SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, SEPTEMBER 4, 2024 – 4:30 PM
Mayor Schuster called the meeting to order at 4:30pm.
Roll Call of Councilmembers Present: Schuster, Brown, Bortle, Parrish, Miller
1. APPROVAL OF AGENDA: Dan Newton, City Manager, requested the removal of item 9F.
Moved by Miller; seconded by Brown to approve the agenda with the removal of item 9F.
Motion Carried: 5 - 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No public comment.
3. CLOSED SESSION:
The council convened in closed session at 4:31pm to discuss the following:
A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6
1. Administrative Unit
2. Management Unit
4. RETURN TO OPEN SESSION:
The council reconvened in open session at 5:00pm.
The pledge of allegiance and invocation were provided.
Mr. Newton stated that prior to meeting in closed session, the council approved the agenda with the removal of item 9F. He continued that the council then met in closed session to discuss the above-mentioned items. Direction was provided to staff, but no reportable action was taken.
Chandra Jabbs, Finance Director, presented Valyne Ikesakes, the city's newest Account Technician with the Finance Department.
Ron Wood, VFW, requested the Council consider placing a proclamation regarding Veteran's Day on the agenda for a meeting prior to November 11, 2024.
5. BUSINESS FROM THE FLOOR: No comment.
6. CONSENT CALENDAR:
Moved by Bortle; seconded by Brown to approve.
Motion Carried: 5 - 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
6.A Minutes of the City Council August 21, 2024 regular meeting.
Motion to waive the reading of and approval to receive and file the City Council's minutes from the August 21, 2024 regular meeting.
240821.cc.min.draft.pdf
6.B Vendor and payroll warrants Motion to receive and file 7-31-24.pdf
8-01-24.pdf
8-07-24.pdf
8-15-24.pdf
8-16-24.pdf
8-22-24.pdf
7. PUBLIC HEARINGS:
7.A Consider Ordinance No. 24-1044, amending Title 17 of the Susanville Municipal Code to add sections which regulate and streamline density bonus and affordable housing incentives, accessory dwelling units (ADU's), reasonable accommodations, multifamily design standards, and establishing standards for their uses.
Mayor Schuster opened the public hearing at 5:06pm.
Kelly Mumper, City Planner, provided an explanation of the item and requested the council waive the first reading and reintroduce the ordinance as written. He added that the only changes were the addition of the existing code language and missing definitions.
No comments.
Mayor Schuster closed the public hearing at 5:08pm.
24-1044.pdf
PC Recommendation to CC Resolution No. 24-1175.pdf
Public Hearing Notice ADU-OD-RO Ord. .docx
Administrative Report and CEQA Determination.docx
Motion to waive the first reading and reintroduce Ordinance No. 24-1044, amending Title 17 of the Susanville Municipal Code to add section which regulate and streamline density bonus and affordable housing incentives, accessory dwelling units (ADU's), reasonable accommodations, multifamily design standards, and establishing standards for their uses.
Moved by Brown; seconded by Miller to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
Council Member Bortle offered the Land Acknowledgement Statement.
Mayor Schuster stated that she is tired of seeing the graffiti around town. She stated that the Lassen Crime Stoppers will be sending out a flyer announcing that they will offer up to $1,000 for information leading to the arrest of those responsible. She thanked the Lassen Crime Stoppers for everything that they do and stated that the flyer should be going out tomorrow.
Mayor Schuster also thanked city staff involved in the updating of the tennis/pickleball courts.
9. NEW BUSINESS:
9.A Consider Resolution No. 24-6351, authorizing the Public Safety Chief to execute standard agreement with the State of California Office of Traffic Safety and accepting $50,000 in grant funding from the Selective Traffic Enforcement Program (STEP).
Jake Stafford, Police Lieutenant, provided an explanation of the item and requested council approval of Resolution No. 24-6351.He added that it is a traffic enforcement grant of $50,000. 24-6351.pdf
DRAFT Grant Agreement - PT25233 (3).pdf
Motion to approve Resolution No. 24-6351, authorizing the Public Safety Chief to execute standard agreement with the State of California Office of Traffic Safety and accepting $50,000 in grant funding from the Selective Traffic Enforcement Program (STEP).
Moved by Bortle; seconded by Parrish to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.B Consider Resolution No. 24-6352, approving the Taxiway B reconstruction Project and authorize the Finance Director to adjust the Airport Budget as necessary.
Bob Godman, Public Works Director, provided an explanation of the item and requested council approval of Resolution No. 24-6352.
24-6352.pdf
Susanville TWY B CA-CI Proposal.pdf
Taxiway B Scope of Work AGENDA.docx
Motion to approve Resolution No. 24-6352, approving the Taxiway B reconstruction Project and authorize the Finance Director to adjust the Airport Budget as necessary.
Moved by Brown; seconded by Bortle to approve
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.C Consider Resolution No. 24-6353, approving the Permanent Local Housing Allocation 2020 Statement of work and budget.
Rebecca Peconom, PLHA Community Services Officer, provided an explanation of the item and requested council approval of Resolution No. 24-6353. 24-6353.pdf
Approved_Corrected PLHA Allocation Agreement 6.25.24.docx Motion to approve Resolution No. 24-6353, approving the Permanent Local Housing Allocation 2020 Statement of work and budget.
Moved by Miller; seconded by Parrish to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.D Consider Resolution No. 24-6354, approving an alternate funding structure for the Local Agency Formation Commission
Mr. Newton offered an explanation of the item and requested council approval of Resolution No. 24-6354.
24-6354.pdf
Memo to LAFCO Member Agencies.pdf
Motion to approve Resolution No. 24-6354, approving an alternate funding structure for the Local Agency Formation Commission
Moved by Bortle; seconded by Miller to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.E Consider Resolution No. 24-6355, supporting the Lassen County Chamber of Commerce, Safe and Sane Halloween event on Thursday, October 31, 2024, from 3:30 pm to 5:30 pm; authorizing the Public Works Director to close South Gay Street (Pancera Plaza) from Main Street to Cottage Street on Thursday, October 31, 2024, from 12:00 pm to 6:00 pm; and to seek a Caltrans permit for Main Street (State Route 36) from Cottage Street to Weatherlow Street on Thursday, October 31, 2024, from 3:00 pm to 6:00 pm.
Mr. Godman provided an explanation of the item and requested council approval of Resolution No. 24-6355.
Council Member Parrish shared his concern with the insurance and the city assuming all liability during these events.
David Teeter, Interim ED of Chamber of Commerce, spoke in support of the event and stated that the city should hold events as it brings more people to the area.
Mayor pro tem Brown stated that Parrish could also use his discretionary funds.
Jim McCarthy, public, stated his support of the event.
Rod Wood, public, stated his disappointment that, even though they don't participate in the Safe n Sane Halloween event, there are other things that the VFW does for the community, including the breakfast. He added that the council is not noticing the work that community groups are doing in the community.
24-6355.pdf
2024 Halloween Closure.pdf
Motion to approve Resolution No. 24-6355, supporting the Lassen County Chamber of Commerce, Safe and Sane Halloween event on Thursday, October 31, 2024, from 3:30 pm to 5:30 pm; authorizing the Public Works Director to close South Gay Street (Pancera Plaza) from Main Street to Cottage Street on Thursday, October 31, 2024, from 12:00 pm to 6:00 pm; and to seek a Caltrans permit for the closure of Main (State Route 36) from Cottage Street to Weatherlow Street on Thursday, October 31, 2024, from 3:00 pm to 6:00 pm Moved by Bortle; seconded by Brown to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.F Consider funding allocation for Golf Course Item was pulled from agenda during approval process.
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS:
12.A Consider Ordinance No 24-1043, Amending Section 2.04.010 Councilmembers' salaries and compensation of the Susanville Municipal Code.
Heidi Whitlock, City Clerk, provided an explanation of the item and requested the council waive the first reading and introduce Ordinance No. 24-1043, to amend council member salaries.
Mayor Schuster wanted to make clear that the council salaries will not increase until a new council term begins.
Council Member Parrish stated that he has tried to talk to others to get their input on running for office as well and when salary is mentioned no one is interested. 24-1043.pdf
Moved by Brown; seconded by Parrish to waive the first reading and introduce Ordinance No 24-1043, Amending Section 2.04.010 "Councilmembers' salaries and compensation" of the Susanville Municipal Code.
Motion Carried: 4- 1
Voting For: Schuster, Brown, Parrish, Miller
Voting Against: Bortle
12.B Consider Resolution No. 24-6356, authorizing the City Manager to execute an Agreement between the City of Susanville (City) and CivicPlus for the City of Susanville Website redesign and annual recurring services.
Mr. Newton provided an explanation of the item and requested council approval of Resolution No. 24-6356.
Council Member Parrish thanked everyone who has worked on this project and stated that he appreciated the support.
24-6356.pdf
CivicPlus_Response_-_Website_Hosting_and_Redesign_Services_-_Susanville__CA_- _07152024.pdf
Motion to approve Resolution No. 24-6356, authorizing the City Manager to execute an Agreement between the City of Susanville (City) and CivicPlus for the City of Susanville Website redesign and annual recurring services.
Moved by Miller; seconded by Brown to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
12.C Consider Resolution No. 24-6357, authorizing the mayor to execute the Site-Specific Agreement between the city of Susanville and Ducks Unlimited, Inc. for the Barry Reservoir Wetland Enhancement Project
Mr. Newton provided an explanation of the item and requested council approval of Resolution No. 24-6357.
David Teeter inquired as to whether there is current public access to which Mr. Newton stated that it is currently gated, but conversations have occurred related to what would need to be done.
Council Member Bortle did express concerns with the public thinking they could shoot ducks in the habitat and stated that it would need to be posted.
Mayor Schuster suggested that the city create a master plan for this area since separate projects keep coming up. She would prefer the council coming up with a master plan for the property.
Discussion occurred regarding the requirement of the city to maintain the reservoir for 20 years as well as what the limitations would be.
It was the consensus of the council to table the item until the new council members can look into the history of the project and have Ducks Unlimited in attendance to answer questions. 24-6357.pdf
Barry_LLTT-DU_4-22-22.pdf
Barry_Res_Overview.pdf
SSA - NAWCA - Final.pdf
Motion to table the item to allow more discussion regarding the history of the project as well as having Ducks Unlimited representatives present for questions.
Moved by Miller; seconded by Brown to table the item.
Motion Tabled: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
13. CITY MANAGER'S REPORTS:
13.A Department Reports
All department heads in attendance and the City Planner provided updates of the happenings in their departments.
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
Mayor Schuster requested a Barry Reservoir Master Plan be brought back. Mr. Newton responded that he could see being part of the strategic plan, but maybe not its own plan due to staffing resources and that way it could happen organically. He added that it could also be included in the general plan. It was agreed upon to bring it back as a discussion item.
Council Member Miller inquired about the dissolution of the Planning Commission. She also requested that the old clubhouse be fixed up as it could be a rentable venue. Support to bring back a discussion item for both items.
Mr. Newton also stated that the city priority list can come back at the next meeting.
Council Member Bortle stressed the need to complete the strategic plan instead of getting sidetracked to take care of current issues as focusing on that plan will include the other items. 240904.FutureItemsList.pdf
15. ADJOURNMENT:
Moved by Bortle; seconded by Miller to approve adjourning at 6:42pm.
Motion Carried: 5 - 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
____________________________________ ___________________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor
Approved on: September 18, 2024