Agenda — Susanville City Council, May 7, 2025

CALL TO ORDER

ROLL CALL

1. APPROVAL OF AGENDA: (Additions and/or Deletions)

2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session.

3. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - pursuant to Government Code Section §54956.9

1. City of Susanville vs. CCC
A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6

1. Fire Unit

2. Miscellaneous Unit

3. Public Works unit

4. SPOA Unit

5. Department Heads:
a. City Clerk
b. Economic Development Director
c. Finance Director
d. Public Safety Chief
e. Public Works Director

4. RETURN TO OPEN SESSION: (recess if necessary)
Reconvene in open session at 5:00pm
Pledge of allegiance
Invocation
Report any changes to agenda
Report any action out of Closed Session
Proclamations, awards or presentations by the City Council

5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting.

Presentations are subject to a three-minute limit.

6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately.

CITY OF SUSANVILLE
66 N. Lassen Street • Susanville CA
Mendy Schuster, Mayor
Russ Brown, Mayor pro tem
Curtis Bortle • Patrick Parrish • Dawn Miller
Susanville City Council
Regular Council Meeting • City Council Chambers
Wednesday, May 7, 2025 – 4:30 PM
1 6.A Minutes of the City Council April 16, 2025 regular meeting.

6.B Consider Resolution No. 25-6425, establishing a 2.82% Salary Matrix Increase to the Administrative Bargaining Unit Salary Matrix Effective July 1, 2025 through and including June 30, 2026

6.C Vendor and Payroll Warrants

7. PUBLIC HEARINGS: No business.

8. COUNCIL DISCUSSION/ANNOUNCEMENTS:

9. NEW BUSINESS:

9.A Consider Resolution No. 25-6424, Authorizing the City Manager to execute an amendment to the equipment and service agreement with Axon Enterprises for body worn cameras with artificial intelligence technologies and taser equipment for use by sworn officers at the Susanville Police Department

9.B Consider Resolution No. 25-6426, authorizing the Mayor to sign a services agreement with MGroup Consultants for Planning consultation and authorize the Finance Director to adjust the budget as necessary.

9.C Consider Resolution No. 25-6427, approving an increase to the 7301 Geothermal Utility Budget and authorizing the Finance Director to make necessary changes to said budget.

9.D Consider purchase of Hangar #24 at the Susanville Municipal Airport

9.E Consider Resolution No. 25-6428, approving the Susanville Experimental Aircraft Association using the Susanville Municipal Airport for their 2025 Airfair scheduled for June 7, 2025, and authorizing the City of Susanville to pay for half of the liability insurance for the event.

9.F Consider Resolution No. 25-6431, approving street closures for Pancera Plaza (South Gay Street from Cottage to Main Street) for thirteen Saturday morning Farmer's Markets and three Night Markets.

10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.

11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.

12. CONTINUING BUSINESS:

12.A Consider Resolution No. 25-6429, approving modifications to the City of Susanville's Organizational Structure and Resolution No. 25-6430, approving and authorizing the third modification to the Memorandum of Understanding with the Operating Engineers Local Union No. 3 Firefighters Bargaining Unit .

12.B Consider modifications to the City's Approved Position List

13. CITY MANAGER'S REPORTS:

13.A Department Reports
2 14. FUTURE COUNCIL ITEMS:

14.A Future Council Items

15. ADJOURNMENT:

The next regular meeting of the Susanville City Council will be held on May 21, 2025 at 4:30PM.

Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website.

Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible.

I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled forMay 7, 2025 in the areas designated on May 2, 2025.
3 AGENDA ITEM NO. 6.A
Action Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: May 7, 2025
SUBJECT: Minutes of the City Council April 16, 2025 regular meeting.

PRESENTED BY: Heidi Whitlock, City Clerk
SUMMARY: Attached for the Council’s review are the minutes of the City Council’s April 16, 2025 regular meeting.

FISCAL IMPACT: None
ACTION REQUESTED: Motion to waive the reading of and approval to receive and file the City Council's minutes from the April 16, 2025 regular meeting.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
250416.cc.min.draft.pdf
4 SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, APRIL 16, 2025 – 4:30 PM
Mayor Schuster called the meeting to order at 4:30pm.

Roll Call of Councilmembers Present: Schuster, Brown, Bortle, Parrish, Miller

1. APPROVAL OF AGENDA:

Dan Newton, City Manager, requested that item 12A be heard prior to Business from the Floor.

Moved by Brown; seconded by Parrish to approve.

Motion Carried: 5 - 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None

2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No public comment.

3. CLOSED SESSION:

The Council went into closed session at 4:30pm to discuss the following:

A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6

1. Fire Unit

2. Miscellaneous Unit

3. Public Works unit

4. SPOA Unit

5. Department Heads:
a. City Clerk
b. Economic Development Director
c. Finance Director
d. Public Safety Chief
e. Public Works Director
B. PUBLIC EMPLOYMENT - pursuant to Government Code Section §54957

1. City Manager evaluation

4. RETURN TO OPEN SESSION: The Council reconvened in open session at 5:08pm. The Pledge of Allegiance and Invocation were provided.

Mr. Newton stated that prior to going into closed session, the Council approved the agenda with the change of moving item 12A to prior to item 5. He continued that the Council then met in closed session to discuss the above-mentioned items. Direction was provided to staff with no reportable action taken.

12.A Consider Resolution No. 25-6423, placing a moratorium on City-sponsored proclamation or flag raising
Mr. Newton provided an explanation of the item and requested Council discussion and possible approval of Resolution No. 25-6423.

Susan Zahn, public, stated that she represented the LBGTQ+ community and requested that the Council reconsider this action and show their support for the people in the LBGTQ+ community.

Jacob, public, stated his concern with the moratorium.
5 Council Member Parrish shared his stance on the proclamations and stated it was never the intent to exclude anyone but rather making it all or nothing. He stated that city government should not be dictating who can and cannot speak as the public can always speak during public comment, including their ability to read their own proclamations taking it out of the government's hands. He concluded that the power is with the people, and they can choose to say what they choose.
25-6423.pdf
Motion to approve Resolution No. 25-6423, placing a moratorium on City-sponsored proclamation or flag raising.

Moved by Parrish; seconded by Brown to approve.

Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None

5. BUSINESS FROM THE FLOOR: Corrine Reed, Vice Chair or SIR Pow Wow Committee, and provided information related to the Pow Wow to be held from June 20th to June 22nd. The event will be held at LCC Softball field. She then invited the Council to the Pow Wow and requested a donation.

Susan Baxter, public, voiced her concern with the Council related to the Susanville Performing Arts Center. She stated that the money was the people's money and not the City Council's money and shared her disappointment.

6. CONSENT CALENDAR:

Moved by Brown; seconded by Parrish to approve.

Motion Carried: 5 - 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None

6.A Minutes of the City Council April 2, 2025 regular meeting.

Motion to waive the reading of and approval to receive and file the City Council's minutes from the April 2, 2025 regular meeting.
250402.cc.min.draft.pdf

6.B Vendor and payroll warrants
Motion to receive and file
03-20-25.pdf
03-27-25.pdf
03-31-25.pdf

7. PUBLIC HEARINGS: No business.

8. COUNCIL DISCUSSION/ANNOUNCEMENTS: Council Member Bortle provided a Land Acknowledgement Statement.

9. NEW BUSINESS:

9.A Consider Resolution No. 25-6420, authorizing the Mayor to execute annual certification of Army Material Status for the GPF M1917/18 Series Gun, Serial Number 884 for static display located at the Susanville Memorial Park
6 Bob Godman, Public Works Director, provided an explanation of the item and requested Council approval of Resolution No. 25-6420.
25-6420.pdf
Annual Certificate Gun_unsigned 2025.pdf
Motion to approve Resolution No. 25-6420, authorizing the Mayor to execute annual certification of Army Material Status for the GPF M1917/18 Series Gun, Serial Number 884 for static display located at the Susanville Memorial Park
Moved by Bortle; seconded by Brown to approve.

Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None

9.B Consider Resolution No. 25-6421, authorizing the Mayor to execute the Annual Certificate of Army Material Status for the UH-1 Huey Helicopter, Serial Number 66-16374 and the AH-1 Cobra Helicopter, Serial Number 67-15684 located at the Susanville Municipal Airport.

Director Godman provided an explanation of the item and requested Council approval of Resolution No. 25-6421.
25-6421.pdf
2025 Annual Certificate Cobra Helicopter.pdf
2025 Annual Certificate Huey Helicopter.pdf
Motion to approve Resolution No. 25-6421, authorizing the Mayor to execute the Annual Certificate of Army Material Status for the UH-1 Huey Helicopter, Serial Number 66-16374 and the AH-1 Cobra Helicopter, Serial Number 67-15684 located at the Susanville Municipal Airport.

Moved by Miller; seconded by Parrish to approve.

Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None

9.C Consider Resolution No. 25-6422, authorizing a budget amendment of $100,000 of State COPS 2002 fund to pay for Frontline Officer expenses and equipment. Further authorizes the Finance Director to make the necessary budget modifications.

Mike Bollinger, Public Safety Chief, provided an explanation of the item and requested Council approval of Resolution No. 25-6422.

Council Member Parrish inquired as to what exactly would be purchased.

Chief Bollinger responded that it would start the procurement process, purchasing approximately half of the cameras.

Council Member Parrish inquired as to how much time would be saved to which the Chief stated about half the time as the software drafts the reports for the officers allowing more time for patroling.

STATE COPS 2025.pdf
STATE COPS government code section.pdf
25-6422.pdf
7 Motion to approve Resolution No.25-6422, authorizing a budget amendment of States COPS 2002 fund to pay for Frontline Officer expenses and equipment. Further authorizes the Finance Director to make the necessary budget modifications.

Moved by Parrish; seconded by Brown to approve.

Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None

10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.

11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.

12. CONTINUING BUSINESS:

12.A Consider Resolution No. 25-6423, placing a moratorium on City-sponsored proclamation or flag raising – Heard after Item 4.

12.B Consider proposed mission and vision statement.

Mr. Newton provided an explanation of the item and requested Council direction.

Council Member Bortle and Mayor Schuster shared their appreciation for staff's work on the item.

Motion to approve the new mission and vision statements and direct staff to proceed with creating goals and objectives.

Moved by Parrish; seconded by Brown to approve.

Motion Carried: 5- 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None

13. CITY MANAGER'S REPORTS:

13.A Department Reports
The department heads in attendance provided updates on the activities and developments within their respective departments.

14. FUTURE COUNCIL ITEMS:

14.A Future Council Items Possible direction to staff.

Council Member Parrish requested the frontage improvement (curb, gutter, and sidewalk) ordinance be brought back to consider a moratorium to go in line with the recent moratorium on mitigation fees. Brown and Miller supported.
250416.Future.Items. List.pdf

15. ADJOURNMENT:

Moved by Parrish; seconded by Miller to Adjourn at 6:11pm.

Motion Carried: 5 - 0
Voting For: Schuster, Brown, Bortle, Parrish, Miller
Voting Against: None
____________________________ ____________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor
Approved on:
8 AGENDA ITEM NO. 6.B
Action Item
Submitted By: Jolene Arredondo, Administrative Services Action Date: May 7, 2025
SUBJECT: Consider Resolution No. 25-6425, establishing a 2.82% Salary Matrix Increase to the Administrative Bargaining Unit Salary Matrix Effective July 1, 2025 through and including June 30, 2026 PRESENTED BY: Dan Newton, City Manager
SUMMARY: Per Section 6.B. of the Administrative Bargaining Unit Memorandum of Understanding (MOU), the Administrative Unit employees will receive an annual salary matrix adjustment based on the annual Consumer Price Index (CPI) percent increase as reported by the US Bureau of Labor Statistics Consumer Price Index for all Urban Consumers (CPI-U) for the West Area. The maximum salary matrix increase per fiscal year will be 3.00%. The CPI increase will be applied to the previous year's adopted salary matrix, ensuring that each new matrix reflects the adjustment over the prior year. The revised salary matrix for each year will be memorialized by resolution of the city council prior to June 30 for effective change occurring each July 1 of this agreement.

For the Fiscal Year 2025/2026 the Salary Matrix as presented in Exhibit "B" of the MOU will increase by 2.82% as presented in the revised Salary Matrix attachment to the resolution and will be effective for all Unit employees on July 1, 2025 and will remain in effect through June 30, 2026.

FISCAL IMPACT: 2.82% increase to the Salary Matrix for employees represented by the Administrative Bargaining Unit for FY 2025/2026
ACTION REQUESTED: Motion to approve Resolution No. 25-6425, establishing a 2.82% Salary Matrix Increase to the Administrative Bargaining Unit Salary Matrix Effective July 1, 2025 through and including June 30, 2026

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
25-6425.pdf
2025.2026 Salary Matrix.pdf
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28 RESOLUTION NO. 25-6425

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE AUTHORIZING A 2.82% INCREASE TO THE ADMINISTRATIVE

BARGAINING UNIT SALARY MATRIX EFFECTIVE
JULY 1, 2025, THROUGH AND INCLUDING JUNE 30, 2026
WHEREAS, the City of Susanville and representatives from the Administrative bargaining unit have negotiated a labor agreement according to the requirements of the Meyers-MiliasBrown Act; and WHEREAS, the Bargaining Unit has ratified the respective agreement; and WHEREAS, the agreement has been negotiated within the parameters established by the City Council; and
WHEREAS, Section 6.B. of the Administrative Bargaining Unit Memorandum of Understanding (MOU) states the Administrative Unit employees will receive an annual salary matrix adjustment based on the annual Consumer Price Index (CPI) percent increase as reported by the US Bureau of Labor Statistics Consumer Price Index for all Urban Consumers (CPI-U) for the West Area; and
WHEREAS, the maximum salary matrix increase per fiscal year will be 3.00%; and WHEREAS, the CPI increase will be applied to the previous year's adopted salary matrix, ensuring that each new matrix reflects the adjustment over the prior year. The revised salary matrix for each year will be memorialized by resolution of the City Council prior to June 30 for effective change occurring each July 1st of this agreement; and WHEREAS, the determined salary matrix increase for the fiscal year 2025/2026 is 2.82% which has been rounded to the nearest one-hundredth and calculated as per instructed in the Administrative Bargaining Unit MOU.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby approves the 2025/2026 Fiscal Year Salary Matrix for Memorandum of Understanding with the Administrative Bargaining Unit.

APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 7th day of May 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
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28 _____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_______________________________
Margaret Long, City Attorney
11 STEP STEP STEP STEP STEP STEP STEP STEP A B C D E F G H 101 824.79 866.03 909.33 954.79 1002.53 1052.66 1105.29 1160.56 102 845.41 887.68 932.06 978.66 1027.60 1078.98 1132.93 1189.57 103 866.54 909.87 955.36 1003.13 1053.29 1105.95 1161.25 1219.31 104 888.21 932.62 979.25 1028.21 1079.62 1133.60 1190.28 1249.79 105 910.41 955.93 1003.73 1053.91 1106.61 1161.94 1220.04 1281.04 106 933.17 979.83 1028.82 1080.26 1134.27 1190.99 1250.54 1313.06 107 956.50 1004.32 1054.54 1107.27 1162.63 1220.76 1281.80 1345.89 108 980.41 1029.43 1080.90 1134.95 1191.70 1251.28 1313.85 1379.54 109 1004.92 1055.17 1107.93 1163.32 1221.49 1282.56 1346.69 1414.03 110 1030.05 1081.55 1135.63 1192.41 1252.03 1314.63 1380.36 1449.38 111 1055.80 1108.59 1164.02 1222.22 1283.33 1347.49 1414.87 1485.61 112 1082.19 1136.30 1193.12 1252.77 1315.41 1381.18 1450.24 1522.75 113 1109.25 1164.71 1222.94 1284.09 1348.30 1415.71 1486.50 1560.82 114 1136.98 1193.83 1253.52 1316.19 1382.00 1451.10 1523.66 1599.84 115 1165.40 1223.67 1284.86 1349.10 1416.55 1487.38 1561.75 1639.84 116 1194.54 1254.26 1316.98 1382.83 1451.97 1524.57 1600.79 1680.83 117 1224.40 1285.62 1349.90 1417.40 1488.27 1562.68 1640.81 1722.85 118 1255.01 1317.76 1383.65 1452.83 1525.47 1601.75 1681.83 1765.93 119 1286.39 1350.71 1418.24 1489.15 1563.61 1641.79 1723.88 1810.07 120 1318.55 1384.47 1453.70 1526.38 1602.70 1682.84 1766.98 1855.33 121 1351.51 1419.08 1490.04 1564.54 1642.77 1724.91 1811.15 1901.71 122 1385.30 1454.56 1527.29 1603.65 1683.84 1768.03 1856.43 1949.25 123 1419.93 1490.93 1565.47 1643.75 1725.93 1812.23 1902.84 1997.98 124 1455.43 1528.20 1604.61 1684.84 1769.08 1857.54 1950.41 2047.93 125 1491.81 1566.40 1644.72 1726.96 1813.31 1903.97 1999.17 2099.13 126 1529.11 1605.56 1685.84 1770.13 1858.64 1951.57 2049.15 2151.61 127 1567.34 1645.70 1727.99 1814.39 1905.11 2000.36 2100.38 2205.40 128 1606.52 1686.85 1771.19 1859.75 1952.73 2050.37 2152.89 2260.53 129 1646.68 1729.02 1815.47 1906.24 2001.55 2101.63 2206.71 2317.05 130 1687.85 1772.24 1860.85 1953.90 2051.59 2154.17 2261.88 2374.97 131 1730.05 1816.55 1907.38 2002.74 2102.88 2208.03 2318.43 2434.35 132 1773.30 1861.96 1955.06 2052.81 2155.45 2263.23 2376.39 2495.21 133 1817.63 1908.51 2003.94 2104.13 2209.34 2319.81 2435.80 2557.59 134 1863.07 1956.22 2054.03 2156.74 2264.57 2377.80 2496.69 2621.53 135 1909.65 2005.13 2105.39 2210.65 2321.19 2437.25 2559.11 2687.06 136 1957.39 2055.26 2158.02 2265.92 2379.22 2498.18 2623.09 2754.24 137 2006.32 2106.64 2211.97 2322.57 2438.70 2560.63 2688.66 2823.10 138 2056.48 2159.30 2267.27 2380.63 2499.67 2624.65 2755.88 2893.68 139 2107.89 2213.29 2323.95 2440.15 2562.16 2690.26 2824.78 2966.02 140 2160.59 2268.62 2382.05 2501.15 2626.21 2757.52 2895.40 3040.17 141 2214.60 2325.34 2441.60 2563.68 2691.87 2826.46 2967.78 3116.17 142 2269.97 2383.47 2502.64 2627.77 2759.16 2897.12 3041.98 3194.08 143 2326.72 2443.06 2565.21 2693.47 2828.14 2969.55 3118.03 3273.93 144 2384.89 2504.13 2629.34 2760.81 2898.85 3043.79 3195.98 3355.78 145 2444.51 2566.73 2695.07 2829.83 2971.32 3119.88 3275.88 3439.67 146 2505.62 2630.90 2762.45 2900.57 3045.60 3197.88 3357.77 3525.66 147 2568.26 2696.68 2831.51 2973.09 3121.74 3277.83 3441.72 3613.80 148 2632.47 2764.09 2902.30 3047.41 3199.78 3359.77 3527.76 3704.15 149 2698.28 2833.20 2974.85 3123.60 3279.78 3443.77 3615.95 3796.75 150 2765.74 2904.02 3049.23 3201.69 3361.77 3529.86 3706.35 3891.67 151 2834.88 2976.63 3125.46 3281.73 3445.82 3618.11 3799.01 3988.96 152 2905.75 3051.04 3203.59 3363.77 3531.96 3708.56 3893.99 4088.69 153 2978.40 3127.32 3283.68 3447.87 3620.26 3801.27 3991.34 4190.90 154 3052.86 3205.50 3365.78 3534.06 3710.77 3896.31 4091.12 4295.68 155 3129.18 3285.64 3449.92 3622.42 3803.54 3993.71 4193.40 4403.07 156 3207.41 3367.78 3536.17 3712.98 3898.62 4093.56 4298.23 4513.15 157 3287.59 3451.97 3624.57 3805.80 3996.09 4195.89 4405.69 4625.97 158 3369.78 3538.27 3715.19 3900.95 4095.99 4300.79 4515.83 4741.62 159 3454.03 3626.73 3808.07 3998.47 4198.39 4408.31 4628.73 4860.16 160 3540.38 3717.40 3903.27 4098.43 4303.35 4518.52 4744.45 4981.67 161 3628.89 3810.33 4000.85 4200.89 4410.94 4631.48 4863.06 5106.21 162 3719.61 3905.59 4100.87 4305.91 4521.21 4747.27 4984.63 5233.87 163 3812.60 4003.23 4203.39 4413.56 4634.24 4865.95 5109.25 5364.71 164 3907.92 4103.31 4308.48 4523.90 4750.10 4987.60 5236.98 5498.83 165 4005.61 4205.89 4416.19 4637.00 4868.85 5112.29 5367.91 5636.30 166 4105.75 4311.04 4526.59 4752.92 4990.57 5240.10 5502.10 5777.21 167 4208.40 4418.82 4639.76 4871.75 5115.33 5371.10 5639.66 5921.64 168 4313.61 4529.29 4755.75 4993.54 5243.22 5505.38 5780.65 6069.68 169 4421.45 4642.52 4874.65 5118.38 5374.30 5643.01 5925.16 6221.42 170 4531.98 4758.58 4996.51 5246.34 5508.65 5784.09 6073.29 6376.96 171 4645.28 4877.55 5121.43 5377.50 5646.37 5928.69 6225.12 6536.38 172 4761.42 4999.49 5249.46 5511.93 5787.53 6076.91 6380.75 6699.79 173 4880.45 5124.47 5380.70 5649.73 5932.22 6228.83 6540.27 6867.28 174 5002.46 5252.59 5515.21 5790.98 6080.52 6384.55 6703.78 7038.97 175 5127.52 5383.90 5653.10 5935.75 6232.54 6544.16 6871.37 7214.94 176 5255.71 5518.50 5794.42 6084.14 6388.35 6707.77 7043.16 7395.31 177 5387.10 5656.46 5939.28 6236.25 6548.06 6875.46 7219.24 7580.20 178 5521.78 5797.87 6087.77 6392.15 6711.76 7047.35 7399.72 7769.70 179 5659.83 5942.82 6239.96 6551.96 6879.55 7223.53 7584.71 7963.94 180 5801.32 6091.39 6395.96 6715.76 7051.54 7404.12 7774.33 8163.04 181 5946.36 6243.67 6555.86 6883.65 7227.83 7589.22 7968.69 8367.12 182 6095.01 6399.77 6719.75 7055.74 7408.53 7778.95 8167.90 8576.30 183 6247.39 6559.76 6887.75 7232.13 7593.74 7973.43 8372.10 8790.70 184 6403.57 6723.75 7059.94 7412.94 7783.58 8172.76 8581.40 9010.47 185 6563.66 6891.85 7236.44 7598.26 7978.17 8377.08 8795.94 9235.73 186 6727.76 7064.14 7417.35 7788.22 8177.63 8586.51 9015.84 9466.63 187 6895.95 7240.75 7602.78 7982.92 8382.07 8801.17 9241.23 9703.29 188 7068.35 7421.77 7792.85 8182.50 8591.62 9021.20 9472.26 9945.88 189 7245.06 7607.31 7987.68 8387.06 8806.41 9246.73 9709.07 10194.52 190 7426.18 7797.49 8187.37 8596.74 9026.57 9477.90 9951.80 10449.39 191 7611.84 7992.43 8392.05 8811.65 9252.24 9714.85 10200.59 10710.62 192 7802.13 8192.24 8601.85 9031.95 9483.54 9957.72 10455.61 10978.39 193 7997.19 8397.05 8816.90 9257.74 9720.63 10206.66 10717.00 11252.85 194 8197.12 8606.97 9037.32 9489.19 9963.65 10461.83 10984.92 11534.17 195 8402.04 8822.15 9263.25 9726.42 10212.74 10723.37 11259.54 11822.52 196 8612.10 9042.70 9494.84 9969.58 10468.06 10991.46 11541.03 12118.08 197 8827.40 9268.77 9732.21 10218.82 10729.76 11266.25 11829.56 12421.04 198 9048.08 9500.49 9975.51 10474.29 10998.00 11547.90 12125.30 12731.56 199 9274.29 9738.00 10224.90 10736.14 11272.95 11836.60 12428.43 13049.85 200 9506.14 9981.45 10480.52 11004.55 11554.78 12132.51 12739.14 13376.10 EXHIBIT B - 2025/2026

CITY OF SUSANVILLE GLOBAL RANGE AND STEP MATRIX
JULY 1, 2025 - JUNE 30, 2026 ADMINISTRATIVE MOU
BIWEEKLY - 26 PAY PERIODS PER YEAR
RANGE
12 AGENDA ITEM NO. 6.C
Action Item
Submitted By: Stefanie Steward, Finance
Action Date: May 7, 2025
SUBJECT: Vendor and Payroll Warrants
PRESENTED BY: Chandra Jabbs, Finance Director
SUMMARY: Warrants dated April 3, 2025 through April 23, 2025 numbered 223815-223944.

FISCAL IMPACT: Accounts Payable vendor warrants totaling $325,616.73, plus $388,151.95 in payroll warrants, for a total of $713,768.68.

ACTION REQUESTED: Motion to receive and file.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
04-10-25.pdf
04-17-25.pdf
04-18-25.pdf
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
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41 42
43 44
45 AGENDA ITEM NO. 9.A
Action Item
Submitted By: Jolene Arredondo, Police
Action Date: May 7, 2025
SUBJECT: Consider Resolution No. 25-6424, Authorizing the City Manager to execute an amendment to the equipment and service agreement with Axon Enterprises for body worn cameras with artificial intelligence technologies and taser equipment for use by sworn officers at the Susanville Police Department
PRESENTED BY: Allen Sobol, Lieutenant
SUMMARY:

The Susanville Police Department is concluding its current five-year contract with Versatrem Public Safety US, Inc., formerly known as Visual Labs, Inc., for body-worn video (BWC) systems and digital evidence storage. As we look toward a more advanced solution, the department has identified a need to transition to the Axon Enterprise, Inc. system for body-worn cameras, tasers and evidence
management. This memo outlines the proposed amendment to our existing contract with Axon and requests approval from the City Council to move forward.

Currently our department uses the outdated X26p and a few of the newer TASER 7's, which we are hoping to transition the entire department to the TASER 7. TASER 7 offers standoff and close quarters capabilities, improved probes for better connection, and provides enhanced integration to the Axon network for optimized workflows and inventory and evidence management. Having the all staff using the TASER 7, allows the department to be uniformed and comply with department policies.

In recent months, the Police Department’s Command Staff conducted a comprehensive review of available body-worn camera systems. The goal was to select a system that not only meets our technical needs but also enhances operational efficiency. After careful evaluation, it was determined that Axon’s BWC solution best suited the department’s requirements, particularly with its advanced AI capabilities, seamless integration, and user-friendly design.

SUSANVILLE CITY COUNCIL AGENDA ITEM
46 One of the key features of the Axon system is its ability to automatically generate officers' reports directly from the BWC footage.

This will significantly reduce the time officers spend writing reports— by an estimated 67%—and will improve the accuracy and detail of the reports, providing clearer, more reliable documentation of incidents.

The amendment to the Axon contract will involve the following:
14 Evidence.com Licenses: For secure storage and
management of video evidence from body-worn cameras.
14 Body-Worn Cameras: Each sworn officer will be issued their own camera, with additional cameras available for shared use by non-sworn field staff.

Cloud-Based Evidence Storage: All video footage will be stored securely in Axon’s cloud, providing efficient access and management of evidence.

Additionally, the system will allow the Lassen County District Attorney’s Office direct access to video evidence via a secure online link. This will eliminate delays in evidence sharing, accelerating the timeline for prosecuting cases and improving overall efficiency within the criminal justice process.

The initial purchase includes the 14 cameras, licenses, and associated supporting equipment and services. We will incorporate these expenses within the existing Police Department budget for technology upgrades. A detailed breakdown of costs will be provided during the next budget meeting.

The transition to Axon’s body-worn camera system and evidence management platform is a critical step in enhancing the department’s operational capabilities. By providing officers with state-of-the-art technology, we will improve reporting accuracy, streamline the processing of evidence, and enhance collaboration with the District Attorney’s Office.

It is recommended that the City Council approve the proposed amendment to the Axon contract for the purchase of 14 body-worn cameras, Evidence.com licenses, and supporting hardware. This upgrade is in line with the department’s ongoing efforts to improve public safety and operational efficiency.
47 Action Requested: Approval for the City Manager to execute and sign the contract with Axon.

Attachments
Contract Amendment Proposal (Axon)
Initial Budget Estimate for Axon Equipment and Services FISCAL IMPACT: Fiscal year increase of $50,000 paid for and reimbursed through the COPS Grant
ACTION REQUESTED: Motion to approve Resolution No. 25-6424, Authorizing the City Manager to execute an amendment to the equipment and service agreement with Axon Enterprises for body worn cameras with artificial intelligence technologies and taser equipment for use by sworn officers at the Susanville Police Department
ATTACHMENTS:
25-6424.pdf
Proposed AXON Contract
Budget Estimate for AXON Equipment and Services
48 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
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20 21
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24 25
26 27
28 RESOLUTION NO. 25-6424

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE

EQUIPMENT AND SERVICE AGREEMENT WITH AXON ENTERPRISE FOR

BODY WORN CAMERAS WITH ARTIFICIAL INTELLIGENCE TECHNOLOGIES

AND TASER EQUIPMENT
WHEREAS, the Susanville Police Department is responsible for providing public safety within the City of Susanville; and
WHEREAS, the Susanville Police Department is concluding its current five-year contract with (BWC) systems and digital evidence storage; and
WHEREAS, the Susanville Police Department has identified a need to transition to the Axon Enterprise, Inc. system body-worn cameras, tasers and evidence management.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby approves the following:

1. The proposed amendment to the Axon contract for the purchase of 14 body-worn cameras, Evidence.com licenses, and supporting hardware; and

2. The City Manager to execute and sign the contract with Axon.

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
49

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Q-690437-45770JS
Issued: 04/23/2025
Quote Expiration: 05/15/2025
Estimated Contract Start Date: 07/15/2025
Account Number: 321852
Payment Terms:

Mode of Delivery: UPS-GND

SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Susanville Police Dept. - CA
1801 Main St
Susanville,
CA
96130-4518
USA
Susanville Police Dept. - CA
1801 Main St
Susanville
CA
96130-4518
USA
Email:

Jake Schwisow
Phone:

Email: [email protected]
Fax:

Allen Sobol
Phone: (530) 257-5603
Email: [email protected]
Fax:

Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $6,109.62 TOTAL COST $201,247.70
ESTIMATED TOTAL W/ TAX $204,894.09 TOTAL SAVINGS $30,548.10 Axon Enterprise, Inc.
17800 N 85th St.

Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
50

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Payment Summary
Date Subtotal Tax Total
Jun 2025 $40,249.54 $729.28 $40,978.82
Jul 2026 $40,249.54 $729.28 $40,978.82
Jul 2027 $40,249.54 $729.28 $40,978.82
Jul 2028 $40,249.54 $729.28 $40,978.82
Jul 2029 $40,249.54 $729.27 $40,978.81
Total $201,247.70 $3,646.39 $204,894.09
51

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Quote Unbundled Price: $231,795.80
Quote List Price: $212,232.20
Quote Subtotal: $201,247.70
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
BWCUwTAP BWC Unlimited with TAP 14 60 $122.95 $99.66 $99.66 $83,714.40 $2,337.63 $86,052.03 A la Carte Hardware
H00001 AB4 Camera Bundle 14 $899.00 $899.00 $12,586.00 $1,038.34 $13,624.34 H00002 AB4 Multi Bay Dock Bundle 2 $1,638.90 $1,638.90 $3,277.80 $270.42 $3,548.22 A la Carte Software
73746 AXON EVIDENCE - ECOM LICENSE - PRO 5 60 $48.82 $12.21 $3,661.50 $0.00 $3,661.50 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 60 $5.42 $5.42 $4,552.80 $0.00 $4,552.80 73447 AXON FUSUS - LICENSE - PLUS USER 14 60 $15.19 $15.19 $12,759.60 $0.00 $12,759.60 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 14 60 $22.57 $22.57 $18,958.80 $0.00 $18,958.80 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT
WRITING 14 60 $70.52 $70.52 $59,236.80 $0.00 $59,236.80 A la Carte Services
80146 AXON BODY - PSO - VIRTUAL STARTER 1 $2,500.00 $2,500.00 $2,500.00 $0.00 $2,500.00 Total $201,247.70 $3,646.39 $204,894.09
Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK RAPIDLOCK 14 1 06/15/2025
AB4 Camera Bundle 100466 AXON BODY 4 - CABLE - USB-C TO USB-C 16 1 06/15/2025 AB4 Camera Bundle 100775 AXON BODY 4 - MAGNETIC DISCONNECT CABLE 16 1 06/15/2025 AB4 Camera Bundle 74028 AXON BODY - MOUNT - WING CLIP RAPIDLOCK 16 1 06/15/2025 AB4 Multi Bay Dock Bundle 100206 AXON BODY 4 - 8 BAY DOCK 2 1 06/15/2025 AB4 Multi Bay Dock Bundle 70033 AXON - DOCK WALL MOUNT - BRACKET ASSY 2 1 06/15/2025 AB4 Multi Bay Dock Bundle 71019 AXON BODY - DOCK POWERCORD - NORTH AMERICA 2 1 06/15/2025 BWC Unlimited with TAP 73309 AXON BODY - TAP REFRESH 1 - CAMERA 14 1 12/15/2027 BWC Unlimited with TAP 73689 AXON BODY - TAP REFRESH 1 - DOCK MULTI BAY 2 1 12/15/2027 BWC Unlimited with TAP 73310 AXON BODY - TAP REFRESH 2 - CAMERA 14 1 06/15/2030 BWC Unlimited with TAP 73688 AXON BODY - TAP REFRESH 2 - DOCK MULTI BAY 2 1 06/15/2030 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date BWC Unlimited with TAP 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 14 07/15/2025 07/14/2030 BWC Unlimited with TAP 73746 AXON EVIDENCE - ECOM LICENSE - PRO 14 07/15/2025 07/14/2030 52

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Software
Bundle Item Description QTY Estimated Start Date Estimated End Date A la Carte 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 14 07/15/2025 07/14/2030
A la Carte 73447 AXON FUSUS - LICENSE - PLUS USER 14 07/15/2025 07/14/2030 A la Carte 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 07/15/2025 07/14/2030 A la Carte 73746 AXON EVIDENCE - ECOM LICENSE - PRO 5 07/15/2025 07/14/2030 A la Carte 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 14 07/15/2025 07/14/2030 Services
Bundle Item Description QTY
A la Carte 80146 AXON BODY - PSO - VIRTUAL STARTER 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date BWC Unlimited with TAP 80464 AXON BODY - TAP WARRANTY - CAMERA 14 06/15/2026 07/14/2028 BWC Unlimited with TAP 80465 AXON BODY - TAP WARRANTY - MULTI BAY DOCK 2 06/15/2026 07/14/2028 53

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Shipping Locations
Location Number Street City State Zip Country
1 1801 Main St Susanville CA 96130-4518 USA
Payment Details
Jun 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 14 $11,847.37 $0.00 $11,847.37 Year 1 73447 AXON FUSUS - LICENSE - PLUS USER 14 $2,551.92 $0.00 $2,551.92 Year 1 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 $910.56 $0.00 $910.56 Year 1 73746 AXON EVIDENCE - ECOM LICENSE - PRO 5 $732.30 $0.00 $732.30 Year 1 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $500.00 $0.00 $500.00 Year 1 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 14 $3,791.76 $0.00 $3,791.76 Year 1 BWCUwTAP BWC Unlimited with TAP 14 $16,742.87 $467.53 $17,210.40 Year 1 H00001 AB4 Camera Bundle 14 $2,517.20 $207.67 $2,724.87 Year 1 H00002 AB4 Multi Bay Dock Bundle 2 $655.56 $54.08 $709.64 Total $40,249.54 $729.28 $40,978.82
Jul 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 14 $11,847.37 $0.00 $11,847.37 Year 2 73447 AXON FUSUS - LICENSE - PLUS USER 14 $2,551.92 $0.00 $2,551.92 Year 2 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 $910.56 $0.00 $910.56 Year 2 73746 AXON EVIDENCE - ECOM LICENSE - PRO 5 $732.30 $0.00 $732.30 Year 2 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $500.00 $0.00 $500.00 Year 2 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 14 $3,791.76 $0.00 $3,791.76 Year 2 BWCUwTAP BWC Unlimited with TAP 14 $16,742.87 $467.53 $17,210.40 Year 2 H00001 AB4 Camera Bundle 14 $2,517.20 $207.67 $2,724.87 Year 2 H00002 AB4 Multi Bay Dock Bundle 2 $655.56 $54.08 $709.64 Total $40,249.54 $729.28 $40,978.82
Jul 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 14 $11,847.37 $0.00 $11,847.37 Year 3 73447 AXON FUSUS - LICENSE - PLUS USER 14 $2,551.92 $0.00 $2,551.92 Year 3 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 $910.56 $0.00 $910.56 Year 3 73746 AXON EVIDENCE - ECOM LICENSE - PRO 5 $732.30 $0.00 $732.30 Year 3 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $500.00 $0.00 $500.00 Year 3 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 14 $3,791.76 $0.00 $3,791.76 Year 3 BWCUwTAP BWC Unlimited with TAP 14 $16,742.87 $467.53 $17,210.40 Year 3 H00001 AB4 Camera Bundle 14 $2,517.20 $207.67 $2,724.87 Year 3 H00002 AB4 Multi Bay Dock Bundle 2 $655.56 $54.08 $709.64 Total $40,249.54 $729.28 $40,978.82
54

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Jul 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 14 $11,847.37 $0.00 $11,847.37 Year 4 73447 AXON FUSUS - LICENSE - PLUS USER 14 $2,551.92 $0.00 $2,551.92 Year 4 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 $910.56 $0.00 $910.56 Year 4 73746 AXON EVIDENCE - ECOM LICENSE - PRO 5 $732.30 $0.00 $732.30 Year 4 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $500.00 $0.00 $500.00 Year 4 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 14 $3,791.76 $0.00 $3,791.76 Year 4 BWCUwTAP BWC Unlimited with TAP 14 $16,742.87 $467.53 $17,210.40 Year 4 H00001 AB4 Camera Bundle 14 $2,517.20 $207.67 $2,724.87 Year 4 H00002 AB4 Multi Bay Dock Bundle 2 $655.56 $54.08 $709.64 Total $40,249.54 $729.28 $40,978.82
Jul 2029
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 14 $11,847.36 $0.00 $11,847.36 Year 5 73447 AXON FUSUS - LICENSE - PLUS USER 14 $2,551.92 $0.00 $2,551.92 Year 5 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 $910.56 $0.00 $910.56 Year 5 73746 AXON EVIDENCE - ECOM LICENSE - PRO 5 $732.30 $0.00 $732.30 Year 5 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $500.00 $0.00 $500.00 Year 5 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 14 $3,791.76 $0.00 $3,791.76 Year 5 BWCUwTAP BWC Unlimited with TAP 14 $16,742.88 $467.51 $17,210.39 Year 5 H00001 AB4 Camera Bundle 14 $2,517.20 $207.66 $2,724.86 Year 5 H00002 AB4 Multi Bay Dock Bundle 2 $655.56 $54.10 $709.66 Total $40,249.54 $729.27 $40,978.81
55

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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.

Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:

This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below.

ACEIP:

The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.

Acceptance of Terms:

Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. 56

Page 8 ends

\s1\ \d1\
Signature Date Signed
4/23/2025
57

Page 1 ends

Q-690446-45764JS
Issued: 04/17/2025
Quote Expiration: 05/31/2025
Estimated Contract Start Date: 08/15/2025
Account Number: 321852
Payment Terms: N30
Mode of Delivery: UPS-GND

Jake Schwisow
Phone:

Email: [email protected]
Fax:

Allen Sobol
Phone: (530) 257-5603
Email: [email protected]
Fax:

Quote Summary Discount Summary
Program Length 33 Months Average Savings Per Year $6,460.44 TOTAL COST $27,718.95
ESTIMATED TOTAL W/ TAX $29,871.62 TOTAL SAVINGS $17,766.21 Axon Enterprise, Inc.
17800 N 85th St.

Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
58

Page 2 ends

Payment Summary
Date Subtotal Tax Total
Jul 2025 $9,241.49 $717.67 $9,959.16
Jul 2026 $9,238.73 $717.49 $9,956.22
Jul 2027 $9,238.73 $717.51 $9,956.24
Total $27,718.95 $2,152.67 $29,871.62
59

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Quote Unbundled Price: $45,485.16
Quote List Price: $27,718.95
Quote Subtotal: $27,718.95
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
20245 TRUE UP - TASER 7 CERTIFICATION PLAN TRUE UP 189 1 $52.55 $52.55 $9,931.95 $819.39 $10,751.34 C00018 BUNDLE - TASER 7 CERTIFICATION 7 33 $153.91 $77.00 $77.00 $17,787.00 $1,333.28 $19,120.28 Total $27,718.95 $2,152.67 $29,871.62
Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date BUNDLE - TASER 7 CERTIFICATION 100591 AXON TASER - CLEANING KIT 1 1 07/15/2025 BUNDLE - TASER 7 CERTIFICATION 100623 ENHANCED HOOK-AND-LOOP TRAINING (HALT) SUIT (V2) 1 1 07/15/2025 BUNDLE - TASER 7 CERTIFICATION 20008 AXON TASER 7 - HANDLE - HIGH VIS GRN LASER CLASS 3R YLW 7 1 07/15/2025
BUNDLE - TASER 7 CERTIFICATION 20018 AXON TASER - BATTERY PACK - TACTICAL 8 1 07/15/2025 BUNDLE - TASER 7 CERTIFICATION 20063 AXON TASER 7 - HOLSTER - SAFARILAND RH 7 1 07/15/2025 BUNDLE - TASER 7 CERTIFICATION 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 35 1 07/15/2025
BUNDLE - TASER 7 CERTIFICATION 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 35 1 07/15/2025
BUNDLE - TASER 7 CERTIFICATION 22177 AXON TASER 7 - CARTRIDGE - HALT STANDOFF NS 14 1 07/15/2025 BUNDLE - TASER 7 CERTIFICATION 22178 AXON TASER 7 - CARTRIDGE - HALT CLOSE QUART NS 14 1 07/15/2025 BUNDLE - TASER 7 CERTIFICATION 22179 AXON TASER 7 - CARTRIDGE - INERT STANDOFF (3.5- DEGREE) NS 7 1 07/15/2025
BUNDLE - TASER 7 CERTIFICATION 22181 AXON TASER 7 - CARTRIDGE - INERT CLOSE QUART (12- DEGREE) NS 7 1 07/15/2025
BUNDLE - TASER 7 CERTIFICATION 70033 AXON - DOCK WALL MOUNT - BRACKET ASSY 1 1 07/15/2025 BUNDLE - TASER 7 CERTIFICATION 71019 AXON BODY - DOCK POWERCORD - NORTH AMERICA 1 1 07/15/2025 BUNDLE - TASER 7 CERTIFICATION 74200 AXON TASER - DOCK - SIX BAY PLUS CORE 1 1 07/15/2025 BUNDLE - TASER 7 CERTIFICATION 80087 AXON TASER - TARGET - CONDUCTIVE PROFESSIONAL RUGGEDIZED 1 1 07/15/2025
BUNDLE - TASER 7 CERTIFICATION 80090 AXON TASER - TARGET FRAME - PROFESSIONAL 27.5 IN X 75 IN 1 1 07/15/2025
BUNDLE - TASER 7 CERTIFICATION 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 14 1 07/15/2026
BUNDLE - TASER 7 CERTIFICATION 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 14 1 07/15/2026
BUNDLE - TASER 7 CERTIFICATION 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 14 1 07/15/2027
BUNDLE - TASER 7 CERTIFICATION 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 14 1 07/15/2027
60

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Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date BUNDLE - TASER 7 CERTIFICATION 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 14 1 07/15/2027
BUNDLE - TASER 7 CERTIFICATION 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 14 1 07/15/2027
BUNDLE - TASER 7 CERTIFICATION 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 14 1 07/15/2027
BUNDLE - TASER 7 CERTIFICATION 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 14 1 07/15/2027
BUNDLE - TASER 7 CERTIFICATION 22177 AXON TASER 7 - CARTRIDGE - HALT STANDOFF NS 14 1 07/15/2027 BUNDLE - TASER 7 CERTIFICATION 22178 AXON TASER 7 - CARTRIDGE - HALT CLOSE QUART NS 14 1 07/15/2027 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date BUNDLE - TASER 7 CERTIFICATION 101180 AXON TASER - DATA SCIENCE PROGRAM 7 08/15/2025 05/14/2028 BUNDLE - TASER 7 CERTIFICATION 20248 AXON TASER - EVIDENCE.COM LICENSE 1 08/15/2025 05/14/2028 BUNDLE - TASER 7 CERTIFICATION 20248 AXON TASER - EVIDENCE.COM LICENSE 7 08/15/2025 05/14/2028 Services
Bundle Item Description QTY
BUNDLE - TASER 7 CERTIFICATION 101193 AXON TASER - ON DEMAND CERTIFICATION 1 BUNDLE - TASER 7 CERTIFICATION 20246 AXON TASER 7 - REPLACEMENT ACCESS PROGRAM - DUTY CARTRIDGE 7 Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date BUNDLE - TASER 7 CERTIFICATION 80374 AXON TASER - EXT WARRANTY - BATTERY PACK T7/T10 8 07/15/2026 05/14/2028 BUNDLE - TASER 7 CERTIFICATION 80395 AXON TASER 7 - EXT WARRANTY - HANDLE 7 07/15/2026 05/14/2028 BUNDLE - TASER 7 CERTIFICATION 80396 AXON TASER - EXT WARRANTY - DOCK SIX BAY T7/T10 1 07/15/2026 05/14/2028 61

Page 5 ends

Shipping Locations
Location Number Street City State Zip Country
1 1801 Main St Susanville CA 96130-4518 USA
Payment Details
Jul 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 20245 TRUE UP - TASER 7 CERTIFICATION PLAN TRUE UP 189 $3,311.35 $273.18 $3,584.53 Year 1 C00018 BUNDLE - TASER 7 CERTIFICATION 7 $5,930.14 $444.49 $6,374.63 Total $9,241.49 $717.67 $9,959.16
Jul 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 20245 TRUE UP - TASER 7 CERTIFICATION PLAN TRUE UP 189 $3,310.35 $273.10 $3,583.45 Year 2 C00018 BUNDLE - TASER 7 CERTIFICATION 7 $5,928.38 $444.39 $6,372.77 Total $9,238.73 $717.49 $9,956.22
Jul 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 20245 TRUE UP - TASER 7 CERTIFICATION PLAN TRUE UP 189 $3,310.35 $273.11 $3,583.46 Year 3 C00018 BUNDLE - TASER 7 CERTIFICATION 7 $5,928.38 $444.40 $6,372.78 Total $9,238.73 $717.51 $9,956.24
62

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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.

Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:

ACEIP:

Acceptance of Terms:

Page 7 ends

\s1\ \d1\
Signature Date Signed
4/17/2025
64 AGENDA ITEM NO. 9.B
Action Item
Submitted By: Bob Godman, Building & Planning Division
Action Date: May 7, 2025
SUBJECT: Consider Resolution No. 25-6426, authorizing the Mayor to sign a services agreement with M-Group Consultants for Planning consultation and authorize the Finance Director to adjust the budget as necessary.

PRESENTED BY: Bob Godman, Public Works Director
SUMMARY:

The City's Planning division is responsible for managing current and long-range planning activities, processing development applications, ensuring compliance with state and local regulations, and guiding the physical development of our community. The scope and complexity of planning issues facing the City continue to evolve, requiring specialized knowledge and significant staff resources. Furthermore, we are committed to supporting the professional development of our staff, including our newer team members, and ensuring major development projects are managed effectively.

Engaging an experienced Planning Consultant offers several strategic advantages that will enhance the City's ability to manage its planning responsibilities effectively and efficiently.

1. Addressing Complex Planning Challenges: Urban planning frequently involves intricate issues related to land use law, environmental review (CEQA), complex development
proposals, zoning ordinance updates, and long-range policy development. While City staff possess broad knowledge,
certain unique or highly specialized situations benefit significantly from targeted expertise. A qualified consultant can provide in-depth analysis, objective third-party review, and strategic advice on these complex matters as they arise, ensuring the City makes well-informed decisions grounded in best practices. This supplements staff capacity without the need for permanent specialized personnel.

2. Supporting Staff Development and Ensuring Best
Practices: Planning is a multifaceted field with a steep learning curve, encompassing local ordinances, state mandates, case

SUSANVILLE CITY COUNCIL AGENDA ITEM
65 law, design principles, and community engagement strategies.

When we hire a new Planner, a consultant can serve as a mentor and resource, providing guidance on complex
applications, procedural requirements, and nuanced planning principles. This support will help our Planner become proficient more quickly, ensure adherence to best practices across all planning activities, and build internal capacity over the long term.

3. Expert Guidance for the Proposed Travel Stop Project, Including Annexation: The potential development of a new travel stop represents a significant project for the City, with implications for traffic circulation, economic development, land use compatibility, environmental considerations, and community character. Successfully navigating the planning, potential annexation, and entitlement processes for such a project requires careful consideration and specific expertise. A consultant with demonstrated experience in large-scale
commercial/retail developments, transportation-adjacent projects, and California annexation procedures (including LAFCO requirements) can provide critical guidance throughout the process. This includes assistance with navigating the annexation process, site plan review, traffic impact analysis review, specific plan development (if applicable), environmental documentation, public outreach strategies, and navigating other potential regulatory hurdles. Their involvement will enhance the likelihood of a successful project outcome that aligns with the City's goals and minimizes potential negative impacts.

Funding for planning consultant services would be utilized on an asneeded, task-order basis. Specific scopes of work and associated costs would be managed within the approved spending limit of $75,000. Engaging a consultant provides flexibility, allowing the City to access high-level expertise precisely when needed without the overhead of a full-time specialized position.

Hiring a Planning Consultant on an as-needed basis represents a strategic investment in the City's planning capabilities. It provides essential support for staff in navigating complex issues, will accelerate the development of our planning staff, and offers crucial expertise for significant development projects like the proposed travel stop, including potential annexation complexities. This approach ensures the City benefits from specialized knowledge, maintains high standards in its planning processes, and effectively manages its resources.

FISCAL IMPACT: Up to $75,000, this division is funded through the General Fund.

Travel Stop EIR Review est. $23,760
Planning Consultation for FY 24/25 est. $10,000
66 Planning Consultation FY25/26 est. $40,000
Total Transfer for FY 24/25 $35,000
ACTION REQUESTED: Motion to approve Resolution No. 25-6426, authorizing the Mayor to sign a services agreement with M-Group Consultants for Planning consultation and authorize the Finance Director to adjust the budget as necessary.

ATTACHMENTS:
25-6426.pdf
SERVICES AGREEMENT M Group Consultants draft (M-Group Edits 4.28.25).docx 67 1
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28 RESOLUTION NO. 25-6426

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZING THE MAYOR TO SIGN A SERVICES AGREEMENT WITH M-GROUP

CONSULTANTS FOR PLANNING CONSULTATION AND AUTHORIZE THE FINANCE

DIRECTOR TO ADJUST THE BUDGET AS NECESSARY
WHEREAS, the City of Susanville oversees and enforces laws and ordinances related to planning in Susanville’ Sphere of Influence; and
WHEREAS, the City has been without a Planner since December 2024 and has been unable to recruit a Senior Planner candidate; and
WHEREAS, it is important for the City of Susanville to have planning expertise available; and
WHEREAS, staff has fulfilled procurement requirements in choosing a planning consultant company; and
WHEREAS, M-Group Consultants of Campbell, California was the top candidate for the consulting position.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the Mayor to sign a services agreement with M-Group Consultants for planning consultation and authorizes the Finance Director to increase the FY24/25 1011 budget by $35,000.

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
68 SERVICES AGREEMENT

BETWEEN

THE CITY OF SUSANVILLE
AND

M-GROUP CONSULTANTS
THIS SERVICES AGREEMENT (“Agreement”) is made and entered into this 1st day of May 2025, by and between the CITY OF SUSANVILLE (“City”), and M-GROUP (“Consultant”)

RECITALS
WHEREAS, City desires to retain a person or firm to provide the following services:

Planning consultation including but not limited to:
• Processing development applications, project materials, and supporting technical studies
• Providing project management support for various Policy, Planning, and Public Works projects
• Developing staff reports, correspondence, findings, and conditions of approval • Preparing CEQA analyses including impacts, findings, and mitigation measures • Peer reviewing environmental documents and technical studies • Conducting Housing Element Implementation Tasks
• Attending meetings with applicants and city staff
• Completing research and making recommendations
• Presenting and answering questions at public hearings • Carrying out consultation with LAFCO and supporting with the annexation process • Coordinating with regional, state, and federal agencies • Processing General Plan and Zoning Amendments
• Providing educational workshops or training sessions
• Mentoring City staff to help build expertise and experience with a variety of planning and environmental review tasks
WHEREAS, The Consultant warrants that it is qualified and agreeable to render the aforesaid services.

AGREEMENT
NOW, THEREFORE, for and in consideration of the agreement made, and the payments to be made by City, the parties agree to the following:

I. SCOPE OF SERVICES: The Consultant agrees to provide all of the services described in Exhibit A.

II. CITY FURNISHED SERVICES: The City agrees to:
69 A. Make available to the Consultant those services, supplies, equipment and staff that are normally provided for the services required by the type of services to be rendered by Contractor hereunder and as set forth in Exhibit A.

B. Make available all pertinent data and records for review.

III. TERM OF AGREEMENT: This Agreement shall commence on May 07 2025, and shall terminate on June 30 2026, unless sooner terminated in accordance with the terms hereunder.

IV. FEES: The fees for furnishing services under this Agreement shall be based on the rate schedule which is attached hereto as Exhibit B. Said fees shall remain in effect for the entire term of this Agreement.

V. MAXIMUM COST TO CITY: Notwithstanding any other provision of this Agreement, in no event will the cost to City for the services to be provided herein exceed the maximum sum of $75,000, including direct non-salary expenses.

VI. PAYMENT: The fees for services under this Agreement shall be due within 60 calendar days after receipt and approval by City of an invoice covering the service(s) rendered to date.

With respect to any additional services provided under this Agreement as specified in Paragraph II hereof, the Consultant shall not be paid unless the Consultant has received written authorization from City for the additional services prior to incurring the costs associated therewith. Said additional services shall be charged at the rates set forth on Exhibit B.

Invoices or applications for payment to the City shall be sufficiently detailed and shall contain full documentation of all work performed and all reimbursable expenses incurred. Where the scope of work on the Agreement is divided into various tasks, invoices shall detail the related expenditures accordingly. Labor expenditures need documentation to support time, subsistence, travel and field expenses. No expense will be reimbursed without adequate documentation. This documentation will include, but not be limited to, receipts for material purchases, rental equipment and subcontractor work.

Notwithstanding any other provision herein, payment may be delayed, without penalty, for any period in which the State or Federal Government has delayed distribution of funds that are intended to be used by the City for funding payment to Contractor.
70 VII. INSURANCE: Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees, or subcontractors.

Minimum Scope and Limit of Insurance
A. The Contractor shall maintain a commercial general liability (CGL) insurance policy (Insurance Services Office Form CG 00 01) covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury, with limits in the amount of $1,000,000, and a general aggregate limit of $2,000,000.

The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the General Liability Policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including materials, parts, or equipment furnished in connection with such work or operations. Additional insured should read as follows:

City of Susanville
66 N. Lassen Street
Susanville, CA 96130
B. Contractor shall provide comprehensive business or commercial automobile liability coverage, including non-owned and hired automobile liability in the amount of $1,000,000 per accident for bodily injury and property damage. Coverage shall be at least as broad as ISO Form CA0001 (Code 1); or, if Contractor has no owned autos or hired autos, then as broad as ISO Form CA0001 (Code 8); and, if Contractor has non-owned autos, then as broad as ISO Form CA0001 (Code 9).

The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the Automobile Liability policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including materials, parts, or equipment furnished in connection with such work or operations. Additional insured should read as follows:

City of Susanville
66 N. Lassen St.

Susanville, CA 96130
C. The Contractor shall be required to carry professional coverage in the amount of $1,000,000 per occurrence or claim, and $2,000,000 aggregate.

Prior to the commencement of any work hereunder, the Contractor shall supply a Certificate of Insurance and endorsements, signed by the insurer, evidencing such 71 insurance as specified above to City. However, failure to obtain and provide the required documents to City prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Each insurance policy required above shall provide that coverage and shall not be canceled, except with prior written notice to the City.

Insurance is to be placed with an insurer with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

For any claims related to this Agreement, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or volunteers, shall be in excess of the Contractor’s insurance and shall not contribute with it.

Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

VIII. WORKER'S COMPENSATION: The Contractor acknowledges that it is aware of the provisions of the Labor Code of the State of California which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code and it certifies that it will comply with such provisions before commencing the performance of the services to be performed under this Agreement and at all times during the performance of the services to be performed hereunder. A copy of the certificates evidencing such insurance with policy limits of at least $1,000,000 per accident for bodily injury or disease (or, in the alternative, a signed City Workers’ Compensation Exemption form) shall be provided to City prior to commencement of work.

IX. INDEMNIFICATION: Contractor agrees to indemnify, defend at its own expense, and hold City harmless from any and all liabilities, claims, losses, damages, or expenses, including reasonable attorney’s fees, arising from any and all acts or omissions to act of Contractor or its officers, agents, or employees in performing services under this Agreement; excluding, however, such liabilities, claims, losses, damages, or expenses arising from City’s sole negligence or willful misconduct. 72 X. NONDISCRIMINATORY EMPLOYMENT: In connection with the execution of this Agreement and the services to be provided hereunder, the Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin, political affiliation, ancestry, marital status or disability. This policy does not require the employment of unqualified persons.

XI. INTEREST OF PUBLIC OFFICIALS: No officer, agent or employee of the City during their tenure, nor for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof.

XII. SUBCONTRACTING AND ASSIGNMENT: The rights, responsibilities and duties established under this Agreement are personal to the Contractor and may not be subcontracted, transferred or assigned without the express prior written consent of the City.

XIII. LICENSING AND PERMITS: The Contractor shall maintain the appropriate licenses throughout the life of this Agreement. Contractor shall also obtain any and all permits which might be required by the work to be performed herein. Failure to maintain the licenses, permits, certificates, and credentials shall be deemed a breach of this agreement and constitutes grounds for the termination of this agreement.

XIV. BOOKS OF RECORD AND AUDIT PROVISION: Contractor shall maintain on a current basis, complete books and records relating to this Agreement. Such records shall include, but not be limited to, documents supporting all bids and all expenditures for which any reimbursement is sought. The books and records shall be original entry books. In addition, Contractor shall maintain detailed payroll records, including all subsistence, travel and field expenses, and canceled checks, receipts and invoices for all items for which any reimbursement is sought. These documents and records shall be retained for at least ten years from the completion of this Agreement (42CFR Sections 433.32, 438.3(h) and (u)).

Contractor will permit City to audit all books, accounts or records relating to this Agreement or all books, accounts or records of any business entities controlled by Contractor who participated in this Agreement in any way. Any such audit may be conducted on Contractor's premises or, at City's option, Contractor shall provide all books and records within a maximum of 15 calendar days upon receipt of written notice from City.

Contractor shall promptly refund any moneys erroneously charged. If City ascertains that it has been billed erroneously by Contractor for an amount equaling 5% or more of the original bid, Contractor shall be liable for the costs of the audit in addition to any other penalty to be imposed. This paragraph applies to any contract which provides for reimbursement of expenses.
73 XV. CONFIDENTIALITY: All information and records obtained in the course of providing services under this Agreement shall be confidential and shall not be open to examination for any purpose not directly connected to the administration of this program or the services provided hereunder. Both parties shall comply with State and Federal requirements regarding confidential information.

XVI. TITLE: It is understood that any and all documents, information, computer disks, and reports of any kind concerning the services provided hereunder, prepared by and submitted to the City or made available to the Contractor, shall be the sole property of the City. The Contractor may retain reproducible copies of drawings and copies of other documents. In the event of the termination of this Agreement, for any reason whatsoever, Contractor shall promptly turn over all information, writing, computer disks, and documents to City without exception or reservation.

Contractor shall transfer from computer hard drive to disk any information or documents stored on hard drive and provide City with said disk.

XVII. TERMINATION:

A. Either party hereto may terminate this Agreement for any reason by giving thirty (30) calendar days written notice to the other party. Notice of Termination shall be by written notice to the other party and shall be sent by registered mail.

B. If the Contractor fails to provide in any manner the services specified under this Agreement or otherwise fails to comply with the terms of this Agreement, or violates any ordinance, regulation, or other law which applies to its performance herein, the City may terminate this Agreement by giving five calendar days written notice to Contractor.

C. The Contractor shall be excused for failure to perform services herein if such services are prevented by acts of God, strikes, labor disputes or other forces over which the Contractor has no control.

D. In the event of termination, not the fault of the Contractor, the Contractor shall be paid for services performed up to the date of termination in accordance with the terms of this Agreement.

XVIII. RELATIONSHIP BETWEEN THE PARTIES: It is expressly understood that in the performances of the services herein, the Contractor, and the agents and employees thereof, shall act in an independent capacity and as an independent contractor and not as officers, employees or agents of the City.

XIX. AMENDMENT: This Agreement may be amended or modified only by a written instrument signed by both parties.
74 XX. ASSIGNMENT OF PERSONNEL: The Contractor shall not substitute any personnel for those specifically named in its proposal unless personnel with substantially equal or better qualifications and experience are provided, acceptable to City, as evidenced in writing.

XXI. WAIVER: No provision of this Agreement or the breach thereof shall be deemed waived, except by written consent of the party against whom the waiver is claimed.

XXII. SEVERABILITY: If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall not be affected thereby. Each provision shall be valid and enforceable to the fullest extent permitted by law.

XXIII. JURISDICTION AND VENUE: This Agreement and the obligations hereunder shall be construed in accordance with the laws of the State of California. The parties hereto agree that venue for any legal disputes or litigation arising out of this Agreement shall be in Glenn County, California.

XXIV. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof, and all prior or contemporaneous agreements, understandings, and representations, oral or written, are superseded.

XXV. EXHIBITS: All “Exhibits” referred to below or attached to herein are by this reference incorporated into this Agreement:

Exhibit
Designation
Exhibit Title
Exhibit A Services to be provided by the Consultant
Exhibit B Compensation or Fees to be Paid to the
Consultant
XXVI. DESIGNATED AGENTS: The parties represent and warrant that they have full power and authority to execute and fully perform their obligations under this Agreement pursuant to their governing instruments, without the need for any further action, and that the person(s) executing this Agreement on behalf of each party are the duly designated agents of each party and are authorized to do so.

XXVII. COMPLIANCE WITH APPLICABLE LAWS: The Contractor shall comply with any and all federal, state and local laws, regulations, and ordinances affecting the services covered by this Agreement.

XXVIII. ATTORNEY’S FEES: If any party hereto employs an attorney for the purpose of enforcing or construing this Agreement, or any judgment based on this Agreement, in any legal proceeding whatsoever, including insolvency, bankruptcy, arbitration, declaratory relief or other litigation, including appeals or rehearing, the prevailing 75 party shall be entitled to receive from the other party, or parties thereto, reimbursement for all attorneys’ fees and all costs, including but not limited to service of process, filing fees, court and court reporter costs, investigative costs, expert witness fees, and the cost of any bonds, whether taxable or not. If any judgment or final order be issued in that proceeding, said reimbursement shall be specified therein.

XXIX. NOTICES: Any notice required to be given pursuant to the terms and conditions hereof shall be in writing, and shall be via one of the following methods: personal delivery, prepaid Certified First-Class Mail, or prepaid Priority Mail with delivery confirmation. Unless others designated by either party, such notice shall be mailed to the address shown below:

If to City:

City of Susanville
66 N. Lassen St.

Susanville, CA 96130
If to the Consultant:

M-Group
51 E. Campbell Avenue #1247
Campbell, CA 95009
[signature page to follow]
76 IN WITNESS WHEREOF, the parties hereunto have executed this Agreement on the date written below.

CITY OF SUSANVILLE: M-GROUP
By: ___________________________ By: ____________________________ Dan Newton, City Manager Name:_Heather Hines
______________________
Title: Principal
________________________
Date: ___________________ Date: ________________________ Approved as to form:

By: _____________________________
Margaret E. Long
City Attorney
77 EXHIBIT A
m-group
policy planning  urban design  environmental review  historic preservation  community engagement  staffing solutions March 31, 2025
Bob Godman
Public Works
Director The City
of Susanville
Subject: M-Group On-Call Planning Services Agreement
Hello Bob,
I am pleased to submit this proposal for M-Group to provide on-call planning and environmental services for the City of Susanville. Professional planning services will be provided for projects assigned by the City and agreed to by M-Group, with the understanding that much of the work will occur remotely with occasional in person presence for public hearings (with advance notice). We pride ourselves on our ability to provide the highest quality work products and the flexibility to respond to changing needs and timelines. The following proposal is developed based on our recent conversation and to address the immediate and anticipated planning service needs through the 2025 fiscal year.

Based on our understanding of the City’s current needs, Principal-In-Charge Olivia Ervin and Senior Planner Heather Gurwitz, AICP, will be available on a project-by-project basis to assist the City of Susanville. Additionally, other M-Group planners (Assistants, Associates, Seniors, and Principals) and Specialists (Historic Preservation and Public Art Specialists) will be available to provide support with assigned tasks as appropriate.

M-Group will provide on-call professional planning services for projects assigned by the City and under the City’s cost recovery agreement with developers. M-Group will bill on-call services on a time-and- materials basis in accordance with our fee schedule. Services that M-Group will provide under this agreement generally consist of, but are not limited to, the following:
 Processing development applications, project materials, and supporting technical studies  Providing project management support for various Policy, Planning, and Public Works projects
 Developing staff reports, correspondence, findings, and conditions of approval  Preparing CEQA analyses including impacts, findings, and mitigation measures  Peer reviewing environmental documents and technical studies  Conducting Housing Element Implementation Tasks
78  Attending meetings with applicants and city staff
 Completing research and making recommendations
 Presenting and answering questions at public hearings  Carrying out consultation with LAFCO and supporting with the annexation process  Coordinating with regional, state, and federal agencies  Processing General Plan and Zoning Amendments
 Providing educational workshops or training sessions
 Mentoring City staff to help build expertise and experience with a variety of planning and environmental review tasks
 Conducting other tasks assigned by the City
m-group.us
To accommodate the range of work listed above and to ensure flexibility based on specific city needs, on-call services will be billed on an hourly basis consistent with M-Group’s 2025 billing rates (attached) and as annually amended in January of each calendar year and with a not-to-exceed budget of
$75,000. On-call services, under this contract, will extend through June 30, 2026.

I trust that this proposal meets the City of Susanville’s immediate needs. Please do not hesitate to contact me to discuss any revisions or refinements.

Thank you,
Olivia Ervin, Principal-InCharge [email protected]
707.540.0723 x 202
79 EXHIBIT B
M-GROUP STAFF 2025 HOURLY RATES
Admin Analyst Planning Tech $95
Assistant Planner
Assistant Environmental Planner Assistant
Urban Designer
Social Media Coordinator
$120
Associate Planner
Associate Environmental Planner Associate
Urban Designer
GIS Services
$150
Historic Preservation Specialist Public
Art Specialist $165
Senior Planner
Senior Project Manager Senior
Environmental Planner Senior Urban
Designer
$180
80 Principal Planner Principal
Project Manager
Principal Environmental Planner Principal
Policy Planner
Director of Urban Design
$200
Principal Interim
CDD $230-350
* M-Group will invoice the client by billable hours per month or percentage of task completed. * Hourly rates are subject to annualadjustment on January 1st. * M-Group adds a 10% administration fee to Subconsultant rates. 81 AGENDA ITEM NO. 9.C
Action Item
Submitted By: Marci Rojas, Public Works
Action Date: May 7, 2025
SUBJECT: Consider Resolution No. 25-6427, approving an increase to the 7301 Geothermal Utility Budget and authorizing the Finance Director to make necessary changes to said budget.

PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: Due to multiple system failures with the geothermal system a higher number of repairs have been needed to the system this fiscal year adding additional cost not budgeted for this 2024/2025 fiscal year.

Staff has estimated the Geothermal Utility Budget will need an $8,000 expenditure increase for fiscal year 2024/2025 for operational cost to the maintain the system. Staff is requesting the City Council approve the budget increase and authorize the finance manager to make necessary changes.

FISCAL IMPACT: Budget amendment to the 7301 Geothermal Utility Budget. No cost to the General Fund.
$8000 increase in expenditures.

ACTION REQUESTED: Motion to approve Resolution No. 25-6427, approving an increase to the 7301 Geothermal Utility Budget and authorizing the Finance Director to make necessary changes to said budget.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
25-6427.pdf
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28 RESOLUTION No. 25-6427

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE APPROVING AN INCREASE TO THE 7301 GEOTHERMAL UTILITY BUDGET IN THE AMOUNT OF $8,000 AND AUTHORIZING THE FINANCE DIRECTOR TO MODIFY THE

BUDGET AS NECESSARY
WHEREAS, the City of Susanville operates the Geothermal Utility Budget; and WHEREAS, the Geothermal System has had a higher number of system failures for the current fiscal year 2024/2025; and
WHEREAS, due to the system failures the geothermal budget will need an increase of $8,000.00 to cover the operational cost for the remaining of the fiscal year; and WHEREAS, the 7301 Geothermal Utility Budget will need an expenditure increase to the fiscal year 2024/2025 budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby:

1. Approves the budget increase of $8,000 to the 7301 Geothermal Utility Budget.

2. Authorizes the Finance Director to modify the budget as necessary to accommodate the increase.

APPROVED:__________________________________
Mendy Schuster, Mayor
ATTEST: _________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 7th day of May, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: __________________________
Margaret Long, City Attorney
83 AGENDA ITEM NO. 9.D
Action Item
Submitted By: Marci Rojas, Public Works
Action Date: May 7, 2025
SUBJECT: Consider purchase of Hangar #24 at the Susanville Municipal Airport PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: As part of the agreement between the City of Susanville and those currently owning hangars at the Susanville Municipal Airport, the City has first right of refusal when a current owner decides to sell his/her hangar. At this time, Andrew O'Brien, owner of hangar #24 submitted a notice of intent to sell said hangar for $70,000. Hangar #24 is 1,575 square feet, City staff has visited the hangar and assessed that the hangar appears to be in good shape
The anticipated return on investment is between 18-19 years for the purchase of the Hanger.

FISCAL IMPACT: $70,000 if purchased
ACTION REQUESTED: Provide direction to staff

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:

Hangar_Map.pdf
Letter of intent to sell hangar #24.docx
ROI.pdf
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I'm writing to inform you that I plan to sell my hangar, Hangar #24, at the Susanville Airport to MTN Aviation,
LLC, located at 975 1st Ave, Willows, CA 95988, for
$70,000. This sale is contingent upon approval from the City of Susanville.
86 PURCHASE PRICE : $70,000
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ESTIMATED RENT INCOME 3600 3672 3745 4054 4135 4218 4302 4388 4476 4566 4657 4750 4845 4942 5041 5142 MAINTENENACE EXPENSES 500 510 501 503 513 504 514 505 515 525 536 547 558 569 580 592 NET ANNUAL REVENUE 3100 3162 3244 3551 3622 3714 3788 3883 3961 4040 4121 4203 4288 4373 4461 4550 CUMMULATIVE REVENUE 3100 6262 9506 23224 26847 30561 34349 38232 42193 46233 50355 54558 58846 63219 67680 72230 ROI 4% 9% 14% 33% 38% 44% 49% 55% 60% 66% 72% 78% 84% 90% 97% 103% ANTICIPATED RETURN ON INVESTMENT AIRPORT BOX HANGAR 24
COSTS ESCALATED AT 2% ANNUALLY
87 AGENDA ITEM NO. 9.E
Action Item
Submitted By: Bob Godman, Public Works
Action Date: May 7, 2025
SUBJECT: Consider Resolution No. 25-6428, approving the Susanville Experimental Aircraft Association using the Susanville Municipal Airport for their 2025 Airfair scheduled for June 7, 2025, and authorizing the City of Susanville to pay for half of the liability insurance for the event.

PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: The Susanville Experimental Aircraft Association , Chapter 794, is having their annual Airfair on June 7, 2025. They have contacted the City and requested that the City joint sponsor the Airfair with them.

The sponsorship would include the use of the Airport for the Airfair, and half of the liability insurance cost for the event and the use of Public Work's water truck and barricades.

FISCAL IMPACT: $500 cost to the 7630 Fund
ACTION REQUESTED: Motion to approve Resolution No. 25-6428, approving the Susanville Experimental Aircraft Association using the Susanville Municipal Airport for their 2025 Airfair scheduled for June 7, 2025, authorizing the City of Susanville to pay for half of the liability insurance for the event.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
25-6428.pdf
25 EAA.Airfair.Letter.pdf
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28 RESOLUTION NO. 25-6428

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

APPROVING THE SUSANVILLE EXPERIMENTAL AIRCRAFT ASSOCIATION USING THE SUSANVILLE MUNICIPAL AIRPORT FOR THEIR 2025 AIRFAIR SCHEDULED FOR JUNE 7, 2025, AND AUTHORIZING THE CITY OF SUSANVILLE TO PAY FOR HALF OF

THE LIABILITY INSURANCE FOR THE EVENT
WHEREAS, the City of Susanville operates the Susanville Municipal Airport; and WHEREAS, promoting local aviation is a priority of the city in the operation of the Susanville Municipal Airport; and
WHEREAS, the Susanville Experimental Aircraft Association has asked for Council approval to use the Susanville Municipal Airport for their Airfair on June 7, 2025; and WHEREAS, the Susanville Experimental Aircraft Association has asked that the City support the Airfair through paying half of the liability insurance for the June 7, 2025, Airfair.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the Susanville Experimental Aircraft Association to use the Susanville Municipal Airport for their June 7, 2025, Airfair and further authorizes the City of Susanville to pay half of the liability insurance for the June 7, 2025, Airfair.

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
89 EAA CHAPTER 794
471-920 JOHNSTONVILLE ROAD
SUSANVILLE, CA 96130
04/07/2025
. ~:

City of Susanville
City Hall
66 N. Lassen St.

Susanville, CA. 96130
Dear City Council,
The local Experimental Aircraft Association (EAA) Chapter 794 is starting to think about this year's Airfair.

On behalf of the Airfair Committee, we request perrmssron to use the Susanville Municipal Airport on Saturday, June 7, 2025 for the 2025_ Airfair.

As usual, we will name the City on the insurance policy that we get for the Airfair. In the past the City has paid half of the premium which last year totaled $450.00. We have appreciated the City's wholehearted support and with your help are looking forward to yet another great event for the city of Susanville and Lassen County.

Sincerely,
Steve Datema
2025 Airfair Coordinator
EAA Chapter 794
. (530) 257-2030
90 AGENDA ITEM NO. 9.F
Action Item
Submitted By: Marci Rojas, Public Works
Action Date: May 7, 2025
SUBJECT: Consider Resolution No. 25-6431, approving street closures for Pancera Plaza (South Gay Street from Cottage to Main Street) for thirteen Saturday morning Farmer's Markets and three Night Markets.

PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: LARP has requested from the City Council permission to close Pancera Plaza for the Farmer's Market on the following Saturdays, June 7th,14th, 21st and 28th, July 12th, and 26th, August 2nd, 9th, 16th and 30th, September 13th, 20th and 27th. For the three night markets LARP is requesting permission to close Pancera Plaza for the following dates, July 2nd, and August 20th, and September 3rd.

For the Day Markets Pancera Plaza would be closed from 9pm Friday night to 1pm Saturday afternoon and Night Markets Pancera Plaza would be closed from 3pm to 9pm the day of the markets. The total estimated city cost for the Farmer's Market would be $6,084.34, which $2,254.08 of that cost is overtime staff time from the Streets Division and $358.00 is additional insurance cost to the General Fund. LARP will be issued an Encroachment Permit, that clearly communicates both LARP's responsibility and the City's responsibility, in conducting the Farmer's Market event. Additionally, LARP will provide the City with a two million dollar certificate of liability insurance listing the City of Susanville as additionally insured. LARP is requesting that City Council support the road closure for the Farmers Market.

FISCAL IMPACT: Estimated Staff time and equipment is as follows :

Special Event Insurance Premium - $ 358.00
PW staff time overtime expenses - $ 2,254.08
PW Staff time regular time expenses - $ 863.81
PD Staff time regular time expenses - $ 804.00
PW Equipment cost - $ 1,804.34
Total cost $6,084.30
ACTION REQUESTED: Motion to approve Resolution No. 25-6431, approving street closures for Pancera Plaza (South Gay Street from Cottage to Main Street) for thirteen Saturday morning Farmer's Markets and three Night Markets.

SUSANVILLE CITY COUNCIL AGENDA ITEM
91 ATTACHMENTS:
2025 LARP Street Closure Request.pdf
25-6431.pdf
92 Local Area Revitalization Project
PO Box 181
Susanville, CA, 96130
02/27/2025
City of Susanville
60 North Lassen
Susanville, CA, 96130
Dear City Council,
The Local Area Revitalization Project in partnership with the County of Lassen and many other local organizations and small vendors is preparing for the 2025 Susanville Farmer’s Market season. We need to use Pancera Plaza and are requesting the specific closure as follow Saturday Morning Market
Closure of South Gay from Main to Cottage on the Friday night before from 10 PM to Saturday at noon for the following Saturdays
June 7th, June 14th, June 21st, and June 28th
July 12th, July 26th
Aug 2nd, Aug 9th, Aug 16th and 30th
Sept 13th, Sept 20th, Sept 27th
Wednesday Night Market
Closure for South Gay from Main to Cottage and Cottage from South Gay to South Lassen on Wednesday from 2 PM to Wednesday 11 PM for the following dates.

July 2nd
Aug 20th
Sept 3rd
Respectfully,
David Teeter
CEO of LARP
(530) 310-8279
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28 RESOLUTION NO. 25-6431

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZINGTHE CLOSURE OF PANCERA PLAZA (SOUTH GAY STREET FROM COTTAGE TO MAIN STREET) ON JUNE 7th, 14th, 21st and 28th MORNING,; JULY 12th, and 26th MORNING, and JULY 2nd EVENING; AUGUST 2nd , 9TH, 16th, AND 30th MORNING, and AUGUST 20th EVENING; SEPTEMBER 13th, 20th, and 27th MORNING; and SEPTEMBER 3rd EVENING; MORNING CLOSURE at 9:00P.M. THE FRIDAY BEFORE THE SATURDAY MORNING EVENT UNTIL 1:00 P.M. ON THE SCHEDULED SATURDAY; CLOSURE FROM 3:00PM UNTIL 9:00PM ON SCHEDULED EVENING EVENT
WHEREAS, Local Area Revitalization Project (LARP) have requested the closure of Pancera Plaza (South Gay Street) from Cottage Street to Main Street to hold their Farmer’s Market; and
WHEREAS, LARP have requested closure dates of June 7th,14th, 21st and 28th, July 12th and 26th, August 2nd , 9th, 16th, 30th, and September 13th, 20th and 27th for the Day Markets.

Along with the following dates, July 2nd, and August 20th, and September 3rd for the Nigh Markets. For the Day Markets Pancera Plaza would be closed from 9pm Friday night to 1pm Saturday afternoon and Night Markets Pancera Plaza would be closed from 3pm to 9pm; and WHEREAS, LARP will provide the City with a two-million-dollar certificate of liability insurance listing the City of Susanville as additionally insured.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Susanville hereby approves the following:

1. The closure of Pancera Plaza (South Gay Street) from Cottage Street to Main Street for the Farmers' Market on June 7th,14th, 21st and 28th at 9:00 p.m. the Friday before the event until 1:00 p.m. on the scheduled Saturday. July 12th and 26th, at 9:00 p.m., the Friday before the event until 1:00 p.m. on the scheduled Saturday.

July 2nd evening from 3:00pm until 9:00pm on scheduled evening event. August 2nd, 9th, 16th, 30th at 9:00 p.m. the Friday before the event until 1:00 p.m. on the scheduled Saturday. August 20th evening from 3:00pm until 9:00pm on scheduled evening event. September 13th, 20th and 27th morning at 9:00 p.m. the Friday before the event until 1:00pm on the scheduled Saturday. September 3rd evening from 3:00pm until 9:00pm on scheduled evening event; and

2. Waiving the Encroachment Permit fees.

APPROVED:________________________
Mendy Schuster, Mayor
ATTEST:________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the Cityof Susanville, held on the 7th day of May, 2025, by the following vote:

AYES:

NOES:
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ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:____________________________
Margaret Long, City Attorney
95 AGENDA ITEM NO. 12.A
Action Item
Submitted By: Dan Newton, Administrative Services
Action Date: May 7, 2025
SUBJECT: Consider Resolution No. 25-6429, approving modifications to the City of Susanville's Organizational Structure and Resolution No. 25- 6430, approving and authorizing the third modification to the Memorandum of Understanding with the Operating Engineers Local Union No. 3 Firefighters Bargaining Unit
.

PRESENTED BY: Dan Newton, City Manager
SUMMARY:

City staff has provided as attachments the current "approved" organizational chart and a proposed "modified" organizational chart for Council's consideration. Some of the modifications that are to be incorporated into our new organizational chart have already been approved at various times over the past year. In addition, there are other proposed modifications that are described in more detail in body of this staff report that have been discussed but not formally executed.

Staff is requesting direction regarding how the Council would like to move forward with the proposed modifications.

Discussion:

In February of 2024, the City hired our Public Safety Chief. The Public Safety Chief position was created after our former Fire Chief and Police Chief retired in 2023. The Public Safety Chief consolidated the administrative functions of both departments; however, the operations functions of each department remain separate.

Our Public Safety Chief was appointed in February 2024 and, with the support of his staff, has proposed modifications to the structure of both departments. The "approved" organizational structure added one additional position to the police department and one additional position to the fire department for a net overall increase of one new position between the two departments (after the Fire Chief and Police Chief positions were combined). The proposed "modified"

SUSANVILLE CITY COUNCIL AGENDA ITEM
96 organizational chart results in a net increase of two positions; however, both are allocated to the fire department.

Approved Organizational Structure:

Combine Police Chief and Fire Chief into one Public Safety Chief
Add Assistant Fire Chief
Add Police Officer
Sergeant and Captain were reclassified to Lieutenants - no net increase
Modified Proposal:

Combine Police Chief and Fire Chief into one Public Safety Chief - Completed
Add Assistant Fire Chief
Add Police Officer
Sergeant and Captain were reclassified to Lieutenants - no net increase - Completed
Add three Firefighter I/II positions.

Implementing a 3-0 staffing model enhances response capabilities for Out-of-Area Fire (OOAF) Assignments, particularly as most OES apparatus require 3- and 4-person staffing. By adding three additional personnel to the staffing rotation, it becomes significantly easier to meet deployment requests with paid staff. This approach allows for immediate fulfillment of requests using the three on-shift personnel, reducing the need for extensive backfill—only requiring 2-0 staffing at the station instead of a full replacement.

Historically, Susanville Fire Department has had to decline multiple OOAF requests due to insufficient staffing. By adding three paid personnel, we can ensure a more reliable and efficient response to these assignments while alleviating strain on volunteers.

Ultimately, the more OOAF assignments we are able to fill, the more revenue the department and the city generates while continuing to provide critical fire services to both other communities and our own.

This investment not only strengthens regional emergency response efforts but also enhances the department’s financial sustainability, ensuring we have the resources needed to support our personnel and operations effectively.

Such changes require a Side Letter detailing the modification to the Unit's Memorandum of Understanding (MOU) to the MOU's Section of 97 flexibly staffed positions, reducing flexibly staffed positions from Firefighter I to Fire Apparatus Engineer to now only allowing flexible staffing from Firefighter I to Firefighter II positions. Attached is the Side Letter to the MOU that requires Council approval and adoption.

Other proposed modifications include:

City Clerk Department changes which include moving the
Administrative Staff Assistant that was previously allocated to the Administrative Services Department to the City Clerk Department.

Administrative Services Department changes which include placing the Golf Course Manager position under the Deputy City Manager.

Previously approved modifications include:

Finance department changes which include the reclassification of the Account Technician II position to Assistant Director - Finance. This change was approved by Council in March 2025.

Administrative Services department changes which include the reclassification of the Assistant to the City Manager to Deputy City Manager. This change was approved by Council in
February 2025.

City Administrator to City Manager these changes have been completed without a net increase in personnel this change was approved by Council in February 2024.

Susanville Police Department changes which include the
addition of two (2) Corporal specialty assignments to the Police Department. This change was approved by Council in August 2024, these changes have been completed without a net
increase in personnel.

Susanville Fire Department changes which include the PartTime Seasonal Firefighters approved by Council March 2023.

Susanville Public Works Department which include changing of position titles from Air Quality/Assistant Engineer to Air Quality Specialist, completed in January 2024.

FISCAL IMPACT: Annual General Fund estimated increase of $48,000. No General Fund increase to the 2024/2025 Fiscal Year budget
ACTION REQUESTED: Motion to approve Resolution No. 25-6429, approving modifications to the City of Susanville's Organizational Structure; and
Motion to approve Resolution No. 25-6430, approving and authorizing the third modification to the Memorandum of Understanding with the 98 Operating Engineers Local Union No. 3 Firefighters Bargaining Unit ATTACHMENTS:
25-6429.pdf
Current "approved: organizational chart 12-20-2023.pdf
Proposed "modified" organizational chart.pdf
25-6430.pdf
Side Letter No 3.docx
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28 RESOLUTION NO. 25-6429

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE APPROVING MODIFICATIONS TO THE CITY OF SUSANVILLE’S ORGANIZATIONAL

STRUCTURE AND AUTHORIZING THE FINANCE DIRECTOR TO MODIFY THE POLICE

AND FIRE DEPARTMENT BUDGETS AS NECESSARY
WHEREAS, the City of Susanville is a full-service city providing essential services through multiple city departments; and
WHEREAS, in February 2024, the City of Susanville appointed a Public Safety Chief to consolidate the administrative functions of the Fire and Police Departments following the retirement of the Fire Chief and Police Chief in 2023; and WHEREAS, this consolidation maintained the operational independence of each department while enhancing administrative efficiency; and WHEREAS, an initial organizational structure was approved, which resulted in a net increase of one new position between the two departments by adding an Assistant Fire Chief and a Police Officer, while reclassifying one existing Sergeant and Captain positions to two Lieutenant positions without a net increase in personnel; and WHEREAS, a modified proposal was presented and approved, which resulted in an additional net increase of two positions, both allocated to the Fire Department, bringing the total modifications to include:
• Completion of the consolidation of the Police Chief and Fire Chief into one Public Safety Chief;
• Addition of an Assistant Fire Chief;
• Addition of a Police Officer;
• Reclassification of Sergeant and Captain positions to Lieutenants (no net increase); • Addition of three Firefighter I/II positions; and
WHEREAS, the Finance Department organizational structure was also modified through a Council-approved Side Letter to the Administrative Unit Memorandum of Understanding (MOU) in March 2025, which reclassified the Account Technician II position to Assistant Director – Finance without a net increase in personnel; and
WHEREAS, in February 2025, the Assistant to the City Manager position was reclassified to Deputy City Manager through a Council-approved Side Letter to the Administrative Unit MOU, leading to an adjustment in reporting structure wherein the Golf Course Manager now reports to the Deputy City Manager, reducing the City Manager’s direct reports by one, and the Administrative Staff Assistant previously reporting to the Assistant to the City Manager now reports directly to the City Clerk and these changes are completed without a net increase in personnel; and
WHEREAS, additional modifications to the City’s Organizational Chart include:
• Addition of two (2) Corporal specialty assignments approved by Council in August 2024, to the Police Department without a net increase in personnel; • Part-Time Seasonal Firefighters as approved by Council in March 2023; • Title modifications including the reclassification of Air Quality/Assistant Engineer to Air Quality Specialist and City Administrator to City Manager completed without a net increase in personnel.
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the adoption of the City of Susanville Organizational Structure as presented in Attachment A and authorizes the Finance Director to modify the Police and Fire Department budgets as necessary to accommodate the organizational structure changes.

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
101
102

CITY MANAGER

GOLF COURSE BUSINESS

MANAGER

FINANCE DIRECTOR

SEASONAL PRO

SHOP/CARTS

ASSISTANT

DIRECTOR - FINANCE

AIRPORT MANAGER
(CONTRACT)

PUBLIC WORKS DIRECTOR

ECONOMIC

DEVELOPMENT DIRECTOR

CITY COUNCIL
PUBLIC

CITY ATTORNEY
(CONTRACT)

P/T ECONOMIC

DEVELOPMENT

ASSISTANT

CITY CLERK

ADMIN STAFF

ASSISTANT

ACCOUNT

TECH/ACCOUNT
TECH I
(3 POSITIONS)

SEASONAL

MAINTENANCE

POOL MANAGER

SEASONAL

LIFEGUARDS

PROGRAM COORDINATOR

ADMIN STAFF

ASSISTANT

ASSISTANT DIRECTOR - ENGINEERINGASSISTANT DIRECTOR - OPERATIONS

NATURAL GAS ASSISTANT ENGINEER

SUPERVISOR

FLEET MECHANIC WATER SUPERVISOR STREETS SUPERVISOR
PARKS & FACILITIES MAIN. SUPERINTENDENT
PARKS

MAINTENANCE
WORKER

WATER OPERATOR
(2 POSITIONS)

GAS TECHNICIAN
(3 POSITIONS)

MAINTENANCE
WORKER

UTILITY SERVICE

TEHNICIAN

MAINTENANCE
WORKER

UTILITY SERVICE

TECHNICIAN

STREETS OPERATOR

MAINTENANCE
WORKER
(2 POSITIONS)

BUILDING OFFICIAL AIR QUALITY SPECIALIST CITY PLANNER

CODE ENFORCEMENT

OFFICER

PERMIT TECHNICIAN

PUBLIC SAFETY CHIEF

ADMIN ASSIST

ASSISTANT FIRE CHIEF

ADMIN ASSIST

LIEUTENANT
(2 POSITIONS)

CAPTAIN
(3 POSITIONS)

APPARATUS ENGINEER
(3 POSITIONS)

FIREFIGHTER I/FIREFIGHTER II
(3 POSITIONS)

R VOLUNTEER FIREFIGHTERS ESERVE OFFICERS

POLICE OFFICERS
(11 POSITIONS)

INCLUDING THE FOLLOWING
SPECIALTY ASSIGNMENTS: CORPORAL - 2
SRO - 1
DETECTIVE - 1
YSO
CSO
(2 POSITIONS)

SERGEANTS
(3 POSITIONS)

DEPUTY CITY MANAGER

P/T CSO

P/T SEASONAL FIREFIGHTERS
City of Susanville Organization Chart
Administrative Services
Department
Fire Department
Public Works
Department
Police Department
Public Safety Admin
Economic Development
Department
City Clerk
Finance Department

DEPARTMENT KEY
DRAFT FOR COUNCIL CONSIDERATION AT APRIL 2, 2025 REGULAR MEETING 103
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RESOLUTION NO. 25-6430

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

APPROVING AND AUTHORIZING THE THIRD MODIFICATION TO THE MEMORANDUM OF UNDERSTANDING WITH THE OPERATING ENGINEERS LOCAL UNION NO. 3

FIREFIGHTERS BARGAINING UNIT
WHEREAS, the Operating Engineers Local Union No. 3 Firefighters Unit has met and conferred in good faith and the City Council of the City of Susanville has approved and adopted the Memorandum of Understanding (MOU) between the City of Susanville and the Firefighters Unit for the period of July 1, 2023, through and including June 30, 2025; and WHEREAS, the City of Susanville City Council approved the modification of the Organizational Structure of the Public Safety Departments; combing the Fire Chief and Police Chief positions into one (1) Public Safety Chief position and adding one (1) additional position to the fire department; and
WHEREAS, the Firefighters Unit has met and conferred in good faith about the changes to the Organizational Structure of the Susanville Fire Department and proposed a modified structure to include three (3) flexibly staffed Firefighter I/II positions, three (3) Fire Apparatus Engineer positions, three (3) Captain positions, and one (1) Assistant Fire Chief position; and WHEREAS, the language in the Memorandum of Understanding (MOU) between the City of Susanville and the Firefighters Unit for the period of July 1, 2023, through and including June 30, 2025, includes verbiage of flexibly staffed positions that requires modifications with the changes to the Organizational Structure; and
WHEREAS, the representatives from the Operating Engineers Local Union No. 3 Firefighters Unit have negotiated a labor agreement according to the requirements of the Meyers-Milias-Brown Act; and
WHEREAS, the agreement has been negotiated within the parameters established by the City Council.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Susanville hereby approves and authorizes the following:

1. The Memorandum of Understanding with the Operating Engineers Local Union No. 3 Firefighters Unit will adopt the attached side letter and incorporate the changes; and

2. Modifications to the City of Susanville Approved Position List to incorporate these changes of Fire Department Organizational Structure to be three (3) flexibly staffed Firefighter I/II positions, three (3) Fire Apparatus Engineer positions, three (3) Captain positions, and one (1) Assistant Fire Chief position; and

3. The Finance Director shall modify the 2024/2025 fiscal year budget as necessary to accommodate the changes to the Fire Department Organizational Structure to be three (3) flexibly staffed Firefighter I/II positions, three (3) Fire Apparatus Engineer positions, three (3) Captain positions, and one (1) Assistant Fire Chief position.
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APPROVED: _______________________
Mendy Schuster, Mayor
ATTEST: _______________________
Heidi Whitlock, Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council for the City of Susanville held on the 7th day of May 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _______________________________
Margaret Long, City Attorney
105
City of Susanville
(530) 252-5100 • 66 North Lassen Street • Susanville, CA 96130-3904 Mendy Schuster Councilmembers:

Mayor Curtis Bortle
Russ Brown Dawn Miller
Mayor pro tem Patrick Parrish
www.cityofsusanville.org
Firefighter Unit, MOU Side Letter No. 3 - Organizational Structure/Flex Staffing Modifications
To the Operating Engineers Local Union No. 3 Firefighter Unit, The Operating Engineers Local Union No. 3 (UNIT) have met and conferred in good faith with the City of Susanville (CITY) and have agreed to modify the organizational chart of the Susanville Fire Department to include one (1) Assistant Fire Chief, three (3) Fire Captains, three (3) Fire Apparatus Engineers, and three (3) flexibly staffed Firefighter I/Firefighter II. As part of these adopted changes, modification to the Firefighter MOU dated January 1, 2023, through and including June 30, 2025 needs to be incorporated with the below language modifications.

1. Modification of language in MOU Section 1: As of September 6, 2023, Side Letter No. 1 to the Firefighter MOU addition of the Assistant Fire Chief position is a represented position within this MOU and is included in the Exhibit A – Position Classification Schedule and therefore should be included in Section 1. Introduction of this MOU.

Section 1. Introduction
This MOU governs Fire Department positions of Assistant Fire Chief, Captain, Firefighter I, Firefighter II, and Fire Apparatus Engineer. For the term of this Agreement, the Firefighters Bargaining Unit will be composed of Assistant Fire Chief, Fire Captain, Firefighter I, Firefighter II, and Fire Apparatus Engineers.

2. Modification of language in MOU Section 7: Modification to the flexibly staffed positions with the new organizational structure to the Susanville Fire Department includes removing the flexibly staffed position from Firefighter I to Fire Apparatus Engineer to now be flex staffing from Firefighter I to Firefighter II.

Section 7. Salary Scale, Merit Step, Career Development and Pay Period

7.F. Flex Staffing:

Effective May 7, 2025 the CITY will implement flex staffing for the positions of Firefighter I and Firefighter II. Within this job classification there will be no change in the number of positions, but incumbents and future employees will be allowed to progress from Firefighter I to Firefighter II based upon requirements set out in adopted job descriptions and merit. The incumbents of the effective date of this Side Letter shall advance as appropriate.

This side letter will be in effect upon the approval of the City Council at a regularly scheduled meeting and the terms outlined shall remain in effect, through and including June 30, 2025, or until 106
Mendy Schuster Councilmembers:

Mayor Curtis Bortle
Russ Brown Dawn Miller
Mayor pro tem Patrick Parrish
www.cityofsusanville.org
a successor MOU is reached, unless a specific provision provides for a different commencement and/or termination date.

This letter has been ratified by both the CITY and the UNIT on the 7th day of May 2025. ______________________________ ___________________________________ Dan Newton, City Manager Art Frolli, Business Representative ___________________________________
Matthew Maumoynier, UNIT Steward
___________________________________
Leon Myers, UNIT Steward
Approved:
___________________________________
Mendy Schuster, Mayor
Attest:
___________________________________
Heidi Whitlock, City Clerk
107
Mendy Schuster Councilmembers:

Mayor Curtis Bortle
Russ Brown Dawn Miller
Mayor pro tem Patrick Parrish
www.cityofsusanville.org

EXHIBIT A

FIREFIGHTERS
January 1, 2023 through and including June 30, 2025
POSITION INCENTIVE LEVEL RANGE*
Firefighter I Base 129-131
I 130-132
II 131-133
III 132-134
Firefighter II Base 132-134
I 133-135
II 134-136
III 135-137
Fire Apparatus Engineer Base 137-139
I 138-140
II 139-141
III 140-142
Fire Captain Base 141-143
I 142-144
II 143-145
III 144-146
Assistant Fire Chief Base 145-147
I 146-148
II 147-149
III 148-150
108
AGENDA ITEM NO. 12.B
Action Item
Submitted By: Dan Newton, Administrative Services
Action Date: May 7, 2025
SUBJECT: Consider modifications to the City's Approved Position List PRESENTED BY: Dan Newton, City Manager
SUMMARY: The proposed modifications are as follows:
1) Revert Assistant Engineer to former pay range.
2) Implement changes to organizational structure in item 9.C 3) Update list to include previously approved staffing changes a. Assistant Finance Director
FISCAL IMPACT:

ACTION REQUESTED: Approve modifications to the City's Approved Position List

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
250507.APL.Proposed.pdf
109
Last approved 5/7/2025 * PENDING
Department/Position Range Step A Step G & H Unit

REGULAR, FULL-TIME

ADMINISTRATIVE SERVICES
City Manager 196 $ 191,224.02 $ 256,258.34 Contract
Deputy City Manager 156-161 $ 81,105.44 $ 129,120.16 Admin

CITY CLERK
City Clerk 164-170 $ 94,741.66 $ 146,975.14 Mgmt
Admin Staff Assistant (Base-II) 124-128 $ 36,409.88 $ 56,551.04 Misc

ECONOMIC DEVELOPMENT
Economic Development Director 170-174 $ 109,675.28 $ 162,040.32 Mgmt

FINANCE
Finance Director 170-174 $ 109,675.28 $ 162,040.32 Mgmt Assistant Director of Finance (reclass from Acct Tech II) 154-159 $ 77,197.38 $ 122,898.62 Admin Account Tech - Account Tech I (Base- II) 124-128 or 133-137 $ 36,409.88 $ 70,624.58 Misc Account Tech - Account Tech I (Base- II) 124-128 or 133-137 $ 36,409.88 $ 70,624.58 Misc Account Tech - Account Tech I (Base- II) 124-128 or 133-137 $ 36,409.88 $ 70,624.58 Misc

FIRE & POLICE
Public Safety Chief 170-172 $ 109,675.28 $ 154,323.78 Mgmt Assistant Fire Chief 145-150 $ 66,037.40 $ 105,132.04 Fire Fire Captain 141-146 $ 59,826.78 $ 95,244.24
Fire Captain 141-146 $ 59,826.78 $ 95,244.24
Fire Captain 141-146 $ 59,826.78 $ 95,244.24
Fire Fighter I - Engineer OR Captain (No more than 3 Captains)* 129-142 or 141-146 $ 44,484.44 $ 95,244.24 Fire Fire Fighter I - Engineer OR Captain (No more than 3 Captains)* 129-142 or 141-146 $ 44,484.44 $ 95,244.24 Fire Fire Fighter I - Engineer OR Captain (No more than 3 Captains)* 129-142 or 141-146 $ 44,484.44 $ 95,244.24 Fire Apparatus Engineer 137-142 $ 54,200.12 $ 86,286.72
Apparatus Engineer 137-142 $ 54,200.12 $ 86,286.72
Apparatus Engineer 137-142 $ 54,200.64 $ 86,286.72
Fire Fighter I - Engineer 129 - 142 $ 44,484.44 $ 86,286.72 Fire Fire Fighter I - Engineer 129 - 142 $ 44,484.44 $ 86,286.72 Fire Fire Fighter I - Engineer 129 - 142 $ 44,484.44 $ 86,286.72 Fire Fire Fighter I/II 129-137 $ 44,484.44 $ 76,264.76 Fire
Fire Fighter I/II 129-137 $ 44,484.44 $ 76,264.76 Fire
Fire Fighter I/II 129-137 $ 44,484.44 $ 76,264.76 Fire
Admin Staff Assistant - Fire (Base - II) 138-142 $ 51,446.46 $ 79,905.28 Misc Police Lieutenant 147-156 $ 77,394.20 $ 123,358.56 SPOA Police Lieutenant 147-156 $ 77,394.20 $ 123,358.56 SPOA Police Sergeant 143-152 $ 70,115.24 $ 111,756.84 SPOA
Police Sergeant 143-152 $ 70,115.24 $ 111,756.84 SPOA
Police Sergeant 143-152 $ 70,115.24 $ 111,756.84 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-146 $ 58,985.42 $ 94,017.04 SPOA
Police Officer (SRO) 136-145 $ 58,985.42 $ 94,017.04 SPOA Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Police Officer 136-145 $ 58,985.42 $ 94,017.04 SPOA
Administrative Assistant 142-147 $ 57,400.46 $ 91,381.94 Admin Community Services Officer (Base - II) 132-136 $ 44,361.98 $ 68,902.08 Misc 110
Community Services Officer (Base - II) (PHLA Grant funded) 132-136 $ 44,361.98 $ 68,902.08 Misc Youth Services Officer - Grant funded 132-136 $ 44,361.98 $ 68,902.08 Misc

PUBLIC WORKS
Public Works Director 168-174 $ 104,452.40 $ 162,040.32 Mgmt Assistant Director of Operations 154-163 $ 77,197.38 $ 135,657.08 Admin Assistant Director of Engineering 154-167 $ 77,197.38 $ 149,739.98 Admin Building Official 152-157 $ 73,477.56 $ 116,976.60 Admin City Planner 152-157 $ 73,477.56 $ 116,976.60 Admin
Assistant Engineer 148-157 $ 66,567.02 $ 116,976.60 Admin Assistant Engineer 140-149 $ 54,634.58 $ 96,008.12 Admin Water Utility Supervisor (Base - II) 145-147 $ 62,425.22 $ 87,890.92 PWorks Gas Utility Supervisor (Base - II) 144-146 $ 60,902.66 $ 85,747.22 PWorks Park/Facilities Maint Superintendent (Base - II) 143-145 $ 59,417.28 $ 83,655.78 PWorks Streets Maintenance Super. (Base - II) 143-145 $ 59,417.28 $ 83,655.78 PWorks Air Quality Specialist 140-155 $ 54,634.58 $ 111,340.06 Admin Building Permit Tech 140-145 $ 54,634.58 $ 86,978.58 Admin Program Coordinator 138-143 $ 52,002.08 $ 82,787.64 Admin Pool Director (reimbursed by HLVRA) 138-143 $ 52,002.08 $ 82,787.64 Admin Code Enforcement Officer I/II 136-141 $ 49,496.20 $ 78,798.46 Admin Water System Op II - III (Base - II) 133-135 or 139-141 $ 46,416.76 $ 75,788.18 PWorks Water System Op II - III (Base - II) 133-135 or 139-141 $ 46,416.76 $ 75,788.18 PWorks Gas Technician II - III (Base -II) 132-134 or 138-140 $ 45,284.72 $ 73,939.58 PWorks Gas Technician II - III (Base -II) 132-134 or 138-140 $ 45,284.72 $ 73,939.58 PWorks Gas Technician II - III (Base -II) 132-134 or 138-140 $ 45,284.72 $ 73,939.58 PWorks Mechanic II (Base - II) 131-133 $ 44,179.98 $ 62,202.92 PWorks Street Maint Operator II - III (Base - II) 131-133 or 137-139 $ 44,179.98 $ 72,136.22 PWorks Utilities Services Technician (Base - II) 125-127 $ 38,096.24 $ 53,637.22 Pworks Utilities Services Technician (Base - II) 125-127 $ 38,096.24 $ 53,637.22 Pworks Parks Maintenance Worker II (Base - II) 125-127 $ 38,096.24 $ 53,637.22 Pworks Admin Staff Assistant (Base -II) 124-128 $ 36,409.88 $ 56,551.04 Misc Maintenance Worker I - II (Base - II) (S) 123-125 or 125-127 $ 36,260.64 $ 53,637.22 PWorks Maintenance Worker I - II (Base - II) (S) 123-125 or 125-127 $ 36,260.64 $ 53,637.22 PWorks Maintenance Worker I - II (Base - II) (G) 123-125 or 125-127 $ 36,260.64 $ 53,637.22 PWorks Maintenance Workr I-II (Base - II) (W) 123-125 or 125-127 $ 36,260.64 $ 53,637.22 PWorks

PART-TIME
ADMIN Hourly Wage
Parks Maintenance Worker - P/T 925 $ 16.68 $ 18.41 n/a
Parks Maintenance Worker - P/T 925 $ 16.68 $ 18.41 n/a
Economic Development PT Admin Staff Assistant 944 $ 26.01 $ 29.43 n/a Construction Technician 951 $ 30.92 $ 34.99 n/a
Human Resources Investigator 954 $ 33.30 $ 37.68 n/a
POLICE
Community Service Officer - P/T 932 $ 19.34 $ 21.88 n/a POOL
Assistant Pool Manager 935 $ 20.83 $ 23.57 n/a
Head Swim Instructor 928 $ 17.53 $ 19.83 n/a
Head Lifeguard 928 $ 17.53 $ 19.83 n/a
Head Program Instructor 928 $ 17.53 $ 19.83 n/a
Lifeguard/Swim Instructor (# of positions as needed) 925 $ 16.68 $ 18.41 n/a Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
111
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Lifeguard/Swim Instructor 925 $ 16.68 $ 18.41 n/a
Pool Maintenance Worker 925 $ 16.68 $ 18.41 n/a

GOLF COURSE
Golf Course Business Manager P/T 960 $ 38.62 $ 43.69 n/a Head Maintenance Worker 930 $ 18.41 $ 20.83 n/a
Maintenance 925 $ 16.68 $ 18.41 n/a
Maintenance 925 $ 16.68 $ 18.41 n/a
Pro Shop Worker 925 $ 16.68 $ 18.41 n/a
Pro Shop Worker 925 $ 16.68 $ 18.41 n/a
Pro Shop Worker 925 $ 16.68 $ 18.41 n/a
Pro Shop Worker 925 $ 16.68 $ 18.41 n/a
Pro Shop Worker 925 $ 16.68 $ 18.41 n/a
Pro Shop Worker 925 $ 16.68 $ 18.41 n/a
Pro Shop Worker 925 $ 16.68 $ 18.41 n/a
Carts 925 $ 16.68 $ 18.41 n/a
Carts 925 $ 16.68 $ 18.41 n/a
Carts 925 $ 16.68 $ 18.41 n/a
Carts 925 $ 16.68 $ 18.41 n/a

TEMPORARY
ADMIN Hourly Wage
Intern 925 $ 16.68 $ 18.41 n/a
POLICE
Reserve Police Officer:

Reserve Police Officer 1 946 $ 27.33 $ 30.92 n/a
Reserve Police Officer 2 946 $ 27.33 $ 30.92 n/a
Reserve Police Officer 3 946 $ 27.33 $ 30.92 n/a
Reserve Police Officer 4 946 $ 27.33 $ 30.92 n/a
Reserve Police Officer 5 946 $ 27.33 $ 30.92 n/a
Up to 5 positions funded thru salary savings
FIRE
Fire Captain (Side Letter) 925 $ 16.68 $ 18.41 n/a
Fire Captain (Side Letter) 925 $ 16.68 $ 18.41 n/a
Seasonal Firefighter 925 $ 16.68 $ 18.41 n/a
Seasonal Firefighter 925 $ 16.68 $ 18.41 n/a
Seasonal Firefighter 925 $ 16.68 $ 18.41 n/a

PUBLIC WORKS
Assistant Engineer 944 $ 26.01 $ 29.43 n/a
112
Gas Technician II (Gas Surveyor) 931 $ 18.87 $ 21.35 n/a Intern (PW) 925 $ 16.68 $ 18.41 n/a
Intern (PW) 925 $ 16.68 $ 18.41 n/a
Intern (PW) 925 $ 16.68 $ 18.41 n/a

VARIOUS
Summer Laborer 925 $ 16.68 $ 18.41 n/a
Summer Laborer 925 $ 16.68 $ 18.41 n/a
Summer Laborer 925 $ 16.68 $ 18.41 n/a
Summer Laborer 925 $ 16.68 $ 18.41 n/a
Summer Laborer 925 $ 16.68 $ 18.41 n/a

CONTRACT POSITIONS
POLICE
Officer Trainee 932 n/a
City Attorney - contracted flat rate
Airport Manager - $1,896.86 per month
113
AGENDA ITEM NO. 13.A
Discussion Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: May 7, 2025
SUBJECT: Department Reports
PRESENTED BY: Dan Newton, City Manager
SUMMARY: The City Manager's Report is designed for Department Heads to address the Council on a variety of topics, is needed. Also, for the Council to address any questions or comments regarding that Department Head.

FISCAL IMPACT: None.

ACTION REQUESTED: Information only.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
114
AGENDA ITEM NO. 14.A
Discussion Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: May 7, 2025
SUBJECT: Future Council Items
PRESENTED BY: Dan Newton, City Manager
SUMMARY: Council may provide direction to staff to bring back items for discussion or action at a future meeting.

FISCAL IMPACT: None.

ACTION REQUESTED: Possible direction to staff.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
250507.Future.Items.List.pdf
115
7/16/2024
Consider doing away with the Planning Commission and have the planning department handle the duties - IN PROGRESS
2/19/2025
Consider an upgrade to the city's livestreaming software/hardware and possible partnerships with other agencies.
3/5/2025 Request to allow a conex box to be placed at Riverside Park for team equipment 4/2/2025 Request to update sound system and to post meeting link on Facebook 5/15/2024 Request to create strategic plan for the city - IN PROGRESS 2/19/2025
Request to add three additional positions to the Public Works Department as well as a list of vacancies within that department
2/19/2025
Request to provide a report on the status of Susanville's fire hydrants due to the recent fires in Southern CA.
3/5/2025 Request to bring back discussion item regarding council chamber sound system 4/16/2025
Request to review the frontage improvements requirement and consider moritorium to be in line with the moritorium on mitigation fees
8/7/2024 Request for discussion regarding gas pricing in the city Brought back on 3/5/2025 4/23/2024 Requested discussion on proclamations Brought back on 4/2/2025 3/19/2025
Request to bring back an item regarding the use of discretionary funds Brought back on 4/2/2025
3/19/2025
Request to bring back the proclamation moratorium for discussion Brought back on 4/2/2025
LAST THREE MONTHS (2/5/2025 to current)

BUSINESS FROM THE FLOOR
Council requested - FUTURE COUNCIL ITEMS
Completed List Items
116

Susanville City CouncilMay 7, 2025

Susanville City Council
May 7, 2025