CALL TO ORDER
ROLL CALL
1. APPROVAL OF AGENDA: (Additions and/or Deletions)
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS: No business.
3. CLOSED SESSION: No business.
4. RETURN TO OPEN SESSION: Reconvene in open session at 5:00pm Pledge of allegiance
Invocation
Report any changes to agenda
Report any action out of Closed Session
Awards or presentations by the City Council
5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting.
Presentations are subject to a three-minute limit.
6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately.
6.A Minutes of the City Council July 9, 2025 special meeting and July 16, 2025 special and regular meetings.
6.B Vendor and Payroll Warrants
7. PUBLIC HEARINGS:
7.A Public Hearing to receive comments on the Community Development Block Grant ProgramCoronavirus Response Rounds 2 and 3 Grant Project 20-CDBG-CV2-3-00080 City of Susanville Memorial Park Bathroom activity completion
7.B Consider Resolution No. 25-6459, approving a cost report of unpaid penalties and, if approved, consider Resolution No. 25-6460, approving the recordation of a lien against real
CITY OF SUSANVILLE
66 N. Lassen Street • Susanville CA
Mendy Schuster, Mayor
Russ Brown, Mayor pro tem
Curtis Bortle • Patrick Parrish • Dawn Miller
Susanville City Council
Regular Council Meeting • City Council Chambers
Wednesday, August 6, 2025 – 5:00 PM
Meeting to start at 5:00pm due to no closed session.
1 property at 1005 North Street (APN: 103-242-007-000)
7.C Consider Resolution No. 25-6461, approving a cost report of unpaid administrative abatement costs and, if approved, consider Resolution No. 25-6462, approving the recordation of a special assessment lien against real property at 1005 North Street (APN: 103-242-007-000)
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
9. NEW BUSINESS:
9.A Consider Resolution No. 25-6463, approving and accepting a donation of $1,000 from the Walmart Spark Good Foundation for the Fire Department.
9.B Consider Resolution No. 25-6464, authorizing the budget amendment of the 2007 budget for the Susanville Resurfacing Project No. CRASL-5166(023) and authorize the Finance Director to increase the 2007 budget $93,680.00 to begin the River Street Project .
9.C Consider Resolution No. 25-6465, authorizing a budget increase of $959,000 in the 7114 Water Capital Improvement budget for the Johnstonville Road Water Main Replacement Phase One.
9.D Consider Resolution No. 25-6466, authorizing the City Manager to enter into a contract with CivicPlus for Pro Premium agenda management software.
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS: No business.
13. CITY MANAGER'S REPORTS:
13.A Department Reports
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
15. ADJOURNMENT:
The next regular meeting of the Susanville City Council will be held on August 20, 2025 at 4:30PM.
Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.gov, unless there were systems problems posting to the website.
Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible.
I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for August 6, 2025 in the areas designated on August 1, 2025.
2 AGENDA ITEM NO. 6.A
Action Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: August 6, 2025
SUBJECT: Minutes of the City Council July 9, 2025 special meeting and July 16, 2025 special and regular meetings.
PRESENTED BY: Heidi Whitlock, City Clerk
SUMMARY: Attached for the Council’s review are the minutes of the City Council’s July 9, 2025 special meeting and July 16, 2025 special and regular meetings.
FISCAL IMPACT: None
ACTION REQUESTED: Motion to waive the reading of and approval to receive and file the City Council's July 9, 2025 special meeting and July 16, 2025 special and regular meetings.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
250709.cc.spec.min.draft.pdf
250716.cc.spec.min.draft.pdf
250716.cc.min.draft.pdf
3 SUSANVILLE CITY COUNCIL
Special Council Meeting Minutes
WEDNESDAY, JULY 9, 2025 – 3:00 PM
Mayor Schuster called the meeting to order at 3:00pm.
Roll Call of Councilmembers Present: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller
1. APPROVAL OF AGENDA: (Additions and/or Deletions)
Moved by Russ Brown; seconded by Curtis Bortle to approve.
Motion Carried: 5 - 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller Voting Against: None
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS: No public comment.
3. CLOSED SESSION:
The Council convened in closed session at 3:01pm to discuss the following:
A. PUBLIC EMPLOYMENT - pursuant to Government Code Section §54957
1. City Manager evaluation
B. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6
1. Fire Unit
2. Miscellaneous Unit
3. Public Works unit
4. SPOA Unit
5. Department Heads:
a. City Clerk
b. Public Safety Chief
c. Public Works Director
4. RETURN TO OPEN SESSION: The Council reconvened in open session at 5:18pm.
Dan Newton, City Manager, stated that prior to meeting in closed session, the Council approved the agenda as presented. He then stated that they convened in closed session to discuss the above-mentioned items where no reportable action was taken but direction was provided to staff.
5. BUSINESS FROM THE FLOOR: No comment.
6. CONSENT CALENDAR: No business.
7. PUBLIC HEARINGS: No business.
8. COUNCIL DISCUSSION/ANNOUNCEMENTS: No comments.
9. NEW BUSINESS: No business.
10. CONTINUING BUSINESS: No business.
11. ADJOURNMENT: Meeting adjourned at 5:19pm.
_________________________________ ________________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor
Approved on:
4 SUSANVILLE CITY COUNCIL
Special Council Meeting Minutes
WEDNESDAY, JULY 16, 2025 – 3:00 PM
Mayor Schuster called the meeting to order at 3:00pm.
Roll Call of Councilmembers Present: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller
Absent: Patrick Parrish
1. APPROVAL OF AGENDA:
Moved by Russ Brown; seconded by Curtis Bortle to approve.
Motion Carried: 4 – 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS: No comments.
3. CLOSED SESSION:
The City Council convened in closed session at 3:01pm to discuss the following:
A. PUBLIC EMPLOYMENT - pursuant to Government Code Section §54957
1. City Manager evaluation
B. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6
1. Fire Unit
2. Miscellaneous Unit
3. Public Works unit
4. SPOA Unit
5. Department Heads:
a. City Clerk
b. Public Safety Chief
c. Public Works Director
4. RETURN TO OPEN SESSION: The City Council reconvened in open session at 4:50pm.
Dan Newton, City Manager, stated that prior to going into closed session the Council approved the agenda as presented. He then stated that they then met in closed to discuss the abovementioned items.
Mr. Newton then reported out of closed that the City Council authorized the City Manager to execute a retirement agreement with the Public Works Director, Bob Godman.
5. BUSINESS FROM THE FLOOR: No comments.
6. CONSENT CALENDAR: No business.
7. PUBLIC HEARINGS: No business.
8. COUNCIL DISCUSSION/ANNOUNCEMENTS: No comments.
9. NEW BUSINESS: No business.
5 10. CONTINUING BUSINESS: No business.
11. ADJOURNMENT: Adjourned at 4:51pm.
__________________________________ _______________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor
6 SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, JULY 16, 2025 – 5:00 PM
Mayor Schuster called the meeting to order at 5:00pm.
Roll Call of Councilmembers Present: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller
Absent: Patrick Parrish
1. APPROVAL OF AGENDA:
Moved by Russ Brown; seconded by Curtis Bortle, to approve with the removal of item 9D from the agenda as Council Member Parrish is not in attendance and it was his desire to discuss.
Motion Carried: 4 - 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS: No business.
3. CLOSED SESSION: No business.
4. RETURN TO OPEN SESSION: The Pledge of Allegiance and Invocation were provided.
5. BUSINESS FROM THE FLOOR:
Linda Albonico, public, inquired about the City's Master Plan regarding what will make people want to stay here since there are over 200 houses for sale in town, the St. Francis burning down, the burning of the grandstands, etc.
6. CONSENT CALENDAR:
Moved by Curtis Bortle; seconded by Dawn Miller to approve.
Motion Carried: 4 - 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
6.A Minutes of the City Council June 25, 2025 special meeting and July 2, 2025 special and regular meetings.
Motion to waive the reading of and approval to receive and file the City Council's June 25, 2025 special meeting and July 2, 2025 special and regular meetings. 250625.cc.spec.min.draft.pdf
250702.cc.spec.min.draft.pdf
250702.cc.min.draft.pdf
6.B Vendor and Payroll Warrants
Motion to receive and file
06-26-2025.pdf
06-30-2025.pdf
06-19-2025.pdf
7. PUBLIC HEARINGS: No business.
7 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: Council Member Bortle offered the Land Acknowledgement Statement.
9. NEW BUSINESS:
9.A Consider Resolution No. 25-6453, authorizing Public Works Director to execute a change order for the Airport Taxiway B Reconstruction Project and authorize an additional contract increase of $2,800.00 with Hat Creek Construction for the additional asphalt paving to complete project.
Bob Godman, Public Works Director, provided an explanation of the item and requested council approval of Resolution No. 25-6453.
25-6453.pdf
Motion to approve Resolution No. 25-6453, authorizing Public Works Director to execute change orders on the Airport Taxiway B Reconstruction Project and authorize an additional contract increase of $2,800.00 with Hat Creek Construction for the additional asphalt paving to complete project.
Moved by Dawn Miller; seconded by Russ Brown to approve.
Motion Carried: 4- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
9.B Consider Resolution No. 25-6454, authorizing the Mayor to execute an Airport Hangar Space Lease Agreement, City Owned Hangar #9 with Sierra Medical Services Alliance Director Godman provided an explanation of the item and requested approval of Resolution No. 25-6454.
25-6454.pdf
Hangar_Map.pdf
Lease agreement_Hangar 9 SEMSA.pdf
Motion to approve Resolution No. 25-6454 ,authorizing the Mayor to execute an Airport Hangar Space Lease Agreement, City Owned Hangar #9 with Sierra Medical Services Alliance
Moved by Russ Brown; seconded by Dawn Miller to approve.
Motion Carried: 4- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
9.C Consider Resolution No. 25-6455, authorizing the City Manager to execute standard agreement with the California Highway Patrol's Cannabis Tax Fund Grant Program (CTFGP) and accepting $119,994.31 in grant funding.
Michael Bengoa-Bollinger, Public Safety Chief, offered an explanation of the item and requested Council approval of Resolution No. 25-6455. 25-6455.pdf
8 FY25-26 CTFGP Intent to Award - Susanville PD (2).pdf Motion to approve Resolution No. 25-6455, authorizing the City Manager to execute standard agreement with the California Highway Patrol's Cannabis Tax Fund Grant Program (CTFGP) and accepting $119,994.31 in grant funding.
Moved by Dawn Miller; seconded by Russ Brown to approve.
Motion Carried: 4- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
9.D Discussion regarding special events occurring within the City limits. Item removed during agenda approval.
9.E Consider Resolution No. 25-6456, Pursuant to Public Contract Code Section 20168 authorizing emergency repairs to Memorial Park, Frank Ernaga Ball Field, and surrounding areas and authorizing an increase to the Memorial Park budget in the Community Services Fund for said emergency repairs.
Dan Newton, City Manager, offered an explanation of the item and requested Council approval of Resolution No. 25-6456.
Susan Baxter, public, wants to know how long it will take to get started to which Mr.
Newton responded.
25-6456.pdf
Motion to approve Resolution No. 25-6456, Pursuant to Public Contract Code Section 20168 authorizing emergency repairs to Memorial Park, Frank Ernaga Ball Field, and surrounding areas and authorizing an increase to the Memorial Park budget in the Community Services Fund for said emergency repairs.
Moved by Curtis Bortle; seconded by Dawn Miller to approve.
Motion : 4- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS: No business.
13. CITY MANAGER'S REPORTS:
13.A Department Reports Information only.
Department heads in attendance provided updates on the happenings within their departments.
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
9 No direction provided to staff.
250716.Future.Items.List.pdf
15. ADJOURNMENT:
Moved by Dawn Miller; seconded by Russ Brown, to adjourn 5:36pm.
Motion : 4 - 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: None
Absent: Parrish
_________________________________ _______________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor
Approved on:
10 AGENDA ITEM NO. 6.B
Action Item
Submitted By: Stefanie Steward, Finance
Action Date: August 6, 2025
SUBJECT: Vendor and Payroll Warrants
PRESENTED BY: Chandra Jabbs, Finance Director
SUMMARY: Warrants dated July 3, 2025 through July 23, 2025 numbered 224429-224590.
FISCAL IMPACT: Accounts Payable vendor warrants totaling $321,652.19, plus $1,414,814.83 in payroll warrants, for a total of $1,736,467.02.
ACTION REQUESTED: Motion to receive and file.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
07-03-2025.pdf
07-10-2025.pdf
07-22-2025.pdf
07-18-2025.pdf
07-17-2025.pdf
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CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 1 Check Issue Dates: 7/18/2025 - 7/18/2025 Jul 24, 2025 08:27AM Report Criteria:
Report type: GL detail
Check.Voided = False
GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount 07/25 07/18/2025 224577 728 U.S. POSTMASTER UB BILLING GAS 07182025 1 7401-430-62-46 POSTAGE 425.22 425.22 07/25 07/18/2025 224577 728 U.S. POSTMASTER UB BILLING WATER 07182025 2 7110-430-42-46 POSTAGE 825.44 825.44 Total 07182025: 1,250.66 1,250.66
Grand Totals: 1,250.66 1,250.66
M = Manual Check, V = Void Check
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AGENDA ITEM NO. 7.A
Public Hearing
Submitted By: Jolene Arredondo, Administrative Services Action Date: August 6, 2025
SUBJECT: Public Hearing to receive comments on the Community Development Block Grant Program-Coronavirus Response Rounds 2 and 3 Grant Project 20-CDBG-CV2-3-00080 City of Susanville Memorial Park Bathroom activity completion
PRESENTED BY: Jolene Arredondo, Deputy City Manager
SUMMARY: Through the use of Community Development Block Grant (CDBG) Coronavirus Response (CV) Program funding, the City of Susanville was able to replace the existing restroom facility located at Memorial Park with a new restroom facility in the same location and add amenities including improved ADA access, water bottle filling station/drinking fountain, and restroom facility safety features. The CDBG CV Funding amount received for this activity totaled $348,240.00 of which $200,000.00 was Program Income received from previous city executed CDBG programs and $148,240.00 was funding received through the CDBG Coronavirus Program. City staff has completed this project and has begun the closeout process of this program. As part of that process, a public hearing must be held to give citizens the opportunity to make their comments known, have questions answered related to the grant, and solicit citizen input regarding the conclusion of grant activities completed under the contract.
FISCAL IMPACT: Grant reimbursements received totaling $148,240.00 and use of $200,000 of Program Income
ACTION REQUESTED: Receive public comment on grant project completion. No formal City Council action required.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
55 AGENDA ITEM NO. 7.B
Public Hearing
Submitted By: Michael Prettyman, Building & Planning Division Action Date: August 6, 2025
SUBJECT: Consider Resolution No. 25-6459, approving a cost report of unpaid penalties and, if approved, consider Resolution No. 25-6460, approving the recordation of a lien against real property at 1005 North Street (APN: 103-242-007-000)
PRESENTED BY: Michael Prettyman, Code Enforcement Officer SUMMARY:
On August 13, 2024, the Susanville Planning Commission adopted Resolution No. 24-1179 approving the assessment of administrative civil penalties in the amount of $2,000.00 to be paid on or before November 13, 2024 for violations of nuisance abatement order NA2023-004. An authorized representative of the property owner was present at the time of the decision. Multiple notices have been issued stating the amount due and phone conversations with the property owner on April 2, 2025 and May 14, 2025 indicated imminent payment. However, to date, no payments have been received by the City of Susanville.
FISCAL IMPACT: If the cost report is approved by the city council and the total amount of administrative penalties are collected, then the general fund would see revenue in the amount of $2,000.
ACTION REQUESTED: Motion to approve Resolution No. 25-6459, approving cost report of unpaid penalties and motion to approve the subsequent Resolution No. 25-6460, approving the recordation of a lien against real property at 1005 North Street (APN: 103-242-007-000)
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
25-6459 1005North.CostReport.pdf
25-6460 1005North.lien.pdf
25-8-6 Cost Report (penalty).docx
Reso #24-1179.pdf
24-8-22 Notice of PC Fines.pdf
25-1-28 Notice of Delinquency.pdf
25-7-2 Notice of Hearing.pdf
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28 RESOLUTION NO. 25-6459
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
APPROVING A COST REPORT OF UNPAID ADMINSTRATIVE CIVIL PENALTIES ISSUED AGAINST 1005 NORTH STREET (APN 103-242-007-000)
WHEREAS, California Government Code Sections 36901, 38771, and 38773.5(a) authorizes the City of Susanville to enact ordinances declaring what constitutes a nuisance, the procedures for abating nuisance conditions, providing for the recovery of costs and attorney fees to abate the nuisance, and providing for the collection of civil penalties; and WHEREAS, the Susanville City Council adopted Ordinance 17-1011, that declares what constitutes a nuisance, and adopted Chapter 8.32 of the Susanville Municipal Code to outline the procedures for the abatement of nuisance conditions and for the collection of fines and penalties associated with the issuance of administrative civil penalties; and WHEREAS, the real property located at 1005 North Street also known by assessors’ parcel number 103-242-007-000 was subject to nuisance abatement order ordered by the Susanville Planning Commission; and
WHEREAS, the approved nuisance abatement order was not complied with during the abatement order time period and the Susanville Planning Commission ordered the assessment of administrative civil penalties in the amount of $2,000.00 to be collected from the property owner; and
WHEREAS, the amount of unpaid administrative fines and penalties as of August 6, 2025, is in the amount of $2,000.00; and
NOW, THEREFORE, BE IT RESOLVED that the City Council approves the cost report presented to the city council and orders the owner(s) of 1005 North Street, APN: 103-242-007- 000, Svnestates LLC, to pay the total amount of $2,000.00 and any future interest accrued, which shall commence on November 14, 2024, if the fine is not paid by the property owners by August 18, 2025, as outlined by Resolution No. 25-6460.
APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 6th day of August 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
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28 RESOLUTION NO. 25-6460
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
APPROVING A LIEN TO BE RECORDED WITH THE LASSEN COUNTY RECORDER FOR UNPAID ADMINISTRATIVE CIVIL PENALTIES ISSUED AGAINST 1005 NORTH STREET (APN 103-242-007-000)
WHEREAS, California Government Code Sections 36901, 38771, and 38773.5(a) authorizes the City of Susanville to enact ordinances declaring what constitutes a nuisance, the procedures for abating nuisance conditions, providing for the recovery of costs and attorney fees to abate the nuisance, and providing for the collection of civil penalties; and WHEREAS, the Susanville City Council adopted Ordinance 17-1011, that declares what constitutes a nuisance, and adopted Chapter 8.32 of the Susanville Municipal Code to outline the procedures for the abatement of nuisance conditions and for the collection of fines and penalties associated with the issuance of administrative civil penalties; and WHEREAS, the real property located at 1005 North Street also known by assessors’ parcel number 103-242-007-000 was subject to nuisance abatement order ordered by the Susanville Planning Commission; and
WHEREAS, the approved nuisance abatement order was not complied with during the abatement order time period and the Susanville Planning Commission ordered the assessment of administrative civil penalties in the amount of $2,000.00 to be collected from the property owner; and
WHEREAS, the amount of unpaid administrative fines and penalties as of August 6, 2025, is in the amount of $2,000.00; and
WHEREAS, the Susanville City Council approved, by Resolution No. 25-6459, the cost report and ordered the owner of 1005 North Street, APN 103-242-007-000, Svnestates LLC., to pay to the City of Susanville in the amount of $2,000.00 by August 18, 2025.
WHEREAS, the city clerk shall record the lien with the Lassen County Recorders Office no sooner than September 5, 2025; and
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby orders the recordation of this resolution, Resolution No. 25-6460, with the Office of the Clerk-Recorder for the County of Lassen and that such recordation shall constitute a lien against the real property located at 1005 North Street, APN 103-242-007-000, and owned by Svnestates LLC; and BE IT FURTHER RESOLVED that the amount of such lien shall be $2,000.00 plus interest at the legal rate of ten percent per annum commencing on November 14, 2024, and all other costs which may thereafter come due and continuing thereon until said lien and any accrued interest is paid in full.
APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
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28 The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 6th day of August 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
59 CITY OF SUSANVILLE CODE ENFORCEMENT COST REPORT
(§ 8.32.210 SMC)
1 | 6 Monrovia Street
Property Details
Address: 1005 North Street, Susanville, California 96130 APN: 103-242-007-000
Property Owner: Svnestates LLC
Approximate Parcel Size: 10,465 Sq. Ft.
Approximate Dwelling Size: 888 Sq. Ft.
Zoning: R-3/PD Duplex and Triplex Residential Planned
Development District
On August 13, 2024, the Susanville Planning Commission adopted Resolution No. 24-1179 approving the assessment of administrative civil penalties in the amount of $2,000.00 to be paid on or before November 13, 2024 for violations of nuisance abatement order NA2023-004.
To date, there have been no payments made to the City of Susanville.
Pursuant to City Council Resolution No. 23-6176, a cost report is to be presented at the city council meeting for consideration and authorization of a lien. The city council shall receive, hear, and consider the cost report, together with any other relevant evidence, objections, protests, or testimony. Thereupon, the city council may make such revision, correction, or modification to the report as it may deem just after which, by resolution, the details of the report, as submitted or revised, corrected, or modified, shall be confirmed.
Any person who fails to remit payment to the city of any penalty, cost or any other charge required to be paid to the city pursuant to a nuisance abatement order under this chapter on or before the date the penalty, cost or other charge is due shall, in addition to the amount of the penalty, cost, and charge, pay interest on the amounts due at the rate of ten percent per annum, pro-rata, from the date on which the amount due first became delinquent until the date that payment is received by the city.
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74 AGENDA ITEM NO. 7.C
Public Hearing
Submitted By: Michael Prettyman, Building & Planning Division Action Date: August 6, 2025
SUBJECT:
Consider Resolution No. 25-6461, approving a cost report of unpaid administrative abatement costs and, if approved, consider Resolution No. 25-6462, approving the recordation of a special assessment lien against real property at 1005 North Street (APN: 103-242-007-000) PRESENTED BY: Michael Prettyman, Code Enforcement Officer SUMMARY: On July 18, 2025, the City of Susanville issued an invoice to the owner of record in the amount of $791.85 for related administrative abatement costs incurred at 1005 North Street (APN: 103-242-007- 000), beginning June 11, 2024.
To date, there have been no payments made to the City of Susanville.
FISCAL IMPACT:
If the cost report is approved by the City Council and the total amount of administrative penalties are collected, then the general fund would see revenue in the amount of $791.85.
ACTION REQUESTED:
Motion to approve Resolution No. 25-6461, approving cost report of unpaid administrative abatement costs and motion to approve the subsequent Resolution No. 25-6462, approving the recordation of a special assessment lien against real property at 1005 North Street (APN: 103-242-007-000)
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
25-6461 1005 North.CostReport.pdf
25-6462 1005 North.Lien Taxroll.pdf
25-8-6 Cost Report (Admin Cost).docx
24-6-11 North Signed Notice of Hearing (owner).pdf
24-7-10 Notice of Continuation.pdf
24-7-15 Notice of Hearing.pdf
24-8-22 Notice of PC Fines.pdf
25-1-28 Notice of Delinquency.pdf
75 25-7-18 Notice of Hearing-Cost Report-Invoice.pdf
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28 RESOLUTION NO. 25-6461
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
APPROVING A COST REPORT OF ADMINISTRATIVE COSTS ASSOCIATED WITH THE ABATEMENT OF NUISANCE CONDITIONS AT 1005 NORTH STREET
(APN 103-242-007-000)
WHEREAS, California Government Code Sections 36901, 38771, and 38773.5(a) authorizes the City of Susanville to enact ordinances declaring what constitutes a nuisance, the procedures for abating nuisance conditions, providing for the recovery of costs and attorney fees to abate the nuisance, and providing for the collection of civil penalties; and WHEREAS, the Susanville City Council adopted Ordinance 17-1011, that declares what constitutes a nuisance, and adopted Chapter 8.32 of the Susanville Municipal Code to outline the procedures for the abatement of nuisance conditions and for the collection of fines and penalties associated with the issuance of administrative civil penalties; and WHEREAS, the real property located at 1105 North Street also known by assessors’ parcel number 103-242-007-000 was subject to nuisance abatement order ordered by the Susanville Planning Commission; and
WHEREAS, the approved nuisance abatement order was not complied with during the abatement order time period; and
WHEREAS, the amount of unpaid administrative costs associated with the abatement of nuisance conditions at 1005 North Street as of August 6, 2025, is in the amount of $791.85.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the cost report presented and orders the owners of 1005 North Street, APN 103-242-007-000, Svnestates LLC, to pay the total amount of $791.85 and any future interest accrued, which shall commence on August 19, 2025, if the fine is not paid by the property owners by August 18, 2025, as outlined by Resolution No. 25-6462.
APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 6th day of August 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
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28 RESOLUTION NO. 25-6462
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
APPROVING THE LEVYING OF A SPECIAL ASSESSMENT AND THE RECORDATION OF THE SPECIAL ASSESSEMENT LIEN AGAINST REAL PROPERTY AT 1005 NORTH STREET (APN 103-242-007-000) AND REQUESTING THE INCLUSION OF SAID SPECIAL
ASSESSMENT ON THE LASSEN COUNTY TAX ROLLS
WHEREAS, California Government Code Sections 36901, 38771, and 38773.5(a) authorizes the City of Susanville to enact ordinances declaring what constitutes a nuisance, the procedures for abating nuisance conditions, providing for the recovery of costs and attorney fees to abate the nuisance, and providing for the collection of civil penalties; and WHEREAS, the Susanville City Council adopted Ordinance 17-1011, that declares what constitutes a nuisance, and adopted Chapter 8.32 of the Susanville Municipal Code to outline the procedures for the abatement of nuisance conditions and for the collection of fines and penalties associated with the issuance of administrative civil penalties; and WHEREAS, the real property located at 1105 North Street also known by assessors’ parcel number 103-242-007-000 was subject to nuisance abatement order ordered by the Susanville Planning Commission; and
WHEREAS, the approved nuisance abatement order was not complied with during the abatement order time period; and
WHEREAS, the amount of unpaid administrative costs associated with the abatement of nuisance conditions at 1005 North Street as of August 6, 2025, is in the amount of $791.85; and
WHEREAS, the Susanville City Council approved, by Resolution No. 25-6461, the cost report and ordered the owner of 1005 North Street (APN:103-242-007-000), Svnestates LLC, to pay to the City of Susanville in the amount of $791.85 by August 18, 2025; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby levies a special assessment in the amount of $791.85 and orders the recordation of this resolution, Resolution No. 25-6462, with the Office of the Clerk-Recorder for the County of Lassen against real property located at 1005 North Street (APN: 103-242-007-000) owned by Svnestates; and
BE IT FURTHER RESOLVED that the amount of such lien shall be $791.85 plus interest at the legal rate of ten percent per annum commencing on November 27, 2024, and all other costs which may thereafter come due and continuing thereon until said lien and any accrued interest is paid in full.
APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
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28 The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 6th day of August 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
79 CITY OF SUSANVILLE CODE ENFORCEMENT COST REPORT
(§ 8.32.210 SMC)
1 | 1005 North St.
Property Details
Address: 1005 North Street, Susanville, California 96130 APN: 103-242-007-000
Property Owner: Svnestates LLC
Approximate Parcel Size: 10,465 Sq. Ft.
Approximate Dwelling Size: 888 Sq. Ft.
Zoning: R-3/PD Duplex and Triplex Residential Planned
Development District
In accordance with the Susanville Municipal Code, the enforcement official may recover its administrative and abatement costs for the abatement of public nuisance through the recording of a proposed lien and imposition of a special assessment against the subject property. All property owners are provided with an opportunity to pay these costs within a minimum of 10 days’ notice of any preliminary cost reports. If the owner does not pay, a public hearing setting the final cost report shall be scheduled with the city council. The city council shall receive, hear, and consider the cost report, together with any other relevant evidence, objections, protests, or testimony. Thereupon, the city council may make such revision, correction, or modification to the report as it may deem just after which, by resolution, the details of the report, as submitted or revised, corrected, or modified, shall be confirmed. Subsequent to the cost report hearing, the city council shall consider if the aforementioned proposed lien shall become a lien, the council may also order the costs be specially assessed against the property and collected at the same time and in the same manner as property taxes are collected.
On July 18, 2025, the Department issued an invoice to the owner of record in the amount of $791.85 for related administrative abatement costs commencing June 11, 2024.
Administrative Costs
1005 North St., Susanville CA 96130
APN: 103-242-007-000
CE#2022-040
Employee Date Hrs. Rate Total Description
Mike
Prettyman 6/11/2024 1
$
50.53 $
50.53 Notice of Public
Hearing
6/25/2024 2
$
50.53 $
101.06 Public Hearing
7/10/2024 0.5
$
50.53 $
25.27 Notice of Continuance
7/15/2024 0.5
$
50.53 $
25.27 Notice of Public
Hearing
7/29/2024 0.5
$
50.53 $
25.27 Compliance Inspection
8/13/2024 1
$
50.53 $
50.53 Public Hearing
8/22/2024 0.5
$
50.53 $
25.27 Notice of Decision
80 CITY OF SUSANVILLE CODE ENFORCEMENT COST REPORT
(§ 8.32.210 SMC)
2 | 1005 North St.
1/28/2025 0.5
$
50.53 $
25.27 Notice of Delinquency
7/2/2025 1
$
50.53 $
50.53 Notice of Public
Hearing
8/6/2025 2
$
50.53 $
101.06 Public Hearing
Kelly Mumper 6/11/2024 0.25
$
74.47 $
18.62 Review Notice
6/25/2024 1
$
74.47 $
74.47 Public Hearing
7/10/2024 0.25
$
74.47 $
18.62 Review Notice
7/15/2024 0.25
$
74.47 $
18.62 Review Notice
8/13/2025 1
$
74.47 $
74.47 Public Hearing
8/22/2024 0.25
$
74.47 $
18.62 Review Notice
Erik Edholm 1/28/2025 0.25
$
88.40 $
22.10 Review Notice
7/2/2025 0.25
$
88.40 $
22.10 Review Notice
8/6/2025 0.5
$
88.40 $
44.20 Public Hearing Review
Total 13.5
$
791.85
EQUIPMENT / MATERIALS /
CONTRACTS
Date Description Cost
N/A
GRAND TOTAL
$
Total 791.85 $
-
To date, there have been no payments made to the City of Susanville.
Any person who fails to remit payment to the city of any penalty, cost or any other charge required to be paid to the city pursuant to a nuisance abatement order under this chapter on or before the date the penalty, cost or other charge is due shall, in addition to the amount of the penalty, cost, and charge, pay interest on the amounts due at the rate of ten percent per annum, pro-rata, from the date on which the amount due first became delinquent until the date that payment is received by the city.
81 CITY OF SUSANVILLE CODE ENFORCEMENT COST REPORT
(§ 8.32.210 SMC)
3 | 1005 North St.
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AGENDA ITEM NO. 9.A
Action Item
Submitted By: Cheyenne Ratkey, Fire
Action Date: August 6, 2025
SUBJECT: Consider Resolution No. 25-6463, approving and accepting a donation of $1,000 from the Walmart Spark Good Foundation for the Fire Department.
PRESENTED BY: Michael Bengoa-Bollinger, Public Safety Chief SUMMARY: The Walmart Spark Good Foundation provides funding each year through their Local Community Grants program which aims to support and invest in communities in service areas of Walmart stores. Some of the needs that are addressed and awarded pertain to Public Safety Awareness and Prevention Programs. The Susanville Fire
Departments each submitted an application for funds to help fulfill needs to continue to provide educational outreach to our community.
The Walmart Spark Good Foundation received the request and has awarded the department with a donation of $1,000.00. Upon approval and acceptance by the City Council, the Susanville Fire Department plans to utilize this funding to purchase public education supplies, prevention supplies, and educational promotions.
FISCAL IMPACT: Receive donation of $1,000.00 and increase the FY 2025/2026 Fire Budget in the amount of $1,000.00.
ACTION REQUESTED: Motion to approve Resolution No. 25-6463, approving and accepting a donation of $1,000 from the Walmart Spark Good Foundation for the Fire Department.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
25-6463.pdf
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RESOLUTION NO. 25-6463
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE APPROVING AND ACCEPTING A DONATION OF $1,000 FROM THE WALMART SPARK
GOOD FOUNDATION FOR THE FIRE DEPARTMENT
WHEREAS, the City of Susanville has applied for funding to the Walmart Spark Good Foundation, which provides funding to fire safety programs, first aid education programs, and funding support for local public safety department programs; and WHEREAS, the City of Susanville Fire Department has a need to purchase public education supplies, prevention supplies, and safety handout brochures; and WHEREAS, the City being authorized to accept gifts and donations; and WHEREAS, the City Council acknowledges that prevention supplies, education supplies, and safety hand-out brochures are valuable resources to the community.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby accepts the donation from the Walmart Spark Good Foundation in the amount of $1,000.00 for the Fire Department; and
BE IT FURTHER RESOLVED that the Mayor is authorized to approve this donation on behalf of the City of Susanville and authorizes the Finance Director to modify the budget as necessary to accommodate the expenditure of funds received.
APPROVED: ___________________________
Mendy Schuster, Mayor
ATTEST: __________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 6th day of August 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: ____________________________
Margaret Long, City Attorney
101
AGENDA ITEM NO. 9.B
Action Item
Submitted By: Marci Rojas, Public Works
Action Date: August 6, 2025
SUBJECT: Consider Resolution No. 25-6464, authorizing the budget amendment of the 2007 budget for the Susanville Resurfacing Project No. CRASL-5166(023) and authorize the Finance Director to increase the 2007 budget $93,680.00 to begin the River Street Project .
PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: On February 19, 2025, Resolution 25-6411 was approved, authorizing the Program Supplement Agreement with the State of California for CRRSAA program funding. These funds have been allocated to the Susanville Resurfacing Project No. CRASL-5116(023). The project is currently in the construction phase, and work on the River Street segment is set to begin. Staff is requesting a budget amendment to the 2007 budget in the amount of $93,680.00 and seeks authorization for the Finance Director to make the necessary budget adjustments.
FISCAL IMPACT: $80,000.00 in construction funds through Coronavirus Response and Relief Supplemental Appropriations Act(CRRSAA). An additional $13,680.00 from City RMRA available cash.
ACTION REQUESTED: Motion to approve Resolution No. 25-6464, authorizing the budget amendment of the 2007 budget for the Susanville Resurfacing Project No. CRASL-5166(023) and authorize the Finance Director to increase the 2007 budget $93,680.00 to begin the River Street Project .
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
25-6464.pdf
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RESOLUTION NO. 25-6464
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE AUTHORIZING THE BUDGET INCREASE TO THE 2007 BUDGET FOR THE FOR THE SUSANVILLE RESURFACE PROJECT NO. CRASL-5116(023) AND FURTHER
AUTHORIZES THE FINANCE DIRECTOR TO MAKE NECESSARY BUDGET
ADJUSTMENTS FOR THE PROJECT
WHEREAS, Susanville Resurface Project No. CRASL-5116(023) is funded through the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA); and WHEREAS, state funded transportation projects are delivered in four (4) project components, Environmental Authorization & Project Documents (EA&PD), Plans Specifications and Engineering (PS&E), Right of Way (R/W), and Construction; and WHEREAS, the Susanville Resurface Project is currently in the Construction phase; and WHEREAS, the River Street Project is ready to begin; and WHEREAS, the 2007 budget will need a budget increase of $93,680.00 to begin the construction phase of the River Street Project under the Susanville Resurface Project No.CRASL5116(023).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the budget increase to the 2007 budget in the amount of $93,680.00 and further authorizes the Finance Director to adjust the budget as necessary.
APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 6th day of August 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
103
AGENDA ITEM NO. 9.C
Action Item
Submitted By: Marci Rojas, Public Works
Action Date: August 6, 2025
SUBJECT: Consider Resolution No. 25-6465, authorizing a budget increase of $959,000 in the 7114 Water Capital Improvement budget for the Johnstonville Road Water Main Replacement Phase One.
PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: The Public Works Department oversees the City of Susanville's water system, including the water main along Johnstonville Road. City staff has identified a need to replace a significant portion of this main, specifically from Well 3 to the San Francisco Street. The project involves replacing the existing 14-inch diameter water main with a new 12-inch diameter C900 PVC water main. The new main will be installed on the opposite side of Johnstonville Road from the current alignment.
The replacement will be carried out in phases. Phase One will include the installation of the new water main, valves, fire hydrants, and service connections from Well 3 to Skyline Road. To initiate Phase One, staff is requesting a budget increase of $959,000 in the 7114 budget.
FISCAL IMPACT: Budget increase of $959,000 in the 7114 Budget.
ACTION REQUESTED: Motion to approve Resolution No. 25-6465, authorizing a budget increase of $959,000 in the 7114 Water Capital Improvement budget for the Johnstonville Road Water Main Replacement Phase One.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
25-6465.pdf
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RESOLUTION No. 25-6465
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE AUTHORIZING A BUDGET INCREASE OF $959,000 TO THE 7114 WATER CAPITAL
IMPROVEMENT BUDGET FOR THE JOHNSTONVILLE ROAD WATER LINE
REPLACEMENT PROJECT AND FURTHER AUTHORIZING THE FINANCE DIRECTOR TO
MAKE BUDGET ADJUSTMENTS AS NECESSARY
WHEREAS, the City of Susanville operates the Water Budget; and WHEREAS, the Johnstonville Road water main is part of the City of Susanville Water System; and
WHEREAS, it has been recommended by staff to replace a large section of the Johnstonville Road water main; and
WHEREAS, Phase One of the Johnstonville Road Water Main Replacement Project includes water main replacement from Well 3 to Skyline Road; and WHEREAS, a budget amendment in the amount of $959,000 is needed to fund Phase One construction and construction engineering project costs within the 7114 budget; and WHEREAS, the 7114 fund contains sufficient designated funds for water system infrastructure replacement costs.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby approves the budget increase to the 7114 Water Capital Improvement budget in the amount of $959,000 and further authorizes the Finance Director to make budget adjustments as necessary.
APPROVED: _______________________
Mendy Schuster, Mayor
ATTEST: _______________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 6th day of August 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
105
AGENDA ITEM NO. 9.D
Action Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: August 6, 2025
SUBJECT: Consider Resolution No. 25-6466, authorizing the City Manager to enter into a contract with CivicPlus for Pro Premium agenda management software.
PRESENTED BY: Jolene Arredondo, Deputy City Manager
SUMMARY: For several years, the City has utilized Granicus to manage its agenda creation, meeting documentation, and public livestreaming.
While the platform offered a suite of useful tools, staff has encountered ongoing challenges in service reliability and technical support that have impacted staff's ability to effectively serve both internal users and the public.
Although Granicus initially met many of the City's needs, over time the platform has presented a number of persistent operational concerns:
Livestreaming Reliability: The livestreaming function
experienced frequent disruptions, leading to inconsistent availability of live public meetings.
Meeting Retention: On several occasions, scheduled or
recorded meetings failed to be properly saved or archived, resulting in gaps in public access to meeting content.
Customer Support Responsiveness: Efforts to resolve technical issues through Granicus’ support channels often involved prolonged response times and inconsistent follow-up, which affected our ability to address issues in a timely manner.
The City currently holds multiple contracts with other CivicPlus services (e.g., website rebuild and hosting, SeeClickFix, Next Request, and Archive Social). These existing relationships allow the City to negotiate a more bundled and cost-effective pricing structure, thus reducing overall costs and streamlining vendor management.
Adding agenda management will integrate into the city's new website hosted by CivicPlus and present in a more natural flow and user friendly public integration for those who choose to subscribe to city website notifications, agendas, and Susanville Click & Fix reports.
SUSANVILLE CITY COUNCIL AGENDA ITEM
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In order to provide more reliable public access to meetings and streamline internal operations, staff recommends transitioning to CivicPlus Pro. This move will address longstanding service issues and allow for a more efficient and user-friendly experience for staff, elected officials, and the public.
FISCAL IMPACT: $8,962 in the first year for implementation, year 2 - $7,550, year 3 - $7,927
ACTION REQUESTED: Motion to approve Resolution No. 25-6466, authorizing the City Manager to enter into a contract with CivicPlus for Pro Premium agenda management software.
ATTACHMENTS:
25-6466.pdf
CivicPlus Agenda SOW Quote.pdf
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RESOLUTION NO. 25-6466
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH
CIVICPLUS FOR PRO PREMIUM AGENDA MANAGEMENT SOFTWARE
WHEREAS, the City of Susanville continues to seek innovative and efficient solutions to improve transparency, accessibility, and operational efficiency in local government processes; and
WHEREAS, the City currently utilizes CivicPlus services for Susanville Click & Fix (SeeClickFix App), website hosting, NextRequest public records portal, and ArchiveSocial social media archiving, and has experienced satisfactory integration and performance with the CivicPlus platforms and CivicPlus customer service; and WHEREAS, CivicPlus offers a Pro Premium Agenda Management Software solution that will streamline the City's agenda creation, review, approval, and publication processes, enhancing public access to City Council and other meeting materials and improving internal workflow efficiencies; and
WHEREAS, the integration of the Agenda Management Software into the existing CivicPlus suite will allow for greater consistency, usability, and administrative efficiency across City communication and documentation platforms; and
WHEREAS, CivicPlus is a trusted and familiar provider to the City, offering seamless compatibility with the City's current digital infrastructure, City’s website and current CivicPlus services.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the City Manager to enter into a contract with CivicPlus for the purchase, implementation, and support of the CivicPlus Pro Premium Agenda Management Software and authorizes the Finance Director to modify the budget by $9,000 for the first year of service and implementation costs.
APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 6th day of August 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney
108
CivicPlus
302 South 4th St. Suite 500
Manhattan, KS 66502
US
Statement of Work
Quote #: Q-99863-1
Date: 5/9/2025 9:15 AM
Expires On: 8/15/2025
Client:
City of Susanville, CA
Bill To:
SUSANVILLE CITY, CALIFORNIA
SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD
Gabby Bond [email protected] Net 30
One-time(s)
QTY PRODUCT NAME DESCRIPTION 12 Month
Value
1.00 AMM Select: Pro Premium
Implementation
Pro Premium Implementation; Includes config. of up to 10 meeting types, up to 10 boards, 1 approval workflow per meeting type, 4 hrs of training, and 2 hrs of consulting; Includes 1 original agenda, 1 original minutes, and 1
original staff report design
USD 2,925.00
1.00 CivicPlus Media: Implementation
Fee
CivicPlus Media: Implementation Fee USD 787.50
1.00 AMM Select: Historical Import
Fee with Videos (750+)
Historical import of more than 750 meetings; Volume is
calculated based on number of meetings being imported;
Import does include video files
USD 2,250.00
Recurring Service(s)
QTY PRODUCT NAME DESCRIPTION 12 Month
Value
1.00 AMM Select: Pro Annual Fee AMM Select: Pro Annual Fee USD 3,000.00
1.00 CivicPlus Media: Annual Fee CivicPlus Media Annual Fee: Unlimited storage, unlimited users, up to 3 concurrent streams
USD 4,190.48
V. PD 06.01.2015-0048
109
Initial Term Beginning at signing and ending 36 months from the date of signature. Renewing annually on the date of signature.
Initial Term Invoice Schedule Year One Annual Total invoiced upon the signature date of this Agreement, subject to proration if the
term begins at signing. Subsequent Annual Totals
invoiced every 12 months starting at Renewal Term.
Annual Subscription One Time Fees Annual Total
Year One USD 3,000.00 USD 5,962.50 USD 8,962.50
Year Two USD 7,550.00 USD 7,550.00
Year Three USD 7,927.50 USD 7,927.50
Subtotal USD 24,440.00
Annual Recurring Services Starting Year 4 USD 8,323.88
Renewal Procedure Automatic 1 year renewal term, unless 60 days notice provided prior to renewal date
Annual Uplift 5% to be applied in year 2
This Statement of Work ("SOW") shall be subject to the terms and conditions of the CivicPlus Master Services Agreement and the applicable Solution and Services terms and conditions located at https://www.civicplus.help/hc/en-us/p/legalstuff (collectively, the "Binding Terms"), By signing this SOW, Client expressly agrees to the terms and conditions of the Binding Terms throughout the term of this SOW.
Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive the applicable invoice according to the terms of the invoicing schedule outlined herein.
Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms, the Agreement or this SOW.
V. PD 06.01.2015-0048
110
Acceptance of Quote # Q-99863-1
The undersigned has read and agrees to the Binding Terms, which are incorporated into this SOW, and have caused this SOW to be executed as of the date signed by the Customer which will be the Effective Date:
For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/ Authorized Client Signature CivicPlus
By (please sign):
___________________________________
By (please sign):
___________________________________
Printed Name:
___________________________________
Printed Name:
___________________________________
Title:
___________________________________
Title:
___________________________________
Date:
___________________________________
Date:
___________________________________
Organization Legal Name:
___________________________________
Billing Contact:
___________________________________
Title:
___________________________________
Billing Phone Number:
___________________________________
Billing Email:
___________________________________
Billing Address:
___________________________________
___________________________________
Mailing Address: (If different from above)
___________________________________
___________________________________
PO Number: (Info needed on Invoice (PO or Job#) if required) ___________________________________
V. PD 06.01.2015-0048
111
AGENDA ITEM NO. 13.A
Discussion Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: August 6, 2025
SUBJECT: Department Reports
PRESENTED BY: Dan Newton, City Manager
SUMMARY: The City Manager's Report is designed for Department Heads to address the Council on a variety of topics, is needed. Also, for the Council to address any questions or comments regarding that Department Head.
FISCAL IMPACT: None.
ACTION REQUESTED: Information only.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
112
AGENDA ITEM NO. 14.A
Discussion Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: August 6, 2025
SUBJECT: Future Council Items
PRESENTED BY: Dan Newton, City Manager
SUMMARY: Council may provide direction to staff to bring back items for discussion or action at a future meeting.
FISCAL IMPACT: None.
ACTION REQUESTED: Possible direction to staff.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
250806.Future.Items.List.pdf
113
7/16/2024 Consider doing away with the Planning Commission Board and have the planning department handle the duties - IN PROGRESS
5/21/2025 Request to continue offering City support for the 2026 Farmer's Market 6/4/2025 Request to create policy regarding the calculation of city funds related to special events. 7/2/2025 Request to be a sponsor the Chamber of Commerce 4th of July Fireworks 7/2/2025 Request to consider the reallocation of funding set aside for the Performins Arts Center to be redirected to the Elk's Lodge since the SPAC will no longer be purchasing the Sierra Theatre 7/16/2025 Request for a City Master Plan
6/4/2025 Request to include more information when having budget discussions to assist in future planning.
6/18/2025 Request to bring back the ad hoc committee for the Sierra Theatre for dissolution 6/18/2025 Request to bring a discussion item regarding special events to occur within the city limits. 7/30/2025 Request made to install surveillance cameras at Memorial Park 5/7/2025 Request to bring a discussion item before the Council to overturn the HLVRA closing the shoulder seasons of the pool to include financials.- Brought back on 6/4/2025 LAST THREE MONTHS (5/07/2025 to current)
BUSINESS FROM THE FLOOR
Council requested - FUTURE COUNCIL ITEMS
Completed List Items
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