Susanville City Council
November 19, 2025

City of Susanville
Notes to the Financial Statements
Year Ended June 30, 2024

5. LONG-TERM DEBT ACTIVITY AND BALANCES – Continued
2019 Water Revenue Refunding Bonds
The City issued $6,946,300 in Series 2019 Water Revenue Refunding Bonds, to refund the 2010 Refunding Revenue Bonds, Series A. Proceeds from the 2019 Water Bonds were placed in escrow to refund the 2010 Refunding Revenue Bonds, Series A and to pay issuance costs. As a result, the 2010 Bonds are considered defeased and the liability has been removed from these financial statements. The 2010 Series A bonds were issued, in part, to finance improvements in the City’s water enterprise system. The interest rate on the bonds is

2.75% and principal and interest payments are due on the 1st of each month.

The City refunded the Series A Revenue Bonds to decrease total debt service payments by approximately $4.2 million and to obtain an economic gain (difference between the present values of the debt service payments on the old and new debt) of $3.8 million. All revenues from the City’s Water Enterprise are generally pledged to repayment of the 2019 Water Revenue Refunding Bonds. Annual revenues approximate $3.0 million per year. For the 2023- 24 fiscal year, net revenues were approximately $1.32 million, while total principal and interest payments totaled approximately $518,000. The bond indenture contains a provision that, in an event of default, outstanding amounts may become immediately due and payable.

The liability for the 2019 Water Revenue Refunding Bonds is reported in the Water Enterprise Fund. The Bonds are secured by revenues received from the operation of the Water Enterprise Fund. The City has covenanted to set rates and charges for the service and facilities of the Water Enterprise sufficient to provide net revenues each fiscal year equal to the aggregated annual amount of principal and interest due on all parity obligations for such fiscal year and sufficient to provide 100% of the aggregate amount of principal and interest due on all parity obligations and subordinate obligations for such fiscal year. The future debt service requirements are as follows:

Fiscal Year Ending
June 30, Principal Interest Total
2025 $ 575,000 $ 699,200 $ 1,274,200
2026 595,000 681,950 1,276,950
2027 610,000 664,100 1,274,100
2028 630,000 645,800 1,275,800
2029 655,000 620,600 1,275,600
2030 - 2034 3,685,000 2,688,600 6,373,600
2035 - 2039 4,485,000 1,890,200 6,375,200
2040 - 2044 5,465,000 917,800 6,382,800
2045 1,225,000 49,000 1,274,000
Totals $ 17,925,000 $ 8,857,250 $ 26,782,250
Fiscal Year Ending
June 30, Principal Interest Total
2025 $ 377,500 $ 140,793 $ 518,293
2026 387,900 130,281 518,181
2027 398,800 119,478 518,278
2028 409,900 108,371 518,271
2029 421,300 96,957 518,257
2030 - 2034 2,289,100 302,120 2,591,220
2035 - 2036 983,800 29,109 1,012,909
Totals $ 5,268,300 $ 927,109 $ 6,195,409
49

City of Susanville
Notes to the Financial Statements
Year Ended June 30, 2024

5. LONG-TERM DEBT ACTIVITY AND BALANCES – Continued
Direct Borrowing - USDA Loan
The City entered into a loan agreement with the United States Department of Agriculture in 2003 to help finance a water transmission line project. The outstanding balance of $675,000 at June 30, 2024 is reported in the water enterprise fund. Interest is payable semiannually each March and September until 2043, at 4.25%. Principal is payable annually on September 23. Future debt service requirements are as follows:

Direct Borrowing - Note Payable (Land Purchase)
In October 2021, the City financed the purchase of certain property by executing and delivering to the seller at closing a payment of $150,000 and a five-year promissory note on the property in the amount of $450,000, with interest at 6% per annum. The property was acquired for the purpose of water surface storage, development and recreation to benefit the citizens of Susanville.

Principal and interest payments are due on January 30 for five years, commencing on January 30, 2022. Future debt service requirements are as follows:

6. DEFINED BENEFIT PENSION PLAN
General Information about the Defined Benefit Pension Plan Plan Descriptions – All qualified permanent and probationary employees are eligible to participate in the Public Agency Cost-Sharing Multiple-Employer Defined Benefit Pension Plan (Plan) administered by the California Public Employees’ Retirement System (CalPERS.) The Plan consists of individual rate plans (benefit tiers) within a safety risk pool and a miscellaneous risk pool. Plan assets may be used to pay benefits for any employer rate plan of the safety and miscellaneous pools. Accordingly, rate plans within the safety or miscellaneous pools are not separate plans under GASB Statement No. 68. Individual employers may sponsor more than one rate plan in the miscellaneous or safety risk pools. The City sponsors five rate plans (two miscellaneous and three safety). Benefit provisions under the Plan are established by State statute and City resolution. CalPERS issues publicly available reports that include a full description of the pension plan regarding benefit provisions, assumptions and membership information that can be found on the CalPERS website.

Fiscal Year Ending
June 30, Principal Interest Total
2025 $ 23,000 $ 28,199 $ 51,199
2026 24,000 27,200 51,200
2027 25,000 26,159 51,159
2028 26,000 25,075 51,075
2029 27,000 23,949 50,949
2030 - 2034 153,000 101,172 254,172
2035 - 2039 189,000 64,917 253,917
2040 - 2044 208,000 20,655 228,655
Totals $ 675,000 $ 317,326 $ 992,326
Fiscal Year Ending
June 30, Principal Interest Total
2025 95,077 $ 11,752 $ 106,829 $
2026 100,781 6,047 106,828
Totals 195,858 $ 17,799 $ 213,657 $
50

City of Susanville
Notes to the Financial Statements
Year Ended June 30, 2024

6. DEFINED BENEFIT PENSION PLAN - Continued
Benefits Provided – The Plan is a cost-sharing multiple-employer defined benefit pension plan administered by the California Public Employees’ Retirement System (CalPERS). A full description of the pension plan benefit provisions, assumptions for funding purposes but not accounting purposes, and membership information is listed in the June 30, 2022 Annual Actuarial Valuation Report. Details of the benefits provided can be obtained in Appendix B of the June 30, 2022 actuarial valuation report. This report is a publicly available valuation report that can be obtained at the CalPERS’ website under Forms and Publications. The rate plan provisions and benefits in effect at June 30, 2024, are summarized as follows:

Contributions – Section 20814(c) of the California Public Employees’ Retirement Law requires that the employer contribution rates for all public employers be determined on an annual basis by the actuary and shall be effective on the July 1 following notice of a change in the rate. Funding contributions for the Plan are determined annually on an actuarial basis as of June 30 by CalPERS. The actuarially determined rate is the estimated amount necessary to finance the costs of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued liability. The City is required to contribute the difference between the actuarially determined rate and the contribution rate of employees.

Beginning in fiscal year 2016, CalPERS collects employer contributions for the Plan as a percentage of payroll for the normal cost portion as noted in the rates above and as a dollar amount for contributions toward the unfunded liability. The dollar amounts are billed on a monthly basis. The City’s required contribution for the unfunded liability was $273,848 in fiscal year 2024. The City’s contributions to the Plan for the year ended June 30, 2024 were $910,315.

Miscellaneous
Miscellaneous PEPRA
Prior to On or after
Hire date January 1, 2013 January 1, 2013
Benefit formula 3.0% @ 60 2% @ 62
Benefit vesting schedule 5 years service 5 years service Benefit payments monthly for life monthly for life
Retirement age 55 to 60 62
Monthly benefits, as a % of eligible compensation 2% to 3% 2% Required employee contribution rates 8% 7.75%
Required employer contribution rates 17.26% + $120,957 7.68% + $568 Safety
Safety PEPRA
Prior to On or after
Hire date January 1, 2013 January 1, 2013
Benefit formula 3% @ 50 2.7% @ 57
Benefit vesting schedule 5 years service 5 years service Benefit payments monthly for life monthly for life
Retirement age 50 57
Monthly benefits, as a % of eligible compensation 3% 2.7% Required employee contribution rates 9% 13.54%
Required employer contribution rates 27.11% + $147,552 13.54% + $4,771 51

City of Susanville
Notes to the Financial Statements
Year Ended June 30, 2024

6. DEFINED BENEFIT PENSION PLAN - Continued
Pension Liabilities, Pension Expenses and Deferred Outflows/Inflows of Resources Related to Pensions As of June 30, 2024, the City reported a liability of $6,811,011 for its proportionate share of the net pension liability.

The City’s net pension liability for the Plan is measured as of June 30, 2023, and the total pension liability for the Plan used to calculate the net pension liability was determined by an actuarial valuation as of June 30, 2022 rolled forward to June 30, 2023 using standard update procedures. The City’s proportion of the net pension liability was based on a projection of the City’s long-term share of contributions to the pension plan relative to the projected contributions of all participating employers, actuarially determined. The City’s proportionate share of the Plan’s net pension liability as of June 30, 2023 and 2024 was as follows:

For the year ended June 30, 2024, the City recognized pension expense of $1,315,247. At June 30, 2024, the City reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources:

The $910,315 reported as deferred outflows of resources related to contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ending June 30, 2025. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized as pension expense as follows:

Actuarial Assumptions – The total pension liabilities in the June 30, 2022 actuarial valuations were determined using the following actuarial assumptions:

Proportion - June 30, 2023 0.05941%
Proportion - June 30, 2024 0.05460%
Change - Increase (Decrease) -0.00481%
Deferred Outflows Deferred Inflows
of Resources of Resources
Pension contributions subsequent to measurement date $ 910,315 $ - Differences between actual and expected experience 433,787 47,674 Changes in assumptions 403,473 - Change in employer's proportion 43,134 5,832,532 Differences between the employer's contributions and
the employer's proportionate share of contributions 3,989,871 1,041,330 Net differences between projected and actual
earnings on plan investments 1,006,441 - Total $ 6,787,021 $ 6,921,536 Year Ending
June 30,
2025 $ (811,493)
2026 (668,202)
2027 406,397
2028 28,468
2029 - Thereafter -
52

City of Susanville
Notes to the Financial Statements
Year Ended June 30, 2024

6. DEFINED BENEFIT PENSION PLAN - Continued
The mortality table used was developed based on CalPERS-specific data. The probabilities of mortality are based on the 2021 CalPERS Experience Study for the period from 2001 to 2019. Pre-retirement and Post-retirement mortality rates include generational mortality improvement using 80% of Scale MP-2020 published by the Society of Actuaries. For more details on this table, please refer to the CalPERS Experience Study and Review of Actuarial Assumptions report from November 2021 that can be found on the CalPERS website.

Long-term Expected Rate of Return - The long-term expected rate of return on pension plan investments was determined using a building-block method in which expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class.

In determining the long-term expected rate of return, CalPERS took into account both short-term and long-term market return expectations as well as the expected pension fund cash flows. Using historical returns of all of the funds’ asset classes, expected compound (geometric) returns were calculated over the short-term (first 10 years) and the long-term (11+ years) using a building-block approach. Using the expected nominal returns for both shortterm and long-term, the present value of benefits was calculated for each fund. The expected rate of return was set by calculating the rounded single equivalent expected return that arrived at the same present value of benefits for cash flows as the one calculated using both short-term and long-term returns. The expected rate of return was then set equal to the single equivalent rate calculated above and adjusted to account for assumed administrative expenses. The expected real rates of return by asset class are as followed:

Valuation date June 30, 2022
Measurement date June 30, 2023
Actuarial cost method entry-age normal
Actuarial assumptions:

Discount rate 6.90%
Inflation 2.30%
Payroll Growth 2.75%
Projected salary increase (1)
Investment rate of return 6.90%
Mortality (2)
(1) Depending on age, service and type of employment
(2) Derived using CalPERS’ Membership Data for all Funds.

New Strategic
Asset Class Allocation Real Return (1,2)
Global Equity - Cap Weighted 30% 4.54%
Global Equity - Non-Cap Weighted 12% 3.84%
Private Equity 13% 7.28%
Treasury 5% 0.27%
Mortgage-backed Securities 5% 0.50%
Investment Grade Corporates 10% 1.56%
High Yield 5% 2.27%
Emerging Market Debt 5% 2.48%
Private Debt 5% 3.57%
Real Assets 15% 3.21%
Leverage -5% -0.59%
(1) An expected inflation of 2.3% used for this period. (2) Figures are based on the 2021 Asset Liability Management study. 53

City of Susanville
Notes to the Financial Statements
Year Ended June 30, 2024

6. DEFINED BENEFIT PENSION PLAN – Continued
Discount Rate – The discount rate used to measure the total pension liability was 6.90%. The projection of cash flows used to determine the discount rate assumed that contributions from plan members will be made at the current member contribution rates and that contributions from employers will be made at statutorily required rates, actuarially determined. Based on those assumptions, the Plan’s fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on plan investments was applied to all periods of projected benefit payments to determine the total pension liability.

Sensitivity of the Proportionate Share of the Net Pension Liability to Changes in the Discount Rate – The following presents the City’s proportionate share of the net pension liability for the Plan, calculated using the discount rate for the Plan, as well as what the City’s proportionate share of the net pension liability would be if it were calculated using a discount rate that is 1-percentage point lower or 1-percentage point higher than the current rate:

Pension Plan Fiduciary Net Position – Detailed information about the Plan’s fiduciary net position is available in the separately issued CalPERS financial reports.

Payable to the Pension Plan - At June 30, 2024, the City reported no payables to the pension plan, for outstanding contributions required for the year ended June 30, 2024.

7. RISK MANAGEMENT
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; and natural disasters, for which the City is a member of the Small Cities Organized Risk Effort (SCORE) through a joint powers agreement. SCORE provides liability and workers’ compensation coverage for its members by pooling risk.

Member cities participate in a Banking Plan for the first $25,000 of loss. The portion of loss greater than $25,000 but less than $250,000 is shared among the Member cities in the Shared Risk Pool. The JPA participates in the California Joint Powers Risk Management Authority (CJPRMA) for the portion of losses greater than $250,000. The JPA is comprised of twenty-one small cities located in Northern and Central California. Upon review of the application, a new member may be admitted by a three-quarters (3/4) vote of the board. Members may be expelled by a two-thirds (2/3) vote. Upon entry into the JPA, members may not voluntarily withdraw for a period of three years and in no case before the JPA's commitment to CJPRMA is satisfied. Members must submit six months written notice prior to voluntarily withdrawing. After withdrawal, a member may not re-enter the JPA for a period of three years.

The City makes payments to SCORE based on actuarial estimates of the amounts needed to pay prior and current year claims and to establish a reserve for catastrophic losses. Claims liabilities of the City are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated. Liabilities include an amount for claims that have been incurred but not reported (IBNR). The result of the process to estimate the claims liability is not an exact amount as it depends on many complex factors, such as inflation, changes in legal doctrines, and damage awards. Accordingly, claims are reevaluated periodically to consider the effects of inflation, recent claim settlement trends (including frequency and pay-out amounts), and other economic and social factors. 1% Decrease 5.90%
Net Pension Liability 14,741,786 $
Current Discount Rate 6.90%
Net Pension Liability 6,811,011 $
1% Increase 7.90%
Net Pension Liability $ 308,227
54

City of Susanville
Notes to the Financial Statements
Year Ended June 30, 2024

7. RISK MANAGEMENT - Continued
No claims liabilities have been reported in the City’s financial statements for the past three years. Settlements have not exceeded coverage for each of the past three fiscal years. The City’s claims activity is reported in internal service funds.

8. FUND BALANCES
The details of fund balances as of June 30, 2024 are as follows:

9. INTERFUND RECEIVABLES, PAYABLES, AND TRANSFERS
Interfund Transfers
The details of the interfund transfers are as follows:

The General Fund transferred $221,420 to the Non-major Governmental Funds for debt service payments, $261,826 to the Gas Tax Special Revenue Fund, $19,189 to Non-major Enterprise Funds, and $217 to Internal Service Funds to pay for project costs. The non-major governmental funds transferred $7,839 to the Gas Tax Special Revenue Fund, and $16,144 to other Non-major Governmental Funds for project costs.

Nonmajor
General Gas Tax Governmental
Fund Fund Funds Total
Nonspendable:

Prepaid Items $ 74,319 $ 311 $ - $ 74,630
Inventory 30,644 - - 30,644
Loans Receivable 52,136 - - 52,136
Restricted for:

General Government - - - - Public Safety - - 231,341 231,341 Parks - - 166,682 166,682
Housing - - 1,535,046 1,535,046
Streets and Transportation - 47,156 1,639,343 1,686,499 Capital Projects 25,985 - - 25,985
Assigned for:

Debt Service - - 53,078 53,078
Capital Projects 232,135 - 13,848 245,983
Unassigned 7,915,673 - (208,635) 7,707,038
Total Fund Balances $ 8,330,892 $ 47,467 $ 3,430,703 $ 11,809,062 Gas Tax Non-major Non-major Internal
Special Revenue Governmental Enterprise Service
Transfers Out Fund Funds Funds Funds Total
General Fund $ 261,826 $ 221,420 $ 19,189 $ 217 $ 502,652 Non-major Governmental Funds 7,839 16,144 - - 23,983
Total $ 269,665 $ 237,564 $ 19,189 $ 217 $ 526,635
Transfers In
55

City of Susanville
Notes to the Financial Statements
Year Ended June 30, 2024

9. INTERFUND RECEIVABLES, PAYABLES, AND TRANSFERS - Continued Due to/From Other Funds
The General Fund loaned $272,679 to Non-major Governmental Funds and $18,329 to Non-major Enterprise Funds to cover temporary cash deficits at year-end. These will be repaid in the following year.

Advances From/To Other Funds
Interfund advances as of June 30, 2024 are as follows:

The Natural Gas Enterprise Fund advanced $2,135,277 to the General Fund, Gas Tax, Water, and Internal Service Funds to provide funding to pay-off each fund’s portion of the CalPERS side fund loan. Payments on these advances, including interest are being made each year, through the 2034-35 fiscal year.

10. JOINTLY GOVERNED AND RELATED ORGANIZATIONS
Honey Lake Valley Recreation Authority
The Honey Lake Recreation Authority (HLVRA) was created by a joint powers agreement between the County of Lassen and the City of Susanville on November 18, 2013 under the provisions of California Government Code 6500 et. Seq. HLVRA is an entity separate from its member agencies created for the purpose of owning and operating public recreation facilities, including a swimming pool. HLVRA has a five-member board of directors comprised of two representatives from each member agency and one member at large.

Lassen Regional Solid Waste Management Authority
In 1999, the Lassen Regional Solid Waste Management Authority (Authority') was created under a joint powers agreement between the County of Lassen and the City of Susanville. It was formed to fund, plan, operate, administer, and maintain solid waste facilities, sites and services, including all mandated costs for planning, waste diversion, and both closure and post-closure of sites, as well as public education, waste transfer, material recovery, recycling, household hazardous waste programs, and other AB939 programs. The Authority has a board of directors, which consists of five persons, two from the County and two from the City, and one public member atlarge who is appointed by the City and County members. The members have no share of the Authority's debts, liabilities, and obligations.

Lassen Transit Service Agency
The Lassen Transit Service Agency (Agency) was created through a joint powers agreement between the County of Lassen and the City of Susanville on July 17, 2002, under the provisions of Article 1, Chapter 5, Division 7, Title 1 of the California Government Code Section 6500. The Agency is charged with the administration and operation Advance From Advance To
Natural Gas Enterprise Fund $ 2,135,277 $ - General Fund - 1,686,046 Gas Tax Special Revenue Fund - 146,105
Water Enterprise Fund - 259,084
Internal Service Funds - 44,042
Total $ 2,135,277 $ 2,135,277
56

City of Susanville
Notes to the Financial Statements
Year Ended June 30, 2024

10. JOINTLY GOVERNED AND RELATED ORGANIZATIONS - Continued of the Lassen Rural Bus (LRB) public transportation services within Lassen County under the jurisdiction of the Lassen County. The Commission is comprised of three members of the Lassen County Board of Supervisors and three members of the City of Susanville City Council. The Agency allocates and distributes the Transportation Development Act (TDA) funding for LRB service operations. In addition to TDA funds, the Agency receives funding from several sources including the federal government and the State of California.

Lassen County Air Pollution Control District
The Lassen County Air Pollution Control District (District) is a local air district governing the Lassen County region.

The District Board has six members comprised of three members from the Lassen County Board of Supervisors and three members from the Susanville City Council.

11. COMMITMENTS AND CONTINGENCIES
A. Grants
Amounts received or receivable from grant agencies are subject to audit and adjustment by grantor agencies. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount, if any, of expenditures that may be disallowed by grantors cannot be determined at this time, although the City expects such amounts, if any, to be immaterial.

B. Other Commitments and Contingencies
At June 30, 2024, the City had no outstanding construction contracts. In addition, the City is a defendant in various pending lawsuits of a nature common to many similar jurisdictions. City management and legal counsel estimates that the potential claims against the City not covered by insurance resulting from such litigation would not materially affect the City’s financial statements.
57

REQUIRED SUPPLEMENTARY INFORMATION

City of Susanville
Required Supplementary Information
Year Ended June 30, 2024
Notes to the Schedule of the City’s Proportionate Share of the Net Pension Liability Benefit Changes: None
Changes in Assumptions: In 2017, the accounting discount rate changed from 7.65% to 7.15%, and to 6.90% in 2022.

Proportionate Plan Fiduciary
Proportion of Proportionate Share of the Net Net Position as the Net Pension Share of Net Covered Pension Liability a % of the Total Measurement Date Liability Pension Liability Payroll as a % of Payroll Pension Liability 2023 0.054600% 6,811,011 $ $ 4,442,297 153.32% 88.29%
2022 0.059410% 6,861,960 3,970,887 172.81% 87.59%
2021 0.154740% 8,368,941 3,657,003 228.85% 84.06%
2020 0.125600% 13,665,461 3,705,758 368.76% 73.27%
2019 0.121720% 12,472,688 3,331,464 374.39% 74.92%
2018 0.118440% 11,413,410 3,144,855 362.92% 76.50%
2017 0.115290% 11,433,943 3,167,033 361.03% 73.31%
2016 0.113640% 9,833,346 3,342,599 294.18% 74.06%
2015 0.106160% 7,287,061 3,234,445 225.30% 78.40%
2014 0.109380% 6,657,753 2,953,546 225.42% 79.82%
Schedule of the City's Proportionate Share of the Net Pension Liability Last 10 Years
58

City of Susanville
Required Supplementary Information
Year Ended June 30, 2024
Notes to the Schedule of Plan Contributions
Valuation Date: 6/30/13, 6/30/14, 6/30/15, 6/30/16, 6/30/17, 6/30/18, 6/30/19, 6/30/20, 6/30/21 and 6/30/22 Contributions in
Relation to the Contributions
Contractually Actuarially Contribution as a % of
Required Determined Deficiency/ Covered Covered
Fiscal Year Contributions Contributions (Excess) Payroll Payroll 2024 $ 910,315 $ (910,315) $ 4,818,021 - $ 18.89%
2023 849,561 (849,561) 4,442,297 - 19.12%
2022 1,546,929 (11,606,929) (10,060,000) 3,970,887 292.30% 2021 1,387,761 (1,387,761) 3,657,003 - 37.95%
2020 1,233,427 (1,233,427) 3,705,758 - 33.28%
2019 1,030,749 (1,030,749) 3,331,464 - 30.94%
2018 865,752 (865,752) 3,144,855 - 27.53%
2017 848,437 (848,437) 3,167,033 - 26.79%
2016 749,220 (749,220) 3,342,599 - 22.41%
2015 601,837 (601,837) 3,237,445 - 18.59%
Schedule of Pension Plan Contributions
Last 10 Years
59

City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances General Fund
Year Ended June 30, 2024
Actual Variance with
Original Final Amounts Final Budget

REVENUES
Taxes and Assessments $ 8,100,127 $ 8,071,127 $ 8,182,550 $ 111,423 Licenses and Permits 108,450 108,450 139,565 31,115
Fines and Forfeitures 18,500 18,500 20,193 1,693
Investment Earnings 4,722 4,722 371,163 366,441
Intergovernmental 840,401 2,079,781 472,794 (1,606,987) Charges for Services 447,981 448,981 593,168 144,187
Total Revenues 9,520,181 10,731,561 9,779,433 (952,128)

EXPENDITURES
Current:

General Government 463,819 499,374 394,659 104,715
Public Safety 6,378,574 6,862,967 5,716,696 1,146,271
Community Services 1,763,165 3,140,323 1,504,198 1,636,125 Capital Outlay 191,750 221,250 171,597 49,653
Debt Service:

Principal 420,601 420,601 252,913 167,688
Interest 299,039 299,039 325,623 (26,584)
Total Expenditures 9,516,948 11,443,554 8,365,686 3,077,868 Excess (Deficiency) of Revenues
over Expenditures 3,233 (711,993) 1,413,747 2,125,740

OTHER FINANCING SOURCES (USES)
Transfers In 35,000 111,300 (111,300) -
Transfers Out (432,915) (459,915) (502,652) (42,737)
Total Other Financing Sources (Uses) (397,915) (348,615) (502,652) (154,037) Net Change in Fund Balances (394,682) (1,060,608) 911,095 1,971,703 Fund Balance, Beginning of Year 7,419,797 7,419,797 7,419,797 - Fund Balance, End of Year $ 7,025,115 $ 6,359,189 $ 8,330,892 $ 1,971,703 Budgeted Amounts
60

City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balance Budget and Actual - Gas Tax Special Revenue Fund
Year Ended June 30, 2024
Actual Variance with
Original Final Amounts Final Budget

REVENUES
Investment Earnings $ 7 $ 7 $ (4,578) $ (4,585)
Intergovernmental 590,991 590,991 702,604 111,613
Charges for Services 69,488 69,488 81,669 12,181
Total Revenues 660,486 660,486 779,695 119,209

EXPENDITURES
Current:

Streets 849,292 885,963 751,183 134,780
Capital Outlay - - - -
Debt Service:

Principal 32,445 32,445 18,098 14,347
Interest and Fiscal Charges 22,221 23,827 16,133 7,694
Total Expenditures 903,958 942,235 785,414 156,821
Excess (Deficiency) of Revenues
Over (Under) Expenditures (243,472) (281,749) (5,719) 276,030

OTHER FINANCING SOURCES (USES)
Transfers In 71,729 71,729 269,665 197,936
Transfers Out - - - -
Total Other Financing Sources (Uses) 71,729 71,729 269,665 197,936 Net Change in Fund Balances (171,743) (210,020) 263,946 473,966 Fund Balance, Beginning of Year (216,479) (216,479) (216,479) - Fund Balance, End of Year $ (388,222) $ (426,499) $ 47,467 $ 473,966 Budgeted Amounts
61

City of Susanville
Required Supplementary Information
Year Ended June 30, 2024

1. BUDGETS AND BUDGETARY ACCOUNTING
Budgetary Control and Budgetary Accounting
Annual budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America. The City’s budget ordinance requires that in June of each year the City Administrator must submit a preliminary budget that includes projected expenditures and the means of financing them to the City Council for the fiscal year commencing the following July 1. As modified during public hearing sessions, the preliminary budget becomes the proposed budget. Following public hearings on the proposed budget, the final annual budget is adopted by the City Council in June of the fiscal year. After adoption of the budget, transfers of appropriations within the general fund departments may be done by the City Administrator. Budget transfers within a department/fund may be done by department heads. Budget modifications between funds and increases in appropriations for expenditures to a fund’s overall budget must be approved by the City Council or Agency Board.

Revenues can be increased at any time without Council approval. Approval has to be made to spend it. Numerous properly authorized amendments are made during the fiscal year. The budget is modified again at mid-year, usually in February with updated revenue projections.

At fiscal year-end, all operating budget appropriations lapse with the exception of encumbered and continuing appropriations.
62

SUPPLEMENTARY INFORMATION

City of Susanville
Non-major Governmental Funds
Year Ended June 30, 2024
Special Revenue Funds
Local Law Enforcement Block Grant Fund - accounts for a State grant used to fund a Police Sergeant's position to supplement the number of personnel assigned to provide law enforcement services to the City.

Street, Police and Fire Mitigation Funds - account for fees collected from new developments within the City used for the purchase and maintenance of vehicles, equipment, and various facilities.

Park Land In-lieu Fund - accounts for fees collected from new developments within the City which are used to purchase necessary equipment and land to maintain and expand the City's parks.

State Revolving Loan Fund - accounts for program income received from Community Development Block Grant loans given for Housing Rehabilitation, Façade Improvement, Business Assistance, and First-Time Home Buyers loan that are then re-issued in the form of new loans.

HOME Revolving Loan Fund - accounts for program income received from the Façade Improvement, Business Assistance, and First-Time Home Buyers loan re-payments which are re-issued in the form of new loans.

Traffic Safety Fund - accounts for a portion of fines and forfeitures received by the City for any arrests by a City Officer under VC 42200 that is used for the purchase and maintenance of equipment associated with Traffic Law Enforcement.

Skyline Bicycle Fund - accounts for fees collected from new development within the Skyline area to be used for the installation and maintenance of traffic signals, parks and parkways.

Traffic Signals Fund - accounts for fees collected from new developments within the Barry Creek and Chestnut Street areas used to repay the City for installation of the culverts.

CDBG Fund – accounts for amounts restricted for the City’s Community Development Block Grant programs.

Road Fund – accounts for amounts set aside for basic road maintenance, rehabilitation and safety projects on the local streets and road system.

Tobacco Grant Fund – accounts for a State grant used to fund tobacco enforcement education to reduce illegal sales and marketing of cigarettes and tobacco products to minors.

Asset Forfeiture Fund – accounts for asset forfeiture funds seized by the Police Department. These funds can only be used to purchase supplies and equipment for public safety.

FEMA AFG Grant Fund - accounts for the funds received from FEMA for assistance to firefighters.

LEAP Grant Fund – accounts for Local Early Action Planning grant funds received from the California Department of Housing and Community Development.

OTS Grant Fund – accounts for OTS grant funds received from the California Office of Traffic Safety.

Debt Service Funds
City Hall Debt Service Fund - accounts for debt service payments on bond issued to remodel the City Hall.

Community Swimming Pool Debt Service Fund - accounts for the debt service payments on the Community Swimming Pool Loan that was used to finance a portion of the costs of the construction.

Capital Project Funds
City Hall Parking Lot Project Fund - accounts for amounts set aside for the City's City Hall Parking Lot Project. 63

City of Susanville
Combining Balance Sheet
Non-major Governmental Funds
June 30, 2024
Local Law
Enforcement Street Police Fire Park Land
Block Grant Mitigation Mitigation Mitigation In-lieu
ASSETS
Cash and Investments $ 197,440 $ 67,547 $ 45,864 $ 100,390 $ 164,911 Accounts Receivable 12,449 - - - -
Interest Receivable 1,817 725 492 880 1,771
Loans Receivable - - - - -
Total Assets $ 211,706 $ 68,272 $ 46,356 $ 101,270 $ 166,682

LIABILITIES
Accounts Payable $ 2,591 $ - $ - $ - $ -
Due to Other Funds - - - - -
Total Liabilities 2,591 - - - -

DEFERRED INFLOWS
Unavailable Revenues - Grants 12,449 - - - -

FUND BALANCES
Nonspendable - - - - -
Restricted 196,666 68,272 46,356 101,270 166,682
Assigned - - - - -
Unassigned - - - - -
Total Fund Balances 196,666 68,272 46,356 101,270 166,682 Total Liabilities, Deferred Inflows
and Fund Balances $ 211,706 $ 68,272 $ 46,356 $ 101,270 $ 166,682 Special Revenue
64

State HOME Skyline
Revolving Revolving Traffic Bicycle Traffic Tobacco
Loan Loan Safety Lane Signals CDBG Road Grant
$ 117,452 $ 646,410 $ 48,196 $ 10,877 $ 90,119 $ 1,212,980 - $ $ 31,008 - - 84 - 306,966 - 72,454 -
1,260 6,941 518 117 968 13,051 - -
604,983 158,000 - - - - - -
$ 723,695 $ 811,351 $ 48,798 $ 10,994 $ 91,087 $ 306,966 $ 1,298,485 $ 31,008 $ - $ - $ - $ - $ 68,116 - $ $ 26,161 $ -
- - - - 262,414 - - -
- - - - 330,530 - 26,161 -
- - 84 - 177,952 - - -
- - - - - - - -
723,695 811,351 48,714 10,994 91,087 1,272,324 - 31,008 - - - - - - - -
- - - - (201,516) - - -
723,695 811,351 48,714 10,994 91,087 (201,516) 1,272,324 31,008 $ 723,695 $ 811,351 $ 48,798 $ 10,994 $ 91,087 $ 306,966 $ 1,298,485 $ 31,008 Continued
Special Revenue
65

City of Susanville
Combining Balance Sheet
Non-major Governmental Funds - Continued
June 30, 2024
Asset FEMA LEAP OTS
Forfeiture AFG Grant Grant Grant
ASSETS
Cash and Investments $ 3,408 $ 579 $ - $ -
Accounts Receivable - - 3,146 -
Interest Receivable - 6 - -
Loans Receivable - - - -
Total Assets $ 3,408 $ 585 $ - $ 3,146

LIABILITIES
Accounts Payable $ - $ - $ - $ -
Due to Other Funds - 6,500 - 3,765
Total Liabilities - 6,500 - 3,765

DEFERRED INFLOWS
Unavailable Revenues - Grants - - - -

FUND BALANCES
Nonspendable - - - -
Restricted 3,408 585 - -
Assigned - - - -
Unassigned - (6,500) - (619)
Total Fund Balances 3,408 585 (6,500) (619)
Total Liabilities, Deferred Inflows
and Fund Balances $ 3,408 $ 585 $ - $ 3,146
Special Revenue
66

Capital
Projects
Community
Swimming City Hall
City Hall Pool Parking Lot Total
$ 50,981 $ 2,097 $ 13,848 $ 2,804,107
- - 395,099 -
- - 28,546 -
- - 762,983 -
$ 50,981 $ 2,097 $ 13,848 $ 3,990,735
$ - $ - $ 96,868 - $
- - 272,679 -
- - 369,547 -
- - 190,485 -
- - - -
- - 3,572,412 -
50,981 2,097 13,848 66,926
- - (208,635) -
50,981 2,097 13,848 3,430,703
$ 50,981 $ 2,097 $ 13,848 $ 3,990,735
Debt Service
67

City of Susanville
Combining Statement of Revenues, Expenditures and Changes in Fund Balances Non-major Governmental Funds
Year Ended June 30, 2024
Local Law
Enforcement Street Police Fire Park Land
Block Grant Mitigation Mitigation Mitigation In-lieu

REVENUES
Fines and Forfeitures $ - $ - $ - $ - $ -
Investment Earnings 1,567 3,359 2,200 2,982 7,991
Intergovernmental 152,822 - - - -
Charges for Services 13,368 - 13,103 50,147 2,505
Other Revenues - - - - -
Total Revenues 154,389 16,727 15,303 53,129 10,496

EXPENDITURES
Current:

General Government - - - - -
Public Safety 114,768 - - - -
Streets - - - - -
Community Services - - - - -
Community Development - - - - -
Capital Outlay - - - - -
Debt Service:

Principal - - - - -
Interest and Fiscal Charges - - - - -
Total Expenditures 114,768 - - - -
Excess (Deficiency) of Revenues
Over (Under) Expenditures 39,621 16,727 15,303 53,129 10,496

OTHER FINANCING SOURCES (USES)
Transfers In - - - - -
Transfers Out - (16,144) - - -
Total Other Financing Sources (Uses) - (16,144) - - -
Net Change in Fund Balances 39,621 16,727 (841) 53,129 10,496 Fund Balances, Beginning of Year 157,045 51,545 47,197 48,141 156,186 Fund Balances, End of Year $ 196,666 $ 68,272 $ 46,356 $ 101,270 $ 166,682 Special Revenue
68

State HOME Skyline
Revolving Revolving Traffic Bicycle Traffic Tobacco
Loan Loan Safety Lane Signals CDBG Road Grant
$ - $ - $ 166 $ - $ - $ - $ - $ -
10,244 31,506 2,313 530 4,393 63,691 - -
- - - - 266,792 - 415,735 -
- - - - - - - -
- - - - - - - -
10,244 31,506 2,479 530 4,393 266,792 479,426 -
- - - - - - - -
- - - - - - - -
- - - - - 285,864 - -
- - - - - - - -
- - - - 166,389 - - -
- - - - 314,305 - 32,451 -
- - - - - - - -
- - - - - - - -
- - - - 480,694 - 318,315 -
10,244 31,506 2,479 530 4,393 (213,902) 161,111 -
- - - - - - - -
- - - - - (7,839) - -
- - - - - (7,839) - -
10,244 31,506 2,479 530 4,393 (213,902) 153,272 -
713,451 779,845 46,235 10,464 86,694 12,386 1,119,052 31,008 $ 723,695 $ 811,351 $ 48,714 $ 10,994 $ 91,087 $ (201,516) $ 1,272,324 $ 31,008 Continued
Special Revenue
69

City of Susanville
Combining Statement of Revenues, Expenditures and Changes in Fund Balances Non-major Governmental Funds - Continued
Year Ended June 30, 2024
Asset FEMA LEAP OTS
Forfeiture AFG Grant Grant Grant

REVENUES
Fines and Forfeitures -$ -$ -$ -$
Investment Earnings - 10 - -
Intergovernmental - - 58,500 22,339
Charges for Services - - - -
Other Revenues - - - -
Total Revenues - 10 58,500 22,339

EXPENDITURES
Current:

General Government - - - -
Public Safety - - - 22,037
Streets - - - -
Community Services - - - -
Community Development - - 52,560 -
Capital Outlay - - - -
Debt Service:

Principal - - - -
Interest and Fiscal Charges - - - -
Total Expenditures - - 52,560 22,037
Excess (Deficiency) of Revenues
Over (Under) Expenditures - 10 5,940 302

OTHER FINANCING SOURCES (USES)
Transfers In - - - -
Transfers Out - - - -
Total Other Financing Sources (Uses) - - - -
Net Change in Fund Balances - 10 5,940 302
Fund Balances, Beginning of Year 3,408 575 (12,440) (921) Fund Balances, End of Year 3,408$ 585$ $ (6,500) $ (619) Special Revenue
70

Capital
Projects
Community
Swimming City Hall
City Hall Pool Parking Lot Total
-$ $ - $ - $ 166
- - 130,786 -
- - 916,188 -
- - 79,123 -
- - - -
- - 1,126,263 -
- - - -
- - 136,805 -
- - 285,864 -
- - - -
- - 218,949 -
- - 346,756 -
117,638 80,000 197,638 -
18,683 21,176 39,859 -
136,321 101,176 1,225,871 -
(136,321) (101,176) (99,608) -
136,392 101,172 237,564 -
- - (23,983) -
136,392 101,172 213,581 -
71 (4) 113,973 -
50,910 2,101 13,848 3,316,730
$ 50,981 $ 2,097 $ 13,848 $ 3,430,703
Debt Service
71

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ 1,567 - $ $ 1,567
Intergovernmental 149,892 152,822 2,930
Total Revenues 149,892 154,389 4,497

EXPENDITURES
Current:

Public Safety 116,418 114,768 1,650
Total Expenditures 116,418 114,768 1,650
Excess (Deficiency) of Revenues
Over (Under) Expenditures 33,474 39,621 6,147

OTHER FINANCING SOURCES (USES)
Transfers In - - -
Total Other Financing Sources (Uses) - - -
Net Change in Fund Balances 33,474 39,621 6,147
Fund Balance, Beginning of Year 157,045 157,045 -
Fund Balance, End of Year $ 190,519 $ 196,666 $ 6,147
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Local Law Enforcement Block Grant Fund Year Ended June 30, 2024
72

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ 3,359 - $ $ 3,359
Charges for Services 1,000 13,368 12,368
Total Revenues 1,000 16,727 15,727

EXPENDITURES
Capital Outlay - - -
Total Expenditures - - -
Excess (Deficiency) of Revenues
Over (Under) Expenditures 1,000 16,727 15,727

OTHER FINANCING SOURCES (USES)
Transfers Out - - -
Total Other Financing Sources (Uses) - - -
Net Change in Fund Balances 1,000 16,727 15,727
Fund Balance, Beginning of Year 51,545 51,545 -
Fund Balance, End of Year $ 52,545 $ 68,272 $ 15,727
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Street Mitigation Fund
Year Ended June 30, 2024
73

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ 2,200 - $ $ 2,200
Charges for Services 3,000 13,103 10,103
Total Revenues 3,000 15,303 12,303

EXPENDITURES
Capital Outlay - - -
Total Expenditures - - -
Excess (Deficiency) of Revenues
Over (Under) Expenditures 3,000 15,303 12,303

OTHER FINANCING SOURCES (USES)
Transfers In (16,500) (16,144) 356
Total Other Financing Sources (Uses) (16,500) (16,144) 356 Net Change in Fund Balances (13,500) (841) 12,659
Fund Balance, Beginning of Year 47,197 47,197 -
Fund Balance, End of Year $ 33,697 $ 46,356 $ 12,659
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Police Mitigation Fund
Year Ended June 30, 2024
74

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ 2,982 - $ $ 2,982
Charges for Services 3,000 50,147 47,147
Total Revenues 3,000 53,129 50,129

EXPENDITURES
Capital Outlay - - -
Total Expenditures - - -
Excess (Deficiency) of Revenues
Over (under) Expenditures 3,000 53,129 50,129

OTHER FINANCING SOURCES (USES)
Transfers In - - -
Transfers Out - - -
Total Other Financing Sources (Uses) - - -
Net Change in Fund Balances 3,000 53,129 50,129
Fund Balance, Beginning of Year 48,141 48,141 -
Fund Balance, End of Year $ 51,141 $ 101,270 $ 50,129
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Year Ended June 30, 2024
Budget and Actual - Fire Mitigation Fund
75

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ 7,991 - $ $ 7,991
Charges for Services 500 2,505 2,005
Total Revenues 500 10,496 9,996

EXPENDITURES
Current:

Community Services - - -
Capital Outlay - - -
Total Expenditures - - -
Excess (Deficiency) of Revenues
Over (Under) Expenditures 500 10,496 9,996

OTHER FINANCING SOURCES (USES)
Transfers In - - -
Transfers Out (106,110) 106,110 -
Total Other Financing Sources (Uses) (106,110) 106,110 - Net Change in Fund Balances (105,610) 10,496 116,106
Fund Balance, Beginning of Year 156,186 156,186 -
Fund Balance, End of Year $ 50,576 $ 166,682 $ 116,106
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Park Land In-lieu Fund
Year Ended June 30, 2024
76

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ 3,000 $ 10,244 $ 7,244
Total Revenues 3,000 10,244 7,244

EXPENDITURES
Current:

Community Development - - -
Capital Outlay - - -
Total Expenditures - - -
Excess (Deficiency) of Revenues
Over (Under) Expenditures 3,000 10,244 7,244

OTHER FINANCING SOURCES (USES)
Transfers In - - -
Transfers Out - - -
Total Other Financing Sources (Uses) - - -
Net Change in Fund Balances 3,000 10,244 7,244
Fund Balance, Beginning of Year 713,451 713,451 -
Fund Balance, End of Year $ 716,451 $ 723,695 $ 7,244
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - State Revolving Loan Fund
Year Ended June 30, 2024
77

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ 3,000 $ 31,506 $ 28,506
Total Revenues 3,000 31,506 28,506

EXPENDITURES
Current:

Community Development - - -
Capital Outlay - - -
Total Expenditures - - -
Excess (Deficiency) of Revenues
Over (under) Expenditures 3,000 31,506 28,506
Fund Balance, Beginning of Year 779,845 779,845 -
Fund Balance, End of Year $ 782,845 $ 811,351 $ 28,506
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - HOME Revolving Loan Fund
Year Ended June 30, 2024
78

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Fines and Forfeitures $ 3,000 $ 166 $ (2,834)
Investment Earnings 2,313 - 2,313
Total Revenues 3,000 2,479 (521)

EXPENDITURES
Current:

Public Safety - - -
Capital Outlay - - -
Total Expenditures - - -
Excess (Deficiency) of Revenues
Over (Under) Expenditures 3,000 2,479 (521)

OTHER FINANCING SOURCES (USES)
Transfers In - - -
Total Other Financing Sources (Uses) - - -
Net Change in Fund Balances 3,000 2,479 (521)
Fund Balance, Beginning of Year 46,235 46,235 -
Fund Balance, End of Year $ 49,235 $ 48,714 $ (521)
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual -Traffic Safety Fund
Year Ended June 30, 2024
79

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ - $ 530 $ 530
Charges for Services 200 - (200)
Total Revenues 200 530 330

EXPENDITURES
Current:

Public Safety - - -
Capital Outlay - - -
Total Expenditures - - -
Excess (Deficiency) of Revenues
Over (Under) Expenditures 200 530 330

OTHER FINANCING SOURCES (USES)
Transfers Out - - -
Total Other Financing Sources (Uses) - - -
Net Change in Fund Balances 200 530 330
Fund Balance, Beginning of Year 10,464 10,464 -
Fund Balance, End of Year $ 10,664 $ 10,994 $ 330
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Skyline Bicycle Fund
Year Ended June 30, 2024
80

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ 4,393 - $ $ 4,393
Charges for Services 200 - (200)
Total Revenues 200 4,393 4,193

EXPENDITURES
Current:

Public Safety - - -
Capital Outlay - - -
Total Expenditures - - -
Excess (Deficiency) of Revenues
Over (Under) Expenditures 200 4,393 4,193

OTHER FINANCING SOURCES (USES)
Transfers In - - -
Transfers Out - - -
Total Other Financing Sources (Uses) - - -
Net Change in Fund Balances 200 4,393 4,193
Fund Balance, Beginning of Year 86,694 86,694 -
Fund Balance, End of Year $ 86,894 $ 91,087 $ 4,193
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Traffic Signals Fund
Year Ended June 30, 2024
81

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ - $ - $ -
Intergovernmental 1,011,794 266,792 (745,002)
Charges for Services - - -
Total Revenues 1,011,794 266,792 (745,002)

EXPENDITURES
Current:

Community Development 659,712 166,389 493,323
Capital Outlay 387,743 314,305 73,438
Total Expenditures 1,047,455 480,694 566,761
Excess (Deficiency) of Revenues
Over (Under) Expenditures (35,661) (213,902) (178,241)

OTHER FINANCING SOURCES (USES)
Transfers In 246,310 (246,310) -
Total Other Financing Sources (Uses) 246,310 (246,310) - Net Change in Fund Balances 210,649 (213,902) (424,551) Fund Balance, Beginning of Year 12,386 12,386 -
Fund Balance, End of Year $ 223,035 $ (201,516) $ (424,551) City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - CDBG Fund
Year Ended June 30, 2024
82

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ 63,691 - $ $ 63,691
Intergovernmental 398,243 415,735 17,492
Total Revenues 398,243 479,426 81,183

EXPENDITURES
Current:

Streets 317,788 285,864 31,924
Capital Outlay 20,157 32,451 (12,294)
Debt Service:

Principal - - -
Interest and Fiscal Charges - - -
Total Expenditures 337,945 318,315 19,630
Excess (Deficiency) of Revenues
Over (Under) Expenditures 60,298 161,111 100,813

OTHER FINANCING SOURCES (USES)
Transfers Out (7,839) (7,839) -
Total Other Financing Sources (Uses) (7,839) (7,839) -
Net Change in Fund Balances 52,459 153,272 100,813
Fund Balance, Beginning of Year 1,119,052 1,119,052 -
Fund Balance, End of Year $ 1,171,511 $ 1,272,324 $ 100,813 City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Road Fund
Year Ended June 30, 2024
83

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ - $ - $ -
Intergovernmental - - -
Total Revenues - - -

EXPENDITURES
Current:

Public Safety - - -
Capital Outlay - - -
Total Expenditures - - -
Excess (Deficiency) of Revenues
Over (Under) Expenditures - - -

OTHER FINANCING SOURCES (USES)
Transfers In - - -
Transfers Out - - -
Total Other Financing Sources (Uses) - - -
Net Change in Fund Balances - - -
Fund Balance, Beginning of Year 31,008 31,008 -
Fund Balance, End of Year $ 31,008 $ 31,008 $ -
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Tobacco Grant Fund
Year Ended June 30, 2024
84

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Fines and Forfeitures $ - $ - $ -
Investment Earnings - - -
Total Revenues - - -

EXPENDITURES
Current:

Public Safety - - -
Capital Outlay - - -
Total Expenditures - - -
Excess (Deficiency) of Revenues
Over (Under) Expenditures - - -

OTHER FINANCING SOURCES (USES)
Transfers In - - -
Transfers Out - - -
Total Other Financing Sources (Uses) - - -
Net Change in Fund Balances - - -
Fund Balance, Beginning of Year 3,408 3,408 -
Fund Balance, End of Year $ 3,408 $ 3,408 $ -
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Asset Forfeiture Fund
Year Ended June 30, 2024
85

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ - $ 10 $ 10
Intergovernmental - - -
Total Revenues - 10 10

EXPENDITURES
Current:

Public Safety - - -
Capital Outlay - - -
Total Expenditures - - -
Excess (Deficiency) of Revenues
Over (Under) Expenditures - 10 10

OTHER FINANCING SOURCES (USES)
Transfers In - - -
Transfers Out - - -
Total Other Financing Sources (Uses) - - -
Net Change in Fund Balances - 10 10
Fund Balance, Beginning of Year 575 575 -
Fund Balance, End of Year $ 575 $ 585 $ 10
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - FEMA AFG Grant Fund
Year Ended June 30, 2024
86

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Intergovernmental $ 65,000 $ 58,500 $ (6,500)
Investment Earnings - - -
Total Revenues 65,000 58,500 (6,500)

EXPENDITURES
Current:

Community Development 57,027 52,560 4,467
Capital Outlay - - -
Total Expenditures 57,027 52,560 4,467
Excess (Deficiency) of Revenues
Over (Under) Expenditures 7,973 5,940 (2,033)

OTHER FINANCING SOURCES (USES)
Transfers In - - -
Transfers Out - - -
Total Other Financing Sources (Uses) - - -
Net Change in Fund Balances 7,973 5,940 (2,033)
Fund Balance, Beginning of Year (12,440) (12,440) -
Fund Balance, End of Year $ (4,467) $ (6,500) $ (2,033) City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - LEAP Grant Fund
Year Ended June 30, 2024
87

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Intergovernmental $ 89,560 $ 22,339 $ (67,221)
Investment Earnings - - -
Total Revenues 89,560 22,339 (67,221)

EXPENDITURES
Current:

Public Safety 89,560 22,037 67,523
Capital Outlay - - -
Total Expenditures 89,560 22,037 67,523
Excess (Deficiency) of Revenues
Over (Under) Expenditures - 302 302

OTHER FINANCING SOURCES (USES)
Transfers In - - -
Transfers Out - - -
Total Other Financing Sources (Uses) - - -
Net Change in Fund Balances - 302 302
Fund Balance, Beginning of Year (921) (921) -
Fund Balance, End of Year $ (921) $ (619) $ 302
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - OTS Grant Fund
Year Ended June 30, 2024
88

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ - $ - $ -
Charges for Services - - -
Total Revenues - - -

EXPENDITURES
Current:

Community Development - - -
Debt Service:

Principal 117,639 117,638 1
Interest and Fiscal Charges 18,750 18,683 67
Total Expenditures 136,389 136,321 68
Excess (Deficiency) of Revenues
Over (Under) Expenditures (136,389) (136,321) 68

OTHER FINANCING SOURCES (USES)
Transfers In 136,388 136,392 4
Transfers Out - - -
Total Other Financing Sources (Uses) 136,388 136,392 4
Net Change in Fund Balances (1) 71 72
Fund Balance, Beginning of Year 50,910 50,910 -
Fund Balance, End of Year $ 50,909 $ 50,981 $ 72
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - City Hall Fund
Year Ended June 30, 2024
89

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ - $ - $ -
Charges for Services - - -
Total Revenues - - -

EXPENDITURES
Current:

Community Development - - -
Debt Service:

Principal 80,000 80,000 -
Interest and Fiscal Charges 21,176 21,176 -
Total Expenditures 101,176 101,176 -
Excess (Deficiency) of Revenues
Over (Under) Expenditures (101,176) (101,176) -

OTHER FINANCING SOURCES (USES)
Transfers In 101,176 101,172 (4)
Transfers Out - - -
Total Other Financing Sources (Uses) 101,176 101,172 (4) Net Change in Fund Balances - (4) (4)
Fund Balance, Beginning of Year 2,101 2,101 -
Fund Balance, End of Year $ 2,101 $ 2,097 $ (4)
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Community Swimming Pool Fund
Year Ended June 30, 2024
90

Budgeted
Amounts Actual Variance with
Final Amounts Final Budget

REVENUES
Investment Earnings $ - $ - $ -
Charges for Services - - -
Total Revenues - - -

EXPENDITURES
Capital Outlay - - -
Total Expenditures - - -
Excess (Deficiency) of Revenues
Over (Under) Expenditures - - -

OTHER FINANCING SOURCES (USES)
Transfers In - - -
Total Other Financing Sources (Uses) - - -
Net Change in Fund Balances - - -
Fund Balance, Beginning of Year 13,848 13,848 -
Fund Balance, End of Year $ 13,848 $ 13,848 $ -
City of Susanville
Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - City Hall Parking Lot Fund
Year Ended June 30, 2024
91

City of Susanville
Non-major Enterprise Funds
Year Ended June 30, 2024
Golf Course Fund - accounts for the activities of the City’s golf course.

Geothermal Fund - accounts for the activities of providing geothermal heat to residents of the City. 92

City of Susanville
Combining Statement of Net Position
Non-major Enterprise Funds
June 30, 2024
Golf Course Geothermal Totals
ASSETS
Current Assets:

Cash and Investments $ 176,410 $ 188,825 $ 365,235
Accounts Receivable 8,821 10,030 18,851
Interest Receivable 399 2,102 2,501
Prepaid Expenses 423 - 423
Inventory 469 - 469
Total Current Assets 186,522 200,957 387,479
Noncurrent Assets:

Capital Assets:

Non-depreciable 2,168,107 249,124 2,417,231
Depreciable, net 254,534 27,342 281,876
Total Capital Assets 2,422,641 276,466 2,699,107
Total Noncurrent Assets 2,422,641 276,466 2,699,107
Total Assets 2,609,163 477,423 3,086,586

LIABILITIES
Current Liabilities:

Accounts Payable 51,214 2,431 53,645
Accrued Liabilities - - -
Due to Other Funds 18,329 - 18,329
Unearned Revenue 31,914 - 31,914
Total Current Liabilities 101,457 2,431 103,888
Total Liabilities 101,457 2,431 103,888

NET POSITION
Investment in Capital Assets 2,422,641 276,466 2,699,107 Unrestricted 85,065 198,526 283,591
Total Net Position $ 2,507,706 $ 474,992 2,982,698
93

City of Susanville
Combining Statement of Revenues, Expenses, and Changes in Net Position Nonmajor Enterprise Funds
Year Ended June 30, 2024
Golf Course Geothermal Total

OPERATING REVENUES
Charges for Services $ 427,271 $ 99,291 $ 526,562
Total Operating Revenues 427,271 99,291 526,562

OPERATING EXPENSES
Administration 428,225 129,912 558,137
Depreciation 24,062 2,139 26,201
Total Operating Expenses 452,287 132,051 584,338
Operating Income (Loss) (25,016) (32,760) (57,776)

NONOPERATING REVENUES (EXPENSES)
Interest Income 5,956 10,441 16,397
Interest Expense (218) - (218)
Other Revenues - - -
Total Nonoperating Revenues (Expenses) 5,738 10,441 16,179 Income Before Capital Contributions
and Transfers (19,278) (22,319) (41,597)
Capital Contributions - - -
Transfers In 19,189 19,189 -
Transfers Out - - -
Change in Net Position (89) (22,319) (22,408)
Net Position, Beginning of Year 2,507,795 497,311 3,005,106 Net Position, End of Year $ 2,507,706 $ 474,992 $ 2,982,698 94

City of Susanville
Combining Statement of Cash Flows
Nonmajor Enterprise Funds
Year Ended June 30, 2024
Golf Course Geothermal Totals

CASH FLOWS FROM OPERATING ACTIVITIES
Receipts from Customers and Users $ 511,773 $ 95,012 $ 606,785 Payments to Suppliers and Contractors (266,553) (128,660) (395,213) Payments to Employees (134,502) (1,429) (135,931)
Net Cash from Operating Activities 110,718 (35,077) 75,641

CASH FLOWS FROM NONCAPITAL

FINANCING ACTIVITIES
Transfers from (to) Other Funds 19,189 19,189 -
Payments Received from (Paid to) Other Funds 18,329 18,329 - Net Cash from Noncapital Financing Activities 37,518 37,518 -

CASH FLOWS FROM CAPITAL AND

RELATED FINANCING ACTIVITIES
Acquisition of Capital Assets (61,074) - (61,074)
Capital Grants - - -
Interest Paid (218) - (218)
Net Cash from Noncapital Financing Activities (61,292) (61,292) -

CASH FLOWS FROM INVESTING ACTIVITIES
Interest Received 4,911 9,872 14,783
Net Increase (Decrease) in Cash 91,855 (25,205) 66,650
Cash and Cash Equivalents - Beginning of Year 84,555 214,030 298,585 Cash and Cash Equivalents - End of Year $ 176,410 $ 188,825 $ 365,235 Reconciliation of Operating Income (Loss)
to Net Cash from Operating Activities:

Operating Income (Loss) $ (25,016) $ (32,760) $ (57,776) Adjustments to Reconcile Operating Income to Net
Cash Provided (Used) by Operating Activities:

Depreciation 24,062 2,139 26,201
Changes in Assets and Liabilities:
(Increase) Decrease in Accounts Receivable 80,934 (4,279) 76,655 (Increase) Decrease in Prepaids (10) 125 115
(Increase) Decrease in Inventory 2,792 - 2,792
Increase (Decrease) in Accounts Payable 24,388 (302) 24,086 Increase (Decrease) in Accrued Liabilities - - -
Increase (Decrease) in Unearned Revenue 3,568 - 3,568
Net Cash Provided by Operating Activities $ 110,718 $ (35,077) $ 75,641 95

City of Susanville
Internal Service Funds
Year Ended June 30, 2024
Public Works Administration Fund - accounts for the City’s public works administration activities.

Risk Administration Fund - accounts for City’s risk administration activities.

Retirement Benefits Fund - accounts for expenses related to other postemployment benefit costs.

96

City of Susanville
Combining Statement of Net Position
Internal Service Funds
June 30, 2024
Public Works Risk Retirement
Administration Management Benefits Totals
ASSETS
Current Assets:

Cash and Investments $ 261,535 $ 619,419 $ 33,754 $ 914,708 Accounts Receivable - 6,438 - 6,438
Interest Receivable 4,228 6,234 10,462 -
Prepaids 4,966 504 - 5,470
Total Current Assets 270,729 632,595 33,754 937,078

LIABILITIES
Current Liabilities:

Accounts Payable 29,690 202 29,892 -
Accrued Liabilities - 33,754 - 33,754
Current Portion of
Compensated Absences 6,257 - - 6,257
Total Current Liabilities 35,947 202 33,754 69,903
Noncurrent Liabilities:

Advances from Other Funds 44,042 - 44,042 -
Compensated Absences 34,179 - 34,179 -
Total Noncurrent Liabilities 78,221 - 78,221 -
Total Liabilities 114,168 202 33,754 148,124

NET POSITION
Unrestricted 156,561 632,393 788,954 -
Total Net Position $ 156,561 $ 632,393 $ 788,954 - $
Governmental Activities
Internal Service Funds
97

City of Susanville
Combining Statement of Revenues, Expenses, and Changes in Net Position Internal Service Funds
Year Ended June 30, 2024
Public Works Risk Retirement
Administration Management Benefits Totals

OPERATING REVENUES
Charges for Services $ 1,273,078 $ 1,233,128 $ 2,506,206 - $ Total Operating Revenues 1,273,078 1,233,128 2,506,206 -

OPERATING EXPENSES
Administration 1,041,039 510,796 1,551,835 -
Insurance and Claims Costs 237,129 630,250 867,379 -
Total Operating Expenses 1,278,168 1,141,046 2,419,214 - Operating Income (Loss) (5,090) 92,082 86,992 -

NONOPERATING REVENUES (EXPENSES)
Interest Income 16,182 18,479 34,661 -
Interest Expense - - - -
Total Nonoperating Revenues (Expenses) 16,182 18,479 34,661 - Income (Loss) Before Transfers 11,092 110,561 121,653 - Transfers In 217 - - 217
Transfers Out - - - -
Change in Net Position 11,309 110,561 121,870 -
Net Position, Beginning of Year 145,252 521,832 667,084 - Net Position, End of Year $ 156,561 $ 632,393 $ 788,954 - $ Governmental Activities
Internal Service Funds
98

City of Susanville
Combining Statement of Cash Flows
Internal Service Funds
Year Ended June 30, 2024
Public Works Risk Retirement
Administration Management Benefits Totals

CASH FLOWS FROM OPERATING ACTIVITIES
Cash Received from Interfund Services Provided $ 1,273,078 $ 1,233,691 $ 2,506,769 - $ Cash Paid to Suppliers for Goods and Services (189,075) (1,153,013) 29,313 (1,312,775) Cash Paid to Employees (1,067,050) - - (1,067,050)
Net Cash from Operating Activities 16,953 80,678 29,313 126,944

CASH FLOWS FROM NONCAPITAL

FINANCING ACTIVITIES
Advances Received (Paid to) Other Funds (3,529) - - (3,529) Transfers from Other Funds 217 - - 217
Net Cash from Noncapital Financing Activities (3,312) - - (3,312)

CASH FLOWS FROM INVESTING ACTIVITIES
Interest Received 15,714 16,557 - 32,271
Net Increase (Decrease) in Cash 29,355 97,235 29,313 155,903 Cash and Cash Equivalents - Beginning of Year 232,180 522,184 4,441 758,805 Cash and Cash Equivalents - End of Year $ 261,535 $ 619,419 $ 33,754 $ 914,708 Reconciliation of Operating Income (Loss)
to Net Cash from Operating Activities:

Operating Income (Loss) $ (5,090) $ 92,082 $ 86,992 - $ Adjustments to Reconcile Operating Income to Net
Cash Provided (Used) by Operating Activities:

Changes in Assets and Liabilities:
(Increase) Decrease in Accounts Receivable - 563 - 563
(Increase) Decrease in Prepaids 4,056 1,607 - 5,663
Increase (Decrease) in Accounts Payable 9,548 (13,365) - (3,817) Increase (Decrease) in Accrued Liabilities - (209) 29,313 29,104 Increase (Decrease) in Compensated Absences 8,439 - - 8,439 Net Cash from Operating Activities $ 16,953 $ 80,678 $ 29,313 $ 126,944 Governmental Activities
Internal Service Funds
99

City of Susanville
Fiduciary Funds
Year Ended June 30, 2024
LAFCO Fund - accounts for agency activities for LAFCO.

Air Pollution District Fund - accounts for agency activities for the Air Pollution District & California Climate Investments Reduction.

IRWMB Fund - accounts for agency activities for IRWMB.
100

City of Susanville
Combining Statements of Fiduciary Net Position
Custodial Funds
June 30, 2024
Air
Pollution
LAFCO District IRWMG Totals
ASSETS
Cash and Investments $ 8,036 $ 1,363,743 $ 13,645 $ 1,385,424 Accounts Receivable 31,744 166,840 - 198,584
Interest Receivable 142 13,003 - 13,145
Total Assets 39,922 1,543,586 13,645 1,597,153

LIABILITIES
Accounts Payable 5,863 2,333 - 8,196
Wages Payable - - - -
Due to City of Susanville - - - -
Deposits - - - -
Total Liabilities 5,863 2,333 - 8,196

NET POSITION
Restricted
Held for the Benefit of Others 34,059 1,541,253 13,645 1,588,957 Total Net Position $ 34,059 $ 1,541,253 $ 13,645 $ 1,588,957 Custodial Funds
101

City of Susanville
Combining Statements of Changes in Fiduciary Net Position Year Ended June 30, 2024
Air
Pollution
LAFCO District IRWMG Totals

ADDITIONS
Contributions:

Donations and Other Charges $ 63,488 $ 5,079,082 $ 5,142,570 - $ Investment Earnings:

Interest Income 1,796 23,857 - 25,653
Total Additions 65,284 5,102,939 5,168,223 -

DEDUCTIONS
General and Administrative 73,566 3,801,359 3,874,925 - Total Deductions 73,566 3,801,359 3,874,925 -
Net Increase (Decrease) in Net Position (8,282) 1,301,580 1,293,298 - Net Position, Beginning of Year 42,341 239,673 13,645 295,659 Net Position, End of Year $ 34,059 $ 1,541,253 $ 13,645 $ 1,588,957 Custodial Funds
102

INDEPENDENT ACCOUNTANT’S REPORT ON AGREED-UPON PROCEDURES

APPLIED TO APPROPRIATIONS LIMIT WORKSHEETS
City Council
City of Susanville
Susanville, California
We have performed procedures enumerated below to be the accompanying Appropriations Limit worksheet of the City of Susanville, for the year ended June 30, 2024. These procedures, which were agreed to by the City of Susanville and the League of California Cities (as presented in the publication entitled Agreed-upon Procedures Applied to the Appropriations Limitation Prescribed by Article XIIIB of the California Constitution), were performed solely to assist the City in meeting the requirements of Section 1.5 of Article XIIIB of the California Constitution. The City’s management is responsible for the Appropriations Limit worksheet. This agreed-upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of those parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested of for any other purpose.

The procedures performed and our findings were as follows:

1. We obtained the completed worksheets and compared the limit and annual adjustment factors included in those worksheets to the limit and annual adjustment factors that were adopted by resolution of the City Council. We also compared the population and inflation options included in the aforementioned documents to those that were selected by a recorded vote of the City Council.

Findings: No exceptions were noted as a result of our procedures.

2. For the accompanying Appropriations Limit worksheet, we added last year’s limit to total adjustments and agreed the resulting amount to this year’s limit.

Findings: No exceptions were noted as a result of our procedures

3. We agreed the current year information presented in the accompanying Appropriations Limit worksheet to the other documents referenced in #1 above.

Findings: No exceptions were noted as a result of our procedures.

4. We agreed the prior year appropriations limit presented in the accompanying Appropriations Limit worksheet to the prior year appropriations limit adopted by the City Council during the prior year.

Findings: No exceptions were noted as a result of our procedures We were not engaged to, and did not, perform an examination, the objective of which would be the expression of an opinion on the accompanying Appropriations Limit worksheet. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. No procedures have been performed with respect to the determination of the appropriations limit for the base year, as defined by the League publication entitled Article XIIIB of the California Constitution.

This report is intended solely for the use of the City Council and management of the City of Susanville and is not intended to be and should not be used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited.

November 10, 2025

CITY OF SUSANVILLE

APPROPRIATIONS LIMIT COMPUTATION
2023-24 Fiscal Year
2023 - 2024
Change in Per Capita Personal Income 4.44%
Population Change
City Population Growth -2.27%
Change in Per Capita Personal Income Converted to a Ratio 1.0444 Population Change Converted to a Ratio 0.9773
Calculation Growth Factor 1.0206922
2022-2023 Appropriations Limit $ 13,707,774
2023-2024 Appropriations Limit
($13,707,774 X 1.0206922) $ 13,991,418

Agenda Item No. 9.D.

Standard Review
Susanville City Council Agenda Item
Submitted By: Marci Rojas, Program Coordinator
Action Date: November 19, 2025
Subject: Consider Resolution No. 25-6494, Supporting Sacred Heart Church procession in honor of Our Lady of Guadalupe and authorizing closure of Nevada Street from Maple Street to Weatherlow Street, North Street from Maple Street to Weatherlow and Union Street from North Alley to North Street on Sunday, December 14, 2025, from 12:00 pm to 1:00 pm.

Presented By: Dan Newton, City Manager
Summary: City Council support is requested for the Sacred Heart Church’s procession in honor of Our Lady of Guadalupe. For the event, the church requests permission to conduct a procession in honor of Our Lady of Guadalupe on Sunday, December 14, 2025. The church anticipates approximately 50 – 75 people to participate in this procession, which will include persons walking, a small parade float and Mexican dancers. This procession would begin at noon and take approximately twenty to thirty minutes. For the procession, the church has requested the closure of Nevada Street from Maple Street to Weatherlow Street, North Street from Maple Street to Weatherlow and Union Street from North Alley to North Street.

Fiscal Impact: Estimated cost for Public Works Department Staff is $239.00 to set up and take down Road Closure
Action Requested: Motion to approve Resolution No. 25-6494, Supporting Sacred Heart Church procession in honor of Our Lady of Guadalupe and authorizing closure of Nevada Street from Maple Street to Weatherlow Street, North Street from Maple Street to Weatherlow and Union Street from North Alley to North Street on Sunday, December 14, 2025, from 12:00 pm to 1:00 pm.

Attachments:

1. 2025 Road Closure Request_Sacred Heart Church

2. 25-6494

1 2
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9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
RESOLUTION No. 25-6494

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

SUPPORTING SACRED HEART OF JESUS CATHOLIC CHURCH PROCESSION

IN HONOR OF OUR LADY OF GUADALUPE AND AUTHORIZING CLOSURE OF NEVADA

STREET FROM MAPLE STREET TO WEATHERLOW STREET, NORTH STREET FROM

MAPLE STREET TO WEATHERLOW AND UNION STREET FROM NORTH ALLEY TO NORTH STREET ON SUNDAY, DECEMBER 14, 2025, FROM 12:00 PM TO 1:00 PM WHEREAS, City Council support is requested for the Sacred Heart of Jesus Catholic Church’s procession in honor of Our Lady of Guadalupe to be held on Sunday, December 14, 2025, from 12:00 pm to 1:00 pm; and
WHEREAS, the event requires the closure of Nevada Street from Maple Street to Weatherlow Street, North Street from Maple St to Weatherlow Street, and Union Street from North Alley to North Street on Sunday, December 14, 2025, from 12:00 pm to 1:00 pm for the event.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Susanville as follows:

1. The City Council hereby supports the Sacred Heart of Jesus Catholic Church’s procession in honor of Our Lady of Guadalupe to be held on Sunday, December 14, 2025, from 12:00 pm to 1:00 pm; and

2. The City Council further authorizes the closure of Nevada Street from N. Roop Street to Weatherlow Street, North Street from Maple Street to Weatherlow Street, and Union Street from North Alley to North Street on Sunday, December 14, 2025, from 12:00 pm to 1:00 pm
APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 19th day of November 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney

Agenda Item No. 9.E.

Standard Review
Susanville City Council Agenda Item
Submitted By: Dan Newton, City Manager
Action Date: November 19, 2025
Subject: Consider Resolution No. 25-6495, approving the City's modified organizational structure.

Presented By: Dan Newton, City Manager
Summary: Pursuant to section 2.08.070 of the City's municipal code, it is the responsibility of the city manager to recommend to the city council such reorganization of offices, positions, departments or units in the interest of efficient, effective, and economical conduct of the City's business.

The proposed reorganization of offices includes the following:
• Public Works Director will no longer be responsible to perform the duties of the HLVRA executive officer. These duties are assigned to the City Manager.
• The Economic Development Department is dissolved.
• An Assistant to the City Manager position has been added.

This position will perform a variety of functions including economic development, marketing, project delivery, and
others.

Fiscal Impact: None.

Action Requested: Motion to approve Resolution No. 25-6495, adopting the modified organizational structure.

Attachments:

1. 25-6495

2. 251119 Exhibit A Modified Org Structure

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RESOLUTION NO. 25-6495

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

APPROVING MODIFIED ORGANIZATIONAL STRUCTURE
WHEREAS, Susanville Municipal Code Section 2.08.070 authorizes the city manager to recommend to the city council reorganization of offices to promote efficient, effective and economical conduct of the City’s business; and
WHEREAS, the city manager has recommended that City offices and departments be reorganized as depicted in Exhibit A to this resolution; and WHEREAS, Exhibit A modifies the existing organization structure by, dissolving the economic development department, removing the pool oversight from the public works department and placing under administrative services, and converting the economic development director position to an assistant to the city manager position; and WHEREAS, the Assistant to the City Manager will perform various duties related to economic development, such as marketing, and development assistance.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby approves the modified organizational structure as presented in Exhibit A.

APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 19th day of November 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
Heidi Whitlock, City Clerk

APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney

CITY MANAGER

GOLF COURSE BUSINESS

MANAGER

FINANCE DIRECTOR

SEASONAL PRO

SHOP/CARTS

ASSISTANT

DIRECTOR -

AIRPORT MANAGER FINANCE
(CONTRACT)
PUBLIC WORKS DIRECTOR Assistant to the City
Manager

CITY COUNCIL
PUBLIC

CITY ATTORNEY
(CONTRACT)

CITY CLERK

ADMIN STAFF

ASSISTANT

ACCOUNT

TECH/ACCOUNT
TECH I
(3 POSITIONS)

SEASONAL

MAINTENANCE

POOL MANAGER

SEASONAL

LIFEGUARDS

PROGRAM COORDINATOR

ADMIN STAFF

ASSISTANT

ASSISTANT DIRECTOR -

ENGINEERING ASSISTANT DIRECTOR - OPERATIONS
ASSISTANT ENGINEER NATURAL GAS SUPERVISOR FLEET MECHANIC WATER SUPERVISOR STREETS SUPERVISOR PARKS & FACILITIES MAIN. SUPERINTENDENT PARKS

MAINTENANCE
WORKER

WATER OPERATOR
(2 POSITIONS)

GAS TECHNICIAN
(3 POSITIONS)

MAINTENANCE
WORKER

UTILITY SERVICE

TEHNICIAN

MAINTENANCE
WORKER

UTILITY SERVICE

TECHNICIAN

STREETS OPERATOR

MAINTENANCE
WORKER
(2 POSITIONS)

BUILDING OFFICIAL AIR QUALITY SPECIALIST CITY PLANNER

CODE ENFORCEMENT

OFFICER PERMIT TECHNICIAN

PUBLIC SAFETY CHIEF

ADMIN ASSIST - POLICE

ASSISTANT FIRE CHIEF

ADMIN ASSIST - FIRE

LIEUTENANT
(2 POSITIONS)

CAPTAIN
(3 POSITIONS)

APPARATUS ENGINEER
(3 POSITIONS)

FIREFIGHTER I/FIREFIGHTER II
(3 POSITIONS)

VOLUNTEER FIREFIGHTERS

RESERVE OFFICERS

POLICE OFFICERS
(11 POSITIONS)

INCLUDING THE FOLLOWING
SPECIALTY ASSIGNMENTS:

CORPORAL - 2
SRO - 1
DETECTIVE - 1
YSO CSO (2 POSITIONS)

SERGEANTS
(3 POSITIONS)

DEPUTY CITY MANAGER

P/T CSO

P/T SEASONAL FIREFIGHTERS

ACCOUNT

TECHNICIAN II

FINANCE DEPARTMENT

PUBLIC SAFETY

DEPARTMENT

POLICE DEPARTMENT

FIRE DEPARTMENT

ADMINISTRATIVE

SERVICES DEPARTMENT

CITY CLERK DEPARTMENT

PUBLIC WORKS

DEPARTMENT
City of Susanville Organization Chart
ORGANIZATIONAL CHART DEPARTMENT KEY Novermber 2025 DRAFT

CITY MANAGER

CITY COUNCIL
PUBLIC
City of Susanville Organizati

CITY ATTORNEY
(CONTRACT)
on Chart
C

GOLF COURSE BUSINESS

MANAGER

ONAL PRO

P/CARTS

SEASONAL

MAINTENANCE

LITY SPECIALIST CITY PLANNER

DEPUTY CITY MANAGER

P/T CSO

FINANCE DEPARTMENT

FIRE DEPARTMENT

PUBLIC WOR

DEPARTMEN

ADMIN ASSIST - POLICE

LIEUTENANT
(2 POSITIONS)
S)

SERGEANTS
(3 POSITIONS)
S
CSO
(2 POSITIONS

RESERVE OFFICERS
YSO

PUBLIC SA
(3

REFIGHT

EXHIBIT A

Agenda Item No. 9.F.

Finance Review
Susanville City Council Agenda Item
Submitted By: Cheyenne Ratkey, Admin Assistant - Fire
Action Date: November 19, 2025
Subject: Consider Resolution No. 25-6496, Authorizing the City Manager to implement the Volunteer Firefighter Local Area Call Back Program
Presented By: Allen Sobol, Police Lieutenant
Summary: The purpose of this program is to recognize the City of Susanville Volunteer Firefighters for their time and service during an emergency response and in recognition of their attendance at training, drills, and community service events. A volunteer firefighter is an individual who has been appointed by the City of Susanville to provide firefighting, emergency medical response, rescue, and related public safety services on a non-salaried basis.

Volunteer firefighters serve at the discretion of the Public Safety Chief or their designee, and while they may receive
reimbursements or nominal compensation as permitted by law, they are not considered full-time employees of the City of Susanville. Volunteer firefighters are required to meet established training, certification, and conduct standards, and are expected to perform their duties in accordance with departmental policies, procedures, and applicable laws. Volunteer firefighters may help with fire prevention education, community outreach, and equipment maintenance.

The following nominal compensation will be paid to volunteer firefighters, annual maximum compensation for emergency response call-out, training/drill and service events may not exceed $1,500.00 per annum per volunteer and is paid in December Special Payroll.

Fiscal Impact: Up to $30,000.00 annually. Allocated in the Fire Department Budget.

Action Requested: Motion to approve Resolution No. 25-6496, Authorizing the City Manager to implement the Volunteer Firefighter Local Area Call Back Program
Attachments:

1. 25-6496

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RESOLUTION NO. 25-6496

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZING THE CITY MANAGER TO IMPLEMENT THE VOLUNTEER

FIREFIGHTER LOCAL AREA CALLBACK PROGRAM
WHEREAS, the City of Susanville (City) recognizes the vital importance of the volunteer firefighter program; and
WHEREAS, volunteer firefighters are an essential resource enhancing the provision of public safety within our community. Volunteers respond to emergencies, and they are required to meet established training, certification, and conduct standards. Volunteer firefighters may also assist with fire prevention education, community outreach, and equipment maintenance; and
WHEREAS, the City’s volunteer firefighter program volunteer number has fallen over the past few years; and
WHEREAS, the City would like to improve recruitment and retention of volunteer firefighters by implementing a Volunteer Firefighter Local Area Call Back Program where active and qualified volunteers are eligible for nominal compensation; and WHEREAS, nominal compensation will be paid to volunteer firefighters for emergency response call-out, training/drill, and service events in accordance with department policies, training requirements, and operational standards; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Susanville, that the City Manager is authorized to develop and implement the Volunteer Firefighter Local Area Call Back Program subject to the following guidelines:

I. VOLUNTEER FIREFIGHTER ROLES AND RESPONSIBILITIES
A volunteer firefighter is an individual who has been appointed by the City of Susanville to provide firefighting, emergency medical response, rescue, and related public safety services on a non-salaried basis. Volunteer firefighters serve at the discretion of the Public Safety Chief or their designee, and while they may receive reimbursements or nominal compensation as permitted by law, they are not considered full-time employees of the City of Susanville.

Volunteer firefighters are required to meet established training, certification, and conduct standards, and are expected to perform their duties in accordance with departmental policies, procedures, and applicable laws. Volunteer firefighters may help with fire prevention education, community outreach, and equipment maintenance.

II. PROGRAM ELIGIBILITY
Per Susanville Fire Department Policy, No. 1049, active and qualified volunteer firefighters formally appointed by the City of Susanville are eligible for nominal compensation under this program. Individuals who choose to volunteer for the City of Susanville will not lose their volunteer status if they choose to receive a nominal fee from the city (public agency) for volunteer firefighting efforts.

Employees of the City of Susanville are excluded from this compensation program.

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III. PROGRAM COMPENSATION RATES
The following nominal compensation will be paid to volunteer firefighters, annual maximum compensation for emergency response call-out, training/drill and service events may not exceed $1,500.00 per annum per volunteer and is paid in December Special Payroll.
• Emergency Response Call-Out: ……………………………..……………$20.00 • Training/Drill Attendance: …………………………………..………………$20.00 • Community Service Event: ………………………………...….……………$20.00 IV. ATTENDANCE AND RECORDKEEPING
Attendance for training, drills, community service events, and emergency responses will be documented and maintained in the Emergency Reporting (ER) system.

Volunteers are responsible for ensuring their participation is accurately recorded in ER.

Any disputes should be submitted to the Public Safety Chief, or designee.

V. PROGRAM ADMINISTRATION
The Public Safety Chief, or designee, will monitor program participation, verify attendance records, and approve all nominal compensation. The program participation period will commence December 1 through and including November 30. The Public Safety Chief, or designee will submit check requests for nominal compensation per volunteer and submit those to the Finance Department for payroll processing prior to the December Special Payroll processing period.

Nominal compensation will be processed and paid annually during the City of Susanville’s December Special Payroll, processed by the Finance Department of the City of Susanville.

Nominal compensation is subject to taxation.

VI. PROGRAM LIMITATIONS
Nominal compensation is intended as recognition for volunteer services and does not constitute a salary or employment wage.

Participation must comply with department policies, training requirements, and operational standards.

APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 19th day of November 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

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_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney

Agenda Item No. 9.G.

Standard Review
Susanville City Council Agenda Item
Submitted By: Erik Edholm, Asst. Director - Engineering Action Date: November 19, 2025
Subject: Consider Resolution No. 25-6497, authorizing the City Manager to execute a professional services agreement with J.U.B.

Engineers, Inc. for design services (PS&E) for Riverside Dr.

Pedestrian and Bicycle Trail Project
Presented By: Erik Edholm, Asst. Director - Engineering Summary: The Riverside Drive Pedestrian and Bicycle Trail Project will provide a new Class I pedestrian and bicycle trail and bridge crossing over the Susan River. The project is intended to enhance safety and connectivity between residential neighborhoods and the city’s existing trail network.

The alignment begins at Riverside Park and extends approximately

0.36 miles east, terminating at the Susan River Trail.

Improvements will include a 10-foot asphalt concrete path, 2-foot decomposed granite shoulders, pedestrian-scale lighting, and a pedestrian/bicycle bridge approximately 298 feet in length.

The project will replace unsafe pedestrian conditions along Riverside Drive, providing a fully separated, ADA-compliant, multimodal facility.

Funding for the project’s design phase is provided through the State Transportation Improvement Program (STIP). The
Preliminary Environmental Study (PES) and Project Approval and Environmental Document (PA&ED) phases are complete, and the project has received environmental clearance under both NEPA and CEQA through adoption of a Mitigated Negative Declaration (MND).

On October 8, 2025, the City issued Request for Proposals (RFP #25-02) for qualified engineering firms to prepare final design documents (PS&E). The RFP was advertised on the City’s
website, Intermountain News, and building exchanges and plan rooms consistent with Caltrans Local Assistance Procedures Manual (LAPM) Chapter 10 and CUPCCAA procedures.

By the proposal deadline of October 29, 2025, two proposals were received from J.U.B. Engineers, Inc and NST Engineering. A review panel evaluated the proposals and determined J.U.B.

Engineers, Inc. demonstrated the necessary qualifications and a

thorough understanding of Caltrans PS&E processes, bridge design, trail layout, ADA standards, and STIP documentation requirements.

The proposed agreement will be structured as a Cost-Plus-FixedFee (CPFF) contract, with the City Manager authorized to negotiate a not-to-exceed amount of up to $290,000, based on the remaining balance of the City’s design allocation for this project.

Fiscal Impact: The professional services agreement will be funded entirely through the existing STIP allocation. No General Fund contribution is required.

Action Requested: Motion to approve Resolution No. 25-6497, authorizing the City Manager to execute a professional services agreement with J.U.B.

Engineers, Inc. for design services (PS&E) for Riverside Dr.

Pedestrian and Bicycle Trail Project
Attachments:

1. 25-6497

2. Sample Contract Agreement

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RESOLUTION NO. 25-6497

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZING THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH J.U.B. ENGINEERS, INC. FOR DESIGN SERVICES (PS&E) FOR THE RIVERSIDE

DRIVE PEDESTRIAN AND BICYCLE TRAIL PROJECT
WHEREAS, the City of Susanville is the lead agency for the Riverside Drive Pedestrian and Bicycle Trail Project, which will construct a new Class I pedestrian and bicycle trail and bridge crossing over the Susan River; and
WHEREAS, funding for the design phase is provided through the State Transportation Improvement Program (STIP); and
WHEREAS, the City issued Request for Proposals (RFP #25-02) on October 8, 2025, advertised in the Intermountain News, posted on the City website, and distributed to regional building exchanges; and
WHEREAS, two proposals were received and evaluated in accordance with the Caltrans Local Assistance Procedures Manual (LAPM) Chapter 10, and J.U.B. Engineers, Inc. was determined to be the most qualified firm; and
WHEREAS, staff has negotiated a scope and fee with J.U.B. Engineers, Inc. to prepare Plans, Specifications, and Estimates (PS&E) for the project for a do not exceed cost of $290,000.00.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the Mayor to execute a professional services agreement with J.U.B.

Engineers, Inc. for design services (PS&E) for the Riverside Drive Pedestrian and Bicycle Trail Project.

APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 19th day of November 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney

CITY OF SUSANVILLE

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

CONSULTANT
AND

CITY OF SUSANVILLE

TABLE OF CONTENTS
ARTICLE I INTRODUCTION .......................................................................................................................3 ARTICLE II CONSULTANT’S REPORTS OR MEETINGS...........................................................................4 ARTICLE III STATEMENT OF WORK.........................................................................................................4 ARTICLE IV PERFORMANCE PERIOD......................................................................................................5 ARTICLE V ALLOWABLE COSTS AND PAYMENTS..................................................................................6 ARTICLE VI TERMINATION........................................................................................................................7 ARTICLE VII COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS ...........................................8 ARTICLE VIII RETENTION OF RECORD/AUDITS......................................................................................8 ARTICLE IX AUDIT REVIEW PROCEDURES.............................................................................................8 ARTICLE X SUBCONTRACTING..............................................................................................................10 ARTICLE XI EQUIPMENT PURCHASE AND OTHER CAPITAL EXPENDITURES...................................11 ARTICLE XII STATE PREVAILING WAGE RATES...................................................................................12 ARTICLE XIII CONFLICT OF INTEREST..................................................................................................15 ARTICLE XIV REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION ...............................15 ARTICLE XV NON-DISCRIMINATION CLAUSE AND STATEMENT OF COMPLIANCE...........................15 ARTICLE XVI DEBARMENT AND SUSPENSION CERTIFICATION .........................................................17 ARTICLE XIX INSURANCE.......................................................................................................................17 ARTICLE XX FUNDING REQUIREMENTS ...............................................................................................18 ARTICLE XXI CHANGE IN TERMS...........................................................................................................18 ARTICLE XXII CONTINGENT FEE ...........................................................................................................18 ARTICLE XXIII DISPUTES........................................................................................................................18 ARTICLE XXIV INSPECTION OF WORK..................................................................................................19 ARTICLE XXV SAFETY ............................................................................................................................19 ARTICLE XXVI OWNERSHIP OF DATA ...................................................................................................19 ARTICLE XXVII CLAIMS FILED BY LOCAL AGENCY’s CONSTRUCTION CONTRACTOR.....................20 ARTICLE XXVIII CONFIDENTIALITY OF DATA........................................................................................20 ARTICLE XXIX NATIONAL LABOR RELATIONS BOARD CERTIFICATION.............................................20 ARTICLE XXX EVALUATION OF CONSULTANT .....................................................................................21 ARTICLE XXXIII NOTIFICATION ..............................................................................................................21 ARTICLE XXXIV CONTRACT ...................................................................................................................21 ARTICLE XXXV SIGNATURES.................................................................................................................22

3 ARTICLE I INTRODUCTION
A. This AGREEMENT is between the following named, hereinafter referred to as, CONSULTANT and the following named, hereinafter referred to as, LOCAL AGENCY:

The name of the “CONSULTANT” is as follows:
(NAME OF CONSULTANT)
Incorporated in the State of (NAME OF STATE)
The Project Manager for the “CONSULTANT” will be (NAME) The name of the “LOCAL AGENCY” is as follows:
(NAME)
The Contract Administrator for LOCAL AGENCY will be (NAME) B. The work to be performed under this AGREEMENT is described in Article III Statement of Work and the approved CONSULTANT’s Cost Proposal dated (DATE). The approved CONSULTANT’s Cost Proposal is attached hereto (Attachment #) and incorporated by reference. If there is any conflict between the approved Cost Proposal and this AGREEMENT, this AGREEMENT shall take precedence.

C. CONSULTANT agrees to the fullest extent permitted by law, to indemnify, protect, defend, and hold harmless LOCAL AGENCY, its officers, officials, agents, employees and volunteers from and against any and all claims, damages, demands, liability, costs, losses and expenses, including without limitation, court costs and reasonable attorneys’ and expert witness fees, arising out of any failure to comply with applicable law, any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise arising out of the performance of the work described herein, to the extent caused by a negligent act or negligent failure to act, errors, omissions, recklessness or willful misconduct incident to the performance of this AGREEMENT on the part of CONSULTANT, except such loss or damage which was caused by the sole negligence, or willful misconduct of LOCAL AGENCY, as determined by a Court of competent jurisdiction. The provisions of this section shall survive termination or suspension of this AGREEMENT.

D. CONSULTANT in the performance of this AGREEMENT, shall act in an independent capacity. It is understood and agreed that CONSULTANT (including CONSULTANT's employees) is an independent contractor and that no relationship of employer-employee exists between the Parties hereto. CONSULTANT's assigned personnel shall not be entitled to any benefits payable to employees of City.

E. LOCAL AGENCY is not required to make any deductions or withholdings from the compensation payable to CONSULTANT under the provisions of the AGREEMENT, and is not required to issue W-2 Forms for income and employment tax purposes for any of CONSULTANT's assigned personnel. CONSULTANT, in the performance of its obligation hereunder, is only subject to the control or direction of the LOCAL AGENCY as to the designation of tasks to be performed and the results to be accomplished.

F. Any third party person(s) employed by CONSULTANT shall be entirely and exclusively under the direction, supervision, and control of CONSULTANT. CONSULTANT hereby indemnifies and holds LOCAL AGENCY harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this AGREEMENT.

4 G. Except as expressly authorized herein, CONSULTANT's obligations under this AGREEMENT are not assignable or transferable, and CONSULTANT shall not subcontract any work, without the prior written approval of the LOCAL AGENCY. However, claims for money due or which become due to CONSULTANT from City under this AGREEMENT may be assigned to a financial institution or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the LOCAL AGENCY.

H. CONSULTANT shall be as fully responsible to the LOCAL AGENCY for the negligent acts and omissions of its contractors and subcontractors or subconsultants, and of persons either directly or indirectly employed by them, in the same manner as persons directly employed by CONSULTANT.

I. No alteration or variation of the terms of this AGREEMENT shall be valid, unless made in writing and signed by the parties authorized to bind the parties; and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto.

J. The consideration to be paid to CONSULTANT as provided herein, shall be in compensation for all of CONSULTANT’s expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided.

ARTICLE II CONSULTANT’S REPORTS OR MEETINGS
A. CONSULTANT shall submit progress reports at least once a month. The report should be sufficiently detailed for the LOCAL AGENCY’s Contract Administrator to determine, if CONSULTANT is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so remedies can be developed.

B. CONSULTANT’s Project Manager shall meet with LOCAL AGENCY’s Contract Administrator, as needed, to discuss progress on the AGREEMENT.

ARTICLE III STATEMENT OF WORK
A. CONSULTANT Services
CONSULTANT shall provide all services to complete Construction Management, Inspection, and Material Testing services for the Southeast Gateway Project at the costs provided in the Fee Schedule (Attachment I).

The CONSULTANT may be called upon to assist LOCAL AGENCY staff with any and all tasks and deliverables addressed in the RFP.

All project tasks shall be completed by CONSULTANT using the applicable Local Assistance process and in compliance with FHWA and Caltrans guidance. CONSULTANT shall coordinate and meet with regulatory agencies, regional agencies, LOCAL AGENCY, stakeholders, engineers and contractors. CONSULTANT shall perform regular duties associated with federal and state project delivery. CONSULTANT shall be responsible for regular project updates to the LOCAL AGENCY will be expected to travel to the City on a regular basis.

5 LOCATION
The services shall be provided along State Route 36/Main Street within the City of Susanville.

The CONSULTANT shall report to the Public Works Director or his designee:

Bob Godman
66 North Lassen Street
Susanville, CA 96130
Phone: (530) 252-5105
[email protected]

COORDINATION
The CONSULTANT shall coordinate with the Public Works Director and other City personnel as required. CONSULTANT shall report to the Public Works Director or his designee. The CONSULTANT’S personnel shall work necessary hours to accommodate the project construction schedule.

B. Local Agency Obligations
All data applicable to the project and in possession of LOCAL AGENCY, another agency, or government agency that are to be made available to CONSULTANT are referred to in the AGREEMENT. Any other assistance or services to be furnished to CONSULTANT are to be stated clearly.

C. Conferences, Site Visits, Inspection of Work
This AGREEMENT provides for conferences as needed, visits to the site, and inspection of the work by representatives of the LOCAL AGENCY, State, and/or FHWA. Costs incurred by CONSULTANT for meetings, subsequent to the initial meeting shall be included in the fee.

D. CONSULTANT Services During Construction
The extent, if any of CONSULTANT’s services during the course of construction as material testing, construction surveys. etc., are specified in the AGREEMENT together with the method of payment for such services.

E. Documentation and Schedules
AGREEMENTs where appropriate, shall provide that CONSULTANT document the results of the work to the satisfaction of LOCAL AGENCY, and if applicable, the State and FHWA. This may include preparation of progress and final reports, plans, specifications and estimates, or similar evidence of attainment of the AGREEMENT objectives.

F. Deliverables and Number of Copies
The number of copies or documents to be furnished, such as reports, brochures, sets of plans, specifications, or Right of Way parcel maps shall be specified. Provision may be made for payment for additional copies.

ARTICLE IV PERFORMANCE PERIOD
A. This AGREEMENT shall go into effect on (DATE), contingent upon approval by LOCAL AGENCY, and CONSULTANT shall commence work after notification to proceed by LOCAL AGENCY’S Contract Administrator. The AGREEMENT shall end on (DATE), unless extended by AGREEMENT amendment.

B. CONSULTANT is advised that any recommendation for AGREEMENT award is not binding on LOCAL AGENCY until the AGREEMENT is fully executed and approved by LOCAL AGENCY.

6 ARTICLE V ALLOWABLE COSTS AND PAYMENTS
A. CONSULTANT will be reimbursed for hours worked at the hourly rates specified in the CONSULTANT’s approved Cost Proposal. The specified hourly rates shall include direct salary costs, employee benefits, prevailing wages, employer payments, overhead, and fee. These rates are not adjustable for the performance period set forth in this AGREEMENT. CONSULTANT will be reimbursed within thirty (30) days upon receipt by LOCAL AGENCY’S Contract Administrator of itemized invoices in duplicate.

B. In addition, CONSULTANT will be reimbursed for incurred (actual) direct costs other than salary costs that are in the approved Cost Proposal and identified in the approved Cost Proposal and in the executed Task Order.

C. Specific projects will be assigned to CONSULTANT through issuance of Task Orders.

D. After a project to be performed under this AGREEMENT is identified by LOCAL AGENCY, LOCAL AGENCY will prepare a draft Task Order; less the cost estimate. A draft Task Order will identify the scope of services, expected results, project deliverables, period of performance, project schedule and will designate a LOCAL AGENCY Project Coordinator. The draft Task Order will be delivered to CONSULTANT for review. CONSULTANT shall return the draft Task Order within ten (10) calendar days along with a Cost Estimate, including a written estimate of the number of hours and hourly rates per staff person, any anticipated reimbursable expenses, overhead, fee if any, and total dollar amount. After agreement has been reached on the negotiable items and total cost; the finalized Task Order shall be signed by both LOCAL AGENCY and CONSULTANT.

E. Task Orders may be negotiated for a lump sum (Firm Fixed Price) or for specific rates of compensation, both of which must be based on the labor and other rates set forth in CONSULTANT’s approved Cost Proposal.

CONSULTANT shall be responsible for any future adjustments to prevailing wage rates including, but not limited to, base hourly rates and employer payments as determined by the Department of Industrial Relations. CONSULTANT is responsible for paying the appropriate rate, including escalations that take place during the term of the AGREEMENT.

F. Reimbursement for transportation and subsistence costs shall not exceed State rates.

G. When milestone cost estimates are included in the approved Cost Proposal, CONSULTANT shall obtain prior written approval in the form of an AGREEMENT amendment for a revised milestone cost estimate from the Contract Administrator before exceeding such estimate.

H. Progress payments for each Task Order will be made monthly in arrears based on services provided and actual costs incurred.

I. CONSULTANT shall not commence performance of work or services until this AGREEMENT has been approved by LOCAL AGENCY and notification to proceed has been issued by LOCAL AGENCY’S Contract Administrator. No payment will be made prior to approval or for any work performed prior to approval of this AGREEMENT.

J. A Task Order is of no force or effect until returned to LOCAL AGENCY and signed by an authorized representative of LOCAL AGENCY. No expenditures are authorized on a project and work shall not commence until a Task Order for that project has been executed by LOCAL AGENCY.

K. CONSULTANT will be reimbursed within thirty (30) days upon receipt by LOCAL AGENCY’S Contract Administrator of itemized invoices in duplicate. Separate invoices itemizing all costs are

7 required for all work performed under each Task Order. Invoices shall be submitted no later than thirty (30) calendar days after the performance of work for which CONSULTANT is billing, or upon completion of the Task Order. Invoices shall detail the work performed on each milestone, on each project as applicable. Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this AGREEMENT number, project title and Task Order number. Credits due LOCAL AGENCY that include any equipment purchased under the provisions of Article XI Equipment Purchase, must be reimbursed by CONSULTANT prior to the expiration or termination of this AGREEMENT. Invoices shall be mailed to LOCAL AGENCY’s Contract Administrator at the following address:

Erik Edholm, Asst. Director - Engineering
City of Susanville Public Works Department
66 N Lassen Street
Susanville, CA 96130
L. The period of performance for Task Orders shall be in accordance with dates specified in the Task Order. No Task Order will be written which extends beyond the expiration date of this AGREEMENT.

M. The total amount payable by LOCAL AGENCY for an individual Task Order shall not exceed the amount agreed to in the Task Order, unless authorized by amendment.

N. If CONSULTANT fails to satisfactorily complete a deliverable according to the schedule set forth in a Task Order, no payment will be made until the deliverable has been satisfactorily completed.

O. Task Orders may not be used to amend the language (or the terms) of this AGREEMENT nor to exceed the scope of work under this AGREEMENT.

P. The total amount payable by LOCAL AGENCY for all Task Orders resulting from this AGREEMENT shall not exceed $ (Amount). It is understood and agreed that there is no guarantee, either expressed or implied that this dollar amount will be authorized under this AGREEMENT through Task Orders.

ARTICLE VI TERMINATION
A. This AGREEMENT may be terminated by LOCAL AGENCY, provided that LOCAL AGENCY gives not less than thirty (30) calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate. Upon termination, LOCAL AGENCY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not.

B. LOCAL AGENCY may temporarily suspend this AGREEMENT, at no additional cost to LOCAL AGENCY, provided that CONSULTANT is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If LOCAL AGENCY gives such notice of temporary suspension, CONSULTANT shall immediately suspend its activities under this AGREEMENT. A temporary suspension may be issued concurrent with the notice of termination.

C. Notwithstanding any provisions of this AGREEMENT, CONSULTANT shall not be relieved of liability to LOCAL AGENCY for damages sustained by City by virtue of any breach of this AGREEMENT by CONSULTANT, and City may withhold any payments due to CONSULTANT until such time as the exact amount of damages, if any, due City from CONSULTANT is determined.

D. In the event of termination, CONSULTANT shall be compensated as provided for in this AGREEMENT. Upon termination, LOCAL AGENCY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data

8 estimates performed to that date, whether completed or not.

ARTICLE VII COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS A. The CONSULTANT agrees that 48 CFR 31, Contract Cost Principles and Procedures, shall be used to determine the allowability of individual terms of cost.

B. The CONSULTANT also agrees to comply with Federal procedures in accordance with 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

C. Any costs for which payment has been made to the CONSULTANT that are determined by subsequent audit to be unallowable under 48 CFR 31 or 2 CFR 200 are subject to repayment by the CONSULTANT to LOCAL AGENCY.

D. When a CONSULTANT or Subconsultant is a Non-Profit Organization or an Institution of Higher Education, the Cost Principles for Title 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards shall apply.

ARTICLE VIII RETENTION OF RECORD/AUDITS
For the purpose of determining compliance with Gov. Code § 8546.7, the CONSULTANT, Subconsultants, and LOCAL AGENCY shall maintain all books, documents, papers, accounting records, Independent CPA Audited Indirect Cost Rate workpapers, and other evidence pertaining to the performance of the AGREEMENT including, but not limited to, the costs of administering the AGREEMENT. All parties, including the CONSULTANT’s Independent CPA, shall make such workpapers and materials available at their respective offices at all reasonable times during the AGREEMENT period and for three (3) years from the date of final payment under the AGREEMENT and records for real property and equipment acquired with federal funds must be retained for three (3) years after final disposition. LOCAL AGENCY, Caltrans Auditor, FHWA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the CONSULTANT, Subconsultants, and the CONSULTANT’s Independent CPA, that are pertinent to the AGREEMENT for audits, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested without limitation.

ARTICLE IX AUDIT REVIEW PROCEDURES
A. Any dispute concerning a question of fact arising under an interim or post audit of this AGREEMENT that is not disposed of by AGREEMENT, shall be reviewed by LOCAL AGENCY’S Chief Financial Officer.

B. Not later than thirty (30) calendar days after issuance of the final audit report, CONSULTANT may request a review by LOCAL AGENCY’S Chief Financial Officer of unresolved audit issues. The request for review will be submitted in writing.

C. Neither the pendency of a dispute nor its consideration by LOCAL AGENCY will excuse CONSULTANT from full and timely performance, in accordance with the terms of this AGREEMENT.

D. CONSULTANT and subconsultant AGREEMENTs, including cost proposals and Indirect Cost Rates (ICR), may be subject to audits or reviews such as, but not limited to, an AGREEMENT audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit work paper review. If selected for audit or review, the AGREEMENT, cost proposal and ICR and related work papers, if applicable, will be reviewed to verify compliance with 48 CFR 31 and other related laws and regulations. In the instances of a CPA ICR audit work paper review it is CONSULTANT’s responsibility to ensure federal, LOCAL AGENCY, or local government officials are allowed full access to the CPA’s work

9 papers including making copies as necessary. The AGREEMENT, cost proposal, and ICR shall be adjusted by CONSULTANT and approved by LOCAL AGENCY Contract Administrator to conform to the audit or review recommendations. CONSULTANT agrees that individual terms of costs identified in the audit report shall be incorporated into the AGREEMENT by this reference if directed by LOCAL AGENCY at its sole discretion. Refusal by CONSULTANT to incorporate audit or review recommendations, or to ensure that the federal, LOCAL AGENCY or local governments have access to CPA work papers, will be considered a breach of AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.

E. CONSULTANT’s Cost Proposal may be subject to a CPA ICR Audit Work Paper Review and/or audit by the Independent Office of Audits and Investigations (IOAI). IOAI, at its sole discretion, may review and/or audit and approve the CPA ICR documentation. The Cost Proposal shall be adjusted by the CONSULTANT and approved by the LOCAL AGENCY Contract Administrator to conform to the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report. Refusal by the CONSULTANT to incorporate the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report will be considered a breach of the AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.

1. During IOAI’s review of the ICR audit work papers created by the CONSULTANT’s independent CPA, IOAI will work with the CPA and/or CONSULTANT toward a resolution of issues that arise during the review. Each party agrees to use its best efforts to resolve any audit disputes in a timely manner. If IOAI identifies significant issues during the review and is unable to issue a cognizant approval letter, LOCAL AGENCY will reimburse the CONSULTANT at an accepted ICR until a FAR (Federal Acquisition Regulation) compliant ICR (e.g. 48 CFR Part 31; GAGAS (Generally Accepted Auditing Standards); CAS (Cost Accounting Standards), if applicable; in accordance with procedures and guidelines of the American Association of State Highways and Transportation Officials (AASHTO) Audit Guide; and other applicable procedures and guidelines) is received and approved by IOAI.

Accepted rates will be as follows:
a. If the proposed rate is less than one hundred fifty percent (150%) - the accepted rate reimbursed will be ninety percent (90%) of the proposed rate. b. If the proposed rate is between one hundred fifty percent (150%) and two hundred percent (200%) - the accepted rate will be eighty-five percent (85%) of the proposed rate.
c. If the proposed rate is greater than two hundred percent (200%) - the accepted rate will be seventy-five percent (75%) of the proposed rate.

2. If IOAI is unable to issue a cognizant letter per paragraph E.1. above, IOAI may require CONSULTANT to submit a revised independent CPA-audited ICR and audit report within three (3) months of the effective date of the management letter. IOAI will then have up to six (6) months to review the CONSULTANT’s and/or the independent CPA’s revisions.

3. If the CONSULTANT fails to comply with the provisions of this paragraph E, or if IOAI is still unable to issue a cognizant approval letter after the revised independent CPA audited ICR is submitted, overhead cost reimbursement will be limited to the accepted ICR that was established upon initial rejection of the ICR and set forth in paragraph E.1. above for all rendered services. In this event, this accepted ICR will become the actual and final ICR for reimbursement purposes under this AGREEMENT.

4. CONSULTANT may submit to LOCAL AGENCY final invoice only when all of the following items have occurred: (1) IOAI accepts or adjusts the original or revised independent CPA audited ICR;

10 (2) all work under this AGREEMENT has been completed to the satisfaction of LOCAL AGENCY; and, (3) IOAI has issued its final ICR review letter. The CONSULTANT MUST SUBMIT ITS FINAL INVOICE TO LOCAL AGENCY no later than sixty (60) calendar days after occurrence of the last of these items. The accepted ICR will apply to this AGREEMENT and all other agreements executed between LOCAL AGENCY and the CONSULTANT, either as a prime or subconsultant, with the same fiscal period ICR.

ARTICLE X SUBCONTRACTING
A. Nothing contained in this AGREEMENT or otherwise, shall create any contractual relation between the LOCAL AGENCY and any Subconsultants, and no subagreement shall relieve the CONSULTANT of its responsibilities and obligations hereunder. The CONSULTANT agrees to be as fully responsible to the LOCAL AGENCY for the acts and omissions of its Subconsultants and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the CONSULTANT. The CONSULTANT's obligation to pay its Subconsultants is an independent obligation from the LOCAL AGENCY's obligation to make payments to the CONSULTANT.

B. The CONSULTANT shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted without written authorization by the LOCAL AGENCY Contract Administrator, except that which is expressly identified in the CONSULTANT’s approved Cost Proposal.

C. Any subagreement entered into as a result of this AGREEMENT, shall contain all the provisions stipulated in this entire AGREEMENT to be applicable to Subconsultants unless otherwise noted.

D. CONSULTANT shall pay its Subconsultants within Fifteen (15) calendar days from receipt of each payment made to the CONSULTANT by the LOCAL AGENCY.

E. Any substitution of Subconsultants must be approved in writing by the LOCAL AGENCY Contract Administrator in advance of assigning work to a substitute Subconsultant.

F. Prompt Progress Payment
CONSULTANT or subconsultant shall pay to any subconsultant, not later than fifteen (15) days after receipt of each progress payment, unless otherwise agreed to in writing, the respective amounts allowed CONSULTANT on account of the work performed by the subconsultants, to the extent of each subconsultant’s interest therein. In the event that there is a good faith dispute over all or any portion of the amount due on a progress payment from CONSULTANT or subconsultant to a subconsultant, CONSULTANT or subconsultant may withhold no more than 150 percent of the disputed amount. Any violation of this requirement shall constitute a cause for disciplinary action and shall subject the licensee to a penalty, payable to the subconsultant, of 2 percent of the amount due per month for every month that payment is not made.

In any action for the collection of funds wrongfully withheld, the prevailing party shall be entitled to his or her attorney’s fees and costs. The sanctions authorized under this requirement shall be separate from, and in addition to, all other remedies, either civil, administrative, or criminal. This clause applies to both DBE and non-DBE subconsultants.

G. Prompt Payment of Withheld Funds to Subconsultants
The LOCAL AGENCY may hold retainage from CONSULTANT and shall make prompt and regular incremental acceptances of portions, as determined by the LOCAL AGENCY, of the contract work, and pay retainage to CONSULTANT based on these acceptances. The LOCAL AGENCY shall designate one of the methods below in the contract to ensure prompt and full payment of any retainage kept by CONSULTANT or subconsultant to a subconsultant.

11 No retainage will be held by the LOCAL AGENCY from progress payments due to CONSULTANT.

Any retainage kept by CONSULTANT or by a subconsultant must be paid in full to the earning subconsultant within 15 days after the subconsultant’s work is satisfactorily completed. Any delay or postponement of payment may take place only for good cause and with the LOCAL AGENCY’s prior written approval. Any violation of these provisions shall subject the violating CONSULTANT or subconsultant to the penalties, sanctions, and remedies specified in Section 3321 of the California Civil Code. This requirement shall not be construed to limit or impair any contractual, administrative or judicial remedies, otherwise available to CONSULTANT or subconsultant in the event of a dispute involving late payment or nonpayment by CONSULTANT, deficient subconsultant performance and/or noncompliance by a subconsultant. This clause applies to both DBE and nonDBE subconsultants.

Any violation of these provisions shall subject the violating CONSULTANT or subconsultant to the penalties, sanctions and other remedies specified therein. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to CONSULTANT or subconsultant in the event of a dispute involving late payment or nonpayment by CONSULTANT, deficient subcontract performance, or noncompliance by a subconsultant.

ARTICLE XI EQUIPMENT PURCHASE AND OTHER CAPITAL EXPENDITURES A. Prior authorization in writing by LOCAL AGENCY’s Contract Administrator shall be required before CONSULTANT enters into any unbudgeted purchase order, or subcontract exceeding five thousand dollars ($5,000) for supplies, equipment, or CONSULTANT services. CONSULTANT shall provide an evaluation of the necessity or desirability of incurring such costs.

B. For purchase of any item, service, or consulting work not covered in CONSULTANT’s approved Cost Proposal and exceeding five thousand dollars ($5,000), with prior authorization by LOCAL AGENCY’s Contract Administrator, three competitive quotations must be submitted with the request, or the absence of proposal must be adequately justified.

C. Any equipment purchased with funds provided under the terms of this AGREEMENT is subject to the following:

1. CONSULTANT shall maintain an inventory of all nonexpendable property. Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of five thousand dollars ($5,000) or more. If the purchased equipment needs replacement and is sold or traded in, LOCAL AGENCY shall receive a proper refund or credit at the conclusion of the AGREEMENT, or if the AGREEMENT is terminated, CONSULTANT may either keep the equipment and credit LOCAL AGENCY in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established LOCAL AGENCY procedures; and credit LOCAL AGENCY in an amount equal to the sales price. If CONSULTANT elects to keep the equipment, fair market value shall be determined at CONSULTANT’s expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by LOCAL AGENCY and CONSULTANT, if it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by LOCAL AGENCY.

2. Regulation 2 CFR 200 requires a credit to Federal funds when participating equipment with a fair market value greater than five thousand dollars ($5,000) is credited to the project.

12 ARTICLE XII STATE PREVAILING WAGE RATES
A. No CONSULTANT or Subconsultant may be awarded an AGREEMENT containing public work elements unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code §1725.5. Registration with DIR must be maintained throughout the entire term of this AGREEMENT, including any subsequent amendments.

B. The CONSULTANT shall comply with all of the applicable provisions of the California Labor Code requiring the payment of prevailing wages. The General Prevailing Wage Rate Determinations applicable to work under this AGREEMENT are available and on file with the Department of Transportation's Regional/District Labor Compliance Officer (https://dot.ca.gov/programs/construction/labor-compliance). These wage rates are made a specific part of this AGREEMENT by reference pursuant to Labor Code §1773.2 and will be applicable to work performed at a construction project site. Prevailing wages will be applicable to all inspection work performed at LOCAL AGENCY construction sites, at LOCAL AGENCY facilities and at off-site locations that are set up by the construction contractor or one of its subcontractors solely and specifically to serve LOCAL AGENCY projects. Prevailing wage requirements do not apply to inspection work performed at the facilities of vendors and commercial materials suppliers that provide goods and services to the general public.

C. General Prevailing Wage Rate Determinations applicable to this project may also be obtained from the Department of Industrial Relations website at http://www.dir.ca.gov.

D. Payroll Records

1. Each CONSULTANT and Subconsultant shall keep accurate certified payroll records and supporting documents as mandated by Labor Code §1776 and as defined in 8 CCR §16000 showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the CONSULTANT or Subconsultant in connection with the public work. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct. b. The employer has complied with the requirements of Labor Code §1771, §1811, and §1815 for any work performed by his or her employees on the public works project.

2. The payroll records enumerated under paragraph (1) above shall be certified as correct by the CONSULTANT under penalty of perjury. The payroll records and all supporting documents shall be made available for inspection and copying by LOCAL AGENCY representatives at all reasonable hours at the principal office of the CONSULTANT. The CONSULTANT shall provide copies of certified payrolls or permit inspection of its records as follows:
a. A certified copy of an employee's payroll record shall be made available for inspection or furnished to the employee or the employee's authorized representative on request. b. A certified copy of all payroll records enumerated in paragraph (1) above, shall be made available for inspection or furnished upon request to a representative of LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards of the Department of Industrial Relations. Certified payrolls submitted to LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards shall not be altered or obliterated by the CONSULTANT.

13 c. The public shall not be given access to certified payroll records by the CONSULTANT.

The CONSULTANT is required to forward any requests for certified payrolls to the LOCAL AGENCY Contract Administrator by both email and regular mail on the business day following receipt of the request.

3. Each CONSULTANT shall submit a certified copy of the records enumerated in paragraph (1) above, to the entity that requested the records within ten (10) calendar days after receipt of a written request.

4. Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by LOCAL AGENCY shall be marked or obliterated in such a manner as to prevent disclosure of each individual's name, address, and social security number. The name and address of the CONSULTANT or Subconsultant performing the work shall not be marked or obliterated.

5. The CONSULTANT shall inform LOCAL AGENCY of the location of the records enumerated under paragraph (1) above, including the street address, city and county, and shall, within five (5) working days, provide a notice of a change of location and address.

6. The CONSULTANT or Subconsultant shall have ten (10) calendar days in which to comply subsequent to receipt of written notice requesting the records enumerated in paragraph (1) above. In the event the CONSULTANT or Subconsultant fails to comply within the ten (10) day period, he or she shall, as a penalty to LOCAL AGENCY, forfeit one hundred dollars ($100) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated.

Such penalties shall be withheld by LOCAL AGENCY from payments then due. CONSULTANT is not subject to a penalty assessment pursuant to this section due to the failure of a Subconsultant to comply with this section.

E. When prevailing wage rates apply, the CONSULTANT is responsible for verifying compliance with certified payroll requirements. Invoice payment will not be made until the invoice is approved by the LOCAL AGENCY Contract Administrator.

F. Penalty

1. The CONSULTANT and any of its Subconsultants shall comply with Labor Code §1774 and §1775. Pursuant to Labor Code §1775, the CONSULTANT and any Subconsultant shall forfeit to the LOCAL AGENCY a penalty of not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of DIR for the work or craft in which the worker is employed for any public work done under the AGREEMENT by the CONSULTANT or by its Subconsultant in violation of the requirements of the Labor Code and in particular, Labor Code §§1770 to 1780, inclusive.

2. The amount of this forfeiture shall be determined by the Labor Commissioner and shall be based on consideration of mistake, inadvertence, or neglect of the CONSULTANT or Subconsultant in failing to pay the correct rate of prevailing wages, or the previous record of the CONSULTANT or Subconsultant in meeting their respective prevailing wage obligations, or the willful failure by the CONSULTANT or Subconsultant to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rates of prevailing wages is not excusable if the CONSULTANT or Subconsultant had knowledge of the obligations under the Labor Code. The CONSULTANT is responsible for paying the appropriate rate, including any escalations that take place during the term of the AGREEMENT.

14 3. In addition to the penalty and pursuant to Labor Code §1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the CONSULTANT or Subconsultant.

4. If a worker employed by a Subconsultant on a public works project is not paid the general prevailing per diem wages by the Subconsultant, the CONSULTANT of the project is not liable for the penalties described above unless the CONSULTANT had knowledge of that failure of the Subconsultant to pay the specified prevailing rate of wages to those workers or unless the CONSULTANT fails to comply with all of the following requirements:
a. The AGREEMENT executed between the CONSULTANT and the Subconsultant for the performance of work on public works projects shall include a copy of the requirements in Labor Code §§ 1771, 1775, 1776, 1777.5, 1813, and 1815. b. The CONSULTANT shall monitor the payment of the specified general prevailing rate of per diem wages by the Subconsultant to the employees by periodic review of the certified payroll records of the Subconsultant.
c. Upon becoming aware of the Subconsultant’s failure to pay the specified prevailing rate of wages to the Subconsultant’s workers, the CONSULTANT shall diligently take corrective action to halt or rectify the failure, including but not limited to, retaining sufficient funds due the Subconsultant for work performed on the public works project. d. Prior to making final payment to the Subconsultant for work performed on the public works project, the CONSULTANT shall obtain an affidavit signed under penalty of perjury from the Subconsultant that the Subconsultant had paid the specified general prevailing rate of per diem wages to the Subconsultant’s employees on the public works project and any amounts due pursuant to Labor Code §1813.

5. Pursuant to Labor Code §1775, LOCAL AGENCY shall notify the CONSULTANT on a public works project within fifteen (15) calendar days of receipt of a complaint that a Subconsultant has failed to pay workers the general prevailing rate of per diem wages.

6. If LOCAL AGENCY determines that employees of a Subconsultant were not paid the general prevailing rate of per diem wages and if LOCAL AGENCY did not retain sufficient money under the AGREEMENT to pay those employees the balance of wages owed under the general prevailing rate of per diem wages, the CONSULTANT shall withhold an amount of moneys due the Subconsultant sufficient to pay those employees the general prevailing rate of per diem wages if requested by LOCAL AGENCY.

G. Hours of Labor
Eight (8) hours labor constitutes a legal day's work. The CONSULTANT shall forfeit, as a penalty to the LOCAL AGENCY, twenty-five dollars ($25) for each worker employed in the execution of the AGREEMENT by the CONSULTANT or any of its Subconsultants for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of the Labor Code, and in particular §§1810 to 1815 thereof, inclusive, except that work performed by employees in excess of eight (8) hours per day, and forty (40) hours during any one week, shall be permitted upon compensation for all hours worked in excess of eight (8) hours per day and forty (40) hours in any week, at not less than one and one-half (1.5) times the basic rate of pay, as provided in §1815.

15 H. Employment of Apprentices

1. Where either the prime AGREEMENT or the subagreement exceeds thirty thousand dollars ($30,000), the CONSULTANT and any subconsultants under him or her shall comply with all applicable requirements of Labor Code §§ 1777.5, 1777.6 and 1777.7 in the employment of apprentices.

2. CONSULTANTs and subconsultants are required to comply with all Labor Code requirements regarding the employment of apprentices, including mandatory ratios of journey level to apprentice workers. Prior to commencement of work, CONSULTANT and subconsultants are advised to contact the DIR Division of Apprenticeship Standards website at https://www.dir.ca.gov/das/, for additional information regarding the employment of apprentices and for the specific journey-to- apprentice ratios for the AGREEMENT work. The CONSULTANT is responsible for all subconsultants’ compliance with these requirements.

Penalties are specified in Labor Code §1777.7.

ARTICLE XIII CONFLICT OF INTEREST
A. During the term of this AGREEMENT, the CONSULTANT shall disclose any financial, business, or other relationship with LOCAL AGENCY that may have an impact upon the outcome of this AGREEMENT or any ensuing LOCAL AGENCY construction project. The CONSULTANT shall also list current clients who may have a financial interest in the outcome of this AGREEMENT or any ensuing LOCAL AGENCY construction project which will follow.

B. CONSULTANT certifies that it has disclosed to LOCAL AGENCY any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided pursuant to this AGREEMENT. CONSULTANT agrees to advise LOCAL AGENCY of any actual, apparent or potential conflicts of interest that may develop subsequent to the date of execution of this AGREEMENT. CONSULTANT further agrees to complete any statements of economic interest if required by either LOCAL AGENCY ordinance or State law.

C. The CONSULTANT hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this AGREEMENT.

D. The CONSULTANT hereby certifies that the CONSULTANT or subconsultant and any firm affiliated with the CONSULTANT or subconsultant that bids on any construction contract or on any Agreement to provide construction inspection for any construction project resulting from this AGREEMENT, has established necessary controls to ensure a conflict of interest does not exist. An affiliated firm is one, which is subject to the control of the same persons, through joint ownership or otherwise.

ARTICLE XIV REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION The CONSULTANT warrants that this AGREEMENT was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any LOCAL AGENCY employee.

For breach or violation of this warranty, LOCAL AGENCY shall have the right, in its discretion, to terminate this AGREEMENT without liability, to pay only for the value of the work actually performed, or to deduct from this AGREEMENT price or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.

ARTICLE XV NON-DISCRIMINATION CLAUSE AND STATEMENT OF COMPLIANCE A. The CONSULTANT’s signature affixed herein and dated shall constitute a certification under penalty of perjury under the laws of the State of California that the CONSULTANT has, unless exempt, complied with the nondiscrimination program requirements of Gov. Code §12990 and 2

16 CCR § 8103.

B. During the performance of this AGREEMENT, CONSULTANT and its subconsultants shall not deny the AGREEMENT’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. CONSULTANT and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

C. CONSULTANT and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 et seq.), the applicable regulations promulgated there under (2 CCR §11000 et seq.), the provisions of Gov. Code §§11135-11139.5, and the regulations or standards adopted by LOCAL AGENCY to implement such article. The applicable regulations of the Fair Employment and Housing Commission implementing Gov. Code §12990 (a-f), set forth 2 CCR §§8100-8504, are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full.

D. CONSULTANT shall permit access by representatives of the Department of Fair Employment and Housing and the LOCAL AGENCY upon reasonable notice at any time during the normal business hours, but in no case less than twenty-four (24) hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or LOCAL AGENCY shall require to ascertain compliance with this clause.

E. CONSULTANT and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.

F. CONSULTANT shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this AGREEMENT.

G. The CONSULTANT, with regard to the work performed under this AGREEMENT, shall act in accordance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the United States shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.

H. The CONSULTANT shall comply with regulations relative to non-discrimination in federally-assisted programs of the U.S. Department of Transportation (49 CFR 21 - Effectuation of Title VI of the Civil Rights Act of 1964). Specifically, the CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by 49 CFR §21.5, including employment practices and the selection and retention of Subconsultants.

I. CONSULTANT, subrecipient or subconsultant will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR 26 on the basis of race, color, sex, or national origin. In administering the LOCAL AGENCY components of the DBE Program Plan, CONSULTANT, subrecipient or subconsultant will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or

17 substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin.

ARTICLE XVI DEBARMENT AND SUSPENSION CERTIFICATION
A. The CONSULTANT’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California, that the CONSULTANT or any person associated therewith in the capacity of owner, partner, director, officer or manager:

1. Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;

2. Has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years;

3. Does not have a proposed debarment pending; and

4. Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years.

B. Any exceptions to this certification must be disclosed to LOCAL AGENCY. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining responsibility. Disclosures must indicate the party to whom the exceptions apply, the initiating agency, and the dates of agency action.

C. Exceptions to the Federal Government excluded parties (https://sam.gov/content/home) maintained by the U.S. General Services Administration are to be determined by FHWA.

ARTICLE XIX INSURANCE
A. Prior to commencement of the work described herein, CONSULTANT shall furnish LOCAL AGENCY a Certificate of Insurance stating that there is general comprehensive liability insurance presently in effect for CONSULTANT with a combined single limit (CSL) of not less than one million dollars ($1,000,000) per occurrence.

B. The Certificate of Insurance will provide:

1. That the insurer will not cancel the insured’s coverage without thirty (30) calendar days prior written notice to LOCAL AGENCY.

2. That LOCAL AGENCY, its officers, agents, employees, and servants are included as additional insureds, but only insofar as the operations under this AGREEMENT are concerned.

3. That LOCAL AGENCY will not be responsible for any premiums or assessments on the policy.

C. CONSULTANT agrees that the bodily injury liability insurance herein provided for, shall be in effect at all times during the term of this AGREEMENT. In the event said insurance coverage expires at any time or times during the term of this AGREEMENT, CONSULTANT agrees to provide at least thirty (30) calendar days prior notice to said expiration date; and a new Certificate of Insurance evidencing insurance coverage as provided for herein, for not less than either the remainder of the term of the AGREEMENT, or for a period of not less than one (1) year. New Certificates of Insurance are subject to the approval of LOCAL AGENCY. In the event CONSULTANT fails to keep in effect at all times insurance coverage as herein provided, LOCAL AGENCY may, in addition to any other remedies it may have, terminate this AGREEMENT upon occurrence of such event.

18 ARTICLE XX FUNDING REQUIREMENTS
A. It is mutually understood between the parties that this AGREEMENT may have been written before ascertaining the availability of funds or appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the AGREEMENT were executed after that determination was made.

B. This AGREEMENT is valid and enforceable only if sufficient funds are made available to LOCAL AGENCY for the purpose of this AGREEMENT. In addition, this AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress, State Legislature, or LOCAL AGENCY governing board that may affect the provisions, terms, or funding of this AGREEMENT in any manner.

C. It is mutually agreed that if sufficient funds are not appropriated, this AGREEMENT may be amended to reflect any reduction in funds.

D. LOCAL AGENCY has the option to terminate the AGREEMENT pursuant to Article VI Termination, or by mutual agreement to amend the AGREEMENT to reflect any reduction of funds.

ARTICLE XXI CHANGE IN TERMS
A. This AGREEMENT may be amended or modified only by mutual written agreement of the parties.

B. CONSULTANT shall only commence work covered by an amendment after the amendment is executed and notification to proceed has been provided by LOCAL AGENCY’s Contract Administrator.

C. There shall be no change in CONSULTANT’s Project Manager or members of the project team, as listed in the approved Cost Proposal, which is a part of this AGREEMENT without prior written approval by LOCAL AGENCY’s Contract Administrator.

ARTICLE XXII CONTINGENT FEE
CONSULTANT warrants, by execution of this AGREEMENT that no person or selling agency has been employed, or retained, to solicit or secure this AGREEMENT upon an agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business. For breach or violation of this warranty, LOCAL AGENCY has the right to annul this AGREEMENT without liability; pay only for the value of the work actually performed, or in its discretion to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

ARTICLE XXIII DISPUTES
Prior to either party commencing any legal action under this AGREEMENT, the parties agree to try in good faith, to settle any dispute amicably between them. If a dispute has not been settled after forty-five (45) days of good-faith negotiations and as may be otherwise provided herein, then either party may commence legal action against the other.

A. Any dispute, other than audit, concerning a question of fact arising under this AGREEMENT that is not disposed of by agreement shall be decided by a committee consisting of LOCAL AGENCY’s Contract Administrator and (Dan Newton, City Manager), who may consider written or verbal information submitted by CONSULTANT.

B. Not later than thirty (30) calendar days after completion of all work under the AGREEMENT, CONSULTANT may request review by LOCAL AGENCY Governing Board of unresolved claims or

19 disputes, other than audit. The request for review will be submitted in writing.

C. Neither the pendency of a dispute, nor its consideration by the committee will excuse CONSULTANT from full and timely performance in accordance with the terms of this AGREEMENT.

ARTICLE XXIV INSPECTION OF WORK
CONSULTANT and any subconsultant shall permit LOCAL AGENCY, the State, and the FHWA if federal participating funds are used in this AGREEMENT; to review and inspect the project activities and files at all reasonable times during the performance period of this AGREEMENT.

ARTICLE XXV SAFETY
A. CONSULTANT shall comply with OSHA regulations applicable to CONSULTANT regarding necessary safety equipment or procedures. CONSULTANT shall comply with safety instructions issued by LOCAL AGENCY Safety Officer and other LOCAL AGENCY representatives.

CONSULTANT personnel shall wear hard hats and safety vests at all times while working on the construction project site.

B. Pursuant to the authority contained in Vehicle Code §591, LOCAL AGENCY has determined that such areas are within the limits of the project and are open to public traffic. CONSULTANT shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code.

CONSULTANT shall take all reasonably necessary precautions for safe operation of its vehicles and the protection of the traveling public from injury and damage from such vehicles.

C. Any subcontract entered into as a result of this contract, shall contain all of the provisions of this Article.

ARTICLE XXVI OWNERSHIP OF DATA
A. It is mutually agreed that all materials prepared by CONSULTANT under this AGREEMENT shall become the property of City, and CONSULTANT shall have no property right therein whatsoever.

Immediately upon termination, City shall be entitled to, and CONSULTANT shall deliver to City, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not, and other such materials as may have been prepared or accumulated to date by CONSULTANT in performing this AGREEMENT which is not CONSULTANT’s privileged information, as defined by law, or CONSULTANT’s personnel information, along with all other property belonging exclusively to City which is in CONSULTANT’s possession. Publication of the information derived from work performed or data obtained in connection with services rendered under this AGREEMENT must be approved in writing by City.

B. Additionally, it is agreed that the Parties intend this to be an AGREEMENT for services and each considers the products and results of the services to be rendered by CONSULTANT hereunder to be work made for hire. CONSULTANT acknowledges and agrees that the work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of City without restriction or limitation upon its use or dissemination by City.

C. Nothing herein shall constitute or be construed to be any representation by CONSULTANT that the work product is suitable in any way for any other project except the one detailed in this Contract.

Any reuse by City for another project or project location shall be at City’s sole risk.

D. Applicable patent rights provisions regarding rights to inventions shall be included in the contracts as appropriate (48 CFR 27 Subpart 27.3 - Patent Rights under Government Contracts for federalaid contracts).

E. LOCAL AGENCY may permit copyrighting reports or other agreement products. If copyrights are permitted; the AGREEMENT shall provide that the FHWA shall have the royalty-free nonexclusive

20 and irrevocable right to reproduce, publish, or otherwise use; and to authorize others to use, the work for government purposes.

ARTICLE XXVII CLAIMS FILED BY LOCAL AGENCY’s CONSTRUCTION CONTRACTOR A. If claims are filed by LOCAL AGENCY’s construction contractor relating to work performed by CONSULTANT’s personnel, and additional information or assistance from CONSULTANT’s personnel is required in order to evaluate or defend against such claims; CONSULTANT agrees to make its personnel available for consultation with LOCAL AGENCY’S construction contract administration and legal staff and for testimony, if necessary, at depositions and at trial or arbitration proceedings.

B. CONSULTANT’s personnel that LOCAL AGENCY considers essential to assist in defending against construction contractor claims will be made available on reasonable notice from LOCAL AGENCY.

Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for CONSULTANT’s personnel services under this AGREEMENT.

C. Services of CONSULTANT’s personnel in connection with LOCAL AGENCY’s construction contractor claims will be performed pursuant to a written contract amendment, if necessary, extending the termination date of this AGREEMENT in order to resolve the construction claims.

ARTICLE XXVIII CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, technical, or other data and information relative to LOCAL AGENCY’s operations, which are designated confidential by LOCAL AGENCY and made available to CONSULTANT in order to carry out this AGREEMENT, shall be protected by CONSULTANT from unauthorized use and disclosure.

B. Permission to disclose information on one occasion, or public hearing held by LOCAL AGENCY relating to the AGREEMENT, shall not authorize CONSULTANT to further disclose such information, or disseminate the same on any other occasion.

C. CONSULTANT shall not comment publicly to the press or any other media regarding the AGREEMENT or LOCAL AGENCY’s actions on the same, except to LOCAL AGENCY’s staff, CONSULTANT’s own personnel involved in the performance of this AGREEMENT, at public hearings, or in response to questions from a Legislative committee.

D. CONSULTANT shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this AGREEMENT without prior review of the contents thereof by LOCAL AGENCY, and receipt of LOCAL AGENCY’S written permission.

E. Any subcontract entered into as a result of this contract shall contain all of the provisions of this Article.

ARTICLE XXIX NATIONAL LABOR RELATIONS BOARD CERTIFICATION In accordance with Public Contract Code §10296, CONSULTANT hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against CONSULTANT within the immediately preceding two-year period, because of CONSULTANT’s failure to comply with an order of a federal court that orders CONSULTANT to comply with an order of the National Labor Relations Board.

21 ARTICLE XXX EVALUATION OF CONSULTANT
CONSULTANT’s performance will be evaluated by LOCAL AGENCY. A copy of the evaluation will be sent to CONSULTANT for comments. The evaluation together with the comments shall be retained as part of the AGREEMENT record.

ARTICLE XXXI PROMPT PAYMENT
A. PROMPT PAYMENT FROM LOCAL AGENCY TO CONSULTANT
The LOCAL AGENCY shall make all project progress payment within 30 days after receipt of an undisputed and properly submitted payment request from CONSULTANT on a professional service contract. If the LOCAL AGENCY fails to pay promptly, the LOCAL AGENCY shall pay interest to the CONSULTANT, which accrues at the rate of 10 percent per annum on the principal amount of a money judgment remaining unsatisfied and pro-rated as necessary. Upon receipt of the payment request, the LOCAL AGENCY shall act in accordance with both of the following:
(1) The LOCAL AGENCY shall review each payment request as soon as feasible after receipt to verify it is a proper payment request.
(2) The LOCAL AGENCY must return any payment request deemed improper by the LOCAL AGENCY to the CONSULTANT as soon as feasible, but not later than seven (7) days, after receipt. A request returned pursuant to this paragraph shall include documentation setting forth in writing the reasons why it is an improper payment request.

ARTICLE XXXIII NOTIFICATION
All notices hereunder and communications regarding interpretation of the terms of this AGREEMENT and changes thereto, shall be effected by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid, and addressed as follows:

CONSULTANT:
(CONSULTANT)
(NAME) ,Project Manager
(ADDRESS)
LOCAL AGENCY:
(LOCAL AGENCY)
(NAME) , Contract Administrator
(ADDRESS)

ARTICLE XXXIV CONTRACT
The two parties to this AGREEMENT, who are the before named CONSULTANT and the before named LOCAL AGENCY, hereby agree that this AGREEMENT constitutes the entire AGREEMENT which is made and concluded in duplicate between the two parties. Both of these parties for and in consideration of the payments to be made, conditions mentioned, and work to be performed; each agree to diligently perform in accordance with the terms and conditions of this AGREEMENT as evidenced by the signatures below.

22 ARTICLE XXXV SIGNATURES
(Name of LOCAL AGENCY) (Name of CONSULTANT)
(Signature)
(Name of Signer)
(Signature)
(Name of Signer)
Date: Date:

Agenda Item No. 9.H.

Finance Review
Susanville City Council Agenda Item
Submitted By: Victoria Estrada, Admin Assistant - Police Action Date: November 19, 2025
Subject: Consider Resolution No. 25-6498, Authorizing the City Manager to accept the terms and conditions of T-Mobile Contract for the Susanville Police Department
Presented By: Allen Sobol, Police Lieutenant
Summary:

The Susanville Police Department has been experiencing technical issues with its current cellular devices, which are outdated and incompatible with the Axon software used for body-worn camera photographs, videos, and automated recordings. Staff collaborated with County IT and Computer Logistics to identify potential solutions; however, it was determined that the existing devices cannot support the new technology requirements.

After conducting thorough research and field testing of available products, staff found that T-Mobile provides superior coverage within the region, including satellite redundancy to ensure reliable connectivity. Upon approval of this contract, the Susanville Police Department will transition to T-Mobile service, acquiring 20 cellular devices and 10 mobile hotspots to enhance patrol vehicle connectivity and improve the efficiency and reliability of officers’ mobile laptop communications.

Fiscal Impact: The total monthly cost for all devices is $1,087.50, representing a monthly reduction of $138.18 and an annual savings of $1,658.16.

Action Requested: Motion to approve Resolution No.25-6498, authorizing the City Manager to accept the terms and conditions of the T-Mobile Contract for new Cellular devices and hotspots for operations at Susanville Police Department
Attachments:

1. Contract_Proposal

2. 25-6498

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RESOLUTION NO. 25-6498

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZING THE CITY MANAGER TO ACCEPT THE TERMS AND CONDITIONS OF

T-MOBILE CONTRACT FOR THE SUSANVILLE POLICE DEPARTMENT
WHEREAS, the Susanville Police Department is responsible for providing public safety within the City of Susanville; and
WHEREAS, the Susanville Police Department has been experiencing technical issues with current cellular devices, which are outdated and incompatible with Axon Software used for body-worn camera photographs, videos, and automated recordings; and WHEREAS, the Susanville Police Department has collaborated with Lassen County IT and Computer Logistics to identify potential solutions; however, it was determined that the existing devices cannot support the new technology requirements.

WHEREAS, the Susanville Police Department staff found that T-Mobile provides superior coverage with the region, including satellite redundancy to ensure reliable connectivity.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby approves the City Manager to accept the terms and conditions of the T-Mobile contract for Susanville Police Department to acquire 20 cellular devices and 10 mobile hotspots for patrol.

APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 19th day of November 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney

Agenda Item No. 9.I.

Standard Review
Susanville City Council Agenda Item
Submitted By: Erik Edholm, Asst. Director - Engineering Action Date: November 19, 2025
Subject: Consider Resolution No. 25-6499, authorizing the Acting Public Works Director to issue a Notice of Completion for Project No. 19- 01, 2014 STIP Pavement Project ‘FD’
Presented By: Erik Edholm, Asst. Director - Engineering Summary:

City Council awarded the 2014 STIP Pavement Project “FD” to Hat Creek Construction, Inc. on June 29, 2022, in the amount of $2,198,981.00. Construction activities were completed in November 2022, with a final contract amount of $2,253,969.26.

Additional construction engineering services totaled $82,227.15.

The project was funded through the State Transportation Improvement Program (STIP) and consisted of installing 3-inch Type “A” asphalt pavement on various City streets, including South Weatherlow Street, Richmond Road, Paul Bunyan Road, and Spring Ridge Drive. The scope also included localized sub-grade repairs, restoring proper roadway profiles and cross slopes, upgrading existing Americans with Disabilities Act (ADA) ramps at intersecting streets, and repairing or replacing damaged curb, gutter, sidewalk, and driveway sections where needed.

With all work now complete, issuance of a Notice of Completion is required to formally release Hat Creek Construction, Inc. from any further obligations under the project contract.

Fiscal Impact: The project was fully funded entirely through the STIP. No General Fund contribution was required.

Action Requested: Motion to approve Resolution No. 25-6499, authorizing the Acting Public Works Director to issue a Notice of Completion for Project No. 19-01, 2014 STIP Pavement Project ‘FD’
Attachments:

1. 25-6499

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RESOLUTION NO. 25-6499

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZING THE ACTING PUBLIC WORKS DIRECTOR TO ISSUE A NOTICE OF COMPLETION FOR PROJECT NO. 19-01, 2014 STIP PAVEMENT PROJECT ‘FD’ WHEREAS, on June 29, 2022, the City Council authorized the award and execution of a construction contract for pavement rehabilitation and associated concrete improvements at various locations along City streets, funded through the State Transportation Improvement Program (STIP); and
WHEREAS, the City of Susanville Public Works Department has determined that Hat Creek Construction, Inc. has satisfactorily completed all work required under the approved construction plans and specifications, including all tasks incorporated through contract change orders; and
WHEREAS, based on the completion of the work, the Public Works Department recommends issuance of a Notice of Completion for Project No. 19-01, the 2014 STIP Pavement Project “FD”.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the Acting Public Works Director to issue a Notice of Completion for Project No. 19-01, 2014 STIP Pavement Project ‘FD’.

APPROVED:_______________________
Mendy Schuster, Mayor
ATTEST:_______________________
Heidi Whitlock, City Clerk
The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 19th day of November 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:_____________________________
Margaret Long, City Attorney

Agenda Item No. 12.A.

Standard Review
Susanville City Council Agenda Item
Submitted By: Jolene Arredondo, Deputy City Manager
Action Date: November 19, 2025
Subject: Discussion regarding Memorial Ball Park Grandstand Fire Emergency Operations
Presented By: Dan Newton, City Manager
Summary: On July 5, 2025, a fire engulfed the grandstands located in the ballpark at Memorial Park, commonly known as Frank Ernaga Field; intense heat caused damage to the field's light poles, LMUD power poles and lines near the grandstands, park restrooms, surrounding grandstand structures, field/turf, and various City and Lassen Community College Baseball pieces of equipment were lost. City staff has been working with Lassen Community College (LCC) and LCC's baseball and athletic staff to identify immediate needs in order for the ballfield to be usable for their fall schedule that begins in mid August.

Per the City of Susanville Municipal Code (section 3.08.200) an emergency is a situation where the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, and/or property. The City Manager is authorized pursuant to Government Code section 22050 to order any action to repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids or to let contracts. The City Manager must report the action to the City Council for review within 7 days after the action or at the next regularly scheduled meeting if that meeting will occur not later than fourteen (14) days after the action.

Further updates will be provided to the Council at the meeting about progress and efforts.

Fiscal Impact: To be determined by the insurance claim process.

Action Requested: Review emergency actions taken to safeguard the public and determine if it is necessary to continue the emergency action.

Motion to authorize continuation of emergency action to remediate fire damage at the Memorial Ball Park.

Attachments:

None

Agenda Item No. 13.A.

Susanville City Council Agenda Item
Submitted By: Dan Newton, City Manager
Action Date: November 19, 2025
Subject: Department Reports - Public Works
Presented By: Dan Newton, City Manager
Summary: Staff will present a report pertaining to the recent activities of the Public Works Department at the meeting.

Fiscal Impact: None.

Action Requested: None. Information Item.

Attachments:

None

Agenda Item No. 14.A.

Standard Review
Susanville City Council Agenda Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: November 19, 2025
Subject: Future Council Items
Presented By: Dan Newton, City Manager
Summary: Council may provide direction to staff to bring back items for discussion or action at a future meeting.

Fiscal Impact: None.

Action Requested: Direction to staff.

Attachments:

1. 251119.Future.Items.List

8/20/2025 Request to bring back the Hiring Policy for review (Internal vs. External recruitments mentioned)
8/20/2025 Request for discussion item regarding Memorial Park area and safety items such as security cameras and lighting
8/20/2025 Request for a budget policy item to fund park improvements 9/17/2025 Bring back Policy related to special events
11/5/2025 Request for discussion regarding the updating of the Council Chambers. 9/3/2025 Request to bring back the item tabled at the 7/16/2025 meeting regarding special events within the city limits. - Done 9/17/2025
9/3/2025 Request for discussion item regarding a project to add bathrooms to Memorial Park near the Tennis/Pickleball Courts. - 9/17/2025
9/17/2025 Request made to post information related to the status of the St. Franicis for the public (posted 9/19/2025)
LAST THREE MONTHS (8/20/2025 to current)

BUSINESS FROM THE FLOOR
Council requested - FUTURE COUNCIL ITEMS
Completed List Items