Agenda packet — Sutter Creek City Council, May 16, 2022

CITY COUNCIL A G E N D A
MONDAY, MAY 16, 2022
7:00 P.M. Regular Session
33 Church Street, Sutter Creek CA 95685
The Agenda can be found on the City’s Website: www.cityofsuttercreek.org

THE CITY OF SUTTER CREEK CITY COUNCIL MEETING WILL BE AVAILABLE VIA ZOOM AND IN PERSON.

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Meeting ID: 956 852 0224
Public comment will be accepted by email at [email protected]. All emails must be received prior to the start of the meeting.

1. CLOSED SESSION- None.
7:00 P.M. 2. CALL TO ORDER AND ESTABLISH A QUORUM FOR REGULAR

MEETING

3. PLEDGE OF ALLEGIANCE TO THE FLAG

4. REPORT FROM CLOSED SESSION

5. PUBLIC FORUM
At this time, the public is permitted to address the City Council on items not appearing on the agenda. Comments may not exceed 5 minutes. In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The City Council may respond to statements made or questions asked or may request Staff to report back at a future meeting on the matter. The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code §54954.2. Public comment on any item listed below shall be limited to five minutes, unless additional time is permitted by the Mayor/Council.

6. PRESENTATIONS- None.

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INFORMATION/CORRESPONDENCE
A. Monthly Police Report
B. Monthly Public Works Report
C. Monthly Building Report
D. Treasurer’s Reports
E. Monthly Administrative Services Report
F. Monthly Finance Department Report
G. Monthly Planning Department Report
H. Monthly Sewer Report
I. Monthly Engineering Department Report

8. MAYOR AND COUNCIL MEMBER REPORTS
This section is to provide Council members an opportunity to present updates on their activities and to request items be placed on future agendas.

9. CONSENT AGENDA
Items listed on the consent agenda are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of Council or the Public.
* A. City Council Minutes of May 4, 2022
Recommendation: By motion approve minutes as presented. * B. Warrants
Recommendation: By motion approve warrants as presented. * C. Use of SB-1 fund for transportation purposes.

Recommendation: Adopt Resolution 21-22-* Approving the Use of SB1 funds for rehabilitation improvements for fiscal year 2022-2023. * D. Extension of Temporary Use Permits for Outdoor Dining Recommendation: Adopt Resolution 2021-2022 extending Temporary Use Permits to August 1, 2022.

10. ORDINANCES & PUBLIC HEARINGS – None.
* A. Waive the second reading and enact Ordinance No.____regarding Outdoor dining in public rights-of-way.

11. ADMINISTRATIVE AGENDA
* A. Adopt Resolution 21-22-* updating Planning, Police and Administration deposits and fees for the City of Sutter Creek effective July 1, 2022.

Recommendation: By motion approve Resolution as presented.

12. FUTURE AGENDA ITEMS
This section provides an opportunity for Council members to request items to be added to the agenda in the future with a majority Council vote.

13. CITY ATTORNEY’S REPORT
This section provides an opportunity for the City Attorney to report on any activities or upcoming legislation of importance to the City. No action is expected to be taken by the Council

14. CITY MANAGER’S REPORT
This section is an opportunity to provide Council members with a brief status update on staff activities. No action is expected to be taken by the Council.

15. ADJOURNMENT
The next regularly scheduled meeting is MONDAY, JUNE 6
THat 7:00 P.M
TO: Amy Gedney, City Manager
FROM: James O’Connell, Chief of Police

DATE: May 16, 2022

DEPARTMENT INFORMATION
(March 2022)
Monthly Statistics
Total calls for service 923
Officer Initiated Incidents 375
Traffic Stops 193
Other Officer Initiated Incidents 182
Business Checks 111
Vehicle/Pedestrian Checks 31
Total Officer Reports 31
Misdemeanor Arrests 13
Felony Arrests 2
Moving Citations 44
Parking Citations 8
Total 990
Downtown Foot Patrol:

During the month of March 2022, SCPD continued to conduct daily foot patrol in the downtown area and average over 30 minutes, per officer each day.

In addition, our dedicated Volunteers contributed over 18 hours of service, including transporting evidence to the Department of Justice and records processing.

TO: Amy Gedney, City Manager
FROM: James O’Connell, Chief of Police

DATE: May 16, 2022

During the month of March 2022, SCPD continued to conduct daily foot patrol in the downtown area and average over 30 minutes, per officer each day.

In addition, our dedicated Volunteers contributed over 18 hours of service, including transporting evidence to the Department of Justice and records processing.

Page 1 of 3 ends

TO: AMY GEDNEY, CITY MANAGER
MEETING DATE: MAY 16, 2022
FROM: GEORGE ALLEN PUBLIC WORKS FOREMAN
SUBJECT PUBLIC WORKS DEPARTMENT REPORT FOR MARCH 2022
Objective: The objective of this Staff Report is to provide a monthly status update regarding activities within the Public Works Department.

Wastewater Treatment Plant Status:

The WWTP did not meet all the effluent quality discharge requirements for the month of March.

Table 1. Monthly Status of required reporting constituents.

Constituent Monthly Results Monthly Limits
Monthly Influent Flow 11.025 MG. 0.356 mgd daily avg .48mgd1 Effluent BOD, mg/L 32 mg/L 30 mg/l
Effluent Settleable Matter,
mL/L
< 0.1 ml/L 0.5 ml/l
Effluent TSS, mg/L 7.3 mg/L 30 mg/l
Total Coliform, MPN < 1.8 mpn 23 mpn
Sludge Wasted 33,328 gallons
Rain 1.03 in. 21.94 in. YTD –16.47” Last YTD
1 The .48 mgd is daily dry weather flow (May through October).

Plant Compliance Issues:
• The February 2022 report was electronically submitted to Regional Water Quality Control Board.
• The March BOD exceedance was reported to the Regional Water Quality Control Board with the explanation of abnormally high influent BOD average that was 1004 mg/L. The normal average is closer to 475 mg/L. Further investigation is ongoing as to where the high BOD is coming from.

Operational Strategy Modifications:
• The rag bin was hauled on February 17, 2022.
• A regular sludge wasting schedule was kept with a total of 33k gallons dewatered and disposed of to the landfill.

Collection System Status:

Page 2 of 3 ends

SSMP Activity
Calls for service
• 3/3/2022 230 Judy Dr. plugged City main.
• 3/6/2022 205 Spanish St. plugged City Main.
• 3/7/2022 60 Opal St. Plugged City Main.
• 3/11/2022 35 Main St. plugged private lateral.
• 3/11/2022 175 Spanish St. plugged City main.
• 3/12/2022 81 Broadway Plugged City main.
• 3/17/2022 190 Mahoney Mill Rd. repaired 15in City main due to root intrusion.

Picture of root pulled out of 15in City main.

Sewer System Cleaning and Maintenance.
• For March, there was 3,679 feet cleaned. Total amount cleaned for 2022 is 13,955 feet.
• In February, with the help of California Rural Water, staff smoke tested the City, reports will be forthcoming.

Service Requests
Responded to six Service Requests in March.
• One was for sewer issue;
• Four were for facilities and building issues;
• One was forwarded to Code Enforcement.

Effluent Disposal
• Meet with WGA at Henderson reservoir to go over underdrain repair. • Working on fresh water creek diversion, cleaning out vegetation around it and the rocks and gravel in the box.

Page 3 of 3 ends

• Repaired water trough next to Bowers irrigation.
• Replaced the batteries in solar site for the flow meter at Henderson Reservoir. • Sending monthly updates to the Regional Board on reservoir levels and volumes. • Daily flow checks and level readings.

Streets and City Right of Way.
• Received annual pesticide training to be able to do weed and pest spraying. • Replaced wooden cover on storm drain intersection near Sutter Crest West. • Meet with welder to replace the handrail at Spanish St. and Main St. • Ongoing roadside trash cleanup.
• Ongoing patching of numerous potholes.

Parks and Buildings
• Finished Planted 25,000 daffodils (65 cases containing 385 bulbs) at Miners Bend park. • Repaired Auditorium parking lot planter box due to vehicle damage. • Repaired Both heating units at the historic Grammar School. • Installed new redwood board over the drain at Main St. and Keys St.

Page 1 of 2 ends

TO: AMY GEDNEY, CITY MANAGER
MEETING DATE: MAY 16, 2022
FROM: GEORGE ALLEN PUBLIC WORKS FOREMAN
SUBJECT PUBLIC WORKS DEPARTMENT REPORT FOR APRIL 2022
Objective: The objective of this Staff Report is to provide a monthly status update regarding activities within the Public Works Department.

Wastewater Treatment Plant Status:

The WWTP did meet all the effluent quality discharge requirements for the month of April.

Table 1. Monthly Status of required reporting constituents.

Constituent Monthly Results Monthly Limits
Monthly Influent Flow 12.692 MG. 0.423 mgd daily avg .48mgd1 Effluent BOD, mg/L 11 mg/L 30 mg/l
Effluent Settleable Matter,
mL/L
< 0.1 ml/L 0.5 ml/l
Effluent TSS, mg/L 13 mg/L 30 mg/l
Total Coliform, MPN < 1.8 mpn 23 mpn
Sludge Wasted 53,647 gallons
Rain 4.27 in. 26.21 in. YTD –16.47” Last YTD
1 The .48 mgd is daily dry weather flow (May through October).

Plant Compliance Issues:
• The March 2022 report was electronically submitted to Regional Water Quality Control Board.

Operational Strategy Modifications:
• The rag bin was hauled on April 5, 2022.
• A regular sludge wasting schedule was kept with a total of 33k gallons dewatered and disposed of to the landfill.

Collection System Status:

SSMP Activity
Calls for service
• 100 Bryson Dr. plugged private lateral.

Page 2 of 2 ends

Sewer System Cleaning and Maintenance.
• For April, there was 3,153 feet cleaned. Total amount cleaned for 2022 is 17,108 feet.

Service Requests
Responded to six Service Requests in April.
• One was for sewer issue;
• Two were for facilities and building issues;
• Two were forwarded to Code Enforcement;
• One was for a street issue.

Effluent Disposal
• Repaired trough at Bowers Irrigation
• Repaired blow off valve at Bowers irrigation
• Working on fresh water creek diversion, cleaning out vegetation around it and the rocks and gravel in the box.
• Sending monthly updates to the Regional Board on reservoir levels and volumes. • Daily flow checks and level readings.

Streets and City Right of Way.
• Weed spraying in the City cemetery.
• Weed spraying City roadsides and right of ways.
• Began repainting Red Zones along Main St.
• Ongoing roadside trash cleanup.
• Ongoing patching of numerous potholes.

Parks and Buildings
• Getting quotes on calcium hypochlorite for the pool, there is a large price increase and low availability this year.
• Repaired sink grinder in the community center.
• Cleaned and organized storage closet at the historic grammar school • Installed new redwood board over the drain at Main St.

April 2022 Building Permits Issued
Submitted Prepared
Permit
#
Issue
Date
Final ( F )
or
Expire Date APN Address Owner Contractor Description
New
Con
st
Y/N
SQ
FT
Commercial
Valuation
Residential
Valuation
Commerical
Permit Fee
Residential
Permit Fee
(WGA)
Plan Check
In
House
Plan
Check
SCFEF
(Strong
Motion)
SB 1473
Fee
Grand
Total
3/24/2022 3/24/2022 2022-APR-01 4/4/22 10/4/22 044-510-026/027 80 Ridge Rd. Lots 1&2 Jackson Rancheria Development Corp Determined by Owner Grading 7,000.00 311.30 1.96 1.00 314.26 $ 2/22/2022 4/4/2022 2022-APR-02 4/7/22 10/7/22 044-510-044 80 Ridge Rd. Units F-I Jackson Rancheria Development Corp Determined by Owner Tenant Improvements 70,000.00 1,540.00 1,001.00 19.60 3.00 2,563.60 $ 3/22/2022 4/7/2022 2022-APR-03 4/11/22 F 018-341-002 115 Bryson Dr. Arnberg, Lori Sunrun Solar 16,580.00 272.72 177.28 2.16 1.00 $ 453.16 3/15/2022 4/7/2022 2022-APR-04 4/11/22 10/11/22 018-190-010 120 Frakes St. Weber, Gregory Sunpower Corporation Solar 18,900.00 418.10 270.27 2.46 1.00 $ 691.83 3/3/2022 4/14/2022 2022-APR-05 4/14/22 10/14/22 040-220-079 232 Manor Ct. Menges, Sally Sunrun Solar 35,037.00 366.72 177.28 4.55 2.00 $ 550.55 4/12/2022 4/13/2022 2022-APR-06 4/14/22 10/14/22 018-063-016 145 Amelia St. Perry, James Air Tech HVAC HVAC 27,243.00 600.54 7.63 2.00 $ 610.17 4/5/2022 4/14/2022 2022-APR-07 4/18/22 10/18/22 018-320-012 165 Raylan Dr. Carlson, Ron & KathyDetermined by Owner Remodel 50,000.00 1,195.19 715.00 6.50 2.00 1,918.69 $ 4/7/2022 4/14/2022 2022-APR-08 4/18/22 10/18/22 018-091-034 191 Werner Rd. Swift, James Green Day Power Solar 18,000.00 275.02 177.28 2.34 1.00 $ 455.64 4/12/2022 4/13/2022 2022-APR-09 4/25/22 10/25/22 040-210-037 254 California Dr. Casagrande, Casey & Debbie Gilmore Home Services Water Heater 3,040.00 111.20 0.50 1.00 112.70 $ 4/14/2022 4/20/2022 2022-APR-10 4/26/22 10/26/22 018-020-020 141 Oro Madre Way Dani, Greg Sherman Brothers Construction & Roofing Re-roof 7,500.00 167.30 0.98 1.00 169.28 $ 1/5/2022 1/13/2022 2022-APR-11 4/27/22 10/27/22 018-133-014 61 Randolph St. Arroyo, Betzaida Brothers Home Improvement Windows 18,331.00 403.29 2.38 1.00 $ 406.67 Totals 104,243.00 167,388.00 2,451.84 3,209.54 2,518.11 - 51.06 16.00 8,246.55 City of Sutter Creek
City Treasurer's Report
Receipts & Disbursements Report
City's Checking Account
Receipts
Deposits $ 326,837
Reversal of Bank Charges -
Total $ 326,837
Disbursements
Accounts Payable $ 112,644
Payroll & Benefits 105,700
Bank Charges 50
Total $ 218,394
Net Amount of Investment Transfers $ -
Recap of City Treasury
Investments on Hand March 31, 2022
Rate of
Return
American River/Bank of Marin Checking $ 1,096,907 0.01% American River/Bank of Marin Money Market $ 11,566 0.07% American River/Bank of Marin Money Market #2 $ 2,030,655 0.10% * California State Treasurer's LAIF $ 1,569,033 0.23%
Total $ 4,708,161
Total this month last year $ 3,246,072
* LAIF 1 $ 57,692
LAIF 2 $ 1,511,341
The investment information provided in this report reflects the City's ability to meet expenditure requirements for the next six months. The investment portfolio is in compliance with the City's investment policy. Victoria Runquist 4/13/2022 March 2022
Market or
Withdrawal
Value
City of Sutter Creek
City Treasurer's Report
Receipts & Disbursements Report
City's Checking Account
Receipts
Deposits $ 667,562
Reversal of Bank Charges -
Total $ 667,562
Disbursements
Accounts Payable $ 154,384
Payroll & Benefits 100,813
Bank Charges -
Total $ 255,197
Net Amount of Investment Transfers $ -
Recap of City Treasury
Investments on Hand April 30, 2022
Rate of
Return
Bank of Marin Checking $ 1,511,332 0.01%
American River/Bank of Marin Money Market $ 11,567 0.07% American River/Bank of Marin Money Market #2 $ 2,030,810 0.10% * California State Treasurer's LAIF $ 1,570,270 0.32%
Total $ 5,123,979
Total this month last year $ 3,603,760
* LAIF 1 $ 57,738
LAIF 2 $ 1,512,532
The investment information provided in this report reflects the City's ability to meet expenditure requirements for the next six months. The investment portfolio is in compliance with the City's investment policy. Victoria Runquist 5/11/2022 April 2022
Market or
Withdrawal
Value
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer _________________________________________________________________________ TO: AMY GEDNEY, CITY MANAGER
MEETING DATE: MAY 16, 2022
FROM: KAREN DARROW, ADMINISTRATIVE SERVICES SUPERVISOR
SUBJECT: ADMINISTRATIVE SERVICES MARCH 2022 REPORT
RECOMMENDATION:

For information.

BACKGROUND:

The Administrative Services Department encompasses a variety of functions on behalf of the City including Human Resources, Risk Management, the Office of the City Clerk and Public Engagement and Marketing.

Included is an overview of the activity within the Administrative Services department for the month of March 2022.

DISCUSSION:

Human Resources
• Facilitate Sergeant Promotional Interview Process for Police Department.

Risk Management
• Review and oversight of 2- active Workers Comp claims and 1-ongoing liability claim. • Completion of 2023 Policy Renewals
City Clerk
• 4-Public Record Request Responses and 8-Citizen Inquiries responses. • Agenda preparation, minutes and follow up for:
2-City Council meetings, 1-Planning Commission, 2-DRC, 1-ARSA meeting and noticing for 2 public hearings.
• Issued 1- Home Occupation Permit, 1 Design Clearance Permit, 2- Temporary Use Permits and 3 Sign Permits.
• Recording of 1-NOE and 1-Parcel Map.

Public Engagement and Marketing
• Crafted 4 social media marketing ads designed to reach specific target groups. • Planning for upcoming summer marketing efforts.
• Supervision of the Visitor Center, personnel, content and merchandising needs. 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer _________________________________________________________________________ TO: AMY GEDNEY, CITY MANAGER
MEETING DATE: MAY 16, 2022
FROM: KAREN DARROW, ADMINISTRATIVE SERVICES SUPERVISOR
SUBJECT: ADMINISTRATIVE SERVICES APRIL 2022 REPORT
RECOMMENDATION:

For information.

BACKGROUND:

Included is an overview of the activity within the Administrative Services department for the month of April 2022.

DISCUSSION:

Human Resources
• Facilitate Sergeant Promotional Interview Process for Police Department Risk Management
• Review and oversight of one active Workers Comp claim and two ongoing liability claims.

City Clerk
• 3-Public Record Request Responses and 10-Citizen Inquiries responses. • Agenda preparation, minutes and follow up for:
1-City Council, 1-DRC and 1-ARSA meeting and noticing for 2 public hearings. • Recording of 1- NOE and 2-Parcel maps.
• Issued 1-Temporary Use and 2-Design Clearance Permits Public Engagement and Marketing
• Crafted 6 social media marketing ads designed to reach specific target groups. • Attend Chamber Mixer and Board meeting
• Preparation for upcoming summer marketing season.
• Coordinate the Sacramento Top 10, Going Places, Sutter Creek Giveaway Social Media Campaign.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ____________________________________________________________________________ TO: AMY GEDNEY, CITY MANAGER
MEETING DATE: MAY 16, 2022
FROM: JODI STENECK, ACCOUNTING SUPERVISOR
SUBJECT: FINANCE DEPT. MARCH 2022 REPORT
RECOMMENDATION:

Informational only.

BACKGROUND:

To provide information regarding the activities of the Finance Department for the month of March 2022.

DISCUSSION:

Accounts Receivable
• Twelve (12) Building Permits were issued in March for a total of $8,154. • Facility rental revenue for the month of March 2022 was $2,608. • Currently we have; 161 Sewer service customers enrolled in e-billing and 255 Sewer service customers are enrolled in auto pay. We started a raffle to e-bill and auto pay customers to be eligible for a $25 gift certificate to the Visitor Center. We received 10 additional e-billing customers and 48 new auto pay customers in March.

Accounts Payables
• 60 Warrant checks were issued in the amount of $112,785.90 Employee Training
• Account Clerks were trained on Online Sewer Set-Up and Payments.

Audit
• Finalized the Basic Financial Statements report and Memorandum on Internal Control and Required Communications report.

Included with this report is the monthly March Cash Balance report, the 3rd quarter Revenue report and the 3rd quarter Expense reports.

Beginning
Funds Balance Cash In Cash Out Adj. Balance
01 - General Fund 288,187 129,366 132,143 (4,262) 281,148 39 -General Reserve 692,808 - - - 692,808
86 - General Savings 49,908 - - - 49,908
95 - General Operations Reserve 248,212 - - - 248,212
96 - General Capital Reserves 49,350 - - - 49,350
04 - Crestview Light District 4,446 - 74 - 4,372
07 - Cemetary 1,084 - 142 - 942
17 - Monteverde Store (8,229) - 170 1 (8,398)
29 - Swimming Pool (25,399) - 218 - (25,617)
59 - Auditorium & Facility Rentals (20,792) 5,505 7,626 (32) (22,945) 03 - Streets and Sidewalks (28,283) 5,125 5,751 - (28,909) 91 - Road CIP 44,518 3,880 - - 48,398
10 - Sewer M&O 282,997 137,463 59,675 28,917 389,702
11 - Sewer WCRF Hook up Fees 996,218 - - - 996,218
12 - Sewer Line Replacement 602,731 - - - 602,731
14 - Sewer Cap Reserves 939,338 - - - 939,338
15 - Sewer Debt Service 16,164 - - - 16,164
80 - Effluent Disposal (288,631) 16,135 11,211 (51) (283,758) 09 - HMGP Hazard Mitigation Grant Proj 1,209 - - - 1,209 19 - Knights Foundary Restore 2,995 - - - 2,995
20 - FEMA 9,124 - - - 9,124
28 - Public Safety/AB109, Grant 5,116 - - - 5,116
50 - COPS Fast Program 2,629 - - - 2,629
30-36 Traffic Mitigation Total 230,984 - - - 230,984
37 - Parking In Lieu 64,849 - - - 64,849
38 - Fire Service Fund 26,009 - - - 26,009
42 - AB1600 173,224 - - - 173,224
73 - Park Impact Fee 45,016 - - - 45,016
46 - Badger Street Bridge Replacement (183,158) - - - (183,158) 55 - SC Bridge Replacement CalTrans (286,971) - - - (286,971) 89 - Capital Improvement Projects 27,476 - 5,475 - 22,001 48 - Covid-19 American Recovery Act 295,845 - 14,500 - 281,345 60 - Bypass Mitigation 234,126 - - - 234,126
81 - Visitor Center (8,599) 1,274 2,344 - (9,669)
87 - Refuse 3,332 - - - 3,332
88 - City Council Discretionary 22,698 - - - 22,698
92 - Pension Reserve 135,492 - - - 135,492
93 - Vehicle Cap Reserve 7,139 - - - 7,139
94 - Vacation Cash Out and Accruals 21,206 - 7,253 1 13,954 Totals 4,674,368 298,748 246,582 24,574 4,751,108
2021-22
Cash Balance Report
for the month of March 2022
Fund Fund Name Dept Dept Name Annual Budget YTD Actual Pct(%) Projected Year End
1 General Fund 1010 City Council 18,177.00 13,757.00 76% 18,312.00 1 General Fund 1020 City Clerk 91,889.00 66,819.52 73% 90,999.00 1 General Fund 1030 City Treasurer 2,595.00 1,915.96 74% 2,638.00 1 General Fund 1040 City Manager 81,238.00 61,609.19 76% 81,394.00 1 General Fund 1050 Finance 116,285.00 102,186.63 88% 129,788.43 1 General Fund 1060 Police Dept 1,181,281.00 766,414.91 65% 1,033,713.00 1 General Fund 1090 Planning 51,781.00 39,040.87 75% 52,021.00 1 General Fund 1100 Building DEPT 23,318.00 24,964.69 107% 27,910.00 1 General Fund 1115 Engineering 10,000.00 84,331.77 843% 94,000.00 1 General Fund 1130 Parks & Recreat 175,036.00 129,145.68 74% 174,027.00 1 General Fund 1150 Marketing 79,880.00 83,794.03 105% 97,105.00 1 General Fund 6100 Central Servies 174,959.00 136,174.24 78% 191,639.00 1 General Fund 6130 City Attorney 11,500.00 15,779.93 137% 20,000.00 FUND TOTAL 2,017,939.00 1,525,934.42 76% 2,013,546.43
3 Streets/Sidewal 1120 Streets/Roads 63,920.00 57,509.81 90% 75,970.00 FUND TOTAL 63,920.00 57,509.81 90% 75,970.00
4 Crestview Lgt/D 1450 CrestView Lgt 320.00 629.99 197% 700.00 FUND TOTAL 320.00 629.99 197% 700.00
7 Cemetery 1020 City Clerk 1,165.00 833.55 72% 1,168.00 7 Cemetery 1400 Cemetery 0.00 837.25 0% 900.00
FUND TOTAL 1,165.00 1,670.80 143% 2,068.00
10 Sewer M&O 1020 City Clerk 5,817.00 4,237.33 73% 5,821.00 10 Sewer M&O 1040 City Manager 63,186.00 46,484.30 74% 62,517.00 10 Sewer M&O 1050 Finance 143,857.00 123,369.21 86% 143,857.00 10 Sewer M&O 1115 Engineering 0.00 29,700.00 0% 35,000.00 10 Sewer M&O 1510 Sewer Treatment 804,717.00 393,899.26 49% 792,669.00 10 Sewer M&O 1520 Sewer Collectio 508,245.00 315,709.93 62% 525,233.00 10 Sewer M&O 6100 Central Servies 116,639.00 91,406.97 78% 126,859.00 10 Sewer M&O 6130 City Attorney 11,500.00 4,377.60 38% 11,500.00 FUND TOTAL 1,653,961.00 1,009,184.60 61% 1,703,456.00
17 M.V.Store Trust 1720 MonteVerde Muse 0.00 8,999.80 0% 9,600.00 FUND TOTAL 0.00 8,999.80 0% 9,600.00
29 Swimming Pool 1140 Swimming Pool 50,084.00 36,163.69 72% 50,508.00 FUND TOTAL 50,084.00 36,163.69 72% 50,508.00
59 Building Facili 1050 Finance 11,509.00 8,355.52 73% 11,769.00 59 Building Facili 1130 Parks & Recreat 73,660.00 67,207.26 91% 76,910.00 FUND TOTAL 85,169.00 75,562.78 89% 88,679.00
January - March 2022 - 3rd Quarter Expense Report
80 Effluent Disp. 1020 City Clerk 17,449.00 12,445.30 71% 17,461.00 80 Effluent Disp. 1040 City Manager 36,105.00 24,264.32 67% 36,110.00 80 Effluent Disp. 1050 Finance 17,263.00 12,728.55 74% 17,263.00 80 Effluent Disp. 1600 Effluent 490,955.00 374,447.30 76% 497,150.00 FUND TOTAL 561,772.00 423,885.47 75% 567,984.00
81 Visitor Center 1155 Visitor Center 38,831.00 18,777.36 48% 38,831.00 FUND TOTAL 38,831.00 18,777.36 48% 38,831.00
89 CIP 1090 Planning 0.00 7,961.48 0% 9,300.00
89 CIP 7109 Bryson Park Ren 0.00 6,242.80 0% 3,500.00
89 CIP 7110 WWTP GRANT 0.00 6,840.00 0% 7,070.00
89 CIP 7116 Elm St Sewer Re 175,000.00 139,465.25 80% 178,581.25 89 CIP 7117 Badger Storm Dr 50,000.00 8,481.77 17% 58,000.00 FUND TOTAL 225,000.00 168,991.30 75% 256,451.25
FUND FUND Name ACCT ACCT Name
Annual
Amended Budget
1st Quarter
(July - Sept)
2nd Quarter
(Oct - Dec)
3rd Quarter
(Jan - Mar) YTD Actual Pct(%) Projected YE
1 General Fund 30100 Prop Tax - Secured (County) 585,000.00 0.00 31,641.00 277,433.46 309,074.46 53% 618,000.00 1 General Fund 30105 Property Tax in Lieu of MVLF 260,000.00 0.00 0.00 134,739.69 134,739.69 52% 269,479.00 1 General Fund 30110 Prop Tax - Curr Supple(County) 9,300.00 0.00 0.00 7,353.04 7,353.04 79% 9,300.00 1 General Fund 30115 DELINQUENT SUPPLEMENTAL 800.00 0.00 0.00 0.00 0.00 0% 800.00 1 General Fund 30200 Prop Tax - Unsecured (County) 8,000.00 0.00 8,951.24 0.00 8,951.24 112% 8,951.24 1 General Fund 31660 Tax, Franchise - Aces Waste 32,000.00 6,659.94 6,648.12 13,570.57 26,878.63 84% 32,000.00 1 General Fund 31662 Tax, Franchise - Comcast 30,000.00 8,160.40 8,255.63 8,410.82 24,826.85 83% 30,000.00 1 General Fund 31664 Tax, Franchise - PG&E 48,000.00 0.00 0.00 0.00 0.00 0% 48,000.00 1 General Fund 31670 Tax, Transfer - Real Property 18,000.00 0.00 10,593.83 5,075.68 15,669.51 87% 18,000.00 1 General Fund 31850 Tax, TOT - Transient Lodge Tax 294,000.00 56,124.47 80,819.29 70,752.10 207,695.86 71% 327,695.00 1 General Fund 31930 Tax - Gen'l Retail Sales 398,000.00 92,622.91 120,182.66 94,931.61 307,737.18 77% 402,737.00 1 General Fund 32100 License - Business 62,000.00 10,356.00 14,855.00 14,540.00 39,751.00 64% 62,000.00 1 General Fund 32111 Permit - Encroachments 8,500.00 79.00 1,560.00 1,605.25 3,244.25 38% 8,500.00 1 General Fund 32125 Permit - Garage Sale 60.00 30.00 30.00 5.00 65.00 108% 80.00 1 General Fund 32130 Permit / Licenses - Other 1,500.00 385.00 385.00 200.00 970.00 65% 1,500.00 1 General Fund 32135 Permit - Signs 1,000.00 180.00 0.00 270.00 450.00 45% 1,000.00 1 General Fund 32170 Amusements 0.00 15.00 0.00 0.00 15.00 0% 15.00 1 General Fund 33120 Sales Tax-Public Safety 16,000.00 2,681.96 3,759.58 4,054.71 10,496.25 66% 16,000.00 1 General Fund 33510 State Cops Grant 160,000.00 0.00 95,928.97 38,303.10 134,232.07 84% 173,162.00 1 General Fund 33512 Hm Prop Tax Relief - Exemption 6,000.00 0.00 978.17 2,282.40 3,260.57 54% 6,000.00 1 General Fund 34130 Zoning Application Fees 2,100.00 0.00 2,100.00 0.00 2,100.00 100% 2,100.00 1 General Fund 34131 Subdivision fees 5,000.00 0.00 0.00 0.00 0.00 0% 5,000.00 1 General Fund 34132 Fees - Variance & conditional 1,000.00 1,375.77 -620.00 68.73 824.50 82% 1,000.00 1 General Fund 34135 Site Plans 12,500.00 2,448.17 93.00 5,100.00 7,641.17 61% 9,500.00 1 General Fund 34139 Building Permit Fees 68,000.00 11,363.27 26,769.19 16,345.59 54,478.05 80% 69,478.00 1 General Fund 34140 Plan Check Fees 42,000.00 11,478.34 15,197.81 4,947.07 31,623.22 75% 38,000.00 1 General Fund 34141 Fees-PD Services 0.00 7.80 148.19 8.45 164.44 0% 200.00 1 General Fund 34160 Fees - Police Reports 800.00 75.00 150.00 450.00 675.00 84% 800.00 1 General Fund 34168 Concealed Weapon 2,000.00 550.00 200.00 0.00 750.00 38% 2,000.00 1 General Fund 34210 PD Fee Special Services 500.00 200.00 700.00 404.53 1,304.53 261% 1,500.00 1 General Fund 35130 Fines - Vehicle Code 7,000.00 1,394.59 1,233.95 1,278.40 3,906.94 56% 7,000.00 1 General Fund 36100 Income - Interest Earnings 2,500.00 373.67 116.74 25.35 515.76 21% 2,500.00 1 General Fund 36820 Income - Other Revenue 0.00 50.00 0.00 0.00 50.00 0% 50.00 FUND TOTAL 2,081,560.00 206,611.29 430,677.37 702,155.55 1,339,444.21 64% 2,172,347.24 3 Streets/Sidewal 33005 Vehicle License Fee 2,025.00 0.00 0.00 0.00 0.00 0% 2,025.00 3 Streets/Sidewal 33551 2107 Highway User Tax 16,509.00 3,684.43 4,098.89 2,719.79 10,503.11 64% 16,509.00 3 Streets/Sidewal 33552 2106 Highway User Tax 14,236.00 4,180.65 3,891.94 2,563.49 10,636.08 75% 14,236.00 3 Streets/Sidewal 33553 2105 Highway User Tax 13,018.00 3,773.47 3,491.70 2,217.22 9,482.39 73% 13,018.00 3 Streets/Sidewal 33554 2107-5 Highway User Tax 1,000.00 1,000.00 0.00 0.00 1,000.00 100% 1,000.00 3 Streets/Sidewal 33556 2103 Highway User Tax 16,122.00 7,070.80 4,361.19 2,569.29 14,001.28 87% 16,122.00 3 Streets/Sidewal 36100 Income - Interest Earnings 0.00 0.86 0.00 0.00 0.86 0% 4.00 3rd Quarter FY 2021-22 Revenue Report
FUND TOTAL 62,910.00 19,710.21 15,843.72 10,069.79 45,623.72 73% 62,914.00 4 Crestview Lgt/D 34280 Street Lighting Charges 2,743.00 0.00 0.00 2,703.00 2,703.00 99% 2,703.00 4 Crestview Lgt/D 36100 Income - Interest Earnings 0.00 1.32 0.97 1.47 3.76 0% 5.00 FUND TOTAL 2,743.00 1.32 0.97 1.47 2,706.76 99% 2,743.00 7 Cemetery 36100 Income - Interest Earnings 0.00 1.04 0.67 0.54 2.25 0% 4.00 FUND TOTAL 0.00 1.04 0.67 0.54 2.25 0% 4.00
9 HMGP-Hazard Mit 36100 Income - Interest Earnings 0.00 0.52 0.41 0.50 1.43 0% 2.00 FUND TOTAL 0.00 0.52 0.41 0.50 1.43 0% 2.00
10 Sewer M&O 34410 Fees - Sewer Service Undist 1,829,400.00 424,777.60 456,074.76 457,895.63 1,338,747.99 73% 1,829,400.00 10 Sewer M&O 34412 Septic Dumping Fee 41,000.00 7,570.00 12,830.00 8,290.00 28,690.00 70% 41,000.00 10 Sewer M&O 34413 Contract Sewer Rev AWA 179,311.00 44,827.74 44,827.74 44,827.74 134,483.22 75% 179,311.00 10 Sewer M&O 34414 Sewer Svc Chrges Amador City 41,426.00 10,356.51 10,356.51 10,356.51 31,069.53 75% 41,426.00 10 Sewer M&O 34479 Late Charges 20,000.00 6,043.13 6,069.75 4,491.09 16,603.97 83% 20,000.00 10 Sewer M&O 36100 Income - Interest Earnings 3,592.00 344.79 190.84 98.04 633.67 18% 700.00 FUND TOTAL 2,114,729.00 493,919.77 530,349.60 525,959.01 1,550,228.38 73% 2,111,837.00 11 Sewer WWTP 34411 Fees - Sewer Connection Charge 0.00 0.00 21,983.61 0.00 21,983.61 0% 21,983.61 11 Sewer WWTP 36100 Income - Interest Earnings 0.00 422.30 336.82 411.85 1,170.97 0% 1,500.00 FUND TOTAL 0.00 422.30 22,320.43 411.85 23,154.58 0% 23,483.61 12 Sewer Line Rep. 36100 Income - Interest Earnings 0.00 39.39 118.59 249.20 407.18 0% 600.00 12 Sewer Line Rep. 39999 Operating Transfers In 511,776.00 0.00 511,776.00 0.00 511,776.00 100% 511,776.00 FUND TOTAL 511,776.00 39.39 511,894.59 249.20 512,183.18 100% 512,376.00 14 Sewer Cap Res 36100 Income - Interest Earnings 0.00 185.30 233.67 388.35 807.32 0% 1,000.00 14 Sewer Cap Res 39999 Operating Transfers In 511,776.00 0.00 511,776.00 0.00 511,776.00 100% 511,776.00 FUND TOTAL 511,776.00 185.30 512,009.67 388.35 512,583.32 100% 512,776.00 15 Sewer Debt Svcr 36100 Income - Interest Earnings 0.00 11.88 7.45 6.68 26.01 0% 45.00 FUND TOTAL 0.00 11.88 7.45 6.68 26.01 0% 45.00
17 M.V.Store Trust 36700 Income - Donations, Private So 0.00 0.00 0.00 500.00 500.00 0% 500.00 FUND TOTAL 0.00 0.00 0.00 500.00 500.00 0.00 500.00
19 Knights Foundry 36100 Income - Interest Earnings 0.00 1.35 1.05 1.24 3.64 0% 5.00 FUND TOTAL 0.00 1.35 1.05 1.24 3.64 0% 5.00
20 FEMA 36100 Income - Interest Earnings 0.00 4.08 3.17 3.77 11.02 0% 16.00 FUND TOTAL 0.00 4.08 3.17 3.77 11.02 0% 16.00
26 COSC ComFac07-1 36100 Income - Interest Earnings 0.00 0.41 0.32 0.39 1.12 0% 2.00 FUND TOTAL 0.00 0.41 0.32 0.39 1.12 0% 2.00
28 Public Safety 36100 Income - Interest Earnings 0.00 2.22 1.75 2.11 6.08 0% 10.00 FUND TOTAL 0.00 2.22 1.75 2.11 6.08 0% 10.00
29 Swimming Pool 36710 Swimming Pool Revenues 0.00 3,929.00 0.00 0.00 3,929.00 0% 15,000.00 FUND TOTAL 0.00 3,929.00 0.00 0.00 3,929.00 0% 15,000.00 31 TM-Sutter Hill 36100 Income - Interest Earnings 0.00 33.95 26.86 32.57 93.38 0% 135.00 31 TM-Sutter Hill 36335 Income - Traffic Mitigation Fe 0.00 0.00 497.74 0.00 497.74 0% 497.74 FUND TOTAL 0.00 33.95 524.60 32.57 591.12 0% 632.74
34 TM-49/Bypass 36100 Income - Interest Earnings 0.00 26.12 20.60 24.92 71.64 0% 100.00 FUND TOTAL 0.00 26.12 20.60 24.92 71.64 0% 100.00
35 TM-General 36100 Income - Interest Earnings 0.00 89.55 72.87 90.83 253.25 0% 360.00 35 TM-General 36335 Income - Traffic Mitigation Fe 0.00 0.00 13,111.35 0.00 13,111.35 0% 1,311.35 FUND TOTAL 0.00 89.55 13,184.22 90.83 13,364.60 0% 13,471.35 36 TM-County Regin 36100 Income - Interest Earnings 0.00 1.43 2.45 5.37 9.25 0% 15.00 FUND TOTAL 0.00 1.43 2.45 5.37 9.25 0% 15.00
37 Parking in Lieu 36100 Income - Interest Earnings 0.00 28.11 22.17 26.81 77.09 0% 100.00 FUND TOTAL 0.00 28.11 22.17 26.81 77.09 0% 100.00
38 Fire Service 36100 Income - Interest Earnings 0.00 10.37 8.54 10.75 29.66 0% 40.00 FUND TOTAL 0.00 10.37 8.54 10.75 29.66 0% 40.00
39 General Reserve 36100 Income - Interest Earnings 0.00 251.87 236.86 286.42 775.15 0% 1,000.00 FUND TOTAL 0.00 251.87 236.86 286.42 775.15 0% 1,000.00 42 AB 1600 36100 Income - Interest Earnings 0.00 66.58 55.87 71.61 194.06 0% 200.00 42 AB 1600 36300 General Developer Impact Fee 0.00 0.00 19,714.74 0.00 19,714.74 0% 19,714.74 FUND TOTAL 0.00 66.58 19,770.61 71.61 19,908.80 0% 19,914.74 48 Covid-19 33517 Federal Grants 0.00 313,619.00 0.00 0.00 313,619.00 0% 313,619.00 48 Covid-19 36100 Income - Interest Earnings 0.00 60.24 101.15 119.31 280.70 0% 400.00 FUND TOTAL 0.00 313,679.24 101.15 119.31 313,899.70 0% 314,019.00 50 COPS Fast Prog 36100 Income - Interest Earnings 0.00 1.14 0.90 1.09 3.13 0% 4.00 FUND TOTAL 0.00 1.14 0.90 1.09 3.13 0% 4.00
55 S.C.Bridge Repl 33655 FEDERAL GRANT MAIN ST BRIDGE 0.00 0.00 430,043.63 0.00 430,043.63 0% 430,043.63 FUND TOTAL 0.00 0.00 430,043.63 0.00 430,043.63 0% 430,043.63 59 Building Facili 34745 Historical Grammer School Rev 11,500.00 2,223.00 3,536.00 3,487.00 9,246.00 80% 11,500.00 59 Building Facili 34746 Cribbs Field/Snack Shack Rent 0.00 240.00 0.00 0.00 240.00 0% 300.00 59 Building Facili 34747 Cribbs/Snack Utilities 0.00 204.00 0.00 0.00 204.00 0% 300.00 59 Building Facili 34748 Fees - Community Ctr Utilities 3,500.00 0.00 0.00 0.00 0.00 0% 3,500.00 59 Building Facili 34749 Fees - Community Center 4,500.00 0.00 0.00 425.00 425.00 9% 4,500.00 59 Building Facili 34750 Fees - Auditorium Use 4,500.00 1,875.00 1,950.00 0.00 3,825.00 85% 4,500.00 59 Building Facili 34751 Lease Revenue-AT&T Wireless 30,000.00 8,800.00 11,600.00 8,700.00 29,100.00 97% 30,000.00 59 Building Facili 34752 Fees- Auditorium Utilities 4,000.00 700.00 500.00 100.00 1,300.00 33% 4,000.00 59 Building Facili 34753 Fees-Jazzercise Rental Income 11,610.00 2,422.50 2,620.00 2,516.00 7,558.50 65% 11,610.00 FUND TOTAL 69,610.00 16,464.50 20,206.00 15,228.00 51,898.50 75% 69,610.00 60 Bypass Mitigatn 36100 Income - Interest Earnings 0.00 101.82 80.17 96.79 278.78 0% 400.00 FUND TOTAL 0.00 101.82 80.17 96.79 278.78 0% 400.00
73 Park Impact Fee 36100 Income - Interest Earnings 0.00 8.12 10.90 18.61 37.63 0% 50.00 73 Park Impact Fee 36373 Parks Regional Impact Fee 0.00 0.00 26,280.00 0.00 26,280.00 0% 26,280.00 FUND TOTAL 0.00 8.12 26,290.90 18.61 26,317.63 0% 26,330.00 80 Effluent Disp. 34390 Effluent Disposal 157,703.00 28,956.66 43,434.99 43,434.99 115,826.64 73% 157,703.00 FUND TOTAL 157,703.00 28,956.66 43,434.99 43,434.99 115,826.64 73% 157,703.00 81 Visitor Center 36713 Visitor Center Revenue 24,180.00 3,794.60 3,487.51 2,667.89 9,950.00 41% 24,180.00 FUND TOTAL 24,180.00 3,794.60 3,487.51 2,667.89 9,950.00 41% 24,180.00 86 General Savings 36100 Income - Interest Earnings 0.00 12.61 13.50 20.63 46.74 0% 65.00 86 General Savings 39999 Operating Transfers In 20,816.00 0.00 20,816.00 0.00 20,816.00 100% 20,816.00 FUND TOTAL 20,816.00 12.61 20,829.50 20.63 20,862.74 100% 20,881.00 87 Refuse 36100 Income - Interest Earnings 0.00 1.44 1.14 1.38 3.96 0% 5.00 FUND TOTAL 0.00 1.44 1.14 1.38 3.96 0% 5.00
88 City Council 36100 Income - Interest Earnings 0.00 6.56 6.25 9.12 21.93 0% 28.00 88 City Council 36700 Income - Donations, Private So 0.00 2,520.00 3,780.00 3,780.00 10,080.00 0% 15,120.00 FUND TOTAL 0.00 2,526.56 3,786.25 3,789.12 10,101.93 0% 15,148.00 89 CIP 33520 WWTP GRANT STATE WATER BOARD 0.00 47,305.00 0.00 0.00 47,305.00 0% 47,305.00 FUND TOTAL 0.00 47,305.00 0.00 0.00 47,305.00 0% 47,305.00 91 Road CIP 33558 Road Maintenance & Rehabilit 0.00 12,693.30 12,843.08 11,873.76 37,410.14 0% 50,773.00 91 Road CIP 36100 Income - Interest Earnings 0.00 7.51 10.29 17.56 35.36 0% 40.00 91 Road CIP 39999 Operating Transfers In 45,000.00 0.00 0.00 0.00 0.00 0% 45,000.00 FUND TOTAL 45,000.00 12,700.81 12,853.37 11,891.32 37,445.50 83% 95,813.00 92 Pension & Ins 36100 Income - Interest Earnings 0.00 58.73 46.32 56.01 161.06 0% 210.00 FUND TOTAL 0.00 58.73 46.32 56.01 161.06 0% 210.00
93 Vehicle Cap Res 36100 Income - Interest Earnings 0.00 3.09 2.44 2.95 8.48 0% 10.00 FUND TOTAL 0.00 3.09 2.44 2.95 8.48 0% 10.00
94 Vacation Fund 36100 Income - Interest Earnings 0.00 0.79 4.07 8.88 13.74 0% 15.00 FUND TOTAL 0.00 0.79 4.07 8.88 13.74 0% 15.00
95 Gen'l Oper Res 36100 Income - Interest Earnings 0.00 98.57 81.30 102.62 282.49 0% 400.00 95 Gen'l Oper Res 39999 Operating Transfers In 20,816.00 0.00 20,816.00 0.00 20,816.00 100% 20,816.00 FUND TOTAL 20,816.00 98.57 20,897.30 102.62 21,098.49 101% 21,216.00 96 Gen Cap Res 36100 Income - Interest Earnings 0.00 14.18 9.75 20.40 44.33 0% 60.00 96 Gen Cap Res 39999 Operating Transfers In 41,631.00 0.00 41,631.00 0.00 41,631.00 100% 41,631.00 FUND TOTAL 41,631.00 14.18 41,640.75 20.40 41,675.33 100% 41,691.00 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ____________________________________________________________________________ TO: AMY GEDNEY, CITY MANAGER
MEETING DATE: MAY 16, 2022
FROM: JODI STENECK, ACCOUNTING SUPERVISOR
SUBJECT: FINANCE DEPT. APRIL 2022 REPORT
RECOMMENDATION:

Informational only.

BACKGROUND:

To provide information regarding the activities of the Finance Department for the month of April 2022.

DISCUSSION:

Accounts Receivable
• Eleven (11) Building Permits were issued in April for a total of $8,247. • Three (3) Encroachment Permits were issued.
• Facility rental revenue for the month of April 2022 was $1,858. • Currently we have; 165 Sewer service customers enrolled in e-billing and 265 Sewer service customers are enrolled in auto pay.

Accounts Payables
• 68 Warrant checks were issued in the amount of $154,384.24 Special Events Permits Issued
• 49ers Bypass 5k-10k Run/Walk, event on 4/9/22
• Wildflowers & Wine, event on 4/10/22
• Kit Carson Mountain Men Days of 49, event on 4/29/22
Miscellaneous
• Our server, which is eight years old experienced major issues, resulting in some computer issues with all city computers resulting in the need of an emergency purchase of a new city server. We then assisted IT with server migration. • Meeting with Western Integrated Systems for converting to digital storage in place of paper files.

Included with this report is the monthly April Cash Balance Report.

Beginning
Funds Balance Cash In Cash Out Adj. Balance
01 - General Fund 280,249 424,785 151,091 (2,556) 551,387 39 -General Reserve 693,094 - - - 693,094
86 - General Savings 49,908 - - - 49,908
95 - General Operations Reserve 248,315 - - - 248,315
96 - General Capital Reserves 49,371 - - - 49,371
04 - Crestview Light District 4,374 265 77 - 4,562
07 - Cemetary 942 - 154 - 788
17 - Monteverde Store (8,398) - 593 (1) (8,992)
29 - Swimming Pool (25,617) - 268 1 (25,884)
59 - Auditorium & Facility Rentals (22,945) 4,755 13,089 (11) (31,290) 03 - Streets and Sidewalks (28,909) 4,858 4,558 - (28,609) 91 - Road CIP 48,416 4,285 - - 52,701
10 - Sewer M&O 389,800 159,845 76,847 29,946 502,744
11 - Sewer WCRF Hook up Fees 996,630 - - - 996,630
12 - Sewer Line Replacement 602,980 - - - 602,980
14 - Sewer Cap Reserves 939,726 - - - 939,726
15 - Sewer Debt Service 16,171 - - - 16,171
80 - Effluent Disposal (283,758) 15,287 13,685 (21) (282,177) 09 - HMGP Hazard Mitigation Grant Proj 1,210 - - - 1,210 19 - Knights Foundary Restore 2,996 - - - 2,996
20 - FEMA 9,128 - - - 9,128
28 - Public Safety/AB109, Grant 5,118 - - - 5,118
50 - COPS Fast Program 2,630 - - - 2,630
30-36 Traffic Mitigation Total 231,137 - - - 231,137
37 - Parking In Lieu 64,876 - - - 64,876
38 - Fire Service Fund 26,020 - - - 26,020
42 - AB1600 173,295 - - - 173,295
73 - Park Impact Fee 45,035 - - - 45,035
46 - Badger Street Bridge Replacement (183,158) - - - (183,158) 55 - SC Bridge Replacement CalTrans (286,971) - - - (286,971) 89 - Capital Improvement Projects 22,007 22,958 2,820 - 42,145 48 - Covid-19 American Recovery Act 281,464 - - - 281,464 60 - Bypass Mitigation 234,223 - - - 234,223
81 - Visitor Center (9,669) 1,488 1,996 - (10,177)
87 - Refuse 3,333 - - - 3,333
88 - City Council Discretionary 22,698 - 1,260 - 21,438 92 - Pension Reserve 135,548 - - - 135,548
93 - Vehicle Cap Reserve 7,142 - - - 7,142
94 - Vacation Cash Out and Accruals 13,962 - 5,782 - 8,180 Totals 4,752,373 638,526 272,220 27,358 5,146,037
2021-22
Cash Balance Report
for the month of April 2022

MEMORANDUM
DATE: May 11, 2022
TO: AMY GEDNEY, CITY MANAGER
FROM: CHRISTY CONSOLINI, CONTRACT PLANNER
RE: STATUS UPDATE REGARDING PLANNING ACTIVITIES
Please see below regarding activities to date relating to the Planning Department.

Project Status Discussion
Broadmeadows
Estates
Active/
Incomplete
The Applicant has appealed staff’s direction that the
Broadmeadows application is complete with the
exception that the CEQA initial study must be jointly
prepared with the Panner Creek Estates project due to
proximity, common applicant, and since the two projects are phases of the Golden Hills Estates Subdivision. Staff notified the Applicant of this CEQA requirement when
they submitted the Panner Creek Estates application prior to approval of Broadmeadows Estates. A Staff Report is
being prepared for the June City Council meeting
regarding this appeal.

Ridge Business
Park Lot Merger
Active Letter of approval sent May 10, 2022. Toma is preparing signature-ready copies for submittal to the County
Recorder. Staff is responding to the Applicant’s
questions regarding the recording process and
finalization of maps for signature.

DANCO
Permanent
Supportive Housing
Project
Active/
Incomplete
Incomplete application per City standards. Applicant did not provide the developer-required information under AB 2162 regarding unit counts by income restrictions,
funding, program service operations, and staffing. A
letter indicating the deficiencies in the application per City standards was sent to the Applicant on February 4, 2022.

Panner Creek
Estates
Active/
Incomplete
Application materials have been reviewed on multiple
occasions but have not been determined to be complete.

Currently drainage, runoff, and the proposed roadway
crossing of Sutter Creek are in revision to meet City
standards. As noted above, this project is tied to the
Broadmeadows Estates application. Staff is waiting on
submittal of the revised application materials.

MACT 321
Highway 49
Medical Office
Active/
Incomplete
Application submitted in January and reviewed in
February 2022. On February 8 the City sent the applicant a letter indicating the application was not complete. Staff is waiting on submittal of the revised application
materials.

Sutter Creek Ranch Active/
Incomplete
Numerous meetings have occurred with the project
applicant, with little information provided by the
applicant. An incomplete application was submitted to
the City on May 2, 2022 and a letter noting the
incomplete status was sent to the Applicant on May 9th
110 Eureka Street Active/ No
application
Met with applicants twice and reviewed site and
operational constraints, project concepts, and preliminary drawings. No formal application submitted to date.

Housing Element
Update
Active Two public workshops held on March 10th at the County Supervisors Chambers. Sutter Creek residents
participated in person and via Zoom. An administrative
draft Housing Element is anticipated this month per the planning consultant preparing the document. Once the
draft is complete, it will be circulated for review and comment.

Zoning Code
Update
Active This update reviews the various zones and makes
modifications to further define the zone or combine
zones that are redundant; provides updates for
consistency with the General Plan; updates content to be in compliance with state laws regarding housing, density bonuses, ADUs, accommodations for the disabled;
updates the glossary, provides a reference table for
allowed uses for each zoning district; and special event and home occupation uses and requirements are further
defined. A draft is under review by the City Attorney.

After legal review is complete, a draft will be available for review and comment and an EIR prepared that
addresses this update as well as the Circulation Element update previously reviewed and drafted
Sutter Creek OnCall ServicesActive On-call services for planning questions, planning processes, and general planning and property-use
inquiries by landowners, real estate companies, and
developers is provided as needed
Sutter Creek 2021
APR:

Complete Submitted to and accepted by HCD and OPR
Pearson/Ortiz TM Complete Submitted to County Recorder in April Trevaskis BLA Complete Submitted to County Recorder in April

1 TO: Amy Gedney, City Manager
FROM: Matt Ospital, PE City Engineer
SUBJECT: Project Status Update
DATE: May 10, 2022
Amy, the following is a status update of all projects WGA is currently working on:

1. Capital Improvement Program – Currently we are developing cost estimates for roadway projects.

2. Bryson Park Upgrade – Preliminary Engineering is approximately 75% completed.

Project is anticipated to advertise on May 27th.

3. 37 Badger Storm Drain Project – Continued observing the amount of storm water flowing through the existing storm drain pipe. Anticipate construction commencing on approximately July 11 when there is minimal to no storm water.

4. Wildman Mine Shaft – Awaiting the contract from the California Dept. of Conservation.

Anticipate receiving it the week of May 9th. Construction commencement is anticipated for the week of June 6
th
.

5. Greenstone Terrace – A site meeting will be held with the residents to discuss possible options to the current parking in the upcoming weeks.

6. Pinewoods Development – Communications with the Rancheria indicated they anticipate being complete with buttoning up the site and the new sewer line by February 2023.

7. Panner Creek Development – Currently working the developer’s Engineer on the drainage analysis for the crossing of Sutter Creek along with onsite retention.

8. Broadmeadows Estates Development – Applicant recently submitted an appeal of staff’s determination of the project. Matter will be heard at an upcoming Planning Commission meeting.

9. Prosperity Court Relinquishment – The City Attorney is working on the final steps to transfer ownership.

10. Cramer Hills – Currently working with the applicant’s surveyor on revisions to the final map.

11. Building Inspections – Continuing building inspections on Tuesdays and Thursdays. 1 MINUTES OF THE SUTTER CREEK CITY COUNCIL OF
March 7, 2022
THIS MEETING WAS CONDUCTED IN-PERSON AT 33 CHURCH STREET, THE PUBLIC WAS ALSO ABLE TO PARTICIPATE FROM HOME:

Join Zoom Meeting
https://us02web.zoom.us/j/3278978807
or
Dial by phone:
301-715-8592
Meeting ID: 327 897 8807
6:30 P.M. 1. CLOSED SESSION
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Section 54957
Title: City Attorney.
7:00 P.M. 2. CALL TO ORDER AND ESTABLISH A QUORUM FOR REGULAR MEETING Mayor Swift called the meeting to order at 7:00 p.m.

Council members Present:

Gunselman, Peters, Rianda, Sierk and Swift
Vicky Runquist, City Treasurer
Staff Present:

Amy Gedney
Derek Cole
Karen Darrow
Jodi Steneck

3. PLEDGE OF ALLEGIANCE TO THE FLAG
Mayor Swift led the Pledge of Allegiance.

4. REPORT FROM CLOSED SESSION
Mayor Swift noted that there was nothing to report

5. PUBLIC FORUM
Al Bierce, Lorraine Phalen and Susan Ross of Sutter Creek, requested that a presentation on the No Place Like Home Project be added to the agenda of an upcoming Council meeting. 2 6. PRESENTATIONS-None.

7. INFORMATION & CORRESPONDENCE – None.

8. MAYOR AND COUNCIL MEMBER REPORTS
This section is to provide Council members an opportunity to present updates on their activities and to request items be placed on future agendas.

Council member Rianda noted that an Air District board meeting will be scheduled soon.

Council member Gunselman reported that the Mother Lode Land Trust expects the transfer of the mitigation property to be completed soon and will then open it to the public. She also noted that Frank Cunha mentioned that Miners’ Bend needs some attention and that the Suter creek Community Benefit Foundation event went well.

Council member Sierk noted that the Bypass run was a success and that the Jackson pool will be managed by ACRA this year and that they are discussing raising the use fees.

Mayor Swift reported that ARSA met last week and that he was unable to attend the Fire District meeting. He also noted that he received multiple requests from the public requesting a safer walking path on Gopher Flat Road.

9. CONSENT AGENDA – Items listed on the consent agenda are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of Council or the Public.

A. City Council Minutes of April 4, 2022
Recommendation: By motion approve minutes as presented.

M/S Council member Peters/Rianda to approve Minutes of April 4, 2022, as amended.

AYES: Gunselman, Peters, Rianda, Sierk and Swift
NOES: None
ABSTAIN: None
ABSENT: None

MOTION CARRIED
B. Warrants
Recommendation: By motion approve warrants as presented.

C. Resolution 21-22-38 Authorizing remote teleconference meetings of the legislative bodies of the City of Sutter Creek.

Recommendation: Adopt Resolution 21-22-38 as presented.

M/S Council member Peters/Rianda to approve Items B & C, as presented.

AYES: Gunselman, Peters, Rianda, Sierk and Swift
NOES: None
ABSTAIN: None
ABSENT: None

MOTION CARRIED
3 10. ORDINANCES & PUBLIC HEARINGS
A. Continued from April 4, 2022 -Public Hearing regarding the vacation of Prosperity Court Recommendation:
1) Hold public hearing and receive public input.
2) Adopt Resolution 21-22-* of the City Council of the City of Sutter Creek ordering the summary vacation of the street known as “Prosperity Court” pursuant to Streets and Highways code sections 8300 et seq
City Attorney Cole presented the recommended street vacation.

Council member Peters noted that it is important to ensure that the street light ownership gets transferred properly on the process.

There was no public comment and Mayor Swift closed the public hearing at 7:27 p.m.

M/S Council member Peters/Sierk to Adopt Resolution 21-22-39 of the City Council of the City of Sutter Creek ordering the summary vacation of the street known as “Prosperity Court” pursuant to Streets and Highways code sections 8300 et seq AYES: Gunselman, Peters, Rianda, Sierk and Swift
NOES: None
ABSTAIN: None
ABSENT: None

MOTION CARRIED
B. Public Hearing: Impact Fee ENR Adjustment
Recommendation:
1) Hold a public hearing to hear testimony regarding the proposed inflationary adjustment to the impact fees.

Adopt Resolution 21-22-* authorizing an inflationary adjustment to the impact fees, effective July 1, 2022.

Mayor Swift opened the Public Hearing at 7:29 p.m.

Council member Gunselman commented that a fee increase is irrelevant until the Nexxus study is updated and the CIP is done and that most of what the fees can be used for the City is not doing.

Council member Sierk noted her concern that if the impact fees for park improvements are not increased there might be a shortage when the ACRA fees go up.

Mayor Swift closed the Public Hearing at 7:44 p.m.
4 M/S Council member Rianda/Peters to Adopt Resolution 21-22-40 authorizing an inflationary adjustment to the impact fees, effective July 1, 2022, as amended.

AYES: Peters, Rianda, Sierk and Swift
NOES: Gunselman
ABSTAIN: None
ABSENT: None

MOTION CARRIED
C. Public Hearing: Greenstone Terrace No Parking Zone
Recommendation:
1) Hold a public hearing to hear testimony regarding the proposed No Parking Zone on Greenstone Terrace.
2) Adopt Resolution 2021-22-* Amending the parking designation plan resolution 18- 19-31 adding a no parking zone on Greenstone Terrace.

Mayor Swift stepped down from this item due to a conflict of interest. Vice-Mayor Rianda presided. Vice Mayor Rianda opened the Public Hearing at 7:48 p.m.

Residents of Greenstone Terrace, Gail Shifsky, Linda Raymond, Alan Vosbaugh and Lori Eliskovich asked for clarification on where the no parking zones would be. They brought up several concerns and suggested that it would be difficult to include both sides of the street in some areas.

Vice Mayor Rianda closed the Public Hearing at 8:05 p.m.

The Council directed staff to review the no parking plan with a committee that includes the Greenstone Terrace citizens and bring back a revised recommendation.

D. Ordinance No. __ regarding Outdoor dining in public rights-of-way.

Recommendation:
1) Introduction and First Reading of Ordinance.

M/S Council member Peters/Rianda to Introduce and waive the first reading of Ordinance No. ___ regarding Outdoor dining in public rights-of-way, as amended.

AYES: Peters, Rianda, Sierk and Swift
NOES: Gunselman
ABSTAIN: None
ABSENT: None

MOTION CARRIED

11. 12.

ADMINISTRATIVE AGENDA- None.

CITY ATTORNEY’S REPORT
City Attorney Cole reported that he will be attending the League of City Attorneys Conference. 5 13. CITY MANAGER’S REPORT
City Manager Gedney reported that she has been meeting with the County and the other City Managers regarding how to implement the SB 1383 reporting requirements. She noted Staff is reviewing smoke testing results and will bring forward a proposal.

City Manager Gedney reported that ARSA met last week and that she has a meeting schedule to meet with the new attorney after the retirement of the previous one. She also noted that she continues to meet with the State, CDCR and Ione regarding the water balance as that situation continues to evolve.

14. ADJOURNMENT
The meeting was adjourned at 9:10 p.m.
___________________________________
Jim Swift, Mayor
___________________________________
Karen Darrow, City Clerk
Date Approved:
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________ TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: MAY 16, 2022
FROM: JODI ARROYOS, ACCOUNT TECHNICIAN
SUBJECT: WARRANTS TO BE PAID
RECOMMENDATION:

Attached you will find a list of all warrants to be paid.

BUDGET IMPACT:

Total is $56,861.37

RESOLUTION 21-22-*

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK APPROVING THE USE OF SB 1 FUNDS FOR REHABILITATION IMPROVEMENTS FOR FISCAL YEAR 2022-2023
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects are in progress or have been completed each fiscal year; and WHEREAS, the City must adopt a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1 by resolution, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $57,009 in RMRA funding in Fiscal Year 2022- 2023 from SB 1;
WHEREAS, Old Sutter Hill Road connects Ridge Road to the city’s core, Main Street, connecting neighborhoods and commercial activity, and due to its location, has a steep grade and drainage issues, and
WHEREAS, Gopher Flat Road is a main thoroughfare connecting Sutter Creek residents and county residents to the heart of the City and is need of improvements including drainage repairs, sidewalks, and shoulder repairs, and realignment; and
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Sutter Creek, State of California, as follows:

1. The City of Sutter Creek City Council hereby describes, in general, improvements that will be completed for Old Sutter Hill Road and Gopher Flat Road to be the design of sidewalk improvements, shoulder and drainage repairs, and roadway rehabilitation on Old Sutter Hil from the intersection of Ridge Road to Old Highway 49/Main Street and roadway improvements on Gopher Flat from Main Street to Golden Hills Drive.

2. The 2022-2023 Road Maintenance and Rehabilitation Account revenues will be carried over to Fiscal Year budget 2023-2024 to fund the Old Sutter Hill Road Project and the Gopher Flat Road projects.

3. Once completed, both projects will have life expectancies of approximately 50 to 80 years.

The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 16th day of May 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

THE CITY OF SUTTER CREEK
____________________________
Jim Swift, Mayor
ATTEST:
_________________________
Karen Darrow, City Clerk
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________

STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY

COUNCIL
MEETING DATE: MAY 16, 2022
FROM: AMY GEDNEY, CITY MANAGER
SUBJECT: TEMPORARY USE PERMITS FOR OUTDOOR DINING ON CITY

SIDEWALKS
RECOMMENDATION:

Adopt Resolution 21-22-* extending Temporary Use Permits for outdoor dining on sidewalks until August 1, 2022.

BACKGROUND:

In an effort to accommodate our local businesses during the pandemic, on September 21, 2020, the City Council passed a Resolution expanding the use of public property for local businesses.

The original date of expiration was set to expire on December 31, 2020. On December 7, 2020, the City Council extended the Temporary Use Permits, TUPs, to March 31, 2021. On March 15, 2021, the City Council extended the TUPs to May 31, 2021. On May 3, 2021 the City Council extended the TUPs to September 30, 2021. On September 20, 2021 the City Council extended the TUPs to December 31, 2021. On December 6, 2022, the TUPs were extended to February 28, 2022. On March 7, 2022, the TUPs were again extended to June 1, 2022.

DISCUSSION:

The Second Reading of the Ordinance, will be presented at your meeting tonight. The Ordinance will go into effect forty-five days after the Second Reading which is June 30, 2022. Staff is recommending that the TUPs be extended until August 1, 2022 to give business owners enough time to implement the Ordinance, by applying for their license, attend a review by DRC (which meets twice a month), and ordering and purchasing their equipment to meet the ordinance’s requirements without an interruption to their current business operations.

BUDGET IMPACT:

Continuing the TUPs does not pose any budget impacts.
1 RESOLUTION 21-22-*

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK

EXPANDING TEMPORARILY THE USE OF CITY OWNED SIDEWALKS
FOR BUSINESSES IMPACTED BY COVID-19
WHEREAS, on March 4, 2020, Governor Gavin Newsom declared a state of emergency to exist in California as a result of the COVID-19 pandemic; and
WHEREAS, on March 12, 2020, Governor Gavin Newsom signed Executive Order N-25-20 giving state and local public health officials the authority to issue guidance limiting or recommending limitations upon attendance at public assemblies, conferences or other mass events; and WHEREAS, on March 13, 2020, the President of the United States declared a national emergency as a result of COVID-19; and
WHEREAS, on March 16, 2020, the Amador County Health Officer declared a local health emergency as a result of COVID-19; and
WHEREAS, on March 16, 2020, the Director of Emergency Services of the City of Sutter Creek proclaimed the existence of a local emergency within the City, which the City of Sutter Creek Council ratified under Resolution No. 19-20-26; and
WHEREAS, the Governor of the State of California, the Amador County Public Health Officer and the City Council of the City of Sutter Creek have issued a series of Orders that restrict the type of businesses that can operate and how those businesses can provide goods and services to the public due to the risk of the spread of COVID-19; and
WHEREAS, beginning May 8, 2020 Governor Newsom began “Stage 2” of a reopening plan for businesses in California, allowing for businesses within specified industries to reopen with modifications, and
WHEREAS, businesses permitted to reopen must comply with federal, state and local directives and guidelines to ensure compliance with social distancing requirements and other COVID-19 risk mitigation measures, and
WHEREAS, on May 4, 2020, Amador County received a variance from the State Department of Public Health to move further into Stage 2 of reopening based on readiness criteria and the issuance of guidance and plans designed to mitigate the spread of COVID-19; and WHEREAS, to comply with public health orders, the City of Sutter Creek recognizes that businesses need to have the ability to modify operations which require unique allowances and temporary relief from certain zoning and land use regulations.

WHEREAS, on September 21, 2020, the City Council passed a Resolution expanding the temporary use of public property through a Temporary Use Permit, TUP, process for local businesses with an expiration of December 31, 2020; and
WHEREAS, on December 7, 2020, the City Council extended the TUPs to March 31, 2021; and 2 WHEREAS, on March 15, 2021, the City Council extended the TUPs to May 31, 2021; and WHEREAS, on May 3, 2021, the City Council extended the TUPs to September 30, 2021; and WHEREAS, on September 20, 2021, the City Council extended the TUPs to December 31, 2021; and WHEREAS, on December 6, 2021, the City Council extended the TUPs to February 28, 2022; and WHEREAS, on March 7, 2022, the City Council extended the TUPs to June 1, 2022; and WHEREAS, on May 16, 2022 the City Council extended the TUPs to August 1, 2022 to ensure that businesses had time to comply with the Outdoor Dining Ordinance that the Council has been working to implement.

WHEREAS, during a workshop to examine a Draft Ordinance for Outdoor Dining, the City Council has determined that it no longer would like to use city streets for outdoor dining, but would like to allow, if conditions are met, use of city sidewalks for outdoor dining; and WHEREAS, while revisions of a Draft Ordinance are underway, the City Council would like to extend TUPS with modifications outlined below.

NOW, THEREFORE BE IT RESOLVED THE CITY COUNCIL OF THE CITY OF SUTTER CREEK HEREBY ORDERS THAT:

1. Businesses may apply at no cost for the temporary use of the public right of way (e.g., sidewalks), City-owned and private property for modified business operations as may be necessitated by the impacts of COVID-19, subject to the following requirements:
a. Businesses must submit a Temporary Use Permit Application in a form approved by the City Manager to the City Hall, which shall include but not be limited to a sketch of the areas where seating is to be located (the Temporary Use Area); b. Businesses must comply with all local, state and federal laws, regulations and guidelines governing the temporary use, including public health orders and industryspecific COVID-19 requirements; c. All licensing and/or permitting requirements of the California Department of Alcohol and Beverage Control (“ABC”), County of Amador Environmental and Public Health Departments and any other legally authorized department must be obtained and maintained;
d. The Temporary Use Area shall not interfere with access under the Americans with Disabilities Act, or unreasonably restrict pedestrian and vehicular traffic; e. The Temporary Use Area shall maintain a minimum of five (5) consecutive feet of sidewalk width constituting a clear continuous pedestrian path of travel which is maintained free of obstacles and obstructions;
f. No permanent item or structure may be installed expressly to facilitate the proposed temporary use;
3 g. The temporary use area must be on the same parcel or adjacent parcel owned by the same party;
h. Businesses must provide written approval by the landlord, if different than the business owner, for the temporary use;
i. No additional signage may be placed advertising the temporary use area; j. No Temporary Use Area may interfere with vehicular traffic or sight distance particularly at street intersections. No Temporary Use Area may be in the city street. k. The Temporary Use Area shall be maintained in an attractive, clean and safe manner.

During non-operational hours, furnishings shall be secured or stored inside. l. Businesses must coordinate the appearance and configuration of the temporary use area with the City prior to installation in an effort to maintain a unified theme throughout the City.
m. If the business is using City-owned property the business shall provide the City with a Certificate of Insurance in the amounts required by the City Manager and Additional Insured Endorsement naming the City of Sutter Creek as additionally insured; n. Any street, sidewalk or other City improvements shall be returned to the City in the condition present prior to granting of the Temporary Use Permit.

2. The City of Sutter Creek reserves the right to determine on a case-by-case basis the suitability and appropriateness of Temporary Use Area requested by the business in the Temporary Use Permit Application. The requested use must have limited impact on other businesses operating in close proximity. Applicants that cannot demonstrate compliance with the Temporary Use Area requirements may not be issued a permit.

3. A Temporary Use Permit may be approved and issued without providing notice of or conducting a hearing on the application that would otherwise be required in the Use Permit process.

4. The City may impose conditions of approval and set timelines for compliance that are deemed reasonable and necessary to assure safe and orderly use of the property and assure compatibility with surrounding land uses, if appropriate.

5. A Temporary Use Permit is an interruptible privilege. The City may interrupt operation of the temporary use at any time for anticipated or actual conflicts. a. No real property right is provided, given or otherwise conveyed to any person or entity through a Temporary Use Permit.
b. The City reserves the right to suspend or revoke a Temporary Use Permit granted under this Order.

6. These Temporary Use Permits, if granted, will only be in effect for so long as the Declared Local Emergency is in effect, or not to exceed June 1, 2022, and may be modified or 4 rescinded by the City Manager or City Council at any time and for any reason, including while the Declared Local Emergency remains in effect.

7. This Resolution is effective immediately upon signature of the Mayor.

8. This Resolution shall be filed in the office of the City Clerk, posted at Sutter Creek City Hall, on the City’s website, and posted in public spaces as practicable.

9. If any provision of this Resolution or the application thereof to any person or circumstance is held to be invalid, the remainder of the Resolution, including the application of such part or provision to other persons or circumstances, shall not be affected and shall continue in full force and effect. To this end, the provisions of this Resolution are severable.

BE IT FURTHER RESOLVED that all TUPs shall expire on August 1, 2022.

The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 16th day of May 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

THE CITY OF SUTTER CREEK
____________________________
Jim Swift, Mayor
ATTEST:
_________________________
Karen Darrow, City Clerk
1 ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF SUTTER CREEK

REGARDING OUTDOOR DINING IN PUBLIC RIGHTS-OF-WAY
Section 1
Chapter 13.28 is added to the City of Sutter Creek Municipal Code as follows:

13.28.010 Purpose.

This chapter establishes uniform regulations and operational standards for outdoor dining in public rights-of-way. These outdoor dining regulations are intended to ensure public safety and welfare, protect public property, and promote the attractive use of outdoor dining barriers and fixtures. The purposes of these regulations are also to:

A. Assist property owners and tenants establishing outdoor dining areas in the public right-of-way;
B. Preserve historic and scenic attributes of the City; C. Protect public safety and maintain accessibility of the sidewalk or street; D. Encourage outdoor dining area designs that provide a compatible design relationship, spacing, and location relative to other improvements in the public right-of-way; E. Encourage new business development and facilitate the expansion of existing businesses;
F. Maintain meaningful public circulation; and
G. Create a dynamic and lively atmosphere by encouraging attractive and functional designs for outdoor dining.

13.28.020 Definitions.

As used in this Chapter, the following terms shall be defined as follows:

A. “Barrier” means a physical structure, whether permanent or temporary, installed to separate the outdoor area of a business establishment where alcoholic beverages may be consumed from areas where alcoholic beverages may not be consumed.

B. “Business establishment” means any business for which a business license has been issued in accordance with Chapter 6.04 of this Code and where food and/or beverages are served for purchase by customers or patrons. If the business serves alcoholic beverages, it is not a business establishment within this definition unless it serves both food and alcoholic beverages for purchase by customers or patrons.
2 C. “Outdoor dining” means the use of any right of way for the service of food and/or beverages to customers seated at tables adjacent to a business establishment. For purposes of this Chapter, service of food or beverages occurs adjacent to a business establishment if the service area is located within the projection of the frontage the building or portion of the building lawfully occupies.

D. “Outdoor encroachment license” means a license issued in accordance with this Chapter.

E. “Right of way” means any public sidewalk, court, plaza, alley, or street for which the city has ownership in fee, an easement, or a possessory interest.

13.28.030 Outdoor encroachment license required.

No owner or operator of a business establishment shall occupy any portion of any right of way for outdoor dining without first obtaining an outdoor encroachment license in accordance with this Chapter.

13.28.040 Authority to issue outdoor encroachment licenses.

The City Manager is hereby authorized to issue outdoor encroachment licenses to owners or operators of business establishments. The City Manager shall have the authority to deny any outdoor encroachment license application if its issuance is determined to be detrimental to the public health, safety, or public welfare. The decision of the City Manager may be appealed to the City Council in accordance with Chapter 2.53 of this Code.

13.28.050 Application for outdoor encroachment license.

A. Every owner or operator of a business establishment that desires to provide outdoor dining in a right-of-way shall apply for an outdoor encroachment license on an application form provided by the City Manager.

B. Each application shall be accompanied by a space-use plan showing the location, number, and arrangement of all proposed tables, chairs, barriers, fixtures, planters, umbrellas, heaters, lighting, and signage. The plan shall also show the location of the entrance to the establishment, and the location of any existing sidewalk obstructions in and adjacent to the proposed area to be occupied by the tables and chairs. Trees and/or tree wells, traffic signs, planters, lamp posts, balcony posts, fire hydrants, parking meters, benches, barriers delimiting the dining area, and all similar obstacles shall constitute obstructions. The space-use plan shall be drawn neatly and accurately to scale, and shall be dimensioned so as to demonstrate how the sidewalk minimum clear path will be achieved, or the application will not be accepted for processing. Once approved, any deviations from the originally submitted space-use plan must also be submitted to the City for consideration prior to implementation of any changes. 3 C. Each application shall be submitted in accordance with the following requirements:

1. The application fee amount shall be as set forth from time to time by resolution of the City Council. This fee includes actual costs for review and processing of the application, as well as pre-inspection and post-inspection of the outdoor dining area.

2. The application must be signed by the business owner or operator and property owner.

3. Prior to approval of the application, the applicant must submit proof of insurance consistent with Section 13.28.090.

4. The applicant must submit a copy of the applicant’s current City of Sutter Creek business license and/or permit, California Department of Alcoholic Beverage Control permit, if applicable, and any and all Amador County Health Department permits.

5. Establishments that serve alcoholic beverages in the outdoor dining area shall provide a physical barrier that meets the requirements of this Chapter and of the Alcoholic Beverage Control Board.

6. A removal deposit shall be submitted at the time of application where a fixed barrier is proposed or required. If, at the time of cessation of outdoor dining use and/or revocation of outdoor encroachment license, the barrier is removed by the business owner or other responsible party, and such removal is confirmed by a City inspection, any removal deposit will be refunded, except that the City’s inspection costs shall be deducted from the amount refunded. The deposit will also be refunded if the outdoor encroachment license is denied. Existing licensees shall not be required to post a removal deposit unless a new or revised license is required.

13.28.060 Issuance of outdoor encroachment license.

No license shall be issued until the applicant has complied with the City of Sutter Creek Municipal Code and other applicable City standards, as such standards may be amended from time to time.

13.28.070 Indemnification for use of public property.

The licensee shall indemnify, defend and hold harmless the City, its officials, officers, agents and employees from any and all claims, causes of action, losses, injuries or damages arising directly or indirectly from the negligent acts, errors or omissions of the license holder, its officers, agents, employees, customers, patrons, invitees, guests, or anyone rendering services on its behalf. This indemnity shall include all reasonable costs and attorney fees incurred in defending any action covered by this section.
4 13.28.080 Conditions and restrictions pertaining to outdoor encroachment licenses.

A. Location, Dimensions, and Design.

1. Sidewalk Minimum Clear Path. Every outdoor dining area shall at all times maintain a minimum of five (5) consecutive feet of sidewalk width constituting a clear and continuous path to ensure adequate space for pedestrian traffic on the adjacent sidewalk. The minimum width stated above must be free of all obstacles and obstructions for a clear path of travel. For the purpose of minimum clear path, traffic signs, trees, street furniture, balcony posts, trash receptacles, landscape features (including planter boxes and pots) and all similar obstacles shall constitute obstructions.

2. Ramps and Driveways. Outdoor dining areas must not impede the use of ramps or driveways for ingress or egress of vehicles or bicycles.

3. Building Access. No element of the outdoor dining area may interfere with access to any building, including all paths of travel or exits.

4. Egress From Business Establishment. A clear path of travel from the doors of the business establishment to the sidewalk and street must be provided. The width of the clear path of travel shall be no smaller than the width of the business establishment door(s) and no less than three (3) feet.

5. The owner or operator of the business establishment is solely responsible for ensuring that the design of the outdoor dining area meets all the requirements of the Americans with Disabilities Act, and nothing in this Chapter, and no outdoor encroachment license shall be deemed to be authorization for any improvement, structure, or design that would not meet the minimum accessibility requirements of that Act and its implementing regulations and guidelines.

B. Fixtures and Barriers.

1. Barriers are optional unless alcoholic beverages are served in the outdoor dining area.

2. Barrier Height. Barriers shall maintain a minimum height of forty-two (42) inches and a maximum height of forty-eight (48) inches.

3. Barrier Materials. Barriers must be constructed of decorative metal (aluminum, steel or iron), must be black, and must be vertically or horizontally spaced with open slatted design. Barriers, however fixed in place, shall not be permanently attached to the sidewalk.

4. Architectural Standards. Any improvements licensed to exist on any right-of-way shall comply with design standards the City has adopted as of the time of 5 application and receive design clearance from the City’s Design Review Committee.

5. Fixtures (such as chairs, planters, and tables) may remain in the outdoor dining area during non-business hours only if secured so as to prevent removal from the premises and in a manner that ensures public safety. However, fixtures shall not be secured through any means that requires drilling or bolting into any portion of any City right-of-way.

6. Upon discontinuation of use of the outdoor dining area or the adjacent associated business, any and all items used to secure the tables and chairs (bolts, screws, etc.) shall be removed.

7. Barriers shall not be attached to the adjacent building unless authorized by the building owner and approved by the City Manager in writing.

8. Licensed fixtures must be completely contained within the approved outdoor dining area and shall be limited to tables, chairs, planters, umbrellas, and heaters.

C. Tables and Chairs.

1. Tables and chairs shall be of commercial restaurant grade.

2. Materials for tables and chairs shall be metal or wood, and their color shall be either brown or black.

D. Planters.

1. Planters may be used in the outdoor dining area for décor but may not be used as a barrier. Planters shall not exceed a height of thirty-two (32) inches above the sidewalk. Plants shall not exceed a height of seventy-two (72) inches (six feet) above the sidewalk and shall not create a line-of-sight obstruction.

2. Planters shall contain plant materials in healthy condition. Planters may contain lush trailing plants, annuals, and perennials, that accentuate the ambiance of the outdoor dining space. Cacti are not permitted, nor are plastic or silk plants.

3. Planters shall have a self-contained watering reservoir system that prevents any leakage onto the sidewalk.

4. Planters may be attached to barriers.

5. Debris or litter caused by landscape plants, in the outdoor dining area, shall be cleaned up regularly by the licensee or property owner. 6 E. All signage in the outdoor dining area shall be permitted separately pursuant to Chapter 15.16 of this Code.

F. Umbrellas and Heaters.

1. False or temporary roofs, coverings, and canopies are not permitted.

2. Umbrella colors shall be coordinated with the City’s seasonal schemes or be solid black, and shall be maintained in good condition and proper working order.

3. Umbrellas must not extend into the path of traffic or impede the line of sight for motorists, bicyclists, or pedestrians.

4. Heaters must be a part of the approved license.

G. Lighting.

1. Adequate lighting for outdoor areas must be provided by the outdoor encroachment license holder to ensure the safety of customers and pedestrians. Lighting shall be maintained in good working order

2. Lighting shall be “soft” in appearance and adhere to the City’s design standards.

H. Maintenance and Operation Standards

1. The outdoor dining area must remain free of litter, food scraps, soiled utensils, and dishes at all times. The licensee shall maintain the tables and chairs in the outdoor dining area in a clean condition at all times. No debris shall be swept, washed, blown, or otherwise allowed to escape into the sidewalk, gutter or street.

2. It is the responsibility of the licensee to keep the sidewalk pedestrian zone clear and unimpeded for pedestrian movement. Movable items, such as barriers, chairs, or tables shall be positioned in accordance with the approved space-use plan at all times outdoor dining occurs.

3. Outdoor dining areas must conform to and comply with all relevant regulations in this Code and all applicable building, fire, and life safety codes, including State laws and regulations.

I. Permission to encroach upon a portion of a public sidewalk with tables and chairs granted through issuance of an outdoor encroachment license pursuant to this Chapter shall not constitute a deed or grant of an easement by the City.
7 J. This ordinance shall not be interpreted to authorize the continuance of, or to legalize, any encroachment onto City sidewalks, rights-of-way, or property existing prior to or on the effective date of this Chapter. As any such encroachments have never been authorized by any portion of this Code or other law, no vested or “grandfathered” right to continue such encroachments shall be deemed to have accrued in any person, business, or entity.

13.28.090 Insurance.

A. Each outdoor dining licensee shall provide evidence of insurance coverage as approved by the City Manager. The licensee shall obtain and maintain in force comprehensive general liability, broad form property damage and blanket contractual liability insurance in a combined single limit amount per claim and aggregate, of at least two million dollars ($2,000,000), or any greater amount established by the City Manager, covering the property and the licensed area on which the outdoor dining will be located.

B. The City of Sutter Creek, its elected and appointed officials, officers, agents and employees shall be named as additional insureds on this policy. An endorsement must be issued as part of the policy reflecting compliance with this requirement.

C. A certificate of insurance shall contain provisions prohibiting cancellations, modifications, or lapse without thirty (30) days prior written notice to City. Such insurance shall apply as primary insurance and shall stipulate that any insurance maintained by the City shall be in excess of the license holder’s insurance and shall not contribute with it.

D. All new and existing licenses must comply with these insurance requirements.

13.28.100 No representation of suitability.

In issuing a license under this Chapter, the City makes no representation as to the suitability of any location for outdoor dining purposes.

13.28.110 Outdoor encroachment license annual renewal.

An annual, non-refundable renewal fee shall be assessed for the costs of reviewing compliance, maintenance, and insurance. The renewal fee shall be in an amount as set forth from time to time by resolution of the City Council.

13.28.120 Revocation of outdoor encroachment license.

The City may revoke any outdoor dining encroachment license for non-compliance with any license term, provision of this Chapter, or determination of an unsafe condition. Notice of revocation shall be served by the City Manager on the license holder by personal delivery or by certified mail, return receipt requested. Any person who receives a notice of revocation may appeal the revocation by filing a notice of appeal within 10 days of service of the notice. The appeal shall be governed by Chapter 2.53 of this Code.
8 Section 2
The City Council determines that this ordinance is not subject to the California Environmental Quality Act (“CEQA”) because the adoption of this ordinance is not a project, as defined by CEQA, but is instead an administrative action per California Code of Regulations, Title 14, section 15378(b)(2). Even if the ordinance is subject to CEQA, it is nonetheless exempt from that Act pursuant to California Code of Regulations, Title 14, Section 15060(c)(2) and (c)(2) as the activities regulated herein will not result in any direct or reasonably foreseeable indirect physical change in the environment. In addition, the ordinance is exempt under the “common sense” exemption to CEQA, California Code of Regulations, Title 14, Section 15061(b)(3), as it can be seen with certainty that the regulation of outdoor dining on sidewalks, rights-of-way would inherently promote public safety in the use of public places for business activities.

Section 3
All ordinances and parts of ordinances in conflict herewith are hereby repealed.

Section 4
This ordinance shall be published and posted in the manner required by law by the City Clerk.

Introduced at a meeting of the City Council of Sutter Creek on May 2, 2022 and enacted by the City Council of the City of Sutter Creek at a regular meeting held on _________________.

PASSED, APPROVED AND ADOPTED at a regular meeting of the Sutter Creek City Council, held on this ____ day of May 2022, by the following vote, to wit:

AYES:

NAYS:

ABSENT:

ABSTAIN:
______________________________
Jim Swift, Mayor
ATTEST:
______________________________
Karen Darrow, City Clerk
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)266-7789 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY

COUNCIL
MEETING DATE: MAY 16, 2022
FROM: JODI STENECK, ACCOUNTING SUPERVISOR
SUBJECT: UPDATED USE FEE AND DEPOSITS
RECOMMENDATION:

Adopt Resolution 21-22-* updating Planning, Police and Administration deposits and fees for the City of Sutter Creek effective July 1, 2022.

BACKGROUND:

The City has established use fees for providing services and facility rentals to the public.

Annually the fees are reviewed and if necessary, a recommendation to update the fees to adequately cover the cost of providing services is requested. After reviewing the current fee schedules, city staff is recommending a few minor changes.

DISCUSSION:

Fees for the Planning Department were updated in 2021, therefore only one increase is being recommended, see attached “A” for current and proposed fees. Staff is recommending that the Planning fees add non-refundable to the deposit.

Fees for the Facility Rental are minor, with an additional fee for kitchen use in the auditorium and reducing the hourly non-profit rental of the Historical Grammar School. We would recommend reducing the non-profit rental as an option to encourages non-profits organizations to use the building and reduce the number of requests to have the fee waived. See attachment “B” for current and proposed fees.

The Police Department is requesting one fee increase for Concealed Weapon. See attachment “C”.

BUDGET IMPACT:

None
RESOLUTION 21-22-*

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK

UPDATING USE FEES AND DEPOSITS FOR THE PLANNING, POLICE AND

ADMINISTRATION DEPARTMENTS FOR THE CITY OF SUTTER CREEK EFFECTIVE JULY 1, 2022
WHEREAS, the City of Sutter Creek charges fees and or requires a deposit for engineering and planning projects; and
WHEREAS, the City charges fees for facility rentals; and WHEREAS, the City Police department charges fees for services; and WHEREAS, said fees and deposits are integral to the City being reimbursed for direct costs, as well as staff time; and
WHEREAS, from time to time it is necessary to adjust said fees and deposits to ensure that said fees are adequately covering the costs to provide such services; and WHEREAS, the City has determined that it is necessary to update these fees and deposits; and WHEREAS, the City Council has reviewed the proposed fees and deposits, shown in Attachment A, B, and C and has determined that they are reasonable and logical and represent an estimate of the cost of providing the service for which the fees and deposits are collected.

NOW THEREFORE BE IT RESOLVED, that the City Council does hereby adopt a revised fee schedule for fees and deposits referred herein as Attachment A. The effective date of said fees and deposits shall be July 1, 2022.

The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 16th day of May 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
_________________________________
James Swift, Mayor
____________________________________
Karen Darrow, City Clerk
Dept: Planning
Title FEES Proposed Changes
Tentative Map $1,900 Deposit $1,900 Non- refundable deposit (4 lots or less including remainder) Min 2 Lots plus staff costs plus staff costs Tentative Map $2500 Deposit $2500 Non-refundable deposit (5 lots or more including remainder) plus staff costs plus staff costs Final Map $1,900 Deposit $1,900 Non- refundable deposit plus staff costs plus staff costs
Boundary Line Adjustment $800 plus
Co Surveyor & Recorder
Fees
Certificate of Compliance $600 each
Encroachment Permit (plus plan check fees) $165 each
Encroachment Permit (Annual) $150.00 annual
Public Utility Easement Abandonement $800 Deposit plus $800 Non-refundable deposit Staff Costs plus Staff Costs
Abandonment of Roadway $800 Deposit plus $800 Non-refundable deposit Staff Costs plus Staff Costs
General Plan Amendment $2,800 Deposit $2,800 Non-refundable deposit plus Staff Costs plus Staff Costs
Ordinance Amendment $2,600 Deposit $2,600 Non-refundable deposit plus Staff Costs plus Staff Costs
Zone Change $2,100 Deposit $2,100 Non-refundable deposit plus Staff Costs plus Staff Costs
Use Permit $800 Deposit $800 Non-refundable deposit
plus Staff Costs plus Staff Costs
Use Permit - VRBO/Vacation Rental/AirBnB $600 Deposit $600 Non-refundable deposit plus Staff Costs plus Staff Costs
Home Occupation Use Permit $175 Deposit $175 Non-refundable deposit plus Staff Costs plus Staff Costs
Special Event Permit $100.00
$250.00 Deposit - Minor Event
$500.00 Deposit - Major Event
Variance $1,200 Deposit $1,200 Non-refundable deposit
plus Staff Costs plus Staff Costs
Site Plan Permit $1,600 Deposit $1,600Non-refundable deposit plus Staff Costs plus Staff Costs
Annexation Fee $3,500 Deposit $3,500 Non-refundable deposit plus staff costs plus staff costs
Dept: Planning
Appeals of Staff or Planning $375 each
Commission Decision Non-Refundable
Sign Permit $90 each $100 each
Staff Costs - Add to professional service fees billed
*Administration Fee 20% or $200 whichever is less
*Clerical $50.00/HR
*City Attorney TBD/RFQ Selection
*City Engineer TBD/RFQ Selection
*City Planner $195.00/HR (based on contract renewal)
Dept: Admin
Title Fee
Facility Rentals *$1,000,000 insurance coverage required. Commercial rates include vendor fees.

Current Proposed Changes
Auditorium
Non-Profit $175/day
Commercial $425/day
Private $250/day
Utility per day $100.00
Cleaning/Key deposit $275.00
Kitchen Use additional $25 charge
Community Center
Non-Profit $15/hr (4 hr min)
Commercial $55/hr (4 hr min)
Private $30/hr (4 hr min)
Utility per day $50.00
Cleaning/Key deposit $275.00
Kitchen Use additional $50 charge
Cribbs Field / Snack Shack
Non-Profit $20/hr (4 hr min)
Commercial $50/hr (4 hr min) $400/day
Private $20/hr (4 hr min)
Utility per day $25.00
Cleaning/Key deposit $275.00
Historic Sutter Creek
Grammar School Rooms
1, 2, & 5
Non-Profit $25/hr or $150/day $15/hr
Commercial $25/hr or $150/day
Private $25/hr or $150/day
Utility per day included
Cleaning/Key deposit $275.00
Historic Sutter Creek
Grammar School Room 6
Non-Profit $35/hr or $210/day $20/hr
Commercial $35/hr or $210/day
Private $35/hr or $210/day
Utility per day included
Cleaning/Key deposit $275.00
Dept: Admin
Title
Jazzercise $30/class
Yard Sale Permit $5.00
Copies

8.5x11 $0.15
larger than 8.5x11 $0.25
Improvement Standards $25.00
Cemetery Plot $500.00
Dept: Police
Title Fee Proposed Change
Vehicle Code Fines

11.24.020 Prohibited Areas $35

11.24.030 Conformity w/ marking $35

11.24.050 Time Limits (2,4,or 12 hours) $50, 50, 35

11.30.020 Block Sidewalk, Driveway, Fire Hydrant (winthin 15 Feet) $50

11.24.080 Red Zone $150

11.24.090 Green Zone $40

11.24.100 Blue/Disabled $350

11.24.110 Yellow (loading zone) $40

11.24.120 White (ATM) zone- 5 minutes $40

11.24.060 Private Property w/o permission $50

11.24.040 Public Street or Lot over 72 hours $75
Police Reports
First 5 pages $25
additional pages $0.25
Towed Vehicle Release $125
Blasting permit $250
plus staff time
Citation Sign Off
Non resident or other Agency sign off $10
Vehicle Identification
VIN Number verifications $10
Copies of Citations $10
DWI Accident responses $275
License and Permit Fees
Initial Permit ($66 to DOJ and $10 to City) $76
Renewal ($10 to DOJ and $5 to City) $15
Redemption Fees
Dogs
1st Impound $25
2nd Impound $35
3rd Impound $45
Concealed Weapon
Initial $150 $175
Renewal $100

Sutter Creek City CouncilMay 16, 2022

Sutter Creek City Council
May 16, 2022