TAFT CITY COUNCIL/SUCCESSOR AGENCY
JOINT REGULAR MEETING AGENDA
TUESDAY, JANUARY 18, 2022
CITY HALL COUNCIL CHAMBER
209 E. KERN ST., TAFT, CA 93268
________________________________________________________________________________________________________________________________ City of Taft Council Meetings are being held in-person with full capacity seating and are livestreamed at https://www.youtube.com/user/CityofTaft. Masks are required to be worn by all attendees. Public comment can be made in person and also can be received per the following:
• Written comments may be dropped off in the drop box in front of City Hall. • Comments may be emailed to the City Clerk at [email protected]. • Made by phone to the City Clerk’s office at (661) 763-1222. • Public comments will be accepted up until 5:00 PM the day of the meeting. • Any comments received will be read in to the record.
________________________________________________________________________________________________________________________________ REGULAR MEETING 6:00 P.M.
Pledge of Allegiance
Invocation
Roll Call: Mayor Noerr
Mayor Pro Tem Krier
Councilmember Bryant
Councilmember Eveland
Councilmember Whiting
1. PROCLAMATION – LAW ENFORCEMENT APPRECIATION WEEK
2. CITIZEN REQUESTS/PUBLIC COMMENTS
COMMENTS ARE TO BE RECEIVED AS STATED IN ABOVE POLICY
THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE CITY COUNCIL ON MATTERS WITHIN ITS JURISDICTION. STATE LAW PROHIBITS THE COUNCIL FROM ADDRESSING ANY ISSUE NOT PREVIOUSLY INCLUDED ON THE AGENDA. COUNCIL MAY RECEIVE COMMENT AND SET THE MATTER FOR A SUBSEQUENT MEETING. PLEASE LIMIT COMMENTS TO FIVE MINUTES.
3. COUNCIL STATEMENTS (NON ACTION)
4. DEPARTMENT REPORTS
5. CITY MANAGER STATEMENTS
6. CITY ATTORNEY STATEMENTS
7. FUTURE AGENDA REQUESTS
****************************************************************************************************** CONSENT CALENDAR ITEMS 8-13
All items listed on the Consent Calendar shall be considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless a member of the City Council requests specific items to be removed from the Consent Calendar for separate action. Any item removed from the Consent Calendar will be considered after the regular business items. Are there any items on the consent calendar that any member of the public would like to comment on?
8. MINUTES
December 21, 2021 regular
Recommendation – Approve as submitted.
9. PAYMENT OF BILLS
Warrant# 12/24/21 Check No. 95705-95759 $ 130,316.68
City of Taft Council/Successor Agency Meeting
Agenda
January 18, 2022
Warrant# 1/07/22 Check No. 95760-95796 $ 2,494.07
Warrant# 1/07/22 Check No. 95797-95797 $ 2494.07
Recommendation – Approve payment of the bills.
10. TREASURER’S REPORT
Recommendation – Motion to receive and file Treasurer’s Report for the Month of November 2021.
11. AGREEMENT WITH SPYGLASS TO PERFORM TELECOMMUNICATION AUDIT Recommendation – Motion to authorize the Mayor to execute the agreement with spyglass for telecommunication audit.
12. AMENDMENT NO. 1 BHT ENGINEERING CONTRACT FOR PROFESSIONAL SERVICES Recommendation – Motion to approve and authorize the Mayor to sign Amendment No. 1 with BHT engineering for a term of three years.
*********************************************************************************************************
ADJOURNMENT
AMERICANS WITH DISABILITIES ACT
(Government Code Section 54943.2)
The City of Taft City Council Chamber is accessible to persons with disabilities. Disabled individuals who need special assistance (including transportation) to attend or participate in a meeting of the Taft City Council may request assistance at the Office of the City Clerk, City of Taft, 209 E. Kern Street, Taft, California or by calling (661) 763-1222. Every effort will be made to reasonably accommodate individuals with disabilities by making meeting material available in alternative formats. Requests for assistance should be made five (5) working days in advance of a meeting whenever possible.
AFFIDAVIT OF POSTING
I, Darnell Porter, declare as follows:
That I am the Deputy City Clerk for the City of Taft; that an agenda was posted on a public information bulletin board located near the door of the Civic Center Council Chamber on January 13, 2022 at ________ a.m. /p.m., pursuant to 1987 Brown Act Requirements.
I declare under penalty of perjury that the foregoing is true and correct.
Executed January 13, 2022, at Taft, California.
Signature _________
PROCLAMATION
DECLARING
“National Law Enforcement Appreciation Day
January 9, 2022”
WHEREAS, according to the National Law Enforcement Officers Memorial Fund, since the first known line-of-duty death in 1786, more than 21,000 U.S. law enforcement officers have made the ultimate sacrifice; and
WHEREAS, the City of Taft is the proud home of dedicated police officers who put their lives on the line daily to keep our community safe and show extreme bravery as they do not hesitate to risk their own lives to save the lives of others while protecting our families, citizens, and businesses; and
WHEREAS, officers of the Taft City Police Department, Kern County Sheriff’s Department and California Highway Patrol stand as leaders, educating the community about the importance of public safety. These officers are vital members of our community with their commitment to continued training, skill enhancement, and working with our citizens to achieve peace; and
WHEREAS, we stand by our everyday heroes and lend our wholehearted support to them as they continue to give of themselves for the benefit of all; and NOW THEREFORE, the City Council of the City of Taft, does hereby formally recognize all Police Officers for their faithful and loyal devotion to their responsibilities and their dedication to our community. Accordingly the City Council hereby declares January 9, 2022 National Law Enforcement Appreciation Day.
Dated this 18th day of January 2022.
_________________________
Dave Noerr, Mayor
________________________________ __________________________________ Orchel Krier, Mayor Pro Tem Josh Bryant, Council Member _________________________________ ___________________________________ Ed Whiting, Council Member Jeff Eveland, Council Member
TAFT CITY COUNCIL/SUCCESSOR AGENCY
MINUTES
DECEMBER 21, 2021
__________________________________________________________________________________________________________________ REGULAR and SPECIAL MEETING 6:00 P.M.
The December 21, 2021, regular and special joint meeting of the Taft City Council/Taft Successor Agency, held in the Council Chamber at Taft City Hall, 209 East Kern Street, Taft, CA 93268, was opened by Mayor Dave Noerr at 6:00 PM. The Pledge of Allegiance was led by Mayor Dave Noerr, followed by an invocation given by Chief Damon McMinn.
PRESENT: Mayor Dave Noerr and Mayor Pro Tem Orchel Krier Council Members Josh Bryant and Jeff Eveland
City Manager Craig Jones and City Attorney Jason Epperson City Clerk Yvette Mayfield
ABSENT: Council Member Ed Whiting
1. CITIZEN REQUESTS/PUBLIC COMMENTS
Jeremy Gregory addressed the Council regarding an issue with a neighbor dispute and assistance being received from Taft Police.
2. COUNCIL STATEMENTS (NON ACTION)
Council Member Eveland stated he had a wonderful time riding in the Christmas Parade and encourage everyone to remember the reason for the season.
Council Member Bryant wished everyone happy holidays.
Mayor Pro Tem Krier thanked Aera and United Way for the certificate of appreciation that he received while attending their local event and wished everyone a Merry Christmas and Happy New Year.
Mayor Noerr thanked all those involved with the Community Christmas Tree, talked about riding in the Christmas Parade and wished everyone a Merry Christmas and Happy New Year.
3. PLANNING COMMISSION REPORT
Commissioner Jerry Livingston reported that at their last meeting the Commission reviewed more portions of SB 9 and had a recap of the public meeting for the Downtown Specific Plan presented to them.
4. CITY MANAGER STATEMENTS
City Manager Jones encourage everyone to use the “report a concern” feature on our website to report any concerns or issues and wished everyone a Merry Christmas and Happy New Year.
5. CITY ATTORNEY STATEMENTS
City Attorney Epperson shared that he truly appreciates getting to work with Taft and wished everyone a Merry Christmas.
6. FUTURE AGENDA REQUESTS
There was none.
******************************************************************************************* City of Taft Council/Successor Agency Meeting
Minutes
December 21, 2021
CONSENT CALENDAR ITEMS 7-14
Eveland abstained from item 7
Motion: Moved by Krier, seconded by Bryant to approve consent calendar items 7-14.
AYES: Krier, Bryant, Eveland, Noerr
PASSED: 4-0
7. MINUTES
December 7, 2021 regular
Recommendation – Approve as submitted.
8. PAYMENT OF BILLS
Warrant# 12/10/21 Check No. 95648-95704 $ 198,065.13
Recommendation – Approve payment of the bills.
9. RESOLUTION DECLARING THE RESULTS OF THE NOVEMBER 2, 2021, SPECIAL
MUNICIPAL ELECTION AND SUCH OTHER MATTERS AS PROVIDED BY LAW Recommendation – Motion to adopt a resolution entitled A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF TAFT, CALIFORNIA, RECITING THE FACT OF THE SPECIAL MUNICIPAL ELECTION HELD ON NOVEMBER 2, 2021, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. (Resolution No. 4130-21)
10. SECOND READING/ADOPTION OF ORDINANCE NO. 845-21 PURSUANT TO THE
SPECIAL ELECTION RESULTS FOR MEASURE A
Recommendation – Motion to adopt an ordinance entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TAFT ADDING CHAPTER 21 TO TITLE IV OF THE TAFT CITY
MUNICIPAL CODE FOR THE PURPOSE OF ESTABLISHING AND IMPOSING A LOCALLY
CONTROLLED ONE-CENT TRANSACTIONS AND USE TAX (SALES TAX) TO BE
ADMINISTERED BY THE CALIFORNIA DEPARTMENT OF TAX AND FEE
ADMINISTRATION FOR PROTECTION OF ESSENTIAL CITY SERVICES AND TO PROTECT TAFT’S LONG-TERM FINANCIAL STABILITY.
11. AGREEMENTS WITH THE STATE OF CALIFORNIA DEPARTMENT OF TAX AND
FEE ADMINISTRATION PERTAINING TO LOCAL MEASURE A AND REQUIRED
RESOLUTIONS
Recommendation –
Motion to approve and adopt:
1. Agreement for Preparation to Administer and Operate City’s Transactions and Use Tax Ordinance; and
2. Agreement for State Administration of City Transactions and Use Taxes; and
3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT, CALIFORNIA,
AUTHORIZING THE MAYOR TO EXECUTE AGREEMENTS WITH THE CALIFORNIA
DEPARTMENT OF TAX AND FEE ADMINISTRATION FOR IMPLEMENTATION OF A LOCAL TRANSACTIONS AND USE TAX; (Resolution No. 4131-21) and
4. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT, CALIFORNIA,
AUTHORIZING EXAMINATION OF SALES OR TRANSACTIONS AND USE TAXES RECORDS (Resolution No. 4132-21)
City of Taft Council/Successor Agency Meeting
Minutes
December 21, 2021
12. CANCELLATION OF JANUARY 4, 2022 MEETING
Recommendation – Motion to approve the cancellation of the January 4, 2022 City Council Meeting.
13. INCREASE TO STATE MINIMUM WAGE
Recommendation – Motion to adopt a resolution entitled A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF TAFT APPROVING AUTOMATIC INCREASES TO THE HOURLY
WAGE OF CITY POSITIONS IMPACTED BY THE INCREASE IN THE STATE MINIMUM WAGE. (Resolution No. 4133-21)
14. RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS 22-23) FOR JULY 2022 THROUGH JUNE 2023
Recommendation –
1) Motion to adopt a resolution entitled A RESOLUTION OF THE SUCCESSOR AGENCY TO
THE TAFT COMMUNITY DEVELOPMENT AGENCY OF THE CITY OF TAFT APPROVING
AND ADOPTING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD JULY 1, 2022 THROUGH JUNE 30, 2023, PURSUANT TO THE PROVISIONS SET FORTH IN HEALTH AND SAFETY CODE SECTION 341177(j)(AB 1X 26) (Resolution No. 4134-21)
2) Direct Staff to present the ROPS 22-23 to the Countywide Oversight Board for approval. *********************************************************************************************
15. AGREEMENT BETWEEN THE CITY OF TAFT AND THE COUNTY OF KERN FOR
FIRE PROTECTION DUTIES AND ENFORCEMENT OF STATE FIRE MARSHAL
REGULATIONS
Motion: Moved by Bryant, seconded by Krier to authorize the Mayor, City Manager and City Attorney to sign Agreement between the City of Taft and the County of Kern for fire protection duties and enforcement of State Fire Marshal Regulations.
AYES: Krier, Bryant, Eveland, Noerr
PASSED: 4-0
At 6:42 PM the regular meeting was recessed to closed session.
SPECIAL MEETING
A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR, CRAIG JONES- CITY MANAGER Government Code Section 54956.8 – undisclosed parcel
The City Council discussed in closed session those items agendized for closed session discussion and direction was given to staff and negotiators.
ADJOURNMENT - With no further business to conduct the meeting was adjourned at 7:33 PM. __________ ____________
Yvette Mayfield, MMC Dave Noerr
City Clerk Mayor
191L
FORa\
P
December 16, 2021
Members ofCity Council
City ofTaft
Reference: Treasurer' s Reportfor the Month ofNovember, 2021 Dear Members ofthe City Council:
The attached are Treasurer' s Investment Fund Summary Report, Cash Receipts & Disbursements Summary Report, and other supporting documents of the report. The investment Fund Summary Report is presented atfair market value, as well as book value in accordance with Statement No. 31 ofthe Governmental Accounting Standards Board GASB), Accounting and Financial Reporting for Certain Investments. As defined, when the Treasurer' s Pooled Cash Portfolio is an external pool and must report accordance with GASB 31 forfiscal years beginning after June 15, 1997. The reporting atfair market value is for compliance with GASB 31 and is not to be usedfor budgetary purposes, since actual fund values and interest allocated in the Investment Fund are on an accrued accounting basis according to Generally Accepted Accounting Principles.
The monthly interest earnings from the pooled unrestricted money investments in passbook/checking accounts, certificate of deposit, and investment in U.S. government securities for the month ended November 30, 2021 were $ 3154.26 and the restricted money investment monthly interest earning were $ 4.91. These earnings represented an average net annualized yield of 1. 01% and . 16%, respectively. For reference, a comparable statement of interest earnings on a quarterly basis for the year ending November 30, 2021 is shown at the bottom ofthe Summary ofReceipts & Disbursements report. The investment program generates additional annual operating revenue for the City. Interest earnings are distributed quarterly to the participating funds in the City' s Investment Fund.
California Government Code Section 53646 ( b)( 2) requires a report of" compliance with the statement of investment policy, or manner in which the investment is not in compliance". At the time ofpurchase all investments were in compliance with State law and our investment policy.
ADMINISTRATION • FINANCE • PLANNING • PUBLIC WORKS
209 E. KERN STREET • TAFT, CA 93268
661 / 763-1222 • 661 / 765-2480 FAX
www.cityoftaft.org
California Government Code Section 53646 ( b)( 3) requires a " statement denoting the ability of the local agency to meet its pool' s expenditure requirements for the next six months...... " To the best of my knowledge, the City' s investment fund has sufficient liquidity to meet its obligations for the next six month' s.
It is recommended that you receive andfile this information.
Very truly yours,
Ben Man m
City Treasurer
Cc: Teresa C. Binkley, Finance Director
Accountant
S:\ Voll\FINANCE\EXCEL\FUNDO9\Tres Report\2021- 2022\TRS 1121. doc
EXHIBIT A
CITY OF TAFT
TREASURER'S REPORT- CASH& INVESTMENT SUMMARY
AS OF NOVEMBER, 2021
YIELD TO MATURITY
PERCENT
POOLED DESIGNATED AND OPERATING BOOK MARKET OF MATURITY 360 DAYS 365 DAYS A/C# CASH& INVESTMENTS: VALUE VALUE PORTFOLIO DATE EQUIVALENT EQUIVALENT 9- 100 Passbook/ Checking Accounts
WESTAMERICA BANK 612, 520.54 612,520.54 4.53% NOW 0.02% 0. 02% 9- 101 Local Agency Investment Funds( A)
State Pool Demand Deposits(365) 7, 727,325.69 7, 727,325.69 57. 18% NOW 0.24% 0. 24% 9- 103 Certificate of Deposit 369, 518. 87 369,518.87 2.73% NOW 0.02% 0. 021% United Security Bank
9- 104 Investment-U. S. Government Securities 1, 500,000.00 1, 500,000.00 11. 10% SEE EXHIBIT D 0.62% 0.625% US Bankcorp Piper Jaffray
9- 114 Wells Fargo 2, 802,668. 58 2, 820,080.28 20. 74% SEE EXHIBIT D 1. 49% 1. 51% 9- 115 UBS Financial Services, Inc 500, 844.74 511, 211. 90 3. 71% SEE EXHIBIT D 1. 83% 1. 86% OPERATING CASH& INVESTMENTS: 13,512,878. 42 13, 540,657.28 100. 00%
RESTRICTED CASH& INVESTMENTS
10- 102 Public Agency Retirement Services( PARS) 2, 977,462.85 2, 977,462.85 79.69% NOW 0.07% 0. 07% 53- 100 Restricted cash- Inmate Welfare Fund 79, 654.83 79, 654.83 2. 13% NOW 0.02% 0.025% 54- 100 Restricted cash- Inmate Trust Fund 11, 724.57 11, 724.57 0. 31% NOW 0.02% 0.025% 60- 114 Restricted cash- Escrow Account CDFW 17, 470.96 17,470.96 0.47% NOW 0.02% 0.025% 62- 103 Restricted cash- LCTOP-BUS PASSES 46, 122. 68 46, 122. 68 1. 23% NOW 0.02% 0.025% 67- 101 Restricted 19 Rev. Refunding Bond Investments 0.00 0.00 0.00% 01/ 07/28 0.00% 0.00% US Bank
Security of U. S. Government( 365)
70- 102 Restricted cash-WWTP Construction( 3386) 441, 920.71 441, 899.71 11. 83% SEE EXHIBIT D 0.01% 0. 01% 71- 104 Restricted cash- COP USDA( 8423) 151, 924.45 155, 332.05 4.07% SEE EXHIBIT D 1. 25% 1. 266% 71- 102 MONIES TO HOLD ACCT OPEN FROM FD 71( 3386 10,026.83 10, 026.83 0.27% TOTAL RESTRICTED CASH& INVESTMENTS: 3, 736,307.88 3,739,694.48 100.00% GRAND TOTAL CASH& INVESTMENTS 17, 249,186.30 17,280,351. 76 This report is presented pursuant to the City of Taft's Investment Policy which was revised by the Taft City Council at its regularly scheduled meeting of NOVEMBER, 2021 There are sufficient funds to meet the next 6 months' obligations.
A) As allowed by California Government Code Section 53646(e), attached Exhibit D& Exhibit E provides the agency current market value as of the reporting date, NOVEMBER 30, 2021 Ben Mangum, Treasu , ref City
EXHIBIT B
CITY OF TAFT
Treasurer's Report- Summary of Receipts& Disbursements
For the month ending NOVEMBER, 2021
BALANCE BALANCE
AS OF PAID TRANSFER TRANSFER AS OF
10/ 31/ 21 RECEIPTS DISBURSEMENTS INTEREST IN OUT) 11/ 30/ 21
POOLED DESIGNATED AND OPERATING
CASH& INVESTMENTS:
PASSBOOK/ CHECKING ACCOUNT-WA 487,962. 48 $ 670,257.29 ($ 545, 712.27) $ 13.04 612,520. 54 CETIFICATE OF DEPOSIT/UNITED SECURITY BANK 369,462. 93 55.94 369,518. 87 LOCAL AGENCY INVESTMENT FUND 7,727,325 69 7,727,325.69
INVESTMENT- U. S. GOVERNMENT SECURITIES 1, 500,000. 00 1, 500,000.00 CERTIFICATE OF DEPOSIT/WELLS FARGO 2, 799,782. 89 2, 885.69 2,802,668. 58 CERTIFICATE OF DEPOSIT/UBS FINANCIAL SERVICES INC. 500,645. 15 199.59 500,844. 74
TOTAL POOLED DESIGNATED AND
OPERATING CASH& INVESTMENTS: 13,385, 179.14 $ 670, 257.29 $ 545,712.27 $ 3, 154.26 0. 00 0. 00 $ 13,512,878.42
RESTRICTED CASH& INVESTMENTS
PUBLIC AGENCY RETIREMENT SERVICES( PARS) 3,000,903. 90 ($ 21, 963.25) 1, 477.80) 0. 00 0. 00 $ 2,977,462. 85 INMATE WELFARE FUND 79,654. 83 0. 00 0.00 $ 79,654.83
INMATE TRUST FUND 11, 724. 57 0. 00 0.00 $ 11, 724.57
ESCROW ACCOUNT-CDFW 17,470. 96 0. 00 0. 00 $ 17, 470.96 LCTP-BUS PASSES 46, 122. 68 0. 00 0. 00 $ 46, 122.68
2019 REV. REFUNDING BOND- US BANK 0.00 0.00 0. 00 0.00
WELLS FARGO-WWTP CONSTRUCTION 470, 728.59 28,812.00) $ 4. 12 0.00 0. 00 $ 441, 920.71 WELLS FARGO-COP USDA 151, 923.66 0. 79 0.00 0.00 $ 151, 924.45 MONIES TO HOLD ACCT( 70) FROM FD 71 10, 026.83 0.00 0.00 $ 10, 026.83 TOTAL RESTRICTED CASH& INVESTMENTS: 3,788, 556.02 $ 21, 963.25 30, 289.80 $ 4. 91 0.00 0.00 $ 3,736, 307.88 GRAND TOTAL CASH& INVESTMENTS 17, 173, 735. 16 $ 648,294. 04 ($ 576,002.07) $ 3, 159.17 0.00 0.00 $ 17,249, 186.30 ate v: W i a: e
INTEREST EARNED DURING THE CURRENT MONTH ENDED NOVEMBER 30, 2021 ARERE AS FOLLOWS:
MONTHLY QUARTERLY SEMI-ANNUAL TOTAL
POOLED CASH& INVESTMENTS- WITH- WA 13.04 13.04
POOLED CASH& INVESTMENTS- WITH- U. S. BANK 55.94 55.94
POOLED CASH& INVESTMENTS- WITH- L.A.I. F. 0. 00 0.00
POOLED CASH& INVESTMENTS- WITH- PIPER JAFRAY 0. 00 0.00 POOLED CASH& INVESTMENTS-WITH-WELLS FARGO 2, 885.69 2, 885.69 POOLED CASH& INVESTMENTS-WITH- UBS FINANCIAL SERVICE $ 199.59 199.59 RESTRICTED CASH& INVESTMENTS 4.91 4.91
TOTAL 3, 159. 17 0.00 0. 00 3, 159. 17
QUARTERLY INTEREST EARNING ARE AS FOLLOWS:
QTR. ENDING QTR. ENDING QTR. ENDING QTR. ENDING FISCAL
SEP. 30, 2021 DEC. 31. 2021 MARCH 31, 2022 JUNE 30, 2022 YEAR TO DATE POOLED CASH& INVESTMENTS- WITH- WA 124.41 33.25 0.00 0. 00 157.66 POOLED CASH& INVESTMENTS- WITH- U S. BANK 0.00 $ 4,687.50 0.00 0. 00 4,687. 50 POOLED CASH& INVESTMENTS- WITH- L.A.I. F. 3,879.84 $ 4, 702.73 0.00 0. 00 8,582. 37 POOLED CASH& INVESTMENTS- WITH- UNITED SECURTIY BAN $ 274.23 110.07 0.00 0. 00 384. 30 POOLED CASH& INVESTMENTS- WITH- MS 9,473. 33 $ 6,244.56 0.00 0. 00 15,717. 89 POOLED CASH& INVESTMENTS- WITH- UBS 4,390. 41 392.74 0.00 0.00 4,783. 15 RESTRICTED CASH& INVESTMENTS 53.47 265.26 0.00 0.00 318. 73 TOTAL UNRESTRICED CASH& INVESTMENTS( EXCLUDING LAIF) $ 14,315 85 $ 11, 700. 13 0.00 0.00 26,049.23 TOTAL 18, 195.49 $ 16, 436. 11 0.00 0. 00 34,631. 60
EXHIBIT C
CITY OF TAFT
TREASURER'S REPORT - CASH & INVESTMENT SUMMARY
POOLED DESIGNATED, OPERATING CASH, & INVESTMENTS
AS OF NOVEMBER, 2021
A/C# POOLED DESIGNATED AND OPERATING
CASH& INVESTMENTS:
BOOK MARKET
VALUE VALUE
9- 100 Passbook/ Checking Accounts
WESTAMERICA BANK 612,520.54 612,520.54
NOW" Demand Deposits( 365)
9- 101 Local Agency Investment Funds( A)
State Pool Demand Deposits(365) 7,727,325.69 $ 7,727,325.69 9- 103 Certificate of Deposit 369,518.87 369,518.87
UNITED SECURITY BANK
9- 104 Investment-U. S. Government Securities 1, 500,000.00 $ 1, 500, 000.00 US Bankcorp Piper Jaffray
9- 114 Certificate of Deposit 2, 802,668.58 $ 2, 820,080.28
WELLS FARGO
9- 115 BOND SECURITY 500,844.74 511, 211. 90
UBS FINANCIAL SERVICES, INC.
TOTAL POOLED DESIGNATED AND
OPERATING CASH& INVESTMENTS: 13, 512,878.42 $ 13, 540, 657.28
SUMMARY OF CASH & INVESTMENT BALANCES BY FUNDS
GENERAL FUND 2,727, 183.73)
SPECIAL REVENUE FUND 1, 458,224.28
COMMUNITY CORRECTIONAL FACILITY 2,737, 121. 35
SEWER FUND 3, 330,932.51
REFUSE FUND 1, 434,945.87
TRANSIT FUND 1, 720,216.85)
FEDERAL WWTP 5,041, 580.25
TAFT COMMUNITY DEVELOPMENT AGENCY 224,531. 25
WASTEWATER TREATMENT PLANT 3,721, 856.69
FED DOJ DRUG FORFEITURE 0. 00
UNALLOCATED INTEREST INCOME 12, 139. 18
EXPENDITURE CONTROL 1, 052. 38)
PRINT FORMAT: P, TOTAL POOLED DESIGNATED AND
OPERATING CASH& INVESTMENTS: 13, 512,878.42
0. 00
CITY OF TAFT
November 30, 2021
BANK
SETTLEMENT
COST OF CD
MARKET INTEREST
TERM
MATURITY INTEREST EARNED INTEREST
DATE VALUE OF CD RATE DATE IN FISCAL YEAR PAYS
US GOVERNMENT SECURITIES
FEDERAL FARM CREDIT BANK 3/24/ 2020 $ 1, 500,000. 00 $ 1, 500,000. 00 0. 625% 4 YEARS 4/ 1/ 2024 SEMI-ANNUALLY
WELLS FARGO
EVERBANK 04/21/ 17 $ 250,000.00 $ 252,052. 50 2. 13% 5 YEARS 4/28/2022 $ 2,694. 86 SEMI-ANNUALLY BMW BK N AMERICA CD 09/ 18/ 20 $ 50,000. 00 $ 48,985. 00 0.51% 5 YEARS 9/25/2025 $ 126. 03 SEMI-ANNUALLY AMERICAN EXPRESS( UT) 05/ 15/ 17 $ 191, 000. 00 $ 193,066.62 2.37% 5 YEARS 5/24/2022 $ 2,310. 84 SEMI-ANNUALLY CITIBANK 05/29/ 18 $ 240,000. 00 $ 250,279.20 3. 11% 5 YEARS 6/6/2023 SEMI-ANNUALLY NELNET BANK CD 04/ 13/ 21 $ 100,000. 00 $ 98,385.00 0.76% 5 YEARS 4/ 15/2026 $ 376. 03 SEMI-ANNUALLY GOLDMAN SACHS( NY) 02/ 28/ 17 $ 18,000. 00 $ 18, 105. 12 2.28% 5 YEARS 3/ 8/2022 $ 208. 70 SEMI-ANNUALLY CAPITAL ONE BANK GA 02/ 24/ 17 $ 222,000. 00 $ 223,205.46 2.28% 5YEARS 3/ 1/ 2022 $ 2,573. 98 SEMI-ANNUALLY BANK OF BARODA 12/ 18/ 18 $ 169,000.00 $ 179,283.65 3.29% 5 YEARS 12/28/2023 SEMI-ANNUALLY rn
BANK
BANK
OF
HAPOALIM
PRINCETON
02/ 28/ 19 $ 240,000.00 $ 253,096.80 2. 89% 5 YEARS 3/6/2024 $ 3,690.08 SEMI-ANNUALLY X 06/ 17/20 $ 245,000.00 $ 242,285.40 0.55% 4 YEARS 12/ 30/2024 $ 564.85 MONTHLY TEXAS EXCHANGE 06/ 17/20 $ 245,000.00 $ 244,487.95 0.65% 4 YEARS 6/21/ 2024 $ 667.53 MONTHLY JONESBORO ST BANK 11/ 16/20 $ 140,000.00 $ 136,388.00 0. 41% 5 YEARS 11/ 13/2025 $ 234.74 MONTHLY CO STATE BANK OF INDIA 11/ 19/20 $ 100,000.00 $ 97,967.00 0. 56% 5 YEARS 11/ 24/2025 $ 277.26 SEMI-ANNUALLY I LUANASAVINGSIA 12/ 21/ 20 $ 250,000.00 $ 243, 140.00 0.41% 5 YEARS 12/ 30/ 2025 SEMI-ANNUALLY STATE BANK OF INDIA NY 03/ 01/ 21 $ 100,000.00 $ 98,046.00 0.66% 5 YEARS 3/ 16/2026 $ 327.67 SEMI-ANNUALLY GOLDMAN SACHS BK USA CD 09/ 29/21 $ 200,000.00 $ 198,638.00 1. 05% 5 YEARS 9/ 29/2026 SEMI-ANNUALLY RESTRICTED:
BANK OF BARODA 12/ 28/18 $ 56,000.00 $ 59, 407.60 3.30% 5 YEARS 12/28/2023 SEMI-ANNUALLY FIDELITY GOVERNMENT 12/ 11/ 19 $ 570,012.48 $ 440, 000.00 0. 01% 10 YEARS 6/24/2029 $ 20. 16 MONTHLY
UBS FINANCIAL SERVICES
COMENITY BANK 07/25/ 17 $ 100, 000.00 $ 102, 210.00 2. 30% 5 YEARS 8/ 2/ 2022 $ 4, 531. 10 MONTHLY DISCOVER BK 07/25/ 18 $ 100, 000.00 $ 104, 837.00 3.20% 5 YEARS 8/ 1/ 2023 SEMI- ANNUALLY MORGAN STANLEY 07/26/ 19 $ 100, 000.00 $ 103,766.00 2. 12% 5 YEARS 8/ 1/ 2024 SEMI- ANNUALLY STATE BK IL US RT 09/25/20 $ 100, 000.00 $ 97,980.00 0. 51% 5 YEARS 9/ 22/ 2025 $ 252. 05 SEMI-ANNUALLY GOLDMAN SACHS 08/09/21 $ 100, 000.00 $ 99, 181. 00 1. 01% 5 YEARS 8/ 18/2026 SEMI-ANNUALLY Total Interest Earned $ 18, 855. 88
Maturity Distribution
As of NOVEMBER, 2021
0- 1 1- 2 2- 3 3-4 4-5 5
Portfolio/Benchmark Years Years Years Years Years Years US Treasuries 100%
Certificates of Deposits 20.00% 15. 00% 21. 00% 16.00% 13. 00% 15.00% 120%
1 100%
00%
80% m
X
I
60% 03
H
m
40%
20.00% 21.00%
20% 15. 00%
II I
16.00%
ll
13.00% 15.00%
II II
0- 1 1- 2 2- 3 3- 4 4- 5 5
Years Years Years Years Years Years
REVIEWED BY:
CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: JANUARY 18, 2022
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:
AGREEMENT WITH SPYGLASS TO PERFORM TELECOMMUNICATION AUDIT SUMMARY STATEMENT:
Telecommunication providers leave the responsibility of error identification to the customer; to do otherwise would cost the provider wages to find the errors, only to also cost them the revenue lost through the correction. Errors in billing include but are not limited to: Incorrect or nonimplementation, multiple billings, added charges, and thousands of potentially incorrect codes which generate incorrect billing amounts.
Primary purpose of the audit is to analyze our telecommunications service accounts, to seek cost recovery and service eliminations. SpyGlass fees are based on any reductions / savings the city will recognize from the audit.
RECOMMENDED ACTION
Motion to authorize the Mayor to execute the agreement with Spyglass for Telecommunication Audit.
IMPACT ON BUDGET (Y/N): No, potential savings
ATTACHMENT (Y/N): Yes, Agreement
PREPARED BY: Teresa Binkley, Finance Director
SpyGlass Snapshot Audit Agreement
This agreement, effective as of the later of the dates of signature below (“Effective Date”), is between ________________________ _________________________________ (“Company”), and The SpyGlass Group, LLC, an Ohio limited liability company (“Auditor”).
1. Primary Audit Services. Company is engaging Auditor as an independent contractor to analyze its primary telecommunications service accounts (Voice, Data, Internet, Cloud Service and Mobility/Cellular) to seek cost recovery, service elimination and cost reduction recommendations. Company will provide Auditor with the materials required to perform its analysis and Auditor will conduct a Kickoff meeting with Company to review the materials provided and introduce Auditor’s personnel assigned to the project. Auditor will deliver the recommendations to Company at a Summary of Findings meeting, implement recommendations that Company elects for Auditor to implement, and deliver a complete telecommunications inventory to Company. Upon completion of implementation, Auditor will conduct an Industry Benchmark Analysis (“IBA”) Meeting to compare Company’s spending and audit results against industry peers as well as all SpyGlass clients, officially bringing closure to the engagement.
While Auditor is performing its analysis, Company will not make changes or perform internal cost reduction analysis with respect to provider accounts which Company has included within the scope of Auditor’s review.
2. Fees. Company will pay Auditor the applicable fee set forth below ONLY for Auditor recommendations implemented within twelve (12) months of Auditor delivering the recommendation to Company:
• 50% of any “Cost Recovery”, as defined below
• 12 times any “Service Elimination Savings”, as defined below • 12 times any “Cost Reduction Savings”, as defined below Auditor and Company agree that Company has the sole discretion to determine which recommendations will be implemented after Auditor presents such recommendations to Company. Auditor is ONLY entitled to fees for the implemented recommendations. “Cost Recovery” is any refund, credit or compensation received by Company relating to past services or charges. “Service Elimination Savings” is any monthly cost reduction received by Company relating to cancellation of any service, including monthly usage cost reduction (calculated as the average of the last 2 months of usage costs associated with the cancelled service). “Cost Reduction Savings” is any monthly cost reduction received by Company relating to the modification, consolidation or negotiation of any service, account, or contract, including post discount usage rate improvement (calculated as the (a) decrease in post discount per unit pricing realized by Company for any service, times (b) the average of Company’s last two (2) months usage levels measured in such units for the modified service).
3. Invoicing and Payment. Fees for Cost Recovery are due as a one-time payment within 10 days of verification that Company has been issued the refund, credit or compensation resulting in such fees. Fees for Service Elimination Savings and Cost Reduction Savings are due as a one-time payment within 10 days of verification that the cancellation or other activity resulting in the Service Elimination Savings or Cost Reduction Savings has been completed. Auditor may issue separate invoices as different fees are earned.
4. Miscellaneous. This agreement is governed by the laws of the State of California, without regard to principles of conflicts of law, and may be executed by facsimile and simultaneously in multiple counterparts. Company agrees that Auditor does not warranty the overall performance, Company satisfaction, or data accuracy of any telecommunications related carrier, provider, software manufacturer or vendor at any time whatsoever during or after the term of this agreement. Each person signing this agreement on behalf of a party represents that he or she has been duly authorized to sign this agreement and to bind the party on whose behalf this agreement is being signed by that signatory. AUDITOR SHALL NOT BE LIABLE TO THE COMPANY FOR INCIDENTAL,
CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES, INCLUDING, WITHOUT LIMITATION, LOST PROFITS OR BUSINESS
INTERRUPTION, WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT, TORT OR OTHERWISE, EVEN IF EITHER PARTY HAS BEEN WARNED OF THE POSSIBILITY OF ANY SUCH LOSS OR DAMAGE IN ADVANCE. IN ADDITION, IN NO EVENT SHALL AUDITOR’S LIABILITY TO COMPANY EXCEED THE FEES ACTUALLY PAID BY COMPANY TO AUDITOR.
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the Effective Date.
COMPANY AUDITOR
_______________________________________ The SpyGlass Group, LLC Signature:_______________________________ Signature:_______________________________ Print Name: _____________________________ Print Name: Edward M. DeAngelo Date:__________________ Date:__________________
REVIEWED BY:
CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: January 18, 2022
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:
AMENDMENT NO. 1 BHT ENGINEERING CONTRACT FOR PROFESSIONAL SERVICES SUMMARY STATEMENT:
City staff recommends the Taft City Council approve a three extension to the current professional services agreement with BHT Engineering Inc. BHT Engineering performs licensed general engineering services for the City of Taft including plan check and reviews for Public Works, Planning and Building Departments. The three year extension would commence 2/5/2022 through 2/5/2025.
RECOMMENDED ACTION
Motion to approve and authorize the Mayor to sign Amendment No. 1 with BHT engineering for a term of three years.
IMPACT ON BUDGET (Y/N): No
ATTACHMENT (Y/N): Yes (Rate sheet, Statement of Qualifications and First Amendment to Contract)
PREPARED BY: Public Works Department
FIRST AMENDMENT TO THE CONTRACT FOR
PROFESSIONAL SERVICES BETWEEN THE CITY OF TAFT
AND BHT ENGINEERING, INC. DATED FEBRUARY 5, 2019
1. The City of Taft and BHT Engineering, Inc. entered into a contract dated February 5, 2019 for BHT Engineering, Inc. to provide professional engineering services to the City of Taft (hereafter “Original Contract.”)
2. The Original Contract described above at paragraph 1 was for a term of three years, set to expire on February 5, 2022.
3. The City of Taft and BHT Engineering, Inc. now enter into this First Amendment to extend the Original Contract for a period of an additional three (3) years.
4. The City of Taft and BHT Engineering, Inc. hereby agree that the Original Contract’s paragraph labelled “SECTION 4 – TERM” is amended to extend the original termination date from February 5, 2022 to February 5, 2025. The parties further agree that this First Amendment shall be effective on February 5, 2022.
5. The City of Taft and BHT Engineering, Inc. hereby agree that all other terms and conditions of the Original Contract shall remain in full force and effect, and shall not change during the term of this First Amendment except via a writing executed by both the City of Taft and BHT Engineering, Inc.
IN WITNESS WHEREOF, the City of Taft and BHT Engineering, Inc. have executed this First Amendment to the Original Contract as of the date marked below.
CITY OF TAFT: BHT ENGINEERING, INC.:
By:_________________________________ By:_________________________________ Dave Noerr, Mayor Juan M. Pantoja, CEO
Date: _______________________________ Date: _______________________________ Attest:
____________________________________
Yvette Mayfield, MMC
City Clerk
APPROVED AS TO FORM:
___________________________________
Jason Epperson, City Attorney
BHT ENGINEERING, INC.
Civil Engineering, Building Design & Construction Management 218 S. “H” Street, Ste. 201
Bakersfield, CA 93304
(661) 558-4641
Civil Engineering & Construction Management
January 12, 2022
Craig Jones – City Manager
City of Taft
209 E. Kern Street
Taft, CA 93268
Re: Request for Qualifications, Professional Engineering Services Dear, Mr. Jones,
This presentation is in response to your solicitation for Request for Qualifications for Professional Engineering Services. BHT Engineering, Inc. understands that the primary objective of this Request for Qualifications is to retain a qualified engineering firm to provide on-call or as-needed Professional Engineering services for the City of Taft. The required services include but are not limited to review public infrastructure improvements and grading plans in support for the City’s building and planning activities.
Provide plan checking assistance to the City Planning and Building Department as needed, as well as design, surveying, concepts, engineering, drafting, cost estimates and/or specifications necessary to bid and accomplish projects in support of the City’s Engineering Division; Professional services during the bid process and project construction; as well as incidental services connected to and for the purpose of development and implementation of City projects.
BHT Engineering, Inc, a California Corporation, was established in 2018 as an engineering firm focused on consulting services for municipal clients in Kern County. BHT Engineering, Inc. is composed of three (3) brothers with a combine experience of over 50 years. Our company includes services in Civil Engineering, Surveying, Construction Management, Architecture, Planning and Public Works. BHT Engineering, Inc. has the expertise, experience and depth of resources to respond quickly to any work requests. We deliver cost-effective solutions in quality products that provide maximum value to our clients.
The project team has established a history of working closely with local, state and federal agencies achieving successful completion of engineering and public works improvement projects. The project team has completed many public works, FHWA, FAA, FEMA, CDBG, State, and Local improvement projects for the cities of McFarland, Taft, Maricopa, Ridgecrest, Wasco and California City. Organizational references are included for your information.
We have been fortunate to have been able to work with the City since 1998 and look forward to the opportunity to continue our relationship with the City.
Sincerely,
Juan M. Pantoja, P.E. C64740
Principal/CEO, BHT Engineering, Inc.
(661) 558-4641
[email protected]
DBE Firm ID: 46277
City of Taft – Professional Engineering Services
January 12, 2022 Page 2
A. Firm Background
BHT Engineering, Inc., established in Bakersfield, is a California Corporation since 2018 resulting from a partnership between three (3) brothers. Juan M. Pantoja is the Principal Civil Engineer and CEO of BHT Engineering, Inc.; Ramon H. Pantoja is the Financial Officer and Miguel H. Pantoja is the Secretary.
Our professional services include but are not limited to CEQA/NEPA coordination or compliance documentation, grant preparation, program/project management, construction management/engineering, feasibility studies, preliminary engineering, design, engineering, surveying, mapping, landscape architecture, or architectural related services, as well as incidental services connected to and for the purpose of development and implementation of Local, Federalaid and State funded projects; and representation of City at federal/state audits.
BHT Engineering, Inc.’s team of working professionals offers the highest level of experience, knowledge and commitment in providing engineering services. Our purpose is to manage each project we undertake efficiently, with respect to the project’s work scope, budget and schedule; ultimately producing and delivering quality work product for that project.
Currently, BHT Engineering, Inc. performs responsibilities of City / Transportation Engineer for the City of McFarland, City of Taft, City of Wasco, City of City of California City, and Consultant Engineer as needed for the City of Ridgecrest and the City of Maricopa.
B. Project and Management Approach
BHT Engineering, Inc. is managed by Principal Engineer, Juan M. Pantoja, who directly supervises all phases of field survey, design, plan preparation and construction management of Federal/State funded projects and local municipal public works, airports, industrial, commercial and private developments.
Professional Civil Engineer, Juan Pantoja and Senior Project Managers, Ramon Pantoja and Miguel Pantoja are assigned local, federally and state funded projects based on the project’s need and complexity. They are responsible and perform every aspect of the project including Federal Highway Administration (FHWA), Federal Aviation Administration (FAA), Federal Emergency Management Agency (FEMA), Community Development Block Grant (CDBG) program applications, project topographic field survey, project design, environmental review and documentation, preparation of plans and specifications, cost estimates, budgets, construction management/inspection, and preparation of invoices and closeout of the project. They must coordinate and communicate with owners, contractors, other engineering professionals, government and private regulatory agencies for project approval to coordinate design and project alternatives.
BTH Engineering, Inc. personnel use the Caltrans Local Assistance Procedures Manual (LAPM), Caltrans Standard Specifications and Standard Plans, the Subdivision Construction Standards and Engineer’s Design Manual, FAA Advisory Circulars and the Subdivision Map Act, for improvement development plans and specifications on a daily basis.
City of Taft – Professional Engineering Services
January 12, 2022 Page 3
C. Qualifications & Experience
BHT Engineering, Inc. personnel have a strong computer background as well as engineering and surveying expertise. Our company is structured with personnel executing topographic survey, design, project management, field construction management and construction inspection functions full time, employing the use of advanced data processing communications systems and equipment.
Our team is dedicated to Municipal City Engineering and Public Works Improvement Projects. All personnel have obtained much experience with respect to preliminary design, final design, bidding, award of construction phase, construction management/inspection and close-out for improvement projects.
On a routine basis, BHT Engineering, Inc.’s personnel prepare comprehensive and legible daily reports, prepare and negotiate change orders, review construction schedule, resolve design related issues, etc. Prepare monthly billing for processing. Prepare extra work bills, and submittals. Office records filing per Caltrans filing system, monitor the projects related to labor compliance and DBE compliance, prepare project progress reports, and maintain project billing invoices. Accurately read the project plans, specifications, construction survey staking, and construction field notes to ensure a successful physical and financial project completion and close-out.
BHT Engineering Inc. personnel have gained knowledge of Caltrans specifications, standard plans, and procedures. They are familiar with Kern County’s Subdivision and Development Standards.
Because our personnel are involved in all project aspects, we have and utilize full knowledge of current building codes, ADA compliance, and OSHA safety requirements. BHT Engineering, Inc. personnel are alert at all times in the office and in the field for ensuring the safety practices of others.
D. References
ERIC ZIEGLER – City Administrator
City of Maricopa
400 California Street
Maricopa, CA 93252
Phone: (661) 769-8279
MARIO GONZALES
Public Works Director
City of McFarland
401 W. Kern Ave.
McFarland, CA 93250
Phone: (661) 792-3091
LUIS VILLA
Public Works Director
City of Wasco
746 8th St.
Wasco, CA 93280
Phone: (661) 758-7219
MARITZA RODRIGUEZ
Accountant
County of Kern Planning and Natural
Resources Department
2700 M St. STE 250
Bakersfield, CA 93301
Phone: (661) 862-5144
Fax: (661) 862-5052
BHT ENGINEERING, INC.
Civil Engineering, Building Design & Construction Management 218 S. “H” Street, Ste. 201
Bakersfield, CA 93304
(661) 558-4641
EFFECTIVE – January 2022
CITY OF TAFT
SCHEDULE OF HOURLY BILLING RATES
Personnel Rate
Principal Engineer/Engineering Administrator $155.00 per hour Senior Civil Engineer $140.00 per hour
Senior Project Manager $130.00 per hour
Assistant Project Manager $105.00 per hour
CAD Drafter III $105.00 per hour
Administrative Assistant/Clerical $ 60.00 per hour
Field Work – Prevailing Wage Rates
Construction Inspector $145.00 per hour
Chief of Party $145.00 per hour
Instrument Man $135.00 per hour
Equipment & Materials
Total Station/GPS (included in above rates)
Computer Equipment/Software (included in above rates)
Mileage $ 0.60 per mile
Materials and Copies Required for the
Execution of the Work At Cost (No Mark-up)
NOTE: These fees subject to 50% surcharge for any work performed during overtime hours.