CITY COUNCIL A G E N D A
MONDAY, MARCH 6, 2023
7:00 P.M. Regular Session
33 Church Street, Sutter Creek CA 95685
The Agenda can be found on the City’s Website: www.cityofsuttercreek.org
THE CITY OF SUTTER CREEK CITY COUNCIL MEETING WILL BE AVAILABLE VIA ZOOM AND IN PERSON.
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Meeting ID: 956 852 0224
Public comment will be accepted by email at [email protected]. All emails must be received prior to the start of the meeting.
Unless stated otherwise on the agenda, every item on the agenda is exempt from review under the California Environmental Quality Act (“CEQA”) per CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.
1. CLOSED SESSION - None
7:00 P.M. 2. CALL TO ORDER AND ESTABLISH A QUORUM FOR REGULAR
MEETING
3. PLEDGE OF ALLEGIANCE TO THE FLAG
4. REPORT FROM CLOSED SESSION – None.
5. PUBLIC FORUM
At this time, the public is permitted to address the City Council on items not appearing on the agenda. Comments may not exceed 5 minutes. In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The City Council may respond to statements made or questions asked or may request Staff to report back at a future meeting on the matter. The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code §54954.2.
Public comment on any item listed below shall be limited to five minutes, unless additional time is permitted by the Mayor/Council.
6. *
PRESENTATIONS
A. Proclamation for City Manager Gedney
Recommendation: Mayor Gunselman will read the Proclamation Honoring City Manager Amy Gedney.
7. *
INFORMATION/CORRESPONDENCE
A. Annual Wastewater 2022 Report
Recommendation: For information only.
8. MAYOR AND COUNCIL MEMBER REPORTS
This section is to provide Council members an opportunity to present updates on their activities and to request items be placed on future agendas.
9. CONSENT AGENDA
Items listed on the consent agenda are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of Council or the Public.
* A. City Council Minutes of February 6, 2023 and February 14, 2023.
Recommendation: By motion approve minutes as presented. * B. Warrants
Recommendation: By motion approve warrants as presented. * C. Termination of COVID-19 Emergency Declaration
Recommendation: Adopt Resolution 22-23-* Terminating the Declaration of an Emergency Affecting the Public Heath and Safety Due to the Novel Coronavirus (COVID-19) Pandemic.
* D. Final Map Cramer Hills
Recommendation: Adopt Resolution 2022-23-* approving the Final Parcel Map 2861.
* E. Planning Services contract with Hauge Brueck
Recommendation:
1) Adopt Resolution 22-23-* entering into a contract with Hauge Brueck Associates, LLC (HBA) for On-Call Planning Services and applicant reimbursable planning services and;
2) Adopt Resolution 22-23-* extending the contract with Hauge Brueck Associates, LLC (HBA) for grant related planning work.
* F. Employment Agreement for Interim City Administrator.
Recommendation: Adopt Resolution 22-23-* Authorizing the Mayor to execute an Employment Agreement for Interim City Administrator Services.
10. ORDINANCES & PUBLIC HEARINGS- None
11. *
ADMINISTRATIVE AGENDA
A. PARS Trust
Recommendation: For information and staff direction.
12. FUTURE AGENDA ITEMS
This section provides an opportunity for Council members to request items to be added to the agenda in the future with a majority Council vote.
13. CITY ATTORNEY’S REPORT
This section is an opportunity to provide Council members with a brief status update on legal affairs concerning the City and other pertinent issues surrounding legal matters. No action is expected to be taken by the Council.
14. CITY MANAGER’S REPORT
This section is an opportunity to provide Council members with a brief status update on staff activities. No action is expected to be taken by the Council.
15. ADJOURNMENT
The next regularly scheduled meeting is MONDAY, March 20th at 7:00 P.M
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK
RECOGNIZING CITY MANAGER AMY GEDNEY
AND HONORING HER MANY ACCOMPLISHMENTS ON BEHALF OF THE
CITY OF SUTTER CREEK
WHEREAS, City Manager Amy Gedney was appointed Interim City Manager on January 13, 2014; and WHEREAS, The City Council, upon recognition of her experience, devotion to, and concern for, the well-being of the City, elected to retain Amy as City Manager on July 1, 2014; and WHEREAS, since becoming City Manager, Amy has rallied the community in a wide variety of positive ways and has led community members to operate with a spirit of cooperation and engagement; and WHEREAS, Amy has prioritized agency collaboration in an effort to strengthen our community’s economic future and improve relationships to strive toward regional cooperation and collaboration; and WHEREAS, during her role as a City Manager, Amy also served as the General Manager of the Amador Regional Sanitation Authority (ARSA), a joint powers agency responsible for conveyance and disposal of wastewater from the City’s wastewater treatment plant; and
WHEREAS, through Amy’s steady hand, firm discipline and careful but thoughtful guidance through many contentious and complex ARSA matters, ARSA is now a more focused and dedicated entity than ever before; WHEREAS, under Amy’s guidance operating and capital reserves increased through annual budgeting and timely audits, budgets and financial reports ; and
WHEREAS, Amy was always a strong proponent of public safety, and during her tenure added an additional fulltime sworn officer to the ranks of the Police Department; and WHEREAS, as City Manager Amy has also served on, led, and consulted for multiple Council subcommittees including the Marketing, the Finance, the Solid Waste, and Sewer Committees; and WHEREAS, during Amy’s tenure as City Manager, the City has emerged from near bankruptcy, audits have been completed in a timely manner and the City’s finances have been significantly improved, a pension reserve fund has been established, and the City’s OPEB liability has been reduced, the General Plan has been updated, two major bridge projects have been completed, Minnie Provis Park has been significantly upgraded, the City has been beautified with the planting of 50,000 daffodils; all of these accomplishments will significantly benefit residents now and well into the future; and
WHEREAS, Amy’s commitment to the City’s employees has been unwavering and the organization’s culture has been positively impacted by her leadership; and
WHEREAS, Amy was able to apply humor to the business of municipal city management, and created a working environment that was highly productive, but also fun; and WHEREAS, Amy has demonstrated great passion and energy in her position as City Manager, and is a caring and compassionate leader; and
WHEREAS, Amy has had a tremendously positive impact on the City of Sutter Creek, our businesses, residents, and employees, and we are collectively better off for her having served this community.
NOW, THEREFORE, BE IT RESOLVED, I, Mayor Claire Gunselman, on behalf of the City Council, Citizens, and Employees of the City of Sutter Creek, do hereby issue this Proclamation to Amy Gedney in recognition of her many achievements.
BE IT FURTHER RESOLVED, the City Council extends its sincerest gratitude and appreciation to Amy for eightand one-half years of exemplary service as a City Manager. The City has grown intellectually and has matured fiscally under Amy’s direction and oversight, and for that Amy will forever be recognized. We congratulate Amy for a job well done and wish her continued success and happiness.
THE CITY OF SUTTER CREEK
___________________
Claire Gunselman, Mayor
6-*J18 54n**-o:-
SUTTER C RE E K
IEWEL OF THE MOTHER LODE
MONITORING REPORT SUBMITTAL TRANSMITTAL FORM
Attn: Howard Hold (916) 464-4679
Central Valley Regional Water Quality Control Board
llA2A Sun Center Drive, #200
Rancho Cordova, CA 95670-6114
Discharger:
Name of Facility:
City of Sutter Creek
Sutter Creek Wastewater Treatment Facility
58030104001
Amador
WDRs Order Number: 94-L52
WDID:
County:
I am hereby submiuing to the Central Valley Water Board the following information:
CHECK ALL THAT APPLY:
Monthly Monitoring Report for the month of
lst I z,d 1 3ra 1 4* (circle one) Quarterly Monitoring Report for the year of:
yt 1 2nd (circle one) Semi-annual Monitoring Report for the year of:
Annual Monitoring Report for the year of: 2022
VIOLATION NOTIFICATION
During the monitoring period, th"r6"D were not (circle one) any
1. The violations were: Exceedance of BOD and TSS limits
2. Have the violations been correctedZGi)l No (circle one)
CERTIFICATION STATEMENT
"I certify under penalty of law that I have personally examined und amfamiliur with the infarmation submitted in this document and all attachments and that, based on my inquiry of those individuals immediately responsiblefar obtaining the information,I believe that the information is true, accarate, and complete. I am aware that there are signilicant penalties for submittingfalse *f fiwe *wd irrytrisofiwent. "
(,209) 267-rs03
Phone
violations of the WDRs.
2tr5DA23
en, Operator Date
18 Moin St., Sutler Creek, CA.95685 . Telephone: (20?\267-5647 . Fox (209)267-1655 . TTY: 711 The Cify of Sulter Creek is on eguol opportunity service provider and employer 5/-zi*.farrnutiax,
Signature:
6:*=/18 54us=
SUTTER CREEK
JEWEL OF THE MOTHER LODE
February 15,2023
Mr. Howard Hold
California Regional Water Quality Control Board
Central Valley Region
1,L020 Sun Center Drive #2AA
Rancho Cordova, CA 95670-6LL4
Re: Annual Report WDR Order No 94-152
Reporting P eriod,: 2022
Dear Mr. Hold,
Enclosed is the 2A22 annual report for City of Sutter Creek WWTF located in Sutter Creek.
If you have any further questions regarding this report you may contact me at (ZA9J 267- 5647 or at the treatment plant (209) 267-L503.
Grad€ll Operator 28236
City of Sutter Creek WWTF
z I zOZZAnnual Report
City of Sutter CreekWWTF
Annual Discharge Report for 2O22
Influent Flow
During 2022 the total Facility Influent was 139,99L,223 gallons. The average daily influent flow was 383,000 gallons per day.
Staffing Expiration
George M. Allen (CPO) SWRCB lt - 28236 12131PA24
Steven C. Stone SWRCB I - 28732 L2/31,/2023
|effreyA. folley SWRCB I - 40941 7107/2024
Contact Information
City Hall tZar 267-5647
City of Sutter Creek WWTF [209) 267 -1503
George M. Allen [CPO) t209) 4L9-2600
Summary of Violations
During the calendar year of 2022 the treatment facility had four possible excursions, all four were of those excursions were from parts delays due to supply chain issues from the pandemic.
Biosoilds and Screenings Disposal
For the calendar year of 2022 the city disposed of L01.57 tons of dewatered digested sludge and 160 cubic yards of primary screenings
Comparison of Average Dry Weather Flows to the Discharge Speeifications The average dry weather influent flows were only 0.340 mgd. The yearly average daily flow was 0.383 mgd. Both these flows are below the discharge specification of 0.48 mgd.
Forecast of Future Influent Flows
Comparing with the last three years of total annual flow,2A20 had .318 mgd,,2021. had .393 mgd and 2022 had.383 mgd. Comparing with the last three years of average dry weather flows[ADWF),2020 had .271 mgd,202t had .353 mgd and 2A22 had.340 With the small amount of building projected for Sutter Creek a flow increase other than one driven by weather doesn't seem like there will be more than a minimal flow increase. And we are still under the 0.48 MGD dry weather flow design capacity.
Calibration
All flow recording devices have been annually calibrated by Tesco Controls Inc fsee attached certificatesJ.
l8 Moin St., Sufter Creek, CA 95685 . Telephone: (2O9)267-5647 . Fox (20?)267-7789 . ITY: 7I I The City of Sulter Creek is on equol opportunity sewice provider ond emptoyer -I
City of Sutter Creek WWTP Annual Reporting Results 2022 INFLUENT DA' .A EFFLUENT DATA SOLIDS DISPOSAL
2jmpn mo ovg
Doily mox 500mpn
30mql mo
dvq Doily
mox 60mg/
30mgl mo
ovg Doily
mox 60mg/l
0.1m|/l mo
dvg Daily
max 0.5mll
MONTH
AVG
Flow
(MGD)
Total
Ftow (MGD)
AVG
BOD
(ms/L)
AVG
Flow
(MGD)
Total Coliform
(MPN/100m1) rss (mgll) BOD (melL)
Total
Nitrogen
(mclL)
Settleable
Matter
(mL/L)
pH (su)
Total
Dissolved
Solids (mgll
Screenings
Disposal
(yards3)
Biosolids
Disposal
(tons)
JAN 0.415 12.870 435 0.306 1.8 8.2 9.s0 1,6 < 0.1_ 7,4 210 20.00 0.00 FEB 0.378 L0,589 365 0.266 1.8 5.3 29 23 < 0.1 7.3 190 20.00 0.00 MAR 0.356 11..025 1004 0.265 1.8 7.3 32 22 < 0.1 t.3 180 0.00 19.7s APR 0.423 12.692 435 0.427 1.8 13 1.L 20 < 0.1 7.7 250 20.00 1-0.60 MAY 0.390 12.080 720 0.489 1.8 7.3 6.1 20 < 0.1 7.1, 280 0.00 20.76 JUNE 0.374 11.210 3s8 0.2s6 1.8 5.4 15 27 < 0.1 7.1 300 20.00 9.0s JULY 0.374 11.605 313 0.368 1.8 17 0 18 < 0.1" 7.1 260 0.00 20.81 AUG 0.319 9.880 622 0.573 L.8 54 40 24 < 0.1 6.8 420 20.00 0.00 SEP 0.28s 8.543 483 0.404 1.8 20 >45 < L.0 < 0.1 6.9 260 0.00 0.00 ocT 0.300 9.293 413 o.27t 1.8 17 72 20 < 0.1 6.8 270 20.00 20.60 NOV 0.330 9.913 562 0.328 1.8 11 5 30 < 0.1 6.9 270 20.00 0.00 DEC 0.65s 20.291 38s 0.565 1.8 4 13 29 < 0,1 7.L 2I0 20.00 0.00 Tota I 0.383 139.99 160 70t.57
The volues used for the flow dato in this toble ore the monthly overages Average Influent Flows
1.000 1
0.800
0.600
0.400
0.200
o.ooo -l- --
\F$ rf +r$ p.6 otF{ ,o$ ,uS nS :ee od 1.d o9c
lnfluent B0S
7200
1000
800
600
400
200
0 )F$ rts olFs rr* oltsu ,u$ roS nS t9e oC ,oo{ otc
Average Effluent Flows
o.700
0.600
0.500
0.400
0.300
0.200
0.100
0.000
rFt qss t!.F$ p.o* olil ,u* ru$ no" sle od sd otc
Sffluent T55
\F$ t* otl$ lq$ olFl ,"$" r"".i tr$6 s9? od *d otc
Effluent Totai FJitrogen
35 30
25 20
15 10
5 0
t}'$ ttg olts$ p'c$ or'F{ t"$" ,,a".( F$6 sLQ o6 $oi oic Effla;evlt TDS
400
350
300
250
200
150
100
50 o
\F$ tt$ $F$ tq$ olF{ ,"*t r""- l.$6 stQ od .oo{ otc
Effluent eoliform
50.0 45.0
40.0 30.0
25.O
20.0 15.0
10.0 5.0
0.0 \F$ tg$ ortrt l.o* ON ,"*t ,-t.{ u$s st? od sd elc
Ef*lerent BSD
60.00 -----
l
50.00 i- ---
30.00 20.00
10.00 rF$ tcs $tr$ Fc$ *S ,a* ro$ oo" stq o6 *d otc
Effluent pl-l
N 1t9 *r$ Fc$ oNd ,** r*"- NG sta od +d ot.c
Effluent Settleahle Sellds
0.1 0.09
0.08 o.o7
0.06 0.05
0.04 0.03
0.02 0.01
0 1-
\F$ ts$ ot'tr$ ue$ .$F* ,oS p$ oS ste oC *d oic
7.4 1
t.z ]
6.7 l- --l
City of Sutter Creek - Wastewater Treatment Plant
Monthly Monitoring Report - WDR No.94-152
lnfluent Effluent Emergency Storage Pond
WDR 23 mpn mo avg
500 daily max
30 avg mo, dal y
max 60mg/l
30 avB mo, dai y
max 60mg/
0.1 mo avg
0.5 ml/ daiy
max
Standard Observations5
lan-22 rlow (M6o) BOD (mg,/L) Flow (MGD) I otal Lolrtorm (MPNl10oml"l3
rss {ms/t) BoD {mElL}1
Total Nitrogen
{mBlr)
S€ttlpable
Marter (mL/L) pH {su)
Total Dissolved
solids (mglt)
Freeboard (0,1
Ft)
Do (mBilt)4 pH (su) Vegatation Odors Dailage Seepage
111/2022 0.494 0.53 1 9.01 /2/2022 0.466 o.292 9.3
1./3/2022 o_499
r/ 4/2022 0.419 0.399 9.21/s/2022 0.481 750 0.401 9.2 2.6 8.10 C ear None None None 1 /6/2022 0.466 0 382 9.2
t/1/2022 0.489 0.406 9.11/A/2022 o.425 o.931 9.1r/9/2A22 o.422 0.335 9.0 1/tal2a22 0.449 0.365 82 95 16 < 0.1 f.1 2r0 9.0
t/ 1 1/202?- 0.442 o.352 9.01./L212022 0.418 374 0.328 9.0 2.9 8.07 Clear None None NonellB/2A22 0.424 0.320 9.O 1/1 4/2A21 0.409 0.288 9.0
ilrsl2a22 O,3BB 0.2r11 8.1
/rc/2A22 0.399 o.110 8.7
4.432 0.189 8.6
1/18/2A22 0.387 0.328 8.67/1.9/2A22 0.410 350 4.294 8.6 2.2 8.13 C ear None None No ne1/20/2A12 0.408 0.294 8.61 /2112A27 0.3i16 o.254 8.5 t/ 22/ )a2) 0.359 0.228 8.4
t/21/2022, 0.3 53 o.225 8.3
0.384 0.262 8.3
1/2s/ 2a22 0.385 0.298 8.11./26/2A22 4.317 2to o 25r 4.7 2.L 8.14 Clea r None None No neL/1/ /2A2t 0.404 0.280 8.6L/28/2A22 0.358 o.236 8.61/29 12A22 0.345 0.223 8.6 ) / )0/2a? 2 0.359 0.238 8.5
t/31/2021 0.381 o.255 8.6
otal 12.470 9.481
Vlaxi mum o.494 750 0.531. 1.8 9.5 L6 < 0,1 .1.4 2L0 9.3 2.9 8.14
0.345 270 0.710 < 1.8 9.5 16 < 0.1 7.4 210 8.3 2.7 8.070.415 435 0.306 < 1.8 9.5 16 < 0.1 '1.4 270 8.8 2.4 8.11 e Tot. 0.00
Notes:1.5-day biological oxygen denland
2. Usirg a minimum o { I 5 tlrbes or three dilutions3. Most Probable Number
4. Dis5olved Oxygen samples shall be collected at a depth ot otre toot, opposite lhe inlet of the pond. animals, an,l signs of seepage or su rfa.ing water along the exterior toe of the bernts.
Uerase
City of Sutter Creek - Wastewater Treatment Plant
Monthly Monitoring Report - WDR No. 94-152
lnfluent Effluent Emergency Storage Pond
WDR 23 mpn mo avg
500 daiiy max
3tl avg mo, daily
max 60mg/
30 avg mo, daily
max 60mg/l
0.:l mo avg
0.5 m /l dai y
max
Standard Observationss
Feb-22 Flow (MGD) BoD (ms/t) Flow (MGD) Total Coli{orm2 (MPN/1oomt)3
rss {mslt) BoD (mglr)r Total Nitrogen (ms/t) Settleable Matter (mL/L) pH (su) Total Dissolved solids (me/L) freeboard {0.1 rt) Do {mslt)a pH (su) Vegatation Odors Damage Seepage 2/!2022 o.371, 0.251 8.62/2/2A22 0.386 3s0 0 252 8.5 2.2s 8.15 Clea r None N one None2/3/2A21 0.39s 0.254 8.5 2/4/2A2) 0.368 0.234
2./ 5/2A?2 0.355 0.150 8.5
2/ 6/2a22 0.5 14 0.1.34 1.62/1/2O2) 0.42t 0.173 6.32/8/2022 0.440 0.344 1.12/9/2022 0.438 350 o. 116 6,6 2.L 8.25 C ear None None N one 2/ ra/2o22 o.311 0.339 f.o2l Lt/2022 a377 4.174 8.22/121 0.3s2 o )t) 8.32/ 131202 0.355 0.236 8.62/1412O2 0.471 a.291 1.8 29 < 0.1 7.3 190 8.6)/75/2A2 o.384 0.2a7 8.6
0.31 20 8.6 2.1 8.23 Clear None None None
2/11 /2A2) 0.36"1 o.342 8.6
0.360 8.6
2/t9/202 0.338 0.234 8.62/20/2022 0.349 0.236 8.6
0.36q 0.257 8.6
) / 22/2022 0.362 0.255 8.52/?3/)_O2) 0.345 344 0.239 8.5 2.r 8.35 C ear None None None)/24/2022 0.373 0.258 8.s)l2sl2022 0.373 0.240 8,52/26/2022 0.335 0.2t3 I2/27/2022 0.333 0.219 8.42 l)B/20)) o.372 0.277 8.3 _otal 10.589 7.431
0.5 14 420 a.7f 4 29 < 0.1 7.3 190 8.6 2.3 8.3s
vlinimun 0.333 340 0.134 1.8 5.3 29 23 < 0,1 190 6.3 2"7 8.15\verate 0.378 365 4.266 1.8 29 23 < 0,1 7.3 190 2.1 8,25
23.46 Notes:1.5-day biologi.a oxygen dernand2. Using a mininrum o f I 5 tubes or three dilutions
3. Most Prob;ble Number
.4. Dissolved Oxygen samples shall be collected at a depth of ona foot, opposite the inlet ofthe pond. animals,andsignsofseepageorsurfacingwateralongtheexteriortoeo{theberms. :umulative Tot.
City of Sutter Creek - Wastewater Treatment Plant
Monthly Monitoring Report - WDR No. 94-152
lnfluent Effluent Emergency Storage Pond
WDR
23 mpn mo avB
5Cr0 dai y max
30 avg mo, daily
max 60mg/
30 avg rro. daily
max 60mg/l
0.1 mo avg
0.s ml/ldally Standard Observationss
Mar-22 Flow (MGD) Boo (ms/t) Flow (MGD) Total Coliform? (MPN/1o0mL)l
rss (mslt) BoD (ms/t)1 Total Nitrogen (mclt) Settleable Matter (fi1"/l) pH (su) Total Dissolved solids (melt) Freeboard (0.1 Fr) Do (mgllla pH (su) Vegatation Odors Damage SeepaSe 3/7/202 0.359 2100 o.213 2.72 8.1r_ Clear None None N one
0.364 0.258o.316 0.259
3/ 4/?O22 0.380 244 4.23/512022 0.3s9 239
3/ 6/2022 0.354 0.23L 8.0
3/1 / )O22 0.263 8.03/8 0.163 0.234 8.03/9/2022 0.383 fioa 0.258 7.9 2,4 8.22 clea r None Noie 3/ L0/2o2 0.361 0 245 7.9
3/'1t/20?) 0.108 0.244J/ 1212022 o.269 0 193 LB
3/L3/2022 o.216 4.213 1.9
3l 74/2A22 0.32r. 0.304 7.3 32 22 < 0.1 7.3 180 8.8
)/ 15/2A22 0.373 0.32s 9.0
3 /16/2A2) 0.380 280 0.293 9.0 8.07 C ear None None None3/ 11 /2A) 2 0.345 0.251 9.03/18/2A22 0.368 212 9.0t/19/2022 0.333 0.245 9.0
4.317 245 9.00.395 0.289 9.0
3/22/202. 0.376 273 9.0
3 /23/2022 0.385 t10 274 9.0 7.97 C ear None N one None )/24/2022 0.395 4.292 9.0
3/2s/2022 0.405 4.28t 8.93/2 E/ 2022 0.339 233 9.0
3/21/2Ot2 0.359 a.246 8.9
3l )8/2022 0.406 0.290 8.9
0.385 0.286
1/ tA/2021 0.387 230 0.286 8.1 2.9 741 C ear None None
3/f1/20)) a).388 o.215 8.7
fotal 11.025 8.203Vlaximum 0.406 2100 0.325 < 1,8 7,3 22 < 0.1 7.3 180 9.0 2-9vlinimum 0.108 230 0.193 1-8 7.3 < 0.1 7.3 180 7.8 2.L 7.at
0.356 1004 0.265 < r.8 7-3 22 < o.1 180 8.6 2.5 8.04
Tot, 34.48
Notes:1. 5 day bio ogica oxygen demand2. Using a mininrum o f 15 tubes or three dilutions
3. Most Probable Number
4. Dissoived Oxygen sa mples sha I be collected at a depth of one foot, opposite the iflet of the pond. an imals. r nd signs of seepage or sudac:ing water a long the exter ior toe of the berms. a
)o?)
)6
't
City of Sutter Creek - Wastewater Treatment Plant
Monthly Monitoring Report - WDR No. 94-152
lnfluent Effluent Emergency Storage Pond
WDR 23 mpn mo avB
500 daily max
30 avg mo, da y
max 60mt/l
30 avg mo, dal y
max 60mB/
0.1 mo avg
0.5 mllldaiy Standard Observationg5
Apt-22 rlow (MGD) BoD (mglt) Flow (MGD) Total Coliform2 (MPN/1oomr)3
rss (mBlI) BOD {mglt)1 Total Nitrogen (mB/r) Settleable Matter (mL/L) pH (su) Total Dissolved Solids {mg/r} Freeboard (0.1 Do {mg/t)4 pH (su) Vegatation Odors Damage Seepage Ft) 4/1/202.2 o.377 0.2s6 8.74/2/2022 0.353 o.221 8.64 /3/2022 0.366 a.254 8.54/ 4/2022 0.395 o.272 8.5 322 0.379 0.262 8.5
0.389 520 0.254 8.5 2.3 8.24 Clear N one Nore None
4/ //2A22 0.385 0.263 8.44/Al2022 o.375 0.2sl 8.44/912022 0.339 0.195 8.2 4/10/2O?2 0.353 0.218 8.34/1"L/2022 0.411 0.296 8.34/1212022 0.391 o.242 8.24/1"3/2022 0.390 444 0.?15 B,O 2.2 8.30 clear None None N one4/14/2A22 0'.477 0.301 04/75/2A21 0.472 0.2134 / 16/2A22 0.523 0.466 1.44/11/2022 0.387 0.330 8.04/1.8/202 2 0.4t4 0.310 < 1.8 )a < 0.1 J,1 250 8.3 4/19/2O22 0.430 0.337 8.3
4120/2022 0.43 430 0.328 8.3 2.1 8.40 C ear No no None Nore 4/27/)O22 r.044 1.306 f.1 4/22/2022 o.291 1.1814123/2022 0.499 a.l4a 1.44/24/2A22 o.464 4.67 7.34/25/2072 0.502 1.4684/2612O2) 0.456 0.520 1.34l)7 /2022 4.428 0.1u:l.1/)8/2022 a.424 3s0 0.350 .8 2.4 8.49 Clea r None None4 /)9/2o1 2 4.274 4.31f 4/3A/2022 0 306 0.286 .8
tdtal t2.692 12.808
1.O44 s20 1.468 13.0 11.0 20 < 0.1 250 8.49
4.278 350 0.195 < 1.8 13.0 11.0 20 < 0,1 250 6.9 2"0 8.24 qverage a.423 435 0.421 < 1.8 13.0 11.0 20 < 0.1 "t.7 2SO 8.0 2.r 8.36 e Tot, 47.18
Notes:1.5-day bio ogical oxygen demand2. Using a rninimunl o f 15 tubes or three dilutions
3. Most Probable Number
4. Dissolved Oxygen sa mpies shall be collected al a depth of one foot, opposite the inlet of the pond. aninrals,andsignsolseepageorsurfacingwateralofrgtheexteriortoeoftheberms. -|
City of Sutter Creek - Wastewater Treatment PlantMonthly Monitoring Report - WDR No. 94-152 I nfluent Effluent Emergency Storage Pond
WDR
23 mpn mo av8
500 dai y max
30 avg mo, daily
max 60nrg/
30 avg mo, dai y
max 60mg/l
0-1 mo avg
0.5 ml/l daliy standard Observationss
May-22 Flow (MGD) BoD (mslt) Flow {MGD) Total coliform'? (MPN/1o0mt)3 Iss (mglr-) BoD (ms/Ll1 Total Nitrogen (mc/t) Settleable Matte, (mt/L) pH {sU} Total Dlssolved solids (mC/L) Freeboard (0.1 Et) Do (mslt)I pH {sU) Vegatation odors Damage Seepage s/1./2022 0.349 0.291 7.1s/2/2022 0.341 4.245 7.7s /3/2022 o_397 o.266 l_7 \/4/)O)) 0.398 640 1.852 1.1 3.1 8.42 Clear None Nofe None s/\/2022 0.405 2.035 7.7s/ 6/2022 0.408 t.461 Lls1712022 0.112 o.6tt 7.75/8/2022 0.355 0.502s/912022 0.393 0.633 7.6 slL0/2022 0.395 0.26 I 1.65/ 11/ )O) ) 0.418 110 1.464 1.6 2.9 8.32 C ear No re N one None5/ 121?A22 0.419 0.345 1.65/B/2A22 o.441 0.195 1.6 \/u/2a22 o.317 0.254 7.1s/ls12022 0.378 o.242 1.7
0.409 o.2 1.3 6.1 20 < 0.1 7 2AA0.413 1.6
t/ t8/ 2022 0.411 900 4.254 7.6 I 8.49 C ear None None None 5/19/2022 0.400 a.24L 1.55/2A/2022 o.376 0.251 1.65/21/202 0.390 0..120 8.3s/ ).2/)o22 0.313 0.226 8.6s/23/2022 0.422 4.267 8.6s/24/202 0.255 8.6 5/25/202 2 0.391 530 a.4L3 8.6 2.3 8.29 Clear None None N one 5/26/2022 0.396 0.304 9.95127/202 O.3BB 0.272 9.9
5 / )8/ 2o2) 0.364 0.2s3 9.9
5/29/202? 0.344 0.?,32 9.9
s/3012022 0.358 o.240 9.9
s/31/7a22 9.9
"otal 12.080 15.155
a.422 900 2.03s < 1.8 6.1 20 < 0.1 7.L 2AO 9.9 3"7 8.494.344 630 0.19s < 1.8 6.1 20 < 0.1 7.t 2A0 7-6 2.3 8.29 Werage 0.390 720 0.489 7.3 6.1 20 < 0.1 280 4.2 3.0 8.38 e Tot, 4l .r8
Notes:1.5 day biological oxygen demand2. Using a mir irnum o f I 5 tubes or three dilutions
3. Most Probable Number
4 Disso ved Oxygen samples shall be collected at a depth of one foot, opposite the inlet of the pond. anima s, and signs olseepage or surfacing wator along the exterior toe ofthe berms. num
/linimum
I
City of Sutter Creek - Wastewater Treatment PlantMonthly Monitoring Report - WDR No.94-152 lnfluent Effluent Emersencv Storaee Pond
WDR
23 mpn mo avg
500 daily max
30 av8 mo, da y
max 60mg/l
30 avg mo, dai y
max 60mB/
0.1 mo avg
0.5m/ daiy Standard Observationss
lun-22 Flow (MGD) BoD {mslt) Flow (MGD) Total Coliform'z (MPN/1oomt)3 TSs {mglt) BoD (mglr)1 Iotal Nitrogen (mB/t) Settleable Matter (mL/L) pH (su) Total Dissolved Solids {mglt) Freeboard {0.1 Ft) Do (msll)4 pH {sU) Vegatation odors Damage Seepage 6l 1/)o22 0.392 260 0.261 9.9 2.11" 8.2t clear None None No ne6/2/2022 422 4.299 9.86/3/ 2022 0.388 0.263 g86l 412022 o.311 4.256 9.85l\/2012 0.370 4.25? 9.8 b/6/2022 0.413 0.299 9.86/1 /2022 0.38r- 0.018 8.06/817022 0.393 320 0.000 5.3 1.6) C ear6/9/2A22 0.425 0.3 15 3.6 5/r0/ 2o2) o.321 o.?75 3.76/1112022 0.313 o.317 4.76/L2/2a22 0.344 0.33s 5.16/ t1/ 2A22 0.438 0.322 5.76/U/2A22 0,373 o.251 5.16/ts/ 2a22 0.340 0.238 5.76/16/2a22 0.381 ,.20 o1 I 3.9 1.11 C ear None No0e6/rt/2a1) 0.409 0.298 5.5
0.343 0.250 5.6
6l |e1202 0.339 o.245 5.5
0.405 0.30s 5.5
bi:1/2o22 0.380 0.284
5/22/2022 0.369 0.269 5.5
0.374 460 0.254 4 1 .83 Clear None None
6/ )a/)o)) 0.373 0.2s36/2 5/2022 0.3 17 4.20 5.3
0.32s 223 5.3
6/)//7022 o.381 0.282 1,8 15 1 < 0.1 1 300 5.4
0.375 a.D3 5.4
6/29/2022 o.316 430 215 7.89 C ear None None
a.367 4.27 4 5.3
fotal r-1.210 f .6f9V!aximum 0.438 460 0.33s < 1.8 5.4 15.0 2L < 0.1 7.L 300 9.9 4.2 4.27Minimum 0.313 260 0.000 < 1.8 5.4 15.0 2L < 0.1 '1.L 300 3.6 2.1 7.62
0.314 3s8 0.2s6 < 1.8 5.4 1s.0 2L < 0.1 7-t 300 5.3 3.4 7.86 e Tot, 41.18
Notes;1.5 day blologica oxygen demand2. Using a miniilum o f 15 tubes or three d ilutions l. Most Probable Nufirher4. Dissolved oxygen sanrples slra I be collected at a depth of one foot, opposite the in let of the pond. animas,andsignsofseepageorsurfacingwateraloogtheexteriortoeofthebernrs. ,)
-l
City of Sutter Creek - Wastewater Treatment PlantMonthly Monitoring Report - WDR No. 94-152 lnfluent Effluent Emergency Storage Pond
WDR
23 mpn mo avg
500 daily max
30 avg mo, dally
max 60nrg/L
30 avg mo, dai y
max 60mg/
0.1 mo avg
0.5 ml/ daily Standard Observationss
!ul-22 Flow {MGD) BoD (ms/r) FIow (MGD) Total Coliforml (MPN/1oomr)3 rss (m8/L) BoD {ms/t)l Total Nitrogen lmclL) Settleable Matter (mt/LI pH (su) Total Dissolved Solids (ms/t) Freeboard (0,1 Ft) Do (mslt)4 pH (su) Vegatation odors Damage Seepage 1 /L/2022 0.407 0 318
1 I 2/ 2A)2 0.323 0.231 5.1
0.315 4.1 5.3
1 /4/2A22 o.346 4.248 5.3
7 /\/2A2) a.412 0.3 5.3
0.409 444 5.3 2.8 t.9a C ear None
7/7/2a22 0.419 0.3 5.3t /8/2A21 0.370 0.268 5.37 /9/2022 0.337 0.242 5.3 1lL0/2022 0.353 0.264 5.31/11./2A22 4.421 0.32s 5.3
7/ r2/2o22 0.383 4.745 5.3
7/Bl2a 0.380 300 0.311 5.6 3.s L]3 C ear None N one None
0.389 0.358 6.3
1/|sl2o 4.324 0.350 6.87 /76/2022 0.365 0.151 1.5
0.326 0.1 1.5
1 / 1.8/7022 0.400 a.234
7 /r912022 0.392 0.232
1/20/2O22 0.384 260 o.222 C ear None N one None7 /2U2022 0.371 0.215 1.4 2 /20) 0.392 0.256 1.4
)112022 0.340 0.2L6
0.3s4 0. )46 7.3
1/25/202 0.382 0.302 < 1.8 t7 O (ND) 18 < 0.1 7.t 260
1/26/)027 0.4t7 0.3 23
t /27 /7022 0.390 250 o.242 1 .79 C ear1 / )8/ io22 0.400 0.2 51t /29 /1022 0.378 .23 1.37/3A1202 0.357 1.3t/3t/20?2 0.370 .42f 7.4 otal 11.60s 4tt
0.421 440 .427 < 1.8 77.O 0.0 18 < 0,1 260 7.5 3.9 7.94 vlinimum 0.3n5 250 0.trl < 1,8 17 -0 0.0 18 < 0.1 260 5,1 7.55\verage 4374 313 0.368 < 1.8 17 -O 0.0 18 < 0,1 7.1 260 6.5 3.5 7.'15:umulative Tot a2 o1 Notes:1.5 day biological oxygen demand2. Using a minimum o f 15 tubes or three dilutions3 Moql Prohable Nunrher
4. Dissolved Oxygen sa mples sha ll be collected al a depth of one toot, opposite the in et of the pond. a n imals, and signs of seepage or surfacing water a ong the exterior toe of the ber ffs. o?)a))to))
1 4aximum
-t
City of Sutter Creek - Wastewater Treatment PlantMonthly Monitoring Report - WDR No. 94-152 lnfluent Effluent Emersencv Storage Pond
WDR 23 mpr mo avg
500 daily max
30 avg mo, dal y
max 60mg/l
30 avg filo, dai y
nrax 60ng/
0.1 mo avg
0.5 ml/l daily standard Observationss
Aug-22 Flow (MGD) BoD (mslt) Flow (MGD) Total coliform'z {MPN/1oomt}3
TsS (m8lt) BoD (mg/L)l Total Nirogen {mclr) Settleable Matter (ml"/L) pH {sU) Total Dissolved solids (mglL) Freeboard (0.1 rt) Do (mslt)a pH (sU) Vegatation odors Damage Seepage 8/1/2O22 0.403 1,543 7.4a/)/2o)2 o.426 t.222 1.48/3/2022 0.368 390 0.288 7.3 7.89 C ear None N one Nonea/ 4/2022 0.124 o.o428/\/)O)) 0"349 0.102 1.2 8/6/20)2 0.338 1.070
811/2022 0.348 1.r74 5.88/8,/2022 0.298 1.191 5.6
8/9/2022 0.304 o.334
8/tol202) 0.761 424 1.057 5.7 3.0 t .94 CIear None Non-o8/1r/2022 0.391 1.524 6.08/t7/2022 0.351 0.813 6.08/B/2A22, o.124 0.253 6.08/L412022 0.344 0.240 5.0B/15/2A22 0.368 o.27t 6.2a/ 16/2a22 0.431 o.292 6.38/17 /2A22 0.328 1400 0.31 6.1 1 8.1 Clea- None None No[-o8/1812a22 4.744 6.78/B/2A2.2 0.306 2.496 7.48/20/ 20 )2 0.262 0.298 7.48/21/2A22 4.257 0.204 78/22/2A22 0.268 4.225a/23/)O2) 0.305 4.344 7.98/24/2022 o.297 440 0.238 8.2 2.8 7.91 Clear N one None Noneal2 5/2022 a.)41 4.242 8.1R/26/)02) 0.306 0.317 8.18/ )1 /2022 0.2s3 0.263 8.8/?812.022 0.268 0.298 8.23/2912O2) a.293 0.330 4.28/3A1202) 0.298 0.32s 54 40 24 < 0.1 688/)t/2022 o.292 460 4.3fl < 1.8 8.2 3.1 8.05 C ear None N one None fotal 9.880 L7.110
0.431 1400 2.496 1.8 54,0 40.0 24 < 0.1 6.8 420 4.2 8.11 Minimum 0.767 390 0.042 < 1,8 54.0 40,0 24 0,1 6.8 420 s.2 2.6 7.89Average 0 319 622 o,573 < 1.8 54.0 40.0 24 < 0.1 6.8 420 7.O 7.94cumulative Tot, 91.95 Notes:
1.5.d.rV hiological oxygen demand
2 Using a mifim!m o f 15 tubes or three dilutions
3 Most Probable Numb-.r
4 DissolvedOxvgensanrplesshallbecolectedatadepthoforr-"foot,oppositetheiflerolthepoild. anima s, a nd signs of seepaee or sul1a.ing water a long tho exterior toe of the ber ms. imprisonment,
/laximum
\
City of Sutter Creek - Wastewater Treatment Plant
Monthly Monitoring Report - WDR No. 94-152
lnfluent Effluent Emergency Storage Pond
WDR
23 mpn mo avg
500 dai y nax
30 avg mo, dai y
max 60mg/
30 avg mo, dai y
mar 60rng/
0.1 ftro avB
0.5 ml/l daiiy Standard Observationss
Sep-22 tlow {MGD) Toral coliform? (MPN/1ooml-)'3 rss (mslr.) BoD (mslr-|1 Settleable Matrer (mL/l) pH (sU) Do (mg/t)a pH (su) Vegatation odors Damage Seepage (mclt) Solids (mglL) Fr) 9/ t/202 0.296 0.336 8.)9/2/2022 0.307 0.33s 4.29/3/2022 0.236 o.2.349/ q/2022 0.231 0.24 6q/ 5/ )o)2 0.260 a.266 8.1
0.2u3 o.270
9/ o.218 140 0.2s9 8.1 2.0 Clear None None None9/8/2022 0.298 o )t6 8.19/9/2022 0.309 0.3 16 e/fi/2a22 0.2s9 0.245 8.19l1t/2022 0.214 0.88S 8.1
9 /11/1022 0.21\ 1.133 8.1el 13/2022 0.298 0.184 8.1slMl2a22 0.277 590 1.168 8.1 2.3 1.92 Clear None Nofe None9/$/2A22 0.3 0.432 8.09/ $/2A)1 0.284 0.494 8.09/lt /2a22 o.27 0.668 8.O9/18/2a22 0.298 0.592 B,Oe I t9 /2a22 0.315 0.313 7.9 2422 0.305 0.304
9/21/2A22 0.288 260 4.312 1.9 2.3 1.96 C ear No ne N one No ne9/22/2022 0.305 0.263 1.9q/)1/2A22 0.28s a.2219/24/2A22 4.2s2 0.t 83 7.99/25/202) o.214 4.231 7.9q/2612022 o.296 0.2s1 1.8 2A >45 6.9 264 1.99/27 12022 0.291 4.26L 7.99/28/2a22 0.283 0.2599/ )9/2022 0.280 340 4.221 7.8 2.5 7.77 C ear None N one9/3A/202) 0.308 0.30s 7.8 fotal 8.543 L2.L34
0.322 740 1.168 1.8 20.o >45 1 < 0.1 6.9 260 8.2 2.5 8.10 uihimum 0.236 260 0.183 < 1-8 20.0 >45 I < 0.1 6.9 260 7.8 2-0 7.77qverage 0.285 483 0.404 < 1.8 20.0 >45 I < 0.1 6.9 260 8.0 2.3 7.94:umulative Tot. 1.00.49 Notes:1.5iay bioiogical oxygen demand2. Using a minimunl o f I 5 tubes or thr ee d ilution5
3. Most Probable Number
4. Dissolved Oxygen samples shail be col ected at a depth of one foot, opposite th€ inlet of the pond. animals, and signs of seepage or su rfacing water along the exterior toe of the ber ms R1
Vlaximum
-t
City of Sutter Creek - Wastewater Treatment Plant
Monthly Monitoring Report - WDR No. 94-152
lnfluent Effluent Emergency Storage Pond
WDR 23 nrpn mo avg
500 dai y max
30 avg mo, daily
max 60trg/
30 avg mo, daily
max 60rne/l
0-1 mo avg
0.5 ml/ daily Standard Ob5ervationss
O.l-22 Flow (MGD) BoD {ms/t) Flow (MGD) Total coliform? (MPN/1oomL)3 rss (mg/|") BoD (ms/tl1 Total Nitrogen {mc/t) Settleable Matte. (mL/Ll pH (su) Total Dissolved Solids (mglt) Freeboard (0.1 Ft) Do (mg/t)4 pH (sU) Vegatation odors Damage Seepage L0/ tl2O22 0.266 0. t2 8.8
0.285 9.10.318
r0/ 4 1202) 0.316 0. 70 9.1
10/5/2022 0.321 410 1.79 Clear None None Noneto/6/ )o22 0.320 o.274 9.1t0/1/2o22 0.308 0.265 8.910/8/2022 0.279 o.252 8.9 to/9/)o)) 0.281 a.261 8.9
70/70/2022 0.289 o.261 8,9
10/1r/2022 a.294 0.276 8.9
1"O/12/2022 0.333 0.3 16 8.9lOlL3/2.022. 4.294 700 0 268 8.9 2.6 7.68 Clear N one None N one ra/u/20)2 0.294 0.211 8.9
1A/15/2022. 0.282 0.264 8.91A/ L6/2022 0.300 0.281ra/ lt /2a )2 0.314 o.239 If 12 20 6.8 )10 8.4L0/t8/2022 0.326 0.316 8.3t0h9/2022 0.309 220 0.282 1.8 8.3 2.2 7.81 Clea r None None None10/20/2022 0.321 0.320 8,3 o/)1 /)o22 0.308 0.294 8.3
r0/Dl)022 0.275 0.255 8.3
ra/23/7022_ 0.281 o.243 8.3to/24/2022 0.308 o.272 8.3t0/25/202) 0.21I 4.213 8.310/26/2022 0.310 320 0.25s 8.3 4 1.59 N one Nonero/21 /2n )2 0.291 o.244 8.2to/28/2.02) 0.320 0.280 8.210/29/2012 0.255 8.2 to/ 3a/2022 0.290 0.2s8 8.2
10/3L/2022 0.323 0.295 B.
iotal 9.293 8.409
0.333 700 0.320 1.8 17.0 12.0 20 < 0.1 6.8 270 9.1 2.8 7.990.255 220 a.2t3 1.8 17.O L2.O 20 < 0.1 6.8 270 8.1 7.6a
0.300 4L' 0.271 1.8 !7.O 12,O 20 < 0.1 6.8 270 8.6 2.5 7 -43 e Tot. t09.1<)
Notes;1.5'day biological oxygen demand2. Using a minimunl o f 15 tubes or three dilutions 3 Mosl Probable Number
4. Dissolved oxygen samples shall be collected at a depth o{ on€ foot, opposite the inlet of the pond. animals,andsignsolseepageorsurfacingwateralongtheexteriortoeoftheberms. 13 \verase
-l
City of Sutter Creek - Wastewater Treatment PlantMonthly Monitoring Report - WDR No. 94-152 I nfluent Effluent Emergencv Storaee Pond
WDR 23 mpn mo avg
500 dai y max
30 avg mo, dei y
rnax 60mg/
30 avg mo, daily
max 60nr8/l
0.1 mo avg
0.s ml/l daily Standard Observations5
Nov-22 Flow (MGD) BoD (mslt) Flow (MGD) Total Coliform'7 (MPN/100mt)3
rss {mell-) BoD (msll-)1
Total Nitrogen
(mclt)
Seltleable
Matter (mL/t) pH {su)
Total Dissolved
Solids (mslLl Do (mglt)4 pH {su) Vegatation Odors Damage Seepage rt) Ltlt/2022 0.336 0.230 8.11r/2/2022 0.352 t70 0.263 7.3 2.53 7.93 clear None Nore None tt/3/2022 0.318 o.252 6.9
1t/ 4/20)2 0.317 )\2 6.9
t1./s/2022 o.320 a.323 6.7
1 1/ 6/1022 0.319 0 303 1r1./ t /)o22 0.364 0.329 7.7
l.t/812O2) 0.531 0.518 7.3
0.362 260 0.197 8.0 2.8 8.01 C eaa None None None
t/1012a22 o.344 0.303 8.01/1112.a22 0.33 1 4.212. 8.0t/1.2/2A22 0.290 0.223 8.2 rtt13l2oz2 0.29s 0.235 8.2
o.326 a.267 1.8 11 5 30 < 0.1 6.9 210 8.20.330 0.269
LI/1.6/2022 0.333 370 1.582 8.1 3.1 a.l7 C ear None None o.122 0.5s64.371 o.25s 8.7
1 /1e/2022 0.228 8
0.310 4.245 8.80.349 0.320 8.8
0.342 o.274
60u 0.281. 9.2 3.3 196 Clear None None
o.26t; 9.20.293
11/26/202) 0.2 LL
tt/ )1 /)a)) 0.302 0.224
0.:l31 o )51
L1/29/2022 0.335 o.242 9.11"r/30/2A22 0.335 870 3.0 1.99 clear No ne None None otal 9.913 9.842
Vlaximum 0.531 870 1.582 < 1.8 11.0 5,0 30 < 0.1 5.9 270 9.2 3.3 4.17vlinimum 0.266 260 0.181 < 1.8 11.0 5.0 30 < 0,1 5.9 270 6.7 7 -93
0.330 s62 4.328 < 1"8 11.0 0.0 30 < 0.1 6.9 270 8.3 2.9 8.01 Tot. 119.70
Notesi:L 5-day biological oxygen demand2. Using a minimum o f 1.5 tubes or three dilutions
3. Most Probable Number
4. Dissolved orygsn sa mples shall be collected at a depth of one toot, opposite the inlet of the pond. animals, a nd signs of seepage or su rfacing water a ong the exterior toe o{ the bernrs. 11 \
City of Sutter Creek - Wastewater Treatment PlantMonthly Monitoring Report - WDR No. 94-152 lnfluent Effluent Emergency Storage Pond
WDR 23 mpn ino avg
500 daily max
30 avg mo, dal y
max 60mg/l
30 avg mo, dal y
mnx 60mg/
0.1 no avg
0.5m/ daiy standard Obgervations5
Oe.-22 Flow (MGD) BoD (frslL) rlow (MGD) Total Coliform2 {MPN/100mt)g
rss (mB/I) BoD (mslt)1 Iotal Nitrogen (nglL) Settleable Matter (mL/t) pH (su) Total Dlssolved solidi {mgll) treeboard (0.1 DO {mg,/|")a pH (sU) Vegatatioh Odors Damage Seepage rt)
1.2/1./2A22 o.57 4 0.405 9.012/2/2A22 4.377 0.450 8,7t2/3/ 2A22 1.015 0.866 9.1t2/4/2A22 0.632 0.581 8.512/s/2A22 0.521 0.387 8,312/6/2022 0.453 0.395 8.512/7/2022. 4.3 )2 220 4.260 8.7 3.t) 8.31 C ear None None None )la/20? 4.4t7 o.324 9.1
t2l9/2022 0.380 0.252 9.0
12/fi/?o22 1.338 0.896 9.01.2 /1L/2022 1.338 1.188 4.1t2/72/?022 0.653 0.570 4.2 t2/13/2U2 0.682 0.469 4.6
12/74/2022 0.388 460 0 s00 1 .94 Clear N one None
t) l1r/2o)) 0.415 0.461 1.3
0.268 1.4
0.37s o.235 7.30.395 0.243 1.O
1? 119/2A2) 0.235 < 1.8 1 29 2t0 6.-tt )/ )o/ 2a)t 0.411 0.337 6.9
0.387 660 a )36 1.81 C enr None None None
1212212022 0.405 4.247 1.112/23/2022 0.385 0.314 7.4
0.352 o.237 7.80.318 4.247 8.80.454 0.345 9.2
L2/27 120)2 1_371 1.273 8,1r? /28/)O22 0.641 200 0.739 8.4 1 7.7 C eat No re N one No ne1.2/29/2022 0.128 0.6 9.412/3A/2A?_2 2.05 1.862 6.5 L)/3r/202 1.663 2.O15 0.1
'otal 20.291 11.5L0
2.057 660 2.07 5 1.8 3.8 13.0 29.O < 0.1 7.L 210 9.4 3.1 8.31
0.318 200 0.235 1.8 3.8 13.0 29.O < 0.1 7.L 21.0 0.1 2.4 7 -71 \verage 0.655 38s 0.565 < 1.8 3.8 13.0 29.0 < 0.1 7.7 2L0 7.4 2.9 7.96 :umulative Tot, 139.99
Notes:1.5-day biological oxygen demand'
2. Using a minimunr o f:i5 tubes or th.ee .liluti.rns3. Most Probable Number
4. Dissolv-.d oxygen samples shall be collected at a depth of one foot, opposit-" the inlet of th.i pond. animals, and signs ofseepage or surfa.ing water along the exteriot toe ofthe berms. )R
<o1
/Iaximum/linimum
State of California
State Water Resources Control Board
C ertfficate of Competence
This is to certif,r that pursuant to the provisions of Chapter 9, Division 7 of the California Water Code George M. Allen
has fulfilled the requirements for certification as a
Grade II
Wastewater Treatment Plant Operator
Certifi cate Number 28236
Issued this November 24,2021
Original Issue Date: A3BADAft
Expiration Date: 12131 12024
r"*? ,'? * ,/ / .,n7 / il ,'i' i-r '{Lf-- z*"*-* lif #
E. Joaquin EsquivelChair
This certificate is the property of the State of California and in the event of its suspension, revocation or invalidation for any reason, it must be retumed Resources Control Board upon demand.
I
I ------------ t't..
State of Califbrnia
State Water Resources Control Board
",4
? .'./" "/ , !-
'.''Y-- {$.--*t- ;, I ,'! I t it
E. Joaquin Esquivel
Chair
This certificate is the property of the State of Califomla and in the event of its suspension, revocation or invalidation for any reason, it must Resources Control Sard upon demand,
!
I
Certfficate of Competence
This is to certify that pursuant to the provisions of Chapter 9, Division 7 of the California Water Code Steven C. Stone
has fulfilled the requirements for certification as a
Grade I
Wastew ater Treatment Pl ant Operator
Certifi cate Num ber 287 32
Issued this November 10,2A20
Original lssue Date: AZI$nArc
Expiration Date: I 213 I DA23
State olCalifornia
State Water Resources Control Board
C ertificate of Competence
This is to certi$ that pursuant to the provisions of Chapter 9, Division 7 of the California Water Code Jeffrey A. Jolley
has fulfilled the requirements for certification as a
Grade I
Wastewater Treatment Plant Operator
Certificate Number 40941
Issued this June 18,2021
zffix ffi \ffi*#/
Original Issue Date: 07l0llZ$ru
Expiration Date: A7 fil12024
Ad ' ,i/ ./? ra '";r'yff
E. Joaquin Esquivel
Chair
This certrficate is the property of the State of California and in the event of its suspension, revocation or invalidation for any reason, it must be retumed Resources Control Board upon demand,
fffir
ffiwmdffi*ffi#;ry
lnstrument Colibration / Verification Report
Project Heading Page
Project Name::Sutter Creek WWTP 2022
Project N um ber: T -4277 8R
Yer 7.17.18
Calibration Date: 24-Feb-22
Header Page Only
K,mmmw#,8
lnstrument Calibration / Verificotion Report
Project Name: Sutter Creet< WWfp ZOZZ
Description: phrt Emr"r,t no*
lnstrumentType, -ff - Manufacturer: Dynasonics
lag Ret Number: t{/A t\lt\ Serial Number: 49fi38
TransmitterModel #: iDDFXD2_A1 1A-NN Signal Output: 4_2AmA Process Range: O - iOOO lnstrument Span: 0-2000 gpm
Engineering Units: gp* Chem Exp Date: N/A
Simulate transmitter outputs utilizing manufacturers diagnostic tools at the specified values below. Measure output utilizing a calibrated meter and record the results below.
Comr::ents:
deviations are between 'Expected mA Output'and'Actual mA Output'(as measured with DMM in series) Vasiliy Vasilevskiy / Timothy Bond 24-Feb-22
Completed By Calibration Date:
Simulatec{ Value Expected mA Output Actual mA Output Display-LocallSCADA Deviaii*n As found As Left As Found As Left
0%Span(0gpm) 4.000 3.S97 3.997 0 0 -0.o2%
25% Span ( 500 gpm) 8.000 7.996 7 oaa 500 500 -4.02%
5Q% Span ( 1000 gpm) 12.000 12.4O1 12.001 1001 1001 0.o1% 75% Span ( 1 5o0 gpm) 16.000 16.001 16.001 !)tJ1 L502 o.o1% 100% Span ( 2000 gpm) 20.000 19.995 1S.995 2000 2000 -0.03% Live 5.910 220
TESCO Controls, lnc. .8440 Florin Road, Sacramento, CA 95828. Phone (916) 395-8800 Fax (916) 394-1893 ?brrrl?I
lnstrument Colibration / Verificotion Report
Project Numbe r, f -+ii7An Project Date: 2124122
Description:
lnstrument Type:
Tag Ref Number:
Transmifter Model #:
Process Range:
Engineering Units:
N/A
DR4300
Plant Chart Recorder - Channel 1 - lnfluent Flow
FIT Manufaciurer:
Serial Number:
Chem Exp Date:
lHoneywell
UYUI Y Y6UUSSJUUU I
0 -2000
1 Signal Output: 4-20m4
lnstrument Span:
gpm
iqzgqqgpr
N/A
Simulate iransmitter outputs utilizing manufacturers diagnostic tools at the specified values below. Measure output utilizing a calibrated meter and record the results below.
Camriieriis:
*.All deviations are between 'Expected mA Output'and'Actual mA Output'(as measured with DMM in series).
Vasiliy Vasilevskiy I Timothy Bond 24-Feb-22
Completed By:
TESCO Controls, lnc. .8440 Florin Rsad, Sacramento
Calibration Date;
CA 95828. Phone (916) 395-8800 Fax (916) 394-1893
Slmulated Value Expected m,4 Output Actual mA Output Display-Local/SCADA Deviation As Found As Lefi As Found As Left
0%Span(0gpm) 4.000 4.000 4.000 0 t a%
25% Span ( 500 gpm) e.000 8.000 8.000 497 497 0%
50% Span ( 1000 spm) 12.000 12.000 12.000 998 oca 0%
75% Span ( 'i500 gpm) 16.000 16.000 '16.000 t497 L497
1 00% Span ( 2000 gpm) 20.000 20.000 20.000 1998 1998 0% k*mm#,S
lnstrument Calibrotion / Verification Report
Project Name: Sutter Creek WWTP 2022
Project Number: T-4217 8R projectoatei,2l}4l22 l
Description: iplant lnfluent Flow
lnstrument Type: FIT Manufacturer: ,siemens
Tag Ref Number: N/A Serial l\umber: PBD/X128002*
Transmitter Model #: ,HydrOranger Signal Output: 4_20mA ProcessRange: i 0 -2000 lnstrument Span: 0:_2990 gry.
Engineering Units: gpm Chem Exp Date: .run i
Simulate transmitter outputs utilizing manufacturers diagnostic tools at the specified values below. Measure output utilizing a calibrated meter and record the results below.
Ccmment=:
All deviations are between 'Expected mA Output'and'Actual mA Output'(as measured with DMM in series). r 1954; P001: 6; P002: 1; P003: 3; P004: 102; P005: 5; P006: 39.000; POOT'.15.122; P600: 1; P601: 2.500; P603: 15.122; P604:
.00; P605:10.500; P606:2;P6O7.0; P630:2; P650:8.457;P737:3;P791:8;P792: EEEE; P925:467.78;P926:A.457; Vasiliy Vasilevskiy / Timothy Bond 24-Feb-22
Completed By: Calibration Date:
Simulated Value Expected mA Output Actual mA Output Display-Local/SCADA Deviation As Found As Lefi As Found As Left
0%Span(0spm) 4.000 3-998 3.998 0 0 -0.o1%
25% Span ( 500 gpm) 8.000 7.999 7.SS9 499 439 -0.01%
50% Span { 1000 spm) 12.000 11.999 1 1.999 9S9 999 -0.a1% 75% Span ( 1500 gpm) 16.000 16.000 16.000 1500 1500 0%
J00% Span ( 2000 gpm) 20.800 20.000 20.000 2001 2001 0% Live 7.890 5.968 486 227
fESCO Controls, lnc. .8440 Florin Road, Sacramento, CA 95828. Phone (916) 395-8800 Fax (916) 394-1893 Tlrrrrffi
lnstrument Colibrotion / Verificotion Report
Project Name: Sutter Creet< luutNTP 2022
Project Number: :T-421 78R
Description: ]Plant Chart Recorder - Channel 2 - Effluent Flow lnstrument Type: FIT Manufacturec Jlrgy.rygll
Tag Ref Number: ,NlA SerialNumber: 0902y9g005530001
Transmitter Model #: DR4300 Signal Output: 4-20mA
Process Range: -
O IZOOO lnstrument Span: 0-2000 gpm
Engineering Units: lgp* Chem Exp Date: lNn
Simulate transmitter outputs utilizing manufacturers diagnostic tools at the specified values below. Measure output utilizing a calibrated meter and record the results below.
C*mments:
*"All deviations are between 'Expected mA Output'and'Actual mA Output'(as measured with DMM in series).
Vasiliy Vasilevskiy / Timothy Bond 24-Feb-22
Completed By: Calibration Date:
Simulated Value Expected mA Output Actual rnA Output Display-LocalISCADA Deviaiion As Found As Left As Found As Left
0%Span(0gpm) 4.000 4.000 4.008 0 0 a%
25% Span ( 500 gpm) 8.000 8.000 8.000 500 5C0 0%
50% Span ( 1000 gpm) 12.000 12.000 12.000 1000 1000 a%
75% Span ( 1 500 gpm) '16.000 16.000 16.000 1500 1500 0% 100o/o Span ( 2000 gpm) 20.000 IU.UUU 20.000 2001 2001 0% TESCOControls,lnc..S440FlorinRoad,Sacramento,CA95S2S.Phone(916)395-8800 Fax{916)394-1893 Project Date: 2124122
23mpn mo avg
Daily max 500mpn
30mg/l mo
avg Daily max
60mg/l
30mg/l mo
avg Daily max
60mg/l
0.1ml/l mo
avg Daily
max 0.5ml/l
MONTH
AVG
Flow
(MGD)
Total
Flow (MGD)
AVG
BOD
(mg/L)
AVG
Flow
(MGD)
Total Coliform
(MPN/100mL) TSS (mg/L) BOD (mg/L)
Total
Nitrogen
(mg/L)
Settleable
Matter
(mL/L)
pH (SU)
Total
Dissolved
Solids (mg/L)
Screenings
Disposal
(yards3)
Biosolids
Disposal
(tons)
JAN 0.415 12.870 435 0.306 < 1.8 8.2 9.50 16 < 0.1 7.4 210 20.00 0.00 FEB 0.378 10.589 365 0.266 < 1.8 5.3 29 23 < 0.1 7.3 190 20.00 0.00 MAR 0.356 11.025 1004 0.265 < 1.8 7.3 32 22 < 0.1 7.3 180 0.00 19.75 APR 0.423 12.692 435 0.427 < 1.8 13 11 20 < 0.1 7.1 250 20.00 10.60 MAY 0.390 12.080 720 0.489 < 1.8 7.3 6.1 20 < 0.1 7.1 280 0.00 20.76 JUNE 0.374 11.210 358 0.256 < 1.8 5.4 15 21 < 0.1 7.1 300 20.00 9.05 JULY 0.374 11.605 313 0.368 < 1.8 17 0 18 < 0.1 7.1 260 0.00 20.81 AUG 0.319 9.880 622 0.573 < 1.8 54 40 24 < 0.1 6.8 420 20.00 0.00 SEP 0.285 8.543 483 0.404 < 1.8 20 > 45 < 1.0 < 0.1 6.9 260 0.00 0.00 OCT 0.300 9.293 413 0.271 < 1.8 17 12 20 < 0.1 6.8 270 20.00 20.60 NOV 0.330 9.913 562 0.328 < 1.8 11 5 30 < 0.1 6.9 270 20.00 0.00 DEC 0.655 20.291 385 0.565 < 1.8 4 13 29 < 0.1 7.1 210 20.00 0.00 Total 0.383 139.99 160 101.57
The values used for the flow data in this table are the monthly averages.
Denotes a excursion for that value
City of Sutter Creek WWTP Annual Reporting Results 2022
INFLUENT DATA EFFLUENT DATA SOLIDS DISPOSAL
0.000
0.200
0.400
0.600
0.800
1.000
1.200
Average Influent Flows
0 200
400
600
800
1000
1200
Influent BOD
0.000
0.100
0.200
0.300
0.400
0.500
0.600
0.700
Average Effluent Flows
0.0 5.0
10.0 15.0
20.0 25.0
30.0 35.0
40.0 45.0
50.0 Effluent Coliform
0.0 10.0
20.0 30.0
40.0 50.0
60.0 Effluent TSS
0.00 10.00
20.00 30.00
40.00 50.00
60.00 Effluent BOD
0 5
10 15
20 25
30 35
Effluent Total Nitrogen
0 0.01
0.02 0.03
0.04 0.05
0.06 0.07
0.08 0.09
0.1 Effluent Settleable Solids
6.5 6.6
6.7 6.8
6.9 7.0
7.1 7.2
7.3 7.4
7.5 Effluent pH
0 50
100
150
200
250
300
350
400
450
Effluent TDS
Monthly Monitoring Report - WDR No. 94-152
WDR
23 mpn mo avg
500 daily max
30 avg mo, daily max 60mg/l30 avg mo, daily max 60mg/l
0.1 mo avg
0.5 ml/l daily max
Jan-22 Flow (MGD) Flow (MGD) Total Coliform2
(MPN/100mL)3 TSS (mg/L) BOD (mg/L)1
Total
Nitrogen
(mg/L)
Settleable Matter (mL/L) pH (SU) Total Dissolved
Solids (mg/L)
Freeboard
(0.1 Ft) DO (mg/L)4 pH (SU) Vegatation Odors Damage Seepage 1/1/2022 0.494 0.531 9.0
1/2/2022 0.466 0.292 9.3
1/3/2022 0.493 0.499 9.3
1/4/2022 0.479 0.399 9.2
1/5/2022 0.481 750 0.401 9.2 2.6 8.10 Clear None None None 1/6/2022 0.466 0.382 9.2
1/7/2022 0.489 0.406 9.1
1/8/2022 0.425 0.337 9.1
1/9/2022 0.422 0.335 9.0
1/10/2022 0.449 0.365 1.8 8.2 9.5 16 < 0.1 7.4 210 9.0
1/11/2022 0.442 0.352 9.0
1/12/2022 0.418 370 0.328 9.0 2.9 8.07 Clear None None None 1/13/2022 0.420 0.320 9.0
1/14/2022 0.409 0.288 9.0
1/15/2022 0.388 0.211 8.7
1/16/2022 0.399 0.170 8.7
1/17/2022 0.432 0.189 8.6
1/18/2022 0.387 0.328 8.6
1/19/2022 0.410 350 0.294 8.6 2.2 8.13 Clear None None None 1/20/2022 0.408 0.294 8.6
1/21/2022 0.386 0.254 8.5
1/22/2022 0.359 0.228 8.4
1/23/2022 0.353 0.225 8.3
1/24/2022 0.384 0.262 8.3
1/25/2022 0.386 0.298 8.7
1/26/2022 0.377 270 0.251 8.7 2.1 8.14 Clear None None None 1/27/2022 0.404 0.280 8.6
1/28/2022 0.358 0.236 8.6
1/29/2022 0.345 0.223 8.6
1/30/2022 0.359 0.238 8.6
1/31/2022 0.381 0.265 8.6
Total 12.870 9.481 Maximum 0.494 750 0.531 < 1.8 8.2 9.5 16 < 0.1 7.4 210 9.3 2.9 8.14 Minimum 0.345 270 0.170 < 1.8 8.2 9.5 16 < 0.1 7.4 210 8.3 2.1 8.07 Average 0.415 435 0.306 < 1.8 8.2 9.5 16 < 0.1 7.4 210 8.8 2.4 8.11 Cumulative Tot. 0.00
BOD (mg/L)
Influent Effluent Emergency Storage Pond
Standard Observations5
WDR
23 mpn mo avg
500 daily max
30 avg mo, daily max 60mg/l30 avg mo, daily max 60mg/l
0.1 mo avg
0.5 ml/l daily max
Feb-22 Flow (MGD) Flow (MGD) Total Coliform2
(MPN/100mL)3 TSS (mg/L) BOD (mg/L)1
Total
Nitrogen
(mg/L)
Settleable Matter (mL/L) pH (SU) Total Dissolved
Solids (mg/L)
Freeboard
(0.1 Ft) DO (mg/L)4 pH (SU) Vegatation Odors Damage Seepage 2/1/2022 0.371 0.251 8.6
2/2/2022 0.386 350 0.252 8.5 2.25 8.15 Clear None None None 2/3/2022 0.395 0.264 8.5
2/4/2022 0.368 0.234 8.5
2/5/2022 0.355 0.160 8.5
2/6/2022 0.514 0.134 7.6
2/7/2022 0.421 0.173 6.3
2/8/2022 0.440 0.344 7.1
2/9/2022 0.438 350 0.176 6.6 2.1 8.25 Clear None None None 2/10/2022 0.377 0.339 7.0
2/11/2022 0.372 0.774 8.2
2/12/2022 0.352 0.272 8.3
2/13/2022 0.355 0.236 8.6
2/14/2022 0.417 0.292 > 1.8 5.3 29 23 < 0.1 7.3 190 8.6 2/15/2022 0.384 0.247 8.6
2/16/2022 0.371 420 0.245 8.6 2.1 8.23 Clear None None None 2/17/2022 0.363 0.342 8.6
2/18/2022 0.360 0.263 8.6
2/19/2022 0.338 0.234 8.6
2/20/2022 0.349 0.236 8.6
2/21/2022 0.369 0.257 8.6
2/22/2022 0.362 0.255 8.5
2/23/2022 0.345 340 0.239 8.5 2.1 8.35 Clear None None None 2/24/2022 0.373 0.268 8.5
2/25/2022 0.373 0.240 8.5
2/26/2022 0.336 0.213 8.4
2/27/2022 0.333 0.219 8.4
2/28/2022 0.372 0.277 8.3
Total 10.589 7.437 Maximum 0.514 420 0.774 < 1.8 5.3 29 23 < 0.1 7.3 190 8.6 2.3 8.35 Minimum 0.333 340 0.134 < 1.8 5.3 29 23 < 0.1 7.3 190 6.3 2.1 8.15 Average 0.378 365 0.266 < 1.8 5.3 29 23 < 0.1 7.3 190 8.2 2.1 8.25 Cumulative Tot. 23.46
BOD (mg/L)
Influent Effluent Emergency Storage Pond
Standard Observations5
WDR
23 mpn mo avg
500 daily max
30 avg mo, daily max 60mg/l30 avg mo, daily max 60mg/l
0.1 mo avg
0.5 ml/l daily max
Mar-22 Flow (MGD) Flow (MGD) Total Coliform2
(MPN/100mL)3 TSS (mg/L) BOD (mg/L)1
Total
Nitrogen
(mg/L)
Settleable Matter (mL/L) pH (SU) Total Dissolved
Solids (mg/L)
Freeboard
(0.1 Ft) DO (mg/L)4 pH (SU) Vegatation Odors Damage Seepage 3/1/2022 0.359 2100 0.273 8.3 2.12 8.11 Clear None None None 3/2/2022 0.364 0.268 8.3
3/3/2022 0.376 0.259 8.3
3/4/2022 0.380 0.244 8.2
3/5/2022 0.359 0.239 8.2
3/6/2022 0.354 0.231 8.0
3/7/2022 0.388 0.263 8.0
3/8/2022 0.363 0.234 8.0
3/9/2022 0.383 1700 0.268 7.9 2.4 8.22 Clear None None None 3/10/2022 0.361 0.245 7.9
3/11/2022 0.108 0.244 7.8
3/12/2022 0.269 0.193 7.8
3/13/2022 0.276 0.273 7.9
3/14/2022 0.321 0.304 > 1.8 7.3 32 22 < 0.1 7.3 180 8.8 3/15/2022 0.373 0.325 9.0
3/16/2022 0.380 280 0.293 9.0 2.4 8.07 Clear None None None 3/17/2022 0.346 0.251 9.0
3/18/2022 0.368 0.272 9.0
3/19/2022 0.333 0.245 9.0
3/20/2022 0.347 0.245 9.0
3/21/2022 0.395 0.289 9.0
3/22/2022 0.376 0.273 9.0
3/23/2022 0.385 710 0.274 9.0 2.6 7.97 Clear None None None 3/24/2022 0.395 0.292 9.0
3/25/2022 0.405 0.287 8.9
3/26/2022 0.339 0.233 9.0
3/27/2022 0.359 0.246 8.9
3/28/2022 0.406 0.290 8.9
3/29/2022 0.385 0.286 8.9
3/30/2022 0.387 230 0.286 8.7 2.9 7.81 Clear None None None 3/31/2022 0.388 0.279 8.7
Total 11.025 8.203 Maximum 0.406 2100 0.325 < 1.8 7.3 32 22 < 0.1 7.3 180 9.0 2.9 8.22 Minimum 0.108 230 0.193 < 1.8 7.3 32 22 < 0.1 7.3 180 7.8 2.1 7.81 Average 0.356 1004 0.265 < 1.8 7.3 32 22 < 0.1 7.3 180 8.6 2.5 8.04 Cumulative Tot. 34.48
BOD (mg/L)
Influent Effluent Emergency Storage Pond
Standard Observations5
3/19/2022 0.333 0.245 9.0
3/20/2022 0.347 0.245 9.0
3/21/2022 0.395 0.289 9.0
3/22/2022 0.376 0.273 9.0
3/23/2022 0.385 710 0.274 9.0 2.6 7.97 Clear None None None 3/24/2022 0.395 0.292 9.0
3/25/2022 0.405 0.287 8.9
3/26/2022 0.339 0.233 9.0
3/27/2022 0.359 0.246 8.9
3/28/2022 0.406 0.290 8.9
3/29/2022 0.385 0.286 8.9
3/30/2022 0.387 230 0.286 8.7 2.9 7.81 Clear None None None 3/31/2022 0.388 0.279 8.7
Total 11.025 8.203 Maximum 0.406 2100 0.325 < 1.8 7.3 32 22 < 0.1 7.3 180 9.0 2.9 8.22 Minimum 0.108 230 0.193 < 1.8 7.3 32 22 < 0.1 7.3 180 7.8 2.1 7.81 Average 0.356 1004 0.265 < 1.8 7.3 32 22 < 0.1 7.3 180 8.6 2.5 8.04 Cumulative Tot. 34.48
WDR
23 mpn mo avg
500 daily max
30 avg mo, daily max 60mg/l30 avg mo, daily max 60mg/l
0.1 mo avg
0.5 ml/l daily max
Apr-22 Flow (MGD) Flow (MGD) Total Coliform2
(MPN/100mL)3 TSS (mg/L) BOD (mg/L)1
Total
Nitrogen
(mg/L)
Settleable Matter (mL/L) pH (SU) Total Dissolved
Solids (mg/L)
Freeboard
(0.1 Ft) DO (mg/L)4 pH (SU) Vegatation Odors Damage Seepage 4/1/2022 0.377 0.256 8.7
4/2/2022 0.353 0.221 8.6
4/3/2022 0.366 0.254 8.5
4/4/2022 0.395 0.272 8.5
4/5/2022 0.379 0.262 8.5
4/6/2022 0.389 520 0.254 8.5 2.3 8.24 Clear None None None 4/7/2022 0.385 0.263 8.4
4/8/2022 0.375 0.253 8.4
4/9/2022 0.339 0.195 8.2
4/10/2022 0.353 0.218 8.3
4/11/2022 0.417 0.296 8.3
4/12/2022 0.391 0.282 8.2
4/13/2022 0.390 440 0.275 8.0 2.2 8.30 Clear None None None 4/14/2022 0.477 0.301 8.0
4/15/2022 0.412 0.213 8.0
4/16/2022 0.523 0.466 7.4
4/17/2022 0.387 0.330 8.0
4/18/2022 0.414 0.310 > 1.8 13 11 20 < 0.1 7.1 250 8.3
4/19/2022 0.430 0.337 8.3
4/20/2022 0.437 430 0.328 8.3 2.1 8.40 Clear None None None 4/21/2022 1.044 1.306 7.7
4/22/2022 0.291 1.181 6.9
4/23/2022 0.499 0.740 7.4
4/24/2022 0.464 0.671 7.3
4/25/2022 0.502 1.468 7.5
4/26/2022 0.466 0.520 7.3
4/27/2022 0.428 0.383 7.7
4/28/2022 0.424 350 0.350 7.8 2.0 8.49 Clear None None None 4/29/2022 0.278 0.317 7.8
4/30/2022 0.306 0.286 7.8
Total 12.692 12.808 Maximum 1.044 520 1.468 < 1.8 13.0 11.0 20 < 0.1 7.1 250 8.7 2.3 8.49 Minimum 0.278 350 0.195 < 1.8 13.0 11.0 20 < 0.1 7.1 250 6.9 2.0 8.24 Average 0.423 435 0.427 < 1.8 13.0 11.0 20 < 0.1 7.1 250 8.0 2.1 8.36 Cumulative Tot. 47.18
BOD (mg/L)
Influent Effluent Emergency Storage Pond
Standard Observations5
WDR
23 mpn mo avg
500 daily max
30 avg mo, daily max 60mg/l30 avg mo, daily max 60mg/l
0.1 mo avg
0.5 ml/l daily max
May-22 Flow (MGD) Flow (MGD) Total Coliform2
(MPN/100mL)3 TSS (mg/L) BOD (mg/L)1
Total
Nitrogen
(mg/L)
Settleable Matter (mL/L) pH (SU) Total Dissolved
Solids (mg/L)
Freeboard
(0.1 Ft) DO (mg/L)4 pH (SU) Vegatation Odors Damage Seepage 5/1/2022 0.349 0.297 7.7
5/2/2022 0.347 0.285 7.7
5/3/2022 0.397 0.266 7.7
5/4/2022 0.398 640 1.852 7.7 3.1 8.42 Clear None None None 5/5/2022 0.405 2.035 7.7
5/6/2022 0.408 1.461 7.7
5/7/2022 0.372 0.677 7.7
5/8/2022 0.365 0.502 7.7
5/9/2022 0.393 0.633 7.6
5/10/2022 0.395 0.261 7.6
5/11/2022 0.418 710 1.464 7.6 2.9 8.32 Clear None None None 5/12/2022 0.419 0.346 7.6
5/13/2022 0.401 0.195 7.6
5/14/2022 0.377 0.254 7.7
5/15/2022 0.378 0.242 7.7
5/16/2022 0.409 0.273 > 1.8 7.3 6.1 20 < 0.1 7.1 280 7.6 5/17/2022 0.413 0.287 7.6
5/18/2022 0.411 900 0.254 7.6 3.7 8.49 Clear None None None 5/19/2022 0.400 0.241 7.6
5/20/2022 0.376 0.251 7.6
5/21/2022 0.390 0.320 8.3
5/22/2022 0.373 0.226 8.6
5/23/2022 0.422 0.267 8.6
5/24/2022 0.407 0.255 8.6
5/25/2022 0.391 630 0.413 8.6 2.3 8.29 Clear None None None 5/26/2022 0.396 0.304 9.9
5/27/2022 0.388 0.272 9.9
5/28/2022 0.364 0.253 9.9
5/29/2022 0.344 0.232 9.9
5/30/2022 0.358 0.240 9.9
5/31/2022 9.9
Total 12.080 15.156 Maximum 0.422 900 2.035 < 1.8 7.3 6.1 20 < 0.1 7.1 280 9.9 3.7 8.49 Minimum 0.344 630 0.195 < 1.8 7.3 6.1 20 < 0.1 7.1 280 7.6 2.3 8.29 Average 0.390 720 0.489 < 1.8 7.3 6.1 20 < 0.1 7.1 280 8.2 3.0 8.38 Cumulative Tot. 47.18
BOD (mg/L)
Influent Effluent Emergency Storage Pond
Standard Observations5
WDR
23 mpn mo avg
500 daily max
30 avg mo, daily max 60mg/l30 avg mo, daily max 60mg/l
0.1 mo avg
0.5 ml/l daily max
Jun-22 Flow (MGD) Flow (MGD) Total Coliform2
(MPN/100mL)3 TSS (mg/L) BOD (mg/L)1
Total
Nitrogen
(mg/L)
Settleable Matter (mL/L) pH (SU) Total Dissolved
Solids (mg/L)
Freeboard
(0.1 Ft) DO (mg/L)4 pH (SU) Vegatation Odors Damage Seepage 6/1/2022 0.392 260 0.261 9.9 2.11 8.21 Clear None None None 6/2/2022 0.422 0.299 9.8
6/3/2022 0.388 0.263 9.8
6/4/2022 0.377 0.256 9.8
6/5/2022 0.370 0.252 9.8
6/6/2022 0.413 0.299 9.8
6/7/2022 0.381 0.018 8.0
6/8/2022 0.393 320 0.000 5.3 4.2 7.62 Clear None None None 6/9/2022 0.425 0.315 3.6
6/10/2022 0.321 0.275 3.7
6/11/2022 0.313 0.317 4.7
6/12/2022 0.344 0.335 5.1
6/13/2022 0.438 0.322 5.7
6/14/2022 0.373 0.257 5.7
6/15/2022 0.340 0.238 5.7
6/16/2022 0.381 320 0.271 5.7 3.9 7.77 Clear None None None 6/17/2022 0.409 0.298 5.6
6/18/2022 0.343 0.250 5.6
6/19/2022 0.339 0.245 5.5
6/20/2022 0.405 0.305 5.5
6/21/2022 0.380 0.284 5.5
6/22/2022 0.369 0.269 5.5
6/23/2022 0.374 460 0.254 5.4 3.5 7.83 Clear None None None 6/24/2022 0.373 0.253 5.4
6/25/2022 0.317 0.217 5.3
6/26/2022 0.325 0.223 5.3
6/27/2022 0.387 0.282 1.8 5.4 15 21 < 0.1 7.1 300 5.4
6/28/2022 0.375 0.273 5.4
6/29/2022 0.376 430 0.275 5.3 3.3 7.89 Clear None None None 6/30/2022 0.367 0.274 5.3
Total 11.210 7.679 Maximum 0.438 460 0.335 < 1.8 5.4 15.0 21 < 0.1 7.1 300 9.9 4.2 8.21 Minimum 0.313 260 0.000 < 1.8 5.4 15.0 21 < 0.1 7.1 300 3.6 2.1 7.62 Average 0.374 358 0.256 < 1.8 5.4 15.0 21 < 0.1 7.1 300 6.3 3.4 7.86 Cumulative Tot. 47.18
BOD (mg/L)
Influent Effluent Emergency Storage Pond
Standard Observations5
6/17/2022 0.409 0.298 5.6
6/18/2022 0.343 0.250 5.6
6/19/2022 0.339 0.245 5.5
6/20/2022 0.405 0.305 5.5
6/21/2022 0.380 0.284 5.5
6/22/2022 0.369 0.269 5.5
6/23/2022 0.374 460 0.254 5.4 3.5 7.83 Clear None None None 6/24/2022 0.373 0.253 5.4
6/25/2022 0.317 0.217 5.3
6/26/2022 0.325 0.223 5.3
6/27/2022 0.387 0.282 1.8 5.4 15 21 < 0.1 7.1 300 5.4
6/28/2022 0.375 0.273 5.4
6/29/2022 0.376 430 0.275 5.3 3.3 7.89 Clear None None None 6/30/2022 0.367 0.274 5.3
Total 11.210 7.679 Maximum 0.438 460 0.335 < 1.8 5.4 15.0 21 < 0.1 7.1 300 9.9 4.2 8.21 Minimum 0.313 260 0.000 < 1.8 5.4 15.0 21 < 0.1 7.1 300 3.6 2.1 7.62 Average 0.374 358 0.256 < 1.8 5.4 15.0 21 < 0.1 7.1 300 6.3 3.4 7.86 Cumulative Tot. 47.18
WDR
23 mpn mo avg
500 daily max
30 avg mo, daily max 60mg/l30 avg mo, daily max 60mg/l
0.1 mo avg
0.5 ml/l daily max
Jul-22 Flow (MGD) Flow (MGD) Total Coliform2
(MPN/100mL)3 TSS (mg/L) BOD (mg/L)1
Total
Nitrogen
(mg/L)
Settleable Matter (mL/L) pH (SU) Total Dissolved
Solids (mg/L)
Freeboard
(0.1 Ft) DO (mg/L)4 pH (SU) Vegatation Odors Damage Seepage 7/1/2022 0.407 0.318 5.2
7/2/2022 0.323 0.231 5.1
7/3/2022 0.315 0.223 5.3
7/4/2022 0.346 0.248 5.3
7/5/2022 0.412 0.312 5.3
7/6/2022 0.409 440 0.311 5.3 2.8 7.94 Clear None None None 7/7/2022 0.419 0.327 5.3
7/8/2022 0.370 0.268 5.3
7/9/2022 0.337 0.242 5.3
7/10/2022 0.353 0.264 5.3
7/11/2022 0.421 0.325 5.3
7/12/2022 0.383 0.245 5.3
7/13/2022 0.380 300 0.311 5.6 3.5 7.73 Clear None None None 7/14/2022 0.389 0.368 6.3
7/15/2022 0.324 0.350 6.8
7/16/2022 0.365 0.161 7.5
7/17/2022 0.326 0.117 7.5
7/18/2022 0.400 0.234 7.5
7/19/2022 0.392 0.232 7.5
7/20/2022 0.384 260 0.222 7.5 3.7 7.55 Clear None None None 7/21/2022 0.371 0.215 7.4
7/22/2022 0.392 0.266 7.4
7/23/2022 0.340 0.216 7.3
7/24/2022 0.354 0.246 7.3
7/25/2022 0.382 0.302 > 1.8 17 0 (ND) 18 < 0.1 7.1 260 7.3 7/26/2022 0.417 0.323 7.3
7/27/2022 0.390 250 0.282 7.3 3.9 7.79 Clear None None None 7/28/2022 0.400 0.261 7.3
7/29/2022 0.378 1.233 7.3
7/30/2022 0.357 1.330 7.3
7/31/2022 0.370 1.427 7.4
Total 11.605 11.412 Maximum 0.421 440 1.427 < 1.8 17.0 0.0 18 < 0.1 7.1 260 7.5 3.9 7.94 Minimum 0.315 250 0.117 < 1.8 17.0 0.0 18 < 0.1 7.1 260 5.1 2.8 7.55 Average 0.374 313 0.368 < 1.8 17.0 0.0 18 < 0.1 7.1 260 6.5 3.5 7.75 Cumulative Tot. 82.07
BOD (mg/L)
Influent Effluent Emergency Storage Pond
Standard Observations5
WDR
23 mpn mo avg
500 daily max
30 avg mo, daily max 60mg/l30 avg mo, daily max 60mg/l
0.1 mo avg
0.5 ml/l daily max
Aug-22 Flow (MGD) Flow (MGD) Total Coliform2
(MPN/100mL)3 TSS (mg/L) BOD (mg/L)1
Total
Nitrogen
(mg/L)
Settleable Matter (mL/L) pH (SU) Total Dissolved
Solids (mg/L)
Freeboard
(0.1 Ft) DO (mg/L)4 pH (SU) Vegatation Odors Damage Seepage 8/1/2022 0.403 1.543 7.4
8/2/2022 0.426 1.222 7.4
8/3/2022 0.368 390 0.288 7.3 2.6 7.89 Clear None None None 8/4/2022 0.324 0.042 7.3
8/5/2022 0.349 0.102 7.2
8/6/2022 0.338 1.070 6.1
8/7/2022 0.348 1.174 5.8
8/8/2022 0.298 1.191 5.6
8/9/2022 0.304 0.334 5.2
8/10/2022 0.167 420 1.057 5.7 3.0 7.94 Clear None None None 8/11/2022 0.391 1.524 6.0
8/12/2022 0.351 0.813 6.0
8/13/2022 0.324 0.253 6.0
8/14/2022 0.344 0.240 6.0
8/15/2022 0.368 0.271 6.2
8/16/2022 0.431 0.292 6.3
8/17/2022 0.328 1400 0.312 6.1 2.7 8.11 Clear None None None 8/18/2022 0.325 0.144 6.7
8/19/2022 0.306 2.496 7.0
8/20/2022 0.262 0.298 7.4
8/21/2022 0.257 0.204 7.6
8/22/2022 0.268 0.225 7.6
8/23/2022 0.305 0.344 7.9
8/24/2022 0.297 440 0.238 8.2 2.8 7.91 Clear None None None 8/25/2022 0.287 0.242 8.1
8/26/2022 0.306 0.317 8.1
8/27/2022 0.253 0.263 8.1
8/28/2022 0.268 0.298 8.2
8/29/2022 0.293 0.330 8.2
8/30/2022 0.298 0.325 54 40 24 < 0.1 6.8 420 8.2
8/31/2022 0.292 460 0.317 > 1.8 8.2 3.1 8.05 Clear None None None Total 9.880 17.770 Maximum 0.431 1400 2.496 < 1.8 54.0 40.0 24 < 0.1 6.8 420 8.2 3.1 8.11 Minimum 0.167 390 0.042 < 1.8 54.0 40.0 24 < 0.1 6.8 420 5.2 2.6 7.89 Average 0.319 622 0.573 < 1.8 54.0 40.0 24 < 0.1 6.8 420 7.0 2.8 7.98 Cumulative Tot. 91.95
BOD (mg/L)
Influent Effluent Emergency Storage Pond
Standard Observations5
WDR
23 mpn mo avg
500 daily max
30 avg mo, daily max 60mg/l30 avg mo, daily max 60mg/l
0.1 mo avg
0.5 ml/l daily max
Sep-22 Flow (MGD) Flow (MGD) Total Coliform2
(MPN/100mL)3 TSS (mg/L) BOD (mg/L)1
Total
Nitrogen
(mg/L)
Settleable Matter (mL/L) pH (SU) Total Dissolved
Solids (mg/L)
Freeboard
(0.1 Ft) DO (mg/L)4 pH (SU) Vegatation Odors Damage Seepage 9/1/2022 0.296 0.336 8.2
9/2/2022 0.307 0.335 8.2
9/3/2022 0.236 0.234 8.2
9/4/2022 0.237 0.246 8.1
9/5/2022 0.260 0.266 8.1
9/6/2022 0.283 0.270 8.1
9/7/2022 0.278 740 0.259 8.1 2.0 8.10 Clear None None None 9/8/2022 0.298 0.276 8.1
9/9/2022 0.309 0.316 8.1
9/10/2022 0.259 0.245 8.1
9/11/2022 0.274 0.889 8.1
9/12/2022 0.275 1.133 8.1
9/13/2022 0.298 0.784 8.1
9/14/2022 0.271 590 1.168 8.1 2.3 7.92 Clear None None None 9/15/2022 0.322 0.432 8.0
9/16/2022 0.284 0.494 8.0
9/17/2022 0.271 0.668 8.0
9/18/2022 0.298 0.592 8.0
9/19/2022 0.315 0.313 7.9
9/20/2022 0.305 0.304 7.9
9/21/2022 0.288 260 0.372 7.9 2.3 7.96 Clear None None None 9/22/2022 0.305 0.263 7.9
9/23/2022 0.285 0.221 7.9
9/24/2022 0.252 0.183 7.9
9/25/2022 0.278 0.231 7.9
9/26/2022 0.296 0.251 1.8 20 >45 < 1 < 0.1 6.9 260 7.9
9/27/2022 0.291 0.261 7.9
9/28/2022 0.283 0.259 7.8
9/29/2022 0.280 340 0.227 7.8 2.5 7.77 Clear None None None 9/30/2022 0.308 0.305 7.8
Total 8.543 12.134 Maximum 0.322 740 1.168 < 1.8 20.0 >45 < 1 < 0.1 6.9 260 8.2 2.5 8.10 Minimum 0.236 260 0.183 < 1.8 20.0 >45 < 1 < 0.1 6.9 260 7.8 2.0 7.77 Average 0.285 483 0.404 < 1.8 20.0 >45 < 1 < 0.1 6.9 260 8.0 2.3 7.94 Cumulative Tot. 100.49
BOD (mg/L)
Influent Effluent Emergency Storage Pond
Standard Observations5
9/15/2022 0.322 0.432 8.0
9/16/2022 0.284 0.494 8.0
9/17/2022 0.271 0.668 8.0
9/18/2022 0.298 0.592 8.0
9/19/2022 0.315 0.313 7.9
9/20/2022 0.305 0.304 7.9
9/21/2022 0.288 260 0.372 7.9 2.3 7.96 Clear None None None 9/22/2022 0.305 0.263 7.9
9/23/2022 0.285 0.221 7.9
9/24/2022 0.252 0.183 7.9
9/25/2022 0.278 0.231 7.9
9/26/2022 0.296 0.251 1.8 20 >45 < 1 < 0.1 6.9 260 7.9
9/27/2022 0.291 0.261 7.9
9/28/2022 0.283 0.259 7.8
9/29/2022 0.280 340 0.227 7.8 2.5 7.77 Clear None None None 9/30/2022 0.308 0.305 7.8
Total 8.543 12.134 Maximum 0.322 740 1.168 < 1.8 20.0 >45 < 1 < 0.1 6.9 260 8.2 2.5 8.10 Minimum 0.236 260 0.183 < 1.8 20.0 >45 < 1 < 0.1 6.9 260 7.8 2.0 7.77 Average 0.285 483 0.404 < 1.8 20.0 >45 < 1 < 0.1 6.9 260 8.0 2.3 7.94 Cumulative Tot. 100.49
WDR
23 mpn mo avg
500 daily max
30 avg mo, daily max 60mg/l30 avg mo, daily max 60mg/l
0.1 mo avg
0.5 ml/l daily max
Oct-22 Flow (MGD) Flow (MGD) Total Coliform2
(MPN/100mL)3 TSS (mg/L) BOD (mg/L)1
Total
Nitrogen
(mg/L)
Settleable Matter (mL/L) pH (SU) Total Dissolved
Solids (mg/L)
Freeboard
(0.1 Ft) DO (mg/L)4 pH (SU) Vegatation Odors Damage Seepage 10/1/2022 0.266 0.312 8.8
10/2/2022 0.285 0.247 9.1
10/3/2022 0.318 0.278 9.1
10/4/2022 0.316 0.270 9.1
10/5/2022 0.321 410 0.273 9.1 2.8 7.79 Clear None None None 10/6/2022 0.320 0.278 9.1
10/7/2022 0.308 0.265 8.9
10/8/2022 0.279 0.252 8.9
10/9/2022 0.281 0.267 8.9
10/10/2022 0.289 0.267 8.9
10/11/2022 0.294 0.276 8.9
10/12/2022 0.333 0.316 8.9
10/13/2022 0.294 700 0.268 8.9 2.6 7.68 Clear None None None 10/14/2022 0.294 0.277 8.9
10/15/2022 0.282 0.264 8.9
10/16/2022 0.300 0.287 8.9
10/17/2022 0.314 0.239 17 12 20 < 0.1 6.8 270 8.4
10/18/2022 0.326 0.316 8.3
10/19/2022 0.309 220 0.282 1.8 8.3 2.2 7.87 Clear None None None 10/20/2022 0.327 0.320 8.3
10/21/2022 0.308 0.294 8.3
10/22/2022 0.275 0.255 8.3
10/23/2022 0.281 0.243 8.3
10/24/2022 0.308 0.272 8.3
10/25/2022 0.271 0.213 8.3
10/26/2022 0.310 320 0.265 8.3 2.4 7.99 Clear None None None 10/27/2022 0.297 0.244 8.2
10/28/2022 0.320 0.280 8.2
10/29/2022 0.255 0.235 8.2
10/30/2022 0.290 0.258 8.2
10/31/2022 0.323 0.295 8.1
Total 9.293 8.409 Maximum 0.333 700 0.320 1.8 17.0 12.0 20 < 0.1 6.8 270 9.1 2.8 7.99 Minimum 0.255 220 0.213 1.8 17.0 12.0 20 < 0.1 6.8 270 8.1 2.2 7.68 Average 0.300 413 0.271 1.8 17.0 12.0 20 < 0.1 6.8 270 8.6 2.5 7.83 Cumulative Tot. 109.79
BOD (mg/L)
Influent Effluent Emergency Storage Pond
Standard Observations5
WDR
23 mpn mo avg
500 daily max
30 avg mo, daily max 60mg/l30 avg mo, daily max 60mg/l
0.1 mo avg
0.5 ml/l daily max
Nov-22 Flow (MGD) Flow (MGD) Total Coliform2
(MPN/100mL)3 TSS (mg/L) BOD (mg/L)1
Total
Nitrogen
(mg/L)
Settleable Matter (mL/L) pH (SU) Total Dissolved
Solids (mg/L)
Freeboard
(0.1 Ft) DO (mg/L)4 pH (SU) Vegatation Odors Damage Seepage 11/1/2022 0.336 0.230 8.1
11/2/2022 0.352 710 0.263 7.3 2.53 7.93 Clear None None None 11/3/2022 0.318 0.252 6.9
11/4/2022 0.317 0.252 6.9
11/5/2022 0.320 0.323 6.7
11/6/2022 0.319 0.303 7.7
11/7/2022 0.364 0.329 7.7
11/8/2022 0.531 0.518 7.3
11/9/2022 0.362 260 0.397 8.0 2.8 8.01 Clear None None None 11/10/2022 0.344 0.303 8.0
11/11/2022 0.331 0.272 8.0
11/12/2022 0.290 0.223 8.2
11/13/2022 0.295 0.235 8.2
11/14/2022 0.326 0.267 > 1.8 11 5 30 < 0.1 6.9 270 8.2
11/15/2022 0.330 0.269 8.2
11/16/2022 0.333 370 1.682 8.1 3.1 8.17 Clear None None None 11/17/2022 0.322 0.556 8.8
11/18/2022 0.327 0.265 8.7
11/19/2022 0.292 0.228 8.7
11/20/2022 0.310 0.245 8.8
11/21/2022 0.349 0.320 8.8
11/22/2022 0.342 0.274 9.2
11/23/2022 0.352 600 0.281 9.2 3.3 7.96 Clear None None None 11/24/2022 0.266 0.181 9.2
11/25/2022 0.293 0.212 9.1
11/26/2022 0.291 0.211 9.1
11/27/2022 0.302 0.224 9.1
11/28/2022 0.331 0.257 9.1
11/29/2022 0.335 0.242 9.1
11/30/2022 0.335 870 0.227 9.1 3.0 7.99 Clear None None None Total 9.913 9.842 Maximum 0.531 870 1.682 < 1.8 11.0 5.0 30 < 0.1 6.9 270 9.2 3.3 8.17 Minimum 0.266 260 0.181 < 1.8 11.0 5.0 30 < 0.1 6.9 270 6.7 2.5 7.93 Average 0.330 562 0.328 < 1.8 11.0 0.0 30 < 0.1 6.9 270 8.3 2.9 8.01 Cumulative Tot. 119.70
BOD (mg/L)
Influent Effluent Emergency Storage Pond
Standard Observations5
WDR
23 mpn mo avg
500 daily max
30 avg mo, daily max 60mg/l30 avg mo, daily max 60mg/l
0.1 mo avg
0.5 ml/l daily max
Dec-22 Flow (MGD) Flow (MGD) Total Coliform2
(MPN/100mL)3 TSS (mg/L) BOD (mg/L)1
Total
Nitrogen
(mg/L)
Settleable Matter (mL/L) pH (SU) Total Dissolved
Solids (mg/L)
Freeboard
(0.1 Ft) DO (mg/L)4 pH (SU) Vegatation Odors Damage Seepage 12/1/2022 0.574 0.405 9.0
12/2/2022 0.377 0.450 8.7
12/3/2022 1.015 0.866 9.1
12/4/2022 0.632 0.581 8.5
12/5/2022 0.527 0.387 8.3
12/6/2022 0.453 0.395 8.5
12/7/2022 0.372 220 0.260 8.7 3.0 8.31 Clear None None None 12/8/2022 0.417 0.324 9.1
12/9/2022 0.380 0.252 9.0
12/10/2022 1.338 0.896 9.0
12/11/2022 1.338 1.188 4.1
12/12/2022 0.653 0.570 4.2
12/13/2022 0.682 0.469 4.6
12/14/2022 0.388 460 0.500 5.9 2.8 7.94 Clear None None None 12/15/2022 0.415 0.461 7.3
12/16/2022 0.402 0.268 7.4
12/17/2022 0.375 0.235 7.3
12/18/2022 0.395 0.243 7.0
12/19/2022 0.388 0.235 > 1.8 3.8 13 29 < 0.1 7.1 210 6.7 12/20/2022 0.411 0.337 6.9
12/21/2022 0.387 660 0.236 7.3 2.9 7.87 Clear None None None 12/22/2022 0.405 0.247 7.1
12/23/2022 0.385 0.314 7.4
12/24/2022 0.352 0.237 7.8
12/25/2022 0.318 0.247 8.8
12/26/2022 0.454 0.345 9.2
12/27/2022 1.371 1.273 8.1
12/28/2022 0.641 200 0.739 8.4 3.1 7.71 Clear None None None 12/29/2022 0.728 0.611 9.4
12/30/2022 2.057 1.862 6.5
12/31/2022 1.663 2.075 0.1
Total 20.291 17.510 Maximum 2.057 660 2.075 < 1.8 3.8 13.0 29.0 < 0.1 7.1 210 9.4 3.1 8.31 Minimum 0.318 200 0.235 < 1.8 3.8 13.0 29.0 < 0.1 7.1 210 0.1 2.8 7.71 Average 0.655 385 0.565 < 1.8 3.8 13.0 29.0 < 0.1 7.1 210 7.4 2.9 7.96 BOD (mg/L)
Influent Effluent Emergency Storage Pond
Standard Observations5
//
12/13/2022 0.682 0.469 4.6
12/14/2022 0.388 460 0.500 5.9 2.8 7.94 Clear None None None 12/15/2022 0.415 0.461 7.3
12/16/2022 0.402 0.268 7.4
12/17/2022 0.375 0.235 7.3
12/18/2022 0.395 0.243 7.0
12/19/2022 0.388 0.235 > 1.8 3.8 13 29 < 0.1 7.1 210 6.7 12/20/2022 0.411 0.337 6.9
12/21/2022 0.387 660 0.236 7.3 2.9 7.87 Clear None None None 12/22/2022 0.405 0.247 7.1
12/23/2022 0.385 0.314 7.4
12/24/2022 0.352 0.237 7.8
12/25/2022 0.318 0.247 8.8
12/26/2022 0.454 0.345 9.2
12/27/2022 1.371 1.273 8.1
12/28/2022 0.641 200 0.739 8.4 3.1 7.71 Clear None None None 12/29/2022 0.728 0.611 9.4
12/30/2022 2.057 1.862 6.5
12/31/2022 1.663 2.075 0.1
Total 20.291 17.510 Maximum 2.057 660 2.075 < 1.8 3.8 13.0 29.0 < 0.1 7.1 210 9.4 3.1 8.31 Minimum 0.318 200 0.235 < 1.8 3.8 13.0 29.0 < 0.1 7.1 210 0.1 2.8 7.71 Average 0.655 385 0.565 < 1.8 3.8 13.0 29.0 < 0.1 7.1 210 7.4 2.9 7.96 Cumulative Tot. 139.99 `
Notes:
1. 5-day biological oxygen demand`
2. Using a minimum o f 15 tubes or three dilutions
3. Most Probable Number
4. Dissolved Oxygen samples shall be collected at a depth of one foot, opposite the inlet of the pond.
5. Standard Pond Observations shall include monitoring and recording of the following: presence/absence of odors, weeds, algae, vegetation, debris, evidene of small coves and irregularities; and condition of the berm, including documenting any erosion, burrowing animals, and signs of seepage or surfacing water along the exterior toe of the berms.
SPECIAL MEETING OF THE CITY COUNCIL
MINUTES
TUESDAY, FEBRUARY 14, 2023
9:07 A.M. 1. CALL TO ORDER AND ESTABLISH A QUORUM FOR REGULAR
MEETING
Council members Present: Feist, Swift and Sierk
Absent: Peters and Gunselman
Staff Present:
Karen Darrow
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. PUBLIC FORUM-None.
4. 5.
CLOSED SESSION
A. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957
Public Employment: Interim City Manager
REPORT FROM CLOSED SESSION
Direction was given to staff.
6. ADJOURNMENT
The meeting was adjourned at 9:34 a.m.
_________________________________
Claire Gunselman, Mayor
__________________________________
Karen Darrow, City Clerk
Date Approved:
CITY COUNCIL MINUTES
MONDAY, FEBRUARY 6, 2023
THIS MEETING WAS CONDUCTED IN-PERSON AT 33 CHURCH STREET, THE PUBLIC WAS ALSO ABLE TO PARTICIPATE FROM HOME:
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Meeting ID: 956 852 0224
6:30 P.M. 1. CLOSED SESSION
A. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957
Public Employment: Interim City Manager
7:00 P.M. 2. CALL TO ORDER AND ESTABLISH A QUORUM FOR REGULAR MEETING Council members Present:
Feist, Peters, Sierk, Swift and Gunselman
Vicky Runquist, City Treasurer
Staff Present:
Amy Gedney
Derek Cole
Karen Darrow
Jodi Steneck
Matt Ospital
3. PLEDGE OF ALLEGIANCE TO THE FLAG
4. REPORT FROM CLOSED SESSION
Direction given to City Attorney. No further reportable action.
5. PUBLIC FORUM
Michelle Galler requested that the city help sponsor a community clean up event by donating $1500-2000 to the Amador County Code Enforcement group. The funds would go to needed equipment and lunch for the volunteers. She noted that each of the Supervisors will be contributing money and she will be asking the City of Jackson as well. Supervisor Axe appeared with her and offered to respond to any questions.
Lottie Tone of Sutter Creek requested that the agenda be posted at the Post Office and City Hall and hard copies printed for the public at the meetings.
6. PRESENTATIONS- None
7. INFORMATION/CORRESPONDENCE
A. Letter to Amador County Unified School District from ACTC regarding school consolidation plan.
Recommendation: For information only.
So Noted.
B. Water Analysis of City Parks
Recommendation: For information only.
City Manager Gedney noted that the analysis shows that the water usage is not irregular.
8. MAYOR AND COUNCIL MEMBER REPORTS
Council member Sierk reported that the last ACRA meeting was cancelled and that ACRA is looking to work with the cities in regards to the community pools. She also noted that she attended the presentation at the Grammar School and it was great.
Council member Peters reported that ARSA fared well through the storms and that there have been some encouraging signs with the regional partners. He also noted that he did not attend the last ACTC meeting but looks forward to attending moving forward.
Mayor Gunselman reported that the Sutter Creek Community Benefit Foundation hosted a lecture at the Historic Grammar School by Ms. Irene Perpal who shared her account of life in Amsterdam under Nazi occupation. It was very well received and they have booked another date for her to continue her story.
9. CONSENT AGENDA
Items listed on the consent agenda are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of Council or the Public.
A. City Council Minutes of January 6, 2023, January 17, 2023 and February 2, 2023.
Recommendation: By motion approve minutes as presented.
M/S Council member Peters/Sierk to approve the City Council Minutes of January 6, 2023 and January 17, 2023, as presented.
AYES: Feist, Peters, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
M/S Council member Swift/Feist to approve the City Council Minutes of February 2, 2023 an as presented.
AYES: Feist, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: Peters
ABSENT: None
MOTION CARRIED
B. Warrants
Recommendation: By motion approve warrants as presented.
M/S Council member Peters/Sierk to approve the warrants, as presented.
AYES: Feist, Peters, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
C. Adopt Resolution 22-23-* Authorizing the Execution of an Amended and Restated Franchise Agreement with ACES Waste Services, Inc. for Solid-Waste Collection Services Within City Limits, providing for the grant of an exclusive franchise through December 31, 2037, with an option for one five-year extension; find that the adoption of the Amended and Restated Agreement is not a project under the California Environmental Quality Act per 14 Cal. Code Regs. § 15378(b)(2) and (5)),or that if the approval is a project, there will be no possibility of an environmental impact associated with approval (14 Cal. Code Regs., § 15061(b)(3) M/S Council member Sierk/Peters to refer Item 9C to the Solid Waste Committee for review.
AYES: Feist, Peters, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
10. ORDINANCES & PUBLIC HEARINGS
A. Waive the second reading and enact Ordinance No.____ Amending Sections
15.04.10 and 15.04.030 of the Sutter Creek Municipal Code adopting and amending the 2022 California Building Standards Code and other Uniform Codes.
M/S Council member Peters/Swift to Waive the second Reading of Ordinance No. 372 Amending Sections 15.04.10 and 15.04.030 of the Sutter Creek Municipal Code adopting and amending the 2022 California Building Standards Code and other Uniform Codes.
AYES: Feist, Peters, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
11. ADMINISTRATIVE AGENDA
2023 Storm Damage Repairs for Gold Strike Court and Old Eureka Road Recommendation: Direct staff on how to proceed with storm damage repairs based on City Engineer’s recommendations.
City Engineer Matt Ospital noted that if the repairs are done the City is still eligible for funding to reimburse the cost.
Council member Peters asked where the approximately $350,000.00 would come from.
City Manager Gedney noted that it is available in discretionary funds although that would take funds that would have been put towards the CIP list. She also noted that reimbursement is possible but it will cost to apply for it.
The Council directed staff to reach out to multiple contractors for competitive pricing and to have one contractor for each project so they both can begin at the same time.
12. FUTURE AGENDA ITEMS
Council member Sierk reiterated her request from the last meeting:
1- Schedule of meetings through June
2- Receive a CIP priority list
3- Schedule meetings to work on procedure manual
Mayor Guselman suggested putting off future items until an Interim City Manager is in place.
13. CITY ATTORNEY’S REPORT- None.
14. CITY MANAGER’S REPORT
City Manager Gedney noted that next week there is a quarterly meeting with Amador Water Agency to coordinate shared projects and the monthly meeting with A-Quality.
She also noted that there is no Planning Commission meeting this month and that Erin will work with Derek to schedule the Zoning Code workshops in March.
15. ADJOURNMENT
The meeting was adjourned at 7:48 p.m.
_________________________________
Claire Gunselman, Mayor
___________________________________
Karen Darrow, City Clerk
Date Approved:
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________ TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: MARCH 6, 2023
FROM: JODI ARROYOS, ACCOUNT TECHNICIAN
SUBJECT: WARRANTS PAID ON FEBRUARY 21, 2023 AND CURRENT
WARRANTS TO BE PAID
RECOMMENDATION:
Attached you will find two warrant reports, the first were paid on February 21, 2023 and the second report is a current list of warrants to be paid.
BUDGET IMPACT:
Amount paid on February 21, 2023 was $215,012.98
Current list of warrants to be paid is $63,458.20
1 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer
STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: MARCH 6, 2023
FROM: DEREK COLE, CITY ATTORNEY
SUBJECT: ADOPTION OF RESOLUTION TERMINATING THE DECLARATION
OF AN EMERGENCY AFFECTING THE PUBLIC HEATH AND
SAFETY DUE TO THE NOVEL CORONAVIRUS (COVID-19)
PANDEMIC
Recommendation
Adopt Resolution 22-23-* Terminating the Declaration of an Emergency Affecting the Public Heath and Safety Due to the Novel Coronavirus (COVID-19) Pandemic.
Background and Analysis
When the COVID-19 pandemic began, the State of California and County of Amador declared public-health emergencies. The City Council followed suit, declaring a City emergency on March 19, 2020 (Resolution 19-20-*).
In October 2022, the Governor declared that the State’s declaration of emergency would terminate on February 28, 2023. As the Governor directed, the State emergency expired on that date.
Because the State emergency has terminated, the City Council is requested to terminate the City’s declaration of emergency. The conditions giving rise to that emergency have abated such that continuance of the declaration is no longer necessary. At this time, there is no further need for the City to invoke any of the emergency powers state law authorizes.
Item 9C
RESOLUTION 22-23-*
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SUTTER CREEK TERMINATING THE DECLARATION OF AN
EMERGENCY AFFECTING THE PUBLIC HEALTH AND SAFETY DUE TO THE NOVEL CORONAVIRUS (COVID-19) PANDEMIC
WHEREAS, California Government Code Section 8630 empowers the City Council to proclaim the existence or threatened existence of a local emergency when the City is affected or likely to be affected by a public calamity; and
WHEREAS, in early 2019, public health officials detected novel coronavirus COVID-19 ("COVID- 19"), an infectious disease to which there is no known natural immunity, in numerous countries and the Center for Disease Control determined COVID-19 presents a serious and imminent threat; and
WHEREAS, on March 4, 2020, the Governor of California proclaimed a state of emergency to exist in California because of the threat of COVID-19; and WHEREAS, on March 13, 2020, the Health Officer of the County of Amador issued an order to address the COVID-19 public-health crisis, which the Amador County Board of Supervisors ratified on March 19, 2020; and
WHEREAS, on March 19, 2020 by Resolution 19-20-*, the Sutter Creek City Council declared the existence of an emergency within the City of Sutter Creek caused by COVID-19, and WHEREAS, on October 17, 2022, the Governor of the State of California declared that California’s declaration of emergency concerning COVID-19 would terminate on February 28, 2023; and
WHEREAS, because of the termination of the State-declared emergency, the City Council of the City of Sutter Creek determines it is necessary to terminate the City-declared emergency.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Sutter Creek hereby terminates the declaration of emergency concerning the COVID-19 pandemic.
BE IT FURTHER RESOLVED, the adoption of this Resolution rescinds and revokes the emergency authority and powers granted to the City by Resolution 19-20-*.
The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 6th day of March 6, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
____________________________________
Claire Gunselman, Mayor
______________________________________
Karen Darrow, City Clerk
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL DATE: MARCH 6, 2023
FROM: MATT OSPITAL, CITY ENGINEER
SUBJECT: CRAMER HILL, LLC PARCEL MAP NO. 2861
RECOMMENDATION:
Adopt Resolution 2022-23-* approving the Final Parcel Map 2861.
DISCUSSION:
Parcel Map No. 2861 for Cramer Hill, LLC has been reviewed by City staff for technical accuracy and compliance with Planning Commission Resolution No. 17-18-07 Conditions of Approval. The map is technically correct and in conformance with Chapter 17.20 Final Maps of the City Code and deemed acceptable for submittal to the City Council for approval and acceptance of the access and public utility area dedicated in fee.
Condition of Approval #5 required dedication of a 65 foot right of way for the David Drive Extension. A request from the owner was made to reduce the proposed right of way width to 50 feet, as some of the proposed lots would not meet the minimum building area for setback requirements. I along with other City staff supported the decision to reduce the width to 50 feet right of way based on the findings that the map substantially conforms to the tentative map.
Building Permits for any of the new parcels shown in Parcel Map No. 2861 shall meet the CCR’s as referenced in Document 2022-0010318, Amador County Records.
All building and impacts fees are to be paid at building permit issuance (Amador County Recreation Agency fee)
Local Traffic Mitigation Fees collected shall be utilized for improvements to Raylan Drive.
Each new residential dwelling shall contribute, in addition to the local traffic mitigation fees, an additional traffic mitigation fee of $1,000 per dwelling unit to be used for improvement to Raylan Drive.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer BUDGET IMPACT:
None.
#1045
Staff Report-Approval of Map-2023-02-22.docx
RESOLUTION 22-23-*
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SUTTER CREEK
APPROVING PARCEL MAP NO. 2861
FOR
CRAMER HILL LLC
WHEREAS, City Planning Commission did by Resolution No. 17-18-07 approve Tentative Map for creation of four parcels within the City of Sutter Creek; and WHEREAS, time extension for the approved tentative map have been processed and approved in accordance with City Code; and
WHEREAS, the City Engineer has certified Parcel Map 2861 complies with Tentative Map Conditions of Approval and found to be technically correct.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the Council of the City of Sutter Creek hereby approves Parcel Map 2861 in accordance with Chapter 17.20 of City Code, and BE IT FURTHER RESOLVED offers of dedication set forth on Parcel Map No. 2861 for:
1. Public Utility Easements
2. Public Facility Easements
3. Ten foot (10’) wide walking path
4. Slope Maintenance Easement
5. Right of Way for David Drive fronting lots 52A, 52B, 52C, and 52D Are hereby accepted, and
BE IT FURTHER RESOLVED all other offers of dedication are hereby rejected at this time but remain offered in perpetuity, and
BE IT FURTHER RESOLVED development on parcels of this map shall comply with the following: -
1. All building and impacts fees are to be paid at building permit issuance (Amador County Recreation Agency fee)
2. Local Traffic Mitigation Fees collected shall be utilized for improvements to Raylan Drive.
3. Each new residential dwelling shall contribute, in addition to the local traffic mitigation fees, an additional traffic mitigation fee of $1,000 per dwelling unit to be used for improvement to Raylan Drive, and
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to record this Parcel Map 2861 in a timely manner.
The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 6th day of March, 2023 by the following vote.
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
____________________________________
Claire Gunselman, Mayor
______________________________________
Karen Darrow, City Clerk
PARCEL MAP No. 2861
NOTARY'S STATEMENT
NOTARY'S STATEMENT
OWNER'S CERTIFICATE
ENGINEERING - SURVEYING - PLANNING
CITY CLERK'S CERTIFICATE
February, 2023
(209) 223-0156
41 Summit Street, Jackson, CA 95642
CRAMER HILL, LLC,
a California Limited Liability Company
2016-0010167
RECORDER'S STATEMENT
S
G
R E I T KR W
G
A
R
E
B
C
OF E T ATS
OR
C AL I F
I V I L N I
No. 22295
EXP. 9-23
O
R
A
E
I REE
N
E
E
F
H
O
E
R
T
P
DER E
ON
R
ES S I
ODO
LA
N
CITY ENGINEER'S STATEMENT
SURVEYOR'S STATEMENT
BOUNDARY LINE ADJUSTMENT
NOTARY'S STATEMENT
NOTES and LEGEND
VICINITY MAP
NOT TO SCALE
PROPERTY
THIS
CREEK
SUTTER
49 BOUNDARY LINE ADJUSTMENT
2016-0010167
a California Limited Liability Company
CRAMER HILL, LLC,
41 Summit Street, Jackson, CA 95642
(209) 223-0156
February, 2023
ENGINEERING - SURVEYING - PLANNING
PARCEL MAP No. 2861
PARCEL 54 ADJUSTED 6.11 Acres ROAD
DAVID
DR. NCH RA AL EN RANCH RD NELLA PARCEL 52C 1.24 Acre PARCEL 52D 0.72 Acre 52B 0.78 Acre 0.58 AC NET PARCEL 52A 0.53 Acre 0.39 AC NET PARCEL ADJ. AREA 1.11 Ac. 5.56 AC NET BOUNDARY LINE ADJUSTMENT 2016-0010167 a California Limited Liability Company CRAMER HILL, LLC, 41 Summit Street, Jackson, CA 95642 (209) 223-0156 February, 2023 ENGINEERING - SURVEYING - PLANNING PARCEL MAP No. 2861 Scale: 1" = 50' NOTES and LEGEND DATA TABLE RADIAL DATA TABLE SEE DETAIL "A" ALLEN RANCH ROAD DETAIL "A" NOT TO SCALE 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer Item 9
STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY
COUNCIL
MEETING DATE: MARCH 6, 2023
FROM:
SUBJECT: HAUGE BRUECK ASSOCIATES, LLC CONTRACT
RECOMMENDATIONS:
1) Adopt Resolution 22-23-* entering into a contract with Hauge Brueck Associates, LLC (HBA) for On-Call Planning Services and applicant reimbursable planning services and; 2) Adopt Resolution 22-23-* extending the contract with Hauge Brueck Associates, LLC (HBA) for grant related planning work.
BACKGROUND:
The City has contracted with HBA for various planning related work for over the last the (10) years. HBA has provided both on call planning services for the City, which is paid for out of the General Fund and also applicant initiated work. Applicant initiated work is paid for by the applicant, having not financial impact on the City. HBA has more recently been working on grant funded projects for the City, specifically the Zoning and Development code update and the accompanying environmental review.
DISCUSSION:
The contract for on call planning services has expired, and staff is recommending that the City enter into a new contract with HBA for on call planning services and applicant reimbursable planning services. Previous the City had two separate contracts for those services. The recommend term of the contract is eighteen (18) months, January 1, 2023 to June 30, 2024.
In 2019, the City entered into an agreement with HBA to update the Zoning Code. The work is in process and will be wrapping up this year. All eligible expenses will be reimbursed through grant funding. All grant related reimbursable work must be completed and invoiced to the State by September 2023.
Item 9E
RESOLUTION 22-23-*
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK
APPROVING A CONTRACT WITH HAUGE BRUECK ASSOCIATES, LLC (HBA)
FOR ON-CALL PLANNING SERVICES AND APPLICANT REIMBURSEABLE PLANNING SERVICES FOR AN EIGHTEEN MONTH TERM FROM JANUARY 1, 2023 THROUGH JUNE 30, 2024 AND AUTHORIZING THE CITY MANAGER TO
EXECUTE THE CONTRACTS
WHEREAS, the City has contracted for over ten years with Hauge Brueck Associates, LLC for planning services; and
WHEREAS, The City of Sutter Creek had two separate contracts for on-call planning services and applicant reimbursable services with Hauge Brueck Associates, LLC and wishes to combine them into one contract; and
WHEREAS, the existing contract for on-call planning services expired in on June 30, 2019 and the applicant reimbursable services contract expired in on June 30, 2019; and WHEREAS, new a contract is required to continue the planning services provide by Hauge Brueck Associates LLC; and
WHEREAS, the long-term relationship between Hauge Brueck Associates LLC for oncall planning services and applicant reimbursable project expenses are charged at reduced rates; and
WHEREAS, applicants will be required to reimburse the City of Sutter Creek for any incurred planning related fees; and
NOW THEREFORE BE IT RESOLVED, the City Council does hereby authorize the City Manager to execute a single contract, as outlined in Attachment A, with Hauge Brueck Associates LLC for on-call planning services and applicant reimbursable planning services for a term of eighteen (18) months.
The foregoing resolution was duly passed and adopted this 6th day of March, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Claire Gunselman, Mayor
ATTEST:
_______________________________
Karen Darrow, City Clerk
HBA On-Call Planning Services Contract 2023/2024
CITY OF SUTTER CREEK
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
ON-CALL STAFF
This Agreement is made and entered on January 1, 2023 and ends June 30, 2024 by and between the City of Sutter Creek, a municipal corporation of the State of California (hereinafter “CITY") and Hauge Brueck Associates, LLC (hereinafter “HBA").
RECITALS
WHEREAS, Robert Brueck and Erin Ventura, associates of HBA, are experienced in providing city planning, permitting, public outreach and environmental consulting services and are experienced working with the City of Sutter Creek on planning, permitting, public outreach and environmental projects; and WHEREAS, CITY requires on-call staff planning services in support of the Planning Department, the Planning Staff may, from time to time, require expert advice, interpretation of regulation, and consultant staff to meet deadlines, prepare reports and analysis, and attend and facilitate meetings.
WHEREAS, CITY desires to engage HBA to render project planning consulting services for said planning staff assignments and HBA represents that HBA possesses the professional qualification to provide such consulting services.
CITY and HBA agree to enter into this AGREEMENT for the performance of on-call consulting services on the terms and conditions stated in this AGREEMENT.
NOW, THEREFORE, in consideration for the promises set forth herein, the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows:
HBA On-Call Planning Services Contract 2023/2024
ARTICLE I
SCOPE OF SERVICES AND TERM
1.1 General Scope of Services
Upon receipt of written authorization from CITY, HBA at HBA's sole cost and expense (to be reimbursed as provided in this Agreement) and to the satisfaction of CITY, shall perform on-call services (Services) set forth by individual City requests for applicant reimbursable and non-applicant reimbursable services. Services may include, but are not limited to:
a. General consultation with City staff;
b. Peer review of planning and environmental documents; c. Staff to the City Council, Planning Commission, and Design Review Committee; d. Preparation of staff reports and coordination with City staff and the public; e. Outreach and public involvement activities;
f. Review of site plans for residential and commercial projects; g. Review of conditional use, encroachment, and sign permits; h. Review of lot adjustment maps, tentative subdivision maps, and final subdivision maps; i. Preparation of documents supporting permit review;
j. Preparation of General Plan amendments;
k. Preparation of Municipal Code amendments;
l. Management of mitigation monitoring programs;
m. Preparation of planning and environmental reports;
n. Preparation of CEQA compliance documents; and
o. Geographic Information Systems support.
Each assignment shall be tracked separately to document the Services performed, schedule for completion, and cost including labor and any subcontractors, and expenses both direct and indirect, but shall otherwise be governed by the terms and conditions of this Agreement.
1.2 Term
The term of this Agreement runs through the fiscal year ending on June 30, 2024 or until such time as it is terminated pursuant to the provisions in Article V of this Agreement.
ARTICLE II
RESPONSIBILITIES OF CONSULTANT
2.1 Control and Payment of Subordinates
CITY retains HBA on an independent contractor basis and HBA is not an employee of CITY. The personnel performing the Services under this Agreement on behalf of HBA shall be under HBA's exclusive direction and control. HBA shall pay wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. HBA shall be responsible for reports and obligations with respect to such personnel, including, but not limited to social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.
HBA On-Call Planning Services Contract 2023/2024
2.2 Conformance to Applicable Requirements
All work prepared by HBA shall be subject to the approval of CITY.
2.3 Standard of Care: Licenses
HBA shall perform the Services under this Agreement in a skillful and competent manner. HBA shall be responsible to CITY for any errors or omissions in its execution of this Agreement. HBA represents and warrants to CITY that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. HBA further represents and warrants that it shall keep in effect all such licenses, permits, and other approvals during the term of this Agreement.
2.4 Representatives
HBA assigns Erin Ventura as its Representative who shall coordinate Services. The HBA Representative shall be available to the CITY at mutually agreeable and reasonable times. HBA may appoint another person as an HBA Representative upon written notice to CITY. The City Manager shall act as CITY's Representative for purposes of carrying out this Agreement.
2.5 Accounting Records
HBA shall maintain complete and accurate records with respect to costs and expenses incurred under this Agreement. Such records shall be clearly identifiable. HBA shall allow an authorized representative of CITY, during normal business hours, to examine, audit, and make transcripts of copies of such records. HBA shall allow inspection by CITY of work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
ARTICLE III
FEES AND PAYMENTS
3.1 Compensation
HBA shall receive compensation for Services rendered under this Agreement at the rates set forth in the attached Exhibit A, Schedule of Hourly Billing. Total compensation through the term of the Agreement shall be tracked and reported in each monthly progress report.
3.2 Payment of Compensation
HBA shall provide to CITY a monthly progress report that indicates work completed, work to be completed, issues with resolution, and hours of service rendered. CITY shall, within 30 days of receiving such statement from HBA, review the statement and pay all approved charges thereon.
3.3 Reimbursement for Expenses
HBA shall be reimbursed for expenses when authorized in writing by CITY.
HBA On-Call Planning Services Contract 2023/2024
ARTICLE IV
INDEMNIFICATION AND INSURANCE
4.1 Indemnification
HBA shall defend, indemnify, and hold the CITY, its officials, officers, employees, and agents free and harmless from any and all liability from loss, damage, or injury to property or persons, including wrongful death, in any manner arising out of or incident to any negligent acts, omissions, or willful misconduct of HBA arising out of or in connection with HBA's negligent performance of this AGREEMENT, including without limitation the payment of attorneys' fees. Further, HBA shall defend at its own expense, including attorneys’ fees, CITY, its officials, officer, employees, and agents in any legal action based upon such negligent acts, omissions, or willful misconduct. The indemnity obligations of HBA contained in the foregoing sentences or anywhere else within this Agreement shall not be applicable to any liability whatsoever, including, without limitation, claims, losses, damages, or other costs of any nature, that are based upon, occasioned, or attributable to any injury, default, or damage arising from any negligent act, error, or omission or willful misconduct of CITY, its servants or agents, or persons from whom it has assumed responsibility in the performance or purported performance of this Agreement, from and against which CITY shall indemnify, defend, and hold HBA harmless.
4.2 Insurance
HBA shall obtain and shall require its subcontractors to obtain insurance of the types and in the amounts described below and satisfactory to CITY.
4.2.1 Commercial General Liability Insurance
HBA shall maintain occurrence version commercial general liability insurance of equivalent form with a combined single limit of not less than $1,000,000 per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or be no less than two times the occurrence limit.
4.2.2 Business Automobile Liability Insurance
HBA shall maintain business automobile liability insurance or equivalent form with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned and hired automobiles.
4.2.3 Professional Liability Insurance
HBA shall maintain errors and omissions liability insurance with a limit of not less than $1,000,000 each claim. Such insurance shall be maintained for a minimum of three years following completion of the Services.
4.2.4 Workers' Compensation Insurance
HBA shall maintain workers' compensation insurance with statutory limits and employers’ liability insurance with limits of not less than $1, 000,000 per accident.
4.3 Additional Insured’s
Such insurance shall name CITY, its officials, officers, employees, agents, and consultants, as Insured’s with respect to performance of Services. Such insured status shall contain no special limitations in the scope of its protection to the above-listed Insured’s. All Professional Liability insurance shall be primary with respect to any insurance or self-insurance programs covering CITY, its officials, officers, employees, agents, and consultants and shall contain standard separation of Insured’s provisions.
HBA On-Call Planning Services Contract 2023/2024
4.4 Certificates of Insurance
HBA shall, prior to commencement of the Services, furnish to CITY properly executed certificates of insurance, and certified copies of endorsements and policies, which shall clearly evidence all insurance required in this Section. HBA shall not allow such insurance to be canceled, expire, or be materially reduced in coverage except on 30 days prior to written notice to CITY.
4.5 Term of Coverage
HBA shall maintain all insurance required by this Agreement from the time Services commence until Services are completed, except as may be otherwise required by this Article. HBA shall replace any policies, certificates, and endorsements for any insurance expiring prior to completion of the Services.
4.6 Licensed Insurer
HBA shall place all insurance with insurers licensed to do business in California.
ARTICLE V
TERMINATION
5.1 Notice of Termination
CITY may, by written notice to HBA, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to HBA of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. HBA shall discontinue all Services affected within seven (7) days of receipt of such notice, unless otherwise instructed by CITY in writing.
5.1.1 Termination For Convenience
If termination is for the convenience of the CITY, HBA shall be paid for Services performed through the date of termination, upon receipt of written documentation by CITY. Such payment shall include a pro-rated amount of profit, if applicable, but no amount shall be paid for anticipated profit on unperformed services.
5.1.2 Termination for Cause
If termination is due to HBA's failure to fulfill its obligations under this Agreement, HBA shall be compensated for Services that have been completed and accepted by CITY. HBA shall be liable to CITY to make satisfactory any unsatisfactory work received from HBA, which at CITY's reasonable discretion must be revised, in part or in whole, to complete Services. In no event shall HBA be liable to CITY or any third party for consequential, special, indirect, or incidental damages or lost revenue or profits in connection with this Agreement.
5.2 Procurement of Similar Services
In the event this Agreement is terminated in whole or in part as provided by this Article, CITY may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
5.3 Work Product
If this agreement is terminated as provided in Section 5.1 of this Agreement, or at the time that HBA completes the work required under this Agreement, CITY may require HBA to provide all finished or unfinished documents, HBA On-Call Planning Services Contract 2023/2024
data, studies, drawings, reports, etc., prepared by HBA in connection with the performance of Services under this Agreement.
ARTICLE VI
GENERAL PROVISIONS
6.1 Entire Agreement
This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may be modified only by writing and when signed by both parties.
6.2 Successors and Assigns
This Agreement shall be binding on the successors and assigns of the parties, and shall not be assigned by HBA without the prior written consent of CITY.
6.3 Subcontracts
HBA shall not subcontract any portion of the work required by this Agreement without prior written approval of CITY. All approved subcontracts, if any, shall be accompanied by a written instrument. Such instrument shall contain an express assumption by the subcontractor of all conditions and terms and covenants contained in this Agreement.
6.4 Equal Opportunity Employment
HBA represents that it is an equal opportunity employer and shall not discriminate against an employee or applicant for employment with HBA on the basis of race, color, religion, national origin, ancestry, sex, or age.
6.5 Attorney's Fees
If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and costs of suits.
6.6 Governing Law
This Agreement shall be governed by and construed with the laws of the State of California.
6.7 Time of Essence
Time is of the essence for each and every provision of this Agreement.
6.8 Right to Employ Other Consultants
CITY reserves right to employ other consultants in connection with Services.
6.9 Delivery of Notices
All notices permitted, or required under this Agreement, shall be deemed made when delivered to the applicable parties representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
HBA On-Call Planning Services Contract 2023/2024
CITY:
City of Sutter Creek
18 Main Street
Sutter Creek, CA 95685
Attention: City Manager
CONSULTANT:
Hauge Brueck Associates, LLC
3606A Greystone Drive
Austin, TX 78731
Attention: Robert Brueck, Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid, return receipt requested, and addressed to the party at its applicable address.
IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date first herein above written.
CITY
__________________________________
City of Sutter Creek
CONSULTANT: Hauge Brueck Associates, LLC
By:_______________________________
Robert Brueck, Manager
HBA On-Call Planning Services Contract 2023/2024
EXHIBIT A
SCHEDULE OF HOURLY BILLING
HAUGE BRUECK ASSOCIATES, LLC
2023 RATE SCHEDULE
CLASSIFICATION HOURLY BILLING RATE
ASSOCIATE I $40
ASSOCIATE II $50
ASSOCIATE III $70
ASSOCIATE IV $80
ASSOCIATE V $100
ASSOCIATE VI $110
ASSOCIATE VII $120
ASSOCIATE VIII $140
ASSOCIATE IX $160
ASSOCIATE X $180
ASSOCIATE XI $200
ASSOCIATE XII $220
• Rate schedule updated annually
• Hourly billing rates include labor and overhead (e.g., office space, office supplies, computers, phones, and incidentals).
• Mileage billed at IRS rates.
• Other direct costs (ODC) billed at actual cost plus 10% (e.g., printing, travel and subcontractors).
HBA Associates are assigned the following classifications:
Robert Brueck Associate XI
Erin Ventura Associate IX
Connor Hinton (GIS) Associate VI
Heidi Johnstone Associate IV
RESOLUTION 22-23-*
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SUTTER CREEK EXTENDING THE AGREEMENT WITH
HAUGE BRUECK ASSOCIATES, LLC (HBA) FOR GRANT RELATED PLANNING
SERVIVCES
WHEREAS, the City has contracted for over ten years with Hauge Brueck Associates, LLC (HBA) for planning services; and
WHEREAS, the City adopted Resolution 2020-2021-05 entering into a contract with HBA to update its Zoning Code as a result of receiving an SB2 grant; and WHEREAS, the purpose of the SB2 grants are to align the City with State standards to reduce the time and cost required to prepare housing applications, reduce the time to process housing applications, reduce the need and cost for preparing special traffic studies, and to streamline the City’s development review process; and
WHEREAS, with the SB2 funds, the City intends on updating its Zoning Code and Zoning Map, adopting a Development Code and completing a traffic analysis used for a General Plan and Circulation Plan update; and
WHEREAS, the three projects will also include the appropriate CEQA documentation; and NOW THEREFORE BE IT RESOLVED, the City Council hereby authorizes the City Manager to execute Amendment #2 between the City of Sutter Creek and Hauge Brueck Associates, LLC outlined in Attachment B, extending the contract for grant related planning services.
BE IT FURTHER RESOLVED,
The foregoing resolution was duly passed and adopted this 6th day of March, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Claire Gunselman, Mayor
ATTEST:
_______________________________
Karen Darrow, City Clerk
CONTRACTING SERVICES AGREEMENT BETWEEN
CITY OF SUTTER CREEK AND HAUGE BRUECK ASSOCIATES LLC,
TO UPDATE THE ZONING CODE
AMENDMENT 3
This AMENDMENT 3 to the Agreement dated August 20, 2019 is made and entered on February 22, 2023 by and between the City of Sutter Creek, a municipal corporation of the State of California (hereinafter “CITY") and Hauge Brueck Associates, LLC (hereinafter “HBA").
Amendment 3 extends the Agreement Term of Services (Section 1.1) to end on December 31, 2023.
Amendment 3 updates the Scope of Work in Attachment A to clarify that an EIR will be prepared for the zoning code, development standards and circulation element. No other changes to the scope of work or budget are proposed.
Amendment 3 updates the address and contact for Contractor Notices (Section 10.10) as follows:
Hauge Brueck Associates, LLC
Attn: Robert Brueck, Manager
3606A Greystone Drive
Austin, TX 78731
No other changes are made to the terms of the Agreement dated August 20, 2019.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment 3 on the date first herein above written.
CITY
__________________________________
City of Sutter Creek
CONSULTANT: Hauge Brueck Associates, LLC
By:_______________________________
Robert Brueck, Manager
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 1
THIS AGREEMENT for services was entered into by and between the City of Sutter Creek, a municipal corporation in the State of California (hereinafter referred to as “City”), and Hauge Brueck Associates LLC (hereinafter referred to as “Contractor”) as of August 20, 2019 and is amended on February 22, 2023.
EXHIBIT A
SCOPE OF WORK – AMENDMENT 3
This Scope of Work is to perform tasks implementing the California SB2 Grant and LEAP Grant. The work includes preparation of the Code of Ordinance update, preparation of Development Standards, support of the Circulation Element update and a City Wide Master Environmental Impact Report. This amendment 3 extends the contract term through December 31, 2023. This amendment clarifies that an EIR will be prepared for the zoning code, development standards and circulation element. No other changes are included.
Code of Ordinances
The following tasks will update Title 18 of the Sutter Creek Municipal Code (Zoning Ordinance) to be consistent with the General Plan and support to the consulting teams preparing the City Development Standards and Circulation Element Update funded by the 2019 SB 2 Grant. The zoning map prepared with the General Plan Land Use Diagram update will be updated as part of this project. Because this code update implements the General Plan, a Mitigated Negative Declaration supplementing the General Plan IS/ND is assumed as the appropriate CEQA process.
PHASE 1:
POLICY AND REGULATORY AUDIT
The purpose of this first phase is to establish a solid baseline for the successful update of the Zoning Ordinance including a full assessment of the implementation strategies contained within the Sutter Creek General Plan and an analysis of issues significant to the community. This will entail a review of the Zoning Ordinance to identify areas of inconsistency or insufficiency. This phase involves staff meetings, data collection and review, analysis of the General Plan and Zoning Ordinance, meetings with key community stakeholders and public workshops.
Task 1.1 General Plan and Zoning Code Audit
At the outset of the project the City will provide HBA with the annotated Zoning Code compiled by City Staff over the past few years.
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 2
A memo will be sent to the Planning Commission and City Council requesting input on items to be addressed in the Zoning Code based on their experience.
A review of the General Plan will be completed to identify policies and implementation strategies that require updating the zoning code to ensure consistency.
Zoning related issues important to the community will be identified through the review of relevant plans, policies, and regulations adopted by the City. Zoning issues will be reviewed in the annotated Zoning Code maintained by the City staff.
This review will assess the adequacy of the existing Zoning Code in compliance with state and federal laws. The review will assess the appropriateness of the Zoning Code in terms of:
• Structure and organization;
• Regulatory purpose;
• Processing and procedural streamlining;
• Compliance with adopted plans and policies;
• Existing zoning districts, allowed uses, and development standards; • General development standards; and
• Special use provisions.
The City adopted the General Plan update in July 2019. The update includes conversion of eight parcels along Hanford Street from C-2 Commercial to R-4 Multiple Family Residential and from RSF Residential Single Family to RH Residential High Density. The R-4 Zone allows multifamily uses by right with site plan review to assure compliance with City standards. The Zoning Map will be updated in compliance with the General Plan Land Use Designation Diagram.
The General Plan created a Public Service land use designation that requires modification of the Zoning Code to include a PS Public Service zone. The General Plan added an Environmental Justice Element and the Zoning Code will be modified to be consistent with the General Plan. The Zoning Code will be updated to meet current State regulations and to be consistent with the General Plan. The current Zoning Code includes development standards that will be removed and placed in the new Development Standards to reduce duplication of standards and have clear division between zoning and development standards.
A Zoning Code Checklist will be created to streamline the application preparation and review process.
The General Plan identifies areas where additional development standards are needed to fully implement the policies contained within the document (e.g. ridgeline preservation, public service designation, revised residential allowances
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 3
within industrial and service areas, development standards, etc.). Specific zoning code language will be crafted to implement the relevant General Plan policies.
Development standards in the Zoning Code or required by the General Plan will be identified to be placed in the new Development Standards document. New and revised definitions will be created to ensure the Zoning Code reflects current terminology and uses and provides adequate definition to avoid confusion or misinterpretation. The new definitions will be incorporated into the General Plan Glossary, Volume II and summarized, as appropriate, in the Zoning Code.
Deliverables: Summary Report of Task 1.1.
PHASE 2:
PREPARE DRAFT ZONING CODE
The purpose of this phase is to establish a code outline and standard format, then prepare component pieces of the Zoning Code for staff and attorney review and review by the City’s Planning Commission and City Council.
Task 2.1 Update Zoning Code Development Standards and Definitions An administrative draft revision to the Zoning Code will be prepared. The administrative draft will accomplish the following:
• Establish clear and specific development regulations for all land use districts;
• Assist the consultant preparing the Development Standards in identifying the standards removed from the Zoning Code and incorporated into the Development Standards. Provide input to the consultant on additional development standards appropriate for the City of Sutter Creek. • Review existing standards, including Design Standards, to assure they are current, complete, and appropriate for the City of Sutter Creek. • Achieve consistency with the General Plan, state and federal laws; • Describe the program and process under which development applications will be reviewed;
• Present the code in a format that is reader-friendly and executable; • Include sufficient graphic support for regulations.
Deliverables: Camera-ready copy of the Administrative Draft Zoning and electronic copies for posting to the City’s website.
Task 2.2 Joint Public Workshop to Review of Draft Zoning Code A noticed joint Planning Commission, City Council, and public workshop will be conducted to understand key issues associated with the project and review the recommended changes identified in Task 1.1 and Draft Zoning Code. This workshop format allows for individual conversations with interested members of
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 4
the public. Input will be collected through written comments made by the participants.
Deliverables: One electronic copy of the direction received from the City Council and Planning Commission will be prepared for
posting to the City’s website and distribution to the Planning Commission and City Council.
Meetings: Joint public workshop with the City Council and Planning Commission.
PHASE 3:
PUBLIC HEARING DRAFT ZONING CODE AND CEQA PROCESS
Task 3.1 Incorporate Directed Amendments to Draft Documents Upon completion Phase 2 Tasks, the Draft Zoning Code text will be modified in accordance with direction from the City Manager and City Attorney, the Planning Commission, and the City Council. This amended document will form the project description and product for the CEQA review.
Task 3.2 Prepare Initial Study / Negative Declaration
An EIR Initial Study will be prepared in accordance with CEQA tiering off the General Plan IS/ND. The EIR Initial Study will evaluate all potential environmental impacts associated with proposed text and map amendments. It is assumed that the Initial Study findings will result in the preparation of a Negative Declaration.
Deliverables: One electronic copy for City distribution and 15 electronic copies for OPR along with the OPR Summary Form.
Task 3.3 Public Notification and Circulation
The final environmental documents will be prepared, noticed and circulated, including all supporting documentation. Documents shall include, but are not limited to, Notice of Intent to Adopt and Initial Study.
Task 3.4 Review Hearings
Public Hearings by the Planning Commission and City Council will be held on the Draft Zoning Ordinance, Zoning District Map, and CEQA documents. At the conclusion of Phase 3 hearings, the City Council will direct staff to incorporate changes into the Final Zoning Code.
Deliverables: One staff report for Planning Commission and one draft staff report for City Council
Meetings: One public hearing with Planning Commission and one public hearing with City Council
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 5
PHASE 4:
ADOPTION AND PUBLICATION
Task 4.1 Prepare Final Draft Zoning Code, and CEQA Documents At the conclusion of Phase 3 the Final Zoning Code will be prepared for adoption.
Deliverables: One (1) electronic copy for distribution.
Task 4.2 Public Notification, Circulation, and Response to Inquiries The public will be notified, and project documents circulated. Staff will be available during the circulation period to answer draft document questions.
Deliverables: Public Hearing notices as required for City distribution.
Task 4.3 Planning Commission Hearing
Staff will generate a staff report and attend a public hearing of the Planning Commission for recommendation and adoption of the Final Zoning Code and CEQA documents.
Deliverables: Staff report for Planning Commission
Meetings: One public hearing with Planning Commission
Task 4.4 Planning Commission Draft Zoning Code
A revised draft Zoning Code will be created based on comments and direction from the Planning Commission hearing.
Deliverables: Draft Zoning Ordinance
Task 4.5 City Council Hearing
A final Zoning Code and CEQA document will be prepared and public hearing held to consider adoption of the zoning code.
Deliverables: Final draft zoning code
Meetings: One public hearing with City Council
Task 4.6 Final Zoning Code Document
The final version of the Zoning Code will be prepared based on input from the City Council.
Deliverables: One camera-ready original of the document. One set of Word files and one set of PDF files.
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 6
Development Code
The City currently has development standards embedded in the zoning code, General Plan, or located in separately adopted standards. A Development Code will be created that consolidates standards in one document that will be internally consistent with the General Plan. A Development Code checklist will be created to streamline the application preparation and review process. The Development Code and Development Code Checklist will reduce the time required by the City to review application compliance and confirm compliance with City standards.
The Code will provide applicants with consistent and clear documentation of the requirements of the City. Public engagement will be conducted in the adoption of the Development Code. The appropriate CEQA documentation will be prepared.
Circulation Element Assistance
HBA will provide assistance and peer review in the preparation of the Circulation Element being prepared by GHD.
Environmental Impact Report
The City of Sutter Creek is proposing two projects that align the City with State standards, reduce the time and cost required to prepare housing applications, reduce the time to process housing applications, reduce the need and cost for preparing special traffic studies, and to streamline the City’s development review process. The projects are: Update the General Plan/Environmental Impact Report Setting Sections to reflect the existing setting and to Prepare the City Wide Environmental Impact Report that will be used in the adoption of the SB2 Grant projects; Zoning Code Update, Development Code, and Circulation Element Update.
General Plan / Environmental Impact Report Settings
With the adoption of the City of Sutter Creek General Plan update the General Plan requires that future environmental documentation utilize the General Plan Setting Sections and that for each new environmental document, the General Plan Settings will be updated to reflect the project specific information. By updating the General Plan Setting Sections the effort required to prepare future environmental documents for housing projects will be streamlined to focus new information on project/site specific information. The Setting Sections will be updated to comply with current state guidance for General Plans and Environmental Documents. The updated setting sections will reduce the time required by the applicant and City to prepare and review the appropriate environmental documentation. The City Wide setting sections will provide applicants with current, consistent and clear documentation for use in their environmental documents. Public engagement will be conducted in the adoption of the General Plan Setting Sections
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 7
City Wide Environmental Impact Report
The updated City Wide Environmental Impact report will tier from existing certified environmental documents and supplement the environmental analysis as appropriate. With a certified City Wide EIR future housing projects will tier from this EIR focusing on environmental topics that have the potential to have new significant impacts. The City Wide EIR will provide applicants with current, consistent and clear documentation for use in their environmental documents.
Public engagement will be conducted in the certification of the City Wide Environmental Impact Report.
Estimated Budget Hauge Brueck Associates LLC AME
Code of Ordinances $45,206 $350 $45,600
Development Code $42,000 $1,000 $43,000
Circulation Element Assistance (included in
City Wide EIR) $0 $0 $0
City Wide EIR $64,000 $1,000 $65,000
Totals $151,206 $2,350 $153,600
NOTE: Amendments highlighted in blue.
$40,000
$5,600
$108,000
Total $153,600
Original Contract
Amendment 1
Amendment 2
Estimated Hours and Fees
Task Total Labor Total ODCs
Fee
Estimate
(rounded to
nearest 100)
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 8
Estimated Schedule
1 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer
STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: MARCH 6, 2023
FROM: DEREK COLE, CITY ATTORNEY
SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING THE MAYOR TO
EXECUTE AN EMPLOYMENT AGREEMENT FOR INTERIM CITY
ADMINISTRATOR SERVICES
Recommendation
Adopt Resolution 22-23-* Authorizing the Mayor to execute an Employment Agreement for Interim City Administrator Services.
Background and Analysis
City Manager Amy Gedney ended her employment on February 24, 2023. The City Council has interviewed and negotiated with a candidate to serve as Interim City Manager following Ms.
Gedney’s last date of employment. If employed, this candidate would serve as city manager on an interim basis while a search for a permanent manager is conducted.
The candidate for Interim City Manager is Sandra Spelliscy. Ms. Spelliscy has substantial experience in city management and local government. Most recently, she served as City Manager in Talent, Oregon. She previously served on the City Council for Mt. Shasta City and as a planning commission for two cities. She has served in a number of organizations and public agencies throughout her career. She is also a member of the California State Bar, having been admitted to practice in 1985, and is a graduate of the UC Davis School of Law. She attended college at the University of California Los Angeles, where she obtained in B.A. in political science.
The proposed agreement is intended to run through the end of this fiscal year, but may automatically be extended beyond that if—as is likely—a permanent city manager is not hired by June 30. Mr. Spelliscy would be paid at an annual rate of $145,600 for however many payroll periods in which she is employed. She would not, however, receive the benefits City employees receive. The City would be responsible for providing Ms. Spelliscy a cell phone and laptop.
As to other subjects, the agreement contains standard terms for interim management services.
Item 9F
2 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer (Note: The proposed agreement is for “City Administrator” services. The City Code uses this term even though the City’s practice is to refer to its top executive as a “City Manager.” The title of the agreement was selected to conform to the language of the City Code.) RESOLUTION 22-23-*
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK
AUTHORIZING THE EXECUTION OF THE EMPLOYMENT AGREEMENT FOR
INTERIM CITY ADMINISTRATOR SERVICES WITH SANDRA SPELLISCY WHEREAS, City Manager Amy Gedney ended her employment as City Manager on February 24, 2023; and
WHEREAS, the City requires the services of an Interim City Manager to serve as the City’s chief executive while the City recruits for a permanent City Manager; and WHEREAS, the City Council desires to employ Sandra Spelliscy as its Interim City Manager and Ms. Spelliscy wishes to accept employment for this position.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sutter Creek authorizes the Mayor to execute the Employment Agreement for Interim City Administrator Services Between the City of Sutter Creek and Sandra Spelliscy in the form as attached as Attachment A to this Resolution.
The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 6th day of March, 2023 by the following vote.
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
____________________________________
Claire Gunselman Mayor
______________________________________
Karen Darrow, City Clerk
ATTACHMENT A
EMPLOYMENT AGREEMENT
CITY OF SUTTER CREEK
INTERIM CITY ADMINISTRATOR
This Agreement is entered into and effective this 8th day of March, 2023, between the City of Sutter Creek ("City") and Sandra Spelliscy ("Employee" or "Interim City Administrator").
RECITALS
A. WHEREAS, the City of Sutter Creek wishes to engage the services of Employee as the Interim City Administrator, duly recognized in the Sutter Creek Code of Ordinances as the City Manager (2.06.010 SCCO) of the City, and to provide certain compensation and to establish the scope of duties to be provided by Employee;
B. WHEREAS, Employee desires to accept appointment under this contract as Interim City Administrator subject to all the terms and conditions contained herein; C. WHEREAS, in consideration of the mutual covenants and conditions contained in this contract, the parties agree as follows:
1. Incorporation of Sutter Creek Code of Ordinances. Sutter Creek Code of Ordinances (SCCO) Chapter 2, Section 06.010 through Section 06.080 are incorporated herein and attached hereto as Exhibit “A” to this Contract. These provisions of the SCCO shall form a part of this Agreement, made pursuant to the authority provided for in Section 2.06.040 (SCCO).
Should any provision of this Agreement conflict with these provisions of the SCCO, the SCCO shall prevail. The parties agree and acknowledge that while SCCO 2.06.090 applies to a permanently appointed City Administrator, that section is expressly not incorporated herein, and the Employee, reports directly to the City Council of the City of Sutter Creek and may be removed for cause or without cause, with or without notice by a simple majority of members of the Council in attendance at any regular or special meeting of said council. This exclusion of
2.60.090 reflects the intended temporary nature of the appointment.
2. Effective Date. The effective date of this Agreement shall be March 8, 2023, and it shall continue through June 30, 2023, unless and until the City and/or Contractor, or the Parties, terminate the agreement pursuant to the termination, severance and resignation provisions of this Agreement. Both the City and the Employee understand that the Interim City Administrator is an at-will appointment. In like manner, nothing in this Agreement shall be deemed to interfere with the right of Employee to terminate this Agreement at any time subject to the resignation and notice provisions of this Agreement. Compensation will begin on the first day actually worked.
3. Duties. The City hereby appoints Employee as Interim City Administrator to perform, without limitation, the duties set forth by statute, any relevant City ordinances and resolutions, and such other legally permissible and proper duties and functions as the City Council may assign from time to time. The Interim City Administrator shall report directly to the City Council and shall assume overall responsibility for the management and operation of the City, subject, however, to all applicable laws, rules and regulations and to the policies and directions theretofore and from time to time established by the City Council.
The Interim City Administrator shall, while employed by the City, not accept other employment or perform other services for compensation without first having obtained permission from the City Council, which the Council may withhold in its reasonable discretion.
The Interim City Administrator shall not engage in any activity which is or may become a conflict of interest or which may create an incompatibility of office as defined under California law. The Interim City Administrator must annually complete financial disclosure forms as required by law.
4. Compensation and Benefits.
A. Compensation. City agrees to pay the Employee for services rendered hereunder as Interim City Administrator an annual salary of One Hundred Forty-Five Thousand SixHundred Dollars and Zero Cents ($145,600.00) payable in installments at the same time and manner as other employees of the City. This annual salary is equivalent to $70.00/hour or $12,333.33 monthly. Employee shall be paid the full salary for all workweeks in which the Employee performs any work. Employee is an Exempt employee pursuant to the provisions of the Fair Labor Standards Act (FLSA), and that Employee is expected to work any and all hours/days necessary to competently and fully perform the functions as Interim City Administrator, including evening, weekend, and holiday hours. Normal working hours for the City are forty (40) hours per week. It is expected that the Employee will be generally available during regular working hours.
B. Benefits. Unless otherwise specifically provided for in this Agreement, the Interim City Administrator position shall be non-benefitted.
C. Sick Leave. Sick leave shall be provided in a manner consistent with the City’s provision of leave for temporary full-time employees as required by the Healthy Workplaces/Healthy Families Act of 2014 (AB 1522). (24 hours per year) D. Cellular Phone and Computer. City shall furnish Employee a cellular phone and laptop computer for her use during the duration of this Agreement, including any extension.
5. Professional Growth and Standing. The City encourages the continuing professional growth of the Interim City Administrator through their participation in such activities as:
A. Conferences, programs, and other activities conducted by or sponsored by local, or state, associations (such as ICMA or CalCities);
B. Seminars and courses offered by public or private educational institutions relating to California City Management and Governance;
C. Informational meetings with other persons whose particular skills or backgrounds serve to improve the capacity of the Interim City Administrator to perform their professional responsibilities for the City; and
D. Subscription to and reading of appropriate CalCities or similar bulletins, and periodicals.
The City agrees to budget and pay the Interim City Administrator's reasonable and necessary membership, travel, subsistence, and other expenses associated with participation and membership in such organizations and activities, consistent with the City’s practices with the prior City Administrator. These activities shall subject to the approval of and coordinated with the City Council and may include but are not necessarily limited to: the International City Managers Association Conference, the League of California Cities, and regional, state and local governmental groups and committees on which the Employee serves as a member.
Reimbursement for any such activities not paid in advance by the City shall be made to the Employee in accordance with applicable City policies and rules and regulations.
6. Performance Review / Appraisal. The City Council shall, from time-to-time and at least on an annual basis, review the performance of the Interim City Administrator. As part of any performance appraisal of the Interim City Administrator, the Council shall also, as it deems appropriate, establish any new goals and objectives of the Interim City Administrator, and may also review and set the level of compensation and benefits payable to the Interim City Administrator.
7. Termination of Employment. The Interim City Administrator's employment hereunder may be terminated in accordance with the provisions of this section:
A. At-Will Employee. Interim City Administrator serves at the pleasure of the City Council and nothing herein shall be taken to prevent, limit or otherwise interfere with the right of the Council to terminate the services of Interim City Administrator with or without cause. There is no express or implied promise made to Interim City Administrator for any form of continued employment. This Agreement is the sole and exclusive basis for an employment relationship between Interim City Administrator and the City.
B. Termination Not-For-Cause. In the exercise of its sole discretion, the Council may terminate the Interim City Administrator for reasons other than cause, by providing written notice. This Agreement shall also automatically terminate upon a decision by the City Council to appoint a permanent city Administrator.
C. Termination For Cause, or In The Event of Death. Notwithstanding any other provision of this Agreement, this Agreement shall terminate upon the death of the Interim City Administrator or in the event the Interim City Administrator is terminated by the City Council for "cause" as defined below. In the event of such termination for cause, the City shall be under no obligation to the Interim City Administrator under this Agreement except for prorated salary and benefits due and unpaid to the date of termination. "Cause" for termination of employment shall include, by way of illustration and not limitation, any of the following acts or conditions on the part of the Interim City Administrator:
(1) Any willful breach of duty by the employee in the course of their employment, habitual neglect of duty or continued incapacity to discharge their duty/duties; or (2) Failure of good behavior either during or after duty hours which is of such a nature that it causes discredit to the City.
(3) Conviction of a felony or entry of a plea of nolo contendere to a felony offense; or (4) Conviction of, or entry of a plea of nolo contendere to any crime involving moral turpitude or dishonesty.
(5) Breach of this Agreement.
(6) The disability of Employee, as defined in this Agreement. (7) If the Employee materially breaches this Agreement, is insubordinate or is grossly negligent in performing their duties pursuant to this Agreement. (8) If the Employee violates any policies of Employer that cause a substantial loss or damage or injury to Employer’s property or employees.
(9) If Employee habitually fails to report to work.
(10) If Employee commits actions of fraud, embezzlement, bribery, or other similar serious acts in connection with Employee’s employment with Employer.
D. Disability Termination. If Employee shall, for whatever reason, become incapable of performing any of the essential functions of Employee’s position, even with reasonable accommodation by Employer, either (1) permanently, or (2) for a period exceeding the period of leave available to the Employee under the Family Medical Leave Act or the California Family Rights Act (if qualifying), or accrued sick leave, whichever is longer, then Employee shall be deemed to have suffered a disability. As the City Administrator position requires Employee to devote a great deal of time both during and outside of normal office hours to the business of Employer, Employee acknowledges and agrees that granting a leave longer than the time period stated in clause (2) above in this section may constitute an undue hardship on Employer. In accordance with applicable law, any request for leave that does constitute an undue hardship shall be grounds for termination of this Agreement.
E. Resignation/Retirement of Interim City Administrator. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Interim City Administrator to resign at any time from her position with the City. The Interim City Administrator may terminate the Agreement by submitting written notice of their resignation to the City.
8. Bonding. The City will pay for the cost of fiduciary bonds required of the Employee as a consequence of the Employee’s performance of duties as Interim City Administrator of the City.
9. Indemnification. The City shall indemnify and defend the Employee from any and all claims, demands, actions, losses, or charges arising out of, related to or as a consequence of the Employee’s performance of duties and conduct that are within the scope of employment.
Acts of the Employee that substantially deviate from the assigned duties for a personal purpose, criminal and other conduct such as assault, battery, sexual harassment, whistleblower retaliation, and other intentional torts that are unrelated to the Employee’s job are deemed to be outside the ordinary course and scope of employment for purposes of this section.
The parties agree that this section shall survive termination of this Agreement and Employee’s employment with the City. This section shall apply at the time any such claim, demand, action, loss or charge is made or occurs, as the case may be, provided that the act or omission giving rise to the claim occurred during the time that the Employee was employed by the City.
10. General Provisions.
A. Law Governing Agreement / Venue. This Agreement will be governed by and construed in accordance with the laws of the State of California, the venue shall be the County of Amador, California.
B. Entire Agreement / Modifications. This Agreement supersedes any and all other agreements, whether oral or in writing, between the City and the Interim City Administrator with respect to the Interim City Administrator's employment hereunder. Any modification of this Agreement shall be effective only if embodied in a formal amendment duly adopted by resolution of the City Council and reduced to a fully executed written document in writing, except that the Agreement may be extended without further action of the City Council for a renewal period of up to one year (July 1, 2023 – June 30, 2024) if the City has not appointed a permanent City Administrator by June 30, 2023. Any amendment that alters the salary or benefits provided to the Interim City Administrator under this Agreement may only be adopted by resolution in open session at a regular meeting of the City Council of the City of Sutter Creek, CA.
C. Notices. Any notices given pursuant to the terms of this contract shall be given by certified, registered mail, return receipt requested, addressed as follows:
(i) CITY: City Council
City of Sutter Creek
Sutter Creek City Hall
18 Main Street
Sutter Creek, CA 95685
(ii) INTERIM CITY Sandra Spelliscy
ADMINISTRATOR 120 Frakes Street
Sutter Creek, CA 95685
(iii) COPY TO: Derek Cole, Esq.,
City Attorney
Cole Huber LLP
2281 Lava Ridge Court, Ste 300
Roseville, CA 95661
All notices, requests, demands, consents and other communications hereunder shall be transmitted in writing and shall be deemed to have been given at the time of delivery if given in person or within twenty-four (24) hours after being sent by e-mail acknowledged by the recipient or certified mail, postage prepaid, return receipt requested and addressed as indicated above or at the latest address in the City's employment records or at any other address which either party shall give written notice of pursuant to this section.
D. Waiver. No waiver of a breach of any of the covenants, agreements, provisions, or conditions of this Agreement by either party shall be construed to be a waiver of any later breach of the same or other covenant, agreements, provisions or conditions of this Agreement.
E. Assignment. This Agreement is not assignable by the City or the Interim City Administrator.
F. Severability. In the event that any provision of this Agreement is invalid or otherwise determined to be unlawful or void by a court having jurisdiction over the parties, the remainder of this Agreement shall remain in full force and effect unless the parts found to be void are wholly inseparable from the remaining portion of the Agreement.
G. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties and their successors, heirs, agents and personal representatives. ///
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IN WITNESS WHEREOF, the City has caused this Agreement to be signed and executed on its behalf by the Mayor on behalf of the City Council. It has also been executed by the Interim City Administrator on the date first above written.
CITY OF SUTTER CREEK
______________________________________
By: Claire Gunselman, Mayor
INTERIM CITY ADMINISTRATOR
______________________________________
By: Sandra Spelliscy, Interim City Administrator
APPROVED AS TO FORM:
______________________________________
Derek Cole, City Attorney
Cole Huber LLP
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________
STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: MARCH 6, 2023
FROM: JODI STENECK, ACCOUNTING SUPERVISOR
SUBJECT: PUBLIC AGENCY RETIREMENT SERVICES INVESTMENT
SELECTION
RECOMMENDATION:
For information and staff direction.
BACKGROUND:
At the January 3, 2023 Sutter Creek City Council meeting the City Council approved the adoption of the Public Agency Retirement Services (PARS) Post-Employment Benefits Trust Program. The resolution that was approved was sent to PARS so they could complete the documents needed for signature by our Plan Administrator. The documents contain an Investment Strategy Selection and Disclosure Form which is used to determine investment options and strategic range.
Amy Gedney and I meet with Mitch Rogers, Andrew Brown and Will Rogers from PARS to discuss the options available. See Attachment A which was presented at the meeting which gave detailed information on the subjects that were discussed. Per our meeting with PARS, the recommendation was to start at Conservative and have the portfolio be Active.
The City has $136,061 in Fund 92 – Pension Reserve which could be used to fund this investment.
DISCUSSION:
Is the City Council ready to fund this investment? How much should we transfer for our initial contribution?
Which of the five portfolio does the City Council recommended? Conservative, Moderately Conservative, Moderate, Balanced and Capital Appreciation.
Finally, should the portfolio be Active or Passive? (See page 12).
BUDGET IMPACT:
None
Investment Guidelines Document
City of Sutter Creek
Employee Benefit Fund Pension Plan
February 2023
DRAFT
City of Sutter Creek Employee Benefit Fund Pension Plan Investment Guidelines Document – HighMark Capital Management, Inc. (v. 2/9/2023 -ARB) 2
Investment Guidelines Document
Scope and Purpose
The purpose of this Investment Guidelines Document is to:
• Facilitate the process of ongoing communication between the Plan Sponsor and its plan fiduciaries;
• Confirm the Plan’s investment goals and objectives and management policies applicable to the investment portfolio identified below and obtained from the Plan Sponsor; • Provide a framework to construct a well-diversified asset mix that can potentially be expected to meet the account’s short- and long-term needs that is consistent with the account’s investment objectives, liquidity considerations and risk tolerance; • Identify any unique considerations that may restrict or limit the investment discretion of its designated investment managers;
• Help maintain a long-term perspective when market volatility is caused by short-term market movements.
Key Plan Sponsor Account Information as of February 2023 Plan Sponsor: City of Sutter Creek
Governance: City Council for the City of Sutter Creek
Plan Name (“Plan”): City of Sutter Creek Employee Benefit Fund Pension Plan Trustee: US Bank
Contact: Susan Hughes, 949-224-7209
[email protected]
Type of Account: Pension Plan
Investment Manager: US Bank, as discretionary trustee, has delegated investment management responsibilities to HighMark Capital Management, Inc. (“Investment Manager”), an SEC-registered investment adviser
Contact: Andrew Brown, CFA, 415-705-7605
[email protected]
City of Sutter Creek Employee Benefit Fund Pension Plan Investment Guidelines Document – HighMark Capital Management, Inc. (v. 2/9/2023 -ARB) 3
Investment Authority: Except as otherwise noted, the Trustee, US Bank, has delegated investment authority to HighMark Capital Management, an SEC-registered investment adviser.
Investment Manager has full investment discretion over the managed assets in the account.
Investment Manager is authorized to purchase, sell, exchange, invest, reinvest and manage the designated assets held in the account, all in accordance with account’s investment objectives, without prior approval or subsequent approval of any other party(ies).
Investment Objectives and Constraints
The goal of the Plan’s investment program is to provide a reasonable level of growth which, will result in sufficient assets to pay the present and future obligations of the Plan. The following objectives are intended to assist in achieving this goal:
• The Plan should seek to earn a return in excess of its policy benchmark over the life of the Plan.
• The Plan’s assets will be managed on a total return basis which takes into consideration both investment income and capital appreciation. While the Plan Sponsor recognizes the importance of preservation of capital, it also adheres to the principle that varying degrees of investment risk are generally rewarded with compensating returns. To achieve these objectives, the Plan Sponsor allocates its assets (asset allocation) with a strategic perspective of the capital markets.
Investment Time Horizon: Intermediate-Term 3 - 5 years
Anticipated Cash Flows: Assets in the Plan will seek to mitigate the impact of future rate increases from CalPERS. It is not anticipated that the Plan will see a high level of disbursements in the first three years of the Plan. However, situations may arise, leading to a disbursement in assets to the CalPERS Trust.
Investment Objective: The primary objective is to maximize total Plan return, subject to the risk and quality constraints set forth herein. The investment objective the Plan Sponsor has selected is the Conservative Objective, which seeks to provide a consistent level of inflationprotected income over the long-term. The major portion of the assets will be fixed income related. Equity securities are utilized to provide inflation protection.
Risk Tolerance: Conservative
The account’s risk tolerance has been rated Conservative, which demonstrates that the account can accept low price fluctuations to pursue its investment objectives.
City of Sutter Creek Employee Benefit Fund Pension Plan Investment Guidelines Document – HighMark Capital Management, Inc. (v. 2/9/2023 -ARB) 4
Strategic Asset Allocation: The asset allocation ranges for this objective are listed below:
Strategic Asset Allocation Ranges
Cash Fixed Income Equity
0%-20% 60%-95% 5%-20%
Policy: 5% Policy: 80% Policy: 15%
Market conditions may cause the account’s asset allocation to vary from the stated range from time to time. The Investment Manager will rebalance the portfolio no less than quarterly and/or when the actual weighting differs substantially from the strategic range, if appropriate and consistent with your objectives.
Security Guidelines:
Equities
With the exception of limitations and constraints described above, Investment Manager may allocate assets of the equity portion of the account among various market capitalizations (large, mid, small) and investment styles (value, growth). Further, Investment Manager may allocate assets among domestic, international developed and emerging market equity securities.
Total Equities 5%-20%
Equity Style Range
Domestic Large Cap Equity 5%-20%
Domestic Mid Cap Equity 0%-5%
Domestic Small Cap Equity 0%-7%
International Equity (incl. Emerging Markets) 0%-7%
Real Estate Investment Trust (REIT) 0%-5%
Fixed Income
In the fixed income portion of the account, Investment Manager may allocate assets among various sectors and industries, as well as varying maturities and credit quality that are consistent with the overall goals and objectives of the portfolio.
Total Fixed Income 60%-95%
Fixed Income Style Range
Long-term bonds (maturities >7 years) 0%-40%
Intermediate-term bonds (maturities 3-7 years) 30%-95%
Short-Term bonds (maturities <3 years) 0%-30%
High Yield bonds 0%-6%
City of Sutter Creek Employee Benefit Fund Pension Plan Investment Guidelines Document – HighMark Capital Management, Inc. (v. 2/9/2023 -ARB) 5
Performance Benchmarks:
The performance of the total Plan shall be measured over a three and five-year periods. These periods are considered sufficient to accommodate the market cycles experienced with investments. The performance shall be compared to the return of the total portfolio blended benchmark shown below.
Total Portfolio Blended Benchmark
7.50% S&P 500 Index
1.50% Russell Mid Cap Index
2.50% Russell 2000 Index
1.00% MSCI Emerging Market Index
2.00% MSCI-EAFE Index
0.50% Wilshire REIT Index
52.25% Bloomberg U.S. Aggregate Bond Index
25.75% ICE BofA 1-3 Year US Corp/Gov’t Index
2.00% ICE BofA High Yield Master II Index
5.00% FTSE 1Mth T-Bill Index
Asset Class/Style Benchmarks
Over a market cycle, the long-term objective for each investment strategy is to add value to a market benchmark. The following are the benchmarks used to monitor each investment strategy:
Large Cap Equity S&P 500 Index
Growth S&P 500 Growth Index
Value S&P 500 Value Index
Mid Cap Equity Russell Mid Cap Index
Growth Russell Mid Cap Growth Index
Value Russell Mid Cap Value Index
Small Cap Equity Russell 2000 Index
Growth Russell 2000 Growth Index
Value Russell 2000 Value Index
REITs Wilshire REIT Index
International Equity MSCI EAFE Index
Investment Grade Bonds Bloomberg U.S. Aggregate Bond Index High Yield ICE BofA High Yield Master II Index
Security Selection
Investment Manager may utilize a full range of investment vehicles when constructing the investment portfolio, including but not limited to individual securities, mutual funds, and exchangetraded funds. In addition, to the extent permissible, Investment Manager is authorized to invest in shares of mutual funds in which the Investment Manager serves as advisor or sub-adviser.
City of Sutter Creek Employee Benefit Fund Pension Plan Investment Guidelines Document – HighMark Capital Management, Inc. (v. 2/9/2023 -ARB) 6
Investment Limitations:
The following investment transactions are prohibited:
• Direct investments in precious metals (precious metals mutual funds and exchange-traded funds are permissible).
• Venture Capital
• Short sales*
• Purchases of Letter Stock, Private Placements, or direct payments • Leveraged Transactions*
• Commodities Transactions Puts, calls, straddles, or other option strategies* • Purchases of real estate, with the exception of REITs • Derivatives, with exception of ETFs*
*Permissible in diversified mutual funds and exchange-traded funds Duties and Responsibilities
Responsibilities of Plan Sponsor
The Plan Administrator for the City of Sutter Creek is responsible for:
▪ Confirming the accuracy of this Investment Guidelines Document, in writing. ▪ Advising Trustee and Investment Manager of any change in the plan/account’s financial situation, funding status, or cash flows, which could possibly necessitate a change to the account’s overall risk tolerance, time horizon or liquidity requirements; and thus would dictate a change to the overall investment objective and goals for the account. ▪ Monitoring and supervising all service vendors and investment options, including investment managers.
▪ Avoiding prohibited transactions and conflicts of interest.
Responsibilities of Trustee
The plan Trustee is responsible for:
▪ Valuing the holdings.
▪ Collecting all income and dividends owed to the Plan. ▪ Settling all transactions (buy-sell orders).
Responsibilities of Investment Manager
The Investment Manager is responsible for:
▪ Assisting the Plan Administrator for the City of Sutter Creek with the development and maintenance of this Investment Policy Guideline document. ▪ Meeting with Plan Administrator for the City of Sutter Creek to review portfolio structure, holdings, and performance.
▪ Designing, recommending and implementing an appropriate asset allocation consistent with the investment objectives, time horizon, risk profile, guidelines and constraints outlined in this statement.
▪ Researching and monitoring investment advisers and investment vehicles. ▪ Purchasing, selling, and reinvesting in securities held in the account. ▪ Monitoring the performance of all selected assets.
▪ Voting proxies, if applicable.
▪ Recommending changes to any of the above.
City of Sutter Creek Employee Benefit Fund Pension Plan Investment Guidelines Document – HighMark Capital Management, Inc. (v. 2/9/2023 -ARB) 7
▪ Periodically reviewing the suitability of the investments, being available to meet with the Plan Administrator at least once each year and being available at such other times within reason at your request.
▪ Preparing and presenting appropriate reports.
▪ Informing the committee if changes occur in personnel that are responsible for portfolio management or research.
Acknowledgement and Acceptance
I/We being the Plan Sponsor with responsibility for the account(s) held on behalf of the Plan Sponsor specified below, designate Investment Manager as having the investment discretion and management responsibility indicated in relation to all assets of the Plan or specified Account. If such designation is set forth in the Plan/trust, I/We hereby confirm such designation as Investment Manager.
I have read the Investment Guidelines Document, and confirm the accuracy of it, including the terms and conditions under which the assets in this account are to be held, managed, and disposed of by Investment Manager. This Investment Guidelines Document supersedes all previous versions of an Investment Guidelines Document or investment objective instructions that may have been executed for this account.
__________________________________________________ Date: ________________ Plan Administrator: City of Sutter Creek
__________________________________________________ Date: ________________ Investment Manager: Andrew Brown, CFA, Portfolio Manager, (415) 705-7605 City of Sutter Creek
PARS 115 Trust – Pension Rate Stabilization Program (PRSP) Investment Selection February 7, 2023
City of Sutter Creek ▎ 2
Contacts
Mitch Barker
Senior Consultant
(949) 310-4876
[email protected]
Will Rogers, RPA
Senior Coordinator, Client Services
(800) 540-6369 x161
[email protected]
Andrew Brown, CFA
Director, Senior Portfolio Manager
(415) 705-7605
[email protected]
City of Sutter Creek ▎ 3
• 115 Trust Team
• Investment Selection Form
• Actuarial Valuation – Pension
• Efficient Frontier
• Active vs. Passive
• Quarterly Performance Sheets
• IGD (Investment Guidelines Document)
• Averaging-in Period
• Review Frequency
Investment Selection Checklist
City of Sutter Creek ▎ 4
Pars 115 Trust Team
Trust Administrator & Consultant
39 Years of Experience
(1984-2023)
2,000+
Plans under
Administration
1,000+
Public Agency
Clients
$6.5B
Assets under
Administration
500 K+
Plan Participants
Investment Manager
• Investment sub-advisor to trustee U.S. Bank
• Investment policy assistance
• Uses open architecture
• Active and passive platform options
• Customized portfolios (with minimum asset level)
104
Years of Experience
(1919-2023)
$17.4B
Assets under
Management &
Advisement
Trustee
• 5th largest commercial bank and one of the
nation’s largest trustees for Section 115 trusts
• Safeguard plan assets
• Oversight protection as plan fiduciary
• Custodian of assets
160
Years of Experience
(1863-2023)
$9.0T
Assets under Trust
Custody
490+
115 Trust Clients
• Serves as record-keeper, consultant,
and central point of contact
• Sub-trust accounting
• Coordinates all agency services
• Monitors plan compliance
(IRS/GASB/State Government Code)
• Processes contributions/disbursements
• Hands-on, dedicated support teams
City of Sutter Creek ▎ 5
Subaccounts
Pension assets can be divided by
dept., bargaining group, or cost
center
Assets in the PARS Section 115
Trust can be used to address
unfunded liabilities.
Financial Stability
Choice of 5 risk tolerance
levels or custom strategy
Flexible Investing
As assets grow, lower fee rates
will be reached on tiered
schedule – saving money
Anytime Access Economies-of-Scale
Trust funds are available
anytime for Pension-related
expenses
No set-up costs, no minimum
annual contribution amounts,
and no fees until assets are added.
No Set Up Cost or Minimums
Pension Rate Stabilization Program
Prefund Pension (PRSP) GASB 68
Pension
Reimburse City; or
Pay retirement system
Assets can be used to: General Fund
PARS IRS-Approved Section 115 Trust
Prefund
PENSION OPEB HM MANAGED
ISSDF 203 09.22.2016
Investment Strategy Selection and Disclosure Form
PARS Pension / OPEB Trust Program
■ This document is entered into by client and U.S. Bank National Association (“U.S. Bank”), as trustee. ■ Employer:
■
Plan/Trust Name: Public Agencies Post-Employment Benefits Trust ■ To: HighMark Capital Management, Inc. and U.S. Bank:
U.S. Bank has been or is hereby appointed Investment Manager of the above-referenced Plan/Trust. Please invest the assets of the above-referenced Plan/ Trust for which you have been appointed Investment Manager in the (select one of the strategies listed below for each Plan funded by the Trust):
OPEB Account Pension Account Primary Goal Strategic Range
Liquidity Management (US Treasury) Liquidity Management (US Treasury) Provide current income with liquidity
and stability of principal through
investments in short-term U.S.
Treasury obligations.
Money Market Fund
Liquidity Management (Prime Obligation) Liquidity Management (Prime Obligation) Generate current income with liquidity. Money Market Fund
DIVERSIFIED PORTFOLIOS
Conservative HighMark PLUS Conservative HighMark PLUS Provide a consistent level of inflationprotected income over the long-term.
Equity:
Fixed Income:
Cash:
5-20%
60-95% Conservative Index PLUS Conservative Index PLUS 0-20% Moderately Conservative HighMark PLUS Moderately Conservative HighMark PLUS Provide current income with capital appreciation as a secondary objective.
Equity:
Fixed Income:
Cash:
20-40%
50-80% Moderately Conservative Index PLUS Moderately Conservative Index PLUS 0-20% Moderate HighMark PLUS Moderate HighMark PLUS Provide current income and moderate capital appreciation.
Equity:
Fixed Income:
Cash:
40-60%
40-60% Moderate Index PLUS Moderate Index PLUS 0-20% Balanced HighMark PLUS Balanced HighMark PLUS Provide growth of principal and income.
Equity:
Fixed Income:
Cash:
50-70%
30-50% Balanced Index PLUS Balanced Index PLUS 0-20% Capital Appreciation HighMark PLUS Capital Appreciation HighMark PLUS Primary goal is growth of principal.
Equity:
Fixed Income:
Cash:
65-85%
10-30%
Capital Appreciation Index PLUS Capital Appreciation Index PLUS 0-20% Custom Custom Specify:
Note: HighMark PLUS portfolios are diversified portfolios of actively managed mutual funds. Index PLUS portfolios are diversified portfolios of Index-based mutual funds or exchange-traded funds.
Acknowledged and Approved
Signature of Authorized Signer Title
Print Name of Authorized Signer Date
SAMPLE
City of Sutter Creek ▎ 7
Combined Miscellaneous
& Safety Groups *
Valuation as of
June 30, 2020
Valuation as of
June 30, 2021
Change
Actuarial Liability $13.7 M $14.3 M 4.7% ↑
Assets $9.5 M $11.3 M 18.1% ↑
Unfunded Liability $4.1 M $3.0 M 26.5% ↓
Funded Ratio 69.8% 78.8% 12.8% ↑
Employer Contribution Amount $414 K $472 K 13.9% ↑
(FY 21-22) (FY 22-23)
Employer Contribution Amount – Projected *
---
$456 K 3.3% ↓
(FY 28-29)
Pension Funding Status
As of June 30, 2021, City of Sutter Creek’s CalPERS pension plan is funded as follows:
* Data through 2028-29 from Agency’s latest CalPERS actuarial valuation.
City of Sutter Creek ▎ 8
HighMARK CAPITAL MANAGEMENT
Company Profile
9 *Includes predecessor organizations. HighMark Capital Management, Inc. registered with the SEC as an investment adviser on August 7, 1998. **Assets under management (“AUM”) include assets for which HighMark provides continuous and regular supervisory and management services. Assets under advisement (“AUA”) include assets for which HighMark provides certain investment advisory services (including, but not limited to, investment research and strategies) for client assets of its parent company, MUFG Union Bank, N.A.
***San Francisco denotes HighMark’s main office. Please refer to HighMark’s ADV for additional locations.
LONGEVITY
Managing assets for clients
since 1919*
STABILITY
Investment boutique structure
headquartered in San Francisco
backed by global strength within
MUFG Union Bank, N.A. and
Mitsubishi UFJ Financial Group.
TALENT
36 investment professionals
18 professionals hold the
Chartered Financial Analyst ®
(CFA) designation
25 years average
industry experience
Client Base Asset Class
ASSETS UNDER MANAGEMENT AND ADVISEMENT**
$17.4 billion as of 9/30/2022
LOCATIONS ▪ Los Angeles
▪ Beverly Hills
▪ Santa Barbara
▪ Portland
▪ Tacoma
▪ Seattle
▪ San Diego
▪ La Jolla
▪ San Francisco*** ▪ Irvine
Equity $7.1 billion
Fixed Income $5.9 billion
Liquidity $2.8 billion
Cash & Cash Equivalents
$1.6 billion
AUM $8.7 billion
AUA $8.7 billion
Establish: Determine your Strategic Asset Allocation Strategy Each Investment Objective reflects the associated PARS Diversified Portfolio as of 9/30/2022. A client’s portfolio construction may vary depending on the client's investment needs, objectives, and restrictions as well as the prevailing market conditions at the time of investment.
Moderately Conservative
Moderate
Expected Standard Deviation (Volatility)
Expected Return
Balanced
Capital Appreciation
Efficient frontier of portfolios with varying ranges of equities and fixed income Conservative
Equity Fixed
Income Cash
Conservative 5-20% 60-95% 0-20%
Moderately Conservative 20-40% 50-80% 0-20%
Moderate 40-60% 40-60% 0-20%
Balanced 50-70% 30-50% 0-20%
Capital Appreciation 65-85% 10-30% 0-20%
10 Construct Your Plan’s Portfolio: PARS Diversified Portfolios – Tactical Allocation 11 Each Investment Objective reflects the associated PARS Diversified Portfolio as of 9/30/2022. A client’s portfolio construction may vary depending on the client's investment needs, objectives, and restrictions as well as the prevailing market conditions at the time of investment.
Conservative
Moderately
Conservative Moderate Balanced Capital Appreciation
Equity 5-20% 20-40% 40-60% 50-70% 65-85%
Current Tactical 14.00% 28.00% 46.67% 56.00% 70.00%
Large Cap Blend 4.16% 8.17% 13.98% 17.04% 21.48%
Large Cap Value 1.82% 3.77% 6.42% 7.70% 9.43%
Large Cap Growth 1.59% 3.30% 5.63% 6.76% 8.25%
Mid Cap Blend 1.38% 2.75% 4.52% 5.50% 6.87%
Real Estate 0.50% 1.05% 1.77% 2.00% 2.00%
Small Cap Value 1.17% 2.14% 3.53% 4.19% 4.86%
Small Cap Growth 1.17% 2.14% 3.53% 4.19% 4.86%
International 1.33% 2.91% 4.39% 5.12% 7.73%
Emerging Markets 0.88% 1.77% 2.91% 3.50% 4.51%
Fixed Income 60-95% 50-80% 40-60% 30-50% 10-30%
Current Tactical 81.50% 67.03% 47.98% 38.00% 22.71%
Short Term Bond 18.00% 13.50% 10.70% 7.50% 3.31%
High Yield 1.10% 1.03% 1.01% 0.88% 0.80%
Intermediate Term Bond 62.40% 52.50% 36.27% 29.63% 18.60% Cash 0-20% 0-20% 0-20% 0-20% 0-20%
Current Tactical 4.49% 4.97% 5.35% 6.00% 7.29%
TOTAL 100.00% 100.00% 100.00% 100.00% 100.00%
Construct Your Plan’s Portfolio: PARS Diversified Portfolios – Active v. Passive 12 Each Investment Objective reflects the associated PARS Diversified Portfolio as of 9/30/2022. A client’s portfolio construction may vary depending on the client's investment needs, objectives, and restrictions as well as the prevailing market conditions at the time of investment. Specific securities identified above do not represent all of the securities purchased, sold or recommended for advisory clients, and you should not assume that investments in the securities identified in this presentation were or will be profitable.
HighMark Plus (Active) Index Plus (Passive)
Equity Ticker Fund Name Ticker Fund Name
Large Cap Blend COFYX Columbia Contrarian Core I3 IVV iShares Core S&P 500 ETF Large Cap Blend VGIAX Vanguard Growth & Income Adm
Large Cap Value DODGX Dodge & Cox Stock IVE iShares S&P 500 Value ETF Large Cap Value IVE iShares S&P 500 Value ETF
Large Cap Growth HNACX Harbor Capital Appreciation Ret IVW iShares S&P 500 Growth ETF Large Cap Growth PRUFX T. Rowe Price Growth Stock I
Mid Cap Blend IWR iShares Russell Mid-Cap ETF IWR iShares Russell Mid-Cap ETF Real Estate VNQ Vanguard Real Estate ETF VNQ Vanguard Real Estate ETF Small Cap Value UBVFX Undiscovered Managers Behavioral Val R6 IWN iShares Russell 2000 Value ETF Small Cap Growth VBK Vanguard Small-Cap Growth ETF IWO iShares Russell 2000 Growth ETF International DFALX DFA Large Cap International Portfolio International DODFX Dodge & Cox International Stock
International MGRDX MFS International Growth R6 IEFA iShares Core MSCI EAFE ETF Emerging Markets HHHFX Hartford Schroders Emerging Mkts Eq F VWO Vanguard FTSE Emerging Markets ETF Fixed Income Ticker Fund Name Ticker Fund Name
Short Term Bond VFSUX Vanguard Short-Term Investment-Grade Adm VFSUX Vanguard Short-Term Investment-Grade Adm High Yield Bond PHIYX PIMCO High Yield Instl VWEAX Vanguard High-Yield Corp Adm Intermediate Term Bond PTTRX PIMCO Total Return Instl AGG iShares Core U.S. Aggregate Bond Intermediate Term Bond PTRQX PGIM Total Return Bond Q
Intermediate Term Bond DBLFX DoubleLine Core Fixed Income I Cash
Characteristics
Fund Manager Dependency Higher dependency on portfolio manager skill Tracks index, thus little-to-no dependency on portfolio manager skill.
Opportunity to Outperform Index Opportunity to outperform index Typically performs below index after fees.
Costs Higher expense ratios due to portfolio manager skill Lower expense ratio due to little dependency on portfolio manager skill or opportunity for outperformance.
City of Sutter Creek ▎ 13
Strategy Equity (%) 1 Year 3 Years 5 Years 10 Years
Capital
Appreciation 65-85% -16.08% 3.37% 4.99% 7.50%
Balanced 50-70% -15.28% 2.43% 4.15% 6.32%
Moderate 40-60% -14.63% 1.76% 3.55% 5.46%
Moderately
Conservative 20-40% -13.46% 0.26% 2.23% 3.73%
Conservative 5-20% -12.63% -0.89% 1.30% 2.51%
HighMark Capital Management
ACTIVE PORTFOLIO RETURNS
* Apportionment rates illustrated reflect the average of the LAIF apportionment rates (released quarterly) over each time period; LAIF apportionment rates data source: https://www.treasurer.ca.gov/pmia-laif/historical/quarterly.asp Equity (%) 1 Year 3 Years 5 Years 10 Years
LAIF* 0% 1.12% 0.89% 1.43% 0.95%
LAIF AVERAGE APPORTIONMENT RATES
Past performance does not guarantee future results.
As of December 31, 2022
City of Sutter Creek ▎ 14
Strategy Allocation* (%)
Capital Appreciation
(65-85% Equity) 6.10%
Balanced
(50-70% Equity) 10.16%
Moderate
(40-60% Equity) 37.40%
Mod. Conservative
(20-40% Equity) 35.77%
Conservative
(5-20% Equity) 4.47%
Other
(Custom) 6.10%
TOTAL 100.00%
PRSP Strategy Allocation – Clients
HIGHMARK CAPITAL MANAGEMENT
Capital Appreciation
6.10%
Balanced
10.16%
Moderate
37.40%
Moderately
Conservative
35.77%
Conservative
4.47%
Other
6.10%
Active Platform: 55% / Passive Platform: 45%
As of September 30, 2022
*Allocations are based on agencies who have funded
HighMark’s dedicated investment team
continuously seeks to add value to our
relationship with your organization.
▪ Integrated client service program established
with PARS over the last 25 years
▪ We have a tradition of interactive client
service to maintain a strong relationship
delivered by local portfolio managers
▪ You benefit from face-to-face meetings and
scheduled conference calls with your client
service team and portfolio management
team
▪ You receive regular communications in a
variety of formats
• Account holdings and transactions
• Quarterly performance evaluation
reports
• Investment outlook and economic
updates
Report: Responsive and Proactive Client Communication
15 Tory Milazzo, CFA
Director
Sr. Portfolio Manager
Central Coast
Andrew Brown, CFA
Director
Sr. Portfolio Manager
Northern California
Hoddy Fritz
Director
Business
Development
Southern California
Keith Stribling, CFA
Vice President
Sr. Portfolio Manager
Orange County
Christiane Tsuda
Vice President
Sr. Portfolio Manager
San Diego
Anne Wimmer, CFA
Director
Sr. Portfolio Manager
Los Angeles
Mike Wiehn, CFA
Director
Business Development
Northern California
HighMark Plus (Active)
Composite Inception Date 07/2004
No of Holdings in Portfolio 20
HighMark Plus Composite (Active)
Gross Net
Current Quarter* 2.60% 2.51%
Blended Benchmark*,** 2.71%
Year To Date* -12.63% -12.95%
Blended Benchmark*,** -10.58%
1 Year -12.63% -12.95%
Blended Benchmark** -10.58%
3 Year -0.89% -1.25%
Blended Benchmark** -0.48%
5 Year 1.30% 0.93%
Blended Benchmark** 1.53%
10 Year 2.51% 2.14%
Blended Benchmark** 2.49%
PARS DIVERSIFIED PORTFOLIOS
CONSERVATIVE
INVESTMENT OBJECTIVE
ANNUAL RETURNS
ASSET ALLOCATION — CONSERVATIVE PORTFOLIO
Comprehensive Investment Solution
HighMark® Capital Management, Inc.’s (HighMark)
diversified investment portfolios are designed to
balance return expectations with risk tolerance.
Key features include: sophisticated asset allocation
and optimization techniques, four layers of
diversification (asset class, style, manager, and
security), access to rigorously screened, top tier
money managers, flexible investment options, and
experienced investment management.
Rigorous Manager Due Diligence
Our manager review committee utilizes a rigorous
screening process that searches for investment
managers and styles that have not only produced
above-average returns within acceptable risk
parameters, but have the resources and commitment
to continue to deliver these results. We have set high
standards for our investment managers and funds.
This is a highly specialized, time consuming
approach dedicated to one goal: competitive and
consistent performance.
Flexible Investment Options
In order to meet the unique needs of our clients,
we offer access to flexible implementation strategies:
HighMark Plus utilizes actively managed mutual
funds while Index Plus utilizes index-based
securities, including exchange-traded funds. Both
investment options leverage HighMark’s active asset
allocation approach.
Risk Management
The portfolio is constructed to control risk through
four layers of diversification – asset classes (cash,
fixed income, equity), investment styles (large cap,
small cap, international, value, growth), managers
and securities. Disciplined mutual fund selection and
monitoring process helps to drive return potential
while reducing portfolio risk.
WHY THE PARS DIVERSIFIED
CONSERVATIVE PORTFOLIO?
Q4 2022
* Returns less than one year are not annualized. **Breakdown for Blended Benchmark: From 10/1/2012 - Present: 7.5% S&P500,
1.5% Russell Mid Cap, 2.5% Russell 2000, 1% MSCI EM (net), 2% MSCI EAFE (net), 52.25% Bloomberg US Agg, 25.75% ICE BofA 1-3 Yr US Corp/Gov’t, 2% ICE BofA US High Yield Master II, 0.5% Wilshire REIT, and 5% FTSE 1 Mth US T-Bill. From 4/1/2007 – 9/30/2012, the blended benchmark was 12% S&P 500; 1% Russell 2000, 2% MSCI EAFE (net), 40% ICE BofA 1-3 Year Corp./Govt, 40% Bloomberg US Agg, 5% FTSE 1 Mth US T-Bill. Prior to April 2007: the blended benchmark was 15% S&P 500, 40% ICE BofA 1-3Yr Corp/Gov, 40% Bloomberg US Agg, and 5% FTSE 1 Mth US T-Bill.
To provide a consistent level of
inflation-protected income over
the long-term. The major portion
of the assets will be fixed income
related. Equity securities are
utilized to provide inflation
protection.
Conservative
Moderately Conservative
Moderate
Balanced
Capital Appreciation
Efficient Frontier
Risk (Standard Deviation)
Reward (Rate of Return)
Strategic Range Policy Tactical
Equity 5 – 20% 15% 14%
Fixed Income 60 – 95% 80% 82%
Cash 0 – 20% 5% 4%
ANNUALIZED TOTAL RETURNS (Gross of Investment Management Fees, but Net of Embedded Fund Fees)
Index Plus Composite (Passive)
Gross Net
Current Quarter* 2.52% 2.43%
Blended Benchmark*,** 2.71%
Year To Date* -12.06% -12.38%
Blended Benchmark*,** -10.58%
1 Year -12.06% -12.38%
Blended Benchmark** -10.58%
3 Year -0.89% -1.25%
Blended Benchmark** -0.48%
5 Year 1.23% 0.86%
Blended Benchmark** 1.53%
10 Year 2.30% 1.94%
Blended Benchmark** 2.49%
PORTFOLIO FACTS
Index Plus (Passive)
Composite Inception Date 07/2004
No of Holdings in Portfolio 13
(Gross of Investment Management Fees, but Net of Embedded Fund Fees)
HighMark Plus Composite (Active)
2008 -9.04%
2009 15.59%
2010 8.68%
2011 2.19%
2012 8.45%
2013 3.69%
2014 3.88%
2015 0.29%
2016 4.18%
2017 6.73%
2018 -1.35%
2019 11.05%
2020 9.03%
2021 2.20%
2022 -12.63%
Index Plus Composite (Passive)
2008 -6.70%
2009 10.49%
2010 7.67%
2011 3.70%
2012 6.22%
2013 3.40%
2014 4.32%
2015 0.06%
2016 3.75%
2017 5.52%
2018 -1.09%
2019 10.37%
2020 8.56%
2021 1.97%
2022 -12.06%
HIGHMARK CAPITAL MANAGEMENT
350 California Street
Suite 1600
San Francisco, CA 94104
800-582-4734
ABOUT THE ADVISER
HighMark® Capital Management, Inc. (HighMark) has
over 100 years (including predecessor organizations) of institutional money management experience with $8.7
billion in assets under management and $9.0 billion in
assets under advisement*. HighMark has a long term
disciplined approach to money management and
currently manages assets for a wide array of clients.
ABOUT THE PORTFOLIO MANAGEMENT TEAM
Andrew Brown, CFA®
Senior Portfolio Manager
Investment Experience: since 1994
HighMark Tenure: since 1997
Education: MBA, University of Southern California;
BA, University of Southern California
Salvatore “Tory” Milazzo III, CFA®
Senior Portfolio Manager
Investment Experience: since 2004
HighMark Tenure: since 2014
Education: BA, Colgate University
J. Keith Stribling, CFA ®
Senior Portfolio Manager
Investment Experience: since 1985
HighMark Tenure: since 1995
Education: BA, Stetson University
Christiane Tsuda
Senior Portfolio Manager
Investment Experience: since 1987
HighMark Tenure: since 2010
Education: BA, International Christian University, Tokyo Anne Wimmer, CFA®
Senior Portfolio Manager
Investment Experience: since 1987
HighMark Tenure: since 2007
Education: BA, University of California, Santa Barbara
Asset Allocation Committee
Number of Members: 15
Average Years of Experience: 27
Average Tenure (Years): 15
Manager Review Group
Number of Members: 7
Average Years of Experience: 22
Average Tenure (Years): 10
*Assets under management (“AUM”) include assets for which HighMark provides continuous and regular supervisory and management services. Assets under advisement (“AUA”)
include assets for which HighMark provides certain investment advisory services (including, but not limited to, investment research and strategies) for client assets of its parent company, MUFG Union Bank, N.A.
The performance records shown represent size-weighted composites of tax exempt accounts that meet the following criteria:
Accounts are managed by HighMark with full investment authority according to the PARS Conservative active and passive objectives.
The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios.
US Bank may charge clients as much as 0.60% annual management fee based on a sliding scale. US Bank pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank.
The 0.36% paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio’s returns. Assuming an investment for five years, a 5% annual total return, and an annual sub-advisory fee rate of 0.36% deducted from the assets at market at the end of each year, a $10 million initial value would grow to $12.53 million after fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees). Gross returns are presented before management and custodial fees but after all trading expenses and reflect the reinvestment of dividends and other income. A client's return will be reduced by the advisory fees and other expenses it may incur as a client. Additional information regarding the firm’s policies and procedures for calculating and reporting performance results is available upon request. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxes but do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting.
Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free floatadjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the midcap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The ICE BofA U.S. High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT Index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Bloomberg U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The ICE BofA 1-3 Year U.S. Corporate & Government Index tracks the bond performance of the ICE BofA U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years.
The unmanaged FTSE 1-Month U.S. Treasury Bill Index tracks the yield of the 1-month U.S. Treasury Bill.
HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of MUFG Union Bank, N.A. (MUFG Union Bank). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, and public and private retirement plans. HighMark and MUFG Union Banks’s ultimate parent company is a wholly-owned subsidiary of U.S. Bancorp (“USB”). MUFG Union Bank provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client's investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal.
350 California Street
Suite 1600
San Francisco, CA 94104
800.582.4734
www.highmarkcapital.com
HOLDINGS
STYLE
Small Cap
2.3%
Interm-Term Bond
62.4% High Yield
1.1%
Short-Term Bond
18.0%
Large Cap Core
4.2%
Large Cap Growth
1.6%
Mid Cap
1.4%
Intl Stocks
2.2%
Cash
4.5%
Large Cap Value
1.8% Real Estate
0.5%
Holdings are subject to change at the
discretion of the investment manager.
HighMark Plus (Active) Index Plus (Passive)
Columbia Contrarian Core I3 iShares Core S&P 500 ETF
Vanguard Growth & Income Adm iShares S&P 500 Value ETF
Dodge & Cox Stock Fund iShares S&P 500 Growth ETF
iShares S&P 500 Value ETF iShares Russell Mid-Cap ETF
Harbor Capital Appreciation - Retirement Vanguard Real Estate ETF T. Rowe Price Growth Stock - I iShares Russell 2000 Value ETF iShares Russell Mid-Cap ETF iShares Russell 2000 Growth ETF Vanguard Real Estate ETF iShares Core MSCI EAFE ETF
Undiscovered Managers Behavioral Value-R6 Vanguard FTSE Emerging Markets ETF Vanguard Small Cap Growth ETF Vanguard Short-Term Invest-Grade Adm DFA Large Cap International Portfolio iShares Core U.S. Aggregate Dodge & Cox International Stock Vanguard High-Yield Corp Adm MFS International Growth - R6 First American Government Obligations Z Hartford Schroders Emerging Markets Eq
Vanguard Short-Term Invest-Grade Adm
PIMCO High Yield Instl
PIMCO Total Return Fund - Inst
PGIM Total Return Bond - R6
DoubleLine Core Fixed Income - I
First American Government Obligations Z
HighMark Plus (Active)
Composite Inception Date 08/2004
No of Holdings in Portfolio 20
PARS DIVERSIFIED PORTFOLIOS
MODERATELY CONSERVATIVE
INVESTMENT OBJECTIVE
ANNUAL RETURNS
ASSET ALLOCATION — MODERATELY CONSERVATIVE PORTFOLIO
Comprehensive Investment Solution
HighMark® Capital Management, Inc.’s (HighMark)
diversified investment portfolios are designed to
balance return expectations with risk tolerance.
Key features include: sophisticated asset allocation
and optimization techniques, four layers of
diversification (asset class, style, manager, and
security), access to rigorously screened, top tier
money managers, flexible investment options, and
experienced investment management.
Rigorous Manager Due Diligence
Our manager review committee utilizes a rigorous
screening process that searches for investment
managers and styles that have not only produced
above-average returns within acceptable risk
parameters, but have the resources and commitment
to continue to deliver these results. We have set high
standards for our investment managers and funds.
This is a highly specialized, time consuming
approach dedicated to one goal: competitive and
consistent performance.
Flexible Investment Options
In order to meet the unique needs of our clients,
we offer access to flexible implementation strategies:
HighMark Plus utilizes actively managed mutual
funds while Index Plus utilizes index-based
securities, including exchange-traded funds. Both
investment options leverage HighMark’s active asset
allocation approach.
Risk Management
The portfolio is constructed to control risk through
four layers of diversification – asset classes (cash,
fixed income, equity), investment styles (large cap,
small cap, international, value, growth), managers
and securities. Disciplined mutual fund selection and
monitoring process helps to drive return potential
while reducing portfolio risk.
WHY THE PARS DIVERSIFIED
MODERATELY CONSERVATIVE PORTFOLIO?
Q4 2022
* Returns less than one year are not annualized. **Breakdown for Blended Benchmark: From 10/1/2012 - Present: 15.5% S&P500, 3% Russell Mid Cap, 4.5% Russell 2000, 2% MSCI EM (net), 4% MSCI EAFE (net), 49.25% Bloomberg US Agg, 14% ICE BofA 1- 3 Yr US Corp/Gov’t, 1.75% ICE BofA US High Yield Master II, 1% Wilshire REIT, and 5% FTSE 1 Mth US T-Bill. From 4/1/2007 - 9/30/2012: the blended benchmark was 25% S&P 500; 1.5% Russell 2000, 3.5% MSCI EAFE (net), 25% ICE BofA 1-3 Year Corp./Govt, 40% Bloomberg US Agg, 5% FTSE 1 Mth US T-Bill. Prior to April 2007, the blended benchmark was 30% S&P 500, 25% ICE BofA 1-3Yr Corp/Gov, 40% Bloomberg US Agg, and 5% FTSE 1 Mth US T-Bill.
To provide current income, with
capital appreciation as a
secondary objective. The major
portion of the assets is committed
to income-producing securities.
Market fluctuations should be
expected.
Strategic Range Policy Tactical
Equity 20 - 40% 30% 28%
Fixed Income 50 - 80% 65% 67%
Cash 0 - 20% 5% 5%
ANNUALIZED TOTAL RETURNS (Gross of Investment Management Fees, but Net of Embedded Fund Fees)
HighMark Plus Composite (Active)
Gross Net
Current Quarter* 3.55% 3.46%
Blended Benchmark*,** 3.91%
Year To Date* -13.46% -13.77%
Blended Benchmark*,** -12.35%
1 Year -13.46% -13.77%
Blended Benchmark** -12.35%
3 Year 0.26% -0.10%
Blended Benchmark** 0.54%
5 Year 2.23% 1.86%
Blended Benchmark** 2.52%
10 Year 3.73% 3.36%
Blended Benchmark** 3.90%
Index Plus Composite (Passive)
Gross Net
Current Quarter* 3.50% 3.41%
Blended Benchmark*,** 3.91%
Year To Date* -13.00% -13.32%
Blended Benchmark*,** -12.35%
1 Year -13.00% -13.32%
Blended Benchmark** -12.35%
3 Year 0.19% -0.17%
Blended Benchmark** 0.54%
5 Year 2.20% 1.84%
Blended Benchmark** 2.52%
10 Year 3.62% 3.25%
Blended Benchmark** 3.90%
PORTFOLIO FACTS
Index Plus (Passive)
Composite Inception Date 05/2005
No of Holdings in Portfolio 13
Efficient Frontier
Risk (Standard Deviation)
Reward (Rate of Return)
Conservative
Moderately Conservative
Moderate
Capital Appreciation
Balanced
(Gross of Investment Management Fees, but Net of Embedded Fund Fees)
HighMark Plus Composite (Active)
2008 -15.37%
2009 18.71%
2010 10.46%
2011 1.75%
2012 10.88%
2013 7.30%
2014 4.41%
2015 0.32%
2016 4.94%
2017 9.56%
2018 -2.60%
2019 13.73%
2020 10.76%
2021 5.15%
2022 -13.46%
Index Plus Composite (Passive)
2008 -12.40%
2009 11.92%
2010 9.72%
2011 3.24%
2012 8.24%
2013 6.78%
2014 5.40%
2015 -0.18%
2016 5.42%
2017 8.08%
2018 -2.33%
2019 13.53%
2020 9.74%
2021 5.33%
2022 -13.00%
HIGHMARK CAPITAL MANAGEMENT
350 California Street
Suite 1600
San Francisco, CA 94104
800-582-4734
ABOUT THE ADVISER
HighMark® Capital Management, Inc. (HighMark) has
over 100 years (including predecessor organizations) of institutional money management experience with $8.7
billion in assets under management and $9.0 billion in
assets under advisement*. HighMark has a long term
disciplined approach to money management and
currently manages assets for a wide array of clients.
ABOUT THE PORTFOLIO MANAGEMENT TEAM
Andrew Brown, CFA®
Senior Portfolio Manager
Investment Experience: since 1994
HighMark Tenure: since 1997
Education: MBA, University of Southern California;
BA, University of Southern California
Salvatore “Tory” Milazzo III, CFA®
Senior Portfolio Manager
Investment Experience: since 2004
HighMark Tenure: since 2014
Education: BA, Colgate University
J. Keith Stribling, CFA®
Senior Portfolio Manager
Investment Experience: since 1985
HighMark Tenure: since 1995
Education: BA, Stetson University
Christiane Tsuda
Senior Portfolio Manager
Investment Experience: since 1987
HighMark Tenure: since 2010
Education: BA, International Christian University, Tokyo Anne Wimmer, CFA®
Senior Portfolio Manager
Investment Experience: since 1987
HighMark Tenure: since 2007
Education: BA, University of California, Santa Barbara
Asset Allocation Committee
Number of Members: 15
Average Years of Experience: 27
Average Tenure (Years): 15
Manager Review Group
Number of Members: 7
Average Years of Experience: 22
Average Tenure (Years): 10
*Assets under management (“AUM”) include assets for which HighMark provides continuous and regular supervisory and management services. Assets under advisement (“AUA”)
include assets for which HighMark provides certain investment advisory services (including, but not limited to, investment research and strategies) for client assets of its parent company, MUFG Union Bank, N.A.
The performance records shown represent a size-weighted composite of tax exempt accounts that meet the following criteria: Accounts are managed by HighMark with full investment authority according to the PARS Moderately Conservative active and passive objectives.
The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios. US Bank may charge clients as much as 0.60% annual management fee based on a sliding scale. US Bank pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank. The 0.36% paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio’s returns. Assuming an investment for five years, a 5% annual total return, and an annual sub-advisory fee rate of 0.36% deducted from the assets at market at the end of each year, a $10 million initial value would grow to $12.53 million after fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees).
Gross returns are presented before management and custodial fees but after all trading expenses and reflect the reinvestment of dividends and other income. A client's return will be reduced by the advisory fees and other expenses it may incur as a client. Additional information regarding the firm’s policies and procedures for calculating and reporting performance results is available upon request. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxes but do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting.
Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free float-adjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the mid-cap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The ICE BofA U.S. High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Bloomberg U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The ICE BofA 1-3 Year U.S. Corporate & Government Index tracks the bond performance of the ICE BofA U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years. The unmanaged FTSE 1-Month U.S.
Treasury Bill Index tracks the yield of the 1-month U.S. Treasury Bill.
HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of MUFG Union Bank, N.A. (MUFG Union Bank). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, and public and private retirement plans. HighMark and MUFG Union Banks’s ultimate parent company is a wholly-owned subsidiary of U.S. Bancorp (“USB”). MUFG Union Bank provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client's investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal.
350 California Street
Suite 1600
San Francisco, CA 94104
800.582.4734
www.highmarkcapital.com
HOLDINGS
STYLE
Small Cap 4.3%
Interm-Term Bond
52.5%
High Yield 1.0%
Short-Term Bond
13.5%
Large Cap Core
8.2%
Large Cap Growth
3.3%
Mid Cap 2.7%
Intl Stocks 4.7%
Cash 5.0%
Large Cap Value
3.8% Real Estate 1.0%
Holdings are subject to change at the
discretion of the investment manager.
HighMark Plus (Active) Index Plus (Passive)
Columbia Contrarian Core I3 iShares Core S&P 500 ETF
Vanguard Growth & Income Adm iShares S&P 500 Value ETF
Dodge & Cox Stock Fund iShares S&P 500 Growth ETF
iShares S&P 500 Value ETF iShares Russell Mid-Cap ETF
Harbor Capital Appreciation - Retirement Vanguard Real Estate ETF T. Rowe Price Growth Stock - I iShares Russell 2000 Value ETF iShares Russell Mid-Cap ETF iShares Russell 2000 Growth ETF Vanguard Real Estate ETF iShares Core MSCI EAFE ETF
Undiscovered Managers Behavioral Value-R6 Vanguard FTSE Emerging Markets ETF Vanguard Small Cap Growth ETF Vanguard Short-Term Invest-Grade Adm DFA Large Cap International Portfolio iShares Core U.S. Aggregate Dodge & Cox International Stock Vanguard High-Yield Corp Adm MFS International Growth - R6 First American Government Obligations Z Hartford Schroders Emerging Markets Eq
Vanguard Short-Term Invest-Grade Adm
PIMCO High Yield Instl
PIMCO Total Return Fund - Inst
PGIM Total Return Bond - R6
DoubleLine Core Fixed Income - I
First American Government Obligations Z
PARS DIVERSIFIED PORTFOLIOS
MODERATE
INVESTMENT OBJECTIVE
ANNUAL RETURNS
ASSET ALLOCATION — MODERATE PORTFOLIO
Comprehensive Investment Solution
HighMark® Capital Management, Inc.’s (HighMark)
diversified investment portfolios are designed to
balance return expectations with risk tolerance.
Key features include: sophisticated asset allocation
and optimization techniques, four layers of
diversification (asset class, style, manager, and
security), access to rigorously screened, top tier
money managers, flexible investment options, and
experienced investment management.
Rigorous Manager Due Diligence
Our manager review committee utilizes a rigorous
screening process that searches for investment
managers and styles that have not only produced
above-average returns within acceptable risk
parameters, but have the resources and commitment
to continue to deliver these results. We have set high
standards for our investment managers and funds.
This is a highly specialized, time consuming
approach dedicated to one goal: competitive and
consistent performance.
Flexible Investment Options
In order to meet the unique needs of our clients,
we offer access to flexible implementation strategies:
HighMark Plus utilizes actively managed mutual
funds while Index Plus utilizes index-based
securities, including exchange-traded funds. Both
investment options leverage HighMark’s active asset
allocation approach.
Risk Management
The portfolio is constructed to control risk through
four layers of diversification – asset classes (cash,
fixed income, equity), investment styles (large cap,
small cap, international, value, growth), managers
and securities. Disciplined mutual fund selection and
monitoring process helps to drive return potential
while reducing portfolio risk.
WHY THE PARS DIVERSIFIED
MODERATE PORTFOLIO?
Q4 2022
* Returns less than one year are not annualized. **Breakdown for Blended Benchmark: From 10/1/2012 – Present: 26.5% S&P500, 5% Russell Mid Cap, 7.5% Russell 2000, 3.25% MSCI EM (net), 6% MSCI EAFE (net), 33.50% Bloomberg US Agg, 10% ICE BofA 1-3 Yr US Corp/Gov’t, 1.50% ICE BofA US High Yield Master II, 1.75% Wilshire REIT, and 5% FTSE 1 Mth US T-Bill. From 4/1/2007 – 9/30/2012: the blended benchmark was 43% S&P 500; 2% Russell 2000, 5% MSCI EAFE (net), 15% ICE BofA 1-3 Year Corp./Govt, 30% Bloomberg US Agg, 5% FTSE 1 Mth US T-Bill. Prior to April 2007: the blended benchmark was 50% S&P 500, 15% ICE BofA 1- 3Yr Corp/Gov, 30% Bloomberg US Agg, and 5% FTSE 1 Mth US T-Bill.
To provide current income and
moderate capital appreciation.
It is expected that dividend and
interest income will comprise a
significant portion of total return,
although growth through capital
appreciation is equally important.
Strategic Range Policy Tactical
Equity 40 - 60% 50% 47%
Fixed Income 40 - 60% 45% 48%
Cash 0 - 20% 5% 5%
ANNUALIZED TOTAL RETURNS (Gross of Investment Management Fees, but Net of Embedded Fund Fees)
Index Plus Composite (Passive)
Gross Net
Current Quarter* 4.78% 4.68%
Blended Benchmark*,** 5.30%
Year To Date* -14.21% -14.53%
Blended Benchmark*,** -13.74%
1 Year -14.21% -14.53%
Blended Benchmark** -13.74%
3 Year 1.68% 1.32%
Blended Benchmark** 2.12%
5 Year 3.47% 3.10%
Blended Benchmark** 3.90%
10 Year 5.34% 4.97%
Blended Benchmark** 5.78%
PORTFOLIO FACTS
HighMark Plus (Active)
Composite Inception Date 10/2004
No of Holdings in Portfolio 20
Index Plus (Passive)
Composite Inception Date 05/2006
No of Holdings in Portfolio 13
Efficient Frontier
Risk (Standard Deviation)
Reward (Rate of Return)
Conservative
Moderately Conservative
Moderate
Capital Appreciation
Balanced
(Gross of Investment Management Fees, but Net of Embedded Fund Fees)
HighMark Plus Composite (Active)
2008 -22.88%
2009 21.47%
2010 12.42%
2011 0.55%
2012 12.25%
2013 13.06%
2014 4.84%
2015 0.14%
2016 6.45%
2017 13.19%
2018 -4.03%
2019 17.71%
2020 12.92%
2021 9.31%
2022 -14.63%
Index Plus Composite (Passive)
2008 -18.14%
2009 16.05%
2010 11.77%
2011 2.29%
2012 10.91%
2013 12.79%
2014 5.72%
2015 -0.52%
2016 7.23%
2017 11.59%
2018 -4.03%
2019 17.52%
2020 11.23%
2021 10.18%
2022 -14.21%
HighMark Plus Composite (Active)
Gross Net
Current Quarter* 4.71% 4.62%
Blended Benchmark*,** 5.30%
Year To Date* -14.63% -14.94%
Blended Benchmark*,** -13.74%
1 Year -14.63% -14.94%
Blended Benchmark** -13.74%
3 Year 1.76% 1.40%
Blended Benchmark** 2.12%
5 Year 3.55% 3.18%
Blended Benchmark** 3.90%
10 Year 5.46% 5.09%
Blended Benchmark** 5.78%
HIGHMARK CAPITAL MANAGEMENT
350 California Street
Suite 1600
San Francisco, CA 94104
800-582-4734
ABOUT THE ADVISER
HighMark® Capital Management, Inc. (HighMark) has
over 100 years (including predecessor organizations) of institutional money management experience with $8.7
billion in assets under management and $9.0 billion in
assets under advisement*. HighMark has a long term
disciplined approach to money management and
currently manages assets for a wide array of clients.
ABOUT THE PORTFOLIO MANAGEMENT TEAM
Andrew Brown, CFA®
Senior Portfolio Manager
Investment Experience: since 1994
HighMark Tenure: since 1997
Education: MBA, University of Southern California;
BA, University of Southern California
Salvatore “Tory” Milazzo III, CFA®
Senior Portfolio Manager
Investment Experience: since 2004
HighMark Tenure: since 2014
Education: BA, Colgate University
J. Keith Stribling, CFA®
Senior Portfolio Manager
Investment Experience: since 1985
HighMark Tenure: since 1995
Education: BA, Stetson University
Christiane Tsuda
Senior Portfolio Manager
Investment Experience: since 1987
HighMark Tenure: since 2010
Education: BA, International Christian University, Tokyo Anne Wimmer, CFA®
Senior Portfolio Manager
Investment Experience: since 1987
HighMark Tenure: since 2007
Education: BA, University of California, Santa Barbara
Asset Allocation Committee
Number of Members: 15
Average Years of Experience: 27
Average Tenure (Years): 15
Manager Review Group
Number of Members: 7
Average Years of Experience: 22
Average Tenure (Years): 10
*Assets under management (“AUM”) include assets for which HighMark provides continuous and regular supervisory and management services. Assets under advisement (“AUA”)
include assets for which HighMark provides certain investment advisory services (including, but not limited to, investment research and strategies) for client assets of its parent company, MUFG Union Bank, N.A.
The performance records shown represent size-weighted composites of tax exempt accounts that meet the following criteria: Accounts are managed by HighMark with full investment authority according to the PARS Moderate active and passive objectives.
The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios. US Bank may charge clients as much as 0.60% annual management fee based on a sliding scale. US Bank pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank. The 0.36% paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio’s returns. Assuming an investment for five years, a 5% annual total return, and an annual sub- advisory fee rate of 0.36% deducted from the assets at market at the end of each year, a $10 million initial value would grow to $12.53 million after fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees). Gross returns are presented before management and custodial fees but after all trading expenses and reflect the reinvestment of dividends and other income. A client's return will be reduced by the advisory fees and other expenses it may incur as a client. Additional information regarding the firm’s policies and procedures for calculating and reporting performance results is available upon request. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxes but do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting.
Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free float-adjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the mid-cap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The ICE BofA U.S. High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Bloomberg U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The ICE BofA 1-3 Year U.S. Corporate & Government Index tracks the bond performance of the ICE BofA U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years. The unmanaged FTSE 1-Month U.S. Treasury Bill Index tracks the yield of the 1- month U.S. Treasury Bill.
HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of MUFG Union Bank, N.A. (MUFG Union Bank). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, and public and private retirement plans. HighMark and MUFG Union Banks’s ultimate parent company is a wholly-owned subsidiary of U.S. Bancorp (“USB”). MUFG Union Bank provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client's investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal.
350 California Street
Suite 1600
San Francisco, CA 94104
800.582.4734
www.highmarkcapital.com
HOLDINGS
STYLE
Small Cap
7.0%
Interm-Term Bond
36.3%
High Yield
1.0% Short-Term Bond
10.7%
Large Cap Core
14.0%
Large Cap Growth
5.6%
Mid Cap
4.5%
Intl Stocks
7.3%
Cash
5.4%
Large Cap Value
6.4%
Real Estate
1.8%
Holdings are subject to change at the
discretion of the investment manager.
HighMark Plus (Active) Index Plus (Passive)
Columbia Contrarian Core I3 iShares Core S&P 500 ETF
Vanguard Growth & Income Adm iShares S&P 500 Value ETF
Dodge & Cox Stock Fund iShares S&P 500 Growth ETF
iShares S&P 500 Value ETF iShares Russell Mid-Cap ETF
Harbor Capital Appreciation - Retirement Vanguard Real Estate ETF T. Rowe Price Growth Stock - I iShares Russell 2000 Value ETF iShares Russell Mid-Cap ETF iShares Russell 2000 Growth ETF Vanguard Real Estate ETF iShares Core MSCI EAFE ETF
Undiscovered Managers Behavioral Value-R6 Vanguard FTSE Emerging Markets ETF Vanguard Small Cap Growth ETF Vanguard Short-Term Invest-Grade Adm DFA Large Cap International Portfolio iShares Core U.S. Aggregate Dodge & Cox International Stock Vanguard High-Yield Corp Adm MFS International Growth - R6 First American Government Obligations Z Hartford Schroders Emerging Markets Eq
Vanguard Short-Term Invest-Grade Adm
PIMCO High Yield Instl
PIMCO Total Return Fund - Inst
PGIM Total Return Bond - R6
DoubleLine Core Fixed Income - I
First American Government Obligations Z
HighMark Plus (Active)
Composite Inception Date 10/2006
No of Holdings in Portfolio 20
PARS DIVERSIFIED PORTFOLIOS
BALANCED
INVESTMENT OBJECTIVE
ANNUAL RETURNS
ASSET ALLOCATION — BALANCED PORTFOLIO
Comprehensive Investment Solution
HighMark® Capital Management, Inc.’s (HighMark)
diversified investment portfolios are designed to
balance return expectations with risk tolerance.
Key features include: sophisticated asset allocation
and optimization techniques, four layers of
diversification (asset class, style, manager, and
security), access to rigorously screened, top tier
money managers, flexible investment options, and
experienced investment management.
Rigorous Manager Due Diligence
Our manager review committee utilizes a rigorous
screening process that searches for investment
managers and styles that have not only produced
above-average returns within acceptable risk
parameters, but have the resources and commitment
to continue to deliver these results. We have set high
standards for our investment managers and funds.
This is a highly specialized, time consuming
approach dedicated to one goal: competitive and
consistent performance.
Flexible Investment Options
In order to meet the unique needs of our clients,
we offer access to flexible implementation strategies:
HighMark Plus utilizes actively managed mutual
funds while Index Plus utilizes index-based
securities, including exchange-traded funds. Both
investment options leverage HighMark’s active asset
allocation approach.
Risk Management
The portfolio is constructed to control risk through
four layers of diversification – asset classes (cash,
fixed income, equity), investment styles (large cap,
small cap, international, value, growth), managers
and securities. Disciplined mutual fund selection and
monitoring process helps to drive return potential
while reducing portfolio risk.
WHY THE PARS DIVERSIFIED
BALANCED PORTFOLIO?
Q4 2022
* Returns less than one year are not annualized. **Breakdown for Blended Benchmark: From 10/1/2012 – Present: 32% S&P500, 6% Russell Mid Cap, 9% Russell 2000, 4% MSCI EM (net), 7% MSCI EAFE (net), 27% Bloomberg US Agg, 6.75% ICE BofA 1-3 Yr US Corp/Gov’t, 1.25% ICE BofA US High Yield Master II, 2% Wilshire REIT, and 5% FTSE 1 Mth US T-Bill. From 4/1/2007 – 9/30/2012:
the blended benchmark was 51% S&P 500; 3% Russell 2000, 6% MSCI EAFE (net), 5% ICE BofA 1-3 Year Corp./Govt, 30% Bloomberg US Agg, 5% FTSE 1 Mth US T-Bill. Prior to April 2007: the blended benchmark was 60% S&P 500, 5% ICE BofA 1-3Yr Corp/Gov, 30% Bloomberg US Agg, and 5% FTSE 1 Mth US T-Bill.
To provide growth of principal and
income. While dividend and
interest income are an important
component of the objective’s
total return, it is expected that
capital appreciation will comprise
a larger portion of the total return.
Strategic Range Policy Tactical
Equity 50 – 70% 60% 56%
Fixed Income 30 – 50% 35% 38%
Cash 0 – 20% 5% 6%
ANNUALIZED TOTAL RETURNS (Gross of Investment Management Fees, but Net of Embedded Fund Fees)
HighMark Plus Composite (Active)
Gross Net
Current Quarter* 5.27% 5.18%
Blended Benchmark*,** 6.00%
Year To Date* -15.28% -15.59%
Blended Benchmark*,** -14.58%
1 Year -15.28% -15.59%
Blended Benchmark** -14.58%
3 Year 2.43% 2.07%
Blended Benchmark** 2.83%
5 Year 4.15% 3.77%
Blended Benchmark** 4.53%
10 Year 6.32% 5.94%
Blended Benchmark** 6.69%
Index Plus Composite (Passive)
Gross Net
Current Quarter* 5.38% 5.29%
Blended Benchmark*,** 6.00%
Year To Date* -14.97% -15.28%
Blended Benchmark*,** -14.58%
1 Year -14.97% -15.28%
Blended Benchmark** -14.58%
3 Year 2.38% 2.02%
Blended Benchmark** 2.83%
5 Year 4.03% 3.66%
Blended Benchmark** 4.53%
10 Year 6.17% 5.79%
Blended Benchmark** 6.69%
PORTFOLIO FACTS
Index Plus (Passive)
Composite Inception Date 10/2007
No of Holdings in Portfolio 13
Efficient Frontier
Risk (Standard Deviation)
Reward (Rate of Return)
Conservative
Moderately Conservative
Moderate
Capital Appreciation
Balanced
(Gross of Investment Management Fees, but Net of Embedded Fund Fees)
HighMark Plus Composite (Active)
2008 -25.72%
2009 21.36%
2010 14.11%
2011 -0.46%
2012 13.25%
2013 16.61%
2014 4.70%
2015 0.04%
2016 6.81%
2017 15.46%
2018 -4.88%
2019 19.85%
2020 13.85%
2021 11.44%
2022 -15.28%
Index Plus Composite (Passive)
2008 -23.22%
2009 17.62%
2010 12.76%
2011 1.60%
2012 11.93%
2013 15.63%
2014 6.08%
2015 -0.81%
2016 8.26%
2017 13.39%
2018 -5.05%
2019 19.59%
2020 12.07%
2021 12.63%
2022 -14.97%
HIGHMARK CAPITAL MANAGEMENT
350 California Street
Suite 1600
San Francisco, CA 94104
800-582-4734
ABOUT THE ADVISER
HighMark® Capital Management, Inc. (HighMark) has
over 100 years (including predecessor organizations) of institutional money management experience with $8.7
billion in assets under management and $9.0 billion in
assets under advisement*. HighMark has a long term
disciplined approach to money management and
currently manages assets for a wide array of clients.
ABOUT THE PORTFOLIO MANAGEMENT TEAM
Andrew Brown, CFA®
Senior Portfolio Manager
Investment Experience: since 1994
HighMark Tenure: since 1997
Education: MBA, University of Southern California;
BA, University of Southern California
Salvatore “Tory” Milazzo III, CFA®
Senior Portfolio Manager
Investment Experience: since 2004
HighMark Tenure: since 2014
Education: BA, Colgate University
J. Keith Stribling, CFA®
Senior Portfolio Manager
Investment Experience: since 1985
HighMark Tenure: since 1995
Education: BA, Stetson University
Christiane Tsuda
Senior Portfolio Manager
Investment Experience: since 1987
HighMark Tenure: since 2010
Education: BA, International Christian University, Tokyo Anne Wimmer, CFA®
Senior Portfolio Manager
Investment Experience: since 1987
HighMark Tenure: since 2007
Education: BA, University of California, Santa Barbara
Asset Allocation Committee
Number of Members: 15
Average Years of Experience: 27
Average Tenure (Years): 15
Manager Review Group
Number of Members: 7
Average Years of Experience: 22
Average Tenure (Years): 10
*Assets under management (“AUM”) include assets for which HighMark provides continuous and regular supervisory and management services. Assets under advisement (“AUA”)
include assets for which HighMark provides certain investment advisory services (including, but not limited to, investment research and strategies) for client assets of its parent company, MUFG Union Bank, N.A.
The performance records shown represent size-weighted composites of tax exempt accounts that meet the following criteria:
Accounts are managed by HighMark with full investment authority according to the PARS Balanced active and passive objectives.
The composite name has been changed from PARS Balanced/Moderately Aggressive to PARS Balanced on 5/1/2013. The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios. US Bank may charge clients as much as 0.60% annual management fee based on a sliding scale. US Bank pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank. The
0.36% paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio’s returns. Assuming an investment for five years, a 5% annual total return, and an annual sub-advisory fee rate of
0.36% deducted from the assets at market at the end of each year, a $10 million initial value would grow to $12.53 million after fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees). Gross returns are presented before management and custodial fees but after all trading expenses and reflect the reinvestment of dividends and other income. A client's return will be reduced by the advisory fees and other expenses it may incur as a client. Additional information regarding the firm’s policies and procedures for calculating and reporting performance results is available upon request. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxes but do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting.
Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free float- adjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the mid- cap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The ICE BofA U.S. High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Bloomberg U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The ICE BofA 1-3 Year U.S. Corporate & Government Index tracks the bond performance of the ICE BofA U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years.
The unmanaged FTSE 1-Month U.S. Treasury Bill Index tracks the yield of the 1-month U.S. Treasury Bill.
HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of MUFG Union Bank, N.A. (MUFG Union Bank). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, and public and private retirement plans. HighMark and MUFG Union Banks’s ultimate parent company is a wholly-owned subsidiary of U.S. Bancorp (“USB”). MUFG Union Bank provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client's investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal.
350 California Street
Suite 1600
San Francisco, CA 94104
800.582.4734
www.highmarkcapital.com
HOLDINGS
STYLE
Small Cap
8.4%
Interm-Term Bond
29.6%
High Yield
0.9%
Short-Term Bond
7.5%
Large Cap Core
17.0%
Large Cap Growth
6.8%
Mid Cap
5.5%
Intl Stocks
8.6%
Cash
6.0%
Large Cap Value
7.7%
Real Estate
2.0%
Holdings are subject to change at the
discretion of the investment manager.
HighMark Plus (Active) Index Plus (Passive)
Columbia Contrarian Core I3 iShares Core S&P 500 ETF
Vanguard Growth & Income Adm iShares S&P 500 Value ETF
Dodge & Cox Stock Fund iShares S&P 500 Growth ETF
iShares S&P 500 Value ETF iShares Russell Mid-Cap ETF
Harbor Capital Appreciation - Retirement Vanguard Real Estate ETF T. Rowe Price Growth Stock - I iShares Russell 2000 Value ETF iShares Russell Mid-Cap ETF iShares Russell 2000 Growth ETF Vanguard Real Estate ETF iShares Core MSCI EAFE ETF
Undiscovered Managers Behavioral Value-R6 Vanguard FTSE Emerging Markets ETF Vanguard Small Cap Growth ETF Vanguard Short-Term Invest-Grade Adm DFA Large Cap International Portfolio iShares Core U.S. Aggregate Dodge & Cox International Stock Vanguard High-Yield Corp Adm MFS International Growth - R6 First American Government Obligations Z Hartford Schroders Emerging Markets Eq
Vanguard Short-Term Invest-Grade Adm
PIMCO High Yield Instl
PIMCO Total Return Fund - Inst
PGIM Total Return Bond - R6
DoubleLine Core Fixed Income - I
First American Government Obligations Z
PARS DIVERSIFIED PORTFOLIOS
CAPITAL APPRECIATION
INVESTMENT OBJECTIVE
ANNUAL RETURNS
ASSET ALLOCATION — CAPITAL APPRECIATION PORTFOLIO
Comprehensive Investment Solution
HighMark® Capital Management, Inc.’s (HighMark)
diversified investment portfolios are designed to
balance return expectations with risk tolerance.
Key features include: sophisticated asset allocation
and optimization techniques, four layers of
diversification (asset class, style, manager, and
security), access to rigorously screened, top tier
money managers, flexible investment options, and
experienced investment management.
Rigorous Manager Due Diligence
Our manager review committee utilizes a rigorous
screening process that searches for investment
managers and styles that have not only produced
above-average returns within acceptable risk
parameters, but have the resources and commitment
to continue to deliver these results. We have set high
standards for our investment managers and funds.
This is a highly specialized, time consuming
approach dedicated to one goal: competitive and
consistent performance.
Flexible Investment Options
In order to meet the unique needs of our clients,
we offer access to flexible implementation strategies:
HighMark Plus utilizes actively managed mutual
funds while Index Plus utilizes index-based
securities, including exchange-traded funds. Both
investment options leverage HighMark’s active asset
allocation approach.
Risk Management
The portfolio is constructed to control risk through
four layers of diversification – asset classes (cash,
fixed income, equity), investment styles (large cap,
small cap, international, value, growth), managers
and securities. Disciplined mutual fund selection and
monitoring process helps to drive return potential
while reducing portfolio risk.
WHY THE PARS DIVERSIFIED
CAPITAL APPRECIATION PORTFOLIO?
Q4 2022
* Returns less than one year are not annualized. **Breakdown for Blended Benchmark: 39.5% S&P500, 7.5% Russell Mid Cap,
10.5% Russell 2000, 5.25% MSCI EM (net), 10.25% MSCI EAFE (net), 16% Bloomberg US Agg, 3% ICE BofA 1-3 Yr US Corp/Gov’t, 1% ICE BofA US High Yield Master II, 2% Wilshire REIT, and 5% FTSE 1 Mth US T-Bill.
To provide growth of principal.
The major portion of the assets
are invested in equity securities
and market fluctuations are
expected.
Strategic Range Policy Tactical
Equity 65 - 85% 75% 70%
Fixed Income 10 - 30% 20% 23%
Cash 0 - 20% 5% 7%
ANNUALIZED TOTAL RETURNS (Gross of Investment Management Fees, but Net of Embedded Fund Fees)
Consolidated Composite
Gross Net
Current Quarter* 6.28% 6.19%
Blended Benchmark*,** 7.21%
Year To Date* -16.08% -16.38%
Blended Benchmark*,** -15.65%
1 Year -16.08% -16.38%
Blended Benchmark** -15.65%
3 Year 3.37% 3.00%
Blended Benchmark** 3.77%
5 Year 4.99% 4.61%
Blended Benchmark** 5.33%
10 Year 7.50% 7.12%
Blended Benchmark** 7.91%
PORTFOLIO FACTS
Consolidated Composite
Composite Inception Date 01/2009
No of Holdings in Portfolio 20
Efficient Frontier
Risk (Standard Deviation)
Reward (Rate of Return)
Conservative
Moderately Conservative
Moderate
Capital Appreciation Balanced
(Gross of Investment Management Fees, but Net of Embedded Fund Fees)
Consolidated Composite
2008 N/A
2009 23.77%
2010 12.95%
2011 -1.35%
2012 13.87%
2013 20.33%
2014 6.05%
2015 -0.26%
2016 8.79%
2017 16.72%
2018 -5.82%
2019 22.62%
2020 14.50%
2021 14.96%
2022 -16.08%
HIGHMARK CAPITAL MANAGEMENT
350 California Street
Suite 1600
San Francisco, CA 94104
800-582-4734
ABOUT THE ADVISER
HighMark® Capital Management, Inc. (HighMark) has
over 100 years (including predecessor organizations) of institutional money management experience with $8.7
billion in assets under management and $9.0 billion in
assets under advisement*. HighMark has a long term
disciplined approach to money management and
currently manages assets for a wide array of clients.
ABOUT THE PORTFOLIO MANAGEMENT TEAM
Andrew Brown, CFA®
Senior Portfolio Manager
Investment Experience: since 1994
HighMark Tenure: since 1997
Education: MBA, University of Southern California;
BA, University of Southern California
Salvatore “Tory” Milazzo III, CFA®
Senior Portfolio Manager
Investment Experience: since 2004
HighMark Tenure: since 2014
Education: BA, Colgate University
J. Keith Stribling, CFA®
Senior Portfolio Manager
Investment Experience: since 1985
HighMark Tenure: since 1995
Education: BA, Stetson University
Christiane Tsuda
Senior Portfolio Manager
Investment Experience: since 1987
HighMark Tenure: since 2010
Education: BA, International Christian University, Tokyo Anne Wimmer, CFA®
Senior Portfolio Manager
Investment Experience: since 1987
HighMark Tenure: since 2007
Education: BA, University of California, Santa Barbara
Asset Allocation Committee
Number of Members: 15
Average Years of Experience: 27
Average Tenure (Years): 15
Manager Review Group
Number of Members: 7
Average Years of Experience: 22
Average Tenure (Years): 10
*Assets under management (“AUM”) include assets for which HighMark provides continuous and regular supervisory and management services. Assets under advisement (“AUA”)
include assets for which HighMark provides certain investment advisory services (including, but not limited to, investment research and strategies) for client assets of its parent company, MUFG Union Bank, N.A.
The performance records shown represent a size-weighted composite of tax exempt accounts that meet the following criteria: Accounts are managed by HighMark with full investment authority according to the PARS Capital Appreciation active and passive objectives.
The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios. US Bank may charge clients as much as 0.60% annual management fee based on a sliding scale. US Bank pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank. The 0.36% paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio’s returns. Assuming an investment for five years, a 5% annual total return, and an annual sub- advisory fee rate of 0.36% deducted from the assets at market at the end of each year, a $10 million initial value would grow to $12.53 million after fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees). Gross returns are presented before management and custodial fees but after all trading expenses and reflect the reinvestment of dividends and other income. A client's return will be reduced by the advisory fees and other expenses it may incur as a client. Additional information regarding the firm’s policies and procedures for calculating and reporting performance results is available upon request. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxes but do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting.
Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free float-adjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the mid-cap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The ICE BofA U.S. High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Bloomberg U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The ICE BofA 1-3 Year U.S. Corporate & Government Index tracks the bond performance of the ICE BofA U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years. The unmanaged FTSE 1-Month U.S. Treasury Bill Index tracks the yield of the 1-month U.S. Treasury Bill.
HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of MUFG Union Bank, N.A. (MUFG Union Bank). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, and public and private retirement plans. HighMark and MUFG Union Banks’s ultimate parent company is a wholly-owned subsidiary of U.S. Bancorp (“USB”). MUFG Union Bank provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results.
Individual account management and construction will vary depending on each client's investment needs and objectives.
Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal.
350 California Street
Suite 1600
San Francisco, CA 94104
800.582.4734
www.highmarkcapital.com
HOLDINGS
STYLE
Small Cap
9.7%
Interm-Term Bond
18.6%
High Yield
0.8%
Short-Term Bond
3.3%
Large Cap Core
21.5%
Large Cap Growth
8.3%
Mid Cap
6.9%
Intl Stocks
12.2%
Cash
7.3%
Large Cap Value
9.4%
Real Estate
2.0%
Holdings are subject to change at the
discretion of the investment manager.
HighMark Plus (Active) Index Plus (Passive)
Columbia Contrarian Core I3 iShares Core S&P 500 ETF
Vanguard Growth & Income Adm iShares S&P 500 Value ETF
Dodge & Cox Stock Fund iShares S&P 500 Growth ETF
iShares S&P 500 Value ETF iShares Russell Mid-Cap ETF
Harbor Capital Appreciation – Retirement Vanguard Real Estate ETF T. Rowe Price Growth Stock - I iShares Russell 2000 Value ETF iShares Russell Mid-Cap ETF iShares Russell 2000 Growth ETF Vanguard Real Estate ETF iShares Core MSCI EAFE ETF
Undiscovered Managers Behavioral Value-R6 Vanguard FTSE Emerging Markets ETF Vanguard Small Cap Growth ETF Vanguard Short-Term Invest-Grade Adm DFA Large Cap International Portfolio iShares Core U.S. Aggregate Dodge & Cox International Stock Vanguard High-Yield Corp Adm MFS International Growth - R6 First American Government Obligations Z Hartford Schroders Emerging Markets Eq
Vanguard Short-Term Invest-Grade Adm
PIMCO High Yield Instl
PIMCO Total Return Fund - Inst
PGIM Total Return Bond - R6
DoubleLine Core Fixed Income - I
First American Government Obligations Z