CITY COUNCIL A G E N D A
MONDAY, MAY 15, 2023
7:00 P.M. Regular Session
33 Church Street, Sutter Creek CA 95685
The Agenda can be found on the City’s Website: www.cityofsuttercreek.org
THE CITY OF SUTTER CREEK CITY COUNCIL MEETING WILL BE AVAILABLE VIA ZOOM AND IN PERSON.
Join Zoom Meeting
https://us02web.zoom.us/j/9568520224
or
Dial by phone:
301-715-8592
Meeting ID: 956 852 0224
Public comment will be accepted by email at [email protected]. All emails must be received prior to the start of the meeting.
Unless stated otherwise on the agenda, every item on the agenda is exempt from review under the California Environmental Quality Act (“CEQA”) per CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.
1. CLOSED SESSION-None
7:00 P.M. 2. CALL TO ORDER AND ESTABLISH A QUORUM FOR REGULAR MEETING
3. PLEDGE OF ALLEGIANCE TO THE FLAG
4. *
PRESENTATIONS
A. Proclamation for City Council member Robin Peters
Recommendation: Mayor Gunselman will read the Proclamation Honoring City Council member Peters.
5. PUBLIC FORUM
At this time, the public is permitted to address the City Council on items not appearing on the agenda.
Comments may not exceed 5 minutes. In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The City Council may respond to statements made or questions asked or may request Staff to report back at a future meeting on the matter. The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code §54954.2. Public comment on any 1 item listed below shall be limited to five minutes, unless additional time is permitted by the Mayor/Council.
6. *
APPROVAL OF MINUTES
A. City Council Minutes of May 1, 2023.
Recommendation: By motion approve minutes as presented.
7. CONSENT AGENDA
Items listed on the consent agenda are considered routine and may be enacted in one motion.
Any item may be removed for discussion at the request of Council or the Public.
8. ORDINANCES & PUBLIC HEARING - None.
9. *
*
*
*
ADMINISTRATIVE AGENDA
A. Process for filling vacant City Council seat
Recommendation: Provide staff direction
B. Appointments for Outside Agency Representation
Recommendation: By motion approve outside agency appointments.
C. Reconsideration of Council stipend action
Recommendation: Approve request for reconsideration and discuss possible new action.
D. Update on I & I work for wastewater collection system and next steps in CIP for WW system.
Recommendation: For information only.
10. MAYOR AND COUNCIL MEMBER REPORTS
This section is to provide Council members an opportunity to present updates on their activities.
11. CITY MANAGER’S REPORT
This section is an opportunity to provide Council members with a brief status update on staff activities. No action is expected to be taken by the Council.
12. CITY ATTORNEY’S REPORT
This section provides an opportunity for the City Attorney to report on any activities or upcoming legislation of importance to the City. No action is expected to be taken by the Council
13. FUTURE AGENDA ITEMS
This section provides an opportunity for Council members to request items to be added to the agenda in the future with a majority Council vote.
14. *
*
*
*
*
INFORMATION/CORRESPONDENCE
A. Monthly Police Report
B. Monthly Public Works Report
C. Monthly Building Report
D. Treasurer’s Reports
E. Monthly Administrative Services Report
2 *
*
*
*
*
F. Monthly Finance Department Report
G. Warrants- May 1&15, 2023
H. Monthly Engineer’s Report
I. Monthly Planning Report
J. Public Communications- None.
15. ADJOURNMENT
The next regularly scheduled meeting is MONDAY, JUNE 5
TH 7:00 P.M
3 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK
COMMENDING AND THANKING COUNCIL MEMBER
ROBIN PETERS
FOR HIS CONTRIBUTIONS
TO THE CITY OF SUTTER CREEK
WHEREAS, Robin Peters was first appointed to the Sutter Creek Planning Commission in 2001 and served until 2012; and
WHEREAS, Robin Peters was first elected to the Sutter Creek City Council in 2013; and WHEREAS, as a Council member, he served as Mayor in 2014, 2019 and 2020 and Vice Mayor in 2017; and WHEREAS, during the course of his role as a Council member, Robin represented the City of Sutter Creek on multiple outside agencies including the Amador Regional Sanitation Authority, Amador County Transportation Commission, Knight Foundry, and the Amador Air Pollution Control District; and WHEREAS, as a Council member he also served on multiple council subcommittees including finance, sewer, solid waste and personnel; and
WHEREAS, as a Planning Commissioner, Robin’s attention to detail and ability to distill complex issues into bitesized pieces were invaluable to the review and approval process of the Gold Rush Ranch Specific Plan. As a council person, commissioner, and committee member Robin was always fully prepared for each meeting. He was meticulous in considering all aspects of plans and policy matters coming before the city; and WHEREAS, Robin’s contribution as an engineer was a helpful tool in the city toolbox as council and staff considered planning and infrastructure issues; and
WHEREAS, Robin deeply appreciated city staff and their efforts. He never missed an opportunity to commend staff and offer his appreciation and support.
WHEREAS, Robin was key to the city’s successful efforts to acquire the Knight Foundry and to the subsequent development of the Foundry into a unique piece of living history.
WHEREAS, Robin represented the city in the redesign and renovations of Minnie Provis Park completed by the Jackson Rancheria.
WHEREAS, Robin has always demonstrated a strong commitment in his role as a Council member and held a clear vision for a successful Sutter Creek. He contributed countless time and energy into achieving that vision.
NOW, THEREFORE, BE IT PROCLAIMED, that I, Mayor Claire Gunselman, on behalf of the City Council, Residents, and Employees of the City of Sutter Creek, do hereby issue this proclamation regarding Robin Peters in recognition of his many achievements and that we extend our gratitude and appreciation to Robin for exemplary service as a Council member and Commissioner. We congratulate Robin on a job well done and wish him continued success.
Duly proclaimed on this 15th day of May, 2023.
THE CITY OF SUTTER CREEK
______________________
Claire Gunselman, Mayor
4 CITY COUNCIL MINUTES
MONDAY, MAY 1, 2023
THIS MEETING WAS CONDUCTED IN-PERSON AT 33 CHURCH STREET, THE PUBLIC WAS ABLE TO VIEW FROM HOME:
Join Zoom Meeting
https://us02web.zoom.us/j/9568520224
or
Dial by phone:
301-715-8592
Meeting ID: 956 852 0224
1. CLOSED SESSION-None
7:00 P.M. 2. CALL TO ORDER AND ESTABLISH A QUORUM FOR REGULAR MEETING Council members present:
Feist, Sierk, Swift and Gunselman (via zoom)
Vicky Runquist, City Treasurer
Staff Present:
Sandra Spelliscy, Interim City Manager
Derek Cole, City Attorney (via zoom)
Karen Darrow, City Clerk
Jodi Steneck, Account Supervisor (via zoom)
Mayor Gunselman advised the City Council she is appearing remotely under the “just cause” exception in the Brown Act (Government Code section 54953(f)(2)(A)) allowing remote appearances.
3. PLEDGE OF ALLEGIANCE TO THE FLAG
4. REPORT FROM CLOSED SESSION - None
5. PUBLIC FORUM
Mayor Gunselman announced that Council member Peters submitted his resignation from the City Council effective immediately.
Council member Swift commented that the city has been very fortunate to have Robin Peters serve on the Planning Commission and City Council for many years and he is saddened to see him leave.
6 Sandy Anderson of Sutter Creek noted that Robin Peters was the most well-prepared Council member she had ever worked with, and she is sorry to see him go.
Lottie Tone of Sutter Creek noted that the post office agreed to her request to hang a posting board and she suggested that the City Council agenda could be posted there and at City Hall.
6. APPROVAL OF MINUTES
A. City Council Minutes of April 17, 2023.
Recommendation: By motion approve minutes as presented.
M/S Council member Sierk/Feist to approve the City Council Minutes of April 17, 2023, amended to:
-Replace the word “statement” with “clause” in the Item PA motion to approve. -Remove the “aye” vote for Swift and retain the “abstain” on Item 9A.
AYES: Feist Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
7. CONSENT AGENDA
Items listed on the consent agenda are considered routine and may be enacted in one motion.
Any item may be removed for discussion at the request of Council or the public.
A. Adopt Resolution 22-23-40 Appointing Dan Riordan to the Planning Commission M/S Council member Sierk/Feist to Approve the Consent agenda, as presented.
AYES: Feist, Sierk and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
8. ORDINANCES & PUBLIC HEARING
A. Appeal of Grant of Conditioned Special Events Permit – Amador Farmers Market Association
Interim City Manager Spelliscy presented the staff recommendation, noting that losing the handicapped-accessible parking space could cause possible costly legal exposure to the city.
City Attorney Cole agreed that taking away a spot that the city currently provides opens the city up to an ADA lawsuit. H explained that this would be intentionally depriving patrons on an ongoing basis.
Mayor Gunselman suggested since the space is not considered a parking lot while operating under the permit does the city may not need to provide the ADA spot. 7 Ron Antone, applicant, noted that the ADA spot could remain available and offered to open the market earlier to help ease the parking concerns.
Mayor Gunselman invited public comment.
Andrew Gardner on behalf of Mike O’Neill, Tamara Richards, Susan Bragstad and Molly Allen and Ron Antone, members of the public, spoke in support of the Farmer’s Market location change.
Mike Kirkley of Sutter Creek commented that Sutter Creek is exempt from ADA regulations.
Sandy Anderson, of Sutter Creek noted that Sutter creek is not exempt from ADA regulations, they are required to do as much as possible to reach compliance.
Mayor Gunselman closed public comment at 8:14 p.m.
Council member Swift suggested that the city should consider charging a use fee for the parking lot like any other city facility that the public rents.
Interim City Manager Spelliscy agreed with Council member Swift that the Special Event Permit process does not fit for this event.
M/S Council member Sierk/Feist to approve the appeal and allow the Farmer’s Market to be held in the Violich parking lot with the following conditions:
1. The ADA parking spot remains available to the public.
2. The market ends at 11:30 a.m.
AYES: Feist, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
A roll call vote was taken by the clerk.
4-0 MOTION CARRIED
9. ADMINISTRATIVE AGENDA
A. Update to Council Procedures Manual
Interim City Manager Spelliscy noted that she is working with City Attorney Cole on a document to present to Council in the near future and clarified that the current manual is part of the city’s governing documents and remains in effect until amended or replaced.
B. Council stipends - discussion and possible action
M/S Council member Swift/Feist to approve the use of the reserved council stipends for immediate road conditions, i.e. filling potholes.
AYES: Feist, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
8 C. Update on ARSA/Ione litigation, ARSA staffing, budget and other administrative matters, and role of Council in settlement agreement.
Interim City Manager Spelliscy suggested that this item be tabled considering Robin Peters resignation until a new ARSA representative is appointed.
Council member Sierk suggested staff prepare a letter from the City Council to the ARSA Board asking for an explanation about the litigation and noted that the staff report needed to be corrected to reflect that her request for ARSA information was made at the April 17th meeting not on the 20th.
Council member Swift noted that during litigation most of the discussion has been in closed session and that the ARSA Attorney and the City Attorney should have a discussion on what is appropriate to share.
City Attorney Cole noted that ARSA is a separate legal entity.
Mike Kirkley commented that the two City Council members acting as ARSA representatives should be looking out for the best interests of the city and if so, why is the Council in the dark about ARSA. He noted that the County Supervisors on the ARSA Board look to the Sutter Creek representatives for direction.
M/S Council member Sierk/Feist to direct staff to send a letter requesting that the ARSA Board provide the following:
1. Plans for the budget.
2. Plans for the General manager position.
3. What is the status and intent of negotiations regarding the ARSA/Ione lawsuit.
AYES: Feist, Sierk, Swift and Gunselman
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED
D. City Hiring Policies - informational.
Interim City Manager Spelliscy outlined the hiring policies.
Council member Feist asked if the city could afford this new position.
Interim City Manager Spelliscy noted that the expense will be addressed in the budget process and that the hiring will not take place before the budget cycle.
Council member Swift commented that usually the budget part comes first.
Interim City Manager Spelliscy noted that the City Manager is responsible for all aspects of personnel.
Mike Kirkley commented that the city needs a Public Works Director. 9 10. MAYOR AND COUNCIL MEMBER REPORTS
Council member Sierk noted that the Bike/Ped Committee applied for a $250,000 planning grant that they expect to hear about in the fall. In the meantime, they will be working on collecting community feedback.
11. CITY MANAGER’S REPORT
Interim City Manager Spelliscy reported that the Ad hoc for City Manager recruitment has identified an agency to work with and will move to the next steps of the process.
12. CITY ATTORNEY’S REPORT
City Attorney Cole noted that he will provide direction for filling the council vacancy through either a Special Election or through Council appointment.
13. FUTURE AGENDA ITEMS
Mayor Gunselman requested:
-Council vacancy discussion to include committee assignments.
14. INFORMATION/CORRESPONDENCE- None.
15. ADJOURNMENT
The meeting was adjourned at 9:32 p.m.
_________________________________
Claire Gunselman, Mayor
___________________________________
Karen Darrow, City Clerk
Date Approved:
10 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer
STAFF REPORT
TO: CITY COUNCIL
MEETING DATE: MAY 15, 2023
FROM: DEREK COLE, CITY ATTORNEY
SUBJECT: PROCESS FOR FILLING VACANT CITY COUNCIL SEAT
IN LIGHT OF RECENT RESIGNATION OF COUNCIL
MEMBER PETERS
This memorandum provides guidance on the filling of the vacant City Council position in light of the recent resignation of Councilmember Peters.
Under California law, the City Council has the authority to fill a vacancy in its membership by appointment. The appointment must be made within 60 days from the date of the vacancy. (California Government Code Section 36512.) Council member Peters tendered his resignation on May 1, 2023. The City Council must accordingly take action to fill the vacant council seat by no later than June 30, 2023.
The City Council may either appoint a qualified person to fill the vacancy or call for a special election to fill the vacancy. However, given the costs associated with a special election and the relatively short time frame to fill the vacancy by appointment, the appointment option is often preferred.
To ensure a fair and transparent process for filling the vacancy, the City Council may choose to solicit applications from interested individuals and conduct interviews to determine the most qualified candidate. The City Council may also consider input from the public and other stakeholders during the appointment process.
Once the appointment is made, the new Council member will serve for the remainder of the unexpired term of the vacated office. The newly appointed Council member will be required to take the oath of office and complete any necessary training or orientation before taking his or her seat on the Council.
11 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer Should the Council wish to appoint someone to the vacant seat, it should give staff direction to publicize the availability of the seat via the City’s website, social media, and other means of communication accessible to the public. Staff can also develop an application form, which will require candidates to identify their relevant qualifications for the vacant position. Staff can also develop a list of questions for the Council's use in interviewing prospective candidates.
12 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________
STAFF REPORT
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
MEETING DATE: MAY 15, 2023
FROM: SANDRA SPELLISCY, INTERIM CITY MANAGER
SUBJECT: VACANCIES ON OUTSIDE AGENCY REPRESENTATION
RECOMMENDATION:
1. Remove Robin Peters from appointments to Amador Regional Sanitation Authority, Amador County Transportation Commission, and Regional Traffic Mitigation Fee Oversight Committee.
2. Approve new Mayoral appointments.
BACKGROUND: Robin Peters no longer serves on the Sutter Creek City Council, so his previous appointments are vacant and need to be filled. They are:
• ARSA Governing Board
• Amador County Regional Transportation Commission Board • RTMF Oversight Committee (part of ACTC)
DISCUSSION: The Mayor will recommend new appointments for Council approval. (Note:
This process is not codified in the Municipal Code nor in the Council Procedures Manual, but seems to be based on past practice. Staff recommends that when either of those documents are updated, this issue be addressed and a process codified.) BUDGET IMPACT: None
ATTACHMENT:
A-ARSA JPA Agreement (1982) Article III, section 3.1
13 ARTICLE III – GOVERNING BOARD
(1982 Amendment to 1978 Agreement)
Section 3.1 Governing Board. The Authority shall be administered by a Governing Board which shall initially consist of five (5) directors. One (1) director shall be appointed by the city council of Amador City, two (2) directors shall be appointed by the city council of Sutter Creek, and two (2) directors shall be appointed by the board of supervisors of Amador County. The Governing Board shall be called the “Governing Board of the Amador Regional Sanitation Authority.” All voting powers of the Authority shall reside in the Governing Board. 14 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________
STAFF REPORT
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
MEETING DATE: MAY 15, 2023
FROM: SANDRA SPELLISCY, INTERIM CITY MANAGER
SUBJECT: RECONSIDERATION OF COUNCIL STIPENDS ACTION
RECOMMENDATION: Approve request for reconsideration and discuss possible new action.
BACKGROUND: At the May 1 Council meeting the Council passed a motion “to approve the use of the reserved council stipends for immediate road conditions, i.e., filling potholes.” Councilmember Swift has now asked to reconsider that action.
DISCUSSION: In order to reconsider a previous Council action, one of the members who voted in the majority must move to reconsider the action. The Council then votes on the motion for reconsideration, but not on merits of a new proposal. If the motion for reconsideration is approved, a new motion can be made, and the Council can then discuss and act on the new motion.
BUDGET IMPACT: Possible change to directing approximately $20,000 to road repair.
ATTACHMENTS: None
15 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer
STAFF REPORT
TO: CITY COUNCIL
MEETING DATE: MAY 15, 2023
FROM: GRANT REYNOLDS, CITY SANITARY SEWER
ENGINEER
SUBJECT: COLLECTION SYSTEM INFILTRATION & INFLOW
SUMMARY REPORT OF PAST AND CURRENT
ATTEMPTS TO LOCATE AND CORRECT I & I IN THE
CITY’S COLLECTION SYSTEM
RECOMMENDATIONS:
• Continue with work being completed from the Smoke Testing Work List. • Review Sutter Oaks Subdivision Sewer Main Replacement Project during budget process.
• Continue with Manhole Metering Project data collection and analyzing of results to aid in locating I & I.
• Determine system for requiring customer-responsibility deficiencies to be corrected. • Find funds to finance replacement of deficient residential and commercial service lines. • Look at options for EDA line replacement project.
BACKGROUND:
During the preliminary design phase for the recent (2020-2021) process of determining a feasible WWTP Replacement Project, the City’s ongoing sewer collection system infiltration and inflow (I&I) problem was a concern regarding sizing and costs for a new WWTP. As a result of this process, it was decided that the City needed to collect data that would be useful in addressing the problem. Reducing I&I correlates directly with reducing costs of constructing, operating, and maintaining sewer treatment facilities. After discussion, two avenues of data collection were to be pursued: smoke testing and storm flow metering. Firstly, smoke testing of the system has been completed both in the past and more currently in the last two years. The testing done in the 16 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer past is discussed below. During the most current smoke testing some areas of concern were located but no large instances of infiltration or inflow were discovered. The areas of concern from the current smoke testing are in the process of being addressed at this time. Secondly, since no large instances of infiltration were found with smoke testing, storm flow metering of the manholes needed to be completed to help segregate any sections of the collection system that may contribute more I&I than other sections.
DISCUSSION:
PAST ATTEMPTS
SMOKE TESTING
2000 – Entire collection system was smoke tested by City crew. Items found were categorized as a city responsibility or a Customer Service Line responsibility. All of the items deemed a city responsibility were repaired by City crews and contractors. The Customer Service Line responsibilities were not repaired. A program to require the customers with infiltration problems to repair their lines was not undertaken.
2011 – Smoke testing of a portion of the collection system was completed. The lines in the Creek and lines adjacent to drainage areas were tested. Obvious items such as bad cleanout caps and large discharges of smoke were repaired by contractors. Two areas of drainage cross connection were found. The line extending in Rabb Street was replaced during this time. Smoke was found emanating from a pair of drainage inlets along the frontage of Main Street, south of Nickerson Street. The location of the cross connection could not be pinpointed at the time so no repairs were completed. This area of sewer main was replaced in 2018 as part of the Miscellaneous Street Improvement Project.
MANHOLE LINING PROJECTS
2017 – First Phase – In an effort to locate I & I within the Creek collection line areas, all of the lines in the Creek area were CCTV’d. No holes, cracks, or joint separations were located in the lines but, the condition of the manholes was noted as deficient with joint infiltration points and pipe connection points being areas for creek water infiltration. It was decided to proceed with mortar lining of the manholes located in the Creek area. Twenty-one manholes were lined by a contractor hired by the city. A reduction of I & I of approximately 10% was noted by the Plant Operator during the next winter’s storm period. It was discussed that some outflow could have been occurring at these manholes during storms prior to the lining work. A second phase of Manhole Lining was then scheduled.
2019-2021 – Second Phase – The City contracted with the same company that completed the work in 2017 to complete the second phase of work. 18 to 19 manholes were selected by staff to be lined each of the three years. Some infiltration was located during the lining work, but no large infiltration flows were discovered. Reduction of I & I flows were not significant after the completion of this work.
17 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer
CURRENT ATTEMPTS
SMOKE TESTING
2021-2022 – Smoke testing of the entire collection system was again undertaken with the aid of a grant and a technical assistant from the California Rural Water Association (CRWA). The City’s crew found multiple small points of entry. Additionally, a few drainage cross connection points were also located. No large points of infiltration were discovered.
A work list was created from the report prepared by CRWA (see attached). The City’s crew is in the process of completing the easier items of work, mostly the repair or replacement of cleanout caps. The drainage cross connections are still being investigated. The cross connections found in the Sutter Oaks Subdivision would be removed when the sewer main is replaced. A cross connection found in the Frakes Street/Greenstone Terrace area is contributing a full 6” pipe of storm water into the collection system. It is recommended to dig up this area this summer (2023) and remove the cross connection. Other areas of cross connection still need to be investigated by either dyeing water flow through the areas or using CCTV to locate the points.
Repair of residential/commercial service lines where smoke appeared during the testing is still being discussed by staff.
SEWER MAIN REPLACEMENT PROJECTS
A 6” line that ran full during storms was found during the Miscellaneous Street Improvement Project. This line was capped to stop drainage inflow into a manhole. A 6” line that ran full during storms was found during the Elm Street Sewer Main replacement Project. This pipe was disconnected and rerouted to a storm drain inlet.
The City is currently preparing plans to replace the sewer mains in the Sutter Oaks Subdivision area using the pipe bursting method. Many of these pipes are currently clay pipes which allow I & I at nearly every joint. It is hoped to reduce I & I from this area with the completion of this project. Creating a plan to replace residential service lines in this area using either a grant or a City financed program has been discussed.
The City’s EDA Line (the line that runs through the Allen property and connects part of the Sutter Hill Area and the pump stations from the Martell Area) is currently being replaced by a contractor hired by the Jackson Rancheria Development Corporation as part of the Pinewoods West Apartment Project. The apartment project has been stopped, but currently this sewer line installation project is still to be completed. Completion of this line needs to be discussed during the budget process. Installation of this line should reduce I & I in this area by replacing a line and manholes that were installed in 1981.
MANHOLE METERING
2023 – During March and April of this year the city rented 10 Manhole Meters to help identify I&I flows that exist throughout the collection system. The meters were located in selected 18 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer manholes to try and segregate areas of the collection system. A map of the locations and a sample of the data collected are attached. The data is currently being analyzed.
The charts show that the peak flow during rain events varies from 3-4 times the normal peak flow to 8-9 times the normal peak flow. It also appears that every location suffers from infiltration. A meeting between City staff and Carollo Engineers has been scheduled to review the data and determine what level of infiltration is acceptable so that the locations of the meters during the next round of data collection can be planned effectively.
As noted above, some infiltration will be eliminated with the work being done from the Smoke Testing Work List and the Sewer Main Replacement Projects.
BUDGET IMPACT:
This report is for Council informational purposes only.
ATTACHMENTS:
A-Smoke testing spreadsheet
B-Metering location map
C-Metering data
19 Smoke Test Information Sheet
Address of House:
Smoke by
house
foundation
Smoke out of
Rain Gutters
Smoke out of
House Clean-out
Smoke
from Yard
Drain
Smoke
under
cement
Smoke from
ground
location CITY RESPONSIBILTY PRIORITY DATE COMPLETED
RESIDENCE
RESPONSIBILITY PRIORITY DATE COMPLETED
No No No No No Yes
X
No No Yes No No No
X 1
No No Yes No No No
X 1
PRIORITIES:
1 - EASY REPAIRS (CLEANOUT CAPS, etc.)
2 - NEEDS FURTHER INSPECTION BY CITY CREW
2C - NEEDS TO BE INSPECTED WITH CAMERA PRIOR TO MAKING FURTHER WORK DETERMINATION 3 - NEEDS MAIN LINE REPACEMENT TO BE COMPLETED BY OUTSIDE CONTRACTOR Manhole Conditions:
Smoke Test was performed on Date: 12/7/2021
Weather Conditions during testing: Sunny
220 Mahoney Mill Rd
Yes
Loose Cap on CO
Smoke out of roof
vents.
Remarks: Picture No. if Positive Smoke results.
280 Mahoney Mill Rd
Yes
Cracked pipe in back yard on ground
260 Mahoney Mill Rd
Yes
Service line cap loose
20 Smoke Test Information Sheet
Address of House:
Smoke by
house
foundation
Smoke out of
Rain Gutters
Smoke out of
House Clean-out
Smoke
from Yard
Drain
Smoke
under
cement
Smoke from
ground
location CITY RESPONSIBILTY PRIORITY DATE COMPLETED
RESIDENCE
RESPONSIBILITY PRIORITY DATE COMPLETED
No No No No No No
X
No No No No No Yes
X
No No Yes No No No
X 1
No No No No No No
X
No No No Yes No Yes
X
No No Yes No No No
X 1
No No Yes No No No
X
Yes No No No Yes No
X
No No No No No Yes
X
No No No Yes Yes Yes
X 2C
No No No No No No
X 1 6/17/2022
No No No Yes No Yes
X 3
No No No No No Yes
No No No No No Yes X
Yes No No No No No
X
N/A N/A N/A N/A N/A Yes
X 2C
No No Yes No No No
X 1 6/17/2022
N/A N/A N/A N/A N/A N/A
X 2C
No No No No No Yes
X
N/A N/A N/A N/A N/A N/A
X 2C
No No No Yes No No
X
No No No No No Yes
X
PRIORITIES:
1 - EASY REPAIRS (CLEANOUT CAPS, etc.)
2 - NEEDS FURTHER INSPECTION BY CITY CREW
2C - NEEDS TO BE INSPECTED WITH CAMERA PRIOR TO MAKING FURTHER WORK DETERMINATION 3 - NEEDS MAIN LINE REPACEMENT TO BE COMPLETED BY OUTSIDE CONTRACTOR 111 Flume Road
Yes
Hole in service pipe (No pictures)
Smoke from corner of building
110 Flume Road
Yes
CO open needs cap North one
Greenstone Terrace
N/A
Drain has smoke coming out on road
Manhole Conditions:
50 Eureka Street
Yes Smoke from pipe going into Sutter
Creek, also in ground before wall
64 Eureka Street
Yes Smoke from front yard and gap in back
roof
70 Church St.
60 Greenstone St.
Yes Crack in lateral down front, leak on
fenceline leading down crack
Smoke Test was performed on Date: 12/8/2021
Weather Conditions during testing:
SD 10 yards up from
Greenstone Pathway
N/A
SD connected to sewer
110 Frakes St
Yes
Smoke at end of driveway
Pubic Restroom
Behind Auditorium
Yes Smoke from sink area in Mens
Bathroom
Baseball field behind
auditorium
N/A Smoke from concrete wall (2) spots
on wall
Yes Smoke from pipe out of side of building
and coming out of front door
60 Church Street
Yes
55 Hayden Alley
Yes
Smoke from side of yard on ground
14 Main
(Methodist Church)
Yes Smoke from ground and drain pipe and
concrete and under building
93 Badger St.
Yes Crack in concrete at creek level in
backyard
230 Badger Street
Yes Smoke from driveway coming from
retaining wall (No Pictures)
203 Badger St.
Yes
Cracked lateral in back yard
183 Badger St.
Yes
Open CO cap in back yard
100 Spanish St
Yes
CO cap broken
84 Spanish St
Yes Smoke from attic could be improperly
vented or open pipe in attic.
Smoke out of roof
vents.
Remarks: Picture No. if Positive Smoke results.
135 Spanish St
Yes Smoke from verticle vent or under
house
125 Spanish St
Yes
Service line cut smoke pouring out
21 Smoke Test Information Sheet
Address of House:
Smoke by
house
foundation
Smoke out of
Rain Gutters
Smoke out of
House Clean-out
Smoke
from Yard
Drain
Smoke
under
cement
Smoke from
ground
location CITY RESPONSIBILTY PRIORITY DATE COMPLETED
RESIDENCE
RESPONSIBILITY PRIORITY DATE COMPLETED
No No Yes Yes No No
X 1
No No No No No No
X
No No No No No No
X
N/A N/A N/A N/A N/A Yes
X 2C
No No No Yes No Yes
X 2C
No No No No No Yes
X
No No No No No Yes
X 2C
No No No No No No
X
No No No No No Yes
X
Yes No No No No Yes
X
Yes No No No No Yes
X
Yes No Yes Yes No Yes
X 1 6/17/2022 X
N/A N/A N/A N/A N/A Yes
X 1
No No No No No Yes
X
Yes No No No No Yes
X
No No Yes No No No
X 1
No No No No No No
X
No No No No No No
X
N/A N/A N/A N/A N/A N/A
X
PRIORITIES:
1 - EASY REPAIRS (CLEANOUT CAPS, etc.)
2 - NEEDS FURTHER INSPECTION BY CITY CREW
2C - NEEDS TO BE INSPECTED WITH CAMERA PRIOR TO MAKING FURTHER WORK DETERMINATION 3 - NEEDS MAIN LINE REPACEMENT TO BE COMPLETED BY OUTSIDE CONTRACTOR Manhole Conditions:
Corner of Old Hwy 49
and Old Sutter Hill Rd.
N/A Smoke from side of hill where pipe
runs.
Smoke Test was performed on Date: 12/9/2021
Weather Conditions during testing: Partially Cloudy
5 Lieby
Yes
Side valve leaks
110 Dennis St.
Yes Smoke inside attic seen coming out
attic window. Improperly vented
4 Nickerson
Yes Smoke coming from under back deck
by door.
126 Dennis Street
Yes
CO lid does not fit tight
27 Main Street
Yes Smoke from under house in basement
and CO at back corner of house.
Unmarked Lid
16 Nickerson
Yes
Rock wall where pipe connects to wall
61 Elm St
Yes Smoke from lattice panel. Went under
house pipe loose in basement.
SD in front of
60 Woodworth
Yes
SD near back driveway
23 Nickerson
Yes Smoke from small building in back of
house
SD or grate infront of
60 Elm street
Yes SD or grate in front of house in road,
looks freshly paved.
52 Anna St
Yes
back of Driveway near side street
7 Main St.
Yes Smoke from side of house vent too
short with screen on it.
SD and other grate on
Elm Street
N/A Two locations one appears to be a
SD and the other a grate downstream
Smoke out of roof
vents.
Remarks: Picture No. if Positive Smoke results.
74 Karsan Dr.
Yes
Smoke from either CO or yard drain
53 Badger St
Yes Smoke from side of house mproperly
vented
N/A Smoke from unmarked lid near 27
Main st
29 Main Street
Yes
Smoke from crack in concrete wall
120 Lieby
Yes Smoke from crack under next to
concrete.
22 Smoke Test Information Sheet
Address of House:
Smoke by
house
foundation
Smoke out of
Rain Gutters
Smoke out of
House Clean-out
Smoke
from Yard
Drain
Smoke
under
cement
Smoke from
ground
location CITY RESPONSIBILTY PRIORITY DATE COMPLETED
RESIDENCE
RESPONSIBILITY PRIORITY DATE COMPLETED
N/A N/A N/A N/A N/A Yes
X 2C
No No Yes No No No
X 1
No No No No No Yes
X 2
No No Yes No No No
X 1 6/17/2022
No No No No No Yes (2)
X
No No No No No Yes (2)
X
No No Yes No No Yes
X
No No Yes No Yes No
X
No No Yes No No No
X 1 6/17/2022
No No Yes No No No
X 1
No No Yes No No No
X 1
No No Yes No No No
X 1
No No Yes No No No
X 1 6/17/2022
No No Yes No No No
X 2C
PRIORITIES:
1 - EASY REPAIRS (CLEANOUT CAPS, etc.)
2 - NEEDS FURTHER INSPECTION BY CITY CREW
2C - NEEDS TO BE INSPECTED WITH CAMERA PRIOR TO MAKING FURTHER WORK DETERMINATION 3 - NEEDS MAIN LINE REPACEMENT TO BE COMPLETED BY OUTSIDE CONTRACTOR Yes
Yes
Yes
Yes
No
No
Sunny
12/10/2021
Smoke out of roof
vents.
N/A
Yes
Yes
Yes
Yes
Bryson Court
100 Bryson Drive
Yes
Manhole Conditions:
Smoke Test was performed on Date:
Weather Conditions during testing:
No
Old Highway 49
(Wootten property)
No
175 Mesa De Oro Cir
230 Judy Dr
105 Barbara Ct
CO needs new cap
Leak in ground upstream of manhole
#190
Hygrade Road and
Lorinda Drive
146 Mesa Do Oro Circle
Bryson Court
Remarks: Picture No. if Positive Smoke results.
Pipe on East side of Road
Cleanout in grass in front yard
Smoke from ground location in bushes
behind building
110 Barbara Ct
Smoke from CO and from under
concrete in driveway
296 and 300 Old Sutter Hill
Road
Old Sutter Hill Road
85 Lela Ct
65 Lela Ct
CO needs new cap
CO did not have a cap on it
Smoke from two ground locations in
backyard
Ground location in back multiple
Mushroom cap had smoke and one
ground location had smoke
Smoke from CO need new cap
Stub up needs cap
Cap has hole in upright
23 Smoke Test Information Sheet
Address of House:
Smoke by
house
foundation
Smoke out of
Rain Gutters
Smoke out of
House Clean-out
Smoke
from Yard
Drain
Smoke
under
cement
Smoke from
ground
location CITY RESPONSIBILTY PRIORITY DATE COMPLETED
RESIDENCE
RESPONSIBILITY PRIORITY DATE COMPLETED
No No No No No Yes
X 3
No No Yes No No No
X 1 6/17/2022
No No No No No Yes
X
No No No No No Yes
X
No No Yes No No Yes
X
No No Yes No No No
X 1
No No No No Yes Yes
X
No No No No No Yes
X
No No No No No No
X
No No No No Yes Yes
X
No No Yes No No No
X 1
No No No No No Yes
X 1 6/17/2022
Yes No Yes Yes Yes Yes
X 1 X
No No No No No No
X 1
No No No No No Yes
X 2C
PRIORITIES:
1 - EASY REPAIRS (CLEANOUT CAPS, etc.)
2 - NEEDS FURTHER INSPECTION BY CITY CREW
2C - NEEDS TO BE INSPECTED WITH CAMERA PRIOR TO MAKING FURTHER WORK DETERMINATION 3 - NEEDS MAIN LINE REPACEMENT TO BE COMPLETED BY OUTSIDE CONTRACTOR Manhole Conditions:
145 Mark Ln.
Yes
Smoke from ground location
Smoke Test was performed on Date: 2/8/2022
Weather Conditions during testing: Sunny
Yes
Smoke from side yard in ground
155 Patricia Lane
Yes Smoke in front under turf, on side by
A/C and in back CO
130 Raylan
Yes
Water leak
120 Judy Dr.
Yes Smoke noticed from pipe in back of
garage
Yes
Smoke from rock wall in front of yard
160 Patricia Lane
215 Judy Dr.
195 Judy Dr.
Yes
CO in front yard by walkway
260 Judy Dr.
Yes
Smoke out of concrete in front yard
115 Judy Dr.
Yes
smoke out of ground location
236 Highland Dr
Yes Smoke upstream of cleanout under
rocks on left side of driveway
280 Judy Dr.
Yes
CO cap off or borken in back yard
195 Judy Dr.
Yes Smoke fron under side of driveway by
brick path
290 Patricia Lane
Yes Smoke from ground just left of prunned
tree in backyard
Smoke out of roof
vents.
Remarks: Picture No. if Positive Smoke results.
SD in front of
155 Judy Dr.
Yes Smoke from Storm drain and ground
at NE corner of 155 Judy
170 Patricia Lane
Yes
Uncapped cleanout
24 Smoke Test Information Sheet
Address of House:
Smoke by
house
foundation
Smoke out of
Rain Gutters
Smoke out of
House Clean-out
Smoke
from Yard
Drain
Smoke
under
cement
Smoke from
ground
location CITY RESPONSIBILTY PRIORITY DATE COMPLETED
RESIDENCE
RESPONSIBILITY PRIORITY DATE COMPLETED
No No No No No No
X 1
Yes No No No No Yes
X
No No No No No Yes
X
No No Yes No No No
X 1 6/17/2022
No No No No No No
X
No No Yes No No No
X 1 6/17/2022
No No Yes No No No
X 1 6/17/2022
PRIORITIES:
1 - EASY REPAIRS (CLEANOUT CAPS, etc.)
2 - NEEDS FURTHER INSPECTION BY CITY CREW
2C - NEEDS TO BE INSPECTED WITH CAMERA PRIOR TO MAKING FURTHER WORK DETERMINATION 3 - NEEDS MAIN LINE REPACEMENT TO BE COMPLETED BY OUTSIDE CONTRACTOR Smoke out of roof
vents.
Remarks: Picture No. if Positive Smoke results.
MH in front of
275 Judy Dr.
Yes
MH needs to be sealed better
168 Lorinda Drive
Yes Cannot gain access smoke from pool
house area or ground
234 Lorinlinda Dr
Yes
Smoke from front driveway side
70 Opal Court
Yes
Smoke from CO
133 Foothill
Yes
Smoke from under sink in house
215 Foothill
Yes
Smoke from CO
1 Vista Ct
Yes
Smoke from CO under vault
Manhole Conditions:
Smoke Test was performed on Date: 2/8/2022 (second sheets) Weather Conditions during testing: Sunny
25 Smoke Test Information Sheet
Address of House:
Smoke by
house
foundation
Smoke out of
Rain Gutters
Smoke out of
House Clean-out
Smoke
from Yard
Drain
Smoke
under
cement
Smoke from
ground
location CITY RESPONSIBILTY PRIORITY DATE COMPLETED
RESIDENCE
RESPONSIBILITY PRIORITY DATE COMPLETED
N/A N/A N/A N/A N/A N/A
X 2R
No No No No No Yes
X
N/A N/A N/A N/A N/A N/A
X 2R
N/A N/A N/A N/A N/A N/A
X 1 4/21/2022
Yes No No No Yes Yes
X
No No Yes No No No
X 1 6/17/2022
N/A N/A Yes No No Yes
X 1 6/17/2022
No No Yes No No No
X 1
No No No Yes No Yes
X 1
No No No No No No
X
No No Yes No No No
X 1
N/A N/A N/A N/A N/A N/A
X 2R
PRIORITIES:
1 - EASY REPAIRS (CLEANOUT CAPS, etc.)
2 - NEEDS FURTHER INSPECTION BY CITY CREW
2C - NEEDS TO BE INSPECTED WITH CAMERA PRIOR TO MAKING FURTHER WORK DETERMINATION 2R - MANHOLE NEEDS TO BE PLACED ON RELINING LIST
3 - NEEDS MAIN LINE REPACEMENT TO BE COMPLETED BY OUTSIDE CONTRACTOR Manhole Conditions:
Smoke Test was performed on Date: 2/9/2022
Weather Conditions during testing: Sunny
Finished
370 Sutter Crest E
Yes
Smoke from CO
Manhole behind
ridgecrest ct
N/A Manhole needs to be relined smoke
from collum
148 Creek View ct
Yes Smoke in front yard possible CO or leak
in front yard
210 Ridgecrest Court
Yes
Smoke in bathrooms notified by owner
237 Manor Court
N/A
Service line uncapped empty lot
242 Sutter Crest W.
Yes
CO in front yard by rock wall
75 A Gopher Flat Road
Yes Smoke coming out from under front
porch concrete steps
100 Gopher flat Road
Yes
CO in front of light blue house
Manhole 115
N/A Smoke pouring from manhole needs
to be relined
Sutter Crest Pump
Station
N/A Need to direct storm water around
pump station opening
Smoke out of roof
vents.
Remarks: Picture No. if Positive Smoke results.
Manhole 108
N/A Smoke from around manhole 108 at
low point in gopher flat road
245 Manor Court
Yes Smoke from service on Gopher flat
next to fence outside
26 Smoke Test Information Sheet
Address of House:
Smoke by
house
foundation
Smoke out of
Rain Gutters
Smoke out of
House Clean-out
Smoke
from Yard
Drain
Smoke
under
cement
Smoke from
ground
location CITY RESPONSIBILTY PRIORITY DATE COMPLETED
RESIDENCE
RESPONSIBILITY PRIORITY DATE COMPLETED
No No No No No Yes
X
No No No No No Yes
X
No No Yes No No No
X 1
No No No No No No
X
No No Yes No No Yes
X 1 X
Yes No No No No No
X
No No No No No Yes
X
No No Yes No No No
X 1 6/17/2022
No No Yes No No No
X 1
No No Yes No No Yes
X 1
No No No No No No
X
No No No No No Yes
X 1
PRIORITIES:
1 - EASY REPAIRS (CLEANOUT CAPS, etc.)
2 - NEEDS FURTHER INSPECTION BY CITY CREW
2C - NEEDS TO BE INSPECTED WITH CAMERA PRIOR TO MAKING FURTHER WORK DETERMINATION 3 - NEEDS MAIN LINE REPACEMENT TO BE COMPLETED BY OUTSIDE CONTRACTOR Manhole Conditions:
Smoke Test was performed on Date: 2/10/2022
Weather Conditions during testing: Sunny
440 Ca 49
Yes Smoke from house on side vent not
plumbed properly
Hidden Beauty Hair Design
Yes Smoke from old grease trap behind hair
shop
10 El Terado
Yes Smoke from back side of trailer by A/C,
CO not secured
440 Ca 49
Yes Smoke from CO in back yard and hole
by fence between commercial
61 Oro Monte
Yes
Smoke from under deck
56 Oro Monte
Yes
Smoke from CO by fence
581 CA-49
Italian picnic grounds
Yes Smoke in 2 locations CO cap and by
fence in ground
R&M
30 Ridge Rd Ste 11
Yes Smoke coming from back of building no
one inside
1 Prosperity Ct
Yes
Open CO behind building
80 Ridge Rd
Suite C
Yes
Smoke from inside behind ice maker
Smoke out of roof
vents.
Remarks: Picture No. if Positive Smoke results.
391 & 401/409 Old Sutter
Hill Road
Yes
Service line under wall
6 El Terrado
Yes
Sewer connected to laundry room drain
27 Smoke Test Information Sheet
Address of House:
Smoke by
house
foundation
Smoke out of
Rain Gutters
Smoke out of
House Clean-out
Smoke
from Yard
Drain
Smoke
under
cement
Smoke from
ground
location CITY RESPONSIBILTY PRIORITY DATE COMPLETED
RESIDENCE
RESPONSIBILITY PRIORITY DATE COMPLETED
No No No Yes No No
X
No No No No No No
X
No No No No No No
X
No No Yes No No No
X 1 6/17/2022
No No Yes No No No
X 1
No No Yes No No No
X 1
PRIORITIES:
1 - EASY REPAIRS (CLEANOUT CAPS, etc.)
2 - NEEDS FURTHER INSPECTION BY CITY CREW
2C - NEEDS TO BE INSPECTED WITH CAMERA PRIOR TO MAKING FURTHER WORK DETERMINATION 3 - NEEDS MAIN LINE REPACEMENT TO BE COMPLETED BY OUTSIDE CONTRACTOR Manhole Conditions:
Smoke Test was performed on Date: 2/11/2022
Weather Conditions during testing: Sunny
291 Rabb St at SE corner
Yes
New cap needed for CO
269 Columbia Way
Yes
New cap needed for CO
261 Amador Trail
Yes
Dry pea traps or floor drains connected
298 Sierra Ct
Yes
CO needs to be tightened
Smoke out of roof
vents.
Remarks: Picture No. if Positive Smoke results.
309 California Dr
Yes
Pool concrete drain connected to sewer
267 Hwy 49
(Wagners Closet)
Yes Sink in back of shop has dry pea trap or
open to room needs to be capped
28 Smoke Test Information Sheet
Address of House:
Smoke by
house
foundation
Smoke out of
Rain Gutters
Smoke out of
House Clean-out
Smoke
from Yard
Drain
Smoke
under
cement
Smoke from
ground
location CITY RESPONSIBILTY PRIORITY DATE COMPLETED
RESIDENCE
RESPONSIBILITY PRIORITY DATE COMPLETED
N/A N/A N/A N/A N/A Yes
X
No No Yes No No No
X 1
No No Yes No No Yes
X 1
N/A N/A N/A N/A N/A N/A
X 1
No No No No Yes Yes
X
No No No No Yes Yes
X
No No No No No No
X
Yes No No No Yes Yes
X
No No Yes No No No
X 1
No No Yes No No No
X 1
N/A N/A N/A N/A N/A N/A
X 2
Yes No No No Yes No
X
Yes No No No Yes No
X
No No Yes No No No
X 1
Yes No No No No No Yes
X
Yes No No Yes No No No
X 1 X
Yes No No Yes No No No
X 1
Yes Yes No Yes No No No
X 1 X
Yes No No Yes No No No
X 1
Yes No No No No No Yes
X
PRIORITIES:
1 - EASY REPAIRS (CLEANOUT CAPS, etc.)
2 - NEEDS FURTHER INSPECTION BY CITY CREW
2C - NEEDS TO BE INSPECTED WITH CAMERA PRIOR TO MAKING FURTHER WORK DETERMINATION 3 - NEEDS MAIN LINE REPACEMENT TO BE COMPLETED BY OUTSIDE CONTRACTOR 60 Broadway
50 Broadway
110 Boston Alley
Smoke coming from under house
basement and CO in back yard
Smoke from CO in back yard under
metal box
Smoke from ground location on side
yard
Weather Conditions during testing: Sunny
Manhole Conditions:
Smoke Test was performed on Date: 2/15/2022
Smoke in bathroom and CO cap has
hole on side yard
CO cap in driveway needs replacement
80 Broad St
53 Randolph St.
54 Gopher Flat Rd Smoke from rock wall in front yard
Smoke coming from under house
basement
220 Mill St
Yes
CO in front yard loose need tightening
180 Mill St
Yes
Storm drain lid had smoke on Canal
near Post Office on Gopher flat
Water meter box in front
of 180 Mill St
Yes Smoke in water meter in front of
house
SD across from Post
Office
N/A
Smoke from broken service line at
Creek wall.
55 Eureka St.
Yes Smoke from edge of driveway slab and
house.
CO cap needs to be tightened
121 Broad St on Gopher
Flat Rd
Yes
CO cap needs to be tightened
Corner of Hanford St and
Tucker Hill Road
Yes
20 Randolph St
Yes
Smoke from patch in sidewalk
24 Randolph St
Yes
Smoke from patch in sidewalk
20 Eureka St. Gold Dust
Pizza
Yes
185 Mill St
Yes
CO behind fence needs cap
CO in Stanford St.
N/A
CO needs cap in street
Smoke out of roof
vents.
Remarks: Picture No. if Positive Smoke results.
44 Gopher Flat Road
N/A
Smoke from hole at empty lot
171 Tucker Hill Road
Yes
CO in back yard needs cap
29 Smoke Test Information Sheet
Address of House:
Smoke by
house
foundation
Smoke out of
Rain Gutters
Smoke out of
House Clean-out
Smoke
from Yard
Drain
Smoke
under
cement
Smoke from
ground
location CITY RESPONSIBILTY PRIORITY DATE COMPLETED
RESIDENCE
RESPONSIBILITY PRIORITY DATE COMPLETED
No No Yes No No No
X
No No Yes No No Yes
X
No No No No No Yes
X 2C
No No Yes No No No
X 1
No No Yes No No No
X 1
No No Yes No No No
X 1
Yes No No No No Yes
X
No No Yes No No No
X 1
No No Yes No No No
X
No No No Yes No No
X 1
No No Yes No No No
X 1
No No Yes No No No
X
Yes No Yes No No No
X 1
PRIORITIES:
1 - EASY REPAIRS (CLEANOUT CAPS, etc.)
2 - NEEDS FURTHER INSPECTION BY CITY CREW
2C - NEEDS TO BE INSPECTED WITH CAMERA PRIOR TO MAKING FURTHER WORK DETERMINATION 3 - NEEDS MAIN LINE REPACEMENT TO BE COMPLETED BY OUTSIDE CONTRACTOR Manhole Conditions:
Smoke Test was performed on Date: 2/16/2022
Weather Conditions during testing: Sunny
190 Fogerty Rd
N/A Pad in back of house has pipe sticking
up possible CO or connection
200 Hanford St
Yes CO needs cap. West Side of Mother-inlaw quarters.
151 Old Rte 49
Yes Smoke from under back Porch near
lattace.
140 Hanford St
Yes Smoke from joint fitting and pipe clamp
north side of house
DI by 160 Hanford St
N/A Smoke from DI on East side of
Hanford
84 Spanish St
Yes Smoke from basement and under
artificial turf
205 Spanish St
Yes
CO next to house
55 Hayden Alley
Yes
CO in side yard needs new cap
100 Spanish St
Yes
CO needs new cap
39 Spanish street
Yes Smoke from ground location behind
Bryson House
55 Hayden Alley
(CO in Spanish St)
Yes CO in Spanish street in front of Hayden
Alley needs new cap
Smoke out of roof
vents.
Remarks: Picture No. if Positive Smoke results.
26 Main Street
Yes
Clean out leaking needs to be glued
28 Main Street
(S.C.Antiques)
Yes Smoke from under edge of building and
smoke from service connection
30 31
32 33
34 35
36 37
38 39
40 41
42 43
44 45
46 47
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63
64 65
66 67
68 69
70 71
72 TO: Sandra Spelliscy, City Manager
FROM: Matt Brewer, Sergeant
DATE: May 10, 2023
DEPARTMENT INFORMATION
April 2023
Monthly Statistics
Calls for Service and Incidents 283
Traffic Stops 46
Officer Initiated Incidents 126
Business Checks 76
Vehicle/Pedestrian Checks 14
Total Officer Reports 30
Misdemeanor Arrests 3
Felony Arrests 3
Moving Citations 8
Parking Citations 1
Total 590
Downtown Foot Patrol:
During the month of March, SCPD continued to conduct daily foot patrol in the downtown area and average over 30 minutes, per officer each day.
Volunteer Service:
In addition, our dedicated Volunteers contributed over 12 hours of service, including citation and records processing, and responding to requests for collision reports. 73
STAFF REPORT
TO: SANDRA SPELLISCY, INTERIM CITY MANAGER
MEETING DATE: MAY 15, 2023
FROM: GEORGE ALLEN PUBLIC WORKS FOREMAN
SUBJECT PUBLIC WORKS DEPARTMENT REPORT FOR APRIL 2023
Objective: The objective of this Staff Report is to provide a monthly status update regarding activities within the Public Works Department.
Wastewater Treatment Plant Status:
The WWTP did meet all the effluent quality discharge requirements for the month of April.
Table 1. Monthly Status of required reporting constituents.
Constituent Monthly Results Monthly Limits
Monthly Influent Flow 12.472 Mg. 0.416 mgd daily avg .48mgd1 Effluent BOD, mg/L 18 mg/L 30 mg/l
Effluent Settleable Matter,
mL/L
< 0.1 ml/L 0.5 ml/l
Effluent TSS, mg/L 12 mg/L 30 mg/l
Total Coliform, MPN < 1.8 mpn 23 mpn
Sludge Wasted 22,680 gallons
Rain .27 in. 51.28 in. YTD –26.42” Last YTD
1 The .48 mgd is daily dry weather flow (May through October).
Plant Compliance Issues:
• The March 2023 monthly report was electronically submitted to Regional Water Quality Control Board.
Operational Strategy Modifications:
• The rag bin was hauled on April 13, 2023.
• Repaired one of the four Roto-Strainers due to a broken axle shaft. • A regular sludge wasting schedule was kept with a total of 23k gallons dewatered.
Collection System Status:
SSMP Activity
Calls for service
• 4/13/2023 146 Eureka St. plugged City main.
• 4/19/2023 54 Broadway St. private lateral issue.
• 4//24/2023 41 Spanish St. private lateral issue.
74
Sewer System Cleaning and Maintenance.
• For April 2023, there was 1,742 feet of sewer line cleaned. Total amount cleaned for 2023 is 13,985 feet.
• The sewer main at 270 Judy Dr. was replaced with a new line by pipe bursting, it was approximately 105 ft long.
• Removed the ten manhole flowmeters and sent the data to the City sanitary sewer engineer.
Service Requests
Responded to thirteen service requests in April.
• Five were for a street issues;
• Four were for sewer issues;
• Two were for park issues;
• And two were for forwarded to code enforcement.
Effluent Disposal
• Meet with Rain for Rent over pumps that will be needed and to build a floating suction at Presto Reservoir.
• Rebuilding the large pump that is used for Hoskins irrigation. The large pump lost the drive shaft and ARMS pumps is building a new one. The backup pump is having fuel issues and will need to go to a dealer.
• Meeting with CDCR and the City of Ione over disposal of the water left in the system from last year and this years’ water disposal.
• Started the irrigation system at Hoskins irrigation site. • Meeting with Regional Water Quality Control Board staff over the levels at Henderson reservoir and Preston reservoir.
• The Regional Water Quality Control Board staff did a site visit of the ARSA system to see how it performed during the flooding at the beginning of the January. • Still cleaning up multiple trees that came down across the ARSA right of ways • Sending weekly updates to the Regional Board on reservoir levels and volumes. • Daily flow checks and level readings.
Streets and City Right of Way.
• Had a meeting with Caltrans over the storm drain on Eureka Rd. • Had another meeting with FEMA and Cal OES on storm damage from January wet weather.
• Ongoing patching of abundant number of potholes including Oro Madre Way. • Had a meeting with City engineer and contractor for the storm drain failure on Gold Strike Ct,
• Cleaned several City streets due to flood in early March. • Ongoing storm drain cleaning due to storms.
• Ongoing roadside trash cleanup.
75
Parks and Buildings
• 60 yards of wood chips blown into Minnie Provis Park play structure. • 120 yards of wood chips blown into the Bryson Park play structure. • Working on a evidence room in the basement of Auditorium for the Police. • Turned on and repaired irrigation system at Minnie Provis Park. • Turned on and repaired irrigation system Bryson Park. • Planted spring flowers in the plaza and in front of the Visitors Center. • Assisted Signal Service with repair of damaged door sensor for the alarm system at the Historic Grammar School.
• Ongoing set up and take down for the meeting in the Community Center. • Ongoing cleanup of Community Center, Auditorium and Grammar School for the use as rentals.
76 April 2023 Building Permits Issued
Submitted Prepared
Permit
#
Issue
Date
Final ( F )
or
Expire
Date APN Address Owner Contractor Description
New
Const
Y/N
SQ
FT
Commercial
Valuation
Residential
Valuation
Commerical
Permit Fee
Residential
Permit Fee
(WGA)
Plan Check
In house
Plan
Check
SCFEF
(Strong
Motion)
SB 1473
Fee
Grand
Total
3/20/2023 3/24/2023 2023-APR-01 4/3/23 10/3/23 018-252-003 155 Judy Dr. Mack, Kerry Bright Planet Solar Solar 7,840.00 172.48 112.11 1.02 1.00 $ 286.61 1/11/2023 3/30/2023 2023-APR-02 4/3/23 10/3/23 018-151-010 121 Allen Ranch Rd. Ciufo, Jeff Determined by Owner Garage 39,888.00 891.84 570.40 5.19 2.00 $ 1,469.43 2/27/2023 3/1/2023 2023-APR-03 4/3/23 F 018-320-030 75 David Dr. Hunkins, Scott & Kelly Arete Roofing Re-roof 10,000.00 220.00 1.30 1.00 $ 222.30 4/4/2023 4/4/2023 2023-APR-04 4/4/23 F 018-092-014 80 Gopher Flat Rd. Jones, Linda Powers Electric Electrical 5,000.00 204.00 0.65 1.00 $ 205.65 4/3/2023 4/4/2023 2023-APR-05 4/4/23 10/4/23 018-122-032 105 Hayden Alley Zellah Properties LLCJamen's Plumbing Water Heater 2,350.00 110.00 0.50 1.00 $ 111.50 4/3/2023 4/4/2023 2023-APR-06 4/4/23 10/4/23 018-267-006 190 Foothill Dr. Fleming, Leigh Amador Plumbing Sewer Line 6,800.00 149.60 0.88 1.00 $ 151.48 4/10/2023 4/11/2023 2023-APR-07 4/11/23 10/11/23 018-232-006 94 Dennis St. Ronback, Lisa & Mason, Mike Rick Jardine Other 188 28,000.00 616.00 174.00 3.64 2.00 $ 795.64 3/27/2023 4/5/2023 2023-APR-08 4/11/23 10/11/23 018-202-012 13 Main St. Trudgen, Robert Solar Savings Direct Solar 17,000.00 272.72 177.28 2.21 1.00 $ 453.21 4/3/2023 4/4/2023 2023-APR-09 4/11/23 10/11/23 040-200-020 251 Oak View Ct. Wilson, Steve American Eagle Roofing Re-roof 50,000.00 1,100.00 6.50 2.00 $ 1,108.50 2/22/2023 4/10/2023 2023-APR-10 4/13/23 10/13/23 040-220-079 232 Manor Ct. Menges, Sally Green Day Power Solar 21,960.00 234.80 217.50 2.85 1.00 $ 456.15 4/5/2023 4/18/2023 2023-APR-11 4/20/23 10/23/23 040-190-003 157 Creek View Ct. Hooper, Matthew V3 Electric Solar 39,600.00 542.72 291.68 5.15 2.00 $ 841.55 4/12/2023 4/13/2023 2023-APR-12 4/13/23 10/13/23 040-200-070 264 Sutter Crest W Freeman, Renee KoKo Roofing Re-roof 19,000.00 418.00 2.47 1.00 $ 421.47 2/13/2023 3/2/2023 2023-APR-13 4/17/23 10/17/23 018-261-004 65 Pleasant Dr. Drost, Gary & Brown, Corrine Jim Josse Deck 40,000.00 880.00 572.00 5.20 2.00 $ 1,459.20 4/13/2023 4/18/2023 2023-APR-14 4/19/23 10/19/23 040-200-020 251 Oak View Ct. Wilson, Steve Kitchen Mart Remodel 13,685.00 301.07 195.70 1.78 1.00 $ 499.55 4/10/2023 4/18/2023 2023-APR-15 4/19/23 10/19/23 018-121-005 125 Spanish St. Cook, Jerry & EleneDetermined by Owner Other 3,000.00 110.00 158.50 0.50 1.00 $ 270.00 Patio Cover 4/10/2023 4/18/2023 2023-APR-16 4/24/23 10/24/23 040-190-005 134 Creek View Ct. Cabezas, William Tuff Shed Other 17,878.00 395.62 255.66 2.32 1.00 $ 654.60 Shed 3/23/2023 4/18/2023 2023-APR-17 4/25/23 10/25/23 018-281-008 295 Patricia Ln. Boyd, Anne Sunrun Solar 26,450.00 232.50 217.50 3.44 2.00 $ 455.44 2/1/2022 2/15/2022 2023-APR-18 4/25/23 10/25/23 040-030-104-50112201 Eureka Rd. Hertzig, John Determined by Owner Other - 110.00 0.50 1.00 $ 111.50 Demo old SFD Totals - 348,451.00 - 6,961.35 2,942.33 - 46.10 24.00 9,973.78 77 City of Sutter Creek
City Treasurer's Report
Receipts & Disbursements Report
City's Checking Account
Receipts
Deposits $ 359,117
Reversal of Bank Charges -
Total $ 359,117
Disbursements
Accounts Payable $ 191,867
Payroll & Benefits 115,953
Bank Charges -
Total $ 307,820
Net Amount of Investment Transfers $ -
Recap of City Treasury
Investments on Hand April 30, 2023
Rate of
Return
Bank of Marin Checking $ 1,853,073 0.01%
Bank of Marin Money Market $ 11,584 0.76%
Bank of Marin Money Market #2 $ 2,041,436 1.77%
* California State Treasurer's LAIF $ 1,597,504 2.74%
Total $ 5,503,597
Total this month last year $ 5,123,979
* LAIF 1 $ 58,739
LAIF 2 $ 1,538,765
The investment information provided in this report reflects the City's ability to meet expenditure requirements for the next six months. The investment portfolio is in compliance with the City's investment policy. Victoria Runquist 5/10/2023 April 2023
Market or
Withdrawal
Value
78 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer _________________________________________________________________________
STAFF REPORT
TO: SANDRA SPELLISCY, INTERIM CITY MANAGER
MEETING DATE: MAY 15, 2023
FROM: KAREN DARROW, ADMINISTRATIVE SERVICES SUPERVISOR
SUBJECT: ADMINISTRATIVE SERVICES APRIL 2023 REPORT
RECOMMENDATION:
For information.
BACKGROUND:
The Administrative Services Department encompasses a variety of functions on behalf of the City including Human Resources, Risk Management, the Office of the City Clerk and Public Engagement and Marketing.
Included is an overview of the activity within the Administrative Services department for the month of April 2023.
DISCUSSION:
Human Resources
• City Manager Recruitment
• Attend PACE Quarterly Board meeting.
Risk Management
• Review and oversight of one active Workers Comp claims and two ongoing liability claims. • AIMS claim system training.
City Clerk
• 25-Public Record Request Responses, 9-Citizen Inquiries responses and 1- Public Hearing Notice.
• Agenda preparation, minutes and follow up for:
3-City Council, 1-ARSA, and 2- DRC meetings.
• Issuance of 1 Home Occupation Permit and 6- Design Clearance permits. • Update and review content for the City of Sutter Creek website.
Public Engagement and Marketing
• Crafted 9 social media marketing ads designed to reach specific target groups. • Amador Council of Tourism Marketing Committee meeting • Attend Sutter Creek Business and Professionals Association • Coordination of Sacramento Top10 Going Places Sutter Creek Promotion 79 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ____________________________________________________________________________ TO: SANDRA SPELLISCY, INTERIM CITY MANAGER
MEETING DATE: MAY 15, 2023
FROM: JODI STENECK, ACCOUNTING SUPERVISOR
SUBJECT: FINANCE DEPT. APRIL 2023 REPORT
RECOMMENDATION:
Informational only.
BACKGROUND:
To provide information regarding the activities of the Finance Department for the month of April 2023.
DISCUSSION:
Accounts Receivable
• Eighteen (18) Building Permits were issued in April for a fee total of $9,974. • Facility rental revenue for the month of April was $2,291.50. • 50 Crestview Lighting District Invoices sent to property owners. • TOT collected for March was $24,960
• Prepared and sent Planning Grant request for reimbursement in the amount of $29,034.
Accounts Payables
• 65 Warrant checks were issued in the amount of $191,866.78.
Misc.
• Account Clerk training in building permit application verification. • Multiple Public Record Requests filled for Michele Van Der Veen.
Special Event Permits issued for:
• Wildflowers & Wine – 4/16/23
• AAUW Home Tour – 4/22/23
• Kit Carson Wagon Train – 4/28/23
Reports Included
• The April 2023 Cash Balance Report
80 Funds Beg. Balance Cash In Cash Out Adj. Balance
01 - General Fund 126,363 144,690 227,413 (4,380) 39,260 39 -General Reserve 697,390 - - - 697,390
86 - General Savings 50,238 21,875 - - 72,113
95 - General Operating Reserve 249,854 - 147,433 - 102,421 96 - General Capital Reserves 49,677 - - - 49,677
04 - Crestview Light District 4,086 1,061 92 - 5,055
07 - Cemetary (11,602) - 210 - (11,812)
17 - Monteverde Store (353) - 148 1,888 1,387
29 - Swimming Pool (46,753) - 758 - (47,511)
59 - Auditorium & Facility Rentals (28,680) 5,189 4,966 14,285 (14,172) 03 - Streets and Sidewalks (22,360) 5,089 8,145 (1,008) (26,424) 91 - Road CIP 99,232 4,989 - 1 104,222
10 - Sewer M&O 1,164,968 133,298 126,580 59,874 1,231,560 11 - Sewer WCRF Hook up Fees 605,926 - - - 605,926
12 - Sewer Line Replacement 606,718 - - - 606,718
14 - Sewer Cap Reserves 1,086,365 - - (97,150) 989,215
15 - Sewer Debt Service (10,755) - - - (10,755)
80 - Effluent Disposal (381,511) 23,884 21,376 (2,055) (381,058) 09 - HMGP Hazard Mitig. Grant Proj 1,217 - - - 1,217
19 - Knights Foundary Restore 2,964 - - - 2,964
20 - FEMA (4,355) 147,433 6,687 - 136,391
28 - Public Safety/AB109, Grant 20,168 - - - 20,168
50 - COPS Fast Program 2,646 - - - 2,646
57 - First Time Home Buyers Grant 187,100 - - - 187,100 -
30-36 Traffic Mitigation Total 221,785 - - - 221,785
37 - Parking In Lieu 65,278 - - - 65,278
38 - Fire Service Fund 26,119 - - - 26,119
42 - AB1600 174,375 - - - 174,375
73 - Park Impact Fee 45,314 - - - 45,314
-
89 - Capital Improvement Projects (216,920) 7,357 3,203 (212,766) -
48 - Covid-19 American Recovery Act 575,152 - - - 575,152 81 - Visitor Center (17,834) 616 2,355 - (19,573)
87 - Refuse 3,354 - - - 3,354
88 - City Council Discretionary 20,564 - - - 20,564
92 - Pension Reserve 136,389 - - - 136,389
93 - Vehicle Cap Reserve 17,183 - - - 17,183
94 - Vacation Cash Out and Accruals (19,165) - 6,100 124,076 98,811 2022-23
Cash Balance Report
for the month of April 2023
81 Totals 5,480,137 495,481 555,466 95,531 5,515,683
82 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________ TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: MAY 15, 2023
FROM: JODI ARROYOS, ACCOUNT TECHNICIAN
SUBJECT: WARRANTS PAID ON MAY 1, 2023 AND CURRENT WARRANTS TO
BE PAID
RECOMMENDATION:
Attached you will find two warrant reports, the first were paid on May 1, 2023 and the second report is a current list of warrants to be paid.
BUDGET IMPACT:
Amount paid on May 1, 2023 was $110,826.17
Current list of warrants to be paid is $75,246.76
83 84
85 86
87 88
89 90
91 92
93 94
95 96
97 98
99 100
101
102
103
104
105
106
107
108
109
110
111
112
1 TO: Sandy Spelliscy, City Manager
FROM: Matt Ospital, PE City Engineer
SUBJECT: Project Status Update
DATE: May 11, 2023
Sandy, the following is a status update of all projects WGA is currently working on:
1. Building Inspections/Plan Check – Continuing building inspections on Tuesdays and Thursdays or as needed. Building plan check is being performed on a continual basis as plans are submitted.
2. Encroachment Permit Review – Encroachment permits are reviewed as needed when requested by the City’s Account Technician, Jodi Arroyos.
3. Citywide CIP – Preliminary cost estimates and exhibits have been completed and presented to the City Council. The engineering team has updated project worksheets and is ready for City review.
4. Eureka Road Storm Drain Replacement Project – City public works staff identified a sinkhole at the site on May 4th. Contractor mobilized and started construction on May 8th. Work is anticipated to be completed by June 5th.
5. Gold Strike Court Storm Drain Replacement Project – City has received a signed contract from Campbell Construction.
6. Cramer Hills – Final Map is scheduled to go back to Council for City acceptance at the June 5th meeting.
7. Bryson Park Upgrade – Construction was substantially completed on November 18th. Due to the colder weather, court striping cannot be completed until Spring as recommended by the paint manufacturer.
8. Gopher Flat Realignment – Currently working on a new alignment to remove one of the road curves and possible widening. On hold due to Swift parcel findings.
9. Development Standards – Create new standards under the current planning grant the City received. Scope of grant included an EIR for the Zoning Ordinance update, circulation element, and the development standards. Grant has a deadline of 9/30/23. 113
Sutter Creek Projects as of 4/13/2023:
City Projects
Zoning:
A draft Zoning Ordinance will be brought to the PC on May 22 for a public hearing and review.
Housing Element Update
The comment period ended on 1/9/23. The 90 day HCD review period ended on 5/9/23. Staff has not heard from the consultant regarding HCD comments.
Circulation Element
Draft completed by GHD, and reviewed by PC and CC, but has not adopted because CEQA has not been done. CEQA will be done with the Citywide environmental analyses. If the CC would like to adopt the Circulation Element before completing the Citywide EIR that is possible but will cost additional money and will not be grant funded.
Citywide EIR
Grant project to be spent by end of 2023. This most likely will be reduced to a Mitigated Negative Declaration depending on the revised scope of the grant work products. Staff will begin the environmental review process once the PC has looked at the draft zoning ordinance amendments.
Applicant Projects
Planning staff and the City manager met with applicants who are currently in the application process. We held 6 meetings. We were able to understand what some of the hold ups have been and come up with a plan to help the applicants move forward.
Sutter Creek Ranch (Gold Rush Ranch Specific Plan)
Staff met with Allen family, who owns a portion of the land within the project/specific plan area. They would like to move forward with either the project or a separate project. We will meet again with them on 4/24.
Weigand lot split Foothill Drive
The project will be brought to the PC on 5/22/23
92 Ridge Business Park Mini Storage
114
The applicant has submitted for building permit and planning has signed off. 81 Spanish St- Lot Split
Project is plan check currently
MACT 321 Old Hwy 49
The applicant has withdrawn their application
115