CITY COUNCIL A G E N D A
MONDAY, MARCH 20, 2023
7:00 P.M. Regular Session
33 Church Street, Sutter Creek CA 95685
The Agenda can be found on the City’s Website: www.cityofsuttercreek.org
THE CITY OF SUTTER CREEK CITY COUNCIL MEETING WILL BE AVAILABLE VIA ZOOM AND IN PERSON.
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Meeting ID: 956 852 0224
Public comment will be accepted by email at [email protected]. All emails must be received prior to the start of the meeting.
Unless stated otherwise on the agenda, every item on the agenda is exempt from review under the California Environmental Quality Act (“CEQA”) per CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.
1. CLOSED SESSION-None
7:00 P.M. 2. CALL TO ORDER AND ESTABLISH A QUORUM FOR REGULAR MEETING
3. PLEDGE OF ALLEGIANCE TO THE FLAG
4. INTRODUCTION OF INTERIM CITY MANAGER
5. REPORT FROM CLOSED SESSION - None
6. PUBLIC FORUM
At this time, the public is permitted to address the City Council on items not appearing on the agenda. Comments may not exceed 5 minutes. In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The City Council may respond to statements made or questions asked or may request Staff to report back at a future meeting on the matter. The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code §54954.2. Public comment on any item listed below shall be limited to five minutes, unless additional time is permitted by the Mayor/Council.
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PRESENTATIONS
A. Erin Ventura- Overview of Planning Grants
B. Tim Murphy- Sutter Creek Community Benefit Foundation update on the Historic Grammar School
8. CONSENT AGENDA
Items listed on the consent agenda are considered routine and may be enacted in one motion.
Any item may be removed for discussion at the request of Council or the Public.
A. City Council Minutes of March 6, 2023 and March 14, 2023.
Recommendation: By motion approve minutes as presented.
B. Warrants
Recommendation: By motion approve warrants as presented.
C. Final Map Cramer Hills
Recommendation: Adopt Resolution 22-23-* approving the Final Parcel Map 2861.
D. Planning Services contract with Hauge Brueck
Recommendation:
1) Adopt Resolution 22-23-* entering into a contract with Hauge Brueck Associates, LLC (HBA) for On-Call Planning Services and applicant reimbursable planning services and;
2) Adopt Resolution 22-23-* extending the contract with Hauge Brueck Associates, LLC (HBA) for grant related planning work.
E. Adopt Resolution 22-23-* accepting and approving the General Plan 2022 Annual Progress Report
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INFORMATION/CORRESPONDENCE
A. Monthly Police Report
B. Monthly Public Works Report
C. Monthly Building Report
D. Treasurer’s Reports
E. Monthly Administrative Services Report
F. Monthly Finance Department Report
G. Monthly Engineer’s Report
H. Monthly Planning Report
I. City Park Water Usage
J. Public Communications
10. MAYOR AND COUNCIL MEMBER REPORTS
This section is to provide Council members an opportunity to present updates on their activities and to request items be placed on future agendas.
11. ORDINANCES & PUBLIC HEARING- None.
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ADMINISTRATIVE AGENDA
A. Proposed City Council meeting calendar for 2023
B. Amador County Community Cleanup
Recommendation: Approve $1,000 to support County-wide clean-up day.
13. FUTURE AGENDA ITEMS
This section provides an opportunity for Council members to request items to be added to the agenda in the future with a majority Council vote.
14. CITY ATTORNEY’S REPORT
This section provides an opportunity for the City Attorney to report on any activities or upcoming legislation of importance to the City. No action is expected to be taken by the Council
15. CITY MANAGER’S REPORT
This section is an opportunity to provide Council members with a brief status update on staff activities. No action is expected to be taken by the Council.
16. ADJOURNMENT
The next regularly scheduled meeting is MONDAY, APRIL 3rd 7:00 P.M MEETING DATE: MARCH 20, 2023
TO: CITY OF SUTTER CREEK CITY COUNCIL
FROM: ERIN VENTURA, PLANNING CONSULTANT
SUBJECT: PLANNING GRANT UPDATES AND PROGRESS
RECOMMENDATION:
This report is for informational purposes only.
BACKGROUND:
The City of Sutter Creek was awarded two planning grants by the State of California.
1. SB2
a. $160,000, one time
b. Awarded 10/17/19
c. Funding and technical assistance to local governments in California to help cities and counties prepare, adopt, and implement plans and process improvements that streamline housing approvals and accelerate housing production.
2. LEAP (Local Early Action Planning)
a. $65,000, one time
b. Awarded 10/16/20
c. Provides over-the-counter grants complemented with technical assistance to local governments for the preparation and adoption of planning documents, and process improvements that:
i. Accelerate housing production.
ii. Facilitate compliance to implement the sixth-cycle Regional Housing Needs Assessment.
The deadline for submitting invoices for reimbursement from the State is September 30, 2023.
The funding can be used for a variety of projects that will accelerate the production of housing.
Some of the eligible activities are General Plan updates, Housing Element updates, Zoning Ordinance amendments, and required environmental analyses.
The City completed some updates to the General Plan in 2019, which has created some inconsistencies between the General Plan and Zoning Ordinance. In addition to inconsistency between the General Plan and Zoning Ordinance, there are additional State mandates that have not been codified. The following are the changes based on the General Plan and State mandates:
1. The Agricultural Zone was changed to the Residential Ranchette Zone, and the Limited Multiple Family Dwelling Zone (R-3) and the Multiple Family Dwelling Zone (R4) were consolidated.
2. Public Service (PS) Zone added.
Item 7A
3. The maximum development densities set forth in the General Plan were incorporated into the zoning districts.
4. The commercial and industrial uses allowed in the commercial zones and industrial zones were modified for consistency with the General Plan.
As noted, the Zoning Code is also proposed to be amended to comply with disability access and fair housing laws, as well as recent changes in State Law related to housing. On these subjects, the following changes are proposed:
1. Chapter 18.58 was added to establish a procedure for making requests for reasonable accommodation in land use, zoning, and building regulations, in compliance with Federal Fair Housing Amendments Act of 1988 (42 U.S.C. §§ 3601 et seq.) and the California Fair Employment and Housing Act (Cal. Gov’t Code §§ 12955 et seq.).
2. Chapter 18.61 was added to incorporate State requirements for accessory dwelling units and junior accessory dwelling units (Government Code Section 65852.2).
3. Chapter 18.62 was added to incorporate State Density Bonus Law (California Government Code Title 7, Division 1, Chapter 4.3, Sections 65915, et seq.).
4. Definitions were amended to be consistent with State Law.
5. Single-family zones were amended to include residential care facilities with six or fewer clients as a single-family use.
6. “Family daycare homes” were added as a permitted use in all zoning districts where residential use is allowed, as required by Health and Safety Code Section 1596.78.
7. “Emergency shelters” were added as a “by-right” use in C-2, as required by Government Code Sections 65582, 65583(a), and 65589.5, and regulations related to such facilities were added to the Zoning Code.
8. “Low barrier navigation centers” were added as a “by-right” use in mixed use and nonresidential zones that permit multifamily use, as required by Government Code Section 65662.
9. Section 18.12.060 was added to incorporate Government Code Section 65583, which requires that the City treat transitional housing as a residential use of property subject only to those restrictions that apply to other residential dwellings of the same type in the same zone, and to incorporate Government Code Section 65651, which requires that the City allow permanent supportive housing, by right, in areas zoned for multifamily and mixed use. Corresponding changes were made to the zoning districts.
10. Senior housing was re-defined to comply with State Law, and changes were made to ensure that senior housing is treated the same as other residential use in the underlying zoning district.
11. Single family zones were amended to permit employee housing for six or fewer employees as a single-family structure, as required by Health and Safety Code Section 17021.5.
In Fall of 2022 the City held a public workshop regarding proposed changes to the Zoning Ordinance. In the workshop the above amendments were presented, in addition to staff- and property owner-initiated changes.
To date, the City has completed a draft update to the Zoning Ordinance, with the changes proposed from the Fall 2022 workshop, including Zoning Map amendments and completed a draft Circulation Element. Approximately $131,000 of the $225,000 of grant money has been expended.
NEXT STEPS:
As time is the biggest constraint at this point, the Planning Commission will continue to work on the required changes to the Zoning Ordinance. Once they have reviewed all the changes, a recommendation will be brought to the City Council for review and adoption. Also, over the next six months, staff will complete the required environmental analysis for the projects. At this time a full Environmental Impact Report has been proposed. Staff believe that a Mitigated Negative Declaration may be suitable and will reduce the amount of time needed to complete it.
CEQA:
The City will need to prepare the required environmental documents for the code update and Circulation Element.
BUDGET IMPACT:
The City has been awarded grant money through SB2 and LEAP to cover the cost of the projects.
Given the scope of this project, staff will be closely monitoring expenditures to ensure that the work does not exceed the amount of remaining grant funds.
Original 2-room
School 1871-1895 East Wing Added
Mid-1890S
Mid-1970’S Pre-restoration
1986 Post SC WOMENS
CLUB Restoration
2022
HISTORIC SUTTER CREEK GRAMMAR SCHOOL
RESTORATION PROJECT 2022 UPDATE
BACKGROUND
The school served as many as 300 students in grades 1-8 from 1871 until 1956 when it was deemed obsolete and unsafe.
The school building was registered as a National Historic Site in 1976 through the efforts of the Sutter Creek Woman’s Club as part of a major 10 year renovation project.
The building is owned by the Amador County Unified School District (ACUSD) and leased to the City of Sutter Creek through a 30 year no-cost lease agreement which was established in 2013.
The purpose of the lease is to allow the City to oversee the restoration of the site for public use. The City is responsible for maintenance and repairs to the building and site as well as utility and liability costs.
The Sutter Creek Community Benefit Foundation (SCCBF) is responsible for the funding and implementation of the restorations.
THE CITY/SCCBF 2014 WORKPLAN CONSISTED OF
FOUR MAJOR PHASES
1. ELIMINATION OF EXISTING PUBLIC HAZARDS
• Remove the rotted fire escape and front stairs, complete interior fire safety improvements, clean the attic
2. PREVENTION OF FURTHER DETERIORATION
• Repair roof leaks, drainage systems, and install fire and intrusion alarm systems
3. IMPROVEMENTS TO ALLOW LIMITED RE-USE OF SELECTED AREAS • Restore ADA access, service HVAC, restore first floor restrooms, and refinish wood floors
4. IMPROVEMENTS TO ALLOW FULL ACCESS
• Renovate the kitchen, upgrade the second floor restrooms, repair and/or replace windows and install new solar blinds in three rooms
INVENTORY OF MAJOR RECENT IMPROVEMENTS
• Cupola and front porch have been restored
• The front steps and sidewalks have been
replaced
• The south entrance has been rebuilt
• The attic has been cleaned and insulated
• Fire and intrusion alarm systems have been
installed
• Interior doors, locks and signage have been
brought up to fire code
• The entire interior has been repaired, refinished
and repainted
• The second level floors have been refinished
• All restrooms have been updated/repaired
• A warming kitchen has been constructed
• All 17 west wing windows are replaced, and
east wing windows restored as needed.
• Solar blinds have been installed to control heat
• The east entrance has been restored
• The school flag pole/flag was replaced and
restored to the original location
CURRENT STATUS
➢ The local community has donated over $200,000 in support of the project.
➢ Four of the six rooms, including the renovated kitchen, were made available for general public use by the fall of 2019.
➢ One room remains as a workshop, museum archive and storage area.
➢ One room contains a museum designed to document and
preserve our local history, educate the public and serve as a resource for local historical research.
CURRENT PROJECTS and PLANS
The SCCBF plans to continue fundraising for the museum, additional window repair/replacements, refinishing of the lower level floors, as well as other more major improvements such as significant exterior painting of wood trim and walls including masonry repairs.
Since the City acts as the “landlord” of the school, there are two potential projects SCCBF encourages the City to consider:
1. The early 1980’s HVAC system is very inadequate and inefficient to the point that it interferes with the utility and “rentability” of several rooms. Since this is considered a maintenance/upgrade rather than a restoration, this is an issue for the City to consider.
2. Similarly, access to WIFI would increase the attractiveness of the building for tenants looking for a meeting or small conference site and is critical to the full realization of the museum educational and research program plans.
LONG RANGE PLANS….
SCCBF is committed to the long-term support and development of the site. SCCBF is also very interested in expanding public participation in educational programs, through the museum; such as a “Local History Club” for students as well as the general public, a digital historical document/photo/map archive and potentially a formal local history school curriculum.
SCCBF is very interested in working more closely with the ACUSD regarding issues of access, landscaping and to consider opportunities for some level of utilization by the district of the restored rooms for special occasions, such as awards ceremonies, and age appropriate lectures on local history.
THIS PROJECT HAS BEEN THE MAJOR FOCUS OF
SCCBF SINCE 2014
The improvements would not have been possible without the strong public support , commitment by the SCCBF Board, City, and Native Sons of the Golden West, Parlor #17.
Special recognition is due to the core group of volunteers, including:
• Frank Cunha
• Rick McCombs
• Rick Champlin
• Sharyn Brown
• Tim Murphy
and to Lisa Klosowski for bringing the need for this project to the City Council’s attention in 2013.
CITY COUNCIL MINUTES
MONDAY, MARCH 6, 2023
THIS MEETING WAS CONDUCTED IN-PERSON AT 33 CHURCH STREET, THE PUBLIC WAS ABLE TO VIEW FROM HOME:
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Meeting ID: 956 852 0224
1. CLOSED SESSION- None.
7:00 P.M. 2. CALL TO ORDER AND ESTABLISH A QUORUM FOR REGULAR MEETING Council members Present:
Feist, Peters, Sierk, Swift and Gunselman
Staff Present:
Derek Cole
Karen Darrow
Jodi Steneck
3. PLEDGE OF ALLEGIANCE TO THE FLAG
4. REPORT FROM CLOSED SESSION- None.
5. PUBLIC FORUM
Mike Kirkley of Sutter Creek asked about the Comcast box that is going in on Elm St.
Mayor Gunselman explained that they currently have limited information on that issue and will seek clarity from the City Engineer.
6. PRESENTATIONS
A. Proclamation for City Manager Gedney
Recommendation: Mayor Gunselman will read the Proclamation Honoring City Manager Amy Gedney.
Mayor Gunselman read the proclamation.
Council member Swift expressed his appreciation for Ms. Gedney’s efforts and devotion to her job and noted that she will be greatly missed.
Council member Peters concurred with Council member Swift remarks and added that the City was in poor shape financially when Ms. Gedney got here and through a steady grueling process she was able to turn it around. He noted that the city will be able to reap the benefits from what she did for a long time.
7. INFORMATION/CORRESPONDENCE
A. Annual Wastewater 2022 Report
Recommendation: For information only.
Council member Peters noted that the Public Works crew does a good job keeping a very old secondary plant operating within the guidelines and should be commended for it.
8. MAYOR AND COUNCIL MEMBER REPORTS
Council member Sierk reported that the review of the ACRA Executive Director is ongoing and that she would like to schedule a Marketing meeting with the new Interim City Manager.
Council member Peters reported that ACTC OWP is being updated and moving towards adoption and that the RTIP is in motion as an update item for 2024 adoption.
Mayor Gunselman noted that she looked into the Signal Service bill for the Grammar School and realized it is much more costly than when the service started and has asked Jodi Steneck to look into it. She also noted that there might be some opportunities for the Sutter Creek Community Benefit Foundation to apply for grant money through a PG&E audit process for the Grammar School.
Mayor Gunselman also noted that the Sutter Creek Community Benefit Foundation will once again be hosting Ms. Irene Perbal at the Grammar School on March 11th so that she can continue her story.
9. CONSENT AGENDA
Items listed on the consent agenda are considered routine and may be enacted in one motion.
Any item may be removed for discussion at the request of Council or the Public.
A. City Council Minutes of City Council Minutes of February 6, 2023 and February 14, 2023
Recommendation: By motion approve minutes as presented.
B. Warrants
Recommendation: By motion approve warrants as presented.
Council member Peters suggested a PG&E audit for the auditorium to see if there is an opportunity to reduce the power costs.
C. Termination of COVID-19 Emergency Declaration
Recommendation: Adopt Resolution 22-23-* Terminating the Declaration of an Emergency Affecting the Public Heath and Safety Due to the Novel Coronavirus (COVID-19) Pandemic.
M/S Council member Peters/Sierk to approve Consent Items A, B & C with minor edits to the February 14, 2023 minutes and the Item C Resolution.
AYES: Feist, Peters, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
D. Final Map Cramer Hills
Recommendation: Adopt Resolution 2022-23-* approving the Final Parcel Map 2861.
M/S Council member Peters/Feist to continue Item D to the next meeting with City Engineer Ospital present.
AYES: Feist, Peters, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
E. Planning Services contract with Hauge Brueck
Recommendation:
1) Adopt Resolution 22-23-* entering into a contract with Hauge Brueck Associates, LLC (HBA) for On-Call Planning Services and applicant reimbursable planning services and;
2) Adopt Resolution 22-23-* extending the contract with Hauge Brueck Associates, LLC (HBA) for grant related planning work.
M/S Council member Sierk/Peters to continue Item E (1 & 2) to the next meeting with Erin Ventura of Hauge Brueck Associates present for contract clarification.
AYES: Feist, Peters, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
F. Employment Agreement for Interim City Administrator.
Recommendation: Adopt Resolution 22-23-* Authorizing the Mayor to execute an Employment Agreement for Interim City Administrator Services.
City Attorney Cole reported that the Interim City Manager contract is for an annual salary of $145,600.00, which is $70 per hour as an exempt, non-benefitted employee for as long as she is here.
Mike Kirkley asked if the intent is to roll the interim into a permanent position and asked if there will be a CalPERS issue.
City Attorney Cole noted that he did not foresee a CalPERS issue.
Council member Peters commented that the initial contract term ends at the end of the fiscal year and noted that it is very important to ensure an overlap period between the Interim and Permanent City Manager and suggested amendments to the professional development section.
M/S Council member Peters/Swift to Adopt Resolution 22-23-32 Authorizing the Mayor to execute an Employment Agreement, for Interim City Administrator Services, as amended.
AYES: Feist, Peters, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
10. ORDINANCES & PUBLIC HEARINGS- None.
11. ADMINISTRATIVE AGENDA
A. PARS Trust
Recommendation: For information and staff direction.
Jodi Steneck, Accounting Supervisor and Mitch Barker with PARS reviewed the proposed investment strategies.
Council member Peters suggested that it was appropriate for this item to be presented to the Finance Committee first and then come to the Council with a recommendation from the Committee.
Jodi Steneck noted that she will add it to upcoming Finance Committee agenda.
12. FUTURE AGENDA ITEMS
Council member Sierk requested:
1- A meeting calendar
2- Cemetery Rd situation
3- Gopher Flat Update
Council member Feist asked if the Amador Polar Bears had reached out to the City to use the pool and asked about the status of outdoor dining permits.
13. CITY ATTORNEY’S REPORT- None.
14. CITY MANAGER’S REPORT- None.
15. ADJOURNMENT
The meeting was adjourned at 7:48 p.m.
_________________________________
Claire Gunselman, Mayor
___________________________________
Karen Darrow, City Clerk
Date Approved:
SPECIAL MEETING OF THE CITY COUNCIL
MINUTES
TUESDAY, MARCH 14, 2023
5:00 P.M. 1. CALL TO ORDER AND ESTABLISH A QUORUM FOR REGULAR
MEETING
Council members Present: Peters, Sierk, Swift and Gunselman
Absent: Feist
Staff Present:
Karen Darrow
Sandra Spelliscy
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. PUBLIC FORUM-None.
4. 5.
CLOSED SESSION
A. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
REPORT FROM CLOSED SESSION
M/S Council member Peters/Swift to recognize that the effective date of Amy Gedney’s resignation as a city employee was March 6, 2023.
AYES: Peters, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: Feist
MOTION CARRIED
6. ADJOURNMENT
The meeting was adjourned at 6:05 p.m.
_________________________________
Claire Gunselman, Mayor
__________________________________
Karen Darrow, City Clerk
Date Approved:
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________ TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: MARCH 20, 2023
FROM: JODI ARROYOS, ACCOUNT TECHNICIAN
SUBJECT: WARRANTS TO BE PAID
RECOMMENDATION:
Attached you will find a current list of warrants to be paid.
BUDGET IMPACT:
Current list of warrants to be paid is $47,695.28
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL DATE: MARCH 20, 2023
FROM: MATT OSPITAL, CITY ENGINEER
SUBJECT: CRAMER HILL, LLC PARCEL MAP NO. 2861
RECOMMENDATION:
Adopt Resolution 2022-23-* approving the Final Parcel Map 2861.
DISCUSSION:
Parcel Map No. 2861 for Cramer Hill, LLC has been reviewed by City staff for technical accuracy and compliance with Planning Commission Resolution No. 17-18-07 Conditions of Approval. The map is technically correct and in conformance with Chapter 17.20 Final Maps of the City Code and deemed acceptable for submittal to the City Council for approval and acceptance of the access and public utility area dedicated in fee.
Condition of Approval #5 required dedication of a 65-foot-wide right of way for the David Drive Extension. A request from the owner was made to reduce the proposed right of way width to 50 feet, as some of the proposed lots would not meet the minimum building area for setback requirements. I along with other City staff supported the decision to reduce the width to 50 feet right of way based on the findings that the map substantially conforms to the tentative map.
Building Permits for any of the new parcels shown in Parcel Map No. 2861 shall meet the CCR’s as referenced in Document 2022-0010318, Amador County Records.
All building and impacts fees are to be paid at building permit issuance, including for Amador County Recreation Agency fee.
Local Traffic Mitigation Fees collected shall be utilized for improvements to Raylan Drive.
Each new residential dwelling shall contribute, in addition to the local traffic mitigation fees, an additional traffic mitigation fee of $1,000 per dwelling unit to be used for improvement to Raylan Drive.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer BUDGET IMPACT:
None.
#1045
Staff Report-Approval of Map-2023-02-22.docx
RESOLUTION 22-23-*
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SUTTER CREEK
APPROVING PARCEL MAP NO. 2861
FOR
CRAMER HILL LLC
WHEREAS, City Planning Commission did by Resolution No. 17-18-07 approve a Tentative Map for creation of four parcels within the City of Sutter Creek; and WHEREAS, time extensionsfor the approved tentative map have been processed and approved in accordance with City Code; and
WHEREAS, the City Engineer has certified Parcel Map 2861 complies with Tentative Map Conditions of Approval and found to be technically correct.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the Council of the City of Sutter Creek approves Parcel Map 2861 in accordance with Chapter 17.20 of City Code, and BE IT FURTHER RESOLVED offers of dedication set forth on Parcel Map No. 2861 for:
1. Public Utility Easements
2. Public Facility Easements
3. Ten foot (10’) wide walking path
4. Slope Maintenance Easement
5. Right of Way for David Drive fronting lots 52A, 52B, 52C, and 52D Which are hereby accepted, and
BE IT FURTHER RESOLVED all other offers of dedication are hereby rejected at this time but remain offered in perpetuity, and
BE IT FURTHER RESOLVED development on parcels of this map shall comply with the following: -
1. All building and impacts fees are to be paid at building permit issuance, including to Amador County Recreation Agency.
2. Local Traffic Mitigation Fees collected shall be utilized for improvements to Raylan Drive.
3. Each new residential dwelling shall contribute, in addition to the local traffic mitigation fees, an additional traffic mitigation fee of $1,000 per dwelling unit to be used for improvement to Raylan Drive, and
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to record this Parcel Map 2861 in a timely manner.
The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 20th day of March, 2023 by the following vote.
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
____________________________________
Claire Gunselman, Mayor
______________________________________
Karen Darrow, City Clerk
PARCEL MAP No. 2861
NOTARY'S STATEMENT
NOTARY'S STATEMENT
OWNER'S CERTIFICATE
ENGINEERING - SURVEYING - PLANNING
CITY CLERK'S CERTIFICATE
February, 2023
(209) 223-0156
41 Summit Street, Jackson, CA 95642
CRAMER HILL, LLC,
a California Limited Liability Company
2016-0010167
RECORDER'S STATEMENT
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I V I L N I
No. 22295
EXP. 9-23
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CITY ENGINEER'S STATEMENT
SURVEYOR'S STATEMENT
BOUNDARY LINE ADJUSTMENT
NOTARY'S STATEMENT
NOTES and LEGEND
VICINITY MAP
NOT TO SCALE
PROPERTY
THIS
CREEK
SUTTER
49 BOUNDARY LINE ADJUSTMENT
2016-0010167
a California Limited Liability Company
CRAMER HILL, LLC,
41 Summit Street, Jackson, CA 95642
(209) 223-0156
February, 2023
ENGINEERING - SURVEYING - PLANNING
PARCEL MAP No. 2861
PARCEL 54 ADJUSTED 6.11 Acres ROAD
DAVID
DR. NCH RA AL EN RANCH RD NELLA PARCEL 52C 1.24 Acre PARCEL 52D 0.72 Acre 52B 0.78 Acre 0.58 AC NET PARCEL 52A 0.53 Acre 0.39 AC NET PARCEL ADJ. AREA 1.11 Ac. 5.56 AC NET BOUNDARY LINE ADJUSTMENT 2016-0010167 a California Limited Liability Company CRAMER HILL, LLC, 41 Summit Street, Jackson, CA 95642 (209) 223-0156 February, 2023 ENGINEERING - SURVEYING - PLANNING PARCEL MAP No. 2861 Scale: 1" = 50' NOTES and LEGEND DATA TABLE RADIAL DATA TABLE SEE DETAIL "A" ALLEN RANCH ROAD DETAIL "A" NOT TO SCALE 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer
STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY
COUNCIL
MEETING DATE: MARCH 20, 2023
FROM: ERIN VENTURA
SUBJECT: HAUGE BRUECK ASSOCIATES, LLC CONTRACT
RECOMMENDATIONS:
1) Adopt Resolution 22-23-* entering into a contract with Hauge Brueck Associates, LLC (HBA) for On-Call Planning Services and applicant reimbursable planning services and; 2) Adopt Resolution 22-23-* extending the contract with Hauge Brueck Associates, LLC (HBA) for grant related planning work.
BACKGROUND:
The City has contracted with HBA for various planning related work for the last the (10) years.
HBA has provided both on call planning services for the City, which is paid for out of the General Fund, and also applicant-initiated work. Applicant-initiated work is paid for by the applicant, having no financial impact on the City. HBA has more recently been working on grant funded projects for the City, specifically the Zoning and Development code updates and the accompanying environmental review.
DISCUSSION:
The contract for on call planning services has expired, and staff is recommending that the City enter into a new contract with HBA for on call planning services and applicant reimbursable planning services. Previous the City had two separate contracts for those services. The recommend term of the contract is eighteen (18) months, January 1, 2023 to June 30, 2024.
In 2019, the City entered into an agreement with HBA to update the Zoning Code. The work is in process and will be wrapping up this year. All eligible expenses will be reimbursed through grant funding. All grant related reimbursable work must be completed and invoiced to the State by September 2023.
Item 8D
RESOLUTION 22-23-*
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK
APPROVING A CONTRACT WITH HAUGE BRUECK ASSOCIATES, LLC (HBA)
FOR ON-CALL PLANNING SERVICES AND APPLICANT REIMBURSEABLE PLANNING SERVICES FOR AN EIGHTEEN MONTH TERM FROM JANUARY 1, 2023 THROUGH JUNE 30, 2024 AND AUTHORIZING THE CITY MANAGER TO
EXECUTE THE CONTRACTS
WHEREAS, the City has contracted for over ten years with Hauge Brueck Associates, LLC for planning services; and
WHEREAS, The City of Sutter Creek had two separate contracts for on-call planning services and applicant reimbursable services with Hauge Brueck Associates, LLC and wishes to combine them into one contract; and
WHEREAS, the existing contract for on-call planning services expired in on June 30, 2019 and the applicant reimbursable services contract expired in on June 30, 2019; and WHEREAS, new a contract is required to continue the planning services provide by Hauge Brueck Associates LLC; and
WHEREAS, the long-term relationship between Hauge Brueck Associates LLC for oncall planning services and applicant reimbursable project expenses are charged at reduced rates; and
WHEREAS, applicants will be required to reimburse the City of Sutter Creek for any incurred planning related fees; and
NOW THEREFORE BE IT RESOLVED, the City Council does hereby authorize the City Manager to execute a single contract, as outlined in Attachment A, with Hauge Brueck Associates LLC for on-call planning services and applicant reimbursable planning services for a term of eighteen (18) months.
The foregoing resolution was duly passed and adopted this 20th day of March, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Claire Gunselman, Mayor
ATTEST:
_______________________________
Karen Darrow, City Clerk
HBA On-Call Planning Services Contract 2023/2024
CITY OF SUTTER CREEK
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
ON-CALL STAFF
This Agreement is made and entered on January 1, 2023 and ends June 30, 2024 by and between the City of Sutter Creek, a municipal corporation of the State of California (hereinafter “CITY") and Hauge Brueck Associates, LLC (hereinafter “HBA").
RECITALS
WHEREAS, Robert Brueck and Erin Ventura, associates of HBA, are experienced in providing city planning, permitting, public outreach and environmental consulting services and are experienced working with the City of Sutter Creek on planning, permitting, public outreach and environmental projects; and WHEREAS, CITY requires on-call staff planning services in support of the Planning Department, the Planning Staff may, from time to time, require expert advice, interpretation of regulation, and consultant staff to meet deadlines, prepare reports and analysis, and attend and facilitate meetings.
WHEREAS, CITY desires to engage HBA to render project planning consulting services for said planning staff assignments and HBA represents that HBA possesses the professional qualification to provide such consulting services.
CITY and HBA agree to enter into this AGREEMENT for the performance of on-call consulting services on the terms and conditions stated in this AGREEMENT.
NOW, THEREFORE, in consideration for the promises set forth herein, the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows:
HBA On-Call Planning Services Contract 2023/2024
ARTICLE I
SCOPE OF SERVICES AND TERM
1.1 General Scope of Services
Upon receipt of written authorization from CITY, HBA at HBA's sole cost and expense (to be reimbursed as provided in this Agreement) and to the satisfaction of CITY, shall perform on-call services (Services) set forth by individual City requests for applicant reimbursable and non-applicant reimbursable services. Services may include, but are not limited to:
a. General consultation with City staff;
b. Peer review of planning and environmental documents; c. Staff to the City Council, Planning Commission, and Design Review Committee; d. Preparation of staff reports and coordination with City staff and the public; e. Outreach and public involvement activities;
f. Review of site plans for residential and commercial projects; g. Review of conditional use, encroachment, and sign permits; h. Review of lot adjustment maps, tentative subdivision maps, and final subdivision maps; i. Preparation of documents supporting permit review;
j. Preparation of General Plan amendments;
k. Preparation of Municipal Code amendments;
l. Management of mitigation monitoring programs;
m. Preparation of planning and environmental reports;
n. Preparation of CEQA compliance documents; and
o. Geographic Information Systems support.
Each assignment shall be tracked separately to document the Services performed, schedule for completion, and cost including labor and any subcontractors, and expenses both direct and indirect, but shall otherwise be governed by the terms and conditions of this Agreement.
1.2 Term
The term of this Agreement runs through the fiscal year ending on June 30, 2024 or until such time as it is terminated pursuant to the provisions in Article V of this Agreement.
ARTICLE II
RESPONSIBILITIES OF CONSULTANT
2.1 Control and Payment of Subordinates
CITY retains HBA on an independent contractor basis and HBA is not an employee of CITY. The personnel performing the Services under this Agreement on behalf of HBA shall be under HBA's exclusive direction and control. HBA shall pay wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. HBA shall be responsible for reports and obligations with respect to such personnel, including, but not limited to social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.
HBA On-Call Planning Services Contract 2023/2024
2.2 Conformance to Applicable Requirements
All work prepared by HBA shall be subject to the approval of CITY.
2.3 Standard of Care: Licenses
HBA shall perform the Services under this Agreement in a skillful and competent manner. HBA shall be responsible to CITY for any errors or omissions in its execution of this Agreement. HBA represents and warrants to CITY that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. HBA further represents and warrants that it shall keep in effect all such licenses, permits, and other approvals during the term of this Agreement.
2.4 Representatives
HBA assigns Erin Ventura as its Representative who shall coordinate Services. The HBA Representative shall be available to the CITY at mutually agreeable and reasonable times. HBA may appoint another person as an HBA Representative upon written notice to CITY. The City Manager shall act as CITY's Representative for purposes of carrying out this Agreement.
2.5 Accounting Records
HBA shall maintain complete and accurate records with respect to costs and expenses incurred under this Agreement. Such records shall be clearly identifiable. HBA shall allow an authorized representative of CITY, during normal business hours, to examine, audit, and make transcripts of copies of such records. HBA shall allow inspection by CITY of work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
ARTICLE III
FEES AND PAYMENTS
3.1 Compensation
HBA shall receive compensation for Services rendered under this Agreement at the rates set forth in the attached Exhibit A, Schedule of Hourly Billing. Total compensation through the term of the Agreement shall be tracked and reported in each monthly progress report.
3.2 Payment of Compensation
HBA shall provide to CITY a monthly progress report that indicates work completed, work to be completed, issues with resolution, and hours of service rendered. CITY shall, within 30 days of receiving such statement from HBA, review the statement and pay all approved charges thereon.
3.3 Reimbursement for Expenses
HBA shall be reimbursed for expenses when authorized in writing by CITY.
HBA On-Call Planning Services Contract 2023/2024
ARTICLE IV
INDEMNIFICATION AND INSURANCE
4.1 Indemnification
HBA shall defend, indemnify, and hold the CITY, its officials, officers, employees, and agents free and harmless from any and all liability from loss, damage, or injury to property or persons, including wrongful death, in any manner arising out of or incident to any negligent acts, omissions, or willful misconduct of HBA arising out of or in connection with HBA's negligent performance of this AGREEMENT, including without limitation the payment of attorneys' fees. Further, HBA shall defend at its own expense, including attorneys’ fees, CITY, its officials, officer, employees, and agents in any legal action based upon such negligent acts, omissions, or willful misconduct. The indemnity obligations of HBA contained in the foregoing sentences or anywhere else within this Agreement shall not be applicable to any liability whatsoever, including, without limitation, claims, losses, damages, or other costs of any nature, that are based upon, occasioned, or attributable to any injury, default, or damage arising from any negligent act, error, or omission or willful misconduct of CITY, its servants or agents, or persons from whom it has assumed responsibility in the performance or purported performance of this Agreement, from and against which CITY shall indemnify, defend, and hold HBA harmless.
4.2 Insurance
HBA shall obtain and shall require its subcontractors to obtain insurance of the types and in the amounts described below and satisfactory to CITY.
4.2.1 Commercial General Liability Insurance
HBA shall maintain occurrence version commercial general liability insurance of equivalent form with a combined single limit of not less than $1,000,000 per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or be no less than two times the occurrence limit.
4.2.2 Business Automobile Liability Insurance
HBA shall maintain business automobile liability insurance or equivalent form with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned and hired automobiles.
4.2.3 Professional Liability Insurance
HBA shall maintain errors and omissions liability insurance with a limit of not less than $1,000,000 each claim. Such insurance shall be maintained for a minimum of three years following completion of the Services.
4.2.4 Workers' Compensation Insurance
HBA shall maintain workers' compensation insurance with statutory limits and employers’ liability insurance with limits of not less than $1, 000,000 per accident.
4.3 Additional Insured’s
Such insurance shall name CITY, its officials, officers, employees, agents, and consultants, as Insured’s with respect to performance of Services. Such insured status shall contain no special limitations in the scope of its protection to the above-listed Insured’s. All Professional Liability insurance shall be primary with respect to any insurance or self-insurance programs covering CITY, its officials, officers, employees, agents, and consultants and shall contain standard separation of Insured’s provisions.
HBA On-Call Planning Services Contract 2023/2024
4.4 Certificates of Insurance
HBA shall, prior to commencement of the Services, furnish to CITY properly executed certificates of insurance, and certified copies of endorsements and policies, which shall clearly evidence all insurance required in this Section. HBA shall not allow such insurance to be canceled, expire, or be materially reduced in coverage except on 30 days prior to written notice to CITY.
4.5 Term of Coverage
HBA shall maintain all insurance required by this Agreement from the time Services commence until Services are completed, except as may be otherwise required by this Article. HBA shall replace any policies, certificates, and endorsements for any insurance expiring prior to completion of the Services.
4.6 Licensed Insurer
HBA shall place all insurance with insurers licensed to do business in California.
ARTICLE V
TERMINATION
5.1 Notice of Termination
CITY may, by written notice to HBA, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to HBA of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. HBA shall discontinue all Services affected within seven (7) days of receipt of such notice, unless otherwise instructed by CITY in writing.
5.1.1 Termination For Convenience
If termination is for the convenience of the CITY, HBA shall be paid for Services performed through the date of termination, upon receipt of written documentation by CITY. Such payment shall include a pro-rated amount of profit, if applicable, but no amount shall be paid for anticipated profit on unperformed services.
5.1.2 Termination for Cause
If termination is due to HBA's failure to fulfill its obligations under this Agreement, HBA shall be compensated for Services that have been completed and accepted by CITY. HBA shall be liable to CITY to make satisfactory any unsatisfactory work received from HBA, which at CITY's reasonable discretion must be revised, in part or in whole, to complete Services. In no event shall HBA be liable to CITY or any third party for consequential, special, indirect, or incidental damages or lost revenue or profits in connection with this Agreement.
5.2 Procurement of Similar Services
In the event this Agreement is terminated in whole or in part as provided by this Article, CITY may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
5.3 Work Product
If this agreement is terminated as provided in Section 5.1 of this Agreement, or at the time that HBA completes the work required under this Agreement, CITY may require HBA to provide all finished or unfinished documents, HBA On-Call Planning Services Contract 2023/2024
data, studies, drawings, reports, etc., prepared by HBA in connection with the performance of Services under this Agreement.
ARTICLE VI
GENERAL PROVISIONS
6.1 Entire Agreement
This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may be modified only by writing and when signed by both parties.
6.2 Successors and Assigns
This Agreement shall be binding on the successors and assigns of the parties, and shall not be assigned by HBA without the prior written consent of CITY.
6.3 Subcontracts
HBA shall not subcontract any portion of the work required by this Agreement without prior written approval of CITY. All approved subcontracts, if any, shall be accompanied by a written instrument. Such instrument shall contain an express assumption by the subcontractor of all conditions and terms and covenants contained in this Agreement.
6.4 Equal Opportunity Employment
HBA represents that it is an equal opportunity employer and shall not discriminate against an employee or applicant for employment with HBA on the basis of race, color, religion, national origin, ancestry, sex, or age.
6.5 Attorney's Fees
If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and costs of suits.
6.6 Governing Law
This Agreement shall be governed by and construed with the laws of the State of California.
6.7 Time of Essence
Time is of the essence for each and every provision of this Agreement.
6.8 Right to Employ Other Consultants
CITY reserves right to employ other consultants in connection with Services.
6.9 Delivery of Notices
All notices permitted, or required under this Agreement, shall be deemed made when delivered to the applicable parties representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
HBA On-Call Planning Services Contract 2023/2024
CITY:
City of Sutter Creek
18 Main Street
Sutter Creek, CA 95685
Attention: City Manager
CONSULTANT:
Hauge Brueck Associates, LLC
3606A Greystone Drive
Austin, TX 78731
Attention: Robert Brueck, Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid, return receipt requested, and addressed to the party at its applicable address.
IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date first herein above written.
CITY
__________________________________
City of Sutter Creek
CONSULTANT: Hauge Brueck Associates, LLC
By:_______________________________
Robert Brueck, Manager
HBA On-Call Planning Services Contract 2023/2024
EXHIBIT A
SCHEDULE OF HOURLY BILLING
HAUGE BRUECK ASSOCIATES, LLC
2023 RATE SCHEDULE
CLASSIFICATION HOURLY BILLING RATE
ASSOCIATE I $40
ASSOCIATE II $50
ASSOCIATE III $70
ASSOCIATE IV $80
ASSOCIATE V $100
ASSOCIATE VI $110
ASSOCIATE VII $120
ASSOCIATE VIII $140
ASSOCIATE IX $160
ASSOCIATE X $180
ASSOCIATE XI $200
ASSOCIATE XII $220
• Rate schedule updated annually
• Hourly billing rates include labor and overhead (e.g., office space, office supplies, computers, phones, and incidentals).
• Mileage billed at IRS rates.
• Other direct costs (ODC) billed at actual cost plus 10% (e.g., printing, travel and subcontractors).
HBA Associates are assigned the following classifications:
Robert Brueck Associate XI
Erin Ventura Associate IX
Connor Hinton (GIS) Associate VI
Heidi Johnstone Associate IV
RESOLUTION 22-23-*
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SUTTER CREEK EXTENDING THE AGREEMENT WITH
HAUGE BRUECK ASSOCIATES, LLC (HBA) FOR GRANT RELATED PLANNING
SERVIVCES
WHEREAS, the City has contracted for over ten years with Hauge Brueck Associates, LLC (HBA) for planning services; and
WHEREAS, the City adopted Resolution 2020-2021-05 entering into a contract with HBA to update its Zoning Code as a result of receiving an SB2 grant; and WHEREAS, the purpose of the SB2 grants are to align the City with State standards to reduce the time and cost required to prepare housing applications, reduce the time to process housing applications, reduce the need and cost for preparing special traffic studies, and to streamline the City’s development review process; and
WHEREAS, with the SB2 funds, the City intends on updating its Zoning Code and Zoning Map, adopting a Development Code and completing a traffic analysis used for a General Plan and Circulation Plan update; and
WHEREAS, the three projects will also include the appropriate CEQA documentation; and NOW THEREFORE BE IT RESOLVED, the City Council hereby authorizes the City Manager to execute Amendment #2 between the City of Sutter Creek and Hauge Brueck Associates, LLC outlined in Attachment B, extending the contract for grant related planning services.
BE IT FURTHER RESOLVED,
The foregoing resolution was duly passed and adopted this 20th day of March, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Claire Gunselman, Mayor
ATTEST:
_______________________________
Karen Darrow, City Clerk
CONTRACTING SERVICES AGREEMENT BETWEEN
CITY OF SUTTER CREEK AND HAUGE BRUECK ASSOCIATES LLC,
TO UPDATE THE ZONING CODE
AMENDMENT 3
This AMENDMENT 3 to the Agreement dated August 20, 2019 is made and entered on February 22, 2023 by and between the City of Sutter Creek, a municipal corporation of the State of California (hereinafter “CITY") and Hauge Brueck Associates, LLC (hereinafter “HBA").
Amendment 3 extends the Agreement Term of Services (Section 1.1) to end on December 31, 2023.
Amendment 3 updates the Scope of Work in Attachment A to clarify that an EIR will be prepared for the zoning code, development standards and circulation element. No other changes to the scope of work or budget are proposed.
Amendment 3 updates the address and contact for Contractor Notices (Section 10.10) as follows:
Hauge Brueck Associates, LLC
Attn: Robert Brueck, Manager
3606A Greystone Drive
Austin, TX 78731
No other changes are made to the terms of the Agreement dated August 20, 2019.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment 3 on the date first herein above written.
CITY
__________________________________
City of Sutter Creek
CONSULTANT: Hauge Brueck Associates, LLC
By:_______________________________
Robert Brueck, Manager
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 1
THIS AGREEMENT for services was entered into by and between the City of Sutter Creek, a municipal corporation in the State of California (hereinafter referred to as “City”), and Hauge Brueck Associates LLC (hereinafter referred to as “Contractor”) as of August 20, 2019 and is amended on February 22, 2023.
EXHIBIT A
SCOPE OF WORK – AMENDMENT 3
This Scope of Work is to perform tasks implementing the California SB2 Grant and LEAP Grant. The work includes preparation of the Code of Ordinance update, preparation of Development Standards, support of the Circulation Element update and a City Wide Master Environmental Impact Report. This amendment 3 extends the contract term through December 31, 2023. This amendment clarifies that an EIR will be prepared for the zoning code, development standards and circulation element. No other changes are included.
Code of Ordinances
The following tasks will update Title 18 of the Sutter Creek Municipal Code (Zoning Ordinance) to be consistent with the General Plan and support to the consulting teams preparing the City Development Standards and Circulation Element Update funded by the 2019 SB 2 Grant. The zoning map prepared with the General Plan Land Use Diagram update will be updated as part of this project. Because this code update implements the General Plan, a Mitigated Negative Declaration supplementing the General Plan IS/ND is assumed as the appropriate CEQA process.
PHASE 1:
POLICY AND REGULATORY AUDIT
The purpose of this first phase is to establish a solid baseline for the successful update of the Zoning Ordinance including a full assessment of the implementation strategies contained within the Sutter Creek General Plan and an analysis of issues significant to the community. This will entail a review of the Zoning Ordinance to identify areas of inconsistency or insufficiency. This phase involves staff meetings, data collection and review, analysis of the General Plan and Zoning Ordinance, meetings with key community stakeholders and public workshops.
Task 1.1 General Plan and Zoning Code Audit
At the outset of the project the City will provide HBA with the annotated Zoning Code compiled by City Staff over the past few years.
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 2
A memo will be sent to the Planning Commission and City Council requesting input on items to be addressed in the Zoning Code based on their experience.
A review of the General Plan will be completed to identify policies and implementation strategies that require updating the zoning code to ensure consistency.
Zoning related issues important to the community will be identified through the review of relevant plans, policies, and regulations adopted by the City. Zoning issues will be reviewed in the annotated Zoning Code maintained by the City staff.
This review will assess the adequacy of the existing Zoning Code in compliance with state and federal laws. The review will assess the appropriateness of the Zoning Code in terms of:
• Structure and organization;
• Regulatory purpose;
• Processing and procedural streamlining;
• Compliance with adopted plans and policies;
• Existing zoning districts, allowed uses, and development standards; • General development standards; and
• Special use provisions.
The City adopted the General Plan update in July 2019. The update includes conversion of eight parcels along Hanford Street from C-2 Commercial to R-4 Multiple Family Residential and from RSF Residential Single Family to RH Residential High Density. The R-4 Zone allows multifamily uses by right with site plan review to assure compliance with City standards. The Zoning Map will be updated in compliance with the General Plan Land Use Designation Diagram.
The General Plan created a Public Service land use designation that requires modification of the Zoning Code to include a PS Public Service zone. The General Plan added an Environmental Justice Element and the Zoning Code will be modified to be consistent with the General Plan. The Zoning Code will be updated to meet current State regulations and to be consistent with the General Plan. The current Zoning Code includes development standards that will be removed and placed in the new Development Standards to reduce duplication of standards and have clear division between zoning and development standards.
A Zoning Code Checklist will be created to streamline the application preparation and review process.
The General Plan identifies areas where additional development standards are needed to fully implement the policies contained within the document (e.g. ridgeline preservation, public service designation, revised residential allowances
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 3
within industrial and service areas, development standards, etc.). Specific zoning code language will be crafted to implement the relevant General Plan policies.
Development standards in the Zoning Code or required by the General Plan will be identified to be placed in the new Development Standards document. New and revised definitions will be created to ensure the Zoning Code reflects current terminology and uses and provides adequate definition to avoid confusion or misinterpretation. The new definitions will be incorporated into the General Plan Glossary, Volume II and summarized, as appropriate, in the Zoning Code.
Deliverables: Summary Report of Task 1.1.
PHASE 2:
PREPARE DRAFT ZONING CODE
The purpose of this phase is to establish a code outline and standard format, then prepare component pieces of the Zoning Code for staff and attorney review and review by the City’s Planning Commission and City Council.
Task 2.1 Update Zoning Code Development Standards and Definitions An administrative draft revision to the Zoning Code will be prepared. The administrative draft will accomplish the following:
• Establish clear and specific development regulations for all land use districts;
• Assist the consultant preparing the Development Standards in identifying the standards removed from the Zoning Code and incorporated into the Development Standards. Provide input to the consultant on additional development standards appropriate for the City of Sutter Creek. • Review existing standards, including Design Standards, to assure they are current, complete, and appropriate for the City of Sutter Creek. • Achieve consistency with the General Plan, state and federal laws; • Describe the program and process under which development applications will be reviewed;
• Present the code in a format that is reader-friendly and executable; • Include sufficient graphic support for regulations.
Deliverables: Camera-ready copy of the Administrative Draft Zoning and electronic copies for posting to the City’s website.
Task 2.2 Joint Public Workshop to Review of Draft Zoning Code A noticed joint Planning Commission, City Council, and public workshop will be conducted to understand key issues associated with the project and review the recommended changes identified in Task 1.1 and Draft Zoning Code. This workshop format allows for individual conversations with interested members of
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 4
the public. Input will be collected through written comments made by the participants.
Deliverables: One electronic copy of the direction received from the City Council and Planning Commission will be prepared for
posting to the City’s website and distribution to the Planning Commission and City Council.
Meetings: Joint public workshop with the City Council and Planning Commission.
PHASE 3:
PUBLIC HEARING DRAFT ZONING CODE AND CEQA PROCESS
Task 3.1 Incorporate Directed Amendments to Draft Documents Upon completion Phase 2 Tasks, the Draft Zoning Code text will be modified in accordance with direction from the City Manager and City Attorney, the Planning Commission, and the City Council. This amended document will form the project description and product for the CEQA review.
Task 3.2 Prepare Initial Study / Negative Declaration
An EIR Initial Study will be prepared in accordance with CEQA tiering off the General Plan IS/ND. The EIR Initial Study will evaluate all potential environmental impacts associated with proposed text and map amendments. It is assumed that the Initial Study findings will result in the preparation of a Negative Declaration.
Deliverables: One electronic copy for City distribution and 15 electronic copies for OPR along with the OPR Summary Form.
Task 3.3 Public Notification and Circulation
The final environmental documents will be prepared, noticed and circulated, including all supporting documentation. Documents shall include, but are not limited to, Notice of Intent to Adopt and Initial Study.
Task 3.4 Review Hearings
Public Hearings by the Planning Commission and City Council will be held on the Draft Zoning Ordinance, Zoning District Map, and CEQA documents. At the conclusion of Phase 3 hearings, the City Council will direct staff to incorporate changes into the Final Zoning Code.
Deliverables: One staff report for Planning Commission and one draft staff report for City Council
Meetings: One public hearing with Planning Commission and one public hearing with City Council
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 5
PHASE 4:
ADOPTION AND PUBLICATION
Task 4.1 Prepare Final Draft Zoning Code, and CEQA Documents At the conclusion of Phase 3 the Final Zoning Code will be prepared for adoption.
Deliverables: One (1) electronic copy for distribution.
Task 4.2 Public Notification, Circulation, and Response to Inquiries The public will be notified, and project documents circulated. Staff will be available during the circulation period to answer draft document questions.
Deliverables: Public Hearing notices as required for City distribution.
Task 4.3 Planning Commission Hearing
Staff will generate a staff report and attend a public hearing of the Planning Commission for recommendation and adoption of the Final Zoning Code and CEQA documents.
Deliverables: Staff report for Planning Commission
Meetings: One public hearing with Planning Commission
Task 4.4 Planning Commission Draft Zoning Code
A revised draft Zoning Code will be created based on comments and direction from the Planning Commission hearing.
Deliverables: Draft Zoning Ordinance
Task 4.5 City Council Hearing
A final Zoning Code and CEQA document will be prepared and public hearing held to consider adoption of the zoning code.
Deliverables: Final draft zoning code
Meetings: One public hearing with City Council
Task 4.6 Final Zoning Code Document
The final version of the Zoning Code will be prepared based on input from the City Council.
Deliverables: One camera-ready original of the document. One set of Word files and one set of PDF files.
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 6
Development Code
The City currently has development standards embedded in the zoning code, General Plan, or located in separately adopted standards. A Development Code will be created that consolidates standards in one document that will be internally consistent with the General Plan. A Development Code checklist will be created to streamline the application preparation and review process. The Development Code and Development Code Checklist will reduce the time required by the City to review application compliance and confirm compliance with City standards.
The Code will provide applicants with consistent and clear documentation of the requirements of the City. Public engagement will be conducted in the adoption of the Development Code. The appropriate CEQA documentation will be prepared.
Circulation Element Assistance
HBA will provide assistance and peer review in the preparation of the Circulation Element being prepared by GHD.
Environmental Impact Report
The City of Sutter Creek is proposing two projects that align the City with State standards, reduce the time and cost required to prepare housing applications, reduce the time to process housing applications, reduce the need and cost for preparing special traffic studies, and to streamline the City’s development review process. The projects are: Update the General Plan/Environmental Impact Report Setting Sections to reflect the existing setting and to Prepare the City Wide Environmental Impact Report that will be used in the adoption of the SB2 Grant projects; Zoning Code Update, Development Code, and Circulation Element Update.
General Plan / Environmental Impact Report Settings
With the adoption of the City of Sutter Creek General Plan update the General Plan requires that future environmental documentation utilize the General Plan Setting Sections and that for each new environmental document, the General Plan Settings will be updated to reflect the project specific information. By updating the General Plan Setting Sections the effort required to prepare future environmental documents for housing projects will be streamlined to focus new information on project/site specific information. The Setting Sections will be updated to comply with current state guidance for General Plans and Environmental Documents. The updated setting sections will reduce the time required by the applicant and City to prepare and review the appropriate environmental documentation. The City Wide setting sections will provide applicants with current, consistent and clear documentation for use in their environmental documents. Public engagement will be conducted in the adoption of the General Plan Setting Sections
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 7
City Wide Environmental Impact Report
The updated City Wide Environmental Impact report will tier from existing certified environmental documents and supplement the environmental analysis as appropriate. With a certified City Wide EIR future housing projects will tier from this EIR focusing on environmental topics that have the potential to have new significant impacts. The City Wide EIR will provide applicants with current, consistent and clear documentation for use in their environmental documents.
Public engagement will be conducted in the certification of the City Wide Environmental Impact Report.
Estimated Budget Hauge Brueck Associates LLC AME
Code of Ordinances $45,206 $350 $45,600
Development Code $42,000 $1,000 $43,000
Circulation Element Assistance (included in
City Wide EIR) $0 $0 $0
City Wide EIR $64,000 $1,000 $65,000
Totals $151,206 $2,350 $153,600
NOTE: Amendments highlighted in blue.
$40,000
$5,600
$108,000
Total $153,600
Original Contract
Amendment 1
Amendment 2
Estimated Hours and Fees
Task Total Labor Total ODCs
Fee
Estimate
(rounded to
nearest 100)
CONTRACTING SERVICES AGREEMENT BETWEEN THE CITY OF SUTTER CREEK
AND HAUGE BRUECK ASSOCIATES LLC, TO UPDATE THE ZONING CODE DATED AUGUST 20, 2019, AMENDMENT # 3 DATED FEBRUARY 22, 2023
February 22, 2023 8
Estimated Schedule
MEETING DATE: MARCH 20, 2023
TO: THE HONORABLE MAYOR AND MEMEBERS OF THE CITY COUNCIL FROM: ERIN VENTURA, PLANNING CONSULTANT
SUBJECT: SUTTER CREEK GENERAL PLAN 2022 ANNUAL PROGRESS REPORT
RECOMMENDATION:
1. Adopt Resolution 22-23-* accepting and approving the General Plan 2022 Annual Progress Report BACKGROUND:
Government Code Section 65400 mandates that certain cities and all 58 counties submit an annual report on the status of the General Plan and progress in its implementation to their legislative bodies, the Governor’s Office of Planning and Research (OPR) and the Housing and Community Development (HCD) by April 1 of each year.
The Annual Progress Report (APR) provides local legislative bodies with information regarding the implementation of the General Plan for their city or county. APRs must be presented to the local legislative body for its review and acceptance, usually as a consent or discussion item on a regular meeting agenda.
Therefore, the APR should provide enough information for decision makers to assess how the General Plan was implemented during the 12-month reporting period - either calendar year or fiscal year. More specifically, APRs explain how land use decisions relate to adopted goals, policies, and implementation measures of the General Plan. The APRs should provide enough information to identify necessary "course adjustments" or modifications to the General Plan and means to improve local implementation.
DISCUSSION:
Staff prepared the Sutter Creek General Plan APR for the year 2022. The Planning Commission reviewed the report at their March 13, 2023 meeting and recommends the City Council accept the General Plan 2022 Annual Report by resolution and authorize staff to submit the report to the State. The Sutter Creek General Plan APR 2022 is attached (Exhibit A).
The City Council is directed to focus on the following sections of the APR:
• Section 5 – Housing Element Reporting (HCD required tables) • Section 8 – Priorities for Land Use Decision Making
• Section 10 – 2022 Planning Activities
• Appendix A – Evaluation of General Plan Implementation Measures • Appendix B – Housing Element Program Evaluation
• Appendix D – Additional Content
BUDGET IMPACT:
There is no budget impact directly. The APR recommends implementation of programs that may have budget impacts that will be addressed in each annual City budget. * * * *
ATTACHMENT A
Sutter Creek General Plan 2022 APR
Item 8E
RESOLUTION 22-23-*
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SUTTER CREEK RECOMMENDING APPROVAL OF
THE GENERAL PLAN 2022 ANNUAL PROGRESS REPORT
WHEREAS, Section 65300 et seq. of the California Government Code requires each county to adopt a comprehensive, long-term general plan for the physical development of each county; and WHEREAS, on the 15th day of July 2019, the City Council adopted an update to the Sutter Creek General Plan by Resolution No. 19-20-01; and
WHEREAS, Government Code Section 65400 mandates that the City submit an annual report on the status of the General Plan and progress in its implementation to their legislative bodies, the Governor’s Office of Planning and Research (OPR) and the Housing and Community Development (HCD) by April 1 of each year; and
WHEREAS, on March 13, 2023, the Sutter Creek Planning Commission conducted its public meeting and following the public comment and discussion, recommended the City Council approve and accept the Sutter Creek General Plan 2022 Annual Progress Report; and NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Sutter Creek hereby:
1. Approves and accepts the General Plan 2022 Annual Progress Report, as amended March 20, 2023;
2. Designates the Sutter Creek Planning Department, 18 Main Street, Sutter Creek, California, as the location and custodian of the documents and materials constituting the record of proceedings upon which this decision and resolution are based; and
3. Authorizes City staff to submit the General Plan 2022 Annual Progress Report to the Governor’s Office of Planning and Research and the Housing and Community Development Department.
The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 20th day of March, 2023 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
THE CITY OF SUTTER CREEK
_____________________________
Claire Gunselman, Mayor
ATTEST:
Karen Darrow, City Clerk
CITY OF SUTTER CREEK
GENERAL PLAN AND HOUSING ELEMENT
ANNUAL PROGRESS REPORT
FOR 2022
City: City of Sutter Creek
Mailing Address: 18 Main Street
Sutter Creek, CA 95685
Contact Person: Sandra Spelliscy
Title: City Manager
Phone: (209) 267-5647
E-mail: [email protected]
Reporting Period: 2022
March 20, 2023
Submitted to:
Department of Housing and Community Development
Division of Housing Policy Development
P.O. Box 952053
Sacramento, CA 94252-2053
-andGovernor’s Office of Planning and Research
P.O. Box 3044
Sacramento, CA 95812-3044
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 20, 2023 Page 2 of 58
1 Introduction
California law [Government Code Section 65400(a)(2)] requires jurisdictions to submit to their legislative bodies an annual report on the Status of the general plan and progress toward its implementation. The Planning Agency, who is responsible for investigating and recommending reasonable and practical means for implementing the general plan or elements of the general plan, submits the annual report to the Governor’s Office of Planning and Research (OPR) and the California Department of Housing and Community Development (HCD) each year after it is endorsed or adopted by the legislative body, the City Council.
The intent of this law is to ensure that the jurisdiction’s general plan directs all land use decisions and that it remains an effective guide for current and future development. The annual report process gives each jurisdiction the opportunity to review Plan policies, standards and guidelines with an objective, global view.
The Sutter Creek General Plan includes the mandatory elements, Land Use, Circulation, Housing, Conservation and Open Space, Noise, and Safety, and the following four additional elements: Parks and Recreation, Public Services and Facilities, Historic, and Environmental Justice.
The Planning Commission and City Council oversee the effectiveness and relevancy of the General Plan, and its implementation activities, through this annual review. 2 Table of Contents
1. Introduction
2. Table of Contents
3. Acceptance
4. Measures Associated with General Plan Implementation
5. Housing Element Reporting
6. Compliance with California’s General Plan Guidelines
7. Date of the last General Plan Update
8. Priorities for Land Use Decision Making
9. Goals, Policies, Objectives, Standards Modified in 2022
10. 2022 Planning Activities
Appendix A Evaluation of General Plan Implementation Measures Appendix B Housing Element Annual Report
Appendix C Housing Element Reporting Tables
Appendix D Additional Content
Appendix E Resolution of Acceptance
3 Acceptance
The Planning Commission reviewed the General Plan Annual Progress Report 2022 (APR) on March 13, 2023 and recommended the City Council accept the 2022 APR. The City Council received the Planning Commission recommendation on the General Plan APR 2022 and accepted the report on March 22, 2023.
The City Council Resolution is provided in Appendix E.
4 Measures Associated with General Plan Implementation
With the exception of the Housing Element, the City updated its General Plan in July 2019, and this annual report reflects the revised goals, policies and implementation measures of the 2019 General Plan update.
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March 20, 2023 Page 3 of 58
The General Plan implementation measures status evaluation is provided in Appendix A and B. In summary, 71 measures have been implemented, 27 measures are partially implemented, and 35 measures have not been implemented. Of these totals, the Housing Element has 19 measures implemented, of which 1 is complete, 4 measures partially implemented, and 6 measures that have not been implemented. Since the General Plan was updated in 2019, no course adjustments have been recommended at this time as the measures will be implemented at a later date as need or funding arises. This evaluation (Appendix A and B) is included in the General Plan Appendix A, Future Considerations. The Joint Housing Element Update was initiated in 2021 and will be completed in 2022. HCD considers the City’s current Housing Element out of compliance as the update deadline and grace period for the. 6th cycle has passed. 5 Housing Element Reporting
Housing Element Reporting tables are attached in Appendix C. 6 Compliance with California’s General Plan Guidelines
The Sutter Creek General Plan includes the seven required elements: Land Use, Circulation, Housing, Conservation and Open Space, Noise, and Safety. The General Plan has three additional elements: Public Services and Facilities Element, Historic Element, Parks and Recreation Element, and Environmental Justice Element. The City has reviewed the implementation measures in each of the elements to gauge the progress made in 2022 towards implementing the General Plan, provided in Appendix A and B. 7 Date of the Last General Plan Update
A General Plan Update was adopted on July 15, 2019. Each of the elements, with the exception of the Housing Element, was updated and an Environmental Justice Element was added. The Land Use Diagram was digitized and updated to achieve consistency with the zoning map, reflect the correct usage of the parcel, and achieve planning consistency. The update included growth projections, and tribal consultation occurred under AB 52 and AB 18. The Housing Element was adopted on June 1, 2015 and not modified with the July 2019 General Plan update and will be updated in 2023 through a joint process with the County.
Starting in 2020, an update to the Circulation Element was initiated. An updated Circulation Element was prepared in 2021 with adoption anticipated in 2023 when the environmental document is completed.
Additionally, Amador County prepared an updated Local Hazard Mitigation Plan in 2020, which the City adopted by reference into the Safety Element on February 16, 2021. 8 Priorities for Land Use Decision Making
The City of Sutter Creek Design Standards and Historic Districts boundaries were adopted on January 19, 2016. The purpose of the Design Standards is to provide certainty and consistency for applicants wishing to make changes to their structure or lot. The Design Standards provide applicants with a streamlined process by enabling staff to review projects with defined standards.
The City staff prepared a draft update of the Sign Ordinance as directed by the Planning Commission. The Planning Commission conducted public meetings on the Sign Ordinance in the fourth quarter of 2013. The Planning Commission forwarded a recommendation on the updated Sign Ordinance to the City Council in the last half of 2014. A two-member committee was assigned, by the City Council in 2015, to complete the draft document. The draft will be presented for review and approval by the City Council at a future date.
City of Sutter Creek
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9 Goals, Policies, and Objectives Modified in 2021
The Sutter Creek General Plan goals, objectives, policies and implementation measures were not modified in 2022. An update to the Circulation Element was begun in 2020, with adoption anticipated in 2023 following the completion of the appropriate CEQA documentation. A joint workshop of the Planning Commission and City Council on the Final Draft Circulation Element update was held on June 21, 2021. 10 2022 Planning Activities
Planning Activities
• City staff prepared the annual progress report for 2021, which was approved by the City Council in March of 2022.
• One (1) residential construction building permit, an attached accessory dwelling unit was issued in 2022. No manufactured residential building permits, multi-family or senior apartment complex building permits, industrial construction building permits, or new commercial construction building permits were issued in 2022. • Seven (7) sign permits, one (1) site plan permit, two (2) conditional use permits, three (3) temporary use permit, six (6) home occupation permits, and one (1) variances were processed in 2022.
• Two (2) vesting tentative subdivision map applications were received in 2019 (Broadmeadows Estates and Panner Creek Estates) that required CEQA documentation that was initiated in 2020, but not completed by the applicant. It is anticipated those applications will go forward in 2023.
• One (1) vesting tentative parcel map, General Plan Amendment, and Zoning amendment application that was received in 2020 (175 Sutter Hill Road, Campbell) for one parcel designated Commercial was approved in 2021. A CEQA IS/ND was adopted in 2021 and the land use on a portion of the property changed to RE Residential Estate. The Final Map has yet to be submitted.
• One (1) Specific Plan project was discussed with City staff. This Specific Plan would replace the Gold Rush Ranch Specific Plan, but a complete application was not submitted in 2022. This was an ongoing conversation from 2021.
• Two planning grants that were received in 2020 continued to be implemented in 2022. The SB 2 Planning Grant was awarded in 2020 to update the Zoning Code and Circulation Element and create Development Standards. The HCD LEAP grant was awarded in 2020 to address completion of an EIR for the work completed under the SB 2 Planning Grant, which would help streamline development in the City.
• City activities that implement the General Plan and are referenced later in this APR include:
o The City purchased the Knight Foundry in 2017. The Knight Foundry Alliance continues renovation/restoration of the building while conducting monthly tours for the public. The Knight Foundry Alliance is a non-profit organization whose mission is to “protect, preserve, and restore the Knight Foundry’s historic structures, features and operations in order to convey its local and regional importance as a unique 19th century industrial facility.” General Plan Amendments
• The City updated the General Plan in 2019. No additional changes occurred in 2022. • The City of Sutter Creek prepared the Draft General Plan Circulation Element. The Circulation Element will be completed in 2023, along with an update of the supporting data in the General Plan Volume III Setting.
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 20, 2023 Page 5 of 58
Major Development Applications
• Progress was, previously made on an application for an annexation, variance, pre-zone, General Plan land use designation amendment, and vesting tentative map for a 10-lot subdivision (Broadmeadows Estates) and an application for a 38-lot subdivision vesting tentative map (Panner Creek Estates), both initially received in 2019. An administrative Draft Mitigated Negative Declaration was prepared for both applications as they are both segments of a larger subdivision development and located adjacent to each other. The applications and CEQA document were reviewed by the City and it was determined that the applications and environmental analysis contained deficiencies in regard to stormwater management and circulation. Meetings were held with the applicant to discuss the required changes and submittals. The applicant did resubmit the materials in 2021, but outstanding issues remained, and additional submittals are anticipated in 2023. • Discussion between staff and the landowner regarding a potential new Specific Plan for the Gold Rush Ranch area occurred in 2021; however, no application was submitted or preliminary details and drawings provided in 2021. The application remains incomplete and staff anticipates an application is likely to be re-submitted in 2023.
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APPENDIX A
Evaluation of General Plan Implementation Measures
Land Use Element
LU-1.1.1.1: The City shall evaluate General Plan consistency when considering project applications and, if the project is not consistent, advise applicants that the project may be denied if a General Plan amendment is not processed and approved first or concurrently.
Status: Implemented and Ongoing. The City has established a consistency checklist in 2019 to be used for analyzing project applications.
Recommended
Course Adjustment: None. Continue to analyze on a project-by-project basis.
LU-1.1.3.1: The City shall advise the County of Amador regarding General Plan Policy LU1.1.3 when changes are proposed outside of the City’s planning area north of State Route 104/Ridge Road.
Status: Not Implemented and Ongoing. No proposals to this effect have been processed.
Recommended
Course Adjustment: None.
LU-1.1.4.1: The City shall advise the County of Amador regarding General Plan Policy LU1.1.4 when urban development is proposed within the City’s planning area.
Status: Not Implemented and Ongoing. No proposals to this effect have been processed.
Recommended
Course Adjustment: None.
LU-1.1.5.1: Prior to the annexation of lands to the City, an applicant shall submit a plan demonstrating the feasibility of providing services and facilities to the area proposed for annexation, that intended development will not have a negative economic impact on the City or its citizens, that the development will not have significant environmental impacts after mitigation unless the City makes findings of overriding considerations, and that the project will conform to the goals, policies, and standards of the General Plan
Status: Implemented and Ongoing.
Recommended
Course Adjustment: None. Continue to analyze on a project-by-project basis.
LU-2.1.1.1: The City Planner shall provide the state required Annual Progress Report (APR) to the Planning Commission and City Council on the status of the General Plan and the progress in carrying out its objectives, policies, implementation measures, and mitigation monitoring program. This APR should precede an annual State of the City budget report to ensure funding is budgeted appropriately each year to implement and maintain the General Plan.
The City Planner shall annually review the General Plan’s land use data and assumptions concerning growth and development as well as the General Plan’s goals, objectives, policies, standards, and programs, and update as needed.
Status: Implemented and Ongoing. This 2022 APR implements this measure for year 2022.
Recommended
Course Adjustment: None.
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LU-2.1.2.1: Table 4-3, “Building Intensities and Population Densities”, generally shows the new zones that are needed and generally those that need amendment. The Building Intensities Population Densities shall be updated appropriately when the General Plan is updated.
Status: Implemented. The Table was updated with the 2019 General Plan Update.
Updates may occur in the future as amendments are adopted.
Recommended
Course Adjustment: None.
LU-2.1.2.2: The City shall revise the zoning code when there is an amendment to the General Plan to ensure that “uses by right”, those uses that do not require local government review so long as they meet district standards and requirements, are consistent with the General Plan land use designation.
Status: Partially Implemented. The City is in the process of updating the Zoning Code (2022).
Recommended
Course Adjustment: None.
LU-2.1.3.1: The City shall review its subdivision ordinance as needed to ensure consistency with the General Plan. The City shall amend the subdivision ordinance as appropriate to ensure consistency with the General Plan.
Status: Partially Implemented and Ongoing. The Zoning Ordinance is in the process of being updated (2022).
Recommended
Course Adjustment: None.
LU-2.1.4.1: Existing land use data and projections that were collected in developing this Land Use Element should be put on a computer spreadsheet and maintained as building permits, planning permits, and new developments are approved and/or constructed. The building inspector and planning department shall work together to ensure that the land use database is maintained. This database is important to the long-term maintenance of the General Plan and the evaluation of individual projects pursuant to Policies LU-2.1.1 and LU-2.1.2.
Status: Implemented and ongoing. The Planning Staff began assembling land use data in a central location in 2012. As each new project is processed the database is updated. The City implemented portions of the GIS system and database in 2020.
Recommended
Course Adjustment:
None. Continue to update the land use data and projections on a project-byproject basis. Update and maintain the citywide GIS system to record land use data.
LU-2.1.5.1: The City’s Improvement Standards is primarily an engineering document and is not formatted to overlap with the planning process. The document will need to be amended significantly to accept General Plan guidelines and standards and to ensure its consistency with the General Plan. The City shall maintain the adopted Design Standards separately from the Improvement Standards. The results of this effort provide the development community with written guidelines and standards regarding how to design projects for the City of Sutter Creek.
Status: Partially Implemented. The City’s Improvement Standards (May 2018) and the Design Standards (2016) were included in the General Plan Update Volume II.
The Improvement Standards will be updated and Development Standards established concurrently with the Zoning Code update (2023).
Recommended
Course Adjustment: None.
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LU-2.1.6.1: The City shall review General Plan growth and build-out projections during the Annual Progress Report to identify if an adjustment is needed. If needed, the City shall adjust the General Plan growth projection based on U.S Census population figures, updated California Department of Finance estimates and projections, General Plan amendments, and anticipated building permits. The City shall update the growth projection and build-out projection every five years during the Housing Element update, unless a different schedule applies pursuant to state law.
Status: Partially Implemented and Ongoing. Since the growth projections were recently updated with the General Plan Update (2019), the APR identifies no changes in 2022.
Recommended
Course Adjustment: None.
LU-3.1.2.1: The City should implement facilities plans to finance the provision of municipal facilities and services within industrial parks. The City should establish a research and development zone that can be applied to appropriate industrial areas.
Status: Not Implemented.
Recommended
Course Adjustment: None.
LU-3.1.3.1: The City should undertake a study to determine the feasibility of expanding the DTC area. Factors to consider include: demand for additional retail space; types of uses appropriate for the downtown area; traffic circulation and parking; and maintaining viability of the existing DTC area.
Status: Not Implemented.
Recommended
Course Adjustment: None.
Conservation and Open Space Element
COS-1.2.1.1: Adopt and maintain the City of Sutter Creek Development Standards to maintain and enhance the City’s natural resources.
Status: Not Implemented. Development Standards are in the process of being developed.
Volume II of the General Plan includes Conservation and Best Management Practices and Oak Woodland and Rare Plant Management Plan Requirements.
As well as an Energy Action Plan (2015)
Recommended
Course Adjustment: None.
COS-1.3.2.1: The preferred methods of preserving open space are through the use of a conservation easement or dedication to a conservation entity.
Status: Not Implemented.
Recommended
Course Adjustment: None.
COS-1.3.3.1: The City shall develop and adopt standards for construction on unforested slopes in excess of 30% that will be integrated into and enforced through the Sutter Creek Development Standards. Until such standards are adopted, conditions of approval for new construction on unforested slopes in excess of 30 percent shall include the following:
• Grading on a single lot is no more than 25 percent of the gross lot area; City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
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• Coverage by impervious surfaces is limited to 20 percent of the gross lot area;
• Stormwater discharge rates shall not exceed pre-construction stormwater discharge rates; and
• The quality of stormwater discharges shall be the same or better than the quality of pre-construction stormwater discharges.
Status: Partially Implemented. The City reviews projects on a case-by-case basis in compliance with Project Review and Subdivision Review procedures. Projects are reviewed for erosion control, water erosion, and secondary impacts on aesthetics. Projects are required to comply with current building codes and the State of California surface Water Pollution Prevention Plan requirements.
Development Standards were in the process of being prepared.
Recommended
Course Adjustment: None.
COS-1.3.5.1: The City shall update the Design Standards to define design requirements or limitations near scenic ridgelines that ensure projects complement the existing natural landscape and skyline.
Status: Not Implemented.
Recommended
Course Adjustment: None.
COS-1.4.1.1: Best Management Practices described in Volume II, City of Sutter Creek Conservation Best Management Practices, should be considered in the master drainage plan and design standards. The master drainage plan and design standards should address cumulatively significant organic and inorganic pollutants.
Status: Not Implemented.
Recommended
Course Adjustment: To be included in the new Development Standards document (2023).
COS-1.4.2.1: The City shall actively participate in the review of upstream diversions of water from Sutter Creek and its tributaries located outside of the City limits to prevent negative impacts on the creek.
Status: Implemented. No diversions proposed in 2022.
Recommended
Course Adjustment: None.
COS-1.5.2.1: New development projects shall achieve at least 30% use of native landscape materials such as those on the California Native Plant Society’s Calscape list of plants native to Sutter Creek.
Status: Implemented. Projects are reviewed on a case-by-case basis and applicants are directed to the Calscape website for plant listings.
Recommended
Course Adjustment: None.
COS-1.5.3.1: New development projects shall use recycled water where available and to the maximum extent feasible.
Status: Implemented. Projects are reviewed on a case-by-case basis; however, recycled water is typically not available.
Recommended
Course Adjustment: None.
COS-1.5.3.2: The City shall work with the Amador Water Agency to encourage the use of recycled water.
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Status: Not Implemented.
Recommended
Course Adjustment: None.
COS-1.7.1.1: The City shall apply the “M-Mining” land use designation to lands on which uses must be regulated to avoid conflict with mineral exploration or extraction activities and/or lands that provide access to valuable mineral reserves (see Figure 4-1 and Table 4-1 in the Land Use Element). Land uses incompatible with mining generally require a high public or private investment in structures, land improvements, and landscaping and would prevent mining because of the higher economic value of the land and its improvements. Examples of such uses include:
• High density residential
• Low density residential with high unit value
• Public facilities
• Intensive industrial
• Commercial
Compatible land uses with mining generally require low public or private investment in structures, land improvements, and landscaping and allow mining because of the low economic value of the land and its improvements. Examples of such uses include:
• Very low density residential (For example: e.g. 1 unit per 10 acres) • Recreation (public/commercial)
• Agricultural
• Silvicultural
• Grazing
• Open space
Status: Implemented. There are currently no lands designated M-Mining in the City limit. Lands designated M-Mining are located in the Planning Area and Sphere of Influence at the north end of the City.
Recommended
Course Adjustment: None.
COS-1.7.2.1: The City shall actively participate in the review and oversight of mining activities in or near the City’s planning area in accordance with the provisions of CEQA and the Surface Mining Reclamation Act in order to ensure public health and safety and that the City’s environment is not degraded.
Status: Implemented.
Recommended
Course Adjustment: None.
COS-1.8.1.1: Develop, update, and implement as appropriate, City-wide grading standards to be adopted within the City’s Development Standards and utilizing the Gold Rush Ranch Specific Plan grading standards as a model.
Status: Not Implemented. Development Standards, including grading standards are in the process of being prepared.
Recommended
Course Adjustment: None.
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COS-1.8.1.2: Until City-wide grading standards are adopted, the following standards shall be used:
a. Roadways should be aligned along natural ridges or valleys, be curvilinear, and follow existing contours through implementation of landform grading standards;
b. Grading should protect the existing skyline, oak trees, prominent hillsides, riparian corridors, and other topographically sensitive features and shall emulate the natural topography, which is the shape, height, and depth of the land surface using landform grading standards, where feasible; c. Grading for individual detached single-family home sites should be restricted to that necessary to develop the driveway and individual home site. Proposed grading should be subject to grading plan review at the time of individual lot development; and
d. Oak trees should be retained unless it is demonstrated to be unfeasible or unreasonable.
Status: Implemented. Projects are reviewed on a case-by-case basis.
Recommended
Course Adjustment: None.
COS-1.8.2.1: The City Engineer should develop the erosion control guidelines that will more directly control wind and water erosion and the secondary impacts upon aesthetics, water quality, etc. The controls would be more specific than those that are presently contained in the CBC. The City of Sutter Creek Conservation Best Management Practices in Volume II contains an extensive list of detailed erosion control measures that could be used in said guidelines.
Status: Not Implemented. Development Standards, including erosion control guidelines are in the process of being prepared.
Recommended
Course Adjustment:
None. Guidelines will need to be prepared, with the use of BMPs in Volume II in the interim.
COS-1.9.6.1: Until the tree ordinance is updated to address oak woodland management, Project applicants shall submit an Oak Woodland Management Plan based on the requirements described in Volume II, if the project affects oak woodland stands that have greater than 10 percent canopy coverage or that display historic canopy coverage greater than 10 percent and if the project affects 10 contiguous acres of oak woodland stands. The Oak Woodland Management Plan shall be prepared by independent professionals under the direction of the City and address the following aspects of managing oak woodlands:
1. A description of oak woodland habitats proposed for removal and preservation;
2. An inventory of trees proposed for removal and preservation in development areas; and
3. Replanting locally-native trees, as needed.
Status: Implemented. Projects are reviewed on a case-by-case basis per the Oak Woodland Management Plan requirements.
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Recommended
Course Adjustment: None. Updates to the Tree Ordinance are still needed.
COS-1.9.6.2: New developments affecting 10 contiguous acres of oak woodland stands that exhibit a greater than 10 percent canopy cover or that may have historically supported greater than 10 percent canopy cover, shall preserve oak woodland habitat for each acre removed due to the development project at a ratio provided in the applicable Oak Woodland Management Plan or until such time that preservation ratios are established in the tree ordinance.
Status: Implemented. Projects are reviewed on a case-by-case basis per the Oak Woodland Management Plan requirements.
Recommended
Course Adjustment: None. Updates to the Tree Ordinance are still needed.
COS-1.9.6.3: Update, maintain, and enforce the City tree ordinance, including the addition of standards applicable to oak woodlands, oak woodland management plans and their contents, and oak woodland mitigation.
Status: Partially Implemented. Projects are reviewed on a case-by-case basis per the Oak Woodland Management Plan requirements.
Recommended
Course Adjustment: None. Updates to the Tree Ordinance are still needed.
COS-1.10.3.1: The City shall develop incentives for buildings exceeding Title 24 Energy Efficiency Standards and new development projects that meet 70% of their energy needs from renewable sources.
Status: Not Implemented.
Recommended
Course Adjustment: None. Incentives need to be developed.
COS-1.10.4.1: Update the Design Standards and/or Municipal Code to include the use of shade trees, structures, cool pavement and cool roofs in new construction of structures, parking lots, and streets.
Status: Not Implemented. The Code is currently in the process of being updated. No changes to the Design Standards were made in 2022.
Recommended
Course Adjustment: None.
COS-1.10.5.1: Maintain and continue to update renewable-energy tools and information on the City’s website.
Status: Not Implemented.
Recommended
Course Adjustment: None.
COS-1.11.1.1: The City shall focus on the following tasks to reduce emissions from the City’s operations:
• Reducing usage of city owned vehicles and replacing those that are not fuel efficient, and change procurement policy to specify high fuel efficiency for each vehicle class.
• Comprehensive energy efficiency retrofit of existing municipal buildings and facilities.
• Establish a purchasing policy requiring new electrical equipment to be Energy Star, or similarly, rated.
• Evaluate the potential to utilize solar renewable-energy systems to operate municipal facilities.
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• Include energy-efficiency provisions in City-released RFPs related to wastewater infrastructure.
• Switch existing traffic signals and street lights from incandescent bulbs to Light Emitting Diodes (LEDs).
• Install water efficient landscaping in areas managed by the City and establish municipal water consumption reduction goals.
• Increase office recycling, e.g. paper, cardboard, cans, toner cartridges. • Participate in PG&E’s Phase II of Green Communities: CommunityWide Inventory. • Evaluate the potential to implement methane capture system to utilize digester gas for electricity and heating at the wastewater treatment plant, as well as solar energy systems.
Status: Partially Implemented.
Recommended
Course Adjustment: None. Continue to implement.
COS-1.11.1.2: The City shall update, as appropriate, the City’s Greenhouse Gas Inventory to track its progress in reducing Greenhouse Gas emission from the 2005 baseline inventory.
Status: Not Implemented. No update was prepared in 2022.
Recommended
Course Adjustment: None.
COS-1.11.1.3: The City shall update, as appropriate, the Goals, Policies, and Implementation Measures in the General Plan Land Use Element, Conservation Element, Circulation Element, Public Services and Facilities Element, and Parks and Recreation Element that reduce Greenhouse Gas emissions.
Status: Implemented. The 2019 General Plan Update addressed greenhouse gas emissions.
Recommended
Course Adjustment: None.
COS-1.11.1.4: The City shall evaluate the feasibility of offering incentives for or requiring participation in the voluntary CALGreen water-efficiency measures.
Status: Not Implemented.
Recommended
Course Adjustment: None.
Circulation Element
C-1.1.1.1: As property is developed between Ridge Road and Shake Ridge Road, these development projects shall be required to dedicate and construct a collector road that will ultimately connect Ridge Road to Shake Ridge Road to the east of the City.
Status: Implemented and Ongoing. Projects are reviewed on a case-by-case basis.
Recommended
Course Adjustment: None. Continue to implement.
C-1.2.1.1: A number of intersections in the Sutter Creek planning area have met one or more of the standard warrants for signals. Each of these intersections should be further evaluated as time progresses to determine if traffic signals should be installed. Installation of the signals should be programmed as long-term improvements only when and if fully justified.
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Status: Implemented and Ongoing. Intersections are monitored regularly, and improvements added to the annual CIP, as needed.
Recommended
Course Adjustment: None. Continue to implement.
C-1.3.2.1: Improve Gopher Flat Road and Main Street to city limits as funding is available. The street should be improved with curb, gutter, and sidewalk and be widened to provide two 12-foot travel lanes, bike lanes, and a center two-way, left turn lane wherever right-of-way is not constrained by existing buildings or other factors.
Status: Partially Implemented. The improvements along Gopher Flat/Shake Ridge Road were a condition of approval for the Powder House Estates project.
However, these improvements will not extend all the way to Main Street. Right of way and funding constraints prevent the completion of this project between Powder House Estates and Cole St. The City conditioned Powder House Estates to provide two walking trails through the project and across open space to connect the Gopher Flat Road corridor to Randolph St. and Cole St. The Powder House Estates Project is no longer an active project. This will be considered with future project review in this area.
Gopher Flat Road has been improved with curb, gutter and sidewalk from Meadow Crest to just west of Manor Ct. Existing right of way on Gopher Flat Rd. from Meadow Crest eastward to Golden Hills Dr. is being considered for a sidewalk in order to meet the spirit of this policy and implementation measure.
Recommended
Course Adjustment: None. Continue to implement in the future.
C-1.3.2.2: Provide a walkway for elementary school children on Spanish Street. Improve with curb, gutter, and sidewalks where not now provided between the school entrance and Main Street.
Status: Partially Implemented. Improvements have been made up to Mahoney Mill Road, but do not extend to Main Street.
Recommended
Course Adjustment: None. Continue to implement as funding is available.
C-1.3.2.3: Evaluate the appropriateness and feasibility of the designation of the following as one-way streets: Hayden Alley, Keyes Street, Randolph Street and Boston Alley. Limiting parking to one side of Randolph Street may eliminate the need for the street to become one way.
Status: Not Implemented. These suggestions have been vetted several times with the citizens and interest holders. Thus far, size constraints with delivery trucks and school buses have prevented these suggestions from being implemented.
Recommended
Course Adjustment: None. Continue to implement in the future.
C-1.3.2.4: Widen as appropriate and feasible Sutter Hill Road and Eureka-Sutter Hill Road to provide 12-foot travel lanes and five-foot paved shoulders.
Status: Not Implemented.
Recommended
Course Adjustment: None. Continue to implement in the future.
C-1.3.2.5: Improve the North Amelia Street and Spanish Street intersection. Amelia Street is misaligned through its intersection with Spanish Street. Realignment will require acquisition of right-of-way.
Status: Not Implemented. North Amelia Street has not been realigned.
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Recommended
Course Adjustment: None. Continue to implement in the future.
C-1.3.3.1: The City shall review and update the City of Sutter Creek Capital Improvement Program and Funding Strategy.
Status: Implemented and Ongoing. The CIP is reviewed/updated annually Recommended
Course Adjustment: None.
C-1.4.1.1: Improve radius of curb returns as appropriate and feasible. Most intersections of side streets with Main Street in Sutter Creek should be improved by removing a 10-foot square section of the ten foot wide sidewalks on each side of an intersection and replacing the sidewalk with a 10-foot radius curb return and handicapped ramp.
Status: Partially Implemented.
Recommended
Course Adjustment: None.
C-1.4.1.2: Construct turning and acceleration/deceleration lanes as appropriate and feasible. At intersections where turning movements from the minor street are significant (over 100 vehicles per hour during the peak hours of the day), the Level of Service (LOS) can be improved by adding separate turn lanes for the various turning and through movements. This measure is not practical in the Main Street Historic District. Traffic on the state highways can be expedited with turn pockets at intersections, a continuous median turning lane for midblock turning movements, and acceleration and deceleration lanes at intersections.
Status: Implemented and Ongoing.
Recommended
Course Adjustment: None.
C-1.4.1.3: Improve sight distance at intersections as appropriate and feasible. At locations where accident records show problems due to poor visibility, corrective measures should be taken. These measures might involve removal or lowering of plantings or fences and, in some cases, the removal of low tree branches where buildings cannot be moved; stop signs can help in these situations.
Status: Implemented and Ongoing. Problem intersections have been remedied with the suggested solutions. The City Council has taken measures to eliminate hazardous site conditions through parking restrictions in some locations.
Recommended
Course Adjustment: None. Continue to regularly review and implement remedies as appropriate.
C-1.5.1.1: Adopted Plan Lines shall be incorporated into development plans to define specific requirements for dedicating the right-of-way for street purposes and to implement Circulation Element policies of the General Plan.
Status: Implemented and Ongoing.
Recommended
Course Adjustment: None. Continue to implement.
C-1.6.1.1: Provide bus service to and from special events from local parking facilities.
Charter bus service from the San Francisco Bay Area and Central Valley locations should be promoted for special events that are expected to draw large crowds.
Status: Partially Implemented. Covid-19 has discouraged large events from occurring.
Recommended
Course Adjustment: None. Continue to implement City-wide.
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C-1.6.1.2: Extend and add transit routes as demand dictates.
Status: Implemented and Ongoing. Transit routes have been extended and added to meet the demands of the City’s population. Amador Regional Transportation System provides bus service one-quarter mile from designated routes, effectively providing access to public transportation for all of the City’s residents Recommended
Course Adjustment: None. Continue to implement.
C-1.6.1.3: Bus shelters and benches should be provided where demand warrants and their provision included as part of development approval requirements. New development projects should provide safe locations off the traveled way for busses to stop without impeding the flow of traffic.
Status: Implemented and Ongoing. Bus shelters and benches have been provided with new commercial development.
Recommended
Course Adjustment: None. Continue to implement.
C-1.6.1.4: Public transit facilities (bus stops, etc.) should be located near or incorporated into commercial and industrial projects employing more than 10 people provided there is not an adequate existing bus stop within 1/4 mile.
Status: Implemented and Ongoing. Bus shelters and benches have been provided with new commercial development.
Recommended
Course Adjustment: None. Continue to implement.
C-1.6.2.1: The City shall work with ACTC and ARTS to review and comment upon new projects that may generate or attract, individually or cumulatively, large or moderate volumes of traffic.
Status: Implemented and Ongoing.
Recommended
Course Adjustment: None. Continue to implement.
C-1.7.1.1: The City shall encourage retail stores to provide delivery service and telephone and online shopping services. Some retail stores are instituting online ordering and delivery of goods to homes and business. This trend should be encouraged.
Status: Implemented and Ongoing. The City does not promote home deliveries; however, it is common for businesses to have mail order and web businesses.
The City allows UPS and FedEx to park anywhere reasonable to facilitate deliveries.
Recommended
Course Adjustment: None. Continue to implement.
C-1.7.2.1: Implement the (pd) land use designation explained on Table LU-2 in the Land Use Element, which allows planned developments to include neighborhood commercial uses.
Status: Implemented and Ongoing.
Recommended
Course Adjustment: None. Continue to implement.
C-1.8.1.1: The City encourages commercial development projects and employers to provide reserved parking spaces and vans for use by employees who carpool.
Status: Implemented and Ongoing.
Recommended
Course Adjustment: None. Continue to implement.
C-1.8.1.2: The City shall work with the Amador County Transportation Commission to encourage use of carpool parking at the Sutter Hill Transit Center.
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Status: Implemented and Ongoing.
Recommended
Course Adjustment: None. Continue to implement.
C-1.11.1.1: As traffic increases on some City streets, parking should be curtailed where parked vehicles encroach into the traveled way.
Status: Partially Implemented. Parking along Church Street at the Park was modified to curtail encroachment on the street. Parking on the street is an effective trafficcalming device. In residential neighborhoods, safety is more important than LOS, and thus, street parking has not been discouraged. The City Council has taken measures to eliminate hazardous site conditions through parking restrictions in some locations
Recommended
Course Adjustment: None. Continue to implement.
C-1.11.1.2: On-street parking is important to the business community and should be reserved for customers. Members of the business community should use the offstreet lots.
Status: Implemented. A parking plan has been developed and was adopted and implemented in 2019
Recommended
Course Adjustment: None. Continue to implement.
C-1.11.1.3: Provide adequate parking for new and old development. Off-street parking should be required whenever new commercial buildings are constructed. Where downtown businesses cannot provide adequate off-street parking, in-lieu fees shall be charged. These fees should go toward purchase of land and construction of parking facilities located within the downtown commercial district or other appropriate locations. Due to the heavy tourist demand for parking on weekends, additional public off-street parking facilities should be added as land becomes available within walking distance of the historic commercial area. Available off-street spaces should be retained, and additional space developed as property becomes available. Parking structures can provide additional parking where land values are high and available land area is limited.
Status: Partially Implemented. New development projects are reviewed using both the General Plan and California Environmental Quality Act (CEQA), both of which address parking. City ordinance requires payment of in-lieu fees where parking cannot be provided.
Recommended
Course Adjustment:
None. Continue to implement. The City should evaluate and update its parking fees regularly to assure adequate funds are collected to construct new parking spaces in-lieu of on-site parking spaces.
C-1.11.1.4: Where designated, post standard “No Parking” signs on streets and alleys in appropriate locations to ensure compliance and enforcement.
Status: Implemented. Several of the narrower streets have no parking signs posted where parking is not feasible.
Recommended
Course Adjustment: None. Continue to implement.
Public Services and Facilities Element
PS-1.1.2.1: Development shall pay its fair share for services through Community Service District fees applied to property taxes following annexation into the City Community Services District.
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Status: Not Implemented. The City Community Services District needs to be established and is proposed within the Development Standards under preparation.
Recommended
Course Adjustment: None. Establish the CSD and continue to implement.
PS-1.2.4.1: The City shall oversee inclusion of AWA’s Urban Water Management Plan into the City’s Improvement Standards.
Status: Implemented. AWA has adopted water system design standards. The City requires compliance with the AWA standards for building permits and project review
Recommended
Course Adjustment: None. Continue to implement.
PS-1.3.5.1: The City shall implement Implementation Measure C-1.3.3.1 ensuring the City of Sutter Creek Capital Improvement Program and Funding Strategy addresses sewage collection and treatment as necessary.
Status: Implemented and Ongoing. The CIP is reviewed/updated annually.
Recommended
Course Adjustment: None. Continue to implement.
PS-1.4.5.1: Storm water mitigation for streets and parking areas shall focus on four areas:
1) ensuring stormwater discharge rates do not exceed pre-construction stormwater discharge rates; 2) promoting permeable landscapes to reduce stormwater surface flows; 3) preventing runoff contamination; and 4) allowing natural treatment of runoff in detention ponds or grass swales.
Status: Implemented and Ongoing. Projects are reviewed on a case-by-case basis.
Recommended
Course Adjustment: None. Continue to implement.
PS-1.4.6.1: The next large development to be considered after adoption of the General Plan Update that has the potential to add substantial storm runoff to Sutter Creek shall be required to provide for the master drainage plan (utilize CEQA mandatory findings of cumulative effect) and be partially reimbursed by subsequent developments.
Status: Implemented and Ongoing. New major projects fully mitigate drainage.
Recommended
Course Adjustment: None. Continue to implement.
PS-1.5.1.1: The City shall develop and adopt policies for diversion of total solid waste generated by the city.
Status: Partially Implemented. The City actively participates in the County AB 939 Task Force’s Source Reduction and Recycling Element and Household Hazardous Waste Element program.
Recommended
Course Adjustment: None. Develop and implement policies.
PS-1.6.1.1: The City shall cooperate with the Amador County Unified School District in the development of a new elementary school site with public recreation facilities.
Status: Not Implemented.
Recommended
Course Adjustment: None. Implement as needed
PS-1.8.1.1: The Police Chief and/or an outside consultant on a regular basis should calculate the cost of facilities that would be needed to adequately serve projected demand and a timetable for which the facilities must be brought into use. The costs and time frame should be compared with projected revenues and, City of Sutter Creek
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if necessary, policies or plans for obtaining additional revenues should be adopted by the City Council.
Status: Implemented and Ongoing. An AB1600 study & fee have been adopted. It became effective on April 17th, 2008. Police facilities were included in the study.
Recommended
Course Adjustment: None. Conduct regular evaluation of facilities costs and demands.
PS-1.8.2.1: The City will likely need to rely upon the services of an outside fiscal consultant to conduct the referenced study and prepare subsequent plan. To save costs, this project could be combined with an overall budget projection analysis and capital improvement program as is called for under the subject heading “Funding Public Services”
Status: Implemented and Ongoing. An AB1600 study and fee have been adopted, effective on April 17th, 2008
Recommended
Course Adjustment: None. Conduct regular evaluation of fees.
PS-1.9.1.1: New Subdivisions of five or more lots shall prepare and maintain a Fire Safe Plan.
Status: Implemented and Ongoing. Projects are reviewed on a case-by-case basis and are required to provide, if applicable.
Recommended
Course Adjustment: None. Continue to implement.
PS-1.9.2.1: The 10-year plan should be drafted by the Sutter Creek Fire Protection District and portions that are relative to Sutter Creek should be adopted by the City Council.
Status: Not Implemented. The City does not currently have a 10-year fire protection service plan. The Amador Fire Protection District has formed a Community Facilities District, which encompasses all of the properties within the City.
Recommended
Course Adjustment: None. Continue to Implement.
PS-1.11.2.1: Utilities and telecommunications infrastructure shall be placed underground in rights-of-way that have been designated to accommodate utility and telecommunications networks.
Status: Implemented and Ongoing. Projects are reviewed on a case-by-case basis and are required to locate new infrastructure underground.
Recommended
Course Adjustment: None. Continue to implement.
PS-1.12.1.1: The citywide capital improvement program and funding strategy shall include a provision for the maintenance of open space areas that may be acquired through implementation of the open space objectives, policies, and implementation measures contained within the General Plan.
Status: Implemented and Ongoing. The CIP is reviewed and updated annually.
Recommended
Course Adjustment: None. Continue to implement.
Safety Element
S-1. 2.5.1: The City shall maintain a record of mining activities within the city.
Status: Partially Implemented and Ongoing.
Recommended
Course Adjustment: None. Continue to implement.
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S-1.3.2.1: The City shall consult with the County of Amador about General Plan Policy S1.3.2, which concerns peak flow runoff from new development within the Sutter Creek drainage area but outside of City jurisdiction.
Status: Partially Implemented and Ongoing.
Recommended
Course Adjustment: None. Continue to implement.
S-1.3.3.1: The City shall consult with the County of Amador about General Plan Policy S1.3.3, which concerns review of development projects within the Sutter Creek drainage area.
Status: Partially Implemented and Ongoing.
Recommended
Course Adjustment: None. Continue to implement.
S-1.3.4.1: The City shall continue to identify flood hazards and funding to correct the hazards.
Status: Partially Implemented and Ongoing. The City has systematically applied for grants to eliminate flooding hazards. The Old Sutter Hill hazard elimination grant corrected problems in the southeast portion of the City and the Broad St. grant addresses issues in the eastern portion of the City. The City required the Sutter Crest East Subdivision to resolve all flooding related problems in its area; Golden Hills; Powder House; Lincoln Mine Estates; Bryson Dr. Cottages; Crestview; etc. The City improved the Main St. Bridge with grant funds to help eliminate flooding in the City Hall area. The City received a grant for improvement of the Badger St. Bridge. Construction improvements were completed in 2017, which should help eliminate flooding. The Main Street Bridge replacement project began in April 2018 and was completed in September 2019. No new improvements occurred in 2021.
Recommended
Course Adjustment: None. Continue to implement.
S-1.4.8.1: The City, in cooperation with the Fire Protection District, shall prepare a Fire Safe Plan for the City’s consideration and adoption.
Status: Not Implemented.
Recommended
Course Adjustment: None. Continue to implement.
S-1.4.9.1: The City and/or Fire District shall facilitate property owners in fulfillment of this objective by sponsoring educational programs as well as efforts to obtain grants, special districts formation, or other funding mechanisms.
Status: Not Implemented. A program to reduce or eliminate the threat of urban fire has not been planned for or funded by property owners in the Downtown Historic District. It should be noted, however, that this project has been suggested and while business owners are supportive of it, landowners have been resistant to the idea. The City continues to suggest such a program
Recommended
Course Adjustment: None. Continue to implement.
S-1.5.1.1: The City should urge the County to accomplish this objective. The document should address the recommendations of General Plan Task Force #3 as listed within the previous text. City departments and other public service agencies should be directed to actively cooperate and provide their own emergency plans in the effort.
Status: Implemented and Ongoing. The County updated the Local Hazard Mitigation Plan (LHMP) in 2020 and the City adopted the LHMP by reference into the City of Sutter Creek
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General Plan Safety Element in February 2021. The City also has a plan available at City Hall and works with the State Office of Emergency Services.
Recommended
Course Adjustment: None. Continue to implement as subsequent updates are completed.
S-1.5.2.1: Drills should be coordinated with the County Office of Emergency Services.
Status: Implemented. The Office of Emergency Services conducts one or more drills each year
Recommended
Course Adjustment: None. Continue to implement.
Noise Element
N-1.1.8.1: The City shall consult with the County Planning Commission, the County Airport Land Use Commission, and other agencies to reduce noise generated from sources outside the City’s jurisdictions.
Status: Partially Implemented.
Recommended
Course Adjustment: None. Continue to implement.
N-1.1.11.1: The City's Planning Department shall review public and private project plans and applications with respect to the policies and standards of the Noise Element.
Status: Implemented. Projects are reviewed on a case-by-case basis.
Recommended
Course Adjustment: None. Continue to implement.
N-1.1.12.1: The City shall revise the design standards for collector and arterial city streets to incorporate noise attenuation features.
Status: Not Implemented. Design Standards are found in 2019 General Plan Update Volume II
Recommended
Course Adjustment:
Include in the new Development Standards. Continue to implement on a case by case basis.
N-1.1.13.1: Update the City noise regulations (Code Section 10.50) to be consistent with the noise element.
Status: Not Implemented. The Code is in the process of being updated 2020.
Recommended
Course Adjustment: None. Continue to implement.
N-1.1.14.1: The Noise Element Contour Maps should be modified every five to ten years or if any new development warrants their amendment.
Status: Implemented. The contour maps are included in the 2019 General Plan Update Volume III.
Recommended
Course Adjustment: None. Continue to implement.
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Historic Element
H-1.1.1.1: The Design Review Committee will evaluate City Staff recommendations regarding a proposed project’s conformance with the Design Standards and will either issue design clearance in concurrence with Staff recommendations, issue design clearance with modifications, or find a proposed project is not in conformance with the Design Standards and make recommendations to City Staff or the Planning Commission disapproving the applications.
Status: Implemented and Ongoing. Applicable projects are reviewed on a case-by-case basis.
Recommended
Course Adjustment: None. Continue to implement.
H-1.1.1.2: The committee should review the "Walking Tour of Historical Places of Interest" and consult other reliable sources to determine which buildings or structures are historically significant.
Status: Implemented and Ongoing. The City’s promotion committee reviews the walking tour annually.
Recommended
Course Adjustment: None. Continue to implement.
H-1.1.1.3: The committee should recommend other policies and procedures for the citywide maintenance and enhancement of historic values including, possibly, a historic preservation ordinance, designation of the downtown area as a nationally registered historic place, participation in the National Historic Preservation program as a certified local government, and participation in the California Main Street program.
Status: Partially Implemented. According to the National Register, the Sutter Creek downtown has not been designated as a historic place at this time. Sutter Creek is not actively participating in the National Register program. Preservation and treatment of historical architectural features are included in the City’s adopted Design Standards. The Design Review Committee ensures City-wide Design Standards are implemented. The Design Standards include a process for evaluating project compliance with the Design Standards.
Recommended
Course Adjustment: None. Continue to implement.
H-1.1.1.4: Documentation in compliance with the State of California and City of Sutter Creek regulations for removing or altering historic buildings, structures, objects and/or sites shall be required prior to the issuance of a building or demolition permit.
Status: Implemented and Ongoing.
Recommended
Course Adjustment: None. Continue to implement.
H-1.1.3.1: The City shall provide the North Central Information Center and historians or individuals knowledgeable about the City’s history qualified to review development proposals in the City of Sutter Creek adequate information and time to review and comment upon major development proposals that have a potential to affect known or unknown cultural or historical resources.
Status: Implemented and Ongoing. Actions subject to CEQA are circulated for review and if resources are discovered during the analysis, the appropriate local, state, or federal parties are contacted.
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Recommended
Course Adjustment: None. Continue to implement.
H-1.1.4.1: Discretionary development project approvals shall contain the condition that sign of historic or prehistoric occupancy or use of the site that is discovered during grading or building activities will cause an immediate halt to such activities and the prompt notification of the City, the Chairperson, Jackson Rancheria and the North Central Information Center or the State Office of Historic Preservation.
Status: Implemented and Ongoing.
Recommended
Course Adjustment: None. Continue to implement.
H-1.1.5.1: Enforce and improve the historic overlay land use designations contained in the General Plan Land Use Element through the City’s Design Standards.
Status: Implemented and Ongoing. Municipal Code Chapter 15-38 has been adopted and the historic overlay established in the Land Use Overlay Diagram. The Design Review Committee enforces City-wide Design Standards. The Design Standards include a process for evaluating project compliance with the Design Standards.
Recommended
Course Adjustment: None. Continue to implement.
H-1.1.5.2: The Design Review Committee should recommend to the City Council and Planning Commission a list of land uses deemed compatible with the intent of the historic districts.
Status: Implemented and Ongoing. The City currently has a list of land uses deemed compatible with the intent of the Downtown Historic District, based in the zoning code. General Plan Land Use Element Table 4-2 defines the historic district and district limits are depicted in General Plan Figure 4-2 Land Use Overlay Diagram.
Recommended
Course Adjustment: None. Continue to implement.
Parks and Recreation Element
PR-1.1.2.1: New residential development will either dedicate land or pay an in-lieu fee for parkland (or a combination, at the option of the City) based upon a ratio of 5 acres per 1,000 residents anticipated in the development.
Status: Implemented and Ongoing. Fees are collected during the building permit process.
Recommended
Course Adjustment: None. Continue to implement.
PR-1.1.2.2: The City shall prepare and adopt a parks master plan and funding mechanism for construction and maintenance.
Status: Not Implemented. The City is in the process of establishing Development Standards and funding mechanisms. No Master Plan has been established.
Recommended
Course Adjustment: None. Continue to implement.
PR-1.1.4.1: The City shall consult with the Amador County Unified School District about school recreational facilities remaining available for public use when not being occupied by school functions.
Status: Not Implemented. The City will be working with the District when a Parks Master Plan is developed.
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Recommended
Course Adjustment: None. Continue to implement.
PR-1.1.5.1: The general purposes and features of a regional park/sports complex are described in the previous text, as are some general considerations for obtaining such a facility.
Status: Not Implemented. A regional park/sports complex in the Sutter Hill/Martell Area has not been established. Such a regional park had been proposed for the Gold Rush Ranch Specific Plan Area
Recommended
Course Adjustment: None. Continue to implement.
PR-1.1.6.1: The general purposes and definitions of community parks are described in the previous text. New community parks shall be acquired and constructed by dedications and Quimby ordinance in-lieu fees.
Status: Implemented and Ongoing. Fees are collected during the building permit process.
Recommended
Course Adjustment: None. Continue to implement.
PR-1.1.7.1: The general definition of neighborhood parks is contained in the previous text.
New large residential development projects, containing at least 50 to 100 residential units, shall include neighborhood parks. Neighborhood parks may include private parks provided they are maintained and accessible to residents of the neighborhood being served for little or no gate fee.
Status: Implemented and Ongoing. New developments are reviewed with consideration to the General Plan and California Environmental Quality Act. Parkland needs and requirements of the City are addressed at that time. Projects are reviewed on a case-by-case basis and applicable park dedication is required.
Recommended
Course Adjustment: None. Continue to implement.
PR-1.1.7.2: Develop, and update as appropriate, City-wide standards for neighborhood parks to be adopted within the City’s Development Standards, and establish a funding mechanism for ongoing maintenance of the parks.
Status: Not Implemented. The City is in the process of preparing Development Standards and funding mechanisms.
Recommended
Course Adjustment: None. Continue to implement.
PR-1.1.8.1: The general purposes and parameters for the Sutter Creek linear parkway are addressed in the previous text. The City could "seed" establishment of the parkway by using local volunteers to design and construct a part of the parkway on City-owned property near City Hall. The City could also sponsor a workshop of local business leaders and draw upon the direct experience of other communities whose commerce and tourism have improved due to similar park facilities.
Status: Partially Implemented. The "gateway" project constructed at the intersection of Old Hwy. 49 and new Hwy. 49, that is City owned property, contains a meandering sidewalk that allows persons from that area to walk up to the bus stop and shopping center at the top of Sutter Hill Road. Other walkways/paths have been discussed in public workshops that will eventually be created and linked together to connect neighborhoods within the City.
The City participated in the ACTC pedestrian/bicycle study and the ACRA park study. The Citywide trail system was included in these plans and adopted into the General Plan Update. This trail system connects extensively with each City of Sutter Creek
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neighborhood and planned neighborhood. Each new development will construct portions of the trail and the City has applied for grants to construct portions of the trail in established neighborhoods. The City has constructed the Nickerson Trail and is engaged in planning a trail from the footbridge downtown to the Central Eureka Mine. The current Circulation Element Update identifies pedestrian trail and bike path locations and improvement opportunities.
Recommended
Course Adjustment: None. Continue to implement.
PR-1.1.8.2: Dedication of creekside greenways is a requirement contained in the Land Use Element that applies to new development projects along Sutter Creek and Gopher Gulch. As future development occurs, improvements in the creekside greenway zones should consist only of passive recreation facilities including bicycle paths, pedestrian trails, picnic areas, open space, and similar uses.
Riparian habitat should be maintained as much as possible. New plantings should consist of native plants to the greatest extent possible. The following controls should also apply:
1. Urban structures and facilities such as houses, commercial and industrial buildings, and parking lots shall be prohibited;
2. Filling shall be prohibited wherever feasible;
3. The obstruction of stream flow by manmade facilities shall be prohibited; and
4. The destruction of riparian vegetation should be prohibited except for flood control and public health and safety reasons.
Status: Partially Implemented. The City reviews new projects and subdivisions adjacent to Sutter Creek and Gopher Gulch in compliance with project review and subdivision review procedures. Conditions of approval are applied to maintain existing habitat. To date, passive recreation facilities and/or dedication have not been required
Recommended
Course Adjustment: None. Continue to implement.
PR-1.1.9.1: A general explanation of the interlinking pedestrian and bicycle trail network is provided in the previous text of this Element. The network is also addressed by objectives, policies, and implementation measures found within the Circulation Element, and depicted on the Circulation Diagram, Figure 6-1. The bicycle and pedestrian transportation plan shall study alternative designs and locations, and develop maps and diagrams for essential components of the network. The bicycle and pedestrian transportation plan should also address means to obtain needed trails in developed parts of the City. New developments should be required to provide for links to the system where necessary. Such links should not generally be considered a contribution to parklands dedication if it serves in-lieu of other pedestrian and bicycle facilities.
Status: Implemented and Ongoing. The City studied alternative designs, locations, and means for acquiring trails. New developments are required to provide links to the pedestrian/ bicycle trails network. The City participated in the Amador Countywide Pedestrian and Bicycle Plan adopted in 2017. A Circulation Element Update is currently being prepared that identifies pedestrian trail and bike path locations and opportunities.
City of Sutter Creek
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Recommended
Course Adjustment: None. Continue to implement.
Environmental Justice Element
EJ-1.1.1.1: The City shall consider matters of community equity and environmental justice during the public project review process.
Status: Implemented. Consideration is given to projects during the review process on a case-by-case basis.
Recommended
Course Adjustment: None. Continue to implement.
EJ-1.1.1.2: The City shall modify the General Plan, zoning code, and zoning map to maintain environmental justice within the City and achieve equitable conditions throughout the City.
Status: Partially Implemented and Ongoing. The General Plan Update included the addition of environmental justice considerations and the Land Use Diagram reflects an equitable distribution of land uses. The Zoning code is currently being updated to ensure allowed uses are zoned appropriately.
Recommended
Course Adjustment: None. Continue to implement.
City of Sutter Creek
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APPENDIX B
Review of Housing Element Programs
Housing Program Status Accomplishments
Continue, Modify
or Delete
Program
Joint City/County Programs
Goal H-1: Provide adequate sites to encourage provision of affordable housing.
Program H-1.1: To ensure that there is a sufficient
supply of multi-family- and single-family-zoned land to meet the regional housing needs allocation (RHNA),
the County and the cities of Ione, Jackson, Plymouth,
and Sutter Creek will annually review their land
inventory. Each jurisdiction will consider single-familyzoned, vacant infill lots for potential reuse and additional development of affordable second units,
multi-family dwellings, and special needs housing.
Responsibility: Planning Department of each
jurisdiction
Funding: General Fund
Time Frame: Annually
Quantified Objective: N/A
Implemented
The Housing Element includes a
citywide inventory of potential infill
sites. The inventory list contained in
the Housing Element is available at
the Community Development
Department offices and at Sutter
Creek City Hall counter, and is posted
on the City’s website,
www.cityofsuttercreek.org. The
inventory was updated at the time the
Housing Element is updated.
Between updates of the Housing
Element, City staff will maintain a
database of the housing inventory,
and vacant or infill sites with
modifications entered each time a
building permit or use permit is
approved. The Planning staff will
make the database available at the
City Hall and Community
Development counters.
Continue
City of Sutter Creek
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Housing Program Status Accomplishments
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Program
Program H-1.2: The County and the cities of Ione,
Jackson, Plymouth, and Sutter Creek will consider
jointly pursuing funding through various state and
federal programs or apply individually. The jurisdictions will consider jointly pursing funding on an annual basis or pursue funding individually by submitting grant
applications depending on the availability of funding.
Local, state, and federal programs include:
• BEGIN (federal)
• CalHome Program (federal)
• Community Development Block Grant (federal)
• Multifamily Housing Program (federal)
• Section 8 (federal)
• State Homeownership Program (state)
• Residential Energy Conservation (state)
• Community Reinvestment Act (federal)
• Mortgage Credit Certificate
• Non-Profit Housing Development Corporation
Responsibility: Planning Department of each
jurisdiction, Grants Coordinators
Funding: General Fund, Program Administration
Funds (Housing Authority)
Time Frame: Annually, and as NOFAs are released
Quantified Objective: N/A
Not
Implemented
The City has not actively pursued
available funding due to limitations on
staff availability to conduct the search.
Continue
City of Sutter Creek
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Housing Program Status Accomplishments
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Program
Program H-1.3: The County and the cities of Ione,
Jackson, Plymouth, and Sutter Creek should promote
the development of second unit dwellings by
publicizing information at City Halls, the County
Administration Center, and posting information on
each jurisdiction’s website. Each jurisdiction should
provide information regarding permit requirements,
changes in State law, and benefits of second unit
dwellings to property owners and the community.
Responsibility: Planning Department of each
jurisdiction
Funding: General Fund
Time Frame: Review and update annually
Quantified Objective: N/A
Implemented
The City’s General Plan and
regulations are posted on the City’s
website (www.cityofsuttercreek.org)
providing applicants with information
on second dwelling units. The City
provides links on the City website to
the “housing and employment
information” on the County website.
Due to the changing nature of state
law, grant funding, and the economy,
the Planning staff does not maintain a
packet of information that would
quickly become outdated but works
with each applicant to inform them of
the options available for second unit
dwellings. One Accessory Dwelling
Unit was approved in 2022.
Continue
Program H-1.4: The County and the cities of Ione,
Jackson, Plymouth and Sutter Creek shall consider
applying jointly or individually to use CDBG funding for the First-time Homebuyer Program.
Responsibility: Planning Department of each
jurisdiction
Funding: General Fund
Time Frame: Apply annually
Quantified Objective: N/A
Not
Implemented
The City has not actively pursued
available funding due to limitations on
staff availability.
Continue
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Housing Program Status Accomplishments
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Program
Program H-1.5 The County and the cities of Ione,
Jackson, Plymouth and Sutter Creek will consider
developing an Affordable Housing Trust Fund with
funds that could be acquired from housing developers
and or employers throughout the County. Funds could
be collected from housing developers when new
residential projects are built or new employers locating in the County when their workplaces are established.
Once funds start being collected, the newly
established Countywide Housing Committee
comprised of a representative from each jurisdiction
would develop a priority list for the use of these funds.
Funds could be used to build new affordable housing
or to rehabilitate existing housing.
The jurisdictions would apply for matching funds from
the Local Housing Trust Fund Matching Grant Program
though the State Housing and Community
Development Department (HCD).
Responsibility: City Manager, City Planner, County
Planning, Planning Commission, Board of Supervisors
and City Council
Funding: General Fund
Time Frame: Consider developing a trust fund by
June 2016.
Quantified Objective: N/A
Partially
Implemented
A Trust Fund or Countywide Housing
Committee was not established in
2022.
In Sutter Creek, this program is
implemented on a case-by-case basis
for major subdivisions. The most
recent example of implementation of
this program was the approval of the
Gold Rush Ranch Specific Plan
(GRRSP) in 2010. Public housing
benefits provided by the GRRSP are
highlighted in Chapter 3 of the Specific
Plan including establishment of an
affordable housing trust fund for the
funding of affordable housing,
administered by the City.
Continue
Goal H-2: Provide support for affordable and special-needs housing in Amador County.
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Housing Program Status Accomplishments
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Program
Program H-2.1: The County and the cities of Ione,
Jackson, Plymouth, and Sutter Creek will consider
working together or individually with nonprofits and forprofit housing development corporations specializing in housing for various special needs groups to
accommodate housing that meets the needs of these
groups.
Each jurisdiction will work with nonprofit housing
corporations to educate its citizens regarding the
necessity of providing the affordable housing needed
to support the job growth occurring throughout the
County. Specifically, this information will focus on the need to provide affordable housing close to jobs in an
effort to reduce the traffic and air quality impacts that result from long commutes.
Programs will target community opposition to
affordable housing projects in an effort to establish
positive perceptions. Education will occur through
public meetings, presentations to the community, and
articles published in the local newspaper.
Should the County and the cities successfully receive
funding either jointly or individually, each jurisdiction will promote and publicize the availability of funding for loans and grants (when additional CDBG/HOME funds
are acquired) through the local media, mailings to
property owners in targeted areas, and mailings to
local contractors and developers
Not
Implemented
The City has not actively pursued
available funding for affordable
housing.
Continue
City of Sutter Creek
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Housing Program Status Accomplishments
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Program
Responsibility: City Council, Board of Supervisors,
City/County Administrators, Planning, Engineering,
and Finance Departments
Funding: State and Federal Grants
Time Frame: Annually
Quantified Objective: N/A
Program H-2.2: Assembly Bill (AB) 2634 requires the
quantification and analysis of existing and projected
housing needs of extremely low-income households.
To facilitate housing for extremely low-income
persons, the County and the cities of Ione, Jackson,
Plymouth, and Sutter Creek will prioritize funding
and/or offer financial incentives or regulatory
concessions to encourage the development or
rehabilitation of single-room occupancy units and/or
other units affordable to the extremely low-income,
such as supportive and multi-family units.
Responsibility: Planning Departments
Funding: General Fund
Time Frame: December 2015
Quantified Objective: N/A
Not
Implemented
No progress on this Program occurred
in 2022.
Continue
City of Sutter Creek
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Housing Program Status Accomplishments
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Program
Program H-2.3: The County and the cities of Ione,
Jackson, Plymouth, and Sutter Creek shall consider
working together or individually with the ATCAA to find suitable sites for transitional, supportive, and female heads of households housing. The County and the
cities of Ione, Jackson, Plymouth, and Sutter Creek
shall consider working together to host an annual
meeting with A-TCAA to insure that opportunities for
transitional and special needs housing are
implemented to the greatest extent possible.
Responsibility: Building Inspector, County Planning,
City Planners, County Administrators and City
Managers
Funding: General Fund
Time Frame: Ongoing with annual meetings
Quantified Objective: N/A
Partially
Implemented
In June 2020, the County Homeless
Task Force prepared data and a
report identifying 4 potential sites for
such housing. One site was in Martell
(new construction), two in Jackson
(hotel conversion), and one in Ione
(Preston Castle conversion of
caretaker units). The study did not
identify appropriate locations in Sutter
Creek. In January 2022, the City of
Sutter Creek received an application
from DANCO for a 46 unit permanent
supportive housing complex. Progress
on the application is anticipated in
2023.
Continue
City of Sutter Creek
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Housing Program Status Accomplishments
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Program
Goal 3: Support the conservation and rehabilitation of the existing housing stock and promote the reduction of energy use and the conservation of natural resources in the development of housing.
Program H-3.1: The County and the cities of Ione,
Jackson, Plymouth, and Sutter Creek shall consider
surveying the conditions of housing stock jointly or
individually to determine the number of housing units
in need of rehabilitation and replacement.
The jurisdictions should consider utilizing the survey
results to pursue available funding sources to develop
a countywide rehabilitation program (or continue with
individual programs). The County and the Cities shall
keep in contact with Department of Housing and
Community Development for changes which will
improve the chances of obtaining funding, including
the availability of new programs.
Responsibility: Building and Planning Departments
Funding: CDBG, HOME, USFA Rural Housing
Services fund
Time Frame: June 2016
Quantified Objective: N/A
Implemented
The Housing Element includes the
results of the housing stock condition
survey most recently updated in 2010.
The City has not developed a
rehabilitation program.
The City requires that buildings meet
code at the time of ownership change
or at the time a building permit is
requested. The City implemented a
Community Development Block Grant
(CDBG) for age-restricted and lowincome occupants in 2008 and 2009.
City staff reviews funding for potential
programs on an annual basis to
determine if the programs are
available and if the City has the ability
to implement the program.
Continue
Program H-3.2: The County and the cities of Ione,
Jackson, Plymouth, and Sutter Creek will enforce the
State of California’s Title 24 energy requirements. Title 24 energy requirements define construction standards
that promote energy conservation. In addition, each
jurisdiction will consider partnering with AC-TCA and
ACES, Inc. (formerly Amador County Environmental
Services) to promote energy conservation.
Implemented
The City collaborates with Pacific Gas
and Electric (PG&E) on installing
energy-efficient lighting. In 2012 the
City and PG&E selected new standard
energy-efficient lights to be used in the
city.
Continue
City of Sutter Creek
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Housing Program Status Accomplishments
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Program
Some measures the County and the cities could
undertake jointly or individually to assist in the
implementation of the A-TCAA program include
providing brochures at public counters, providing
brochures to senior centers, or applying for funds
either jointly or individually to assist homeowners in
undertaking weatherization projects in conjunction with government-assisted rehabilitation projects
Responsibility: Building, Planning and Engineering
Departments
Funding: None required
Time Frame: Ongoing
Quantified Objective: N/A
The City provides a link to the PG&E
energy-efficiency website from the
City’s website.
The City provides residents with the
local PG&E representative’s contact
information when an inquiry is made
regarding energy efficiency.
Program H-3.3: The County and cities of Ione,
Jackson, Plymouth, and Sutter Creek shall continue to
support PG&E’s weatherization program as an
important means of lowering housing costs and
preserving housing affordability.
Responsibility: Building, Planning and Engineering
Departments
Funding: None required
Time Frame: Ongoing
Quantified Objective: N/A
Implemented
The City collaborates with Pacific Gas
and Electric (PG&E) on installing
energy-efficient lighting. In 2012 the
City and PG&E selected new standard
energy-efficient lights to be used in the
city.
The City provides a link to the PG&E
energy-efficiency website from the
City’s website.
The City provides residents with the
local PG&E representative’s contact
information when an inquiry is made
regarding energy efficiency.
Continue
City of Sutter Creek
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Housing Program Status Accomplishments
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Program
Program H-3.4: The County and the cities of Ione,
Jackson, Plymouth, and Sutter Creek will consider
partnering with Pacific Gas & Electric (PG&E) to
promote energy saving programs by notifying home
builders of the design tools offered by PG&E and by
posting a link on each jurisdiction’s website to notify ratepayers of the variety of programs. The County and
cities of Ione, Jackson, Plymouth, and Sutter Creek will also consider partnering with the California Alternate
Rates for Energy (CARE), the Relief for Energy
Assistance through Community Help (REACH) and the
Family Electric Rate Assistance (FERA).
Responsibility: Building, Planning and Engineering
Departments
Funding: None required
Time Frame: Ongoing
Quantified Objective: N/A
Implemented
The City provides a link to the PG&E
energy-efficiency website from the
City’s website.
The City provides residents with the
local PG&E representative’s contact
information when an inquiry is made
regarding energy efficiency.
Continue
Goal 4: Provide decent housing and quality of living environment for Amador County residents, regardless of age, race, religion, sex, marital status, ancestry, national origin, color, disability, or economic level.
Program H-4.1: The County and the cities of Ione,
Jackson, Plymouth, and Sutter Creek shall obtain
information on fair housing laws from the Department
of Housing and Community Development and have
copies of the information available for the public on
each jurisdiction’s website, at City Halls, the County
Administration Center, and the local library(ies).
Implemented
Fair housing information is available at
the Planning Department and links to
the fair housing laws are on the City’s
website. There is no library within the
City limits.
Continue
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Housing Program Status Accomplishments
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Program
Responsibility: Planning Departments
Funding: General Fund
Time Frame: 2014
Quantified Objective: N/A
Program H-4.2: The County and the cities of Ione,
Jackson, Plymouth, and Sutter Creek shall refer
housing discrimination complaints to the A-TCAA and
the fair housing authority for Amador County.
Responsibility: Planning Departments
Funding: General Fund
Time Frame: 2014-2019
Quantified Objective: N/A
Implemented
The Planning staff refers housing
complaints to the Amador-Tuolumne
Community Action Agency when
appropriate.
Continue
Goal 5: Reduce public and private constraints to housing production while providing an appropriate level of environmental review, as well as maintaining design and construction quality and fiscal responsibility.
Program H-5.1: The County and the cities of Ione,
Jackson, Plymouth, and Sutter Creek will ensure that
residential development projects are consistent with
the goals and policies of their General Plans and that
there is internal consistency between the Housing
Element and the rest of the General Plan. Each
jurisdiction will prepare a General Plan Annual
Progress Report in compliance with State direction and
provide it to City Councils and Board of Supervisors on progress toward meeting its goals, objectives, policies and programs. Monitoring will include an evaluation of
the Housing Element objectives by the responsible
agencies and departments, meeting timing and funding
Implemented
Residential development projects are
reviewed for consistency with the
goals and policies prior to approval.
Continue
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Housing Program Status Accomplishments
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Program
commitments for implementing actions, as well as the
number of housing units provided or other measurable
indicators achieved for each measure that has been
put into place. The final reports will be submitted to
OPR and HCD annually.
Responsibility: City/County Administrators, Planning,
Public Works, Engineering, and Finance Departments,
City Councils and Board of Supervisors
Funding: General Fund
Time Frame: Annually, 2015
Quantified Objective: N/A
The 2022 General Plan Annual
Progress Report was prepared in
January/February 2023. The 2021.
General Plan Annual Progress Report
was prepared in February 2022 and
approved by the City Council in March
2022. The 2020 General Plan Annual
Progress Report was prepared in
January/February 2021 for submittal
to OPR and HCD. The 2019 General
Plan Annual Progress Report was
prepared in January/February 2020 for
submittal to OPR and HCD. The 2018
GP APR was prepared in March/April
2019 for submittal to OPR and HCD.
The 2017 GP APR was prepared in
March 2018 for submittal to OPR and
HCD. The 2016 GP APR was
prepared in April 2017 and submitted
to OPR and HCD. The 2015 GP APR
was prepared in June 2016 and
submitted to OPR and HCD.
Program H-5.2: Complex permit processing
procedures can be an obstacle in housing
development, especially for affordable housing
projects under tight timelines imposed by state and
federal funding programs. The County and the cities of
Ione, Jackson, Plymouth and Sutter Creek will
minimize processing time for residential development
permits, especially affordable residential projects and those that conform to respective jurisdiction’s
development requirements.
Implemented
City staff reviews applicationprocessing procedures annually. In 2012, checklists were developed to
assist applicants in meeting the City’s
requirements. The Planning
Commission reviewed and agreed to
the use of the recommended checklist.
Checklists were updated in 2020.
Continue
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Housing Program Status Accomplishments
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Program
The County and the cities of Ione, Jackson, Plymouth,
and Sutter Creek will monitor the development
processing/review procedures to minimize the time
required for review. This reduction in time will reduce the cost to developers and may increase the housing
production throughout the County. Each jurisdiction, on an annual basis, will review and update their
processing/review procedures as necessary
Responsibility: City Manager, City Planners and
County Planning
Funding: General Fund
Time Frame: Annually
Quantified Objective: N/A
The City has periodically reviewed the
development fees. In 2013 the City
established fee review as part of the
annual budgeting process. No
adjustments were made in 2022.
Program H-5.3: Pursue formation of a County
Housing Task Force to consolidate countywide
housing needs.
Build on contacts with city managers, city planners,
and County staff to reestablish a housing task force.
The purpose of the task force would be to explore the
joint county/cities housing element programs.
Responsibility: City Administrator, Cities and County
Planning Departments, Public Works, Engineering,
and Finance Departments, Planning Commission, City
Council and Board of Supervisors.
Funding: General Fund
Implemented A County Housing Task Force was
formed and meets monthly.
Continue
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Housing Program Status Accomplishments
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Program
Time Frame: Establish in 2015 and meet biannually or
as necessary.
Quantified Objective: N/A
Sutter Creek Individual Programs
Program H-1: Water and Sewer Hookups. The City
shall review and advise the Amador Water Agency on
water and sewer hook-up fees for residential second
unit dwellings to ensure the rates provide an incentive to the development of residential second unit
dwellings.
Responsibility: Community Development Department
Funding: General Fund
Time Frame: Annually
Quantified Objective: N/A
Implemented
The Amador Water Agency (AWA)
(http://www.amadorwater.org) is
responsible for setting water hook-up
fees within the City of Sutter Creek.
The City does not have the
responsibility for establishing or
enforcing water hook-up fees and thus
does not have the ability to amend or
reduce water rates. The City reviews
the water rates and provides input on
establishing reasonable rates.
The City is responsible for establishing
sewer hook-up fees. The City
reviewed and updated its sewer rates
in 2019 and was implemented in
January 2020.
Continue
City of Sutter Creek
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Housing Program Status Accomplishments
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Program
Program H-2: Application Processing Procedures.
The City shall review the application processing
procedures annually to determine their effectiveness
and recommend necessary amendments to the
Planning Commission.
Responsibility: Community Development
Department, Planning Commission
Funding: General Fund
Time Frame: Annually
Quantified Objective: N/A
Implemented
City staff reviews applicationprocessing procedures annually. In 2012, checklists were developed to
assist applicants in meeting the City’s
requirements. The Planning
Commission reviewed and agreed to
the use of the recommended checklist.
Checklists were updated in 2020 to
improve electronic forms and improve
clarity. This program will be continued.
Continue
Program H-3 The City shall continue to annually
review the City's development fees so that they
represent a fair charge for review and processing of
permit applications.
Responsibility: Community Development
Department, City Council
Funding: General Fund
Time Frame: Annually
Quantified Objective: N/A
Implemented The City has reviewed the
development fees every two years. Continue
Program H-4: Planned Development. The City shall
encourage developer constructed affordable housing
in large, undeveloped portions of the City's planning
area through use of the Planned Development (PD)
land use zoning designation. The City shall encourage
clustering of units on small lots to reduce the cost of lots, housing construction, improvements, site
preparation, and infrastructure. The City shall require that developers providing affordable housing units or
Implemented
This program is implemented on a
case-by-case basis for major
subdivisions. The most recent
example of implementation of this
program was the approval of the Gold
Rush Ranch Specific Plan (GRRSP) in
2010. Public housing benefits
provided by the GRRSP are
Continue
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Housing Program Status Accomplishments
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Program
lots in planned developments show how the lots or
units will be made affordable to low- and very lowincome households, and maintained as such, prior to approval of a development plan or tentative map for
the project.
Responsibility: Community Development Department
Funding: Developer and General Fund
Time Frame: Ongoing
Quantified Objective: N/A
highlighted in Chapter 3 of the Specific
Plan including:
• Establishment of an affordable
housing trust fund for the funding
of affordable housing,
administered by the City.
• Development of a model home
demonstration project for waterconserving landscapes and appliances, and energy efficiency.
Chapter 4 of the Specific Plan,
Development Concept and Land Use
Plan includes:
• Use of the Specific Plan land use
designation to include clustering
and small lots.
• Requiring a minimum of 64 second
dwelling units.
• Requiring Attached Residential
zoning at 8 to 15 dwelling units per
acre located near the County
Transit Center.
• Requiring mixed-use at 15 to 20
dwelling units per acre located
near the County Transit Center.
• Requiring 70 homes affordable by
design with the restricted price
adjusted annually.
• Mitigation measure to require
compliance with identified low and
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Housing Program Status Accomplishments
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Program
moderate income affordable
housing needs.
Program H-5: Density Bonus. The City shall adopt a
density bonus ordinance pursuant to State
Government Code Section 65915, which requires local
governments to grant a density bonus of at least 35
percent.
Responsibility: Community Development Department
Funding: General Fund
Time Frame: June 2015
Quantified Objective: N/A
Implemented
This program is implemented on a
case-by-case basis for major
subdivisions. The most recent
example of implementation of this
program is approval of the GRRSP. A
density bonus ordinance is proposed
in the Zoning Code update (in
progress for adoption in 2023). This
program will be continued.
Continue
Program H-6: Fee Waiver or Deferral. The City shall
review its fees imposed on development and identify
those fees that could be waived or reduced for lowand moderate income housing developments on a case-by-case basis. The City shall review its
subdivision, zoning, and building codes for
unnecessary and costly requirements, which could be
waived for low-income housing. The City shall ensure
that proposed modifications will not create safety
hazards, increase liability, or develop inconsistencies with the General Plan, City regulations or State law.
The City shall amend its codes as necessary.
Responsibility: Community Development
Department, City Council, Planning Commission
Funding: Developer and General Fund
Time Frame: Annually and with each development
application
Implemented
This program is implemented on a
case-by-case basis for major
subdivisions. The fees for the Gold
Rush Ranch Specific Plan were
waived in recognition of benefits to the
City committed to by the Development
Agreement, including new low- and
moderate-income housing. An
ordinance has not been adopted to
reduce fees in recognition of the
changing economy, changing
regulations, and the desire to
negotiate maximum benefits to the
City during project review. An
application checklist has been created
to streamline the review process.
Continue
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 44 of 58
Housing Program Status Accomplishments
Continue, Modify
or Delete
Program
Quantified Objective: N/A The City Building Code provides opportunities for waiving requirements
for low-income housing. The City has
reviewed its subdivision, zoning, and
building codes and has continued to
find the requirements are necessary.
This program will be continued.
Program H-7: Reasonable Accommodations. The
City shall review and amend its Municipal Code to
provide individuals with disabilities reasonable
accommodation (in full compliance with Senate Bill
520) in rules, policies, practices, and procedures that may be necessary to ensure equal access to housing.
The City shall create a public information brochure on
reasonable accommodation for disabled persons and
provide that information on the City's website.
Responsibility: Community Development
Department, City Council
Funding: General Fund
Time Frame: June 2015
Quantified Objective: N/A
Implemented/
Partially
Complete
The City has implemented this
program through adoption of City
Code Section 18.58 “Accommodation
of Persons with Disabilities.” No
further amendment to the City Code
was made in regard to SB 520.
Updates to the Code are in progress
for 2022.
A brochure on reasonable
accommodation for disabled persons
was not created or provided on the
City’s website and this program will be
continued.
Continue
Program H-8: Transitional and Supportive
Housing. The City shall review the General Plan Land
Use Element and Zoning Ordinance to assure
compliance with SB 2 requirements to allow
transitional and supportive housing in zones that allow for residential housing.
Complete;
continue to
review for
modifications
to state law
The City’s Zoning Ordinance was
updated to allow transitional housing
in 2008. Ordinance 330 was created
to allow transitional housing in the R4
zone. Updates to the Code are
planned for 2022 in which transitional
housing will also be allowed in the R3, MU, and C-2 zones.
Continue and
modify as
requirements
change
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 45 of 58
Housing Program Status Accomplishments
Continue, Modify
or Delete
Program
Responsibility: Community Development
Department, City Council, Planning Commission
Funding: General Fund
Time Frame: January 2015
Quantified Objective: N/A
Program H-9: Historically Significant Structures.
The City shall assist, as appropriate, in the
rehabilitation and adaptive reuse of historicallysignificant structures. This shall include assisting private property owners of historically-significant
structures in applying for and utilizing State and
Federal assistance programs as appropriate.
Responsibility: Community Development Department
Funding: State and Federal funds
Time Frame: Ongoing
Quantified Objective: N/A
Implemented
The City Planning Department
coordinates the rehabilitation and
adaptive reuse of historically
significant structures as appropriate.
No historically significant residential
structures have been processed since
the last update of the Housing
Element. The Sutter Creek
Community Benefit Foundation is
continuing improvements to the Old
Sutter Creek Grammar School. This
program will be continued
Continue
Programs H-10: Allow for Residential Care
Facilities per state law. The Zoning Ordinance shall
be amended to allow residential care facilities by right in residential zones for small facilities (six persons or fewer) and with a conditional use permit for large
facilities (seven persons or more) consistent with state law
Responsibility: Community Development
Department, City Council, Planning Commission
Funding: General Fund
Partially
Implemented
Group dwellings are permitted within
the R-4 and C-2 zones, as well as
transitional housing, farm worker
housing, and single room occupancy
dwellings. No amendment to the
Zoning Ordinance occurred. The
Zoning Ordinance is in the process of
being updated (2023).
Continue
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 46 of 58
Housing Program Status Accomplishments
Continue, Modify
or Delete
Program
Time Frame: January 2015
Quantified Objective: N/A
Programs H-11: Assisting “At-Risk” Units. The City
currently contains no deed-restricted units and
therefore there are no “at-risk” units at this time.
Should the City have any affordable units in the future, the City will contact all state and federal agencies that might provide affordable housing funds to determine
whether any funding is available for future preservation of assisted housing developments. The City will work
with not-for-profit housing providers to apply for
affordable housing subsidies that may be available for
this use, if necessary in the future.
Responsibility: City Planner
Funding: State and Federal Grants
Time Frame: As needed
Quantified Objective: N/A
Not
Implemented
Currently no deed-restricted or “at
risk” units exist in the City of Sutter
Creek.
Continue
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 47 of 58
APPENDIX C
Housing Element Reporting Tables
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 48 of 58
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 49 of 58
Note: There is nothing to report for Tables C, E, F, G and H. Table D is provided in Appendix B of this Annual Progress Report City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 50 of 58
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 51 of 58
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 52 of 58
Summary Table
Jurisdiction Sutter Creek
Reporting Year 2022 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle
06/30/2014 -
09/15/2021
Building Permits Issued by Affordability Summary
Income Level Current Year
Very Low Deed Restricted 0
Non-Deed Restricted 0
Low Deed Restricted 0
Non-Deed Restricted 0
Moderate Deed Restricted 0
Non-Deed Restricted 0
Above Moderate 1
Total Units 1
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Units by Structure Type Entitled Permitted Completed
SFA 0 0 0
SFD 0 0 0
2 to 4 0 0 0
5+ 0 0 0
ADU 0 1 1
MH 0 0 0
Total 0 1 1
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 53 of 58
Housing Applications Summary
Total Housing Applications Submitted: 1
Number of Proposed Units in All Applications Received: 1 Total Housing Units Approved: 0
Total Housing Units Disapproved: 0
Use of SB 35 Streamlining Provisions
Number of Applications for Streamlining 0
Number of Streamlining Applications Approved 0
Total Developments Approved with Streamlining 0
Total Units Constructed with Streamlining 0
Units Constructed - SB 35 Streamlining Permits
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Cells in grey contain auto-calculation
formulas
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 54 of 58
Total Award Amount
Total award amount is auto-populated based on amounts entered in rows 15-26.
Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Other
Funding Notes
Citywide EIR for Zoning Code
Update, Circulation Element
Update, and City Development
Standards
$65,000.00 $65,000.00
Local
General
Fund
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
0 0
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
1 1
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
1 1
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
$ 65,000.00
Task Status
In Progress
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 55 of 58
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 56 of 58
APPENDIX D
Additional Content
a. Interagency or intergovernmental coordination efforts and identify areas for improvement. This may include participation in a regional blueprint or partnerships with State or Federal programs.
The City coordinated with FEMA on the Broad Street Drainage project, ACTC and Caltrans implementing road improvements in the City, Amador County for the Local Hazard Mitigation Plan, EPA and DTSC for the Central Eureka Mine Cleanup. b. The implementation of mitigation measures from the General Plan Final Environmental Impact Report or Negative Declaration.
The General Plan’s Final Negative Declaration relies on implementation of the General Plan Goals, Objectives, Policies, and Implementation Measures to avoid impacts or reduce impacts to a less than significant level. See the discussion of implementation compliance in Appendix A. c. Equity planning considerations of the General Plan, such as impacts on particular ethnic or socioeconomic population groups (i.e., environmental justice issues).
The 2019 General Plan Update includes an Environmental Justice Element. Additional equity planning is not fiscally feasible at this time and Sutter Creek is not identified as an SB 535 Disadvantaged Community.
d. Promote infill development, reuse, and redevelopment particularly in underserved areas while preserving cultural and historic resources.
The cleanup of the Central Eureka Mine was completed, and a public park/picnic area has been established. The City supported the Sutter Creek Community Benefit Foundation to implement projects not fiscally feasible by the City.
e. Protect environmental and agricultural resources and other natural resources The cleanup of the Central Eureka Mine was completed, and a public park/picnic area has been established. Projects are evaluated on a case-by-case basis to protect resources. f. Encourage efficient development patterns
The City planning staff advised applicants during consultation on efficient development patterns for submittal of conditional use permits. The General Plan Land Use Diagram was updated in 2019 to ensure consistency with the zoning map, actual land use, and appropriate development patterns.
g. Economic development – Depending on the needs of your jurisdiction, this analysis could include information on the jobs to dwelling units ratio, tax revenues, demographics, census information, etc.
The City works with and provides funding to the Sutter Creek Business and Professional Organization to support economic development and tourism. The City supported efforts to expand outdoor dining along Main Street and continued to promote local shopping during the Covid-19 pandemic.
h. Monitoring long-term growth – For example: population growth, employment growth, land use development, and the provision of adequate supporting public services and infrastructure.
The city monitors long-term growth through monitoring building permits and coordination with Amador County, Amador Water Agency, ACTC, and ARSA. A GIS-based mapping system has been established to track infrastructure improvements and needs. i. Identify and monitor customer service improvements and methods to encourage public involvement in planning activities.
The City retains the responsibility for building department services to improve responsiveness and speed. The City’s Planning and Building Department website is maintained to provide current information and forms. Application checklists have been updated to improve electronic documentation and clarity. With restrictions on public gatherings and social distancing, the City conducted public meetings through Zoom and ensured notices and materials were placed on the City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 57 of 58
City’s website. The City also began facilities improvements so that future public meetings could be recorded and broadcast.
j. Review and summarize grant administration for land use planning activities.
SB 2 grant funds are being used for the zoning code update, establishment of Development Standards and update the Circulation Element, and a LEAP grant is being used for a Citywide EIR to streamline future projects. These grants were awarded in 2020, with ongoing work conducted to revise the zoning code, prepare Development Standards, update the Circulation Element and prepare a Citywide EIR addressing those updates, with completion expected in 2023.
f. Provide a technology review such as implementation of Geographic Information Systems (GIS) or establishment of web sites.
The City continues to update its web site with additional City plans, regulations, forms, and documentation in 2022. A GIS database of the City has been established to track projects, infrastructure improvements, short-term improvement needs, and other land use data. As noted in item “I”, the City also implemented technology improvements to allow for public meetings to be held online.
City of Sutter Creek
2022 Calendar Year General Plan Annual Progress Report
March 13, 2023 Page 58 of 58
APPENDIX E
Resolution
TO: Sandra Spelliscy, Interim City Manager
FROM: James O’Connell, Chief of Police
DATE: March 20, 2023
DEPARTMENT INFORMATION
January 2023
Monthly Statistics
Calls For Service and Incidents 367
Traffic Stops 67
Officer Initiated Incidents 303
Business Checks 81
Vehicle/Pedestrian Checks 14
Total Officer Reports 16
Misdemeanor Arrests 1
Felony Arrests 1
Moving Citations 13
Parking Citations 1
Total 864
Downtown Foot Patrol:
During the month of January, SCPD continued to conduct daily foot patrol in the downtown area and average over 30 minutes, per officer each day.
Volunteer Service:
In addition, our dedicated Volunteers contributed over 18.5 hours of service, including citation and records processing, and responding to requests for collision reports.
TO: Sandra Spelliscy, Interim City Manager
FROM: James O’Connell, Chief of Police
DATE: March 20, 2023
DEPARTMENT INFORMATION
February 2023
Monthly Statistics
Calls for Service and Incidents 320
Traffic Stops 47
Officer Initiated Incidents 225
Business Checks 66
Vehicle/Pedestrian Checks 7
Total Officer Reports 28
Misdemeanor Arrests 5
Felony Arrests 1
Moving Citations 11
Parking Citations 0
Total 710
Downtown Foot Patrol:
During the month of February, SCPD continued to conduct daily foot patrol in the downtown area and average over 30 minutes, per officer each day.
Volunteer Service:
In addition, our dedicated Volunteers contributed over 10 hours of service, including citation and records processing, and responding to requests for collision reports.
STAFF REPORT
TO: SANDRA SPELLISCY, INTERIM CITY MANAGER
MEETING DATE: MARCH 20, 2023
FROM: GEORGE ALLEN PUBLIC WORKS FOREMAN
SUBJECT PUBLIC WORKS DEPARTMENT REPORT FOR JANUARY 2023 Objective: The objective of this Staff Report is to provide a monthly status update regarding activities within the Public Works Department.
Wastewater Treatment Plant Status:
The WWTP did meet all the effluent quality discharge requirements for the month of January.
Table 1. Monthly Status of required reporting constituents.
Constituent Monthly Results Monthly Limits
Monthly Influent Flow 28.383 MG. 0.916 mgd daily avg .48mgd1 Effluent BOD, mg/L 22 mg/L 30 mg/l
Effluent Settleable Matter,
mL/L
< 0.1 ml/L 0.5 ml/l
Effluent TSS, mg/L 12 mg/L 30 mg/l
Total Coliform, MPN 1.8 mpn 23 mpn
Sludge Wasted 18,625 gallons
Rain 16.71 in. 37.52 in. YTD –26.42” Last YTD
1 The .48 mgd is daily dry weather flow (May through October).
Plant Compliance Issues:
• The December 2022 report was electronically submitted to Regional Water Quality Control Board.
• The Regional Water Quality Control Board staff did a site visit of the Treatment Plant to see how it performed during the flooding at the beginning of the January.
Operational Strategy Modifications:
• The rag bin was hauled on January 13, 2023.
• A regular sludge wasting schedule was kept with a total of 18k gallons dewatered.
Collection System Status:
SSMP Activity
Calls for service
• 1/30/23, 194 Lorinda Dr. private lateral issue.
Service Requests
Responded to sixteen Service Requests in January.
• Three were for a facility issues;
• Three were for street issues;
• Four were for storm drain issues;
• Two were for sewer issues;
• Three were for waterway issues;
• And one park issue.
Effluent Disposal
• The Regional Water Quality Control Board staff did a site visit of the ARSA system to see how it performed during the flooding at the beginning of the January. • Moved the Irrigation system at Preston Reservoir to higher ground. • Cleaned up multiple trees that came down across the ARSA right of ways • Sending weekly updates to the Regional Board on reservoir levels and volumes. • Daily flow checks and level readings.
Streets and City Right of Way.
• Responded to a report of a failing storm drain on Gold Strike Ct. • Responded to a report of a plugged and overflowing storm drain on Eureka Rd. • Cleaned several City streets due to flood in early January. • Cleaned the debris rack and Cole St. several times
• Campbell Construction temporary repair to Gold Strike Ct. to maintain flow though the culvert to prevent any more street damage.
• Ongoing storm drain cleaning due to storms.
• Ongoing roadside trash cleanup.
• Ongoing patching of numerous potholes.
Parks and Buildings
• Ongoing cleaning of the Auditorium basement due to it being flooded on New Year’s Eve
• Clean up of park areas due to the heavy storms.
• Ongoing set up and take down for the meeting in the Community Center. • Ongoing cleanup of Community Center, Auditorium and Grammar School for the rentals.
STAFF REPORT
TO: SANDRA SPELLISCY, INTERIM CITY MANAGER
MEETING DATE: MARCH 20, 2023
FROM: GEORGE ALLEN PUBLIC WORKS FOREMAN
SUBJECT PUBLIC WORKS DEPARTMENT REPORT FOR FEBRUARY 2023 Objective: The objective of this Staff Report is to provide a monthly status update regarding activities within the Public Works Department.
Wastewater Treatment Plant Status:
The WWTP did meet all the effluent quality discharge requirements for the month of February.
Table 1. Monthly Status of required reporting constituents.
Constituent Monthly Results Monthly Limits
Monthly Influent Flow 14.470 Mg. 0.517 mgd daily avg .48mgd1 Effluent BOD, mg/L 14 mg/L 30 mg/l
Effluent Settleable Matter,
mL/L
< 0.1 ml/L 0.5 ml/l
Effluent TSS, mg/L 14 mg/L 30 mg/l
Total Coliform, MPN < 1.8 mpn 23 mpn
Sludge Wasted 39,809 gallons
Rain 4.80 in. 41.56 in. YTD –26.42” Last YTD
1 The .48 mgd is daily dry weather flow (May through October).
Plant Compliance Issues:
• The January 2023 monthly report and the 2022 annual report were electronically submitted to Regional Water Quality Control Board.
• Tesco Flow Controls did the annual flowmeter calibration for the Treatment Plant.
Operational Strategy Modifications:
• The rag bin was hauled on February 13, 2023.
• A regular sludge wasting schedule was kept with a total of 39k gallons dewatered.
Collection System Status:
SSMP Activity
Calls for service
• 2/3/2023 65 Hygrade Dr. plugged private lateral.
• 2/6/2023 140 Judy Dr. plugged City main.
• 2/10/2023 168 Lorinda Dr. plugged City main.
• 2/19/2023 55 Main St. plugged City main.
• 2/24/2023 83 Dennis St. plugged City main.
• 2/25/2023 55 Main St. plugged City main.
• 2/28/2023 Intersection of Old Rte. 49 and the blocked of end of pleasant Dr. plugged City Main.
Sewer System Cleaning and Maintenance.
For February 2023, there was 11,148 feet of sewer line cleaned. Total amount cleaned for 2023 is 11,148 feet.
Service Requests
Responded to six Service Requests in February.
• One was for a street issue;
• One was for street light outage;
• Three were for sewer issues;
• And one park issue.
Effluent Disposal
• Tesco Flow Controls did the annual flowmeter calibration on Bower irrigation and Henderson reservoir flowmeters.
• The Regional Water Quality Control Board staff did a site visit of the ARSA system to see how it performed during the flooding at the beginning of the January. • Continued the cleaning up multiple trees that came down across the ARSA right of ways
• Sending weekly updates to the Regional Board on reservoir levels and volumes. • Daily flow checks and level readings.
Streets and City Right of Way.
• Stabilized the storm drain failure on Gold Strike Ct, inspected with City Engineer and contractor on the repairs that are still needed.
• Inspected with City Engineer and contractor on the repairs that are needed for failing storm drain on Eureka Rd.
• Cleaned several City streets due to flood in early January. • Cleaned the debris rack and Cole St. several times
• Ongoing storm drain cleaning due to storms.
• Ongoing roadside trash cleanup.
• Ongoing patching of numerous potholes.
Parks and Buildings
• Sierra Foothill Fire Extinguisher service did the annual service on the City’s fire extinguishers
• Assisted Signal Service with the annual fire alarm inspection at the Historic Grammar School.
• With the help of Cal Fire Pine Grove camp, cleaned up multiple trees in the City Cemetery.
• Assisted Signal Service with repair of damaged door sensor for the alarm system at the Historic Grammar School.
• Ongoing cleaning of the Auditorium basement due to it being flooded on New Year’s Eve
• Clean up of park areas due to the heavy storms.
• Ongoing set up and take down for the meeting in the Community Center. • Ongoing cleanup of Community Center, Auditorium and Grammar School for the use as rentals.
January 2023 Building Permits Issued
Submitted Prepared
Permit
#
Issue
Date
Final ( F )
or
Expire
Date APN Address Owner Contractor Description
New
Const
Y/N
SQ
FT
Commercial
Valuation
Residential
Valuation
Commerical
Permit Fee
Residential
Permit Fee
(WGA)
Plan Check
SCFEF
(Strong
Motion)
SB 1473
Fee
Grand
Total
12/28/23 01/04/23 2023-JAN-01 1/5/23 7/5/23 018-253-019 200 Judy Dr. Trevaskis, John & Tami Determined by Owner Addition Y 192 23,174.00 509.82 331.38 3.01 1.00 $ 845.21 11/02/22 11/07/22 2023-JAN-02 1/11/23 7/11/23 018-134-005 114 Cole St. Fuller, Jenny EV Charging Solutions Electrical 550.00 110.00 0.50 1.00 $ 111.50 01/17/23 01/17/23 2023-JAN-03 1/17/23 7/17/23 018-220-027 140 Greenstone Ter Osborne, Katherine All Sierra Roof Re-roof 7,000.00 154.00 0.91 1.00 $ 155.91 01/17/23 01/17/23 2023-JAN-04 1/17/23 7/17/23 018-201-031 31 Nickerson St. Orlandi, Trudy All Sierra Roof Re-roof 7,200.00 158.40 0.94 1.00 $ 160.34 01/05/23 01/06/23 2023-JAN-05 1/17/23 7/17/23 018-253-006 125 Jean Ct. Turner, Shirley & Giles Gilmore Home Services HVAC 21,443.00 472.95 2.79 1.00 $ 476.74 01/12/23 01/18/23 2023-JAN-06 1/23/23 7/23/23 040-210-008 292 Sierra Ct. Shaw, Janet Amador Plumbing Water Heater 4,600.00 110.00 0.60 1.00 $ 111.60 01/09/23 01/18/23 2023-JAN-07 1/24/23 7/24/23 044-020-026 340 Sutter Hill Rd. Baxley, Jerry V3 Electric Solar 18,000.00 275.02 177.28 2.34 1.00 $ 455.64 01/23/23 01/24/23 2023-JAN-08 1/26/23 7/26/23 018-300-032 425 Sutter Hill Rd. Carlson, Ron Determined by Owner Deck 8,000.00 176.00 2.24 1.00 $ 179.24 01/24/23 01/25/23 2023-JAN-09 1/26/23 7/26/23 018-063-004 201 Hanford St. Ospital, Matthew & RoxannDetermined by Owner Other 1,500.00 110.00 0.50 1.00 $ 111.50 01/18/23 01/24/23 2023-JAN-10 1/31/23 7/31/23 018-153-003 75 Main St. Michel, Jay Determined by Owner Remodel 12,000.00 310.01 171.60 3.36 1.00 $ 485.97 Totals $ 21,500.00 $ 81,967.00 $ 596.01 $ 1,790.19 $ 680.26 $ 17.19 $ 10.00 $ 3,093.65 February 2023 Building Permits Issued
Submitted Prepared
Permit
#
Issue
Date
Final ( F )
or
Expire Date APN Address Owner Contractor Description
New
Const
Y/N
SQ
FT
Commercial
Valuation
Residential
Valuation
Commerical
Permit Fee
Residential
Permit Fee
(WGA)
Plan
Check
In house
Plan
Check
SCFEF
(Strong
Motion)
SB 1473
Fee
Grand
Total
01/04/23 01/06/23 2023-FEB-01 2/1/23 8/1/23 018-220-016 80 Greenstone Terrace Flores, Micah Good Guys Heating & Cooling HVAC 6,550.00 145.30 0.85 1.00 $ 147.15 01/17/23 01/18/23 2023-FEB-02 2/1/23 8/1/23 018-320-037 120 David Dr. Nichols, John Amador Plumbing Water Heater 4,600.00 110.00 0.60 1.00 111.60 $ 01/31/23 01/31/23 2023-FEB-03 2/1/23 8/1/23 040-200-003 310 Gopher Flat Rd. Friedman Gramlich, Kathy Huft Home Services HVAC 23,169.00 510.92 3.01 1.00 514.93 $ 01/24/23 02/06/23 2023-FEB-04 2/6/23 F 040-220-079 232 Manor Ct. Menges, Sally Halls Electric Inc. Generator 9,613.00 211.49 137.47 1.25 1.00 351.21 $ 01/18/23 01/25/23 2023-FEB-05 2/7/23 8/7/23 018-161-003 60 Main St. Newland, Russell Grau Construction Deck 12,000.00 264.00 171.60 1.56 1.00 $ 438.16 02/06/23 02/16/23 2023-FEB-06 2/13/23 8/13/23 040-190-017 173 Ridgecrest Ct. Walker, Tom & DebbieMountain Air HVAC 18,775.00 413.05 2.44 1.00 416.49 $ 02/16/23 02/16/23 2023-FEB-07 2/16/23 8/16/23 018-331-028 85 Bryson Dr. Allan, Thomas Powers Electric Electrical 350.00 235.00 0.50 1.00 $ 236.50 02/21/23 02/22/23 2023-FEB-08 2/22/23 8/22/23 040-210-021 278 Ursula Dr. Roberts Trust Jamen's Plumbing Water Heater 2,350.00 110.00 0.50 1.00 111.50 $ 01/20/23 02/15/23 2023-FEB-09 2/27/23 8/27/23 018-152-051 17 Clear Creek Way Scott, Linda Gold Rush Energy Solutions Solar 24,140.00 275.02 177.28 3.14 1.00 456.44 $ 02/07/23 02/27/23 2023-FEB-10 2/28/23 8/28/23 040-220-080 295 Meadowcrest Rd. Dwyer, Rick Prime Home Solutions Solar 15,400.00 275.02 177.28 2.00 1.00 $ 455.30 02/23/23 02/27/23 2023-FEB-11 2/28/23 8/28/23 018-300-033 460 Hwy 49 Suite J Swift MB 2021 Investment Determined by Owner Electrical 1,000.00 298.00 0.50 1.00 299.50 $ Totals 13,000.00 104,947.00 562.00 2,285.80 663.63 - 16.35 11.00 3,538.78 City of Sutter Creek
City Treasurer's Report
Receipts & Disbursements Report
City's Checking Account
Receipts
Deposits $ 413,461
Reversal of Bank Charges -
Total $ 413,461
Disbursements
Accounts Payable $ 183,440
Payroll & Benefits 110,925
Bank Charges -
Total $ 294,365
Net Amount of Investment Transfers $ -
Recap of City Treasury
Investments on Hand January 31, 2023
Rate of
Return
Bank of Marin Checking $ 1,627,954 0.01%
Bank of Marin Money Market $ 11,572 0.07%
Bank of Marin Money Market #2 $ 2,035,601 0.35%
* California State Treasurer's LAIF $ 1,586,809 2.07%
Total $ 5,261,936
Total this month last year $ 4,665,084
* LAIF 1 $ 58,346
LAIF 2 $ 1,528,463
The investment information provided in this report reflects the City's ability to meet expenditure requirements for the next six months. The investment portfolio is in compliance with the City's investment policy. Victoria Runquist 2/15/2023 January 2023
Market or
Withdrawal
Value
City of Sutter Creek
City Treasurer's Report
Receipts & Disbursements Report
City's Checking Account
Receipts
Deposits $ 464,582
Reversal of Bank Charges -
Total $ 464,582
Disbursements
Accounts Payable $ 322,408
Payroll & Benefits 107,305
Bank Charges -
Total $ 429,713
Net Amount of Investment Transfers $ -
Recap of City Treasury
Investments on Hand February 28, 2023
Rate of
Return
Bank of Marin Checking $ 1,716,534 0.01%
Bank of Marin Money Market $ 11,573 0.07%
Bank of Marin Money Market #2 $ 2,036,140 0.35%
* California State Treasurer's LAIF $ 1,586,809 2.07%
Total $ 5,351,056
Total this month last year $ 4,785,213
* LAIF 1 $ 58,346
LAIF 2 $ 1,528,463
The investment information provided in this report reflects the City's ability to meet expenditure requirements for the next six months. The investment portfolio is in compliance with the City's investment policy. Victoria Runquist 3/15/2023 February 2023
Market or
Withdrawal
Value
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer _________________________________________________________________________ TO: SANDY SPELLISCY, INTERIM CITY MANAGER
MEETING DATE: MARCH 20, 2023
FROM: KAREN DARROW, ADMINISTRATIVE SERVICES SUPERVISOR
SUBJECT: ADMINISTRATIVE SERVICES JANUARY 2023 REPORT
RECOMMENDATION:
For information.
BACKGROUND:
The Administrative Services Department encompasses a variety of functions on behalf of the City including Human Resources, Risk Management, the Office of the City Clerk and Public Engagement and Marketing.
Included is an overview of the activity within the Administrative Services department for the month of January 2023.
DISCUSSION:
Risk Management
• Review and oversight of one active Workers Comp claim and two ongoing liability claims.
Human Resources
• Personnel Audit- Annual Evaluation Schedule
• Coordinate recruitment for Administrative Analyst position City Clerk
• 10-Public Record Request Responses and 19-Citizen Inquiries responses. • Agenda preparation, minutes and follow up for:
3-City Council, 1- workshop, 1- Planning Commission and 1- ARSA meeting • Issued 2-Design Clearance permits, 2- sign permits and 1-CUP • 2- Public Hearing Notices
• Update and review content for the City of Sutter Creek website.
Public Engagement and Marketing
• Crafted 3 social media marketing ads designed to reach specific target groups. • Review and analyze previous season marketing.
• Planning for upcoming spring marketing effort.
• Attend Monthly SCBPA meeting
2 • Update and review content for Visit Sutter Creek website 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer _________________________________________________________________________
STAFF REPORT
TO: SANDRA SPELLISCY, INTERIM CITY MANAGER
MEETING DATE: MARCH 20, 2023
FROM: KAREN DARROW, ADMINISTRATIVE SERVICES SUPERVISOR
SUBJECT: ADMINISTRATIVE SERVICES FEBRUARY 2023 REPORT
RECOMMENDATION:
For information.
BACKGROUND:
The Administrative Services Department encompasses a variety of functions on behalf of the City including Human Resources, Risk Management, the Office of the City Clerk and Public Engagement and Marketing.
Included is an overview of the activity within the Administrative Services department for the month of February 2023.
DISCUSSION:
Human Resources
• Administer Mandatory Ethics Training
• Recruitment Administrative Analyst position
• Attend PACE JPA Quarterly Board Meeting
Risk Management
• Review and oversight of one active Workers Comp claims and two ongoing liability claims.
City Clerk
• 54-Public Record Request Responses and 11-Citizen Inquiries responses. • Agenda preparation, minutes and follow up for:
3-City Council, 2- DRC and 1-ARSA meeting.
• Issuance of 3 Design Clearance Permits
• Update and review content for the City of Sutter Creek website.
Public Engagement and Marketing
• Crafted 6 social media marketing ads designed to reach specific target groups. • Preparation for upcoming spring marketing season.
• Transition website for Spring.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ____________________________________________________________________________ TO: SANDRA SPELLISCY, INTERIM CITY MANAGER
MEETING DATE: MARCH 20, 2023
FROM: JODI STENECK, ACCOUNTING SUPERVISOR
SUBJECT: FINANCE DEPT. JANUARY 2023 REPORT
RECOMMENDATION:
Informational only.
BACKGROUND:
To provide information regarding the activities of the Finance Department for the month of January 2023.
DISCUSSION:
Accounts Receivable
• Ten (10) Building Permits were issued in January for a fee total of $3,094. • Facility rental revenue for the month of January was $3,493.50. • TOT collected for December was $15,180.
• Currently we have: 187 Sewer service customers enrolled in e-billing and 309 Sewer service customers are enrolled in auto pay.
Accounts Payables
• 53 Warrant checks were issued in the amount of $183,440.02. • Completed and mailed 1099-MISC and 1099-NEC tax documents.
Miscellanous
• Account Clerk training in Business Licenses procedures. • Created step-by-step online sewer instructions for sewer customers. • Updated employee time allocations in worksheet for FY 2022-23. • Attended the CSJVRMA Workshop.
• Completed the State Controllers Office Financial Transaction report for FY 2021-22. • Completed and filed Sales & Use Tax return for Visitor Center for 2022. 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ____________________________________________________________________________ TO: SANDRA SPELLISCY, INTERIM CITY MANAGER
MEETING DATE: MARCH 20, 2023
FROM: JODI STENECK, ACCOUNTING SUPERVISOR
SUBJECT: FINANCE DEPT. FEBRUARY 2023 REPORT
RECOMMENDATION:
Informational only.
BACKGROUND:
To provide information regarding the activities of the Finance Department for the month of February 2023.
DISCUSSION:
Accounts Receivable
• Eleven (11) Building Permits were issued in February for a fee total of $3,538.78. • Facility rental revenue for the month of February was $3,927.00. • TOT collected for January was $8,264.
• Currently we have; 189 Sewer service customers enrolled in e-billing and 310 Sewer service customers are enrolled in auto pay.
Accounts Payables
• 71 Warrant checks were issued in the amount of $322,407.85.
Annual Reports
• Completed the 2022 SCO Annual Compensation Report
Included with this report is the monthly February Cash Balance Report Funds Beg. Balance Cash In Cash Out Adj. Balance
01 - General Fund 24,152 241,615 144,247 (1,196) 120,324 39 -General Reserve 695,718 - - - 695,718
86 - General Savings 50,118 - - - 50,118
95 - General Operating Reserve 249,255 - - - 249,255
96 - General Capital Reserves 49,557 - - - 49,557
04 - Crestview Light District 4,250 - 86 - 4,164
07 - Cemetary (11,275) - 165 - (11,440)
17 - Monteverde Store (85) - 192 - (277)
29 - Swimming Pool (45,754) - 486 - (46,240)
59 - Auditorium & Facility Rentals (19,700) 6,820 12,278 (1,636) (26,794) 03 - Streets and Sidewalks (14,646) - 7,757 (39) (22,442) 91 - Road CIP 89,481 4,840 - - 94,321
10 - Sewer M&O 1,025,592 130,089 118,787 38,608 1,075,502 11 - Sewer WCRF Hook up Fees 604,473 - - - 604,473
12 - Sewer Line Replacement 605,263 - - - 605,263
14 - Sewer Cap Reserves 1,083,761 - - - 1,083,761
15 - Sewer Debt Service (10,755) - - - (10,755)
80 - Effluent Disposal (261,066) 25,005 148,895 (91) (385,047) 09 - HMGP Hazard Mitig. Grant Proj 1,214 - - - 1,214
19 - Knights Foundary Restore 2,957 - - - 2,957
20 - FEMA 9,162 - 10,237 - (1,075)
28 - Public Safety/AB109, Grant 5,137 15,000 - - 20,137 50 - COPS Fast Program 2,640 - - - 2,640
57 - First Time Home Buyers Grant - 187,100 - - 187,100 30-36 Traffic Mitigation Total 220,916 - - - 220,916
37 - Parking In Lieu 65,121 - - - 65,121
38 - Fire Service Fund 26,119 - - - 26,119
42 - AB1600 173,957 - - - 173,957
73 - Park Impact Fee 45,206 - - - 45,206
89 - Capital Improvement Projects (293,784) - 1,331 - (295,115) 48 - Covid-19 American Recovery Act 573,773 - - - 573,773 81 - Visitor Center (15,030) 940 2,170 - (16,260)
87 - Refuse 3,346 - - - 3,346
88 - City Council Discretionary 21,440 - - - 21,440
92 - Pension Reserve 136,061 - - - 136,061
93 - Vehicle Cap Reserve 17,142 - - - 17,142
94 - Vacation Cash Out and Accruals (184) - 4,946 - (5,130) 2022-23
Cash Balance Report
for the month of February 2023
Totals 5,113,532 611,409 451,577 35,646 5,309,010
1 TO: Sandy Spelliscy, Interim City Manager
FROM: Matt Ospital, PE City Engineer
SUBJECT: Project Status Update
DATE: March 13, 2023
Sandy, the following is a status update of all projects WGA is currently working on:
1. Citywide CIP – Preliminary cost estimates and exhibits have been completed and presented to the City Council. The engineering team has updated project worksheets and is ready for City review.
2. Eureka Road Storm Drain Replacement Project – City has received signed contract from Wunschel & Sons, Inc.
3. Gold Strike Court Storm Drain Replacement Project – City is awaiting a signed contract from Campbell Construction.
4. Cramer Hills – Final Map was on the 3/6 consent agenda, but Council tabled the item. Will need to go back to Council for City acceptance.
5. Building Inspections/Plan Check – Continuing building inspections on Tuesdays and Thursdays or as needed. Building plan check is being performed on a continual basis as plans are submitted.
6. Bryson Park Upgrade – Construction was substantially completed on November 18th. Due to the colder weather, court striping cannot be completed until Spring as recommended by the paint manufacturer.
7. Gopher Flat Realignment – Currently working on a new alignment to remove one of the road curves and possible widening. On hold due to Swift parcel findings.
8. Development Standards – Create new standards under the current planning grant the City received. Scope of grant included an EIR for the Zoning Ordinance update, circulation element, and the development standards. Grant has a deadline of 9/30/23.
Sutter Creek Community Development Projects as of
3/16/2023:
City Projects
Zoning:
Planning Commission holding a workshop on 3/20/23. Update to the City Council on 3/20/23 Housing Element Update
The comment period ended on 1/9/23. The Draft Housing Element is in HCD’s hand for the 90- day review period.
Development Standards
Grant project to be spent by end of 2023. Staff is working with the Planning Commission on direction on this item.
Circulation Element
Draft completed by GHD, and reviewed by PC and CC, but has not adopted because CEQA has not been done. CEQA will be done with the Citywide environmental analyses. If the CC would like to adopt the Circulation Element before completing the Citywide EIR that is possible but will cost additional money and will not be grant funded.
Citywide EIR
Grant project to be spent by end of 2023. This may be reduced to a Mitigated Negative Declaration depending on the revised scope of the grant work products.
Applicant Projects
Broadmeadows and Panner Creek
Staff are still waiting on a joint EIR from the applicant.
There are concerns that water may be an issue.
Gardella Deli next to church on 49 just south of Valley View No updates at this time. The applicant is working with CalTrans on reviewing access to the project. The applicant is also working on a Site Plan.
Sutter Creek Ranch (Gold Rush Ranch Specific Plan)
No updates
DANCO Valley View and Bowers
DANCO submitted a project update letter in Dec. 2022. They are still working with AWA on securing water.
Hertzig site plan 12201 Eureka Rd.
Staff is waiting on a response from the applicant.
Weigand lot split Foothill Drive
The applicant has reviewed the responses from the referrals and would like to proceed with the project.
MACT 321 Old Hwy 49
Staff meet with the applicant and is waiting for a revised site plan.
Cramer Hills LLC- Tentative Map
The Planning Commission approved an extension for the Tentative Map. The applicant is working with the City Engineer on the Conditions of Approval for the map and anticipates it will be finalized early 2023.
92 Ridge Business Park Mini Storage
The applicant has submitted for building permit.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________
STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: MARCH 20, 2023
FROM: JODI STENECK, ACCOUNTING SUPERVISOR
SUBJECT: CLARIFICATION OF WATER RATES FOR CITY PARKS
RECOMMENDATION:
For information only.
BACKGROUND:
In February the staff provided a water use analysis for the parks in Sutter Creek but the Council had additional questions. The Amador Water Agency (AWA) invoices for the parks in Sutter Creek are contained attachments A, B and C, and show the meter size and costs per AWA. The forms are from the AWA website and I have added notes to designate which parks have what size meters and the cost of the Service Charge and the Debt Service with the total amount to the right of each sheet. This amount is with zero water consumption.
DISCUSSION:
As an added note, George Allen from Public Works reviews our water invoices before we process for payment and if any water consumption seems high then he investigates and/or resolves any issues immediately.
BUDGET IMPACT:
None
Karen Darrow <[email protected]>
Sutter Creek Road Conditions
Peter Lilley <[email protected]> Wed, Mar 8, 2023 at 3:44 PM To: [email protected]
Hi, I am contacting you about the state of conditions of some Sutter Creek city roads regarding numerous large and deep and possibly dangerous potholes and road breaking up, specifically Church St to the city east city limit which is very bad. Also Gopher Flat/ Shake Ridge RD to the east city limit,
And also Oro Madre Way by the Amador High School sports field is also quite serious in places and maybe dangerous to adults and children on bicycles.
Nearly in all cases as above, the city has repaired these roads recently within the last 2-3 months and now they are just as bad or worse. And maybe they should be resurfaced. I think you should get to these bad spots as soon as possible. I would appreciate hearing from you what your plans regarding these and possibly other roads in the city.
Regards
Peter Lilley.
Sutter Creek.
Karen Darrow <[email protected]>
FW: Safety of the dam above town on Sutter Creek
[email protected] <[email protected]> To: Karen Darrow <[email protected]>
From: Troy Mobley <[email protected]>
Sent: Monday, March 13, 2023 9:39 AM
To: Amy Gedney <[email protected]>; [email protected] Subject: Safety of the dam above town on Sutter Creek
Good morning over the weekend I went out for a walk up Eureka Street and was surprised at the logs and debris buildup in the damn above town. After thinking about it I have concerns abou 1-Does this debris buildup cause a higher structural load on the dam then it was designed to take? 2-During this next storm, a.k.a. atmospheric river this week. If the debris buildup builds higher, if the damn failed would it pose a risk to life, and property in Sutter Creek? 3-has an engineer recently completed an on site inspection? 4-is there plans to cut up of the debris (logs) so they would flow down stream and mitigate the risk? 5-if the 20-30’ logs flow downstream vs 5-10’ chunks don’t they pose a risk to walls and other structures downstream? Please see attached photos to include the first one from Google earth a few years prior.
Thank you,
Troy Mobley
21, Clear Creek way
Sutter Creek, CA 95685
Cell 209-304-5203
Sent from Yahoo Mail for iPad
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________
STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: March 20, 2023
FROM: Sandra Spelliscy, Interim City Manager
SUBJECT: Proposed CC Meeting Calendar for Remainder of 2023 RECOMMENDATION: Discussion only.
BACKGROUND: The Interim City Manager has prepared a proposed meeting calendar for the remainder of 2023 to capture the Council’s intention as to meeting dates and set out specific dates for anticipated agenda items/actions. Additional items will be added as identified.
DISCUSSION: Note recommendations for summer and winter recess dates.
BUDGET IMPACT: None
ATTACMENT: Proposed meeting calendar
City of Sutter Creek Meeting Calendar
April 2023
Sun Mon Tues Weds Thurs Fri Sat
1 2 3
CC meeting
7:00
4 5 6 7 8
9 10 11 12 13 14 15
16 17
CC meeting
7:00
18 19 20 21 22
23 24 25 26 27 28 29
MAY 2023 Sun Mon Tues Wed Thurs Fri Sat
30 1
CC meeting
7:00
City
Attorney
annual
review
2 3 4 5 6
7 8 9 10 11 12 13
14 15
1st budget
workshop
5:30
CC meeting
7:00
16 17 18 19 20
21 22 23 24 25 26 27
28 29
Holiday
30 31
June 2023 Sun Mon Tues Wed Thurs Fri Sat
1 2 3
4 5
2nd budget
workshop
5:30
CC meeting
7:00
6 7 8 9 10
11 12 13 14 15 16 17
18 19
CC meeting
7:00
Adoption of
FY 23-24
budget
20 21 22 23 24
25 26 27 28 29 30
July 2023 Sun Mon Tues Wed Thurs Fri Sat
1 2 3
Summer
Recess
4 Holiday
5 6 7 8
9 10 11 12 13 14 15
16 17
CC meeting
7:00
18 19 20 21 22
23 24 25 26 27 28 29
August 2023 Sun Mon Tues Wed Thurs Fri Sat
30 31 1 2 3 4 5
6 7
CC meeting
7:00
8 9 10 11 12
13 14 15 16 17 18 19
20 21
CC meeting
7:00
22 23 24 25 26
27 28 29 30 31
September 2023 Sun Mon Tues Wed Thurs Fri Sat
1 2
3 4
Holiday
5 CC meeting
7:00
6 7 8 9
10 11 12 13 14 15 16
17 18
CC meeting
7:00
19 20 21 22 23
24 25 26 27 28 29 30
October 2023 Sun Mon Tues Wed Thurs Fri Sat
1 2
CC meeting
7:00
3 4 5 6 7
8 9 10 11 12 13 14
15 16
CC meeting
7:00
17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
November 2023 Sun Mon Tues Wed Thurs Fri Sat
1 2 3 4
5 6
CC meeting
7:00
7 8 9 10
Holiday
11 12 13 14 15 16 17 18
19 20
CC meeting
7:00
21 22 23
Holiday
24 Holiday
25 26 27 28 29 30
December 2023 Sun Mon Tues Wed Thurs Fri Sat
1 2
3 4
CC meeting
7:00
5 6 7 8 9
10 11 12 13 14 15 16
17 18
CC meeting
7:00
19 20 21 22 23
24 25
Holiday
26 27 28 29 30
January 2023 Sun Mon Tues Wed Thurs Fri Sat
31 1
Holiday
2 Winter
Recess
3 4 5 6
7 8 9 10 11 12 13
14 15
CC Meeting
2024
Calendar
Approval
16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________
STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: March 20, 2023
FROM: Sandra Spelliscy, Interim City Manager
SUBJECT: Request for support, County Clean-up Day
RECOMMENDATION: Approve $1,000 to support County-wide clean-up day. Date TBD.
BACKGROUND: The County is requesting $2,000 in support. From Michelle Gallaher, County Code Enforcement Officer:
The funding will go towards the following: volunteers are provided breakfast, lunch, and safety gear (gloves, eye protection, safety vest) along with sunscreen, first aid, hand sanitizer, etc. Equipment such as traffic cones, a-frames, grabber (dozer), traffic control measures, signage, clean-up tools such as shovels, brooms, dust pans, etc. CHP presence for traffic control on highway. Advertising with banners, in the ledger paper, and at other events. We will have several groups there collecting materials, metal, e-waste, and tires, and will go towards labor costs to have the groups there collecting. Also, during the week of the clean up, I have a group of volunteers that will go collect items from seniors or disabled people who call in before the deadline and they are provided with food as well.
DISCUSSION: This was previously brought to the Council by Officer Gallaher and Supervisor Axe during a Public Comment period. The City of Jackson is providing $2,000 in funding.
BUDGET IMPACT: The funds would come from the Beautification Fund under Marketing. The FY 22- 23 Budget appropriated $3,500 to that fund, and it has a current balance of $3,000. If the Council approves this item, the remaining balance would be $2,000.
ATTACHMENTS: None