SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, JUNE 18, 2025 – 5:00 PM
Mayor Schuster called the meeting to order at 5:02pm.
Roll Call of Councilmembers Present: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller
Absent: Patrick Parrish
1. APPROVAL OF AGENDA:
Moved by Russ Brown; seconded by Curtis Bortle to approve.
Motion Carried: 4 - 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS: No closed session.
3. CLOSED SESSION: No business.
4. RETURN TO OPEN SESSION:
The Pledge of Allegiance and Invocation were provided.
Mr. Newton stated that there was no closed session with this meeting as there was a special meeting held at 3:00 p.m. this afternoon.
Chandra Jabbs, Finance Director, introduced Kimberly Rhoads the City's newly hired Account Technician I.
5. BUSINESS FROM THE FLOOR: No public comment.
6. CONSENT CALENDAR:
Moved by Dawn Miller; seconded by Russ Brown to approve.
Motion Carried: 4 - 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
6.A Minutes of the City Council June 4, 2025 regular and special meetings.
Motion to waive the reading of and approval to receive and file the City Council's June 4, 2025 regular and special meetings.
250604.cc.spec.min.draft.pdf
250604.cc.min.draft.pdf
6.B Vendor and Payroll Warrants
Motion to receive and file
5-22-2025.pdf
05-29-2025.pdf
05-30-2025.pdf
6.C Approved Position List
Motion to approve Approved Position List as presented.
250618.Version.pdf
7. PUBLIC HEARINGS:
7.A Consider Resolution No. 25-6446, Establishing and Adopting Schedules of Fees for Services, Previously Resolution No. 24-6362
Mayor Schuster opened the public hearing at 5:06pm.
Ms. Jabbs provided an explanation of the item and requested Council approval of Resolution No. 25-6446.
No comments made.
Mayor Schuster closed the public hearing at 5:07pm.
25-6446.pdf
Rates and Fees Worksheet - PROPOSED FY 25-26.pdf
Motion to approve Resolution No. 25-6446, Establishing and Adopting Schedules of Fees for Services Previously Resolution No. 24-6362
Moved by Dawn Miller; seconded by Russ Brown to approve.
Motion Carried: 4- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
Council Member Bortle offered the Land Acknowledgement Statement.
9. NEW BUSINESS:
9.A Consider Resolution No. 25-6448, Adopting the City of Susanville Fiscal Year 2025/26 Budget and amending budget policies previously adopted by Resolution No. 24-6332.
Ms. Jabbs, provided an explanation of the budget and requested Council approval of Resolution No. 25-6448.
Council Member Bortle requested that next time this is presented the one time expenses be extracted to see how the City is changing and growing in an operational sense. He added that he likes seeing the assets and depreciation as well but it should be shown separately.
25-6448.pdf
Exhibit A.pdf
Exhibit B Budget Process and Policies.pdf
Local Sales Tax Oversight Board Budget Report FY 25.26.pdf FY 25.26 INCOME STATEMENT.pdf
FY 23.24 Balance Sheet.pdf
Motion to approve Resolution No. 25-6448, Adopting the City of Susanville Fiscal Year 2025/26 Budget and amending budget policies previously adopted by Resolution No. 24-6332.
Moved by Russ Brown; seconded by Curtis Bortle to approve.
Motion Carried: 4- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
9.B Consider Resolution No. 25-6441, Establishing Appropriations Limitation for Fiscal Year 2025-2026
Ms. Jabbs provided an explanation of the item and requested Council approval of Resolution No. 25-6441.
25-6441.pdf
Motion to approve Resolution No. 25-6441, Establishing Appropriations Limitation for Fiscal Year 2025-2026
Moved by Curtis Bortle; seconded by Russ Brown to approve.
Motion Carried: 4- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
9.C Small Cites Organized Risk Effort (SCORE) insurance presentation Informational item.
Mr. Newton introduced Marcus Beverly, First VP of Alliant Insurance, and Michelle Minnick of Alliant, to provide a presentation regarding SCORE and the city's insurance policies.
Council Member Bortle left the chambers at 5:34pm and returned at 5:36pm.
Mr. Beverly shared a presentation regarding how the Risk pool works and the programs offered for Susanville.
Ms. Minnick also shared information related to who they use for services such as George Hill for Liability Claims, Intercare for Worker's Compensation, DKF for our Risk Control items, etc.
9.D Consider Resolution No. 25-6445, Authorizing renewal of the City's annual insurance policies through SCORE and authorizing the City Manager to execute related contracts over $25,000.
Mr. Newton provided an explanation of the item and requested Council approval of Resolution No. 25-6445.
25-6445.pdf
Motion to approve Resolution No. 25-6445, Authorizing renewal of the City's annual insurance policies through SCORE, within budgeted amounts, and authorizing the City Manager to execute related contracts over $25,000.
Moved by Dawn Miller; seconded by Russ Brown to approve.
Motion Carried: 4- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
9.E Consider Resolution No. 25-6442, authorizing the closure of Main Street from Cottage Street to Rob's Way on July 19, 2025 for the Lassen County Fair Parade between 9:30 a.m. and 11:30 a.m. and authorizing the Public Works Director to execute a Caltrans Encroachment Permit application as required.
Mr. Godman provided an explanation of the item and requested Council approval of Resolution No. 25-6442.
City of Susanville Letter Fair Parade 2.docx
25-6442.pdf
Motion to approve Resolution No. 25-6442, authorizing the closure of Main Street from Cottage Street to Rob's Way on July 19, 2025, for the Lassen County Fair Parade between 9:30 a.m. and 11:30 a.m. and authorizing the Public Works Director to execute a Caltrans Encroachment Permit application as required.
Moved by Curtis Bortle; seconded by Russ Brown to approve.
Motion Carried: 4- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
9.F Consider Resolution No. 25-6443, adopting a list of street related maintenance, repair and improvement projects for Fiscal Year 2025-26 per the Road Repair and Accountability Act (RMRA)
Mr. Godman introduced Erik Edholm, Assistant Director of Engineering, to provide an explanation of the item and requested Council approval of Resolution No. 25-6443. 25-6443.pdf
RMRA Proposed FY25-26 Project List.pdf
Motion to approve Resolution No. 25-6443, adopting a list of street related maintenance, repair and improvement projects for Fiscal Year 2025-26 per the Road Repair and Accountability Act (RMRA) and further authorizing the Public Works Director to submit the attached list of proposed eligible projects to the State Moved by Russ Brown; seconded by Curtis Bortle to approve.
Motion Carried: 4- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
9.G Consider Resolution No. 25-6444, authorizing the City Manager to amend the contract with Pee Wee Enterprises for culvert replacement on Ramsey Ditch and execute all related agreements for the Ramsey Ditch Project and authorize the Finance Director to modify the budget as necessary to complete the work.
Mr. Edholm provided an explanation of the item and requested approval of Resolution No. 24-6444.
25-6444.pdf
25-6401.pdf
25-6404.pdf
Motion to approve Resolution No. 25-6444, authorizing the City Manager to amend the contract with Pee Wee Enterprises for culvert replacement on Ramsey Ditch and execute all related agreements for the Ramsey Ditch Project and authorize the Finance Director to modify the budget as necessary to complete the work.
Moved by Curtis Bortle; seconded by Dawn Miller to approve.
Motion Carried: 4- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
9.H Consider Resolution No. 25-6447, approving budget increase in the amount of $50,000 in 1009 Public Safety - Police Budget.
Michael Bengoa-Bollinger, Public Safety Chief, provided an explanation of the item and requested approval of Resolution No. 25-6447.
25-6447.pdf
Motion to approve Resolution No. 25-6447, approving budget increase in the amount of $50,000 in 1009 Public Safety - Police Budget.
Moved by Russ Brown; seconded by Dawn Miller to approve.
Motion Carried: 4- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS: No business.
13. CITY MANAGER'S REPORTS:
13.A Department Reports Information only.
Department heads in attendance provided an update on the happenings within their departments.
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
Mayor pro tem Brown requested that an item be brought back regarding special events, the amounts charged and how events move forward. Council support received.
Council Member Miller requested that an item be brought forward to dissolve the ad hoc committee for the Sierra Theatre project. Council support received. 250618.FutureItemsList.pdf
15. ADJOURNMENT:
Moved by Russ Brown; seconded by Curtis Bortle to adjourn at 6:36 pm.
Motion: 4 - 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
_________________________________ ________________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor
Approved on: July 2, 2025