SUSANVILLE CITY COUNCIL
Regular Council Meeting Minutes
WEDNESDAY, AUGUST 20, 2025 – 5:00 PM
Mayor Schuster called the meeting to order at 5:00pm.
Roll Call of Councilmembers Present: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller
1. APPROVAL OF AGENDA:
Moved by Curtis Bortle; seconded by Patrick Parrish to approve.
Motion Carried: 5 - 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller Voting Against: None
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS: No business.
3. CLOSED SESSION: No business.
4. RETURN TO OPEN SESSION: The Pledge of Allegiance and Invocation were provided.
Mr. Newton recognized Bob Godman, Public Works Director, on his upcoming retirement.
Mr. Newton also recognized the City's 125th anniversary and the City Clerk presented those in attendance with a challenge coin representing the City’s anniversary.
5. BUSINESS FROM THE FLOOR: No comment.
6. CONSENT CALENDAR:
Moved by Curtis Bortle; seconded by Dawn Miller to approve.
Motion Carried: 5 - 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller Voting Against: None
6.A Minutes of the City Council August 6, 2025 regular meeting.
Motion to waive the reading of and approval to receive and file the City Council's August 6, 2025 regular meeting.
250806.cc.min.draft.pdf
6.B Vendor and Payroll Warrants Motion to receive and file. 07-31-2025 (1).pdf
07-31-2025.pdf
07-24-2025.pdf
6.C Consider Resolution No. 25-6468, approving and authorizing the Mayor to execute an MOU with the Operating Engineers Local Union No. 3 Public Works bargaining unit for the period of July 1, 2025 through and including June 30, 2028
2025.2028 PW MOU.pdf
25-6468 Bargaining.pdf
7. PUBLIC HEARINGS: No business.
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
Council Member Bortle provided the Land Acknowledgement Statement.
Mayor Schuster stated she talked with Congressman LaMalfa talking about various local topics including the wolves, Hwy 395, CCC closed buildings, etc. She also thanked school staff for all they do in light of school starting in the past week.
9. NEW BUSINESS:
9.A Discussion regarding City Procurement Policy
Mr. Newton provided an explanation of the item and requested Council discussion.
Council Member Bortle asked Chandra Jabbs, Finance Director, to provide a brief explanation of the procurement process.
Ms. Jabbs stated that it depends on dollar amount as items under $3,000 do not require quotes or a purchase order (PO), those exceeding $3,000 prompts a PO, etc... She explained the review of the quotes, to ensure similar items are being compared. Memos are sometimes included to provide more explanation if needed. 2024 Procurement_Policy.pdf
24-1046.pdf
9.B Discussion regarding service agreements approved by City Manager and Department Heads.
Mr. Newton provided an explanation of the item and requested Council discussion including the frequency of bringing back the report.
Council Member Bortle requested the spreadsheet being brought back semi annually.
Mayor Schuster requested it be brought back annually.
Mr. Newton stated that it would not be a burden as the Clerk maintains an ongoing list; however, if it is only seen annually, he suggested bringing it forward every August, following the end of a fiscal year. He added that it could be brought back upon request at any time.
It was the consensus of the Council to bring the item forward every August. 250820 CC Agreement Spreadsheet 241228.250630.pdf
9.C Consider Resolution No. 25-6469, authorizing the Mayor to sign a Program Supplement Agreement with Caltrans for the Rehab FE Project No. RPSTPL-5116(025) and authorize the Finance Director to adjust the budget as necessary.
Bob Godman, Public Works Director, provided an explanation of his last agenda item as a city employee and requested approval of Resolution No. 25-6469.
Mayor Schuster recused herself from the item due to the close proximity to her residence. 5116025 PSA draft.pdf
25-6469.pdf
Motion to approve Resolution No. 25-6469, authorizing the Mayor to sign a Program Supplement Agreement with Caltrans for the Rehab FE Project No. RPSTPL-5116(025) and authorizes the Finance Director to adjust the budget as necessary.
Moved by Curtis Bortle; seconded by Patrick Parrish to approve.
Motion Carried: 4- 0
Voting For: Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller Voting Against: None
Recused: Mendy Schuster
9.D Consider Resolution No. 25-6470, authoring the City Manager to accept the terms and conditions of Starlink's Business Service Plan for internet services at the Diamond Mountain Golf Course and amend the Wave Telephone agreement with Computer Logistics to add service at the golf course
Jolene Arredondo, Deputy City Manager, provided an explanation of Resolution No. 25- 6470 and requested Council approval.
25-6470.pdf
Motion to approve Resolution No. 25-6470, authoring the City Manager to accept the terms and conditions of Starlink's Business Service Plan for internet at the Diamond Mountain Golf Course and amend the Wave Telephone agreement with Computer Logistics to add service at the golf course.
Moved by Dawn Miller; seconded by Russ Brown to approve.
Motion Carried: 5- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller Voting Against: None
9.E Discussion regarding the current lighting at the tennis courts Discussion item with possible direction to staff.
Mr. Newton provided an explanation of the item and requested Council discussion.
Direction was provided to Mr. Newton to have Public Works staff install lighting at the tennis courts to which Mr. Newton stated they would have to develop a project with a scope of work, etc.. but it can be brought back.
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business.
11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business.
12. CONTINUING BUSINESS:
12.A Consider Resolution No. 25-6467, whereby the City Council assumes the role of the Planning Commission, and each Council Member will act as a Planning Commissioner.
Mr. Newton provided an explanation of the item and requested Council discussion and approval of Resolution No. 25-6467.
25-6467.pdf
Ordinance 25-1048.pdf
Motion to approve Resolution No. 25-6467, whereby the City Council assumes the role of the Planning Commission, and each Council Member will act as a Planning Commissioner.
Moved by Dawn Miller; seconded by Mendy Schuster to approve.
Motion Carried: 4- 1
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Dawn Miller Voting Against: Patrick Parrish
12.B Discussion regarding Memorial Ball Park Grandstand Fire Emergency operations Review emergency actions taken to safeguard the public and determine if it is necessary to continue the emergency action.
Mr. Newton provided an explanation of the item and requested Council discussion and approval to continue emergency operations.
Motion to authorize continuation of emergency action to remediate fire damage at the Memorial Ball Park.
Moved by Curtis Bortle; seconded by Russ Brown to approve continuation of emergency operations.
Motion Carried: 5- 0
Voting For: Mendy Schuster, Russ Brown, Curtis Bortle, Patrick Parrish, Dawn Miller Voting Against: None
13. CITY MANAGER'S REPORTS:
13.A Department Reports
The Department Heads in attendance provided an update on the happenings within their departments.
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
Council Member Parrish requested a discussion item regarding the hiring procedure due to the policy including an internal recruitment for existing employees before flying the position externally. Mr. Newton stated that this policy is due to be coming back for review anyway so staff will prepare an item.
Mayor pro tem Brown requested additional conversation about the Memorial Park area for other amenities or safety items, to which Council Member Miller requested cameras be considered as a possible addition. Agreed to bring back.
Council Member Bortle requested bringing back a budget policy item to fund park improvements. Brown and Parrish agreed.
250820.Future.Items.List.pdf
15. ADJOURNMENT:
Moved by Patrick Parrish; seconded by Curtis Bortle to adjourn at 6:09pm. ______________________________ ______________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor
Approved on: September 3, 2025