CALL TO ORDER
ROLL CALL
1. APPROVAL OF AGENDA: (Additions and/or Deletions)
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session.
3. CLOSED SESSION:
A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6
1. Admin Unit
4. RETURN TO OPEN SESSION: (recess if necessary)
Reconvene in open session at 5:00pm
Pledge of allegiance
Invocation
Report any changes to agenda
Report any action out of Closed Session
Proclamations, awards or presentations by the City Council
5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting.
Presentations are subject to a three-minute limit.
6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately.
6.A Minutes of the City Council January 15, 2025 regular meeting.
6.B Vendor and payroll warrants
6.C Consider Resolution No. 25-6403, approving and authorizing the modification to the Position Classification Schedule of the memorandum of understanding with the Administrative Bargaining Unit.
7. PUBLIC HEARINGS: No business.
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
CITY OF SUSANVILLE
66 N. Lassen Street • Susanville CA
Mendy Schuster, Mayor
Russ Brown, Mayor pro tem
Dawn Miller • Patrick Parrish • Curtis Bortle
Susanville City Council
Regular Council Meeting • City Council Chambers
Wednesday, February 5, 2025 – 4:30 PM
1 9. NEW BUSINESS:
9.A Consider Resolution No. 25-6404, authorizing the City Manager to amend the contract with Pee Wee Enterprises for culvert replacement on Ramsey Ditch and execute all related agreements for the Ramsey Ditch Project and authorize the Finance Director to modify the budget as necessary to complete the work.
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS:
12.A Consider Resolution No. 25-6405, temporarily placing a moratorium on Title 3 Revenue and Finance Chapter 3.32 of the Susanville Municipal Code - Public Facilities Impact Fees for a period of five years.
13. CITY MANAGER'S REPORTS:
13.A Department Reports
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
15. ADJOURNMENT:
The next regular meeting of the Susanville City Council will be held on February 19, 2025 at 4:30PM.
Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website.
Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible.
I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled forFebruary 5, 2025 in the areas designated on January 31, 2025.
2 AGENDA ITEM NO. 6.A
Action Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: February 5, 2025
SUBJECT: Minutes of the City Council January 15, 2025 regular meeting.
PRESENTED BY: Heidi Whitlock, City Clerk
SUMMARY: Attached for the Council’s review are the minutes of the City Council’s January 15, 2025 regular meeting.
FISCAL IMPACT: None
ACTION REQUESTED: Motion to waive the reading of and approval to receive and file the City Council's minutes from the January 15, 2025 regular meeting.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
250115.cc.min.draft.pdf
3 SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, JANUARY 15, 2025 – 4:30 PM
Mayor Schuster called the meeting to order at 4:30pm.
Roll Call of Councilmembers Present: Schuster, Brown, Bortle, Parrish, Miller
1. APPROVAL OF AGENDA:
Moved by Brown; seconded by Bortle to approve.
Motion Carried: 5 - 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No public comment.
3. CLOSED SESSION:
The Council convened in closed session at 4:30pm to discuss the following:
A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6
1. Admin Unit
2. Management Unit
B. PUBLIC EMPLOYMENT - pursuant to Government Code Section §54957
1. City Manager evaluation
4. RETURN TO OPEN SESSION: The Council reconvened in open session at 5:17pm.
The Pledge of Allegiance and Invocation were provided.
Dan Newton, City Manager, stated that prior to convening in closed session, the council approved the agenda as presented. The Council then met in closed session where direction was provided to staff with no reportable action taken.
5. BUSINESS FROM THE FLOOR:
Mark Northrop, public, requested that the Council set up an advisory committee to assist with the economic development efforts.
Elizabeth Norton, public, expressed her appreciation for Council efforts.
6. CONSENT CALENDAR:
Moved by Miller; seconded by Brown to approve.
Motion Carried: 5 - 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
6.A Minutes of the City Council December 18, 2024, regular meeting.
Motion to waive the reading of and approval to receive and file the City Council's minutes from the December 18, 2024, regular meeting.
241218.cc.min.draft.pdf
6.B Vendor and payroll warrants
Motion to receive and file
4 12-5-24.pdf
12-16-24.pdf
12-18-24.pdf
12-19-24.pdf
12-26-24.pdf
12-30-24.pdf
6.C Consider Resolution No. 25-6398, approving and authorizing the Mayor to execute a Memorandum of Understanding with the Management bargaining unit for July 1, 2024, through and including June 30, 2025
Motion to approve Resolution No. 25-6398, approving and authorizing the Mayor to execute a Memorandum of Understanding with the Management bargaining unit for July 1, 2024, through and including June 30, 2025
25-6398.pdf
24.25 Management MOU FINAL.pdf
7. PUBLIC HEARINGS: No business.
8. COUNCIL DISCUSSION/ANNOUNCEMENTS: Council Member Bortle provided a land acknowledgement agreement.
9. NEW BUSINESS:
9.A Consider Resolution No. 25-6400, returning donation received from the Local Area Revitalization (LARP) Co-Op in the amount of $50,000 back to the Local Area Revitalization (LARP) Co-Op
Mr. Newton provided an explanation of the item and requested approval of Resolution No. 25-6400.
25-6400.pdf
Motion to approve Resolution No. 25-6400, returning donation received from the Local Area Revitalization (LARP) Co-Op in the amount of $50,000 back to the Local Area Revitalization (LARP) Co-Op
Moved by Brown; seconded by Parrish to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.B Presentation of Community Garden Report and Operation and Maintenance Agreement.
Receive report and possible action regarding Community Garden Operation and Maintenance Agreement.
Mr. Newton provided an explanation of the item and introduced LARP to provide their report.
David Teeter, LARP, provided a draft report for the Community Garden while stating that the report provided is awaiting final approval.
Mr. Newton presented the existing agreement with LARP as requested by the Council at a previous meeting.
5 Seth Anderson, LARP, stated that the garden was suggested as a project in the beginning to hit the goals of the Council at that time.
Carol Clark, public, stated that she does not believe the LARP has kept up with their responsibilities as outlined in the agreement.
Leanne Vanderly, public, inquired as to whether the city should be providing money to the garden at all as she is part of a nonprofit and stated that the garden should be raising their own money.
Mark Northrop, public, is in favor of the community garden project and requested the garden remain active.
Mayor pro tem Brown makes a motion to continue with the community garden but end the agreement with LARP, second by Miller.
Discussion occurred as to what would happen if the city took the garden over and if city staff would be able run the garden.
Council Member Parrish inquired about the cost of water for the location so the taxpayers would know and also stated that he liked the idea of a community garden but wonders if they could survive without the $2,000 payment from the City. He added that he likes the idea and what they are doing.
Mayor pro tem Brown stated that he would like the agreement with LARP to end, but the garden to continue with city staff and volunteers running it.
Council Member Bortle stated that it would be hasty and impactful to the city if the agreement was ended. He added that he did not completely understand the reasoning for ending the agreement.
Mayor Schuster provided the history of the garden and how the City used to have an agreement with the Aurora Network. She added that Mr. Anderson used to hold classes and teach, which she really liked. However, some things have changed, and she would like to see this agreement ended and a review be completed.
Council Member Bortle stated that he believed it to be premature to end the agreement and take the resource away from the public if it is not yet known if staff could take it over for fear that it would then sit there. He suggested the item be tabled, the agreement be reviewed and issues, if any, be addressed.
Council Member Parrish agreed and asked that a vote be delayed until the questions Council Member Bortle raised are answered as he does not want to see the garden ending and impacting the residents who are using it.
Council Member Miller stated that she was down there today and talked to residents. She liked the garden, she would just like it in a different location and would prefer we not pay LARP the $2,000.
Mayor pro tem Brown stated that it took three years to receive a report from LARP and it is still not complete.
6 Council Member Parrish addressed LARP and stated that their presentation with the Council is aggressive and is not in order. He added that he is just bringing it to their attention that they should look at the energy that they are giving to the Council and the taxpayers. He then asked if the city is giving money to any other nonprofits to which a response was provided to include the Historical Society for the Museum.
Substitute motion by Bortle, second by Parrish, to postpone taking any action on dissolving the agreement that the city has with LARP until alternatives can be identified for operating the garden, potential cost to the city if the city operated the community garden, and the city’s capacity
Moved by Bortle; seconded by Parrish to approve.
Voting For: Bortle, Parrish
Voting Against: Schuster, Miller, Brown
Morion Failed: 2-3
Mayor Schuster stated that the original motion was now back on the table for consideration as follows: Mayor pro tem Brown makes a motion to continue with the community garden but end the agreement with LARP, second by Miller.
Motion by Brown, second by Miller, to terminate the agreement with LARP.
Motion Carried: 3-2
Voting For: Brown, Miller, & Schuster
Voting Against: Bortle & Parrish
2022 LARP agreement - Community Garden.pdf
9.C Consider Resolution No. 25-6395, Adoption of Workplace Violence Prevention Program and Policy as required by SB553.
Heidi Whitlock, City Clerk, provided an explanation of the item and requested approval of Resolution No. 25-6395.
25-6395 WVPP.pdf
2025 Workplace Violence Prevention Policy.pdf
Consider Resolution No. 25-6395, Adoption of Workplace Violence Prevention Program and Policy as required by SB553.
Moved by Brown; seconded by Bortle to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.D Consider Resolution No. 25-6399, authorizing the City Manager to execute Addendum #2 to the Managed IT Services Partner Agreement between the City of Susanville and Computer Logistics Corporation
Jolene Arredondo, Assistant to the City Manager, provided an explanation of the item and requested approval of Resolution No. 25-6399.
25-6399.pdf
City of Susanville Partner Agreement Addendum II 121524.pdf 7 Motion to approve Resolution No. 25-6399, authorizing the City Manager to execute Addendum #2 to the Managed IT Services Partner Agreement between the City of Susanville and Computer Logistics Corporation
Moved by Bortle; seconded by Parrish to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.E Consider Resolution No. 25-6397, Authorizing the City Manager to execute an agreement between the City of Susanville (City) and Beacon Economics for consulting services to develop an Economic Development Strategic Plan.
Tamra Spade, Economic Development Director, provided an explanation of the item and requested approval of Resolution No. 25-6397.
Mr. Newton also added information related to the item and how he believes the process will work and thinks that the process will be worth it.
David Teeter, business owner, stated his displeasure with the city wanting to spend money on creating another plan instead of "doing the people's job" when businesses need help now.
Thomas Watson, public, also shared his thoughts bringing more people into the process and not liking the idea of spending money on a company out of the area.
Council Member Miller stated that she agreed that the company will need to reach out to multiple groups and not just a few since Susanville does have a unique makeup to which Ms. Spade responded she would be choosing those groups with the help of Mr. Newton. 25-6397.pdf
Beacon Work Scope.docx
Motion to approve Resolution No. 25-6397, Authorizing the City Manager to execute an agreement between the City of Susanville (City) and Beacon Economics for consulting services to develop an Economic Development Strategic Plan.
Moved by Parrish; seconded by Bortle to approve.
Motion Carried: 4- 1
Voting For: Schuster, Brown, Bortle, Parrish
Voting Against: Miller
9.F Citywide Strategic Planning Introduction
Mr. Newton provided an explanation of the item, including the recommendation of revamping the city's mission statement, then developing the vision statement. He continued that this would provide a clearer path for staff to develop goals and objectives which assist in choosing upcoming programs and projects. Mr. Newton then requested Council direction.
David Teeter, public, voiced his concern with all the plans and processes and stated that the city doesn't have time for another plan as they need to do something now.
Thomas Watson, public, voiced his concern with the Beacon contract just approved and what would happen if this process conflicts with what Beacon comes up with. 8 Seth Anderson, public, voiced his concern with partnerships and the lack of setting clear expectations with each other but added that he hopes that the process is successful.
Mayor Schuster inquired as to what the Council's thoughts Council Member Bortle agreed that the mission statement should be refined and the city's core functions should be identified.
Mayor Schuster agreed with Council Member Bortle and added that staff was not involved in the creation of the previous mission, which they should have been. She also agreed that the Mission Statement should be created first, followed by the Vision Statement. It was the consensus of the Council to move forward with the Mission and Vision Statements as recommended.
Mr. Newton stated that staff with try to bring the item back at the next meeting.
9.G Consider Lassen County Transportation Commission (LCTC) request for letter of support to include in grant application package with Caltrans for their Electric Vehicle Charging infrastructure Master Plan.
Ms. Spade provided an explanation of the item and requested Council direction. letter request support EV infrastructure.docx
Moved by Bortle; seconded by Parrish to approve the Mayor signing the letter of support for LCTC.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.H Consider Lassen Country Transportation Commission's request for City Council letter of support for the Bizz Johnson Extension East Feasibility Study for the Caltrans Sustainable Grant Application.
Ms. Spade provided an explanation of the item and requested Council direction.
Elizabeth Norton and Stan Bales both provided a brief history of the project and requested the letter of support.
letter request support Bizz Trail.docx
Moved by Brown; seconded by Parrish to approve the Mayor signing the letter of support for LCTC.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.I Consider Resolution No. 25-6401, authorizing the City Manager to execute a contract with Pee Wee Enterprises for culvert replacement on Ramsey Ditch and authorize the Finance Director to modify the budget as necessary to complete the work.
Bob Godman, Public Works Director, provided an explanation of the item and requested approval of Resolution No. 25-6401.
9 25-6401.pdf
Motion to approve Resolution No. 25-6401, authorizing the City Manager to execute a contract with Pee Wee Enterprises for culvert replacement on Ramsey Ditch and authorize the Finance Director to modify the budget as necessary to complete the work.
Moved by Bortle; seconded by Miller to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.J Consider Resolution No. 25-6402, authorizing the finance director to increase the code enforcement abatement fund in the amount of $25,000 for work associated with completing a hazardous materials assessment, waste characterization, and preliminary engineering work for the demolition and removal of the fire damaged St. Francis Hotel.
Mr. Newton provided an explanation of the item and requested approval of Resolution No. 25-6402.
25-6402.pdf
Motion to approve Resolution No. 25-6402, authorizing the finance director to increase the code enforcement abatement fund in the amount of $25,000 for work associated with completing a hazardous materials assessment, waste characterization, and preliminary engineering work for the demolition and removal of the fire damaged St. Francis Hotel.
Moved by Miller ; seconded by Bortle to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS: No business.
13. CITY MANAGER'S REPORTS:
13.A Department Reports
Department heads in attendance provided an update related to the happenings within their departments.
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
Parrish requested a discussion item regarding the city getting involved in assessing the fuel prices within the city. Miller & Bortle.
Schuster inquired as to whether or not we could increase vandalism charges. Bollinger stated what the options are, including an ordinance would be needed and working with the attorney’s office.
10 Bortle shared that it could help if there were cameras that could go straight to the Police Department.
250115.Future.Items.List.pdf
15. ADJOURNMENT:
Moved by Parrish; seconded by Bortle to adjourn at 8:08pm. _________________________________ _______________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor
Approved on:
11 AGENDA ITEM NO. 6.B
Action Item
Submitted By: Alicia Cordova, Finance
Action Date: February 5, 2025
SUBJECT: Vendor and payroll warrants
PRESENTED BY: Chnadra Jabbs, Finance Manager
SUMMARY: Warrants dated December 31, 2024 through January 22, 2025 numbered 22326-223293, 223295-223335, 223338-223373, 223375.
FISCAL IMPACT: Accounts Payable vendor warrants totaling $259,608.10, plus $260,130.44 in payroll warrants, for a total of $519,738.54.
ACTION REQUESTED: Motion to receive and file
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
01-02-25.pdf
01-09-25.pdf
01-10-25.pdf
01-16-25.pdf
01-17-25.pdf
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30 CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 1 Check Issue Dates: 1/10/2025 - 1/10/2025 Jan 10, 2025 10:06AM Report Criteria:
Report type: GL detail
Check.Voided = False
GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount 01/25 01/10/2025 223335 728 U.S. POSTMASTER REMINDERS 101-103-WATER 011025 1 7110-430-42-46 POSTAGE 233.26 233.26 01/25 01/10/2025 223335 728 U.S. POSTMASTER REMINDERS 101-103-GAS 011025 2 7401-430-62-46 POSTAGE 120.17 120.17 Total 011025: 353.43 353.43
Grand Totals: 353.43 353.43
M = Manual Check, V = Void Check
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CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 1 Check Issue Dates: 1/17/2025 - 1/17/2025 Jan 17, 2025 03:13PM Report Criteria:
Report type: GL detail
Check.Voided = False
GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount 01/25 01/17/2025 223375 728 U.S. POSTMASTER UB BILLING WATER 011725 1 7110-430-42-46 POSTAGE 835.21 835.21 01/25 01/17/2025 223375 728 U.S. POSTMASTER UB BILLING GAS 011725 2 7401-430-62-46 POSTAGE 430.26 430.26 Total 011725: 1,265.47 1,265.47
Grand Totals: 1,265.47 1,265.47
M = Manual Check, V = Void Check
39 AGENDA ITEM NO. 6.C
Action Item
Submitted By: Jolene Arredondo, Administrative Services Action Date: February 5, 2025
SUBJECT: Consider Resolution No. 25-6403, approving and authorizing the modification to the Position Classification Schedule of the memorandum of understanding with the Administrative Bargaining Unit.
PRESENTED BY: Dan Newton, City Manager
SUMMARY: The Administrative Bargaining Unit (UNIT) has met and conferred in good faith and the City Council of the City of Susanville has approved and adopted the Memorandum of Understanding (MOU) between the City of Susanville and the UNIT for the period of July 1, 2024, through and including June 30, 2027, at a regular city council meeting held on November 6, 2024. In section 23.A of the adopted MOU, the Assistant to the City Manager position will be reclassified as Deputy City Manager and details of the position will be executed through a Side Letter to the MOU.
The proposed range and step for the reclassification of the Assistant to the City Manager to Deputy City Manager is 156-159 and incorporates the existing UNIT’s incentives; and is subject to all provisions of the Administrative Unit MOU. The Deputy City Manager position will remain a regular full-time exempt employee, and the reclassification of the position is subject to a six (6) month introductory period. The Deputy City Manager job description has been presented to and approved by the Administrative Bargaining Unit
representatives.
The Side Letter includes changes made to Exhibit A and Exhibit D of the Administrative MOU. Those changes include clarification that only three (3) positions are eligible for the 10% incentive for the professional engineer license or the professional land surveyor license, those positions are: Assistant Engineer, Assistant Director – Operations and the Assistant Director – Engineering. The Air Quality Specialist is not eligible for the 10% incentive for obtaining either the professional land surveyor or professional engineer license as the position’s job description outlines the range in which the position would be compensated for obtaining the specific license.
SUSANVILLE CITY COUNCIL AGENDA ITEM
40 FISCAL IMPACT: Subject to the terms negotiated and outlined in the Administrative Unit MOU Side Letter
ACTION REQUESTED: Motion to approve Resolution No. 25-6403, approving and authorizing the modification to the Position Classification Schedule of the memorandum of understanding with the Administrative Bargaining Unit.
ATTACHMENTS:
25-6403.pdf
Admin Side Letter.pdf
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28 RESOLUTION NO. 25-6403
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
APPROVING AND AUTHORIZING THE MODIFICATION TO THE POSITION
CLASSIFICATION SCHEDULE OF THE MEMORANDUM OF UNDERSTANDING WITH THE
ADMINISTRATIVE BARGAINING UNIT
WHEREAS, the Administrative Bargaining Unit has met and conferred in good faith and the City Council of the City of Susanville has approved and adopted the Memorandum of Understanding (MOU) between the City of Susanville and the Administrative Unit for the period of July 1, 2024, through and including June 30, 2027; and WHEREAS, in section 23.A of the adopted MOU, the Assistant to the City Manager position will be reclassified as Deputy City Manager and details of the position will be executed through a Side Letter to the MOU; and
WHEREAS, the Administrative Bargaining Unit has ratified the respective agreement with the terms and conditions as outlined in the attached side letter to incorporate the changes of the Assistant to the City Manager to now be Deputy City Manager to be at Salary Matrix Range 156-159; and
WHEREAS, the representatives from the Administrative Bargaining Unit have negotiated a labor agreement according to the requirements of the Meyers-Milias-Brown Act; and
WHEREAS, the agreement has been negotiated within the parameters established by the City Council.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Susanville hereby approves and authorizes the following:
1. The Memorandum of Understanding with the Administrative Bargaining Unit will adopt the attached side letter and incorporate the changes to Exhibit A – Position Classification Schedules into the Administrative Bargaining Unit for the period of July 1, 2024, through and including June 30, 2027; and
2. Modifications to the City of Susanville Approved Position List to incorporate these changes; and
3. The Finance Director shall modify the 2024/2025 fiscal year budget as necessary to accommodate the changes to the Deputy City Manager reclassification as outlined in the Side Letter.
APPROVED: _______________________________
Mendy Schuster, Mayor
ATTEST: _______________________________
Heidi Whitlock, Clerk
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28 The foregoing Resolution was adopted at a regular meeting of the City Council for the City of Susanville held on the 5th day of February 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _______________________________
Margaret Long, City Attorney
43 City of Susanville (530) 252-5100 • 66 North Lassen Street • Susanville, CA 96130-3904 Mendy Schuster Councilmembers:
Mayor Curtis Bortle
Russ Brown Dawn Miller
Mayor pro tem Patrick Parrish
www.cityofsusanville.org
February 5, 2025
To the Administrative Bargaining Unit,
The Administrative Bargaining Unit (UNIT) has met and conferred in good faith and the City Council of the City of Susanville has approved and adopted the Memorandum of Understanding (MOU) between the City of Susanville and the UNIT for the period of July 1, 2024, through and including June 30, 2027, at a regular city council meeting held on November 6, 2024. In section
23.A of the adopted MOU, the Assistant to the City Manager position will be reclassified as Deputy City Manager and details of the position will be executed through a Side Letter to the MOU. Below is a depiction of those changes.
Current
Position Title
Proposed
Position Title
Proposed
Reclassified
Position Range
Proposed
Biweekly
Proposed
Range
Proposed
Step
Assistant to the
City Manager
Deputy City
Manager 156-159 $3,981.28 156 F
The proposed range and step for the reclassification of the Assistant to the City Manager to Deputy City Manager incorporates the existing UNIT’s incentives; and is subject to all provisions of the Administrative Unit MOU. The Deputy City Manager position will remain a regular full-time exempt employee, and the reclassification of the position is subject to a six (6) month introductory period. The Deputy City Manager job description has been presented to and approved by the Administrative Bargaining Unit representatives. The position reclassification will receive the above-listed range and step effective at the beginning of the pay period in which the City Council approves this side letter.
Attached to this letter is the updated Administrative Unit Memorandum of Understanding’s Exhibit “A” Position Classification Schedule which demonstrates all UNIT members and those position ranges. Changes presented include the reclassification of the Deputy City Manager as well as corrections to the Assistant Director – Operations and the Assistant Director – Engineering. The changes are made to accommodate increased incentives for a professional engineer license or professional land surveyor license as represented in the changes made to the job descriptions as documented in section 23.C of the Memorandum of Understanding. The modifications to the job description of these positions includes removing the 5% incentive for professional engineer license or professional land surveyor license and including a 10% incentive for obtaining either incentive.
These changes are reflected in the Administrative MOU’s Exhibit “A” Position Classification Schedule and in Exhibit “D” Incentive List (both attached). Only three (3) positions within this 44 Mendy Schuster Councilmembers:
Mayor Curtis Bortle
Russ Brown Dawn Miller
Mayor pro tem Patrick Parrish
www.cityofsusanville.org
UNIT are eligible for the 10% incentive for the professional engineer license or the professional land surveyor license, those positions are: Assistant Engineer, Assistant Director – Operations and the Assistant Director – Engineering. The Air Quality Specialist is not eligible for the 10% incentive for obtaining either the professional land surveyor or professional engineer license as the position’s job description outlines the range in which the position would be compensated for obtaining the specific license.
This side letter and the terms outlined shall remain in effect through June 30, 2027, or until a successor MOU is reached, unless a specific provision provides for a different commencement and/or termination date.
This letter has been ratified by both the CITY and the UNIT on the 5th day of February, 2025.
Signatures:
__________________________ ______________________________ Dan Newton, City Manager Victoria Estrada, Unit Representative ______________________________
Erik Edholm, Unit Representative
Approved:
__________________________
Mendy Schuster, Mayor
Attest:
__________________________
Heidi Whitlock, City Clerk
45 EXHIBIT “A”
Administrative Confidential Employees
Position Classification Schedule
Updated by Resolution No. 25-6403 on February 5, 2025
July 1, 2024 through June 30, 2027
EXEMPT POSITIONS Matrix Range Longevity 10 year
(2.5%)
Longevity 15 year
(2.5%)
Deputy City Manager1
Base
Incentive Level I
Incentive Level II
Incentive Level III
156
157
158
159
157
158
159
160
158
159
160
161
Assistant Director – Engineering
Base
Incentive Level I
Incentive Level II
Incentive Level III
BA/BS
Incentive Level I
Incentive Level II
Incentive Level III
*APCO Appointment
** APCO Appointment AND
Professional Engineer or
Professional Land Surveyor
154 / 158*/162**
155 / 159*/163**
156 / 160*/164**
157 / 161*/165**
156 / 160*/164**
157 / 161*/165**
158 / 162*/166**
159 / 163*/167**
155 / 159*/163**
156 / 160*/164**
157 / 161*/165**
158 / 162*/166**
157 / 161*/165**
158 / 162*/166**
159 / 163*/167**
160 / 164*/168**
156 / 160*/164**
157 / 161*/165**
158 / 162*/166**
159 / 163*/167**
158 / 162*/166*
159 / 163*/167**
160 / 164*/168**
161 / 165*/169**
Assistant Director – Operations
Base
Incentive Level I
Incentive Level II
Incentive Level III
BA/BS
Incentive Level I
Incentive Level II
Incentive Level III
* Professional Engineer or
Professional Land Surveyor
154/158*
155/159*
156/160*
157/161*
156/160*
157/161*
158/162*
159/163*
155/159*
156/160*
157/161*
158/162*
157/161*
158/162*
159/163*
160/164*
156/160*
157/161*
158/162*
159/163*
158/162*
159/163*
160/164*
161/165*
Building Official
Base
Incentive Level I
Incentive Level II
Incentive Level III
152
153
154
155
153
154
155
156
154
155
156
157
1 Reclassified per MOU Side Letter No. 1, Resolution No. 25-6403 46 EXEMPT POSITIONS (cont.) Matrix Range Longevity 10 year (2.5%)
Longevity 15 year
(2.5%)
City Planner
Base
Incentive Level I
Incentive Level II
Incentive Level III
152
153
154
155
153
154
155
156
154
155
156
157
Administrative Assistant –
Police Department
Base
Incentive Level I
Incentive Level II
Incentive Level III
142
143
144
145
143
144
145
146
144
145
146
147
Pool Director
Base
Incentive Level I
Incentive Level II
Incentive Level III
138
139
140
141
139
140
141
142
140
141
142
143
NON-EXEMPT POSITIONS Matrix Range Longevity 10 year
(2.5%)
Longevity 15 year
(2.5%)
Air Quality Specialist
Base
Incentive Level I
Incentive Level II
Incentive Level III
Engineer-in-Training
Incentive Level I
Incentive Level II
Incentive Level III
Professional Engineer or
Professional Land Surveyor
Incentive Level I
Incentive Level II
Incentive Level III
140
141
142
143
144
145
146
147
150
151
152
153
141
142
143
144
145
146
147
148
151
152
153
154
142
143
144
145
146
147
148
149
152
153
154
155
Assistant City Engineer
Base
Incentive Level I
Incentive Level II
Incentive Level III
* Professional Engineer or
Professional Land Surveyor
140/144*
141/145*
142/146*
143/147*
141/145*
142/146*
143/147*
144/148*
142/146*
143/147*
144/148*
145/149*
47 NON-EXEMPT POSITIONS
(cont.)
Matrix Range Longevity 10 year
(2.5%)
Longevity 15 year
(2.5%)
Permit Technician
Base
Incentive Level I
Incentive Level II
Incentive Level III
140
141
142
143
141
142
143
144
142
143
144
145
Program Coordinator
Base
Incentive Level I
Incentive Level II
Incentive Level III
138
139
140
141
139
140
141
142
140
141
142
143
Code Enforcement Officer
Base
Incentive Level I
Incentive Level II
Incentive Level III
136
137
138
139
137
138
139
140
138
139
140
141
48 EXHIBIT “D” Incentive List
Administrative Employee Incentive Program
Incentive License / Certification / Degrees
Incentive/Certificate/Degree
Incentive
%
Increase
Associate degree from accredited college in a field related to employee’s position (No Cap) 2.5% Baccalaureate degree from accredited college in a field related to employee’s position (No Cap)
5%
Master’s degree from accredited college in a field related to employee’s position (No Cap)
5%
Engineer in Training or Land Surveyor in Training 5%
Professional Land Surveyor (3 employee max)** 10%
Professional Engineer (3 employee max)** 10%
POST Records Supervisor Certificate (2 employee max) 5% Certified Public Infrastructure Inspector CPII (2 employee max)* 5% Certified Public Works Professional – Management CPWP-M (2 employee max) 5% Certified Planning Engineer CPE (2 employee max) 5%
AICP Planning Certification (2 employee max) 5%
Certified Employee Benefits Specialist CEBS (2 employee max) 5% Residentials Plans Examiner and Building Official Legal & Management Module (2 employee max)
2.5%
Associate Certified Planning Engineer ACPE (2 employee max)* 2.5% Human Resources Management Certified Professional Certificate SHRM-CP (2 employee max)*
2.5%
Human Resources Management Senior Certified Professional Certificate SHRM-SCP (2 employee max)*
2.5%
Certified Public Works Professional – Supervision CPWP-S (2 employee max)* 2.5% ICC Certified Permit Technician (2 employee max)* 2.5%
Certified CPR Instructor (2 employee max)* 2.5%
ESRI ArcGIS Pro Associate Certification 2025 or equivalent (2 employee max)* 2.5% *New incentives effective July 1, 2024
**Employees licensed as a professional engineer or professional land surveyor will receive a 10% pay increase on top of any other incentives earned, 7.5% cap notwithstanding. This incentive is only available to the Assistant Director - Engineering, Assistant Director – Operations, and Assistant Engineer positions. 49 AGENDA ITEM NO. 9.A
Action Item
Submitted By: Marci Rojas, Public Works
Action Date: February 5, 2025
SUBJECT: Consider Resolution No. 25-6404, authorizing the City Manager to amend the contract with Pee Wee Enterprises for culvert replacement on Ramsey Ditch and execute all related agreements for the Ramsey Ditch Project and authorize the Finance Director to modify the budget as necessary to complete the work.
PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: At the January 15, 2025 the city council approved resolution 25-6401 authorizing the city manager to execute an agreement with Pee Wee Enterprises for the culvert replacement of the failed section on the Ramsey Ditch. City Staff has identified additional work needed to complete this project. There is an existing 28x20 building on the property that is owned by the Susanville School District. In order to complete the project this structure will need to be removed. City staff has reached out to Susanville School District and they have agreed to collaborate with the city in the removal of the structure. Pee Wee Enterprises has sent city staff an updated quote for an estimated $11,999.00 increase for the additional work to the project. The quote now includes the demo of a existing 28x20 building, the disposing of all debris and installing approximately an additional 40 more feet of 24" culvert pipe and all other necessary work to complete the install.
FISCAL IMPACT: $59,999.00 from the available July 2024 reconciled geothermal fund balance of $188,824.
ACTION REQUESTED: Motion to approve Resolution No. 25-6404, authorizing the City Manager to amend the contract with Pee Wee Enterprises for culvert replacement on Ramsey Ditch and execute all related agreements for the Ramsey Ditch Project and authorize the Finance Director to modify the budget as necessary to complete the work.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
25-6404.pdf
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28 RESOLUTION NO. 25-6404
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH
PEE WEE ENTERPRISES FOR CULVERT REPLACEMENT ON RAMSEY DITCH
AND FURTHER AUTHORIZES THE FINANCE DIRECTOR TO ADJUST
THE BUDGET AS NECESSARY
WHEREAS, the city entered into the Ramsey Ditch Maintenance Agreement in July 2024; and
WHEREAS, the maintenance agreement requires the city to maintain a section of culvert pipe on the Diamond View School property owned by the Susanville School District; and WHEREAS, the City approved Resolution No. 25-6401 on January 15, 2025, authorizing the City Manager to enter into an agreement with Pee Wee Enterprises to replace roughly 128’ of existing culvert pipe in the amount of $48,000; and
WHEREAS, city staff has identified additional work to complete the project; and WHEREAS, there is an existing 28x20 building located on the property, owned by the Susanville School District, which must be removed in order to proceed with the culvert replacement; and
WHEREAS, the Susanville School District has agreed to collaborate with the City on the removal of this structure; and
WHEREAS, Pee Wee Enterprises has provided an updated cost estimate reflecting an increase of $11,999.00 to cover the additional scope of work, which includes the demolition of the 28x20 building, disposal of all debris, installation of approximately 40 additional feet of culvert pipe, and any other necessary work to complete the project; and WHEREAS, the city has capacity in the Geothermal fund to cover the total project cost of $59,999.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Susanville hereby authorizes the City Manager to execute an Agreement with Pee Wee Enterprises in the amount of $59,999, execute all related agreements to the Ramsey Ditch Project, and further authorizes the Finance Director to adjust the budget as necessary.
APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 5th day of February 2025, by the following vote:
AYES:
NOES:
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28 ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
52 AGENDA ITEM NO. 12.A
Action Item
Submitted By: Heidi Whitlock, Economic Development
Action Date: February 5, 2025
SUBJECT: Consider Resolution No. 25-6405, temporarily placing a moratorium on Title 3 Revenue and Finance Chapter 3.32 of the Susanville Municipal Code - Public Facilities Impact Fees for a period of five years.
PRESENTED BY: Tamra Spade, Economic Development Director SUMMARY: To support economic growth and development in the city of Susanville, the City Council recently adopted Ordinance No. 24-1047 which allows the enactment of a five-year moratorium on the collection of Development Impact Fees by resolution. At this time, staff is presenting the City Council with Resolution No. 25-6405 to enact the moratorium. During this period, all new residential, commercial, and industrial developments will be exempt from paying the fees outlined in Chapter 3.32.
Throughout the moratorium, the City Council will continue to assess development and infrastructure needs and may modify, extend, or terminate the suspension as necessary. Unless further action is taken, Development Impact Fees will resume at the end of the five-year period. This temporary suspension aligns with the City's general plan and has been evaluated in accordance with Government Code Section §65913.2 to ensure consistency with Susanville’s housing and commercial development goals.
FISCAL IMPACT: Estimated, $77,700 annual revenue reduction from public facility impact moratorium per Tischler Bise feasibility study. Streets:
$23,400; Police: $30,100; $24,200.
ACTION REQUESTED: Motion to approve Resolution No. 25-6405, temporarily placing a moratorium on Title 3 Revenue and Finance Chapter 3.32 of the Susanville Municipal Code - Public Facilities Impact Fees for a period of five years.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
25-6405.doc
24-1047.pdf
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28 RESOLUTION NO. 25-6405
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE TEMPORARILY PLACING A MORATORIUM ON TITLE 3 REVENUE AND FINANCE CHAPTER 3.32 OF THE SUSANVILLE MUNICIPAL CODE –
PUBLIC FACILITIES IMPACT FEES FOR A PERIOD OF FIVE YEARS WHEREAS, the City currently imposes public facility impact fees per Chapter 3.32 of the City’s Municipal Code; and
WHEREAS, in recognition of the current economic conditions and to promote growth and development within the City of Susanville, the City Council desires to enact a five-year moratorium on the collection of said public facility impact fees; and WHEREAS, during this period, all new residential, commercial, and industrial developments shall be exempt from paying the fees outlined in this resolution; and WHEREAS, pursuant to Government Code Section 65913.2, the Council has considered the effects of the fees and the moratorium with respect to the City’s housing needs as established in the Housing Element of the General Plan; and WHEREAS, in establishing the fee structure and the moratorium, the City Council has found the fees and their temporary suspension to be consistent with the General Plan; and WHEREAS, the City Council will continue to assess local development and infrastructure needs during this moratorium and reserves the right to modify, extend, or terminate the moratorium as necessary; and
WHEREAS, at the end of the five-year period, unless further action is taken by the Council, the public facilities impact fees shall resume as outlined in the City’s Municipal Code.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Susanville hereby authorizes a moratorium to be placed on the collection of public facility impact fees for a period of five years.
APPROVED: _______________________
Mendy Schuster, Mayor
ATTEST: _______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 5th day of January 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: _____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
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27 28
ORDINANCE No. 24-1047
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE TEMPORARILY SUSPENDING TITLE 3 REVENUE AND FINANCE CHAPTER 3.32
OF THE SUSANVILLE MUNICIPAL CODE - PUBLIC FACILITIES IMPACT FEE
FOR A PERIOD OF FIVE YEARS
The City Council of the city of Susanville does hereby ordain as follows:
SECTION 1:
6 City of Susanville Municipal Code: Title 3 Revenue and Finance, Chapter 3.32, is hereby amended to add the following:
7 3.32. 70 City waiver of or reduction of or deferment of fees:
The city may waive fees or reduce fees or defer fees pursuant to this Chapter by resolution or impose a moratorium on collection of fees for a specified, limited amount of time.
SECTION 2.
The City Clerk shall, within fifteen (15) days after its passage, cause this Ordinance to be published at least once in a newspaper of general circulation, printed, published, and circulated within the general area.
INTRODUCED at a regular meeting of the City Council of the city of Susanville, California, on the 4th day of December 2024, and adopted at a regular meeting of the City Council of the City of Susanville, California, on the 18 th day of December 2024.
APPROVED:~
Mend Sc u , yor
ATTEST: 1
~
\ :4r
i W
1-,
h
~
itlock, City Clerk
The foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Susanville, held on the 18
th day of December 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Bortle, Miller, Brown & Schuster
None
Parrish
None
55 AGENDA ITEM NO. 13.A
Discussion Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: February 5, 2025
SUBJECT: Department Reports
PRESENTED BY: Dan Newton, City Manager
SUMMARY: The City Manager's Report is designed for Department Heads to address the Council on a variety of topics, is needed. Also, for the Council to address any questions or comments regarding that Department Head.
FISCAL IMPACT: None.
ACTION REQUESTED: Information only.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
56 AGENDA ITEM NO. 14.A
Discussion Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: February 5, 2025
SUBJECT: Future Council Items
PRESENTED BY: Dan Newton, City Manager
SUMMARY: Council may provide direction to staff to bring back items for discussion or action at a future meeting.
FISCAL IMPACT: None.
ACTION REQUESTED: Possible direction to staff.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
250205.Future.Items.List.pdf
57 11/6/2024 Consider program and faciliites for the homeless youth of the community 11/6/2024 Consider purchasing the old Uppal building for a homeless facility 1/15/2025 Consider creation of advisory committee to assist with economic development efforts. 12/4/2024 Request to bring back discussion item regarding the HLVRA, its budget and request for additional funding
12/18/2024 Request to bring back discussion item regarding council chamber sound system 11/20/2024 Request to bring back an item regarding the community garden and LARP 12/18/2024 Request to bring back LARP Agreement for review of new council members.
LAST THREE MONTHS (11/05/2024 to current)
BUSINESS FROM THE FLOOR
Council requested - FUTURE COUNCIL ITEMS
Completed List Items
58