CITY COUNCIL A G E N D A
MONDAY, APRIL 17, 2023
7:00 P.M. Regular Session
33 Church Street, Sutter Creek CA 95685
The Agenda can be found on the City’s Website: www.cityofsuttercreek.org
THE CITY OF SUTTER CREEK CITY COUNCIL MEETING WILL BE AVAILABLE VIA ZOOM AND IN PERSON.
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Meeting ID: 956 852 0224
Public comment will be accepted by email at [email protected]. All emails must be received prior to the start of the meeting.
Unless stated otherwise on the agenda, every item on the agenda is exempt from review under the California Environmental Quality Act (“CEQA”) per CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065. 7:00 P.M. 2. CALL TO ORDER AND ESTABLISH A QUORUM FOR REGULAR MEETING
3. PLEDGE OF ALLEGIANCE TO THE FLAG
4. REPORT FROM CLOSED SESSION
5. PUBLIC FORUM
At this time, the public is permitted to address the City Council on items not appearing on the agenda.
Comments may not exceed 5 minutes. In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The City Council may respond to statements made or questions asked or may request Staff to report back at a future meeting on the matter. The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code §54954.2. Public comment on any item listed below shall be limited to five minutes, unless additional time is permitted by the Mayor/Council.
6. APPROVAL OF MINUTES
1 * A. City Council Minutes of April 4, 2023.
Recommendation: By motion approve minutes as presented.
7. *
CONSENT AGENDA
Items listed on the consent agenda are considered routine and may be enacted in one motion.
Any item may be removed for discussion at the request of Council or the Public.
A. Use of SB-1 fund for transportation purposes.
Recommendation: Adopt Resolution 22-23-* Approving the Use of SB1 funds for rehabilitation improvements for fiscal year 2023-2024.
8. *
ORDINANCES & PUBLIC HEARING
A. Public Hearing: Impact Fee ENR Adjustment
Recommendation:
1) Hold a public hearing to hear testimony regarding the proposed inflationary adjustment to the impact fees.
2) Adopt Resolution 22-23-* authorizing an inflationary adjustment to the impact fees, effective July 1, 2023.
9. *
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ADMINISTRATIVE AGENDA
A. Amador City/Sutter Creek Bicycle-Pedestrian Improvement Project Recommendation: Adopt resolution 22-23-* supporting the Amador City/Sutter Creek Bicycle-Pedestrian Improvement Project
B. Farmers Market
Recommendation: For Information only
10. MAYOR AND COUNCIL MEMBER REPORTS
This section is to provide Council members an opportunity to present updates on their activities.
11. CITY MANAGER’S REPORT
This section is an opportunity to provide Council members with a brief status update on staff activities. No action is expected to be taken by the Council.
12. CITY ATTORNEY’S REPORT
This section provides an opportunity for the City Attorney to report on any activities or upcoming legislation of importance to the City. No action is expected to be taken by the Council
13. FUTURE AGENDA ITEMS
This section provides an opportunity for Council members to request items to be added to the agenda in the future with a majority Council vote.
14. *
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INFORMATION/CORRESPONDENCE
C. Monthly Police Report
D. Monthly Public Works Report
E. Monthly Building Report
F. Treasurer’s Reports
G. Monthly Administrative Services Report
2 *
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H. Monthly Finance Department Report
I. Warrants- April 3&17, 2023
J. Monthly Engineer’s Report
K. Monthly Planning Report
L. Public Communications
15. ADJOURNMENT
The next regularly scheduled meeting is MONDAY, MAY 1
ST 7:00 P.M
3 CITY COUNCIL MINUTES
MONDAY, APRIL 3, 2023
THIS MEETING WAS CONDUCTED IN-PERSON AT 33 CHURCH STREET, THE PUBLIC WAS ABLE TO VIEW FROM HOME:
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Meeting ID: 956 852 0224
1. CLOSED SESSION-None
7:00 P.M. 2. CALL TO ORDER AND ESTABLISH A QUORUM FOR REGULAR MEETING Council members present:
Feist, Peters, Sierk, Swift and Gunselman
Vicky Runquist, City Treasurer
Staff Present:
Sandra Spelliscy, Interim City Manager
Derek Cole, City Attorney
Karen Darrow, City Clerk
Jodi Steneck, Account Supervisor
3. PLEDGE OF ALLEGIANCE TO THE FLAG
4. REPORT FROM CLOSED SESSION - None
5. PUBLIC FORUM
Andrea Roberts of Sutter Creek voiced her concern about authority figures abusing their power. She cited an incident with her dog that took place at Independence High School. She asked if directional signs could be put up on Gopher Flat indicating that there are more businesses further down Main Street. She also mentioned that the city keeps taking down her sandwich boards that she is using to advertise her business.
Ron Antone asked if the Farmers Market location was going to be discussed. Interim City Manager Spelliscy suggested that he submit an application so that staff can review it. She noted that an update will be provided to the Council once it has been reviewed. 4 Lottie Tone of Sutter Creek asked if the FEMA application had been submitted. Interim City Manager Spelliscy noted that she would address that in the City Manager’s Report.
6. APPROVAL OF MINUTES
A. City Council Minutes of March 20, 2023.
Recommendation: By motion approve minutes as presented.
M/S Council member Peters/Sierk to approve the City Council Minutes of March 20, 2023, as amended.
AYES: Feist, Peters, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
7. *
*
CONSENT AGENDA
Items listed on the consent agenda are considered routine and may be enacted in one motion.
Any item may be removed for discussion at the request of Council or the Public.
A. Budget Amendment #4 for FY 22-23.
Recommendation: Adopt Resolution 22-23-* authorizing budget amendment #4 to the fiscal year 2022-23 budget for storm damage projects.
B. Impact Fee ENR Adjustment
Recommendation: Direct staff to provide notice of a public hearing to hear public comments regarding a proposed impact fee adjustment to be effective July 1, 2023.
M/S Council member Peters/Swift to approve the Consent Agenda, as presented.
AYES: Feist, Peters, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
8. ORDINANCES & PUBLIC HEARING- None.
9. ADMINISTRATIVE AGENDA
A. City Manager Recruitment
Recommendation: For discussion and staff direction.
Interim City Manager Spelliscy reviewed the recommendation and outlined the three recruitment options.
M/S Council member Peters/Sierk to:
1- Direct City Attorney Cole to work with Interim City Manager Spelliscy to change references in the Municipal Code from City Administrator to City Manager and clean up related language.
2- Elect to use the hybrid recruitment option outlined in the staff report. 3- Form an Ad-Hoc committee of Council member Swift and Mayor Gunselman to work with Staff to hire a recruitment agency and assist staff in recruitment effort. 5 AYES: Feist, Peters, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
B. Status of City/ARSA Operations Agreement and Relate Issues Recommendation: For discussion and staff direction
Interim City Manager Spelliscy presented an overview of the formation of the ARSA JPA up to the current status.
Mike Kirkley and Al Bierce of Sutter Creek commented.
M/S Council member Peters/Sierk to direct staff to look into different considerations for the ARSA loan repayment.
AYES: Feist, Peters, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
M/S Council member Swift/Sierk to look into the current MOU between ARSA and the City of Sutter Creek for edits and suggestions to correct the vagueness and ensure the City is best represented.
AYES: Feist, Peters, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
M/S Council member Feist/Gunselman to direct staff to begin a process of consultations regarding the continued operations of the ARSA JPA going forward.
AYES: Feist, Sierk and Gunselman
NOES: Peters and Swift
ABSTAIN: None
ABSENT: None
A roll call vote was taken by the clerk.
3-2 MOTION CARRIED
10. MAYOR AND COUNCIL MEMBER REPORTS
Council member Sierk reported that the Finance Committee met to discuss the budget and the PARS program. She noted that they will meet again to work on the budget and that staff will be doing more research before they move forward with PARS.
Council member Sierk noted that the Air Quality Board donated $7500 to Sutter Creek Fire Protection District for a chipper to be used in the community. She also noted that the Marketing Committee met and discussed seasonal marketing strategies, the visitor center, the 6 status of outdoor dining at Cavana’s and Hotel Sutter and the wayfinding signs that are being created for each end of Main Street.
Council member Peters reported that there is a stay of litigation in the ARSA lawsuit to allow for discussions with all involved parties and noted that another meeting is scheduled for April 6 th
. He also noted that there is an ACTC meeting on Thursday and that a prospective developer of the former Gold Rush Ranch site had contacted him.
Council member Peters reported that the Chamber mixer will be at the Foundry on Wednesday, April 12th at 5:30 p.m. and that the Foundry will be a stop on the AAUW Home tour on April 22nd and that there will be a metal casting workshop at the Foundry on April 26th.
Mayor Gunselman noted that the Grammar School is also a stop on the AAUW Home Tour and that same day there is a 5k Earth Day Run in Sutter Creek at Erickson Ranch. She also reported that the Native Sons will be doing the Shrimp Feed fundraiser again for the Grammar School.
11. CITY MANAGER’S REPORT
Interim City Manager Spelliscy gave a personnel update noting that Officer O’Brien will be moving at the end of the month and that recruitment to fill his position has begun. Karen Darrow will be relocating to North Carolina in June and will continue her role remotely. She also noted that she will being working on recruitment for a Public Works Director.
Interim City Manager Spelliscy noted that the transition from Google mail to outlook has been completed and that staff is looking into switching internet providers from Comcast to AT&T.
She noted that staff met with FEMA and OES and found that the flushing dam does not qualify for Public Assistance under the disaster declaration but is looking into a hazard mitigation program grant for cleanup and possible dam removal. She also reported that she has met with Dominic Moreno, Grant Reynolds, Larry McKenney, Mark Hildebrand and met with the group from ACES to discuss the franchise agreement.
Interim City Manager Spelliscy noted that she and Planning Consultant Erin Ventura will be meeting with applicants that have pending projects for status review and that she spoke with Council member Peters and Swift about filling the vacant role of ARSA General Manager and that they would be taking that recommendation to the ARSA Board.
She noted that she would like to schedule a workshop on April 17th at 5:30 p.m. to discuss the State Water Board grant.
12. CITY ATTORNEY’S REPORT- None.
13. FUTURE AGENDA ITEMS- None.
14. INFORMATION/CORRESPONDENCE-None.
15. ADJOURNMENT
The meeting was adjourned at 9:44 p.m.
7 _________________________________
Claire Gunselman, Mayor
___________________________________
Karen Darrow, City Clerk
Date Approved:
8 RESOLUTION 22-23-*
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK APPROVING THE USE OF SB 1 FUNDS FOR REHABILITATION IMPROVEMENTS FOR FISCAL YEAR 2023-2024
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects are in progress or have been completed each fiscal year; and WHEREAS, the City must adopt a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1 by resolution, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $65,336 in RMRA funding in Fiscal Year 2023- 2024 from SB 1;
WHEREAS, Old Sutter Hill Road connects Ridge Road to the city’s core, Main Street, connecting neighborhoods and commercial activity, and due to its location, has a steep grade and drainage issues, and
WHEREAS, Gopher Flat Road is a main thoroughfare connecting Sutter Creek residents and county residents to the heart of the City and is need of improvements including drainage repairs, sidewalks, and shoulder repairs, and realignment; and
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Sutter Creek, State of California, as follows:
1. The City of Sutter Creek City Council hereby describes, in general, improvements that will be completed for Old Sutter Hill Road and Gopher Flat Road to be the design of sidewalk improvements, shoulder and drainage repairs, and roadway rehabilitation on Old Sutter Hill from the intersection of Ridge Road to Old Highway 49/Main Street and roadway improvements on Gopher Flat from Main Street to Golden Hills Drive. 9 2. The 2022-2023 Road Maintenance and Rehabilitation Account revenues will be carried over to Fiscal Year budget 2023-2024 to fund the Old Sutter Hill Road Project and the Gopher Flat Road projects.
3. Once completed, both projects will have life expectancies of approximately 50 to 80 years.
The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 17th day of April 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
THE CITY OF SUTTER CREEK
____________________________
Claire Gunselman, Mayor
ATTEST:
_________________________
Karen Darrow, City Clerk
10 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer
STAFF REPORT
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
MEETING DATE: APRIL 17, 2023
FROM: JODI STENECK, ACCOUNTING SUPERVISOR
SUBJECT: IMPACT FEE ENR ADJUSTMENT
RECOMMENDATION:
1) Hold a public hearing to hear testimony regarding the proposed inflationary adjustment to the impact fees.
2) Adopt Resolution 22-23-* authorizing an inflationary adjustment to the impact fees, effective July 1, 2023.
BACKGROUND:
At the April 3, 2023 City Council meeting, staff was directed to set a public hearing to receive input regarding implementing an inflationary adjustment to its impact fees. Development impact fees are established in conformance with the requirements of Government Code Section 66000 (et seq.), referred to as the Mitigation Fee Act (MFA). Fees established under the MFA may be used to fund public facilities needed to serve new development. Impact fees are paid by developers for new development or for a change to a more intensive use (e.g., warehouse to office), typically at the time of building permit issuance. Impact fees cannot, however, be used to correct an existing public facility deficiency or for the ongoing operations and maintenance costs of these facilities.
The City of Sutter Creek adopted its Capital Facilities Fees Impact Fee Report in 2008. That report outlined the nexus for collecting fees at building permit issuance to offset the impacts that new development will have on the City’s infrastructure. Those fees are known as “brick and mortar” fees and are then used to construct the new infrastructure. The City’s adopted development impact fees include:
Police Capital Facilities Fee
This fee is collected to provide funding for the construction of a police station, police vehicles, parking facilities, communication systems, and equipment.
Item 8A
11 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer Fire Capital Facilities Fee
This fee is collected for construction of a new fire facility, fire trucks, a fire engine, and special equipment.
Historical Fee
This fee is collected to accumulate funds to be used in preserving historic structures in the City.
City Hall Capital Facilities Fee
This fee is collected to provide funding for the construction of a new city hall.
Corporation Yard Capital Facilities Fees
This fee is collected to provide funding for a fair-share portion of the cost to construct facilities for a new corporation yard.
Program Update Fee
This fee is collected for future updates of the Nexus Study to ensure that the facilities, costs, and fees in the Fee Program are current and accurate. A new study should be considered to reflect current infrastructure and facility needs.
Administration Capital Facilities Fee
This fee is collected for the administration of the CFF Program. This includes preparation of an Annual CFF Program Report, preparation of a Five-Year CFF Report, day-to-day management of the CFF Program including preparation of annual CIP budgets, CFF Program annual inflationary updates, land value analyses and updates and CFF Program Proformas.
Traffic Mitigation Fee
There are two traffic mitigation fees collected, one for local roads and the other for regional roads. The local fee is collected to offset the direct, indirect, and cumulative impacts of new development projects on the City of Sutter Creek’s road systems. The regional fee is collected for the Amador County Transportation Commission (ACTC).
Amador County Parks and Recreation Fee
This fee is collected to provide funding for park capital improvements. The Master Plan is currently being updated.
Once fees are adopted, they should be reviewed and adjusted annually, if necessary, to account for inflationary increases and decreases to ensure that the fees being collected are adequate to construct the facilities needed created by the impact. The fees were last updated July 2, 2022.
DISCUSSION:
To ensure that the capital facilities fees adequately cover new development’s share of the public facilities identified in the fee program, staff recommended that Council establish a process to annually adjust the development impact fees and to utilize the Engineering News RecordConstruction Cost Index as the inflation index for calculating this annual fee adjustment, which the Council approved.
12 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer Table A below shows the 2022 ENR increase of the fee program for all development. Staff is recommending that effective July 1, 2023, the impact fees for all development be increased as shown in Table A.
Exhibit A of the Resolution shows the 2022 ENR increase of the fee program for all development. Staff is recommending that effective July 1, 2023, the impact fees for all development be increased as shown in Exhibit A and that Resolution 22-23-* be approved.
BUDGET IMPACT:
The purpose of the increase is to ensure that the fees keep pace with increases in capital costs. 13 RESOLUTION 22-23-*
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK
AUTHORIZING AN INFLATIONARY ADJUSTMENT TO THE IMPACT FEES WHEREAS, in 2008, the City Council adopted a development impact fee report for new development pursuant to Article XI, Section 7 of the California Constitution and the Mitigation Fee Act (Gov. Code § 66000, et seq.,); and
WHEREAS, the Engineering News Record Construction Cost Index, (“ENR-CCI”) for San Francisco area indicates that general construction costs increased 7.6211 percent for 2022; and WHEREAS, the City of Sutter Creek’s impact fees should be adjusted to account for inflationary cost increases; and
WHEREAS, on April 17, 2023, the City Council held a duly noticed public hearing with respect to the proposed impact fee adjustment where all members of the public had an opportunity to be heard; and
WHEREAS, the impact fees collected on new development for this inflationary adjustment are for general capital facilities fees for fire, police, parks, historical preservation, city hall, corporation yard construction, programmatic updates and administration; and WHEREAS, this inflationary adjustment is also to adjust the sewer connection fee and the local transportation-related impact fees.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SUTTER CREEK RESOLVES AS FOLLOWS:
SECTION 1. With the increases in the ENR-CCI for 2022, the City Council authorizes an adjustment in the impact fees effective July 1, 2023 as shown on Exhibit A, attached hereto and incorporated herein by reference.
SECTION 2. This Resolution shall become effective on July 1, 2023.
The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 17th day of April 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
THE CITY OF SUTTER CREEK
14 ____________________________
Claire Gunselman, Mayor
ATTEST:
_________________________
Karen Darrow, City Clerk
15 ENR Factor - updated 2/14/23 by JS 13006.84
2022 7.6211%
42 73 35 12 30 30 30 32 31 30
Unit of Measure Police Fire Historical City Hall
Corp
Yard
Program
Update Admin
TOTAL Gen
Gov't AB 1600 Parks
General
Traffic*
Sewer
Connection
Fee
Sutter Crest
East/Golden
Hills
(Gopher Flat)
Sutter Crest
Estates
(Gopher Flat)
Sutter Glen
Manor Court
(Gopher Flat) Crestview Mesa De Oro
Powder
House
Estates
Residential
Single Family per dwelling unit $ 1,388.43 $ 2,724.85 $ 635.12 $ 1,590.15 $ 753.31 $ 181.24 $ 217.48 $ 7,490.58 $ 9,427.61 $ 4,981.63 $ 8,352.63 $ 1,575.97 $ 1,575.97 $ 1,575.97 $ 2,776.86 $ 567.35 $ 1,575.97 Multi-Family Attached: Apartments, duplexes or condominiums are charged per dwelling unit without regard to s.f. or # of bedrooms per dwelling unit $ 906.18 $ 1,777.69 $ 414.48 $ 1,036.99 $ 491.70 $ 118.20 $ 141.84 $ 4,887.08 $ 9,427.61 $ 3,536.47 $ 8,352.63 $ 1,575.97 $ 1,575.97 $ 1,575.97 $ 2,776.86 $ 567.35 $ 1,575.97 Mobile Home Park or Subdivision: An area or tract of land where more than two spaces are rented or individually owned to accommodate mobile homes. per dwelling unit $ 1,388.43 $ 2,724.85 $ 635.12 $ 1,590.15 $ 753.31 $ 181.24 $ 217.48 $ 7,490.58 $ 9,427.61 $ 4,981.63 $ 8,352.63 $ - $ - $ - $ - $ - $ - Congregate Care Facility: Typically consist of one or more multi-unit buildings designed for elderly living; they may also contain common dining rooms, medical facilities and recreational facilities. per dwelling unit $ 1,388.43 $ 2,724.85 $ 635.12 $ 1,590.15 $ 753.31 $ 181.24 $ 217.48 $ 7,490.58 $ 9,427.61 $ 4,981.63 $ 8,352.63 $ - $ - $ - $ - $ - $ - Non Residential
Retail/Commercial
High Volume Retail: Drug store, dept. store, grocery store, discount store, minimart, automobile sales, liquor store, supermarket, laundromat, auto parts, clothing/apparel, delicatessen, bank, health fitness center, pharmacy, hardware store, record/video rental & sales
Specialty Retail Center: Small shopping centers that contain a variety of retail shops inlcuding apparel; hard goods; and services such as real estate offices, dance studios, florists, and small resturaunts
Shopping Center: May contain Supermarkets, Drug Stores, Banks, Movie Theater and miscellaneous mall retail shops. per s.f. $ 0.27 $ 0.52 $ 0.05 $ 0.30 $ 0.14 $ 0.03 $ 0.03 $ 1.34 $ - $ 9.96 $ 7,886.34 $ - $ - $ - $ - $ - $ - Medium Volume Retail: Bakery, Automobile repair, Child Care, Club Sotre, Dry Cleaner, Shoe Store, Gift Shop, Lumber/Building Supplies, Sporting Goods Store, Nursery, Jewelry Store, Stationary Store, Photo Store, Print Shop (retail), Toy Store, Electronics Store, Book Store, Factory Outlet Center, Tire Store, Health Food Store per s.f. $ 0.27 $ 0.52 $ 0.05 $ 0.30 $ 0.14 $ 0.03 $ 0.03 $ 1.34 $ - $ 6.48 $ 7,886.34 $ - $ - $ - $ - $ - $ - Low Volume Retail: Antique Store, Boat/Equipment Repair Shop, Appliance Store, Furniture Store, Gallery, Museum, Kennel, Boat/RV/Mobile Homes Sales, Clock Store/Shop (TV Radio, Vacuum, etc) Wine or beer tasting rooms or product retail sales in conjunction with a winery or brewery per s.f. $ 0.27 $ 0.52 $ 0.05 $ 0.30 $ 0.14 $ 0.03 $ 0.03 $ 1.34 $ - $ 0.75 $ 7,886.34 $ - $ - $ - $ - $ - $ - Office
General Office per s.f. $ 0.49 $ 0.95 $ 0.08 $ 0.55 $ 0.27 $ 0.06 $ 0.08 $ 2.47 $ - $ 5.48 $ 7,886.34 $ - $ - $ - $ - $ - $ - Food Services
Stand Along Restaurant w/drive through on State Hwy per s.f. $ 0.27 $ 0.52 $ 0.05 $ 0.30 $ 0.14 $ 0.03 $ 0.03 $ 1.34 $ - $ 80.20 $ 7,886.34 $ - $ - $ - $ - $ - $ - Stand Along Restaurant w/drive through w/in shopping center or community (Wherein fast food restaurant is not immediately adjacent to a state hwy per s.f. $ 0.27 $ 0.52 $ 0.05 $ 0.30 $ 0.14 $ 0.03 $ 0.03 $ 1.34 $ - $ 80.20 $ 7,886.34 $ - $ - $ - $ - $ - $ - Quality Sit-down Restaurant, Drinking Establishment (Bar) per s.f. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Specialty Commercial
Gas Station with or without convenience store
per s.f./per fueling
space* $ 0.27 $ 0.52 $ 0.05 $ 0.30 $ 0.14 $ 0.03 $ 0.03 $ 1.34 $ - $ 15,940.91 $ 7,886.34 $ - $ - $ - $ - $ - $ - Car wash/Quick Lube per s.f./per stall* $ 0.27 $ 0.52 $ 0.05 $ 0.30 $ 0.14 $ 0.03 $ 0.03 $ 1.34 $ - $ 10,461.27 $ 7,886.34 $ - $ - $ - $ - $ - $ - Hotel/Motel/B&B -unit per s.f./per unit* $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Medical
Medical Office or Medical or Health Clinic providing diagnostic or treatment services per s.f. $ 0.49 $ 0.95 $ 0.08 $ 0.55 $ 0.27 $ 0.06 $ 0.08 $ 2.47 $ - $ 14.94 $ 7,886.34 $ - $ - $ - $ - $ - $ - Hospital per s.f./per bed* $ 0.49 $ 0.95 $ 0.08 $ 0.55 $ 0.27 $ 0.06 $ 0.08 $ 2.47 $ - $ 5,878.36 $ 7,886.34 $ - $ - $ - $ - $ - $ - 16 ENR Factor - updated 2/14/23 by JS 13006.84
2022 7.6211%
42 73 35 12 30 30 30 32 31 30
Unit of Measure Police Fire Historical City Hall
Corp
Yard
Program
Update Admin
TOTAL Gen
Gov't AB 1600 Parks
General
Traffic*
Sewer
Connection
Fee
Sutter Crest
East/Golden
Hills
(Gopher Flat)
Sutter Crest
Estates
(Gopher Flat)
Sutter Glen
Manor Court
(Gopher Flat) Crestview Mesa De Oro
Powder
House
Estates
Nursing/Convalescent Home per s.f./per bed* $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Industrial
Light including : Airport/Airstrip, Meat Packing Faiclity, Livestock Feedlot/Auction yard, Printing Plant, Material Testing Laboratory, Electronics Plant per s.f. $ 0.14 $ 0.28 $ 0.03 $ 0.17 $ 0.08 $ 0.02 $ 0.02 $ 0.74 $ - $ 2.99 $ 7,886.34 $ - $ - $ - $ - $ - $ - Heavy including : Auto Wrecking and Junk Yard, Mining Oepration, Foundry and Smelter, Refining Plant, Lumber Mill per s.f. $ 0.14 $ 0.28 $ 0.03 $ 0.17 $ 0.08 $ 0.02 $ 0.02 $ 0.74 $ - $ 0.75 $ 7,886.34 $ - $ - $ - $ - $ - $ - Manufacturing/Assembly/Agricultural Processing : Manufacturing or assembly facilities where the primary activity is the conversion of raw materials, products or parts into finished commodities for sale or distribution, including a winery or brewery. per s.f. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Institutional
Elementary School, Middle School, Church or other place of worship per s.f. $ 0.14 $ 0.28 $ 0.03 $ 0.17 $ 0.08 $ 0.02 $ 0.02 $ 0.74 $ - $ 4.98 $ 7,886.34 $ - $ - $ - $ - $ - $ - High School per s.f. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Public Utilities
Utilities (Publicly or privately owned) Production, generation, storage, transmission and treatment facilities, mechanical or industrial space, parts and equipment storage, repair areas, and office space in the same project and related to or used for these utility uses per s.f. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Warehousing/Storage
Warehouse : Facilities primarily devoted to the storage of materials, inlcuding wholesale distribution facilities per s.f. $ 0.14 $ 0.28 $ 0.03 $ 0.17 $ 0.08 $ 0.02 $ 0.02 $ 0.74 $ - $ 2.49 $ 7,886.34 $ - $ - $ - $ - $ - $ - Mini Storage Facilities: Buildings housing separate storage units used for storage per s.f. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Other
Golf Course - 9hole per hole $ 0.27 $ 0.52 $ 0.05 $ 0.30 $ 0.14 $ 0.03 $ 0.03 $ 1.34 $ - $ 94,151.47 $ 7,886.34 $ - $ - $ - $ - $ - $ - Golf Course - 18 hole per hole $ 0.27 $ 0.52 $ 0.05 $ 0.30 $ 0.14 $ 0.03 $ 0.03 $ 1.34 $ - $ 188,302.94 $ 7,886.34 $ - $ - $ - $ - $ - $ - Live Theater per s.f. $ 0.27 $ 0.52 $ 0.05 $ 0.30 $ 0.14 $ 0.03 $ 0.03 $ 1.34 $ - $ 0.75 $ 7,886.34 $ - $ - $ - $ - $ - $ - Movie Theatre per s.f. $ 0.27 $ 0.52 $ 0.05 $ 0.30 $ 0.14 $ 0.03 $ 0.03 $ 1.34 $ - $ 3.19 $ 7,886.34 $ - $ - $ - $ - $ - $ - Recreational/Visitor Center per parking space $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 17 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________
STAFF REPORT
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
MEETING DATE: April 17, 2023
FROM: Sandra Spelliscy, Interim City Manager
SUBJECT: Support for Proposed Amador City/Sutter Creek Bike/Ped Improvement Project
RECOMMENDATION: Adopt resolution 22-23-** supporting the Amador City/Sutter Creek Bicycle-Pedestrian Improvement Project.
BACKGROUND: The Bicycle/Pedestrian Advisory Committee has been working on a number of projects throughout the county to improve bike/ped safety and route accessibility. With Amador City as the sponsor, it recently submitted a grant application to CalTrans to secure funding to create a countywide bike/ped plan. One of the plan segments that the advisory committee has be studying is a connector between Sutter Creek and Amador City.
DISCUSSION: The Vice-Mayor and Interim City Manager recently attended an advisory committee meeting where the proposed route and necessary improvements were discussed. The Committee asked for the opportunity to present its plans to the City Council and to seek its support for the project as the Committee works to find grant funding and other opportunities to bring the plan to fruition.
BUDGET IMPACT: None at this time.
ATTACHMENT:
Resolution 22-23-**
PP presentation - BPAC
18 Amador City Sutter
Creek Bike Ped
Improvements
Proposal created by the BPAC, ACTC
Feb 2023
19 Overview
This proposal
improves a corridor
for for pedestrian
and cyclist safety in
narrow segments.
The route connects
Amador City and
Sutter Creek via
Turner and Amador
roads, and improves
the multimodal
travel on old hwy 49.
7 String Bean Alley
Narrow roadway , Sensor-activated
Bicycle Warning Beacon
7 Segment E
9 8
Segment F
Protected Bike Lane
8 Old Hwy 49
Remove passing lane, reduce
speed limit, bollard protected
multi-directional bike ped lane
2 20
Segment length: .31 miles
Terminus: Gopher flat parking lot,
Amador Road
Old Rte 49 from Gopher Flat to Amador Road
1 - Crosswalk across old 49 north side of Amador Road intersection 3 21
Segment length: 1 mile
Terminus: Old Hwy 49, Turner Rd.
4 22
Segment length: 1.1 miles
Terminus Amador Road, Water
Street/Amador Creek Road
5 23
Segment length: 0.3 miles
Terminus: Turner Road, E. School
Road
6 24
Segment E
Segment length: 0.93 miles
Terminus: Old Hwy 49, Turner
Road/Amador Road.
- String Bean Alley: .93 Miles narrow roadway
- Recommended: Sensor Activated Solar Beacons
7 25
Segment F
Segment length: 1.5 miles
Terminus: Spanish Street,
Amador City
Connects Erickson Ranch, a
recreational site. Connects to
spanish street, continuing on the
Safe Routes To Schools plan for
Sutter Creek
Old Hwy 49, Amador City to Spanish Street
Recommended: Reduction to two lanes, Speed Limit reduced, Bollard protected multi-directional bike lane on west side.
Class II bike lane solution also available
Bollard Protected Bike Lane
8 26
What comes next?
Applications for
Implementation
grant(s) follow a
successful cycle.
BPAC applies for
CALTrans planning
grant on behalf of
Amador City to
create a countywide
bike/ped plan
Partnering cities
offer routes and
draft resolutions to
support BPAC
projects, increasing
effective reach and
overall grant appeal Completed 3/2023
9 27
Parking Lot Improvements
Engineered improvements to the
parking area at south edge of
Amador City
- Amador City
- Recommended: Parking Lot Improvements, add bike
stand/workstation
10 28
RESOLUTION 22-23-**
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK
EXPRESSING SUPPORT FOR THE AMADOR CITY/SUTTER CREEK BIKE PED
CONNECTOR PROJECT
WHEREAS, The City of Sutter Creek has a stated policy goal to ensure that public safety and adequate levels of service are maintained through a variety of available modes of transportation as the City grows; and
WHEREAS, the opportunity to use non-vehicular modes of transportation in a safe fashion is important for the health, well-being and enjoyment of Sutter Creek residents and its visitors; and WHEREAS, the Bicycle Pedestrian Advisory Committee has been working towards the development of a countywide bicycle/pedestrian plan that includes a Sutter Creek-Amador City segment; and WHEREAS, the implementation of such a plan would be an important improvement to the quality of life for those living in and visiting Sutter Creek.
NOW, THEREFORE, BE IT RESOLVED, that the City Council expresses it support for the work of the BPAC to create a countywide bike/ped plan and to design and seek funding for a Sutter CreekAmador connector segment that would improve the safety and enjoyment of non-vehicular travel between the two cities.
The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 17
th day of April 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
THE CITY OF SUTTER CREEK
______________________________
Claire Gunselman, Mayor
ATTEST:
______________________________
Karen Darrow, City Clerk
29 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________
STAFF REPORT
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
MEETING DATE: April 17, 2023
FROM: Sandra Spelliscy, Interim City Manager
SUBJECT: Farmer’s Market Special Event Permit Summer 2023 RECOMMENDATION: For information only.
BACKGROUND: At a previous meeting, a councilmember requested an update on the status of the special event permit for the Amador Farmers Market Association (AFMA). At that point the city had not received an application for any 2023 events.
The Sutter Creek Municipal Code assigns the authority to approve or deny special events permits to the City Manager. It also grants the City Manager the authority to approve permit applications with “… additional conditions as he or she sees fit, based on the nature of the special event.” SCMC 6.1.060(12)
AFMA submitted an application for a special events permit on April 10, 2023. The application stated that the dates for the event would be Saturdays from May 20 through October 21, 2023, with start and end times of 7:30 a.m. to 1:00 p.m. The requested location for the events was the Violich parking lot on Main Street.
The Interim City Manager reviewed the application and met with two representatives from AFMA. The purpose of the meeting was to discuss possible alternative locations for the event in order to avoid the loss of a significant number of off-street parking spaces for 23 days during the peak months of the city’s visitor season, and also to avoid the need to place portable sanitary facilities in the area to accommodate the number of expected attendees. The city leases the lot for parking purposes at a cost of $6,480 per year.
On April 14 the Interim City Manager sent a letter to AFMA approving the application with the condition that the events take place in the city plaza and adjacent areas.
Section 6.12.070 of the SCMC provides as follows:
The applicant may challenge the city manager's denial of his or her special event permit application, or any condition imposed as part of the approval of the application, by 30 2 [Type text]
filing a notice of appeal with the city clerk within three business days of the denial or approval. The appeal shall thereafter be heard at the next available city council meeting.
DISCUSSION: In granting the conditioned application staff tried to balance the interests of the applicant in presenting its event at its chosen venue versus the interests of the city in providing adequate downtown parking to residents and visitors on the busiest days of the busiest months of the year. While the applicant can, and has, held a successful event at the city plaza location, the city does not have an alternative to replacing the sixteen off-street parking spaces that are located directly adjacent to the city’s main commercial corridor while the event takes place each Saturday.
Staff offered several suggestions to AMFA to address concerns about the plaza location, including providing a shade canopy, allowing use of some on-street restricted parking areas, allowing a banner on site, and other requested changes at the site.
BUDGET IMPACT: None
ATTACHMENT: Letter to Amador Farmer’s Market Association 31 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer Ron Antone
Amador Farmers Markets Association
PO Box 1543
Jackson, CA 95642
April 14, 2023
Dear Ron:
After reviewing your application on behalf of the Amador Farmers Markets for a special event permit from the City of Sutter Creek, I have approved your permit with the following condition:
The location of the special event will be the in the city plaza and adjacent areas outside the Sutter Creek Auditorium as discussed with you at our meeting on April 12. I will consult with the Sutter Creek Police Department regarding your request to use a Police-only designated parking space on Main Street and to park a vehicle across the entrance to the alley way between the Auditorium and the old fire station.
Pursuant to Section 6.12.070 of the Sutter Creek Municipal Code:
The applicant may challenge the city manager's denial of his or her special event permit application, or any condition imposed as part of the approval of the application, by filing a notice of appeal with the city clerk within three business days of the denial or approval. The appeal shall thereafter be heard at the next available city council meeting.
Please let me know if you have any questions.
Sincerely,
Sandra Spelliscy
Interim City Manger
City of Sutter Creek
32 TO: Sandra Spelliscy, City Manager
FROM: James O’Connell, Chief of Police
DATE: April 17, 2023
DEPARTMENT INFORMATION
March 2023
Monthly Statistics
Calls for Service and Incidents 341
Traffic Stops 96
Officer Initiated Incidents 239
Business Checks 99
Vehicle/Pedestrian Checks 7
Total Officer Reports 29
Misdemeanor Arrests 8
Felony Arrests 2
Moving Citations 14
Parking Citations 1
Total 836
Downtown Foot Patrol:
During the month of March, SCPD continued to conduct daily foot patrol in the downtown area and average over 30 minutes, per officer each day.
Volunteer Service:
In addition, our dedicated Volunteers contributed over 11 hours of service, including citation and records processing, and responding to requests for collision reports. 33
STAFF REPORT
TO: SANDRA SPELLISCY, INTERIM CITY MANAGER
MEETING DATE: APRIL 17, 2023
FROM: GEORGE ALLEN PUBLIC WORKS FOREMAN
SUBJECT PUBLIC WORKS DEPARTMENT REPORT FOR MARCH 2023
Objective: The objective of this Staff Report is to provide a monthly status update regarding activities within the Public Works Department.
Wastewater Treatment Plant Status:
The WWTP did meet all the effluent quality discharge requirements for the month of March.
Table 1. Monthly Status of required reporting constituents.
Constituent Monthly Results Monthly Limits
Monthly Influent Flow 24.261Mg. 0.783 mgd daily avg .48mgd1 Effluent BOD, mg/L 9.3 mg/L 30 mg/l
Effluent Settleable Matter,
mL/L
< 0.1 ml/L 0.5 ml/l
Effluent TSS, mg/L 4.2 mg/L 30 mg/l
Total Coliform, MPN < 1.8 mpn 23 mpn
Sludge Wasted 6972 gallons
Rain 9.45 in. 51.01 in. YTD –26.42” Last YTD
1 The .48 mgd is daily dry weather flow (May through October).
Plant Compliance Issues:
• The February 2023 monthly report was electronically submitted to Regional Water Quality Control Board.
• Received 3 new 5 hp submersible pumps for effluent pumping. • Received new HDPE liners for the bar screen conveyers. • The number 2 Roto Strainer is being repaired due to a broken axle shaft.
Operational Strategy Modifications:
• The rag bin was hauled on March 15, 2023.
• A regular sludge wasting schedule was kept with a total of 6k gallons dewatered.
Collection System Status:
SSMP Activity
Calls for service
• 3/4/2023 55 Main St. plugged City main.
• 3/7/2023 55 Main St. plugged City main.
• 3/13/2023 160 Foothill Dr. private lateral issue.
34
• 3/13/2023 215 Judy Dr. private lateral issue.
• 3/20/2023 540 Hwy 49, plugged City Main.
• 3/22/2023 281 Ursula Dr. private lateral issue.
• 3/23/2023 140 Eureka St, Plugged City main.
Sewer System Cleaning and Maintenance.
• For February 2023, there was 1,0175 feet of sewer line cleaned. Total amount cleaned for 2023 is 12,223 feet.
• The sewer main at 140 Judy Dr. was replaced with a new line by pipe bursting, it was approximately 110 ft long.
• With contractor’s assistance installed ten manhole flowmeters thorough out the City to try and track down the large amount of infiltration in the collection system.
Service Requests
Responded to fifteen Service Requests in February.
• Four were for a street issues;
• Two were for facility issues;
• Three were for park issues;
• And six were for sewer issues.
Effluent Disposal
• Meeting with CDCR and the City of Ione over disposal of the water left in the system from last year and this years’ water disposal.
• Had meeting with Regional Water Quality Control Board staff over the high levels at Henderson reservoir and Preston reservoir.
• The Regional Water Quality Control Board staff did a site visit of the ARSA system to see how it performed during the flooding at the beginning of the January. • Continued cleaning up multiple trees that came down across the ARSA right of ways • Sending weekly updates to the Regional Board on reservoir levels and volumes. • Daily flow checks and level readings.
Streets and City Right of Way.
• Had meeting with FEMA and Cal OES on storm damage from January wet weather. • Had meeting with City engineer and contractor for the storm drain failure on Gold Strike Ct.
• Cleaned several City streets due to flood in early March. • Cleaned the debris rack and Cole St. several times
• Ongoing storm drain cleaning due to storms.
• Ongoing roadside trash cleanup.
• Ongoing patching of abundant number of potholes.
Parks and Buildings
35
• With the help of Cal Fire Pine Grove camp, finished cleaning up multiple trees in the City Cemetery.
• Assisted Signal Service with repair of damaged door sensor for the alarm system at the Historic Grammar School.
• Ongoing cleaning of the Auditorium basement due to it being flooded on New Year’s Eve and aging in March.
• Clean up of park areas due to the heavy storms.
• Ongoing set up and take down for the meeting in the Community Center. • Ongoing cleanup of Community Center, Auditorium and Grammar School for the use as rentals.
36 March 2023 Building Permits Issued
Submitted Prepared
Permit
#
Issue
Date
Final ( F )
or
Expire
Date APN Address Owner Contractor Description
New
Const
Y/N
SQ
FT
Commercial
Valuation
Residential
Valuation
Commerical
Permit Fee
Residential
Permit Fee
(WGA)
Plan Check
SCFEF
(Strong
Motion)
SB 1473
Fee
Grand
Total
01/23/23 3/2/2023 2023-MAR-01 3/2/23 9/2/23 018-171-030 130 Allen Ranch Rd. Jones, Phil Premier Pools & Spas Pool 55,255.00 1,215.61 790.15 7.18 3.00 $ 2,015.94 02/22/23 3/2/2023 2023-MAR-02 3/6/23 9/6/23 018-220-017 90 Greenstone TerraceWatts, Ian & Brenda Determined by Owner Other 12,000.00 266.30 171.60 1.56 1.00 440.46 $ Retaining Wall 02/13/23 3/2/2023 2023-MAR-03 3/6/23 9/6/23 040-210-046 284 California Dr. Reher, Ron & Therese JTL General Contractors Deck 101,000.00 2,222.00 1,444.30 13.13 5.00 $ 3,684.43 03/06/23 3/6/2023 2023-MAR-04 3/7/23 F 040-200-028 346 Sutter Crest E Chandler, Steve Jamen's Plumbing Water Heater 2,500.00 110.00 0.50 1.00 $ 111.50 02/21/23 3/2/2023 2023-MAR-05 3/9/23 9/9/23 018-332-006 70 Bryson Dr. Allison, Ronald V3 Electric Solar 14,400.00 275.02 177.28 1.87 1.00 $ 455.17 02/13/23 3/2/2023 2023-MAR-06 3/9/23 9/9/23 018-122-016 76 Spanish St. Lombardo, Michael V3 Electric Solar 24,000.00 275.02 177.28 3.12 1.00 $ 456.42 03/13/23 3/13/2023 2023-MAR-07 3/21/23 9/21/23 040-220-058 216 Manor Ct. Struble, Debra River City Window & Door Windows 34,334.00 757.65 4.46 2.00 $ 764.11 03/09/23 3/20/2023 2023-MAR-08 3/22/23 9/22/23 018-342-009 350 Sutter Hill Rd. Baldwin, Thomas V3 Electric Solar 17,775.00 369.02 177.28 2.31 1.00 $ 549.61 03/06/23 3/6/2023 2023-MAR-09 3/16/23 9/16/23 018-331-017 300 Gold Strike Ct. Osborne, Paula Gilmore Home Services HVAC 6,647.00 148.23 0.86 1.00 $ 150.09 03/21/23 3/22/2023 2023-MAR-10 3/27/23 9/27/23 018-132-014 85 Broad St. Fine, Troy Top of the Line Roofing Re-roof 13,800.00 303.60 1.79 1.00 $ 306.39 03/15/23 3/30/2023 2023-MAR-11 3/30/23 9/30/23 040-200-020 251 Oak View Ct. Wilson, Steve Premier Pools & Spas Pool 261,000.00 5,742.00 3,732.30 33.93 13.00 $ 9,521.23 03/06/23 3/28/2023 2023-MAR-12 3/30/23 9/30/23 018-232-006 94 Dennis St. Ronback, Lisa Premier Pools & Spas Pool 96,400.00 2,120.80 1,378.52 12.53 4.00 $ 3,515.85 Totals - 639,111.00 - 13,805.25 8,048.71 83.24 34.00 21,971.20 37 City of Sutter Creek
City Treasurer's Report
Receipts & Disbursements Report
City's Checking Account
Receipts
Deposits $ 420,852
Reversal of Bank Charges -
Total $ 420,852
Disbursements
Accounts Payable $ 111,153
Payroll & Benefits 119,982
Bank Charges -
Total $ 231,135
Net Amount of Investment Transfers $ -
Recap of City Treasury
Investments on Hand March 31, 2023
Rate of
Return
Bank of Marin Checking $ 1,832,164 0.01%
Bank of Marin Money Market $ 11,578 0.49%
Bank of Marin Money Market #2 $ 2,038,698 1.49%
* California State Treasurer's LAIF $ 1,586,809 2.07%
Total $ 5,469,249
Total this month last year $ 4,708,161
* LAIF 1 $ 58,346
LAIF 2 $ 1,528,463
The investment information provided in this report reflects the City's ability to meet expenditure requirements for the next six months. The investment portfolio is in compliance with the City's investment policy. Victoria Runquist 4/12/2023 March 2023
Market or
Withdrawal
Value
38 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer _________________________________________________________________________
STAFF REPORT
TO: SANDRA SPELLISCY, INTERIM CITY MANAGER
MEETING DATE: APRIL 17, 2023
FROM: KAREN DARROW, ADMINISTRATIVE SERVICES SUPERVISOR
SUBJECT: ADMINISTRATIVE SERVICES MARCH 2023 REPORT
RECOMMENDATION:
For information.
BACKGROUND:
The Administrative Services Department encompasses a variety of functions on behalf of the City including Human Resources, Risk Management, the Office of the City Clerk and Public Engagement and Marketing.
Included is an overview of the activity within the Administrative Services department for the month of March 2023.
DISCUSSION:
Human Resources
• Oversee the FPPC filing process
Risk Management
• Review and oversight of one active Workers Comp claims and two ongoing liability claims.
• Completion of 2024 Policy Renewals
City Clerk
• 39-Public Record Request Responses and 12-Citizen Inquiries responses. • Agenda preparation, minutes and follow up for:
3-City Council, 2-ARSA, 1-PC, 1-Marketing meeting and 2 PC zoning workshops. • Issuance of 1 Sign Permit.
• Update and review content for the City of Sutter Creek website.
Public Engagement and Marketing
• Crafted 4 social media marketing ads designed to reach specific target groups. • Marketing Committee strategy meeting for spring and summer • Create and implement a marketing content agreement with the Amador High School photography program.
39 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ____________________________________________________________________________ TO: SANDRA SPELLISCY, INTERIM CITY MANAGER
MEETING DATE: APRIL 17, 2023
FROM: JODI STENECK, ACCOUNTING SUPERVISOR
SUBJECT: FINANCE DEPT. MARCH 2023 REPORT
RECOMMENDATION:
Informational only.
BACKGROUND:
To provide information regarding the activities of the Finance Department for the month of March 2023.
DISCUSSION:
Accounts Receivable
• Twelve (12) Building Permits were issued in March for a fee total of $21,971.20. • Facility rental revenue for the month of March was $5,352.00. • TOT collected for February was $20,873.97
• Currently we have; 189 Sewer service customers enrolled in e-billing and 302 Sewer service customers are enrolled in auto pay.
Accounts Payables
• 60 Warrant checks were issued in the amount of $111,153.48.
Misc.
• Attended a CalOES meeting
• Attended a FEMA meeting
• Held two (2) Finance meetings
• Attended the Central San Joaquin Valley Risk Management Authority meeting.
Reports Included
• The March 2023 Cash Balance Report
• Third Quarter Expense Report
• Third Quarter Revenue Report.
40 Funds Beg. Balance Cash In Cash Out Adj. Balance
01 - General Fund 120,324 130,485 120,737 (2,722) 127,350 39 -General Reserve 695,718 - - - 695,718
86 - General Savings 50,118 - - - 50,118
95 - General Operating Reserve 249,255 - - - 249,255
96 - General Capital Reserves 49,557 - - - 49,557
04 - Crestview Light District 4,164 - 88 - 4,076
07 - Cemetary (11,440) - 162 - (11,602)
17 - Monteverde Store (277) - 76 - (353)
29 - Swimming Pool (46,240) - 513 - (46,753)
59 - Auditorium & Facility Rentals (26,794) 8,240 10,046 (80) (28,680) 03 - Streets and Sidewalks (22,442) 8,694 8,596 (16) (22,360) 91 - Road CIP 94,321 4,691 - - 99,012
10 - Sewer M&O 1,075,502 128,212 67,369 26,112 1,162,457 11 - Sewer WCRF Hook up Fees 604,473 - - - 604,473
12 - Sewer Line Replacement 605,263 - - - 605,263
14 - Sewer Cap Reserves 1,083,761 - - - 1,083,761
15 - Sewer Debt Service (10,755) - - - (10,755)
80 - Effluent Disposal (385,047) 23,893 20,218 (139) (381,511) 09 - HMGP Hazard Mitig. Grant Proj 1,214 - - - 1,214
19 - Knights Foundary Restore 2,957 - - - 2,957
20 - FEMA (1,075) - 3,286 - (4,361)
28 - Public Safety/AB109, Grant 20,137 - - - 20,137
50 - COPS Fast Program 2,640 - - - 2,640
57 - First Time Home Buyers Grant 187,100 - - - 187,100 30-36 Traffic Mitigation Total 220,916 - - - 220,916
37 - Parking In Lieu 65,121 - - - 65,121
38 - Fire Service Fund 26,119 - - - 26,119
42 - AB1600 173,957 - - - 173,957
73 - Park Impact Fee 45,206 - - - 45,206
89 - Capital Improvement Projects (293,784) - 1,331 - (295,115) 48 - Covid-19 American Recovery Act 573,773 - - - 573,773 81 - Visitor Center (16,260) 606 2,180 - (17,834)
87 - Refuse 3,346 - - - 3,346
88 - City Council Discretionary 20,515 - - - 20,515
92 - Pension Reserve 136,061 - - - 136,061
93 - Vehicle Cap Reserve 17,142 - - - 17,142
94 - Vacation Cash Out and Accruals (5,130) - 14,035 - (19,165) 2022-23
Cash Balance Report
for the month of March 2023
41 Totals 5,309,416 304,821 248,637 23,155 5,388,755
42 Third (3rd) Quarter 2023 Expense Report
Fund Fund Name Dept Dept Name Annual Budget YTD Actual Pct(%) Remaining
Budget Projected YE
1 General Fund 1010 City Council 24,990.00 15,163.73 60.7% 9,826.27 24,990.00 1 General Fund 1020 City Clerk 102,522.00 72,996.44 71.2% 29,525.56 102,522.00 1 General Fund 1030 City Treasurer 2,423.00 1,614.80 66.6% 808.20 2,423.00 1 General Fund 1040 City Manager 88,599.00 63,771.85 72.0% 24,827.15 88,599.00 1 General Fund 1050 Finance 125,105.00 98,403.42 78.7% 26,701.58 125,105.00 1 General Fund 1060 Police Dept 1,077,815.00 815,799.26 75.7% 262,015.74 1,077,815.00 1 General Fund 1090 Planning 147,097.00 44,453.36 30.2% 102,643.64 60,000.00 1 General Fund 1100 Building DEPT 25,000.00 17,226.87 68.9% 7,773.13 25,000.00 1 General Fund 1115 Engineering 94,000.00 102,287.68 108.8% -8,287.68 130,000.00 1 General Fund 1130 Parks & Recreat 204,750.00 168,306.69 82.2% 36,443.31 204,750.00 1 General Fund 1150 Marketing 62,480.00 47,067.51 75.3% 15,412.49 62,480.00 1 General Fund 6100 Central Servies 175,330.00 139,172.87 79.4% 36,157.13 175,330.00 1 General Fund 6130 City Attorney 10,500.00 11,189.95 106.6% -689.95 15,000.00 FUND TOTAL 2,140,611.00 1,597,454.43 74.6% 543,156.57 2,094,014.00 3 Streets/Sidewal 1050 Finance 6,951.00 5,583.01 80.3% 1,367.99 6,951.00 3 Streets/Sidewal 1120 Streets/Roads 122,964.00 99,363.47 80.8% 23,600.53 122,964.00 FUND TOTAL 129,915.00 104,946.48 80.8% 24,968.52 129,915.00 7 Cemetery 1020 City Clerk 1,336.00 956.78 71.6% 379.22 1,336.00 7 Cemetery 1400 Cemetery 150.00 10,500.00 7000.0% -10,350.00 11,000.00 FUND TOTAL 1,486.00 11,456.78 771.0% -9,970.78 12,336.00 10 Sewer M&O 1040 City Manager 59,065.00 41,652.80 70.5% 17,412.20 59,065.00 10 Sewer M&O 1050 Finance 145,956.00 111,821.25 76.6% 34,134.75 145,956.00 10 Sewer M&O 1115 Engineering 10,000.00 19,545.00 195.5% -9,545.00 30,000.00 10 Sewer M&O 1510 Sewer Treatment 646,190.00 485,265.52 75.1% 160,924.48 646,190.00 10 Sewer M&O 1520 Sewer Collectio 562,470.00 185,829.53 33.0% 376,640.47 350,000.00 10 Sewer M&O 6100 Central Servies 171,550.00 136,309.24 79.5% 35,240.76 171,550.00 FUND TOTAL 1,595,231.00 980,423.34 61.5% 614,807.66 1,402,761.00 43 15 Sewer Debt Svcr 1510 Sewer Treatment 33,600.00 6,995.00 20.8% 26,605.00 19,100.00 15 Sewer Debt Svcr 1520 Sewer Collectio 33,600.00 14,495.00 43.1% 19,105.00 25,500.00 FUND TOTAL 67,200.00 21,490.00 32.0% 45,710.00 44,600.00 17 M.V.Store Trust 1720 MonteVerde Muse 1,020.00 1,349.07 132.3% -329.07 1,700.00 FUND TOTAL 1,020.00 1,349.07 132.3% -329.07 1,700.00
20 FEMA 1120 Streets/Roads 0.00 20,210.47 0.0% -20,210.47 25,000.00 FUND TOTAL 0.00 20,210.47 0.0% -20,210.47 25,000.00
59 Building Facili 1050 Finance 27,801.00 16,592.40 59.7% 11,208.60 25,000.00 59 Building Facili 1130 Parks & Recreat 62,196.00 73,484.09 118.1% -11,288.09 90,000.00 FUND TOTAL 89,997.00 90,076.49 100.1% -79.49 115,000.00 80 Effluent Disp. 1020 City Clerk 34,636.00 23,563.53 68.0% 11,072.47 34,636.00 80 Effluent Disp. 1040 City Manager 49,221.00 34,534.44 70.2% 14,686.56 49,221.00 80 Effluent Disp. 1050 Finance 41,702.00 31,175.45 74.8% 10,526.55 41,702.00 80 Effluent Disp. 1600 Effluent 622,853.00 475,208.45 76.3% 147,644.55 622,853.00 FUND TOTAL 748,412.00 564,481.87 75.4% 183,930.13 748,412.00 81 Visitor Center 1155 Visitor Center 6,000.00 4,500.00 75.0% 1,500.00 6,000.00 FUND TOTAL 6,000.00 4,500.00 75.0% 1,500.00 6,000.00
44 Third (3rd) Quarter Revenue Report
FUND FUND Name ACCT ACCT Name
Annual Amended
Budget YTD Actual Pct(%)
Remaining
Budget Projected YE
1 General Fund 30100 Prop Tax - Secured (County) 602,000.00 317,818.43 53.00 284,181.57 602,000.00 1 General Fund 30105 Property Tax in Lieu of MVLF 279,920.00 141,165.00 50.00 138,755.00 279,920.00 1 General Fund 30110 Prop Tax - Curr Supple(County) 9,300.00 14,203.24 153.00 -4,903.24 14,203.24 1 General Fund 30115 Delinquent Supplemental 800.00 0.00 0.00 800.00 800.00 1 General Fund 30200 Prop Tax - Unsecured (County) 9,000.00 11,106.89 123.00 -2,106.89 11,200.00 1 General Fund 31660 Tax, Franchise - Aces Waste 36,000.00 30,701.25 85.00 5,298.75 36,000.00 1 General Fund 31662 Tax, Franchise - Comcast 33,000.00 23,841.81 72.00 9,158.19 33,000.00 1 General Fund 31664 Tax, Franchise - PG&E 52,000.00 0.00 0.00 52,000.00 52,000.00 1 General Fund 31670 Tax, Transfer - Real Property 21,000.00 8,195.84 39.00 12,804.16 21,000.00 1 General Fund 31850 Tax, TOT - Transient Lodge Tax 326,025.00 205,813.91 63.00 120,211.09 326,025.00 1 General Fund 31930 Tax - Gen'l Retail Sales 436,000.00 277,859.36 64.00 158,140.64 436,000.00 1 General Fund 32100 License - Business 48,000.00 53,432.00 111.00 -5,432.00 54,000.00 1 General Fund 32111 Permit - Encroachments 7,500.00 28,684.74 382.00 -21,184.74 30,000.00 1 General Fund 32125 Permit - Garage Sale 100.00 15.00 15.00 85.00 100.00 1 General Fund 32130 Permit / Licenses - Other 1,500.00 346.15 23.00 1,153.85 1,500.00 1 General Fund 32135 Permit - Signs 800.00 570.00 71.00 230.00 800.00 1 General Fund 32160 Reimbursed E&P Costs 0.00 3,772.63 0.00 -3,772.63 4,200.00 1 General Fund 33120 Sales Tax-Public Safety 16,000.00 10,473.83 65.00 5,526.17 16,000.00 1 General Fund 33510 State Cops Grant 180,000.00 145,909.11 81.00 34,090.89 180,000.00 1 General Fund 33512 Hm Prop Tax Relief - Exemption 6,000.00 3,223.29 54.00 2,776.71 6,000.00 1 General Fund 34130 Zoning Application Fees 2,100.00 0.00 0.00 2,100.00 2,100.00 1 General Fund 34131 Subdivision fees 5,000.00 1,510.00 30.00 3,490.00 5,000.00 1 General Fund 34132 Fees - Variance & conditional 1,500.00 -214.28 14.00 1,714.28 1,500.00 1 General Fund 34135 Site Plans 10,000.00 44,760.03 448.00 -34,760.03 46,000.00 1 General Fund 34139 Building Permit Fees 48,000.00 54,455.33 113.00 -6,455.33 60,000.00 1 General Fund 34140 Plan Check Fees 40,000.00 55,926.65 140.00 -15,926.65 60,000.00 1 General Fund 34141 Fees-PD Services 200.00 118.65 59.00 81.35 200.00 1 General Fund 34160 Fees - Police Reports 800.00 605.00 76.00 195.00 800.00 1 General Fund 34168 Concealed Weapon 2,000.00 200.00 10.00 1,800.00 1,000.00 1 General Fund 34190 Fees - Other 0.00 39.55 0.00 -39.55 40.00 1 General Fund 34210 PD Fee Special Services 2,500.00 700.00 28.00 1,800.00 2,500.00 1 General Fund 35130 Fines - Vehicle Code 8,000.00 6,325.13 79.00 1,674.87 8,000.00 1 General Fund 36800 Income - Insurance Refund 0.00 16,859.00 0.00 -16,859.00 16,859.00 1 General Fund 36820 Income - Other Revenue 0.00 17,916.55 0.00 -17,916.55 17,916.55 FUND TOTAL 2,185,045.00 1,476,334.09 67.57 708,710.91 2,326,663.79 45 3 Streets/Sidewal 33005 Vehicle License Fee 2,000.00 2,709.19 135.00 -709.19 2,800.00 3 Streets/Sidewal 33551 2107 Highway User Tax 18,000.00 13,851.70 77.00 4,148.30 18,000.00 3 Streets/Sidewal 33552 2106 Highway User Tax 14,800.00 10,633.91 72.00 4,166.09 14,800.00 3 Streets/Sidewal 33553 2105 Highway User Tax 13,018.00 10,249.57 79.00 2,768.43 13,018.00 3 Streets/Sidewal 33554 2107-5 Highway User Tax 1,000.00 1,000.00 100.00 0.00 1,000.00 3 Streets/Sidewal 33556 2103 Highway User Tax 16,000.00 15,615.48 98.00 384.52 18,000.00 FUND TOTAL 64,818.00 54,059.85 83.40 10,758.15 67,618.00 4 Crestview Lgt/D 34280 Street Lighting Charges 2,743.00 0.00 0.00 2,743.00 2,743.00 FUND TOTAL 2,743.00 0.00 0.00 2,743.00 2,743.00
10 Sewer M&O 34410 Fees - Sewer Service Undist 1,865,988.00 1,340,854.89 72.00 525,133.11 1,865,988.00 10 Sewer M&O 34412 Septic Dumping Fee 52,000.00 31,231.23 60.00 20,768.77 52,000.00 10 Sewer M&O 34413 Contract Sewer Rev AWA 198,178.00 148,633.47 75.00 49,544.53 198,178.00 10 Sewer M&O 34414 Sewer Svc Chrges Amador City 43,180.00 32,384.97 75.00 10,795.03 43,180.00 10 Sewer M&O 34479 Late Charges 20,000.00 23,903.67 120.00 -3,903.67 30,000.00 FUND TOTAL 2,179,346.00 1,577,008.23 72.36 602,337.77 2,189,346.00 17 M.V.Store Trust 36700 Income - Donations, Private So 0.00 983.36 0.00 -983.36 1,000.00 FUND TOTAL 0.00 983.36 0.00 -983.36 1,000.00
29 Swimming Pool 36710 Swimming Pool Revenues 24,000.00 3,706.00 15.00 20,294.00 24,000.00 FUND TOTAL 24,000.00 3,706.00 15.44 20,294.00 24,000.00 48 Covid-19 33517 Federal Grants 313,619.00 313,619.00 100.00 0.00 313,619.00 FUND TOTAL 313,619.00 313,619.00 100.00 0.00 313,619.00 57 HOME Grant CA 36805 HOME Grant repayments 0.00 187,100.26 0.00 -187,100.26 187,100.26 FUND TOTAL 0.00 187,100.26 0.00 -187,100.26 187,100.26
59 Building Facili 34745 Historical Grammer School Rev 11,500.00 9,683.50 84.00 1,816.50 11,500.00 59 Building Facili 34746 Cribbs Field/Snack Shack Rent 300.00 0.00 0.00 300.00 300.00 59 Building Facili 34747 Cribbs/Snack Utilities 0.00 50.00 0.00 -50.00 50.00 59 Building Facili 34748 Fees - Community Ctr Utilities 1,000.00 1,750.00 175.00 -750.00 2,000.00 59 Building Facili 34749 Fees - Community Center 2,500.00 4,420.00 177.00 -1,920.00 5,500.00 59 Building Facili 34750 Fees - Auditorium Use 4,150.00 8,935.00 215.00 -4,785.00 10,000.00 59 Building Facili 34751 Lease Revenue-AT&T Wireless 37,800.00 26,100.00 69.00 11,700.00 37,800.00 59 Building Facili 34752 Fees- Auditorium Utilities 4,000.00 2,750.00 69.00 1,250.00 4,000.00 59 Building Facili 34753 Fees-Jazzercise Rental Income 11,500.00 7,650.00 67.00 3,850.00 11,500.00 FUND TOTAL 72,750.00 61,338.50 84.31 11,411.50 82,650.00 46 80 Effluent Disp. 34390 Effluent Disposal 222,343.00 166,502.00 75.00 55,841.00 222,343.00 FUND TOTAL 222,343.00 166,502.00 74.89 55,841.00 222,343.00 81 Visitor Center 36713 Visitor Center Revenue 24,000.00 9,638.70 40.00 14,361.30 20,000.00 FUND TOTAL 24,000.00 9,638.70 40.16 14,361.30 20,000.00 89 CIP 33500 SB 2 State Planning Grant 0.00 83,587.95 0.00 -83,587.95 83,587.95 89 CIP 33516 State Grants 0.00 47,258.94 0.00 -47,258.94 47,258.94 FUND TOTAL 0.00 130,909.90 0.00 -130,909.90 130,846.89
91 Road CIP 33558 Road Maintenance & Rehabilit 53,000.00 43,170.41 81.00 9,829.59 53,000.00 FUND TOTAL 53,000.00 43,386.50 81.86 9,613.50 53,000.00 47 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________ TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: APRIL 17 2023
FROM: JODI ARROYOS, ACCOUNT TECHNICIAN
SUBJECT: WARRANTS PAID ON APRIL 3, 2023 AND CURRENT WARRANTS TO
BE PAID
RECOMMENDATION:
Attached you will find two warrant reports, the first were paid on April 3, 2023 and the second report is a current list of warrants to be paid.
BUDGET IMPACT:
Amount paid on April 3, 2023 was $120,338.15
Current list of warrants to be paid is $71,528.63
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1 TO: Sandy Spelliscy, Interim City Manager
FROM: Matt Ospital, PE City Engineer
SUBJECT: Project Status Update
DATE: April 12, 2023
Sandy, the following is a status update of all projects WGA is currently working on:
1. Citywide CIP – Preliminary cost estimates and exhibits have been completed and presented to the City Council. The engineering team has updated project worksheets and is ready for City review.
2. Eureka Road Storm Drain Replacement Project – City has received signed contract from Wunschel & Sons, Inc.
3. Gold Strike Court Storm Drain Replacement Project – City has received a signed contract from Campbell Construction.
4. Cramer Hills – Final Map was on the 3/6 consent agenda, but Council tabled the item. Awaiting map revisions from applicant’s surveyor. Map will go back to Council for City acceptance upon receipt of map changes.
5. Building Inspections/Plan Check – Continuing building inspections on Tuesdays and Thursdays or as needed. Building plan check is being performed on a continual basis as plans are submitted.
6. Bryson Park Upgrade – Construction was substantially completed on November 18th. Due to the colder weather, court striping cannot be completed until Spring as recommended by the paint manufacturer.
7. Gopher Flat Realignment – Currently working on a new alignment to remove one of the road curves and possible widening. On hold due to Swift parcel findings.
8. Development Standards – Create new standards under the current planning grant the City received. Scope of grant included an EIR for the Zoning Ordinance update, circulation element, and the development standards. Grant has a deadline of 9/30/23.
9. Encroachment Permit Review – Encroachment permits are reviewed as needed when requested by the City’s Account Technician, Jodi Arroyos. A citizen at 39 Elm Street recently had concerns regarding an encroachment permit from Comcast at 45 64 2
Elm Street due to its proximity to a fire hydrant. Comcast was mandated by the Public Utilities Commission to provide additional backup for their facilities during a Public Safety Power Shutoff (PSPS) event. This required placing a large cabinet at ground level within the City’s Right of Way. The City Engineer’s staff reviewed the location in the field to make certain that the cabinet would:
a) Not block parking in front of the residence.
b) Not block a future driveway at 45 Elm Street.
c) Not block the existing fire hydrant. This was confirmed with Dominic Moreno of the Sutter Creek Fire Protection District.
65 Sutter Creek Projects as of 4/13/2023:
City Projects
Zoning:
Planning Commission held two workshops in March (3/20 and 3/2/27). During the workshops the commission provided enough direction for staff to move forward with a draft of the Zoning Ordinance. It will return to the PC on May 22 for a public hearing and review.
Housing Element Update
The comment period ended on 1/9/23. The Draft Housing Element is at the Department of Housing and Community Development for the 90- day review period. Staff has reached out to the consultant for an update but has not received a response.
APR
APR was submitted to HCD and OPR before the April 1st deadline.
Circulation Element
Draft completed by GHD, and reviewed by PC and CC, but has not been adopted because the environmental analysis has not been completed, but will be included in the overall analyses for all of the planning grant documents. If the CC would like to adopt the Circulation Element before completing the Citywide EIR that is possible but will cost additional money and will not be grant funded.
Citywide EIR
Grant project to be spent by end of 2023. This most likely will be reduced to a Mitigated Negative Declaration depending on the revised scope of the grant work products. Staff will begin the environmental review process once the PC has looked at the draft zoning ordinance amendments.
Applicant Projects
Planning staff and the Interim City Manager are holding “office hours” to meet with applicants regarding their projects. This is taking place 4/24 Sutter Creek Ranch (Gold Rush Ranch Specific Plan)
Staff met with Allen family, who owns a portion of the land within the project/specific plan area. They would like to move forward with either the project or a separate project. We will meet again with them on 4/24.
66 Weigand lot split Foothill Drive
The project will be brought to the PC in May.
92 Ridge Business Park Mini Storage
The applicant has submitted for building permit and planning has signed off. 81 Spanish St- Lot Split
Project is in plan-check.
460 Broadmeadows Ct
The City has received an application for an online home occupation permit. Will be going to PC in May.
67 1
Karen Darrow
From: Cathy Carrico <[email protected]>
Sent: Saturday, April 1, 2023 12:57 PM
To: Karen Darrow
Subject: Road repair on Oro Madre, Sutter Creek
Sent from my iPhone
When are you actually going to repave Oro Madre Road, it’s geng ridiculous you can’t drive on the road without hing a large hole. This should really be a priority!!
I’d like to have an answer please.
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