1 City of Susanville
66 N. Lassen Street • Susanville CA
Mendy Schuster, Mayor
Russ Brown, Mayor pro tem
Curtis Bortle • Patrick Parrish • Dawn Miller
Susanville City Council
Regular Council Meeting • City Council Chambers
Wednesday, December 17, 2025 – 4:30 PM
Call to Order
Roll Call
1. Approval of Agenda: (Additions and/or Deletions)
2. Public Comment Regarding Closed Session Items (if any): Any person may address the City Council at this time upon any subject for discussion during Closed Session.
A. PUBLIC EMPLOYMENT - pursuant to Government Code §54957
1. Public Works Director
2. Public Safety Chief
4. Return to Open Session: (recess if necessary)
• Reconvene in open session at 5:00 PM
• Pledge of Allegiance
• Invocation
• Report any changes to agenda
• Report any action out of Closed Session
• Awards or Presentations by the City Council
5. Business from the Floor: Any person may address the City Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting.
Presentations are subject to a three-minute limit.
6. Consent Calendar: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately.
6.A. Minutes of the City Council December 3, 2025 regular meeting
6.B. Vendor and Payroll Warrants
7. Public Hearings:
7.A. Consider Resolution No. 25-6501, Accepting FY 2024-25 Annual Report of Development/Mitigation Fees
8. Council Discussion/Announcements:
2 9. New Business:
9.A. Consider Resolution No. 25-6500, approving a budget increase and authorizing the City Manager to execute an agreement for the SCADA system upgrade and PRV maintenance.
9.B. Consider purchase of Hangar #30 at the Susanville Municipal Airport
10. Susanville Community Redevelopment Agency:
11. Susanville Municipal Energy Corporation:
12. Planning Commission :
13. Continuing Business:
14. City Manager's Reports:
15. Future Council Items:
15.A. Future Council Items
16. Adjournment:
• The next regular meeting of the Susanville City Council will be held on January 7, 2026 at 4:30 PM.
Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.gov, unless there were systems problems posting to the website.
Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchairaccessible.
I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for December 17, 2025 in the areas designated on December 12, 2025.
Agenda Item No. 6.A.
Agenda Item
Susanville City Council Agenda Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: December 17, 2025
Subject: Minutes of the City Council December 3, 2025 regular meeting Presented By: Heidi Whitlock, City Clerk
Summary: Minutes of the City Council December 3, 2025 regular meeting.
Fiscal Impact: None.
Action Requested: Motion to approve and file the minutes of the City Council's December 3, 2025 regular meeting.
Attachments:
1. 2025.12.03.cc.min
Regular Council Meeting Minutes
Wednesday, December 3, 2025 – 5:00 PM
Call to Order
Roll Call
Mayor Schuster called the meeting to order at 5:00PM.
Council Members in attendance: Schuster, Brown, Bortle, & Miller
Absent: Bortle
1. Approval of Agenda: (Additions and/or Deletions)
MOVER: Mayor Pro Tem Russ Brown
SECONDER: Council Member Patrick Parrish
AYES: Mayor Mendy Schuster, Mayor Pro Tem Russ Brown, Council Member Patrick Parrish, Council Member Dawn Miller
NAYS: None
RESULT: Passed
2. Public Comment Regarding Closed Session Items: (No Closed Session) :
No comment.
4. Return to Open Session: (recess if necessary)
• Reconvene in open session at 5:00 PM
• Pledge of Allegiance
• Invocation
• Report any changes to agenda
• Report any action out of Closed Session
• Awards or Presentations by the City Council
5. Business from the Floor: Any person may address the City Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council.
However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting.
Presentations are subject to a three-minute limit.
Eric Perry, speaking on behalf of Lassen High School Baseball, voiced concerns that they may not be able to host baseball games at Memorial Park since the fire that occurred this summer.
He inquired about the plan for getting it completed as they need to know how to schedule and whether or not they can host games. He also inquired if there was contingency plan if it does not get to playable condition prior to their season starting.
6. Consent Calendar: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately.
MOVER: Mayor Pro Tem Russ Brown
SECONDER: Council Member Dawn Miller
AYES: Mayor Mendy Schuster, Mayor Pro Tem Russ Brown, Council Member Patrick Parrish, Council Member Dawn Miller
NAYS: None
RESULT: Passed
6.A. Minutes of the City Council November 19, 2025 regular meeting
6.B. Vendor and Payroll Warrants
7. Public Hearings (No business):
8. Council Discussion/Announcements:
Mayor Schuster thanked the Lassen Community College Baseball team for their participation in putting up the uptown Christmas tree.
9. New Business (No business):
10. Susanville Community Redevelopment Agency (No business):
11. Susanville Municipal Energy Corporation (No business):
12. Planning Commission (No business):
13. Continuing Business:
13.A. Consider Ordinance No. 25-1050, Amending certain Sections of Chapter 04 of Title 15 Building and Construction, of the Susanville Municipal Code to reflect the adoption of the California Building Standards Code, 2025 Title 24 edition Chapters 1-12 and referenced Appendices.
Erik Edholm, Assistant Director of Engineering, provided an explanation of the item and requested the Council waive the second reading and adopt Ordinance No. 25-1050.
MOVER: Council Member Patrick Parrish
SECONDER: Council Member Dawn Miller
AYES: Mayor Mendy Schuster, Mayor Pro Tem Russ Brown, Council Member Patrick Parrish, Council Member Dawn Miller
NAYS: None
RESULT: Passed
13.B. Discussion regarding Memorial Ball Park Grandstand Fire Emergency Operations Dan Newton, City Manager, provided an update on the Grandstand Fire and requested approval to continue with the emergency operations in order to get the field back in operation.
MOVER: Council Member Dawn Miller
SECONDER: Mayor Pro Tem Russ Brown
AYES: Mayor Mendy Schuster, Mayor Pro Tem Russ Brown, Council Member Patrick Parrish, Council Member Dawn Miller
NAYS: None
RESULT: Passed
14. City Manager's Reports (No business):
15. Future Council Items:
15.A. Future Council Items
Council Member Miller inquired about items that were listed as completed and if they were still being worked on.
Mr. Newton responded that they were marked off the list if discussion was requested and the discussion occurred. However, if direction was provided to staff during the discussion, staff would still be working on that task.
16. Adjournment:
5:27pm
• The next regular meeting of the Susanville City Council will be held on December 17, 2025, at 4:30 PM.
________________________________ ______________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor
Approved on:
Agenda Item No. 6.B.
Agenda Item
Susanville City Council Agenda Item
Submitted By: Stefanie Steward, Asst. Director - Finance Action Date: December 17, 2025
Subject: Vendor and Payroll Warrants
Presented By: Chandra Jabbs, Finance Director
Summary: Warrants dated November 19, 2025 through December 2, 2025 numbered 225347-225367, 225369-225375, 225377-225473.
Fiscal Impact: Accounts Payable warrants totaling $225,777.87, plus $514,156.87 in Payroll warrants, for a total of $739,934.74.
Action Requested: Motion to file and receive.
Attachments:
1. 11-20-2025
2. 11-26-2025
Agenda Item No. 7.A.
Standard Review
Susanville City Council Agenda Item
Submitted By: Chandra Jabbs, Finance Director
Action Date: December 17, 2025
Subject: Consider Resolution No. 25-6501, Accepting FY 2024-25 Annual Report of Development/Mitigation Fees
Presented By: Chandra Jabbs, Finance Director
Summary: Government Code Section 66000, also known as the Mitigation Fee Act, provides the legal authority for local agencies to charge and collect development impact fees for new development within their jurisdiction. The fees require new developments to pay their fair share of their impact on existing facilities and to pay for new facilities to maintain existing service levels. Government Code 66001 requires local agencies that impose a fee as a condition of approval of a development project to identify the purpose of the fee and the use to which the fee is to be put. After the adoption of the 1990 General Plan, the City contracted with The Abby Group to prepare a Capital Facilities Mitigation Analysis which projected population growth and future development and the cost of the additional public facilities that would be needed to serve the increased population. The cost of the new facilities was then divided by the number of projected homes and square feet of commercial development to determine a fair share cost for each new development. Periodically, the City has increased these fees to more closely keep up with inflation. In some cases, the City has also adopted additional provisions outlining the use of specific funds. Municipal Code Title 3, Chapter 32, outlines the use of Public Facilities impact fees for Police, Fire, Street and Traffic Facility and Maintenance. Municipal Code Title 16, Chapter 32, outlines the use of Parkland Dedication Fees. Most impact fees apply equally to all new development within the City limits.
However, in some instances, fees have been assessed to a specific development for public facilities that will benefit a specific geographic area. On June 1, 1992, the City Council approved Phase One of the Skyline Terrace Tentative Subdivision Map and later established five mitigation fees for that project area, of which 3 are still active.
#93-2471 Establishing the Skyline Drive/Numa Signal Traffic Signal Fund
#95-2649 Establishing a Class 1 Bicycle Lane Construction Fund for Skyline Road
#14-5108 Establishing Traffic Signal Fund by combining
Skyline/Numa and Skyline/139
All of the mitigation funds are deposited into separate accounts and interest income is allocated accordingly. These funds are considered “restricted” funds and expenditures are made only for the purpose for which the fee was originally collected. Government Code 6600 (b) outlines the annual reporting requirements.
On February 5, 2025, the City Council imposed a 5-year
moratorium on the public facilities impact fees as specified by Resolution 25-6405. These fees have not been collected since that time.
Fiscal Impact: None.
Action Requested: Motion to approve Resolution No. 25-6501, Accepting Annual Report of Development/Mitigation Fees for Fiscal Year 2024-25 Attachments:
1. 25-6501
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RESOLUTION NO. 25-6501
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
ACCEPTING REVENUES AND EXPENDITURES REPORT FOR
THE CITY OF SUSANVILLE MITIGATION FUNDS
WHEREAS, the City of Susanville charges capital facilities and maintenance improvement fees for developments within the city limits; and WHEREAS, the purpose of these fees is to reduce the impact on the City of Susanville caused by new development; and
WHEREAS, the money is collected and deposited into separate funds and interest income is allocated on average cash balance in each fund; and
WHEREAS, the City of Susanville has set up the following funds:
Street Mitigation Fund
Police Mitigation Fund
Fire Mitigation Fund
Park Dedication Fund
Traffic Signal Fund
Skyline Bicycle Lane Fund
WHEREAS, Government Code Section 66006 requires local agencies to report information on the collection and use of development/mitigation fees; and WHEREAS, the following fees were charged, collected and spent in fiscal year 2024- 2025 as itemized on Appendix A:
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville does hereby accept the revenues and expenditures report for The City of Susanville’s Mitigation Funds.
APPROVED: ____________________________
Mendy Schuster, Mayor
ATTEST : ____________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular adjourned meeting of the City Council of the City of Susanville, held on the 17th day of December, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: ___________________________
Margaret Long, City Attorney
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APPENDIX A
RESOLUTION No. 25-6501
Streets Mitigation Fund
Amount of fees: $ 1.04 square foot of new commercial/residential conditioned living space
$ 0.00 per Res 25-6405 Moratorium of Public
Facilities Impact Fees as of February 5, 2025
Beginning Fund Balance at 7/1/24: $ 68,272
Fees and interest collected during FY 2024-25:
Fees $ 0
Interest $ 3,200
Expenditures and type during FY 2024-25: $ 0
Fees returned or allocated during FY 2024-25: $ 0
Ending Fund Balance at 6/30/25: $ 71,472
Amount of fees in ending balance at the Five Year Point: $ 22,838 Funds committed to the following project:
Police Mitigation Fund
Amount of fees: $ 1.34 per square foot of new commercial/residential conditioned living space
$ 0.00 per Res 25-6405 Moratorium of Public
Facilities Impact Fees as of February 5, 2025
Beginning Fund Balance at 7/1/24: $ 46,356
Fees and interest collected during FY 2023-24:
Fees $ 0
Interest $ 1,483
Expenditures and type during FY 2024-25:
Police Vehicle Purchase $ 28,275
Fees returned or allocated during FY 2024-25: $ 0
Ending Fund Balance at 6/30/25: $ 46,356
Amount of fees in ending balance at the Five Year Point: $ 0 Funds committed to the following project:
Fire Mitigation Fund
Amount of fees: $ 0.98 per square foot of all new residential space $ 1.22 per square foot of all new commercial space
$ 0.00 per Res 25-6405 Moratorium of Public
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Facilities Impact Fees as of February 5, 2025
Beginning Fund Balance at 7/1/24: $ 101,270
Fees and interest collected during FY 2024-25:
Fees $ 0
Interest $ 2,890
Expenditures and type during FY 2024-25:
Fire Personnel Turnouts $ 99,629
Fees returned or allocated during FY 2024-25: $ 0
Ending Fund Balance at 6/30/25: $ 4,531
Amount of fees in ending balance at the Five Year Point: $ 0 Funds committed to the following project:
Park Dedication Fund
Amount of fees: $ 571.58 - single family homes
$ 457.62 - per unit for duplexes, triplexes and
fourplexes
$ 413.84 - per unit for multifamily dwellings
$ 388.34 - per unit for mobile homes in mobile
home parks
Beginning Fund Balance at 7/1/24: $ 166,682
Fees and interest collected during FY 2024-25:
Fees $ 1,373
Interest $ 7,856
Expenditures and type during FY 2024-25:
Tennis/Pickleball Court Resurfacing $ 59,800
Memorial Park Bathroom $ 26,433
Fees returned or allocated during FY 2024-25: $ 0
Ending Fund Balance at 6/30/25: $ 89,678
Amount of fees in ending balance at the Five Year Point: $ 50,973 Funds committed to the following project:
Skyline Community Park
Skyline Bicycle Lane Established by Res #95-2649
Amount of fees: $ 173.72 - per lot per year and increases $5.16 per year within Skyline Terrace
Beginning Fund Balance at 7/1/24: $ 10,994
Fees and interest collected during FY 2024-25:
Fees $ 0
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Interest $ 518
Expenditures and type during FY 2024-25: $ 0
Fees returned or allocated during FY 2024-25: $ 0
Ending Fund Balance at 6/30/25: $ 11,512
Amount of fees in ending balance at the Five Year Point: $ 9,180 Funds committed to the following project:
Bicycle lane constructed in 1998.
Traffic Signal Fund Established by Res #14-5108
Beginning Fund Balance at 7/1/24: $ 91,087
Fees and interest collected during FY 2024-25:
Fees $ 0
Interest $ 4,290
Expenditures and type during FY 2024-25: $ 0
Fees returned or allocated during FY 2024-25: $ 0
Ending Fund Balance at 6/30/25: $ 95,377
Amount of fees in ending balance at the Five-Year Point: $ 75,855 Funds committed to the following project:
Skyline/Numa: $ 85,475
Agenda Item No. 9.A.
Standard Review
Susanville City Council Agenda Item
Submitted By: Marci Rojas, Program Coordinator
Action Date: December 17, 2025
Subject: Consider Resolution No. 25-6500, approving a budget increase and authorizing the City Manager to execute an agreement for the SCADA system upgrade and PRV maintenance.
Presented By: Erik Edholm, Asst. Director - Engineering Summary: The Public Works Department is responsible for operating and maintaining the City of Susanville’s water systems. To support these operations, the Department utilizes a Supervisory Control and Data Acquisition (SCADA) system to monitor system
performance and ensure reliable service. Our consultant, Full Spectrum, Inc., has recommended upgrading obsolete equipment within the City’s SCADA system at multiple water site locations. In addition, the Water Division Supervisor has identified the need for maintenance and replacement of Pressure Reducing Valves (PRVs) across the system. To complete the PRV maintenance work, the City has obtained an agreement with Cla-Valve in an amount not to exceed $25,000.00.
As separate public works projects under $60,000 these activities may be performed through negotiated contracts. However, in accordance with the City’s budget policy, a budget increase is required to proceed with both the SCADA system upgrade and the PRV maintenance and replacement work. Staff has prepared Resolution No. 25-6500 for consideration. The resolution authorizes the City Manager to execute an agreement with Full Spectrum, Inc. for the SCADA system equipment upgrade,
approves a budget increase of $65,000.00 to the 7114 fund, and authorizes the Finance Director to make the necessary budget adjustments to complete the work.
Fiscal Impact: $65,000.00 from the 7114 Available Cash, 7114 Available Cash Balance as of June 30, 2025 $4,046,617.00 Action Requested: Motion to approve Resolution No. 25-6500, approving a budget increase and authorizing the City Manager to execute an agreement for the SCADA system upgrade and PRV maintenance.
Attachments:
1. 25-6500
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RESOLUTION No. 25-6500
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
APPROVING A BUDGET INCREASE AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT FOR THE SCADA SYSTEM UPGRADE AND PRV
MAINTENANCE
WHEREAS, the City of Susanville operates the Water Divisions; and WHEREAS, the City utilizes a Supervisory Control and Data Acquisition (SCADA) system to monitor, operate, and maintain safe and reliable water service; and WHEREAS, the City’s consultant, Full Spectrum, Inc., has recommended upgrading obsolete SCADA system equipment at various water site locations; and WHEREAS, the Water Division Supervisor has further identified the need for maintenance and replacement of Pressure Reducing Valves (PRVs) at multiple sites, and the City has obtained an agreement with Cla-Valve in an amount not to exceed $25,000.00 to complete the PRV work; and
WHEREAS, Full Spectrum has provided a quote to complete the equipment upgrade in the amount of $39,910.00; and
WHEREAS, both the SCADA system upgrade and PRV maintenance qualify as separate public works projects under $60,000 and may be completed through negotiated contracts; and WHEREAS, in accordance with the City’s budget policy, a budget increase is required to complete the SCADA system upgrade; and
WHEREAS, the City Council desires to authorize the necessary budget adjustments and execution of agreements to complete this work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby approves the following:
1. A budget increase in the amount of $65,000.00 is hereby approved for the 7114 fund to support the SCADA system equipment upgrade and PRV maintenance.
2. The City Manager is authorized to execute an agreement with Full Spectrum, Inc. for the SCADA system upgrade.
3. The Finance Director is authorized to make all necessary budget amendments to complete the SCADA upgrade and PRV maintenance work.
APPROVED:___________________________
Mendy Schuster, Mayor
ATTEST:___________________________
Heidi Whitlock, City Clerk
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The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 17th day of December 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
Agenda Item No. 9.B.
Standard Review
Susanville City Council Agenda Item
Submitted By: Marci Rojas, Program Coordinator
Action Date: December 17, 2025
Subject: Consider purchase of Hangar #30 at the Susanville Municipal Airport
Presented By: Erik Edholm, Asst. Director - Engineering Summary: As part of the agreement between the City of Susanville and those currently owning hangars at the Susanville Municipal Airport, the City has first right of refusal when a current owner decides to sell his/her hangar. At this time, Dale Miller, owner of Hangar #30 submitted a notice of intent to sell said hangar for $50,000. Hangar #30 is 2,016 square feet. The anticipated return on investment is 21 years for the purchase of the hanger assuming a renter was obtained immediately, minimal repairs were required, and annual rent of $2,419.20 was collected.
Fiscal Impact: $50,000 if purchased
Action Requested: Provide direction to staff
Attachments:
1. ROI Hangar 30
PURCHASE PRICE : $ 50,000.00
YEARS 1 2 3 4 5 10 15 16 17 18 19 20 21 22 23 24 25
ESTIMATED RENT INCOME 2,419 $ 2,468 $ 2,517 $ 2,567 $ 2,619 $ 2,891 $ 3,192 $ 3,256 $ 3,321 $ 3,387 $ 3,455 $ 3,524 $ 3,595 $ 3,667 $ 3,740 $ 3,815 $ 3,891 $ MAINTENENACE EXPENSES 505 $ 515 $ 506 $ 516 $ 507 $ 519 $ 512 $ 522 $ 513 $ 523 $ 514 $ 524 $ 515 $ 525 $ 516 $ 526 $ 517 $ NET ANNUAL REVENUE 1,914 $ 1,952 $ 2,011 $ 2,051 $ 2,112 $ 2,372 $ 2,680 $ 2,734 $ 2,808 $ 2,864 $ 2,941 $ 3,000 $ 3,080 $ 3,141 $ 3,224 $ 3,289 $ 3,374 $ CUMMULATIVE REVENUE 1,914 $ 3,867 $ 5,878 $ 7,929 $ 10,040 $ 21,369 $ 34,141 $ 36,875 $ 39,683 $ 42,547 $ 45,488 $ 48,488 $ 51,568 $ 54,710 $ 57,934 $ 61,222 $ 64,596 $ ROI 4% 8% 12% 16% 20% 43% 68% 74% 79% 85% 91% 97% 103% 109% 116% 122% 129% ANTICIPATED RETURN ON INVESTMENT AIRPORT HANGAR 30
COSTS ESCALATED AT 2% ANNUALLY
Agenda Item No. 15.A.
Standard Review
Susanville City Council Agenda Item
Submitted By: Heidi Whitlock, City Clerk
Action Date: December 17, 2025
Subject: Future Council Items
Presented By: Dan Newton, City Manager
Summary: Council may provide direction to staff to bring back items for discussion or action at a future meeting.
Fiscal Impact: None.
Action Requested: Direction to staff.
Attachments:
1. 251217.Future.Items.List
9/17/2025 Bring back Policy related to special events
11/5/2025 Request for discussion regarding the updating of the Council Chambers. 12/3/2025
Reminder provided regarding bringing back a discussion item for Memorial Park - lighting, cameras (item previously included budget policy for funding park improvements)
9/17/2025 Request made to post information related to the status of the St. Francis for the public (posted 9/19/2025)
LAST THREE MONTHS (9/17/2025 to current)
BUSINESS FROM THE FLOOR
Council requested - FUTURE COUNCIL ITEMS
Completed List Items