CALL TO ORDER
ROLL CALL
1. APPROVAL OF AGENDA: (Additions and/or Deletions)
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session.
3. CLOSED SESSION:
A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6
1. Fire Unit
2. Miscellaneous Unit
3. Public Works unit
4. SPOA Unit
5. Department Heads:
a. City Clerk
b. Economic Development Director
c. Finance Director
d. Public Safety Chief
e. Public Works Director
B. PUBLIC EMPLOYMENT - pursuant to Government Code Section §54957
1. City Manager evaluation
4. RETURN TO OPEN SESSION: (recess if necessary)
Reconvene in open session at 5:00pm
Pledge of allegiance
Invocation
Report any changes to agenda
Report any action out of Closed Session
Proclamations, awards or presentations by the City Council
5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting.
Presentations are subject to a three-minute limit.
6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately.
CITY OF SUSANVILLE
66 N. Lassen Street • Susanville CA
Mendy Schuster, Mayor
Russ Brown, Mayor pro tem
Curtis Bortle • Patrick Parrish • Dawn Miller
Susanville City Council
Regular Council Meeting • City Council Chambers
Wednesday, April 16, 2025 – 4:30 PM
1 6.A Minutes of the City Council April 2, 2025 regular meeting.
6.B Vendor and payroll warrants
7. PUBLIC HEARINGS: No business.
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
9. NEW BUSINESS:
9.A Consider Resolution No. 25-6420, authorizing the Mayor to execute annual certification of Army Material Status for the GPF M1917/18 Series Gun, Serial Number 884 for static display located at the Susanville Memorial Park
9.B Consider Resolution No. 25-6421, authorizing the Mayor to execute the Annual Certificate of Army Material Status for the UH-1 Huey Helicopter, Serial Number 66-16374 and the AH-1 Cobra Helicopter, Serial Number 67-15684 located at the Susanville Municipal Airport.
9.C Consider Resolution No. 25-6422, authorizing a budget amendment of $100,000 of State COPS 2002 fund to pay for Frontline Officer expenses and equipment. Further authorizes the Finance Director to make the necessary budget modifications.
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS:
12.A Consider Resolution No. 25-6423, placing a moratorium on City-sponsored proclamation or flag raising
12.B Consider proposed mission and vision statement.
13. CITY MANAGER'S REPORTS:
13.A Department Reports
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
15. ADJOURNMENT:
The next regular meeting of the Susanville City Council will be held on May 7, 2025 at 4:30PM.
Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website.
Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible.
I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for April 16, 2025 in 2 the areas designated on April 11, 2025.
3 AGENDA ITEM NO. 6.A
Action Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: April 16, 2025
SUBJECT: Minutes of the City Council April 2, 2025 regular meeting.
PRESENTED BY: Heidi Whitlock, City Clerk
SUMMARY: Attached for the Council’s review are the minutes of the City Council’s April 2, 2025 regular meeting.
FISCAL IMPACT: None
ACTION REQUESTED: Motion to waive the reading of and approval to receive and file the City Council's minutes from the April 2, 2025 regular meeting.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
250402.cc.min.draft.pdf
4 SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, APRIL 2, 2025 – 4:30 PM
Mayor Schuster called the meeting to order at 4:30pm.
Roll Call of Councilmembers Present: Schuster, Brown, Bortle, Parrish, Miller
1. APPROVAL OF AGENDA:
Moved by Parrish; seconded by Bortle to approve.
Motion Carried: 5 - 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No comment.
3. CLOSED SESSION:
The City Council convened in closed session at 4:31pm to discuss the following:
A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6
1. Fire Unit
2. Miscellaneous Unit
3. Public Works unit
4. SPOA Unit
5. Department Heads:
a. City Clerk
b. Economic Development Director
c. Finance Director
d. Public Safety Chief
e. Public Works Director
4. RETURN TO OPEN SESSION:
The Council reconvened in open session at 5:02pm.
The Pledge of Allegiance and Invocation were provided.
Dan Newton, City Manager, stated that prior to going into closed session, the Council approved the agenda as written. He added that direction was provided to staff with no reportable action taken.
Public Safety Chief, Mike Bollinger, presented Sergeant Hoover with a plaque for his work with Zeke and the K9 program. Sergeant Hoover then presented Mayor Schuster with $1.00 for the purchase of Zeke to finalize the K9’s retirement.
Chief Bollinger stated that the new fire truck is currently located behind the Council Chambers, where both Council members and the community had the opportunity to view the engine.
5. BUSINESS FROM THE FLOOR:
Theresa Phillips, LMUD public relations manager, provided an explanation of the power outage of April 1, 2025.
5 Amy Holley, public, presented a petition signed by approximately 300 people requesting the council invest in updated microphones and other audio-visual equipment. She also requested that all meetings be posted on Facebook.
6. CONSENT CALENDAR:
Moved by Bortle; seconded by Parrish to approve.
Motion Carried: 5 - 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
6.A Minutes of the City Council March 19, 2025, regular meeting.
Motion to waive the reading of and approval to receive and file the City Council's minutes from the March 19, 2025, regular meeting.
250319.cc.min.draft.pdf
6.B Vendor and Payroll Warrants Motion to receive and file 03-06-25.pdf
03-07-25.pdf
03-13-25.pdf
03-18-25.pdf
7. PUBLIC HEARINGS: No business.
8. COUNCIL DISCUSSION/ANNOUNCEMENTS: Council Member Bortle provided the Land Acknowledgement Statement.
9. NEW BUSINESS:
9.A Consider approval of Council Members' requests to use civic contribution funds from their remaining discretionary allocation of $1,000.
Mr. Newton provided an explanation of the item and requested Council direction. 18-5548 Civic Contribution Policy.pdf
Motion to approve Council Member's requests to use civic contribution funds from their remaining discretionary allocation of $1,000 as mentioned in the staff report.
Moved by Miller; seconded by Bortle to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.B Consider Resolution No. 25-6416, granting Lassen Fire Safe Council permission to conduct fuel treatments on City of Susanville property.
103_Letter_City of Susanville_3.5.2025.pdf
25-6416.pdf
Motion to approve Resolution No. 25-6416, granting LFSC permission to conduct fuel treatments on City of Susanville property.
Moved by Bortle; seconded by Parrish to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
6 9.C Consider approving modifications to the City of Susanville's Organizational Structure.
Mr. Newton and Chief Bollinger offered an explanation of the proposed changes and the benefit of adding additional firefighters to the city's organizational structure.
It was the consensus of the Council to move forward with the side letter for the Firefighters and the meet and confer process with the SPOA unit.
Mr. Newton stated that the final organization structure will be brought back for adoption as well as the associated Approved Position List.
Current "approved: organizational chart 12-20-2023.pdf
Proposed "modified" organizational chart.pdf
9.D Consider Resolution No. 25-6419, terminating Airport Ground Lease with I.D "Doc" Blevins and approving new Airport Ground Lease Agreement with Justin Seyfarth for Hangar #32 at the Susanville Municipal Airport
Mr. Godman provided an explanation of the item and requested Council approval of Resolution No. 25-6419.
25-6419.pdf
Hangar 32_Justin Seyfarth Lease Agreement.doc
Motion to approve Resolution No. 25-6419, terminating Airport Ground Lease with I.D "Doc" Blevins and approving new Airport Ground Lease Agreement with Justin Seyfarth for Hangar #32 at the Susanville Municipal Airport
Moved by Parrish; seconded by Miller to approve.
Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
9.E Discussion regarding proclamations and flag policy.
Mr. Newton provided an explanation of the item and requested Council discussion regarding city proclamations.
Council Member Parrish suggested the city continue without proclamations, noting the public's own proclamations hold more meaning. He also proposed a policy limiting flag displays to the American, California, and, if desired, the six U.S. military branch flags.
Council Member Bortle, a veteran, suggested an all-or-nothing approach to proclamations, noting that while he appreciates the Veteran’s Day proclamation, he wants to avoid fairness concerns from other protected classes.
Council Member Parrish stated that he supported the public’s ability to proclaim what they would like to during public comment and felt proclamations mean more coming from the community.
Council Member Bortle suggested limiting flags to the American and California flags. 7 It was the consensus of the Council for staff to bring back a policy allowing no proclamations and limiting flags to the American and California flags.
Mr. Newton proposed this policy be created by resolution and possibly an ordinance change to formalize the requested changes.
24-6320.pdf
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS: No business.
13. CITY MANAGER'S REPORTS:
13.A Department Reports
Attending department heads provided updates on current events within their departments.
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
Mr. Newton provided an explanation of the item and requested Council direction.
No new items were requested to be added to the list at this time. 250402.Future.Items.List.pdf
15. ADJOURNMENT: Meeting adjourned at 6:17pm.
_________________________________ __________________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor
Approved on:
8 AGENDA ITEM NO. 6.B
Action Item
Submitted By: Stefanie Steward, Finance
Action Date: April 16, 2025
SUBJECT: Vendor and payroll warrants
PRESENTED BY: Chandra Jabbs, Finance Director
SUMMARY: Warrants dated March 20, 2025 through April 2, 2025 numbered 223718-223814.
FISCAL IMPACT: Accounts Payable vendor warrants totaling: $391,112.11, plus $249,371.85 in payroll warrants, for a total of $640,483.96.
ACTION REQUESTED: Motion to receive and file
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
03-20-25.pdf
03-27-25.pdf
03-31-25.pdf
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
33 34
CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 1 Check Issue Dates: 3/31/2025 - 3/31/2025 Mar 31, 2025 02:52PM Report Criteria:
Report type: GL detail
Check.Voided = False
GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount 03/25 03/31/2025 223809 728 U.S. POSTMASTER UB BILLING GAS 03312025 1 7401-430-62-46 POSTAGE 296.87 296.87 03/25 03/31/2025 223809 728 U.S. POSTMASTER UB BILLING WATER 03312025 2 7110-430-42-46 POSTAGE 576.27 576.27 Total 03312025: 873.14 873.14
Grand Totals: 873.14 873.14
M = Manual Check, V = Void Check
35 AGENDA ITEM NO. 9.A
Action Item
Submitted By: Marci Rojas, Public Works
Action Date: April 16, 2025
SUBJECT: Consider Resolution No. 25-6420, authorizing the Mayor to execute annual certification of Army Material Status for the GPF M1917/18 Series Gun, Serial Number 884 for static display located at the Susanville Memorial Park
PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: The city has a GPF M1917/18 Series Gun for static display at Susanville Memorial Park. The city must furnish a notarized statement, current photographs and a certification annually, certifying that the equipment is still in the possession of the city and being displayed in the same manner and condition as indicated in the original conditional deed of gift.
FISCAL IMPACT: None
ACTION REQUESTED: Motion to approve Resolution No. 25-6420, authorizing the Mayor to execute annual certification of Army Material Status for the GPF M1917/18 Series Gun, Serial Number 884 for static display located at the Susanville Memorial Park
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
25-6420.pdf
Annual Certificate Gun_unsigned 2025.pdf
36 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 RESOLUTION NO. 25-6420
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
AUTHORIZING MAYOR TO EXECUTE ANNUAL CERTIFICATION OF ARMY MATERIEL STATUS FOR THE GPF M1917/18 SERIES GUN, SERIAL NUMBER 884 LOCATED AT
SUSANVILLE MEMORIAL PARK
WHEREAS, at its December 17, 2008 meeting the City Council authorized the Mayor to execute a Conditional Deed of Gift accepting responsibility for the GPF M1917/18 Series Gun, Serial Number 884; and
WHEREAS, one of the requirements of the Conditional Deed of Gift is that the City must furnish a notarized statement with a current photograph annually certifying that the equipment is still in the possession of the City and is being displayed in the same manner and condition as indicated by the original photograph.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Susanville that the Mayor is hereby authorized to execute the Annual Certification of Army Materiel Status for the GPF M1917/18 Series Gun, Serial Number 884 located at Susanville Memorial Park.
APPROVED: _______________________
Mendy Schuster, Mayor
ATTEST: _______________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 16th day of April 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: ___________________________
Margaret Long, City Attorney
37 ANNUAL CERTIFICATION OF ARMY MATERIEL STATUS
ADPO S-1, December 2019
SECTION I ORGANIZATION INFORMATION
1. Organization Name: 2. City: 3. State:
SECTION II EQUIPMENT INFORMATION
In accordance with the Conditional Deed of Gift for:
1. ________________________________________________________________________________________________ 2. _______________________________ Equipment Type Serial Number Under the terms of Public Law 10 USC §2572, I certify that the aforementioned equipment:
(Check Only One)
is still required, displayed and maintained in a clean and safe condition, so its appearance reflects favorably on the military.
is in poor condition. Restoration to upgrade the appearance of the item will begin ____________________ and is expected to be completed _______________________. no longer required. Please send disposition instructions.
A CURRENT COLOR PICTURE is required. Include and submit no later than agreed upon annual date.
SECTION III REMARKS
Remarks:________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ SECTION IV ACKNOWLEDGEMENT I hereby certify that to the best of my knowledge and belief that all statements above are true, correct, complete and made in good faith. I understand and acknowledge that concealing material fact and/or making a false statement is a violation of Title 18 USC§1001 and may result in the cancellation of the Conditional Deed for any US Army property on loan to my organization and is punishable by fine or imprisonment.
1. Signature of Highest Ranking Official: 2. Date Signed:
3. Printed Name of Person Signing (First, Middle Initial, Last):
4. Organization Telephone Number: 5. Organization Email Address:
SECTION V NOTARY ENDORCEMENT
1. Official Notary Signature: 2. Notary Seal/Stamp:
Mail to: US Army Tank-Automotive and Armaments Command, ATTN: AMTA-LCL-IFD, M/S 419D, 6501 East 11 Mile Road, Detroit Arsenal, MI 48397-5000
38 AGENDA ITEM NO. 9.B
Action Item
Submitted By: Marci Rojas, Public Works
Action Date: April 16, 2025
SUBJECT: Consider Resolution No. 25-6421, authorizing the Mayor to execute the Annual Certificate of Army Material Status for the UH-1 Huey Helicopter, Serial Number 66-16374 and the AH-1 Cobra Helicopter, Serial Number 67-15684 located at the Susanville Municipal Airport.
PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: The City has a UH-1 Huey Helicopter and a AH-1 Cobra Helicopter for static display at the Susanville Municipal Airport. The city must furnish an annual certification with current photographs of each static display certifying that the equipment is still in the possession of the city and being displayed in the same manner and condition as identified by the United States Army.
FISCAL IMPACT: None.
ACTION REQUESTED: Motion to approve Resolution No. 25-6421, authorizing the Mayor to execute the Annual Certificate of Army Material Status for the UH-1 Huey Helicopter, Serial Number 66-16374 and the AH-1 Cobra Helicopter, Serial Number 67-15684 located at the Susanville Municipal Airport.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
25-6421.pdf
2025 Annual Certificate Cobra Helicopter.pdf
2025 Annual Certificate Huey Helicopter.pdf
39 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 RESOLUTION No. 25-6421
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
AUTHORIZING MAYOR TO EXECUTE ANNUAL CERTIFICATION OF ARMY MATERIEL STATUS FOR THE UH-1 HUEY HELICOPTER, SERIAL NUMBER 66-16374 AND THE AH-1 COBRA HELICOPTER, SERIAL NUMBER 67-15684 FOR STATIC DISPLAY LOCATED AT
THE SUSANVILLE MUNICIPAL AIRPORT
WHEREAS, at its December 7, 2001 meeting the City Council authorized the Mayor to execute a Conditional Deed of Gift accepting responsibility for the UH-1 Huey Helicopter, Serial Number 66-16374 for static display at the Susanville Municipal Airport; and WHEREAS, at its August 7, 2002 meeting the City Council authorized the Mayor to execute a Conditional Deed of Gift accepting responsibility for the AH-1 Cobra Helicopter, Serial Number 67-15684 for static display at the Susanville Municipal Airport; and WHEREAS, one of the requirements of the Conditional Deed of Gift is that the City must furnish a notarized statement with a current photograph annually certifying that the equipment is still in the possession of the City and is being displayed in the same manner and condition as indicated by the original photograph.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Susanville that the Mayor is hereby authorized to execute the Annual Certification of Army materiel Status for the UH-1 Huey Helicopter, Serial Number 66-16374 and the AH-1 Cobra Helicopter, Serial Number 67-15684 for static display at the Susanville Municipal Airport.
APPROVED:________________________
Mendy Schuster, Mayor
ATTEST:________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 16th day of April 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:______________________________
Margaret Long, City Attorney
40 ANNUAL CERTIFICATION OF ARMY MATERIEL STATUS
ADPO S-1, December 2019
SECTION I ORGANIZATION INFORMATION
1. Organization Name: 2. City: 3. State:
SECTION II EQUIPMENT INFORMATION
In accordance with the Conditional Deed of Gift for:
1. ________________________________________________________________________________________________ 2. _______________________________ Equipment Type Serial Number Under the terms of Public Law 10 USC §2572, I certify that the aforementioned equipment:
(Check Only One)
is still required, displayed and maintained in a clean and safe condition, so its appearance reflects favorably on the military.
is in poor condition. Restoration to upgrade the appearance of the item will begin ____________________ and is expected to be completed _______________________. no longer required. Please send disposition instructions.
A CURRENT COLOR PICTURE is required. Include and submit no later than agreed upon annual date.
SECTION III REMARKS
Remarks:________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ SECTION IV ACKNOWLEDGEMENT I hereby certify that to the best of my knowledge and belief that all statements above are true, correct, complete and made in good faith. I understand and acknowledge that concealing material fact and/or making a false statement is a violation of Title 18 USC§1001 and may result in the cancellation of the Conditional Deed for any US Army property on loan to my organization and is punishable by fine or imprisonment.
1. Signature of Highest Ranking Official: 2. Date Signed:
3. Printed Name of Person Signing (First, Middle Initial, Last):
4. Organization Telephone Number: 5. Organization Email Address:
SECTION V NOTARY ENDORCEMENT
1. Official Notary Signature: 2. Notary Seal/Stamp:
Mail to: US Army Tank-Automotive and Armaments Command, ATTN: AMTA-LCL-IFD, M/S 419D, 6501 East 11 Mile Road, Detroit Arsenal, MI 48397-5000
41 ANNUAL CERTIFICATION OF ARMY MATERIEL STATUS
ADPO S-1, December 2019
SECTION I ORGANIZATION INFORMATION
1. Organization Name: 2. City: 3. State:
SECTION II EQUIPMENT INFORMATION
In accordance with the Conditional Deed of Gift for:
1. ________________________________________________________________________________________________ 2. _______________________________ Equipment Type Serial Number Under the terms of Public Law 10 USC §2572, I certify that the aforementioned equipment:
(Check Only One)
is still required, displayed and maintained in a clean and safe condition, so its appearance reflects favorably on the military.
is in poor condition. Restoration to upgrade the appearance of the item will begin ____________________ and is expected to be completed _______________________. no longer required. Please send disposition instructions.
A CURRENT COLOR PICTURE is required. Include and submit no later than agreed upon annual date.
SECTION III REMARKS
Remarks:________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ SECTION IV ACKNOWLEDGEMENT I hereby certify that to the best of my knowledge and belief that all statements above are true, correct, complete and made in good faith. I understand and acknowledge that concealing material fact and/or making a false statement is a violation of Title 18 USC§1001 and may result in the cancellation of the Conditional Deed for any US Army property on loan to my organization and is punishable by fine or imprisonment.
1. Signature of Highest Ranking Official: 2. Date Signed:
3. Printed Name of Person Signing (First, Middle Initial, Last):
4. Organization Telephone Number: 5. Organization Email Address:
SECTION V NOTARY ENDORCEMENT
1. Official Notary Signature: 2. Notary Seal/Stamp:
Mail to: US Army Tank-Automotive and Armaments Command, ATTN: AMTA-LCL-IFD, M/S 419D, 6501 East 11 Mile Road, Detroit Arsenal, MI 48397-5000
42 AGENDA ITEM NO. 9.C
Action Item
Submitted By: Victoria Estrada, Police
Action Date: April 16, 2025
SUBJECT: Consider Resolution No. 25-6422, authorizing a budget amendment of $100,000 of State COPS 2002 fund to pay for Frontline Officer expenses and equipment. Further authorizes the Finance Director to make the necessary budget modifications.
PRESENTED BY: Michael Bengoa-Bollinger, Public Safety Chief SUMMARY: The Susanville Police Department is responsible for the City of Susanville's public safety. Susanville Police Department each year receives funds from the COPS program that must be used exclusively to fund frontline municipal police services, "in accordance with written requests submitted by the chief of police... or chief administrator of the law enforcement agency that provides police services for (the) city.
These moneys must supplement existing services, and may not be used to supplant any existing funding for law enforcement services.
The city has budgeted for about $125K, but anticipated revenues are expected to be $225,000 this current fiscal year.
A budget amendment is needed in amount of $100,000 for the anticipated increase in grant funds. Staff has provided resolution for consideration and approval for a budget increase to the COPS Program Fund (fund number 2002) in the amount of $100,000.00 for frontline officer(s) expenses and equipment and authorizes the Finance Director to make the necessary budget modifications.
FISCAL IMPACT: $100,000 revenue increase of COPS Program Funds. $100,000 expense increase for frontline officer expenses and equipment.
ACTION REQUESTED: Motion to approve Resolution No.25-6422, authorizing a budget amendment of States COPS 2002 fund to pay for Frontline Officer expenses and equipment. Further authorizes the Finance Director to make the necessary budget modifications.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
STATE COPS 2025.pdf
43 STATE COPS government code section.pdf
25-6422.pdf
44 The California Local Government Finance Alamanac February 2013 Citizens Option for Public Safety (COPS)
A Primer on Supplemental Law Enforcement Services Account (SLESA) Grants Background: A Sales Tax for Public Safety Born Out of ERAF The Citizens Option for Public Safety (COPS)i program was originally adopted in AB3229 (Brulte) 1996 with funding from the state general fund. COPS provides funding for o front-line law enforcement (city police, county sheriffs, and police protection districts); o county jails;
o district attorneys for prosecution; and
o local juvenile justice programs (since 2000-01).
State COPS funding is allocated by the State Controller to counties for deposit by the county auditor in a Supplemental Law Enforcement Services Account (SLESA)ii established in each county. The county auditor is required to allocate the moneys in the county's SLESA within 30 days of the receipt of those moneys from the State Controller.
As a part of the 2011 realignment of various public safety programs from the state to local government, the Legislature approved the Local Law Enforcement Services Act (AB118) and shifted all remaining motor vehicle license fee (MVLF) revenue that was previously cities to pay for various local law enforcement grant programs including the COPS/SLESA programs (SB89). The MVLF is a constitutionally guaranteed revenue to cities and counties and had been a critical general purpose revenue and the shift is under legal challenge by the League of California Cities. These law enforcement grants had previously been funded from the state general fund.
Historic details of COPS/SLESA allocations by agency are available at http://www.californiacityfinance.com/#SUBVENTIONS.
Apportionment Allocation Statutory Reference
Jail Detention Facility Grants fixed $ 35,000,000 $ GovCode 29553(b) SLESF: jail constr/ops 5.15% 23.54% 11,029,596 $ GovCode 30061(f) SLESF: Distr Atty 5.15% ^^ 11,029,596 $ GovCode 30061(f) SLESF: COPs Frontline Law Enf 39.70% ^^ 85,024,267 $ GovCode 30061(f) Juvenile Justice Crime Prevention 50.00% 23.54% 107,083,460 $ GovCode 30061(f) Small Rural Sheriffs 4.07% 18,514,430 $ GovCode 30070
Juvenile Probation 33.38% 151,845,620 $ Welfare&InstCode 18220 Juvenile Camps & Ranches 6.47% 29,432,030 $ Welfare&InstCode 18220.1 Cal Emergency Mgmt Agency 1 9.00% 40,941,000 $ Penal Code 13821 100.00% 100.00% 489,900,000 $ 2
GC30027(b), GC30029(e)
2) GC Sec30027(b) $489,900,000 allocated to LLESA for FY2011-12 and on. If insufficient funds - balance from LRF. 1) Includes Cal-MMET, Vertical Prosecution Block Grants, Evidentiary Medical Training, Public Prosecutors and Public Defenders, Calif Gang Violence Suppression, CALGANG, MultiAgency Gang Enforcement Consortium, Rural Crime SB89, AB118 Local Law Enforcement Services Acct
Effective July 1, 2011
2217 ISLE ROYALE LANE • DAVIS, CA • 95616-6616
PH/FAX: 530.758.3952 • [email protected]
45 – 2 – February 2013
CalifornniaCityFinance.Com 2
Frontline Law Enforcement
Front line law enforcement funds are allocated to cities, counties and five police protection districts1 on a population basis. County allocations under this program are for services to unincorporated areas and county allocations are based on unincorporated area population. In FY2000-01 the law was amended to provide a minimum frontline law enforcement allocation of $100,000 to any local agency receiving funding under the program.
Local Use and Procedural Requirements
Funds from the COPS program must be used exclusively to fund frontline municipal police services, “in accordance with written requests submitted by the chief of police … or the chief administrator of the law enforcement agency that provides police services for (the) city.” iii For counties, the board of supervisors must appropriate the funds in response to written requests submitted by the county sheriff and the district attorney.iv The requests must identify the needs to be addressed and must specify the personnel, equipment, and programs that are necessary to meet those needs.
These moneys must supplement existing services, and may not be used to supplant any existing funding for law enforcement services.v Administrative overhead costs charged to SLESA funding may not exceed 0.5 percent of the total allocation.vi SLESA funds must be expended or encumbered no later than June 30 of the fiscal year following receipt or be forfeited to the County Enhancing Law Enforcement Activities Subaccount for reallocation to other law enforcement grants pursuant to law.vii SB1023 (2012) removed various reporting and public hearing requirements for cities and counties expending SLESA moneys and removed the requirement for each county to have a Supplemental Law Enforcement Oversight Committee (SLEOC) to determine whether the recipient entities have expended moneys received from the SLESA appropriately.
For a complete listing of COPS/SLESA allocations for all cities and counties see http://californiacityfinance.com/#SUBVENTIONS
mjgc
i
Not to be confused with a federal program providing local law enforcement grants and bearing the same “COPS” acronym: Community Oriented Policing.
ii Called the Supplemental Law Enforcement Services Fund (SLESF) prior to 2011. iii Gov’t Code § 30061(c)(2)
iv Gov’t Code § 30061(c)(1)
v
Gov’t Code §30062(a)
vi Gov’t Code §30062(c)(1)
vii Gov’t Code §30061(e)
1 The five police protection districts that receive funding under this program are: Broadmoor Police Protection District (San Mateo County), Bear Valley Community Services District (Kern County), Stallion Springs Community Services District (Kern County), Lake Shastina Community Services District (Siskiyou County), Kensington Police Protection District (Contra Costa County).
46
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51 1
2 3
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18 19
20 21
22 23
24 25
26 27
28 RESOLUTION NO. 25-6422
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE AUTHORIZING A BUDGET AMENDMENT OF $100,000 OF STATES COPS FUND (FUND NUMBER 2002) TO PAY FOR FRONTLINE OFFICER EXPENSES AND EQUIPMENT AND
FURTHER AUTHORIZING THE FINANCE DIRECTOR TO
MAKE NECESSARY BUDGET MODIFICATIONS
WHEREAS, the Susanville Police Department is responsible for providing public safety services within the City of Susanville; and
WHEREAS, the Susanville Police Department each year receives funds from the COPS program that must be used exclusively to fund frontline municipal police services; and WHEREAS, the Susanville Police Department has been awarded, through the COPS program, an anticipated modified amount of $100,000 in addition to what was originally budgeted.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby:
1. Authorizes the budget increase for the State COPS program fund (fund number 2002) in the amount of $100,000. Funds are to be utilized to pay frontline officer expenses and equipment; and
2. Authorizes the Finance Director to modify the budget as necessary to accommodate the expenditure of grant funds.
APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 16th day of April 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
52 AGENDA ITEM NO. 12.A
Action Item
Submitted By: Dan Newton, Administrative Services
Action Date: April 16, 2025
SUBJECT: Consider Resolution No. 25-6423, placing a moratorium on Citysponsored proclamation or flag raising PRESENTED BY: Dan Newton, City Manager
SUMMARY: At the April 2, 2025 meeting City Council provided direction to staff to bring back a policy resolution addressing proclamations and flag raising.
They proposed policies are as follows:
1. The City of Susanville City Council will no longer sponsor, prepare, or issue proclamations or present or read
proclamations during City Council meetings.
2. The City will not raise any flags except the American and California flags on City property.
FISCAL IMPACT: None.
ACTION REQUESTED: Motion to approve Resolution No. 25-6423, placing a moratorium on City-sponsored proclamation or flag raising
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
25-6423.pdf
53 1
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24 25
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28 RESOLUTION NO. 25-6423
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
PLACING A MORATORIUM ON CITY-SPONSORED PROCLAMATIONS
OR FLAG RAISING
WHEREAS, the City Council of the City of Susanville desires to make City Council meetings a space where everyone feels welcome to come and participate in the running of local government; and
WHEREAS, City-sponsored promotions or flag raisings of certain flags can be divisive and/or controversial in nature, which can alienate citizens from participating fully in the proceedings; and
WHEREAS, citizens and citizen groups are welcome to come and talk about their work, celebrations, events, and issues during public comment.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Susanville hereby orders the following:
1. Effective on the date of this resolution, the City of Susanville City Council will no longer sponsor, prepare, or issue proclamations or present or read proclamations during City Council meetings; and
2. The City will not raise any flags except the American and California flags on City property; and
3. The public is encouraged to use public comment as specified in Susanville City Code
2.04.070(B)(12) to read any proclamations they wish, or to discuss any issues they believe is of importance to the citizens of Susanville.
APPROVED:________________________
Mendy Schuster, Mayor
ATTEST:________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 16th day of April 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:______________________________
Margaret Long, City Attorney
54 AGENDA ITEM NO. 12.B
Discussion Item
Submitted By: Dan Newton, Administrative Services
Action Date: April 16, 2025
SUBJECT: Consider proposed mission and vision statement.
PRESENTED BY: Dan Newton, City Manager
SUMMARY:
On January 15, 2024, City staff introduced a strategic planning approach that will provide a solid foundation for implementation.
Council directed staff to develop a new mission statement for consideration that accomplishes two things:
1. The mission statement should express the identity and purpose of our organization.
2. The mission statement should convey the message as to why we exist.
On March 19th, staff presented City Council with a proposed mission and vision statement. Staff is requesting Council consideration and approval of the following new mission statement for the City of Susanville:
The City of Susanville’s mission is to serve our residents and visitors by engaging in activities that protect people, their property, and their freedom to act, explore, and prosper.
Based on the discussion at the March 19, 2025 meeting, the vision statement has been modified slightly by moving the bullet point "Legislating and enforcing rules and regulations" to the top of the list.
Staff is requesting Council consideration and approval for the following new vision statement for the City of Susanville:
The City of Susanville strives to become an efficient and fiscally solvent municipal government entity while focusing on:
Legislating and enforcing rules and regulations
SUSANVILLE CITY COUNCIL AGENDA ITEM
55 Being transparent, cost conscious, and compliant with regulatory requirements
Maintaining and repairing existing infrastructure
Providing safe and reliable utility services at a reasonable cost Pursuing avenues for economic diversification
Ensuring our staff members are fulfilled, well trained, and devoted to customer service
Aligning adequate staffing resources with the services provided Undertaking new projects and programs that clearly align with our mission statement and divesting from activities that do not Background:
Strategic planning is a way to help an organization succeed by making sure plans, resources, and results match what the community needs. The City of Susanville offers many services, from public safety to parks and recreation, but sometimes it tries to do more than it has the resources to handle. This is why it is important to decide what is most necessary and focus on those items.
Planning starts with figuring out what services the City should provide and creating a mission and vision. The mission explains what the City stands for, and the vision describes its hopes for the future. The statements help the City Council and staff set clear goals and make decisions. A good strategic plan ensures that projects are chosen because they fit these goals and can be done well with the resources available.
Warren Buffet once said, “The difference between successful people and really successful people is that really successful people say no to almost everything.” A strong plan helps City leaders know when to say yes to an idea and when to say no, so they can focus on what matters most.
Good strategic planning helps leaders make better decisions, use resources wisely, stay accountable, and create positive results for the community. Input from residents will help ensure the creation of strong mission and vision statements and set clear goals.
By using a clear strategic planning process, the City of Susanville can manage its services better, reach its goals, and improve life for residents and visitors.
56 Staff is proposing to start the strategic planning process by discussing the City's mission statement, explaining its importance and purpose, and sharing examples from other cities. The City Council's input will guide staff as they develop draft mission and vision statements to present for Council consideration. Once the mission and vision statements are established, the City will begin setting goals and objectives. This will likely involve multiple drafts and revisions. While the process may be clunky and require discussions at multiple meetings, it will allow for growth and help refine our goals and objectives.
Toward the end of the process, we may identify a need to bring in a consultant to evaluate our resource capacity for project implementation. This information will be critical for the City to establish its priorities and select projects to implement.
FISCAL IMPACT: None at this time.
ACTION REQUESTED: Motion to approve the new mission and vision statements and direct staff to proceed with creating goals and objectives.
ATTACHMENTS:
57 AGENDA ITEM NO. 13.A
Discussion Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: April 16, 2025
SUBJECT: Department Reports
PRESENTED BY: Dan Newton, City Manager
SUMMARY: The City Manager's Report is designed for Department Heads to address the Council on a variety of topics, is needed. Also, for the Council to address any questions or comments regarding that Department Head.
FISCAL IMPACT: None.
ACTION REQUESTED: Information only.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
58 AGENDA ITEM NO. 14.A
Discussion Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: April 16, 2025
SUBJECT: Future Council Items
PRESENTED BY: Dan Newton, City Manager
SUMMARY: Council may provide direction to staff to bring back items for discussion or action at a future meeting.
FISCAL IMPACT: None.
ACTION REQUESTED: Possible direction to staff.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
250416.Future.Items. List.pdf
59 7/16/2024
Consider doing away with the Planning Commission and have the planning department handle the duties -
IN PROGRESS
1/15/2025 Consider creation of advisory committee to assist with economic development efforts. 2/19/2025
Consider an upgrade to the city's livestreaming software/hardware and possible partnerships with other agencies.
3/5/2025 Request to allow a conex box to be placed at Riverside Park for team equipment 4/2/2025 Request to update sound system and to post meeting link on Facebook 5/15/2024 Request to create strategic plan for the city - IN PROGRESS 2/19/2025
Request to add three additional positions to the Public Works Department as well as a list of vacancies within that department
2/19/2025
Request to provide a report on the status of Susanville's fire hydrants due to the recent fires in Southern CA.
3/5/2025 Request to bring back discussion item regarding council chamber sound system 8/7/2024 Request for discussion regarding gas pricing in the city Brought back on 3/5/2025 4/23/2024 Requested discussion on proclamations Brought back on 4/2/2025 3/19/2025 Request to bring back an item regarding the use of discretionary funds Brought back on 4/2/2025 3/19/2025 Request to bring back the proclamation moratorium for discussion Brought back on 4/2/2025 LAST THREE MONTHS (1/15/2025 to current)
BUSINESS FROM THE FLOOR
Council requested - FUTURE COUNCIL ITEMS
Completed List Items
60