CALL TO ORDER
ROLL CALL
1. APPROVAL OF AGENDA: (Additions and/or Deletions)
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No closed session.
3. CLOSED SESSION:
A. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Government Code Section §54957
1. City Administrator - Evaluation
4. RETURN TO OPEN SESSION: (recess if necessary)
Reconvene in open session at 5:00pm
Pledge of allegiance
Invocation
Report any changes to agenda
Report any action out of Closed Session
Proclamations, awards or presentations by the City Council
5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting.
Presentations are subject to a five-minute limit.
6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately.
6.A Minutes of the City Council May 15, 2024 regular meeting.
6.B Vendor and payroll warrants
7. PUBLIC HEARINGS: No business.
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
9. NEW BUSINESS:
9.A Consider Resolution No. 24-6321, authorizing the closure of Main Street from Cottage Street to Rob's Way on July 20, 2024 for the Lassen County Fair Parade between 9:30 a.m. and 11:30 a.m. and authorizing the Public Works Director to execute a Caltrans Encroachment
CITY OF SUSANVILLE
66 N. Lassen Street • Susanville CA
Mendy Schuster, Mayor
Russ Brown, Mayor pro tem
Curtis Bortle • Dawn Miller • Patrick Parrish
Susanville City Council
Regular Council Meeting • City Council Chambers
Wednesday, June 5, 2024 – 4:30 PM
1 Permit application as required.
9.B Consider Resolution No. 24-6322, Authorizing road closure of North St. between Grand Ave and N. Weatherlow on June 29,2024 from 8:00am to 10:30am in support of Lassen County Chamber of Commerce Annual Show N' Shine Car Show in Memorial Park.
9.C Consider directing City Manager to prioritize strategic planning efforts. Consider creation of a strategic planning Ad Hoc Committee.
9.D Consider Resolution No. 24-6323, authorizing the City Manager to execute a revision to the 2007 Landscape Maintenance Agreement with CALTRANS for the maintenance of the Southeast Gateway Project landscaping.
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS: No business.
13. CITY MANAGER'S REPORTS:
13.A Department Reports
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
15. ADJOURNMENT:
The next regular meeting of the Susanville City Council will be held on June 19, 2024 at 4:30PM.
Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website.
Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible.
I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for June 5, 2024 in the areas designated on May 31, 2024.
2 AGENDA ITEM NO. 6.A
Action Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: June 5, 2024
SUBJECT: Minutes of the City Council May 15, 2024 regular meeting.
PRESENTED BY: Heidi Whitlock, City Clerk
SUMMARY: Attached for the Council’s review are the minutes of the City Council’s May 15, 2024 regular meeting.
FISCAL IMPACT: None
ACTION REQUESTED: Motion to waive the reading of and approval to receive and file the City Council's minutes from the May 15, 2024 regular meeting.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
240515.cc.min.draft.pdf
3 SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, MAY 15, 2024 – 5:00 PM
Mayor Schuster called the meeting to order at 5:00pm and stated that there was no closed session.
Roll Call of Councilmembers Present: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller
1. APPROVAL OF AGENDA:
Moved by Russ Brown; seconded by Dawn Miller to approve.
Motion Carried: 5 - 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller Voting Against: None
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No closed session.
3. CLOSED SESSION: No business.
4. RETURN TO OPEN SESSION: The Pledge of Allegiance and Invocation were provided.
Bob Godman, Public Works Director, introduced Michael Prettyman, the city's newly hired Code Enforcement Officer.
5. BUSINESS FROM THE FLOOR:
Pete Datema, Susanville Aviation, provided a packet to the Council and requested that ARPA funds be used to bring the water utility to the airport as previously discussed and provided the benefits of doing so.
Amber Valenzuela, public, inquired about whether or not there will be a recycling center returning to the Susanville area.
Susan Zahn, public, stated that she is here to speak regarding an LGBTQ+ picnic event that has occurred the last two years and would like to hold the event again, but she would like to know why the city is shutting down the event.
Heather Arter, public, stated her opposition of the city's decision to review proclamations as reading a proclamation hurts no one, it simply provides an opportunity to celebrate those who the proclamations are about.
Chad Lavezzo, public, stated his support of using ARPA funds to bring water to airport.
Jennie Hoffman, CASA, stated that proclamations are important as they provide the community the statistics of what is happening in their community. She added that she was in attendance to state CASA's need for advocates as well as funding as the county program will be cut by 40%.
Thomas Herrera, public, offered congratulations to the new council members and stated his support for the proclamations, specifically the LBGTQ+ proclamation.
Nicole Band, Lassen Behavioral Health, provided a handout to the Council and provided information regarding the upcoming Veteran Stand Down event. 4 David Teeter, on behalf of the Friends of the NRA, stated that there is a Second Amendment event being held on May 18, 2024 and invited everyone to attend.
Jacob Hibbitts, public, stated that he loves this community and his community. He stated that the Pride in the Picnic event will still be occurring on June 28th. He continued by providing information regarding members of the LBGTQ+ community who were victims of hate crimes.
Lynda Alberico, public, stated her opinion regarding proclamations. She stated that they should be all or nothing.
Jason Arana, public, stated that this is Military Awareness month and there was no proclamation for that either. He agreed that it should be all or nothing.
No less than four people shared their support for the Elks Lodge receiving ARPA funding.
Abby Datema, public, wanted to come back to support the performing arts center. She also added her thoughts on proclamations stating they should be all or nothing.
Carol Clark, public, stated her experiences at the Elks Lodge. She also stated that everyone, whether or not there is a proclamation, has the opportunity to speak for five minutes during business from the floor. She added that the city council should be neutral and therefore proclamations should not occur during the meetings as those items can be brought up by the public during that time.
Shelby Teeter, public, is supportive of proclamations as they offer a way for people to be seen.
Quincy McCourt, public, stated that people typically are afraid of things they do not understand and that proclamations do not have to be an issue. He stated that to not acknowledge issues within the community is to be fake.
6. CONSENT CALENDAR:
Moved by Curtis Bortle; seconded by Russ Brown to approve.
Motion Carried: 5 - 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller Voting Against: None
6.A Minutes of the City Council May 1, 2024 regular meeting.
Motion to waive the reading of and approval to receive and file the City Council's minutes from the May 1, 2024 regular meeting.
240501.cc.agd.min.draft.pdf
6.B Consider Resolution No. 24-6311, approving the Unrepresented Employee List with associated salaries and also approval of the amended Approved Position List.
Motion to approve Resolution No. 24-6311, approving the Unrepresented Employee List with associated salaries and also approval of the amended Approved Position List. 24-6311.pdf
240501 APL.pdf
2024 PT Positions List with Salary Matrix Ranges.pdf
2024 PT Positions with Assoc. Salary Ranges 1.pdf
5 7. PUBLIC HEARINGS: No business.
8. COUNCIL DISCUSSION/ANNOUNCEMENTS: No announcements made.
9. NEW BUSINESS:
9.A Consider Resolution No. 24-6315, Approving and authorizing the mayor to execute Addendum #1 to the Agreement for Professional Auditing Services with Van Lant & Fankhanel, LLP Chandra Jabbs, Finance Director, provided an explanation of the item and requested Council approval of Resolution No. 24-6315.
24-6315.pdf
Addendum #1.docx
Motion to approve Resolution No. 24-6315, Approving and authorizing the mayor to execute Addendum #1 to the Agreement for Professional Auditing Services with Van Lant & Fankhanel, LLP.
Moved by Russ Brown; seconded by Curtis Bortle to approve.
Motion Carried: 5- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller Voting Against: None
9.B Consider Resolution No. 24-6316, authorizing the Public Safety Chief to execute standard agreement with the United Way of Northern California in regard to licenses for the Homeless Management Information System (HMIS).
Rebecca Peconom, CSO (PHLA), provided an explanation of the item and requested Council approval of Resolution No. 24-6316.
United Way Contact Sheet.pdf
24-6316.pdf
Motion to approve Resolution No. 24-6316, authorizing the Public Safety Chief to execute standard agreement with the United Way of Northern California in regard to licenses for the Homeless Management Information System (HMIS).
Moved by Curtis Bortle; seconded by Dawn Miller to approve.
Motion Carried: 5- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller Voting Against: None
9.C Consider Resolution No. 24-6317, authorizing the Public Works Director to execute short-term rental contracts for Hangar 9 at the Airport until a long-term lease can be established.
Bob Godman, Public Works Director, provided an explanation of the item and requested Council approval of Resolution No. 24-6317.
24-6317.pdf
Motion to approve Resolution No. 24-6317, authorizing the Public Works Director to execute short-term rental contracts for Hangar 9 at the Airport until a long-term lease can be established.
Moved by Dawn Miller; seconded by Russ Brown to Approve .
Motion Carried: 5- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller 6 Voting Against: None
9.D Consider Resolution No. 24-6318, Adopting the city of Susanville Regular Full-Time Employee Hiring Policy
Motion to approve Resolution No. 24-6318, Adopting the city of Susanville Regular Full-Time Employee Hiring Policy
Jolene Arredondo, Assistant to the City Manager, provided an explanation of the item and requested Council approval of Resolution No. 24-6318.
Regular Full Time Employee Hiring Policy.pdf
24-6318.pdf
Moved by Russ Brown; seconded by Curtis Bortle to Approve .
Motion Carried: 5- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller Voting Against: None
9.E Consider Resolution No. 24-6319, authorizing the Public Safety Chief to execute a Memorandum of Understanding with 1582, LLC.
Michael Bollinger, Public Safety Chief, provided an explanation of the item and requested Council approval of Resolution No. 24-6319.
Susanville Fire Service MOU 2024.pdf
24-6319.pdf
Motion to approve Resolution No. 24-6319, authorizing the Public Safety Chief to execute a Memorandum of Understanding with 1582, LLC.
Moved by Curtis Bortle; seconded by Russ Brown to approve.
Motion Carried: 5- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller Voting Against: None
9.F Consider Resolution No. 24-6320, Creating a temporary moratorium on city proclamations.
Motion to approve Resolution No. 24-6320, Creating a temporary moratorium on city proclamations.
Mr. Newton provided an explanation of the item and requested Council approval of Resolution No. 24-6320.
Michelle Greer, public, voiced her concern with the possible suspension of proclamations as those that are being read are only supporting those community members who need to hear it as they typically feel voiceless.
Jacob Hibbitts, public, requested June 2024 be proclaimed as Pride Month. All proceeds from the Picnic will be going to CASA.
Rebecca Oset, public, stated that the wording of the item on the agenda makes it sound as though it is only a veiled attempt to avoid the LBGTQ+ proclamation in June and stated that it could be avoided by simply tabling it until July and move forward with the Pride proclamation for June.
7 Jim McCarthy, public, shared his support to cease the proclamations as the public has the time to share their thoughts during business from the floor.
Quincy McCourt, public, also stated that even excluding those other than armed forces will still be discrimination.
Shelby Teeter, public, requested the item be tabled due to the word “temporary” within the item.
Council Member Bortle made a motion to table the item until July. Motion failed due to lack of second.
Council Member Parrish made a motion to move forward with a decision tonight. Motion failed due to lack of second.
Council Member Brown made a motion to approve Resolution No. 24-6320 with the amended language of adding a one-year limit to the moratorium, second by Council Member Miller.
Council Member Parrish provided clarification on his stance where proclamations can cause more division than inclusivity. He added that it is not the role or right of government to confirm who someone is.
Council Member Bortle stated that, as a Veteran, he likes the proclamations as they are not a huge expense to the city and offer support to community members. He added that he is in favor of keeping them.
Council Member Miller stated that she is afraid of the legal repercussions if there is no policy in place.
Council Member Parrish stated that he is not against proclamations, he just wants to have a legal structure in place.
Council Member Bortle inquired as to whether or not there has been any legal issue related to proclamations to which Mr. Newton responded not that he is aware of and wondered how long it would take to create the policy.
Margaret Long, City Attorney, stated that it could be between 3 to 6 months.
Return to motion on table:
Mayor pro tem Brown made a motion to approve Resolution No. 24-6320 with the amended language of adding a one-year limit to the moratorium. Second by Miller. Polled vote: Parrish, aye; MIller, aye; Schuster, aye; Brown, aye; Bortle, aye. Motion passed unanimously. 24-6320.pdf
Recess at 7:02pm.
Council reconvened at 7:11pm.
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 8 12. CONTINUING BUSINESS:
12.A Draft Fiscal Year 2024/25 Budget Presentation
Mr. Newton opened the discussion on the fiscal year 2024/2025 budget by stating the proposed schedule.
Mr. Newton then turned it over to Ms. Jabbs to provide further explanation of the budget. Once the 1000 fund was reviewed, Ms. Jabbs turned it over to each department head to discuss their associated budgets.
Mr. Newton requested direction on whether or not the proposed schedule would work to which the council unanimously agreed.
12.B City Project Priorities
Mr. Newton provided a brief explanation of the item and requested Council direction.
Mr. Newton stated that the ARPA item will be brought back at the second meeting in June.
Mayor Schuster recommended that the list comes forward quarterly instead of monthly since government takes time. Bortle, Parrish, Miller, Brown, all agreed.
Mayor pro tem Brown recommended that the Council review the four priorities as well.
Council Member Miller requested a strategic plan to determine what needs to be added to the list.
Mr. Newton stated that there is no future items list being presented tonight so now would be the time to add any suggestions.
20240515_Work Priority list.pdf
13. CITY MANAGER'S REPORTS:
13.A Department Reports
Department Heads all provided an update on the happenings within their departments.
14. FUTURE COUNCIL ITEMS: No business.
15. ADJOURNMENT: Adjourn at: 8:52pm.
_______________________________ _________________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor
Approved on:
9 AGENDA ITEM NO. 6.B
Action Item
Submitted By: Alicia Cordova, Finance
Action Date: June 5, 2024
SUBJECT: Vendor and payroll warrants
PRESENTED BY: Chandra Jabbs, Finance Manager
SUMMARY: Warrants dated April 20, 2024 through May 17, 2024 numbered 220728-220926
FISCAL IMPACT: Accounts Payable vendor warrants totaling $373,683.45, plus $672,879.62 in payroll warrants, for a total of $1,046,563.07 ACTION REQUESTED: Motion to receive and file
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
04-23-24.pdf
04-30-24.pdf
05-01-24.pdf
05-15-24.pdf
05-16-24.pdf
05-17-24.pdf
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CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 1 Check Issue Dates: 4/30/2024 - 4/30/2024 Apr 30, 2024 11:22AM Report Criteria:
Report type: GL detail
Check.Voided = False
GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount 04/24 04/30/2024 220768 728 U.S. POSTMASTER WATER BILLING POSTAGE 043024 1 7110-430-42-46 POSTAGE 545.37 545.37 04/24 04/30/2024 220768 728 U.S. POSTMASTER GAS BILLING POSTAGE 043024 2 7401-430-62-46 POSTAGE 280.95 280.95 Total 043024: 826.32 826.32
Grand Totals: 826.32 826.32
M = Manual Check, V = Void Check
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32 CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 1 Check Issue Dates: 5/15/2024 - 5/15/2024 May 15, 2024 04:17PM Report Criteria:
Report type: GL detail
Check.Voided = False
GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount 05/24 05/15/2024 220865 11068 ANDY OILAR CARL MOYER CYCLE 25 HEAVY 051424 1 8405-430-10-48 GRANTS 50,000.00 50,000.00 Total 051424: 50,000.00 50,000.00
Grand Totals: 50,000.00 50,000.00
M = Manual Check, V = Void Check
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47 AGENDA ITEM NO. 9.A
Action Item
Submitted By: Marci Rojas, Public Works
Action Date: June 5, 2024
SUBJECT: Consider Resolution No. 24-6321, authorizing the closure of Main Street from Cottage Street to Rob's Way on July 20, 2024 for the Lassen County Fair Parade between 9:30 a.m. and 11:30 a.m. and authorizing the Public Works Director to execute a Caltrans Encroachment Permit application as required.
PRESENTED BY: Bob Godman, Public Works Director
SUMMARY:
The Lassen County Fair Office is requesting City Council support for the Lassen County Fair Parade event. Specifically, the Fair Office is requesting the closure of Main Street (State Route 36) from Cottage Street to Rob's Way on Saturday, July 20, 2024, between the hours of 9:30 a.m. to 11:30 a.m.
A Caltrans Encroachment Permit is required for the closure of Main Street. Caltrans does not charge the City and Encroachment Permit fee, but they do require the City to accept all liability for this event as the Encroachment Permit Permittee.
This event requires three Street Division crewmembers to sweep Main Street (State Route 36) before and after the event and nine Public Works Department employees to set up, take down traffic control signs, and assist ten Police Officers, four Fire Fighters with traffic control.
FISCAL IMPACT:
Fire Department Estimated Cost (4 firefighters) $761
Public Works Estimated Cost (9 staff members) $2615
Police Department Estimated (10 officers) $2950
Special Event Insurance $555
TOTAL ESTIMATED COST $6,881.00
SUSANVILLE CITY COUNCIL AGENDA ITEM
48 ACTION REQUESTED:
Motion to approve Resolution No. 24-6321, authorizing the closure of Main Street from Cottage Street to Rob's Way on July 20, 2024 for the Lassen County Fair Parade between 9:30 a.m. and 11:30 a.m. and authorizing the Public Works Director to execute a Caltrans Encroachment Permit application as required.
ATTACHMENTS:
Letter to the City - Road Closure - 2024.pdf
24-6321.pdf
49 March 21, 2024
City of Susanville
Susanville City Council
66 North St.
Susanville, CA 96130
Attn: To Whom It May Concern
The Lassen County Fair would like to request that Main Street (State Route 136) closed from Cottage Street, to Fair Drive on Saturday July 20, 2024 from 9:30am – 11:30am for the Lassen County Fair Parade.
We would also like to request that Susanville City Council donate the employee costs of the parade in lieu of becoming a fair sponsor.
Sincerely,
Kaitlyn Midgley
Fair Manager
Lassen County Fair
Kaitlyn Downing
Fair Manager
195 Russell Avenue
Susanville, CA 96130
Telephone (530) 251-8900
Fax (530) 251-2715
Lassencountyfair.org
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28 RESOLUTION NO. 24-6321
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE AUTHORIZING CLOSURE OF MAIN STREET (STATE ROUTE 36) FROM COTTAGE STREET TO ROB’S WAY ON SATURDAY, JULY 20, 2024, FROM 9:30 A.M. TO 11:30 A.M. FOR THE
LASSEN COUNTY FAIR PARADE
WHEREAS, The Lassen County Fair Office requested City Council support for the Lassen County Fair Parade to be held on Saturday, July 20, 2024, from 9:30 a.m. to 11:30 a.m.; and
WHEREAS, the Fair Office has requested the closure of Main Street (State Route 36) from the top of Main Street at the Elk's Lodge (Cottage St.) to Rob’s Way on Saturday, July 20, 2024 between the hours of 9:30 a.m. and 11:30 a.m.; and WHEREAS, Caltrans requires an Encroachment Permit application to be submitted in the order to close Main Street (State Route) 36 for the event.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Susanville hereby approves the closure of Main Street from the Elk's Lodge (Cottage St.) to Rob’s Way on July 20, 2024 for the Lassen County Fair Parade between 9:30 a.m. and 11:30 a.m. and further authorize the Public Works Director to execute a Caltrans Encroachment Permit application as required.
APPROVED: _________________________
Mendy Schuster, Mayor
ATTEST: _________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 5th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
51 AGENDA ITEM NO. 9.B
Action Item
Submitted By: Marci Rojas, Public Works
Action Date: June 5, 2024
SUBJECT: Consider Resolution No. 24-6322, Authorizing road closure of North St. between Grand Ave and N. Weatherlow on June 29,2024 from 8:00am to 10:30am in support of Lassen County Chamber of Commerce Annual Show N' Shine Car Show in Memorial Park.
PRESENTED BY: Bob Godman- Public Works Director
SUMMARY: The Lassen County Chamber of Commerce (LCCC) hosts a successful annual Main Cruise Classic Car Show N' Shine in Memorial Park. This event has been held in Memorial Park the past five years. The event will host cars to be showcased in Memorial Park, and the Chamber will work with City staff to mark and flag the areas of the park that will need to be avoided when parking cars for display at the event. The LCCC is planning to sell alcoholic beverages as part of the event and will obtain a permit to sell alcoholic beverages from the Department of Alcoholic Beverage Control (ABC) and the City of Susanville pursuant to section 12.32.150 of the City's municipal code. In addition, the Chamber has requested a road closure of North St. from Grand Ave. to N. Weatherlow. The Chamber is requesting the road closure from 8:00AM to 10:30AM to reduce city street congestion of classic cars and street vendors as they enter Memorial Park to ensure the safety of our community as they set up for the event.
FISCAL IMPACT: Estimated Cost :
4 Police Officers - $685
2 Public Works staff - $298
Total Estimated Cost- $983.00
ACTION REQUESTED: Motion to approve Resolution No. 24-6322, Authorizing the road closure of North St. between Grand Ave and N. Weatherlow on June 29,2024 from 8:00am to 10:30am in support of Lassen County Chamber of Commerce Annual Show N' Shine Car Show in Memorial Park.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
LCCC road closure request.pdf
52 24-6322.pdf
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28 RESOLUTION NO. 24-6322
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE APPROVING THE ANNUAL SHOW N’ SHINE CAR SHOW EVENT SCHEDULED FOR SATURDAY, JUNE 29, 2024, SPONSORED BY LASSEN COUNTY CHAMBER OF COMMERCE; AUTHORIZING THE ROAD CLOSURE OF NORTH ST FROM N.
WEATHERLOW TO GRAND AVE DURING 8:00 AM TO 10:30 AM AND DONATING
OVERTIME FROM THE POLICE DEPARTMENT AND PUBLIC WORKS DEPARTMENT TO
SUPPORT THE EVENT
WHEREAS, Lassen County Chamber of Commerce is sponsoring their annual Show N’ Shine Car Show event scheduled for June 29,2024; and
WHEREAS, the Show N’ Shine Car Show event is a benefit to the city of Susanville as it brings in tourism from surrounding areas to attend the event; and WHEREAS, Lassen County Chamber of Commerce has requested a road closure of North St from N. Weatherlow St to Grand Ave from 8:00 am to 10:30 am; and WHEREAS, Lassen County Chamber of Commerce has requested the city donate overtime from the Police Department and Public Works Department.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes:
1. That the annual Show N’ Shine Car Show event is approved and supported by the City of Susanville; and
2. The road closure of North St from N. Weatherlow St to Grand Ave on June 29, 2024 from 8:00am to 10:30am; and
3. Authorizes overtime for the Police Department and for the Public Works department.
APPROVED:______________________
Mendy Schuster, Mayor
ATTEST:______________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 5th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:______________________________
Margaret Long, City Attorney
56 AGENDA ITEM NO. 9.C
Action Item
Submitted By: Dan Newton, Administrative Services
Action Date: June 5, 2024
SUBJECT: Consider directing City Manager to prioritize strategic planning efforts.
Consider creation of a strategic planning Ad Hoc Committee.
PRESENTED BY: Dan Newton, City Manager
SUMMARY: Strategic planning will help ensure that the city has:
1) Clear vision and direction
2) Efficient resource allocation
3) Enhanced accountability and transparency
4) Improved public services
5) Proactive problem solving
6) Stakeholder engagement and collaboration
7) Performance measurement and continuous improvement
8) Enhanced adaptability to change
Councilmember Bortle requested this item be placed on the agenda so the City Council could consider directing staff to prioritize strategic planning. Staff is requesting that the City Council form an ad hoc committee (two council members) to navigate the strategic planning process with staff.
FISCAL IMPACT: None at this time.
ACTION REQUESTED: Provide direction, motion to create an Ad Hoc Committee (two council members).
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
57 AGENDA ITEM NO. 9.D
Action Item
Submitted By: Erik Edholm, Public Works
Action Date: June 5, 2024
SUBJECT: Consider Resolution No. 24-6323, authorizing the City Manager to execute a revision to the 2007 Landscape Maintenance Agreement with CALTRANS for the maintenance of the Southeast Gateway Project landscaping.
PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: Staff has been working with Caltrans on a revision to the 2007 Landscaping Maintenance Agreement for the maintenance of additional landscaping to be installed during the Southeast Gateway Project. Staff has approved the current, attached, revision to the 2007 Landscaping Maintenance Agreement.
FISCAL IMPACT: The city is taking on landscaping responsibility within the project limits. This work can be supported by street funds including RMRA funding.
ACTION REQUESTED: Motion to approve Resolution No. 24-6323, authorizing the City Manager to execute a revision to the 2007 Landscape Maintenance Agreement with CALTRANS for the maintenance of the Southeast Gateway Project landscaping.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
24-6323.pdf
LMA-Susanville-36,139-Var-2007.pdf
Revised Exhibit A-4,5,6.pdf
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28 RESOLUTION NO. 24-6323
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE AUTHORIZING THE CITY MANAGER TO EXECUTE A REVISION TO THE 2007
LANDSCAPE MAINTENANCE AGREEMENT WITH CALTRANS FOR THE
MAINTENANCE OF THE SOUTHEAST GATEWAY PROJECT LANDSCAPING WHEREAS, the city of Susanville has been working cooperatively with CALTRANS on construction of the Southeast Gateway Project; and
WHEREAS, the city has delegated RMRA funding to construct the Southeast Gateway landscaping; and
WHEREAS, the city has the resources to perform additional maintenance of the Southeast Gateway project landscaping to the work the City already does in the CALTRANS right-of-way; and
WHEREAS, CALTRANS is requiring a revision to the 2007 Landscaping Maintenance Agreement to allow the installation of the additional landscaping.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the city of Susanville hereby authorizes the City Manager to execute a revision to the 2007 Landscaping Maintenance Agreement for the maintenance of additional landscaping to be installed during the Southeast Gateway Project.
APPROVED:______________________
Mendy Schuster, Mayor
ATTEST:______________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 5th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:______________________________
Margaret Long, City Attorney
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LASTREVISION
STATEOFCALIFORNIA-DEPARTMENTOFTRANSPORTATION
FOR REDUCED PLANS ORIGINAL
SCALE IS IN MILLIMETERS
0 20 40 60 80
TIMEPLOTTED=>
USERNAME => s148367
Landscape Exhibit A.dgn
DATEPLOTTED=>
08:17
30-MAY-2024
DGN FILE =>
N:\MaintenanceEngineering\MaintenanceAgreements\SusanvilleCity\DraftAgreements\LMA\2024\LandscapeExhibitA.dgn Not to Scale
By Date By Date
Department of TransportationState of California
Maintenance and OperationsDeputy District Director
LEGEND
CITY OF SUSANVILLE
11-30-21EXHIBIT A
No. MTC07-005
District Agreement
Sheet 4 OF 6
City Manager
MAINTAINED BY THE CITY OF SUSANVILLELANDSCAPING AND IRRIGATION HIGHWAY 36
FA IR G R O U N D S
R O A D
4162.81 728
E
M
4169.76 546
4169.86 546
ELEC
LE CE
TS
PJ
4169.60 546
TS
ELEC
ELEC
WV
4167
9.6 779
WV
4167
9.0 779
WV
WV 4169.57 W V
WV 4169.84 W V
PP
ELEC
M
W
4169.64 W TR MTR
R
IR
4169.30 IRRIG CONTROLBOX
PP
WV 4170.34 W TR VLV
2"ABOVE
GROUND
R
IR
4170.35 IRRIG CONTROLBOX
ELEC
OFF:36.51
'L
STA:355+40.22
OFF:43.55
'L
STA:358+00.00
OFF:36.69'L STA:359+12.30
OFF:57.31
'R
STA:361+74.12
OFF:57.85
'R
STA:362+00.69
OFF:48.40'R STA:360+82.00
OFF:36.56'L STA:362+17.00
MATCHSHEET2
R/W
R/W
R/W
R/W
R/W
R/W
R/W
A
A
A
AA
A
M
A
02-Las-36-26.2/26.6
71 x
x
x
x
x
LASTREVISION
STATEOFCALIFORNIA-DEPARTMENTOFTRANSPORTATION
FOR REDUCED PLANS ORIGINAL
SCALE IS IN MILLIMETERS
0 20 40 60 80
TIMEPLOTTED=>
USERNAME => s148367
Landscape Exhibit A.dgn
DATEPLOTTED=>
08:29
30-MAY-2024
DGN FILE =>
N:\MaintenanceEngineering\MaintenanceAgreements\SusanvilleCity\DraftAgreements\LMA\2024\LandscapeExhibitA.dgn Not to Scale
By Date By Date
Department of TransportationState of California
Maintenance and OperationsDeputy District Director
LEGEND
11-30-21EXHIBIT A
No. MTC07-005
District Agreement
Sheet 5 OF 6
City Manager
MAINTAINED BY THE CITY OF SUSANVILLELANDSCAPING AND IRRIGATION HIGHWAY 36
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I
V
E
R
S
I
D
E
D
R
I
V
E
TS
E
M
4 1
53 .27
728
ELEC
W
V
4 1
56 .04
779
W
V
4155.96 779
TS
ELEC
TS
TS
TS
TS
W
V
41 54
.60
779
TS 14 45 26.728
TSTSTS ELEC S 4153.84 768
TELE
4153.11 728
4153.35
728
D
4153.95 528
TS
TS
TS
TS
4151
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6421
4151
.04
6421
4151
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6421
S
4155.41 768
WV 4154.43 779
M
W
4154.15 680 C
S
4154.19 766 WV 4154.21 779
ELEC
WV 4154.23 779
4153.40 6401
4154.13 6401
4155.55 6402
4155.97 6402
4156.34 6402
4156.02 6402
S
4157.52 768
4155.16 6401
4155.19 6401
4155.27 6401
STOP STOP
OFF:43.18'L STA:362+25.00
OFF:100.00'R STA:363+65.26
MATCHSHEET1
R/W R/W
R/W R/W R/W
R/W
MATCHSHEET3
A
M
A
M
A
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M
M
A
M
A
AA
A
A
A
02-Las-36-26.2/26.6
72 x
x
x
x
x
LASTREVISION
STATEOFCALIFORNIA-DEPARTMENTOFTRANSPORTATION
FOR REDUCED PLANS ORIGINAL
SCALE IS IN MILLIMETERS
0 20 40 60 80
TIMEPLOTTED=>
USERNAME => s148367
Landscape Exhibit A.dgn
DATEPLOTTED=>
08:30
30-MAY-2024
DGN FILE =>
N:\MaintenanceEngineering\MaintenanceAgreements\SusanvilleCity\DraftAgreements\LMA\2024\LandscapeExhibitA.dgn Not to Scale
By Date By Date
Department of TransportationState of California
Maintenance and OperationsDeputy District Director
LEGEND
11-30-21EXHIBIT A
No. MTC07-005
District Agreement
Sheet 6 OF 6
City Manager
MAINTAINED BY THE CITY OF SUSANVILLELANDSCAPING AND IRRIGATION HIGHWAY 36
R/WR/W
R/W
R/W
R/W
MATCHSHEET2
A
A
02-Las-36-26.2/26.6
73 AGENDA ITEM NO. 13.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: June 5, 2024
SUBJECT: Department Reports
PRESENTED BY: Dan Newton, City Manager
SUMMARY: The City Manager's Report is designed for Department Heads to address the Council on a variety of topics, is needed. Also, for the Council to address any questions or comments regarding that Department Head.
FISCAL IMPACT: None.
ACTION REQUESTED: Information only.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
74 AGENDA ITEM NO. 14.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: June 5, 2024
SUBJECT: Future Council Items
PRESENTED BY: Dan Newton, City Manager
SUMMARY: Any person may address the Council during Business from the Floor and throughout the City Council agenda's staff reports and agenda items. To encourage public participation in City Council meetings and address items brought forth to the podium by the public, staff has compiled a list from the past 3 months of City Council meetings and categorized items brought forth to the podium by date the comment was received, agenda item topic comment was received on, and public comments received during Business from the Floor for Council's review and to help staff prioritize and address public items.
FISCAL IMPACT: None.
ACTION REQUESTED: Informational item with possible direction to staff.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
240605.Future.Item.List.pdf
75 3/6/2024
Consider ARPA funding for a Puncture Vine Eradication Program, Hopewheels, Performing Arts Center and the renovation of the Elk's Lodge. A business assistance program was also requested.
3/20/2024 Consider ARPA Funds towards Performing Arts Center 3/20/2024 Focus on Code Enforcement Efforts
4/3/2024 Request for Performing Arts Center
4/23/2024 Reminder to consider ARPA funds for pickleball courts 4/23/2024 Request to bring back the River Trail Project 4/23/2024 Request to consider ARPA funds for the Little League Park 5/1/2024 Request for increased Police patrol on Bunyan Road 5/15/2024 Request made to extend water utility at Johnstonville to the Airport 3/6/2024 Requested policy regarding how long each Council Member can speak 4/3/2024 Requested discussion on Code Enforcent procedures and possible streamlining of processes. 4/23/2024 Requested discussion on city website
4/23/2024 Requested discussion on proclamations
5/1/2024 Request made to set up a 115 Trust Fund to pay the CalPERs deficit when needed. 5/1/2024 Request made to review whether or not short-term rentals can be taxed 5/15/2024 Request made to revisit the Councils top 4 priorities, and to present quarterly instead of monthly 5/15/2024 Request to create strategic plan for the city 3/6/2024 Stafford requested remaining discretionary funds to go to the Chamber of Commerce 3/6/2024 McCourt requested remaining discretionary funds to go to the skatepark - no funds remaining 1/17/2024 Consider ARPA for Performing Arts Center
1/17/2024 Consider ARPA for Skate Park design
LAST THREE MONTHS
BUSINESS FROM THE FLOOR
Council requested - FUTURE COUNCIL ITEMS
Completed Items
76