Sutter Creek City Council
November 21, 2022

CITY COUNCIL A G E N D A
MONDAY, NOVEMBER 21, 2022
7:00 P.M. Regular Session
33 Church Street, Sutter Creek CA 95685
The Agenda can be found on the City’s Website: www.cityofsuttercreek.org

THE CITY OF SUTTER CREEK CITY COUNCIL MEETING WILL BE AVAILABLE VIA ZOOM AND IN PERSON.

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Meeting ID: 956 852 0224
Public comment will be accepted by email at [email protected]. All emails must be received prior to the start of the meeting.

1. CLOSED SESSION-None
7:00 P.M. 2. CALL TO ORDER AND ESTABLISH A QUORUM FOR REGULAR

MEETING

3. PLEDGE OF ALLEGIANCE TO THE FLAG

4. REPORT FROM CLOSED SESSION

5. PUBLIC FORUM
At this time, the public is permitted to address the City Council on items not appearing on the agenda. Comments may not exceed 5 minutes. In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The City Council may respond to statements made or questions asked or may request Staff to report back at a future meeting on the matter. The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code §54954.2. Public comment on any item listed below shall be limited to five minutes, unless additional time is permitted by the Mayor/Council.

6. PRESENTATIONS
Presentation by Tim Murphy regarding an update on the work of the Sutter Creek Community Benefit Foundation’s work at the Historic Sutter Creek Grammar School.

Recommendation: For information only.

7. *
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INFORMATION/CORRESPONDENCE
A. Monthly Police Report
B. Monthly Public Works Report
C. Monthly Building Report
D. Treasurer’s Reports
E. Monthly Administrative Services Report
F. Monthly Finance Department Report
G. Monthly Engineer’s Report
H. Monthly Sewer Report

8. MAYOR AND COUNCIL MEMBER REPORTS
This section is to provide Council members an opportunity to present updates on their activities and to request items be placed on future agendas.

9. CONSENT AGENDA
Items listed on the consent agenda are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of Council or the Public.
* A. City Council Minutes of October 17, 2022
Recommendation: By motion approve minutes as presented. *
*
*
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B. Warrants
Recommendation: By motion approve warrants as presented.

C. Resolution 22-23-* Authorizing remote teleconference meetings of the legislative bodies of the City of Sutter Creek.

Recommendation: Adopt Resolution 22-23-* as presented.

D. Resolution 22-23-* Authorizing two (2) flow sensors, two -(2) data loggers, and two (2) sets of miscellaneous required equipment) with costs not to exceed $50,000.00 without additional approval from City Council and approving Budget Amendment #2.

Recommendation: Adopt Resolution 22-23-* as presented.

E. Contract with AQuality for operations support services Recommendation:

1. Adopt Resolution 22-23-* Authorizing the City Manager to sign an annual contract with AQuality for operation support services for the Wastewater Treatment Plant and the Sewer Collection System and amending the Budget to add $19,250 in Professional Service to the Sewer Fund, Department 1510.

2. Adopt Resolution 22-23-*Approving Budget Amendment #3, for Fiscal Year 2022-23 for Contract with AQuality.
*
F. Budget Amendment #4 for Fiscal Year 22-23 for DRC Stipends.

Recommendation: Adopt Resolution 23-23-* authorizing Amendment #4 to the fiscal year 2022-23 budget to add stipends to the Design Review Committee’s appointed members.

10. *

ORDINANCES & PUBLIC HEARINGS
A. Capital Facilities Fees Annual Report

1. Hold a Public Hearing regarding the Capital Facilities Fees Annual Report.

2. Accept by motion the City of Sutter Creek Capital Facilities Fees Annual Report for Fiscal Year 2021-22

11. ADMINISTRATIVE AGENDA
A. Amador Water Agency Water Availability
Recommendation: For information and discussion.

B. Housing Element Update
Recommendation: For information only.

C. Planning/Administration Department staffing.

Recommendation: For information and staff direction.

12. FUTURE AGENDA ITEMS
This section provides an opportunity for Council members to request items to be added to the agenda in the future with a majority Council vote.

13. CITY ATTORNEY’S REPORT
This section provides an opportunity for the City Attorney to report on any activities or upcoming legislation of importance to the City. No action is expected to be taken by the Council

14. CITY MANAGER’S REPORT
This section is an opportunity to provide Council members with a brief status update on staff activities. No action is expected to be taken by the Council.

15. ADJOURNMENT
The next regularly scheduled meeting is MONDAY, DECEMBER 5 TH at 7:00 P.M
TO: Amy Gedney, City Manager
FROM: James O’Connell, Chief of Police

DATE: November 21, 2022

DEPARTMENT INFORMATION
September 2022
Monthly Statistics
Officer Initiated Incidents 448
Traffic Stops 121
Other Officer Initiated Incidents 327
Business Checks 127
Vehicle/Pedestrian Checks 24
Total Officer Reports 36
Misdemeanor Arrests 7
Felony Arrests 4
Moving Citations 24
Parking Citations 1
Total 883
Downtown Foot Patrol:

During the month of October 2022, SCPD continued to conduct daily foot patrol in the downtown area and average over 30 minutes, per officer each day.

In addition, our dedicated Volunteers contributed over 13 hours of service, including transporting evidence to the Department of Justice and records processing.

STAFF REPORT
TO: AMY GEDNEY, CITY MANAGER
MEETING DATE: NOVEMBER 21, 2022
FROM: GEORGE ALLEN PUBLIC WORKS FOREMAN
SUBJECT PUBLIC WORKS DEPARTMENT REPORT FOR OCTOBER 2022 Objective: The objective of this Staff Report is to provide a monthly status update regarding activities within the Public Works Department.

Wastewater Treatment Plant Status:

The WWTP did meet all the effluent quality discharge requirements for the month of October.

Table 1. Monthly Status of required reporting constituents.

Constituent Monthly Results Monthly Limits
Monthly Influent Flow 9.293 MG. 0.300 mgd daily avg .48mgd1 Effluent BOD, mg/L 12 mg/L 30 mg/l
Effluent Settleable Matter,
mL/L
< 0.1 ml/L 0.5 ml/l
Effluent TSS, mg/L 17 mg/L 30 mg/l
Total Coliform, MPN 1.8 mpn 23 mpn
Sludge Wasted 30,552 gallons
Rain 0.0 in. 0.62 in. YTD –26.42” Last YTD
1 The .48 mgd is daily dry weather flow (May through October).

Plant Compliance Issues:
• The September 2022 report was electronically submitted to Regional Water Quality Control Board.

Operational Strategy Modifications:
• The rag bin was hauled on October 11, 2022.
• A regular sludge wasting schedule was kept with a total of 30k gallons dewatered. • The sludge samples passed Republic’s requirements for the renewal process on the City’s permit to dispose of sludge at Forward landfill.

Collection System Status:

SSMP Activity
Calls for service
• 10/3/2022 260 Patricia Ln, Issues with private lateral • 10/18/2022, 23 Nickerson St. Plugged City main.
• 10/22/2022, 120 Jean Ct. Plugged City main.
• 10/27/2022, 150 Foothill Dr. Plugged City main.

• 10/29/2022 29 Oro Monte. Plugged City main.

Sewer System Cleaning and Maintenance.
• For September, there was 725 feet of sewer line cleaned. Total amount cleaned for 2022 is 24,846 feet.

Service Requests
Responded to twelve Service Requests in October.
• Three were for a facility issues;
• One for a street issue;
• Four were for streetlight issues;
• Three were for sewer issues.

Effluent Disposal
• Setting up irrigation site at Preston Reservoir.
• Working with Aquality on the Preston Reservoir issues. • Working with Thatcher Chemical on adding Calcium Nitrate to Preston reservoir effluent to curtail the Hydrogen Sulfide smell at Ione Tertiary plant. • Ongoing meetings with Ione on taking Preston reservoir effluent. • Ongoing irrigation at Hoskins irrigation site.
• Running pump and working on the sprinklers at the pump fields at Hoskins irrigation. • Ongoing irrigation at Bowers Irrigation site.
• Sending weekly updates to the Regional Board on reservoir levels and volumes. • Daily flow checks and level readings.

Streets and City Right of Way.
• Ongoing repainting red zones in the downtown area.
• Repainting the white Stop bars and letters in the downtown area • Repainting the yellow crosswalks in the school areas. • Ongoing roadside trash cleanup.
• Ongoing patching of numerous potholes.

Parks and Buildings
• Set up fall decorations in the City plaza.
• Campbell Construction continued working on Bryson park. • Ongoing set up and take down for the meeting in the Community Center. • Ongoing cleanup of Community Center, Auditorium and Grammar School for the rentals.

October 2022 Building Permits Issued
Submitted Prepared
Permit
#
Issue
Date
Final ( F )
or
Expire
Date APN Address Owner Contractor Description
New
Cons
t
Y/N
SQ
FT
Commercial
Valuation
Residential
Valuation
Commerical
Permit Fee
Residential
Permit Fee
(WGA)
Plan Check
SCFEF
(Strong
Motion)
SB 1473
Fee
Grand
Total
8/17/2022 10/13/2022 2022-OCT-01 10/13/22 F 040-210-028 273 Amapola Dr. Foyil, Aimee Gold Rush Energy Solutions Solar 31,855.00 275.02 177.28 4.14 2.00 $ 458.44 10/3/2022 10/13/2022 2022-OCT-02 10/13/22 4/13/23 018-331-004 15 Bryson Dr. Amador Residential Partners Inc LGM Construction Other 10,000.00 220.00 143.00 2.80 1.00 $ 366.80 Front Entry Walkway 10/13/2022 10/13/2022 2022-OCT-03 10/17/22 F 018-091-006 41 Marre Stevens, Michael Klonowski Roofing Re-roof 14,400.00 316.80 1.87 1.00 $ 319.67 10/11/2022 10/13/2022 2022-OCT-04 10/17/22 4/17/23 018-220-007 120 Flume Rd. Vosburgh, Alan Determined by Owner Other 20,000.00 440.00 286.00 2.60 1.00 $ 729.60 Retaining Wall 9/21/2022 10/5/2022 2022-OCT-05 10/17/22 4/17/23 018-282-010 280 Patricia Ln. Dehham, Aldene V3 Electric Solar 20,400.00 369.02 177.28 2.65 1.00 $ 549.95 9/21/2022 10/17/2022 2022-OCT-06 10/17/22 4/17/23 040-190-005 134 Creek View Ct. Cabezas, Will Premier Pools & Spas Pool 136,849.00 3,012.98 1,956.94 17.79 6.00 $ 4,993.71 10/19/2022 10/19/2022 2022-OCT-07 10/19/22 4/19/23 018-054-011 258 Spanish St. Brusatori, Will Determined by Owner Re-roof 4,000.00 110.00 0.52 1.00 $ 111.52 9/28/2022 10/20/2022 2022-OCT-08 10/20/22 4/20/23 018-201-051 17 Nickerson St. Pfeiffer, Thomas Sunrun Solar 27,975.00 272.72 252.28 3.64 2.00 $ 530.64 10/25/2022 10/25/2022 2022-OCT-09 10/25/22 4/25/23 018-282-010 280 Patricia Ln. Denham, Aldene Arete Roofing Re-roof 11,750.00 258.50 1.53 1.00 $ 261.03 10/5/2022 10/24/2022 2022-OCT-10 10/26/22 4/26/23 018-163-016 60 Broadway St. Williams, Johnnie North Valley LLC Solar 22,000.00 366.72 177.28 2.86 1.00 $ 547.86 10/25/2025 10/25/2025 2022-OCT-11 10/26/22 4/26/23 018-281-002 225 Patricia Ln. Ysalgue, Juan & Hua, Anthony Hammer Roofing Re-roof 15,000.00 331.20 1.95 1.00 $ 334.15 Totals 10,000.00 304,229.00 220.00 5,752.96 3,170.06 42.35 18.00 9,203.37 City of Sutter Creek
City Treasurer's Report
Receipts & Disbursements Report
City's Checking Account
Receipts
Deposits $ 370,946
Reversal of Bank Charges -
Total $ 370,946
Disbursements
Accounts Payable $ 221,211
Payroll & Benefits 101,160
Bank Charges -
Total $ 322,371
Net Amount of Investment Transfers $ -
Recap of City Treasury
Investments on Hand October 31, 2022
Rate of
Return
Bank of Marin Checking $ 1,077,845 0.01%
Bank of Marin Money Market $ 11,570 0.07%
Bank of Marin Money Market #2 $ 2,033,832 0.34%
* California State Treasurer's LAIF $ 1,578,563 1.35%
Total $ 4,701,810
Total this month last year $ 4,058,960
* LAIF 1 $ 58,043
LAIF 2 $ 1,520,520
The investment information provided in this report reflects the City's ability to meet expenditure requirements for the next six months. The investment portfolio is in compliance with the City's investment policy. Victoria Runquist 11/16/2022 October 2022
Market or
Withdrawal
Value
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer _________________________________________________________________________ TO: AMY GEDNEY, CITY MANAGER
MEETING DATE: NOVEMBER 21, 2022
FROM: KAREN DARROW, ADMINISTRATIVE SERVICES SUPERVISOR
SUBJECT: ADMINISTRATIVE SERVICES SEPTEMBER 2022 REPORT
RECOMMENDATION:

For information.

BACKGROUND:

The Administrative Services Department encompasses a variety of functions on behalf of the City including Human Resources, Risk Management, the Office of the City Clerk and Public Engagement and Marketing.

Included is an overview of the activity within the Administrative Services department for the month of October 2022.

DISCUSSION:

Risk Management
• Review and oversight of one active Workers Comp claim and two ongoing liability claims.

Human Resources
• Prepare for upcoming Section 125 and health benefit open enrollment.

City Clerk
• 2-Public Record Request Responses and 19-Citizen Inquiries responses. • Agenda preparation, minutes and follow up for:
1-City Council, 1- PC/CC workshop, 2-DRC and 2-ARSA, 1-Finance Committee, 1- Marketing Committee and noticing for 2 public hearings. • Issued 2-Design Clearance permits
• Update and review content for the City of Sutter Creek website.

Public Engagement and Marketing
• Crafted 6 social media marketing ads designed to reach specific target groups. • Met with Marketing Committee to present advertising results and direction for Holidays. • Create and design winter and holiday marketing campaign. • Began coordinating city decoration efforts with Public Works department. 2 • Expand the city-wide Holiday Light Tour for the public to participate in throughout December.
• Create and review content for the Visit Sutter Creek website. 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ____________________________________________________________________________ TO: AMY GEDNEY, CITY MANAGER
MEETING DATE: NOVEMBER 21, 2022
FROM: JODI STENECK, ACCOUNTING SUPERVISOR
SUBJECT: FINANCE DEPT. OCTOBER 2022 REPORT
RECOMMENDATION:

Informational only.

BACKGROUND:

To provide information regarding the activities of the Finance Department for the month of October 2022.

DISCUSSION:

Accounts Receivable
• Eleven (11) Building Permits were issued in October for a fee total of $9,203. • Facility rental revenue for the month of October 2022 was $5,251.00. • Currently we have; 181 Sewer service customers enrolled in e-billing and 294 Sewer service customers are enrolled in auto pay.
• Completed CalRecycle funding request for Beverage Container Recycling grant.

Accounts Payables
• 63 Warrant checks were issued in the amount of $220,800.72 Special Events applications approved
• SCBPA – Classic Car Show, event date 10/9//22
• ACUSD – Big Game Night Rally, event date 10/26/22
ARSA
• Prepared monthly financial statements for ARSA meeting • 15 Invoices processed, 8 Warrant checks issued
• Completed credit application and certificate of insurance for Rain for Rent (irrigation) Misc.
• Assisted Amador County and GIS coordinator with Address Assignments. • Attend CSJVRMA Quarterly Board Meeting in Fresno.
• Participated in two Sewer Rate Study meetings.
2 • Training for new Account Clerk I employee.
• Completed Draft SC Capital Facilities Fees Annual Report. • Hosted employee potluck and completed City Hall deep clean.

Included with this report is the October 2022 Cash Flow Report Funds Beg. Balance Cash In Cash Out Adj. Balance
01 - General Fund (311,789) 174,014 170,295 (2,755) (310,825) 39 -General Reserve 694,486 - - - 694,486
86 - General Savings 50,029 - - - 50,029
95 - General Operating Reserve 248,813 - - - 248,813
96 - General Capital Reserves 49,470 - - - 49,470
04 - Crestview Light District 4,579 - 84 - 4,495
07 - Cemetary (10,558) - 178 - (10,736)
17 - Monteverde Store (104) 300 207 - (11)
29 - Swimming Pool (33,557) - 9,567 - (43,124)
59 - Auditorium & Facility Rentals (11,601) 8,207 9,135 (67) (12,596) 03 - Streets and Sidewalks (12,037) 6,380 7,907 (61) (13,625) 91 - Road CIP 69,738 4,957 - - 74,695
10 - Sewer M&O 630,204 138,784 96,563 36,933 709,358
11 - Sewer WCRF Hook up Fees 603,403 - - - 603,403
12 - Sewer Line Replacement 604,191 - - - 604,191
14 - Sewer Cap Reserves 1,081,842 - - - 1,081,842
15 - Sewer Debt Service - - - - -
80 - Effluent Disposal (147,972) 26 23,133 (117) (171,196) 09 - HMGP Hazard Mitig. Grant Proj 1,212 - - - 1,212
19 - Knights Foundary Restore 3,002 - - - 3,002
20 - FEMA 9,146 - - - 9,146
28 - Public Safety/AB109, Grant 5,128 - - - 5,128
50 - COPS Fast Program 2,635 - - - 2,635
30-36 Traffic Mitigation Total 220,275 - - - 220,275
37 - Parking In Lieu 65,006 - - - 65,006
38 - Fire Service Fund 26,072 - - - 26,072
42 - AB1600 173,735 - - - 173,735
73 - Park Impact Fee 45,125 - - - 45,125
89 - Capital Improvement Projects (120,437) - 25,522 - (145,959) 48 - Covid-19 American Recovery Act 572,757 - - - 572,757 81 - Visitor Center (8,563) 1,337 2,755 (9,981)
87 - Refuse 3,340 - - - 3,340
88 - City Council Discretionary 21,440 - - - 21,440
92 - Pension Reserve 135,821 - - - 135,821
93 - Vehicle Cap Reserve 17,172 - - - 17,172
94 - Vacation Cash Out and Accruals (184) - - - (184)
Totals 4,681,819 334,005 345,346 33,933 4,704,411
2022-23
Cash Balance Report
for the month of October 2022

November 15, 2022
MEMO
TO: Amy Gedney, City Manager
FROM: Grant Reynolds, City Sewer Engineer
RE: Current Sewer Project Work List
Per your request here is our current Sewer Project Work List for the City of Sutter Creek:

Creation of Work List from Smoke Testing Report prepared by CRWA. a. Separate City and Resident responsibilities (completed). b. Prioritize work items (completed).
c. Create work schedule for City responsibilities.
d. City crew is in the process of completing quick work items such as replacing and repairing cleanout lids and caps. Work was delayed pending completing work for ARSA.

Tracking of High BOD Influent levels at WWTP.
a. Requesting and receiving BOD testing data from AWA and Sierra Septic. Data collection is complete and being reviewed. b. George has repaired the City’s flow sampler. He is scheduling this item so that it can be placed at the outflow manhole from the RAMMCO laundry service in the near future.
c. Planning probable manholes for grab sampling and testing.

Update of Committed Sewer Capacity at WWTP related to 2021 flows. a. Spreadsheet complete.
b. This item has been discussed at past Sewer Committee meetings. Additional discussion is planned regarding remaining capacity distribution to future residential and commercial projects. Revisions to City policy regarding this item are also being discussed.

MEMO – Amy Gedney, City Manager
Current Sewer Project Work List
Revisions/Additions to WWTP Repair and Replacement Plan/Capital Improvement Plan.
a. This item has been discussed at the past Sewer Committee meetings. Additional discussion is planned.
b. Spreadsheet is complete and being used by Amy and Mark Hildebrand related to rates and year of replacement scheduling. c. Monthly meetings are now being held with Amy, Grant, George, and Christopher Harre of Aquality Engineers to discuss progress with WWTP R&R.
d. Additionally, a suggested priority list for work at the WWTP has been prepared by Aquality Consultants to assist. (See attached).

Collection System Capital Improvement Projects for 2022/2023. a. Plans and specifications are being prepared for the
replacements of the sewer mains in the older portion of the Sutter Oaks subdivision (Judy Drive and Patricia Lane). b. Work is scheduled to occur Spring of 2023. We are working with Amador Water Agency to make sure they complete any projects in this area prior to overlaying the pavement on the streets.

Completion of EDA Line Replacement Project being completed by Jackson Rancheria Development Corp.
a. This project was delayed when the JRDC decided to mothball their apartment project. They have completed their purchase of the Bowers property for the Independence Drive Extension.

Scheduling of completion of this project needs to be discussed with JRDC. The City will be doing the inspections for final installation and testing.

Ongoing monitoring of Satellite Pump Station flows.

Manhole Monitoring for I & I flows.
a. This project is hopefully being starting this coming rainy season. (January –April 2023). Meter availability and RAIN are critical items affecting the schedule.
b. The planning map showing the critical manholes to be monitored has been completed.
c. Purchase of Flow Meters is being pursued. The option of possibly renting flow meters was being pursued with no
success.

MEMO – Amy Gedney, City Manager
Current Sewer Project Work List
Planning Items as they occur.

Please review this list and let me know if you believe anything is missing or if you need any additional information.

CITY COUNCIL MINUTES
MONDAY, OCTOBER 17, 2022
THIS MEETING WAS CONDUCTED IN-PERSON AT 33 CHURCH STREET, THE PUBLIC WAS ALSO ABLE TO PARTICIPATE FROM HOME:

Join Zoom Meeting
https://us02web.zoom.us/j/9568520224
or
Dial by phone:
301-715-8592
Meeting ID: 956 852 0224

1. CLOSED SESSION- None.
7:00 P.M. 2. CALL TO ORDER AND ESTABLISH A QUORUM FOR REGULAR

MEETING
Council members Present:

Gunselman, Peters, Rianda, Sierk and Swift
Vicky Runquist, City Treasurer
Staff Present:

Amy Gedney
Derek Cole
Karen Darrow
Jodi Steneck

3. PLEDGE OF ALLEGIANCE TO THE FLAG

4. REPORT FROM CLOSED SESSION- None.

5. PUBLIC FORUM
Mary Walser, 37 Badger St., Sutter Creek thanked the Council for fixing the storm drain under her driveway.

Pat Redkey of Sutter Creek noted her concern for child safety due to the condition of the school crosswalks. She brough pictures of the crosswalks in Ione as an example and recommendation. Her grandson also voiced his safety concern.

Jude Redkey of Sutter Creek noted his concern with the condition of the crosswalks, citing that they are a liability issue.

Ann Johnson, 39 Elm St., Sutter Creek noted that she was notified by Comcast that a battery bank was going in that will impede access to the fire hydrant. She is requesting that it be installed at a different location.

Mayor Swift noted that staff would look into it.

6. PRESENTATIONS
A. Knight Foundry Update- Council member Peters
Council member Peters provided an update on what the Knight Foundry Alliance has accomplished since 2017 including having raised approximately nine hundred and thirty thousand dollars. He also talked about some of their upcoming projects and goals.

7. INFORMATION/CORRESPONDENCE
A. Monthly Police Report
B. Monthly Public Works Report
C. Monthly Building Report
D. Treasurer’s Reports
E. Monthly Administrative Services Report
F. Monthly Finance Department Report
So Noted.

8. MAYOR AND COUNCIL MEMBER REPORTS
Council member Peters noted that they will be pouring iron at the Foundry on November 12th.

Council member Rianda reported that there will be an Air District Board meeting tomorrow to discuss a funding request for a wood chipper. She also noted that electric police vehicles are starting to go out to the Cities.

Council member Swift noted that there will be a fire district meeting tomorrow.

9. CONSENT AGENDA
Items listed on the consent agenda are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of Council or the Public.

A. City Council Minutes of August 15, 2022
Recommendation: By motion approve minutes as presented.

B. Warrants
Recommendation: By motion approve warrants as presented.

C. Resolution 22-23-15 Authorizing remote teleconference meetings of the legislative bodies of the City of Sutter Creek.

Recommendation: Adopt Resolution 22-23-* as presented.

M/S Council member Sierk/Peters to Approve the Consent Agenda with Items 9A and 9C.

AYES: Gunselman, Peters, Rianda, Sierk and Swift
NOES: None
ABSTAIN: None
ABSENT: None

MOTION CARRIED
M/S Council member Peters/Sierk to Approve the warrants excluding the warrants for Weber Ghio & Associates and Hauge Brueck & Associates.

AYES: Gunselman, Peters, Rianda, Sierk and Swift
NOES: None
ABSTAIN: None
ABSENT: None

MOTION CARRIED
M/S Council member Rianda/Sierk to Approve the warrants for Weber Ghio & Associates and Hauge Brueck & Associates.

AYES: Gunselman, Rianda, Sierk and Swift
NOES: None
ABSTAIN: Peters
ABSENT: None

MOTION CARRIED

10. ORDINANCES & PUBLIC HEARINGS- None.

11. ADMINISTRATIVE AGENDA
A. FY 2021-2022 End of the year summary
For information only.

Accounting Supervisor Jodi Steneck presented the year end summary.

B. AB 2449-New Brown Act Legislation
For information and staff direction.

City Attorney Cole presented details of the new legislation and how it will affect participation in public meetings.

12. FUTURE AGENDA ITEMS- None.

13. CITY ATTORNEY’S REPORT
City Attorney Cole noted that a new Brown Act change will be coming soon in regards to meeting disruption.

14. CITY MANAGER’S REPORT
City Manager Gedney reported that ARSA is currently taking water and they have filed an appeal and request to take less water. She noted that the City has contracted with Rain for Rent to get rid of more water.

City Manager Gedney noted that the Design review Committee has been very active and that they will be discussing a recommendation for an amendment to the design standard process in like for like situations.

She also reported that ACTC sent a letter to the School District regarding the consolidation plan and that she will be watching for the impacts to Sutter Creek.

Council member Sierk asked if the speed signs are being put up.

City Manager Gedney noted that it is in the queue but that ARSA has been a priority lately.

15. ADJOURNMENT
The meeting was adjourned at 9:25 p.m.
_________________________________
James E. Swift, Mayor
___________________________________
Karen Darrow, City Clerk
Date Approved:
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________ TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: NOVEMBER 21, 2022
FROM: JODI STENECK, ACCOUNTING SUPERVISOR
SUBJECT: WARRANTS PAID ON NOVEMBER 7, 2022 AND CURRENT

WARRANTS TO BE PAID
RECOMMENDATION:

Attached you will find two warrant reports, the first report was paid on November 7, 2022 and the second report is a current list of warrants to be paid.

BUDGET IMPACT:

Amount paid on November 7, 2022 was $156,386.90
Current list of warrants to be paid is $182,387.42

RESOLUTION 22-23-*

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK

AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE

BODIES OF THE CITY OF SUTTER CREEK
WHEREAS, the City of Sutter Creek is committed to preserving and nurturing public access and participation in public meetings; and
WHEREAS, all meetings of the City’s legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code sections 54950 – 54963), so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business; and WHEREAS, the Brown Act, Government Code section 54953(e), makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and
WHEREAS, a proclamation is made when there is an actual incident, threat of disaster, or extreme peril to the safety of persons and property within the jurisdictions that are within the City’s boundaries, caused by natural, technological, or human-caused disasters; and WHEREAS, such conditions now exist in the City of Sutter Creek; and WHEREAS, the City Council does hereby find that the Covid-19 emergency has caused, and will continue to cause, conditions of peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City, and desires to ratify the proclamation of state of emergency by the Governor of the State of California; and WHEREAS, as a consequence of the emergency, the City Council finds that the legislative bodies of the City of Sutter Creek shall conduct their meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953, as authorized by subdivision (e) of section 54953, and that such legislative bodies shall comply with the requirements to provide the public with access to the meetings as prescribed in paragraph (2) of subdivision (e) of section 54953; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sutter Creek proclaims that an emergency continues to exist throughout the City of Sutter Creek. Providing the option for remote participation will allow for persons to participate in the meetings of the Council who would otherwise not do so because of medical reasons.

BE IT FURTHER RESOLVED that the City Manager and legislative bodies of the City of Sutter Creek are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.

BE IT FURTHER RESOLVED that this Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) 30 days from the date of its adoption, or (ii) such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the City of Sutter Creek may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.

The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 21st day of November, 2022 by the following vote.

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________
James E. Swift, Mayor
ATTEST:
______________________________________
Karen Darrow, City Clerk
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer

STAFF REPORT
TO: CITY COUNCIL
MEETING DATE: NOVEMBER 21, 2022
FROM: GRANT REYNOLDS, CITY SANITARY SEWER

ENGINEER
SUBJECT: COLLECTION SYSTEM INFILTRATION & INFLOW

PURCHASE OF ELECTRONIC METERING EQUIPMENT

TO METER EXISTING SEWER FLOWS IN EXISTING

SYTEM MANHOLES
ATTACHMENTS: YES
RECOMMENDATION:
1) Adopt Resolution 22-23-* authorizing two (2) flow sensors, two -(2) data loggers, and two (2) sets of miscellaneous required equipment) with costs not to exceed $50,000.00 without additional approval from City Council and approving Budget Amendment #?.

BACKGROUND:

During the preliminary design phase for the Plan of Study development, for the Design- Build of the City’s wastewater treatment plant, modeling results revealed that the City’s sewer collection system infiltration and inflow (I&I) problem was a significant concern regarding sizing and costs for a new WWTP. Since reducing I&I correlates directly with reducing costs of constructing, operating, and maintaining sewer treatment facilities, two avenues of data collection were pursued: smoke testing and storm flow metering to address the significant I&I problem.

First, smoke testing of the system has been completed. Some areas of concern were located but no large instances of I&I were discovered. The more significant areas of concern from the smoke testing are in the process of being addressed at this time. Second, since no large instances of infiltration were found with smoke testing, storm flow metering of the manholes needs to be completed to help segregate any sections of the collection system that may contribute more I&I than other sections.

DISCUSSION:

Storm flow metering requires that sensors and data loggers be placed within critical sewer collection system manholes that have been designated such that the data collected from the data loggers will give information on selected portions of the collection system during normal flow 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer and flow during rain storms. The flow differential can be attributed to infiltration and inflow.

During the preliminary design phase of the WWTP Replacement Project Corollo Engineers, the City’s design consultant, supplied a rough cost estimate for a flow study to place meters, collect data, and analyze data in selected manholes for storm flows; however, after discussion it was determined that the cost for the study by Corollo could become too expensive due to the need for multiple setups if the occurrence of rain could not be relied upon. Therefore, the next option would be to rent or purchase flow meters. After research and attempts to contact equipment rental businesses were completed with no results, rental of metering equipment was deemed unsuccessful. Staff then put together a preliminary cost estimate using pricing from the USA Bluebook equipment catalog. A list of equipment and costs are attached. Staff has made contact with HACH, the manufacturer of the metering equipment to obtain verification that the list of required equipment is complete and that no additional pieces are required in order to complete a functioning meter setup. The software needed for analyzing the data comes as a free download from HACH with the purchase of the data logger. The metering equipment will be placed in the manhole by staff. Data collection will be by staff. The City Sewer Engineer will assist with analyzing the data collected.

BUDGET IMPACT:

The cost of this purchase, $40,000.00 to $50,000.00, would need to come out of the Sewer Collection System Replacement/Maintenance Fund. Administrative costs to install and monitor the new equipment will be completed by Public Works staff and are unknown at this time.

RESOLUTION 22-23-*

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK

AUTHORIZING THE CITY MANAGER TO PURCHASE ELECTRONIC METERING

EQUIPMENT TO METER EXISTING SEWER FLOWS
WHEREAS, the City needs to determine the extent of the sewer collection system infiltration and inflow (I&I) issues; and
WHEREAS, smoke testing of the system has been completed and no large instances of I&I were discovered; and
WHEREAS, storm flow metering of the manholes needs to be completed to help segregate any sections of the collection system that may contribute more I&I than other section; and WHEREAS, storm flow metering requires that sensors and data loggers be placed within critical sewer collection system manholes which will give information during normal flow and flow during rain storms; and
WHEREAS, after attempts to rent the necessary equipment was unsuccessful; and WHEREAS, City staff researched prices to purchases the necessary equipment and it includes the software needed for analyzing the data.

NOW THEREFORE BE IT RESOLVED, that the City Council does hereby authorize the City Manager to purchase electronic metering equipment to meter existing sewer flows with a cost not to exceed $50,000.00 using funds from the Sewer Capital Reserve fund.

The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 21st day of November 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
_________________________________
James E. Swift, Mayor
____________________________________
Karen Darrow, City Clerk
RESOLUTION 22-23-*

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK APPROVING BUDGET AMENDMENT #2, FOR FISCAL YEAR 2022-23 FOR PURCHASE OF ELECTRONIC METERING EQUIPMENT.

WHEREAS, the City Council of the City of Sutter Creek adopted the 2022-2023 Annual Operating Budget; and
WHEREAS, said Budget allocated personnel equivalents, line-items expenses and transfers between funds for each operating department; and
WHEREAS, the City needs to determine the extent of the sewer collections system infiltration and inflow (I&I) issues; and
WHEREAS, City staff has determined that storm flow metering is required; and WHEREAS, the necessary equipment which consists of the hardware and software will cost $40,000 to $50,000; and
WHEREAS, the Sewer Capital Reserve fund will be used to pay for the cost..

NOW THEREFORE BE IT RESOLVED, that the City Council hereby approves Budget Amendment #2 to the 2022-2023 Budget of $50,000 to be used out of Fund 14, which currently has a fund balance of $1,081,842.

Fund 22-23 Budget Amt. Amendment #2 Amended Budget
14 – Sewer Capital Reserve $0 $50,000 $50,000
The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 21st of November 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

THE CITY OF SUTTER CREEK
______________________________
James E. Swift, Mayor
ATTEST:
______________________________
Karen Darrow, City Clerk
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer

TO: THE HONORABLE MAYOR AND

MEMBERS OF THE CITY COUNCIL
MEETING DATE: NOVEMBER 21, 2022
FROM: AMY GEDNEY, CITY MANAGER
SUBJECT: CONTRACT WITH AQUALITY FOR OPERATIONS

SUPPORT SERVICES
RECOMMENDATION:

Adopt Resolution 22-23-* Authorizing the City Manager to sign an annual contract with AQuality for operation support services for the Wastewater Treatment Plant and the Sewer Collection System and amending the Budget to add $19,250 in Professional Service to the Sewer Fund, Department 1510.

BACKGROUND:

The City has contracted with AQuality in the past to provide operations support at the wastewater treatment plant. Previously AQuality assisted the City with developing our Standard Operating Procedures as well as providing technical support DISCUSSION:

As we embark upon a number of equipment replacement issues at the wastewater treatment plant, staff is requesting the expertise of AQuality for assistance on a regular basis. Currently staff and our wastewater engineer meet once a month to review the ongoing technical issues and AQuality would be a part of that discussion along with the technical follow up.

The contract calls for continued monthly site visits, specialized O&M projects as needed for $2,750 per month.

BUDGET IMPACT:

A Budget Amendment in the amount of $19,250 is requested for Department 1510, from the Sewer Fund.

Item 9E
RESOLUTION 22-23-*

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH AQUALITY

FOR CONTINUED OPERATIONS SUPPORT SERVICE FOR THE WASTEWATER

TREATMENT PLANT AND SEWER COLLECTIONS SYSTEM
WHEREAS, the City desires assistance for objective oversight and assistance in the operations of its wastewater treatment plant and sewer collection system, and WHEREAS, AQuality has provided a proposal to continue to provide operations support services for the wastewater treatment plant and sewer collection system; and WHEREAS, AQuality has submitted a proposal to provide services, which is included as Attachment A; and
WHEREAS, AQuality is qualified and capable of performing said work; and NOW THEREFORE BE IT RESOLVED, that the City Council does hereby authorize the City Manager to execute a contract for professional services with AQuality for the fiscal year 2022- 2023.

The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 21st day of November 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
_________________________________
James E. Swift, Mayor
____________________________________
Karen Darrow, City Clerk

PROFESSIONAL SERVICES OPERATING AGREEMENT
This Operating Services Agreement (this “Agreement”) is entered into by and between AQUALITY WATER MANAGEMENT, INC. (Consultant) located at 1900 Terracina Drive, Suite 110, Sacramento, CA 95834 and
City of Sutter Creek
18 Main Street
Sutter Creek, CA 95685
Client intends to engage Consultant to provide the following---- Oversight and Operations Support services for the Wastewater Treatment Plant and Sewer Collections system in Sutter Creek.

In consideration of the terms and conditions specified in this Agreement, the parties agree as follows:

A. Consultant agrees to perform the Oversight and Operations Support services described in the Proposal attached hereto as Appendix A (“Scope of Services”), and expressly made a part of this Agreement by this reference.

B. Client agrees to pay Consultant as compensation for the Services the amounts specified in the Proposal.

C. Any additional services requested by Client beyond those described in the Proposal will be performed under the conditions of this Agreement and in accordance with Consultant’s “Hourly Rate and Billing Policy” in effect at the time the work is performed.

D. Client and Consultant agree to the scope of work and fees set forth in the Proposal.

E. Client and Consultant understand and agree that the Standard Provisions of Agreement set forth in Appendix B are incorporated herein and expressly made a part of this Agreement by this reference.

IN WITNESS WHEREOF, the parties have accepted, made and executed this Agreement upon the terms, conditions and provisions set forth above.

Consultant: Client:

Aquality Water Management, Inc.

By: _______________________ By:_______________________
Title: _____________________ Title: _____________________ Date: _____________________ Date______________________

CONSULTING OPERATIONS STAFFING TRAINING
1900 Terracina Drive, Suite 110
Sacramento, CA 95834
Main (916) 544-5120 Fax (916) 544-5122
Appendix A:

Sutter Creek (City) has indicated they would like to have Aquality assist the Operations staff with providing oversight to the facility.

Task 1. Site Visits:

Aquality will provide a minimum of two site visits per month. Each site visit will include the following deliverables:
• Aquality will spend a minimum of 2 hours at the plant reviewing plant data, pending and completed preventative maintenance work on the plant and discuss any other upcoming events. • Aquality Operations Support team will review and discuss any critical work planned or operational issues.
• Aquality will coordinate these visits to coincide with the Monthly Progress Update meetings as requested.
• Aquality will attend the Monthly Progress Update meeting which will include the City Manager, City Engineer and Plant Supervisor as requested.
• Aquality will provide a monthly written report to the City Manager detailing the status of operations.

Task 2. Remote Assistance:

Aquality will provide and additional hour via either email or phone on the weeks we are not performing site visits for assistance and coordination of any situations needed for the plant.

The fee for Task 1 and 2 will be $2750.00 per month for the two site visits a month and the additional time for remote Assistance including all labor and travel expenses.

Task 3. Special Projects:

Aquality will aid in organizing and planning specialized Operation and Maintenance (O&M) projects as needed. These tasks will be performed on a time and materials basis as authorized by the City in accordance with our standard billing rates.

Aquality will provide a scope of work for each task as identified and will provide an estimated budget for completion of the task with details of the individuals responsible for their completion. No work on these tasks will be performed without written approval from the City.

Additional Site Visits and Additional Work.

Aquality will provide additional site visits or additional work as requested by the City, including responding to emergency situations. This will include travel and expenses as needed in accordance with our attached standard hourly billing schedule. Aquality will coordinate regular

AQUALITY WATER MANAGEMENT
site visits with special project work to the extent possible to contain overall costs associated with this project.

STANDARD PROVISIONS OF AGREEMENT
Client and Consultant agree that the following provisions are binding on them as material terms and conditions to the Professional Operating Services Agreement (the “Agreement”) to which these Standard Provisions are attached and expressly made a part.

1. Exclusive Use: Services provided under the Agreement are for the exclusive use of Client.

2. Binding Effect: Client binds itself, its officers, directors, employees, affiliates, partners, successors, administrators, and assigns to Consultant in respect to all the terms and conditions of the Agreement.

3. Deference to Proposal: The parties understand and agree that these Standard Provisions apply to the written proposal for supervisory and operational services that is attached to the Agreement (the “Proposal”). To the extent any terms or conditions within these Standard Provisions conflict with the Proposal, then the terms of the Proposal shall control notwithstanding the conflicting provision in these Standard Provisions.

4. Durability of Terms: One or more waivers of any term, condition or covenant by Consultant shall not be construed by Client as a waiver of any subsequent breach of the same or any other term, condition or covenant.

5. No Oral Modification: No modification or purported modification of the Agreement between the parties shall be enforceable unless such is in writing and signed by the party to be so bound.

6. Assignment: Neither the Agreement nor any duties or obligations under the Agreement shall be assignable by a party to the Agreement without the express prior written consent of the other party.

7. Document Delivery and Execution: Upon written request, each party to the Agreement shall execute and deliver, or cause to be executed or delivered, such additional instruments and documents, which may be necessary and proper to carry out the terms of the Agreement.

8. Ownership of Documents and Records: All draft and original documents and records as instruments of service are and shall remain the property of Consultant, except where these documents become public property.

9. Preservation of Consultant Rights: The terms and provisions of the Agreement shall not be construed to alter, waive, or affect any lien or stop notice rights,

which Consultant may have for the performance of the supervisory and operating services to be provided under the Agreement.

10. Extra Work:
a. Changes in Governmental Requirements: If the plant capacity, operating specifications, and/or field procedures contemplated to be supervised and/or operated by Consultant under the Agreement are required to be changed by a governmental agency, whether due to a change of written or unwritten policy of the agency after the date of the Agreement, and additional supervisory and/or operational services are required, this additional work shall be paid for by Client as extra work. b. Improvements to Plant: If, due to any accident, Act of God, or intentional destruction or interference to operation of the plant by a party or parties other than Consultant, should occur, the cost to repair the plant shall be paid for by Client as extra work. Similarly, any cost to improve and/or expand the plant shall be paid for by Client as extra work.

11. Fee Payment Provisions:
a. Cost Figures are Estimates Only: Consultant makes no representation concerning cost figures provided that relate to facility modifications made in connection with the supervisory and/or operating specifications, and all such cost figures are estimates only; and Consultant shall not be responsible for fluctuations in these estimated costs.
b. Additional Client Costs: Client shall pay the cost of laboratory and inspection fees, zoning compliance fees, permits, insurance and bond premiums, and all other charges not specifically covered by the terms of the Agreement. c. Fee/Rate Adjustments: Hourly Rates and fees shall be adjusted to reflect changes in the Consumer Price Index as set forth in the Proposal incorporated into this Agreement. Should at some future time, Consultant shall become subject to Prevailing Wage Requirements set by The California Department of Industrial Relations that mandate changes in wages paid to Consultant’s employees, rates and fees shall be equitably adjusted to reflect such mandated wage changes
d. Invoicing: Fees and all other charges will be billed monthly as the work progresses, and the net amount shall be due at the time of billing. e. Time to Object to Invoice: Client hereby agrees that the balance stated on a billing from Consultant to Client is deemed correct, conclusive and binding on Client, unless Client within ten (10) days from the date of the billing

notifies Consultant in writing of the particular item that is believed to be incorrect.
f. Interest on Delinquent Account: A service charge will be computed at the periodic rate of one and one-half percent (1.5%) per month, which is an annual percentage rate of eighteen percent (18%) or the maximum rate allowable by law, whichever is greater, and will be applied each month to any balance not paid within thirty (30) days of its original billing. g. Consultant’s Right to Terminate for Lack of Payment: In addition to those rights of termination provided in Paragraph 12, below, if Client fails to pay Consultant promptly or within sixty (60) days after invoices are rendered, then Client agrees that Consultant shall have the right to consider this an event of default under the Agreement and the duties of Consultant under the Agreement may be terminated at Consultant’s election. In such event, Client shall then promptly pay Consultant all of its fees and charges for the services that were performed by Consultant in accordance with Consultant’s “Hourly Rate and Billing Policy” as then in effect.

12. Termination: Except as provided in Paragraph 11(g) above, either party may terminate this agreement upon ninety (90) days written notice.

13. Payment for Work-in-Progress at Suspension, Abandonment, or Termination by Client: In the event all or any portion of the work provided or partially provided by Consultant is suspended, abandoned, or terminated, Client shall pay Consultant for the work performed on an hourly basis, not to exceed any maximum amount otherwise agreed upon between the parties.

14. Warranty
a. Quality of Consultant’s Services: Consultant agrees that the services it is to provide under the Agreement shall be performed in a competent and workmanlike fashion.
b. No Warranty by Consultant of Professional Opinion of Others: Consultant gives no warranty, either expressly or impliedly, as to its professional services under the Agreement other than its services shall be performed in accordance with generally accepted standards of practice in effect at the time of performance.
c. No Responsibility Regarding Soil Conditions: Consultant assumes no responsibility and makes no representation concerning the adequacy of soil conditions and is not responsible for any liability that may arise out of the making or failure to make soil surveys, or subsurface soil tests, or general soil testing.

15. Insurance:
a. Liability: Consultant shall maintain and provide, at Consultant’s sole cost and expense, customary levels of general liability insurance to insure it against any harm occasioned on Client or one of its patrons as a result of the negligence of Consultant’s employees or agents.
b. Workman’s Compensation: Consultant shall provide, at Consultant’s sole cost and expense, required and customary levels of workman’s compensation insurance for its employees.

16. Operating Changes by Persons Other Than Consultant: In the event that any changes are made in the plant operation specifications by Client or persons other than Consultant, which affects Consultant’s work, any and all liability arising out of such changes is waived as against Consultant, and Client assumes full responsibility for such changes unless Client has given Consultant prior notice of such changes and has received from Consultant its written consent for such changes.

17. Liability of and Indemnification by Client: Client agrees to indemnify and hold harmless Consultant from any/all liability arising from negligent acts, errors or omissions by employees, or agents of Client. Furthermore, Client agrees that any construction activities involving or otherwise affecting the Proposal will be conducted in accordance with generally accepted construction practices, and the construction contractor will be required to assume sole and complete responsibility for job site conditions during the course of such construction activity, including safety of all persons and property; that this requirement shall be made to apply continuously and not be limited to normal working hours; and Client further agrees to defend, indemnify and hold Consultant harmless from any and all liability, real or alleged, in connection with the performance of such construction work, excepting liability arising from the sole negligence of Consultant.

18. Liability of and Indemnification by Consultant: Consultant agrees to indemnify and hold harmless Client from any/all liability arising from negligent acts, errors or omissions by employees, or agents of Consultant, except to the extent any losses, liability, or damages are caused by Client or third parties. Furthermore, all agreements on Consultant’s part are contingent upon, and Consultant shall not be responsible for damages or be in default or be deemed to be in default by reason of, delays in performance by reason of strikes, lockouts, accidents, Acts of God and other delays unavoidable or beyond Consultant’s reasonable control, or due to shortages or unavailability of labor.

19. Non-Solicitation of Consultant’s Employees: Client expressly recognizes and agrees that Consultant has invested significantly in the recruiting, training and licensing of its employees. In consideration of Consultant providing the services

pursuant to this Agreement, Client expressly agrees that for a period of two (2) years from the time any of Consultant’s employees begin working at Client’s facility it will not solicit or in any way encourage Consultant’s employees to become an employee of Client or any organization that may be retained to provide services at Client’s facilities. In the event Client retains Consultant’s employee within said two (2) year period, Client shall pay to Consultant a fee equal to 50% of said employee’s annualized compensation, exclusive of benefits. Said fee shall be considered reasonable compensation for Consultant’s investment in the employee and not a penalty.

Governing Law/Jurisdiction: This Agreement shall be construed in accordance with and governed by the laws of the State of California, without reference to its conflicts of laws provisions. If any arbitration or litigation proceeding is instituted under the terms and conditions of this Agreement, it shall be based in Sacramento County, California, whether in the state or federal courts located there, and Client waives the right to have the suit brought, or tried in, or removed to any other county or jurisdiction.

20. Notice: Any notice, demand or other communication required or desired to be given under the Agreement shall be in writing and shall be deemed given (i) upon receipt when delivered by hand; (ii) one (1) business day after being sent by facsimile (with a transmission receipt verified by the sender and a hard copy promptly dispatched by United States mail, postage prepaid); (iii) one (1) business day after being sent by Federal Express or other nationally recognized overnight courier for next business day delivery, fee prepaid; or (iv) three (3) days after being mailed by first-class certified or registered mail, return receipt requested, postage prepaid, in all cases addressed to a party at the address set forth on the first page of the Agreement. A party may change its address for purposes of this provision by giving notice to the other party in the manner contemplated above.

21. Severability: In the event any provisions of the Agreement shall be held to be invalid and/or unenforceable, the other provisions of the Agreement shall be valid and binding on the parties hereto.

22. Attorneys’ Fees and Costs: Should arbitration or litigation be necessary to enforce any term or provision of the Agreement, or to collect any portion of the amount payable under the Agreement, then all litigation and collection expenses, witness fees, court costs, and attorneys’ fees and costs shall be paid to the prevailing party.

23. Captions: Caption use in the Agreement is for organizational purposes only and the text thereof should not be construed as material to the understanding or interpretation of the respective provisions.

24. Integration: Except for the Agreement to which these Standard Provisions are attached, these terms and conditions and the Agreement as so structured supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the subject matter hereof, and no other agreement, statement, or promise relating to the subject matter of the Agreement which is not contained in it shall be valid or binding.

RESOLUTION 22-23-*

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK APPROVING BUDGET AMENDMENT #3, FOR FISCAL YEAR 2022-23 FOR

CONTRACT WITH AQUALITY
WHEREAS, the City Council of the City of Sutter Creek adopted the 2022-2023 Annual Operating Budget; and
WHEREAS, said Budget allocated personnel equivalents, line-items expenses and transfers between funds for each operating department; and
WHEREAS, the City has contracted with Aquality in the past and AQuality is a professional consulting firm with technical expertise in wastewater management; and WHEREAS, the City desires to have technical expertise; and WHEREAS, the contract calls for two site visits and an additional two hours remote assistance per month; and
WHEREAS, the fee to perform the tasks will be $2,750 per month.

NOW THEREFORE BE IT RESOLVED, that the City Council hereby approves Budget Amendment #3 to the 2022-2023 Budget of $19,250.00 to be used out of Fund 10, Department 1510, as shown below. This will be a Professional Services line item.

Fund/Department 22-23 Budget Amt. Amendment #3 Amended Budget Sewer Fund/Sewer Treatment $753,391 $19,250 $772,641
The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 21st of November 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

THE CITY OF SUTTER CREEK
______________________________
James E. Swift, Mayor
ATTEST:
______________________________
Karen Darrow, City Clerk
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________

STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY

COUNCIL
MEETING DATE: NOVEMBER 21, 2022
FROM: JODI STENECK, ACCOUNTING SUPERVISOR
SUBJECT: BUDGET AMENDMENT #4 FOR FISCAL YEAR 2022-23 FOR

DRC MEMBERS STIPENDS
RECOMMENDATION:

Adopt Resolution 23-23-* authorizing Amendment #4 to the fiscal year 2022-23 budget to add stipends to the Design Review Committee’s appointed members.

BACKGROUND:

The Design Review Committee, formerly the Architectural Review Committee, began meeting on a regular basis in 2016. They are scheduled to meet twice per month in an effort to not slow down a building permit.

The table below reflects the number of times the DRC has met per calendar year.

Table 1. Number of meetings held er year.

Year Number of meetings
2016 14
2017 18
2018 10
2019 11
2020 12
2021 11
2022 15
The DRC has been tasked with an important role to meet several goals of the City Council:

1. Preservation of the historic image of the City;

2. Quality neighborhoods and commercial centers are maintained;

3. Compatibility with the City’s unique character is ensured;

4. Compatibility with surrounding structures and neighborhoods is ensured; and 2 5. Sensitivity to the natural environment is preserved.

Currently, the committee members are not receiving a stipend for their time and efforts.

DISCUSSION:

City staff is recommending that the Design Review Committee members receive a stipend equal to what the Planning Commission members receive, $112.50 per month per member. The DRC spends a lot of their time discussing and working with applicants to ensure that the City Council’s goals are met, just as the Planning Commission does.

BUDGET IMPACT:

For fiscal year 2022-23 the budget impact would be $3,375.00 RESOLUTION 22-23-*

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK APPROVING BUDGET AMENDMENT #4, FOR FISCAL YEAR 2022-23 FOR DESIGN

REVIEW COMMITTEE MEMBERS STIPENDS
WHEREAS, the City Council of the City of Sutter Creek adopted the 2022-2023 Annual Operating Budget; and
WHEREAS, said Budget allocated personnel equivalents, line-items expenses and transfers between funds for each operating department; and
WHEREAS, the Design Review Committee (DRC) members meets regularly on behalf of City design standards; and
WHEREAS, the DRC members time and effort should be acknowledged; and WHEREAS, the DRC members stipend would be effective January 1, 2023; and WHEREAS, a fair amount of $112.50 per member per month is equivalent to the Planning Commission members stipends.

NOW THEREFORE BE IT RESOLVED, that the City Council hereby approves Budget Amendment #4 to the 2022-2023 Budget of $3,375 to be used out of Fund 01, Department 1090, as shown below.

Fund/Department 22-23 Budget Amt. Amendment #2 Amended Budget General Fund/Planning $147,097 $3,375 $150,472
The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 21st of November 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

THE CITY OF SUTTER CREEK
______________________________
James E. Swift, Mayor
ATTEST:
______________________________
Karen Darrow, City Clerk
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)266-7789 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer Item 9

STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY

COUNCIL
MEETING DATE: NOVEMBER 21, 2022
FROM: JODI STENECK, ACCOUNTING SUPERVISOR
SUBJECT: CITY OF SUTTER CREEK CAPITAL FACILITIES FEES

ANNUAL REPORT
RECOMMENDATION:

1. Hold a Public Hearing regarding the Capital Facilities Fees Annual Report.

2. Accept by motion the City of Sutter Creek Capital Facilities Fees Annual Report for Fiscal Year 2021-22.

BACKGROUND:

California Government Code §66006(b) requires that a local agency make the following information available to the public for each separate impact fee fund on an annual basis and that the local agency review that information at a public meeting.

DISCUSSION:

The Capital Facilities Fees Annual Report must contain the following information:

1. a brief description of the type of fees,

2. the beginning and ending amount of each fee account,

3. the amount of the fees collected and interest earned,

4. An identification of each public improvement on which the fees were expended and the amount of the expenditures on each improvement,

5. The amount of the fees,

6. A description of each Interfund transfer or loan made from the account.

Staff has prepared a report with all of the required information.

BUDGET IMPACT:

None.

Item 10A
City of Sutter Creek Capital Facilities Fees Annual
Report
Fiscal Year 2021-22
Prepared By:

City of Sutter Creek
November 2, 2022
City of Sutter Creek
Capital Facilities Fees Annual Report
Fiscal Year 2021-22
Page i

TABLE OF CONTENTS
LEGAL REQUIREMENTS .......................................................................................................... 1 A. What Are Impact Fees? ....................................................................................................................1 B. Establishing An Impact Fee Program ...............................................................................................1 C. Adoption of a Capital Improvement Program (CIP)........................................................................1 LEGAL REQUIREMENTS (Con’t.).............................................................................................. 2 D. Reporting ..........................................................................................................................................2 LEGAL REQUIREMENTS (Con’t.).............................................................................................. 3 DESCRIPTION OF CAPITAL FACILITIES FEES……………………………………………………………………………..4 CURRENT FEE SCHEDULES ...................................................................................................... 5 COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES . 5 FIVE YEAR REVENUE AND EXPENSE HISTORY.......................................................................... 5 TRANSFERS………………………………………………………………………………………………………………………….…6

LIST OF TABLES
TABLE 1: Capital facilities fees schedules effective 7-1-2021 THROUGH 6-30-2022.................... 7 TABLE 2: Traffic Mitigation fees schedules effective 7-1-2021 THROUGH 6-30-2022 ................ 7 TABLE 3: COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES YEAR ENDED JUNE 30, 2022.......................................................................................... 8 TABLE 4: FIVE YEAR REVENUE HISTORY......................................................................................... 9 TABLE 5: FIVE YEAR EXPENDITURE HISTORY................................................................................ 10 City of Sutter Creek
Capital Facilities Fees Annual Report
Fiscal Year 2021-22

LEGAL REQUIREMENTS
A. What Are Impact Fees?
California Government Code §66000 allows a local jurisdiction to establish an impact fee to mitigate the impacts of new development. These fees may be used for the purchase, construction, expansion, rehabilitation, or acquisition of public facilities, and must be consistent with the adopted fee program, which is updated every five years.

New development increases the demand for health and safety service provided by a city, affects the quality of the community’s infrastructure, and increases the need for public facilities. Typically, impact fees are paid to a city at the time a building permit is issued and assist in paying for the cumulative impact of new development through infrastructure improvements and additions. Facilities partly funded by impact fees include police, fire and administrative buildings, park sites, bike trails, public landscape areas, community centers, transportation and transit facilities and roadway improvements. Impact fees cannot be used for maintenance of existing or future city facilities.

B. Establishing An Impact Fee Program
The City of Sutter Creek (“City”) impact fee program, more commonly known as the Capital Facilities Fees Program (“CFF Program”), was established in 2008. Impact fees imposed on new development must have the proper nexus to any project on which they are imposed. The CFF Program sets forth the relationship between contemplated future developments, facilities needed to serve future development and the estimated cost of those improvements based on the current General Plan for build-out.

C. Adoption of a Capital Improvement Program (CIP)
California Government Code §66002 requires local agencies that have implemented an impact fee program to adopt a Capital Improvement Program (CIP) indicating the approximate location, size, and time of projects, plus an estimate for the costs of all facilities or improvements to be financed by the impact fees. At a minimum, a formal CIP is recommended as a five-year plan.

The City’s CIP connects annual capital expenditures to a long-range plan for public improvements. The City’s CIP also assists in maximizing the funds available, connecting the plan for public improvements to the City’s capacity for funding, and projecting expenditures over a period of years. This type of fiscal management is particularly City of Sutter Creek
Capital Facilities Fees Annual Report
Fiscal Year 2021-22

LEGAL REQUIREMENTS (Cont.)
important during periods where budgetary demands exceed financial resources. The City’s CIP is financed in part by the impact fees collected through the CFF Program.

D. Reporting
Annual reporting of a local agency’s impact fee program is required by Government Code §66006. The impact fees collected must be segregated from general and other funds containing fees collected for other improvements. Interest on each impact fee fund or account must be credited to that fund or account and be used only for the purpose for which the impact fee was collected.

California Government Code §66006(b) requires that a local agency make the following information available to the public for each separate impact fee fund on an annual basis and that the local agency review that information at a public meeting. The law also requires the annual report include the following information for the prior fiscal year and be made available within 180 days after the last day of each fiscal year:
• Describe the type of impact fee in the account or fund. • Identify the amount of the impact fee.
• Provide the beginning and ending balance of the account or fund. • Provide the amount of impact fees collected and interest earned. • Identify each public improvement on which impact fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with the impact fee. • Identify an approximate date by which the construction of the public improvement will commence, if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement and the public improvement remains incomplete.
• Describe each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned impact fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. • Provide the amount of refunds made due to sufficient funds being collected to complete financing on incomplete public improvements, and the amount of reallocation of impact funds made to administrative costs of refunding unexpended revenues exceeding the amount to be refunded.

If an agency no longer needs the funds for the purposes collected or fails to make the required findings or perform certain administrative tasks prescribed, the agency may be City of Sutter Creek
Capital Facilities Fees Annual Report
Fiscal Year 2021-22

LEGAL REQUIREMENTS (Cont.)
required to refund, on a prorated basis to owners of the properties upon which the impact fees for the improvement were imposed, the monies collected for that project and any interest earned on those funds.

California Government Code §66001(d) also requires that the local agency make all of the following findings every fifth year with respect to that portion of the account remaining unexpended, whether committed or uncommitted:
• Identify the purpose to which the impact fee is to be allocated. • Demonstrate a reasonable relationship between the impact fee and the purpose for which is it charged.
• Identify all sources and amounts of funding anticipated to complete financing of incomplete improvements.
• Designate the approximate dates on which the funding is expected to be deposited into the appropriate account or fund.
• In any action imposing a fee as a condition of approval of a development project by a local agency, the local agency shall determine how there is a reasonable relationship between the amount of the impact fee and the cost of the public facility or portion of the public facility attributable to the development on which the impact fee is imposed.

City of Sutter Creek
Capital Facilities Fees Annual Report
Fiscal Year 2021-22

DESCRIPTION OF CAPITAL FACILITIES FEES
The CFF Program mitigates the impacts associated with new development on certain public facilities. The CFF Program is used to finance the acquisition, construction, and improvement of public facilities as a result of new development. The City has the following eleven (11) CFF Program fee categories:

Police Capital Facilities Fee
This fee is collected to provide funding for the construction of a police station, police vehicles, parking facilities, communication systems, and equipment.

Fire Capital Facilities Fee
This fee is collected for construction of a new fire facility, fire trucks, a fire engine, and special equipment.

Historical Fee
This fee is collected to fund the City’s General Plan policy of preserving historic structures in the City.

City Hall Capital Facilities Fee
This fee is collected to provide funding for the construction of a new city hall.

Corporation Yard Capital Facilities Fees
This fee is collected to provide funding for a fair-share portion of the cost to construct facilities for a new corporation yard.

Program Update Fee
This fee is collected for future updates of the Nexus Study to ensure that the facilities, costs, and fees in the Fee Program are current and accurate.

Administration Capital Facilities Fee
This fee is collected for the administration of the CFF Program. This includes preparation of an Annual CFF Program Report, preparation of a Five-Year CFF Report, day-to-day management of the CFF Program including preparation of annual CIP budgets, CFF Program annual inflationary updates, land value analyses and updates and CFF Program Proformas.

Traffic Mitigation Fee
There are two traffic mitigation fees collected, one for local and the other for regional. The local fee is collected to offset the direct, indirect, and cumulative impacts of new City of Sutter Creek
Capital Facilities Fees Annual Report
Fiscal Year 2021-22

DESCRIPTION OF CAPITAL FACILITIES FEES (Cont.)
Traffic Mitigation Fee (cont.)
development projects upon the City of Sutter Creeks road systems. The regional fee is collected for the Amador County Transportation Commission (ACTC).

Parks and Recreation Fee
This fee is collected to provide funding for parks, recreational buildings and master plan updates.

Sewer Connection Fee
This fee is collected to provide funding for the city's sewer facilities.

CURRENT FEE SCHEDULES
The current CFF Program allows for an annual inflationary adjustment equal to the increase in the annual change in the Engineering News Record Construction Cost Index through the month of December of the preceding year. Table 1 & 2 provides the adopted fee schedule for Fiscal Year 2021-22.

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND

BALANCES
The Combining Statement of Revenues, Expenditures and Changes in Fund Balances provided in Table 3 outlines the beginning and ending balance of each fund for Fiscal Year 2021-22. Expenditures are identified by general categories. All revenue is collected at the time a building permit is issued. Since the CFF Program is a “pay-as-you-go” program, the City must accrue enough revenue prior to commencing construction of a project, resulting in an “aging” of fund balances. The aging or accumulation occurs until enough revenue has been collected to construct a project.

FIVE YEAR REVENUE AND EXPENSE HISTORY
As previously discussed, most revenue is collected when a building permit is issued for new development. Total CFF Program revenues increased by $55,150 and expenditures increased by $7,801.00 between Fiscal Years 2020-21 and 2021-22. Tables 4 and 5 provide a five-year snapshot of the CFF Program revenues and expenditures, respectively.

Since projected revenue has not been realized, there has not been a significant amount of money collected to fund a project at this time, and therefore, the program should remain in effect and impact fees should continue to be collected to ensure that the anticipated projects resulting from a need with new development can be constructed.

City of Sutter Creek
Capital Facilities Fees Annual Report
Fiscal Year 2021-22

TRANSFERS
No interfund transfers occurred in Fiscal Year 2021-22. Money was collected for Traffic Mitigation Regional in Fiscal Year 2021-22, therefore $11,634 has been paid to Amador County Transportation Commission.

City of Sutter Creek
Capital Facilities Fees Annual Report
Fiscal Year 2021-22

Table 1: Capital Facilities Fee Schedules Effective July 1, 2021 through June 30, 2022 *Sewer connection for Retail, Office/Professional and Industrial is per connection not per SF and is not included in the Total column.

Table 2: Traffic Mitigation Fee Schedules Effective July 1, 2021 through June 30, 2022 Fee
Category
Unit
Measure Per Police Fire Historical City Hall Corporation Yard
Program
Updates
Admin Park &
Recreation
Sewer
Connection
Total
Single-Family Residential Dwelling Unit $ 1,218 $ 2,391 $ 557 $ 1,395 $ 661 $ 159 $ 191 $ 8,760 $ 7,328 $ 22,660 Multi-Family Residential Dwelling Unit 795 1,560 364 910 431 104 124 8,760 7,328 20,376 Retail SF 0.23 0.46 0.04 0.26 0.12 0.03 0.03 n/a 7,328* 1.17 Office/Professional SF 0.43 0.83 0.07 0.48 0.24 0.06 0.07 n/a 7,328* 2.18 Industrial SF 0.12 0.25 0.03 0.15 0.07 0.01 0.01 n/a 7,328* 0.64 Category
Unit
Measure Per Fee Amount
Local Traffic, Single Family Dwelling Unit $ 4,370
Local Traffic, Multi-Family Dwelling Unit 3,103
Local Traffic, Mobile Home Park or Subdivision Dwelling Unit 4,370 Local Traffic, Congregate Care Facility Dwelling Unit 4,370 Local Traffic, Retail- High Volume SF 8.74
Local Traffic, Retail- Medium Volume SF 5.68
Local Traffic, Retail- Low Volume SF 0.66
Local Traffic, Office/Professional SF 4.81
Regional Traffic, Residential Dwelling Unit 3,878
Sutter Crest Estates (Gopher Flat) Dwelling Unit 1,383
Sutter Crest East/Golden Hills (Gopher Flat) Dwelling Unit 1,383 Sutter Glen (Gopher Flat) Dwelling Unit 1,383
Crestview Estates Dwelling Unit 2,436
Mesa De Oro Dwelling Unit 498
Powder House Estates Dwelling Unit 1,383
City of Sutter Creek
Capital Facilities Fees Annual Report
Fiscal Year 2021-22

Table 3: Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year Ended June 30, 2022 Police Fire Historical City Hall
Corporation
Yard
Program
Update Admin
Traffic
Mitigation
Local
Traffic
Mitigation
Regional
Parks &
Rec.

Sewer
Connection TOTAL
REVENUES:

Fees Collected 3,655 7,173 1,672 4,185 1,983 477 572 13,111 11,634 26,280 21,984 92,726 Interest 60 118 28 69 33 8 9 419 19 72 1,921 2,756
Miscellaneous
TOTAL REVENUES 3,715 7,291 1,699 4,254 2,016 485 582 13,530 11,653 2,6352 23,905 95,481 EXPENDITURES:

General Gov’t. 659 11,634 12,293
Community Development 0
Public Works 0
Parks & Recreation 0
Public Safety 0
Capital Outlay: 0
TOTAL EXPENDITURES $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 659 $ 0 11,634 $ 0 $ 0 12,293

EXCESS OF REVENUES
OVER

EXPENDITURES - SUBTOTAL
FUND BALANCES, July 1,
2021
28,336 55,604 12,961 32,446 15,375 3,698 1,260 304,091 152 122,577 548,464 1,124,964 SUBTOTAL 3,715 7,291 1,699 4,254 2,016 485 -76 13,530 19 26,352 23,905 83,189 FUND BALANCES, June 30,
2022
$32,051 $62,895 $14,660 $36,700 $17,391 $4,183 $1,184 $317,621 $171 $148,929 $572,369 $1,208,153 City of Sutter Creek
Capital Facilities Fees Annual Report
Fiscal Year 2021-22

Table 4: Five Year Revenue History
Fund 2017-18 2018-19 2019-20 2020-21 2021-22 Five Year Total Police
Fees Collected 3,181 5,609 0 1,174 3,655 13,619
All Other Revenue Sources 44 0 190 69 60 363
Subtotal 3,225 5,609 190 1,243 3,715 13,982
Fire
Fees Collected 6,242 11,005 0 2,305 7,173 26,725
All Other Revenue Sources 86 0 372 135 118 711
Subtotal 6,328 11,005 372 2,440 7,291 27,436
Historical
Fees Collected 1,455 2,565 0 537 1,672 6,229
All Other Revenue Sources 20 0 87 32 28 167
Subtotal 1,475 2,565 87 569 1,699 6,395
City Hall
Fees Collected 3,642 6,421 0 1,345 4,185 15,593
All Other Revenue Sources 50 0 217 79 69 415
Subtotal 3,692 6,421 217 1,424 4,254 16,008
Corporation Yard
Fees Collected 1,726 3,043 0 637 1,983 7,389
All Other Revenue Sources 24 0 103 37 33 197
Subtotal 1,750 3,043 103 675 2,016 7,586
Program Update
Fees Collected 415 732 0 153 477 1,777
All Other Revenue Sources 6 0 25 9 8 48
Subtotal 421 732 25 162 485 1,825
Administration
Fees Collected 498 878 0 184 572 2,132
All Other Revenue Sources 7 0 30 11 9 57
Subtotal 505 878 30 195 582 2,190
Traffic Mitigation
Local Fees Collected 3,161 23,071 0 4,692 13,111 44,035 Regional Fees Collected 14,899 19,390 0 3,878 11,634 49,801 All Other Revenue Sources 932 1,008 2,911 2,911 438 8,200 Subtotal 18,992 43,469 2,911 11,481 25,183 102,036
Parks & Recreation
Fees Collected 43,800 43,800 0 8,760 26,280 122,640
All Other Revenue Sources 404 0 476 476 72 1,428
Subtotal 44,204 43,800 476 9,236 26,352 124,068
Sewer Connection
Fees Collected 10,600 95,105 30,783 7,063 21,984 165,535 All Other Revenue Sources 870 0 5,844 5,844 1,921 14,479 Subtotal 11,470 95,105 36,627 12,907 23,905 180,014
TOTAL $ 92,062 $ 212,627 $ 41,038 $ 40,331 $95,481 $ 481,539 City of Sutter Creek
Capital Facilities Fees Annual Report
Fiscal Year 2021-22

Table 5: Five Year Expenditure History
Fund 2017-18 2018-19 2019-20 2020-21 2021-22 Five Year Total Police - - - - - -
Fire - - - - - -
Historical - - - - - -
City Hall - - - - - -
Corporation Yard - - - - - -
Program Update - - - - - -
Administration 415 415 433 614 659 2,536
Traffic Mitigation - Local - - - - - -
Traffic Mitigation - Regional 14,938 19,390 - 3,878 11,634 49,840 Park & Recreation - 128,795 1,463 - - 130,258
Sewer Connection - - - - - -
TOTAL $ 15,353 $ 148,600 $ 1,896 $ 4,492 $ 12,293 $ 182,634 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________ TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY

COUNCIL
MEETING DATE: NOVEMBER 21, 2022
FROM: AMY GEDNEY, CITY MANAGER
SUBJECT: AMADOR WATER AGENCY - WATER AVAILABILITY
RECOMMENDATION:

For information and discussion.

BACKGROUND:

As part of the development process, the City of Sutter Creek requires a “Will- Serve” letter from the Amador Water Agency, AWA, indicating that they have the ability to provide water to a project. Recently, AWA provided a project applicant with the attached letter indicating that they do not have water availability for the project.

Staff has asked the General Manager from the AWA to provide an overview and a discussion of AWA’s issues and how they will affect upcoming projects in Sutter Creek.

A Public Agency
12800 Ridge Road, Sutter Creek, CA 95685-9630 • www.amadorwater.org • Office: (209) 223-3018

Development Service Application
Water and/or Wastewater
Request for:

Determination of Water Availability, with $500 DWA Fee
or
Conditional Will Serve Commitment, with $ Project Deposit

1. PROJECT NAME:

2. DATE OF APPLICATION:

3. OWNER/APPLICANT NAME:

4. MAILING ADDRESS:

5. EMAIL ADDRESS:

6. PHONE:

7. PROJECT DESCRIPTION Residential Commercial
a) Site Address:
b) APN(s):
c) # of Lots:
d) Lot Size:
e) Zoning:
f) Developed/Building ft2:
g) Irrigated Land ft2:
h) # of Alternate Water Sources
on Lot(s):
i) # of Water Meters Requested:
j) Size of Water Meters
Requested:
k) Water EDUs Requested:
l) # of Wastewater Services:
m) Wastewater EDUs Requested:

8. Tentative Map/Use Permit approval date, or expected approval date:

9. Attach a description of the project, phasing plans,
tentative/final site maps, map/use conditions, annual expected water needs and/or other pertinent material to Development.

Applicant: Date: 5/2/2022
Proposed Sq Ft 30,767
n/a
n/a
Type text here
A Public Agency
12800 Ridge Road, Sutter Creek, CA 95685-9630 • www.amadorwater.org • Office: (209) 223-3018

Project
Engineer:

Project
Contractor:

Other
Information
Requested
of the
Agency:

Tony Magdaleno
Project Manager
SDS, Inc
320 Hartnell Avenue
Redding, CA 96002
(530)221-1792 x 129
Danco Builders Northwest
5251 Ericson Way, Ste A
Arcata, CA 95521
707-822-9000

MEETING DATE: November 15, 2022
TO: CITY OF SUTTER CREEK CITY COUNCIL
FROM: ANDERS HAUGE, PLANNING CONSULTANT
SUBJECT: HOUSING ELEMENT UPDATE STATUS
RECOMMENDATION:

For information only.

BACKGROUND:

Amador County is the lead the agency preparing County Housing Element update. The City of Sutter Creek is a participant with the County and will use this document to update the Sutter Creek Housing Element.

DISCUSSION:

The County has published the Draft Housing Element and is requesting comments. The County will update the Housing Element based on comments. The Updated Housing Element will be considered for adoption by the County. Once the County adopts the Housing Element the City will conduct hearings to consider the Sutter Creek Housing Element update.

The County circulated the following regarding commenting on the Housing Element:

We are asking service providers, housing developers, advocates, and other stakeholders to continue participating in this process on behalf of your organization or service population, including any input on housing needs and constraints facing the County or its individual cities, or by sharing this information with your clients, organization, and other parties in order to expand opportunities for participation.

The Draft Countywide Housing Element has been completed and is available for public review - written comments are due by December 14, 2022. We would appreciate your assistance in letting your clients and organization know about the Housing Element Update, including their opportunity to comment, please view or download the digital version here or visit the County’s website at: https://www.amadorgov.org/departments/planning/2022-housing-element.

The Draft Countywide Housing Element addresses the housing needs of each jurisdiction in Amador County: Amador City, Ione, Jackson, Plymouth, Sutter Creek, and Amador County. At the completion of the Housing Element Update process, each jurisdiction will adopt the Housing Element individually.

Flyers in English and Spanish are attached that provide details on the Draft Housing Element, including meetings to receive comments as well as other methods to comment on the Housing Element Update.

Physical copies are available to review at each jurisdiction at other locations throughout the County:

Item #___
· Amador County Planning Department – 810 Court St, Jackson · Amador City Hall – 14531 E. School St, Amador City
· Ione City Hall – 1 E. Main St, Ione
· Jackson City Hall – 33 Broadway, Jackson
· Plymouth City Hall – 9426 Main St, Plymouth
· Sutter Creek City Hall – 18 Main St, Sutter Creek
· Pine Grove Branch Library – 19889 Highway 88, Pine Grove · Pioneer Branch Library – 25070 Buckhorn Ridge Rd, Pioneer How do I comment?
You are invited to comment on the Draft Housing Element at a meeting or in writing. Community members are invited to attend any meeting in the County to comment, regardless of where you live. Meetings to receive public comments will be held:
- Wednesday, November 16th, 2:00-3:30 p.m. at Amador County Board Chambers - attend via Zoom or in person (click here for details)
- Thursday, November 29th 6:00 to 7:30 p.m. at Amador County Board Chambers - attend via Zoom or in person (click here for details)
- Tuesday, December 13th, 6:00 p.m. at Ione City Hall - attend via Zoom or in person (visit the City's website the week before the meeting for more details) Written comments may be submitted prior to 5:00 p.m. on December 14, 2022 at the address indicated below:

Chuck Beatty, Planning Director
Amador County
810 Court Street
Jackson, CA
[email protected]
CEQA:

The County will prepare the Housing Element Environmental Impact Report. The City of Sutter Creek will consider the EIR certification and Housing Element adoption at a public hearing (to be scheduled).

BUDGET IMPACT:

None.
* * * *