City Council Meeting Agenda
Monday, November 04, 2024 at 6:00 PM
33 Church Street, Sutter Creek, CA 95685
The Agenda can be found on the City’s Website: www.cityofsuttercreek.org The City of Sutter Creek City Council Meeting will be available via Zoom and in person.
Join Zoom meeting:
https://us02web.zoom.us/j/4753525385?pwd=fmryW9IxgbtToq5Rq0lnlONKnVlRwL.1&omn=87635013553 Please note: Zoom participation is only available for viewing the Council meeting. *Public Comment will not be taken from Zoom*
Or Dial by phone: 301-715-8592 | Meeting ID: 956 852 0224 Unless stated otherwise on the agenda, every item on the agenda is exempt from review under the California Environmental Quality Act (“CEQA”) per CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.
1. Call to Order and Establish a Quorum for Regular Meeting
2. Pledge of Allegiance to the Flag
3. Public Forum
At this time, the public is permitted to address the City Council on items not appearing on the agenda.
Comments may not exceed 5 minutes. In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The City Council may respond to statements made or questions asked or may request Staff to report back at a future meeting on the matter. The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code §54954.2. Public comment on any item listed below shall be limited to five minutes, unless additional time is permitted by the Mayor/Council.
4. City Manager’s Report
This section is an opportunity to provide Council members with a brief status update on staff activities. No action is expected to be taken by the Council.
1 A. City Manager Report
5. Presentations
A. A Proclamation Recognizing Karen Darrow for Her Service to the City B. Update by Sutter Creek Fire District on Recent Fires Presentation by Fire Chief Dominic Moreno
6. Approval of Minutes
A. City Council Minutes of October 21, 2024
Motion for Council Approval
7. Consent Agenda
Items listed on the consent agenda are considered routine and shall be enacted in one motion. Any item may be removed for discussion at the request of Council or the Public.
A. Adopt Resolution 24-25-14 approving Parcel Map #2928 which merges 3 parcels into 2 parcels
8. Ordinances and Public Hearing
9. Administrative Agenda
A. FY24-25 Q1 Budget Performance Review
Information report for council comment and feedback
B. Staff Report - General Fund Reserve Policy
Action Item for Council Approval
C. Council indication of interest in Downtown Trees Concept - Continued from October 7 meeting For Council prioritization and feedback
10. Mayor and Council Member Reports
This section is to provide Council members an opportunity to present updates on their activities and to request items be placed on future agendas.
11. City Attorney’s Report
This section provides an opportunity for the City Attorney to report on any activities or upcoming legislation of importance to the City. No action is expected to be taken by the Council. 2 12. Future Agenda Items
This section provides an opportunity for Council members to request items to be added to the agenda in the future with a majority Council vote.
13. Information and Correspondence
A. Engineering Monthly Report
14. Closed Session
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
15. Report from Closed Session
16. Adjournment
The next regularly scheduled meeting is November 18, 2024 3 City Manager’s Report
11/04/2024
4 Section 4, Item A.
City Priority Updates
Goals Updates
Improve Roadways● ACTC updating eligible
projects starting in January
● Local tax measure vote
Sustainable Budget ● Budget review tonight ● Started no weekend overtime ● Tyler ERP Kickoff ● $15,000 back from ACRA Wastewater
Modernization
● iBank submission data being
collected.
● Water board check-in meeting
Economic
Development
● Mural going up ● Visited Leadership Hub on
main street
● Meeting w/ Sierra Jobs First,
County, and Andrew Gardner
about grant application
5 Section 4, Item A.
City Updates
Goals Updates
Day-to-Day
/ Other
● Notable PD arrests - arson
suspect, domestic violence
suspect, elderly missing
woman.
● Fire at Gateway park ● Looking for interim /
temporary staff
● Processing several
subdivision applications
● School drop-off Issue on
Randolph
● Attended quarterly risk
management meeting in
Fresno
● Witches walk popular event
6 Section 4, Item A.
Eureka Mine ● Evaluated for
additional weed
mitigation
● Could be scenic,
rustic park
● Need funds to
complete paperwork
on mitigation
7 Section 4, Item A.
Community Events
● Nov 5 Election Day
● Nov 11 Veterans Day
● Nov 28 Thanksgiving
● Nov 29 Plaid Friday
● Dec 6 Tree Lighting / Open House
● Dec 7 La Posadas
● Dec 14 Festival of Lights
● Dec 25 Christmas
8 Section 4, Item A.
Upcoming Agendas
● Capital Improvement Plan
● Zoning Code Cleanup
● Short term rental policy check-in
● Year in Review
Likely cancellation of Dec 16th Meeting unless required for some item 9 Section 4, Item A.
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK
RECOGNIZING CITY CLERK KAREN DARROW AND HONORING HER MANY
ACCOMPLISHMENTS ON BEHALF OF THE CITY OF SUTTER CREEK
WHEREAS Karen Darrow was hired as City Clerk in January of 2014, and promoted to Administrative Services Supervisor in 2019. Karen has distinguished herself from the start as a competent and collaborative employee; and
WHEREAS Karen performed the duties of City Clerk including minutes and agendas, public records requests, record management, and election functions. As City Clerk she successfully managed and coordinated multiple city commissions; and
WHEREAS over her years with the city, Karen’s position grew, and she took on increasing responsibilities including human resources, benefits, insurance and risk management, and administration of the city cemetery; and
WHEREAS Karen helped develop and manage the city’s website and social media. She was instrumental in launching the city onto the web and using these platforms for public engagement and marketing purposes; and
WHERAS Karen helped market Sutter Creek as an attraction for visitors and oversaw seasonal decorations. Karen always showed care and concern for our town’s appearance; and WHEREAS Karen demonstrated creativity and ingenuity during and after the COVID pandemic to sustain some business in town and was a driving force behind establishing both the temporary and permanent outdoor ordinances; and
WHEREAS Karen worked with the Police Chief to re-write and update the City Personnel handbook, an endeavor that took substantial time and commitment; and WHEREAS Karen has been welcoming and supportive to new staff members and her depth of knowledge regarding city business was an asset for staff and council; and WHEREAS Karen has had a tremendous impact on the City of Sutter Creek, our businesses, residents, and employees, and we are collectively better off for her having served this community; and NOW, THEREFORE, BE IT RESOLVED, I, Mayor Claire Gunselman, on behalf of the City Council, Citizens, and Employees of the City of Sutter Creek, do hereby issue this Proclamation to Karen Darrow in recognition of her many achievements. We congratulate Karen for a job well done and wish her continued success and happiness
THE CITY OF SUTTER CREEK
______________________
Claire Gunselman, Mayor
10 Section 5, Item A.
TO: CITY COUNCIL OF THE CITY OF SUTTER CREEK
MEETING DATE: NOVEMEBER 4, 2024
FROM: ERIN VENTURA, PLANNING CONSULTANT
SUBJECT: ROSSI-MOBLEY MERGER: APNS 018-152-045, 046, & 050 RECOMMENDATION:
Adopt Resolution 24-25-14 approving Parcel Map #2928 which merges 3 parcels into 2 parcels.
DISCUSSION:
This parcel map for a merger and boundary line adjustment was reviewed, deemed consistent and found technically correct.
The map merges three (3) parcels into two (2) parcels. The lots are located at 29 Spanish Street, 21 Clear Creek Way, and 25 Clear Creek Way.
After clerk certification, payment of all fees, verification of property tax payment and receipt of parcel map guarantee (provided by applicant), the map is ready for recording by the City Clerk.
A City Clerk Certificate is set forth on the map verifying City Council approval. A draft resolution is attached for your review and consideration.
11 Section 7, Item A.
California Environmental Quality Act (CEQA) Guidelines: This project is Categorically Exempt under Section 15305 (Minor Alterations in Land Use Limitation) of the California Environmental Quality Act (CEQA) Guidelines. A CEQA Notice of Exemption (Class 5 – Minor Alterations in Land Use Limitation) is attached for filing with the State Office of Planning and Research.
BUDGET IMPACT:
None.
* * * *
12 Section 7, Item A.
October, 2024
2021-0010364
TROY C. MOBLEY
ENGINEERING - SURVEYING - PLANNING
41 Summit Street, Jackson, CA 95642
(209) 223-0156
PARCEL MAP No. 2928
CITY CLERK'S CERTIFICATE
NOTARY'S STATEMENT
OWNER'S CERTIFICATE
NOTARY'S STATEMENT
RECORDER'S STATEMENT
No. 22295
EXP. 9-25
H
F
C
O
E
O E T ATS
T K
S R
G
R E IO
R
A
E
R
T
P
DER
OR
C AL I F
I V I L N IA
GNW
I REE
N
R
E
BE
E
ON
R
FES S I
ODO
E
LA
SURVEYOR'S STATEMENT
CITY ENGINEER'S STATEMENT
BOUNDARY LINE ADJUSTMENT / MERGER
TROY C. MOBLEY and PETER ROSSI
2024-0003765
2022-0008710
Peter Rossi Living Trust dated 5/28/08
PETER ROSSI, Trustee of the
NOTARY'S STATEMENT
NOTARY'S STATEMENT
NOTARY'S STATEMENT
13 Section 7, Item A.
SPANISH STREET
READJUSTED
PARCEL A
0.30 Acre
13,181 SF
ROSSI
READJUSTED
PARCEL F
0.29 Acre
12,602 SF
MOBLEY
ADJ AREA "A"
0.11 ACRE
ADJ AREA "B"
0.07 ACRE
4,580 SF
3,234 SF
October, 2024
2021-0010364
TROY C. MOBLEY
ENGINEERING - SURVEYING - PLANNING
41 Summit Street, Jackson, CA 95642
(209) 223-0156
PARCEL MAP No. 2928
NOTES and LEGEND
BOUNDARY LINE ADJUSTMENT / MERGER
TROY C. MOBLEY and PETER ROSSI
2024-0003765
2022-0008710
Peter Rossi Living Trust dated 5/28/08
PETER ROSSI, Trustee of the
Scale: 1" = 20'
BASIS of BEARINGS
14 Section 7, Item A.
RESOLUTION NO. 24-25-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK APPROVING MERGER OF APNS 018-152-045, 046, & 050;
295 SPANISH STREET
WHEREAS, application has been made by Peter Mossi and Troy Mobley to merge APN’s 018-152-045, 046, & 050 into two residential parcels; and WHEREAS, mergers of adjoining parcels are allowed pursuant to Government Section 66499.20.2 and Chapter 17.27-025 of the City Code; and
WHEREAS, application for merger has been reviewed by City Staff and recommended for approval; and
WHEREAS, mergers of this type are Class 5 Categorically Exemptions; and WHEREAS, mergers are subject to City Council approval.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Sutter Creek hereby approves merger of APN’s 018-152-045, 046, & 050 into two parcels; and BE IT FURTHER RESOLVED approval is subject to dedication of utility and access easement approved by City Engineer; and
BE IT FURTHER RESOLVED merger shall be completed with recording of Parel Map accordance with Government Code 66499.20.2 and Chapter 16.22.030 of City Code approved by City Engineer within 1 year of this resolution.
The foregoing resolution was duly introduced to and adopted by the City Council of the City of Sutter Creek at a regular meeting on the 4th day of November, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF SUTTER CREEK
______________________________
Mayor
ATTEST:
__________________________
Deputy City Clerk
15 Section 7, Item A.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer _________________________________________________________________________
STAFF REPORT
TO: TOM DUBOIS, CITY MANAGER
MEETING DATE: NOVEMBER 4, 2024
FROM: MASON PETERS, FINANCE SUPERVISOR
SUBJECT: 2024-25 FISCAL YEAR Q1 BUDGET PERFORMANCE UPDATE RECOMMENDATION:
For Information.
BACKGROUND:
Historically, the Finance Supervisor provides a fiscal update each quarter of the fiscal year to educate the Council on what our financial performance looks like when compared to the approved budget. It is key to remember that accounts experience different levels of activity throughout the fiscal year; some see very regular charges/receipts, others see activity once per year. Please keep this in mind as you go through the data.
DISCUSSION:
This update will review performance for July 2024 through September 2024. In general, as of the end of September each year, we can expect to see year-to-date totals for revenues and expenses being in the ballpark of 25% of budgeted annual totals. However, as previously mentioned, there are many instances where some revenues and expenses are experienced on an irregular basis (quarterly, annually, etc.).
Revenues
Property Taxes – We receive the bulk of our property tax revenues in December and April of each year. This line item for our budgeted General Fund revenues is a significant one, but we can reliably anticipate when to expect to receive the funds. Based on the roughly semiannual schedule of receiving these funds, we will see these revenues shoot up at two points of the year and stay stagnant for the rest of the time.
Franchise Fees – We receive ACES Waste and Comcast franchise fees consistently throughout the year and they are looking good (Comcast is slightly low, but ACES is slightly high). PG&E sends us their franchise fee payment in April each year in one lump sum, so we will see no activity in that account until Q3/Q4 of this fiscal year. 16 Section 9, Item A.
2 TOT – This is coming in healthily above what we could have expected for Q1, so that is great news. Compared to Q1 of FY24, we are consistently $2,000 - $3,000 higher in total TOT per month. We are still collecting payments from rentals for September, but the data looks promising. We will continue to monitor this as we go through the holiday season as families book hotels/short term rentals to be with family.
General Sales Tax – We are experiencing strong sales tax revenues in Q1 and we can be optimistic to see this continue through Q2 during the holidays. Compared to Q1 of FY24, we have collected over $13,000 more this year. We will continue to monitor sales tax data and review the payments as they come in to try and predict what the year might continue to bring.
Business Licenses/Building Permits – Seeing quite a lag here, can be volatile depending on how much construction/repairs are going on around the city (contractor licenses being renewed to work on projects around the city). This ties in with the lag in Building Permit Fees; we can assume that a part of this lag in revenue is that there is less contractor work being done within city limits, therefore less building permit fees and business license renewals.
Other Permits/Licenses – Although not largely impactful categories in the grand scheme of General Fund revenues, these are overall performing well as of the end of Q1. Banner Permit revenue is behind what we might expect at this point in the year – we will see if we should advertise this service more than we currently are.
Grants – We have an outstanding reimbursement request to LEAP as of 9/30/2024, we will recover most of the budgeted revenues in this category but not all. However, spending on LEAPrelated work was lower as well. This should be viewed as a net 0 activity on the revenues and expenditures; we spent as much as we are getting back from LEAP. Regarding the COPS Grant, we should start seeing payments starting in Q2 and periodically throughout the rest of the year.
Facility Rental Fees – Most of these revenue items are coming in above the 25% benchmark, which is great news. Grammar School revenues are lagging a bit, but I am aware of some more baby showers and events coming in the next few weeks, and hopefully the rate of those rental requests coming in will increase.
Streets Revenues – We are currently in the process of receiving reimbursement from ACTC for the work done on Eureka Road. Our total costs requested for reimbursement totaled $382,995.01.
This is well under the $405,000 budgeted for this project for the year, which is good news.
However, The ACTC board approved reimbursement of only $309,596.15, which excluded all ‘pre-construction’ work totaling $24,000 as well as all city admin costs. Staff is working with ACTC to clarify the ‘pre-construction’ work to try and increase our potential total reimbursement amount. To summarize this ACTC reimbursement topic, even if we are able to convince ACTC that some of the excluded costs should be reimbursed, we should expect to see less than the budgeted streets revenue total for this fiscal year since the project itself came in under budget, therefore the reimbursement amount will be under budget. VLF revenues will be received in Q3 in one lump sum, so we will be on the lookout for that. All other streets revenues come in monthly and are overall looking strong.
Sewer Service Revenues – We are tracking very closely to budget on this line item, and it is the lion’s share of the revenues for this fund. We are happy to see that our budgeted revenue for the year is very close to actuals, and we will continue to monitor the progress on this. 17 Section 9, Item A.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer Effluent Disposal – Revenues we receive as reimbursement from ARSA for labor provided by Sutter Creek and other operating expenses are coming in low this year, which means we are having to spend less time on the Effluent side to maintain the same level of service. I will monitor this going forward.
Other Sewer Enterprise Revenue – All other categories are performing well, or at least tracking close to budgeted revenues.
FEMA – We received reimbursement funds for 2 out of 3 FEMA projects much sooner than we expected, and we are working with the state to get the remaining funds that are outstanding.
Flushing Dam has funds obligated to us from FEMA, but we have not seen the money come through yet.
General Operating Reserve – Remaining FEMA funds that were not necessary to bring the FEMA fund back to a $0 balance were placed in the General Operating Reserve, since the original funding of the FEMA projects came from this fund. This is reimbursing this fund for the funds it provided a couple of years ago. Any additional FEMA/CalOES funding will be deposited in this fund.
All Interest Earnings Accounts – I am waiting for LAIF interest to reach us at the end of October, and I will be transferring interest funds from the General Fund interest account to the other interest accounts based on activity in each fund. I do this transfer of interest funds each quarter once all interest payments have been received for that quarter.
Expenses
PG&E Expense Accounts – all PG&E budgeted amounts are not correct; they will need to be corrected and increased. This stems from a PG&E reimbursement we got last year that spanned a fair bit of time, and it made the PG&E expense actuals appear lower than what we were actually paying. Staff will review the PG&E bills and actuals from prior years and propose a budget amendment to increase the PG&E expenditures for the year.
Planner Fees – This large expenditure line is from the LEAP Grant work currently being done - $50,000 of these expenses will be reimbursed by the grant.
LAFCO Expense – The Amador Local Agency Formation Commission invoices us once per year, and this year it came in under what we had budgeted, which is good news.
Engineering – This line item is well above the 25% benchmark because of construction projects that were done over the past few months, notably Eureka Rd and Oro Madre. Construction management work was all performed in Q1 and it shows in this report. We will monitor WGA expenditures going forward.
18 Section 9, Item A.
4 ACRA JPA Contribution – Our annual JPA participation invoice was paid in September, and the invoice came in $2,665 under what was budgeted. Our city’s participation in ACRA benefits our residents by allowing them to go to any ACRA sponsored event without worrying about needing to pay out of pocket for attending.
Weed Control – This category covers tree trimming services as well as fire abatement/weed control services. We had tree work done during the summer months (some emergencies, some planned) and had a fire abatement notice on the new property we acquired by the wastewater treatment plant that we had to take care of. This activity will slow down as we go into the winter months and fire danger is down.
Risk Management – This is a once per year cost during Q1 that we pay to Central San Joaquin Valley Risk Management Authority (CSJVRMA) for liability coverage. We get Worker’s Comp invoices quarterly and are reflected elsewhere in this report.
Streets Improvements – This reflects the capital expenditures for Oro Madre and Eureka Road.
Any sewer collections improvements that were associated with these projects, particularly Oro Madre, were charged to the Enterprise fund capital improvements account. The Eureka Road project came in at about $22,000 under budget, but that also means our reimbursement amount to expect will be under budget as well. This was discussed earlier in the report; however, we must keep in mind that we cannot spend the full budgeted amount for streets capital in this fiscal year.
A significant portion of the streets budget was this Eureka Road construction, and it should be viewed as a net zero cost. This project was intended to be a fiscal wash, thanks to the financial assistance from ACTC. Therefore, any storm drains work or other streets repairs done throughout the remainder of the year must stay within their respective budgeted totals, and we cannot view the ‘savings’ from the Eureka Road project as such. To summarize, the revenue aspect of the streets budget will be below what was expected, but so will the expenditure aspect of the streets budget due to the Eureka Road project coming in under budget. We are monitoring spending in these capital accounts and prioritizing outstanding projects accordingly to make sure we stay on budget.
AB1600 Police Impact Fees – We budgeted $20,000 for the police department to use to purchase a new vehicle, which occurred a month or so ago. It is currently being outfitted with the necessary technology and will begin to be used in a month or so.
Overall Performance
Revenues are looking promising, but we will need to monitor when the single-time revenues come in that are the big sources of our income to make sure we are staying on track with budgeted figures. In particular, we need to be paying attention to when we receive the property tax revenues, LEAP grant reimbursement, PG&E franchise fees, and Eureka Road reimbursement from ACTC. Almost everything else comes in either quarterly or monthly, so we can monitor those as time progresses and get a more ‘real-time’ idea of how we are doing regarding budget versus actuals. I have been in contact with the County Assessors Office to see how property tax revenues are coming along, and I will continue to follow up to see if we can try to anticipate if we should be optimistic or pessimistic. The County is still collecting the taxes, so they cannot say one way or the other at this time.
19 Section 9, Item A.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer Expenses overall are looking okay, but we will be closely watching capital projects to make sure that we do not overspend in those big categories. They make the fund expenditure totals look more inflated at this point in time, but they are one-time expenditures that won’t be recurring.
Most of the recurring expenditures look like they are tracking closely except for the PG&E costs, but that was a budgeting error that will be rectified. We have identified any troublesome areas and are taking steps towards expense mitigation in those areas. Staff is also working on adjusting salary allocations for each department to make sure we are not overcharging one fund and undercharging others. This is in an effort to more closely follow budgeted staffing cost allocations.
BUDGET IMPACT
After PG&E budgeted figures are adjusted to better match the invoices that we receive, it will be a net increase in expenses across all funds since PG&E invoices are allocated based on where the power/gas is used. No other budget amendments are necessary at this time. 20 Section 9, Item A.
FUND NAME ACCT NAME ANNUAL BUDGET CURRENT ACTUAL YTD ACTUAL SEPT 2023 YTD % TO BUDGET BALANCE General Fund Prop Tax - Secured (County) 700,400.00 - 29,950.96 39,248.65 4.28% 670,449.04 General Fund Property Tax in Lieu of MVLF 316,210.00 - - 0.00% 316,210.00 General Fund Prop Tax - Curr Supple(County) 15, - 000.00 5,572.09 6,763.48 37.15% 9,427.91 General Fund Delinquent Supplemental 2, - 100.00 169.25 111.28 8.06% 1,930.75 General Fund Prop Tax - Unsecured (County) 12,000.00 - 1,008.24 2,368.33 8.40% 10,991.76 General Fund Unsecured Supplemental - - 244.23 591.00 0.00% (244.23) General Fund Delinqt Unsecured Supplemental - - 25.40 20.26 0.00% (25.40) General Fund Prop Tax - Unsecured Prior (Co - - 427.13 253.48 0.00% (427.13) General Fund Tax, Franchise - Aces Waste 66,500.00 5,368.85 17,283.36 10,076.32 25.99% 49,216.64 General Fund Tax, Franchise - Comcast 31,000.00 - 7,284.57 7,685.51 23.50% 23,715.43 General Fund Tax, Franchise - PG&E 56,000.00 - - 0.00% 56,000.00 General Fund Tax, Transfer - Real Property 20,000.00 - 4,996.75 6,179.26 24.98% 15,003.25 General Fund Tax, Users - Utility - 43.19 111.36 0.00% (111.36) General Fund Tax, TOT - Transient Lodge Tax 300,000.00 20,303.27 91,041.04 97,773.59 30.35% 208,958.96 General Fund Tax - Gen'l Retail Sales 472,262.00 30,547.45 127,090.02 113,909.48 26.91% 345,171.98 General Fund License - Business 60,000.00 1,013.00 10,460.00 14,016.00 17.43% 49,540.00 General Fund Permit - Encroachments 5,000.00 2,874.50 2,874.50 882.50 57.49% 2,125.50 General Fund Permit - Banner 500.00 - 50.00 10.00% 450.00 General Fund Permit - Garage Sale 50.00 10.00 20.00 30.00 40.00% 30.00 General Fund Permit / Licenses - Other 2,000.00 (315.00) 770.00 385.00 38.50% 1,230.00 General Fund Permit - Signs 1,000.00 107.80 357.80 600.00 35.78% 642.20 General Fund Sales Tax-Public Safety 16,000.00 2,446.74 3,520.48 2,490.12 22.00% 12,479.52 General Fund LEAP 57,110.00 - - 0.00% 57,110.00
General Fund State Cops Grant 228,800.00 - - 0.00% 228,800.00 General Fund Hm Prop Tax Relief - Exemption 5,250.00 - - 0.00% 5,250.00 General Fund Zoning Application Fees 150.00 - - 0.00% 150.00 General Fund Subdivision fees 5,500.00 - - 0.00% 5,500.00 General Fund Fees - Variance & conditional 1,000.00 600.00 1,375.00 1,019.17 137.50% (375.00) General Fund Site Plans 48,000.00 305.00 13,882.25 15,863.33 28.92% 34,117.75 General Fund Building Permit Fees 100,000.00 7,567.14 21,036.55 35,133.51 21.04% 78,963.45 General Fund Plan Check Fees 42,000.00 3,215.77 12,872.86 16,900.59 30.65% 29,127.14 General Fund Fees-PD Services 350.00 - - 93.95 0.00% 350.00 General Fund Fees - Police Reports 800.00 - 60.00 335.00 7.50% 740.00 General Fund Concealed Weapon 600.00 300.00 300.00 - 50.00% 300.00 General Fund P.D. & Legal restitution 1,200.00 - - - 0.00% 1,200.00 General Fund PD Fee Special Services - - 300.00 4.76 0.00% (300.00) General Fund Cemetery Revenues - 1,000.00 1,000.00 - 0.00% (1,000.00) General Fund Historical Grammer School Rev 18,000.00 2,575.00 4,200.00 4,463.50 23.33% 13,800.00 General Fund Cribbs Field/Snack Shack Rent 400.00 105.00 185.00 240.00 46.25% 215.00 General Fund Fees - Community Ctr Utilities 2, 450.00 750.00 800.00 575.00 29.09% 1,950.00 General Fund Fees - Community Center 6,150.00 1,450.00 2,105.00 1,930.00 34.23% 4,045.00 General Fund Fees - Auditorium Use 7,500.00 1,275.00 2,650.00 2,350.00 35.33% 4,850.00 General Fund Lease Revenue-AT&T Wireless 35,000.00 9,095.93 9,095.93 8,700.00 25.99% 25,904.07 General Fund Fees- Auditorium Utilities 2, 300.00 150.00 900.00 800.00 41.86% 1,250.00 General Fund Fees-Jazzercise Rental Income 10,350.00 2,115.00 2,985.00 2,670.00 28.84% 7,365.00 General Fund Fines - Vehicle Code 7,600.00 245.87 895.30 3,491.49 11.78% 6,704.70 General Fund Income - Interest Earnings 2,680.00 8,543.47 32,097.59 804.76 1197.67% (29,417.59) General Fund Income - Rents Other 3,900.00 395.00 828.33 - 21.24% 3,071.67 General Fund Income - Donations, Private So 300.00 576.97 942.97 - 314.32% (642.97) General Fund Swimming Pool Revenues - - 380.00 9,189.00 0.00% (380.00) 102,514.95 2,663,562.00 412,148.96 407,948.32 15.47% 2,251,413.04 Streets/Sidewal Vehicle License Fee 3,265.00 - - - 0.00% 3,265.00 Streets/Sidewal Grants - County, local, misc 405,000.00 - - - 0.00% 405,000.00 Streets/Sidewal 2107 Highway User Tax 22,752.00 1,609.68 5,425.35 5,392.20 23.85% 17,326.65 Streets/Sidewal 2106 Highway User Tax 16,806.00 1,458.22 4,400.60 4,065.50 26.18% 12,405.40 Streets/Sidewal 2105 Highway User Tax 16,683.00 1,402.63 4,197.82 3,883.90 25.16% 12,485.18 Streets/Sidewal 2107-5 Highway User Tax 1,000.00 - 1,000.00 1,000.00 100.00% - Streets/Sidewal 2103 Highway User Tax 24,934.00 2,957.21 7,475.86 6,942.78 29.98% 17,458.14 Streets/Sidewal Road Maintenance & Rehabilit 68, 5,971.25 453.00 17,857.96 15,893.29 26.09% 50,595.04 13,398.99 558,893.00 40,357.59 37,177.67 7.22% 518,535.41 Crestview Lgt/D Street Lighting Charges 2,650.00 - - - 0.00% 2,650.00 - 2,650.00 - - 0.00% 2,650.00
Sewer M&O Effluent Disposal 131,000.00 - 24,363.17 - 18.60% 106,636.83 Sewer M&O Fees - Sewer Service Undist 2,472,989.00 217,053.71 624,158.47 416,451.46 25.24% 1,848,830.53 Sewer M&O Septic Dumping Fee 50,000.00 3,909.77 12,245.88 14,831.79 24.49% 37,754.12 Sewer M&O Contract Sewer Rev AWA 266,341.00 22,195.00 74,991.00 51,838.66 28.16% 191,350.00 Sewer M&O Sewer Svc Chrges Amador City 54,715.00 4,560.00 15,374.00 10,430.66 28.10% 39,341.00 Sewer M&O Late Charges 40,000.00 5,347.56 12,933.85 8,030.44 32.33% 27,066.15 Sewer M&O Income - Interest Earnings 16,000.00 - - 4,263.02 0.00% 16,000.00 253,066.04 3,031,045.00 739,703.20 505,846.03 24.40% 2,291,341.80 21 Section 9, Item A.
FUND NAME ACCT NAME ANNUAL BUDGET CURRENT ACTUAL YTD ACTUAL SEPT 2023 YTD % TO BUDGET BALANCE Sewer WWTP Fees - Sewer Connection Charge 30,741.00 - - 15,522.28 0.00% 30,741.00 Sewer WWTP Income - Interest Earnings 7,000.00 - - 2,025.93 0.00% 7,000.00 - 37,741.00 - 17,548.21 37,741.00
Sewer Line Rep. Income - Interest Earnings 7,000.00 - - 2,028.58 0.00% 7,000.00 - 7,000.00 - 2,028.58 7,000.00
Sewer Cap Res Income - Interest Earnings 11,000.00 - - 3,469.69 0.00% 11,000.00 - 11,000.00 - 3,469.69 11,000.00
FEMA FEMA 27,192.00 - 123,190.51 - 453.04% (95,998.51)
- 27,192.00 123,190.51 - (95,998.51)
AB 1600 General Developer Impact Fee 5,000.00 - - 583.03 0.00% 5,000.00 - 5,000.00 - 583.03 5,000.00
Gen'l Oper Res FEMA 169,308.00 42,212.63 140,110.47 588.63 82.75% 29,197.53 42,212.63 169,308.00 140,110.47 588.63 82.75% 29,197.53 22 Section 9, Item A.
FUND NAME ACCT NAME DEPT NAME ANNUAL BUDGET CURRENT ACTUALS YTD ACTUALS SEPT 2023 YTD ACTUALS % BALANCE General Fund PERS Unfunded Non Department 295,440.00 - 289,517.00 57,677.07 98.00% 5,923.00 General Fund Sal/Wages-Elect City Council 15,120.00 1,260.00 3,780.00 3,780.00 25.00% 11,340.00 General Fund FICA City Council 940.00 78.12 234.36 234.36 24.93% 705.64 General Fund SUI City Council 250.00 21.42 64.26 70.38 25.70% 185.74 General Fund Medicare City Council 220.00 18.27 54.81 54.81 24.91% 165.19 General Fund Gen. Supplies City Council 150.00 - - 64.65 0.00% 150.00 General Fund Elections City Council 1,000.00 104.64 214.98 - 21.50% 785.02 General Fund Membership/Dues City Council 2,150.00 - - - 0.00% 2,150.00 General Fund CONTINGENCY City Council 2,000.00 - - - 0.00% 2,000.00 COUNCIL TOTAL 21,830.00 1,482.45 4,348.41 4,204.20 19.92% 17,481.59 General Fund Salaries City Clerk 78,606.00 5,704.96 15,040.81 10,315.20 19.13% 63,565.19 General Fund Vacation Payout City Clerk 3,070.00 - - - 0.00% 3,070.00 General Fund FICA City Clerk 4,873.00 353.71 932.53 639.52 19.14% 3,940.47 General Fund SUI City Clerk 137.00 - - - 0.00% 137.00
General Fund PERS City Clerk 6,280.00 548.98 1,283.72 792.18 20.44% 4,996.28 General Fund Medicare City Clerk 1,140.00 82.73 218.11 149.58 19.13% 921.89 General Fund Employee Benefi City Clerk 21,164.00 1,751.57 4,903.46 2,921.68 23.17% 16,260.54 General Fund Workers Comp. City Clerk 6,076.00 - - 1,674.00 0.00% 6,076.00 General Fund Gen. Supplies City Clerk 150.00 - - 11.16 0.00% 150.00 General Fund Muni Code Web City Clerk 5,100.00 - - - 0.00% 5,100.00 General Fund Contracts-Other City Clerk - - (323.31) - 0.00% 323.31 General Fund Water Utilities City Clerk - 7.18 14.66 36.58 0.00% (14.66) General Fund PG&E Utilities City Clerk - 7.11 7.11 7.60 0.00% (7.11) GF CITY CLERK TOTAL 126,596.00 8,456.24 22,077.09 16,547.50 17.44% 104,518.91 General Fund Sal/Wages-Elect City Treasurer 2,250.00 187.50 562.50 562.50 25.00% 1,687.50 General Fund FICA City Treasurer 140.00 11.63 34.89 34.89 24.92% 105.11 General Fund SUI City Treasurer 47.00 - - - 0.00% 47.00 General Fund Medicare City Treasurer 33.00 2.72 8.16 8.16 24.73% 24.84 TREASURER TOTAL 2,470.00 201.85 605.55 605.55 24.52% 1,864.45 General Fund Salaries City Manager 131,995.00 7,843.00 21,533.93 17,774.40 16.31% 110,461.07 General Fund Vacation Payout City Manager 5,078.00 - - - 0.00% 5,078.00 General Fund FICA City Manager 8,185.00 461.77 1,267.73 1,102.01 15.49% 6,917.27 General Fund SUI City Manager 176.00 - - - 0.00% 176.00 General Fund PERS City Manager 10,389.00 705.44 1,762.26 - 16.96% 8,626.74 General Fund Medicare City Manager 1,915.00 108.00 296.51 257.72 15.48% 1,618.49 General Fund Employee Benefi City Manager 27,388.00 1,176.75 2,798.50 - 10.22% 24,589.50 General Fund Workers Comp. City Manager 10,268.00 - - 3,076.00 0.00% 10,268.00 General Fund Gen. Supplies City Manager 270.00 7.49 43.05 - 15.94% 226.95 General Fund Prof Services City Manager 13,200.00 - 612.50 113.99 4.64% 12,587.50 General Fund Communications City Manager - 82.93 165.86 173.39 0.00% (165.86) General Fund Travel,Conf,Trg City Manager 2,750.00 93.00 93.00 350.00 3.38% 2,657.00 General Fund Water Utilities City Manager 459.00 7.18 14.66 30.49 3.19% 444.34 General Fund PG&E Utilities City Manager 351.00 4.18 7.97 7.60 2.27% 343.03 General Fund CONTINGENCY City Manager 2,750.00 - - - 0.00% 2,750.00 GF CITY MANAGER TOTAL 215,174.00 10,489.74 28,595.97 22,885.60 13.29% 186,578.03 General Fund Salaries Finance 89,548.00 7,652.26 21,137.47 22,234.09 23.60% 68,410.53 General Fund Vacation Payout Finance 2,580.00 - - - 0.00% 2,580.00 General Fund FICA Finance 5,551.00 438.67 1,201.53 1,378.52 21.65% 4,349.47 General Fund SUI Finance 326.00 - 17.83 141.09 5.47% 308.17 General Fund PERS Finance 5,281.00 563.06 1,356.63 1,294.87 25.69% 3,924.37 General Fund Medicare Finance 1,299.00 102.61 281.06 322.40 21.64% 1,017.94 General Fund Employee Benefi Finance 25,223.00 2,615.43 5,246.81 3,336.65 20.80% 19,976.19 General Fund Workers Comp. Finance 6,900.00 - - 3,444.00 0.00% 6,900.00 General Fund Gen. Supplies Finance 11,650.00 937.68 2,073.58 1,727.37 17.80% 9,576.42 General Fund Network Svcs Co Finance 5,318.00 432.30 864.60 1,547.92 16.26% 4,453.40 General Fund MOM online fees Finance 6,078.00 1,549.75 4,085.02 3,287.60 67.21% 1,992.98 General Fund Audit & Acctg Finance 20,514.00 9,154.50 9,231.50 2,773.12 45.00% 11,282.50 General Fund Prof Services Finance 12,157.00 - - - 0.00% 12,157.00 General Fund Contracts-Other Finance 1,621.00 300.00 300.00 - 18.51% 1,321.00 General Fund Travel,Conf,Trg Finance 760.00 - - 250.00 0.00% 760.00 General Fund Water Utilities Finance 253.00 19.71 44.47 101.99 17.58% 208.53 General Fund PG&E Utilities Finance 203.00 305.29 618.98 - 304.92% (415.98) General Fund O&M Equipment Finance 27,858.00 - - - 0.00% 27,858.00 23 Section 9, Item A.
FUND NAME ACCT NAME DEPT NAME ANNUAL BUDGET CURRENT ACTUALS YTD ACTUALS SEPT 2023 YTD ACTUALS % BALANCE General Fund PayChex & Bank Finance 7,345.00 551.02 1,582.58 1,355.57 21.55% 5,762.42 General Fund Interest Expens Finance - 114.02 114.02 - 0.00% (114.02) GF FINANCE TOTAL 230,465.00 24,736.30 48,156.08 43,195.19 20.90% 182,308.92 General Fund Salaries Police Dept 485,869.00 35,018.24 94,977.04 92,476.38 19.55% 390,891.96 General Fund Overtime Police Dept 30,000.00 3,746.88 8,033.45 8,526.24 26.78% 21,966.55 General Fund Vacation Payout Police Dept 14,311.00 - 2,852.80 - 19.93% 11,458.20 General Fund FICA Police Dept 29,049.00 2,403.44 6,563.51 6,727.19 22.59% 22,485.49 General Fund SUI Police Dept 966.00 - - 161.00 0.00% 966.00 General Fund PERS Police Dept 78,529.00 6,444.04 16,500.48 14,404.75 21.01% 62,028.52 General Fund Medicare Police Dept 6,794.00 562.09 1,535.02 1,573.30 22.59% 5,258.98 General Fund Employee Benefi Police Dept 113,880.00 9,490.60 26,461.68 18,426.78 23.24% 87,418.32 General Fund Workers Comp. Police Dept 33,302.00 - - 16,802.00 0.00% 33,302.00 General Fund Gen. Supplies Police Dept 3,800.00 173.35 383.22 1,558.75 10.08% 3,416.78 General Fund Fuel Police Dept 27,000.00 2,770.69 5,140.60 4,503.54 19.04% 21,859.40 General Fund Special Depart Police Dept 1,000.00 - 57.44 300.00 5.74% 942.56 General Fund Clothing Police Dept 3,500.00 96.95 96.95 - 2.77% 3,403.05 General Fund Safety Equip Police Dept 5,000.00 - - - 0.00% 5,000.00 General Fund Contracts-Other Police Dept 43,000.00 11,207.82 11,207.82 - 26.06% 31,792.18 General Fund Dispatching Police Dept 155,936.00 41,669.21 41,669.21 28,888.35 26.72% 114,266.79 General Fund Communications Police Dept 5,000.00 496.16 651.92 1,114.24 13.04% 4,348.08 General Fund Membership/Dues Police Dept 350.00 - - - 0.00% 350.00 General Fund Travel,Conf,Trg Police Dept 5,000.00 - 300.00 971.95 6.00% 4,700.00 General Fund Water Utilities Police Dept 500.00 38.65 85.36 198.47 17.07% 414.64 General Fund PG&E Utilities Police Dept 7,000.00 598.61 1,213.69 - 17.34% 5,786.31 General Fund Vehicle Maintna Police Dept 13,000.00 217.18 1,710.79 1,986.65 13.16% 11,289.21 General Fund O&M Equipment Police Dept 1,000.00 - - 241.47 0.00% 1,000.00 General Fund Misc-Bookings Police Dept 150.00 - - - 0.00% 150.00 General Fund Misc-Court/Invs Police Dept 100.00 - - - 0.00% 100.00 POLICE TOTAL 1,064,036.00 114,933.91 219,440.98 198,861.06 20.62% 844,595.02 General Fund Sal/Wages-Elect Planning 6,750.00 562.50 1,687.50 1,462.50 25.00% 5,062.50 General Fund FICA Planning 425.00 34.90 104.70 90.74 24.64% 320.30 General Fund SUI Planning 130.00 9.44 28.32 25.90 21.78% 101.68 General Fund Medicare Planning 100.00 8.15 24.45 21.19 24.45% 75.55 General Fund Gen. Supplies Planning 200.00 - - 22.32 0.00% 200.00 General Fund Planner Planning 40,000.00 49,412.00 49,412.00 3,128.80 123.53% (9,412.00) General Fund LAFCO Expense Planning 6,000.00 - 5,601.00 5,358.00 93.35% 399.00 General Fund Contracts-Other Planning 7,996.00 - - - 0.00% 7,996.00 General Fund PH Notices Planning 4,000.00 301.32 411.66 1,258.02 10.29% 3,588.34 PLANNING TOTAL 65,601.00 50,328.31 57,269.63 11,367.47 87.30% 8,331.37 General Fund Plan Chk & Insp Building DEPT 41,000.00 4,874.92 8,623.41 723.50 21.03% 32,376.59 General Fund E&P Reimb Engr. Engineering 60,000.00 8,652.50 14,801.28 11,854.25 24.67% 45,198.72 General Fund Engineering Engineering 60,000.00 29,731.65 48,080.48 1,750.28 80.13% 11,919.52 General Fund Plan Chk & Insp Engineering 4,000.00 - 222.50 723.50 5.56% 3,777.50 ENGINEERING TOTAL 165,000.00 43,259.07 71,727.67 15,051.53 43.47% 93,272.33 General Fund Salaries Parks & Recreat 156,354.00 11,148.18 25,157.38 15,499.34 16.09% 131,196.62 General Fund Vacation Payout Parks & Recreat 5,854.00 - - - 0.00% 5,854.00 General Fund FICA Parks & Recreat 9,694.00 629.78 1,424.87 947.87 14.70% 8,269.13 General Fund SUI Parks & Recreat 373.00 - - 105.73 0.00% 373.00 General Fund PERS Parks & Recreat 19,995.00 983.08 2,117.92 1,255.89 10.59% 17,877.08 General Fund Medicare Parks & Recreat 2,267.00 147.28 333.22 221.70 14.70% 1,933.78 General Fund Employee Benefi Parks & Recreat 49,528.00 3,749.36 9,168.86 5,454.65 18.51% 40,359.14 General Fund Workers Comp. Parks & Recreat 11,931.00 - - 3,094.00 0.00% 11,931.00 General Fund Gen. Supplies Parks & Recreat 450.00 172.28 172.28 113.09 38.28% 277.72 General Fund Fuel Parks & Recreat 9,000.00 563.74 1,094.00 1,562.15 12.16% 7,906.00 General Fund Repair/Maint Parks & Recreat 31,500.00 5,286.05 5,286.05 3,905.57 16.78% 26,213.95 General Fund Beautification Parks & Recreat 5,000.00 - 889.60 - 17.79% 4,110.40 General Fund Clothing Parks & Recreat 2,000.00 354.47 684.47 495.85 34.22% 1,315.53 General Fund Weed Control Parks & Recreat 1,500.00 4,000.00 4,000.00 - 266.67% (2,500.00) General Fund Restrooms Parks & Recreat 150.00 - - - 0.00% 150.00 General Fund Taxes/Fees/Lics Parks & Recreat 500.00 - - - 0.00% 500.00 General Fund ACRA JPA Contrib Parks & Recreat 19,500.00 16,835.00 16,835.00 16,835.00 86.33% 2,665.00 General Fund Water Utilities Parks & Recreat 22,500.00 3,528.46 7,333.82 11,172.99 32.59% 15,166.18 General Fund PG&E Utilities Parks & Recreat 22,700.00 5,331.50 11,529.51 - 50.79% 11,170.49 General Fund Vehicle Maintna Parks & Recreat 6,000.00 - 26.39 720.52 0.44% 5,973.61 24 Section 9, Item A.
FUND NAME ACCT NAME DEPT NAME ANNUAL BUDGET CURRENT ACTUALS YTD ACTUALS SEPT 2023 YTD ACTUALS % BALANCE General Fund O&M Equipment Parks & Recreat 4,500.00 186.88 504.74 - 11.22% 3,995.26 General Fund O&M Blg/Structu Parks & Recreat 5,000.00 438.00 1,039.17 1,033.17 20.78% 3,960.83 General Fund Janitorial Parks & Recreat 6,500.00 - - 1,250.12 0.00% 6,500.00 General Fund Lease-Prkg lot Parks & Recreat 45,500.00 3,790.46 11,371.38 10,471.38 24.99% 34,128.62 PARKS & REC TOTAL 438,296.00 57,144.52 98,968.66 74,139.02 22.58% 339,327.34 General Fund Salaries Swimming Pool 10,140.00 493.04 1,257.04 1,245.75 12.40% 8,882.96 General Fund Vacation Payout Swimming Pool 380.00 - - - 0.00% 380.00 General Fund FICA Swimming Pool 629.00 30.56 77.93 72.88 12.39% 551.07 General Fund SUI Swimming Pool 24.00 - - - 0.00% 24.00
General Fund PERS Swimming Pool 1,297.00 69.60 183.94 215.00 14.18% 1,113.06 General Fund Medicare Swimming Pool 147.00 7.14 18.22 17.06 12.39% 128.78 General Fund Employee Benefi Swimming Pool 3,212.00 147.69 312.82 343.04 9.74% 2,899.18 General Fund Workers Comp. Swimming Pool 774.00 - - 210.00 0.00% 774.00 General Fund Gen. Supplies Swimming Pool 125.00 - - 22.12 0.00% 125.00 General Fund Supplies - Chem Swimming Pool 11,000.00 505.49 505.49 667.66 4.60% 10,494.51 General Fund Taxes/Fees/Lics Swimming Pool 450.00 - - - 0.00% 450.00 General Fund Contracts-Other Swimming Pool 40,500.00 13,235.40 13,235.40 28,519.75 32.68% 27,264.60 General Fund O&M Equipment Swimming Pool 1,500.00 - 249.51 - 16.63% 1,250.49 General Fund O&M Blg/Structu Swimming Pool 3,500.00 - - - 0.00% 3,500.00 POOL TOTAL 73,678.00 14,488.92 15,840.35 31,313.26 21.50% 57,837.65 General Fund Community Prom Marketing 16,585.00 1,026.72 1,584.26 238.32 9.55% 15,000.74 General Fund Beautification Marketing 3,900.00 - 588.31 - 15.08% 3,311.69 General Fund Internet Servic Marketing 3,000.00 - - - 0.00% 3,000.00 General Fund Advertising Marketing 4,000.00 - - - 0.00% 4,000.00 MARKETING TOTAL 27,485.00 1,026.72 2,172.57 238.32 7.90% 25,312.43 General Fund Salaries Cemetery 10,140.00 - - - 0.00% 10,140.00 General Fund Vacation Payout Cemetery 380.00 - - - 0.00% 380.00 General Fund FICA Cemetery 629.00 - - - 0.00% 629.00
General Fund SUI Cemetery 24.00 - - - 0.00% 24.00
General Fund PERS Cemetery 1,297.00 - - - 0.00% 1,297.00 General Fund Medicare Cemetery 147.00 - - - 0.00% 147.00 General Fund Employee Benefi Cemetery 3,212.00 111.32 308.18 175.74 9.59% 2,903.82 General Fund Workers Comp. Cemetery 774.00 - - - 0.00% 774.00 General Fund Water Utilities Cemetery - 74.14 149.65 391.01 0.00% (149.65) CEMETERY TOTAL 16,603.00 185.46 457.83 566.75 2.76% 16,145.17 General Fund Salaries MonteVerde Muse 33,801.00 168.71 449.48 - 1.33% 33,351.52 General Fund Vacation Payout MonteVerde Muse 1,266.00 - - - 0.00% 1,266.00 General Fund FICA MonteVerde Muse 2,096.00 10.46 27.86 - 1.33% 2,068.14 General Fund SUI MonteVerde Muse 81.00 - - - 0.00% 81.00 General Fund PERS MonteVerde Muse 4,322.00 - - - 0.00% 4,322.00 General Fund Medicare MonteVerde Muse 490.00 2.45 6.53 - 1.33% 483.47 General Fund Employee Benefi MonteVerde Muse 10,707.00 0.16 0.16 - 0.00% 10,706.84 General Fund Workers Comp. MonteVerde Muse 2,579.00 - - - 0.00% 2,579.00 General Fund Water Utilities MonteVerde Muse - 74.14 145.03 214.16 0.00% (145.03) General Fund PG&E Utilities MonteVerde Muse - 107.46 193.84 111.35 0.00% (193.84) General Fund O&M Blg/Structu MonteVerde Muse - 86.00 86.00 86.00 0.00% (86.00) MV STORE TOTAL 55,342.00 449.38 908.90 411.51 1.64% 54,433.10 General Fund Employee Benefi Central Servies 2,340.00 472.50 472.50 697.50 20.19% 1,867.50 General Fund Gen. Supplies Central Servies 1,250.00 189.49 189.49 252.22 15.16% 1,060.51 General Fund Equipmt Maint. Central Servies 650.00 27.74 65.55 64.01 10.08% 584.45 General Fund Computer Hardwr Central Servies 750.00 - - - 0.00% 750.00 General Fund Network Svcs Co Central Servies 22,500.00 2,490.00 3,296.00 3,284.80 14.65% 19,204.00 General Fund Internet Servic Central Servies 7,250.00 373.11 746.22 3,429.71 10.29% 6,503.78 General Fund Communications Central Servies 4,375.00 346.85 402.73 1,027.34 9.21% 3,972.27 General Fund Risk Management Central Servies 217,663.00 - 196,771.00 143,767.00 90.40% 20,892.00 General Fund Membership/Dues Central Servies 1,250.00 - - - 0.00% 1,250.00 General Fund O&M Equipment Central Servies 750.00 - - - 0.00% 750.00 GF CENTRAL SERVICES TOTAL 258,778.00 3,899.69 201,943.49 152,522.58 78.04% 56,834.51 General Fund Legal City Attorney 28,050.00 1,810.50 2,086.50 3,803.71 7.44% 25,963.50 25 Section 9, Item A.
FUND NAME ACCT NAME DEPT NAME ANNUAL BUDGET CURRENT ACTUALS YTD ACTUALS SEPT 2023 YTD ACTUALS % BALANCE GENERAL FUND TOTAL 2,789,404.00 332,893.06 774,599.68 575,713.25 27.77% 2,014,804.32 Streets/Sidewal Salaries City Manager 12,000.00 713.00 1,957.63 3,554.88 16.31% 10,042.37 Streets/Sidewal Vacation Payout City Manager 462.00 - - - 0.00% 462.00 Streets/Sidewal FICA City Manager 744.00 44.20 121.36 220.41 16.31% 622.64 Streets/Sidewal SUI City Manager 16.00 - - - 0.00% 16.00 Streets/Sidewal PERS City Manager 944.00 56.12 154.09 - 16.32% 789.91 Streets/Sidewal Medicare City Manager 174.00 4.60 12.61 51.55 7.25% 161.39 Streets/Sidewal Employee Benefi City Manager 2,490.00 59.54 119.08 - 4.78% 2,370.92 Streets/Sidewal Workers Comp. City Manager 934.00 - - 616.00 0.00% 934.00 Streets/Sidewal Gen. Supplies City Manager 25.00 1.50 8.61 - 34.44% 16.39 Streets/Sidewal Prof Services City Manager 1,200.00 - 122.50 - 10.21% 1,077.50 Streets/Sidewal Communications City Manager - 16.59 33.18 16.06 0.00% (33.18) Streets/Sidewal Travel,Conf,Trg City Manager 250.00 8.96 8.96 70.00 3.58% 241.04 Streets/Sidewal Water Utilities City Manager 42.00 1.44 2.94 4.27 7.00% 39.06 Streets/Sidewal PG&E Utilities City Manager 32.00 0.84 1.60 1.52 5.00% 30.40 Streets/Sidewal CONTINGENCY City Manager 250.00 - - - 0.00% 250.00 STREETS CITY MANAGER TOTAL 19,563.00 906.79 2,542.56 4,534.69 13.00% 17,020.44 Streets/Sidewal Salaries Finance 11,147.00 690.98 1,787.46 3,356.09 16.04% 9,359.54 Streets/Sidewal Vacation Payout Finance 321.00 - - - 0.00% 321.00 Streets/Sidewal FICA Finance 691.00 42.84 109.57 208.07 15.86% 581.43 Streets/Sidewal SUI Finance 41.00 - 3.56 - 8.68% 37.44
Streets/Sidewal PERS Finance 657.00 54.38 139.09 195.46 21.17% 517.91 Streets/Sidewal Medicare Finance 162.00 10.01 25.60 48.66 15.80% 136.40 Streets/Sidewal Employee Benefi Finance 3,140.00 201.95 421.32 394.29 13.42% 2,718.68 Streets/Sidewal Workers Comp. Finance 859.00 - - 520.00 0.00% 859.00 Streets/Sidewal Gen. Supplies Finance 1,451.00 104.57 196.33 174.27 13.53% 1,254.67 Streets/Sidewal Network Svcs Co Finance 662.00 76.29 152.58 188.37 23.05% 509.42 Streets/Sidewal MOM online fees Finance 757.00 - - - 0.00% 757.00 Streets/Sidewal Audit & Acctg Finance 2,554.00 1,615.50 1,624.50 376.32 63.61% 929.50 Streets/Sidewal Prof Services Finance 1,513.00 - - - 0.00% 1,513.00 Streets/Sidewal Contracts-Other Finance 202.00 - - - 0.00% 202.00 Streets/Sidewal Travel,Conf,Trg Finance 95.00 - - - 0.00% 95.00 Streets/Sidewal Water Utilities Finance 32.00 3.48 7.22 13.75 22.56% 24.78 Streets/Sidewal PG&E Utilities Finance 25.00 53.87 109.23 - 436.92% (84.23) Streets/Sidewal O&M Equipment Finance 3,468.00 - - - 0.00% 3,468.00 Streets/Sidewal PayChex & Bank Finance 914.00 57.76 178.63 59.85 19.54% 735.37 STREETS FINANCE TOTAL 28,691.00 2,911.63 4,755.09 5,535.13 16.57% 23,935.91 Streets/Sidewal Salaries Streets/Roads 59,490.00 4,772.82 12,387.74 14,217.21 20.82% 47,102.26 Streets/Sidewal Vacation Payout Streets/Roads 2,227.00 - - - 0.00% 2,227.00 Streets/Sidewal FICA Streets/Roads 3,688.00 295.92 777.96 875.92 21.09% 2,910.04 Streets/Sidewal SUI Streets/Roads 142.00 - - - 0.00% 142.00 Streets/Sidewal PERS Streets/Roads 7,607.00 554.74 1,486.53 1,545.72 19.54% 6,120.47 Streets/Sidewal Medicare Streets/Roads 863.00 69.20 181.94 204.80 21.08% 681.06 Streets/Sidewal Employee Benefi Streets/Roads 18,844.00 1,965.46 5,116.87 5,349.81 27.15% 13,727.13 Streets/Sidewal Workers Comp. Streets/Roads 4,539.00 - - 2,562.00 0.00% 4,539.00 Streets/Sidewal Gen. Supplies Streets/Roads 1,560.00 693.73 693.73 667.96 44.47% 866.27 Streets/Sidewal Fuel Streets/Roads 12,540.00 390.40 757.58 2,121.24 6.04% 11,782.42 Streets/Sidewal Clothing Streets/Roads 810.00 70.89 230.89 401.98 28.50% 579.11 Streets/Sidewal Patching Streets/Roads 21,960.00 253.34 253.34 291.91 1.15% 21,706.66 Streets/Sidewal Signs Streets/Roads 250.00 - - - 0.00% 250.00 Streets/Sidewal Flood Control Streets/Roads 1,000.00 - - - 0.00% 1,000.00 Streets/Sidewal Weed Control Streets/Roads 3,000.00 - - - 0.00% 3,000.00 Streets/Sidewal Contracts-Other Streets/Roads 17,000.00 1,080.00 1,417.50 - 8.34% 15,582.50 Streets/Sidewal PG&E Utilities Streets/Roads - 7.42 7.42 164.35 0.00% (7.42) Streets/Sidewal Street Lights Streets/Roads 38,400.00 3,269.78 6,607.49 5,900.96 17.21% 31,792.51 Streets/Sidewal Vehicle Maintna Streets/Roads 2,000.00 248.25 415.69 487.62 20.78% 1,584.31 Streets/Sidewal O&M Equipment Streets/Roads 1,000.00 - - - 0.00% 1,000.00 Streets/Sidewal Improvements Streets/Roads 961,000.00 81,233.13 476,514.49 - 49.59% 484,485.51 STREETS PW TOTAL 1,157,920.00 94,905.08 506,849.17 34,791.48 43.77% 651,070.83 STREETS FUND TOTAL 1,206,174.00 98,723.50 514,146.82 44,861.30 42.63% 692,027.18 Crestview Lgt/D Salaries Finance 1,486.00 125.63 454.56 - 30.59% 1,031.44 26 Section 9, Item A.
FUND NAME ACCT NAME DEPT NAME ANNUAL BUDGET CURRENT ACTUALS YTD ACTUALS SEPT 2023 YTD ACTUALS % BALANCE Crestview Lgt/D Vacation Payout Finance 43.00 - - - 0.00% 43.00 Crestview Lgt/D FICA Finance 92.00 7.79 27.56 - 29.96% 64.44 Crestview Lgt/D SUI Finance 5.00 - 1.79 - 35.80% 3.21
Crestview Lgt/D PERS Finance 88.00 9.89 34.99 - 39.76% 53.01 Crestview Lgt/D Medicare Finance 22.00 1.83 6.45 - 29.32% 15.55 Crestview Lgt/D Employee Benefi Finance 419.00 4.68 14.04 - 3.35% 404.96 Crestview Lgt/D Workers Comp. Finance 115.00 - - - 0.00% 115.00 Crestview Lgt/D Gen. Supplies Finance 194.00 - - - 0.00% 194.00 Crestview Lgt/D Network Svcs Co Finance 88.00 - - - 0.00% 88.00 Crestview Lgt/D MOM online fees Finance 101.00 - - - 0.00% 101.00 Crestview Lgt/D Audit & Acctg Finance 340.00 - 5.00 - 1.47% 335.00 Crestview Lgt/D Prof Services Finance 202.00 - - - 0.00% 202.00 Crestview Lgt/D Contracts-Other Finance 27.00 - - - 0.00% 27.00 Crestview Lgt/D Travel,Conf,Trg Finance 13.00 - - - 0.00% 13.00 Crestview Lgt/D Water Utilities Finance 4.00 - - - 0.00% 4.00 Crestview Lgt/D PG&E Utilities Finance 3.00 - - - 0.00% 3.00 Crestview Lgt/D O&M Equipment Finance 462.00 - - - 0.00% 462.00 Crestview Lgt/D PayChex & Bank Finance 122.00 - - - 0.00% 122.00 CRESTVIEW FINANCE TOTAL 3,826.00 149.82 544.39 - 14.23% 3,281.61 Crestview Lgt/D Vehicle Maintna Streets/Roads - - 1.69 4.93 0.00% (1.69) Crestview Lgt/D Street Lights CrestView Lgt - 117.71 241.69 200.14 0.00% (241.69) CRESTVIEW PW TOTAL - 117.71 243.38 205.07 0.00% (243.38) CRESTVIEW FUND TOTAL 3,826.00 267.53 787.77 205.07 20.59% 3,038.23 Sewer M&O Salaries City Clerk 9,248.00 1,069.68 3,559.24 4,126.08 38.49% 5,688.76 Sewer M&O Vacation Payout City Clerk 361.00 - - - 0.00% 361.00 Sewer M&O FICA City Clerk 573.00 66.32 220.66 255.84 38.51% 352.34 Sewer M&O SUI City Clerk 16.00 - - - 0.00% 16.00
Sewer M&O PERS City Clerk 739.00 84.18 280.10 316.86 37.90% 458.90 Sewer M&O PERS Unfunded City Clerk 7,894.00 - 7,894.00 785.37 100.00% - Sewer M&O Medicare City Clerk 134.00 15.51 51.61 59.82 38.51% 82.39 Sewer M&O Employee Benefi City Clerk 2,490.00 178.21 552.71 144.51 22.20% 1,937.29 Sewer M&O Workers Comp. City Clerk 715.00 - - 670.00 0.00% 715.00 Sewer M&O Gen. Supplies City Clerk 18.00 - - 4.47 0.00% 18.00 Sewer M&O Muni Code Web City Clerk 600.00 - - - 0.00% 600.00 Sewer M&O Water Utilities City Clerk - 2.87 5.86 8.53 0.00% (5.86) Sewer M&O PG&E Utilities City Clerk - 0.84 0.84 3.04 0.00% (0.84) WASTEWATER CITY CLERK TOTAL 22,788.00 1,417.61 12,565.02 6,374.52 55.14% 10,222.98 Sewer M&O Salaries City Manager 59,998.00 3,565.00 9,788.15 7,109.76 16.31% 50,209.85 Sewer M&O Vacation Payout City Manager 2,308.00 - - - 0.00% 2,308.00 Sewer M&O FICA City Manager 3,720.00 196.56 539.57 440.80 14.50% 3,180.43 Sewer M&O SUI City Manager 81.00 - - - 0.00% 81.00
Sewer M&O PERS City Manager 4,722.00 268.80 737.90 - 15.63% 3,984.10 Sewer M&O PERS Unfunded City Manager 13,408.00 - 13,408.00 785.37 100.00% - Sewer M&O Medicare City Manager 870.00 51.70 141.94 103.11 16.31% 728.06 Sewer M&O Employee Benefi City Manager 12,449.00 513.76 1,205.52 - 9.68% 11,243.48 Sewer M&O Workers Comp. City Manager 4,668.00 - - 1,230.00 0.00% 4,668.00 Sewer M&O Gen. Supplies City Manager 123.00 3.00 17.22 - 14.00% 105.78 Sewer M&O Prof Services City Manager 6,000.00 - 245.00 - 4.08% 5,755.00 Sewer M&O Communications City Manager - 33.17 66.34 94.18 0.00% (66.34) Sewer M&O Travel,Conf,Trg City Manager 1,250.00 42.00 42.00 140.00 3.36% 1,208.00 Sewer M&O Water Utilities City Manager 208.00 2.87 5.86 14.64 2.82% 202.14 Sewer M&O PG&E Utilities City Manager 159.00 1.67 3.19 3.04 2.01% 155.81 Sewer M&O CONTINGENCY City Manager 1,250.00 - - - 0.00% 1,250.00 WASTEWATER CITY MANAGER TOTAL 111,214.00 4,678.53 26,200.69 9,920.90 23.56% 85,013.31 Sewer M&O Salaries Finance 56,775.00 4,240.03 11,771.86 13,004.85 20.73% 45,003.14 Sewer M&O Vacation Payout Finance 1,636.00 - - - 0.00% 1,636.00 Sewer M&O FICA Finance 3,520.00 262.88 723.18 806.28 20.54% 2,796.82 Sewer M&O SUI Finance 207.00 30.88 72.46 - 35.00% 134.54 Sewer M&O PERS Finance 3,348.00 218.94 592.12 757.37 17.69% 2,755.88 Sewer M&O PERS Unfunded Finance 13,072.00 - 13,072.00 2,434.59 100.00% - Sewer M&O Medicare Finance 823.00 61.48 169.14 188.57 20.55% 653.86 Sewer M&O Employee Benefi Finance 15,992.00 1,083.93 2,248.92 2,616.58 14.06% 13,743.08 27 Section 9, Item A.
FUND NAME ACCT NAME DEPT NAME ANNUAL BUDGET CURRENT ACTUALS YTD ACTUALS SEPT 2023 YTD ACTUALS % BALANCE Sewer M&O Workers Comp. Finance 4,374.00 - - 2,014.00 0.00% 4,374.00 Sewer M&O Gen. Supplies Finance 7,387.00 3,079.57 3,570.82 3,278.67 48.34% 3,816.18 Sewer M&O Network Svcs Co Finance 3,372.00 271.24 542.48 729.90 16.09% 2,829.52 Sewer M&O MOM online fees Finance 3,854.00 - - - 0.00% 3,854.00 Sewer M&O Audit & Acctg Finance 13,006.00 5,744.00 5,792.00 1,178.24 44.53% 7,214.00 Sewer M&O Prof Services Finance 7,707.00 - - - 0.00% 7,707.00 Sewer M&O Contracts-Other Finance 1,028.00 - - - 0.00% 1,028.00 Sewer M&O Travel,Conf,Trg Finance 482.00 - - 250.00 0.00% 482.00 Sewer M&O Water Utilities Finance 161.00 12.37 26.85 65.44 16.68% 134.15 Sewer M&O PG&E Utilities Finance 128.00 191.55 388.37 - 303.41% (260.37) Sewer M&O O&M Equipment Finance 17,663.00 - - - 0.00% 17,663.00 Sewer M&O PayChex & Bank Finance 4,657.00 314.84 945.87 1,256.74 20.31% 3,711.13 WASTEWATER FINANCE TOTAL 159,192.00 15,511.71 39,916.07 28,581.23 25.07% 119,275.93 Sewer M&O E&P Reimb Engr. Engineering - - 270.00 - 0.00% (270.00) Sewer M&O Engineering Engineering - 540.00 675.00 - 0.00% (675.00) WASTEWATER ENGINEERING TOTAL - 540.00 945.00 - 0.00% (945.00) Sewer M&O Salaries Sewer Treatment 73,236.00 8,012.56 21,105.70 21,672.92 28.82% 52,130.30 Sewer M&O Overtime Sewer Treatment 10,000.00 436.99 1,132.46 3,667.38 11.32% 8,867.54 Sewer M&O Vacation Payout Sewer Treatment 2,742.00 - - - 0.00% 2,742.00 Sewer M&O FICA Sewer Treatment 4,541.00 523.87 1,399.23 1,566.74 30.81% 3,141.77 Sewer M&O SUI Sewer Treatment 175.00 - - - 0.00% 175.00 Sewer M&O PERS Sewer Treatment 9,365.00 1,291.72 3,365.12 3,524.26 35.93% 5,999.88 Sewer M&O PERS Unfunded Sewer Treatment 25,641.00 - 25,641.00 5,890.20 100.00% - Sewer M&O Medicare Sewer Treatment 1,062.00 122.52 327.23 366.41 30.81% 734.77 Sewer M&O Employee Benefi Sewer Treatment 23,198.00 2,778.99 6,466.93 6,873.45 27.88% 16,731.07 Sewer M&O Workers Comp. Sewer Treatment 5,588.00 - - 4,212.00 0.00% 5,588.00 Sewer M&O Gen. Supplies Sewer Treatment 2,500.00 71.31 124.73 2,205.52 4.99% 2,375.27 Sewer M&O Fuel Sewer Treatment 10,000.00 326.18 829.72 998.67 8.30% 9,170.28 Sewer M&O Supplies - Chem Sewer Treatment 120,000.00 14,606.36 23,607.22 29,521.89 19.67% 96,392.78 Sewer M&O Supplies - Lab Sewer Treatment 6,000.00 553.50 1,111.50 713.00 18.53% 4,888.50 Sewer M&O Clothing Sewer Treatment 1,000.00 141.79 596.79 170.00 59.68% 403.21 Sewer M&O Taxes/Fees/Lics Sewer Treatment 32,000.00 - - 716.15 0.00% 32,000.00 Sewer M&O Computer Softwr Sewer Treatment 7,500.00 300.00 300.00 - 4.00% 7,200.00 Sewer M&O Internet Servic Sewer Treatment 2,500.00 204.40 408.80 593.20 16.35% 2,091.20 Sewer M&O Engineering Sewer Treatment 10,000.00 1,485.00 1,755.00 - 17.55% 8,245.00 Sewer M&O Contracts-Other Sewer Treatment - 2,750.00 5,500.00 4,714.05 0.00% (5,500.00) Sewer M&O Communications Sewer Treatment 1,000.00 31.30 31.30 58.22 3.13% 968.70 Sewer M&O Membership/Dues Sewer Treatment 750.00 - - - 0.00% 750.00 Sewer M&O Travel,Conf,Trg Sewer Treatment 2,000.00 - - - 0.00% 2,000.00 Sewer M&O Water Utilities Sewer Treatment 18,000.00 267.05 1,451.47 3,665.41 8.06% 16,548.53 Sewer M&O PG&E Utilities Sewer Treatment 28,000.00 932.49 5,608.58 4,116.33 20.03% 22,391.42 Sewer M&O Vehicle Maintna Sewer Treatment 3,500.00 15.61 15.61 - 0.45% 3,484.39 Sewer M&O O&M Equipment Sewer Treatment 66,000.00 1,613.09 1,613.09 2,263.80 2.44% 64,386.91 Sewer M&O O & M-Sewer Plt Sewer Treatment 25,000.00 107.72 984.42 1,931.42 3.94% 24,015.58 Sewer M&O Sludge Sewer Treatment 55,000.00 10,418.54 15,104.18 9,387.47 27.46% 39,895.82 Sewer M&O Rentals-Mach/Eq Sewer Treatment 50,000.00 - - - 0.00% 50,000.00 Sewer M&O Principal Pymt Sewer Treatment 25,000.00 - - - 0.00% 25,000.00 Sewer M&O Interest Expens Sewer Treatment 19,395.00 - - - 0.00% 19,395.00 Sewer M&O Improvements Sewer Treatment 225,000.00 51,202.80 51,202.80 - 22.76% 173,797.20 Sewer M&O Machinery & Sewer Treatment 170,000.00 574.52 574.52 - 0.34% 169,425.48 WASTEWATER WWTP TOTAL 1,035,693.00 98,768.31 170,257.40 108,828.49 16.44% 865,435.60 Sewer M&O Salaries Sewer Collectio 43,941.00 3,998.56 10,529.22 8,830.58 23.96% 33,411.78 Sewer M&O Vacation Payout Sewer Collectio 1,645.00 - - - 0.00% 1,645.00 Sewer M&O FICA Sewer Collectio 2,724.00 247.92 663.97 573.48 24.37% 2,060.03 Sewer M&O SUI Sewer Collectio 105.00 - 99.10 - 94.38% 5.90 Sewer M&O PERS Sewer Collectio 5,619.00 694.52 1,728.46 1,211.53 30.76% 3,890.54 Sewer M&O PERS Unfunded Sewer Collectio 13,814.00 - 13,814.00 2,945.10 100.00% - Sewer M&O Medicare Sewer Collectio 637.00 57.98 155.30 134.11 24.38% 481.70 Sewer M&O Employee Benefi Sewer Collectio 13,919.00 1,354.76 2,749.45 3,452.68 19.75% 11,169.55 Sewer M&O Workers Comp. Sewer Collectio 3,353.00 - - 1,994.00 0.00% 3,353.00 Sewer M&O Clothing Sewer Collectio 1,400.00 141.79 446.79 114.48 31.91% 953.21 Sewer M&O Computer Softwr Sewer Collectio 7,500.00 - - - 0.00% 7,500.00 Sewer M&O Engineering Sewer Collectio 20,000.00 405.00 945.00 - 4.73% 19,055.00 Sewer M&O Prof Services Sewer Collectio 2,000.00 846.00 846.00 - 42.30% 1,154.00 Sewer M&O Vehicle Maintna Sewer Collectio 5,000.00 - - - 0.00% 5,000.00 Sewer M&O O&M Equipment Sewer Collectio 3,000.00 - - - 0.00% 3,000.00 28 Section 9, Item A.
FUND NAME ACCT NAME DEPT NAME ANNUAL BUDGET CURRENT ACTUALS YTD ACTUALS SEPT 2023 YTD ACTUALS % BALANCE Sewer M&O O&M Blg/Structu Sewer Collectio 5,000.00 - - - 0.00% 5,000.00 Sewer M&O Improvements Sewer Collectio 655,000.00 1,147.50 119,129.33 - 18.19% 535,870.67 Sewer M&O Machinery & Sewer Collectio 37,500.00 - - - 0.00% 37,500.00 WASTEWATER COLLECTIONS TOTAL 822,157.00 8,894.03 151,106.62 19,255.96 18.38% 671,050.38 Sewer M&O Employee Benefi Central Servies 1,170.00 472.50 472.50 472.50 40.38% 697.50 Sewer M&O Gen. Supplies Central Servies 625.00 189.49 189.49 252.19 30.32% 435.51 Sewer M&O Equipmt Maint. Central Servies 325.00 27.74 65.55 64.00 20.17% 259.45 Sewer M&O Computer Hardwr Central Servies 375.00 - - - 0.00% 375.00 Sewer M&O Network Svcs Co Central Servies 11,250.00 518.00 1,324.00 3,284.80 11.77% 9,926.00 Sewer M&O Internet Servic Central Servies 3,625.00 373.11 746.22 3,429.71 20.59% 2,878.78 Sewer M&O Communications Central Servies 2,188.00 346.85 402.73 1,027.34 18.41% 1,785.27 Sewer M&O Risk Management Central Servies 108,831.00 - 98,385.50 143,767.00 90.40% 10,445.50 Sewer M&O Membership/Dues Central Servies 625.00 - - - 0.00% 625.00 Sewer M&O O&M Equipment Central Servies 375.00 - - - 0.00% 375.00 WASTEWATER CENTRAL SERVICES TOTAL 129,389.00 1,927.69 101,585.99 152,297.54 78.51% 27,803.01 Sewer M&O Legal City Attorney 38,250.00 1,534.50 1,810.50 3,803.71 4.73% 36,439.50 WASTEWATER FUND TOTAL 2,318,683.00 133,272.38 504,387.29 329,062.35 21.75% 1,814,295.71 AB 1600 Machinery & Police Dept 20,000.00 18,469.00 18,469.00 - 92.35% 1,531.00 POLICE AB1600 TOTAL 20,000.00 18,469.00 18,469.00 - 92.35% 1,531.00 AB 1600 Machinery & Parks & Recreat 40,000.00 360.00 360.00 - 0.90% 39,640.00 PARKS & REC AB1600 TOTAL 40,000.00 360.00 360.00 - 0.90% 39,640.00 AB1600 FUND TOTAL 60,000.00 18,829.00 18,829.00 - 31.38% 41,171.00 Park Impact Fee Park Improvemen Parks & Recreat 35,000.00 - - - 0.00% 35,000.00 PARK IMPACT FEE FUND TOTAL 35,000.00 - - - 0.00% 35,000.00 Effluent Disp. Salaries City Clerk 4,624.00 356.56 978.95 4,126.08 21.17% 3,645.05 Effluent Disp. Vacation Payout City Clerk 181.00 - - - 0.00% 181.00 Effluent Disp. FICA City Clerk 287.00 22.10 60.68 255.84 21.14% 226.32 Effluent Disp. SUI City Clerk 8.00 - - - 0.00% 8.00
Effluent Disp. PERS City Clerk 369.00 28.06 77.04 316.86 20.88% 291.96 Effluent Disp. Medicare City Clerk 67.00 5.18 14.22 59.82 21.22% 52.78 Effluent Disp. Employee Benefi City Clerk 1,245.00 108.75 344.51 1,156.34 27.67% 900.49 Effluent Disp. Workers Comp. City Clerk 357.00 - - 670.00 0.00% 357.00 Effluent Disp. Gen. Supplies City Clerk 9.00 - - 4.47 0.00% 9.00 Effluent Disp. Muni Code Web City Clerk 300.00 - - - 0.00% 300.00 Effluent Disp. Water Utilities City Clerk - 2.87 5.86 13.63 0.00% (5.86) Effluent Disp. PG&E Utilities City Clerk - 0.43 0.43 3.03 0.00% (0.43) EFFLUENT CITY CLERK TOTAL 7,447.00 523.95 1,481.69 6,606.07 19.90% 5,965.31 Effluent Disp. Salaries City Manager 35,999.00 2,139.00 5,872.89 7,109.76 16.31% 30,126.11 Effluent Disp. Vacation Payout City Manager 1,385.00 - - - 0.00% 1,385.00 Effluent Disp. FICA City Manager 2,232.00 132.62 364.13 440.80 16.31% 1,867.87 Effluent Disp. SUI City Manager 48.00 - - - 0.00% 48.00 Effluent Disp. PERS City Manager 2,833.00 168.34 462.20 - 16.31% 2,370.80 Effluent Disp. Medicare City Manager 522.00 31.02 85.17 103.11 16.32% 436.83 Effluent Disp. Employee Benefi City Manager 7,469.00 353.00 861.00 - 11.53% 6,608.00 Effluent Disp. Workers Comp. City Manager 2,801.00 - - 1,230.00 0.00% 2,801.00 Effluent Disp. Gen. Supplies City Manager 74.00 3.00 17.22 - 23.27% 56.78 Effluent Disp. Prof Services City Manager 3,600.00 - 245.00 - 6.81% 3,355.00 Effluent Disp. Communications City Manager - 33.18 66.35 83.84 0.00% (66.35) Effluent Disp. Travel,Conf,Trg City Manager 750.00 25.00 25.00 140.00 3.33% 725.00 Effluent Disp. Water Utilities City Manager 125.00 2.87 5.86 13.63 4.69% 119.14 Effluent Disp. PG&E Utilities City Manager 96.00 1.67 3.19 3.04 3.32% 92.81 Effluent Disp. CONTINGENCY City Manager 750.00 - - - 0.00% 750.00 EFFLUENT CITY MANAGER TOTAL 58,684.00 2,889.70 8,008.01 9,124.18 13.65% 50,675.99 Effluent Disp. Salaries Finance 17,835.00 628.16 1,724.64 3,356.09 9.67% 16,110.36 29 Section 9, Item A.
FUND NAME ACCT NAME DEPT NAME ANNUAL BUDGET CURRENT ACTUALS YTD ACTUALS SEPT 2023 YTD ACTUALS % BALANCE Effluent Disp. Vacation Payout Finance 514.00 - - - 0.00% 514.00 Effluent Disp. FICA Finance 1,106.00 38.94 105.24 208.07 9.52% 1,000.76 Effluent Disp. SUI Finance 65.00 - 1.79 - 2.75% 63.21
Effluent Disp. PERS Finance 1,052.00 49.44 133.61 195.46 12.70% 918.39 Effluent Disp. Medicare Finance 259.00 9.10 24.59 48.66 9.49% 234.41 Effluent Disp. Employee Benefi Finance 5,024.00 201.91 428.58 894.54 8.53% 4,595.42 Effluent Disp. Workers Comp. Finance 1,374.00 - - 1,300.00 0.00% 1,374.00 Effluent Disp. Gen. Supplies Finance 2,320.00 223.49 421.11 345.70 18.15% 1,898.89 Effluent Disp. Network Svcs Co Finance 1,059.00 67.81 135.62 188.37 12.81% 923.38 Effluent Disp. MOM online fees Finance 1,211.00 - - - 0.00% 1,211.00 Effluent Disp. Audit & Acctg Finance 4,086.00 1,436.00 1,447.00 376.32 35.41% 2,639.00 Effluent Disp. Prof Services Finance 2,421.00 - - - 0.00% 2,421.00 Effluent Disp. Contracts-Other Finance 323.00 - - - 0.00% 323.00 Effluent Disp. Travel,Conf,Trg Finance 151.00 - - - 0.00% 151.00 Effluent Disp. Water Utilities Finance 50.00 3.09 6.81 17.28 13.62% 43.19 Effluent Disp. PG&E Utilities Finance 40.00 47.90 97.11 - 242.78% (57.11) Effluent Disp. O&M Equipment Finance 5,549.00 - - - 0.00% 5,549.00 Effluent Disp. PayChex & Bank Finance 1,463.00 16.24 63.42 359.07 4.33% 1,399.58 EFFLUENT FINANCE TOTAL 45,902.00 2,722.08 4,589.52 7,289.56 10.00% 41,312.48 Effluent Disp. Salaries Effluent 84,503.00 7,742.80 20,282.18 18,413.86 24.00% 64,220.82 Effluent Disp. Overtime Effluent 10,000.00 437.00 1,132.48 1,447.06 11.32% 8,867.52 Effluent Disp. Vacation Payout Effluent 3,164.00 - - - 0.00% 3,164.00 Effluent Disp. FICA Effluent 5,239.00 507.15 1,327.71 1,222.50 25.34% 3,911.29 Effluent Disp. SUI Effluent 202.00 - - - 0.00% 202.00
Effluent Disp. PERS Effluent 10,806.00 1,225.78 3,117.72 2,877.15 28.85% 7,688.28 Effluent Disp. PERS Unfunded Effluent 21,693.00 - 17,833.00 7,460.91 82.21% 3,860.00 Effluent Disp. Medicare Effluent 1,225.00 118.55 310.35 285.88 25.33% 914.65 Effluent Disp. Employee Benefi Effluent 26,767.00 2,851.12 6,161.72 5,852.41 23.02% 20,605.28 Effluent Disp. Workers Comp. Effluent 6,448.00 - - 6,024.00 0.00% 6,448.00 Effluent Disp. Gen. Supplies Effluent 600.00 83.22 100.29 - 16.72% 499.71 Effluent Disp. Fuel Effluent 19,000.00 - - - 0.00% 19,000.00 Effluent Disp. Supplies - Lab Effluent - 61.50 126.50 - 0.00% (126.50) Effluent Disp. Flood Control Effluent 1,500.00 - - - 0.00% 1,500.00 Effluent Disp. Taxes/Fees/Lics Effluent 210,000.00 - - 1,322.01 0.00% 210,000.00 Effluent Disp. Engineering Effluent 47,000.00 202.50 405.00 - 0.86% 46,595.00 Effluent Disp. Membership/Dues Effluent 3,000.00 - - - 0.00% 3,000.00 Effluent Disp. PG&E Utilities Effluent - - 0.38 - 0.00% (0.38) Effluent Disp. Vehicle Maintna Effluent 5,200.00 - - - 0.00% 5,200.00 Effluent Disp. O&M Equipment Effluent 54,000.00 - - - 0.00% 54,000.00 Effluent Disp. O&M Blg/Structu Effluent 1,500.00 - - - 0.00% 1,500.00 Effluent Disp. Improvements Effluent 425,000.00 - - - 0.00% 425,000.00 Effluent Disp. Machinery & Effluent 25,000.00 - - - 0.00% 25,000.00 EFFLUENT PW TOTAL 961,847.00 13,229.62 50,797.33 44,905.78 5.28% 911,049.67 Effluent Disp. Employee Benefi Central Servies 1,170.00 - - - 0.00% 1,170.00 Effluent Disp. Gen. Supplies Central Servies 625.00 - - - 0.00% 625.00 Effluent Disp. Equipmt Maint. Central Servies 325.00 - - - 0.00% 325.00 Effluent Disp. Computer Hardwr Central Servies 375.00 - - - 0.00% 375.00 Effluent Disp. Network Svcs Co Central Servies 11,250.00 - - - 0.00% 11,250.00 Effluent Disp. Internet Servic Central Servies 3,625.00 - - - 0.00% 3,625.00 Effluent Disp. Communications Central Servies 2,188.00 - - - 0.00% 2,188.00 Effluent Disp. Risk Management Central Servies 108,831.00 - 98,385.50 - 90.40% 10,445.50 Effluent Disp. Membership/Dues Central Servies 625.00 - - - 0.00% 625.00 Effluent Disp. O&M Equipment Central Servies 375.00 - - - 0.00% 375.00 EFFLUENT CENTRAL SERVICES TOTAL 129,389.00 - 98,385.50 - 76.04% 31,003.50 Effluent Disp. Legal City Attorney 18,700.00 - - - 0.00% 18,700.00 EFFLUENT FUND TOTAL 1,221,969.00 19,365.35 163,262.05 67,925.59 13.36% 1,058,706.95 30 Section 9, Item A.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ____________________________________________________________________________ TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: NOVEMBER 4, 2024
FROM: MASON PETERS, FINANCE SUPERVISOR
SUBJECT: GENERAL FUND OPERATING & TOTAL RESERVES POLICIES RECOMMENDATION:
Review and approve the General Fund Operating Reserve and the General Fund Total Reserve policies.
BACKGROUND:
The City of Sutter Creek does not have official adopted policies for the General Fund Operating Reserve or the Total General Fund Reserves. The City allocates a portion of general fund revenues each year to put towards reserves, and setting an acceptable range of reserve levels based on general fund revenues would help the City strategize when and how these funds should be used during budget development each year. Enterprise fund reserves are explicitly for the purpose of the enterprise fund, operating and capital needs.
DISCUSSION:
A sufficient General Operating Reserve should be able to keep a city running for 2-3 months, or approximately 17% of General Fund annual revenues for a fiscal year, according to the Government Finance Officers Association (GFOA). The use of these funds would be for unexpected operating expenses and maintaining city services during an economic downturn.
However, based on each city’s cash flow throughout the year and volatility in revenue generation, this level of reserves can vary. In Sutter Creek’s case, staff believes that 17-25% of General Fund annual revenues is an appropriate level to maintain in the Operating Reserve. The reason for this higher level of reserves is due to the dip in cash inflows each fiscal year in Q1 and Q2. The slowdown in revenues is because property tax and some of the franchise fees we rely on are not being received during Q1 and Q2. We also have some of our largest invoices at that time as well (typically any construction invoices, and our annual insurance payment is due as well). We consistently see a noticeable increase in general fund revenues in Q3 and Q4 for each fiscal year (property tax, franchise fees, boost in sales tax due to the holiday season), and we rely on those revenue increases to carry us through Q1 and Q2 of the following fiscal year. It is crucial that we retain enough funds to keep us steady through that first half of each fiscal year. In terms of fund levels, Sutter Creek should maintain Operating Reserves for the 2024-25 fiscal year of $566,574.
According to the budget for this fiscal year, it is projected that Sutter Creek will have 31 Section 9, Item B.
2 $457,805 in its General Fund Operating Reserve at the end of the year. Staff recommends that we transfer a small percentage (1% - 2%) of General Fund revenues each year to the General Operating Reserve fund, to build it up to the higher end of the 17-25% range within 3 years.
In terms of Total General Fund reserves, historically the City had a number of “reserves” that were named buckets of money within the accounting software but consisted of general fund reserves. Starting with Interim City Manager Spellicy and continuing with City Manager DuBois, we’ve combined those reserves into a single general fund reserve, consisting of the Operating reserve and General Fund reserve. In total, General Fund reserve levels in total will be in the range of 35% - 45% of annual general fund revenues.
The use of these funds would primarily be for council-approved projects that were not originally budgeted for and capital projects. If we refer to the 2024-25 adopted budget with general fund revenues of $2,832,870, the City should set a goal to have between $991,505 and $1,274,792 in Total General Fund Reserves. It is projected that at the end of the 2024- 25 fiscal year, the City will have $1,129,120 in the General Fund Reserve, which equates to
39.9% of projected annual revenues for this fiscal year.
Because our total reserves are nearly 40% staff is comfortable with our operating reserve being on the lower end of the range.
During budget development for the 2025-26 fiscal year, staff and council will determine an appropriate percentage of general fund revenues for that fiscal year to allocate to the Total General Fund Reserve. The percentage can vary depending on what needs to be prioritized in each fiscal year, but growing this fund will help defend the city against unexpected fiscal impacts and fund capital projects. The result of the local sales tax measure will greatly impact our planning for 2025-2026.
In the event that total general fund reserves exceed the upper range of 45%, the City Manager can recommend that excess fees be kept in reserve, be used for a contribution to the Section 115 Trust, or used for some other project, subject to Council approve.
Staff recommends that council adopt the following motion:
MOTION – Adopt the General Fund Reserves policy for both the Operating and total General Fund Reserves.
BUDGET IMPACT:
No immediate impact, but having an explicit policy will help direct this and future councils on the intent to allocate General Fund revenues to General Fund Reserves. Reserve levels will be a discussion item during budget development each year.
32 Section 9, Item B.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer City of Sutter Creek
General Fund Operating Reserve Policy
Section 1: Purpose
The purpose of this policy is for the City of Sutter Creek to formally establish a General Fund Operating Reserve fund policy based on budgeted revenue. The purpose of this reserve fund is to mitigate the effect of unanticipated expenses. Reserves also provide the City with stability in times of economic fluctuations that are anomalous. Operating reserves help provide for a smooth, temporary transition to prevent drastic changes in service levels caused by changes in the City’s financial situation, including unanticipated decreases in revenue or increases in expenditures.
Section 2: Policy
The City of Sutter Creek is establishing this reserve funding policy with the following guidelines:
Reserve Levels:
The General Fund Reserve goal is to stay within 17% -25% of the General Fund’s adopted annual budget revenues.
The City Manager will first evaluate the City’s financial condition and make a recommendation to City Council as to the need to make contributions to the General Fund Operating Reserve. This process will be typically done during the budget development process, but this can be performed at any time the City Manager deems necessary.
Use and Replenishment of the General Fund Reserve:
The General Fund Operating Reserve should be used for the following: emergency repairs, nonbudgeted projects approved by City Council, and maintaining essential services to the public during economic difficulties. The City Manager will present a report to City Council to justify the use of the General Fund Operating Reserve. All uses of the General Fund Operating Reserve must be approved by resolution of the City Council with a three-fifths vote. Any such uses are to be repaid over a period of time to be determined by City Council at the time of voting for approval of usage of the General Fund Operating Reserve.
Exceeding the Upper Target
If Operating reserves exceed 25%, the City Manager can transfer the excess into another General Fund Reserve, including capital reserves
Year-End Excess Revenue
As part of the annual budget development process, or at any time deemed appropriate by the City Manager, the City Manager would recommend whether the year-end excess funds could be used as one-time funding to reach the General Fund Operating Reserve goal faster. 33 Section 9, Item B.
4 City of Sutter Creek
Other General Fund Reserves Policy
Section 1: Purpose
The purpose of this policy is for the City of Sutter Creek to formally establish an overall General Fund Reserves policy based on budgeted revenues. These reserve funds are for funding capital projects, purchasing capital assets (vehicles, large equipment, capital repairs), and any other purposes that are approved by City Council. This policy looks at all General Fund reserve funds wholistically and serves as a guiding principle for the General Fund reserves in totality.
Section 2: Policy
The City of Sutter Creek is establishing this reserves funding policy with the following guidelines:
Reserve Levels:
The Total General Fund Reserves goal is to stay within 35% - 45% of the General Fund’s adopted annual budget revenues.
The City Manager will first evaluate the City’s financial condition and make a recommendation to City Council as to the need to make contributions to Total General Fund Reserves. This process will be typically done during the budget development process, but this can be performed at any time the City Manager deems necessary.
Use and Replenishment of Total General Fund Reserves:
The Total General Fund Reserves should be used for the following: capital projects, purchases of vehicles and equipment, and any other uses that are approved by City Council. The City Manager will present a report to City Council to justify the use of General Fund Reserves. All uses of General Fund Reserves must be approved by resolution of the City Council with a threefifths vote. Any such uses are to be repaid over a period of time to be determined by City Council at the time of voting for approval of usage of General Fund Reserves.
Exceeding the Upper Target
If total general fund reserves exceed 45%, the City Manager can recommend that Council approve the use of the excess. The excess amount can be maintained in reserves, used to make a contribution to the Section 115 Trust or dedicated to a specific project.
Year-End Excess Revenue
As part of the annual budget development process, or at any time deemed appropriate by the City Manager, the City Manager would recommend whether the year-end excess funds could be used as one-time funding to reach General Fund Reserves target range faster. 34 Section 9, Item B.
______________________________________________________________________________
INFORMATIONAL STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: NOVEMBER 4, 2024
FROM: DAN LAFONTAINE, PUBLIC WORK DIRECTOR
SUBJECT: UPDATE TO TREES IN DOWNTOWN AND MINERS BEND PROJECT RECOMMENDATION: Staff wants prioritization of resources to implement a design and investigate feasibility and cost of installation of trees on Main Street and Miners Bend.
BACKGROUND: Trees possess the ability to provide shade, control erosion, buffer noise, and help improve our air quality. Trees also have roots that infiltrate our storm drains and sewer mains and must be controlled to avoid costly repairs. Growing trees are a constant battle for the PW department that costs tens of thousands of dollars in trimming and root mitigation. The placement of future trees is paramount in ensuring that the City keep annual operation costs low.
DISCUSSION: Individual council members have proposed projects outside the budget cycle. Staff wants confirmation from a majority of Council Members that it should proceed and what should be deprioritized.
Staff would like to know the council’s appetite for the installation of trees in downtown and particularly on Main Street as a priority project. The project planning would entail the following:
Design of project to include type, quantity, and placement of trees that would be installed on Main Street or other areas to maximize shade
Determination of water sources and cost estimates to provide water to the trees Installation method to minimize root intrusion into storm drain and sewer mains and laterals
Estimate maintenance associated with the tree installation. Whether staff should explore alternatives to provide shade other than trees (i.e. shade structures)
We have also had a request to look at shade trees at Miner’s Bend. It would need some similar planning and prioritization. Council can provide feedback on one or both of these projects.
Tonight, we are simply asking for relative priorities between projects, not details of implementation.
Staff will then shift resources as needed.
35 Section 9, Item C.
2 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer BUDGET IMPACT: This project was not included in the current fiscal year budget so tradeoffs will have to be made. The allocation of staff time would come at the detriment (either postponing or elimination) of other general plan projects. Not all of these projects are similar efforts, but with limited resources, we want to ensure we are working on the top priorities for the Council as a whole. Projects to deprioritize in favor of shade projects include:
Park pavers – project needed to address erosion around Mini Provis park Main street Gopher flat intersection – modification of stop bar and crosswalk Creek cleaning project – removal of saplings in creek to reduce ongoing costs to clear creek
Walking path from Sutter Crest – project to maximize walkability of residents Bryson bathroom – Allocate resources to making bathroom functional again Tree planting may appear to be a simple project, but it does have installation and ongoing maintenance costs. Ongoing costs will vary but will include trimming of trees, additional cleaning of sewer and storm drains, and potential road closures to accomplish this ongoing maintenance on Main street.
Benefits include making the street more inviting aesthetically, cooler (trees provide nature cooling), and some CO2 sequestration.
UPDATE: Possible locations of trees include the following locations around downtown Sutter Creek:
Parking lot next to Post office. Currently there are four trees along Gopher Flat and could install two additional trees on Gopher flat parking lot. Cost estimates are around 3K to 5K to install two trees (depending on size of tree) and ongoing water costs.
Miners Bend Parking Lot (pending power lines overhead). Cost estimates are
2.5K per tree (depending on size of tree).
36 Section 9, Item C.
3 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer Eureka St. and Main St and Gopher flat and Main (pending line of sight issues).
Costs estimates for these locations are around 5K to 7.5K per tree due to infrastructure work that needs to be undertaken (break through asphalt under planter box and installation of water lines). Ongoing water costs will also be incurred.
37 Section 9, Item C.
Staff Report
To: Tom DuBois, City Manager
Meeting Date: October 21, 2024
From: Matt Ospital, PE City Engineer
Subject: Project Status Update
Type: Project Status Memo
Tom, the following is a status update of all projects WGA is currently working on:
1. Building Inspections/Plan Check – Continuing building inspections on Tuesdays and Thursdays or as needed. Building plan check is being performed on a continual basis as plans are submitted. For September 2024:
7 Plan checks were completed
33 Inspections were completed
2. Encroachment Permit Review – Encroachment permits are reviewed as needed when requested by the City’s Account Clerk, Holly Boehme. For September 2024:
4 Permit reviews were completed
0 Inspections were completed
3. Code Enforcement
4. A. 30 Ridge Road - Contacted owner for 30 day follow up. Owner had a death in the family and was out of the country. Scheduling a meeting for the week of 10/21/2024.
B. 300 Hanford Street - Navarro has removed debris from outside of his property-fence. The City is currently waiting on his use permit application. Gryder has relocated his vehicles from the public way and are now on his property. Garibaldi has removed his vehicle and personal belongings from the public way. Staff requires direction on how to deal with RV that has been abandoned due to the owner’s death.
Amador County Code Enforcement will charge $300.00 to resolve.
C. Oro Madre Way Overlay Project – Construction work is completed, and Council has accepted the project. Final payment to Contractor (Dirt Dynasty, Inc.) will be made next month. 38 Section 13, Item A.
D. Capital Improvement Plan – Working with Public Works Director and City Manager to complete the capital improvement plan.
E. 330 Gopher Flat Road Drainage Repair – Construction work has been completed with no contract change orders. The Contractor (Shenandoah Excavating) was great to work with. A new storm drain easement will be prepared as soon as possible.
39 Section 13, Item A.