City Council Meeting Agenda
Monday, July 20, 2026 at 6:00 PM
33 Church Street, Sutter Creek, CA 95685
The Agenda can be found on the City’s Website: www.cityofsuttercreek.org The City of Sutter Creek City Council Meeting will be available in person and LIVE on YouTube at https://www.youtube.com/@CityofSutterCreek.
You can also watch the meeting on Zoom (please note Zoom participation is only available for viewing. https://us02web.zoom.us/j/81391466458?pwd=4jXmBm1AP5bEbiID3iDwuxk4GpreRY.1 Or Dial by phone: 301 715 8592 Webinar ID: 816 8589 0182 Passcode: 186036 Unless stated otherwise on the agenda, every item on the agenda is exempt from review under the California Environmental Quality Act (“CEQA”) per CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065. -----------------------------------------------------------------------------------------------------------------------------------
1. Call to Order and Establish a Quorum for Regular Meeting
2. Pledge of Allegiance to the Flag
3. Presentations
A. Proclamation recognizing Ms. Lisa Klosowski and her work on behalf of the City of Sutter Creek and the Sutter Creek Visitor Center.
4. Public Forum
At this time, the public is permitted to address the City Council on items not appearing on the agenda.
Comments may not exceed 5 minutes. In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The City Council may respond to statements made or questions asked or may request Staff to report back at a future meeting on the matter. The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code §54954.2. Public comment on any item listed below shall be limited to five minutes, unless additional time is permitted by the Mayor/Council.
5. City Manager’s Report
1 This section is an opportunity to provide Council members with a brief status update on staff activities. No action is expected to be taken by the Council.
6. Approval of Minutes
A. City Council Minutes of July 6, 2026
Recommendation: By motion approve minutes as presented.
7. Consent Agenda
Items listed on the consent agenda are considered routine and shall be enacted in one motion. Any item may be removed for discussion at the request of Council or the Public.
A. Agreement for Mitigation Payments in Gold Rush Ranch Specific Plan Area Recommendation: Approval Resolution approving a per unit fee for Prospect Drive Transportation Mitigation
8. Ordinances and Public Hearing
9. Administrative Agenda
A. Sewer System Management Plan (SSMP) Update
Recommendation: Adopt Resolution approving the updated City of Sutter Creek Sewer System Management Plan (SSMP) dated July 20, 2026 and authorizing the Public Works Director, acting as the Legally Responsible Official (LRO) , to electronically certify and submit the final document to the State Water Resources Control Board’s CIWQS database.
B. Update on Wastewater Plant Design Build Project
Receive Information Report from Staff.
C. City Manager Recruitment Process
Staff Recommends formation of an ad-hoc to start an in-house recruitment and evaluate if/when to engage with external recruiters
10. Mayor and Council Member Reports
This section is to provide Council members an opportunity to present updates on their activities and to request items be placed on future agendas.
11. City Attorney’s Report
This section provides an opportunity for the City Attorney to report on any activities or upcoming legislation of importance to the City. No action is expected to be taken by the Council.
12. Information and Correspondence
A. City Clerk - June 2026 Monthly Report
B. Engineering - June 2026 Monthly Report
C. Marketing Monthly Report - June 2026
2 D. Public Works - June 2026 Monthly Report
E. Planning - June 2026 Monthly Report
F. Police Monthly Report - June 2026
G. City Treasurer - June 2026 Monthly Report
H. Finance Monthly Report - June 2026
I. Correspondence Received from the Public
13. Closed Session
None.
14. Report from Closed Session
None.
15. Adjournment
The next regularly scheduled meeting is August 3, 2026. 3 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF
SUTTER CREEK RECOGNIZING LISA KLOSOWSKI
WHEREAS, the City of Sutter Creek is committed to recognizing and honoring members of our community who selflessly donate time and energy for the betterment of our city; and WHEREAS, Lisa Klosowski has devoted her mind and spirit in creating and coordinating many of our local events and establishing a new Visitor Center in addition to providing a long-standing business in town since 1999; and
WHEREAS, Lisa has created local events including The Sutter Creek Chili Cook-Off and Car Show, Mardi Gras Party, Sutter Creek Ladies Night, Sutter Creek Wine Walk and Sutter Creek Festival of the Arts; and WHEREAS, Lisa was involved in coordinating local events including the Great Sutter Creek Duck Race, Sutter Creek Christmas Open House, Sutter Creek Brews and Blues Festival; and WHEREAS, Lisa has served on the Sutter Creek Business Association Board for 18 years and was a founding board member of the Sutter Creek Community Benefit Foundation; and WHEREAS, Lisa served as the director of the prior Visitor Center for ten years and has been the director of the new Visitor Center for the past three years; and
WHEREAS, Lisa, through relentless efforts, outreach and creativity coordinated the opportunity to establish the “new” Visitor Center on Main Street in 2023 which is a landmark for tourists and local community members, alike. Lisa now oversees 40 dedicated volunteers and has also created and published color brochures and calendars that have reached local, national and international publications to promote our community; and WHEREAS, Lisa works to expand the usefulness of the Visitor Center by working with local organizations, including Sutter Creek Lions Club, to help those in our community in need by serving as a drop-off for donations.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Sutter Creek that Lisa Klosowski has made a profound and resounding impact in our community through her efforts and accomplishments with our Visitor Center and events. We extend our deepest gratitude to Lisa for her dedication in making Sutter Creek a better community.
THE CITY OF SUTTER CREEK
_____________________________
Claire Gunselman, Mayor
ATTEST:
________________________________
Alejandra Zambrano, Interim City Clerk
4 Section 3, Item A.
City Council Meeting Minutes
Monday, July 06, 2026 at 6:00 PM
33 Church Street, Sutter Creek, CA 95685
The Agenda can be found on the City’s Website: www.cityofsuttercreek.org The City of Sutter Creek City Council Meeting is available on YouTube at https://www.youtube.com/@CityofSutterCreek.
Unless stated otherwise on the agenda, every item on the agenda is exempt from review under the California Environmental Quality Act (“CEQA”) per CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065. -----------------------------------------------------------------------------------------------------------------------------------
1. Call to Order and Establish a Quorum for Regular Meeting Roll Call
Present: Mayor Claire Gunselman, Vice Mayor Julia Sierk, Councilmember Susan Feist, Councilmember Dan Riordan, Councilmember James Swift
Staff: Tom DuBois, City Manager; Derek Cole, City Attorney; Erin Ventura, Contract City Planner; Jim O'Connell, Police Chief; Mason Peters, Finance Supervisor; Dan Lafontaine, Public Works Director Mayor Gunselman called the meeting to order at 6:00 p.m. A quorum was established.
2. Pledge of Allegiance to the Flag
Mayor Gunselman led the Pledge of Allegiance.
3. Public Forum
One (1) member of the public addressed the Council.
5 Section 6, Item A.
Sheri Curtis, an Amador County resident, spoke in opposition to cannabis retail within the community. She shared information regarding potential health impacts associated with cannabis use, including cardiovascular and mental health concerns, referenced studies regarding THC potency, and urged the Council to consider those impacts.
Public comment was closed.
4. City Manager’s Report
City Manager DuBois provided an update on City business. The presentation is included with the meeting materials.
5. Presentations
A. Proclamation Recognizing Ms. Lisa Klosowski for Her Work on Behalf of the City of Sutter Creek and the Sutter Creek Visitor Center
This item was continued due to Ms. Klosowski's unavailability.
6. Approval of Minutes
A. City Council Minutes of June 15, 2026
Motion made by Councilmember Riordan to approve the June 15, 2026, City Council meeting minutes, seconded by Councilmember Swift.
AYES: Gunselman, Feist, Riordan, Swift
NOES: None
ABSTAIN: Sierk
ABSENT: None
MOTION CARRIED (4-0-1)
7. Consent Agenda
A. Support County Supervisors putting the continuation of the Countywide Abandoned Vehicle Fee on the Ballot
Motion made by Vice Mayor Sierk to approve the resolution supporting the County's placement of the continuation of the Countywide Abandoned Vehicle Fee on the ballot, seconded by Councilmember Swift.
AYES: Gunselman, Sierk, Feist, Riordan, Swift
NOES: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED (5-0)
8. Ordinances and Public Hearing
None.
9. Administrative Agenda
A. Presentation by Amador County Assessor, Jim Rooney
6 Section 6, Item A.
County Assessor Jim Rooney presented the latest property assessment data and answered questions from the City Council and City Manager. He also discussed the title to Sutter Creek City Hall and indicated he had spoken with County staff regarding the matter. City Attorney Cole will follow up with the County Recorder.
10. Mayor and Council Member Reports
Councilmember Feist reported that she would like to resume the Marketing Committee in September.
Councilmember Swift reported that he had initially believed the Native Sons would not consider the Monteverde grant application until September but has since learned it may be considered in July.
Mayor Gunselman announced that the Sutter Creek Community Benefit Foundation will donate $15,000 toward the Monteverde Store restoration project, consisting of $10,000 from the 2026 Duck Race proceeds and $5,000 from a private donation.
Vice Mayor Sierk reported that the Bicycle/Pedestrian Advisory Committee is requesting funding from ACTC for the Sutter Creek-Amador City route.
Councilmember Riordan reported that ACTC is continuing its paving pilot program, including completed paving projects on French Bar Road in Amador County and within the City of Jackson. He stated that ACTC's attorney will provide an update regarding the legal limitations of in-house paving and may propose a framework for the County to provide paving services to the cities. Councilmember Riordan requested that the pilot program analysis, including complete accounting and cost information, be completed before proceeding further.
11. City Attorney’s Report
No report.
12. Information and Correspondence
The City Council received all public correspondence submitted for the meeting.
13. Closed Session
The City Council recessed to Closed Session at approximately 7:30 p.m.
A. Public Employee Performance Evaluation - City Manager
14. Report from Closed Session
City Attorney Cole reported there was no reportable action.
15. Adjournment
Mayor Gunselman adjourned the meeting at 8:15 p.m.
The next regularly scheduled meeting is July 20, 2026
7 Section 6, Item A.
STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY
COUNCIL
MEETING DATE: JULY 20, 2026
FROM: DEREK COLE, CITY ATTORNEY
SUBJECT: AGREEMENT FOR REIMBURSEMENT OF ACTC FUNDING OF
PROSPECT/BOWERS INTERCHANGE AND FOR AN UPDATED
TRAFFIC STUDY WITH DEVELOPMENT IN THE GOLD RUSH
RANCH SPECIFIC PLAN AREA BETWEEN THE AMADOR
COUNTY TRANSPORTATION COMMISSION AND CITY OF
SUTTER CREEK
Background and Analysis
In 2010, the City approved the Gold Rush Ranch Specific Plan, a proposed residential and golf resort development. As part of that project, the environmental impact report identified improvements to the Prospect/Bowers intersection as necessary transportation mitigation. To facilitate construction of the project and provide the necessary transportation infrastructure, the City requested that the Amador County Transportation Commission (“ACTC”) prioritize regional transportation impact fee funding to supplement grant funding for construction of the intersection improvements. ACTC subsequently advanced approximately $1.5 million (in today’s dollars) to complete the Prospect/Bowers intersection improvements. Although the improvements were completed, the Gold Rush Ranch project was never developed and the related development agreement ultimately expired. As a result, ACTC and the City have since disagreed regarding replenishing the impact fee fund for the intersection improvements.
The proposed agreement between the City of Sutter Creek and ACTC resolves this longstanding issue concerning ACTC's advance funding of the Prospect/Bowers intersection improvements.
Under the agreement, the City will require future development within the Gold Rush Ranch Specific Plan area to reimburse ACTC through a mitigation fee of $1,007.12 per single-family dwelling unit, up to a total reimbursement of $1,514,586. The City will incorporate this 4934-3155-8077.1 1
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer 8 Section 7, Item A.
requirement into future project approvals and any applicable development agreements so that the reimbursement obligation applies to future development within the Specific Plan area.
The agreement also provides that the first phase of any future development within the Gold Rush Ranch Specific Plan area will include an updated traffic study prepared in accordance with current California Environmental Quality Act requirements. The study will evaluate transportation impacts using current Vehicle Miles Traveled standards while also providing an updated Level of Service analysis. ACTC will be provided an opportunity to review the draft traffic study before it is presented to the City Council for consideration.
Adoption of the accompanying resolution authorizes the Mayor to execute the agreement on behalf of the City.
Fiscal Impact
There is no fiscal impact associated with the approval of this resolution.
Recommendation
The City Council should consider adopting the Resolution Approving ACTC-City Agreement.
ATTACHMENTS:
1. Resolution Approving ACTC-City Agreement
4934-3155-8077.1 2
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-0639 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer 9 Section 7, Item A.
1 RESOLUTION 26-27-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR
REIMBURSEMENT OF ACTC FUNDING OF PROSPECT/BOWERS INTERCHANGE
AND FOR AN UPDATED TRAFFIC STUDY IN CONNECTION WITH THE GOLD
RUSH RANCH SPECIFIC PLAN AREA BETWEEN THE AMADOR COUNTY
TRANSPORTATION COMMISSION AND CITY OF SUTTER CREEK
WHEREAS, the Gold Rush Ranch and Golf Resort development project ("Gold Rush Ranch Specific Plan") was approved by the City on January 4, 2010; and WHEREAS, in furtherance of the Gold Rush Ranch Specific Plan, the City requested that ACTC prioritize impact fee funding to supplement a grant for the construction of the Bowers/Prospect intersection so that infrastructure was in place, providing reliable transportation and making it easier for the developer to finance, construct, and market the project; and WHEREAS, the Bowers/Prospect intersection was identified in the environmental impact report prepared for Gold Rush Ranch; ACTC advanced approximately $1.5 million dollars (after adjustment for inflation) for completing the construction of this intersection; and WHEREAS, after the Bowers/Prospect interchange was constructed, the developer for Gold Rush Ranch abandoned plans to implement development included in the approved project.
WHEREAS, since the Gold Rush Ranch project was abandoned and the development agreement expired, ACTC and the City have been in dispute as to the required mitigation for Bowers/Prospect interchange; and
WHEREAS, ACTC and the City agree that the Prospect/Bowers interchange improvements have been completed, and seek to comply with the EIR mitigation; and WHEREAS, ACTC and the City wish to resolve any dispute between them as to the manner in which ACTC will receive the mitigation funds for the Bowers/Prospect interchange; and WHEREAS, ACTC and the City further wish to clarify certain aspects of how the City will apply the California Environmental Quality Act to any project that seeks to develop all or any portion of the Gold Rush Ranch Specific Plan.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of Sutter authorizes the Mayor to execute the Agreement for Reimbursement of ACTC Funding of Prospect/Bowers Interchange and for an Updated Traffic Study in Connection with the Sutter Creek Ranch Project Between the Amador County Transportation Commission and City of Sutter Creek, attached to this Resolution as Exhibit A.
10 Section 7, Item A.
2 The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 20th day of July 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
____________________________________
Claire Gunselman, Mayor
______________________________________
Alejandra Zambrano, Interim City Clerk
11 Section 7, Item A.
3 EXHIBIT A
12 Section 7, Item A.
AGREEMENT FOR REIMBURSEMENT OF ACTC FUNDING OF PROSPECT/BOWERS
INTERCHANGE AND FOR AN UPDATED TRAFFIC STUDY IN CONNECTION WITH THE
SUTTER CREEK RANCH PROJECT BETWEEN THE AMADOR COUNTY TRANSPORTATION
COMMISSION AND CITY OF SUTTER CREEK
This agreement for reimbursement of Prospect/Bowers Interchange improvements (the “Agreement”) between the Amador County Transportation Commission (hereinafter “ACTC”) and the City of Sutter Creek (hereinafter “City” or "Sutter Creek") (collectively "Parties") is entered on July __, 2026.
RECITALS:
WHEREAS, the Gold Rush Ranch and Golf Resort development project ("Gold Rush Ranch Specific Plan") was approved by the City on January 4, 2010. At the time the application was submitted in 2007, the site consisted of largely undeveloped land used for cattle grazing. In furtherance of that project, the City requested that ACTC prioritize impact fee funding to supplement a grant for the construction of the Bowers/Prospect intersection so that infrastructure was in place, providing reliable transportation and making it easier for the developer to finance, construct, and market the project. This improvement was identified in the environmental impact report (EIR) prepared for Gold Rush Ranch.
ACTC advanced approximately $1.5 million dollars (after adjustment for inflation) for completing the construction of this intersection. After the Bowers/Prospect interchange was constructed, the developer for Gold Rush Ranch abandoned plans to implement development included in the approved project.
WHEREAS, since the Gold Rush Ranch project was abandoned and the development agreement expired, the Parties have been in dispute as to the required mitigation for Bowers/Prospect interchange.
WHEREAS, the Parties agree that the Prospect/Bowers interchange improvements have been completed, and seek to comply with the EIR mitigation.
WHEREAS, in approximately 2009, the City completed a Draft Environmental Impact Report ("EIR") as part of the environmental review conducted as required by the California Environmental Quality Act ("CEQA") for the Gold Rush Ranch Specific Plan project. The Draft EIR included a traffic study premised on a Level of Service ("LOS") metric for traffic congestion.
WHEREAS, since the Draft EIR was completed, California law replaced the LOS metric for Vehicle Miles Traveled ("VMT") as a metric for traffic congestion.
WHEREAS, the Parties wish to resolve any dispute between them as to the manner in which ACTC will receive the mitigation funds for the Bowers/Prospect interchange.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein set forth, the sufficiency of which is hereby acknowledged, the Parties agree as follows:
1. Mitigation Fee. The City agrees to require developers that seek to develop within the Gold Rush Ranch Specific Plan to pay a total project mitigation fee of $1,514,586 toward the Prospect/ Bowers interchange, using a mitigation fee of $1,007.12 per single family unit. Reimbursement payments will be collected by the City for each phase of Gold Rush Ranch Specific Plan development approved by the City. Payment of the mitigation fee will be made to ACTC in accordance with Government Code section 66007, except that the City shall use its best efforts to require earlier payment of such fees to the 13 Section 7, Item A.
extent the City may do so in association with any request for entitlements, such as development agreements, any developer shall make. The City further agrees to memorialize the requirements to pay the mitigation fees in any projects’ conditions of approval and to pursue a mitigation agreement with any developer in the Gold Rush Ranch Specific Plan area, containing these terms.
The City agrees that, to ensure the $1,007.12 per single-family unit mitigation fee encumbers a deed restriction (“Deed Restriction”) shall apply to the sale, lease, exchange, or assignment of the parcel. The Deed Restriction shall be memorialized as part of the conditions of project approval, with a copy of the deed restriction attached as an exhibit to the conditions of approval presented before the City's planning commission and the mitigation agreement between City and any Developer. Such requirement will be binding on successors and assigns of developer(s).
It is the intention of the Parties that this Section of this Agreement shall bind and obligate any developer or developers that propose to develop any number of lots within the Gold Rush Ranch Specific Plan, regardless of how the developer or developer proposes to develop lots in any phases authorized by that plan or as otherwise proposed.
The requirements of this Section are in addition to, and do not supersede, replace, or affect the obligation of any developer within the Gold Rush Specific Plan to pay any other impact fees related to its proposed development, including but not limited to the Regional Traffic Mitigation Fee that ACTC administers.
2. Updated Traffic Study. The City agrees that as part of its CEQA review process for the first phase of development in the Gold Rush Ranch Specific Plan area, a developer will fund an updated traffic study with an updated addendum evaluating LOS under the current EIR and include VMT metrics according to current law.
The scope of the updated traffic study will include the following language, which is reflective of State law:
SB 743 is a 2013 California law that significantly changed how transportation impacts are evaluated under the California Environmental Quality Act (CEQA). Instead of focusing on traffic congestion, it requires new land use projects to be analyzed based on Vehicle Miles Traveled (VMT), which measures the total miles cars travel to and from a project. The goals of this shift are to reduce greenhouse gas emissions, promote infill development, and encourage multi-modal transportation options like walking, biking, and public transit.
The Parties acknowledge that the City Council must consider the updated traffic study and any recommended mitigation measures, in conjunction with the current project approvals. The City agrees to share a copy of the updated draft traffic study with ACTC before it goes before the City Council for approval.
3. Delivery of Copies of this Agreement on Applicants. The City shall deliver a copy of this Agreement to any applicant who submits any application to develop any portion of the properties located in the Gold Rush Specific Plan. The City shall use its best efforts to provide a copy of this Agreement at the earliest available time upon becoming are that any applicant intends to submit such an application. The City shall ensure that a copy of this Agreement is provided to applicants no later than the dates the City determines any application within the Specific Plan area is complete. 14 Section 7, Item A.
4. Amendments and Modifications. No modification or amendment of this Agreement shall be valid unless it is set forth in writing and executed by the parties hereto.
5. Governing Laws. This Agreement shall be construed and enforced according to the laws of the State of California, and the parties hereby agree that the County of Amador shall be the proper venue for any dispute arising hereunder.
6. Waiver. Any waiver of any term or condition hereof must be in writing. No such waiver shall be construed as a waiver of any other term or condition herein.
7. Successors and Assigns. This Agreement and all rights, privileges, duties and obligations hereunder, to the extent assignable or delegable, shall be binding upon and inure to the benefit of the parties and their respective successors, permitted assigns and heirs.
8. Notices. Notices required under this Agreement shall be delivered personally or by electronic facsimile, or by first class or certified mail with postage prepaid. Notice shall be deemed effective upon personal delivery or facsimile transmission, or on the third day after deposit with the U.S. Postal Service.
The parties shall give prompt notice of any change of address. Unless otherwise changed according to these notice provisions, notices shall be addressed as follows:
To ACTC: John Gedney To Sutter Creek: Tom DuBois
Executive Director City Manager
117 Valley View Way 18 Main Street
Sutter Creek, CA 95685 Sutter Creek, CA 95685
Tel: 209-267-2282 Tel: 209-215-4890
Email: [email protected] Email: [email protected]
9. Execution of Agreement. Any individual executing this Agreement on behalf of an entity represents and warrants that he or she has the requisite authority to enter into this Agreement on behalf of such entity and to bind the entity to the terms and conditions hereof. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement.
10. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those to which it is invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and shall be enforced to the fullest extent permitted by law, unless the exclusion of such term or provision, or the application of such term or provision, would result in such a material change so as to cause completion of the obligations contemplated herein to be unreasonable.
11. Authority. Each person signing this Agreement on behalf of a party hereby certifies, represents, and warrants that he or she has the authority to bind that party to the terms and conditions of this Agreement.
15 Section 7, Item A.
12. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall constitute an original, and all of which taken together shall constitute one and the same instrument.
13. Entire Agreement. This document, including all exhibits hereto, constitutes the entire agreement between the parties, and supersedes any and all prior written or oral negotiations and representations between the parties concerning all matters relating to the subject of this Agreement.
IN WITNESS WHEREOF, ACTC and the City of Sutter Creek execute this agreement as follows:
ACTC City of Sutter Creek
By: ____________________________ By: ____________________________ Pat Crew Claire Gunselman
Chair Mayor
Dated: ____________________________ Dated: ____________________________ 16 Section 7, Item A.
______________________________________________________________________________
STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: JULY 20, 2026
FROM: DAN LAFONTAINE, PUBLIC WORK DIRECTOR
SUBJECT: CITY SANITARY SEWER MANAGEMENT PLAN (SSMP) ADOPTION BACKGROUND: The City of Sutter Creek is required by the California State Water Resources Control Board (SWRCB) to comprehensively update its Sewer System Management Plan (SSMP) every six years.
This updated plan updates the City's operational framework to align with the current regulatory mandates of the Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (Water Quality Order No. 2022-0103-DWQ). Under State Water Board regulations, the City must re-certify a legally compliant SSMP every six years. Additionally, the City must perform internal program audits every three years to measure implementation effectiveness.
COLLECTION SYSTEM SSMP GOAL: Sutter Creek serves a population of 2,646 and operates 114,750 linear feet of wastewater collection infrastructure. The goal of this updated SSMP is to efficiently maintain and improve the system, minimize the frequency and environmental impacts of Sanitary Sewer Overflows (SSOs), minimize inflow and infiltration (I&I), and provide adequate capacity for future growth. This report incorporates the specific findings of our internal program edits, highlights the reduction of historical spills due to recent capital investments, and outlines our upcoming compliance commitments.
DISCUSSION OF SSMP CHANGES: The July 20, 2026 SSMP upgrades satisfy the current requirements of State Water Board Order No. 2022-0103-DWQ. The finalized document incorporates updated protocols across eleven mandatory elements (major updates listed below):
● Element 1 - Goals and Element 2 - Organization: The plan formally establishes a clear chain of command under City Manager Tom DuBois. Due to small-staff limitations, Public Works Director Dan Lafontaine, P.E., serves as both the LRO and primary Data Submitter, with Consultant/City Sanitary Engineer Grant Reynolds, P.E., serving as the backup Data Submitter.
Field operations are led by Chief Plant Operator (CPO) George Allen and operators Jeff Jolley and Corey Stone, who bring over 25 years of combined operational experience. ● Element 4 - Operations and Maintenance (O&M) Program & Asset Mapping: The City has fully transitioned to a digitalized computerized maintenance management system (CMMS). Field crews utilize mobile tablets to log preventative main line jetting, which is completed by internal staff over 90% of the time and reported monthly to the City Council. A sewer plug spare parts list was created for the sewer plug equipment and will be updated with purchasing dates and 17 Section 9, Item A.
2 timelines to purchase new critical spares. Mandatory geospatial service area boundary data was successfully submitted to the State Water Board prior to the December 31, 2025 deadline. ● Element 6 - Overflow Emergency Response Plan: The City’s Spill Emergency Response Plan (ERP) was updated in 2024.
● Element 7 - Sewer Pipe Blockage Control Program (FOG): The City continues to enforce Ordinance 14.08, regulating grease removal devices across 11 listed downtown commercial food service establishments. Downstream sewer mains are cleaned annually. The current audit identified a gap in public outreach ; consequently, Public Works will establish a new public education program by January 2027, placing informative grease-disposal flyers on the City website and in public spaces. The list of businesses subject to Grease Trap Inspections was updated to show current business name and mailing address (if known). ● Element 8 - System Evaluation, Capacity Assurance and Capital Improvement Projects (CIP): To reduce system vulnerabilities and prepare for a future new WWTP, the City has aggressively targeted Inflow and Infiltration (I&I). Over the past three years, the City successfully completed over $2.5 million in pipeline replacements, including major work at Sutter Oaks (2024) and seven targeted problem areas in 2025 (such as Raylan Drive, Dennis Street, and the Sutter Hotel/Fiefield Alley). For the summer of 2026, the City has committed over $500,000 to replace three critical line sections running through or near the creek to explicitly mitigate the risk of surface water spills. A deficiency exists in the hydraulic capacity report that was last completed in 2002. Many changes to the collection system have been implemented but the study has not been redone due to the cost. The cost to update this study should be added to the next fiscal budget.
● Element 9 - Monitoring, Measurement, and Program Modifications: A major component of the updated plan is tracking baseline utility performance trends. Due to targeted CIP investments and flow monitoring data collected over the last three winters , Sutter Creek has achieved a substantial reduction in sewer system disruptions:
Performance Indicator 2007–2011
(Baseline)
2025
(Current)
Total Number of SSOs 18 5
Total Spill Volume (Gallons) 23,245 10,250
Volume Discharged to Surface Waters 20,400 6,000
Spill Volume Recovered (Gallons) 360 3,600
Overall Spill Recovery Percentage 2% 35%
18 Section 9, Item A.
3 18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer SSO Rate (per 10 Miles / Year) 2.6 2.3
While overall SSO frequencies are declining, data from 2020 through 2024 highlighted an increase in the severity of spills reaching surface waters. This specific trend justified the $500,000 summer 2026 creek line replacement project to build localized environmental redundancy.
● Element 11 - Communication Program: Communication has been updated to include the City digital communication methods including the City website, Facebook, Instagram, and constant contact. Traditional methods will also be used to convey non-emergency messages.
ENVIRONMENTAL REVIEW (CEQA):The adoption and update of this regulatory plan consist of planning studies, administrative updates, and information collection which do not involve any physical construction or expansion of an existing use. Therefore, this action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15306 (Information Collection) and Section 15308 (Actions by Regulatory Agencies for Protection of the Environment).
FISCAL IMPACT: The direct administrative and technical hours required to compile and finalize this 6-year update were funded via allocations in the Wastewater Enterprise Fund. Because operations are supported completely by sewer utility rate revenues, there is no impact on the City’s General Fund.
Adopting this update protects the City from catastrophic fiscal liabilities. Under State Water Board Order No. 2022-0103-DWQ, failing to maintain a certified, legally compliant SSMP places the municipality in direct violation of state environmental mandates
RECOMMENDATION: It is recommended that the City Council adopt Resolution No.26-27-xx, approving the updated City of Sutter Creek Sewer System Management Plan (SSMP) dated July 20, 2026 and authorizing the Public Works Director, acting as the Legally Responsible Official (LRO) , to electronically certify and submit the final document to the State Water Resources Control Board’s CIWQS database.
ATTACHMENTS:
1. Resolution No. 26-27-XX Approving the City of Sutter Creek SSMP Update
2. City of Sutter Creek Sewer System Management Plan (Final Draft - July 20, 2026) 19 Section 9, Item A.
RESOLUTION 26-27-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUTTER CREEK
RECERTIFYING THE SSMP KEEPING THE CITY IN COMPLIANCE WITH STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS – WQO No. 2006-0003-DWQ (SSS WDR) MONITORING AND REPORTING PROGRAM ORDER NO. 2013-0058-EXEC.
WHEREAS, this Sanitary Sewer Systems Plan (SSMP) was updated July 20, 2026, and WHEREAS, this SSMP will be used to efficiently maintain and improve the condition of the City’s sewer collection system, minimize the number and impacts of sanitary sewer overflows (SSO)’s minimize inflow and infiltration (I&I), and provide adequate sewer collection system capacity for future growth manage, operate and maintain all portions of the City’s wastewater collection system, and WHEREAS, this plan conforms to the State Water Resources Control Board Waste Discharge Requirements Order No. 2006-0003-DWQ, and
WHEREAS, this WQMP provides the framework to prepare a Fats, Oil, and Grease public education and outreach program within the next 6-months, and
WHEREAS, this WQMP is consistent with and supplemental to the City of Sutter Creek’s Overflow Emergency Response Plan, Element 6 of its SSMP.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby recertifies the SSMP, keeping the City in compliance with statewide general waste discharge requirements for sanitary sewer systems and authorizes the Public Works Director, acting as the Legally Responsible Official (LRO) , to electronically certify and submit the final document to the State Water Resources Control Board’s CIWQS database.
The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 20th day of July 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
CITY OF SUTTER CREEK
_____________________________
Claire Gunselman, Mayor
ATTEST:
_______________________________________
Alejandra Zambrano, Interim City Clerk
20 Section 9, Item A.
CITY OF SUTTER CREEK
Sewer System Management Plan
July 20, 2026
21 Section 9, Item A.
Element 1: Goal
The City of Sutter Creek’s goal for this Sewer System Management Plan (SSMP) is:
To efficiently maintain and improve the condition of the City’s sewer collection system, minimize the number and impacts of sanitary sewer overflows (SSO)’s, minimize inflow and infiltration (I&I), and provide adequate sewer collection system capacity for future growth..
In order to meet this goal the City will implement the following:
a) Properly manage, operate and maintain all portions of the City’s wastewater collection system.
b) Perform routine and preventative maintenance to remove roots, debris and FOG to minimize the frequency and severity of SSO’s
c) Identify deficient areas of the collection system and implement the rehabilitation and replacement of deficient areas with prioritized short term and long term actions through use of the CIP.
d) Establish a set of procedures to respond to an SSO including chain of communication and responsible staff information.
e) Implement a FOG ordinance and perform inspections semi-annually to ensure grease interceptor/traps are operating correctly. f) Comply with all applicable regulatory notification and reporting requirements and incorporate those back into the plan.
By implementing these programs the City will avoid any catastrophic collection system failures causing any threat to public health and/or a loss of life.
City of Sutter Creek Sanitary Sewer Management Plan
22 Section 9, Item A.
Element 2: Organization
Requirements
“The Plan must identify organizational staffing responsible and integral for implementing the local Sewer System Management Plan through an organizational chart of other similar narrative documentation that includes:
● The name of the Legally Responsible Official as required in section 5.1 (Designation of a Legally Responsible Official) of this General Order.
● The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific Sewer System Management Plan elements.
● Organizational lines of authority.
● Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county health officer, county environmental health agency, and State Office of Emergency Services).” Compliance
The Legally Responsible Official (LRO) is the Public Works Director. The LRO acts as the Data Submitter for the plan due to staff sizing limitations for the City. The LRO reports to the City Manager and has authority to ensure compliance with the provisions of the General order and make managerial and major capital improvement decisions regarding the operation and improvement of the sanitary sewer system. The LRO has direct control over the Chief Plant Operator (CPO) and the sanitary sewer collection system operator. The current CPO and collection system operator have Grade 2 and Grade 1 operator certificates and over 25 years of collection system operational experience. The current LRO is a registered engineer in the state of California and has experience teaching collection system operation classes. The staff currently holding the positions are listed below:
Position City Title Name Phone Email
LRO and Data
Submitter
Public Works
Director
Dan Lafontaine
P.E.
209-215-4895 [email protected]
Data Submitter
(backup)
Consultant/ City
Sanitary Engineer
Grant Reynolds
P.E.
209-304-5827 [email protected]
City of Sutter Creek Sanitary Sewer Management Plan
23 Section 9, Item A.
Collection
System
Supervisor
CPO George Allen 209-419-2600 [email protected] Lead Collection
System Operator
Operator Jeff Jolley 916-716-8426 [email protected] Collection
System Operator
Operator Corey Stone 209-304-6368 [email protected] Operational Lines of Authority
The City Manager has authority over all operations of the City of Sutter Creek. An organizational chart below shows the chain of command for the City of Sutter Creek under the City Manager:
The chain of communication for spills from receipt is included in the Emergency Response Plan and outlines the contact information required for reporting Sanitary Sewer Overflows (SSO).
City of Sutter Creek Sanitary Sewer Management Plan
24 Section 9, Item A.
Element 3: Legal Authority
Requirement
“The Agency Sewer System Management Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority.” • g) “Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages.” h) “Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure.” i) “Require that sewer system components and connections be properly designed and constructed.” j) “Ensure access for maintenance, inspection, and/or repairs for portions of the service owned and/or operated by the Enrollee.”
k) “Enforce violation(s) of ordinances, service agreements, or other legally binding procedures.” l) “Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.”
Existing Legal Authority
The City possesses the necessary legal authority to prevent, require, ensure, limit and enforce specific features and operations required by the Order. A summary of the relevant sections of the Sutter Creek Municipal Code and other adopted documents is shown in Table 3-1.
Table 3-1
City of Sutter Creek Sanitary Sewer Management Plan
Legal Authority To: Existing Authority in Sutter Creek Municipal Code (SCMC)
Prevent illicit discharges into its Sanitary sewer system . . . SCMC 14.04.230 Require that sewers and connection be properly designed and constructed
SCMC 14.04.060
Ensure access for maintenance, inspection or repairs for portions of the lateral owned or maintained by the Public Agency
SCMC 14-04.070
SCMC 14.04.280
Limit the discharge of fats, oils, and grease and other debris that may cause blockages
SCMC 14.04.230
Enforce any violation of its sewer ordinance
SCMC 14.08.060
SCMC 14.08.070
SCMC 1.16
25 Section 9, Item A.
Element 4: Operations and Maintenance
Program
4.1 Updated Map of Sewer System
Requirement
“The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.
An up-to-date map(s) of the sanitary sewer system and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.” Compliance
The City has purchased a computerized maintenance management system (CMMS). Mapping for the entire system is Autocad based and connected to the CMMS. The field crews use tablets that have a digital interface (application) with the MMS system. The map includes all sewer mains, all storm drain mains, manholes, pump stations (one owned and operated by the City), and pipe diameters. The map has arrows pointing in the direction of flow to aid operators. There is one force mains in the collection system that travels from Pump Station #1 up the hill to MH-126.
Deficiencies are noted and sent to the administrator to incorporate when time allows.
The ARSA system (the disposal system from the WWTP to the discharge point at Castle Oaks) is depicted on the MMS system map also. The ARSA system contains a series of pipelines, storage reservoirs, stock troughs over 7.5 miles long from the City of Sutter Creek WWTP to Preston Reservoir.
Any deficiencies in the MMS mapping system are noted by the operator and sent to the CPO.
The CPO compiles the list of updates and sends them to the MMS administrator to incorporate on their next system maintenance updates.
Prior to December 31, 2025, the City submitted to the State Water Board, geospatial data detailing the locations of the Enrollee’s sanitary sewer system service area boundary, per the required content and specifications in section 3.8 of Attachment E1 of this General Order, for each system identified by a WDID number.
City of Sutter Creek Sanitary Sewer Management Plan
26 Section 9, Item A.
4.2 Preventative Operation and Maintenance Activities
Requirements
“A scheduling system and a data collection system for preventative operation and maintenance activities conducted by staff and contractors.
The scheduling system must include:
● Inspection and maintenance activities
● Higher-frequency inspections
● Maintenance of known problem areas including areas with tree root problems ● Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes
The Data collection system must document the data from system inspection and maintenance activities, including system areas/components prone to root-intrusion potentially resulting in system backup and/or failure.”
Compliance
A summary of the Preventative Operations Maintenance Program are included below:
1) Preventative jetting of the collection system is performed mainly by operators of the City (over 90% of the time). Jetting is logged by operators into the MMS system (location and footage) and Monthly totals of pre-emptive cleaning/jetting results are presented in the Monthly Public Works Report. These reports are included in the second council meeting of every month. In the reports, linear feet of piping is tracked and reported.
Year over year data is analyzed to ensure that preventative maintenance is being performed adequately.
2) City resources are limited and camera work is relegated to CIP improvements, blockages, and or repair confirmation.
3) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. CCTV Camera work is performed by City operators and contractors.
For each of the past 3-years, annually the City has identified problem areas and had them CCTV’d to determine their rank on the CIP. Rehabilitation and replacement focuses on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. The CIP has estimated costs and schedule included. Annually the plan is consulted to determine what can be accomplished with the collection system budget.
City of Sutter Creek Sanitary Sewer Management Plan
27 Section 9, Item A.
The City is planning for a new WWTP and to keep costs down significant monies have been used from the CIP budget to attach Infiltration and Inflow (I&I). Over the past 3 years, the City has replaced over $2.5 dollars of collection system piping. Priorities were given to basins with higher infiltration and inflow. The following collection system work has been completed:
● 2024 - Sutter Oaks (Patricia Ln and Judy Drive)
● 2025 - Replaced seven (7) problem areas listed below
○ Areas A, Napa Auto Parts – Installed one manhole,
○ Area B, Raylan Drive - Installed two new manholes and 160 feet of open cut,
○ Area C, Dennis Street - Installed one new cleanout and 400 feet of pipe bursting,
○ Area D, Sutter Hotel/Fiefield Alley – Installed one manhole and 215 feet of pipe bursting,
○ Area E, Old Highway 49 – Highland Drive to Old Sutter Hill Road,
○ Area F, Greenstone Terrace - Installed one new cleanout, two new manholes and 30 feet of open cut, and approximately 800 feet of pipe bursting,
○ Area G, Eureka Street at Broad Street – Installed one cleanout and 160 feet of pipe bursting.
● 2026 - Planned to replace three (3) sections of piping in the creek to reduce I&I and reduce the likelihood of a spill in the creek. ○ Area A, City Hall to Walser - Install 600-feet of 6-inch pipe by open cut,
○ Area B, On Gopher flat, Repair 10-foot gap of 6-inch pipe from line MH-97 to MH-99A,
○ Area C, Replacement of 400-feet of creek line (200-feet open cut and 200-feet pipe bursting).
4.3 Training
Requirement
“In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover the requirements of this General Order; the Enrollee’s Spill Emergency Response Plan procedures and practice drills, skilled estimation of spill volume for field operators, and electronic CIWQS reporting procedures for staff submitting data.”
City of Sutter Creek Sanitary Sewer Management Plan
28 Section 9, Item A.
Compliance
Training on a regular basis for staff in sanitary sewer system operations and maintenance comprises a yearly wastewater conference to ensure operators are up to date on any changes in methods or new equipment. The conference has a class where operators discuss the General order and can ask questions. The conference also has a vendor hall that exposes operators to new tools.
The Sanitary engineer conducts a training for data submitter/legally responsible official (same employee) where the sanitary engineer reviews all of the following:
● General Reissued WDR overview
● Prohibitions
● Specifications
● Reporting Deadlines
● Sewer System Management Plan (with attention on Spill Emergency Response Plan) ● Data Entry for California Integrated Water Quality System (CIWQS) Contractors must be appropriately trained and present training certificates to the public works department.
4.4 Equipment Inventory
Requirement
“An inventory of sewer system equipment, including the identification of critical replacement and spare parts.”
Compliance
Provide equipment and replacement part inventories, including identification of spare and critical replacement parts. When equipment fails operators inform the CPO and he creates a work order for new equipment. All spill equipment is housed in one location on the spill trailer. The vacuum truck is a separate tow behind that can be used if eel work does not clear the blockage.
The City has compiled an inventory log that includes all spare parts needed for repair of assets and critical spare parts needed and frequency of items is included as Table 4.4.1 below:
City of Sutter Creek Sanitary Sewer Management Plan
29 Section 9, Item A.
Table 4.4.1 - Sewer Plug Equipment - Spare Parts List
Equipment Parts Critical Spare
parts (Yes/No)
Frequency of Purchase
Eel (2) Spool Yes 1 spool every year
Foot peddle Yes 1 every 2-years
Generator Spark plugs Yes Every 2-years
Filers (Air and Fuel) Every year
Vactor
Tow-behind
Nozzles Yes Every 5 to 10 years
Tires No Based on usage
Hoses Yes Every 5 to 10 years
Filers (various) Yes Every year
Spark plug Yes Every 2-years
Check valve Yes Every 5-years
Shovel None No Regularly stocked for Public works
Waddle None No Buy as needed from local supply house
Rake None No Regularly stocked for Public works
Nitrile Gloves None No Regularly stocked for Public works Leather Gloves None No Each operator should have 2 pairs Spray Tank None No Purchase one for each operator
Hydro Spark Plug Yes Every 2-years
V-Belt Yes Every 2-years
Oil Filters Yes Every 2-years
Jetter Hose No Every-5 years (replaced in 2024)
Tip Bullethead No Every 10-years
Tires No Based on usage
City of Sutter Creek Sanitary Sewer Management Plan
30 Section 9, Item A.
Element 5: Design and Performance
Provisions
5.1 Updated Design Criteria and Construction Standards
Requirement
“The Plan must include the following items as appropriate and applicable to the Enrollee’s system”. “Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-specific evaluation of the design criteria.” Compliance
To satisfy this requirement the City currently uses two publications:
1. Section 15.00 Design Criteria – Sewer Systems (COSC Improvement Standards);
2. Technical Specifications for Gravity Sewers.
Both publications are available from the City for use by designers and contractors and are included as Appendix E to this SSMP.
5.2 Procedures and Standards
Requirement
“Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.” Compliance
The City has a standard plan sheet of construction details and notes that is available on the City website and also in hardcopy or Autocad format on a CD to designers and contractors.
City of Sutter Creek Sanitary Sewer Management Plan
31 Section 9, Item A.
Element 6: Overflow Emergency
Response Plan
Element 6: Spill Emergency Response Plan
Requirements
“The Plan must include an up-to-date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to meet all the following.” •
● “Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner.” • “Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State.”
● “Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders.” ● “Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained.”
● “Address emergency system operations, traffic control and other necessary response activities.”
● “Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system.”
● “Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State.”
● “Remove sewage from the drainage conveyance system.”
● “Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters.” ● “Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery.”
● “Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event.” ● “Conduct post-spill assessments of spill response activities.” ● “Document and report spill events as required in this General Order.” ● “Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.”
City of Sutter Creek Sanitary Sewer Management Plan
32 Section 9, Item A.
Compliance
The City has prepared an Emergency Response Plan that was updated in 2024. The City also has a Water Quality Monitoring Plan that was last updated in May of 2015. Both plans have been updated for this SSMP plan and are included as Appendix A and B, respectively.
City of Sutter Creek Sanitary Sewer Management Plan
33 Section 9, Item A.
Element 7: Sewer Pipe Blockage Control
Program
Requirement
“The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags, and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justification in its Plan for why a program is not needed. The procedures must include, at minimum:”
● An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances.
● A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area.
● The legal authority prohibits discharges to the system and identifies measures to prevent spills and blockages.
● Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements. ● Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance.
● An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and ● Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.” Compliance
The City has determined that a FOG program is necessary to control fats, oils, grease, rags, and debris. The City adopted ordinance 14.08 which is available on the City website. The City website can be located at https://www.cityofsuttercreek.org/ The City does not have an active public education and outreach program to promote proper disposal of pipe-blocking substances. In May of 2020 the City included a notice to the public on City of Sutter Creek Sanitary Sewer Management Plan
34 Section 9, Item A.
what to not flush down the system. This was a one-time inclusion and will be improved upon.
See the notice below:
Public works will create a public education and outreach program in the next 6 months (Jan 2027). Flyers will be made and will be posted on the City Website and included in monthly bills along with being posted in public areas to promote proper disposal of pipe-blocking substances.
Pipe blocking substances generated within the sanitary sewer system service area can be disposed of at any one of the following locations:
● Sweet pea
● WWTP (headworks or emergency sand drying beds)
The legal authority prohibits discharge to the system and identifies measures to prevent spills and blockages is listed in ordinance 14.04.230
Requirements to install grease removal devices design standards and maintenance requirements are listed in ordinance 14.08.010, 14.08.020, and 14.08.040.
The Authority to inspect/maintain and enforce grease traps are listed by 14.08.040 and
14.08.070. The City has sufficient staff to inspect and enforce the Fats, oils, and grease ordinance.
An identification of sanitary sewer system sections subject to fats, oil, and grease blockages are listed in the City of Sutter Creek Grease Trap Information Sheet. The sheet has the business name, physical address, mailing address, contact, in service, grease trap size and cleaning history. Collection system piping downstream of the establishments receive annual cleaning and more if deemed necessary. Along with grease traps some establishments have under counter traps that are subject to the same requirements as in-ground grease traps. At any time the City can perform surprise inspections and request documented records of grease removal from the businesses. The list of businesses subject to grease trap inspections is listed below in Table 7.1:
City of Sutter Creek Sanitary Sewer Management Plan
35 Section 9, Item A.
Table 7.1 Businesses subject to Grease Trap Inspections Business Physical Address Mailing Address
In
Service
YES/NO
Grease Trap Size
(gallons)
CAVANA PUB 36 Main Street 36 Main St. Sutter Creek, CA 95685 Yes 800 Rosa's Cocina 15 Eureka Street 270 California Dr. Sutter Creek, CA 95685 Yes GOLD COUNTRY LANES 81 W. Ridge Road 81 W. Ridge Rd Sutter Creek CA 95685 Yes 1500 Gold Dust Pizza 20 Eureka Street PO Box 304 RIPON CA 95366 Yes
GREY GABLES BED AND
BREAKFAST
161 Hanford Street PO Box 1687 Sutter Creek, CA 95685 Yes
HANFORD HOUSE BED &
BREAKFAST/ ELEMENTS
61 Hanford Street PO BOX 1450 SUTTER CREEK CA 95685 Yes
HOTEL SUTTER
(BELLOTI'S) 53 Main Street
930 Tahoe Blvd. #802-203, Incline Village, NV
89451
Yes
ITALIAN BENEVOLENT
SOCIETY (PICNIC
GROUNDS KITCHEN)
581 Hwy 49 PO BOX 2132 Jackson CA 95642 Yes 1500
Sina's BACKROADS 74A Main Street 74A Main St. Sutter Creek CA 95685 Yes 20 Kiota Inn & Events Center 271 Hanford Street 121 OAK CT. HERCULES CA 94547 Yes 1,500 Choc-O-Latte 51 Main Street 51 Main Street, Sutter Creek, CA 95685 Unknown NONE Mother Lode Deli and
Catering
440 CA - 49 New Business as of Jan 2026 Yes
Elvis’ Rhythm and Brews 78 Main Street Closed (empty as of March 2026) No Implementation of source control is conducted by annual trap inspections for all listed establishments on Table 7.1 that operate during the calendar year. The information sheet will be updated on each 3-year internal SSMP audit update.
City of Sutter Creek Sanitary Sewer Management Plan
36 Section 9, Item A.
Element 8: System Evaluation, Capacity
Assurance, Capital Improvements
8.1 System Evaluation and Condition Assessment
Requirement
“The Plan must include procedures to:
● Evaluate the sanitary sewer system assets utilizing the best practices and technologies available.
● Identify and justify the amount (percentage) of its system for its condition to be assessed each year.
● Prioritize the condition assessment of system areas that:- ○ Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies.- ○ Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas. ○ Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List (check with your local Regional Water Quality Control Board for their latest lists). ● Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods.
● Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State.
● Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities,
● Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.” Compliance
The City completed a Hydraulic Capacity Report (included as Appendix C to this plan).
Although this plans are from 2002 the majority of the collection system piping has not been changed and is still in use today. The City is also planning for a new WWTP and is currently in design for that plant. As part of the plant the City has installed flow monitoring devices in each of the collection system basins to monitor/evaluate I&I of the collection system. These flow City of Sutter Creek Sanitary Sewer Management Plan
37 Section 9, Item A.
meters have been installed during the winter months for the last 3 years. The flow monitors identify areas of I&I and guide the Cities decision on what projects to implement in the CIP.
This data has led to the prioritization of projects to reduce I&I as listed in Element 4 section 2.
CCTV work was performed on the segments of the collection system identified in the basins with the largest I&I to determine the condition of the pipe and how severe the deficiency is in the collection system.
Along with the evaluation of the collection system hydraulically, trend graphs are produced to identify trends in the SSO’s. Along with trend analysis, our internal MMS system tracks locations of spills and the City has used this information to prioritize segments that fail with regularity.
8.2 Capacity Assessment and Design Criteria
Requirement
“The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:” ● Dry-weather peak flow conditions that cause or contribute to spill events. ● The appropriate design storm(s) or wet weather events that causes or contributes to spill events.
● The capacity of key system components.
● Identify the major sources that contribute to the peak flows associated with sewer spills.
The capacity assessment must consider:
● Data from existing system condition assessments, system inspections, system audits, spill history, and other available information.
● Capacity of flood-prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions.
● Capacity of systems subject to increased infiltration and inflow due to larger and/or higher-intensity storm events as a result of climate change. ● Increases of erosive forces in canyons and streams near underground and aboveground system components due to larger and/or higher-intensity storm events. ● Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and
● Necessary redundancy in pumping and storage capacities.” City of Sutter Creek Sanitary Sewer Management Plan
38 Section 9, Item A.
Compliance
In the past the City completed a Hydraulic Capacity Report (included as Appendix C to this plan) Regarding Cleanup and Abatement Order No. 5-01-720 (08-28-2002).
The Report covered the following topics:
1. Determine the maximum hydraulic capacity along each segment of sewer line having a diameter of at least six inches such that surcharged or overflow conditions will not occur.
2. Identify potential bottleneck areas where flow restrictions may occur
3. Determine the peak daily dry weather and peak daily wet weather flow rates for each sewer trunk line
4. Evaluate the potential for surcharging and sweet overflows in the collection system during peak flow periods.
5. Evaluate regulating hydraulic loading from the Martell and Amador City collection system by utilizing the Martell and Amador City basins for flow regulation
6. Calculate the projected increase in hydraulic loading due to growth for the next ten years.
8.3. Prioritization of Corrective Actions
Requirements
“The findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.”
Compliance
Annually the Legally Responsible official and the Sanitary Engineer and the CPO sit down for an informal meeting to discuss priorities for the upcoming CIP budget. All data is reviewed and priorities are listed for each CIP item based on the priority schedule. As listed in Element 4 section 2, the City has completed over 2.5M worth of collection system projects to combat I&I.
8.4 Capital Improvement Plan
Requirements
“The capital improvement plan must include the following items:” ● Project schedules include completion dates for all portions of the capital improvement program.
● Internal and external project funding sources for each project.
City of Sutter Creek Sanitary Sewer Management Plan
39 Section 9, Item A.
● Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.” Compliance
A CIP has been developed and is accessible through the City website located at https://www.cityofsuttercreek.org/
City of Sutter Creek Sanitary Sewer Management Plan
40 Section 9, Item A.
Element 9: Monitoring, Measurement,
Program Modifications
Requirement
“The Plan must include an Adaptive Management section that addresses Plan-implementation ef ectiveness and the steps for necessary Plan improvement, including:
● Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities.
● Monitoring the implementation and measuring the ef ectiveness of each Plan Element. ● Assessing the success of the preventive operation and maintenance activities. ● Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
● Identifying and illustrating spill trends, including spill frequency, locations, and estimated volumes.”
Compliance
The indicators that the City will use to measure the performance of its wastewater collection system and the effectiveness of its SSMP are:
● Total Number of SSO’s
● Number of SSO’s for each cause (roots, grease, debris, pipe failure, capacity, pump station failure)
● Portion of sewage contained compared to total volume spilled ● Volume of spilled sewage discharged to surface water and ● Planned to actual performance for preventative maintenance Baseline Performance
The baseline and past calendar year performance, which shows the performance of the City’s wastewater collection prior to the development and implementation of the SSMP, is shown in the Table below. There are gaps in the historical trends due to staffing shortages associated with a small collection system staff. Due to the current application of CIWQS, trend analysis has become easier to obtain. Moving forward trend analysis will be conducted with every audit. Past trends have been missed as the Historical trends are shown in audits in Element 10.
City of Sutter Creek Sanitary Sewer Management Plan
41 Section 9, Item A.
Performance Indicator 2007- 2011
(Baseline)
2025 (Current)
Number of SSO’s 18 5
Volume (gallons) 23,245 10,250
Volume Recovered (gallons) 360 3,600
Percentage Recovered (%) 2% 35%
Volume to Surface Waters (gallons) 20,400 6,000
Percentage of total volume to surface water (%) 88% 59% Size of System (miles) 22 22
SSO Rate / 10 miles / Year 2.6 2.3
As shown in the Performance indicators, the number of SSO’s, volume of SSO, volume of SSO discharged to surface waters, percentage of total volume to surface water, and the SSO Rate / 10 miles / year has decreased since the baseline case. Percentage recovered has increased indicating that the spills are in more accessible areas than in previous years. Previous years data has been included below:
Performance Indicator 2011- 2012 2013-2015 2015-2017 2018-2020 Number of SSO’s 9 5 9 3
Volume (gallons) 3,950 6,150 44,750 2,700
Volume Recovered (gallons) 500 2,935 600 1,000
Percentage Recovered (%) 12.7% 47.7% 1.3% 37%
Volume to Surface Waters
(gallons)
1,030 3,100 38,900 1,700
Percentage of total volume to
surface water (%)
26.1% 50.1% 86.9% 63.0%
Size of System (miles) 22 22 22 22
SSO Rate / 10 miles / Year 2.1 1.0 1.7 2.0
City of Sutter Creek Sanitary Sewer Management Plan
42 Section 9, Item A.
Performance Indicator 2020-2022 2022-2024
Number of SSO’s 6 6
Volume (gallons) 52,510 17,175
Volume Recovered (gallons) 45 2,000
Percentage Recovered (%) 0.1% 11.6%
Volume to Surface Waters (gallons) 48,565 14,400
Percentage of total volume to surface water (%) 92% 84% Size of System (miles) 22 22
SSO Rate / 10 miles / Year 1.4 1.4
Based on the results of the 2022 to 2024, the City identified a decreasing trend in the number of SSO’s but an overall increase in the severity of the SSO’s. The City committed 2 million dollars in 2024 and 2025 (1M each year) to complete known collection system problem spots.
In 2025, although the number of SSOs remained small and the volume of the spills decreased there was still an issue with the volume to surface water. The City has committed over 500K to completing creek collection system work in the summer of 2026 to combat the volume to surface water.
City of Sutter Creek Sanitary Sewer Management Plan
43 Section 9, Item A.
Element 10: SSMP Program Audit
Requirement
“The Plan shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) of this General Order.”
● Specifications 5.4 (Sewer System Management Plan Audits”) “The Enrollee shall conduct an internal audit of its Sewer System Management Plan, and implementation of its Plan, at a minimum frequency of once every three years. The audit must be conducted for the period after the end of the Enrollee’s last required audit period.
Within six months after the end of the required 3-year audit period, the Legally Responsible Official shall submit an audit report into the online CIWQS Sanitary Sewer System Database per the requirements in section 3.10 (Sewer System Management Plan Audit Reporting Requirements) of Attachment E1 of this General Order. Audit reports submitted to the CIWQS Sanitary Sewer System Database will be viewable only to Water Boards staff. The internal audit shall be appropriately scaled to the size of the system(s) and the number of spills. The Enrollee’s sewer system operators must be involved in completing the audit. At minimum, the audit must:
● Evaluate the implementation and effectiveness of the Enrollee’s Sewer System Management Plan in preventing spills.
● Evaluate the Enrollee’s compliance with this General Order. ● Identify Sewer System Management Plan deficiencies in addressing ongoing spills and discharges to waters of the State; and
● Identify necessary modifications to the Sewer System Management Plan to correct deficiencies. •
● The Enrollee shall submit a complete audit report that includes: - Audit findings and recommended corrective actions. - A statement that sewer system operators’ input on the audit findings has been considered; and - A proposed schedule for the Enrollee to address the identified deficiencies.”
Audits to the SSMP have been conducted on the following dates and are included in Appendix D of this updated plan: February 15, 2012, February 12, 2015, February 10, 2017, July 15, 2020, and June 2023.
City of Sutter Creek Sanitary Sewer Management Plan
44 Section 9, Item A.
The major changes in each Audit have been identified below:
● February 2012 - No long term CIP exists for the City, hydraulic deficiencies identified by the SECAP have been postponed due to limited funding and the issues not causing problems in the system.
● February 2015 - City needs to create a Water Quality Monitoring Plan for spills in excess of 50,000 gallons that reach surface waters. Need to update SECAP to include the new subdivision Golden Hills Estates. The long term CIP does not exist, the creation of the long term CIP has been included as part of the City’s 2015-2016 Budget. As before the deficiencies identified by the SECAP have been postponed due to limited funding. ● February 2017 - The City lost its maintenance cleaning and camera contractor and could not find a replacement. The City decided to order its own VacTruck so the maintenance could be performed in-house. The City also procured a part time maintenance worker.
Staff were trained in the sewer spill estimation guide. SECAP deficiencies postponed due to funding.
● February 2019 and July 2020 - City VacTruck is working and performance indicators are showing improvement. The City adopted an MMS program to help track line maintenance throughout the City. Mapping has been updated to include golden hills. A long term CIP was created along with a new rate study. Improvement projects are now being undertaken to reduce known problems. Repair of the hydraulic deficiencies identified by the SECAP have been completed.
● June 2023 - The Emergency Response plan was updated to include the proper notifications. The long term CIP completed one large collection system project (Sutter Oaks) and more long term collection system repairs are planned to be completed in 2024 and 2025.
City of Sutter Creek Sanitary Sewer Management Plan
45 Section 9, Item A.
Element 11: Communication Program
Requirements
“The Plan must include procedures for the Enrollee to communicate with:
● The public for spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and the development, implementation, update of its Plan, including opportunities for public input to Plan implementation and updates. ● Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for system operation, maintenance, and capital improvement-related activities.” Compliance
The City has several methods for communicating information to and receiving information from the public. The following methods have been identified as effective parts of the City’s Communication Plan.
● City Website – The City website https://www.cityofsuttercreek.org/ and specifically the Public Works page has a copy of the SSMP posted. The City’s website can be used to post plan developments, plan implementations and updates to the public regarding the SSMP.
● Notices in Public Spaces – Public notices are posted in two main locations outside City Hall on a bulletin board in front of the Auditorium and at the bulletin board in the Sutter Creek Post office. Information will have references to the City’s website with additional information.
● City Council Meetings – City council meetings are public meetings that enjoy large attendance. When the SSMP is updated (every 3 years) and approved by the council there will be an opportunity for public comment. Operation, maintenance, and Capital Improvement related activities are published monthly in the Public Works Department Monthly Reports under the Collection System Status section. These reports are part of the council packets produced for the public and can be obtained by Owners/operators of systems that connect into the City collection system.
● Facebook, Instagram, and constant contact - Notices of spills and immediate response or notification events are sent out through the various social media accounts to notify the public of spills or closed off areas. Most notices are posted to Facebook within the hour of the incident. This is the primary method of communicating spills and discharges resulting in closures of public areas. When spills result in the closure of public areas the county will provide signage to post in the affected areas until the public area is reopened. ● Newspaper and other media (plan rooms) – Notices of capital improvement projects are submitted to the local newspaper and other media, as needed. ● Billing - Public notices are included with Sewer Bills (sent bimonthly, every other).
City of Sutter Creek Sanitary Sewer Management Plan
46 Section 9, Item A.
APPENDICES
City of Sutter Creek Sanitary Sewer Management Plan
47 Section 9, Item A.
APPENDIX A
City of Sutter Creek Sanitary Sewer Management Plan
48 Section 9, Item A.
Emergency Response Plan for the
City of Sutter Creek
49 Section 9, Item A.
50 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 1
Contents
Section 1. System Information ........................................................................................................... 2 Section 2. Chain of Command – Lines of Authority............................................................................ 4 Section 3. Events that Cause Emergencies ....................................................................................... 5 Section 4. Emergency Notification ..................................................................................................... 6 Section 5. Effective Communication..................................................................................................11 Section 6. The Vulnerability Assessment ..........................................................................................12 Section 7. Response Actions for Specific Events..............................................................................14 Section 8. Returning to Normal Operation.........................................................................................21 Section 9. Plan Approval...................................................................................................................22 Section 10. Certificate of Completion ................................................................................................23 APPENDIX A – Facility Site Plan: Wastewater Treatment Facility APPENDIX B – City of Sutter Creek Wastewater System Map 51 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 2
Section 1.
System Information
Keep this basic information easily accessible to authorized staff for emergency responders, repair people, and the news media.
System information
System Discharge Number EPA ID # 5B030104001
System Name and Address City of Sutter Creek Wastewater Collection System And Wastewater Treatment Facility (WWTF)
18 Main Street (City Hall)
340 Mahoney Mill Road (WWTF)
Sutter Creek, California 95685
Directions to the System WWTF – From City Hall travel North on Old Rte.49, Turn west on North Amelia St. through the intersection and stay to the right that turns into Mahoney Mill Rd. WWTF is at end of the gravel section.
See Appendix A - Facility Site Plan
Collection System – Throughout City –
See Appendix B - System Map
Basic Description and
Location of System
Facilities
The collection system is primarily gravity flow with one City maintained pump station (See System Map). WWTF produces “disinfected secondary-23 recycled water” as defined by Title 22.
The components of the WWTF are a bar screen, roto-strainers, trickling filter, clarigesters, chlorine contact chamber, sludge drying beds, Sludge press and office building. The treated wastewater discharges into an outfall line that is maintained by the Amador Regional Sanitation Authority (ARSA). See the Facility Site Plan and the System Map for the location of all facilities.
Location/Town All facilities are located within the City limits of Sutter Creek Population Served and
Service Connections
2646 people 1138 connections
System Owner City of Sutter Creek
18 Main Street
Sutter Creek, California 95685
Name, Title, and Phone
Number of Person
Responsible for
Maintaining and
Implementing the
Emergency Plan
Dan Lafontaine
Public Works Director
(209)267-5647 Phone
(530)219-6327 Cell
(209)267-5646 Emergency
52 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 3 53 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 4
Section 2.
Chain of Command – Lines of Authority
The first response step in any emergency is to inform the person at the top of this list, who is responsible for managing the emergency and making key decisions.
Chain of command – lines of authority
Name and Title Responsibilities During an Emergency Contact Numbers Dan Lafontaine
Public Works Director
Responsible for overall management and
decision making for the wastewater system.
The Director is the lead for managing the
emergency, providing information, and
reporting to all regulatory agencies, and
providing information and updates to the City
Manager.
Phone:
(209)267-5647
Cell:
(530)219-6327
Alt. Emergency:
(209)267-5646
George Allen
Public Works
Chief Treatment Plant
Operator
In charge of operating the wastewater
treatment plant and the wastewater collection
system, performing inspections, maintenance,
and sampling, and relaying critical information,
assessing facilities, and providing
recommendations to the Public Works Director.
Phone:
(209)267-5647
Alt. Emergency:
(209)267-5646
Cell:
(209)219-2600
Corey Stone
Public Works
Treatment Plant
Foreman/Collections
Foreman
In charge of operating the wastewater collection
system, performing inspections, maintenance,
and sampling, and relaying critical information,
assessing facilities, and providing
recommendations to the Chief Plant Operator.
Phone:
(209)267-5647
Alt. Emergency:
(209)267-5646
Cell:
(209)304-6368
Jodi Arroyos
City Staff
Office Manager
Responsible for administrative functions in City
Hall office. This person will provide a standard
carefully pre-scripted message to those who
call with general questions. Receives calls,
logs events, and assists City Manager.
Phone:
(209)267-5647
Alt. Emergency:
(209)267-5646
Cell:
(209)257-9596
Tom DuBois
City Manager
In charge of providing information to the public
and news media. All communications to any
non-regulatory agency are to be approved by
the City Manager.
Phone:
(209)267-5647
Cell:
(209)256-9885
Alt. Emergency:
(209)267-5646
54 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 5
Section 3.
Events that Cause Emergencies
The events listed below may cause wastewater system emergencies. They are arranged from highest to lowest probable risk.
Events that cause emergencies
Type of Event Probability or Risk
(High-Med-Low)
Comments
Flood High Portions of collection main are
located in flood plain of creek.
Portions of treatment plant are
located in flood plain of creek.
Flood wall adjacent to treatment
plant has been raised after 1997
flood to provide additional
protection against flooding.
High Winds Med Winter storms can bring high
winds that can cause loss of
electrical power. An emergency
back-up generator is located onsite.
Construction
Accident
Med Construction crews hit pipes or
disturb manholes.
Chemical Spill Low Have Hazardous Materials
Business Plan implemented
Vandalism Low Treatment Plant site is all fenced
except for Chlorine Building.
Chlorine Building is locked and
has no windows.
Terrorism Low Employees need to be aware of
suspicious activities. Relatively
small target for terrorists.
Earthquake Low City is located in Seismic Design
Category (D) for earthquake
seismic activity. No damage in
any of the earthquakes in the past.
Ice Storm Low Rain or Snow usually occurs in the
area. Climate is moderate so ice
storms do not typically occur in
region. High winds are usually
more of a concern.
55 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 6
Section 4.
Emergency Notification
Notification call-up lists - Use these lists to notify first responders of an emergency.
Emergency Notification List
Organization or
Department
Name & Position Telephone Night or Cell
Phone
Email
Local Law
Enforcement
On-Duty Officer (209) 267-5646 (209) 304-0468
Fire Department Volunteer Fire
Department
(209) 267-0285 911 suttercreekfire
@sbcglobal.net
Emergency
Medical Services
American Legion
Ambulance
(209) 267-9405 911
Wastewater
Pumping
Contractor
Sweet Pea Septic (209) 267-5012 (209) 304-0975
Primacy Agency
Contact
George Allen (209) 267-5647 (209 )419-2600
Hazmat Hotline CHEMTREC 800-424-9300 Same
Interconnected
Wastewater
System
Amador City,
Amador Water
Agency
(209)267-0682
(209)223-3018
(209)304-5827
(209)256-5545
Neighboring
Wastewater
System (not
connected)
City of Ione
(209)274-2412
RCAP Contact Western RCAP (916)447-2854 www.rcac.org
Priority Customers
Organization or
Department
Name & Position Telephone Night or Cell
Phone
Email
Hospitals or
Clinic(s)
N. A.
Public or Private
Schools
A.C.U.S.D. (209)257-7300
(209)257-7200
High School
Elem. School
Public Water
System
Amador Water
Agency
(209)223-3018
Adult Care
Facility
Gold Quartz Inn
Sutter Hill Place
Apts.
(209)267-9155
(209)267-5770
56 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 7
State, Federal or Tribal Notification List
Organization or
Department
Name & Position Telephone Night or Cell
Phone
Email
State or Tribal
Police
N. A.
Regulatory Agency
State/Federal/Tribal
R.W.Q.C.B. (916)464-4676
Authorized Testing
Laboratory
Alpha
Laboratories
(916)686-5190
Service / Repair Notifications
Organization or
Department
Name & Position Telephone Night or Cell
Phone
Email
Electric Utility Co. P.G.& E. (209)223-2300
Electrician Ed Methard
G.E.M. Electric
(209)267-0601
Gas/Propane
Supplier
KAMPS (209)296-5544
Water Testing Lab. Alpha Labs (916)686-5190
Sewer Utility Co. C.O.S.C. (209)267-5647 (209)267-5646
Telephone Co. SBC (AT&T) (209)223-2101
Plumber C.O.S.C. (209)267-5647 (209)267-5646
Pump Supplier N. A. City has spare
pumps
“Call Before You
Dig”
U.S.A. North 811 1(800)227-
2600
underground
servicealert.org
Rental Equipment
Supplier
N. A. City has own
equipment
Chlorine Supplier Thatcher (775)358-0888
Pipe Supplier Slakey Bros. (209)223-2500
57 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 8
Media Notification List
Organization or
Department
Name & Position Telephone Night or Cell
Phone
Email
Newspaper - Local
Amador Ledger (209)223-
8761
Newspaper –
Regional/State/Tribal
Sacramento Bee (916)321-
1000
Radio
Hometown Radio (209)223-
1340
[email protected]
Radio
TV Station
KCRA-Channel 3 (916)444-
7316
[email protected]
Notification procedures
Notify wastewater system customers
Who is
Responsible:
City Manager and Public Works Director
Procedures: 1) Notify local radio station if emergency. 2) Coordinate door to door printed notification or door knob hanger notification.
3) Post Public Notice at all posting locations in city.
Alert local law enforcement, state, federal or tribal regulatory officials, and local health agencies
Who is
Responsible:
Chief Plant Operator or Public Works Treatment Plant Operator on duty.
Procedures: 1) Notify all State and County agencies noted on the existing call list for sewage spills and overflows located in the City’s Sanitary Sewer Management Plan (SSMP).
2) Notify local law enforcement via City Administrator. 58 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 9
Contact service and repair contractors
Who is
Responsible:
Chief Plant Operator or Public Works Plant Operator on duty.
Procedures: 1) Using the call list on page 7 of this manual contact the required contractor for the repairs required. Most repairs can be completed by Public Works staff.
Contact neighboring wastewater systems, if necessary
Who is
Responsible:
Chief Plant Operator or Public Works Director.
Procedures: 1) Responsible person confers with other operations staff to verify problems. 2) Decision must be made as to which users may be affected. 3) Responsible person contacts neighboring wastewater systems affected and opens lines of communication. All communications must be documented.
4) Responsible person continues to investigate problem and make repairs as necessary.
5) Public Works Superintendent continues to update neighboring systems until situation is resolved and treatment is reinstated.
Contact downstream reclaimed water users, if necessary
Who is
Responsible:
Chief Plant Operator or Public Works Director.
Procedures: 1) Follow procedures 1 through 5 from neighboring waste water systems. 2) Reclaimed water users are:
Bowers – (209)267-5120
Hoskins - (406)596-2136
City of Ione – (209)274-2412
59 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 10
Procedures for issuing a health advisory
Who is
Responsible:
Public Works Director
Procedures: 1) Confer with Chief Plant Operator and Amador County Environmental Health Department (ACEHD) representative to verify advisory is required. 2) Notify the local radio station (see page 8), explain the situation and the locations affected. Ask that the announcement be made at the first available time.
3) If required by the ACEHD post any contaminated areas and follow all requirements outlined in the existing SSMP.
4) See procedures above (page 8) for notifying the wastewater system customers.
Other procedures, as necessary
Who is
Responsible:
Procedures:
60 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 11
Section 5.
Effective Communication
Communication with customers, the news media, and the general public is a critical part of emergency response.
Designated public spokesperson
Designate a spokesperson (and alternate) and contact regulatory agency for delivering messages to the news media and the public.
Designate a spokesperson and alternates
Spokesperson Alternate
Tom DuBois
City Manager
Dan Lafontaine
Public Works Director
61 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 12
Section 6.
The Vulnerability Assessment
This is an evaluation of each wastewater system component to identify weaknesses or deficiencies that may make them susceptible to damage or failure during an emergency. It also assesses facilities for security enhancements that may guard against unauthorized entry, vandalism, or terrorism.
Facility vulnerability assessment and improvements identification System
Component
Description and
Condition Vulnerability Improvements or Mitigating Actions Security
Improvements
Collection
System
The collection
system consists of
117,500 feet of
sewer lines, 328
manholes, 72
cleanouts, and six
(6) creek
crossings.
Many of the
manhole’s lids are
not bolt down and
are vulnerable to
acts of vandalism.
Many gravity lines
cross private
property and are
vulnerable to
construction
damage. Creek
crossings are
concrete encased
but may be
vulnerable to
undermining.
Put up additional
warning signs at
sewer line
easements. Note
that U.S.A. be
notified prior to
construction
digging. Monitor
creek crossings
and add additional
rock armor as
req’d.
Add more bolt
down manhole
lids when cost
effective. Have
police report
suspicious
activity in
vicinity of
manholes.
Sewage
Pumping
One lift station with
electrical above
grade, no
emergency
generator, has
visual high-water
alarm. City has
spare pump.
Control panel is
vulnerable to
vandalism. Panel is
not located within a
fence or enclosure.
Panel has lock to
minimize
unauthorized entry.
Pump station is
inspected daily.
Capacity is larger
than one day’s
volume. Sweet
Pea Septic service
to remain on
emergency
standby.
Add fencing
around station
with locked
gate.
Purchase
towable
generator for
emergencies.
Treatment
The treatment
plant is a 480,000
gpd secondary
treatment plant
with a trickling
filter.
Treatment plant is
vulnerable to
flooding, power
outages, and
vandalism.
Provide flow thru
at emergency
overflow pond.
Update generator
maintenance
program.
Inspect fencing
at a regular
interval to
ensure security.
Maintain
signage
prohibiting
unauthorized
entry.
62 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 13
System
Component
Description and
Condition Vulnerability Improvements or Mitigating Actions Security
Improvements
Effluent
Disposal
Effluent is
discharged to
ARSA system at
end of Chlorine
Contact Chamber
Outfall line is
vulnerable to
flooding. ARSA
has taken
precautions to
protect line.
None. Provide locked
gates at access
roads to outfall
line.
Computer
and
Telemetry
System
Treatment plant is
not operated by a
SCADA system.
Auto-dialer for bar
screen operation is
located in locked
electrical panel.
Vulnerable to
power outages.
Update generator
maintenance
program.
None.
Other
Considerations
63 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 14
Section 7.
Response Actions for Specific Events
In any event there are a series of general steps to take:
1. Analyze the type and severity of the emergency;
2. Take immediate actions to save lives;
3. Take action to reduce injuries and system damage;
4. Make repairs based on priority demand; and
5. Return the system to normal operation.
The following tables identify the assessment, set forth immediate response actions, define what notifications need to be made, and describe important follow-up actions.
A. Power outage
Assessment The City of Sutter Creek Wastewater system is vulnerable to power outages that can last several hours. The treatment plant has an emergency generator that will last for 24 hours without refueling. Outages lasting 24 hours or longer are extremely rare in this location. The pump station does not have a generator but has storage capacity of 10,000 gallons which is greater than one day of sewage flow.
Immediate Actions 1) Verify that emergency generator is functioning. If not, start generator.
2) Contact Sweet Pea Septic and inform them that pumping of the pump station wet well will be required within 24 hours. 3) Monitor treatment plant.
4) Prepare to bypass treatment to emergency storage if generator fails.
Notifications 1) Sweet Pea Septic –put them on notice regarding pumping of pump station. (See page 6).
2) P.G.& E. – Inform them that a public sewage treatment facility is experiencing an outage. (See page 6).
Follow-up Actions 1) Re-fuel generator as required.
2) Verify generator is turned off when power is restored. 3) Verify all treatment plant components are functioning when power is restored.
4) Inspect pump station to ensure proper operation.
64 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 15
B. Collection system blockage or line break
Assessment The City of Sutter Creek Collection System is vulnerable to blockage and accidental line breaks during construction. Blockage from grease or roots is the most common problem.
Immediate Actions 1) Follow the existing SSMP the City has in place. 2) Remove the blockage as quickly as possible.
3) Repair the broken piping as soon as possible.
Notifications 1) Follow all notification procedures outlined in the existing SSMP the City has in place.
Follow-up Actions 1) Follow all clean up procedures as outlined in the existing SSMP the City has in place.
2) Follow all reporting procedures as outlined in the existing SSMP the City has in place.
C. Collection system pumping facilities failure
Assessment The single pump station in the City of Sutter Creek Collection System is vulnerable to power outages and to pump failure. Pump station has 10,000 gallon wet well storage. This is greater than one day flow volume.
Immediate Actions 1) Verify that pump station area has lost power during an outage. 2) Verify that pump has ceased working.
3) Contact Sweet Pea Septic and inform them that pumping of the pump station will be required within the next 24 hours.
Notifications 1) Notify Sweet Pea Septic. (see page 6). 2) If overflow occurs follow all procedures in existing SSMP the City has in place.
Follow-up Actions 1) Verify that pump station is working normally after power is restored. 2) Replace pump with spare pump on hand.
3) Repair pump or replace spare pump.
65 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 16
D. Treatment system failure
Assessment The City of Sutter Creek Treatment Plant is vulnerable to power outages and flooding. See Section H for actions required due to flood. The Treatment Plant has an emergency generator with use duration of 24 hours. The emergency overflow pond has a capacity of 1 million gallons which is about a day and a half of average daily flow. The trickling filter has a spare bearing for the rotating arm. The bar screen has an overflow bypass. Two of the four roto-strainers are capable of treating the influent.
Sodium Hypochlorite system has redundant pump.
Immediate Actions 1) Verify that emergency generator is in operation in case of power outage.
2) In case of other failures, pull gate at emergency overflow pond diversion.
3) Assess any other failures and notify the Public Works Director. 4) Assess if failure will cause shutdown of Plant for more than 24 hours.
Notifications 1) In case of eminent overflow at emergency pond, notify ARSA that inadequately treated effluent will be released into outfall to avoid spilling into Sutter Creek.
2) If an overflow occurs, follow all procedures in existing SSMP the City has in place.
3) Notify interconnected users that onsite storage is required.
Follow-up Actions 1) Verify continued operation of emergency generator. 2) Complete all repairs required on failed treatment components. 3) Keep all members on contact list are informed as appropriate.
E. Effluent disposal failure
Assessment The ARSA outfall pipe is vulnerable to flooding and damage during construction.
Immediate Actions 1) If contacted by ARSA that the outfall line has been damaged, divert all influent flows to the emergency overflow pond to allow ARSA time to construct a bypass.
2) Provide assistance to ARSA personnel to complete the repair of the outfall line.
Notifications 1) If overflow of emergency pond occurs follow all procedures in existing SSMP the City has in place.
2) Notify interconnected users that onsite self storage is required.
Follow-up Actions 1) Keep in contact with ARSA personnel so that regular operation of Treatment Plant can be resumed as soon as reasonably possible. 2) Keep all members of contact list informed as appropriate. 66 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 17
F. Chemical contamination
Assessment The only potentially harmful chemical contamination spill associated with the City of Sutter Creek WWTF is the possibility of a Sodium Hypochlorite spill. The City has a Hazardous Materials Business Plan in place.
Immediate Actions 1) Follow all procedures in Hazardous Materials Business Plan.
Notifications 1) Complete all required notifications in Hazardous Materials Business Plan.
Follow-up Actions 1) Follow all reporting procedures outlined in Hazardous Materials Business Plan.
G. Vandalism or terrorist attack
Assessment The City of Sutter Creek WWTF has a low vulnerability to vandalism and terrorist attacks. The WWTF is fenced except for the Chlorine Building.
The Chlorine Building is locked and has no windows. One wall of this building is fencing with locked gates. The Collection system is vulnerable to Hazardous Materials being dumped into manholes or flushed down a toilet.
See Section J for additional information.
Immediate Actions 1) Report any suspicious activities to local Police.
Notifications 1) Notify RWQCB if an event causes any interruptions in operations.
Follow-up Actions 1) Be aware of any abnormal events or actions. 67 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 18
H. Flood
Assessment The City of Sutter Creek WWTF has a high vulnerability to floods. The Collection System has a medium to high vulnerability to floods. The WWTF is in the flood plain of Sutter Creek but has a flood wall that doubles as a portion of the Chlorine Contact Chamber. After the Flood of 1997, the top of the existing flood wall was raised approximately 1.5 feet. In 2008 additional flood walls were built at the upstream end of the Treatment Plant site to direct flood waters away. Portions of the Collection System are located within Sutter Creek or within the flood plain of Sutter Creek. All manholes in these areas have bolt-down lids with washers to protect against infiltration. There are three (3) creek crossings that are susceptible to undermining, but they are concrete incased and armored with rip-rap rock.
Immediate Actions 1) During storm season monitor weather reports for forecast of heavy rains.
2) Monitor Creek flow.
3) Armor flood walls as required with additional Rip-rap. 4) If flood waters breach the flood walls direct them away from treatment plant components as much as feasible.
5) Open valve from the Plant site to the overflow pond. The valve is located on the west side of the Trickling Filter.
6) Pull gates at Chlorine Contact Chamber to allow for peak flow to release to ARSA outfall.
Notifications 1) If flooding of WWTF occurs contact ARSA and inform them that treatment process has been compromised.
2) Contact RWQCB and inform them that treatment process has been compromised.
3) If overflow occurs from emergency pond follow all procedures in existing SSMP the City has in place.
4) Notify interconnected users that onsite self storage is required.
Follow-up Actions 1) Monitor Creek flow for subsidence. 2) Pump water from area around treatment components into emergency overflow pond as soon as feasible.
3) Inspect all treatment components for any damage from flood waters. Make repairs as required.
4) Return Treatment Plant to normal operations as soon as feasible. 68 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 19
I. Earthquake
Assessment The City of Sutter Creek WWTF has a vulnerability to earthquakes. The City is located in Seismic Design Category (D) for seismic activity. (SDC Emost active; SDC A-least active). All components of the system (Treatment Plant and Collection System) have never sustained damage due to earthquake in the past. Close severe earthquakes include Loma Prieta (Santa Cruz – 6.9 on the Richter Scale-1989) and Mammoth Lakes (6.8 on the Richter Scale – 1992).
Immediate Actions 1) Monitor news reports following report of earthquake. 2) Inspect all WWTF components for damage after earthquake. 3) Monitor flow of influent at WWTF for signs of pipe rupture from earthquake damage.
4) Do walking and driving inspection of Collection System. 5) Make all required repairs of any damaged item found.
Notifications 1) If spill occurs due to damage follow all procedures in existing SSMP the City has in place.
2) If WWTF is damaged notify ARSA that treatment process has been compromised.
Follow-up Actions 1) Return WWTF to normal operation as soon as feasible.
J. Hazardous materials spill into collection system
Assessment The City of Sutter Creek Collection System has a low to medium vulnerability to a hazardous materials spill into the collection system. Not all of the manholes in the system have a bolt down lid. Some of these manholes are in remote areas. The ability to detect hazardous materials in the influent stream does not exist. The level of hazardous material that has been able to affect the trickling filter has been minimal in the past 10 years. (4 or 5 occurrences).
Immediate Actions 1) Be aware of any suspicious behavior in the area of remote manholes.
2) Educate the customers on what materials are harmful to the treatment process.
Notifications 1) If hazardous materials are able to damage the trickling filter to the point that it is not able to function properly, contact ARSA and inform them that the quality of the effluent entering the outfall line is substandard.
Follow-up Actions 1) Try to evaluate where the hazardous material may have come from.
2) Monitor the trickling filter to ensure that it is repairing itself. 69 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 20
K. Electronic equipment failure
Assessment There is no Electronic Equipment in the System.
Immediate Actions
Notifications
Follow-up Actions
L. Cyber attack
Assessment The City of Sutter Creek WWTF has a low vulnerability of Cyber Attack.
The System does not run on a SCADA system.
Immediate Actions 1) If something should happen to all of the meters, motors, and electrical parts of the system, the WWTF can be manually run.
Notifications 1) Notify RWQCB if system is to be run manually for a period of longer than 48 hours.
Follow-up Actions 1) Return WWTF to normal operations as soon as feasible.
M. Other
Assessment
Immediate Actions
Notifications
Follow-up Actions
70 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 21
Section 8.
Returning to Normal Operation
Returning to normal operations
Action Description and Actions
Inspect all system
components
Chief Plant Operator and Treatment Plant Operators inspect all system components and verify that facilities are adequate for return to normal operation.
Follow startup procedures
for each unit operation
The existing startup procedures in the O&M manuals should be followed to bring all system components back online.
Coordinate with RWQCB
and ARSA
RWQCB and ARSA should be kept up to date on all progress any time the WWTF is required to restart. All adjacent users should be kept informed as required.
Notify customers Chief Plant Operator should meet with the Public Works Director to discuss notice to customers. Public Works Director and Office Manager should write and distribute public notice as approved by the City Manager.
71 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 22
Section 9.
Plan Approval
Plan approval
This plan is officially in effect when reviewed, approved, and signed by the following people:
Name/Title Signature Date
Tom DuBois
City Manager
Dan Lafontaine, PE
Public Works Director
George Allen
Chief Plant Operator
72 Section 9, Item A.
Emergency Response Plan – City of Sutter Creek Page 23
Section 10.
Certificate of Completion
I certify to the United States Department of Agriculture, Rural Development (USDA/RD) that this community wastewater system has completed an Emergency Response Plan (ERP) that incorporates the results of the Security Vulnerability Assessment (SVA) completed for the system.
I certify that this document was prepared under my direction or supervision.
Mail the completed certificate only (do not send your SVA or ERP) to the appropriate USDA Rural Development office.
Wastewater Systems NPDES/ID
Number:
5B030104001
System Name: City of Sutter Creek Wastewater Collection and Treatment System Address: 18 Main Street, Sutter Creek, CA 95685
Print Name of Person Authorized to Sign this Certification on behalf of the System:
George Allen Title: Chief Plant Operator
Signature:
Phone: (209)267-5647 Fax: (209)267-0639 Email: [email protected] 73 Section 9, Item A.
APPENDIX B
City of Sutter Creek Sanitary Sewer Management Plan
74 Section 9, Item A.
75 Section 9, Item A.
76 Section 9, Item A.
77 Section 9, Item A.
78 Section 9, Item A.
79 Section 9, Item A.
80 Section 9, Item A.
81 Section 9, Item A.
82 Section 9, Item A.
83 Section 9, Item A.
84 Section 9, Item A.
85 Section 9, Item A.
86 Section 9, Item A.
87 Section 9, Item A.
88 Section 9, Item A.
89 Section 9, Item A.
90 Section 9, Item A.
91 Section 9, Item A.
92 Section 9, Item A.
93 Section 9, Item A.
94 Section 9, Item A.
95 Section 9, Item A.
96 Section 9, Item A.
97 Section 9, Item A.
98 Section 9, Item A.
99 Section 9, Item A.
100
Section 9, Item A.
101
Section 9, Item A.
102
Section 9, Item A.
103
Section 9, Item A.
104
Section 9, Item A.
105
Section 9, Item A.
106
Section 9, Item A.
107
Section 9, Item A.
108
Section 9, Item A.
109
Section 9, Item A.
110
Section 9, Item A.
111
Section 9, Item A.
112
Section 9, Item A.
113
Section 9, Item A.
APPENDIX C
Available by Visiting City of Sutter
Creek City Hall
City of Sutter Creek Sanitary Sewer Management Plan
114
Section 9, Item A.
APPENDIX D
City of Sutter Creek Sanitary Sewer Management Plan
115
Section 9, Item A.
116
Section 9, Item A.
117
Section 9, Item A.
118
Section 9, Item A.
119
Section 9, Item A.
120
Section 9, Item A.
121
Section 9, Item A.
122
Section 9, Item A.
123
Section 9, Item A.
124
Section 9, Item A.
125
Section 9, Item A.
126
Section 9, Item A.
127
Section 9, Item A.
128
Section 9, Item A.
129
Section 9, Item A.
130
Section 9, Item A.
131
Section 9, Item A.
132
Section 9, Item A.
133
Section 9, Item A.
134
Section 9, Item A.
135
Section 9, Item A.
136
Section 9, Item A.
137
Section 9, Item A.
138
Section 9, Item A.
139
Section 9, Item A.
140
Section 9, Item A.
141
Section 9, Item A.
142
Section 9, Item A.
143
Section 9, Item A.
144
Section 9, Item A.
145
Section 9, Item A.
APPENDIX E
City of Sutter Creek Sanitary Sewer Management Plan
146
Section 9, Item A.
147
Section 9, Item A.
148
Section 9, Item A.
149
Section 9, Item A.
150
Section 9, Item A.
151
Section 9, Item A.
152
Section 9, Item A.
153
Section 9, Item A.
154
Section 9, Item A.
155
Section 9, Item A.
156
Section 9, Item A.
157
Section 9, Item A.
158
Section 9, Item A.
159
Section 9, Item A.
160
Section 9, Item A.
161
Section 9, Item A.
162
Section 9, Item A.
163
Section 9, Item A.
164
Section 9, Item A.
165
Section 9, Item A.
166
Section 9, Item A.
167
Section 9, Item A.
168
Section 9, Item A.
169
Section 9, Item A.
170
Section 9, Item A.
171
Section 9, Item A.
172
Section 9, Item A.
173
Section 9, Item A.
174
Section 9, Item A.
175
Section 9, Item A.
176
Section 9, Item A.
177
Section 9, Item A.
178
Section 9, Item A.
179
Section 9, Item A.
180
Section 9, Item A.
181
Section 9, Item A.
182
Section 9, Item A.
183
Section 9, Item A.
184
Section 9, Item A.
185
Section 9, Item A.
186
Section 9, Item A.
187
Section 9, Item A.
188
Section 9, Item A.
189
Section 9, Item A.
190
Section 9, Item A.
191
Section 9, Item A.
192
Section 9, Item A.
193
Section 9, Item A.
194
Section 9, Item A.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________
STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: JULY 20, 2026
FROM: TOM DUBOIS, BILL SLENTER, DAN LAFOTAINE
SUBJECT: WASTEWATER PLANT DESIGN UPDATE
RECOMMENDATION:
Council should accept this information report updating you on progress to date on the Design-build of the new wastewater treatment plant
BACKGROUND:
The Progressive Design-Build Team The project is being led by a collaborative team comprising City of Sutter Creek staff (including Tom Dubois, Dan Lafontaine, and Bill Slenter) and the Schneider Electric design-build team (led by Moses Bchara and Brian Pottenger). The extended engineering and advisory team includes:
● Wallace Group: Civil and process engineering (Bryan Childress, Nate Whitacre). ● Avila & Associates: FEMA floodplain modeling and hydraulics (Catherine Avila). ● Montrose Environmental: CEQA and environmental/cultural constraints (Debra Lilly). ● Robertson-Bryan, Inc. (RBI): Regional Water Quality Control Board (RWQCB) and NPDES permitting (Paul Bedore, Michelle Brown).
● Cloacina & W.M. Lyles Co.: Packaged MBR supplier and construction partner, respectively.
The project officially kicked off with an in-person meeting and site walk on November 4, 2025.
Since then, the team has maintained a rigorous schedule of biweekly progress meetings to coordinate data collection, RFIs, decision-making, and design iterations.
Key stakeholder meetings included an internal planning session in January 2026 to strategize the City's exit from the Amador Regional Sanitation Authority (ARSA) system, and a March 16, 2026 workshop with the Regional Water Quality Control Board to discuss the new surface water discharge plans and permit coverage. In July 2026, the team reviewed Phase 1 (Scoping and Feasibility) and held a formal Review Meeting to discuss costs, findings, and the transition into Phase 2.
195
Section 9, Item B.
2 DISCUSSION:
Status of Regulatory and Design Challenges: The team has identified and is actively managing several major challenges:
● Inflow & Infiltration (I&I): The existing clay sewer pipes allow massive infiltration during the wet season. The team calculated a Peak Day Flow (PDF) of up to 3.44 MGD—a peaking factor of nearly 10 times the Average Dry Weather Flow (ADWF).
Reviewers raised concerns about whether routing this volume through a Membrane Bioreactor (MBR) would wash out biological treatment, but the team determined that the membranes will capture the biology safely. The MBR peak flow capacity plus equalization basin volume is being sized to accommodate these peaks. ● High BOD and Industrial Contributors: The plant is experiencing spikes in Biochemical Oxygen Demand (BOD), suspected to be from local restaurants, grease discharges, or specific industrial contributors like Ramco. The City has deployed smart manhole covers and increased composite sampling to track down and mitigate these highstrength organic loads. The project has also highlighted the need for the City to strengthen its future industrial pretreatment and source-control program to identify and manage high-strength discharges, including elevated biochemical oxygen demand (BOD), so that major contributors do not adversely affect treatment performance, operating costs, or the capacity of the new wastewater treatment plant. The city and Schneider Electric team have performed site visits and investigations to different industrial and commercial discharges to understand how they discharge Wastewater to the city sewer system. In addition, to discuss the future requirements for discharge to the city system in order to keep it within manageable levels for the new Wastewater Treatment design.
● FEMA Floodplain Restrictions: Portions of the existing WWTP site are within or adjacent to mapped FEMA Zone A floodplain. Modeling confirmed that building a full floodwall around the site would raise the Water Surface Elevation (WSE) by over 3 feet, contrary to FEMA's "no-rise" criteria. The team pivoted to a strategic design that builds the new treatment plant into the hillside on the middle terrace, raises a small protective wall around the equalization pond, and removes an old pump building to let floodwaters pass safely.
● Strict Creek Discharge Limits: Obtaining an NPDES permit for year-round surface discharge to Sutter Creek comes with stringent limits. The biggest hurdles are temperature (the creek cannot be raised by more than 5°F; a cooling tower or similar mitigations may be needed) and trace metals like copper and zinc (which may require the team to perform specialized Water-Effect Ratio studies or implement other mitigations to avoid expensive compliance issues). The team has deployed sensors to collect creek temperature information for the past 6 months. Additional sampling and lab analysis is planned to better characterize these risks.
● Outfall Construction Constraints: Any construction of a new outfall below the Ordinary High-Water Mark (OHWM) of the creek will trigger a complex web of biological permits from the USACE, CDFW, and USFWS. The team is exploring repurposing an existing stormwater outfall to minimize this risk. 196
Section 9, Item B.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer Summary of Phase 1 Deliverables Phase 1 successfully defined the project scope through several comprehensive technical memorandums (TMs):
● Alternatives Analysis: Evaluated four different site and technology combinations. The team decisively recommended a Hybrid Packaged MBR (Cloacina MEMPAC-H) at the existing WWTP site. This option balances cost, constructability, avoids the steep costs of piping to a new "Hilltop" site, and reduces visual/environmental impacts. ● Engineering Basis of Design: Established the sizing criteria, including repurposing the existing 1.1 million-gallon effluent pond into an influent equalization basin to absorb I&I surges, and avoid building a larger new pond. It also detailed structural retaining wall strategies and a phased electrical plan (including a new 2000A service) to keep the old plant running during construction.
● Regulatory & Environmental Reports: The team drafted the "Regionalization, Reclamation, Recycling, and Conservation" Memo to legally demonstrate to the Water Board that land-disposal and regional partnerships are no longer viable. Preliminary biological and cultural-resource assessments did not identify any apparent fatal flaws that would prevent the project from proceeding. The findings indicate that major impacts can likely be avoided or minimized through careful siting—particularly by avoiding work within Sutter Creek and other sensitive or jurisdictional areas—although additional field surveys, cultural-resource evaluation, tribal consultation, and formal CEQA and permitting review will be required as the design advances. ● Capacity and Expandability: The initial plant design is sized for incremental growth through the year 2051, supporting approximately 5000 residents. Capacity can be further expanded in the future by purchasing additional membranes. Modular expansion costs would be put on the developers of large projects to fund.
The proposed site location for the new wastewater treatment plant is the existing WWTP site, rather than an undeveloped "Hilltop" alternative located further north. Upgrading the existing footprint was chosen because it avoids the need for new land acquisition and significantly minimizes environmental disturbances, such as the removal of oak woodlands and the construction of new access roads and lengthy force mains. While the existing site presents tight, constrained hillside conditions that will require the construction of new retaining walls, it leverages existing infrastructure (like the outfall, main influent piping, and power supply routes) and is already partially screened from public view, which drastically reduces community and aesthetic impacts.
Because the lowest terrace is situated within the FEMA 100-year floodplain, the team developed a strategic layout to fit the new plant into this constrained footprint safely:
● Upper Terrace: The existing operations building and sludge dewatering equipment will be relocated to the upper terrace, completely above the flood zone. ● Middle Terrace: By excavating further into the hillside and constructing a new retaining wall, the middle terrace will be expanded to house the new MBR process tanks and membrane equipment skids.
● Lower Terrace: The existing 1.1 million-gallon effluent storage pond on the lower terrace will be lined, protected with raised perimeter floodwalls, and repurposed as an influent equalization basin to manage extreme wet-weather flow surges.
For the technology selection, the team evaluated both Hybrid Packaged Membrane Bioreactor (MBR) systems and fully Cast-in-Place Concrete MBR systems. The team ultimately selected the Hybrid Packaged MBR (Cloacina MEMPAC-H). This hybrid approach combines a cast-in197 Section 9, Item B.
4 place concrete process tank with a prefabricated, stainless steel membrane tank. It was chosen over the cast-in-place alternative (such as a Kubota system) for several key reasons:
● Constructability and Schedule: The Cloacina system is factory-assembled and tested offsite, which significantly reduces on-site construction duration, complexity, and implementation risk.
● Vendor Support: Cloacina offers strong, local vendor support with a California headquarters and dozens of established, Title 22-permitted reference installations throughout the state. By contrast, the membrane system used in the cast-in-place alternative lacked recent operating California installations under current regulations. ● Operations and Maintenance (O&M): The packaged system provides a proven treatment process with integrated controls from a single vendor, simplifying operations and maintenance for the City's staff.
● Cost and Value: Although the initial equipment and materials cost for the packaged Cloacina system is higher than cast-in-place concrete, the reduction in construction time and on-site labor offsets these costs, making it the most favorable balance of cost, risk, and operability.
Background on Cloacina: Cloacina is a manufacturer of "revolutionary package wastewater treatment systems" with its corporate headquarters located locally in Arroyo Grande, California. ● Product Offerings: Their core product line focuses on modular and scalable treatment solutions, including Municipal Membrane Bio-Reactors, Industrial Membrane BioReactors, Expandable Membrane Bioreactors, and Scalping Plants. ● Experience and Support: Their California headquarters allows them to provide strong, reliable local vendor support. They have a highly proven track record within the state, boasting dozens of recent Title 22-permitted reference installations—a stark contrast to the evaluated competitor, which lacked recent California installations. Their featured project portfolio includes successfully deployed systems for community developments, coastal community services districts (CSDs), and casino resorts.
Handling the High I/I Challenge:
The proposed Membrane Bioreactor (MBR) system will handle peak wet-weather inflow and infiltration (I&I) surges through a combination of high-capacity membrane treatment and highvolume influent equalization.
Here is how the system is designed to manage these extreme flow events:
1. Repurposing the Existing Pond for Equalization: Because the plant experiences I&I surges during winter storms, the design heavily relies on equalization to attenuate these spikes. The existing 1.1 million-gallon effluent storage pond, located on the lower terrace, will be lined, protected by floodwalls, and repurposed into an influent equalization (EQ) basin.
2. The Overflow Mechanism During a wet-weather surge, raw wastewater will flow through the new coarse screens and into the influent lift station. If the incoming flow exceeds the maximum 198
Section 9, Item B.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer capacity of the lift station pumps, the excess wastewater will automatically overflow into the 1.1 million-gallon EQ basin to be temporarily stored.
3. High Peak Day Flow (PDF): Capacity of the MBR The Cloacina Hybrid Packaged MBR is designed with a substantial Peak Day Flow (PDF) capacity—up to 2.99 million gallons per day—which it can sustain for a 24-hour period. This capacity is based on the hydraulic limits and maximum flux specified by the membrane manufacturer. The engineering team modeled extreme multi-day storm events (such as the historically wet January 2023) and verified that the MBR's processing speed is high enough to safely draw down the EQ basin and maintain necessary freeboard during back-to-back storms.
4. Post-Surge Processing: Once the high-flow storm event subsides, the water stored in the EQ basin is gradually conveyed back into the influent lift station via a dedicated drain connection at the bottom of the basin. The MBR system will then treat this stored water during drier periods, effectively absorbing the shock of the storm without washing out the critical biological treatment processes.
NEXT STEPS - PHASE 2
As the project transitions into Phase 2A (30% Design), which will run from August 2026 through March 2027, the focus is heavily shifting toward affordability and final scope lock-in.
Completing Phase 1 - We have provided comments and feedback to Schneider Electric for incorporation prior to completing the Phase 1 Deliverables. We have promised the Water Board a follow-up meeting demonstrating our progress, which will be scheduled in the next couple of months.
Grants, Financing, and Solar/Battery Decisions
Now that we have more clearly defined the plants and verified approaches for any regulatory hurdles, we have the information needed to apply for grant funding. A preliminary Class 4 (the roughest level) cost estimate priced the WWTP improvements between a minimum of $42 million, up to $61M for all add-ons. To control costs, the team will perform Value Engineering, potentially stripping the project down to strictly "tertiary quality and needed infrastructure" and evaluating if the MBR trains can be phased based on funding availability.
Because the City noted that $42M may not be feasible through traditional means alone, the team is shifting to aggressively pursue funding. The primary target is submitting a WaterSmart Grant by the end of August 2026, alongside applications for the State Revolving Fund (SRF) for lowinterest loans and principal forgiveness.
Regarding the energy improvements, Self-Generation Incentive Program (SGIP) funds were approved for the maximum amount of $530,000 for the Battery Energy Storage System (BESS).
The City Council is expected to review the information report in July, with a followup discussion on Aug 3 (or August 17 backup) decision to execute the Solar and Battery contract amendment.
The City of Sutter Creek is working with Ridgeline Municipal Strategies, a registered municipal advisor, to develop a comprehensive financial plan to fund the WWTP and energy improvements. Ridgeline specializes in assisting California public agencies and previously helped the City of San Juan Bautista successfully fund a new plant by piecing together multiple smaller grants.
199
Section 9, Item B.
6 Here is a summary of the collaborative efforts with Ridgeline to date:
Financial Model and Debt Capacity The project faces a significant funding gap: the total project cost is estimated between $42 million and $60 million, but the City's current debt capacity is capped at a maximum of $25 million. Because traditional ratepayer funding will not be enough, Dmitry from Ridgeline is working closely with the team (Tom, Moses and Mason) to fine-tune the financial model, analyze cash flow, and develop the Capital Improvement Plan (CIP) to integrate outside funding.
Federal and State Earmarks Ridgeline has outlined a proactive strategy to pursue both state and federal earmarks, citing past successes. Ridgeline advises "chunking" the funding requests, such as specifically asking for design funding rather than the whole project cost at once. They also emphasized the importance of securing letters of support and holding in-person meetings with state representatives.
State Revolving Fund (SRF) SRF funding is a primary focus for Ridgeline's strategy. Because Sutter Creek qualifies as a small rural community, the City is positioned to access "cheap money" through low-interest SRF loans and potential principal forgiveness. Ridgeline has advised submitting a strong general application as soon as possible and is also eyeing upcoming Proposition 4 (California Green Infrastructure) funds, though those may move slowly.
USDA Funding Along with the SRF, Ridgeline views USDA programs as a core consulting target because they offer grant money and favorable 40-year loan terms. However, the broader project team has noted that USDA funding can be a "nightmare" due to highly restrictive engineering requirements, such as requiring the WWTP infrastructure to survive a 500-year flood event.
Growth: Some additional development with contributions to the new plant and connection fees will also help with funding. Currently, both the Gold Rush Ranch Specific Plan and the Wicklow Way specific plan identify the Sutter Creek WWTP as providing wastewater services.
Expanding our customer base will help the overall financial picture.
Additional Financing Avenues Evaluated Ridgeline and the team are actively weighing several other options to round out the financial model:
● WaterSmart Grants: The team considers this the most realistic near-term grant opportunity, and Tom and Moses are working with grant writers to submit an application by the end of August 2026.
● WIFIA Loans: Ridgeline discussed WIFIA as a way to fund half the project to match with SRF. While WIFIA offers patient, interest-only terms for the first 7-8 years, Ridgeline noted it comes with high fees and the program is currently heavily backlogged with pending applications.
● Bonds and CDBG: Ridgeline noted that issuing municipal bonds might be the easiest route with the fewest strings attached, offering similar rates to WIFIA and the iBank. 200
Section 9, Item B.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer Dmitry is also looking into Community Development Block Grants (CDBG) through a contact who successfully used them for San Juan Bautista.:
● Ratepayer Study Update: The team will need to update the City's ratepayer study.
However, because the community's ratepayers are already near their financial limits, the updated study is not expected to raise rates significantly. This constraint strongly reinforces why Ridgeline is focusing so heavily on outside funding (like SRF, WaterSmart, and USDA) to bridge the gap between the City's maximum $25 million debt capacity and the $42–$61 million total project cost.
● Federal Earmarks (Representative Schiff): In alignment with Ridgeline's strategy to pursue federal earmarks by "chunking" the requests—specifically asking for design and planning funds early on—the project has successfully been placed on Representative Schiff's list for a planning earmark.
ATTACHMENTS:
A. New Plant Site Layout
B. New Floodplain Model
C. Potential Flood Wall
D. City Influent Sampling Data
201
Section 9, Item B.
8 E.
Attachment A - Site Layout
Attachment B - New Floodplain Model
202
Section 9, Item B.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer Attachment C - Potential Flood Wall
Attachment E - City Influent Sampling Data
203
Section 9, Item B.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________
STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: JULY 20, 2026
FROM: TOM DUBOIS
SUBJECT: CITY MANAGER RECRUITMENT PROCESS
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1. Form a Council Ad-Hoc Committee (comprising two Council Members) to work directly with the current City Manager to outline the desired candidate profile and oversee the recruitment timeline.
2. Authorize an initial in-house recruitment effort utilizing city staff and local government networks.
3. Task the Ad-Hoc Committee with evaluating the initial applicant pool to determine if an external executive search firm is required to successfully fill the position.
BACKGROUND:
Current City Manager, Tom DuBois, notified Council of his intention to retire at the end of Decemebr, 2026. With the impending transition, the City Council must initiate a recruitment process to ensure a new City Manager is selected, onboarded, and ready to begin. Early planning is essential to ensure a smooth transition of leadership.
DISCUSSION:
Establishing a two-member Ad-Hoc Committee allows for focused, efficient collaboration between the Council and current administration without violating open meeting laws.
By initiating the recruitment in-house first, the City has the opportunity to attract qualified candidates while potentially saving significant executive search fees. If the Ad-Hoc Committee determines the inhouse candidate pool is insufficient, the December 2026 target date allows ample time to pivot and engage an external recruitment firm.
BUDGET IMPACT:
There is no immediate fiscal impact associated with forming the Ad-Hoc Committee and starting the recruitment in-house. Should the committee later recommend hiring an external recruiter, a subsequent budget amendment (typically ranging from $20,000 to $40,000) will be brought to the full Council for approval.
204
Section 9, Item C.
STAFF REPORT
TO: TOM DUBOIS, CITY MANAGER
MEETING DATE: JULY 20, 2026
FROM: ALEJANDRA ZAMBRANO, INTERIM CITY CLERK
SUBJECT INTERIM CITY CLERK TRANSITION REPORT
BACKGROUND
I joined the City of Sutter Creek as Interim City Clerk on July 8, 2026. Because this report is being presented shortly after my appointment, it serves as an introduction to the transition of the City Clerk's Office and outlines the initial priorities that will guide departmental operations. Future monthly reports will summarize completed activities, project updates, and departmental priorities.
INITIAL PRIORITIES
Legislative Services
● Support agenda preparation and meeting administration for the City Council, Planning Commission, and Design Review Committee.
● Review legislative procedures, records management practices, and agenda administration. ● Organize legislative records, including resolutions, ordinances, public notices, and meeting files. ● Utilize the City's Municode Meetings agenda management system and document workflows.
Website Administration
● Assist with implementation of the City's new website. ● Review website content, fee schedules, document libraries, and public information. ● Coordinate website updates with City staff and consultants.
Public Records Administration
● Review active Public Records Act requests.
● Assist with records organization and request tracking.
Administrative Support
● Assist with records management, personnel documentation, and projects assigned by the City Manager.
● Support the ongoing operations of the City Clerk's Office.
205
Section 12, Item A.
1 Staff Report
To: Tom DuBois, City Manager
Meeting Date: July 20, 2026
From: Frank Whitmore, PE City Engineer
Subject: Project Status Update
Type: Project Status Memo
Tom, the following is a status update of all projects WGA is currently working on:
1. Building Inspections/Plan Check – Continuing building inspections on Tuesdays and Thursdays or as needed. Building plan check is being performed on a continual basis as plans are submitted. For June 2026:
5 Plan checks were completed
17 Inspections were completed
A. Valley View Commons Apartments – Building Plan Check is completed.
B. Bryson Cottages – Building Plan Check is completed. WGA has reviewed and approved house plot plans for 4 lots. Anticipate the applicant obtaining building permits for these as soon as possible.
2. Encroachment Permit Review – Encroachment permits are reviewed as needed when requested by the City’s Account Clerk, Holly Boehme. For June 2026:
2 Permit reviews were completed
0 Inspection was completed
A. Central Valley Independent Network (CVIN) – The applicants representatives met with the City of Sutter Creek and requested alternative construction methods with the City. These alternative construction methods were accepted by the City Council at the June 15, 2026 City Council 206
Section 12, Item B.
2 Meeting. The City anticipates the project will be re-bid by the applicant. It’s unknown when construction will begin on this project.
3. Site Plan Review
A. Valley View Commons Apartments – Civil Site Plan review is 100% completed. Architectural site plan review is approximately 99% completed. The applicant intends to begin construction on approximately July 13, 2026.
4. Sutter Hill Road Asphalt Concrete Overlay Project – The project was awarded at the June 15, 2026 City Council Meeting for the Base Bid & Additive Alternate #1. The City Engineer anticipates the construction agreement will be completed with the Contractor on approximately July 11th and construction will commence on approximately July 27th. 207
Section 12, Item B.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer ______________________________________________________________________________
STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: July 20, 2026
FROM: TAYLERED MARKETING
SUBJECT: JUNE 2026 SOCIAL MEDIA DATA ANALYSIS
City of Sutter Creek: Social Media Performance Report
June 2026
Executive Summary
June continued to build positive momentum across the City of Sutter Creek's social media presence. The month's strategy successfully balanced community information with destination storytelling, resulting in increased visibility, audience growth and strong engagement around seasonal recreation, community events and local traditions.
Facebook continued to serve as the City's primary platform for communicating timely information regarding recreation programs, pool updates and community events.
Instagram, meanwhile, excelled as a storytelling platform, showcasing the experiences, traditions and unique character that make Sutter Creek such a special place to live and visit.
Across both platforms, the City generated more than 34,200 total content views, 866 content interactions, and 69 new followers, demonstrating continued interest from both residents and visitors.
Overall Social Media Performance
Throughout June, the City of Sutter Creek generated:
● 34,200 total content views
● 866 total content interactions
● 69 new followers across Facebook and Instagram
Several key themes emerged throughout the month:
208
Section 12, Item C.
2 [Type text]
• Seasonal recreation content consistently performed well. • Community events generated the highest engagement.
• Authentic storytelling strengthened community identity. • Audience reach continued expanding across both platforms. • Facebook and Instagram served complementary but distinct communication purposes.
Facebook Performance
Quantitative Results
Facebook generated 20,900 total views, representing a 6.2% increase over the previous reporting period.
Content interactions totaled 299, remaining essentially unchanged with only a 0.3% decrease, indicating stable engagement despite increased reach.
The page welcomed 30 new followers, representing a 7.1% increase from the previous month.
Video performance also improved, with 249 three-second video views, an increase of
3.3%.
Facebook content reached approximately 6,400 viewers, increasing 3.2% over the previous reporting period.
Top Performing Facebook Content
The highest-performing Facebook posts included:
• Summer Recreation is Officially Underway – 3,705 views • Weekend Plans in Sutter Creek – 3,610 views
• Pool Days Are Officially Here – 3,388 views
• WorldAtlas Recognition – 2,333 views
• Fourth of July Pool Party – 2,316 views
• Aquatics Program Information – 1,574 views
Facebook Qualitative Analysis
209
Section 12, Item C.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer June demonstrated that Facebook continues functioning as the City's primary communication platform for community information.
The strongest-performing content centered around practical, seasonal updates including recreation programs, pool schedules, Fourth of July activities, and weekend events.
Residents clearly rely on Facebook for timely information regarding City services and upcoming activities.
The "Weekend Plans" post performed exceptionally well because it extended beyond promoting a single event. Instead, it positioned Sutter Creek as an enjoyable destination for spending an entire weekend, reinforcing the City's broader community identity.
Recognition from WorldAtlas also generated strong performance, suggesting audiences appreciate content that celebrates Sutter Creek and reinforces local pride.
Facebook Insights & Interpretation
Facebook visibility continues to grow steadily.
The increase in views, audience reach, and followers indicates that content is reaching new audiences while maintaining consistent engagement among existing followers.
Informational graphics remain highly valuable for Facebook audiences, particularly when focused on seasonal recreation, community events, and public services.
Overall, Facebook continues serving its intended purpose as the City's digital community bulletin board while simultaneously helping showcase the quality of life available in Sutter Creek.
Instagram Performance
Quantitative Results
Instagram generated 13,300 total views throughout June.
Content received 567 interactions.
The account welcomed 39 new followers.
Most notably, Instagram reached approximately 1,800 unique accounts, representing an impressive 57.6% increase in reach compared to the previous reporting period.
Although overall views declined by 17%, content continued reaching significantly more unique users, indicating expanded audience discovery.
Top Performing Instagram Content
The highest-performing content during June included:
• 144th Annual Italian Picnic Parade Reel – 21,600 views, 642 interactions, 25 new followers
• Italian Picnic Parade Photo Carousel – 18,500 views, 313 interactions, 5 new followers 210
Section 12, Item C.
4 [Type text]
• "I Can't Stop Thinking About Sutter Creek" Reel – 5,778 views, 200 interactions • WorldAtlas Recognition – 1,977 views and 43 interactions Instagram Qualitative Analysis
Instagram continued serving as the City's strongest platform for visual storytelling and destination marketing.
The overwhelming success of the Italian Picnic Parade content demonstrated the power of authentic community storytelling. Rather than simply documenting an event, these posts celebrated Sutter Creek's heritage, traditions, and sense of community.
The Italian Picnic Parade Reel became the highest-performing content published during June, generating over 21,000 views while attracting 25 new followers.
Lifestyle-focused reels also performed exceptionally well. The "I Can't Stop Thinking About Sutter Creek" Reel successfully invited viewers to imagine themselves experiencing the community, reinforcing Sutter Creek's identity as more than a destination, it is a place people want to return to.
Instagram audiences consistently engaged most with content that showcased authentic experiences, community traditions, and emotional storytelling rather than informational announcements.
Instagram Insights & Interpretation
Although overall views and interactions decreased compared to the previous reporting period, the significant increase in audience reach tells a much more encouraging story.
The City's content is being introduced to substantially more people than before.
Expanded reach suggests Instagram's algorithm continues recommending Sutter Creek content to new audiences beyond existing followers, helping strengthen community awareness and tourism visibility.
The decrease in engagement is likely reflective of a broader audience rather than reduced content quality.
Overall, Instagram continues serving as the City's strongest platform for destination marketing, visual storytelling, and community branding.
Cross-Platform Analysis
June clearly demonstrated that Facebook and Instagram each play distinct but complementary roles within the City's communication strategy. 211
Section 12, Item C.
18 Main St., Sutter Creek, CA 95685 • Telephone: (209)267-5647 • Fax: (209)267-1655 • TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer Facebook audiences consistently sought practical information regarding recreation programs, City services, schedules, and community events.
Instagram audiences preferred immersive storytelling centered around community traditions, lifestyle experiences, local history, and visually engaging content.
Together, these platforms allow the City to effectively communicate both operational information and destination branding.
This balanced strategy ensures residents stay informed while simultaneously promoting Sutter Creek as a welcoming place to visit, explore, and experience.
Strategic Recommendations
Based on June's performance, several opportunities emerged for continued growth.
Continue prioritizing seasonal recreation content on Facebook, as it consistently generates strong visibility and community interest.
Expand the use of short-form video across both platforms, particularly around major community events, local traditions, and seasonal activities.
Continue developing lifestyle-focused storytelling that encourages audiences to imagine themselves spending time in Sutter Creek.
Highlight more community traditions, local history, and resident experiences that reinforce the City's authentic identity.
Incorporate additional conversation-driven captions and engagement prompts to encourage comments, shares, and community participation.
Maintain the successful balance between informational content and inspirational storytelling that characterized June's content strategy.
Overall Assessment
June 2026 represented another successful month for the City of Sutter Creek's social media program. The City's content continued expanding its visibility while strengthening its connection with both residents and visitors.
Facebook experienced growth in views, reach, video performance, and followers, confirming its continued role as an effective platform for public information and community engagement.
Instagram's remarkable increase in audience reach demonstrated that the City's storytelling is reaching new audiences, while heritage-driven content such as the Italian Picnic Parade reinforced Sutter Creek's unique identity and generated the strongest performance of the month.
The data suggests that the City's social media strategy is successfully balancing civic communication with destination marketing. By continuing to invest in authentic storytelling, seasonal programming, and community-centered content, the City is well 212
Section 12, Item C.
6 [Type text]
positioned to sustain audience growth and deepen engagement throughout the remainder of the summer.
213
Section 12, Item C.
STAFF REPORT
TO: TOM DUBOIS, CITY MANAGER
MEETING DATE: JULY 20, 2026
FROM: DAN LAFONTAINE, PUBLIC WORKS DIRECTOR
SUBJECT PUBLIC WORKS DEPARTMENT REPORT FOR JUNE 2026
Objective: The objective of this staff report is to provide a monthly status update regarding activities within the Public Works Department.
Collection System Status:
CIP work
● In June the public works team with our sanitary engineer began work on a new Sanitary Sewer Management Plan update. The current plant was last updated in 2020 and had an internal audit in 2023. This plan will update our current plan to align with the current regulatory mandates of the Statewide General Waste Discharge Requirements for sanitary sewer systems (Water Quality Order No. 2022-0103-DWQ. The updated plan will update the chain of command and public notice methodology, capture capital improvements to the collection system (digital computerized maintenance system and capital projects from the last 3 years), incorporate the updated Emergency Response Plan and create a more robust sewer pipe blockage control program. Performance indicators will also be tracked with new data (2023-2026) to track Sanitary Sewer Overflow (SSO) improvement. ● The sanitary engineer has begun getting plans and specifications together on the 2026-2027 collection system projects. We anticipate that this project will be ready for bid in September.
The streambed alteration agreement that the City entered into with the California Department of Fish and Wildlife will be the first project under this permit as the majority of the work will occur in the banks of the streambed. As specified previously the project locations are below:
o Area A - Replace 600-feet of 6-inch line (P-132) from City Hall to Walser by open cut
o Area B - Repair 1 foot gap of 6-inch pipe in the line from MH-97 to MH-99A on Gopher Flat
o Area C - Partial Replacement of creek line 400-feet (200-feet open cut and 200-feet pipe bursting)
SSMP Activity
Calls for service.
● 6/12/2026 - 40 Church street Street, City main plugged, cleared and remediated spill. 214
Section 12, Item D.
Sewer System Cleaning and Maintenance.
● In June 2026 there were 100ft Lineal feet of pipe cleaned. The total footage cleaned for the calendar year 2026 is 7,840 ft vs 14,676 feet in 2025.
Wastewater Treatment Plant Status:
The WWTP did not meet all the effluent quality discharge requirements for the month of June 2026.
BOD sample results were reported on June 24, 2026 at 32 mg/L which exceeded the 30 mg/L Based on the influent sample result on June 24, 2026 of 850 mg/L the removal efficiency was above 85% (96%). This effluent violation occurred due to a high influent result not due to a plant performance issue. Excess influent BOD will most likely lead to the formation of a pretreatment program. This is currently being discussed with Schneider as we work through the new WWTP design.
Table 1. Monthly Status of required reporting constituents.
Constituent Monthly Results Monthly Limits
Monthly Influent Flow 9.472 MG 0.314 MGD daily avg 0.48 mgd1 Effluent BOD, mg/L 32 mg/L 30 mg/l
Effluent Settleable Matter, mL/L < 0.1 ml/L 0.5 ml/l
Effluent TSS, mg/L 11 mg/L 30 mg/l
Total Coliform, MPN < 1.8 MPN 23 MPN
Sludge Wasted 21,052 gallons
Rain 0.0 in. 32.80 in. YTD –24.15” Last YTD
1 The 0.48 MGD is daily dry weather flow (May through October).
Plant Compliance Issues: The monthly May 2026 report was electronically submitted to the Regional Water Quality Control Board.
Operational Strategy Modifications:
● The rag bin was hauled on May 19, 2026
● We continued normal sludge wasting in May with 21K gallons dewatered. ● Rotostrainer #4 has broken the end of the shaft and has been taken offline. The drum will need to be removed and taken to a machine shop for welding. A mini-ex will be rented for one week in July and used to remove the drum so it can be repaired at a local machine shop.
● During the mini-ex rental in July, the new Aerator will be installed into the E-pond. A cage will be installed with the Aerator to prevent any remaining weeds from being sucked up into the Aerator. It is anticipated that the Aerator will be operational at the end of July.
● Public works has made contact with a second chemical supplier (Univar) and has gotten some very promising cost comparisons. The following chemical cost comparison are listed below:
215
Section 12, Item D.
Chemical Thatcher Univar
Sodium
Hypochlorite
(Chlorine)
$5.80/gal $3.70/gal
Ferric Chloride $1.04/lb $0.79/lb
There are some capital improvements requirements that the company is requesting such as a digital level sensor and additional signage for the hypo tanks. The CPO is currently addressing these items and we will be switching over to the new company as soon as our capital improvements are signed off by the new company. Typical usage is around 75 gallons per day or 2,250 gallons per month so at a cost savings of approximately $2.10/gal our chemical costs will be reduced by approximately $57K/year. ● On July 2, 2026 - Schneider presented the phase one technical deliverable. The presentation discussed installing a new MBR plant in the middle section where the current wastewater office sits. The plan included discussions on FEMA, CEQA, Grant funding, permitting, design choices and value engineering. Public works along with Schneider will present a full update at the next council meeting. 216
Section 12, Item D.
Effluent Disposal
● Wastewater will be sent from each jurisdiction for a few months to ensure that both parties are able to dispose of all their wastewater. Currently (as of June 30) the reservoirs have around 273 acre-feet in the ARSA system. As of June 1, 2026, Ione took CDCR wastewater up until July 1, 2026 when Ione switched back over to ARSA wastewater.
During the month of June we continued to send around 125 gallons per minute from Henderson down the system to Preston to keep the water troughs live. Flows will be increased during July to send approximately 600 to 700 gallons per minute to Preston. ● Henderson Underdrain – On May 8, 2026 the City submitted a technical memo to address DSOD concerns about the underdrain project. In the letter ARSA asked for the project to be closed without completing the liner and one follow up ROV monitor. If DSOD accepts this tech memo, Hydrosciences will prepare a final design request for the modifications. To date ARSA has not heard back from DSOD and is still awaiting a response.
● Campbell construction along with the public works crew mobilized to Bowers irrigation to install the longer flow meter and a bypass valve. The job was completed in a few days and the flow meter was wired in a few days after. The flow meter is working and we are able to determine flows to Bowers irrigation.
● Public works mobilized to Preston Forebay to determine the status of the pier valve.
Upon investigation the pier is not being properly supported on both sides and cannot safely be utilized anymore without refurbishment. Due to the pier being unsafe the Preston forebay has been emptied until engineering can come look at it and ARSA can discuss options. See the splintered pier leg below:
217
Section 12, Item D.
● Ongoing maintenance of the cattle water troughs along the pipeline are occurring. ● Daily flow checks and level readings
● Weed and rodent abatement at the three reservoirs.
● Send weekly updates to the Regional Board on reservoir levels and volumes.
Service Requests
Responded to eleven (4) service requests in June:
● One was for a streets issue;
● One was for a pool issue;
218
Section 12, Item D.
● One was for a park issue;
● One was for a sewer issue;
Streets and City Right of Way.
● Campbell has been accepted as the lowest responsible qualified bidder on the Sutter Hill Road overlay. Campbell is working on a contract with the City currently but has indicated that construction will begin on July 27, 2026. The City also attended the ACTC board meeting to ask for extra money to shore up the difference between the planning level estimates which were used to secure funding and the bids. The ACTC board . ● On June 17, 2026 public works and the Sutter Creek Fire Protection District met on Sutter Hill road with a chipper to take down some dead or dying trees that were hanging over Old Sutter Hill Road. The City wants to thank the Fire Protection District for all their help on this project and looks forward to working together more in the future. Downed trees were either chipped up and sprayed as base cover or hauled to a burn pile.
● On May 4, 2026, a walkthrough was conducted with the City and AWA to review the paving on Broadway, Borgh, and Eureka. The City prepared a punch list and gave that to Amador Water Agency (AWA). To date the punch list items are being addressed. ● On June 16, 2026 a tree was removed from the pump station road to allow the homeowner to install solar. The tree was shading the roof impeding the solar cells production rate.
Also a dead tree was removed on Meadowcrest road in the center divide. ● During April confirmation samples were taken from Elm Street and tested positive for free and total chlorine. Discussions between AWA and the City are being conducted to get a field visit to determine the best course of action. ● Potholes - Old Sutter Hill Rd, Church Street, Spanish and Hanford had potholes that were filled in June. The roads with more traffic (Church and Spanish) got the new water activated asphalt patch. The lower traffic roads (and Old Sutter Hill due to upcoming construction) got the less expensive asphalt patch. Public works is determining where to use the water activated asphalt patch (very expensive) and where to use the normal asphalt patch from Lowes and or Campbell (much cheaper). 219
Section 12, Item D.
● On June 30, 2026 PG&E filed an encroachment permit to relocate a gas line on gopher flat road that had been installed through the existing storm drain. The gas line looked old and rusted and had become a safety hazard that could break with any large storm that came through. Public works notified PG&E a few months ago and we are grateful that PG&E is correcting this issue.
● The City has contacted a contractor to obtain a formal quote to restripe gopher flat. Once the road has been re-striped a speed table will be purchased and installed to help with speeding.
220
Section 12, Item D.
Parks and Facilities
● The pool contractor has finally received the missing part for the diving board. They have assured us that they will be able to install the new part and replace the diving board by the middle of July.
● During the past year the City has been working with a private donor to remove the Minnie Provis Playground bark and install a rubberized surface. As the first phase of this project the private donor wanted to replace parts of the playground. Public works worked with the donor and the manufacturer of the playground to identify the parts that need to be replaced. In June an order was placed to receive the misc parts. Shipping will be in 4 to 6 weeks and after that public works will close the playground structure and install the new parts.
● The City's heat and air contractor came to the site to look at the installation of an HVAC system in the auditorium. A new power drop will most likely be required to accomplish this as the existing panel is fully occupied. A proposal will be sent to the City in June and reviewed. The contractor had an alternative solution to the Auditorium. A quote for two new swamp coolers with automatic timers was sent to the City to give a low cost option. The current swamp coolers are rusted and falling into disrepair and are not reliable anymore. The City will review the swamp cooler proposal along with the new AC quote prior to making a determination. ● On January 27, 2026, A-1 leak detection was onsite to help Public works determine the location of the water leak at the Center park. The technician could not find a “smoking gun” during his inspection. Public works recently became aware that until this leak can be stopped the drinking fountain at miners bend will be non-operational. Public works installed stub-ups and gauges and tried to locate the source of the leak. Due to the leak being bigger than expected, the gauges that were bought were not sensitive enough to determine the location of the leak. Smaller gauges (0-10 psi) have been procured and another attempt to locate the leak will be initiated in July.
221
Section 12, Item D.
TO: TOM DUBOIS, CITY MANAGER
MEETING DATE: June 20, 2026
FROM: ERIN VENTURA, CONTRACT PLANNER
SUBJECT PLANNING DEPARTMENT REPORT FOR JUNE 2026
Executive Summary
Planning Commission-
- No meeting due to lack of items
Design Review Committee-
- No meeting due to lack of items
Detailed Summary
Additional Projects:
Staff is working on revising the ADU ordinance incompliance with State Law. Draft has been under review with the HCD since Jan.
Sutter Creek Ranch: The City is working with the applicant on outstanding issues. CEQA review to begin in the next month.
Tree Preservation Ordinance: staff has been working on drafting an ordinance for Planning Commission discussion.
Danco: Building permits will be issued in June.
Bryson Court; submitted their building permit application, plan check in progress, first building permit to be issued soon.
Embarc: preparation for Planning Commission Special meeting Short Term Rental Ord.: Continued from the May PC meeting, staff to agenize it for August.
222
Section 12, Item E.
TO: THE HONORABLE MAYOR AND CITY COUNCIL
TOM DUBOIS, CITY MANAGER
DATE: JULY 20, 2026
FROM: JIM O’CONNELL, CHIEF OF POLICE
SUBJECT: JUNE 2026 POLICE DEPARTMENT MONTHLY REPORT
June 2026 Department Statistics
May 2026 June 2026 Change
Calls For Service 154 105 –49
Traffic Stops 154 123 -31
Officer Initiated Incidents 747 599 -148
Business Checks 538 422 -116
Vehicle/Pedestrian Checks 18 20 +2
Total Officer Reports 44 14 -30
Arrests 14 8 -6
Moving Citations 27 19 -8
Parking Citations 1 1 - 0
TOTAL 1,697 1,311 -386
Calls For Service Traffic Stops Arrests Officer Reports
105 123 8 14
Volunteer Contributions:
During the month of June, our dedicated volunteers provided 21 hours of service to the community.
Community Engagement:
SCPD Officers continue to conduct regular foot patrol downtown on each of their respective shifts. Officers also spend regular time on our school campuses. 223
Section 12, Item F.
City of Sutter Creek
City Treasurer's Report
June 2026
Receipts & Disbursements Report
City's Checking Account
Receipts
Deposits ($ 710,749)
Reversal of Bank Charges ( -)
Total ($ 710,749)
Disbursements
Accounts Payable ($ 361,581)
Payroll & Benefits ( 125,615)
Bank Charges ( 52)
Total ($ 487,248)
Net Amount of Investment Transfers ($ -)
Recap of City Treasury
Investments on Hand June 30, 2026
Market or
Withdrawal
Value Rate of Return
Bank of Marin Checking ($ 2,501,084) 0.01%
Bank of Marin Money Market ($ 12,634) 3.87%
Bank of Marin Money Market #2 ($ 2,070,307) 3.87%
* California State Treasurer's LAIF ($ 1,810,181) 3.98% Total ($ 6,394,206)
Total this month last year ($ 5,478,522)
* LAIF 1 ($ 66,559)
LAIF 2 ($ 1,743,622)
The investment information provided in this report reflects the City's ability to meet expenditure requirements for the next six months. The investment portfolio is in compliance with the City's investment policy. Victoria Runquist 07/10/26 224
Section 12, Item G.
TO: TOM DUBOIS, CITY MANAGER
MEETING DATE: JULY 20, 2026
FROM: MASON PETERS, FINANCE
SUBJECT: FINANCE REPORT JUNE 2026
There is no Finance report for June as we are closing out the audit, and did not have time to do my normal month end process for June right now so my reports won't be accurate 225
Section 12, Item H.
Alejandra Zambrano <[email protected]>
Fwd: Webform submission from: Contact City Council
Tom Dubois <[email protected]> Mon, Jul 13, 2026 at 8:47 AM To: Alejandra Zambrano <[email protected]> ---------- Forwarded message ---------
From: Sutter Creek CA <[email protected]>
Date: Mon, Jul 13, 2026 at 8:03 AM
Subject: Webform submission from: Contact City Council
To: <[email protected]>
Submitted on Mon, 07/13/2026 - 8:01 AM
Submitted by: Anonymous
Submitted values are:
First Name
Brian
Last Name
Comnes
Question/Comment
Dear Councilors, on a cynical note lets plan on enhancing the duck race or ragtime festival with Embarc. Note that their express purpose is to introduce onsite cannabis sales and consumption at the renowned Monterey event, aligning with Embarc's mission to destigmatize cannabis through safe, regulated experiences that allow consumers and the curious to learn about California's diverse cannabis landscape.
See https://www.prnewswire.com/news-releases/embarc-launches-the-smoke-show-at-cali-roots-music-festival-a-first-ofits-kind-cannabis-experience-302134069.html Or maybe just one of you who voted Yes in February can preserve the character of this town and vote No come August The choice is yours
7/13/26, 4:17 PM City of Sutter Creek Mail - Fwd: Webform submission from: Contact City Council https://mail.google.com/mail/u/0/?ik=e4948345a1&view=pt&search=all&permmsgid=msg-f:1870615258580204584&simpl=msg-f:1870615258580204584 1/1 226
Section 12, Item I.
Alejandra Zambrano <[email protected]>
Fwd: The Embarc DA includes a tax that needs a publiv vote Tom Dubois <[email protected]> Mon, Jul 13, 2026 at 12:12 PM To: Alejandra Zambrano <[email protected]> ---------- Forwarded message ---------
From: Brian Comnes
Date: Mon, Jul 13, 2026 at 12:11 PM
Subject: The Embarc DA includes a tax that needs a publiv vote To: Julia Sierk, Jim Swift, Dan Riordan
<[email protected]>, Claire Gunselman <[email protected]>, [email protected] <[email protected]>, Tom Dubois <[email protected]> Cc: Glenn Spitzer, Teresa Ryan, Christy Melton
Please add this message to the administrative record on the dispensary.
A percentage-of-gross-revenue charge on a dispensary is a tax, not a fee, and under California’s Constitution it needs voter approval.
Here’s the framework:
Article XIII C (Prop 218, tightened by Prop 26) requires any new or increased local tax to go to the voters. A general tax (revenue goes to the general fund) needs a simple majority vote. A special tax (revenue earmarked for a specific purpose) needs a two-thirds vote.
Prop 26 (2010) broadened the definition of “tax” so that any levy, charge, or exaction by a local government is presumed to be a tax unless it fits a narrow exception — e.g., a fee for a specific service/benefit provided directly to the payer, a regulatory fee that doesn’t exceed the reasonable cost of regulating the activity, a fine/penalty, or a property assessment.
A percentage-of-gross-receipts charge on a cannabis business is structured to raise general revenue, not to cover the direct cost of regulating that specific business.
That’s exactly the profile of a “tax” under Prop 26 — it doesn’t fit the regulatoryfee exception because the amount scales with revenue rather than with the cost of oversight.
This is why virtually every California city that taxes cannabis businesses (Sacramento, Oakland, Los Angeles, San Jose, etc.) has done so via a ballot measure — typically a 7/13/26, 4:16 PM City of Sutter Creek Mail - Fwd: The Embarc DA includes a tax that needs a publiv vote https://mail.google.com/mail/u/0/?ik=e4948345a1&view=pt&search=all&permmsgid=msg-f:1870628170070887456&simpl=msg-f:1870628170070887456 1/2 227
Section 12, Item I.
general tax capped at some rate (e.g., “up to 6% of gross receipts”), with the city council then setting the actual rate by ordinance within that voter-approved ceiling.
Sent from Yahoo Mail for iPhone
7/13/26, 4:16 PM City of Sutter Creek Mail - Fwd: The Embarc DA includes a tax that needs a publiv vote https://mail.google.com/mail/u/0/?ik=e4948345a1&view=pt&search=all&permmsgid=msg-f:1870628170070887456&simpl=msg-f:1870628170070887456 2/2 228
Section 12, Item I.
Alejandra Zambrano <[email protected]>
Fwd: Additional Comments - Embarc DA includes a tax that needs a publiv vote Tom Dubois <[email protected]> Mon, Jul 13, 2026 at 4:22 PM To: Alejandra Zambrano <[email protected]> ---------- Forwarded message ---------
From: Brian Comnes
Date: Mon, Jul 13, 2026 at 4:14 PM
Subject: Additional Comments - Embarc DA includes a tax that needs a publiv vote To: Julia Sierk, Jim Swift, Dan Riordan
<[email protected]>, Claire Gunselman <[email protected]>, [email protected] <[email protected]>, Tom Dubois <[email protected]>, Derek Cole <[email protected]>, [email protected] <[email protected]>
Please add this message to the administrative record on the dispensary.
Councilors
A development agreement (DA) does not shield the city from the voter-approval requirement.
The core problem: “voluntary” doesn’t mean what it sounds like. Under Prop 26, a charge escapes the definition of “tax” only if it fits one of the seven listed exceptions.
There’s no exception for “payment negotiated in a contract.” The argument cities try to make is that a DA payment is a bargained-for exchange — the operator agrees to pay in exchange for vested development rights, permit certainty, or specific entitlements — so it’s not really “imposed” on them the way a tax is. Courts and Prop 26 guidance are skeptical of that framing when:
The payment is calculated as a percentage of gross revenue (which looks exactly like a tax, not a fee for a specific service).
Applicant is required to agree to payment terms as a precondition of operating at all — i.e., it’s not really optional if there’s no realistic path to operate without it.
The money goes to the general fund rather than covering the city’s actual cost of regulating that specific business (that’s the Sinclair Paint “regulatory fee” test — the fee must be roughly tied to cost of regulation, not scaled to revenue).
This largely turns on whether the payment is genuinely voluntary and negotiated at arm’s length, or whether it’s effectively imposed as a condition of doing business at all.
A DA can shield mitigation-type payments (impact fees tied to development costs — road improvements, infrastructure) because those fit the “condition of property 7/13/26, 4:25 PM City of Sutter Creek Mail - Fwd: Additional Comments - Embarc DA includes a tax that needs a publiv vote https://mail.google.com/mail/u/0/?ik=e4948345a1&view=pt&search=all&permmsgid=msg-f:1870643925840715870&simpl=msg-f:1870643925840715870 1/2 229
Section 12, Item I.
development” exception baked into Article XIII C. But a revenue-share payment on ongoing dispensary sales isn’t a development-impact fee — it’s an ongoing operating tax dressed up in contract language, and that’s precisely the kind of thing Prop 26 was written to catch.
Practical reality: Many California cities do use DAs with cannabis operators to negotiate “community benefit” payments or revenue-sharing alongside (not instead of) a voter-approved cannabis business tax. That’s common and defensible. Using a DA as a substitute for going to the voters — i.e., the city’s only revenue mechanism from cannabis being a DA payment with no underlying voter-approved tax — is a riskier, less-tested move and has been the subject of taxpayer-group scrutiny and threatened litigation in a few California cities.
A successful legal challenge could force Sutter Creek to issue refunds and invalidate the payment structure going forward.
Please vote NO in your Augusr meeting!
Sent from Yaho.o Mail for iPhone
7/13/26, 4:25 PM City of Sutter Creek Mail - Fwd: Additional Comments - Embarc DA includes a tax that needs a publiv vote https://mail.google.com/mail/u/0/?ik=e4948345a1&view=pt&search=all&permmsgid=msg-f:1870643925840715870&simpl=msg-f:1870643925840715870 2/2 230
Section 12, Item I.
Alejandra Zambrano <[email protected]>
Fwd: Comment on dispensary
Tom Dubois <[email protected]> Fri, Jul 17, 2026 at 3:04 PM To: Alejandra Zambrano <[email protected]> for next council packet, public communication
---------- Forwarded message ---------
From: Trish Sheets
Date: Fri, Jul 17, 2026 at 2:55 PM
Subject: Comment on dispensary
To: [email protected] <[email protected]>, [email protected] <[email protected]>, [email protected] <[email protected]>, [email protected] <[email protected]>, [email protected] <driordan@cityofsuttercreek. org>, [email protected] <[email protected]> Cc: Trish Sheets
Mayor & Members of Council:
I did a cursory search on the Internet on Embarc and located a 2024 article written by Craig Lazzeretti, a highly reliable and credible journalist with 40 years experience investigating, reporting, and editing local news in California; see attachment. In this news article it states that Embarc had argued strongly against Martinez City Council requirements to have 24/7 on-site security at their 3503 Alhambra location. Embarc objected to this requirement despite promising and not delivering it, in its 2020 permit application. It should be noted that this occurred after the Alhambra location had been robbed at gunpoint by three male suspects wearing masks.
During the Planning Commission special meeting on July 8th, Embarc Government Relations Manager Josh Lewis stated that Embarc is a “meaningful partner with law enforcement everywhere we operate” (YouTube timestamp 37:10). However, in 2024 Embarc opposed Martinez Police Chief Andrew White's position to have 24/7 on-site security in light of a rash of burglaries targeting cannabis dispensaries throughout the region and after an Oakland police officer was killed while responding to one such burglary on December 29, 2023. Furthermore, a suspect of a burglary at Velvet Cannabis in Martinez in August 2024 was killed by police and Embarc continued to oppose the City's request for 24/7 on-site security.
7/20/26, 12:03 PM City of Sutter Creek Mail - Fwd: Comment on dispensary https://mail.google.com/mail/u/0/?ik=e4948345a1&view=pt&search=all&permmsgid=msg-f:1871001399933028380&simpl=msg-f:1871001399933028380 1/2 231
Section 12, Item I.
Co-Founder and CEO Lauren Carpenter stated that Embarc is a “responsible and compliant business” (Planning Commission special meeting July 8th televised on YouTube timestamp 1:57). Does being a meaningful partner with law enforcement, as Josh Lewis stated, mean that you oppose the chief of police on an issue that affects the safety of a community? Is not delivering on a promise of providing 24/7 on-site security at Embarc's Martinez location and later objecting to Chief of Police position on this issue after a slew of crimes were committed at dispensaries in the city including at Embarc responsible and compliant as Lauren Carpenter stated? The answers to these questions are clear based on factual historical data and are telling examples of how Embarc conducts business.
So the only real question I have after hearing all the many City and County residents speak opposing this dispensary over the past few months and based on what you now know about how Embarc has conducted themselves in another community, how can you possibly still consider going forward with this proposal?
Thank you for your attention,
Trish Sheets
Embarc Security.pdf
9570K
7/20/26, 12:03 PM City of Sutter Creek Mail - Fwd: Comment on dispensary https://mail.google.com/mail/u/0/?ik=e4948345a1&view=pt&search=all&permmsgid=msg-f:1871001399933028380&simpl=msg-f:1871001399933028380 2/2 232
Section 12, Item I.
233
Section 12, Item I.
234
Section 12, Item I.
235
Section 12, Item I.
236
Section 12, Item I.
237
Section 12, Item I.
238
Section 12, Item I.
239
Section 12, Item I.
240
Section 12, Item I.
241
Section 12, Item I.