E F
922 15.11 15.49 15.88 16.27 16.68 17.10
923 15.49 15.88 16.27 16.68 17.10 17.52
924 15.88 16.27 16.68 17.10 17.52 17.96
925 16.27 16.68 17.10 17.52 17.96 18.41
926 16.68 17.10 17.52 17.96 18.41 18.87
927 17.10 17.52 17.96 18.41 18.87 19.34
928 17.52 17.96 18.41 18.87 19.34 19.83
929 17.96 18.41 18.87 19.34 19.83 20.32
930 18.41 18.87 19.34 19.83 20.32 20.83
931 18.87 19.34 19.83 20.32 20.83 21.35
932 19.34 19.83 20.32 20.83 21.35 21.88
933 19.83 20.32 20.83 21.35 21.88 22.43
934 20.32 20.83 21.35 21.88 22.43 22.99
935 20.83 21.35 21.88 22.43 22.99 23.57
936 21.35 21.88 22.43 22.99 23.57 24.16
937 21.88 22.43 22.99 23.57 24.16 24.76
938 22.43 22.99 23.57 24.16 24.76 25.38
939 22.99 23.57 24.16 24.76 25.38 26.01
940 23.57 24.16 24.76 25.38 26.01 26.66
941 24.16 24.76 25.38 26.01 26.66 27.33
942 24.76 25.38 26.01 26.66 27.33 28.01
943 25.38 26.01 26.66 27.33 28.01 28.71
944 26.01 26.66 27.33 28.01 28.71 29.43
945 26.66 27.33 28.01 28.71 29.43 30.17
946 27.33 28.01 28.71 29.43 30.17 30.92
947 28.01 28.71 29.43 30.17 30.92 31.70
948 28.71 29.43 30.17 30.92 31.70 32.49
949 29.43 30.17 30.92 31.70 32.49 33.30
950 30.17 30.92 31.70 32.49 33.30 34.13
951 30.92 31.70 32.49 33.30 34.13 34.99
952 31.70 32.49 33.30 34.13 34.99 35.86
953 32.49 33.30 34.13 34.99 35.86 36.76
954 33.30 34.13 34.99 35.86 36.76 37.68
955 34.13 34.99 35.86 36.76 37.68 38.62
956 34.99 35.86 36.76 37.68 38.62 39.58
957 35.86 36.76 37.68 38.62 39.58 40.57
958 36.76 37.68 38.62 39.58 40.57 41.59
959 37.68 38.62 39.58 40.57 41.59 42.63
960 38.62 39.58 40.57 41.59 42.63 43.69
19 AGENDA ITEM NO. 9.A
Action Item
Submitted By: Chandra Jabbs, Finance
Action Date: May 15, 2024
SUBJECT: Consider Resolution No. 24-6315, Approving and authorizing the mayor to execute Addendum #1 to the Agreement for Professional Auditing Services with Van Lant & Fankhanel, LLP
PRESENTED BY: Chandra Jabbs, Finance Director
SUMMARY: The City entered into an agreement in 2019 with Van Lant & Fankhanel, LLP to complete the annual audit of the City's financial statements to remain in compliance with State and Federal reporting.
The existing contract expires with completing the FY 22/23 audit, after 5 years of services. On March 6, 2024, the City brought this item for discussion to extend the contract for an additional two years in order to keep progressing toward the goal of completing each year's annual audit within 180 days of fiscal year end following the delays in the completion of the FY 20/21 & FY 21/22 audit. The direction received was to move forward with a contract extension to continue working to realign the City with those reporting objectives.
FISCAL IMPACT: No fiscal impact to FY 23/24. Budget expense of $39,500 in FY24/25 & FY25/26, which includes $5,900 for the Air Pollution Control District and $3,600 for the Single Audit each year.
ACTION REQUESTED: Motion to approve Resolution No. 24-6315, Approving and authorizing the mayor to execute Addendum #1 to the Agreement for Professional Auditing Services with Van Lant & Fankhanel, LLP.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
24-6315.pdf
Addendum #1.docx
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28 RESOLUTION NO. 24-6315
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE ADDENDUM #1 TO THE
AGREEMENT FOR PROFESSIONAL AUDITING SERVICES WITH
VAN LANT & FANKHANEL, LLP
WHEREAS, the City of Susanville is required to have an annual audit of its financial statements; and
WHEREAS, the City Council has determined that auditing services are best provided Van Lant & Fankhanel, LLP; and
WHEREAS, Van Lant & Fankhanel, LLP, CPAs have agreed to extend the existing contract for two years to perform auditing services for the City of Susanville.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Susanville hereby approves and authorizes the Mayor to execute Addendum #1 to the agreement for professional auditing services for the fiscal years 2023/2024 & 2024/2025.
APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 15th day of May 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
21 AGREEMENT FOR AUDITING SERVICES
BETWEEN THE CITY OF SUSANVILLE AND VAN LANT & FANKHANEL, LLP ADDENDUM #1
This Addendum #1 to the Agreement for Auditing Services between the City of Susanville (“City”) and Van Lant & Fankhanel LLP (“Consultant”) dated April 17, 2019, is made and entered into this _____ day of ____________, 2024.
RECITALS
WHEREAS, under the Agreement, the Consultant provides the City with auditing services as outlined in the proposal received by the City; and WHEREAS, the parties desire to extend the contract for an additional two years.
NOW THEREFORE, in consideration of the foregoing and the mutual promises hereinafter expressed, the parties mutually agree as follows:
1. TERM
This Addendum renews the Agreement for another term of 2 years to complete the auditing services for FY 2023/2024 and FY 2024/2025.
2. PAYMENT
The City agrees to pay the Consultant the following amounts for providing services:
FY 2023/2024 $39,500
FY 2024/2025 $39,500
3. FUTURE AMENDMENTS
Parties may, upon their mutual agreement and discretion, choose to amend the Agreement with a separately signed addendum. All prior addendums shall remain in full force and effect unless the new addendum explicitly invalidates the prior addendums. [SIGNATURES ON FOLLOWING PAGE]
22 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF SUSANVILLE: CONSULTANT
By:
Mendy Schuster Greg Fankhanel
Mayor Partner
City of Susanville Van Lant and Fankhanel, LLP
Certified Public Accountants
APPROVED AS TO FORM: ATTEST:
_________________________ _____________________________ Margaret Long Heidi Whitlock
City Attorney City Clerk
City of Susanville City of Susanville
23 AGENDA ITEM NO. 9.B
Action Item
Submitted By: Victoria Estrada, Police
Action Date: May 15, 2024
SUBJECT: Consider Resolution No. 24-6316, authorizing the Public Safety Chief to execute standard agreement with the United Way of Northern California in regards to licenses for the Homeless Management Information System (HMIS).
PRESENTED BY: Rebecca Peconom, CSO
SUMMARY: The United Way of Northern California is a non-profit that manages the Homeless Management Information System (HMIS) on behalf of HUD. HMIS is a data entry system that tracks homeless throughout the country. Access to this system will allow us the ability to track homeless that are living in and around Susanville. In the future it will also allow us to partner with Lassen County Community and Social Services to provide cross over of services.
FISCAL IMPACT: None
ACTION REQUESTED: Motion to approve Resolution No. 24-6316, authorizing the Public Safety Chief to execute standard agreement with the United Way of Northern California in regards to licenses for the Homeless Management Information System (HMIS).
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
United Way Contact Sheet.pdf
24-6316.pdf
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RESOLUTION NO. 24-6316
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
AUTHORIZING THE PUBLIC SAFETY CHIEF TO EXECUTE STANDARD
AGREEMENT WITH THE UNITED WAY OF NORTHERN CALIFORNIA
WHEREAS, the Susanville Police Department is responsible for providing public safety within the City of Susanville; and
WHEREAS, the Susanville Police Department has identified the need for a data management system to track the homeless population within the City of Susanville.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the Public Safety Chief to execute standard agreement with the United Way of Northern California in regards to licenses for the Homeless Management Information System (HMIS).
APPROVED:_________________________
Mendy Schuster, Mayor
ATTEST:_________________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 15th day of May 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
26 AGENDA ITEM NO. 9.C
Action Item
Submitted By: Bob Godman, Public Works
Action Date: May 15, 2024
SUBJECT: Consider Resolution No. 24-6317, authorizing the Public Works Director to execute short term rental contracts for Hangar 9 at the Airport until a long term lease can be established.
PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: Hangar 9 normally rents for $3,000 per month. In an effort to make some of that rent back while the hangar is empty staff is asking Council for permission to rent bays of the hangar out for short terms.
The leases would be from over night storage to month long leases that would be month to month, so they would not interfere if the Airport were to find an entity that wanted to rent the entire hangar on a long term lease.
FISCAL IMPACT: Up to $700 per month to the Airport 7201 Fund.
ACTION REQUESTED: Motion to approve Resolution No. 24-6317, authorizing the Public Works Director to execute short term rental contracts for Hangar 9 at the Airport until a long term lease can be established.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
24-6317.pdf
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28 RESOLUTION NO. 24-6317
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE SHORT TERM RENTAL CONTRACTS FOR HANGAR 9 LOCATED AT THE
SUSANVILLE MUNICIPAL AIRPORT
WHEREAS, the City of Susanville operates the Susanville Municipal Airport; and WHEREAS, the City of Susanville Public Works Department manages the hangar and land lease agreements for the Susanville Municipal Airport; and WHEREAS, hangar rental is vital income source to the airport; and WHEREAS, hangar 9 is vacant and has three bays available for short term rent.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the Public Works Director to execute short term rental agreements for hangar 9.
APPROVED: _______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 15th day of May 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _______________________
Margaret Long, City Attorney
28 AGENDA ITEM NO. 9.D
Action Item
Submitted By: Jolene Arredondo, Administrative Services Action Date: May 15, 2024
SUBJECT: Consider Resolution No. 24-6318, Adopting the city of Susanville Regular Full-Time Employee Hiring Policy
PRESENTED BY: Jolene Arredondo, Assistant to the City Manager SUMMARY: City staff have identified various policy and codes that need updating and amending, one of which is the regular full-time employee hiring policy. Attached is the previous version of the policy for reference of changes, this policy was adopted by City Council in May 2020. Policy changes provide a more robust policy referencing both existing city code and the existing city of Susanville Employee Manual references.
Clarifications of the process will allow more consistency and transparency to the organization. The highlights of changes proposed include the following:
Clarification of types of recruitments (internal, external, open until filled, ongoing)
Clarification of Application Screening Process
Clarification of Interview Process
Addition of pre-employment examinations to the policy
Clarification of Administrative Interview Process
Addition of signing bonuses process of approval
Addition of Unconditional Offer Letter language
Addition of Conditional Offer Letter language
Clarification of Pre-Employment Process
FISCAL IMPACT: None
ACTION REQUESTED: Motion to approve Resolution No. 24-6318, Adopting the city of Susanville Regular Full-Time Employee Hiring Policy
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
Regular Full Time Employee Hiring Policy.pdf
24-6318.pdf
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City of Susanville
Regular Full-Time Employee Hiring Policy
Scope: Citywide
Policy Contact:
City Clerk
(530) 252-5103
[email protected]
Table of Contents
INTRODUCTION ........................................................................................................................................2 I. GUIDELINES..................................................................................................................................2 II. DEFINITIONS.................................................................................................................................2 III. TYPES OF RECRUITMENTS........................................................................................................3 IV. ADVERTISING OF RECRUITMENTS.........................................................................................5 V. APPLICATION SCREENING PROCESS......................................................................................5 VI. INTERVIEW PROCESS.................................................................................................................6 VII. CONDITIONAL OFFER LETTER.................................................................................................8 VIII. PRE-EMPLOYMENT PROCESS...................................................................................................8 IX. UNCONDITIONAL OFFER LETTER...........................................................................................9 Adopted by Resolution No.: 24-6318 on May 15, 2024
Supersedes: May 2020 version
Effective Date: May 15, 2024
Policy Review Schedule: Annual review
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CITY OF SUSANVILLE
REGULAR FULL-TIME HIRING POLICY
INTRODUCTION
The city of Susanville recognizes that our employees are our most valuable asset, driving our success and fulfilling our mission. As such, we are committed to maintaining a comprehensive hiring policy that ensures fairness, transparency, and efficiency in the recruitment and selection of regular full-time employees. This policy outlines the procedures and guidelines that govern the hiring process to attract, evaluate, and onboard qualified individuals who align with our organization's values, goals, and culture.
I. GUIDELINES
This policy reflects our dedication to upholding legal and ethical standards in all aspects of the hiring process, including compliance with relevant employment laws, regulations, and best practices. We aim to cultivate a positive candidate experience that reflects our organization's values and fosters long-term relationships with potential employees. As we continue to grow and evolve, this policy will be regularly reviewed and updated to align with emerging trends, changing needs, and evolving best practices in recruitment and talent management.
Recruitments are a way to inform employees of openings and to identify qualified and interested applicants who might not otherwise be known to the hiring manager. Other recruiting sources may also be used to fill open positions in the best interest of the organization. 1 Recruitments are created by the Assistant to the City Manager or an HR Representative. Recruitments shall be reviewed and approved by the City Manager prior to posting notice. Each recruitment (job posting notice) will include the dates of the posting period, job title, department, location, grade level, job summary, essential duties, and qualifications (required skills and abilities).2 II. DEFINITIONS
Candidate: A candidate is an individual who is being considered or evaluated for a specific role within an organization. The term "candidate" is often used interchangeably with "applicant" and refers to someone who is actively seeking employment opportunities and is in contention for a particular job position.
Conditional Offer Letter: Employment offer letter signed by the City Manager detailing position wages notifying a position has been offered to a candidate with conditions the candidate successfully completes pre-employment process.
Department Head: City of Susanville designated Department Heads are depicted in the city’s organizational chart and assume responsibilities for that department. 1 City of Susanville Employee Manual, Section 116: Job Posting 2 City of Susanville Employee Manual, Section 116: Job Posting 31 3 | Page
External Recruitment: The process of filling job vacancies within an organization by sourcing candidates from outside the city. Unlike internal recruitments, which involve promoting or transferring existing employees to new roles, external recruitment seeks candidates who are not currently employed by the city.
HR Representative: City of Susanville designated employees with Human Resources responsibilities, employees include but are not limited to the City Clerk, City Manager, and the Assistant to the City Manager.
Insufficient Applicant Pool: situation where the number or quality of applicants for a particular position is considered insufficient or inadequate to effectively fill the vacancy. In other words, there are too few applicants, and/or their qualifications or experience do not meet the requirements or standards set for the position.
Hybrid Panel: when two or less applicants are received after an external recruitment, the Standard Interview Panel and Admin Interview panel are combined into one Hybrid panel, consisting of the Department Head, Supervisor, HR representative, and at least one additional employee.
Internal Recruitment: The practice of filling job vacancies within an organization by selecting candidates who are already employed by the city. Instead of seeking candidates externally, internal recruitment involves identifying and considering existing employees for new roles, promotions, transfers, or lateral moves within the organization.
Minimum Qualifications: Essential certifications, skills, experience, and attributes that candidates must possess to be considered for a particular job position. These qualifications are established in the job description. Minimum qualifications serve as the basic criteria that candidates must meet to demonstrate their suitability for the role.
Recruitment: Process of actively seeking out, attracting, and engaging qualified individuals to fill vacant positions within an organization. Recruitments, also known as “job posting notice” will include the dates of the posting period, job title, department, location, grade level, job summary, essential duties, and qualifications (required skills and abilities).3
Regular full-time Employee: Regular, full-time employees are those who are not in a temporary or introductory status and who are regularly scheduled to work the city’s full-time schedule. 4 Supervisor: Employee that supervises other city employees as depicted in the city of Susanville Organization Chart and as stated in the position job description.
Unconditional Offer Letter: Letter delivered to candidates who have successfully completed preemployment process detailing wages, start date and pertinent employment information.
III. TYPES OF RECRUITMENTS
Internal Recruitments
To be eligible to apply for an available position, current employees must have performed competently for at least ninety (90) calendar days in their current position. Employees who have a written warning on file, 3 City of Susanville Employee Manual, Section 116: Job Posting 4 City of Susanville Employee Manual, Section 201: Employment Categories 32 4 | Page
or are on suspension, are not eligible to apply for posted jobs. Eligible employees can only apply for those posted jobs for which they possess the required skills, competencies, and qualifications.5 To apply for an open position, employees should submit a job application to the City Clerk’s Office listing job-related skills and accomplishments. It should also describe how their current experience with the city and prior work experience and/or education qualifies them for the position. 6 When a position becomes available it is best practice to post the recruitment for a minimum of ten (10) days internally. Internal recruitments are posted on all department’s employee bulletin boards and shared via email to all employees. Full-time employee entry level positions do not need to be flown internally unless there is a potential financial gain for existing employees as a result of employee bargaining unit changes and/or incentives. Internal recruitments are not to be released to the public. • If there are zero (0) qualified applications received for the position, the recruitment will be modified as necessary and be re-flown externally.
• If two (2) or more internal applications are received and meet the minimum qualifications of the position as set forth in the screening process, the interview process may proceed and therefore there is no need for the recruitment to be flown externally. • If only one (1) application is received, the recruitment will be flown externally to provide a chance for a sufficient applicant pool. If no additional applications are received after an internal and external recruitment cycle, proceed with the application screening process and interview process as set forth below.
External Recruitments
When a vacancy exists and an internal recruitment period has closed with an insufficient applicant pool, external recruitment will commence. External recruitments may be submitted electronically to the City Clerk and verbiage of that must be included on the recruitment. External recruitments must be posted for a minimum of ten (10) days, however the Department Head may recommend an extended recruitment of more days if desired.
• If zero (0) applications are received by the closing date of the recruitment, a new recruitment shall be made with new dates and/or open until filled notated on the recruitment.
Open Until Filled Recruitments
When one or more vacancies exist, Department Heads may recommend an open until filled recruitment.
These recruitments will not have a recruitment closing date listed but must include a first review date and the recruitments must have the following verbiage, “Open until filled with applications received first review on MM/DD/YYYY. Applications received after this date will be reviewed upon receipt.” • If zero (0) applications are received by the initial review date, applications received after the date identified will be reviewed upon receipt. Each application received will proceed with the screening process as identified in this policy as an individual applicant. • Recruitments that do not receive applications 90 days after posting should be reviewed by the Assistant to the City Manager and notification to the Department Head should occur to review position recruitment.
5 City of Susanville Employee Manual Section 116: Job Posting 6 City of Susanville Employee Manual Section 116: Job Posting 33 5 | Page
Ongoing Recruitments
When no vacancies exist, however, there is a need to maintain a consistent and qualified talent pool, ensuring the city can promptly fill vacant positions with suitable candidates. Ongoing recruitments enable the city to attract top talent by fostering engagement with potential candidates over time, ultimately supporting the achievement of strategic objectives and sustained growth. • Upon receipt of applications, each application received will proceed with the screening process as identified in this policy as an individual applicant If the applicant meets minimum qualifications, Assistant to the City Manager will notify the recruitment’s Department Head and also notify the applicant that, although no vacancy exists, the city will hold their application up to one year in the event of a vacancy or impending vacancy.
Recruitments with Signing Bonuses
Recruitments that have failed to attract applicants and have demonstrated unsuccessful recruitment attempts may be considered to include a signing bonus. Signing bonuses must be approved by the City Manager and the payout schedule of said bonus must be detailed on the recruitment posting.
IV. ADVERTISING OF RECRUITMENTS
All recruitments will be advertised by posting approved job recruitment for a minimum of ten (10) days in the following spaces:
• Employee Bulletin Board (printed)
• City website Human Resource page
• Posted (and shared) to city social media(s)
• Emailed to newspaper, radio, and local news outlets (when appropriate) • Online Websites (I.e. North State Jobs, Indeed, industry recruitment sites, etc.) • Professional Publications (if warranted)
• Direct Mailers (if warranted)
V. APPLICATION SCREENING PROCESS
1. All applications submitted:
• Must be received by the recruitment closing date and time. • Must include standard city application, resume, cover letter and any documents requested in job announcement (i.e. transcripts, certifications, etc.) • Must be submitted to the City Clerk
2. Upon receipt of applications, the City Clerk turns applications over to the Assistant to the City Manager.
Applications are screened for compliance with job announcement requirements by Assistant to the City Manager and are compiled into a spreadsheet listing minimum requirements and qualifications.
Spreadsheet should include if applicant meets or does not meet minimum qualifications. The Assistant to the City Manager will notify the Department Head and City Clerk that the screen of applications received is complete.
When there is adequate time remaining prior to the application deadline, the Assistant to the City Manager will contact applicants who have submitted incomplete applications to provide an additional opportunity to submit missing materials (i.e. resume, cover letter, city standard application, etc.).
Applicants who submit incomplete applications on the day of the deadline will not be contacted. 34 6 | Page
Applicants may not be contacted when submitting incomplete applications if a significant applicant pool (5 or more qualified applicants) exists.
3. Assistant to the City Manager will contact Department Head when seven (7) or more applications have been received that meet the minimum qualifications for the position. Assistant to the City Manager and Department Head will collaborate to reduce the interview pool to six (6) based on education, experience, and other job-related skills. Assistant to City Manager may also contact Department Head at their discretion to determine if an applicant(s) meet the minimum qualifications.
4. When six (6) or less applications have been received that meet the minimum qualifications for the position, those applicants will be moved forward in the interview process. Assistant to City Manager may contact Department Head at their discretion to determine if an applicant(s) meet the minimum qualifications.
5. When two (2) or less applications have been received that meet the minimum qualifications, Assistant to the City Manager will collaborate with the Department Head to determine if the applicant pool is sufficient and/or to decide if the interview process should proceed. • If the applicant pool is deemed insufficient, Assistant to the City Manager will reach out to the applicants to notify them the recruitment has been extended and their application will be held to include in continuing recruitment.
• If the applicant pool is deemed sufficient, the City Manager will convene with the Department Head and determine if it is appropriate to proceed with a Hybrid Panel.
6. The Department Head will recommend to the City Clerk which applicants will be interviewed and at that time also provide recommendations of interview panelist.
7. The Assistant to the City Manager will prepare a letter of regret for incomplete job applications to be signed by the City Manager and mailed or emailed within five (5) business days after the recruitment closing.
VI. INTERVIEW PROCESS
1. The City Clerk and City Manager will convene to determine the composition of the interview panel while considering input received from the recruitment Department Head.
2. Standard Interview Panel:
Generally, the standard interview panel will, at a minimum, consist of: one (1) HR Representative, subject matter expert(s), and at least one (1) other city employee.
If necessary, to compile an appropriate list of questions, panel members may be asked to submit three interview questions for consideration. Final determination of questions to be asked during the interview panel will be determined by the City Clerk and Department Head.
3. Interview Scoring:
Candidates will be scored by the interview panelists using the city standard scoring sheet. All candidates will be ranked by the panel. The panel shall evaluate experience, education, and interview performance 35 7 | Page
and, using their judgement and discretion, rank the applicants. The panel may recommend that some candidates not be considered for the position.
In the selection process when current employees are interviewing in an external recruitment pool of applicants; current, qualified city employees will be given a five percent additional consideration where test or evaluation scores are used in ranking applicants. 7
4. Examinations:
Examinations may be used and conducted to aid in the selection of qualified employees and shall consist of selection techniques which will test fairly the qualifications of candidates such as achievement and aptitude tests, written tests, personal interview, performance tests, physical agility tests, evaluation of daily work performance, work samples or any combinations of these or other tests. Physical, medical, and psychological tests may be given as part of any examination.8 In any examination, the City Manager or designee may include, in addition to city tests, a qualifying test or tests, and set minimum standards therefor.9
Pre-employment examinations will be directly relevant to the specific job requirements and essential functions outlined in the job description. Pre-employment examinations and process of execution shall be made at request from the Department Head and will be approved by the City Manager. Preemployment examinations should be noticed on the job recruitment. • Timing of Examinations: Pre-employment examinations will be conducted after the initial screening of applications received and reviewed for qualifications and interview stages of the hiring process. Candidates who meet minimum requirements and have been selected to continue in the interview process will be notified by an HR Representative of the required examinations and provided with necessary instructions.
• Candidate Consent: Candidates will be required to provide informed consent before undergoing any pre-employment examinations. They will also be informed of the purpose and nature of the examinations, as well as their rights regarding the use and confidentiality of examination results. All information obtained through pre-employment examinations will be treated confidentially.
• Reasonable Accommodation: The city will provide reasonable accommodation for candidates with disabilities to ensure equal access to pre-employment examinations, as required by law. • Documentation and Records: Documentation of pre-employment examination results will be maintained securely and stored in accordance with the City Clerk's record-keeping policies.
5. After all interviews have been completed, the panel will convene to provide recommendation of top two (2) candidates to continue in interview process. Top two (2) recommendations should be supported by scores given by individual panelist from the scoring rank. The panel will notify the HR Representative participating in the interview panel of the top two (2) recommendations. City Clerk to contact the Department Head to arrange scheduling of the administrative interview.
For interview processes including examinations, the panel will score the candidates and provide recommendations; however, the top two (2) candidates will be determined by the HR Representative 7 City of Susanville Employee Manual, Section 116: Job Posting 8 City of Susanville Municipal Code, 2.56.060: Appointments 9 City of Susanville Employee Manual, Section 116: Job Posting 36 8 | Page
participating in the interview panel and the Department Head; considering examination scores and interview panel scores. Scores shall prevail in making the determination for administrative interviews, ties will be decided by the interview panel recommendations.
6. Administrative Interview:
The top two (2) candidates will be interviewed by the position Supervisor (when applicable), the Department Head, and an HR Representative. A set of questions shall be compiled by the Department Head and Supervisor and submitted to HR representative for review and approval. Based on the results of the panel interviews, the Department Head and Supervisor may elect to not interview any of the candidates if they are not recommended to be considered for the position by the interview panel.
Administrative interviews should occur within ten (10) days of the primary interview panel.
7. Once a top candidate has been chosen as a result of the administrative interview, the City Clerk will prepare letters of regret for applicants not chosen to move forward on to the interview process within ten (10) business days of determination. Unsuccessful applicants will be placed in a hiring pool for up to one (1) year in the event the position becomes vacant again.
8. The successful candidate will be provided with a conditional offer and will continue onto the preemployment process.
VII. CONDITIONAL OFFER LETTER
Upon completion of the interview process, Department Heads will review the top candidate’s qualifications, certifications, and position’s bargaining unit incentives (if applicable) to determine the wage in which the candidate can be offered. The Department Head will obtain approval from the City Manager of the wage to be offered to the candidate based on candidate qualifications and budget capacity. Within five (5) business days from the completion of the administrative interview, the Department Head will verbally offer the candidate the position and negotiate the candidate’s wages.
If the candidate accepts, the Department Head will notify the City Clerk who will prepare a conditional offer letter to be signed by the City Manager and sent to the candidate. The conditional offer letter shall include a signature line for the candidate to sign memorializing the acceptance of the position and will detail the wages accepted, pertinent employment information and information on how to begin the preemployment process. Once the signed conditional offer letter has been returned to the city, the preemployment process will begin.
VIII. PRE-EMPLOYMENT PROCESS
To ensure that individuals who join the city are well qualified and have a strong potential to be productive and successful, it is the policy of the city to perform background checks including the employment references of all applicants.10
As part of the pre-employment background process the City Manager, or designee, will appoint the appropriate HR Representative or a qualified background check employee or an external professional service to complete the background and reference checks based on recruitment position job classification. 10 ty of Susanville Employee Manual, Section 203: Employment Background Checks 37 9 | Page
For internal recruitments, reference checks of an existing regular full-time employee may be made, and an applicant's supervisor may be contacted to verify performance, skills, and attendance. Any staffing limitations or other circumstances that might affect a prospective transfer may also be discussed.
Background checks include, as appropriate based on job classification, a criminal background check, drug screening, reference checks, employment verification, eligibility to work in United States, credit checks, and fitness for duty (psychological and medical examinations).
IX. UNCONDITIONAL OFFER LETTER
Once the candidate has successfully completed the pre-employment process, the City Clerk will notify the Department Head and will prepare an unconditional offer letter of employment and Personnel Action Form for the City Manager to sign. The unconditional offer letter will include the employee’s start date, wages, and pertinent employment information.
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28 RESOLUTION NO. 24-6318
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
ADOPTING THE CITY OF SUSANVILLE REGULAR FULL TIME EMPLOYEE HIRING POLICY
WHEREAS, the city of Susanville recognizes the importance of maintaining effective and efficient staffing practices; and
WHEREAS, the City Council acknowledges the necessity of establishing clear guidelines and procedures for the hiring of regular full-time employees to ensure fairness, transparency, and consistency in the hiring process; and
WHEREAS, the city of Susanville seeks to promote equal employment opportunities and the recruitment of qualified candidates who demonstrate the skills, knowledge, and abilities necessary to fulfill the responsibilities of their respective positions.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby adopts the city of Susanville Regular Full-Time Employee Hiring Policy.
APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 15th day of May 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
39 AGENDA ITEM NO. 9.E
Action Item
Submitted By: Cheyenne Ratkey, Fire
Action Date: May 15, 2024
SUBJECT: Consider Resolution No. 24-6319, authorizing the Public Safety Chief to execute a Memorandum of Understanding with 1582, LLC.
PRESENTED BY: M. Bollinger, Public Safety Chief
SUMMARY: 1582, LLC provides NFPA 1582 compliant Medical Exams for Firefighters. These exams provide a comprehensive roadmap for fire departments to assess firefighter readiness to perform essential job functions. 1582, LLC also provides Presumptive Heart/Lung Physical in which the FF MOU states "effective July 1, 2021, the CITY agrees to cover the cost of a cardiac stress test and chest x-ray every two (2) years for each employee covered by this Memorandum of
Understanding, should they elect to have one."
FISCAL IMPACT: The estimated annual cost of $5,000 for Voluntary Annual Firefighter Physicals, as per Firefighter Bargaining Unit and MOU, and $700.00 per every newly hired Firefighter for the Mandatory Physical Fitness and Pre-Employment Physical which is allocated in the 1010 Fire Department budget.
ACTION REQUESTED: Motion to approve Resolution No. 24-6319, authorizing the Public Safety Chief to execute a Memorandum of Understanding with 1582, LLC.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
Susanville Fire Service MOU 2024.pdf
24-6319.pdf
40 MEMORANDUM OF UNDERSTANDING
BETWEEN
1582 MEDICAL CORPORATION
AND
SUSANVILE FIRE DEPARTMENT
THIS Memorandum of Understanding is made between Susanville Fire Department, Participating Employer (hereinafter the "Employer"), and 1582 Medical Corporation, (hereinafter “1582”).
WHEREAS the Employer and “1582”, have entered a Memorandum of Understanding (hereinafter “MOU”) to provide annual NFPA “1582” physicals for eligible participants.
WHEREAS the MOU provides that the Employer will compensate “1582” for each NFPA “1582” physical performed.
WHEREAS the MOU provides that “1582” and the Employer will mutually agree to a time and place to perform the NFPA “1582” physicals.
WHEREAS the MOU further provides that “1582” and the Employer may agree that additional testing will be performed at the Employer’s request.
NOW THEREFORE, in support of the above, the Parties agree to the following:
“1582” will perform NFPA 1582 Compliant Medical Exams for all eligible Susanville Fire Department Members at a date and location agreed up by Employer and 1582 Employer agrees to identify to 1582 employee’s participants that will be receiving an NFPA 1582 physical by providing a completed roster with employee last name, first name, DOB, gender, phone number and email address to 1582, no later than thirty (30) days prior to testing.
If 1582 exams are conducted on-site a representative of 1582 will reach out to employer for coordination of location and equipment arrival. The employer will provide rooms or areas that will be utilized for the exams. Employer and 1582 will discuss and agree on the timeline that said equipment remains on site for the entire testing period. If the exams are performed in the 1582 mobile unit, employer will communicate to 1582 staff where the unit will be housed.
The Employer will use its best efforts to communicate to employees that the 1582 exam paperwork is required to be completed prior to exam. Required paperwork will be provided electronically to Employer two weeks prior to the exam.
1. Employer agrees that it will be financially responsible for remitting payment for all scheduled physicals of firefighters agreed upon at the execution of this MOU regardless of whether the firefighter completed their physical. Employer and 1582 shall use their best efforts to re-schedule the incomplete participant during the testing period if necessary. The MOU must be executed prior to the testing period.
2. In the event the Participating Employer fails to provide a 30-day notice to cancel a mobile run event, Employer shall reimburse 1582 an amount equivalent to 20% of the entire scheduled Mobile Event.
41 Upon receipt of exam invoice, Employer agrees to make payment to “1582” within thirty (30) days from the date of the invoice.
All services and pricing are outlined on Attachment 1 of this MOU. 1582 Susanville Fire Department:
By: ______________________________ By: ______________________________ Paul Granstrom Print Name: ________________________
Title: President Title: _____________________________
Date: _____________________________ Date: _____________________________ 42 Skin Cancer Assessment Included
Health Promotion Counseling Included
Sleep Disturbance Apnea Questionnaire Included
Cardiac Risk Stratification Included
Cardiopulmonary / Fitness Evaluation (Chapter 8)
Stress EKG, WFI Protocol
(Chapter 8.2.2.1 - An evaluation of aerobic capacity shall be performed after appropriate medical evaluation)
Included
Physician Exam - (NFPA 1582 Compliant)
Physical Examination (as outlined in Chapter 7.6) Included Medical History Review Included
Spirometry (Pulmonary Function Test) Included
Vital Signs Included
Vision Screening Included
Blood Pressure Monitoring Included
Resting EKG Included
Included
High-Sensitivity C-Reactive Protein (hs-CRP) Included
Occupational Health Testing
Audiogram (OSHA Rated Hearing Booth) Included
Biometric Screening (BMI or Calipers Skinfold) Included 1582 Compliant Exam – 2023 Program
This “all-inclusive” NFPA 1582 Compliant Exam has promotional pricing (through FY2022) for your consideration includes the On-Site Mobile Fee or conducted at 1582 Office. Our exams are conducted onsite on your Department’s various Battalion Shifts. We can provide contract pricing and timeline commitments to fit your Department needs.
As required in NFPA 1582, we use only licensed physicians for your evaluations. Our competitor(s) use midlevel providers, such as nurse practitioners or physician assistants to conduct your member evaluations which does not achieve the NFPA standard.
Laboratory Blood / Urine Testing:
1582
Extended Panel
Complete Blood Count w/ Differential Included
Comprehensive Metabolic Panel Included
Fasting Lipid Panel (LDL, HDL, Trig, Cholesterol) Included Urinalysis (with Micro if indicated) Included
Diabetes Screening - Fasting Blood Glucose / Hemoglobin A1C Included Thyroid Panel with TSH Included
Hemoccult Test (at age 40+) Included
CA-125 (female fighters only) Included
Prostate Specific Antigen Screening (male firefighters only) Included Vitamin D
1582 Extended Panel
Firefighter Medical Clearance – 1582 Tiers Included
Total Cost per Fire Member $675.00
Minimum of 40 appointments at this rate, volumes less than 40 requires possible negotiation Expanded Tests, Services and Panels are also available
OSHA Resp. Questionnaire / Clearance Letter Included
MOU SFD
Attachment 1
43 Grail (One Test) Cancer Screening
Hepatitis A Titer
Hepatitis B Titer
Measles, Mumps, Rubella (MMR) Titer
Meningococcal Titer
Polio Titer
Tetanus Diphtheria Titer
Varicella Titer
Testosterone Blood Test
C Reactive Protein (Cardiac)
NMR Lipoprotein
Heavy Metal (24 Hour Urine Occupational Exposure – Hazmat Testing) Cholinesterase (Hazmat)
Hepatitis A Virus Screening Test
Hepatitis B Virus Screening Test
Hepatitis C Virus Screening Test
Hepatitis Profile Screening (Immunization and Infection Hep A,B,C) HIV Screening
PPD TB Skin Test
QuantiFERON Gold TB Blood Test
Flu Vaccine
Hepatitis A Vaccination Shot (Series of Two)
Hepatitis B Vaccination Shot (Series of Three)
Infectious Disease Management
$ 25.00
$ 75.00
$ 60.00
$ 35.00
$ 80.00
$ 40.00
$ 40.00
$ 75.00
$ 125.00
$ 76.00
Infectious Disease Screening
$ 35.00
$ 35.00
$ 45.00
$ 45.00
$ 35.00
$ 45.00
$ 75.00
$ 30.00
$ 30.00
$ 80.00
$ 30.00
$ 50.00
Chapter 8 - Muscular Strength, Endurance & Flexibility $ 50.00 Lab Testing
$ 699.00
Optional Additional Services Price
Ultrasound Screening Panel* $ 150.00
Thyroid, Carotid and Aortic Aneurysm Ultrasounds* Pancreas, Liver, Gallbladder, Spleen and Kidney Ultrasounds* Optional: External Pelvic Ultrasound (Females)*, Prostate Ultrasound (Males)*, Testicular Ultrasound (Males)* Must have Sonographer Scheduled and Minimum Volumes are required * denotes this is a non-diagnostic screening only
Meningococcal Vaccine
MMR
TDaP (Tetanus Diphtheria Pertussis) Vaccine
TwinRix Vaccination Shot (Series of Three)
Varicella Vaccine
Polio Vaccine Booster
MET Test Cardiopulmonary Stress Test (with Cardiology Overread) Two View Chest X-Ray (PA and LAT) with Overread
Additional Services
$ 200.00
$ 68.00
CDL Paperwork (if bundled with 1582 Physical) $ 50.00
DOT CDL Examination and Paperwork (Standalone) $ 100.00 $ 80.00
$ 80.00
$ 105.00
$ 120.00
$ 125.00
$ 150.00
MOU SFD
Attachment 1
44 PSPRS Paperwork Included
Total Cost per Candidate $700.00
Health Promotion Counseling Included
Sleep Disturbance Apnea Questionnaire Included
Cardiac Risk Stratification Included
OSHA Resp. Questionnaire / Clearance Letter Included
Firefighter Medical Clearance – 1582 Tiers Included
Stress EKG, WFI Protocol
(Chapter 8.2.2.1 - An evaluation of aerobic capacity shall be performed after appropriate medical evaluation)
Included
Physician Exam - (NFPA 1582 Compliant)
Physical Examination (as outlined in Chapter 7.6) Included Medical History Review Included
Skin Cancer Assessment Included
Blood Pressure Monitoring Included
Resting EKG Included
TB Testing (PPD) Included
2 View Chest X-Ray (PA and LAT) with Radiologic Interpretation Included Cardiopulmonary / Fitness Evaluation (Chapter 8)
Audiogram (OSHA Rated Hearing Booth) Included
Biometric Screening (BMI or Calipers Skinfold) Included Spirometry (Pulmonary Function Test) Included
Vital Signs Included
Vision Screening Included
Urinalysis (with Micro if indicated) Included
Diabetes Screening - Fasting Blood Glucose / Hemoglobin A1C Included Hepatitis Profile Screening (Infection to A,B,C and Immunity to A and Included Urine Drug Testing Included
Occupational Health Testing
1582 Pre-Employment Panel
Laboratory Blood / Urine Testing: 1582
Extended Panel
Complete Blood Count w/ Differential Included
Comprehensive Metabolic Panel Included
Fasting Lipid Panel (LDL, HDL, Trig, Cholesterol) Included
MOU SFD
Attachment 1
Spirometry: $50.00/per member
Miscellanous Services -
Travel Time: $100.00/per hour
Mileage: $ .60cent/per mile
OSHA Respirator and Clearance Letter $75.00/per member
Please note that the pricing of these services is subject to change. 45 1
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28 RESOLUTION NO. 24-6319
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
AUTHORIZING THE PUBLIC SAFETY CHIEF TO EXECUTE A MEMORANDUM OF UNDERSTANDING WITH 1582, LLC.
WHEREAS, the Susanville Fire Department has identified a need for services provided by 1582, LLC; and
WHEREAS, 1582, LLC provides NFPA 1582-compliant Medical Exams for Firefighters; and
WHEREAS, these exams provide a comprehensive roadmap for fire departments to assess firefighter readiness to perform essential job functions; and WHEREAS, the cost of these exams is allocated in the Fire Department 1010 budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the Public Safety Chief to execute a memorandum of Understand with 1582, LLC.
APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 15th day of May 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
46 AGENDA ITEM NO. 9.F
Action Item
Submitted By: Dan Newton, Administrative Services
Action Date: May 15, 2024
SUBJECT: Consider Resolution No. 24-6320, Creating a temporary moratorium on city proclamations.
PRESENTED BY: Dan Newton, City Manager
SUMMARY: Currently, the City of Susanville lacks a formalized policy outlining the parameters and criteria for items to be presented as proclamations at City Council meetings. While proclamations serve as a means to recognize individuals, groups, or events, the absence of clear guidelines raises concerns regarding fairness and inclusivity in the selection process.
The moratorium serves to provide an opportunity for the development and implementation of a proclamation policy that promotes equity, transparency, and inclusivity in the recognition process.
FISCAL IMPACT: None
ACTION REQUESTED: Motion to approve Resolution No. 24-6320, Creating a temporary moratorium on city proclamations.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
24-6320.pdf
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28 RESOLUTION NO. 24-6320
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
CREATING A TEMPORARY MORATORIUM ON
CITY PROCLAMATIONS
WHEREAS, the City of Susanville currently has no written policy on the parameters and criteria for items to be presented by the City as a proclamation at City Council meetings; and WHEREAS, the City of Susanville strives to be equitable and inclusive in who it recognizes with proclamations, and is concerned that without a clear policy, groups or individuals could feel excluded or undervalued if not selected for a proclamation; and WHEREAS, the City of Susanville allows for public comment during its regular meeting where any member of the public can present and recognize the good work of our local community.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Susanville, State of California orders the following:
Effective May 1, 2024, the City of Susanville hereby places a moratorium on any Proclamations being brought forward by the City Council until a time as the Council creates a policy on City Issued Proclamations, with the exception of Proclamations recognizing the military and members of the military.
APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 15th day of May 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
48 AGENDA ITEM NO. 12.A
Discussion Item
Submitted By: Dan Newton, Administrative Services
Action Date: May 15, 2024
SUBJECT: Draft Fiscal Year 2024/25 Budget Presentation
PRESENTED BY: Dan Newton, City Manager
SUMMARY: Staff will present the Draft Fiscal Year 2024/25 Budget at the meeting.
Staff is requesting direction regarding the proposed budget adoption schedule.
1) May 15, 2024 - Present Draft Budget - open 30-day public comment period.
2) June 5, 2024 - Appoint members to the Susanville Sales Tax Oversight Board
3) June 14, 2024 - Close the 30-day public comment period 4) June 19, 2024 - Approve expenditure authority to August 7, 2024 5) June 24, 2024 - STOB meeting
6) Compile comments and prepare final budget documents
7) July 17, 2024- Present Final Budget for approval by City Council.
FISCAL IMPACT: The Draft Fiscal Year 2024/25 Budget presents the proposed expenditures and anticipated revenues for the upcoming fiscal year.
ACTION REQUESTED: Provide direction to staff regarding the proposed budget adoption schedule.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
49 AGENDA ITEM NO. 12.B
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: May 15, 2024
SUBJECT: City Project Priorities
PRESENTED BY: Dan Newton, City Manager
SUMMARY:
The City of Susanville is dedicated to providing essential services to residents/customers through the efforts and actions of four city departments, Administration, Fire, Police and Public Works. The Susanville City Council has adopted four (4) priorities for city staff to focus on when providing city services.
Four (4) Priorities of City Council
Transparency
Improve Susan River Trail
Code Enforcement
Improve Main Street
The City provides a variety of essential services such as law enforcement, fire/life safety, parks, water, natural gas, streets, development services, and many other community amenities, such as golf course, community pool, and the airport. In the provision of these services, several items come up during the work week, procedural clarifications, policy interpretations, complaints, human resource items, financial services, and staff development, just to name a few. It is estimated that over 90% of staff’s time is spent handling day to day operations, and less than 10% of staff time is available for project delivery work.
The city posts a project priority list on the city's website and is attached for council's review and discussion. The list is not comprehensive but is representative of items to which the city is dedicating its staffing resources from a project standpoint.
Staff is seeking a discussion and possible direction.
FISCAL IMPACT: None
SUSANVILLE CITY COUNCIL AGENDA ITEM
50 ACTION REQUESTED: Direction to Staff
ATTACHMENTS:
20240515_Work Priority list.pdf
51 Four (4) Priorities from the City Council:
Transparency
Improve Susan River Trail
Code Enforcement
Improve Main Street
Additional Priorities:
Provision of Essential Services
Homelessness
Enhancement of Economic Development Efforts
Infastructure Improvements
Staff Work Program/Project List
Transparency
Improve Susan River Trail
Code Enforcement
Improve Main Street
Provision of Essential
Services
Homelessness
Enhancement of
Economic Development
Infastructure
Improvements
Code and Policy Updates
2024/2025 Budget: staff review, prepare and provide
report and develop workshops X X X
Public Facility Impact Fee: Consultant Report Review,
Provide Report to council
X X X X
ARPA Funds: Research funding recommended projects
and present to council
X X X
Procurement Policy: ordinance changes & adoption X X
SE Gateway Project bidding process X X
Title 10 (Parking Regulation): ordinance changes &
adoption
X X X X
The City of Susanville is dedicated to providing essential services to residents/customers through the efforts and actions of four city departments, Administration, Fire, Police and Public Works. The Susanville City Council has adopted four (4) priorities for city staff to focus on when providing city services.
The city provides a variety of essential services such as law enforcement, fire/life safety, parks, water, natural gas, streets, development services, and many other community amenities, such as the golf course, community pool, and the airport. In the provision of these services, several items come up during the work week, procedural clarifications, policy interpretations, complaints, human resource items, financial services, staff development just to name a few. It is estimated that over 90% of staff’s time is spent handling day-to-day operations, and less than 10% of staff time is available for project delivery work.
City of Susanville Work Priorities
Council Priorities
52 Staff Work Program/Project List
Transparency
Improve Susan
River Trail
Code Enforcement
Improve Main
Street
Provision of
Essential Services
Homelessness
Enhancement of
Economic
Infastructure
Improvements
Code and Policy
Updates
Engineering & Traffic Survey: top 3 local roads X
Security Cameras: PW, PD, FD X
Recruitments & Hiring: Police Officer & Sergeant, Code
Enforcement Officer, Seaonal Pool Employees, Water
Utility Supervisor, Economic Development Assistant
(P/T), Account Technician I/II, Parks & Facilities
Superintendent
X
Ramsey Ditch Geothermal Agreement X X X
Volunteer Fire Department MOU: research, update, and
provide report
X
Skyline Apartment Complex: research, assess, and
review
X X
Dogs at Large: revise abatement order X X
2022/2023 Audit: prepare, assess, and provide report
X
Local Early Action Planning Grant (LEAP): Housing
zoning code revisions - grant closeout
X
Hiring Policy: review, assess, provide report, adopt X X X Economic Development Implementation Plan (EDIP):
complete and publish framework
X X
HUSA Survey: conduct survery and provide report X X X
Pickleball Courts: resurfacing tennis courts to
accommodate both pickleball and tennis
X X X
Volunteer River Trail Patrol: recruit and implement X X St. Francis: code enforcement and abatement X X
Local Agency Technical Assistance (LATA) Grant:
project implementation, engineering designs, meet with
consultants
X X
Johnstonville Rd water line replacement X
Strategic Planning: research needs, assess with staff,
draft plan
X X X
Section 115 Trust X
City Surplus: property and item auction X
Community Garden: Electric Panel X
53 Staff Work Program/Project List
Transparency
Improve Susan
River Trail
Code Enforcement
Improve Main
Street
Provision of
Essential Services
Homelessness
Enhancement of
Economic
Infastructure
Improvements
Code and Policy
Updates
Per Capita Grant: grant closeout X X
Airport FBO FRP X X X
SB2 Planning Grant: grant closeout X X
Natural Gas Appliance Program: assess capacity to
conduct natural gas appliance service calls
X
Golf Course Irrigation Pumps: maintenance and repairs
as needed
X
CDBG CV 2/3: Crossroads Freezer Project X
Golf Course Operations: research lease opportunities
and provide report
X X
Surface Mining Ordinance X X X
CDBG CV 2/3: Memorial Park Bathroom Project X X
Express Evaluations: employee training and implement
X
General Plan Update: Engage with consultants, assess
needs, provide periodic reports
X X X X X X
City Hall Interior Repair: update bid specs and bid
project (insurance claims)
X
Master Sales Tax Agreement: research, develop, create
project schedule
X X X X
Shooting Range: research, assess, and present X X
Local Hazard Mitigation Plan: collaborate with Lassen
County and SIR, assess needs, provide report and adopt
X X X
Golf Cart Lease End (Oct. 2024): research lease end
options
X X
Special Use Permit: research, assess need, implement
X X X X X
Barry Reservoir NAWCA Grant - Ducks Unlimited X
Type 1 Fire Engine Replacement: research funding
opportunities, provide report
X X
Charter City: research, assess, and provide report X X X X 811 Cottage St code enforcement X
Title 17 Temporary Use/Encroachment Permit: assess
and update code, policy and processes
X X X
SPD Roof Repairs: engineering and budget X X
Fire Training Agreement: assess and update agreement
X X
54 Staff Work Program/Project List
Transparency
Improve Susan
River Trail
Code Enforcement
Improve Main
Street
Provision of
Essential Services
Homelessness
Enhancement of
Economic
Infastructure
Improvements
Code and Policy
Updates
Riverside Drive Trail: project development PS&E, R/W
and design
X X
Employee development training assessment X
Urban Farming/Compost: research, assess and provide
report
X
Fleet Maintenance Program: assessment of PW
providing maintenance to Police, Fire and Admin fleet
vehicles
X X
SFD Heating System: engineering plans, assess and
provide report, budget capacity
X X
SPW Roof: engineering and budgeting X X
105 Russell Ave: Code Enforcement & lien process X X
Employee Bargaining: Management and Admin Unit X
Code Enforcement Policies & Procedures X X X
Defensible Space Inspection Program: implement LE100 program X X X
COMPLETED PROJECTS
ARPA Funds: Present for direction on project funding to new council X X X
23/24 Mid-Year Budget: review, assess, present, adopt
X X
State Controller Annual Comprehensive Financial
Report (ACFR): research, compile, provide report
X
PG&E Dixie Fire Litigation X
Fire Hydrant Fittings X X
SPD Collision Repair X X
City phone system upgrade X X
Urban Water Management Plan X
SE Gateway: construction allocation X X
Animal Control: review partnership with Lassen County
and assess needs for update to agreement
X X X
Reorganization Plan: 606 Nevada St office X X
CA Dept. of Fish & Wildlife Permit X X X
23/24 Budget: assess, present, adopt X X X
Economic Development MOU with SIR X X
ARPA Funds: develop project rating criteria X X
Mitigation Fund Assessment: research consultants X X
Shopping Cart Ordinance X X
City Water Tank(s): assess maintenance needs X X
55 COMPLETED
Staff Work Program/Project List
(cont.)
Transparency
Improve Susan
River Trail
Code Enforcement
Improve Main
Street
Provision of
Essential Services
Homelessness
Enhancement of
Economic
Infastructure
Improvements
Code and Policy
Updates
Economic Development Director: recruitment and
hiring
X X
Affordable Housing Project: work with Lassen County
for site selection and assessment
X
GASB 87 Lease Requirements X X
Seasonal Firefighter Program: recruitment and
implement program
X X X
Community Garden: propane tank removal, site
assessment for outdoor sink, engineering for sink,
project budget
X X
Susan River Vegitation: project planning, clearing,
implementation and report
X X
Dogs-at-large: execute inspection warrant X
CDBG CV Emergency Services Grant closeout X X X
Employee Evaluation Policy: draft, meet & confer,
present and adopt
X X
Public Safety Chief: develop position, recruit and hire X
Per Capita Grant: pump track and lighting project X X
SB2 Planning Grant: Land Use Element present and
adopt
X X X
LHS Student Resource Officer (SRO) Agreement X
Susanville Click & Fix: LHS collaboration effort X X
Weatherlow Abatement: 63 & 67 X
Recruitments & Hiring: MW I/II, Air Quality Specialist, Golf Course Seasonals, FF, Police Officer, Water
System Operator, Water Utility Supervisor, Account
Technician, PLHA CSO, Administrative Staff Assistant
X X
DR 4301 & 4301 (Flood) FEMA grant closeout X X
Local Hazard Mitigation Plan: collaborate with Lassen
County and SIR, identify funding for Lassen County to
draft plan
X X X
Pickleball Courts: research preliminary plans, gather
estimates, provide report
X X X
General Plan Update: research needs, consultants,
financials opportunities, and provide report
X X X X X X
56 3
1 1
5 8
22 30
70 Transparency
Improve Susan River Trail
Adopt-a-River Trail Program
Support Clean-up Activities
Volunteer Trail Patrol Program
Code Enforcement
Uptown Susanville: Pancera Plaza Area
Weatherlow St
Cottage Street
Respond to complaints, property maintenance ordinance
Access and respond to need for abatement budget
Weed abatement program suing seasonal firefighters
Improve Main Street
HUSA Survey
St. Francis Abatement
CCC Closure
Monitor closure activities
Monitor business/economic impacts
Financial Stability Efforts
The City of Susanville has 70 full-time positions allocated to each department as indicated below.
Departments such as Fire and Police focus on their core missions to protect the lives and safety of people and property within the community. Public Works operates similarly in the provision of water/geothermal and natural gas services and providing maintenance on city streets. Public Works; however, does have limited staffing resources to deliver projects. The following list is not a comprehensive list of city staff work priorities; however, it is representative of the priorities that city staff is currently working to accomplish.
Administration
City Clerk
Economic Development
Finance
Fire
Police
Public Works
South East Gateway Project - time extension request grants, maintenance and cooperative agreement with CalTRANS approved. Allocation paperwork Four (4) Core Priority of City Council:
Implemented/Ongoing
Ongoing
No progress
Ongoing
Completed
Publish list of city work priorities
Live Stream: implemented council and city boards live stream for increased access to meeting and content
Susanville Click & Fix: media platform to engage the public Budget Process: incorporate re-organization into budget structure, evaluate policies, increase workshops and public engagement
Status
Completed/Ongoing
Completed/Ongoing
Completed/Ongoing
Completed/Ongoing
Ongoing
Ongoing
Completed
Completed/Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
57 Economic Development Implementation Strategies
Ad Hoc
Master Sales Tax Agreement with Lassen County
EDIP implementation
Department Strategic Plans
Salary Survey
Fee Schedule
Cost Allocation
Business Development - Cannabis analysis
Review combined services agreements
Directly billable activities
Implement procedures/policies to control expenses
Sale of real property
Reorganization Implementation
CalPERS UAL Policy
Provision of Essential Services
Administration
Human Resources
Employee Recruitment & Retention
Grant Management
Budget oversight/preparation
Review/Update policies and procedures
Golf Course maintenance and operations
Interface with Community Groups/Businesses/Agency Partners/Stakeholders City Clerk
Human Resources
Records Management
Public Records Requests
Insurance
Risk Assessment
Interface with Community Groups/Businesses/Agency Partners/Stakeholders Economic Development
Economic Development Implementation Strategies
Interface with Community Groups/Businesses/Agency Partners/Stakeholders Finance
Accounts Payable
Accounts Reveivable
Utility Billing
Budget oversight
Interface with Community Groups/Businesses/Agency Partners/Stakeholders Fire
Respond to alarms and other emergency calls/incidents
Overhaul and salvage operations
Emergency rescue operations
In progress
In progress
No progress
In progress
No progress
In progress
No progress
Completed
In progress
Expenditure Reduction Plan Development - needs modification based on measure P
In progress
In progress
Completed
Ongoing
Ongoing
Ongoing
No progress
58 Public Service calls
Fire prevention inspections
Test and maintain hydrants and vehicles
Budget oversight/preparation
Grant development, administration and management
Review/Update policies and procedures
Interface with Community Groups/Businesses/Agency Partners/Stakeholders Police
Patrol City
Respond to alarms and other emergency call/incidents
Make arrests as necessary
Investigate crimes
Enforce local, state, and federal law
Budget oversight/preparation
Serve warrants
Animal Control
Traffic enforcement
Review/Update policies and procedures
Interface with Community Groups/Businesses/Agency Partners/Stakeholders Public Works
Respond to utility service calls
repair water, geothermal and natural gas leaks
Public safety awareness/conservation
Urban water management plans/updates
Maintain water and gas utilities in accordance with state, local and federal laws Street maintenance, repair and rehabilitation
Building permits and inspections
Zoning clearing for projects, use permits, general plan updates Code Enforcement
Park maintenance and upkeep
Pool operation, maintenance and operations
Air pollution permitting, inspections, and enforcement
Oversee airport leases, planning, and project development Interface with Community Groups/Businesses/Agency Partners/Stakeholders 59 AGENDA ITEM NO. 13.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: May 15, 2024
SUBJECT: Department Reports
PRESENTED BY: Dan Newton, City Manager
SUMMARY: The City Administrator Reports is designed for Department Heads to address the Council on a variety of topics, is needed. Also, for the Council to address any questions or comments regarding that Department Head.
FISCAL IMPACT: None.
ACTION REQUESTED: Information only.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
60