Sutter Creek City Council
July 21, 2025

City Council Meeting Agenda
Monday, July 21, 2025 at 6:00 PM
33 Church Street, Sutter Creek, CA 95685
The Agenda can be found on the City’s Website: www.cityofsuttercreek.org The City of Sutter Creek City Council Meeting will be available in person and LIVE on YouTube at https://www.youtube.com/@CityofSutterCreek.

You can also watch the meeting on Zoom (please note Zoom participation is only available for viewing. https://us02web.zoom.us/j/81391466458?pwd=4jXmBm1AP5bEbiID3iDwuxk4GpreRY.1 Or Dial by phone: 301 715 8592 Webinar ID: 816 8589 0182 Passcode: 186036 Unless stated otherwise on the agenda, every item on the agenda is exempt from review under the California Environmental Quality Act (“CEQA”) per CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065. ----------------------------------------------------------------------------------------------------------------------------------------- ---------------

1. Call to Order and Establish a Quorum for Regular Meeting

2. Pledge of Allegiance to the Flag

3. Public Forum
At this time, the public is permitted to address the City Council on items not appearing on the agenda.

Comments may not exceed 5 minutes. In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The City Council may respond to statements made or questions asked or may request Staff to report back at a future meeting on the matter. The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code §54954.2. Public comment on any item listed below shall be limited to five minutes, unless additional time is permitted by the Mayor/Council.

4. City Manager’s Report
This section is an opportunity to provide Council members with a brief status update on staff activities. No action is expected to be taken by the Council.
1 5. Presentations
A. Amador County Assessor
Presentation of 2024-25 Assessor Data.

B. AWA Update on Rate Study and Tanner Water Treatment Plant Capacity Presentation by Larry McKenney
C. Updates on Bike route to Amador City and on Amador Trail Stewardship Presentation

6. Approval of Minutes
A. City Council Minutes of June 30, 2025
Recommendation: By motion approve minutes as presented.

7. Consent Agenda
Items listed on the consent agenda are considered routine and shall be enacted in one motion. Any item may be removed for discussion at the request of Council or the Public.

A. Appointing New Members of the Design Review Committee Approve Resolution Appointing New Members to the Design Review Committee B. Central San Joaquin Valley Risk Management Authority JPA Agreement Update Approve minor, annual updates to the CSJVRMA JPA and corresponding resolution

8. Ordinances and Public Hearing

9. Administrative Agenda
A. Weed Abatement Operation Plans
Report for update and discussion on enforcing the new Weed Abatement Ordinance B. Fire Safety
Information report for discussion and feedback
C. Renting City Facilities
Report for information and discussion

10. Mayor and Council Member Reports
This section is to provide Council members an opportunity to present updates on their activities and to request items be placed on future agendas.

11. City Attorney’s Report
This section provides an opportunity for the City Attorney to report on any activities or upcoming legislation of importance to the City. No action is expected to be taken by the Council. 2 12. Future Agenda Items
This section provides an opportunity for Council members to request items to be added to the agenda in the future with a majority Council vote.

13. Information and Correspondence
A. June 2025 Treasurer Report
B. June 2025 Finance Department Report
C. June 2025 Revenues and Expenditures vs Budget
D. June 2025 Cash Report
E. June 2025 City Clerk Report
F. June 2025 Marketing Report
G. June 2025 Planning Department Report
H. June 2025 Public Works Report
I. June 2025 City Engineering Report

14. Closed Session
A. Conference with Labor Negotiator
Pursuant to Government Code Section 54957.6
Agency Negotiator: Tom DuBois, City Manager
Employee Organizations: Sutter Creek POA

15. Report from Closed Session

16. Adjournment
The next regularly scheduled meeting is August 18, 2025. 3 ASSESSED VALUES

AMADOR COUNTY ASSESSOR
2007 - 2025 Page 1
Ione Sutter Creek Jackson Plymouth
2007 350,038,761 % change 277,423,992 % change 474,931,302 % change 69,902,004 % change 2008 373,607,261 6.73% 302,329,328 8.98% 483,899,984 1.89% 75,107,287 7.45% 2009 318,338,789 -14.79% 299,713,729 -0.87% 475,546,598 -1.73% 74,931,766 -0.23% 2010 302,956,994 -4.83% 287,840,947 -3.96% 460,442,664 -3.18% 72,540,018 -3.19% 2011 279,919,490 -7.60% 281,420,182 -2.23% 439,837,902 -4.47% 71,169,132 -1.89% 2012 271,870,732 -2.88% 271,507,406 -3.52% 424,726,858 -3.44% 68,760,871 -3.38% 2013 286,575,411 5.41% 279,827,576 3.06% 419,508,577 -1.23% 68,831,003 0.10% 2014 317,639,424 10.84% 286,123,340 2.25% 428,651,932 2.18% 72,841,723 5.83% 2015 331,897,619 4.49% 294,135,797 2.80% 459,255,807 7.14% 74,232,134 1.91% 2016 347,456,163 4.69% 308,989,037 5.05% 497,981,880 8.43% 78,930,588 6.33% 2017 381,735,484 9.87% 321,327,405 3.99% 518,996,631 4.22% 83,538,670 5.84% 2018 404,600,186 5.99% 338,037,970 5.20% 527,355,775 1.61% 100,799,379 20.66% 2019 456,028,449 12.71% 356,800,975 5.55% 554,802,917 5.20% 120,126,255 19.17% 2020 507,235,770 11.23% 372,113,205 4.29% 578,198,854 4.22% 131,391,595 9.38% 2021 543,469,099 7.14% 384,186,782 3.24% 596,860,427 3.23% 146,412,376 11.43% 2022 625,397,105 15.08% 411,644,872 7.15% 632,717,651 6.01% 154,120,815 5.26% 2023 705,592,862 12.82% 434,550,697 5.56% 657,036,008 3.84% 179,169,310 16.25% 2024 747,743,809 5.97% 453,842,490 4.44% 684,284,600 4.15% 187,686,378 4.75% 2025 789,440,657 5.58% 469,039,184 3.35% 713,180,958 4.22% 206,326,919 9.93% from 2008-2025 111.30% 55.14% 47.38% 174.71%
% Increase from low: 190.37% 72.75% 67.92% 200.06%
Percent of county 11.16% 6.63% 10.08% 2.92%
4 Section 5, Item A.

ASSESSED VALUES

AMADOR COUNTY
2007 - 2025 Page 2
County
Amador City Unincorporated County Cumulative Primary Total 22,890,754 % change 3,214,042,233 % change 4,409,229,046 % change Change 24,377,734 6.50% 3,446,352,668 7.23% 4,705,674,262 6.72% 2008 23,601,615 -3.18% 3,394,575,651 -1.50% 4,586,708,148 -2.53% 2009 -2.53% 23,185,604 -1.76% 3,263,285,324 -3.87% 4,410,251,551 -3.85% 2010 -6.28% 22,556,839 -2.71% 3,144,292,311 -3.65% 4,239,195,856 -3.88% 2011 -9.91% 21,820,956 -3.26% 3,099,413,577 -1.43% 4,158,100,400 -1.91% 2012 -11.64% 22,046,993 1.04% 3,133,134,727 1.09% 4,209,924,287 1.25% 2013 -10.54% 22,549,078 2.28% 3,182,213,196 1.57% 4,310,018,693 2.38% 2014 -8.41% 24,804,236 10.00% 3,275,333,019 2.93% 4,459,658,612 3.47% 2015 -5.23% 26,315,968 6.09% 3,371,973,413 2.95% 4,631,647,049 3.86% 2016 -1.57% 28,270,505 7.43% 3,501,849,463 3.85% 4,835,718,158 4.41% 2017 2.76% 30,288,004 7.14% 3,653,132,068 4.32% 5,054,213,382 4.52% 2018 7.41% 29,401,962 -2.93% 3,775,066,921 3.34% 5,292,227,479 4.71% 2019 12.46% #REF! #REF! 31,543,541 7.28% 3,882,695,488 2.85% 5,503,178,453 3.99% 2020 16.95% 0 0 32,952,559 4.47% 4,034,310,508 3.90% 5,738,191,751 4.27% 2021 21.94% N/A 14975 34,570,306 4.91% 4,287,180,501 6.27% 6,145,631,250 7.10% 2022 30.60% 8587 15128 38,477,939 11.30% 4,546,162,629 6.04% 6,560,989,445 6.76% 2023 39.43% 8445 15434 39,623,042 2.98% 4,682,180,775 2.99% 6,795,361,094 3.57% 2024 44.41% 8431 15483 40,405,286 1.97% 4,855,793,301 3.71% 7,074,186,305 4.10% 2025 50.33% 8293 15624

65.75% 40.90% 50.33%

85.17% 56.67% 70.13%

0.57% 68.64%
Residences
5 Section 5, Item A.

AMADOR COUNTY

NUMBER OF RESIDENCES
BY CITY AND COUNTY 2025
TRA 001 PRIMARY TOTAL TRA 005 PRIMARY TOTAL
2021 Amador City 44 Ione 1,071 1,730
2022 Amador City 45 95 Ione 1,113 1,821 5.26%
2023 Amador City 43 95 0.00% Ione 1,134 1,982 8.84%
2024 Amador City 45 95 0.00% Ione 1,155 2,014 1.61%
2025 Amador City 45 96 1.05% Ione 1,153 2,067 2.63%
2026 Amador City Ione
TRA 003 PRIMARY TOTAL TRA 002 PRIMARY TOTAL
2021 Plymouth 212 Jackson 944
2022 Plymouth 216 364 Jackson 950 1,505
2023 Plymouth 226 386 6.04% Jackson 942 1,516 0.73%
2024 Plymouth 226 391 1.30% Jackson 935 1,515 -0.07%
2025 Plymouth 230 418 6.91% Jackson 923 1,523 0.53%
2026 Plymouth Jackson
TRA 004 PRIMARY TOTAL
2021 Sutter Creek 550
2022 Sutter Creek 544 966
2023 Sutter Creek 531 974 0.83%
2024 Sutter Creek 528 974 0.00%
2025 Sutter Creek 523 977 0.31%
2026 Sutter Creek

PRIMARY TOTAL PRIMARY TOTAL
2021 Total County N/A 14,975 0.15% Unincorporated N/A N/A 2022 Total County 8,587 15,128 1.02% Unincorporated 5,719 10,377 2023 Total County 8,445 15,434 2.02% Unincorporated 5,569 10,481 1.00% 2024 Total County 8,431 15,483 0.32% Unincorporated 5,542 10,494 0.12% 2025 Total County 8,293 15,624 0.91% Unincorporated 5,419 10,543 0.47% 2026 Total County Unincorporated
Total is TRA and USE CODE of RI
Primary is TRA and HOMEOWNER EXEMPTION = Y
6 Section 5, Item A.

AMADOR COUNTY ASSESSOR

SINGLE FAMILY RESIDENCES

BY CITY AND COUNTY
2025
% CHANGE IN % CHANGE IN
PRIMARY # OF PRIMARY TOTAL # OF RESIDENCES
Area RESIDENCES RESIDENCES RESIDENCES 2024 - 2025
Total County 8,293 -1.64% 15,624 2.02%
Unincorporated 5,419 -2.22% 10,543 1.00%
Ione 1,153 -0.17% 2,067 2.63%
Jackson 923 -1.28% 1,523 0.53%
Sutter Creek 523 -0.95% 977 0.31%
Plymouth 230 1.77% 418 6.91%
Amador City 45 0.00% 96 1.05%
7 Section 5, Item A.

Amador City/ Sutter Creek
Bicycle &Pedestrian
Improvement Project
Draft Conceptual Plan 12/13/24 Completed by ACTC staff
Bicycle and Pedestrian Advisory Committee (BPAC) 1 Amador City/Sutter Creek Project_2025 8 Section 5, Item C.

AMADOR CITY-Segment 1
Image 1-Downtown Amador City onto Water Steet/Amador Creek Rd. ➢ ➢ ➢ ➢
bicycle and Pedestrian Advisory Committee Amador City/Sutter Image2-Water St./Amador Creek Rd. approximately located at Latitude=38°25'16.08"N/ Longitude=120°49'6.51"W
2 Creek Project_2025
BikeStencil- paint bike stencils on Old SR 49 towards Water St.

BikeStencil- paint bike stencil on Water St. just off Old SR49 Brochure map & Kiosk-Create and provide trail map and install kiosk ‘SharetheRoad’signx2–install signs on already existing poles (one in each direction).

Optional AdvisoryShoulder /InstructionalSignage-install Advisory Shoulder (yellow line) along Water St and Amador Creek Road as applicable. and install instructional sign and pole at the entrance of each side of the Advisory Shoulder. 9 Section 5, Item C.

County- Segment 2
Image 3-Amador Creek Rd. to Turner Rd.
➢
➢ Road/Directional Signage- County to replace missing Turner Rd sign, city to install directional signage in two(2)locations on existing poles for downtown Amador City, Drytown, and SutterCreek.

Image 4-Turner Rd.
➢
bicycle and Pedestrian Advisory Committee Amador City/Sutter 3 Creek Project_2025
Bikestencils-paintbike stencils on roadway in two(2) locations (approximate locations shown on map
Warningped/bikesign- install warning signage and pole at this approximate location (Latitude=38°25'9.01"N / Longitude=120°48'42.35"W
10 Section 5, Item C.

County- Segment 2
Image 5- Turner Rd. towards Stringbean Alley/ Amador Rd. intersection ➢
bicycle and Pedestrian Advisory Committee Amador City/Sutter Image 6-Turner Rd./Stringbean Alley/Amador Rd. intersection ➢ ➢ ➢ ➢ ➢
4 Creek Project_2025
Warning ped/bike signage- install warning signage and pole at this approximate location (Latitude= 38°24'43.41"N /Longitude=120°48'32.27"W)
StreetSign-County to replace missing streetsignon existing pole Bench-install one (1) bench
Bike Stencil- paint bike stencil on the road heading towards Turner rd.

Directional/’Share the Road’ signage- install signs on existing poles.

Advisory Shoulder / Instructional Sign- install Advisory Shoulder along Amador Rd. (orange line) and install instructional sign and pole at the entrance of each side of the Advisory Shoulder. 11 Section 5, Item C.

County-Segment 2
Image 7-Amador Rd.
➢
bicycle and Pedestrian Advisory Committee Amador City/Sutter 5 Image 8- Overview of Amador City(Segment 1) to County (Segment 2) with city limit boundary lines.

Creek Project_2025
AdvisoryShoulder /InstructionalSignage-install Advisory Shoulder (orange line) along Amador Rd. and install instructional sign and pole at the entrance of each side of the Advisory Shoulder.
12 Section 5, Item C.

Sutter Creek- Segment 3
Image 9- Amador Rd./Old 49 (yellow)/N. Amelia St.
➢ ➢ ➢
bicycle and Pedestrian Advisory Committee Amador City/Sutter Image10- N. Amelia towards Spanish St.
➢ ➢
6 Creek Project_2025
BikeStencil- paintbike stencils intwo locations (AmadorRd./N.AmeliaSt.) Crosswalk w/ Flashing Beacons- install a cross walk with flashing beacons on either side Directional Signage- Install sign and pole (bike route to downtown Amador City) BikeStencil w/ Arrow- paint bike stencil with Left directional arrow at N. Amelia stop towards Spanish St.

BikeStencil w/ Arrow- paint bike stencil with Right directional arrow at Spanish St. stop towards N. Amelia Bike Route Sign w/ arrow- Bike Route Signage with Right directional arrow from/towards Main St.
13 Section 5, Item C.

Sutter Creek-Segment 3
Image 11- Spanish St. towards Main St.
bicycle and Pedestrian Advisory Committee Amador City/Sutter Image 12- Main St. to Church St.
7 Creek Project_2025
Bike Route Sign w/ arrow- Bike Route Signage with Right directional arrow towards Main St.

Route Sign w/ arrow- Bike Rute Signage Left directional arrow on Main St. towards Spanish St. (mounted to building)
Bike Route Sign w/ arrow- Bike Route Signage with Left directional arrow towards Church St.

Bike Route Sign w/ arrow- Bike Route sign with Right directional arrow towards Main St.

Brochure map & Kiosk- Create and provide trail map and install kiosk 14 Section 5, Item C.

Sutter Creek- Segment 3
Image 13- overview of Sutter Creek-Amador Rd.
to Church St.(Segment 3) with city limit boundary lines.

Plan Amendment 1 7.5.25
Stencil Markers are to be replaced with Bike Route
Signage in Sutter Creek City Limits.
bicycle and Pedestrian Advisory Committee Amador City/Sutter 8 Creek Project_2025
15 Section 5, Item C.

Amador Trail Stewardship
PO Box 88
Drytown, CA 95699
July 2025
Sutter Creek City Council
18 Main Street
Sutter Creek, CA 95685
Subject: Project Management Support for Multimodal Safety Improvements Dear Mayor and Councilmembers,
On behalf of Amador Trail Stewardship, I am pleased to offer our support in managing the upcoming multimodal safety improvement project connecting Sutter Creek and Amador City through the Amador County Bicycle and Pedestrian Advisory Committee (BPAC).

Through the Pathways to Prosperity Initiative, and thanks to a recent funding award from the Sierra Business Council, Amador Trail Stewardship is positioned to provide planning and project management services at no cost to the cities. Due to the funding timeline, the planning services and expenses must be completed by September 2026.

Our team is prepared to help guide the planning and implementation process, ensuring progress toward a safer, more connected corridor that benefits residents, visitors, and local businesses alike.

We appreciate the opportunity to support a vision for active transportation and community connectivity and would welcome the chance to discuss this in more detail.

Sincerely,
Bradley Booker
Executive Director
Amador Trail Stewardship
16 Section 5, Item C.

Amador Trail Stewardship seeking Local Partnerships for multimodal safety and recreation improvements
Dear Community Partners,
Amador Trail Stewardship is proud to announce the Pathways to Prosperity: A Regional Multimodal Safety and Recreation Initiative, supported by Sierra Business Council. This investment recognizes the importance of equitable, accessible, and sustainable transportation and recreation infrastructure in strengthening the economic and social fabric of our rural communities and aims to help move towards that vision.

With this support, we are expanding our services to assist with the planning of multimodal improvements and recreation enhancements—particularly those that connect communities to each other, and our residents to our local businesses. Our goal is to help you move closer to realize your projects that foster community well-being, outdoor access, and economic vitality.

Our initiative will help plan
We are currently building a list of potential projects to focus on in partnership with City and County governments throughout Amador, Alpine, Calaveras, and Tuolumne Counties. If your agency has plans or ideas for trail segments, active transportation routes, recreation facilities, or other infrastructure that promotes connectivity, we would love to hear from you. The planning phase of this initiative is through September 2026, and projects can be submitted until that time but the initiative funding is limited and open to multiple counties, so we encourage you to submit your project(s) as early as possible.

If you have a segment or project to propose, please fill out THIS FORM to submit it for consideration. If you need more information before filling out the form, please feel free to reach out to us to discuss how we might support your efforts.

With these new partnerships we hope to move toward a more connected, healthy, safe and prosperous region. Let’s go together.

Sincerely,
Bradley Booker
Executive Director
Amador Trail Stewardship
209.245.8857
17 Section 5, Item C.

[email protected]
www.AmadorTrailStewardship.org
18 Section 5, Item C.

Special City Council Meeting Minutes
Monday, June 30, 2025 at 6:00 PM
33 Church Street, Sutter Creek, CA 95685
The Agenda can be found on the City’s Website: www.cityofsuttercreek.org The City of Sutter Creek City Council Meeting was available in person, on YouTube at https://www.youtube.com/@CityofSutterCreek and on Zoom at https://us02web.zoom.us/j/81391466458?pwd=4jXmBm1AP5bEbiID3iDwuxk4GpreRY.1 -----------------------------------------------------------------------------------------------------------------------------------------

1. Call to Order and Establish a Quorum for Regular Meeting The meeting was called to order at 6:00 PM by Mayor Gunselman.

Present: Mayor Claire Gunselman, Council member Julia Sierk, Council member Jim Swift, Council member Susan Feist, Council member Dan Riordan
Staff present: Tom DuBois – City Manager, Dan Lafontaine – Public Works Director, Mason Peters – Finance Supervisor

2. Pledge of Allegiance to the Flag
The Pledge of Allegiance was led by Mayor Gunselman.

3. Public Forum
Mayor Gunselman opened the public forum. There were no public comments.

4. City Manager’s Report
City Manager Tom DuBois provided updates on several items:

Public Works: Staff have managed three recent public works emergencies: a wastewater leak into the creek from a blocked sewer main, a hole in Gopher Flat Road likely caused by a storm drain issue, and a wastewater line damaged by CalFire during training. CalFire has accepted responsibility for the repair costs.

Project Updates: The Henderson repair contract was approved by CDCR. The transition to a new sewer billing system and a new payroll system is underway. INI (Inflow and Infiltration) repairs are scheduled to begin.

City Events: A July 4th parade and pool party are planned, featuring a DJ, food trucks, and a children's parade. 19 Section 6, Item A.

Future Meetings: The first council meetings in July and August have been canceled. The next meetings are scheduled for July 21st and August 18th.

Upcoming Agenda Items: Future topics will include updates on street striping, code enforcement, a presentation from the county assessor on property tax revenue, zoning code improvements, a "trench once" ordinance, and short-term rentals.

5. Presentations
There were no presentations.

6. Approval of Minutes
A. City Council Minutes of June 16, 2025
Recommendation: By motion approve minutes as presented.

Motion to approve the Minutes from June 16, 2025 as presented by Council member Riordan, second by Council member Swift.

AYES: Council Members Riordan, Sierk, Gunselman, Swift, Feist NOES: none
MOTION CARRIED 5-0

7. Consent Agenda
There were no items on the consent agenda.

8. Ordinances and Public Hearing
There were no ordinances or public hearings.

9. Administrative Agenda
A. Fiscal Year 2025-26 Budget
City Manager Tom DuBois presented the final draft of the FY 2025-26 budget, highlighting key changes made since the last review. He noted that while sales tax revenue has been solid, the budget reflects a significant drop in grant funding compared to the previous year. On the expense side, staff time allocations were reviewed, and several General Fund projects were delayed to avoid subsidizing street projects this year, allowing Measure P funds to accumulate.

The Council discussed various aspects of the budget, including the strategy to reserve Measure P funds for one year before allocating them to major street projects, the high costs associated with County dispatch services and animal control, and the ongoing efforts to advocate for solutions, and the rising cost of the city’s unfunded pension liabilities with CalPERS. Council member Riordan requested that a future agenda item include a discussion around establishing a policy for General Fund reserves.

Clarification was sought on a few line items including the Crestview Lighting District, police safety equipment, public works supplies, and facility rental income.
20 Section 6, Item A.

After discussion, a motion was made to approve the FY 2025-26 operating budget and adopt the two accompanying resolutions for the budget and the annual appropriations limit.

Motion to approve the resolution approving the FY 2025-26 budget and the resolution setting the annual appropriations limit by Council member Riordan, second by Council member Sierk.

AYES: Council Members Riordan, Sierk, Gunselman, Swift, Feist NOES: none
MOTION CARRIED 5-0

10. Mayor and Council Member Reports
Council member Sierk stated she would like to have an Amador Trail Stewardship presentation on July 21st.

11. City Attorney’s Report
The City Attorney had nothing to report.

12. Future Agenda Items
Council member Riordan stated that an update on the Amador County Transportation Commission (ACTC) would be appreciated.

Council member Sierk asked for an update on the building that burned on Main Street and the possibility of putting a fence to hide the big hole in the ground where the building once stood.

13. Information and Correspondence
A. Republic Services 2026 Proposed Rate Adjustment
Correspondence was received from Republic Services regarding a proposed rate adjustment. It was noted that this is a communication and does not require a vote, as the rate structure was previously approved for a three-year period.

The meeting went into closed session at 7:23 PM.

14. Closed Session
A. Conference with Labor Negotiator
Pursuant to Government Code Section 54957.6
Agency Negotiator: Tom DuBois, City Manager
Employee Organizations: Sutter Creek POA and SEIU

15. Report from Closed Session
There was no reportable action from closed session.

16. Adjournment
The meeting was adjourned at 8:30 PM. The next regularly scheduled meeting is July 21, 2025. 21 Section 6, Item A.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________

STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: JULY 21, 2025
FROM: AARON WOLCOTT, CITY CLERK
SUBJECT: APPOINTING NEW MEMBERS OF THE DESIGN REVIEW

COMMITTEE
RECOMMENDATION:

Approve the resolution to appoint new members to the Design Review Committee for 3 year terms.

BACKGROUND:

In May 2025, one of the Design Review Committee (DRC) members resigned from the committee for personal reasons. City staff advertised the role and have brought a candidate, Shirla Lopez, to City Council for appointment to the DRC. Additionally, the three-year term for Sharyn Brown is ending and staff are requesting reappointment for another three-year term. The remaining three members, Susan Peters, Sandi Baracco, and John Otto, have terms ending in December 2026.

DISCUSSION:

Discuss and approve or reject the resolution appointing members to the DRC.

BUDGET IMPACT:

There is no budget impact.

ATTACHMENT:

Resolution 25-26-** Appointing Members to the Design Review Committee 22 Section 7, Item A.

RESOLUTION 25-26-**

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK APPOINTING MEMBERS TO THE DESIGN REVIEW COMMITTEE.

WHEREAS, the City of Sutter Creek Municipal Code, Section 18.45.040 provides that the City Council shall appoint members to the Design Review Committee; and WHEREAS, said members shall serve for three-year overlapping terms; and NOW THEREFORE BE IT RESOLVED, the City Council hereby appoints the following people as members of the City’s Design Review Committee with eh following appointment timeframes:

Name Term Beginning Term Ending
Sandi Baracco 2023 December 2026
John Otto 2023 December 2026
Susan Peters 2023 December 2026
Sharyn Brown 2025 (reappointment) December 2028
Shirla Lopez 2025 December 2028
The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 21st day of July 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

THE CITY OF SUTTER CREEK
______________________________
Claire Gunselman, Mayor
ATTEST:
______________________________
Aaron Wolcott, City Clerk
23 Section 7, Item A.

CENTRAL SAN JOAQUIN VALLEY

RISK MANAGEMENT AUTHORITY
1750 Creekside Oaks Drive, Suite 200  Sacramento, CA 95833 (916) 244-1100  (800) 541-4591
Fax (916) 244-1199  E-Mail [email protected] Northern Region
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DATE: July 14, 2025
TO: CSJVRMA Member City Councils
FROM: Jeanette Workman, Administrator
SUBJECT: AMENDED AND RESTATED CSJVRMA JOINT POWERS AGREEMENT –

ACTION REQUIRED
The Central San Joaquin Valley Risk Management Authority’s (CSJVRMA) staff and CSJVRMA Legal Counsel, Mr. John Lavra, in conjunction with the CSJVRMA Administration and Financial Services Subcommittee, who will make recommendations to the Executive Committee, are conducting a full review of the CSJVRMA governing documents to ensure they continue to reflect the CSJVRMA’s current practices, legal requirements, and operational needs.

Pursuant to action by the Central San Joaquin Valley Risk Management Authority’s (CSJVRMA) Executive Committee on June 26, 2025, we are forwarding to you an Amended and Restated Joint Powers Agreement for presentation and approval by your city’s city council at their earliest opportunity.

Amendments to the Joint Powers Agreement require a written resolution approved and signed by two-thirds (2/3rds) of the respective city councils of the member cities. Upon signature by twothirds (2/3rds) of the member cities, any member city failing or refusing to abide by such amendments may be involuntarily terminated as a party to the Agreement.

Mr. Lavra advised the Executive Committee that although the Joint Powers Agreement, even as last amended in 1994, meets the legal requirements as set forth in the government code for Joint Powers Authorities, the document has been updated as follows:
 Definitional terms have been defined more clearly.
 Language has been broadened to give leeway in the event the CSJVRMA wants to consider creating or participating in a captive agency.  An addition was made pursuant to Government Code Section 6509 that was not part of the law in 1994 when CSJVRMA last amended the Agreement. The change requires JPAs to designate a member whose restrictions would apply to the operations of the JPA. Below is an excerpt from correspondence from Mr. Lavra:
“This code section was enacted to prevent a local public entity from exercising powers inconsistent with its own charter, ordinance or resolution simply by becoming a member of a JPA. JPA's are formed to permit public entities to exercise powers on a collective basis, which they could, absent the JPA, exercise individually. However, the legislature wanted to place some restriction on the power of the JPA, without that JPA having to comply with all restrictions that might be in place for all of the members of the JPA. It would be unworkable, for instance, if the JPA had to satisfy or verify any and all 24 Section 7, Item B.

CSJVRMA Member City Councils
July 14, 2025

restrictions from the ordinances of all of the members of the JPA when transacting the business of the JPA. In order to strike a balance, section 6509 permits the JPA to agree to any restrictions in its exercise of powers based on the restrictions of one identified member city.”
The City of Ripon has been added to the Agreement as the designated city under Government Code Section 6509 with City of Madera listed as a secondary city in the event the City of Ripon were to terminate its membership. These two cities have no restrictions in place that would conflict with the day-to-day operations of the JPA.

To assist you in presenting this information to your city council for approval, a redline version of the Joint Powers Agreement is attached. Also attached are the following:
 A proposed new Joint Powers Agreement to be executed upon approval by your city council.
 A sample resolution that can be used to document the action taken by your city council in approving the Amended and Restated Joint Powers Agreement. This document is also being provided in a Word format to allow you to modify as appropriate for adoption by your council when approving the Amended and Restated Joint Powers Agreement.

Upon approval of the new Joint Powers Agreement by your city council, the final document needs to be executed by your City Manager/Administrator or an authorized individual from your city. Please forward an original, signed copy of the new Joint Powers Agreement, along with a copy of the adopted and fully executed council resolution, to Samantha Zellmer, CSJVRMA Board Secretary, at the following address:

CSJVRMA
1750 Creekside Oaks Drive, Suite 200
Sacramento, CA 95833
If you have any questions, please contact Jeanette Workman, CSJVRMA Administrator, at [email protected] or (916) 244-1110.
25 Section 7, Item B.

CENTRAL SAN JOAQUIN VALLEY

RISK MANAGEMENT AUTHORITY

JOINT POWERS AGREEMENT
AS AMENDED JULY 1, 20251994
26 Section 7, Item B.

CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY

JOINT POWERS AGREEMENT

TABLE OF CONTENTS
ARTICLE I ......................................................................................................................................... 3 DEFINITIONS .................................................................................................................................... 3 ARTICLE II ........................................................................................................................................ 4 PURPOSES ....................................................................................................................................... 4 ARTICLE III ....................................................................................................................................... 4 CREATION OF JOINT POWERS AUTHORITY ..................................................................................... 4 ARTICLE IV ....................................................................................................................................... 5 PARTIES TO AGREEMENT ................................................................................................................ 5 ARTICLE V ........................................................................................................................................ 5 MEMBERSHIP .................................................................................................................................. 5 ARTICLE VI ....................................................................................................................................... 6 TERM OF AGREEMENT .................................................................................................................... 6 ARTICLE VII ...................................................................................................................................... 6 POWERS OF THE AUTHORITY .......................................................................................................... 6 ARTICLE VIII ..................................................................................................................................... 7 BOARD OF DIRECTORS .................................................................................................................... 7 ARTICLE IX ....................................................................................................................................... 8 BYLAWS AND REGULATIONS ........................................................................................................... 8 ARTICLE X ........................................................................................................................................ 8 EXECUTIVE COMMITTEE ................................................................................................................. 8 ARTICLE XI ....................................................................................................................................... 9 OFFICERS ......................................................................................................................................... 9 ARTICLE XII ...................................................................................................................................... 9 JOINT PROTECTION PROGRAMS ..................................................................................................... 9 ARTICLE XIII ................................................................................................................................... 10 RESERVE FUNDS ............................................................................................................................ 10 ARTICLE XIV ................................................................................................................................... 10 OPERATING FUND ......................................................................................................................... 10 27 Section 7, Item B.

ARTICLE XV .................................................................................................................................... 10 BUDGET ......................................................................................................................................... 10 ARTICLE XVI ................................................................................................................................... 10 FUNDING AND PROCEDURES FOR CALCULATING ANNUAL CONTRIBUTIONS ............................. 10 Joint Powers Agreement
Table of Contents

ARTICLE XVII .................................................................................................................................. 10 RESPONSIBILITIES OF AUTHORITY ................................................................................................ 11 ARTICLE XVIII ................................................................................................................................. 11 RESPONSIBILITIES OF MEMBER CITIES .......................................................................................... 11 ARTICLE XIX ................................................................................................................................... 12 WITHDRAWAL ............................................................................................................................... 12 ARTICLE XX .................................................................................................................................... 12 INVOLUNTARY TERMINATION ...................................................................................................... 12 ARTICLE XXI ................................................................................................................................... 12 CONTINUED LIABILITY ................................................................................................................... 12 ARTICLE XXII .................................................................................................................................. 12 REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION ............................................. 12 ARTICLE XXIII ................................................................................................................................. 13 TERMINATION OF AUTHORITY ...................................................................................................... 13 ARTICLE XXIV ................................................................................................................................. 13 AUDIT ............................................................................................................................................ 14 ARTICLE XXV .................................................................................................................................. 14 ARBITRATION ................................................................................................................................ 14 ARTICLE XXVI ................................................................................................................................. 14 BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS, AND MEMORANDA OF COVERAGE14 ARTICLE XXVII ................................................................................................................................ 14 ENFORCEMENT ............................................................................................................................. 14 ARTICLE XXVIII ............................................................................................................................... 14 AMENDMENTS .............................................................................................................................. 14 28 Section 7, Item B.

ARTICLE XXIX ................................................................................................................................. 15 NOTICES ........................................................................................................................................ 15 ARTICLE XXX .................................................................................................................................. 15 COUNTERPARTS ............................................................................................................................ 15 29 Section 7, Item B.

Joint Powers Agreement Page 1 Amended July 1, 20251994

AMENDED JOINT EXERCISE OF POWERS AGREEMENT

FOR INSURANCE AND RISK MANAGEMENT PURPOSES
THIS AMENDED AGREEMENT, dated for convenience this 1st day of July, 20251994, made and entered into by, between, and among those Member Cities which become parties to this Agreement by action of their governing boards adopting a resolution agreeing to participate in the joint powers entity created by the terms and conditions of this Agreement; RECITALS:

WHEREAS, California Government Code Section 6500, et. seq. provides that two or more public agencies may, by agreement, exercise any power common to the contracting parties; and WHEREAS, California Government Code Sections 990 and 990.4 provide that a local entity may self-insure, purchase insurance through an authorized insurer, purchase insurance through a surplus line broker, or any combination thereof; and WHEREAS, California Government Code Section 990.8 provides that two or more local public entities, by a joint powers agreement, may provide insurance for any authorized purpose by any one or more of the methods specified in Section 990.4; and WHEREAS, Article XVI, Section 6, of the California Constitution provides that insurance pooling arrangements under joint exercise of powers agreements shall not be considered the giving or lending of credit as prohibited therein; and
WHEREAS, each of the cities which are parties to this Agreement desires to join together with other cities in order to collectively self-insure or pool their losses and to jointly purchase insurance and administrative services in connection with Joint Protection Programs for said cities; and
WHEREAS, the Tulare-Kings Municipal Risk Management Authority, a public entity, was created by an initial Agreement dated April 1, 1979, among various cities within the Counties of Tulare and Kings; and
WHEREAS, the name of the organization was changed to the Central San Joaquin Valley Risk Management Authority on July 1, 1981; and
WHEREAS, the initial Agreement was amended on January 1, 1985 and July 1, 1994 by a two-thirds vote of the Member Cities' city councils; and 30 Section 7, Item B.

Joint Powers Agreement Page 2 Amended July 1, 20251994
WHEREAS, said Member Cities have determined that it is again appropriate and in the public interest to make certain technical corrections and additions to this Agreement which will provide clarification and will permit the governing body to meet a minimum of two times a year to conduct that business which only the governing body may act upon; and WHEREAS, it is therefore necessary to amend said Joint Powers Agreement; and WHEREAS, said Agreement provides that amendments to the Agreement may be made by a vote of two-thirds (2/3rds) of the Member Cities by resolution of the City Councils of said Cities:

NOW, THEREFORE, for and in consideration of the execution of this Agreement by twothirds (2/3rds) of the Member Cities, each of the Member Cities which are parties hereto does hereby adopt this amended Agreement, dated July 1, 20251994, which concurrently supersedes that certain Agreement creating the Authority, dated April 1, 1979, and all amendments thereto. 31 Section 7, Item B.

Joint Powers Agreement Page 3 Amended July 1, 20251994

ARTICLE I

DEFINITIONS
The following words, when typed in bold print within the provisions of this Agreement, shall have the following definitions:
"Administrator" shall mean that person or group appointed by the Executive Committee and given responsibility for the management, administration, and operation of the Authority.
“Agreement” shall mean the Joint Powers Agreement creating the Central San Juoaquin Valley Risk Management Authority.
"Authority" shall mean the Central San Joaquin Valley Risk Management Authority, aka the RMA.
"Board of Directors" or "Board" shall mean the governing body of the Authority. "Broker" shall mean the insurance broker hired by the Executive Committee to acquire insurance coverage.
"Claims" shall mean demands made against the Authority arising out of occurrences which are claimed to be within one of the Authority'sJoint Protection Programs as developed by the Board.
"Deposit Premium" shall mean the annual dollar amount determined by the Board of Directors payable by each Member City for the purpose of self-insurance coverage, excess insurance premiums, and administrative costs, charged for the purpose of carrying out the powers of the Authority. those funds charged for the purpose of self-insured coverage. "Executive Committee" shall mean the elected officers and the representatives appointed by each region to represent that region.
"Fiscal Year" shall mean the period July 1 to June 30 of each year. "Insurance" shall mean any commercial insurance coverage. "Insurance Premium" shall mean those funds charged for the payment of group purchased insurance.
"Joint Protection Programs" shall mean any program to provide risk sharing or insurance coverage under this Agreement and shall include a determination as to the amount of initial Insurance Premiums and/or Deposit Premiums, a precise allocation plan and formula, and a determination of the amount and type, if any, of excess insurance to be purchased. .

Included within the term Joint Protection Program is the identification of exposures to accidental loss, the reduction or limitation of losses to Member City properties and from injuries to persons or property caused by the operations of Member Cities and the funding 32 Section 7, Item B.

Joint Powers Agreement Page 4 Amended July 1, 20251994
of those risks, together with any other functions appropriate or necessary to the functioning of the Joint Protection Program.
"Master Plan Document" shall mean the document, formally adopted by the Executive Committeeparticipating Member Cities, containing the provisions setting forth the operations, policies, and provisions of a self-insured or pooled coverage program, which shall include, but not be limited to, the following:

1. The scope of the program;

2. The procedures to be followed;

3. Who may participate;

4. Any limits or restrictions;

5. How Deposit Premiums are determined;

6. How refunds, if any, are determined;

7. Commitments required by participants; and

8. How the document may be amended.
"Member City" shall mean a city which is an incorporated municipality organized with a council, City Manager/Administrator form of government, which has been approved for participation in the Authority by the Executive Committee in accordance with applicable provisions of the Agreement and the Bylaws, and has signed the Agreement. "Operating Fund" shall mean the fund established by the Authority for the purpose of paying just demands submitted to the Authority. ;
"Representative" shall mean the person, normally the City Manager/Administrator of the Member City , who has been designated in writing by the Member City to represent and act for and on behalf of the Member City regarding any matter before the Authority's Board or Executive Committee. The Representative must be either: (a) the City Manager/Administrator or (b) a person designated by the City Manager/Administrator who holds a management/organizational position with the Member City and whose responsibilities include all or part of the Member City’s risk management functions (i.e., finance, human resources, claims/losses, insurance, and safety/risk control). "Self-Insurance" shall mean the process whereby the Authority maintains sufficient reserves to pay all claims and associated expenses of a risk exposurearea without purchasing insurance to cover the risk or a portion of the risk.

ARTICLE II

PURPOSES
The purpose of this Agreement is to provide joint powers common to each Member City for insurance purposes; to pool self-insured claims and losses, to purchase or participate in excess pooling or excess insurance coverage, and to provide related administrative services including risk management, consulting, actuarial services, claims adjusting and legal defense services;and share risks; to implement risk management principles; and to provide for the future inclusion of additional incorporated municipalities desiring to become parties to the Agreement. 33 Section 7, Item B.

Joint Powers Agreement Page 5 Amended July 1, 20251994

ARTICLE III

CREATION OF JOINT POWERS AUTHORITY
A.

Pursuant to Section 6500, et. seq. of the California Government Code, the Authority is a public entity separate and apart from the parties to this Agreement. Pursuant to Government Code Section 6508.1, the debts, liabilities, and obligations of this joint powers authority shall not constitute debts, liabilities, or obligations of any party to this Agreement.

B. It is the express understanding of all parties that the Authority created originally on or about April 1, 1979, is the same Authority continued under this Agreement, even though some powers and procedures may be changed by this Agreement.

C. The Authority, its Board, officers, membership, and staff shall be governed by this Agreement, the Bylaws, Master Plan Documents, Memoranda of Coverage, and other documents duly adopted by the Authority.

ARTICLE IV

PARTIES TO AGREEMENT
A. Each city which has applied to and been accepted as a member of the Authority is a party to the Joint Exercise of Powers Agreement. . Each party to the Agreement shall be bound by this Agreement when two-thirds (2/3rds) of the city councils of the Member Cities have adopted this amended Agreement. . A party to this Agreement certifies that it intends to and does contract with the Authority and with all other Member Cities which have signed this Agreement and, in addition, with each city which may hereafter be added as a party to and may sign this Agreement. . Each city which has or may hereafter sign this Agreement also certifies that the deletion of any city from the Authority by voluntary withdrawal, involuntary termination, or otherwise, shall not affect this Agreement nor each Member City's intent to contract as described above with the then remaining Member Cities.

B. Each city which is a member of the Authority at the time this amended Agreement is adopted by two-thirds (2/3rds) of the Member Cities, certifies that it intends to and does hereby contract with the Authority and with all other current Member Cities, and in addition, with each city which may hereafter be added as a party to and may sign this Agreement.

ARTICLE V

MEMBERSHIP
A. ELIGIBILITY
34 Section 7, Item B.

Joint Powers Agreement Page 6 Amended July 1, 20251994
To be a member of this Authority, a city must be an incorporated municipality which is characterized by having professional management as typified by a bona fide Council Manager/Administrator form of government and must be approved for participation in the Authority in the manner provided by the Bylaws.

B. NEW MEMBERS
Eligible incorporated municipalities may become a party to this Agreement pursuant to the Bylaws of the Authority.

ARTICLE VI

TERM OF AGREEMENT
This Agreement, as amended, shall become effective when approved by two thirds (2/3rds) of the respective City Councils of the Member Cities. . When effective, this Agreement, as may be amended from time to time, shall continue thereafter until terminated as herein provided. . This Agreement shall become effective as to any new Member City in accordance with the Bylaws and Master Plan Documents of the Authority.

ARTICLE VII

POWERS OF THE AUTHORITY
A. The Authority shall have all of the powers common to Member Cities and all additional powers set forth in Section 6500, et. seq. and Section 989, et. seq. of the Government Code and other applicable law. The Authority shall have all of the rights, immunities, privileges, and defenses afforded each Member City and peculiar to the particular Member City being sued or against which there has been a claim.

Pursuant to and to the extent required by Government Code section 6509, the Authority shall be restricted in the exercise of its powers in the same manner as the City of Ripon is restricted in the exercise of its powers. In the event the City of Ripon shall cease to be a Member of the Authority, then the Authority shall be restricted in the exercise of its powers in the same manner as the City of Madera.

The Authority is hereby authorized to do all acts necessary or appropriate for the exercise of said powers, including, but not limited to any or all of the following:

1. to mMake and enter into contracts;

2. to iIncur debts, liabilities, and obligations, but no debt, liability, or obligation of the Authority is a debt, liability, or obligation of a Member City which is a part of this Agreementexcept as otherwise provided;
35 Section 7, Item B.

Joint Powers Agreement Page 7 Amended July 1, 20251994

3. to aAssess Member Cities as deemed appropriate for good cause as determined by the Executive Committee;

4. to aAcquire, hold, or dispose of real and personal property;

5. to rReceive contributions and donations of property, funds, services, and other forms of assistance from any sources;

6. to sSue and be sued in its own name;

7. to eEmploy agents and employees;

8. to aAcquire, construct, manage, and maintain buildings;

9. to lLease real or personal property, including propertythat of a Member City; and

10. to exercise all powers necessary and proper to carry out the terms and provisions of this Agreement or otherwise authorized by law.

B. Whenever in this Agreement any consent or approval is required, the same shall not be unreasonably withheld. This Agreement shall be construed and interpreted in accordance with the laws of the State of California.

ARTICLE VIII

BOARD OF DIRECTORS
A. STRUCTURE
The Authority shall be governed by a Board composed of one Representative from each Member City, each serving in an individual capacity as a member of the Board. . Each Member City shall appoint one Representative. . Appointments shall be limited to the City Manager/Administrator of each Member City or his/her authorized delegate. . Each Member City shall also appoint one alternate Representative. . The alternate Representative may attend and may participate in any meeting of the Board. . When the regular Representative for whom he/she is an alternate is absent from the meeting, the alternate Representative may vote. . Each Representative serves at the pleasure of the Member City being represented. . Each Representative has one vote as the member of the Board. . Representatives are not entitled to compensation. . However, the Executive Committee may authorize reimbursement for expense incurred by a Representative in connection with his/her duties for the Authority.

B. MEETINGS OF THE BOARD
The Board shall hold at least two meetings each year. . The Executive Committee shall determinefix by resolution the date upon which and the hour and place at which each regular meeting is to be held.

The President may call for a special meeting of the Board in compliance with open meeting laws in the State of California or a majority of the Representatives may call for a special meeting by filing a written request with the Secretary. . The President must then set a date, time, and place for the meeting to be held within 30 days and must make provision for Commented [JW1]: Meetings will continue to
be adopted by the EC, but in a less
formal manner than by resolution.
36 Section 7, Item B.

Joint Powers Agreement Page 8 Amended July 1, 20251994
notice of the special meeting being given.

Each meeting of the Board, and each meeting of the Executive Committee, including, without limitation, regular, adjourned regular, and special meetings, shall be called, noticed, held, and conducted in accordance with the Ralph M. Brown Act (Section 54950 et. seq. of the Government Code).

The Authority shall have minutes of regular and special meetings kept. . As soon as possible after each meeting, copies of the minutes shall be forwarded to each Member City.

A majority of the members of the Board is a quorum for the transaction of business. .

However, less than a quorum may adjourn from time to time. . A vote of the majority of a quorum at a meeting is sufficient to take action, unless otherwise specified.

C. POWERS OF THE BOARD OF DIRECTORS
The Board shall provide policy direction for the Executive Committee, the officers, and the Administrator. . The Board may delegate any and all of its authority to the Executive Committee except the following:

1. Amendments toTo change the Bylaws, which requires at least a two-thirds (2/3rds) vote of the Board;

2. To creation ofe any new Joint Protection Program;

3. To termination of ae any Joint Protection Program;

4. To expulsion ofel a Member City;

5. To adoption of an operating budget for the Authority;

6. To change or reviseAmendments to the Authority's Conflict of Interest Code; and

7. To Aauthorization for e the issuance, modification, or defeasance of bonds.

ARTICLE IX

BYLAWS AND REGULATIONS
The Board shall adopt Bylaws and general regulations not inconsistent with State law and this Agreement.

ARTICLE X

EXECUTIVE COMMITTEE

The Board shall establish an Executive Committee and delegate functions not otherwise reserved to the entire Board. . The Executive Committee shall be appointed, have the powers, and hold meetings as set forth in the Bylaws.
37 Section 7, Item B.

Joint Powers Agreement Page 9 Amended July 1, 20251994

ARTICLE XI

OFFICERS
The officers of the Authority shall consist of an elected President, First Vice President, and Second Vice President, and an appointed Administrator, Secretary, and Treasurer. . Other offices may be created by the Bylaws, Master Plan Documents, or the Administrator, subject to the approval of the Board or the Executive Committee, as applicable. . All offices shall be filled and have the powers and responsibilities as prescribed in the Bylaws or Master Plan Documents.

The president shall appoint someone other than the treasurer to perform the functions of auditor/controller of the Authority shall be performed by the Authority’s contracted administration firmofficers or employees or in-house staff, or the president may assume these functions as a collateral duty of the presidency. The auditor/controller must be a member of the Board. The Ttreasurer and auditor/controller have the powers, duties, and responsibilities specified in Government Code Section 6505.6. The Board shall require the treasurer and auditor/controller to file with the Authority an official bond in the amount to be fixed by the Board. The Authority shall pay the cost of bond premiums required by this section. The Authority shall purchase a bond which includes coverage for the duties performed by the Treasurer and the auditor/controller.

ARTICLE XII

JOINT PROTECTION PROGRAMS
A. The Executive Committee may at any time, and from time to time, offer to the Board for adoption such Joint Protection Programs as may be deemed desirable. . All Member Cities shall participate in those mandatory Joint Protection Programs as set forth in the Bylaws. .

All other Joint Protection Programs shall be optional. . The Board shall establish the amount of Deposit Premium, determine the amount of loss reserve contribution, provide for the handling of claims, and otherwise establish the policies and procedures necessary to provide a particular Joint Protection Program for Member Cities.

B. Each Joint Protection Program shall remain separate and distinct from every other Joint Protection Program and the liability and obligations of each program, and its participating Member Cities shall not be a liability or obligation of another program or participating Member City of another program. . A Member City's participation in one program shall not obligate it or its funds on deposit with the Authority, to the debts, obligations, or liabilities of any other program. . Separate accounting shall be maintained for each Joint Protection Program.

ARTICLE XIII

RESERVE FUNDS
The Authority may establish a fund for the purpose of paying the losses and establishing a reserve Commented [JR2]: Staff conformed this
section to reflect current
practices/align with 6505.6.
38 Section 7, Item B.

Joint Powers Agreement Page 10 Amended July 1,
20251994
to cover the retained portion of losses that may be insured against by the Authority or the Member Cities. . The funds treasurer shall be invested and reinvest the funds in compliance with the Authority's Investment Policy and relevant Sstate laws. and in the same manner as if they were Member City funds.

Refunds shall be made in accordance with the Master Plan Document for each program.

ARTICLE XIV

OPERATING FUND
The Authority shall establish an Operating Fund. The Operating Fund is for the purpose of paying insurance premiums, broker's fees, adjusting fees, consultant and legal fees, and such other items as are appropriate. . Just demands for payment shall be made by warrants in compliance with the adopted budget. . The warrants shall be paid as directed by the Executive Committee. . The Board may establish such other funds as it considers appropriate which shall be maintained and invested in the same manner as the Operating Fund.

ARTICLE XV
BUDGET
The Board shall adopt a budget annually.

ARTICLE XVI

FUNDING AND PROCEDURES FOR CALCULATING

ANNUAL CONTRIBUTIONS
The provisions for funding and calculating annual contributions shall be as set forth in the Bylaws and the Master Plan Documents for each program.

ARTICLE XVII

RESPONSIBILITIES OF AUTHORITY
The Authority may perform or have performed the following functions in discharging its responsibilities under this Agreement:

1. assist Member Cities in developing their risk management programs ;

2. participate in risk management advisory committees formed by Member Cities;

3. provide loss prevention, safety, and security services;

4. provide all program services as required by program Master Plan Documents ;

5. provide loss analysis control by use of statistical analysis, data processing, and Commented [JR3]: This change is to allow
for the potential formation of a captive
entity, and investment under other state
laws.

Commented [JR4]: The MPD will be amended to
provide for flexibility in the payment
of refunds. Recall board action to
ratify decisions of executive committee
in withholding refund amounts.
39 Section 7, Item B.

Joint Powers Agreement Page 11 Amended July 1,
20251994
record and file keeping services. . The purpose of this information is to identify high exposure operations and to evaluate proper levels of self-retention and deductibles;

6. conduct risk management audits to review the participation of each Member City in the program; and

7. perform other functions as required by the Board for the purpose of accomplishing the goals of this Agreement.

ARTICLE XVIII

RESPONSIBILITIES OF MEMBER CITIES
The Member Cities have the following responsibilities:

1. pay all financial obligations to the Authority within the time prescribed;

2. appoint an individual to be responsible for coordinating the risk management activities of his/her Member City with the Authority;

3. conduct its operations in a manner which enhances safety and loss control consistent with recommendations by Authority staff;

4. adopt a risk management program ;carry out the duties and responsibilities as assigned or mandated by the Board of Directors and/or the Executive Committee which may include, but are not limited to, adherence to and/or adoption of policies and procedures, support of initiatives deemed necessary for the proper functioning of the Authority, and timely execution of tasks deemed necessary for the operation and governance of the Authority;

5. establish a risk management advisory committee to work with the risk manager of the Authority;

6. maintain an active safety committee;

7. report to the risk manager during the development stages the addition of new programs or the significant reduction or expansion of existing programs;

8. permit and assist the Authority in conducting on-site safety and loss control inspections and/or safety or risk management audits as required by the Board;

9. submit DE3-DPs to the Authority concurrent with the submission dates established by the State of California;

10. submit underwriting information requested by the Authority on a timely basis;

11. provide accurate statistical data concerning the Member City to the Authority when requested;

12. cooperate fully with the Authority in determining the cause of losses and in the settlement of losses;

13. cooperate to the fullest extent with the Authority's Litigation Manager on matters of claims and the conduct of defense of claims; and

14. comply with risk management requirements established under the authority of this Agreement.

ARTICLE XIX
Commented [JW5]: This will be included in
the program master plan document
40 Section 7, Item B.

Joint Powers Agreement Page 12 Amended July 1,
20251994

WITHDRAWAL
Any Member City, at their sole discretion, may voluntarily withdraw from membership in the Authority only at the end of any fiscal year by notifying the Authority in writing six (6) months prior to the end of any fiscal year, or at any other time which is agreed to by the Board, unless otherwise prohibited in the Master Plan Document of any program. . A notice of withdrawal shall be final and irreversible upon its receipt by the Authority unless the Board authorizes it to be rescinded by the Member City.

ARTICLE XX

INVOLUNTARY TERMINATION
A Member City may be removed from this Agreement by a two-thirds (2/3rds) vote of the Board for non-compliance with any provision of the governing documents. . Such involuntary termination shall proceed in accordance with the provisions set forth in the Bylaws.

ARTICLE XXI

CONTINUED LIABILITY
Upon any withdrawal or involuntary termination of a Member City, the said Member City shall continue to be responsible for any unpaid insurance premiums, deposit premiums, surcharges, administration costs, and claims and for any debts and assessments in accordance with the provisions of this Agreement, the Bylaws, Resolutions, and the Master Plan Documents of Joint Protection Programs in which the Member City has participated.

ARTICLE XXII

REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION
A. In the event a Member City withdraws from the Authority or its membership is involuntarily terminated, said Member City shall thereafter be entitled to receive its unobligated share of monies held by the Authority, less any and all amounts owed the Authority whether contingent or not, by the said withdrawing or terminated Member City. . The remainder of any funds held by the Authority for the withdrawing or terminating Member City subject to any retention amount as provided below, shall be the unobligated share and shall be refunded to the Member City and shall be accepted in full settlement and satisfaction against any claims the Member City may have against the Authority. . The Authority shall require that sufficient funds are retained on deposit with the Authority to completely pay any and all unpaid insurance premiums, deposit premiums, surcharges, administration costs, or claims, including any amounts for unreported claims and maturity of claims against said withdrawing or terminating Member City, and the amount to be retained on deposit shall be determined by the Authority. . Any and all rights, entitlements, benefits, and obligations after withdrawal or termination shall be subject to ongoing obligations and responsibilities agreed to by a Member City by agreeing to 41 Section 7, Item B.

Joint Powers Agreement Page 13 Amended July 1,
20251994
participate in any pooled Joint Protection Programs.

ARTICLE XXIII

TERMINATION OF AUTHORITY
The Authority may be terminated at any time if two-thirds (2/3rds) of the respective city councils of the then-Member Cities adopt a resolution requesting termination of the Authority; provided, however, that this Joint Powers Agreement and the Authority shall continue to exist for the purpose of disposing of all claims, concluding any pending litigations, for the liquidation and distribution of assets, and for all other functions necessary to conclude the affairs of the Authority. . The Board shall take whatever action is necessary or appropriate to cause these ongoing responsibilities to be discharged and to effectively close out the affairs of the Authority. . Upon completion of the liquidation and dissolution of the Authority, the Authority shall pay to each city which was a member of the Authority at the time of termination its pro rata share based on a city's contribution to the Authority, as determined by an independent Certified Public Accountant which has audited the financial records of the Authority, of the remaining assets of the Authority and shall pay to each Member City all monies held by the Authority in the reserve funds of that Member City.

ARTICLE XXIV
AUDIT
A. The Authority shall obtain an annual certified audit of its accounts and financial records which shall be made by a Certified Public Accountant and shall conform to generally accepted auditing standards.
42 Section 7, Item B.

Joint Powers Agreement Page 14 Amended July 1,
20251994

ARTICLE XXV

ARBITRATION
Any controversy between the parties hereto arising out of this Agreement shall be submitted to arbitration, and such arbitration shall comply with and be governed by the provisions of the California Arbitration Act, Sections 1280 through 1294.2 of the California Code of Civil Procedure.

ARTICLE XXVI

BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS,

AND MEMORANDA OF COVERAGE
Each party to this Agreement by the execution hereof agrees to be bound by and to comply with all of the terms and conditions of this Agreement, the Bylaws, the Master Plan Documents, Memoranda of Coverage, and any resolution adopted by the Authority, the Board of Directors, or the Executive Committee as they now exist or may hereafter be adopted or amended.

ARTICLE XXVII

ENFORCEMENT
The Authority is hereby granted authority to enforce this Agreement. . In the event action is instituted by the Authority to enforce any term of this Agreement, the Bylaws, or the Master Plan Document of any program against any Member City, the prevailing party shall be entitled to reasonable attorney fees and costs incurred because of said action, in addition to other appropriate relief.

ARTICLE XXVIII

AMENDMENTS
This Agreement may be amended by written resolution approved and signed by two-thirds (2/3rds) of the respective city councils of the Member Cities that are parties to this Agreement. . Upon signature of any amendment by two-thirds (2/3rds) of the Member Cities, any Member City failing or refusing to abide by such amendment may be involuntarily terminated as a party to this Agreement as provided herein.

ARTICLE XXIX

NOTICES

Notices under this Agreement shall be sufficient if delivered to the office of the Clerk or Secretary of the respective jurisdictions.
43 Section 7, Item B.

Joint Powers Agreement Page 15 Amended July 1,
20251994

ARTICLE XXX

COUNTERPARTS
This Agreement may be executed in one or more counterparts and shall be as fully effective as though executed in one document.

Dated:

MEMBER CITY
BY:
44 Section 7, Item B.

CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY

JOINT POWERS AGREEMENT

AS AMENDED AND RESTATED
EFFECTIVE JULY 1, 2025
45 Section 7, Item B.

TABLE OF CONTENTS

AMENDED AND RESTATED

JOINT POWERS AGREEMENT

CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY (CSJVRMA) ARTICLE I – DEFINITIONS ................................................................................................................. 2 ARTICLE II – PURPOSES ................................................................................................................... 4 ARTICLE III – CREATION OF JOINT POWERS AUTHORITY ................................................................ 4 ARTICLE IV – PARTIES TO AGREEMENT ........................................................................................... 4 ARTICLE V – MEMBERSHIP .............................................................................................................. 5 ARTICLE VI – TERM OF AGREEMENT ............................................................................................... 5 ARTICLE VII – POWERS OF THE AUTHORITY ................................................................................... 5 ARTICLE VIII – BOARD OF DIRECTORS ............................................................................................. 6 ARTICLE IX – BYLAWS AND REGULATIONS ...................................................................................... 7 ARTICLE X – EXECUTIVE COMMITTEE ............................................................................................. 7 ARTICLE XI – OFFICERS .................................................................................................................... 8 ARTICLE XII – JOINT PROTECTION PROGRAMS ............................................................................... 8 ARTICLE XIII – RESERVE FUNDS ....................................................................................................... 8 ARTICLE XIV – OPERATING FUND .................................................................................................... 9 ARTICLE XV – BUDGET ..................................................................................................................... 9 ARTICLE XVI – FUNDING AND PROCEDURES FOR CALCULATING ANNUAL CONTRIBUTIONS ........ 9 ARTICLE XVII – RESPONSIBILITIES OF AUTHORITY .......................................................................... 9 ARTICLE XVIII – RESPONSIBILITIES OF MEMBER CITIES ................................................................ 10 ARTICLE XIX - WITHDRAWAL ......................................................................................................... 10 ARTICLE XX – INVOLUNTARY TERMINATION ................................................................................ 11 ARTICLE XXI – CONTINUED LIABILITY ............................................................................................ 11 46 Section 7, Item B.

CSJVRMA Amended and Restated Joint Powers Agreement
Table of Contents

ARTICLE XXII – REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION ..................... 11 ARTICLE XXIII – TERMINATION OF AUTHORITY............................................................................. 11 ARTICLE XXIV – AUDIT ................................................................................................................... 12 ARTICLE XXV - ARBITRATION ......................................................................................................... 12 ARTICLE XXVI – BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS, AND MEMORANDA OF COVERAGE .................................................................................................. 12 ARTICLE XXVII - ENCORCEMENT ................................................................................................... 12 ARTICLE XXVIII - AMENDMENTS ................................................................................................... 13 ARTICLE XXIX - NOTICES ................................................................................................................ 13 ARTICLE XXX - COUNTERPARTS ..................................................................................................... 13 47 Section 7, Item B.

Joint Powers Agreement Page 1 Amended and Restated July 1, 2025

AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT

FOR INSURANCE AND RISK MANAGEMENT PURPOSES
THIS AMENDED AND RESTATED AGREEMENT, dated for convenience this 1st day of July 2025, made and entered into by, between, and among those Member Cities which become parties to this Agreement by action of their governing boards adopting a resolution agreeing to participate in the joint powers entity created by the terms and conditions of this Agreement; RECITALS:

WHEREAS, California Government Code Section 6500, et. seq. provides that two or more public agencies may, by agreement, exercise any power common to the contracting parties; and WHEREAS, California Government Code Sections 990 and 990.4 provide that a local entity may self-insure, purchase insurance through an authorized insurer, purchase insurance through a surplus line broker, or any combination thereof; and
WHEREAS, California Government Code Section 990.8 provides that two or more local public entities, by a joint powers agreement, may provide insurance for any authorized purpose by any one or more of the methods specified in Section 990.4; and WHEREAS, Article XVI, Section 6, of the California Constitution provides that insurance pooling arrangements under joint exercise of powers agreements shall not be considered the giving or lending of credit as prohibited therein; and
WHEREAS, each of the cities which are parties to this Agreement desires to join together with other cities in order to collectively self-insure or pool their losses and to jointly purchase insurance and administrative services in connection with Joint Protection Programs for said cities; and
WHEREAS, the Tulare-Kings Municipal Risk Management Authority, a public entity, was created by an initial Agreement dated April 1, 1979, among various cities within the Counties of Tulare and Kings; and
WHEREAS, the name of the organization was changed to the Central San Joaquin Valley Risk Management Authority on July 1, 1981; and
WHEREAS, the initial Agreement was amended on January 1, 1985, and July 1, 1994, by a two-thirds vote of the Member Cities' city councils; and WHEREAS, said Member Cities have determined that it is again appropriate and in the public interest to make certain technical corrections and additions to this Agreement which will provide clarification and will permit the governing body to meet a minimum of two times a year to conduct that business which only the governing body may act upon; and 48 Section 7, Item B.

Joint Powers Agreement Page 2 Amended and Restated July 1, 2025 WHEREAS, it is therefore necessary to amend said Joint Powers Agreement; and WHEREAS, said Agreement provides that amendments to the Agreement may be made by a vote of two-thirds (2/3rds) of the Member Cities by resolution of the City Councils of said Cities:

NOW, THEREFORE, for and in consideration of the execution of this Agreement by twothirds (2/3rds) of the Member Cities, each of the Member Cities which are parties hereto does hereby adopt this amended and restated Agreement, dated July 1, 2025, which concurrently supersedes that certain Agreement creating the Authority, dated April 1, 1979, and all amendments thereto.

ARTICLE I

DEFINITIONS
The following words, when typed in bold print within the provisions of this Agreement, shall have the following definitions:
"Administrator" shall mean that person or group appointed by the Executive Committee and given responsibility for the management, administration, and operation of the Authority.
“Agreement” shall mean the Joint Powers Agreement creating the Central San Joaquin Valley Risk Management Authority.
"Authority" shall mean the Central San Joaquin Valley Risk Management Authority, aka the RMA.
"Board of Directors" or "Board" shall mean the governing body of the Authority. "Broker" shall mean the insurance broker hired by the Executive Committee to acquire insurance coverage.
"Claims" shall mean demands made against the Authority arising out of occurrences which are claimed to be within one of the Authority'sJoint Protection Programs as developed by the Board.
"Deposit Premium" shall mean the annual dollar amount determined by the Board of Directors payable by each Member City for the purpose of self-insurance coverage, excess insurance premiums, and administrative costs, charged for the purpose of carrying out the powers of the Authority.
"Executive Committee" shall mean the elected officers and the representatives appointed by each region to represent that region.
49 Section 7, Item B.

Joint Powers Agreement Page 3 Amended and Restated July 1, 2025 "Fiscal Year" shall mean the period July 1 to June 30 of each year. "Insurance" shall mean any commercial insurance coverage. "Insurance Premium" shall mean those funds charged for the payment of group purchased insurance.
"Joint Protection Programs" shall mean any program to provide risk sharing or insurance coverage under this Agreement and shall include a determination as to the amount of initial Insurance Premiums and/or Deposit Premiums, a precise allocation plan and formula, and a determination of the amount and type, if any, of excess insurance to be purchased. Included within the term Joint Protection Program is the identification of exposures to accidental loss, the reduction or limitation of losses to Member City properties and from injuries to persons or property caused by the operations of Member Cities and the funding of those risks, together with any other functions appropriate or necessary to the functioning of the Joint Protection Program. "Master Plan Document" shall mean the document, formally adopted by the Executive Committee, setting forth the operations, policies, and provisions of a self-insured or pooled coverage program, which shall include, but not be limited to, the following:

1. The scope of the program;

2. The procedures to be followed;

3. Who may participate;

4. Any limits or restrictions;

5. How Deposit Premiums are determined;

6. How refunds, if any, are determined;

7. Commitments required by participants; and

8. How the document may be amended.
"Member City" shall mean a city which is an incorporated municipality organized with a council, City Manager/Administrator form of government, which has been approved for participation in the Authority by the Executive Committee in accordance with applicable provisions of the Agreement and the Bylaws and has signed the Agreement. "Operating Fund" shall mean the fund established by the Authority for the purpose of paying just demands submitted to the Authority.
"Representative" shall mean the person, designated in writing by the Member City to represent and act for and on behalf of the Member City regarding any matter before the Authority's Board or Executive Committee. The Representative must be either: (a) the City Manager/Administrator or (b) a person designated by the City Manager/Administrator who holds a management/organizational position with the Member City and whose responsibilities include all or part of the Member City’s risk management functions (i.e., finance, human resources, claims/losses, insurance, and safety/risk control). 50 Section 7, Item B.

Joint Powers Agreement Page 4 Amended and Restated July 1, 2025 "Self-Insurance" shall mean the process whereby the Authority maintains sufficient reserves to pay all claims and associated expenses of a risk exposure without purchasing insurance to cover the risk or a portion of the risk.

ARTICLE II

PURPOSES
The purpose of this Agreement is to provide joint powers common to each Member City for insurance purposes; to pool self-insured claims and losses, to purchase or participate in excess pooling or excess insurance coverage, and to provide related administrative services including risk management, consulting, actuarial services, claims adjusting and legal defense services; to implement risk management principles; and to provide for the future inclusion of additional incorporated municipalities desiring to become parties to the Agreement.

ARTICLE III

CREATION OF JOINT POWERS AUTHORITY
Pursuant to Section 6500, et. seq. of the California Government Code, the Authority is a public entity separate and apart from the parties to this Agreement. Pursuant to Government Code Section 6508.1, the debts, liabilities, and obligations of this joint powers authority shall not constitute debts, liabilities, or obligations of any party to this Agreement.

It is the express understanding of all parties that the Authority created originally on or about April 1, 1979, is the same Authority continued under this Agreement, even though some powers and procedures may be changed by this Agreement.

The Authority, its Board, officers, membership, and staff shall be governed by this Agreement, the Bylaws, Master Plan Documents, Memoranda of Coverage, and other documents duly adopted by the Authority.

ARTICLE IV

PARTIES TO AGREEMENT
Each city which has applied to and been accepted as a member of the Authority is a party to the Joint Exercise of Powers Agreement. Each party to the Agreement shall be bound by this Agreement when two-thirds (2/3rds) of the city councils of the Member Cities have adopted this amended and restated Agreement. A party to this Agreement certifies that it intends to and does contract with the Authority and with all other Member Cities which have signed this Agreement and, in addition, with each city which may hereafter be added as a party to and may sign this Agreement. Each city which has or may hereafter sign this Agreement also certifies that the deletion of any city from the Authority by voluntary withdrawal, involuntary termination, or otherwise, shall not affect this Agreement nor each Member City's intent to contract as described above with the then remaining Member Cities.
51 Section 7, Item B.

Joint Powers Agreement Page 5 Amended and Restated July 1, 2025 Each city which is a member of the Authority at the time this amended and restated Agreement is adopted by two-thirds (2/3rds) of the Member Cities, certifies that it intends to and does hereby contract with the Authority and with all other current Member Cities, and in addition, with each city which may hereafter be added as a party to and may sign this Agreement.

ARTICLE V

MEMBERSHIP
A. ELIGIBILITY
To be a member of this Authority, a city must be an incorporated municipality which is characterized by having professional management as typified by a bona fide Council Manager/Administrator form of government and must be approved for participation in the Authority in the manner provided by the Bylaws.

B. NEW MEMBERS
Eligible incorporated municipalities may become a party to this Agreement pursuant to the Bylaws of the Authority.

ARTICLE VI

TERM OF AGREEMENT
This Agreement, as amended and restated, shall become effective when approved by two thirds (2/3rds) of the respective City Councils of the Member Cities. When effective, this Agreement, as may be amended from time to time, shall continue thereafter until terminated as herein provided.

This Agreement shall become effective as to any new Member City in accordance with the Bylaws and Master Plan Documents of the Authority.

ARTICLE VII

POWERS OF THE AUTHORITY
Pursuant to and to the extent required by Government Code section 6509, the Authority shall be restricted in the exercise of its powers in the same manner as the City of Ripon is restricted in the exercise of its powers. In the event the City of Ripon shall cease to be a Member of the Authority, then the Authority shall be restricted in the exercise of its powers in the same manner as the City of Madera.

The Authority is hereby authorized to do all acts necessary or appropriate for the exercise of said powers, including, but not limited to any or all of the following:

1. Make and enter into contracts;
52 Section 7, Item B.

Joint Powers Agreement Page 6 Amended and Restated July 1, 2025

2. Incur debts, liabilities, and obligations, but no debt, liability, or obligation of the Authority is a debt, liability, or obligation of a Member City except as otherwise provided;

3. Assess Member Cities as deemed appropriate by the Executive Committee;

4. Acquire, hold, or dispose of real and personal property;

5. Receive contributions and donations of property, funds, services, and other forms of assistance from any source;

6. Sue and be sued in its own name;

7. Employ agents and employees;

8. Acquire, construct, manage, and maintain buildings;

9. Lease real or personal property, including property of a Member City; and

10. To exercise all powers necessary and proper to carry out the terms and provisions of this Agreement or otherwise authorized by law.

This Agreement shall be construed and interpreted in accordance with the laws of the State of California.

ARTICLE VIII

BOARD OF DIRECTORS
A. STRUCTURE
The Authority shall be governed by a Board composed of one Representative from each Member City, each serving in an individual capacity as a member of the Board. Each Member City shall appoint one Representative. Appointments shall be limited to the City Manager/Administrator of each Member City or his/her authorized delegate. Each Member City shall also appoint one alternate Representative. The alternate Representative may attend and may participate in any meeting of the Board. When the regular Representative for whom he/she is an alternate is absent from the meeting, the alternate Representative may vote. Each Representative serves at the pleasure of the Member City being represented. Each Representative has one vote as the member of the Board.

Representatives are not entitled to compensation. However, the Executive Committee may authorize reimbursement for expense incurred by a Representative in connection with his/her duties for the Authority.

B. MEETINGS OF THE BOARD
The Board shall hold at least two meetings each year. The Executive Committee shall determine the date upon which and the hour and place at which each regular meeting is to be held.

The President may call for a special meeting of the Board in compliance with open meeting laws in the State of California or a majority of the Representatives may call for a special 53 Section 7, Item B.

Joint Powers Agreement Page 7 Amended and Restated July 1, 2025 meeting by filing a written request with the Secretary. The President must then set a date, time, and place for the meeting to be held within 30 days and must make provision for notice of the special meeting being given.

Each meeting of the Board, and each meeting of the Executive Committee, including, without limitation, regular, adjourned regular, and special meetings, shall be called, noticed, held, and conducted in accordance with the Ralph M. Brown Act (Section 54950 et. seq. of the Government Code).

The Authority shall have minutes of regular and special meetings kept. As soon as possible after each meeting, copies of the minutes shall be forwarded to each Member City.

A majority of the members of the Board is a quorum for the transaction of business.

However, less than a quorum may adjourn from time to time. A vote of the majority of a quorum at a meeting is sufficient to take action, unless otherwise specified.

C. POWERS OF THE BOARD OF DIRECTORS
The Board shall provide policy direction for the Executive Committee, the officers, and the Administrator. The Board may delegate any and all of its authority to the Executive Committee except the following:

1. Amendments to the Bylaws, which requires at least a two-thirds (2/3rds) vote of the Board;

2. Creation of any new Joint Protection Program;

3. Termination of any Joint Protection Program;

4. Expulsion of a Member City;

5. Adoption of an operating budget for the Authority;

6. Amendments to the Authority's Conflict of Interest Code; and

7. Authorization for the issuance, modification, or defeasance of bonds.

ARTICLE IX

BYLAWS AND REGULATIONS
The Board shall adopt Bylaws and general regulations not inconsistent with State law and this Agreement.

ARTICLE X

EXECUTIVE COMMITTEE
The Board shall establish an Executive Committee and delegate functions not otherwise reserved to the entire Board. The Executive Committee shall be appointed, have the powers, and hold meetings as set forth in the Bylaws.
54 Section 7, Item B.

Joint Powers Agreement Page 8 Amended and Restated July 1, 2025

ARTICLE XI

OFFICERS
The officers of the Authority shall consist of an elected President, First Vice President, and Second Vice President, and an appointed Administrator, Secretary, and Treasurer. Other offices may be created by the Bylaws, Master Plan Documents, or the Administrator, subject to the approval of the Board or the Executive Committee, as applicable. All offices shall be filled and have the powers and responsibilities as prescribed in the Bylaws or Master Plan Documents.

The functions of auditor/controller of the Authority shall be performed by the Authority’s officers or employees. The Treasurer and auditor/controller have the powers, duties, and responsibilities specified in Government Code Section 6505.6. The Authority shall purchase a bond which includes coverage for the duties performed by the Treasurer and the auditor/controller.

ARTICLE XII

JOINT PROTECTION PROGRAMS
A. The Executive Committee may at any time, and from time to time, offer to the Board for adoption such Joint Protection Programs as may be deemed desirable. All Member Cities shall participate in those mandatory Joint Protection Programs as set forth in the Bylaws.

All other Joint Protection Programs shall be optional. The Board shall establish the amount of Deposit Premium, determine the amount of loss reserve contribution, provide for the handling of claims, and otherwise establish the policies and procedures necessary to provide a particular Joint Protection Program for Member Cities.

B. Each Joint Protection Program shall remain separate and distinct from every other Joint Protection Program and the liability and obligations of each program, and its participating Member Cities shall not be a liability or obligation of another program or participating Member City of another program. A Member City's participation in one program shall not obligate it or its funds on deposit with the Authority, to the debts, obligations, or liabilities of any other program. Separate accounting shall be maintained for each Joint Protection Program.

ARTICLE XIII

RESERVE FUNDS
The Authority may establish a fund for the purpose of paying the losses and establishing a reserve to cover the retained portion of losses that may be insured against by the Authority or the Member Cities. The funds shall be invested in compliance with the Authority's Investment Policy and relevant state laws.

Refunds shall be made in accordance with the Master Plan Document for each program. 55 Section 7, Item B.

Joint Powers Agreement Page 9 Amended and Restated July 1, 2025

ARTICLE XIV

OPERATING FUND
The Authority shall establish an Operating Fund. The Operating Fund is for the purpose of paying insurance premiums, broker's fees, adjusting fees, consultant and legal fees, and such other items as are appropriate. Just demands for payment shall be made by warrants in compliance with the adopted budget. The warrants shall be paid as directed by the Executive Committee. The Board may establish such other funds as it considers appropriate which shall be maintained and invested in the same manner as the Operating Fund.

ARTICLE XV
BUDGET
The Board shall adopt a budget annually.

ARTICLE XVI

FUNDING AND PROCEDURES FOR CALCULATING

ANNUAL CONTRIBUTIONS
The provisions for funding and calculating annual contributions shall be as set forth in the Bylaws and the Master Plan Documents for each program.

ARTICLE XVII

RESPONSIBILITIES OF AUTHORITY
The Authority may perform or have performed the following functions in discharging its responsibilities under this Agreement:

1. Assist Member Cities in developing their risk management programs;

2. Participate in risk management advisory committees formed by Member Cities;

3. Provide loss prevention, safety, and security services;

4. Provide all program services as required by program Master Plan Documents;

5. Provide loss analysis control by use of statistical analysis, data processing, and record and file keeping services. The purpose of this information is to identify high exposure operations and to evaluate proper levels of self-retention and deductibles;

6. Conduct risk management audits to review the participation of each Member City in the program; and

7. Perform other functions as required by the Board for the purpose of accomplishing the goals of this Agreement.
56 Section 7, Item B.

Joint Powers Agreement Page 10 Amended and Restated July 1, 2025

ARTICLE XVIII

RESPONSIBILITIES OF MEMBER CITIES
The Member Cities have the following responsibilities:

1. Pay all financial obligations to the Authority within the time prescribed;

2. Appoint an individual to be responsible for coordinating the risk management activities of his/her Member City with the Authority;

3. Conduct its operations in a manner which enhances safety and loss control consistent with recommendations by Authority staff;

4. Carry out the duties and responsibilities as assigned or mandated by the Board of Directors and/or the Executive Committee which may include, but are not limited to, adherence to and/or adoption of policies and procedures, support of initiatives deemed necessary for the proper functioning of the Authority, and timely execution of tasks deemed necessary for the operation and governance of the Authority;

5. Report to the risk manager during the development stages the addition of new programs or the significant reduction or expansion of existing programs;

6. Permit and assist the Authority in conducting on-site safety and loss control inspections and/or safety or risk management audits as required by the Board;

7. Submit underwriting information requested by the Authority on a timely basis;

8. Provide accurate statistical data concerning the Member City to the Authority when requested;

9. Cooperate fully with the Authority in determining the cause of losses and in the settlement of losses;

10. Cooperate to the fullest extent with the Authority's Litigation Manager on matters of claims and the conduct of defense of claims; and

11. Comply with risk management requirements established under the authority of this Agreement.

ARTICLE XIX

WITHDRAWAL
Any Member City, at their sole discretion, may voluntarily withdraw from membership in the Authority only at the end of any fiscal year by notifying the Authority in writing six (6) months prior to the end of any fiscal year, or at any other time which is agreed to by the Board, unless otherwise prohibited in the Master Plan Document of any program. A notice of withdrawal shall be final and irreversible upon its receipt by the Authority unless the Board authorizes it to be rescinded by the Member City.
57 Section 7, Item B.

Joint Powers Agreement Page 11 Amended and Restated July 1, 2025

ARTICLE XX

INVOLUNTARY TERMINATION
A Member City may be removed from this Agreement by a two-thirds (2/3rds) vote of the Board for non-compliance with any provision of the governing documents. Such involuntary termination shall proceed in accordance with the provisions set forth in the Bylaws.

ARTICLE XXI

CONTINUED LIABILITY
Upon any withdrawal or involuntary termination of a Member City, the said Member City shall continue to be responsible for any unpaid insurance premiums, deposit premiums, surcharges, administration costs, and claims and for any debts and assessments in accordance with the provisions of this Agreement, the Bylaws, Resolutions, and the Master Plan Documents of Joint Protection Programs in which the Member City has participated.

ARTICLE XXII

REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION
In the event a Member City withdraws from the Authority or its membership is involuntarily terminated, said Member City shall thereafter be entitled to receive its unobligated share of monies held by the Authority, less any and all amounts owed the Authority whether contingent or not, by the said withdrawing or terminated Member City. The remainder of any funds held by the Authority for the withdrawing or terminating Member City subject to any retention amount as provided below, shall be the unobligated share and shall be refunded to the Member City and shall be accepted in full settlement and satisfaction against any claims the Member City may have against the Authority. The Authority shall require that sufficient funds are retained on deposit with the Authority to completely pay any and all unpaid insurance premiums, deposit premiums, surcharges, administration costs, or claims, including any amounts for unreported claims and maturity of claims against said withdrawing or terminating Member City, and the amount to be retained on deposit shall be determined by the Authority. Any and all rights, entitlements, benefits, and obligations after withdrawal or termination shall be subject to ongoing obligations and responsibilities agreed to by a Member City by agreeing to participate in any pooled Joint Protection Programs.

ARTICLE XXIII

TERMINATION OF AUTHORITY
The Authority may be terminated at any time if two-thirds (2/3rds) of the respective city councils of the then-Member Cities adopt a resolution requesting termination of the Authority; provided, however, that this Joint Powers Agreement and the Authority shall continue to exist for the purpose of disposing of all claims, concluding any pending litigations, for the liquidation and distribution of assets, and for all other functions necessary to conclude the affairs of the Authority. 58 Section 7, Item B.

Joint Powers Agreement Page 12 Amended and Restated July 1, 2025 The Board shall take whatever action is necessary or appropriate to cause these ongoing responsibilities to be discharged and to effectively close out the affairs of the Authority. Upon completion of the liquidation and dissolution of the Authority, the Authority shall pay to each city which was a member of the Authority at the time of termination its pro rata share based on a city's contribution to the Authority, as determined by an independent Certified Public Accountant which has audited the financial records of the Authority, of the remaining assets of the Authority and shall pay to each Member City all monies held by the Authority in the reserve funds of that Member City.

ARTICLE XXIV
AUDIT
The Authority shall obtain an annual certified audit of its accounts and financial records which shall be made by a Certified Public Accountant and shall conform to generally accepted auditing standards.

ARTICLE XXV

ARBITRATION
Any controversy between the parties hereto arising out of this Agreement shall be submitted to arbitration, and such arbitration shall comply with and be governed by the provisions of the California Arbitration Act, Sections 1280 through 1294.2 of the California Code of Civil Procedure.

ARTICLE XXVI

BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS,

AND MEMORANDA OF COVERAGE
Each party to this Agreement by the execution hereof agrees to be bound by and to comply with all of the terms and conditions of this Agreement, the Bylaws, the Master Plan Documents, Memoranda of Coverage, and any resolution adopted by the Authority, the Board of Directors, or the Executive Committee as they now exist or may hereafter be adopted or amended.

ARTICLE XXVII

ENFORCEMENT
The Authority is hereby granted authority to enforce this Agreement. In the event action is instituted by the Authority to enforce any term of this Agreement, the Bylaws, or the Master Plan Document of any program against any Member City, the prevailing party shall be entitled to reasonable attorney fees and costs incurred because of said action, in addition to other appropriate relief.
59 Section 7, Item B.

Joint Powers Agreement Page 13 Amended and Restated July 1, 2025

ARTICLE XXVIII

AMENDMENTS
This Agreement may be amended by written resolution approved and signed by two-thirds (2/3rds) of the respective city councils of the Member Cities that are parties to this Agreement. Upon signature of any amendment by two-thirds (2/3rds) of the Member Cities, any Member City failing or refusing to abide by such amendment may be involuntarily terminated as a party to this Agreement as provided herein.

ARTICLE XXIX

NOTICES

Notices under this Agreement shall be sufficient if delivered to the office of the Clerk or Secretary of the respective jurisdictions.

ARTICLE XXX

COUNTERPARTS
This Agreement may be executed in one or more counterparts and shall be as fully effective as though executed in one document.

Dated:

MEMBER CITY
BY:
60 Section 7, Item B.

RESOLUTION APPROVING AMENDMENT TO JOINT POWERS AGREEMENT OF THE

CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY
WHEREAS, the CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY (CSJVRMA) is a California Joint Powers Authority created and operated pursuant to California Government Code 6500 et. seq. for the purpose of pooling funds to provide coverage for indemnification and defense and to purchase excess insurance for certain civil claims involving general liability, workers’ compensation, and property damage; WHEREAS, the City of ____ is authorized pursuant to California Government Code 990.8 to enter into a Joint Powers Agreement for the purposes described above; WHERAS, the City of ____ is a member of the CSJVRMA;
WHEREAS, the Joint Powers Agreement which was created establishing the CSJVRMA allows for amendment of the agreement upon approval by the City Council of two thirds of the members of the CSJVRMA;
WHEREAS, the CSJVRMA desires to amend the Joint Powers Agreement as set forth in the Agreement dated July1, 1994, and as amended July 1, 2025, a copy of which is attached hereto and incorporated herein;
The City hereby resolves:

IT IS HEREBY RESOLVED that the City Council of ______________________ __________________________ approves the Central San Joaquin Valley Risk Management Authority Joint Powers Agreement, dated July 1, 1994, as amended and restated on July 1, 2025, and in the form as attached hereto, and it is FURTHER RESOLVED that the City Manager/Administrator is authorized and directed to execute such agreement.

The forgoing resolution was adopted this _____ day of ___________, 20__ by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

MAYOR/CITY MANAGER
ATTEST:
_______________________________________

CITY CLERK
61 Section 7, Item B.

RESOLUTION 25-26-**

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK

APPROVING AMENDMENT TO JOINT POWERS AGREEMENT OF THE CENTRAL

SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY
WHEREAS, the CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY (CSJVRMA) is a California Joint Powers Authority created and operated pursuant to California Government Code 6500 et. seq. for the purpose of pooling funds to provide coverage for indemnification and defense and to purchase excess insurance for certain civil claims involving general liability, workers’ compensation, and property damage; WHEREAS, the City of Sutter Creek is authorized pursuant to California Government Code 990.8 to enter into a Joint Powers Agreement for the purposes described above; WHERAS, the City of Sutter Creek is a member of the CSJVRMA; WHEREAS, the Joint Powers Agreement which was created establishing the CSJVRMA allows for amendment of the agreement upon approval by the City Council of two thirds of the members of the CSJVRMA;
WHEREAS, the CSJVRMA desires to amend the Joint Powers Agreement as set forth in the Agreement dated July 1, 1994, and as amended July 1, 2025, a copy of which is attached hereto and incorporated herein;
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Sutter Creek approves the Central San Joaquin Valley Risk Management Authority Joint Powers Agreement, dated July 1, 1994, as amended and restated on July 1, 2025, and in the form as attached hereto, and it is FURTHER RESOLVED that the City Manager/Administrator is authorized and directed to execute such agreement.

The forgoing resolution was adopted this 21st day of July, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Claire Gunselman, Mayor
ATTEST:
_______________________________________
Aaron Wolcott, City Clerk
62 Section 7, Item B.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________

STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: JULY 21, 2025
FROM: WILLIAM WATSON, ADMINISTRATIVE PROJECT MANAGER
SUBJECT: WEED ABATEMENT ORDINANCE - ENFORCEMENT - STANDARD

OPERATING PROCEDURE (SOP)
RECOMMENDATION:

City Council review the proposed Standard Operating Procedure (SOP) for enforcement of the City’s Weed Abatement and Rubbish Ordinance and provide feedback as needed.

BACKGROUND:

The City of Sutter Creek has developed a comprehensive Standard Operating Procedure (SOP) to guide the enforcement of its Weed Abatement and Rubbish Ordinance. The SOP was created to ensure a consistent, transparent, and legally sound process for addressing weed and rubbish violations on private property, with a strong emphasis on public safety and fire risk mitigation.

DISCUSSION:

The proposed SOP offers a strong framework for enforcing the City’s Weed Abatement and Rubbish Ordinance, clearly outlining procedures for inspection, notification, compliance timelines, citations, Cityinitiated abatement, and cost recovery. It also confirms the City’s authority to access properties to mitigate fire hazards and outlines associated administrative fees and fines.

As we move toward implementation, it’s important to consider how closely our enforcement practices align with the ordinance itself. In some cases, we may be informally allowing more time for compliance than the ordinance specifies. If this is the case, we should determine whether to adjust the SOP to reflect current practice or work toward more consistent enforcement timelines.

Encouraging voluntary cooperation should remain a priority. Public education efforts—such as early communication, clear reminders, or neighborhood outreach—can increase compliance rates and reduce the burden of formal enforcement. These efforts could be especially effective ahead of the peak fire season.

Clarity around roles and responsibilities is also key. Implementation will likely require coordinated efforts across multiple departments, and we should identify who will be responsible for inspections, follow-ups, and enforcement actions. Ensuring adequate staffing and training will be essential to maintain consistency and efficiency.
63 Section 9, Item A.

Finally, establishing a clear timeline for when the first round of enforcement under this updated SOP will begin is critical. Setting expectations early will help support transparency and give residents time to respond proactively.

BUDGET IMPACT:

There is no direct fiscal impact associated with reviewing the SOP. However, enforcement of the ordinance is supported by a $10,000 allocation in the current fiscal year. Any additional costs related to contractor services for abatement and administrative activities are expected to be recoverable through invoicing and special assessments on non-compliant parcels.

ATTACHMENT:

City of Sutter Creek’s – Weed Abatement - Standard Operating Procedure Document Ordinance:
https://library.municode.com/ca/sutter_creek/codes/code_of_ordinances?nodeId=TIT10PUPESAMO_IV OFAGPUDE_CH10.40ABWERU
Prior Staff Report:
https://mccmeetingspublic.blob.core.usgovcloudapi.net/suttrcrkca-meet8ecdec43240f47ca98609684e0ffdc6f/ITEM-Attachment-001-c53e4c8c6047411bad0eaa4f29902ca6.pdf 64 Section 9, Item A.
1 City of Sutter Creek
Weed Abatement & Rubbish Ordinance
Standard Operating Procedure (SOP) – Enforcement

1. Purpose
This Standard Operating Procedure (SOP) outlines the enforcement process for the City of Sutter Creek’s Weed Abatement and Rubbish Ordinance Weed Abatement and Rubbish Ordinance Chapter 10.40. It establishes procedures for identifying violations, notifying property owners, conducting inspections, issuing citations, and initiating abatement when necessary.

2. Scope
This SOP applies to all City personnel involved in the enforcement of weed abatement and rubbish regulations within the city limits.

3. Definitions
 Property Owner: The legally registered owner of a parcel of land.  Agent: An individual authorized to act on behalf of the property owner.  Lessee: A tenant or occupant under a lease agreement.

4. Procedure
Step 1: Fire District Coordination
 Non-Compliance Reporting: If the property remains in violation following Fire District attempt to notify parcel owners violation, the Fire District will compile and provide the City with a list of all non-compliant properties.
65 Section 9, Item A.
2 Step 2: Identification of Violation
 Detection: Violations may be reported through community complaints, city inspections, by the Fire District, or routine monitoring.
 Documentation: Record the date, location, and nature of the suspected violation.

Step 3: Inspection
 Site Visit: Conduct an on-site inspection within five (5) business days of receiving a report.
 Assessment: Confirm the presence of weeds, rubbish, or other violations in accordance with the ordinance.
 Documentation: Take photographs and detailed notes during the inspection for official records. Store these on the Planning file server under Code Enforcement.

Step 4: Initial Notification to Property Owner
 Formal Notice-Curtesy Letter: Issue a formal notice of violation to the property owner, agent, lessee, or responsible party.
 Delivery: Send the notice via certified mail.
 Contents:
o Property owner is required to abate the nuisance
o Description of the violation
o Description of the requirement to abate violation of ordinance o Deadline for compliance (15 calendar days from the notice date) o Consequences of non-compliance, which can include issuance of citation in accordance with Chapter 1.17 of this code
Step 5: Compliance Period
 Monitoring: Allow 15 calendar days for the property owner to correct the violation.  Resolution:
o Send confirmation of compliance via certified mail.
o If abated within the compliance period, document the correction. 66 Section 9, Item A.
3 Step 6: Re-Inspection and Second Notice/Inspection – Optional  Second Inspection: Discretion of the city to inspect, if the violation remains, conduct a second inspection at least 15 days after the original notice was issued.  Second Notice:
o If the property is still in violation, issue a second formal notice granting an additional 15 days to complete the required abatement.
o Send the second notice via certified mail.
o Include a summary of the violation, new compliance deadline, and notice of potential City abatement and associated costs.

Step 7: Notice of Abatement Proceedings
 City Notification: The City will send a final courtesy letter via certified mail to the property owner indicating:
o Service of Notice - Mailed via Certified Mail
o Notice of Abatement Lien with Amador County with Amador County Recorder o The City intends to proceed with abatement.
o Failure of owner/renter to receive notice, shall not affect validity of proceeding. o The property owner will be financially responsible for all costs the City incurs during the cleanup.

Step 8: Appeals
 Property owner may appeal the decision made by the city to abate nuisance o Property owner must send written appeal to enforcement officer requesting a hearing within 15 days of notice.
 Hearing Procedures:
o The enforcement officer considers only evidence related to the nuisance and the owner's responsibility.
o Property owners may testify and present evidence.
o Failure to appear waives the appeal and any challenge to abatement costs. o The notice and supporting documents serve as initial evidence. o New evidence must be mailed to the appellant at least 5 days before the hearing. o Appellants must receive all relied-upon documents 5 days prior; no formal discovery applies.
o Hearings are scheduled 10–20 days from the request, with 5 days’ notice. o A final written decision is issued within 72 hours and mailed within 48 hours.  Decision on appeal:
67 Section 9, Item A.
4 o A written decision will be issued within 72 hours of the hearing. o The decision will state the outcome, reasons, and any imposed conditions. o The decision is final.
o A copy of the decision will be served by mail to the property owner within 48 hours final decision.

Step 9: City-Initiated Abatement
 Action:
o The City will engage a contractor to remove the weeds or rubbish from the noncompliant property.  Legal Authority:
o If the parcel owner is non-compliant, the enforcement officer and other authorized personnel (including city officials, contractors and agents) are empowered to enter private property to abate nuisances and ensure public safety. o Entry and abatement activities must be conducted in accordance with constitutional protections and all applicable federal, state, and local laws.  Removal of Nuisance:
o The enforcement officer and authorized personnel (including deputies, assistants, contractors, and agents) are empowered to enter private property to abate nuisances.
o Properties in violation of the city ordinance will be grouped together so the weed abatement contractor can address multiple nuisances in a single day, reducing travel costs.
o A police officer reservist will accompany contractors to prevent and manage potential confrontations with property owners or occupants o Abatement may involve removal, repair, or other corrective measures necessary to eliminate the nuisance.
 Documentation:
o Contractor to take photos of before/after abatement.
o The city will maintain photographic and written records of the work performed.

Stored on the Planning file server under Code Enforcement.

Step 10: Cost Recovery Letter
 Notice of Costs:
o Upon completion of abatement, the City will send a written cost recovery notice via certified mail to the property owner.
 Payment Terms:
68 Section 9, Item A.
5 o Net 30 days from the date notification was provided to the property owner.  Special Assessment:
o Following abatement, if costs are unpaid, a Notice of Abatement Lien will be filed with the Amador County Recorder’s Office.
o The lien will include a legal description of the property, the amount owed, and reference to the enforcement action.
o Payment may be made by the first day of August of the year in which such statement was filed.
o Filing the lien ensures recovery of abatement costs through the property title. o A copy of the lien notice will be mailed to the property owner at their last known address.
o The lien remains in effect until the full amount is paid or otherwise resolved. o If unpaid, the cost will be applied as a special assessment on the property’s tax bill, pursuant to Government Code § 38773.5 (CA Govt Code).

5. Recordkeeping
All records related to inspections, notifications, citations, appeals, communications, and abatement activities must be maintained in accordance with City record retention policies and applicable laws.

6. Review and Update
This SOP will be reviewed annually by City staff and updated as necessary to ensure compliance with current municipal codes, state laws, and enforcement practices.

Conclusion
This SOP ensures the consistent, fair, and legally compliant enforcement of the City’s Weed Abatement and Rubbish Ordinance. It promotes public health, safety, and property maintenance through timely action and clear communication with property owners.

Supplemental Enforcement Measures
69 Section 9, Item A.
6 In addition to cost recovery for abatement services, the City will impose fines and a 10% administrative fee on non-compliant property owners. These penalties may be applied:
 As civil fines for continued violation of City ordinances  Citation: Issue a citation to the property owner, agent, lessee, or other responsible party if the violation persists.
 Legal Reference: Cite Chapter 1.17 of the City of Sutter Creek’s Municipal Code.  Recordkeeping: Log citation information in the City’s enforcement records.  To recoup administrative time and resources associated with inspections, notifications, and enforcement actions
 In accordance with City Code and any applicable state law pursuant to Section 38773.5
These additional measures serve to reinforce compliance, promote responsible property maintenance, and ensure the City is not burdened with avoidable public safety costs. 70 Section 9, Item A.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________

STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: JULY 21, 2025
FROM: WILLIAM WATSON, ADMINISTRATIVE PROJECT MANAGER
SUBJECT: FIRE SAFETY
RECOMMENDATION:

This report is provided for discussion and feedback on staff priorities.

BACKGROUND
As the risk of wildfire has increased, we’ve all become more focused on fire danger mitigation.

Defensible space, evacuation routes, and fire insurance cost concerns are top of mind for many of us.

Staff have been focused on what the City can do to help ensure our community is as prepared as possible.

The updated Weed Abatement Ordinance is one piece of this puzzle, discussed earlier tonight. We have been actively working with the County to update our Local Hazard Mitigation Plan. We have also been researching available programs to see what other preventative efforts are worthwhile. As the recent floods in Texas demonstrate, it can be extremely difficult to weigh the risk / reward of emergency preparation. In our community, with limited funds, we need to be as prepared as possible while being judicious with taxpayer money. Prevention efforts could consume as much money, time and effort as we’re willing to apply to it.

Some actions can be taken by Cities or Fire Districts. Others are actions to be taken by homeowners, with Cities and Fire Districts acting as a source of information and encouragement.

Fire Risk Reduction Community
Cities can take steps to become a Fire Risk Reduction Community. This is a program by the California Board of Forestry and Fire Protection. Becoming a FRRC would give us priority for Cal FIRE Wildfire prevention grant funding and can impact fire insurance costs. It would require the city to complete a thorough review and update of ordinances and practices every two years. We would need to update our Safety Element and make progress on recommended improvements. We would need to meet several other criteria which can include: 1) Local regulations that exceed minimum state regulations, 2) Adopting a defensible space ordinance, 3) Adopt comprehensive retrofit code for existing homes, 4) Identification of wildfire as a high priority hazard in our local hazard mitigation plan. Applications must be submitted by Oct 1, 2025. Attaining this status would make us eligible for Hazard Fuels Reduction grants which we 71 Section 9, Item B.
could possible use for our weed abatement program. It can lead to reduction in insurance rates, how much is unclear. It is likely that homeowners would need to incur costs to fire harden their homes such as a Class A fire rated roof, 5 foot ember resistant zone around home, ember and fire-resistant vents, enclosed eaves, upgraded windows, and so on. More information can be found here https://calfireumb05.azurewebsites.net/projects-and-programs/fire-risk-reduction-community-list/ The City of Shasta Lake is an FRRC and has a lot of great materials online (links below) Firewise USA Community Recognition Program
The Firewise USA Community Recognition Program, administered by the National Fire Protection Association (NFPA), is a national initiative that promotes wildfire risk reduction in communities located within the wildland-urban interface (WUI). The program provides a framework for neighborhoods to organize defensible space efforts, conduct risk assessments, and engage residents in annual mitigation activities. Information can be found here https://readyforwildfire.org/prepare-for-wildfire/firewisecommunities/.

California supports Firewise through fire safe councils, state funding, and coordination with fire agencies.

Many communities in the state use the program to improve fire resilience, qualify for grants, and support homeowners in accessing insurance discounts. Locally, the Amador Fire Safe Council serves as a resource for Sutter Creek and surrounding areas, offering guidance on wildfire preparedness and community-led initiatives https://www.amadorfiresafe.org/.

Firewise USA offers a voluntary, community-based model to reduce wildfire threats through education, planning, and collective action. Its five core requirements—risk assessment, action planning, a local committee, community outreach, and annual reporting—provide structure for neighborhoods to become more fire-adapted.

Firewise can be implemented in groups as small as eight houses. Neighborhoods can decide to become a Firewise Community. An interested group must establish a board or committee, develop a wildfire risk assessment plan updated every five years, create and maintain an action plan updated every three years, document community engagement, and then apply for recognition. The City could promote and provide information on Firewise, but attaining it would require significant effort on the part of residents.

In both programs, homeowners must be active participants. FRRC appears to be more aimed at Cities to create ordinances and programs to encourage compliance. Firewise appears to be more volunteer based with homeowners leading the process.

DISCUSSION
Sutter Creek lies in a high and very high wildfire risk zone. Firewise strategies such as vegetation management, ember-resistant construction, and neighborhood-level organizing are highly applicable and complement existing City policies.
72 Section 9, Item B.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer One of the strongest incentives for participation is the potential for insurance benefits. California law requires insurance companies to provide discounts to policyholders who take wildfire mitigation actions.

Firewise designation is recognized by multiple insurance providers, including USAA, Mercury Insurance, and the California FAIR Plan, and may be used as a qualifying factor in underwriting decisions. Actual benefits vary based on provider policies and individual property characteristics.

For more on insurance-related advantages and community safety benefits, residents can visit firesafelake.org/benefits, a resource maintained by the Lake County Fire Safe Council. 73 Section 9, Item B.

COMMUNITY CONSIDERATIONS & STEPS
As public concern around wildfire preparedness grows, residents and local leaders may want to explore ways to expand current efforts. Some opportunities include:
 Organizing at the neighborhood level through a Firewise committee or other volunteer group.  Partnering with the Amador Fire Safe Council to access technical assistance, grant resources, and support for mitigation planning.
 Becoming a Fire Risk Reduction Community to qualify for fuels management or education grants through state or regional programs.
 Hosting local events or workshops focused on defensible space, insurance literacy, and evacuation planning.
 Identifying a community liaison or coordinator to facilitate information sharing and preparedness activities.

Volunteers and neighborhood groups can play a major role in building a more fire-adapted Sutter Creek, especially when supported by local and regional agencies. Residents have already expressed a desire for greater preparedness, and this report is intended to inform and encourage that momentum. Whether through Firewise or other grassroots efforts, increased resident participation can enhance public safety, reduce wildfire damage, and create long-term benefits across the city.

We expect this to be potentially one of many discussions on fire safety, depending on feedback from the City Council.

BUDGET IMPACT
There is no fiscal impact associated with this informational report. It is intended solely to educate and inform residents about available wildfire mitigation resources and community-based programs.

Additional steps will require investments that could be substantial such as updating our Safety Element or creating new ordinances with corresponding enforcement costs.

ATTACHMENT:

City of Shasta Lake Preparedness and Insurance Resolution:
https://www.cityofshastalake.gov/1225/Wildfire-Preparedness-and-Insurance-Reso Shasta Lake Wildfire Preparedness Guide:

Shasta-Lake-Wildfire-Information-and-Preparedness-Guide-2025-web Lake County Fire Safe Council
firesafelake.org/benefits
California Code of Regulations:

View Document - California Code of Regulations
Amador Fire Safe Council
https://www.amadorfiresafe.org/
74 Section 9, Item B.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________

INFORMATION REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: JULY 21, 2025
FROM: WILLIAM WATSON, ADMINISTRATIVE PROJECT MANAGER
SUBJECT: FACILITY RENTALS
RECOMMENDATION:

Information update for the City Council feedback and questions.

BACKGROUND:

The City owns and operates numerous public facilities, including community halls, meeting rooms, recreational spaces, and auditoriums. These assets require ongoing maintenance, utilities, and staff support, costs that persist whether the facilities are actively used. As you saw during our energy audit last year, the heating and cooling costs of these buildings are significant. Despite this investment, many Cityowned spaces remain underutilized. This represents a missed opportunity both in terms of community benefit and potential revenue generation. As the City looks for ways to increase income and deliver services more efficiently, making better use of its existing infrastructure is a logical and necessary focus.

Currently, the process of booking these facilities is outdated and inefficient. While the City offers an online calendar and rental form on its website (https://www.cityofsuttercreek.org/how-do-i/page/how-doi-rent-city-facility), the interface is not user-friendly. Confusion around availability, requirements, and pricing often leads individuals to visit City offices in person to complete the booking, resulting in unnecessary delays and increased administrative workload.

In addition to process-related challenges, several underlying issues further limit the use of City facilities.

Pricing structures are inconsistent across locations and user types, between nonprofit and private users often charged differently depending on the facility. Many buildings lack basic amenities such as Wi-Fi, making them less suitable for modern meetings and events. Some facilities, such as the auditorium, require renters to pay for a full day with no partial-day option. In other cases, it is not possible to rent just one portion of a building, a limitation that fails to accommodate smaller groups or flexible needs.

While booking online is part of the solution, this report focuses on a more fundamental goal: rethinking the City’s approach to renting its facilities. Improving usability, pricing fairness, amenity standards, and booking flexibility could help drive greater use, increase satisfaction, and enhance the City’s ability to recover costs and serve its residents more effectively.

Use of city facilities for community organizations as a public benefit remains a key goal. For example, the schools can reserve the auditorium at no cost. We offer non-profit rates to local organizations. However, if we can maximize revenue from other users at other times, City and residents will benefit. 75 Section 9, Item C.

DISCUSSION:

In looking at maximizing the use of City facilities, we considering marketing our spaces, the rental process, and expanding/refining our offerings.

Marketing
Using an online system (see Rental Process) will enable us to be searchable online. The City can market the space through our website, social media, and consider other online advertising if there is a clear return on investment.

Recently, the City spoke with a professional event planner interested in using our facilities. This conversation highlighted a valuable opportunity: establishing a short list of vetted, recommended event planners who are familiar with the City’s spaces and can assist users in organizing successful events.

These planners would not only provide expert guidance to renters but also serve as ambassadors who actively promote our facilities within their networks, helping to increase awareness and bookings.

The City could offer a commission / discount to such partners. We can also be part of a more complete package offering by working with event planners.

Online efforts could include updated website content with booking instructions, tutorials, FAQs, and promotional videos. Social media channels, digital newsletters, and community calendars offer additional ways to highlight specific facilities and encourage engagement.

Offline outreach remains equally important, particularly for residents who may not be active online. This can involve printed flyers or brochures available at City Hall, libraries, and community centers; on-site signage with QR codes linking to the reservation system; and direct outreach to schools, nonprofits, and local organizations.

Hosting open houses or short training sessions may also help showcase the range of facilities available.

Additionally, offering limited-time promotions, such as first-time user discounts or special rates for nonprofits, could help drive early interest and build momentum.

The Rental Process
As we looked at how other agencies are renting their spaces, we came across a company called Facilitron (https://www.facilitron.com/ ). Faciltron provides web-based platform designed to centralize and streamline the scheduling and rental of public facilities. It is widely used by cities, school districts, and parks departments to replace manual, paper-based systems with a more efficient digital workflow.

Through Facilitron, users can view real-time availability, submit reservation requests, and manage necessary documents like insurance certificates or permits, all in one place. 76 Section 9, Item C.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer The platform supports automated approval workflows, customizable pricing based on user type (e.g., nonprofit, private, government), and online payment and invoicing. This not only simplifies the experience for renters, but also streamlines the administration. Reporting tools help monitor usage trends, track cost recovery, and support data-informed policy decisions. 77 Section 9, Item C.

The company has been around for 10 years and more than 10,000 customers, primarily school districts across the US. They will come out and take photographs, set us up in their system, and provide ongoing support. They work on a commission basis, taking 10% of rental income, with no other fees. We would need to see more than 10% increase to justify using them. We are currently generating about $35,000 in rental income a year.

Implementing a platform like Facilitron would offer:
 A transparent, self-service portal for renters
 Tiered pricing with logic-based rules for different user groups  Streamlined document submission and approvals
 Better internal coordination and reduced errors
Expanding and Refining Facility Offerings
In addition to upgrading the reservation system, there is an opportunity to reevaluate and expand how the City’s facilities are packaged and made available. Many buildings include features such as kitchens, breakout rooms, or multi-purpose areas that are currently only rentable as part of a full-day or fullbuilding package. Offering more flexible rental options, such as partial-day bookings or renting just a kitchen or one meeting room, could make the facilities more accessible and responsive to the needs of different users.
78 Section 9, Item C.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer In terms of our kitchens or food-prep areas, more research is needed into whether the City needs approval from the county health department for certain uses or whether it’s the renter’s responsibility to ensure they abide by legal requirements. Facilities that could be rented:

1. 18 Main Conference room with video conferencing

2. Community Center

3. Community Center kitchen only (some lockable cabinets could be provided)

4. Snack Shack

5. Possibly picnic tables or portion of the park rental

6. Pool Party rental – portion of the pool area for private party while life guards are present

7. Grammar School – 4 large rooms available individually including Kitchen

8. Grammar School – Whole building

9. 18 Main St Auditorium – currently whole day only. Offer 2 or 4 hour blocks with pricing oriented to encourage full day
Other locations like Cribb Fields or Bryson Park basketball court could be an opportunity as well. We also have longer-term office space available for rent including Monteverde store and the former Arts Council location in the Grammar School.

BUDGET IMPACT:

This effort is aimed at increasing city revenue. If we move forward with the online service, Facilitron charges 10% of annual rental revenue. This cost can be absorbed, passed through, or shared with online renters.

ATTACHMENT:

Current Process:
https://www.cityofsuttercreek.org/how-do-i/page/how-do-i-rent-city-facility Facilitron Process:
https://www.facilitron.com/for-renters/renting-facilities-overview 79 Section 9, Item C.

City of Sutter Creek
City Treasurer's Report
Receipts & Disbursements Report
City's Checking Account
Receipts
Deposits $ 261,405
Reversal of Bank Charges -
Total $ 261,405
Disbursements
Accounts Payable $ 153,307
Payroll & Benefits 130,557
Bank Charges 50
Total $ 283,914
Net Amount of Investment Transfers $ -
Recap of City Treasury
Investments on Hand June 30, 2025
Rate of
Return
Bank of Marin Checking $ 1,742,075 0.01%
Bank of Marin Money Market $ 12,135 4.60%
Bank of Marin Money Market #2 $ 1,988,637 4.60%
* California State Treasurer's LAIF $ 1,735,675 4.48%
Total $ 5,478,522
Total this month last year $ 5,421,650
* LAIF 1 $ 63,820
LAIF 2 $ 1,671,855
The investment information provided in this report reflects the City's ability to meet expenditure requirements for the next six months. The investment portfolio is in compliance with the City's investment policy. Victoria Runquist 7/11/2025 June 2025
Market or
Withdrawal
Value
80 Section 13, Item A.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ____________________________________________________________________________ TO: TOM DUBOIS, CITY MANAGER
MEETING DATE: JULY 21, 2025
FROM: MASON PETERS, FINANCE SUPERVISOR
SUBJECT: FINANCE DEPT. JUNE 2025 REPORT

CITY HALL/FINANCE DEPARTMENT UPDATE
 Our office started using ERP Pro 10 for live, daily processes starting this month. As typical for most software conversions, there have been hiccups – accepting payments in office using the new software was not functioning properly so we continued to use MOMs cashiering software to process the payments, and we transferred data to the new system until the cashiering in the new system was up and running.  Utility Billing setup was in full force this month – I spent many hours with our implementation specialist setting up the internal systems for how the billing is generated, processed, and printed. We also spent time getting the utility billing cashiering set up for in-office payments.
 Payroll implementation in the new system began the starting phase. I had intro meetings and was asked basic questions about what our current processes look like.  Online bill payment implementation began towards the end of June, and the implementation process was much different than other ones I have done so far. We are actively working on getting that system functioning with echeck payment option. I’ll provide an update on that once we get it established.
 We began setting up our Accounts Receivable module for Crestview Lighting next April, as well as for our Business Licenses.
 I attended the quarterly CSJVRMA meeting in Fresno on June 27th, there is an item from that meeting that requires council review and action. We also finalized the RMA’s budget for FY26, and it was updated in our final budget review on June 30th.  The final audit report came back clean at the last council meeting. We are considering putting out an RFP for new auditing firm since we have been with Maze for a few years now, and state guidelines ask for municipalities to shop around to make sure we are getting the best deal.
81 Section 13, Item B.
2 ACCOUNTS PAYABLE ACTIVITY
In June 2025, 64 warrants were issued, totaling $153,306.77. For comparison, in June 2024, all warrants totaled $303,329.11.

ACCOUNTS RECEIVABLE ACTIVITY
In June 2025, we received:
 Transient Occupancy Tax (TOT):
o In June 2025, we have received $30,192.60 for May short term rentals. For comparison, in June 2024, we received $36,557.92.
 Building Permits:
o In June 2025, we issued 14 building permits, totaling $21,060.57. Compared to June 2024, we issued 13 permits and total revenue generated at that time was $7,117.27. A new ADU is the biggest item, as well as a myriad of other building projects.
 Sewer Billing
o Auto Pay Customers
 This is reset as we switched over to the new Utility Billing system in late June. None of the autopay customers were able to be brought over out of an abundance of caution for credit card/bank account information between MOMs and Tyler. We are getting folks set back up and will provide updated figures when the dust settles.
o E-Bill Customers
 Current month: 2
 Prior Month: 241
82 Section 13, Item B.
6/9/2025 10:15:07 AM Page 1 of 2
Check Register
Packet: APPKT00003 - PW AP Payment 6/10/2025
By Check Number
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: AP-Sutter Creek-AP-Sutter Creek
CAM05 CAMPBELL CONSTRUCTION GEN 06/13/2025 Regular 0.00 81.56 310184 PET06 E.PETERSON DESIGNS 06/13/2025 Regular 0.00 723.00 310185 EWI01 EWING IRRIGATION PRODUCTS 06/13/2025 Regular 0.00 387.40 310186 FER02 FERGUSON ENTER,INC.#686 06/13/2025 Regular 0.00 155.27 310187 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code AP-Sutter Creek Summary
Bank Drafts
EFT's
4 0
0 0
0 0.00

0.00 0.00

0.00 0.00
4 0.00
Payment
1,347.23

0.00 0.00

0.00 0.00
1,347.23
Payable
Count
5 0
0 0
0 5
83 Section 13, Item B.

Check Register Packet: APPKT00003-PW AP Payment 6/10/2025 6/9/2025 10:15:07 AM Page 2 of 2
Fund Name Period Amount
Fund Summary
999 Pooled Cash 6/2025 1,347.23
1,347.23
84 Section 13, Item B.
6/9/2025 11:36:40 AM Page 1 of 2
Check Register
Packet: APPKT00004 - Signal Service Direct Payable 6/13/25 By Check Number
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: AP-Sutter Creek-AP-Sutter Creek
SIG01 SIGNAL SERVICE 06/13/2025 Regular 0.00 450.00 310188 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code AP-Sutter Creek Summary
Bank Drafts
EFT's
1 0
0 0
0 0.00

0.00 0.00

0.00 0.00
1 0.00
Payment
450.00

0.00 0.00

0.00 0.00
450.00
Payable
Count
1 0
0 0
0 1
85 Section 13, Item B.

Check Register Packet: APPKT00004-Signal Service Direct Payable 6/13/25 6/9/2025 11:36:40 AM Page 2 of 2
Fund Name Period Amount
Fund Summary
999 Pooled Cash 6/2025 450.00
450.00
86 Section 13, Item B.
6/10/2025 11:38:28 AM Page 1 of 2
Check Register
Packet: APPKT00007 - SafeTLite Direct Payable Process 6/13/25 By Check Number
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: AP-Sutter Creek-AP-Sutter Creek
SAF02 SafeTLite of Modesto, Inc 06/13/2025 Regular 0.00 101.83 310189 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code AP-Sutter Creek Summary
Bank Drafts
EFT's
1 0
0 0
0 0.00

0.00 0.00

0.00 0.00
1 0.00
Payment
101.83

0.00 0.00

0.00 0.00
101.83
Payable
Count
1 0
0 0
0 1
87 Section 13, Item B.

Check Register Packet: APPKT00007-SafeTLite Direct Payable Process 6/13/25 6/10/2025 11:38:28 AM Page 2 of 2
Fund Name Period Amount
Fund Summary
999 Pooled Cash 6/2025 101.83
101.83
88 Section 13, Item B.
6/12/2025 4:44:34 PM Page 1 of 2
Check Register
Packet: APPKT00013 - ACRA Membership Payment FY26
By Check Number
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: AP-Sutter Creek-AP-Sutter Creek
AMA63 AMADOR COUNTY RECREATION 06/13/2025 Regular 0.00 17,608.50 310190 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code AP-Sutter Creek Summary
Bank Drafts
EFT's
1 0
0 0
0 0.00

0.00 0.00

0.00 0.00
1 0.00
Payment
17,608.50

0.00 0.00

0.00 0.00
17,608.50
Payable
Count
1 0
0 0
0 1
89 Section 13, Item B.

Check Register Packet: APPKT00013-ACRA Membership Payment FY26 6/12/2025 4:44:34 PM Page 2 of 2
Fund Name Period Amount
Fund Summary
999 Pooled Cash 6/2025 17,608.50
17,608.50
90 Section 13, Item B.
6/12/2025 5:21:04 PM Page 1 of 3
Check Register
Packet: APPKT00014 - 6/13/2025 AP Payments
By Check Number
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: AP-Sutter Creek-AP-Sutter Creek
ABS01 ABSO TECHNOLOGIES 06/13/2025 Regular 0.00 4,748.79 310191 ACC03 ACC BUSINESS 06/13/2025 Regular 0.00 751.96 310192 ALP01 ALPHA ANALYTICAL LABORATO 06/13/2025 Regular 0.00 970.00 310193 AMA08 Amador Co Sheriff's Dept 06/13/2025 Regular 0.00 850.32 310194 AMA02 Amador Water Agency 06/13/2025 Regular 0.00 2,889.59 310195 **Void** 06/13/2025 Regular 0.00 0.00 310196
AME15 AMERICAN FIDELITY ASSURAN 06/13/2025 Regular 0.00 1,320.39 310197 **Void** 06/13/2025 Regular 0.00 0.00 310198
AME14 AMERICAN FIDELITY HEALTH 06/13/2025 Regular 0.00 2,296.46 310199 ANT02 ANTERRA GROUP, INC. 06/13/2025 Regular 0.00 2,964.65 310200 AT&T2 AT&T CALNET 3 06/13/2025 Regular 0.00 96.05 310201 CIN02 AT&T Mobility 06/13/2025 Regular 0.00 343.30 310202 BLU04 BlueTriton Brands Inc 06/13/2025 Regular 0.00 171.30 310203 CAM05 CAMPBELL CONSTRUCTION GEN 06/13/2025 Regular 0.00 10.60 310204 WAL02 CAPITAL ONE - WALMART 06/13/2025 Regular 0.00 61.06 310205 CAR16 CHRISTIAN CARDONA 06/13/2025 Regular 0.00 500.00 310206 COT01 COLE HUBER LLP 06/13/2025 Regular 0.00 3,956.00 310207 COM16 COMCAST BUSINESS 06/13/2025 Regular 0.00 386.75 310208 COR01 Corbin Willits Systems, I 06/13/2025 Regular 0.00 847.64 310209 FER02 FERGUSON ENTER,INC.#686 06/13/2025 Regular 0.00 9.01 310210 FOR07 FORWARD, INC 06/13/2025 Regular 0.00 1,797.07 310211 GAL01 GALLS, LLC - DBA BLUMENTH 06/13/2025 Regular 0.00 28.92 310212 HAU02 HAUGE BRUECK ASSOCIATES, 06/13/2025 Regular 0.00 7,454.80 310213 BOI02 Heidi A Boitano 06/13/2025 Regular 0.00 2,915.46 310214 HUN04 HUNT & SONS, INC 06/13/2025 Regular 0.00 3,671.18 310215 HYD02 HYDROSCIENCE ENGINEERS, I 06/13/2025 Regular 0.00 10,710.00 310216 INS03 INSTRUMENT TECHNOLOGY COR 06/13/2025 Regular 0.00 298.00 310217 ACE03 JACKSON ACE HARDWARE & GA 06/13/2025 Regular 0.00 96.95 310218 JBS01 JB'S AWARDS & ENGRAVING 06/13/2025 Regular 0.00 51.72 310219 KEE01 KEENAN & ASSOCIATES/PACE 06/13/2025 Regular 0.00 15,807.41 310220 **Void** 06/13/2025 Regular 0.00 0.00 310221
LED01 Ledger Dispatch 06/13/2025 Regular 0.00 392.24 310222 LOW01 LOWE'S BUSINESS ACCOUNT 06/13/2025 Regular 0.00 5,271.31 310223 MCM02 MCMASTER-CARR SUPPLY CO 06/13/2025 Regular 0.00 3,777.13 310224 MUT01 MUTUAL OF OMAHA 06/13/2025 Regular 0.00 622.12 310225 NAP01 NAPA AUTO PARTS 06/13/2025 Regular 0.00 492.69 310226 PAC06 PAC MACHINE CO INC 06/13/2025 Regular 0.00 15,289.05 310227 PEA01 PEACE OFFICERS RESEARCH A 06/13/2025 Regular 0.00 175.00 310228 PAC02 PG&E (Electric,Gas) 06/13/2025 Regular 0.00 7,463.78 310229 **Void** 06/13/2025 Regular 0.00 0.00 310230
PAC01 PG&E (Lighting District) 06/13/2025 Regular 0.00 3,324.80 310231 POR01 PORAC Legal Defense Fund 06/13/2025 Regular 0.00 285.00 310232 PRI08 PRINCIPAL LIFE INS. COMPA 06/13/2025 Regular 0.00 1,657.59 310233 **Void** 06/13/2025 Regular 0.00 0.00 310234
REP01 REPUBLIC SERVICES #594 06/13/2025 Regular 0.00 1,945.47 310235 SAF03 Safeguard Pest Control 06/13/2025 Regular 0.00 86.00 310236 SEI01 SEIU Local 1021 06/13/2025 Regular 0.00 654.68 310237 SLA01 Slakey Brothers Inc 06/13/2025 Regular 0.00 236.25 310238 THA02 THATCHER COMPANY - LB1106 06/13/2025 Regular 0.00 6,140.31 310239 TRA04 TRANSUNION RISK & ALTERNA 06/13/2025 Regular 0.00 78.40 310240 ULI01 Uline 06/13/2025 Regular 0.00 3,193.18 310241
UPC01 UPCOUNTRY POOL CENTER 06/13/2025 Regular 0.00 212.01 310242 USA01 USA BlueBook 06/13/2025 Regular 0.00 1,856.54 310243 VIO01 VIOLICH/SORACCO 06/13/2025 Regular 0.00 875.00 310244 91 Section 13, Item B.

Check Register Packet: APPKT00014-6/13/2025 AP Payments 6/12/2025 5:21:04 PM Page 2 of 3
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number WEB01 Weber, Ghio & Assoc, Inc. 06/13/2025 Regular 0.00 9,490.55 310245 WEL06 WELLS FARGO FINANCIAL LEA 06/13/2025 Regular 0.00 239.25 310246 WIZ01 WIZIX TECHNOLOGY GROUP, I 06/13/2025 Regular 0.00 73.61 310247 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code AP-Sutter Creek Summary
Bank Drafts
EFT's
52 0
5 0
0 0.00

0.00 0.00

0.00 0.00
57 0.00
Payment
129,837.34

0.00 0.00

0.00 0.00
129,837.34
Payable
Count
69 0
0 0
0 69
92 Section 13, Item B.

Check Register Packet: APPKT00014-6/13/2025 AP Payments 6/12/2025 5:21:04 PM Page 3 of 3
Fund Name Period Amount
Fund Summary
999 Pooled Cash 6/2025 129,837.34
129,837.34
93 Section 13, Item B.
7/9/2025 11:50:58 AM Page 1 of 2
Check Register
Packet: APPKT00016 - 6/13/25 Animal Control Payment
By Check Number
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: AP-Sutter Creek-AP-Sutter Creek
AMA15 Amador Co Animal Control 06/13/2025 Regular 0.00 3,961.87 310248 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code AP-Sutter Creek Summary
Bank Drafts
EFT's
1 0
0 0
0 0.00

0.00 0.00

0.00 0.00
1 0.00
Payment
3,961.87

0.00 0.00

0.00 0.00
3,961.87
Payable
Count
1 0
0 0
0 1
94 Section 13, Item B.

Check Register Packet: APPKT00016-6/13/25 Animal Control Payment 7/9/2025 11:50:58 AM Page 2 of 2
Fund Name Period Amount
Fund Summary
999 Pooled Cash 6/2025 3,961.87
3,961.87
95 Section 13, Item B.
7/14/2025 1:01:12 PM Page 1 of 17
Detail vs Budget Report
Account Summary
Date Range: 06/01/2025 - 06/30/2025
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 001 - GeneralFund
Revenue
001-000-70000 SecuredPropertytaxes -700,400.00 -666,360.44 0.00 -666,360.44 -34,039.56 -4.86% 001-000-70001 UnsecuredPropertytaxes -12,000.00 -14,904.91 0.00 -14,904.91 2,904.91 24.21% 001-000-70002 PropTax-CurrSupple(Co -15,000.00 -5,821.90 0.00 -5,821.90 -9,178.10 -61.19% 001-000-70003 PropertyTaxinLieuofM -316,210.00 -155,983.00 0.00 -155,983.00 -160,227.00 -50.67% 001-000-70008 DELINQUENTSUPPLEMENTAL -2,100.00 -1,033.89 0.00 -1,033.89 -1,066.11 -50.77% 001-000-70100 UtilityUserstax 0.00 -778.73 -59.21 -837.94 837.94 0.00% 001-000-70300 TransientLodgingTaxes -300,000.00 -260,567.99 -38,792.45 -299,360.44 -639.56 -0.21% 001-000-70400 Tax-Gen'lRetailSales -472,262.00 -312,680.91 -90,157.00 -402,837.91 -69,424.09 -14.70% 001-000-70410 SalesTax-PublicSafety -16,000.00 -11,595.67 -1,330.81 -12,926.48 -3,073.52 -19.21% 001-000-70420 Measure P Sales Tax 0.00 -125.00 -33,662.21 -33,787.21 33,787.21 0.00% 001-000-71000 Tax,Franchise-Republic Waste -66,500.00 -58,379.48 0.00 -58,379.48 -8,120.52 -12.21% 001-000-71100 Tax,Franchise-Comcast -31,000.00 -20,677.80 0.00 -20,677.80 -10,322.20 -33.30% 001-000-71200 Tax,Franchise-PG&E -56,000.00 -62,680.66 0.00 -62,680.66 6,680.66 11.93% 001-000-71300 Tax,Transfer-RealProp -20,000.00 -7,910.94 0.00 -7,910.94 -12,089.06 -60.45% 001-000-72000 License-Business -60,000.00 -41,342.00 -1,235.00 -42,577.00 -17,423.00 -29.04% 001-000-72105 Permit-Encroachments -5,000.00 -5,503.50 -628.50 -6,132.00 1,132.00 22.64% 001-000-72110 Permit-Banner -500.00 -350.00 0.00 -350.00 -150.00 -30.00% 001-000-72115 Permit-GarageSale -50.00 -45.00 0.00 -45.00 -5.00 -10.00% 001-000-72120 Permit/Licenses-Other -2,000.00 -2,539.55 0.00 -2,539.55 539.55 26.98% 001-000-72125 SignPermits -1,000.00 -680.55 0.00 -680.55 -319.45 -31.95% 001-000-72200 PlanningFees -42,000.00 -55,843.37 -7,423.98 -63,267.35 21,267.35 50.64% 001-000-72205 ZoningApplicationFees -150.00 0.00 0.00 0.00 -150.00 -100.00% 001-000-72210 Subdivisionfees -5,500.00 0.00 0.00 0.00 -5,500.00 -100.00% 001-000-72215 Variance&ConditionalUs -1,000.00 -35,555.32 -4,000.00 -39,555.32 38,555.32 3,855.53% 001-000-72220 SitePlans -48,000.00 -29,058.20 0.00 -29,058.20 -18,941.80 -39.46% 001-000-72225 BuildingPermitFees -100,000.00 -100,774.32 -12,890.93 -113,665.25 13,665.25 13.67% 001-000-73000 VehicleCodeFines -7,600.00 -2,447.39 -323.90 -2,771.29 -4,828.71 -63.54% 001-000-74110 Fees-AdminCharges 0.00 -100.00 0.00 -100.00 100.00 0.00% 001-000-74120 LeaseRevenue-CingularWi -35,000.00 -42,808.29 -3,023.26 -45,831.55 10,831.55 30.95% 001-000-74200 Fees-PDServices -350.00 -336.00 0.00 -336.00 -14.00 -4.00% 001-000-74215 PoliceReport -800.00 -405.00 0.00 -405.00 -395.00 -49.38% 001-000-74225 CONCEALEDWEAPON -600.00 -700.00 0.00 -700.00 100.00 16.67% 001-000-74230 P.D.&Legalrestitution -1,200.00 0.00 0.00 0.00 -1,200.00 -100.00% 001-000-74235 SpecialPoliceServices 0.00 -1,800.00 -100.00 -1,900.00 1,900.00 0.00% 001-000-74400 CemeteryRevenues 0.00 -1,000.00 0.00 -1,000.00 1,000.00 0.00% 001-000-74415 HistoricalGrammerSchool -18,000.00 -14,335.00 -775.00 -15,110.00 -2,890.00 -16.06% 96 Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 2 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 001-000-74420 CribbsField/SnackShack -400.00 -185.00 -80.00 -265.00 -135.00 -33.75% 001-000-74425 Cribbs/SnackUtilities 0.00 -25.00 -25.00 -50.00 50.00 0.00% 001-000-74430 Fees-CommunityCtrUtil -2,750.00 -2,225.00 -125.00 -2,350.00 -400.00 -14.55% 001-000-74435 Fees-CommunityCenter -6,150.00 -4,635.00 -270.00 -4,905.00 -1,245.00 -20.24% 001-000-74440 Fees-AuditoriumUse -7,500.00 -6,235.00 -250.00 -6,485.00 -1,015.00 -13.53% 001-000-74445 Fees-AuditoriumUtilitie -2,150.00 -2,250.00 -100.00 -2,350.00 200.00 9.30% 001-000-74450 Fees-JazzerciseRentalIn -10,350.00 -8,735.00 -80.00 -8,815.00 -1,535.00 -14.83% 001-000-74455 SwimmingPoolRevenues 0.00 -380.00 0.00 -380.00 380.00 0.00% 001-000-75000 InterestEarnings -2,680.00 -130,548.01 -7,631.72 -138,179.73 135,499.73 5,055.96% 001-000-75115 LEAP -57,110.00 -56,445.60 0.00 -56,445.60 -664.40 -1.16% 001-000-75120 Miscellaneous Revenue 0.00 0.00 -10,000.00 -10,000.00 10,000.00 0.00% 001-000-75125 HomeownersPropertyTaxR -5,250.00 -3,148.10 -944.43 -4,092.53 -1,157.47 -22.05% 001-000-75130 StateGrants 0.00 0.00 -478.26 -478.26 478.26 0.00% 001-000-75200 StateCopsGrant -228,800.00 -194,663.46 -365.00 -195,028.46 -33,771.54 -14.76% 001-000-77135 Income-Donations,Priva -300.00 -1,726.27 0.00 -1,726.27 1,426.27 475.42% 001-000-77155 Otherrevenue 0.00 -35,055.90 0.00 -35,055.90 35,055.90 0.00% 001-000-77205 ReimbusedE&PCosts 0.00 -1,000.00 0.00 -1,000.00 1,000.00 0.00% 001-001-75200 Rents,Royalties&Commis -3,900.00 -3,312.08 0.00 -3,312.08 -587.92 -15.07% Revenue Totals: -2,663,562.00 -2,365,694.23 -214,751.66 -2,580,445.89 -83,116.11 -3.12% Expense
001-000-40061 PERSUnfunded-NonDepartment 295,440.00 289,517.00 0.00 289,517.00 5,923.00 2.00% 001-001-42436 InternetServic-Promotions 0.00 567.70 0.00 567.70 -567.70 0.00% 001-101-40005 Part-TimeWages-CityCouncil 0.00 0.00 1,260.00 1,260.00 -1,260.00 0.00% 001-101-40006 Sal/Wages-Elect-CityCouncil 15,120.00 13,860.00 0.00 13,860.00 1,260.00 8.33% 001-101-40050 FICA-CityCouncil 940.00 859.32 78.12 937.44 2.56 0.27% 001-101-40051 Medicare-CityCouncil 220.00 200.97 18.27 219.24 0.76 0.35% 001-101-40055 SUI-CityCouncil 250.00 243.78 23.46 267.24 -17.24 -6.90% 001-101-42015 Gen.Supplies-CityCouncil 150.00 196.50 51.72 248.22 -98.22 -65.48% 001-101-42080 Elections-CityCouncil 1,000.00 3,315.00 0.00 3,315.00 -2,315.00 -231.50% 001-101-42756 Membership/Dues-CityCouncil 2,150.00 2,131.00 0.00 2,131.00 19.00 0.88% 001-101-42995 CONTINGENCY-Expense 2,000.00 0.00 0.00 0.00 2,000.00 100.00% 001-102-40000 Salaries-CityClerk 59,106.00 31,605.41 2,125.00 33,730.41 25,375.59 42.93% 001-102-40015 VacationPayout-CityClerk 3,070.00 8,022.60 0.00 8,022.60 -4,952.60 -161.32% 001-102-40050 FICA-CityClerk 4,873.00 2,481.49 131.75 2,613.24 2,259.76 46.37% 001-102-40051 Medicare-CityClerk 1,140.00 580.36 30.81 611.17 528.83 46.39% 001-102-40055 SUI-CityClerk 137.00 151.81 0.00 151.81 -14.81 -10.81% 001-102-40060 PERS-CityClerk 6,280.00 2,587.36 167.24 2,754.60 3,525.40 56.14% 001-102-40065 Health/LifeIns-CityClerk 21,164.00 7,557.56 1,288.93 8,846.49 12,317.51 58.20% 001-102-40070 WorkersComp.-CityClerk 6,076.00 4,718.91 0.00 4,718.91 1,357.09 22.34% 001-102-42015 Gen.Supplies-CityClerk 150.00 62.71 0.00 62.71 87.29 58.19% 001-102-42445 MUNICODEWEB-CityClerk 5,100.00 6,667.80 0.00 6,667.80 -1,567.80 -30.74% 001-102-42805 WaterUtilities-CityClerk 0.00 60.08 6.68 66.76 -66.76 0.00% 001-102-42810 PG&EUtilities-CityClerk 0.00 411.29 9.23 420.52 -420.52 0.00% 97 Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 3 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 001-103-40005 Sal/Wages-Elect-CityTreasurer 2,250.00 2,062.50 187.50 2,250.00 0.00 0.00% 001-103-40050 FICA-CityTreasurer 140.00 127.93 11.63 139.56 0.44 0.31% 001-103-40051 Medicare-CityTreasurer 33.00 29.92 2.72 32.64 0.36 1.09% 001-103-40055 SUI-CityTreasurer 47.00 0.00 0.00 0.00 47.00 100.00% 001-104-40000 Salaries-CityManager 123,995.00 98,358.67 5,776.00 104,134.67 19,860.33 16.02% 001-104-40015 VacationPayout-CityManager 5,078.00 959.75 0.00 959.75 4,118.25 81.10% 001-104-40050 FICA-CITYMANAGER 8,185.00 5,793.59 332.28 6,125.87 2,059.13 25.16% 001-104-40051 Medicare-CITYMANAGER 1,915.00 1,395.93 71.67 1,467.60 447.40 23.36% 001-104-40055 SUI-CITYMANAGER 176.00 144.65 14.68 159.33 16.67 9.47% 001-104-40060 PERS-CITYMANAGER 10,389.00 6,643.83 392.54 7,036.37 3,352.63 32.27% 001-104-40065 Health/LifeIns-CITYMANAGER 27,388.00 15,047.05 2,328.00 17,375.05 10,012.95 36.56% 001-104-40070 WorkersComp.-CITYMANAGER 10,268.00 7,974.60 0.00 7,974.60 2,293.40 22.34% 001-104-42015 Gen.Supplies-CityManager 270.00 521.77 0.00 521.77 -251.77 -93.25% 001-104-42710 Communications-CityManager 0.00 703.79 36.48 740.27 -740.27 0.00% 001-104-42760 Travel,Conf,Trg-CityManager 2,750.00 1,318.71 0.00 1,318.71 1,431.29 52.05% 001-104-42805 WaterUtilities-CityManager 459.00 55.25 6.68 61.93 397.07 86.51% 001-104-42810 PG&EUtilities-CityManager 451.00 245.71 5.42 251.13 199.87 44.32% 001-104-42995 CONTINGENCY-CityManager 2,750.00 0.00 0.00 0.00 2,750.00 100.00% 001-104-43600 ProfServices-CityManager 13,200.00 10,454.35 0.00 10,454.35 2,745.65 20.80% 001-104-69800 ComputerHardwr-City Manager 0.00 671.83 0.00 671.83 -671.83 0.00% 001-105-40000 Salaries-Finance 89,548.00 81,785.66 3,813.60 85,599.26 3,948.74 4.41% 001-105-40015 VACATIONPAYOUT-Finance 2,580.00 1,120.00 0.00 1,120.00 1,460.00 56.59% 001-105-40050 FICA-Finance 5,551.00 5,248.94 224.17 5,473.11 77.89 1.40% 001-105-40051 Medicare-Finance 1,299.00 1,201.11 49.56 1,250.67 48.33 3.72% 001-105-40055 SUI-Finance 326.00 354.96 6.19 361.15 -35.15 -10.78% 001-105-40060 PERS-Finance 5,281.00 5,538.84 236.77 5,775.61 -494.61 -9.37% 001-105-40065 Health/LifeIns-Finance 25,223.00 22,629.89 1,883.54 24,513.43 709.57 2.81% 001-105-40070 WorkersComp.-Finance 6,900.00 5,358.87 0.00 5,358.87 1,541.13 22.34% 001-105-42015 Gen.Supplies-Finance 11,650.00 11,152.33 144.17 11,296.50 353.50 3.03% 001-105-42435 NetworkSvcsCo-Finance 5,318.00 3,890.70 432.30 4,323.00 995.00 18.71% 001-105-42450 MOMonlinefees-Finance 6,078.00 8,468.59 272.36 8,740.95 -2,662.95 -43.81% 001-105-42760 Travel,Conf,Trg-Finance 760.00 257.41 0.00 257.41 502.59 66.13% 001-105-42805 WaterUtilities-Finance 253.00 202.13 17.05 219.18 33.82 13.37% 001-105-42810 PG&EUtilities-Finance 3,000.00 2,659.96 228.55 2,888.51 111.49 3.72% 001-105-42955 PayChex&Bank-Finance 7,345.00 6,677.47 269.69 6,947.16 397.84 5.42% 001-105-43100 Audit&Acctg-Finance 20,514.00 16,208.30 0.00 16,208.30 4,305.70 20.99% 001-105-43600 ProfServices-Finance 12,157.00 76.00 0.00 76.00 12,081.00 99.37% 001-105-43650 Contracts-Other-Finance 1,621.00 2,581.43 0.00 2,581.43 -960.43 -59.25% 001-105-45200 InterestExpens-Finance 0.00 281.89 0.00 281.89 -281.89 0.00% 001-105-69400 O&MEquipment-Finance 27,858.00 26,010.00 0.00 26,010.00 1,848.00 6.63% 001-106-40000 Salaries-PoliceDept 478,869.00 428,220.06 15,679.01 443,899.07 34,969.93 7.30% 001-106-40006 Overtime-PoliceDept 37,000.00 39,084.69 1,875.41 40,960.10 -3,960.10 -10.70% 001-106-40015 VacationPayout-PoliceDept 14,311.00 9,861.33 0.00 9,861.33 4,449.67 31.09% 001-106-40050 FICA-PoliceDept 29,049.00 29,584.32 1,088.38 30,672.70 -1,623.70 -5.59% 98 Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 4 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 001-106-40051 Medicare-PoliceDept 6,794.00 6,919.03 254.56 7,173.59 -379.59 -5.59% 001-106-40055 SUI-PoliceDept 966.00 938.33 0.00 938.33 27.67 2.86% 001-106-40060 PERS-PoliceDept 78,529.00 70,590.87 2,730.37 73,321.24 5,207.76 6.63% 001-106-40065 Health/LifeIns-PoliceDept 113,880.00 98,512.14 4,643.96 103,156.10 10,723.90 9.42% 001-106-40070 WorkersComp.-PoliceDept 33,302.00 25,863.96 0.00 25,863.96 7,438.04 22.34% 001-106-42015 Gen.Supplies-PoliceDept 3,800.00 1,335.53 164.05 1,499.58 2,300.42 60.54% 001-106-42020 FUEL-PoliceDept 27,000.00 22,447.24 2,325.88 24,773.12 2,226.88 8.25% 001-106-42030 Repair/Maint-PoliceDept 0.00 73.25 0.00 73.25 -73.25 0.00% 001-106-42045 SpecialDepart-PoliceDept 1,000.00 1,732.48 0.00 1,732.48 -732.48 -73.25% 001-106-42095 Clothing-PoliceDept 3,500.00 568.95 28.92 597.87 2,902.13 82.92% 001-106-42096 SafetyEquip-PoliceDept 5,000.00 510.02 0.00 510.02 4,489.98 89.80% 001-106-42435 NetworkSvcsCo-PoliceDept 0.00 90.00 0.00 90.00 -90.00 0.00% 001-106-42710 Communications-PoliceDept 5,000.00 4,355.71 613.73 4,969.44 30.56 0.61% 001-106-42756 Membership/Dues-PoliceDept 350.00 525.00 0.00 525.00 -175.00 -50.00% 001-106-42760 Travel,Conf,Trg-PoliceDept 5,000.00 4,035.26 0.00 4,035.26 964.74 19.29% 001-106-42805 WaterUtilities-PoliceDept 500.00 394.53 33.44 427.97 72.03 14.41% 001-106-42810 PG&EUtilities-PoliceDept 7,000.00 5,215.60 448.14 5,663.74 1,336.26 19.09% 001-106-42850 VehicleMaintna-PoliceDept 21,000.00 19,403.15 0.00 19,403.15 1,596.85 7.60% 001-106-42915 PublicSafety-PoliceDept 0.00 66.00 0.00 66.00 -66.00 0.00% 001-106-42935 Misc-Bookings-PoliceDept 150.00 44,444.01 425.26 44,869.27 -44,719.27 -29,812.85% 001-106-42940 Misc-Court/Invs-PoliceDept 100.00 0.00 0.00 0.00 100.00 100.00% 001-106-43650 Contracts-Other-PoliceDept 43,000.00 31,080.07 3,961.87 35,041.94 7,958.06 18.51% 001-106-43700 Dispatching-PoliceDept 155,936.00 44,239.44 0.00 44,239.44 111,696.56 71.63% 001-106-69400 O&MEquipment-PoliceDept 1,000.00 517.20 0.00 517.20 482.80 48.28% 001-109-40005 Sal/Wages-Elect-Planning 6,750.00 5,962.50 675.00 6,637.50 112.50 1.67% 001-109-40050 FICA-Planning 425.00 369.94 41.87 411.81 13.19 3.10% 001-109-40051 Medicare-Planning 100.00 86.39 9.78 96.17 3.83 3.83% 001-109-40055 SUI-Planning 130.00 102.34 12.95 115.29 14.71 11.32% 001-109-42015 Gen.Supplies-Planning 200.00 43.10 0.00 43.10 156.90 78.45% 001-109-42510 LAFCOExpense-Planning 6,000.00 5,601.00 0.00 5,601.00 399.00 6.65% 001-109-42750 PHNOTICES-Planning 4,000.00 794.25 119.44 913.69 3,086.31 77.16% 001-109-43450 Planner-Planning 40,000.00 69,260.93 6,104.40 75,365.33 -35,365.33 -88.41% 001-109-43650 Contracts-Other-Planning 7,996.00 7,996.00 0.00 7,996.00 0.00 0.00% 001-110-42300 E&PReimbEngr.-BuildingDEPT 0.00 2,583.80 0.00 2,583.80 -2,583.80 0.00% 001-110-43250 Engineering-BuildingRegula 0.00 2,024.11 0.00 2,024.11 -2,024.11 0.00% 001-110-43300 PlanChk&Insp-BuildingDEPT 41,000.00 35,094.80 4,994.85 40,089.65 910.35 2.22% 001-111-42300 E&PReimbEngr.-Engineering 60,000.00 71,900.49 4,757.85 76,658.34 -16,658.34 -27.76% 001-111-43250 Engineering-Engineering 60,000.00 85,441.22 1,088.25 86,529.47 -26,529.47 -44.22% 001-111-43300 PlanChk&Insp-Engineering 4,000.00 3,234.88 0.00 3,234.88 765.12 19.13% 001-113-40000 Salaries-Parks&Recreat 156,354.00 146,143.85 5,684.53 151,828.38 4,525.62 2.89% 001-113-40006 Overtime-Parks&Recreat 0.00 101.37 123.98 225.35 -225.35 0.00% 001-113-40015 VacationPayout-Parks&Recreat 5,854.00 4,456.44 1,102.00 5,558.44 295.56 5.05% 001-113-40050 FICA-Parks&Recreat 9,694.00 8,441.76 403.36 8,845.12 848.88 8.76% 001-113-40051 Medicare-Parks&Recreat 2,267.00 1,985.41 94.33 2,079.74 187.26 8.26% 99 Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 5 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 001-113-40055 SUI-Parks&Recreat 373.00 334.83 0.00 334.83 38.17 10.23% 001-113-40060 PERS-Parks&Recreat 19,995.00 13,652.51 530.88 14,183.39 5,811.61 29.07% 001-113-40065 Health/LifeIns-Parks&Recreat 49,528.00 36,633.89 913.18 37,547.07 11,980.93 24.19% 001-113-40070 WorkersComp.-Parks&Recreat 11,931.00 9,266.16 0.00 9,266.16 2,664.84 22.34% 001-113-42015 Gen.Supplies-Parks&Recreat 450.00 580.05 61.06 641.11 -191.11 -42.47% 001-113-42020 FUEL-Parks&Recreat 9,000.00 5,083.66 740.58 5,824.24 3,175.76 35.29% 001-113-42030 Repair/Maint-Parks&Recreat 31,500.00 26,594.08 2,808.09 29,402.17 2,097.83 6.66% 001-113-42057 Beautification-Parks&Recreat 5,000.00 2,248.18 0.00 2,248.18 2,751.82 55.04% 001-113-42095 Clothing-Parks&Recreat 2,000.00 914.66 0.00 914.66 1,085.34 54.27% 001-113-42205 Lease-Prkglot-Parks&Recreat 45,500.00 37,904.60 3,790.46 41,695.06 3,804.94 8.36% 001-113-42400 Signs-Parks & Recreat 0.00 25.91 0.00 25.91 -25.91 0.00% 001-113-42410 WeedControl-Parks&Recreat 1,500.00 4,856.61 0.00 4,856.61 -3,356.61 -223.77% 001-113-42415 Restrooms-Parks&Recreat 150.00 555.24 0.00 555.24 -405.24 -270.16% 001-113-42425 Taxes/Fees/Lics-Parks&Recreat 500.00 477.21 0.00 477.21 22.79 4.56% 001-113-42455 ComputerEqpmt-Parks&Recreat 0.00 74.14 0.00 74.14 -74.14 0.00% 001-113-42805 WaterUtilities-Parks&Recreat 22,500.00 21,026.30 1,459.59 22,485.89 14.11 0.06% 001-113-42810 PG&EUtilities-Parks&Recreat 39,700.00 45,046.97 3,194.30 48,241.27 -8,541.27 -21.51% 001-113-42850 VehicleMaintna-Parks&Recreat 6,000.00 2,876.81 0.00 2,876.81 3,123.19 52.05% 001-113-42860 O&MBlg/Structu-Parks&Recreat 5,000.00 4,611.50 450.00 5,061.50 -61.50 -1.23% 001-113-42865 Janitorial-Parks&Recreat 6,500.00 8,940.99 3,193.18 12,134.17 -5,634.17 -86.68% 001-113-43250 Engineering-Parks&Recreat 0.00 155.15 0.00 155.15 -155.15 0.00% 001-113-43650 Contracts-Other-Parks&Recreat 19,500.00 16,511.69 17,608.50 34,120.19 -14,620.19 -74.98% 001-113-44000 SmallEquipment-Parks&Recreat 0.00 24.52 33.39 57.91 -57.91 0.00% 001-113-69400 O&MEquipment-Parks&Recreat 4,500.00 2,580.38 0.00 2,580.38 1,919.62 42.66% 001-114-40000 Salaries-SwimmingPool 10,140.00 9,703.40 247.42 9,950.82 189.18 1.87% 001-114-40015 VacationPayout-SwimmingPool 380.00 324.14 0.00 324.14 55.86 14.70% 001-114-40050 FICA-SwimmingPool 629.00 573.68 15.34 589.02 39.98 6.36% 001-114-40051 Medicare-SwimmingPool 147.00 137.38 3.59 140.97 6.03 4.10% 001-114-40055 SUI-SwimmingPool 24.00 48.28 0.00 48.28 -24.28 -101.17% 001-114-40060 PERS-SwimmingPool 1,297.00 1,111.88 34.95 1,146.83 150.17 11.58% 001-114-40065 HealthBenefits-SwimmingPool 3,212.00 1,300.62 135.37 1,435.99 1,776.01 55.29% 001-114-40070 WorkersComp.-SwimmingPool 774.00 601.15 0.00 601.15 172.85 22.33% 001-114-42015 Gen.Supplies-SwimmingPool 125.00 0.00 0.00 0.00 125.00 100.00% 001-114-42025 Supplies-Chem-SwimmingPool 11,000.00 505.49 0.00 505.49 10,494.51 95.40% 001-114-42425 Taxes/Fees/Lics-SwimmingPool 450.00 748.00 0.00 748.00 -298.00 -66.22% 001-114-42860 O&MBlg/Structu-SwimmingPool 3,500.00 0.00 0.00 0.00 3,500.00 100.00% 001-114-43650 Contracts-Other-SwimmingPool 40,500.00 3,875.00 0.00 3,875.00 36,625.00 90.43% 001-114-69400 O&MEquipment-SwimmingPool 1,500.00 249.51 1,478.50 1,728.01 -228.01 -15.20% 001-115-42055 CommunityProm-Promotions 16,585.00 15,065.68 500.00 15,565.68 1,019.32 6.15% 001-115-42056 Holidaydecor-Promotions 0.00 0.00 347.80 347.80 -347.80 0.00% 001-115-42057 Beautification-Promotions 3,900.00 588.31 723.00 1,311.31 2,588.69 66.38% 001-115-42436 InternetServic-Promotions 3,000.00 0.00 0.00 0.00 3,000.00 100.00% 001-115-42745 Advertising-Promotions 4,000.00 2,209.84 272.80 2,482.64 1,517.36 37.93% 001-115-42756 Membership/Dues-Promotions 0.00 125.00 0.00 125.00 -125.00 0.00% 100
Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 6 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 001-140-40000 Salaries-Cementery 10,140.00 0.00 0.00 0.00 10,140.00 100.00% 001-140-40015 VacationPayout-Cementery 380.00 0.00 0.00 0.00 380.00 100.00% 001-140-40050 FICA-Cemetery 629.00 500.00 0.00 500.00 129.00 20.51% 001-140-40051 Medicare-Cemetery 147.00 130.00 0.00 130.00 17.00 11.56% 001-140-40055 SUI-Cemetery 24.00 0.00 0.00 0.00 24.00 100.00% 001-140-40060 PERS-Cemetery 1,297.00 1,000.00 0.00 1,000.00 297.00 22.90% 001-140-40065 EmployeeBenefi-Cemetery 3,212.00 1,159.14 71.96 1,231.10 1,980.90 61.67% 001-140-40070 WorkersComp.-Cemetery 774.00 601.11 0.00 601.11 172.89 22.34% 001-140-42030 REP/MAINT-FAC-Cemetery 0.00 35.41 0.00 35.41 -35.41 0.00% 001-140-42805 WaterUtilities-Cemetery 0.00 817.43 74.14 891.57 -891.57 0.00% 001-172-40000 Salaries-MonteVerdeMuse 33,801.00 1,906.52 87.44 1,993.96 31,807.04 94.10% 001-172-40015 VacationPayout-MonteVerdeMuse 1,266.00 0.00 0.00 0.00 1,266.00 100.00% 001-172-40050 FICA-MonteVerdeMuse 2,096.00 1,918.19 5.42 1,923.61 172.39 8.22% 001-172-40051 Medicare-MonteVerdeMuse 490.00 427.66 1.27 428.93 61.07 12.46% 001-172-40055 SUI-MonteVerdeMuse 81.00 50.78 0.00 50.78 30.22 37.31% 001-172-40060 PERS-MonteVerdeMuse 4,322.00 3,800.00 0.00 3,800.00 522.00 12.08% 001-172-40065 EmployeeBenefi-MonteVerdeMuse 10,707.00 0.48 0.00 0.48 10,706.52 100.00% 001-172-40070 WorkersComp.-MonteVerdeMuse 2,579.00 2,002.98 0.00 2,002.98 576.02 22.34% 001-172-42805 WaterUtilities-MonteVerdeMuse 0.00 668.97 79.10 748.07 -748.07 0.00% 001-172-42810 PG&EUtilities-MonteVerdeMuse 600.00 944.92 92.73 1,037.65 -437.65 -72.94% 001-172-42860 O&MBlg/Structu-MonteVerdeMuse 0.00 430.00 86.00 516.00 -516.00 0.00% 001-610-40065 Health/LifeIns-CentralServies 2,340.00 697.50 0.00 697.50 1,642.50 70.19% 001-610-42015 Gen.Supplies-CentralServies 1,250.00 1,658.53 0.00 1,658.53 -408.53 -32.68% 001-610-42031 EquipmtMaint.-CentralServies 650.00 319.06 36.81 355.87 294.13 45.25% 001-610-42435 NetworkSvcsCo-CentralServies 22,500.00 11,223.01 876.50 12,099.51 10,400.49 46.22% 001-610-42436 InternetServic-CentralServies 7,250.00 3,378.08 375.98 3,754.06 3,495.94 48.22% 001-610-42710 Communications-CentralServies 4,375.00 2,569.51 72.95 2,642.46 1,732.54 39.60% 001-610-42755 RiskManagement-CentralServies 217,663.00 238,396.00 0.00 238,396.00 -20,733.00 -9.53% 001-610-42756 Membership/Dues-CentralServies 1,250.00 512.50 0.00 512.50 737.50 59.00% 001-610-42760 Travel,Conf,Trg-CentralServies 0.00 161.89 0.00 161.89 -161.89 0.00% 001-610-43600 ProfServices-CentralServies 0.00 18,715.58 0.00 18,715.58 -18,715.58 0.00% 001-610-69400 O&MEquipment-CentralServies 750.00 0.00 0.00 0.00 750.00 100.00% 001-610-69800 ComputerHardwr-CentralServies 750.00 682.46 0.00 682.46 67.54 9.01% 001-613-43350 Speciallegal-LEGALSERVICES 28,050.00 19,290.00 2,323.00 21,613.00 6,437.00 22.95% Expense Totals: 3,085,841.00 2,664,386.82 124,145.61 2,788,532.43 297,308.57 9.63% 001 - GeneralFund Totals: 422,279.00 298,692.59 -90,606.05 208,086.54 214,192.46 003 - Streets/Sidewal
Revenue
003-000-75100 VehicleLicenseFee -3,265.00 -4,169.03 0.00 -4,169.03 904.03 27.69% 003-000-75120 Grants-County,local,m -405,000.00 -309,596.15 0.00 -309,596.15 -95,403.85 -23.56% 003-000-75320 2107HighwayUserTax -22,752.00 -16,467.17 -2,587.68 -19,054.85 -3,697.15 -16.25% 003-000-75321 2105HighwayUserTax -16,683.00 -12,603.86 -1,462.48 -14,066.34 -2,616.66 -15.68% 003-000-75322 2106HighwayUserTax -16,806.00 -13,281.96 -1,568.40 -14,850.36 -1,955.64 -11.64% 101
Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 7 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 003-000-75323 2107-5HighwayUserTax -1,000.00 -1,000.00 -2,000.85 -3,000.85 2,000.85 200.09% 003-000-75325 RoadMaintenance&Rehabi -68,453.00 -54,032.39 -6,179.77 -60,212.16 -8,240.84 -12.04% 003-001-75320 2103HighwayUserTax -24,934.00 -20,013.18 0.00 -20,013.18 -4,920.82 -19.74% Revenue Totals: -558,893.00 -431,163.74 -13,799.18 -444,962.92 -113,930.08 -20.38% Expense
003-102-42805 WaterUtilities-CityClerk 0.00 1.83 1.34 3.17 -3.17 0.00% 003-104-40000 Salaries-CITYMANAGER 12,000.00 9,055.48 499.59 9,555.07 2,444.93 20.37% 003-104-40015 VACATIONPAYOUT-CITYMANAGER 462.00 87.25 0.00 87.25 374.75 81.11% 003-104-40050 FICA-CityManager 744.00 540.61 30.97 571.58 172.42 23.17% 003-104-40051 Medicare-CITYMANAGER 174.00 100.13 7.24 107.37 66.63 38.29% 003-104-40055 SUI-CityManager 16.00 46.93 0.00 46.93 -30.93 -193.31% 003-104-40060 PERS-CITYMANAGER 944.00 628.57 39.32 667.89 276.11 29.25% 003-104-40065 EmployeeBenefi-CityManager 2,490.00 826.50 128.96 955.46 1,534.54 61.63% 003-104-40070 WorkersComp.-CITYMANAGER 934.00 725.40 0.00 725.40 208.60 22.33% 003-104-42015 Gen.Supplies-CITYMANAGER 25.00 104.33 0.00 104.33 -79.33 -317.32% 003-104-42710 Communications-CITYMANAGER 0.00 140.77 7.30 148.07 -148.07 0.00% 003-104-42760 Travel,Conf,Trg-CityManager 250.00 211.02 0.00 211.02 38.98 15.59% 003-104-42805 WaterUtilities-CityManager 42.00 13.99 1.34 15.33 26.67 63.50% 003-104-42810 PG&EUtilities-CityManager 32.00 49.15 1.09 50.24 -18.24 -57.00% 003-104-42995 CONTINGENCY-CityManager 250.00 0.00 0.00 0.00 250.00 100.00% 003-104-43600 ProfServices-CityManager 1,200.00 122.50 0.00 122.50 1,077.50 89.79% 003-105-40000 Salaries-Finance 11,147.00 8,571.66 376.90 8,948.56 2,198.44 19.72% 003-105-40015 VACATIONPAYOUT-Finance 321.00 0.00 0.00 0.00 321.00 100.00% 003-105-40050 FICA-Finance 691.00 530.23 23.37 553.60 137.40 19.88% 003-105-40051 Medicare-Finance 162.00 118.42 5.46 123.88 38.12 23.53% 003-105-40055 SUI-Finance 41.00 59.39 1.55 60.94 -19.94 -48.63% 003-105-40060 PERS-Finance 657.00 678.43 29.66 708.09 -51.09 -7.78% 003-105-40065 EmployeeBenefi-Finance 3,140.00 1,844.99 202.31 2,047.30 1,092.70 34.80% 003-105-40070 WorkersComp.-Finance 859.00 667.14 0.00 667.14 191.86 22.34% 003-105-42015 Gen.Supplies-Finance 1,451.00 988.45 26.85 1,015.30 435.70 30.03% 003-105-42435 NetworkSvcsCo-Finance 662.00 686.61 76.29 762.90 -100.90 -15.24% 003-105-42450 MOMonlinefees-Finance 757.00 757.00 0.00 757.00 0.00 0.00% 003-105-42760 Travel,Conf,Trg-Finance 95.00 30.28 0.00 30.28 64.72 68.13% 003-105-42805 WaterUtilities-Finance 32.00 35.04 3.01 38.05 -6.05 -18.91% 003-105-42810 PG&EUtilities-Finance 25.00 469.42 40.33 509.75 -484.75 -1,939.00% 003-105-42955 PayChex&Bank-Finance 914.00 722.25 27.90 750.15 163.85 17.93% 003-105-43100 Audit&Acctg-Finance 2,554.00 2,855.70 0.00 2,855.70 -301.70 -11.81% 003-105-43600 ProfServices-Finance 1,513.00 0.00 0.00 0.00 1,513.00 100.00% 003-105-43650 Contracts-Other-Finance 202.00 253.80 0.00 253.80 -51.80 -25.64% 003-105-69400 O&MEquipment-Finance 3,468.00 3,060.00 0.00 3,060.00 408.00 11.76% 003-112-40000 Salaries-Streets/Roads 59,490.00 55,619.15 2,438.64 58,057.79 1,432.21 2.41% 003-112-40006 Overtime-Streets/Roads 0.00 142.69 0.00 142.69 -142.69 0.00% 003-112-40015 VACATIONPAYOUT-Streets/Roads 2,227.00 2,375.28 0.00 2,375.28 -148.28 -6.66% 102
Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 8 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 003-112-40050 FICA-Streets/Roads 3,688.00 3,605.59 151.20 3,756.79 -68.79 -1.87% 003-112-40051 Medicare-Streets/Roads 863.00 806.09 35.36 841.45 21.55 2.50% 003-112-40055 SUI-Streets/Roads 142.00 144.84 0.00 144.84 -2.84 -2.00% 003-112-40060 PERS-Streets/Roads 7,607.00 6,553.72 427.02 6,980.74 626.26 8.23% 003-112-40065 Health/LifeIns-Streets/Roads 18,844.00 19,897.96 1,464.38 21,362.34 -2,518.34 -13.36% 003-112-40070 WorkersComp.-Streets/Roads 4,539.00 3,525.14 0.00 3,525.14 1,013.86 22.34% 003-112-42015 Gen.Supplies-Streets/Roads 1,560.00 1,641.07 101.83 1,742.90 -182.90 -11.72% 003-112-42020 FUEL-Streets/Roads 12,540.00 3,106.02 351.45 3,457.47 9,082.53 72.43% 003-112-42095 Clothing-Streets/Roads 810.00 276.93 0.00 276.93 533.07 65.81% 003-112-42200 Patching-Streets/Roads 21,960.00 3,265.95 81.56 3,347.51 18,612.49 84.76% 003-112-42400 Signs-Streets/Roads 250.00 0.00 0.00 0.00 250.00 100.00% 003-112-42405 FloodControl-Streets/Roads 1,000.00 0.00 0.00 0.00 1,000.00 100.00% 003-112-42410 WeedControl-Streets/Roads 3,000.00 46.04 0.00 46.04 2,953.96 98.47% 003-112-42810 PG&EUtilities-Streets/Roads 0.00 41.45 83.98 125.43 -125.43 0.00% 003-112-42815 StreetLights-Streets/Roads 38,400.00 33,959.40 3,198.92 37,158.32 1,241.68 3.23% 003-112-42850 VehicleMaintna-Streets/Roads 2,000.00 1,745.17 147.56 1,892.73 107.27 5.36% 003-112-43650 Contracts-Other-Streets/Roads 17,000.00 9,984.40 0.00 9,984.40 7,015.60 41.27% 003-112-69400 O&MEquipment-Streets/Roads 1,000.00 425.20 0.00 425.20 574.80 57.48% 003-112-69600 Improvements-Streets/Roads 961,000.00 564,830.34 0.00 564,830.34 396,169.66 41.22% Expense Totals: 1,206,174.00 746,975.70 10,012.68 756,988.38 449,185.62 37.24% 003 - Streets/Sidewal Totals: 647,281.00 315,811.96 -3,786.50 312,025.46 335,255.54 004 - CrestviewLgt/D
Revenue
004-000-74330 StreetLightingCharges -2,650.00 -2,703.00 0.00 -2,703.00 53.00 2.00% Revenue Totals: -2,650.00 -2,703.00 0.00 -2,703.00 53.00 2.00% Expense
004-105-40000 Salaries-Finance 1,486.00 1,019.94 31.41 1,051.35 434.65 29.25% 004-105-40015 VacationPayout-Finance 43.00 0.00 0.00 0.00 43.00 100.00% 004-105-40050 FICA-Finance 92.00 62.66 1.95 64.61 27.39 29.77% 004-105-40051 Medicare-Finance 22.00 14.73 0.46 15.19 6.81 30.95% 004-105-40055 SUI-Finance 5.00 36.95 1.55 38.50 -33.50 -670.00% 004-105-40060 PERS-Finance 88.00 79.45 2.47 81.92 6.08 6.91% 004-105-40065 EmployeeBenefi-Finance 419.00 30.90 0.00 30.90 388.10 92.63% 004-105-40070 WorkersComp.-Finance 115.00 89.31 0.00 89.31 25.69 22.34% 004-105-42015 Gen.Supplies-Finance 194.00 0.00 0.00 0.00 194.00 100.00% 004-105-42435 NetworkSvcsCo-Finance 88.00 0.00 0.00 0.00 88.00 100.00% 004-105-42450 MOMonlinefees-Finance 101.00 101.00 0.00 101.00 0.00 0.00% 004-105-42760 Travel,Conf,Trg-Finance 13.00 0.00 0.00 0.00 13.00 100.00% 004-105-42805 WaterUtilities-Finance 4.00 0.00 0.00 0.00 4.00 100.00% 004-105-42810 PG&EUtilities-Finance 3.00 0.00 0.00 0.00 3.00 100.00% 004-105-42955 PayChex&Bank-Finance 122.00 0.00 0.00 0.00 122.00 100.00% 004-105-43100 Audit&Acctg-Finance 340.00 5.00 0.00 5.00 335.00 98.53% 004-105-43600 ProfServices-Finance 202.00 0.00 0.00 0.00 202.00 100.00% 103
Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 9 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 004-105-43650 Contracts-Other-Finance 27.00 0.00 0.00 0.00 27.00 100.00% 004-105-69400 O&MEquipment-Finance 462.00 510.00 0.00 510.00 -48.00 -10.39% 004-145-40065 EmployeeBenefi-CrestViewLgt 0.00 0.96 0.00 0.96 -0.96 0.00% 004-145-42815 StreetLights-CrestViewLgt 0.00 1,227.21 125.88 1,353.09 -1,353.09 0.00% Expense Totals: 3,826.00 3,178.11 163.72 3,341.83 484.17 12.65% 004 - CrestviewLgt/D Totals: 1,176.00 475.11 163.72 638.83 537.17 010 - SewerM&O
Revenue
010-000-74500 SewerServiceCharges -2,472,989.00 -2,077,539.19 68.86 -2,077,470.33 -395,518.67 -15.99% 010-000-74505 SepticDumpingFee -50,000.00 -33,543.81 -4,145.13 -37,688.94 -12,311.06 -24.62% 010-000-74510 ContractSewerRevAWA& -266,341.00 -230,356.00 0.00 -230,356.00 -35,985.00 -13.51% 010-000-75000 InterestEarnings -16,000.00 0.00 0.00 0.00 -16,000.00 -100.00% 010-000-77115 EffluentDisposal -131,000.00 -146,054.70 -18,626.33 -164,681.03 33,681.03 25.71% 010-000-77130 LateCharges -40,000.00 -53,298.43 -25.00 -53,323.43 13,323.43 33.31% 010-001-74500 SewerSvcChrgesAmadorC -54,715.00 -47,294.00 0.00 -47,294.00 -7,421.00 -13.56% Revenue Totals: -3,031,045.00 -2,588,086.13 -22,727.60 -2,610,813.73 -420,231.27 -13.86% Expense
010-006-42015 Gen.Supplies-SewerTreatment 2,500.00 1,899.36 0.00 1,899.36 600.64 24.03% 010-007-69400 O&MEquipment-SewerTreatment 66,000.00 44,228.78 28,188.79 72,417.57 -6,417.57 -9.72% 010-010-69900 Sludge-SewerTreatment 55,000.00 47,137.84 3,742.54 50,880.38 4,119.62 7.49% 010-102-40000 Salaries-CityClerk 6,248.00 5,508.02 250.00 5,758.02 489.98 7.84% 010-102-40015 VacationPayout-CityClerk 361.00 2,674.20 0.00 2,674.20 -2,313.20 -640.78% 010-102-40050 FICA-CityClerk 573.00 507.29 15.50 522.79 50.21 8.76% 010-102-40051 Medicare-CityClerk 134.00 118.66 3.63 122.29 11.71 8.74% 010-102-40055 SUI-CityClerk 16.00 32.20 0.00 32.20 -16.20 -101.25% 010-102-40060 PERS-CityClerk 739.00 433.49 19.68 453.17 285.83 38.68% 010-102-40061 PERSUnfunded-CityClerk 7,894.00 7,894.00 0.00 7,894.00 0.00 0.00% 010-102-40065 Health/LifeIns-CityClerk 2,490.00 968.46 346.54 1,315.00 1,175.00 47.19% 010-102-40070 WorkersComp.-CityClerk 715.00 555.30 0.00 555.30 159.70 22.34% 010-102-42015 Gen.Supplies-CityClerk 18.00 20.90 0.00 20.90 -2.90 -16.11% 010-102-42445 MUNICODEWEB-CityClerk 600.00 0.00 0.00 0.00 600.00 100.00% 010-102-42805 WaterUtilities-CityClerk 0.00 23.53 2.67 26.20 -26.20 0.00% 010-102-42810 PG&EUtilities-CityClerk 0.00 48.39 1.09 49.48 -49.48 0.00% 010-104-40000 Salaries-CITYMANAGER 49,998.00 45,482.43 2,545.64 48,028.07 1,969.93 3.94% 010-104-40015 VacationPayout-CityManager 2,308.00 436.25 0.00 436.25 1,871.75 81.10% 010-104-40050 FICA-CityManager 3,720.00 2,589.37 132.00 2,721.37 998.63 26.84% 010-104-40051 Medicare-CITYMANAGER 870.00 658.46 36.91 695.37 174.63 20.07% 010-104-40055 SUI-CityManager 81.00 92.50 0.00 92.50 -11.50 -14.20% 010-104-40060 PERS-CITYMANAGER 4,722.00 3,082.72 200.34 3,283.06 1,438.94 30.47% 010-104-40061 PERSUnfunded-CityManager 13,408.00 13,408.00 0.00 13,408.00 0.00 0.00% 010-104-40065 Health/LifeIns-CITYMANAGER 12,449.00 7,240.55 1,263.11 8,503.66 3,945.34 31.69% 010-104-40070 WorkersComp.-CityManager 4,668.00 3,625.38 0.00 3,625.38 1,042.62 22.34% 010-104-42015 Gen.Supplies-CityManager 123.00 208.70 0.00 208.70 -85.70 -69.67% 104
Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 10 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 010-104-42710 Communications-CITYMANAGER 0.00 281.51 14.59 296.10 -296.10 0.00% 010-104-42760 Travel,Conf,Trg-CityManager 1,250.00 553.82 0.00 553.82 696.18 55.69% 010-104-42805 WaterUtilities-CityManager 208.00 22.09 2.67 24.76 183.24 88.10% 010-104-42810 PG&EUtilities-CityManager 159.00 98.29 2.17 100.46 58.54 36.82% 010-104-42995 CONTINGENCY-CityManager 1,250.00 0.00 0.00 0.00 1,250.00 100.00% 010-104-43600 ProfServices-CityManager 6,000.00 245.00 0.00 245.00 5,755.00 95.92% 010-104-69800 ComputerHardwr-CentralServies 0.00 671.83 0.00 671.83 -671.83 0.00% 010-105-40000 Salaries-Finance 56,775.00 49,136.88 2,068.32 51,205.20 5,569.80 9.81% 010-105-40015 VacationPayout-Finance 1,636.00 480.00 0.00 480.00 1,156.00 70.66% 010-105-40050 FICA-Finance 3,520.00 2,955.80 115.97 3,071.77 448.23 12.73% 010-105-40051 Medicare-Finance 823.00 717.86 29.99 747.85 75.15 9.13% 010-105-40055 SUI-Finance 207.00 286.49 4.64 291.13 -84.13 -40.64% 010-105-40060 PERS-Finance 3,348.00 2,568.85 111.69 2,680.54 667.46 19.94% 010-105-40061 PERSUnfunded-Finance 13,072.00 13,072.00 0.00 13,072.00 0.00 0.00% 010-105-40065 Health/LifeIns-Finance 15,992.00 10,434.05 1,162.00 11,596.05 4,395.95 27.49% 010-105-40070 WorkersComp.-Finance 4,374.00 3,397.05 0.00 3,397.05 976.95 22.34% 010-105-42015 Gen.Supplies-Finance 7,387.00 6,996.23 27.41 7,023.64 363.36 4.92% 010-105-42435 NetworkSvcsCo-Finance 3,372.00 2,441.16 271.24 2,712.40 659.60 19.56% 010-105-42450 MOMonlinefees-Finance 3,854.00 3,854.00 0.00 3,854.00 0.00 0.00% 010-105-42760 Travel,Conf,Trg-Finance 482.00 166.56 0.00 166.56 315.44 65.44% 010-105-42805 WaterUtilities-Finance 161.00 125.78 10.70 136.48 24.52 15.23% 010-105-42810 PG&EUtilities-Finance 878.00 1,668.99 143.40 1,812.39 -934.39 -106.42% 010-105-42955 PayChex&Bank-Finance 4,657.00 4,013.02 167.40 4,180.42 476.58 10.23% 010-105-43100 Audit&Acctg-Finance 13,006.00 11,264.00 0.00 11,264.00 1,742.00 13.39% 010-105-43600 ProfServices-Finance 7,707.00 0.00 0.00 0.00 7,707.00 100.00% 010-105-43650 Contracts-Other-Finance 1,028.00 1,237.27 0.00 1,237.27 -209.27 -20.36% 010-105-69400 O&MEquipment-Finance 17,663.00 16,420.00 0.00 16,420.00 1,243.00 7.04% 010-111-42300 E&PReimbEngr.-Engineering 0.00 5,872.50 0.00 5,872.50 -5,872.50 0.00% 010-111-43250 Engineering-Engineering 0.00 16,890.00 0.00 16,890.00 -16,890.00 0.00% 010-151-40000 Salaries-SewerTreatment 73,236.00 73,249.39 4,052.65 77,302.04 -4,066.04 -5.55% 010-151-40006 Overtime-SewerTreatment 10,000.00 7,140.99 1,599.91 8,740.90 1,259.10 12.59% 010-151-40015 VacationPayout-SewerTreatment 2,742.00 5,751.73 0.00 5,751.73 -3,009.73 -109.76% 010-151-40050 FICA-SewerTreatment 4,541.00 4,576.98 350.46 4,927.44 -386.44 -8.51% 010-151-40051 Medicare-SewerTreatment 1,062.00 1,041.37 81.96 1,123.33 -61.33 -5.77% 010-151-40055 SUI-SewerTreatment 175.00 203.13 0.00 203.13 -28.13 -16.07% 010-151-40060 PERS-SewerTreatment 9,365.00 9,678.43 601.37 10,279.80 -914.80 -9.77% 010-151-40061 PERSUnfunded-SewerTreatment 25,641.00 25,641.00 0.00 25,641.00 0.00 0.00% 010-151-40065 Health/LifeIns-SewerTreatment 23,198.00 26,527.08 2,493.50 29,020.58 -5,822.58 -25.10% 010-151-40070 WorkersComp.-SewerTreatment 5,588.00 4,339.89 0.00 4,339.89 1,248.11 22.34% 010-151-42015 Supplies-Lab-SewerTreatment 6,000.00 4,607.50 840.00 5,447.50 552.50 9.21% 010-151-42020 FUEL-SewerTreatment 10,000.00 3,557.06 253.27 3,810.33 6,189.67 61.90% 010-151-42025 Supplies-Chem-SewerTreatment 120,000.00 96,162.46 9,104.96 105,267.42 14,732.58 12.28% 010-151-42030 Repair/Maint-SewerTreatment 0.00 961.88 0.00 961.88 -961.88 0.00% 010-151-42095 Clothing-SewerTreatment 1,000.00 757.26 0.00 757.26 242.74 24.27% 105
Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 11 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 010-151-42215 Rentals-Mach/Eq-SewerTreatment 10,000.00 565.88 0.00 565.88 9,434.12 94.34% 010-151-42425 Taxes/Fees/Lics-SewerTreatment 32,000.00 31,876.47 0.00 31,876.47 123.53 0.39% 010-151-42436 InternetServic-SewerTreatment 2,500.00 1,791.10 386.75 2,177.85 322.15 12.89% 010-151-42710 Communications-SewerTreatment 1,000.00 281.52 31.83 313.35 686.65 68.67% 010-151-42756 Membership/Dues-SewerTreatment 750.00 782.00 0.00 782.00 -32.00 -4.27% 010-151-42760 Travel,Conf,Trg-SewerTreatment 2,000.00 1,713.40 0.00 1,713.40 286.60 14.33% 010-151-42805 WaterUtilities-SewerTreatment 18,000.00 9,389.08 1,183.16 10,572.24 7,427.76 41.27% 010-151-42810 PG&EUtilities-SewerTreatment 28,000.00 27,701.79 2,758.50 30,460.29 -2,460.29 -8.79% 010-151-42830 O&M-SewerPlt-SewerTreatment 25,000.00 25,737.70 4,184.36 29,922.06 -4,922.06 -19.69% 010-151-42850 VehicleMaintna-SewerTreatment 3,500.00 5,189.90 311.74 5,501.64 -2,001.64 -57.19% 010-151-43250 Engineering-SewerTreatment 50,000.00 5,400.00 0.00 5,400.00 44,600.00 89.20% 010-151-43650 Contracts-Other-SewerTreatment 0.00 27,500.00 0.00 27,500.00 -27,500.00 0.00% 010-151-45100 PrincipalPymt-SewerTreatment 25,000.00 0.00 0.00 0.00 25,000.00 100.00% 010-151-45200 InterestExpens-SewerTreatment 19,395.00 9,697.50 0.00 9,697.50 9,697.50 50.00% 010-151-69400 Pumps-Equipment-SewerTreatment 0.00 574.52 0.00 574.52 -574.52 0.00% 010-151-69600 Improvements-SewerTreatment 10,000.00 0.00 0.00 0.00 10,000.00 100.00% 010-151-69701 Machinery&-SewerTreatment 140,000.00 131,680.10 0.00 131,680.10 8,319.90 5.94% 010-151-69800 ComputerEqpmt-SewerTreatment 0.00 1,984.02 0.00 1,984.02 -1,984.02 0.00% 010-151-69801 ComputerSoftwr-SewerTreatment 7,500.00 9,384.00 2,995.79 12,379.79 -4,879.79 -65.06% 010-152-40000 Salaries-SewerCollectio 43,941.00 42,836.66 2,026.10 44,862.76 -921.76 -2.10% 010-152-40006 Overtime-SewerCollectio 0.00 244.14 0.00 244.14 -244.14 0.00% 010-152-40015 VacationPayout-SewerCollectio 1,645.00 2,880.23 0.00 2,880.23 -1,235.23 -75.09% 010-152-40050 FICA-SewerCollectio 2,724.00 2,593.61 125.62 2,719.23 4.77 0.18% 010-152-40051 Medicare-SewerCollectio 637.00 623.52 29.38 652.90 -15.90 -2.50% 010-152-40055 SUI-SewerCollectio 105.00 200.68 0.00 200.68 -95.68 -91.12% 010-152-40060 PERS-SewerCollectio 5,619.00 5,633.38 301.43 5,934.81 -315.81 -5.62% 010-152-40061 PERSUnfunded-SewerCollectio 13,814.00 13,814.00 0.00 13,814.00 0.00 0.00% 010-152-40065 Health/LifeIns-SewerCollectio 13,919.00 11,901.19 1,076.70 12,977.89 941.11 6.76% 010-152-40070 WorkersComp.-SewerCollectio 3,353.00 2,604.09 0.00 2,604.09 748.91 22.34% 010-152-42095 Clothing-SewerCollectio 1,400.00 607.26 0.00 607.26 792.74 56.62% 010-152-42425 Taxes/Fees/Lics-SewerCollectio 0.00 3,945.00 0.00 3,945.00 -3,945.00 0.00% 010-152-42830 O&M-SewerPlt-SewerCollectio 0.00 0.00 298.00 298.00 -298.00 0.00% 010-152-42850 VehicleMaintna-SewerCollectio 5,000.00 845.69 0.00 845.69 4,154.31 83.09% 010-152-42860 O&MBlg/Structu-SewerCollectio 5,000.00 0.00 0.00 0.00 5,000.00 100.00% 010-152-43250 Engineering-SewerCollectio 20,000.00 5,332.50 0.00 5,332.50 14,667.50 73.34% 010-152-43600 ProfServices-SewerCollectio 2,000.00 1,167.75 0.00 1,167.75 832.25 41.61% 010-152-69400 O&MEquipment-SewerCollectio 3,000.00 146.71 0.00 146.71 2,853.29 95.11% 010-152-69600 Improvements-SewerCollectio 915,250.00 119,466.83 0.00 119,466.83 795,783.17 86.95% 010-152-69701 Machinery&-SewerCollectio 37,500.00 35,624.65 0.00 35,624.65 1,875.35 5.00% 010-152-69801 ComputerSoftwr-SewerCollectio 7,500.00 7,494.00 0.00 7,494.00 6.00 0.08% 010-610-40065 Health/LifeIns-CentralServies 1,170.00 472.50 0.00 472.50 697.50 59.62% 010-610-42015 Gen.Supplies-CentralServies 625.00 1,495.50 0.00 1,495.50 -870.50 -139.28% 010-610-42031 EquipmtMaint.-CentralServies 325.00 320.56 36.80 357.36 -32.36 -9.96% 010-610-42435 NetworkSvcsCo-CentralServies 11,250.00 9,189.64 876.50 10,066.14 1,183.86 10.52% 106
Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 12 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 010-610-42436 InternetServic-CentralServies 3,625.00 3,378.08 375.98 3,754.06 -129.06 -3.56% 010-610-42710 Communications-CentralServies 2,188.00 2,569.50 72.95 2,642.45 -454.45 -20.77% 010-610-42755 RiskManagement-CentralServies 108,831.00 119,361.25 0.00 119,361.25 -10,530.25 -9.68% 010-610-42756 Membership/Dues-CentralServies 625.00 512.50 0.00 512.50 112.50 18.00% 010-610-69400 O&MEquipment-CentralServies 375.00 0.00 0.00 0.00 375.00 100.00% 010-610-69800 ComputerHardwr-CentralServies 375.00 341.23 0.00 341.23 33.77 9.01% 010-613-43350 Speciallegal-LEGALSERVICES 38,250.00 14,368.00 1,633.00 16,001.00 22,249.00 58.17% Expense Totals: 2,321,683.00 1,310,161.59 78,963.30 1,389,124.89 932,558.11 40.17% 010 - SewerM&O Totals: -709,362.00 -1,277,924.54 56,235.70 -1,221,688.84 512,326.84 011 - SewerWWTP
Revenue
011-000-75000 InterestEarnings -7,000.00 0.00 0.00 0.00 -7,000.00 -100.00% 011-000-77115 SewerConnectionCharges -30,741.00 -16,497.56 0.00 -16,497.56 -14,243.44 -46.33% Revenue Totals: -37,741.00 -16,497.56 0.00 -16,497.56 -21,243.44 -56.29% 011 - SewerWWTP Totals: -37,741.00 -16,497.56 0.00 -16,497.56 -21,243.44 -56.29% 012 - SewerLineRep.

Revenue
012-000-75000 InterestEarnings -7,000.00 0.00 0.00 0.00 -7,000.00 -100.00% Revenue Totals: -7,000.00 0.00 0.00 0.00 -7,000.00 -100.00% 012 - SewerLineRep. Totals: -7,000.00 0.00 0.00 0.00 -7,000.00 -100.00% 014 - SewerCapRes
Revenue
014-000-75000 InterestEarnings -11,000.00 0.00 0.00 0.00 -11,000.00 -100.00% Revenue Totals: -11,000.00 0.00 0.00 0.00 -11,000.00 -100.00% 014 - SewerCapRes Totals: -11,000.00 0.00 0.00 0.00 -11,000.00 -100.00% 020 - FEMA
Revenue
020-000-75135 FEMA -27,192.00 -123,190.51 0.00 -123,190.51 95,998.51 353.04% Revenue Totals: -27,192.00 -123,190.51 0.00 -123,190.51 95,998.51 353.04% 020 - FEMA Totals: -27,192.00 -123,190.51 0.00 -123,190.51 95,998.51 353.04% 026 - COSCComFac07-1
Revenue
026-000-75000 Income-InterestEarning -1,000.00 0.00 0.00 0.00 -1,000.00 -100.00% Revenue Totals: -1,000.00 0.00 0.00 0.00 -1,000.00 -100.00% 026 - COSCComFac07-1 Totals: -1,000.00 0.00 0.00 0.00 -1,000.00 -100.00% 028 - PublicSafety
Revenue
028-001-75200 State Grants 0.00 -547.90 0.00 -547.90 547.90 0.00% Revenue Totals: 0.00 -547.90 0.00 -547.90 547.90 0.00%
107
Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 13 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining Expense
028-106-42760 Travel,Conf,Trg-PoliceDept 0.00 1,107.59 0.00 1,107.59 -1,107.59 0.00% Expense Totals: 0.00 1,107.59 0.00 1,107.59 -1,107.59 0.00% 028 - PublicSafety Totals: 0.00 559.69 0.00 559.69 -559.69 029 - SwimmingPool
Expense
029-114-42015 Gen.Supplies-SwimmingPool 0.00 0.00 539.52 539.52 -539.52 0.00% 029-114-42025 Supplies-Chem-SwimmingPool 0.00 0.00 161.50 161.50 -161.50 0.00% 029-114-42030 Repair/Maint-SwimmingPool 0.00 0.00 112.54 112.54 -112.54 0.00% Expense Totals: 0.00 0.00 813.56 813.56 -813.56 0.00%
029 - SwimmingPool Totals: 0.00 0.00 813.56 813.56 -813.56 0.00% 032 - TM-Crestview
Revenue
032-001-74355 TrafficMitigationfee 0.00 -2,861.91 0.00 -2,861.91 2,861.91 0.00% Revenue Totals: 0.00 -2,861.91 0.00 -2,861.91 2,861.91 0.00% 032 - TM-Crestview Totals: 0.00 -2,861.91 0.00 -2,861.91 2,861.91 0.00% 035 - TM-General
Revenue
035-000-74355 TrafficMitigationfee 0.00 -5,134.22 0.00 -5,134.22 5,134.22 0.00% Revenue Totals: 0.00 -5,134.22 0.00 -5,134.22 5,134.22 0.00% 035 - TM-General Totals: 0.00 -5,134.22 0.00 -5,134.22 5,134.22 0.00% 042 - AB1600
Revenue
042-000-74345 GENERALDEVELOPERIMPACT -5,000.00 -7,720.02 0.00 -7,720.02 2,720.02 54.40% Revenue Totals: -5,000.00 -7,720.02 0.00 -7,720.02 2,720.02 54.40% Expense
042-106-69701 Machinery&-PoliceDept 40,000.00 37,031.09 0.00 37,031.09 2,968.91 7.42% 042-113-69701 Machinery&-Parks&Recreat 40,000.00 360.00 0.00 360.00 39,640.00 99.10% Expense Totals: 80,000.00 37,391.09 0.00 37,391.09 42,608.91 53.26% 042 - AB1600 Totals: 75,000.00 29,671.07 0.00 29,671.07 45,328.93 059 - BuildingFacili
Expense
059-105-42015 Gen.Supplies-Finance 0.00 0.00 100.49 100.49 -100.49 0.00% 059-113-42810 PG&EUtilities-Parks&Recreat 0.00 0.00 416.29 416.29 -416.29 0.00% Expense Totals: 0.00 0.00 516.78 516.78 -516.78 0.00%
059 - BuildingFacili Totals: 0.00 0.00 516.78 516.78 -516.78 0.00% 073 - ParkImpactFee
Revenue
073-000-74360 PARKSREGIONALIMPACTFEE 0.00 -13,700.65 0.00 -13,700.65 13,700.65 0.00% 108
Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 14 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining Revenue Totals: 0.00 -13,700.65 0.00 -13,700.65 13,700.65 0.00% Expense
073-113-42057 Beautification-Parks&Recreat 0.00 732.04 0.00 732.04 -732.04 0.00% 073-113-61100 ParkImprovements 35,000.00 0.00 0.00 0.00 35,000.00 100.00% 073-113-69600 Improvements-Parks&Recreat 0.00 14,800.00 0.00 14,800.00 -14,800.00 0.00% Expense Totals: 35,000.00 15,532.04 0.00 15,532.04 19,467.96 55.62% 073 - ParkImpactFee Totals: 35,000.00 1,831.39 0.00 1,831.39 33,168.61 080 - EffluentDisp.

Expense
080-102-40000 Salaries-CityClerk 4,624.00 1,953.34 125.00 2,078.34 2,545.66 55.05% 080-102-40015 VacationPayout-CityClerk 181.00 0.00 0.00 0.00 181.00 100.00% 080-102-40050 FICA-CityClerk 287.00 121.09 7.75 128.84 158.16 55.11% 080-102-40051 Medicare-CityClerk 67.00 28.34 1.81 30.15 36.85 55.00% 080-102-40055 SUI-CityClerk 8.00 32.20 0.00 32.20 -24.20 -302.50% 080-102-40060 PERS-CityClerk 369.00 153.73 9.84 163.57 205.43 55.67% 080-102-40065 EmployeeBenefi-CityClerk 1,245.00 512.66 65.25 577.91 667.09 53.58% 080-102-40070 WorkersComp.-CityClerk 357.00 277.26 0.00 277.26 79.74 22.34% 080-102-42015 Gen.Supplies-CityClerk 9.00 20.90 0.00 20.90 -11.90 -132.22% 080-102-42445 MuniCodeWeb-CityClerk 300.00 0.00 0.00 0.00 300.00 100.00% 080-102-42805 WaterUtilities-CityClerk 0.00 22.09 2.67 24.76 -24.76 0.00% 080-102-42810 PG&EUtilities-CityClerk 0.00 24.23 0.54 24.77 -24.77 0.00% 080-104-40000 Salaries-CityManager 35,999.00 26,448.58 1,331.83 27,780.41 8,218.59 22.83% 080-104-40015 VacationPayout-CityManager 1,385.00 261.75 0.00 261.75 1,123.25 81.10% 080-104-40050 FICA-CityManager 2,232.00 1,577.55 82.57 1,660.12 571.88 25.62% 080-104-40051 Medicare-CityManager 522.00 387.33 19.31 406.64 115.36 22.10% 080-104-40055 SUI-CityManager 48.00 30.84 0.00 30.84 17.16 35.75% 080-104-40060 PERS-CityManager 2,833.00 1,813.50 104.81 1,918.31 914.69 32.29% 080-104-40065 EmployeeBenefi-CityManager 7,469.00 4,503.21 736.47 5,239.68 2,229.32 29.85% 080-104-40070 WorkersComp.-CityManager 2,801.00 2,175.39 0.00 2,175.39 625.61 22.34% 080-104-42015 Gen.Supplies-CityManager 74.00 208.69 0.00 208.69 -134.69 -182.01% 080-104-42710 Communications-CityManager 0.00 281.55 14.58 296.13 -296.13 0.00% 080-104-42760 Travel,Conf,Trg-CITYMANAGER 750.00 465.02 0.00 465.02 284.98 38.00% 080-104-42805 WaterUtilities-CityManager 125.00 22.09 2.67 24.76 100.24 80.19% 080-104-42810 PG&EUtilities-CityManager 96.00 98.29 2.17 100.46 -4.46 -4.65% 080-104-42995 CONTINGENCY-CityManager 750.00 0.00 0.00 0.00 750.00 100.00% 080-104-43600 ProfServices-CityManager 3,600.00 245.00 0.00 245.00 3,355.00 93.19% 080-105-40000 Salaries-Finance 17,835.00 14,744.51 314.08 15,058.59 2,776.41 15.57% 080-105-40015 VACATIONPAYOUT-Finance 514.00 0.00 0.00 0.00 514.00 100.00% 080-105-40050 FICA-Finance 1,106.00 455.70 19.47 475.17 630.83 57.04% 080-105-40051 Medicare-Finance 259.00 106.49 4.55 111.04 147.96 57.13% 080-105-40055 SUI-Finance 65.00 65.01 1.55 66.56 -1.56 -2.40% 080-105-40060 PERS-Finance 1,052.00 578.57 24.72 603.29 448.71 42.65% 080-105-40065 EmployeeBenefi-Finance 5,024.00 1,852.11 202.31 2,054.42 2,969.58 59.11% 109
Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 15 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 080-105-40070 WorkersComp.-Finance 1,374.00 1,067.10 0.00 1,067.10 306.90 22.34% 080-105-42015 Gen.Supplies-Finance 2,320.00 1,448.79 25.98 1,474.77 845.23 36.43% 080-105-42435 NetworkSvcsCo-Finance 1,059.00 610.29 67.81 678.10 380.90 35.97% 080-105-42450 MOMonlinefees-Finance 1,211.00 1,211.00 0.00 1,211.00 0.00 0.00% 080-105-42760 Travel,Conf,Trg-Finance 151.00 50.49 0.00 50.49 100.51 66.56% 080-105-42805 WaterUtilities-Finance 50.00 31.57 2.68 34.25 15.75 31.50% 080-105-42810 PG&EUtilities-Finance 40.00 417.26 35.85 453.11 -413.11 -1,032.78% 080-105-42955 PayChex&Bank-Finance 1,463.00 206.32 0.00 206.32 1,256.68 85.90% 080-105-43100 Audit&Acctg-Finance 4,086.00 1,447.00 0.00 1,447.00 2,639.00 64.59% 080-105-43600 ProfServices-Finance 2,421.00 0.00 0.00 0.00 2,421.00 100.00% 080-105-43650 Contracts-Other-Finance 323.00 0.00 0.00 0.00 323.00 100.00% 080-105-69400 O&MEquipment-Finance 5,549.00 5,000.00 0.00 5,000.00 549.00 9.89% 080-160-40000 Salaries-SewerARSA 84,503.00 88,755.86 1,157.16 89,913.02 -5,410.02 -6.40% 080-160-40006 Overtime-SewerARSA 10,000.00 9,203.43 3,856.09 13,059.52 -3,059.52 -30.60% 080-160-40015 VacationPayout-Effluent 3,164.00 5,844.12 0.00 5,844.12 -2,680.12 -84.71% 080-160-40050 FICA-SewerARSA 5,239.00 5,235.83 310.82 5,546.65 -307.65 -5.87% 080-160-40051 Medicare-SewerARSA 1,225.00 1,229.54 72.69 1,302.23 -77.23 -6.30% 080-160-40055 SUI-SewerARSA 202.00 200.10 0.00 200.10 1.90 0.94% 080-160-40060 PERS-SewerARSA 10,806.00 10,828.70 583.04 11,411.74 -605.74 -5.61% 080-160-40061 PERSUnfunded-Effluent 21,693.00 17,833.00 0.00 17,833.00 3,860.00 17.79% 080-160-40065 Health/LifeIns-SewerARSA 26,767.00 25,111.14 2,535.35 27,646.49 -879.49 -3.29% 080-160-40070 WorkersComp.-SewerARSA 6,448.00 5,007.81 0.00 5,007.81 1,440.19 22.34% 080-160-42016 Gen.Supplies-SewerARSA 600.00 843.22 130.00 973.22 -373.22 -62.20% 080-160-42017 Supplies-Lab-SewerARSA 0.00 126.50 0.00 126.50 -126.50 0.00% 080-160-42020 FUEL-SewerARSA 19,000.00 0.00 0.00 0.00 19,000.00 100.00% 080-160-42030 Repair/Maint-SewerARSA 0.00 1,620.47 190.42 1,810.89 -1,810.89 0.00% 080-160-42095 Clothing-SewerARSA 0.00 91.20 0.00 91.20 -91.20 0.00% 080-160-42405 FloodControl-SewerARSA 1,500.00 0.00 0.00 0.00 1,500.00 100.00% 080-160-42425 Taxes/Fees/Lics-SewerARSA 210,000.00 1,454.12 0.00 1,454.12 208,545.88 99.31% 080-160-42756 Membership/Dues-SewerARSA 3,000.00 0.00 0.00 0.00 3,000.00 100.00% 080-160-42810 PG&EUtilities-Effluent 0.00 0.38 0.00 0.38 -0.38 0.00% 080-160-42850 VehicleMaintna-SewerARSA 5,200.00 382.19 0.00 382.19 4,817.81 92.65% 080-160-42860 O&MBlg/Structu-SewerARSA 1,500.00 0.00 0.00 0.00 1,500.00 100.00% 080-160-42900 ARSA-SewerARSA 0.00 480,747.75 0.00 480,747.75 -480,747.75 0.00% 080-160-42905 ARSA=Rep/Main-SewerARSA 0.00 11.05 0.00 11.05 -11.05 0.00% 080-160-43250 Engineering-SewerARSA 47,000.00 1,822.50 0.00 1,822.50 45,177.50 96.12% 080-160-43350 Speciallegal-SewerARSA 0.00 299.00 0.00 299.00 -299.00 0.00% 080-160-69400 O&MEquipment-SewerARSA 54,000.00 0.00 0.00 0.00 54,000.00 100.00% 080-160-69600 Improvements-SewerARSA 425,000.00 0.00 0.00 0.00 425,000.00 100.00% 080-160-69701 Machinery&-Effluent 25,000.00 0.00 0.00 0.00 25,000.00 100.00% 080-610-40065 EmployeeBenefi-CentralServies 1,170.00 0.00 0.00 0.00 1,170.00 100.00% 080-610-42015 Gen.Supplies-CentralServies 625.00 162.97 0.00 162.97 462.03 73.92% 080-610-42031 EquipmtMaint.-CentralServies 325.00 0.00 0.00 0.00 325.00 100.00% 080-610-42435 NetworkSvcsCo-CentralServies 11,250.00 19.88 0.00 19.88 11,230.12 99.82% 110
Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 16 of 17
Account Name Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 080-610-42436 InternetServic-CentralServies 3,625.00 0.00 0.00 0.00 3,625.00 100.00% 080-610-42710 Communications-CentralServies 2,188.00 0.00 0.00 0.00 2,188.00 100.00% 080-610-42755 RiskManagement-CentralServies 108,831.00 119,034.75 0.00 119,034.75 -10,203.75 -9.38% 080-610-42756 Membership/Dues-CentralServies 625.00 0.00 0.00 0.00 625.00 100.00% 080-610-69400 O&MEquipment-CentralServies 375.00 0.00 0.00 0.00 375.00 100.00% 080-610-69800 ComputerHardwr-CentralServies 375.00 341.23 0.00 341.23 33.77 9.01% 080-613-43350 Legal-CityAttorney 18,700.00 0.00 0.00 0.00 18,700.00 100.00% Expense Totals: 1,221,969.00 847,163.58 12,041.84 859,205.42 362,763.58 29.69% 080 - EffluentDisp. Totals: 1,221,969.00 847,163.58 12,041.84 859,205.42 362,763.58 29.69% 093 - VehicleCapRes
Revenue
093-000-75060 SaleofRealProperty 0.00 -400.00 0.00 -400.00 400.00 0.00% Revenue Totals: 0.00 -400.00 0.00 -400.00 400.00 0.00%
093 - VehicleCapRes Totals: 0.00 -400.00 0.00 -400.00 400.00 0.00% 095 - Gen'lOperRes
Revenue
095-000-75135 FEMA -169,308.00 -140,110.47 0.00 -140,110.47 -29,197.53 -17.25% Revenue Totals: -169,308.00 -140,110.47 0.00 -140,110.47 -29,197.53 -17.25% 095 - Gen'lOperRes Totals: -169,308.00 -140,110.47 0.00 -140,110.47 -29,197.53 -17.25% Report Total: 1,440,102.00 -71,913.82 -24,620.95 -96,534.77 1,536,636.77 111
Section 13, Item C.

Detail vs Budget Report Date Range: 06/01/2025 - 06/30/2025 7/14/2025 1:01:12 PM Page 17 of 17
Fund Summary
Fund Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining 001 - GeneralFund 422,279.00 298,692.59 -90,606.05 208,086.54 214,192.46 003 - Streets/Sidewal 647,281.00 315,811.96 -3,786.50 312,025.46 335,255.54 004 - CrestviewLgt/D 1,176.00 475.11 163.72 638.83 537.17 010 - SewerM&O -709,362.00 -1,277,924.54 56,235.70 -1,221,688.84 512,326.84 011 - SewerWWTP -37,741.00 -16,497.56 0.00 -16,497.56 -21,243.44 -56.29% 012 - SewerLineRep. -7,000.00 0.00 0.00 0.00 -7,000.00 -100.00% 014 - SewerCapRes -11,000.00 0.00 0.00 0.00 -11,000.00 -100.00% 020 - FEMA -27,192.00 -123,190.51 0.00 -123,190.51 95,998.51 353.04% 026 - COSCComFac07-1 -1,000.00 0.00 0.00 0.00 -1,000.00 -100.00% 028 - PublicSafety 0.00 559.69 0.00 559.69 -559.69
029 - SwimmingPool 0.00 0.00 813.56 813.56 -813.56 0.00% 032 - TM-Crestview 0.00 -2,861.91 0.00 -2,861.91 2,861.91 0.00% 035 - TM-General 0.00 -5,134.22 0.00 -5,134.22 5,134.22 0.00% 042 - AB1600 75,000.00 29,671.07 0.00 29,671.07 45,328.93 059 - BuildingFacili 0.00 0.00 516.78 516.78 -516.78 0.00% 073 - ParkImpactFee 35,000.00 1,831.39 0.00 1,831.39 33,168.61 080 - EffluentDisp. 1,221,969.00 847,163.58 12,041.84 859,205.42 362,763.58 29.69% 093 - VehicleCapRes 0.00 -400.00 0.00 -400.00 400.00 0.00% 095 - Gen'lOperRes -169,308.00 -140,110.47 0.00 -140,110.47 -29,197.53 -17.25% Report Total: 1,440,102.00 -71,913.82 -24,620.95 -96,534.77 1,536,636.77 112
Section 13, Item C.

Pooled Cash Report

For the Period Ending 6/30/2025

BEGINNING

BALANCE

CURRENT

ACTIVITY

CURRENT
ACCOUNT # ACCOUNT NAME BALANCE

CLAIM ON CASH
001-000-10001 Claim On Cash (32,261.65) 978,448.98 946,187.33 002-000-10001 Claim On Cash 0.00 0.00 0.00
003-000-10001 Claim On Cash (4,033.84) 64,023.18 59,989.34 004-000-10001 Claim On Cash (38.14) 1,998.82 1,960.68
005-000-10001 Claim On Cash 0.00 0.00 0.00
006-000-10001 Claim On Cash 0.00 0.00 0.00
007-000-10001 Claim On Cash 0.00 (191.90) (191.90)
009-000-10001 Claim On Cash 0.00 1,238.99 1,238.99
010-000-10001 Claim On Cash (13,853.99) 3,005,622.81 2,991,768.82 011-000-10001 Claim On Cash 0.00 132,604.28 132,604.28
012-000-10001 Claim On Cash 0.00 617,663.66 617,663.66
013-000-10001 Claim On Cash 0.00 0.00 0.00
014-000-10001 Claim On Cash 0.00 1,000,438.52 1,000,438.52 015-000-10001 Claim On Cash 0.00 0.42 0.42
016-000-10001 Claim On Cash 0.00 0.00 0.00
017-000-10001 Claim On Cash 0.00 163.66 163.66
018-000-10001 Claim On Cash 0.00 0.00 0.00
019-000-10001 Claim On Cash 0.00 2,917.36 2,917.36
020-000-10001 Claim On Cash 0.00 0.00 0.00
021-000-10001 Claim On Cash 0.00 0.00 0.00
022-000-10001 Claim On Cash 0.00 0.00 0.00
023-000-10001 Claim On Cash 0.00 (563,168.00) (563,168.00) 024-000-10001 Claim On Cash 0.00 (23,675.00) (23,675.00) 025-000-10001 Claim On Cash 0.00 0.00 0.00
026-000-10001 Claim On Cash 0.00 969.69 969.69
027-000-10001 Claim On Cash 0.00 0.00 0.00
028-000-10001 Claim On Cash 0.00 12,161.18 12,161.18
029-000-10001 Claim On Cash 0.00 (33,244.78) (33,244.78) 030-000-10001 Claim On Cash 0.00 (77,709.52) (77,709.52) 031-000-10001 Claim on Cash 0.00 82,777.60 82,777.60
032-000-10001 Claim On Cash 0.00 (21,917.55) (21,917.55) 033-000-10001 Claim On Cash 0.00 (38,262.17) (38,262.17) 034-000-10001 Claim On Cash 0.00 61,760.41 61,760.41
035-000-10001 Claim On Cash 0.00 249,349.05 249,349.05
036-000-10001 Claim On Cash 0.00 5,589.84 5,589.84
037-000-10001 Claim On Cash 0.00 66,455.66 66,455.66
038-000-10001 Claim On Cash 0.00 40,813.87 40,813.87
039-000-10001 Claim On Cash 0.00 378,817.15 378,817.15
040-000-10001 Claim On Cash 0.00 0.00 0.00
041-000-10001 Claim On Cash 0.00 0.00 0.00
042-000-10001 Claim On Cash 0.00 152,780.69 152,780.69
043-000-10001 Claim On Cash 0.00 0.00 0.00
044-000-10001 Claim On Cash 0.00 0.00 0.00
045-000-10001 Claim On Cash 0.00 0.00 0.00
046-000-10001 Claim On Cash 0.00 0.00 0.00
047-000-10001 Claim On Cash 0.00 55,245.19 55,245.19
048-000-10001 Claim On Cash 0.00 1,221.30 1,221.30
049-000-10001 Claim On Cash 0.00 0.00 0.00
050-000-10001 Claim On Cash 0.00 2,693.80 2,693.80
051-000-10001 Claim On Cash 0.00 0.00 0.00
052-000-10001 Claim On Cash 0.00 0.00 0.00
053-000-10001 Claim On Cash 0.00 0.00 0.00
054-000-10001 Claim On Cash 0.00 0.00 0.00
TYLERHOST\SYSTEM 7.14.2025 Page 1 of 4113
Section 13, Item D.

BEGINNING

BALANCE

CURRENT

ACTIVITY

CURRENT
ACCOUNT # ACCOUNT NAME BALANCE
055-000-10001 Claim On Cash 0.00 (253,806.00) (253,806.00) 056-000-10001 Claim On Cash 0.00 0.00 0.00
057-000-10001 Claim On Cash 0.00 187,796.43 187,796.43
058-000-10001 Claim On Cash 0.00 0.00 0.00
059-000-10001 Claim On Cash 0.00 7,825.78 7,825.78
060-000-10001 Claim On Cash 0.00 89.73 89.73
061-000-10001 Claim On Cash 0.00 0.00 0.00
062-000-10001 Claim On Cash 0.00 0.00 0.00
063-000-10001 Claim On Cash 0.00 0.00 0.00
064-000-10001 Claim On Cash 0.00 0.00 0.00
065-000-10001 Claim On Cash 0.00 0.00 0.00
066-000-10001 Claim On Cash 0.00 0.00 0.00
070-000-10001 Claim On Cash 0.00 0.00 0.00
072-000-10001 Claim On Cash 0.00 0.00 0.00
073-000-10001 Claim On Cash 0.00 109,714.60 109,714.60
079-000-10001 Claim On Cash 0.00 0.00 0.00
080-000-10001 Claim On Cash (8,997.24) (865,171.67) (874,168.91) 081-000-10001 Claim On Cash 0.00 (0.13) (0.13)
082-000-10001 Claim On Cash 0.00 0.00 0.00
085-000-10001 Claim On Cash 0.00 0.00 0.00
086-000-10001 Claim On Cash 0.00 73,377.27 73,377.27
087-000-10001 Claim On Cash 0.00 3,414.53 3,414.53
088-000-10001 Claim On Cash 0.00 20,935.35 20,935.35
089-000-10001 Claim On Cash 0.00 83,681.96 83,681.96
090-000-10001 Claim On Cash 0.00 0.00 0.00
091-000-10001 Claim On Cash 0.00 (483,270.11) (483,270.11) 092-000-10001 Claim On Cash 0.00 138,849.16 138,849.16
093-000-10001 Claim On Cash 0.00 17,892.96 17,892.96
094-000-10001 Claim On Cash 0.00 50,515.25 50,515.25
095-000-10001 Claim On Cash 0.00 245,432.19 245,432.19
096-000-10001 Claim On Cash 0.00 50,572.85 50,572.85
097-000-10001 Claim On Cash 0.00 0.00 0.00
TOTAL CLAIM ON CASH (59,184.86) 5,545,437.34 5,486,252.48 *Note – Beginning Balances are not accurate due to timing of data transfer from MOMs to Tyler in June, this is a temporary reporting issue that will be resolved by next report cycle. 114
Section 13, Item D.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer _____________________________________________________________________________

STAFF REPORT
TO: TOM DUBOIS, CITY MANAGER
MEETING DATE: JULY 21, 2025
FROM: AARON WOLCOTT, CITY CLERK
SUBJECT: CITY CLERK REPORT – JUNE 2025
RECOMMENDATION:

Information only.

BACKGROUND:

June activities for the City Clerk included meeting management, taking on risk management and ongoing HR onboarding. Time was also spent working on updating aspects of the website and specifically working with CivicPlus to get the latest supplement of ordinances added to the City’s code. The below items represent the key functions of the role and activities completed in the month of June.

DISCUSSION:
 City Clerk:
o Agendas and minutes created for 3 City Council Meetings, 1 Planning Commission, 1 Ad Hoc meeting and 1 ARSA meeting. DRC was cancelled in June due to lack of agenda items. o 3 Public Record Requests (all related to building permits). Building permits requests are our most common request type.
o 2 City Council Resolutions, 2 Planning Commission Resolutions o Permits: 2 Short Term Rentals, 2 Event Permits, 2 Encroachment Permits o Ongoing review of record retention policy and process. The current policy is outdated and needs updating, which Karen started but didn’t finish. A new policy will come to Council in September or October for review and approval.
o The most recent Ordinances were added to our Municipal code as “Supplement 6”. This involved working with CivicPlus and Municode to add our most recent ordinances (375-378) to the code. I am still working with CivicPlus regarding old ordinances that are listed separately on the website and continuously updating documents and links on the site to get it up to date.
 Risk Management
o Working with CSJVRMA on annual census, vehicles and business travel coverage. Updated fleet information, staffing updates and set up additional onboarding with our risk management partner.
 Human Resources
o Continued salary comparisons and worked on scenario mapping for salaries. o Held an initial training call with Keenan on our health benefits. o Worked with two staff members to resolve questions and issues related to their health care benefits.
115
Section 13, Item E.
______________________________________________________________________________

STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: JULY 21, 2025
FROM: CHRISTIAN CARDONA, TAYLORED MARKETING
SUBJECT: JUNE MARKETING REPORT
BACKGROUND:

City of Sutter Creek: Social Media Performance Analysis Reporting Period: June 2025
Platforms Analyzed: Instagram & Facebook
Quantitative Analysis
Instagram Overview
● Total Views: 10,100 (significant increase from the previous 30 days) ○ Source of Views:
■ 49.1% from existing followers (approximately 4,959 views) ■ 50.9% from non-followers (approximately 5,141 views)
○ This suggests balanced reach and content that appeals beyond the current follower base. ● Accounts Reached: 2,341 unique accounts
○ Indicates strong visibility and discoverability through hashtags, location tags, and shares. ● Profile Visits: 88
○ A healthy indicator of interest in learning more about the city and its offerings. ● External Link Taps: 2
○ Reflects very limited traffic being driven from Instagram to external resources (such as websites or event pages).
● Content Output: 67 content pieces shared across all formats (Posts, Stories, Reels) ○ Demonstrates active content creation and consistency. ● Content Type Breakdown (by Views):
○ Posts: 79.1% of total views (approx. 7,979 views)
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer 116
Section 13, Item F.
2 [Type text]
○ Stories: ~15% (approx. 1,515 views)
○ Reels: ~6% (approx. 606 views)
○ Posts remain the dominant format, but increasing Reel usage could expand reach further. ● Engagement Overview:
○ Total Interactions: 264
■ 88.2% from followers (approx. 233 interactions)
■ 11.8% from non-followers (approx. 31 interactions)
○ Accounts Engaged: 102
○ Engagement Breakdown:
■ Likes: 152
■ Comments: 4
■ Saves: 3
■ Shares: 32
○ Overall interaction rate shows strong support from existing community, but room to grow in encouraging comments and saves.
● Top Performing Content (for Views and Interactions):
○ Photo of the Sutter Creek Sign advertising the 4th of July Pool Party ○ Upcoming Events Post for July
○ 4th of July Advertisement Reel
● Audience Demographics:
○ Gender:
■ 83.1% Women
■ 16.9% Men
○ Top Age Ranges:
■ 35–44 (Primary demographic)
■ 45–54 (Secondary)
■ 25–34 (Tertiary)
■ 55–64 (Emerging group)
○ Top Cities:
■ Sutter Creek
■ Jackson
■ Pine Grove
■ Pioneer
○ The data confirms the platform's appeal to local women in mid-life age groups. ● Followers:
○ Total: 365 followers (↑12% from the previous month)
○ Gained 40 new followers this month
○ Steady follower growth tied to increased engagement and seasonal event promotion Facebook Overview
● Total Views: 12,783
● Engagements: 556 (likes, comments, shares, reactions) ● New Followers: 12
117
Section 13, Item F.
● Audience Insight: Primary demographic is 65+ years old, indicating this platform continues to serve the older, more established local audience.

Qualitative Analysis
The City of Sutter Creek's social media presence showed clear and consistent growth in engagement and discovery during this reporting period. Event-centric content, particularly around Fourth of July celebrations, performed exceptionally well across platforms.

Instagram shows promising traction, with an even split between follower and non-follower views, indicating that recent content is being discovered organically—through hashtags, the Explore page, or shares by users. However, engagement remains concentrated within the follower base, meaning there is room to encourage interaction and conversion from new viewers.

Posts performed best in terms of views, and Reels—while lowest performing—have high potential for discoverability. A continued emphasis on event promotions, engaging visuals, and leveraging seasonal content will drive further visibility.

Facebook remains a solid platform for reaching the 65+ community, which should not be overlooked.

While fewer new followers were gained, total views and engagements were high, showing continued interest from long-time residents and older visitors.

The gender and age distribution on Instagram suggests that local women ages 35–54 are the most actively engaged demographic. Content that appeals to this audience—community updates, family-friendly events, history, and local charm—should continue to be prioritized.

Areas for Improvement

1. Increase External Engagement:
○ Only 2 external link taps suggests the current calls to action may not be as effective. ○ Action: Add clearer, more compelling CTAs that direct users to learn more, RSVP, or visit the city website.

2. Encourage Commenting:
○ With only 4 comments out of 264 interactions, there is an opportunity to create more conversation.
○ Action: Include open-ended questions, polls, and invitations for followers to share their memories or opinions.

3. Maximize Reels Potential:
○ Reels underperformed but are a discovery powerhouse on Instagram. ○ Action: Create more short-form videos highlighting scenery, shop tours, quick history facts, or event previews.

4. Convert Non-Followers to Followers:
○ Over 50% of views are from non-followers, but the engagement ratio skews heavily to followers.
○ Action: Include more “Follow for more” language in captions and video overlays. 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer 118
Section 13, Item F.
4 [Type text]

5. Content Calendar Optimization:
○ While content volume is strong, ensuring it's spaced out strategically (e.g. using key posting days and themes) can improve consistency and visibility.

Tactics Beyond Social Media
To expand community outreach and visitor engagement, the following offline strategies are recommended:

1. Local Partnerships & Co-Marketing
○ Collaborate with local businesses, restaurants, wineries, and artisan shops for cross-promotion.
○ Example: Feature local products or shop tours on the City’s platforms while they promote city events in-store.

2. Printed Promotions with QR Codes
○ Develop eye-catching flyers, signs, and window clings with QR codes that link to upcoming event pages or Instagram profiles.
○ Distribute at high-traffic areas like cafés, inns, event venues, and the visitor center.

3. Event-Based Storytelling
○ At community events, have a small booth or mobile station where attendees can write their “Favorite Sutter Creek Memory.” Use quotes and photos for future posts. ○ Capture content during events for later use, even if not posted immediately.

4. Newsletter Integration
○ Promote the city's email newsletter on social media and vice versa. ○ Use the newsletter to summarize top posts, events, and local business highlights.

5. Local Media Collaboration
○ Share top-performing visuals and stories with local newspapers, radio stations, and tourism partners.
○ Media coverage can reinforce digital messages and expand reach among offline audiences.

6. Community Bulletin Boards
○ Update physical bulletin boards (in libraries, markets, etc.) with upcoming event calendars and social media callouts.

Conclusion
The City of Sutter Creek's social media presence continues to grow and reflect community pride. With a strong foundation built on event promotion and hyper-local storytelling, there's momentum to build on through more strategic calls to action, content variety, and cross-channel engagement. 119
Section 13, Item F.

By expanding into Reels, leveraging the interest of non-followers, and connecting with residents through both digital and traditional methods, the City can deepen its community impact while attracting new visitors and followers.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer 120
Section 13, Item F.

TO: TOM DUBOIS, CITY MANAGER
MEETING DATE: JULY 21, 2025
FROM: ERIN VENTURA, CONTRACT PLANNER
SUBJECT PLANNING DEPARTMENT REPORT FOR JUNE 2025
Executive Summary
The Following items were reviewed at the June 9, 2025 Planning Commission meeting:
 70 Broad Street- Short Term Rental- Approved
 290 Gopher Flat Road- Short Term Rental- Approved
June DRC meeting cancelled due to lack of applications.

Detailed Summary
Applicant Projects:
 Gold Rush Ranch Phase 1A – Attended the ACTC meeting on 6/9/25. Working on a resolution regarding roadway improvements and fees.
 Panner Creek Estates: Met with the bridge engineering, waiting for revised plans.

Commission and Committee Work:

Additional Projects:
 Impact Fee Study: The City is revising its LEAP Grant application to secure additional funding. A consultant is updating the Nexus Study.
 Zoning Code Cleanup: The City is utilizing remaining LEAP funds to clarify and update the zoning code. This project is currently in progress.  Staff is working on revising the ADU ordinance incompliance with State Law. 121
Section 13, Item G.

STAFF REPORT
TO: TOM DUBOIS, CITY MANAGER
MEETING DATE: JULY 21, 2025
FROM: DAN LAFONTAINE, PUBLIC WORKS DIRECTOR
SUBJECT PUBLIC WORKS DEPARTMENT REPORT FOR JUNE 2025
Objective: The objective of this staff report is to provide a monthly status update regarding activities within the Public Works Department.

Executive Summary: June ended with the same intensity as the end of May with two spills (one in the creek and one on the ARSA line) and an emergency road repair on gopher flat. I am happy to report that both spills have been mitigated, and thanks to our amazing response times of our operators (less than an hour after notice the spills) these emergencies were less than they could have been. The spill in the creek resulted in some swimming warnings, downstream of where everyone plays in the creek, but all warnings have been removed, and the creek is safe to use again. The ARSA spill only resulted in minimal downtime to the Ione plant and flows were quickly resumed. We also received some good news concerning our roads in town. Amador Water Agency is performing leak detection work in town, and we have successfully worked out a deal to have Hayden Alley and Broadway repaved thus saving the City money. We are working together with the Water Agency to fix anything underground (sewer and storm drains) prior to the water line repairs and repaving. This work will be completed by the end of 2025.

The Miscellaneous Sewer Main Replacement Project – Work has begun on the 2025 collection system projects as of June 30, 2025. Road closures will be in effect at various times on Old 49 from Rayland to Miners Bend. Public Works will post notices in advance and work to minimize the interruption. All road closures will begin after 9am to help alleviate traffic.

Wastewater Treatment Request for Proposals – One addendum was produced on May 30th which updated the schedule. Confidential meetings were held the week of June 16th. The deadline for questions/clarifications has passed and no significant questions were received. The City is looking forward to receiving proposals on July 15 @2:00 PM.

Upcoming: In July, the Miscellaneous Sewer Main Replacement project collection system work will be continuing with minor traffic delays. Detours will be posted around town to ease the flow of traffic. The City will be submitting its list of mitigation projects to the Counties’ updated Local Hazard Mitigation Plan. The plan is updated every 5 years and all projects that are submitted to the plan will be eligible for FEMA funding. We will be receiving proposals for the new WWTP on July 15th and will be announcing the award at the end of July. 122
Section 13, Item H.

Detailed Summary: Below is a detailed summary and/or status of the main PW responsibilities; Collection System, Wastewater Treatment Plant, Effluent Disposal, Streets and City Right of Way, Parks and Buildings, and Service Callouts.

Collection System Status:

CIP work
 On June 18, 2025, it was brought to the Cities attention that the collection system had become blocked and was discharging sewer into the creek downstream of the main street bridge. Once the location of the spill was discovered, a crew was dispatched, and the blockage was cleared in under one hour. Although the creek cleared up in a few days, per County Environmental Health Department, signs were posted to avoid swimming in the creek downstream of the main street bridge. The City also took a sample of the creek water as a precaution and the results came back within background levels. We are happy to report that as of June 30, the warning signs have been removed, fish were noticed swimming in the spill area of the creek, and no further swimming restrictions are in place. A large thank you goes out to all of those who called and posted on Facebook about the issue.

Warning Sign posted at Main Street Bridge Sewer plug cleared creek returned to normal One positive thing that happened as a result of the sewer blockage is that we identified inflow to the collection system pipes in the creek. Typically, sewer pipes are not under pressure, so the creek water flows into the collection system but during the blockage sewer pressure increased allowing us to see the inflow. Further investigation will be required but this will be added to a future collection system project as this would be a major source of I/I.
 Miscellaneous Sewer main Replacement Projects. – Work has begun on the collection system around town on June 30, 2025. The first two projects are the installation of a manhole behind Napa Auto parts and pipe bursting the sewer main down Greenstone terrace. We know that these repairs have caused some traffic headaches and ask that you bear with us as we fix our critical infrastructure around town. We are trying to give as much advanced notice as possible for road closures.

The work is on schedule.
 RH Borden presented the results of the collection system flow meters from the sewer manholes in March. Generally, the results show that infiltration is occurring in four of the basins located downtown in varying degrees. The assessment also found some manholes that have signs of degradation (not properly sealed from 123
Section 13, Item H.

groundwater). Staff is putting together a targeted list of items to investigate/repair further.
 In light of the budget constraints, The City will be working on excavating Eureka St with the help from Campell construction to replace 120 feet of pipe and install a cleanout halfway down Eureka St. Once a cleanout has been installed crews can clear the line better and investigate if any other problems are occurring. We anticipate that this work can be accomplished within a few days, in the month of July.

SSMP Activity
Calls for service.
 6/18/2025; 29 Badger Rd. plugged City Main, resulting in creek spill. State OES and Amador County Environmental Health were notified.

Sewer System Cleaning and Maintenance.
 For July 2025, there was 1,776 feet of sewer line cleaned. The total amount cleaned for the calendar year 2025 is 3,837 ft. The total cleaned for the calendar year 2024 is 19,207 feet.

Wastewater Treatment Plant Status:

The WWTP met all the effluent quality discharge requirements for the month of June 2025.

Table 1. Monthly Status of required reporting constituents.

Constituent Monthly Results Monthly Limits
Monthly Influent Flow 8.674 MG 0.289 MGD daily avg 0.48 mgd1 Effluent BOD, mg/L 28 mg/L 30 mg/l
Effluent Settleable Matter, mL/L < 0.1 ml/L 0.5 ml/l
Effluent TSS, mg/L 8.8 mg/L 30 mg/l
Total Coliform, MPN < 1.8 MPN 23 MPN
Sludge Wasted 34,037 gallons
Rain 0.00 in. 24.15 in. YTD –27.52” Last YTD
1 The 0.48 MGD is daily dry weather flow (May through October).

Plant Compliance Issues: The monthly May 2025 report was electronically submitted to the Regional Water Quality Control Board.
 Operational Strategy Modifications:
 The rag bin was hauled on June 3, 2025.
 We continued normal sludge wasting in June with 34K gallons dewatered.  Wastewater RFP updates - Confidential meetings were held the week of June 16th.

The deadline for questions/clarifications has passed and no significant questions were received. The City is looking forward to receiving proposals on July 15 @ 2:00 PM.  Roto strainer #3 is currently being installed. New couplers had to be ordered and were received in February. Operators are currently piecing all parts of the roto strainers back into service.
 A contract has been signed to receive a new power section for the Aerator. The Aerator diffusor head will be shipped back to the manufacturer for rebuild. 124
Section 13, Item H.

 The second Chlorine tank has been installed and piping connected in the chlorine building. The chlorine line was clogged causing some restrictions in the line. Upon clearing the line, we discovered that the pumps were still running hotter than the old pumps (136° vs 82°). We are waiting for correspondence back form the manufacturer.
 The contract has been signed for the Geotechnical work at the WWTP. A flyover has been scheduled for July 8th and boring will be initiated in the last half of July.  Looking at FEMA maps, portions of the existing WWTP may be in the flood plain and the maps are currently being investigated. HydroSciences is looking into setting up a meeting to discuss.

Effluent Disposal
 Bowers and irrigation was resumed for the irrigation season on May 27, 2025. Ione has started receiving ARSA water on June 6, 2025, for the disposal season. As of June 30, Ione has received approximately 90 acre-feet of ARSA water.  On June 27, 2025, CalFire contractors working at the Ione CalFire Academy facility drilled through a 24-inch ARSA wastewater line. Emergency crews were dispatched to the facility to shut down the flow of water out of Preston to empty the line. Upon investigation, the driller bored directly into the top of the pipeline. ARSA had a saddle on hand that was used to cover the hole by the end of the day. Water to Ione was interrupted from June 27 through June 30th when the line was returned to operation.

Thanks to the quick response time only 600 gallons of wastewater was released during the spill.
 Henderson Underdrain – Current reservoir levels indicate that ARSA will have Henderson drained to deadpan by early August. The project is set to begin on August 4, 2025. The Henderson underdrain project has received approval from all state agencies, and the project contract was sent to Campbell construction on July 1(must be accepted by July 10th). The spring in the dam face (that was to be plugged in the original scope of work) has been accepted by DSOD to be taken out of the scope of work due to water rights being presented to DSOD by the property owner. This will save ARSA and the City considerable money and one of the more questionable items in the scope of work.  The manufacturer of the flow meter for Bowers has proposed a shorter spool length with a restocking cost of 2K. City staff are currently investigating if the flow meter can be used in another place to save the restocking fee.
 The Water Board has sent a meeting invite for August 6th to discuss the joint water balance with all parties associated with the Mule Creek watershed. We are still waiting for comments from the water board on the revisions to the individual water balances before commencing with the joint water balance.
 Ongoing maintenance of the cattle water troughs along the pipeline. Irrigation sprinklers and valves are being repaired constantly.
 Weed and rodent abatement at the three reservoirs.
 Send weekly updates to the Regional Board on reservoir levels and volumes.  Daily flow checks and level readings.
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Section 13, Item H.

Streets and City Right of Way.
 On June 26, 2025, one of the Public Works team noticed a hole in Gopher Flat Rd. around Cole Street. Upon further investigation we determined that the storm drain collapsed under the road creating an emergency. On June 27th Public works and Campbell construction installed two trench plates in the East bound lane. With the installation of the trench plates over the road we now have time to investigate the extent of the damage and determine the best solution to fix the storm drain and the road on top. On July 8 staff looked at the interior of the pipe and it is in satisfactory condition. The next step is to open up the old pavement, backfill the hole and repair the pavement. This repair will most likely include the closure of one lane of Gopher Flat Rd. for a short period of time.

Stay tuned for more information on the repair.

Storm drain under Gopher Flat Rd. the top of the pipe is intact.  The City has received preliminary plans from Amador Water Agency (AWA) to do some leak repair work under grant at Eureka St., Borgh Way, Broadway, and Hayden. In the plans the City has asked for AWA to repave the entirety of Broadway and Hayden. In addition to the repaving, AWA has indicated that they will replace the hydrant on Broadway and fix the sidewalk around the existing hydrant. Once the City approves the plans AWA will go out to bid. Per the grant, all work must be completed by the end of the calendar year.
 The City is getting bids to repair the gutter along David Dr. and replace asphalt in front of the effected homes.
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Section 13, Item H.

Parks and Buildings
 We got lucky in June and received a few days of CalFire crews to help clear some of the City easements and clear some growth in the creek. Crews worked on June 26 to clear the easements on Gopher flat (see below). On July 1, crews were in the creek above City hall to do some vegetation management in the creek (see below).

CalFire crew on Gopher Flat
CalFire crew cleared the creek around the Auditorium parking lot and swimming area  Bryson Bathroom – On June 10th the Board of Supervisors approved the transfer of TOT funds to the City of Sutter Creek to install a bathroom at Bryson park. Designs are currently underway, and we hope to have them finalized by the end of July. After that we will be going out to bid and with any luck, we will have a functioning bathroom at Bryson park by Fall of 2025.
 The 18-acres above the WWTP had CalFire limb up and pile some trees on the property.

The Sutter Creek Fire Protection District brought their chipper and chipped up the piles.

Next is to bulldoze a firebreak line around the property and possibly burn the property to further reduce vegetation on City owned properties. We continue to work on the mine head site to reduce vegetation.
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Section 13, Item H.
1 Staff Report
To: Tom DuBois, City Manager
Meeting Date: July 21, 2025
From: Matt Ospital, PE City Engineer
Subject: Project Status Update
Type: Project Status Memo
Tom, the following is a status update of all projects WGA is currently working on:

1. Building Inspections/Plan Check – Continuing building inspections on Tuesdays and Thursdays or as needed. Building plan check is being performed on a continual basis as plans are submitted. For June 2025:
2 Plan checks were completed
18 Inspections were completed

2. Encroachment Permit Review – Encroachment permits are reviewed as needed when requested by the City’s Account Clerk, Holly Boehme. For June 2025:
4 Permit reviews were completed
0 Inspections were completed

3. Code Enforcement
A. 30 Ridge Road – Eviction process is underway for tenant that will not comply.

B. 300 Hanford Street – A meeting with Mr. Navarro, City Manager and City Attorney was held on June 25, 2025. Awaiting Mr. Navarro to provide a complete application and City Manager direction.

C. Eureka Mine Site – Planner and/or City Manager would need to provide update on this. No action by code enforcement at this time.
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Section 13, Item I.
2 D. Vehicles – No current vehicles in code enforcement. Previous vehicles have been forwarded to Police Department from City Manager.

4. Bryson Park Expansion Project – 90% plans have been prepared and sent to public works for review. WGA will incorporate public works comments and complete project plans/specifications for a complete bid package.
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Section 13, Item I.