TAFT CITY COUNCIL/SUCCESSOR AGENCY
JOINT REGULAR MEETING AGENDA
TUESDAY, MAY 2, 2023
CITY HALL COUNCIL CHAMBER
209 E. KERN ST., TAFT, CA 93268
________________________________________________________________________________________________________________________________ City of Taft Council Meetings are being held in-person with full capacity seating and are livestreamed at https://www.youtube.com/user/CityofTaft. Public comment can be made in person and also can be received per the following:
• Written comments may be dropped off in the drop box in front of City Hall. • Comments may be emailed to the City Clerk at [email protected]. • Made by phone to the City Clerk’s office at (661) 763-1222. • Public comments will be accepted up until 5:00 PM the day of the meeting. • Any comments received will be read into the record.
________________________________________________________________________________________________________________________________ REGULAR MEETING 6:00 P.M.
Pledge of Allegiance
Invocation
Roll Call: Mayor Noerr
Mayor Pro Tem Krier
Councilmember Bryant
Councilmember Waldrop
Councilmember Chavira
1. PROCLAMATIONS –
• 54TH ANNIVERSARY OF MUNICIPAL CLERKS WEEK
• PEACE OFFICERS MEMORIAL DAY AND POLICE WEEK
• BUILDING SAFETY MONTH
2. CITIZEN REQUESTS/PUBLIC COMMENTS
COMMENTS ARE TO BE RECEIVED AS STATED IN ABOVE POLICY
THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE CITY COUNCIL ON MATTERS WITHIN ITS JURISDICTION. STATE LAW PROHIBITS THE COUNCIL FROM ADDRESSING ANY ISSUE NOT PREVIOUSLY INCLUDED ON THE AGENDA. COUNCIL MAY RECEIVE COMMENT AND SET THE MATTER FOR A SUBSEQUENT MEETING. PLEASE LIMIT COMMENTS TO FIVE MINUTES.
3. COUNCIL STATEMENTS (NON-ACTION)
4. PLANNING COMMISSION REPORT
5. DEPARTMENT REPORTS
6. CITY MANAGER STATEMENTS
7. CITY ATTORNEY STATEMENTS
8. FUTURE AGENDA REQUESTS
City of Taft Council/Successor Agency Meeting
Agenda
May 2, 2023
********************************************************************************************************* CONSENT CALENDAR ITEMS 9-16
All items listed on the Consent Calendar shall be considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless a member of the City Council requests specific items to be removed from the Consent Calendar for separate action. Any item removed from the Consent Calendar will be considered after the regular business items. Are there any items on the consent calendar that any member of the public would like to comment on?
9. MINUTES
April 18, 2023
Recommendation – Approve as submitted.
10. PAYMENT OF BILLS
Warrant # 042823 Check No. 97843-97851 $ 13,983.42
Warrant # 042823 Check No. 97869-97886 $ 183,859.22
Recommendation – Approve payment of the bills.
11. REVIEW AND ADOPTION OF A REWARD POLICY FOR CITY OF TAFT Recommendation –
1. Motion to adopt a resolution A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT APPROVING THE ISSUANCE OF A FIVE THOUSAND DOLLAR ($5,000) REWARD FOR
INFORMATION LEADING TO THE ARREST AND CONVICTION OF ANYONE CONVICTED OF
ARSON AND/OR ANY CRIME AGAINST LOCAL PROPERTIES THAT JEOPARDIZES PUBLIC SAFETY AND ENDANGERS LIVES; and
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
12. APPLICATION TO THE SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT NEW
ALTERNATIVE FUEL VEHICLE PURCHASE GRANT PROGRAM
Recommendation –
1. Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT
APPROVING AND AUTHORIZING AN APPLICATION TO THE SAN JOAQUIN VALLEY AIR
POLLUTION CONTROL DISTRICT PUBLIC BENEFIT GRANTS PROGRAM UNDER THE NEW
ALTERNATIVE FUEL VEHICLE PURCHASE PROGRAM AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS and authorize the sale of the four (4) previously purchased plug in vehicles.
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
City of Taft Council/Successor Agency Meeting
Agenda
May 2, 2023
13. STREET CLOSURES FOR THE 2023 CHAMBER OF COMMERCE CAR SHOW Recommendation –
1. Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT AUTHORIZING THE STREET CLOSURES FOR THE 2023 CHAMBER OF COMMERCE CAR SHOW; and
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
14. ACCEPT NOTICE OF RESIGNATION TO THE WEST SIDE MOSQUITO AND VECTOR CONTROL
DISTRICT BOARD
Recommendation –
1. Motion to accept notice of resignation from Roy House and instruct the City Clerks office to recruit for the unscheduled vacancy.
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
15. APPROVAL OF CHANGE ORDER TO THE 2023 POLICE DEPARTMENT INTERIOR IMPROVEMENT
PROJECT FOR CARPET REPLACEMENT IN THE ADJACENT MCCF ENTRY, ADMINISTRATION AND
LOBBY AREAS
Recommendation –
1. Motion to approve the change orders to the 2023 Taft Police Department Interior Improvement Project totaling $56,312.50.
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15061(b)(3) and Section 15378 of the CEQA Guidelines.
16. APPROVAL AND ADOPTION OF THE CITY’S SEWER SYSTEM MANAGEMENT PLAN (SSMP) AND THE CITY’S SANITARY SEWER SPILL EMERGENCY RESPONSE PLAN
Recommendation –
1. Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT APPROVING AND ADOPTING CITY’S SEWER SYSTEM MANAGEMENT PLAN (SSMP) AND THE CITY’S SANITARY SEWER SPILL EMERGENCY RESPONSE PLAN; and.
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines. *********************************************************************************************************
CLOSED SESSION
C. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9 (a) – Taft Union High School vs. City of Taft
ADJOURNMENT
City of Taft Council/Successor Agency Meeting
Agenda
May 2, 2023
AMERICANS WITH DISABILITIES ACT: In compliance with the Americans with Disabilities Act, if you need special assistance, a disability-related modification or accommodation, agenda materials in an alternative format, or auxiliary aids to participate in this meeting, please contact the Office of the City Clerk at (661) 763-1222 or [email protected] as soon as possible. Providing at least 72 hours’ notice will help ensure that reasonable arrangements can be made.
AFFIDAVIT OF POSTING
I, Darnell Porter, declare as follows:
That I am the Deputy City Clerk for the City of Taft; that an agenda was posted on a public information bulletin board located near the door of the Civic Center Council Chamber on April 27, 2023 at ________ a.m. /p.m., pursuant to 1987 Brown Act Requirements.
I declare under penalty of perjury that the foregoing is true and correct.
Executed April 27, 2023, at Taft, California.
Signature _________
PROCLAMATION
DECLARING
APRIL 30-MAY 6, 2023
“54th Anniversary of Municipal Clerks Week”
WHEREAS, The Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world; and
WHEREAS, The Office of the Municipal Clerk is the oldest among public servants; and WHEREAS, The Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and
WHEREAS, The Municipal Clerk serves as the information center on functions of local government and community; and
WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, provincial, county and international professional organizations; and
WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of the Municipal Clerk.
NOW THEREFORE, the City Council of the City of Taft, does hereby formally recognize the City of Taft’s local Office of the Municipal Clerk and accordingly hereby declares April 30– May 3, 2023 as Municipal Clerks Week.
Dated this 2nd day of May 2023.
_________________________
Dave Noerr, Mayor
__________________________________ ___________________________________ Orchel Krier, Mayor Pro Tem Josh Bryant, Council Member __________________________________ _____________________________________ Ron Waldrop, Council Member Carlos Chavira, Council Member
PROCLAMATION
DECLARING
“Peace Officers Memorial Day
and Police Week, 2023”
WHEREAS, In 1962, President John F. Kennedy signed a proclamation which designated May 15 as Peace Officers Memorial Day and the week in which that date falls as Police Week; and
WHEREAS, Peace Officers Memorial Day and Police Week pay tribute to the local, State, and Federal law enforcement officers who serve and protect us with courage and dedication. These observances also remind us of the ongoing need to be vigilant against all forms of crime, especially to acts of extreme violence and terrorism; and WHEREAS, the dedicated members of the Taft Police Department, Kern County Sheriff’s Department and California Highway Patrol play an essential role in safeguarding the rights and freedoms of the citizens of Taft; and WHEREAS, the City of Taft wishes to honor all peace officers who, through their courageous deeds, have lost their lives or have become disabled in the performance of their duties.
NOW THEREFORE, the City Council of the City of Taft, does hereby formally recognize all Peace Officers for their faithful and loyal devotion to their responsibilities and their dedication to our community. Accordingly, the City Council hereby declares May 15, 2023 as Peace Officers’ Memorial Day and May 14 – May 20, 2023 as National Police Week.
Dated this 2nd day of May 2023.
_________________________
Dave Noerr, Mayor
________________________________ __________________________________ Orchel Krier, Mayor Pro Tem Josh Bryant, Council Member __________________________________ _____________________________________ Ron Waldrop, Council Member Carlos Chavira, Council Member
PROCLAMATION
DECLARING
MAY 2023
BUILDING SAFETY MONTH
WHEREAS, The City of Taft is committed to recognizing our growth and strength depends on the safety and economic value of the homes, buildings and infrastructure that serve our citizens, both in everyday life and in times of natural disaster; and
WHEREAS, our confidence in the structural integrity of these buildings that make up our community is achieved through the devotion of vigilant guardians – building safety and fire prevention officials, architects, engineers, builders, tradespeople, design professionals, laborers and others in the construction industry who work year-round to ensure the safe construction of buildings; and WHEREAS, these guardians are dedicated members of the International Code Council, a United States based organization, that brings together local, state and federal officials that are experts in the building environment to create and implement the highest quality codes to protect us in the buildings where we live, work, worship, play; and
WHEREAS, Building and Safety Month is sponsored by the International Code Council to remind the public about the critical role of our communities’ largely unknown guardians of public safety, our local code officials who assure us of safe, efficient and livable buildings that are essential to America’s prosperity; and
WHEREAS, Building and Safety Month raises awareness about the importance of safe and resilient construction, fire prevention, disaster mitigation, energy conservation, water safety, training the next generation, and new technologies in the construction industry.
NOW THEREFORE, BE IT RESOLVED, the City Council for the City of Taft, does hereby declare the month of May 2023 as Building Safety Month to be celebrated by the City of Taft, its employees, residents of all ages, and businesses throughout the community.
Signed and dated this 2nd day of May, 2023
___________________________________
Dave Noerr, Mayor
__________________________________________ _____________________________________ Orchel Krier, Mayor Pro Tem Josh Bryant, Council Member __________________________________________ ______________________________________ Ron Waldrop, Council Member Carlos Chavira, Council Member
TAFT CITY COUNCIL/SUCCESSOR AGENCY
MINUTES
APRIL 18, 2023
The April 18, 2023, regular joint meeting of the Taft City Council/Taft Successor Agency, held in the Council Chamber at Taft City Hall, 209 East Kern Street, Taft, CA 93268, was opened by Mayor Pro Tem at 6:00 PM. The Pledge of Allegiance was led by Council Member Waldrop invocation given by Pastor Sean Peifor of the First Baptist Church.
PRESENT: Mayor Pro Tem Orchel Krier
Council Members Josh Bryant, Carlos Chavira and Ronald Waldrop City Manager Craig Jones and City Attorney Jason Epperson City Clerk Yvette Mayfield
ABSENT: Mayor Dave Noerr
1. PROCLAMATIONS –
• DMV/DONATE LIFE CALIFORNIA MONTH IN KERN COUNTY
• NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK
2. CITIZEN REQUESTS/PUBLIC COMMENTS
There was none.
3. COUNCIL STATEMENTS (NON-ACTION)
Council Member Chavira thanked Pastor Peifor for his prayer for the Council and community, reminded the community that there are always things to do locally and shared a quote from Maya Angelou.
Council Member Bryant shared about several upcoming events in Taft, reminded everyone of the importance of property cleanup and wished all the administrative professionals at City Hall a Happy Administrative Professionals Day.
Mayor Pro Tem Krier also spoke about all that is happening in Taft and encouraged support of all the local organizations that do so much for Taft.
4. DEPARTMENT REPORTS
Chief of Police, Damon McMinn, reported on Police Department statistics for the month of March.
5. CITY MANAGER STATEMENTS
There was none.
6. CITY ATTORNEY STATEMENTS
There was none.
7. FUTURE AGENDA REQUESTS
City of Taft Council/Successor Agency Meeting
Minutes
April 18, 2023
Bryant requested an item to be placed to discuss a reward/reporting system. Krier concurred.
********************************************************************************************* CONSENT CALENDAR ITEMS 8-15
Motion: Moved by Bryant, seconded by Chavira to approve consent calendar items 8-
15. AYES: Krier, Bryant, Chavira, Waldrop
PASSED: 4-0
8. MINUTES
March 21, 2023
Recommendation – Approve as submitted.
9. PAYMENT OF BILLS
Warrant # 031723 Check No. 97725-97727 $ 20,528.99
Warrant # 031723 Check No. 97728 $ 895.96
Warrant # 033123 Check No. 97729-97772 $ 104,143.93
Warrant # 033123 Check No. 97773-97784 $ 20,677.68
Warrant # 041423 Check No. 97785-97833 $ 287,693.35
Recommendation – Approve payment of the bills.
10. MONTHLY REPORT FOR KERN COUNTY STATION 21
Recommendation –
1. Receive and file the monthly report for March 2023 from Kern County Fire Truck Number 21; and
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set
forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
11. AWARD THREE SAFE AND SANE FIREWORK STANDS FOR 4TH OF JULY, 2023 Recommendation –
1. Motion to award three Safe and Sane Firework stands for July 4, 2023 to the Taft Motorcycle Club, Taft Sportsmen’s Club and West Side Recreation and Park District.
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
12. APPROVAL OF EXTRA HELP ACCOUNTANT POSITION
City of Taft Council/Successor Agency Meeting
Minutes
April 18, 2023
Recommendation –
1. Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF TAFT UPDATING POSITION CLASSIFICATION PLAN TO ADD THE CLASSIFICATION OF EXTRA HELP ACCOUNTANT. (Resolution No. 4178-23)
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
13. SB-1 CITY OF TAFT PROJECT FOR FISCAL 2023/2024
Recommendation –
1. A motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023- 2024 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017. (Resolution No. 4180-23)
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15061(b)(3) of the CEQA Guidelines.
14. FUNDING TO THE TAFT CHAMBER OF COMMERCE FOR THE QUARTER OF OCTOBER 2022 TO DECEMBER 2022
Recommendation –
1. Motion to approve the 25% allocation of the Transient Occupancy Tax to the Taft Chamber of Commerce for the quarter of October 2022 through December 2022.
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
15. LOW CARBON TRANSIT OPERATION PROGRAM (LCTOP) FY2022-23 CERTIFICATIONS
AND ASSURANCES AND AUTHORIZED AGENT FORMS FOR ZERO-EMISSION TRANSIT
BUS AND RELATED SUPPORT INFRASTRUCTURE PROJECT
Recommendation –
1. Motion to adopt resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TAFT AUTHORIZING THE EXECUTION OF THE CERTIFICATIONS AND
ASSURANCES AND AUTHORIZED AGENT FORMS FOR THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FY2022-23 FOR THE FOLLOWING PROJECT: PURCHASE OF ZERO-EMISSION TRANSIT BUS AND RELATED SUPPORT INFRASTRUCTURE PROJECT USING $23,311 IN LCTOP FUNDS. (Resolution No. 4179-23)
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15061(b)(3) of the CEQA Guidelines. ********************************************************************************************* ADJOURNMENT - With no further business to conduct, the meeting was adjourned at 6:35 PM.
________ ____________
Yvette Mayfield, MMC Dave Noerr
City Clerk Mayor
REVIEWED BY:
CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: MAY 2, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:
REVIEW AND ADOPTION OF A REWARD POLICY FOR CITY OF TAFT SUMMARY STATEMENT:
At the April 18, 2023 City Council meeting Council Member Bryant asked for an agenda item that would offer a reward for the reporting of arson, property crimes, or any other felonies that jeopardize public safety and endanger lives, and lead to the arrest and prosecution of those committing said crimes.
This item is to address his request and the recent property crimes in the city, with a focus on the recent arson fires that have endangered people’s lives and caused significant property damage. Staff has been in communication with the Kern County Fire Department and the Taft Police and although they follow up on every lead, they shared that they need the public’s help, and they support this policy for that purpose.
Staff recommends adoption of the resolution outlining the policy and offering up to a $5,000 reward for information leading to the arrest and prosecution of all crimes related to arson, attempted arson and felony property damage or any other felony that jeopardizes public safety.
RECOMMENDED ACTION
1. Motion to adopt a resolution A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT APPROVING THE ISSUANCE OF A FIVE THOUSAND DOLLAR ($5,000) REWARD FOR
INFORMATION LEADING TO THE ARREST AND CONVICTION OF ANYONE CONVICTED
OF ARSON AND/OR ANY CRIME AGAINST LOCAL PROPERTIES THAT JEOPARDIZES PUBLIC SAFETY AND ENDANGERS LIVES; and
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
IMPACT ON BUDGET (Y/N): Yes
ATTACHMENT (Y/N): Resolution
PREPARED BY: Office of the City Manager
RESOLUTION NO. ___________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT APPROVING THE ISSUANCE OF A FIVE THOUSAND DOLLAR ($5,000) REWARD FOR
INFORMATION LEADING TO THE ARREST AND CONVICTION OF ANYONE
CONVICTED OF ARSON AND/OR ANY CRIME AGAINST LOCAL PROPERTIES
THAT JEOPARDIZES PUBLIC SAFETY AND ENDANGERS LIVES
WHEREAS, the City Council of the City of Taft recognizes the recent uptick in suspected arson and local property crimes and although, both the Taft Police Department and Kern County Fire Department investigate and follow up on every lead, more help is needed; and WHEREAS, the City Council wants to offer their support in the pursuit, arrest and conviction of those found to be committing such crimes and believe that offering a reward system for information leading to arrest and conviction will offer that support; and WHEREAS, the City Council now wants to authorize and approve a cash reward in the amount of $5,000 (five thousand and no/100 dollars) for information leading to an arrest and conviction of any person committing arson, property damage or any other felony that jeopardizes public safety and endangers lives;
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF TAFT AS FOLLOWS:
1. The City Council authorizes payment of a reward in the amount of $5,000 (five thousand and no/100 dollars) to the person responsible for providing the information that leads to the arrest and conviction of anyone committing arson, attempted arson, property damage or any other felony that jeopardizes public safety and endangers lives;
2. Crime tips may be submitted via telephone to the Taft Police Department or via the Submit a Crime Tip page on the City of Taft website and may be made anonymously if preferred.
3. This offer of reward will take effect immediately upon adoption of this resolution and will remain in effect until such time as revoked by action of Council, MOVED, PASSED AND ADOPTED on this 2nd day of May 2023.
__________________________________
Dave Noerr, Mayor
Attest:
______________________________________
Yvette Mayfield, MMC
City Clerk
I, Yvette Mayfield, City Clerk of the Taft City Council, do hereby certify that the foregoing Resolution was duly and regularly adopted by the Taft City Council at a regular meeting thereof held on the 2nd day of May, 2023 by the following vote:
AYES: Council Members -
NOES: Council Members -
ABSENT: Council Members -
ABSTAIN: Council members -
____________________________
Yvette Mayfield, MMC
City Clerk
REVIEWED BY:
CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: MAY 2, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:
APPLICATION TO THE SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT NEW
ALTERNATIVE FUEL VEHICLE PURCHASE GRANT PROGRAM
SUMMARY STATEMENT:
The San Joaquin Valley Air Pollution Control District is currently offering a New Alternative Fuel Vehicle Purchase Program through their Public Benefit Grants Program. Through this program a public agency can qualify for up to $20,000 per vehicle for the purchase of up to five (5) new alternative fuel vehicles.
As part of this action, staff recommends selling four (4) of the previously purchased plug in vehicles which consists of four (4) Polaris Utility Vehicles.
The city will be required to enter into a three year contract with the SJVAPCD to maintain and insure the vehicles and to submit required reports during the three year contract term.
RECOMMENDED ACTION
1. Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TAFT APPROVING AND AUTHORIZING AN APPLICATION TO THE SAN
JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT PUBLIC BENEFIT GRANTS
PROGRAM UNDER THE NEW ALTERNATIVE FUEL VEHICLE PURCHASE PROGRAM AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS and authorize the sale of the four (4) previously purchased plug in vehicles.
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
IMPACT ON BUDGET (Y/N): No
ATTACHMENT (Y/N): Yes - Resolution
PREPARED BY: Grant Administrator
RESOLUTION NO. _____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT
APPROVING AND AUTHORIZING AN APPLICATION TO THE SAN JOAQUIN
VALLEY AIR POLLUTION CONTROL DISTRICT PUBLIC BENEFIT GRANTS
PROGRAM UNDER THE NEW ALTERNATIVE FUEL VEHICLE PURCHASE
PROGRAM AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
DOCUMENTS
WHEREAS, San Joaquin Valley Air Pollution Control District through their Public Benefit Program offers a New Alternative Fuel Vehicle Purchase Grant, and WHEREAS, the City of Taft is eligible to receive grant funds of up to $20,000 per vehicle with a maximum funding of no more than five vehicles at $100,000 total grant and agrees to pay the additional funds if needed for the purchase of any of the vehicles chosen by the city for purchase through the grant, and
WHEREAS, the City of Taft acknowledges the vehicle maintenance and reporting requirements for the grant and wishes to apply for this grant funding.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Taft hereby authorizes the submittal of an application to San Joaquin Valley Air Pollution Control District for participation in the New Alternative Fuel Vehicle Purchase Program for purchase of no more than five vehicles an amount not to exceed $100,000 and authorizes the City Manager to execute all documents on behalf of this grant.
PASSED, APPROVED AND ADOPTED on this 2nd day of May, 2023. __________________________
Dave Noerr, Mayor
ATTEST:
______________________________
Yvette Mayfield, MMC
City Clerk
STATE OF CALIFORNIA }
COUNTY OF KERN }SS
CITY OF TAFT }
I, Yvette Mayfield, City Clerk of the City of Taft, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Taft at a meeting thereof held on the 2nd day of May, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
______________________________
Yvette Mayfield, MMC
City Clerk
REVIEWED BY:
CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: May 2, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA ITEM:
STREET CLOSURES FOR THE 2023 CHAMBER OF COMMERCE CAR SHOW SUMMARY STATEMENT:
The City has received a request from the Taft Chamber of Commerce for the street closure of 6th Street between Main St and Supply Row Center for a car show.
The following street has been designated for closure on May 20, 2023 from 6:00AM and 4:00 PM:
• 6th Street between Main St and Supply Row
California Vehicle Code section 21101 authorizes local agencies by resolution to close streets for special events.
Special event permit requests with conditions of approval will be brought to the next council meeting.
RECOMMENDATION:
1. Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT AUTHORIZING THE STREET CLOSURES FOR THE 2023 CHAMBER OF COMMERCE CAR SHOW; and
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
IMPACT ON BUDGET (Y/N): No
ATTACHMENT (Y/N): Yes (letter and resolution)
PREPARED BY: Public Works Department
RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT
AUTHORIZING THE STREET CLOSURES FOR THE 2023 CHAMBER OF
COMMERCE CAR SHOW
WHEREAS, the Taft District Chamber of Commerce has requested a street closure for a car show on May 20, 2023.
WHEREAS, Section 21101 (e) of the California Vehicle Code requires a resolution by Council to temporarily close streets for special events.
NOW, THEREFORE, BE IT RESOLVED, the Mayor and City Council of the City of Taft, California, approve the following street closure from 6:00 a.m. until 4:00 p.m. on May 20, 2023. 6th Street between Main Street and Supply Row.
PASSED, APPROVED, AND ADOPTED this 2nd day of May, 2023.
Dave Noerr, Mayor
ATTEST:
Yvette Mayfield, MMC
City Clerk
STATE OF CALIFORNIA )
COUNTY OF KERN ) SS
CITY OF TAFT )
I, Yvette Mayfield, City Clerk of the City of Taft, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Taft at a regular meeting thereof held on the 2nd day of May, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Yvette Mayfield, MMC
City Clerk
REVIEWED BY:
CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: May 2, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:
ACCEPT NOTICEOF RESIGNATION TO THE WEST SIDE MOSQUITO AND VECTOR CONTROL
DISTRICT BOARD
SUMMARY STATEMENT
The City Clerks office has received notice of resignation from Roy House, West Side Mosquito and Vector Control District Board Member. His term was set to expire on December 31, 2023.
City of Taft Administrative Policies and Procedures Manual, Section 103, states that should there be an impending vacancy on any board and/or commission, one or more of whose members are appointed by the Mayor and/or City Council, the City Clerk shall advertise the vacancy as soon as the vacancy is known. Pursuant to Sections 5783.5, 5783.13 and 5784.3 of the California Public Resources Code and Section 1779 of the California Government Code the City Council appointments are for a four-year term. Notice will need to be advertised informing those interested to submit an application for serving on the West Side Mosquito and Vector Control District Board.
RECOMMENDED ACTION:
1. Motion to accept notice of resignation from Roy House and instruct the City Clerks office to recruit for the unscheduled vacancy.
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
IMPACT ON BUDGET (Y/N): No
ATTACHMENT (Y/N): No
PREPARED BY: Deputy City Clerk
REVIEWED BY:
CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: MAY 2, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:
APPROVAL OF CHANGE ORDER TO THE 2023 POLICE DEPARTMENT INTERIOR IMPROVEMENT
PROJECT FOR CARPET REPLACEMENT IN THE ADJACENT MCCF ENTRY, ADMINISTRATION AND
LOBBY AREAS
SUMMARY STATEMENT:
The carpeting in the currently closed MCCF building is over 30 years old and in need of replacement.
Since the adjacent Police Department Project is currently under construction, and the MCCF is not currently staffed and open, now is the opportune time to replace the carpet in all the areas that will continue to be carpeted in the MCCF building. We have received change orders totaling $56,312.50 for the carpeting replacement from the contractor on the project and would recommend approval.
RECOMMENDED ACTION
1. Motion to approve the change orders to the 2023 Taft Police Department Interior Improvement Project totaling $56,312.50.
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15061(b)(3) and Section 15378 of the CEQA Guidelines.
IMPACT ON BUDGET (Y/N): No
ATTACHMENT (Y/N): Yes, change orders
PREPARED BY: Public Works
REVIEWED BY:
CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: MAY 2, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:
APPROVAL AND ADOPTION OF THE CITY’S SEWER SYSTEM MANAGEMENT PLAN (SSMP) AND THE CITY’S SANITARY SEWER SPILL EMERGENCY RESPONSE PLAN SUMMARY STATEMENT:
The State Water Resources Control Board (SWRCB) requires the City of Taft to maintain a Sewer System Management Plan (SSMP) The SSMP is required to be re-certified by the Taft City Council every five years in accordance with the SWRCB 2006 General Waste Discharge Requirements (GWDR). Also included for approval and adoption is the Sanitary Sewer Emergency Response Plan.
The City Council needs to approve and adopt the updated SSMP and Sanitary Sewer Emergency Response Plan.
RECOMMENDED ACTION
1. Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT APPROVING AND ADOPTING CITY’S SEWER SYSTEM MANAGEMENT PLAN (SSMP) AND THE CITY’S SANITARY SEWER SPILL EMERGENCY RESPONSE PLAN; and.
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
IMPACT ON BUDGET (Y/N): No
ATTACHMENT (Y/N): Yes, Sewer System Management Plan (SSMP) and Sanitary Sewer Spill Emergency Response Plan
PREPARED BY: Public Works
City of Taft
Sanitary Sewer Spill Emergency
Response Plan
WDID: 5SSO10940
June 2023
State Water Resources Control Board (SWRCB)
Waste Discharge Requirements
Order No. WQ 2022-0103-DWQ
City of Taft
Sanitary Sewer Spill Emergency Response Plan 2 June 2023 Table of Contents
Introduction and Definitions ……………………………………………………….. Page 3 Prohibitions & Notification Procedures…………………………………………….. Page 5 Regulatory Agency Contacts ……………………………………………………….. Page 7 City Call Out List ………………………………………………………………….... Page 8 Spill Response Traffic Control ………………………………………………………Page 9 Spill Containment and Cleanup …………………………………………………….. Page 9 Pump Station and Force Main Failure …………………………………………… .. Page 11 Contingency Contracts Lift Station Failure ………………………………………... Page 11 Force Main Spills …………………………………………………………………... Page 12
Prolonged Spill Response ………………………………………………………….. Page 12 Contractor Spill Response …………………………………………………………. Page 13 Spill Volume Estimation ………………………………………………………….. Page 14 Coordination with Storm Drain Agencies and Water Systems ……………………. Page 32 Receiving Water Monitoring …………...………………………………………….. Page 33 Water Body Closures & Beneficial Uses – Tulare Lake Watershed ……………… Page 35 Reporting Procedures ……………………………………………………………… Page 36
Detailed Reporting Requirements ………………………………………………….. Page 39 Post Spill Investigations ……………………………………………………………. Page 49 Training …………………………………………………………………………….. Page 51
Attachments
o Post Spill Investigation Form
o Spill Response Field Checklist
City of Taft
Sanitary Sewer Spill Emergency Response Plan 3 June 2023
PURPOSE
The City operates and maintains a diverse sanitary sewer collection system that consists of one pump station, gravity flow sewer mains and force mains. These facilities are well maintained and normally should not result in any sewage overflows or spills. However, the possibility of unforeseen accidents, equipment failure, or other events not controllable by the City could result in sewer system spills (spills). When enacted in response to spills, this plan will reduce or eliminate public health hazards and minimize service interruption.
This plan shall be reviewed and assessed annually and updated as appropriate. The City’s LRO must certify this plan is up to date by April 1st annually in CIWQS.
GENERAL
Normal and routine maintenance of the collection system allows the system to operate at its maximum design capacity. There may be a time however, when an spill occurs. This Sewer Spill Emergency Response Plan will help facilitate a rapid and effective response.
City staff must be able to accurately assess the level of response needed, know what potential liabilities there are for property damage and how to properly report an spill to the correct regulatory agencies. The following definitions shall be used to identify a spill category and WDR Terms in accordance with the State Water Resources Control Board (SWRCB):
Spill Category Definition
Category 1 Spill
A Category 1 spill is a spill of any volume of sewage from or caused by a sanitary sewer system regulated under this General Order that results in a discharge to:
o A surface water, including a surface water body that contains no flow or volume of water; or
o A drainage conveyance system that discharges to surface waters when the sewage is not fully captured and returned to the sanitary sewer system or disposed of properly.
Any spill volume not recovered from a drainage conveyance system is considered a discharge to surface water, unless the drainage conveyance system discharges to a dedicated stormwater infiltration basin or facility.
A spill from an City-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the City shall report all Category 1 spills per section 3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of the General Order.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 4 June 2023 Category 2 Spill
A Category 2 spill is a spill of 1,000 gallons or greater, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of 1,000 gallons or greater that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system, is a Category 2 spill.
Category 3 Spill
A Category 3 spill is a spill of equal to or greater than 50 gallons and less than 1,000 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of equal to or greater than 50 gallons and less than 1,000 gallons, that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 3 spill.
Category 4 Spill
A Category 4 spill is a spill of less than 50 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of less than 50 gallons that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 4 spill.
Term Definition
Receiving Water A receiving water is a water of the State that receives a discharge of waste.
Waters of the State
Waters of the State are surface waters or groundwater within boundaries of the state as defined in Water Code section 13050(e), in which the State and Regional Water Boards have authority to protect beneficial uses. Waters of the State include, but are not limited to, groundwater aquifers, surface waters, saline waters, natural washes and pools, wetlands, sloughs, and estuaries, regardless of flow or whether water exists during dry conditions.
Waters of the State include waters of the United States.
Waters of the
United States
Waters of the United States are surface waters or waterbodies that are subject to federal jurisdiction in accordance with the Clean Water Act.
Hydrologically
Connected
Two waterbodies are hydrologically connected when one waterbody flows, or has the potential to flow, into the other waterbody. For the purpose of this General Order, groundwater is hydrologically connected to a surface water when the groundwater feeds into the surface water. (The surface waterbody in this example is termed a gaining stream as it gains flow from surrounding groundwater.)
Drainage
Conveyance
System
A drainage conveyance system is a publicly- or privately-owned separate storm sewer system, including but not limited to drainage canals, channels, pipelines, pump stations, detention basins, infiltration basins/facilities, or other facilities constructed to transport stormwater and non-stormwater flows.
Potential to
Discharge,
Potential Discharge
Potential to Discharge, or Potential Discharge, means any exiting of sewage from a sanitary sewer system which can reasonably be expected to discharge into a water of the State based on the size of the sewage spill, proximity to a drainage conveyance system, and the nature of the surrounding environment.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 5 June 2023
PROHIBITIONS
The following are a list of Prohibitions listed in SWRCB Order No. 2022-0103-DWQ:
Discharge of Sewage from a Sanitary Sewer System
Any discharge from a sanitary sewer system that has the potential to discharge to surface waters of the State is prohibited unless it is promptly cleaned up and reported as required in this General Order.
Discharge of Sewage to Waters of the State
Any discharge from a sanitary sewer system, discharged directly or indirectly through a drainage conveyance system or other route, to waters of the State is prohibited.
Discharge of Sewage Creating a Nuisance
Any discharge from a sanitary sewer system that creates a nuisance or condition of pollution as defined in Water Code section 13050(m) is prohibited.
NOTIFICATION PROCEDURES
Collections System:
Notifications of possible spills are received via telephone calls. All telephone calls or complaints about actual or potential spills are routed directly to the City’s main office (661) 763-1222 and then to the On-Call Operator via City office personnel. During non-business hours, the City’s answering service will receive the call and notify the City’s On-Call Operator. The City’s contractor , Kern County Public Works (KCPW) always maintains a Sewer Maintenance Team on call to respond to emergencies. The Team consists of a primary responder and a backup operator.
Lift Stations:
The City’s Wastewater On-Call Operator (Kern County Public Works Department) are responsible for responding to alarm notifications of lift station failure. The City operates and maintains one (1) lift station which is monitored continuously via an alarm and auto dialer system which contacts operators in the event of an emergency/system failure. Kern County Public Works (KCPW) Staff is required to respond to all alarms. If the Operator requires assistance, he/she will contact the Sewer Collections Supervisor ((661) 394-0855) and/or other KCPW Wastewater Operators.
Notify Regulatory Agencies of the Spill
The details of the required notifications are provided below:
City of Taft
Sanitary Sewer Spill Emergency Response Plan 6 June 2023 a. Category 1 Spill
i. Within two (2) hours of the City’s knowledge of a Category 1 spill of 1,000 gallons or greater, discharging or threatening to discharge to surface waters notify the California Office of Emergency Services and obtain a notification control number at (800) 852-7550. ii. The City shall provide the following spill information to the California Office of Emergency Services before receiving a Control Number, as applicable:
o Name and phone number of the person notifying the California Office of Emergency Services;
o Estimated spill volume (gallons);
o Estimated spill rate from the system (gallons per minute); o Estimated discharge rate (gallons per minute) directly into waters of the State or indirectly into a drainage conveyance system;
o Spill incident description:
o Brief narrative of the spill event, and
o Spill incident location (address, city, and zip code) and closest cross streets and/or landmarks;
o Name and phone number of contact person on-scene;
o Date and time the City was informed of the spill event; o Name of sanitary sewer system causing the spill;
o Spill cause or suspected cause (if known);
o Amount of spill contained;
o Name of receiving water body receiving or potentially receiving discharge; and
o Description of water body impact and/ or potential impact to beneficial uses.
iii. Following the initial notification to the California Office of Emergency Services and until such time that the City certifies the spill report in the online CIWQS Sanitary Sewer System Database, the City shall provide updates to the California Office of Emergency Services regarding substantial changes to:
o Estimated spill volume (increase or decrease in gallons initially estimated);
o Estimated discharge volume discharged directly into waters of the State or indirectly into a drainage conveyance system (increase or decrease in gallons initially estimated); and o Additional impact(s) to the receiving water(s) and beneficial uses
Additional Agency Information is provided below – may require contact by City in the event of a Category 1 Spill or Category 2 Spill if discharging to Surface Water. SWRCB only requires notification of OES for a Category 1 spill or a Category 2 Spill if discharging to Surface Water:
City of Taft
Sanitary Sewer Spill Emergency Response Plan 7 June 2023 Regulatory Agency Contacts
California Office of
Emergency
Services (Cal OES)
Within two (2) hours of the City’s knowledge of a Category 1 spill of 1,000 gallons or greater, discharging or threatening to discharge to surface waters notify the California Office of Emergency Services and obtain a notification control number at (800) 852-7550
Regional Water
Quality Control
Board (RWQCB)
Optional - If spill is over 1,000 gallons, reaches waterway, or occurred in area with likely public contact, call (559) 445-5116.
Kern County
Environmental
Health
Optional- (661) 862-8791.
California
Department of Fish
and Wildlife
Optional -If spill reaches waterway - State office (916) 445-0045. b. Category 2 Spill:
iv. Within two (2) hours of the City’s knowledge of a Category 2 spill of 1,000 gallons or greater, discharging or threatening to discharge to waters of the State, notify California Office of Emergency Services and obtain a notification control number.
c. Category 3 Spill:
i. Not Applicable
d. Category 4 Spill:
i. Not Applicable
e. City Owned and/or Operated Lateral Spills
i. Within two (2) hours of the City’s knowledge of a spill of 1,000 gallons or greater, from an City- owned and/or
operated lateral, discharging or threatening to discharge to waters of the State:
ii. Notify California Office of Emergency Services and obtain a notification control number.
iii. Not applicable to a spill of less than 1,000 gallons.
Normal Working Hours are Monday-Friday 8:00 am - 5:00 pm City Office Phone Number for Normal and After Working Hours: (661) 763-1222 Collection System Supervisor (KCPW)
Jesus Uribe
(661) 394 - 0855
On Call Sewer Phone (KCPW)
(661) 203 - 6026
On Call First Responder (KCPW)
Juan Contreras
(661) 742 - 7685
On Call First Responder (KCPW)
Matthew Estrada
(661) 332 - 5717
City of Taft
Sanitary Sewer Spill Emergency Response Plan 8 June 2023 Additional Emergency Contacts
Contact Phone Number
Taft Fire Department (661) 765-2155
Taft Police Department (661) 763-3101
West Kern Water District (661) 763-3151
SAFETY
Whenever staff responds to a report of a spill, they may encounter an emergency situation that requires immediate action. The most critical aspect of resolving an incident of this nature is to safely and competently perform the actions necessary to return service as soon as possible and to keep public health and environmental impacts to a minimum.
Wastewater staff may be required to implement the following safety procedures:
- Lockout/Tag-out for equipment repair or maintenance
- Confined Space entry
- Traffic Control
- Equipment and/or vehicle operation
- Use of PPE
Communication during an emergency is critical. All first responders have a cell phone and all vehicles are equipped with two-way radios.
PROCEDURES
When an On-Call Wastewater staff receives notification of a potential spill or alarm from a lift station or for any sewer spill in the sewer collection and conveyance system, they are required to respond immediately. All response staff must assess the situation and extent of the emergency and determine whether there is a need for assistance from their Supervisor or other Operators (i.e. generator use, confined space, electrical problems, need for Vac Con, etc.).
Traffic Control:
If it is determined that traffic control is necessary, the Operator should follow the methods below:
1. Use traffic cones, barricades, or warning tape to detour vehicles and/or pedestrians around the work area safely. The City utilizes the 2019 Work Area Traffic Control Handbook (WATCH), 14th Edition to implement Temporary Traffic Controls.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 9 June 2023
2. Use reflective vests when working in or around a roadway, regardless of day or night.
3. Use appropriate traffic control patterns and advanced warning signs.
Sewer Blockage/Spill Containment & Cleanup Guidelines:
Use combination cleaner (Vac-Con)
1. First priorities: Take photos of spill. Contain spill and avoid any spill into storm drain, catch basin, or surface water. Make a dam using a sandbags, plastic sheeting, and/or other similar materials with dirt or sand piles over it to hold sandbags in place. First responder must contact their Supervisor as soon as possible and contact other wastewater personnel if assistance is necessary.
All vehicles have a spill response materials. It is the Operators’ responsibility to inform Supervisor if additional spill response materials are necessary for each spill event.
2. Open downstream manholes first to determine which is empty.
3. Attach nozzle to leader hose.
4. Insert Jetter into empty manhole.
5. Let Jetter ramp up to 3000 RPM and ensure speed control dial is at the fastest setting before sending Jetter upstream (this will help create a ramming motion). The Operator should pay close attention to the hose reel as he/she will feel the Jetter “bounce” back once the blockage is reached.
6. Continue going back and forth using this same method, pulling back approximately 50 feet from where the blockage was felt each time until the nozzle had broken through the obstruction.
7. A crewmember should be staged on the downstream side of the Vac-Con to catch and dispose of any debris.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 10 June 2023
8. Once the Operator has broken through the blockage, immediately ramp down the RPM on Jetter and turn water valve to off position, this will help avoid hole sealing back up as the water pressure may cause debris to seal opening and potentially cause the nozzle and/or hose to get stuck.
9. For cleanup, vacuum puddled/dammed areas where sewage was contained, and then sweep down area. Spread HTH (chlorine) over all contaminated areas. Using metered potable water, rinse down area and continue to vacuum as area is washed down until the entire spill zone is disinfected and any environmental impacts or health hazards have been minimized.
10.Clean up Solids and contaminated Soils and dispose of to landfill.
Photos must be taken of all affected areas once the spill is contained. Photograph areas prior to and post cleanup.
Force Main Failure:
Use combination cleaner (Vac-Con)
Turn off pump station and use Vac-Con to vacuum sewage from lift station, if applicable or contact City contractors if Vac-Con cannot maintain lift station flow. Operator should determine possible problems to the best of their ability and notify Supervisor as soon as possible. The City & KCPW will contract all repairs deemed necessary in this event.
Pump Station Failures:
1. The one (1) City pump stations is equipped with and continuously monitored level sensors and an autodialed. Thresholds for High and Low water set points are set in place to notify City personnel in the event of pump station failure. In the event of failure, the City’s auto dialer system will alert, and a call will be made to the On-Call Operator.
2. When the On-Call Operator receives a call it will alert the Operator of cause and location of the alarm. The On-Call Operator will then enter a pass code to acknowledge they received the alarm. If the On-Call Operator does not acknowledge the alarm, the call will then be forwarded to the next On-Call Operator.
3. Upon response, a determination must be made by the On-Call Operator as to which type of action should or can be made to remedy the problem. If a remedy cannot be made by the On-Call Operator, he/she is to notify the Collection Systems Supervisor as quickly as possible. In the event of a power outage, the On-Call Operator must obtain the assistance of a Vac Con pumper truck to bypass the lift station. The City lift station typically has a two (2) day wet well capacity.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 11 June 2023
CONTINGENCIES FOR PUMP STATION POWER OUTAGES AND FAILURES The following equipment, contractors and vendors are provided in the event they are necessary for Emergencies.
Type Quantity Use
Vac-Con 2
Hydro-Cleaner/
Combination Unit
CCTV Van 1 Spill Investigations
Portable Pumps 2
Emergency
By-Passing
Flat Bed Truck w/ Crane 1
Lift Station Pump
Replacement
Spill Containment Materials and Tools 1 - Each
Truck
Spill Containment &
Cleanup
Emergency Contractor and Equipment Phone Numbers
Heavy Equipment
Rain for Rent (805) 399-9124
Rosedale Equipment Rentals (805) 327-7561
Haaker Equipment Co. (909) 598-2706
General Contractors
Becka Construction (661) 589-7403
Griffith Company (661) 831-7331
W.M. Liles Company (661) 589-7249
Underground Excavation (Utilities)
Dig Alert (USA) 811
So Cal Gas 1-877-238-0092
PG&E (877) 743-5000
West Kern Water (661) 763-3151
AT&T (800) 310-2355
Spectrum (877) 906-9121
Hydrovac Backup
East Niles CSD (661) 871-2100
Roto Rooter (661) 833-4805
HPS (661) 397-2121
CCTV
Kern Video (661) 829-1126
City of Taft
Sanitary Sewer Spill Emergency Response Plan 12 June 2023 Force Main Spills
1. If a Spill resulting from a leak or break in a force main, containment and Spill response activities should proceed as described above.
2. The lift station connected to the leaking force main should be turned off and bypass procedures should be implemented until the leak can be repaired.
3. The Vac Con truck and bypass pump should be used to either begin removing wastewater from the Spill site, discharging the wastewater back into the sanitary sewer system, or assisting with lift station bypass procedures.
Prolonged Spill Response
1. If normal mitigation efforts are unsuccessful and the source of the Spill cannot be cleared by standard Vac Con jetting, other methods may be necessary to stop the Spill.
2. If excavation is identified as the only method of clearing the blockage, Staff should contact the Supervisor to implement a plan to excavate and take additional steps as necessary.
3. Depending on the volume of the Spill, additional pumper trucks or portable bypass pumping may be necessary to keep the Spill containment area from breaching the contained area.
Contractor Response
The following procedures are to be followed in the event that a contractor/plumber causes or witnesses a Sanitary Sewer Spill. If the contractor/plumber causes or witnesses an Spill they should:
1. Immediately notify the City Public Works Office.
2. Protect storm drains.
3. Protect the public.
4. Provide information to the First Responder or Supervisor such as start time, appearance point, suspected cause,
weather conditions, etc.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 13 June 2023
SPILL VOLUME ESTIMATION
There are three (3) Spill volume estimation methods, which are described below. The person preparing the estimate should use the method most appropriate to the Spill using the best information available. Photographs of the Spill at the time of arrival, during the Spill response, and after the Spill is stopped, and after the Spill is cleaned up must be taken as safety allows in order to assist City Staff with deriving a Spill volume estimate.
However, taking photographs should not interfere with the first priorities of the responder, such as safeguarding the area, containing the Spill, and clearing the cause of the Spill.
Method 1: Eyeball Estimate
1. Applicability: For use on very small Spill s up to 100 gallons.
2. Image the amount of water that would spill from a bucket or barrel and use that image to estimate the volume of the Spill.
a. A bucket contains 5 gallons.
b. A barrel contains 55 gallons.
3. For Spill s greater than 55 gallons, divide the standing water into barrels and multiply the number of barrels by 55 gallons.
Method 2: Measured Volume
1. Applicability: For use on most Spills.
2. Use the Measured Volume Spill Estimation Worksheet, to document the calculations.
3. Sketch the shape of the contained sewage.
4. Measure or pace off the dimensions in feet.
5. Measure the depth in feet.
6. Calculate the are using the following formulas:
a. Rectangle: Area = length x width
b. Circle: Area = 0.785 x D2 where D is the circle diameter c. Triangle: Area = base x height x 0.5
7. Multiply the area calculated in the previous step times the depth of the Spill.
8. Multiply this number by 7.48 to convert it to gallons.
9. This number is the volume of the Spill in gallons.
10.The Volume Estimation Guide can be referenced for additional calculation methods.
Method 3: Duration and Flow Rate
2. Applicability: For use on Spills where it is difficult or impossible to measure the area and depth.
3. Duration:
a. The duration is the elapsed time from the start time of the Spill to the time the Spill stopped.
b. Start Time:
i. Ask local residents about their observations of the Spills, including odors and sounds. This information can be used to estimate the start time.
c. End Time:
City of Taft
Sanitary Sewer Spill Emergency Response Plan 14 June 2023 i. This is the time at which the Spill was stopped by the field crew.
4. Flow Rate:
a. The flow rate is the average flow that left the sewer system during the time of the Spill, which can be estimated the following two (2) ways:
i. Manhole Flow Rate Chart
o Use the (attached) Active Spill Estimation Worksheet, to document the flow rate calculation.
o This chart illustrates the sewage flowing from a manhole cover for a variety of flow rates.
o The observations of the field crew, which must be
documented in photographs, are used to select the
approximate flow rate from the chart.
ii. Upstream Connections
o Once the location of the Spill is known, the number of upstream connections can be determined.
o Multiply the number of upstream connections by the
average flow rate (gallons per hour) for that time of day. a. The City Engineer should provide the flow rate based on the City’s typical flow curve.
b. This number can be converted to gallons per hour if
necessary:
i. Flow Rate (gallons per hour) ÷ 24 hours/day =
Flow Rate (gallons per day)
5. Volume Estimate:
a. Estimated Spill Volume = Duration (in hours) x Flow Rate (in gallons per hour); or
b. Estimated Spill Volume = Duration (in days) x Flow Rate (in gallons per day).
City of Taft
Sanitary Sewer Spill Emergency Response Plan 15 June 2023 Areas and Volumes
Spill Estimation Guide
PURPOSE
The purpose of this guide is to assist with the estimation of the Volume of a Sewage Spill. It has limited application, as it can be used on dry surfaces where the limits of the spill footprint can be determined and in instances when the spill is contained. It does not require that the Spill Duration and Spill Flow Rate be known. However, any and all information available should be used if it helps to make a more accurate estimate.
HOW IT WORKS
This guide contains formulas for determining the volume of some basic geometric shapes and some simple conversions that are necessary to determine volume (in gallons.) Any sewage spill will leave a ‘wetted footprint’ on the surfaces affected. This guide will help you to determine the area of the wetted footprint of the spill. The wetted footprint will not likely be a geometric shape that is easy to determine the area. You will have to be creative and find the familiar shapes within the shape. This will be demonstrated later in the guide. After determining the area contacted by the spill, the depth of the spilled sewage must be determined, which, combined with the area, will lead to the volume spilled.
CONVERSIONS
** To convert inches into feet: Divide the inches by 12.
Example: 27” / 12 = 2.25’
Or Use Chart A
Example: 1 ¾” = ?
1” (0.08’) + ¾” (0.06’) = 0.14’
** One Cubic Foot can contain 7.48 gallons of liquid.
Chart A
Conversion:
Inches to
Feet
1/8” = 0.01’
1/4” = 0.02’
3/8” = 0.03’
1/2” = 0.04’
5/8” = 0.05’
3/4” = 0.06’
7/8” = 0.07’
1” = 0.08’
2” = 0.17’
3” = 0.25’
4” = 0.33’
5” = 0.42’
6” = 0.50’
7” = 0.58’
8” = 0.67’
9” = 0.75’
10” = 0.83’
11” = 0.92’
12” = 1.00’
City of Taft
Sanitary Sewer Spill Emergency Response Plan 16 June 2023 Areas and Volumes
Spill Estimation Guide
GEOMETRY
For the purposes of this guide, the unit of measurement will be in feet for formula examples.
Area is two-dimensional - represented in square feet. (Length x Width) Volume is three-dimensional - represented in cubic feet. (Length x Width x depth) or (Diameter Squared) D2x 0.785 x depth.
A Note about Depth
Wet Stain on a Concrete Surface - For a stain on concrete, use 0.0026’. This number is 1/32” converted to feet. For a stain on asphalt use 0.0013’ (1/64”). These were determined to be a reasonable depth to use on the respective surfaces through a process of trial and error. A known amount of water (one gallon) was poured onto both asphalt and concrete surfaces. Once the Area was determined as accurately as possible, different depths were used to determine the volume of the wetted footprint until the formula produced a result that (closely) matched the one gallon spilled. 1/32” was the most consistently accurate depth on concrete and 1/64” for asphalt. This process was repeated several times.
Sewage “Ponding” or Contained – Measure actual depth of standing sewage whenever possible.
When depth varies, measure several (representative) points, determine the average and use that number in your formula to determine volume.
Area/Volume Formulas
Area is two dimensional and is represented as Square Feet (SQ/FT) Volume is three dimensional and is represented as Cubic Feet (CU/FT) One Cubic Foot can hold 7.48 gallons
City of Taft
Sanitary Sewer Spill Emergency Response Plan 17 June 2023 Areas and Volumes
Spill Estimation Guide
AREA/VOLUME OF A RECTANGLE OR SQUARE
Formula: Length x Width x Depth = Volume in Cubic Feet
Depth = 1 ¾”
Length (25’) x Width (12’) x Depth (0.14’)
25’ x 12’ x 0.14’ = 42 Cubic Feet.
Now the Volume in Cubic Feet is known.
There are 7.48 Gallons in one Cubic Foot
So, 42 Cubic Feet x 7.48 gallons/cubic feet = 314 Gallons 12’
25’
Chart A
Conversion:
Inches to
Feet
1/8” = 0.01’
1/4” = 0.02’
3/8” = 0.03’
1/2” = 0.04’
5/8” = 0.05’
3/4” = 0.06’
7/8” = 0.07’
1” = 0.08’
2” = 0.17’
3” = 0.25’
4” = 0.33’
5” = 0.42’
6” = 0.50’
7” = 0.58’
8” = 0.67’
9” = 0.75’
10” = 0.83’
11” = 0.92’
12” = 1.00’
City of Taft
Sanitary Sewer Spill Emergency Response Plan 18 June 2023 Areas and Volumes
Spill Estimation Guide
AREA/VOLUME OF A RIGHT TRIANGLE
Base x Height x 0.5 x Depth = Volume in Cubic Feet
Depth = 5/8”
Base (45’) x Height (10’) x 0.5 x Depth (.05’) x 7.48 gallons/cubic foot = 84 gallons For Isosceles Triangles (two sides are equal lengths),
Break it down into two Right Triangles and compute area as you would for the Right Triangle above.
10’
45’
Chart A
Conversion:
Inches to
Feet
1/8” = 0.01’
1/4” = 0.02’
3/8” = 0.03’
1/2” = 0.04’
5/8” = 0.05’
3/4” = 0.06’
7/8” = 0.07’
1” = 0.08’
2” = 0.17’
3” = 0.25’
4” = 0.33’
5” = 0.42’
6” = 0.50’
7” = 0.58’
8” = 0.67’
9” = 0.75’
10” = 0.83’
11” = 0.92’
12” = 1.00’
City of Taft
Sanitary Sewer Spill Emergency Response Plan 19 June 2023 Areas and Volumes
Spill Estimation Guide
AREA/VOLUME OF A CIRCLE/CYLINDER
Diameter Squared x 0.785 x Depth = Volume in cubic feet.
Diameter = Any straight-line segment that passes through the center of a circle.
For our purposes, it is the measurement across the widest part of a circle.
D2 x 0.785 x depth = Volume in cubic feet
Example:
27’ x 27’ x 0.785 x 0.03 = 17.17 cubic feet
17.17 cubic feet x 7.48 gallons/cubic feet = 128 gallons Diameter =
27’
Depth =
3/8”
Chart - A
Conversion:
Inches to Feet
1/8” = 0.01’
1/4” = 0.02’
3/8” = 0.03’
1/2” = 0.04’
5/8” = 0.05’
3/4” = 0.06’
7/8” = 0.07’
1” = 0.08’
2” = 0.17’
3” = 0.25’
4” = 0.33’
5” = 0.42’
6” = 0.50’
7” = 0.58’
8” = 0.67’
9” = 0.75’
10” = 0.83’
11” = 0.92’
12” = 1.00’
D2 x 0.785 x d
City of Taft
Sanitary Sewer Spill Emergency Response Plan 20 June 2023 Areas and Volumes
Spill Estimation Guide
Find the geometric shapes within the shape. If this was the shape of your spill, break it down, as best you can, with the shapes we know.
1. Determine the volumes of each
shape.
In this example, after the volume of the circle is
determined, multiply it by 55% (+/-) so that the
overlap area won’t be counted twice.
2. Add all the volumes to determine
total spill volume.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 21 June 2023 Areas and Volumes
Spill Estimation Guide
If the spill depth is of varying depths, take several measurements at different depths and find the average.
2” + 1.5” + 1.25” + 1” + 1” + 0.75” + 0.5” + 0.25” = 8.25”
8.25” / 8 measurements = 1.03”
Average Depth = 1.03”
2”
1.5”
1.25”
1”
0.5”
0.25” 0.75”
1.”
City of Taft
Sanitary Sewer Spill Emergency Response Plan 22 June 2023 Areas and Volumes
Spill Estimation Guide
2” + 1.5” + 1.25” + 3” + 5” + 1.25” = 14.0”
14.0” / 6 measurements = 2.33”
Average Depth = 2.33” (0.194’)
2”
1.5”
1.25”
3”
5”
1.25”
Step 1
If the spill affects a dry,
unimproved area such as a field
or dirt parking lot, determine the
Area of the wetted ground in
the same manner as you would
on a hard surface. Using a
round-point shovel, dig down
into the soil until you find dry
soil. Do this in several
locations within the wetted area
and measure the depth of the
wet soil. Average the
measurement/thickness of the
wet soil and determine the
average depth of the wet soil.
Step 2
Take a Test Sample
( See Next Page)
NOTE: This can be used in a (Dry) dirt or
grassy area that is not regularly irrigated
like a field or a dirt parking lot.
Wet weather would make this method
ineffective.
EXAMPLE:
If the Area of the spill was determined to be 128
Sq/Ft and the average depth of the wet soil is 2.33
inches:
128 Sq/Ft x 0.194’ = 24.83 Cu/Ft
24.83 Cu/Ft x 7.48 Gals/Cu/Ft = 185.74 gallons
185.74 x 18% = 33 Gallons (water in soil)
City of Taft
Sanitary Sewer Spill Emergency Response Plan 23 June 2023 Areas and Volumes
Spill Estimation Guide
(Test) SAMPLING SOIL FOR WATER CONTENT
Once you have determined the wetted footprint of the spill, you will want to determine the water (sewage) content in the soil.
1. Select an area of dry soil (near the wetted footprint of the spill) to sample.
2. Pour a known amount of water onto the soil and let it soak in for an adequate amount of time. If possible, use a form to keep the water contained to a geometric shape (circle, square, rectangle, etc.).
3. Determine the Area of the wetted footprint.
4. Using a small hand tool, dig down into the soil until dry soil is reached. Measure the depth of the wet soil. Do this in multiple locations and average the measurements.
5. Multiply the Area by the Average Depth of the wet soil to determine the volume of the wet soil.
6. Determine the water content in the soil
a. Since you started with a known amount, you know how much water is in the soil. b. Divide that known amount by the volume determined in step 5 to arrive at the percent of water content in the soil.
c. Arrive at the water content of the soil (percent)
Example:
1. Place a 2-foot diameter form onto an area of dry soil.
2. Pour one gallon of water into the form and let it soak in for 15 minutes.
3. Pull the form and measure the Area of the wetted soil (it will likely be larger than the form).
Let’s say 26” diameter.
4. Dig into the soil in 3 locations and measure the depth of the wetted soil.
5. Average the 3 measurements. (Let’s say 2.5”, 1.5” & 3.75” = 7.75”. divide by 3 = 2.58” or
0.215’)
6. Determine the Area of the Circle (D2x 0.785) 2.16’ x 2.16’ x 0.785 = 3.66 Sq/Ft
7. Multiply the Area by the Average Depth to get the Volume (3.66 x 0.215’ = 0.79 Cu/Ft)
8. Multiply 0.79 cubic feet by 7.48 gallons/Cu/ft = 5.9 gallons.
9. Divide 1 Gallon (known Amount) by 5.9 gallons = .17 or 17% is the water content in the soil.
10. Now you have determined that the water content in the soil is 17%. Apply this to your actual spill area.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 24 June 2023 Measured Volume Spill Estimation Worksheet
Surface: Asphalt Concrete Dirt Landscape Inside Building Other____________________ (Draw / Sketch outline of Spill ‘Footprint’ and attach photos) ~~ Breakdown the ‘Footprint’ into Recognizable Shapes and Determine Dimensions of Each Shape ~~ Area #1______________________________________________________________________% Wet _______ Stain. Depth1_____ Depth2 _____ Depth3 _____ Depth4 _____ Depth5 _____ Depth6 _____ Area #2______________________________________________________________________ % Wet _______ Stain. Depth1_____ Depth2 _____ Depth3 _____ Depth4 _____ Depth5 _____ Depth6 _____ Area #3______________________________________________________________________ % Wet _______ Stain. Depth1_____ Depth2 _____ Depth3 _____ Depth4 _____ Depth5 _____ Depth6 _____ Area #4______________________________________________________________________ % Wet _______ Stain. Depth1_____ Depth2 _____ Depth3 _____ Depth4 _____ Depth5 _____ Depth6 _____ Area #5______________________________________________________________________ % Wet _______ Stain. Depth1_____ Depth2 _____ Depth3 _____ Depth4 _____ Depth5 _____ Depth6 _____ Area #6_______________________________________________________________________% Wet _______ Stain. Depth1_____ Depth2 _____ Depth3 _____ Depth4 _____ Depth5 _____ Depth6 _____ (To be Completed by Supervisor)
City of Taft
Sanitary Sewer Spill Emergency Response Plan 25 June 2023 Measured Volume Spill Estimation Worksheet
Area #1 Square Feet: ______________ x % Wet _______ = ____________ Sq/Ft Ave Depth: ______________ Concrete 0.0026’ Asphalt 0.0013’ Volume: ________________ Cu/Ft
Area #2 Square Feet: ______________ x % Wet _______ = ____________ Sq/Ft Ave Depth: ______________ Concrete 0.0026’ Asphalt 0.0013’ Volume: ________________ Cu/Ft
Area #3 Square Feet: ______________ x % Wet _______ = ____________ Sq/Ft Ave Depth: ______________ Concrete 0.0026’ Asphalt 0.0013’ Volume: ________________ Cu/Ft
Area #4 Square Feet: ______________ x % Wet _______ = ____________ Sq/Ft Ave Depth: ______________ Concrete 0.0026’ Asphalt 0.0013’ Volume: ________________ Cu/Ft
Area #5 Square Feet: ______________ x % Wet _______ = ____________ Sq/Ft Ave Depth: ______________ Concrete 0.0026’ Asphalt 0.0013’ Volume: ________________ Cu/Ft
Area #6 Square Feet: ______________ x % Wet _______ = ____________ Sq/Ft Ave Depth: ______________ Concrete 0.0026’ Asphalt 0.0013’ Volume: ________________ Cu/Ft
Total Volume:
#1 ________, #2 ________, #3 ________, #4 ________, #5 ________, #6 ________ = ________*cu ft _________ *cu ft x 7.48 gallons = _____________ gallons Spilled.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 26 June 2023 Active Spill Estimation Worksheet
Manhole ID: ____________ Cleanout Address: ____________________________________ Photo(s) of Manhole Opening: 24-inch 36-inch Other: ________________________ Time Measurements were taken: ______:______ AM PM
Pick Hole Measured Height: __________ inches Attach Photos Quadrant A Highest Measure: __________ inches. % of Quadrant Spilling ________ Quadrant B Highest Measure: __________ inches. % of Quadrant Spilling ________ Quadrant C Highest Measure: __________ inches. % of Quadrant Spilling ________ Quadrant D Highest Measure: __________ inches. % of Quadrant Spilling ________ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ or
Measured Height from Clean Out: __________ inches (top of stack to top of water) A B
C D
9 3
Pick Hole
(Always 12:00)
Shade in Quadrant to
indicate area(s) where
water is pushing up ¼”
or more.
Shade in Quadrant to
indicate area(s) where
water is pushing up ¼”
or more.
12 6
City of Taft
Sanitary Sewer Spill Emergency Response Plan 27 June 2023 Active Spill Estimation Worksheet
Sample Templates for Spill Volume Estimation
TABLE 'A'
ESTIMATED SPILL FLOW OUT OF M/H WITH COVER IN PLACE
AND WITH M/H COVER REMOVED
24” Frame 36” Frame
Height of
spout above
rim: inches
Spill Flow:
GPM
covered
M/H
Spill Flow:
GPM
uncovered
M/H
Height of
spout above
rim: inches
Spill Flow:
GPM
covered
M/H
Spill Flow:
GPM
uncovered
M/H
.25 1 62 .25 1 111
.5 3 160 .5 4 271
.75 6 354 .75 8 458
1.0 9 799 1.0 13 660
1.25 12 1340 1.25 18 1486
1.5 16 1986 1.5 24 2424
1.75 21 2799 1.75 31 3382
2.0 25 3444 2.0 37 4458
2.25 31 3986 2.25 45 5556
2.5 38 4437 2.5 55 6764
2.75 45 4687 2.75 66 7972
3.0 54 4910 3.0 78 9062
3.25 64 * 3.25 93 10139
3.5 75 3.5 109 11097
3.75 87 3.75 127 12035
4.0 100 4.0 147 12861
4.25 115 4.25 169 13285
4.5 131 4.5 192 *
4.75 148 4.75 217
5.0 166 5.0 243
5.25 185 5.25 270
5.5 204 5.5 299
5.75 224 5.75 327
6.0 244 6.0 357
6.25 265 6.25 387
6.5 286 6.5 419
6.75 308 6.75 451
7.0 331 7.0 483
7.25 354 7.25 517
7.5 377 7.5 551
7.75 401 7.75 587
8.0 426 8.0 622
*Uncovered GPM estimates for 24” and 36” Manholes stop at 3” and 4.25” respectively as they would require gravity sewer lines in excess of 24” and 36” to create conditions allowing for flow rates to exceed these estimates.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 28 June 2023 Active Spill Estimation Worksheet
Sample Templates for Spill Volume Estimation
Table “B”
ESTIMATED SPILL FLOW FROM PICK HOLE
Estimates for 7/8” Pick Hole
Height of Spout Above M/H Cover in Inches Spill Flow in GPM .16 (1/8) 1.0
.25 (1/4) 1.4
.5 (1/2) 1.9
.75 (3/4) 2.4
1.0 2.7
1.25 3.1
1.5 3.4
1.75 3.6
2.0 3.9
2.25 4.1
2.5 4.3
2.75 4.5
3.0 4.7
3.25 4.9
3.5 5.1
3.75 5.3
4.0 5.5
4.25 5.6
4.5 5.8
4.75 6.0
5.0 6.1
5.25 6.3
5.5 6.4
5.75 6.6
6.0 6.7
6.25 6.8
6.5 (unrestrained M/H cover will start to lift)
7.0 6.75 7.1
7.0 7.2
7.25 7.4
7.5 7.5
7.75 7.6
8.0 7.7
8.25 7.9
8.5 8.0
8.75 8.1
9.0 8.2
9.25 8.3
9.5 8.4
9.75 8.5
10.0 8.7
City of Taft
Sanitary Sewer Spill Emergency Response Plan 29 June 2023 Spill Flow Rate Method Worksheet
Completed By: __________ Measuring Manhole: ________________ How was Flow Rate Determined?
(Attach worksheets, reports, etc. used in determination) Flow Calculation Work Sheet; Determined Flow Rate: __________ GPM Active Spill Estimation Worksheet; Determined Flow Rate __________ GPM Flow Monitoring Equipment;
If Flow Monitoring Equipment:
Measuring Period: From ______/______/______ at _____:_____ To ______/______/______ at _____:_____
Average Flow Rate During Same Time of Day as Spill Occurred: ___________ GPM Flow Measured - Downstream Manhole ID: _____________; Flow __________ GPM (See SSO Response Field Check List for Downstream flow information) (Attach Flow Calculation Worksheet)
Diurnal Flow Pattern applied: _____________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Comments: ____________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Duration: ___________ + Flow Rate (GPM) ____________ = Spill Volume ____________ Gallons City of Taft
Sanitary Sewer Spill Emergency Response Plan 30 June 2023 Duration and Flow Rate Comparison
Compare the Spill to reference images below to estimate flow rate of the current overflow.
NOTE: If the manhole cover in your picture has vent holes or more than one pry hole, do not use these pictures for comparison.
Describe which reference photo(s) were used and any additional factors that influenced applying the reference photo data to the actual Spill:
Manhole Overflow Gauge: CWEA Southern Section Collections Systems Committee Overflow Simulation
Flow Rate Based on Photo Comparison: gallons per minute (gpm) Start Date and Time 1.
End Date and Time 2.
Spill Event Total Time Elapsed
(subtract Line 1 from Line 2. Show in minutes.)
3. Average Flow Rate GPM (Account for diurnal flow pattern) 4.
Total Volume Estimated Using Duration and Flow Method (Line 3 x Line 4)
5. City of Taft
Sanitary Sewer Spill Emergency Response Plan 31 June 2023
COORDINATION WITH STORM DRAIN AGENCIES & LOCAL UTILITY AGENCIES Storm Water System
The City of Taft owns the stormwater system in the City service area and is responsible for operating and managing the Municipal Separate Storm Sewer System (MS4).
The City’s has a predominantly “surface flow” storm water conveyance system that does not include any underground storm water assets. The majority of storm water flows are conveyed through a curb and gutter conveyance system which ultimately flow to Sandy Creek. As there are only a few subsurface storm water assets with distinct inlets and outlets; the City has not maintained a storm water system map.
In the event of a SSO, the City will contain any surface flow wastewater and recovers it directly from the curb and gutter system or contains flows in subsurface conveyance pipelines at the locations identified below:
Terrance Drive by PGE 601 Washington
705 A Street 602 Washington
10 Gray Way 526 Grant Terrace
Rails-to-Trails 526 Westside Grant Terrace
The goals of City operations staff are:
o Proactively restrict any wastewater from entering the storm drain utilizing damming and diking techniques in areas around storm drain inlets or drainage channels, o Isolate and contain any wastewater that enters the storm drain system, o Recover wastewater that enters any portion of the storm drain system, o Clean the impacted storm drain system utilizing methods that will not impact water quality in downstream water bodies,
o Return all wastewater recovered from storm drain system to the sanitary sewer system.
Water System
Coordination with any public water system that experiences a sewer spill within 1,000 feet of a surface water intake is required to establish if the local water supply has been contaminated due to the sewer spill is required.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 32 June 2023
RECEIVING WATER MONITORING AND RECEIVING WATER CLOSURE
An important element of any water quality monitoring activities is the proper and thorough understanding of the service area and the various challenges the geography and sewer infrastructure in the service area with the potential of wastewater reaching surface waters or storm water facilities. By evaluating the areas of concern in a service area such as creeks, aerial pipeline crossings over water ways and all storm water related infrastructure, the City can be better prepared to timely respond to any Spill reaching surface waters and to minimize the impacts of an Spill in or around local surface waters and storm water infrastructure.
Surface waters of concern are those surface waters within the City’s service area that may be impacted by a sanitary sewer spill from the City’s sanitary sewer collection system.
Prior planning, review and evaluation of potential failure points can help minimize any potential impacts to surface waters or storm water infrastructure when and if the water quality monitoring must be implemented. Any review of these areas of potential surface water contamination in advance of a Spill should allow the City to be better prepared to respond to an Spill with the proper equipment and a better understanding of the procedures that may need to be invoked during the Spill such as flow rate of a creek or stream, and potential areas of significant environmental concern.
MONITORING
Visual Observation
In the event of a spill to a Receiving Water/Surface Water, the City must gather and document the following information:
o Estimated spill travel time to the receiving water;
o For spills entering a drainage conveyance system, estimated spill travel time from the point of entry into the drainage conveyance system to the point of discharge into the receiving water;
o Estimated spill volume entering the receiving water; and o Photography of:
• Waterbody bank erosion,
• Floating matter,
• Water surface sheen (potentially from oil and grease), • Discoloration of receiving water, and
• Impact to the receiving water.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 33 June 2023 Receiving Water – Water Quality Sampling & Analysis
For sewage spills in which an estimated 50,000 gallons or greater are discharged into a surface water, the City shall conduct the following water quality sampling no later than 18 hours after the City’s knowledge of a potential discharge to a surface water:
o Collect one water sample, each day of the duration of the spill, at:
• Stormwater Conveyance System: A point in a drainage conveyance system before the drainage conveyance system flow discharges into a receiving water,
• Point of Discharge: A point in the receiving water where sewage initially enters the receiving water,
• Upstream of Discharge Point: A point in the receiving water, upstream of the point of sewage discharge, to capture ambient conditions absent of sewage discharge impacts.
• Downstream of Discharge Point: A point in the receiving water, downstream of the point of sewage discharge, where the spill material is fully mixed with the receiving water.
o Sampling Procedures:
• Collect samples away from bank of stream/creek,
• Collect samples against the direction of stream/creek flow , • Avoid sampling scum or debris in stream/creek flow,
• Bacterial Samples: - make sure to leave chemical additive in sample bottle while taking sample, avoid touching sample bottle cap form touching anything before screwing cap on bottle after sample is complete, make sure sample is collected at least 2” below surface of water, • Complete chain of custody and make sure sample bottle is labeled appropriately,
• Store sample bottles in cooler and deliver to lab for analysis. o If the receiving water has no flow during the duration of the spill, the City must report “No Sampling Due To No Flow” for its receiving water sampling locations. o The City must use its best professional judgment to determine the upstream and downstream distances based on receiving water flow, accessibility to upstream/downstream waterbody banks, and size of visible sewage plume. o Samples for one of the following constituents must be collected and analyzed by an Environmental Laboratory Accreditation Program (ELAP) Certified Laboratory:
• Ammonia, and
• Total Coliform Bacteria
• Fecal Coliform Bacteria
• E-coli
• Enterococcus
City of Taft
Sanitary Sewer Spill Emergency Response Plan 34 June 2023 Fecal Coliform is the appropriate bacterial indicator identified for the Tulare Lake Basin Water Quality Control Plan (2018).
Document all sample points discussed above on a map for submittal as part of the Technical Report submitted to the RWQCB. Document sample conditions stream/creek and any impacts to wildlife with photos.
Safety: If staff encounters access restrictions or unsafe conditions that prevents compliance with spill response requirements or monitoring requirements in the General Order, the City shall provide documentation of access restrictions and/or safety hazards in the corresponding required report.
WATER BODY CLOSURE
Creek Warnings and Closures
1. City Staff is responsible for posting the surface water warning or closure signs when there is a surface water advisory or closure due to a Spill. Kern County Environmental Health may conduct these postings. Make sure to coordinate. appropriately as the City is ultimately responsible for ensuring posting occurs.
2. The surface water advisory or closure pertains to the area where the Spill discharged into the surface water and 100 feet upstream and downstream.
3. The signs are posted at all public access points within this 200-foot area.
4. When City Staff determines that the surface water is no longer under an advisory or closure, City Staff is responsible for removing the signs and barricades.
BENEFICIAL USES: TULARE LAKE BASIN
The following are Beneficial Uses identified for the Tulare Lake Basin. o Municipal & Domestic
o Agricultural Supply
o Industrial Service Supply
o Industrial Process Supply
While it is unlikely the City will have a sewer spill that will impact the Tulare Lake Basin in a manner that would degrade the beneficial uses, the City should be prepared to analyze potential impacts in the event of a Category 1 Spill that is 50,000 gallons or greater which requires the development of a Technical Report.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 35 June 2023
REPORTING PROCEDURES
Summary Tables Notification, Monitoring, Reporting
Cat 1 Spill: Spills to Surface Waters
Spill
Requirement Action
Notification
Within two (2) hours of the City’s knowledge of a Category 1 spill of 1,000 gallons or greater, discharging or threatening to discharge to surface waters:
Notify the California Office of Emergency Services and obtain a notification control number. (800) 852-7550
Monitoring
• Conduct spill-specific monitoring;
• Conduct water quality sampling of the receiving water within 18 hours of initial knowledge of spill of 50,000 gallons or greater to surface waters.
Reporting
• Submit Draft Spill Report within three (3) business days of the City’s knowledge of the spill;
• Submit Certified Spill Report within 15 calendar days of the spill end date;
• Submit Technical Report within 45 calendar days after the spill end date for a Category 1 spill in which 50,000 gallons or greater discharged to surface waters; and
• Submit Amended Spill Report within 90 calendar days after the spill end date.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 36 June 2023 Spill Category 2: Spills of 1,000 Gallons or Greater That Do Not Discharge to Surface Waters
Spill
Requirements Action
Notification
Within two (2) hours of the Enrollee’s knowledge of a Category 2 spill of 1,000 gallons or greater, discharging or threatening to discharge to waters of the State:
Notify California Office of Emergency Services and obtain a notification control number. (800) 852-7550
Monitoring Conduct spill-specific monitoring.
Reporting
• Submit Draft Spill Report within three (3) business days of the City’s knowledge of the spill;
• Submit Certified Spill Report within 15 calendar days of the spill end date; and
• Submit Amended Spill Report within 90 calendar days after the spill end date.
Spill Category 3: Spills of Equal or Greater than 50 Gallons and Less than 1,000 Gallons That Does Not Discharge to Surface Waters
Spill
Requirements Action
Notification Not Applicable
Monitoring Conduct spill-specific monitoring.
Reporting
• Submit monthly Certified Spill Report to the online CIWQS Sanitary Sewer System Database within 30 calendars days after the end of the month in which the spills occur; and
• Submit Amended Spill Reports within 90 calendar days after the Certified Spill Report due date.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 37 June 2023 Spill Category 4: Spills Less Than 50 Gallons That Do Not Discharge to Surface Waters
Spill
Requirements Action
Notification Not Applicable
Monitoring Conduct spill-specific monitoring.
Reporting
• If, during any calendar month, Category 4 spills occur, certify monthly, the estimated total spill volume exiting the sanitary sewer system, and the total number of all Category 4 spills into the online CIWQS Sanitary Sewer System Database, within 30 days after the end of the calendar month in which the spills occurred.
• Upload and certify a report, in an acceptable digital format, of all Category 4 spills to the online CIWQS Sanitary Sewer System Database, by February 1st after the end of the calendar year in which the spills occur.
Enrollee Owned and/or Operated Lateral Spills That Do Not Discharge to Surface Waters
Spill
Requirements Action
Notification
Within two (2) hours of the City’s knowledge of a spill of 1,000 gallons or greater, from an enrollee- owned and/or operated lateral, discharging or threatening to discharge to waters of the State:
Notify California Office of Emergency Services and obtain a notification control number. (800) 852-7550
Not applicable to a spill of less than 1,000 gallons.
Monitoring Conduct visual monitoring.
Reporting
• Upload and certify a report, in an acceptable digital format, of all lateral spills (that do not discharge to a surface water) to the online CIWQS Sanitary Sewer System Database, by February 1st after the end of the calendar year in which the spills occur.
• Report a lateral spill of any volume that discharges to a surface water as a Category 1 spill.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 38 June 2023 Detailed Reporting Requirements
Category 1 Spills
Draft Category 1 Spill Report
The Draft Category 1 Spill Report must be completed in CIWQS as soon as possible, but no later than three (3) business days after the City is made aware of the Spill.
The Draft Category 1 Spill Report must include all of the following information:
1. Contact information: Name and telephone number of City contact person to respond to spill-specific questions;
2. Spill location name;
3. Date and time the City was notified of, or self-discovered, the spill;
4. Operator arrival time;
5. Estimated spill start date and time;
6. Date and time the City notified the California Office of Emergency Services, and the assigned control number;
7. Description, photographs, and GPS coordinates of the system location where the spill originated. If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
8. Estimated total spill volume exiting the system;
9. Description and photographs of the extent of the spill and spill boundaries;
10. Did the spill reach a drainage conveyance system? If Yes:
a. Description of the drainage conveyance system
transporting the spill;
b. Photographs of the drainage conveyance system entry
location(s);
c. Estimated spill volume fully recovered from the drainage conveyance system;
d. Estimated spill volume remaining within the drainage conveyance system;
11. Description and photographs of all discharge point(s) into the surface water;
12. Estimated spill volume that discharged to surface waters; and
13. Estimated total spill volume recovered.
If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.
Final (Certified) Category 1 Spill Report
Within 15 calendar days of the spill end date, the City shall submit a Certified Spill Report for Category 1 spills, to the online CIWQS Sanitary Sewer System Database. Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 39 June 2023 The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section
3.1.1 (Draft Spill Report for Category 1 Spills) above:
• Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;
• Spill end date and time;
• Description of how the spill volume estimations were calculated, including at a minimum:
a. The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition
(SCADA) records, flow monitoring or other telemetry
information used to estimate the volume of the spill
discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and
b. The methodology(ies), assumptions and type of data
relied upon for estimations of the spill start time and the spill end time;
• Spill cause(s) (for example, root intrusion, grease deposition, etc.);
• System failure location (for example, main, lateral, pump station, etc.);
• Description of the pipe material, and estimated age of the pipe material, at the failure location;
• Description of the impact of the spill;
• Whether or not the spill was associated with a storm event; • Description of spill response activities including description of immediate spill containment and cleanup efforts;
• Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;
• Spill response completion date;
• Detailed narrative of investigation and investigation findings of cause of spill;
• Reasons for an ongoing investigation (as applicable) and the expected date of completion;
• Name and type of receiving water body(s);
• Description of the water body(s), including but not limited to:
a. Observed impacts on aquatic life,
b. Public closure, restricted public access, temporary
restricted use, and/or posted health warnings due to spill, c. Responsible entity for closing/restricting use of water body, and
d. Number of days closed/restricted as a result of the spill. e. Whether or not the spill was located within 1,000 feet of a municipal surface water intake; and
• If water quality samples were collected, identify sample locations and the parameters the water quality samples were analyzed for.
If no samples were taken, Not Applicable shall be selected. • If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 40 June 2023 Spill Technical Report
The City shall submit a Spill Technical Report in CIWQS within forty-five (45) calendar days of the Spill end date for any Spill in which 50,000 gallons or greater are spilled to surface waters.
The Spill Technical Report shall include:
For any spill in which 50,000 gallons or greater discharged into a surface water, within 45 calendar days of the spill end date, the City shall submit a Spill Technical Report to the online CIWQS Sanitary Sewer System Database. The Spill Technical Report, at minimum, must include the following information:
• Spill causes and circumstances, including at minimum:
• Complete and detailed explanation of how and when the spill was discovered;
• Photographs illustrating the spill origin, the extent and reach of the spill, drainage conveyance system entrance and exit, receiving water, and post-cleanup site conditions;
• Diagram showing the spill failure point, appearance point(s), the spill flow path, and ultimate destinations;
• Detailed description of the methodology employed, and available data used to calculate the discharge volume and, if applicable, the recovered spill volume;
• Detailed description of the spill cause(s);
• Description of the pipe material, and estimated age of the pipe material, at the failure location;
• Description of the impact of the spill;
• Copy of original field crew records used to document the spill; and
• Historical maintenance records for the failure location.
City’s response to the spill:
• Chronological narrative description of all actions taken by the City to terminate the spill;
• Explanation of how the Sewer System Management Plan Spill Emergency Response Plan was implemented to respond to and mitigate the spill; and
• Final corrective action(s) completed and a schedule for planned corrective actions, including:
• Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable,
• Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill
occurrences, and
• Necessary modifications to the Emergency Spill Response Plan to incorporate lessons learned in responding to and mitigating the spill.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 41 June 2023 Water Quality Monitoring, including at minimum:
• Description of all water quality sampling activities conducted; • List of pollutant and parameters monitored, sampled and analyzed; as required in the General Order;
• Laboratory results, including laboratory reports;
• Detailed location map illustrating all water quality sampling points; and
• Other regulatory agencies receiving sample results (if applicable).
Evaluation of spill impact(s), including a description of short-term and long-term impact(s) to beneficial uses of the surface water.
If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.
Amended Certified Spill Reports for Individual Category 1 Spills The City shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The City shall certify the amended report.
After 90 calendar days, the City shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.
Category 2 Spills
Draft Category 2 Spill Report
Within three (3) business days of the City’s knowledge of a Category 2 spill, the City shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.
The Draft Spill Report must, at minimum, include the following items:
i. Contact information: Name and telephone number of City contact person to respond to spill-specific questions;
ii. Spill location name;
iii. Date and time the City was notified of, or self-discovered, the spill; iv. Operator arrival time;
v. Estimated spill start date and time;
vi. Date and time the City notified the California Office of Emergency Services, and the assigned control number;
vii. Description, photographs, and GPS coordinates of the system location where the spill originated;
viii. If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
ix. Estimated total spill volume exiting the system;
x. Description and photographs of the extent of the spill and spill boundaries; xi. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; City of Taft
Sanitary Sewer Spill Emergency Response Plan 42 June 2023 o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system;
o Estimated spill volume remaining within the drainage conveyance system;
o Estimated spill volume discharged to a groundwater infiltration basin or facility, if applicable; and
xii. Estimated total spill volume recovered.
If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.
Final (Certified) Category 2 Spill Report
Within 15 calendar days of the spill end date, the City shall submit a Certified Spill Report for the Category 2 spill, to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov). Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number. The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report above:
• Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;
• Spill end date and time;
• Description of how the spill volume estimations were calculated, including at a minimum:
a. The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was
recovered), and
b. The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;
• Spill cause(s) (for example, root intrusion, grease deposition, etc.); • System failure location (for example, main, pump station, etc.); • Description of the pipe/infrastructure material, and estimated age of the pipe material, at the failure location;
• Description of the impact of the spill;
• Whether or not the spill was associated with a storm event; • Description of spill response activities including description of immediate spill containment and cleanup efforts;
• Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;
• Spill response completion date;
• Detailed narrative of investigation and investigation findings of cause of spill;
City of Taft
Sanitary Sewer Spill Emergency Response Plan 43 June 2023 • Reasons for an ongoing investigation (as applicable) and the expected date of completion; and
• Whether or not the spill was located within 1,000 feet of a municipal surface water intake.
If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.
Amended Certified Spill Reports for Individual Category 2 Spills The City shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The City shall certify the amended report.
After 90 calendar days, the City shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.
Category 3 Spills – Monthly Certified Spill Reporting
1. The City shall report and certify all Category 3 spills to the online CIWQS Sanitary Sewer System Database within 30 calendar days after the end of the month in which the spills occurred. (For example, all Category 3 spills occurring in the month of February shall be reported and certified by March 30th). After the Legally Responsible Official certifies the spills, the online CIWQS Sanitary Sewer System Database will issue a spill event identification number for each spill.
2. The monthly reporting of all Category 3 spills must include the following items for each spill:
a. Contact information: Name and telephone number of City contact person to respond to spill-specific questions;
b. Spill location name;
c. Date and time the City was notified of, or self-discovered, the spill; d. Operator arrival time;
e. Estimated spill start date and time;
f. Description, photographs, and GPS coordinates where the spill originated:
i. If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
g. Estimated total spill volume exiting the system;
h. Description and photographs of the extent of the spill and spill boundaries; i. Did the spill reach a drainage conveyance system? If Yes:
i. Description of the drainage conveyance system transporting the spill; ii. Photographs of the drainage conveyance system entry locations(s); iii. Estimated spill volume fully recovered from the drainage conveyance system; and
iv. Estimated spill volume discharged to a groundwater infiltration basis or facility, if applicable.
j. Estimated total spill volume recovered;
k. Description of the spill event destination(s), including GPS coordinates, if available, that represent the full spread and reaches of the spill; l. Spill end date and time;
City of Taft
Sanitary Sewer Spill Emergency Response Plan 44 June 2023 m. Description of how the spill volume estimations were calculated, including, at minimum:
i. The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and ii. The methodology and type of data relied upon to estimate the spill start time, on-going spill rate at time of arrival (if applicable), and the spill end time; n. Spill cause(s) (for example, root intrusion, grease deposition, etc.); o. System failure location (for example, main, pump station, etc.); p. Description of the pipe/infrastructure material, and estimated age of the pipe/infrastructure material, at the failure location;
q. Description of the impact of the spill;
r. Whether or not the spill was associated with a storm event; s. Description of spill response activities including description of immediate spill containment and cleanup efforts;
t. Description of spill corrective actions, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of the major milestones for those steps; including, at minimum:
i. Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable, and
ii. Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences at the same spill event location, including:
1. Adjusted schedule/method of preventive maintenance,
2. Planned rehabilitation or replacement of sanitary sewer asset,
3. Inspected, repaired asset(s), or replaced defective asset(s),
4. Capital improvements,
5. Documentation verifying immediately implemented system modifications and operating/maintenance modifications,
6. Description of spill response activities,
7. Spill response completion date, and
8. Ongoing investigation efforts, and expected completion date of investigation to determine the full cause of spill;
u. Detailed narrative of investigation and investigation findings of cause of spill.
3. If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.
Amended Certified Spill Reports for Category 3 Spills
Within 90 calendar days of the certified Spill Report due date, the City may update or add additional information to a certified Spill Report by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The City shall certify the amended report.
After 90 calendar days, the Legally Responsible Official shall contact the State Water Board at [email protected] to request to amend a certified Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the 90-day timeframe for amending the certified Spill Report, as provided above.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 45 June 2023
ADDITIONAL REPORTING
Annual Certified Spill Reporting of Category 4 and/or Lateral Spills For all Category 4 spills and spills from its owned and/or operated laterals that are caused by a failure or blockage in the lateral and that do not discharge to a surface water, the City shall:
o Maintain records per section 4.4. of the Notification, Monitoring, Reporting and Recordkeeping Requirements;
o The City must maintain the following records for each individual Category 4 spill and for each individual non-Category 1 Enrollee-owned and/or operated lateral spill.
Recordkeeping required - Individual Category 4 Spill Information:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Description and GPS coordinates for the system location where the spill originated;
4. Did the spill reach a drainage conveyance system? If Yes:
• Description of drainage conveyance system location,
• Estimated spill volume fully recovered within the drainage conveyance system, and
• Estimated spill volume remaining within the drainage conveyance system;
5. Estimated total spill volume exiting the sanitary sewer system;
6. Spill date and start time;
7. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
8. System failure location (for example, main, pump station, etc.);
9. Description of spill response activities including description of immediate spill containment and cleanup efforts;
10. Description of how the volume estimation was calculated, including, at minimum:
• The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and
• The methodology and type of data relied upon to estimate the spill start time, on- going spill rate at time of arrival (if applicable), and the spill end time;
11. Description of implemented system modifications and operating/maintenance modifications.
o City Owned Laterals:
1. Date and time the City was notified of, or self-discovered, the spill;
2. Location of individual spill;
3. Estimated individual spill volume;
4. Spill cause(s) (for example, root intrusion, grease deposition, etc.); and
5. Description of how the volume estimations were calculated.
Total Annual Spill Information:
1. Estimated total annual spill volume;
2. Description of spill corrective actions, including at minimum:
City of Taft
Sanitary Sewer Spill Emergency Response Plan 46 June 2023 o Local regulatory enforcement action taken against the sewer lateral owner in response to a spill, as applicable, and
o System operation, maintenance and program modifications implemented to prevent repeated spill occurrences at the same spill location
The City shall provide records upon request by State Water Board or Regional Water Board staff.
Annually upload and certify a report, in an appropriate digital format, of all recordkeeping of spills to the online CIWQS Sanitary Sewer System Database, by February 1st after the end of the calendar year in which the spills occurred.
A spill from an City-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the City shall report all Category 1 spills per section 3.1 of Notification, Monitoring, Reporting and Recordkeeping Requirements of the General Order.
Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills”
If either (1) no spills occur during a calendar month or (2) only Category 4, and/or City-owned and/or operated lateral spills (that do not discharge to a surface water) occur during a calendar month, the City shall certify, within 30 calendar days after the end of each calendar month, either a “No-Spill” certification statement, or a “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” certification statement, in the online CIWQS Sanitary Sewer System Database, certifying that there were either no spills, or Category 4 and/or Non-Category 1 Lateral Spills that will be reported annually (per section 3.6 of the MRP) for the designated month.
If a spill starts in one calendar month and ends in a subsequent calendar month, and the City has no further spills of any category, in the subsequent calendar month, the City shall certify “no-spills” for the subsequent calendar month.
If the City has no spills from its systems during a calendar month, but the City voluntarily reported a spill from a private lateral or a private system, the City shall certify “no-spills” for that calendar month.
If the City has spills from its owned and/or operated laterals during a calendar month, the City shall not certify “no spills” for that calendar month.
Collection System Questionnaire
Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)
The City shall update their previous year’s Annual Report, by April 1 of each year after the Effective Date of the General Order, for each calendar year (January 1 through December 31).
The Annual Report must be entered directly into the online CIWQS Sanitary Sewer System Database. The City’s Legally Responsible Official shall certify the Annual Report as instructed in CIWQS;
The Annual Report must address, and update as applicable, the following items:
o Population served;
City of Taft
Sanitary Sewer Spill Emergency Response Plan 47 June 2023 o Updated sewer system service area boundary map, if service area boundary has changed from original map submitted per section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of the General Order; o Number of system operation and maintenance staff:
• Entry level (less than two years of experience),
• Journey level (greater than two years of experience), • Supervisory level, and
• Managerial level;
o Number of operation and maintenance staff certified as a certified collection system operator by the California Water Environmental Association (CWEA), with:
• Corresponding number of certified collection system operator grade levels (Grade I, II, III, IV, and V);
o System information:
• Miles of system gravity and force mains,
• Number of upper and lower service laterals connected to system, • Estimated number of upper and lower laterals owned and/or operated by the City,
• Portion of laterals that is City’s responsibility,
• Average age the major components of system infrastructure, • Number and age of pump stations, and
• Estimated total miles of the system pipeline not accessible for maintenance; o Name and location of the treatment plant(s) receiving sanitary sewer system’s waste;
o Name of satellite sewer system tributaries;
o Number of system’s gravity sewer above or underground crossings of water bodies throughout system;
o Number of force main (pressurized pipe) above or underground crossings of water bodies throughout system;
o Number of siphons used to convey waste throughout the sewer system; o Miles of sewer system cleaned;
o Miles of sewer system video inspected, or comparable (i.e., video closed-circuit television or alternative inspection methods);
o System Performance Evaluation as specified in section 5.11 (System Performance Analysis) of the General Order;
o Major spill causes (for example, root intrusion, grease deposition); o System infrastructure failure points (for example, main, pump station, lateral, etc.); o Ongoing spill investigations; and
o Actions taken to address system deficiencies.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 48 June 2023
POST SPILL INVESTIGATIONS
Post Spill Investigations & Assessment
Post Spill Failure Analysis Investigation
The objective of the failure analysis investigation is to determine the “root cause” of the Spill and to identify corrective action(s) needed that will reduce or eliminate future potential for the Spill to recur. The analysis also requires an assessment of spill response activities.
The investigation should include reviewing all relevant data to determine appropriate corrective action(s) for the line segment and failure point.
The investigation should include the following as applicable and or appropriate:
• Review of and completion of the Spill Field Response Report and associated information,
• Review of the incident timeline and other documentation regarding the incident, • Review of communications with the reporting party and witness. • Review of volume estimate, volume recovered estimate, volume estimation assumptions and associated drawings,
• Review of materials removed from sewer line,
• Review of available photographs,
• Interviews with staff that responded to the spill.
• Review of past maintenance records,
• Review of past CCTV records,
• Conducting a CCTV inspection to determine the condition of the line segment immediately following the Spill and reviewing the video and logs, • Review of any FOG related information or results
The result of the failure analysis investigation should lead to a determination of the root cause of the Spill and identification of future corrective actions. The Spill Follow up Investigation Form should be used to document the investigation.
Post Spill CCTV Condition Assessment
City staff shall investigate the cause of the Spill (Category 1 & 2, & 3) and may employ the following measures to prevent future overflows:
• Conduct visual observations during sewer line cleaning during SSO and determine if a CCTV analysis is warranted.
• As soon as practicable, the City will conduct a CCTV Conditional Assessment of the sewer line where the Spill originated and determine the nature of the defect; • If the defect is identified as having a significant obstruction or as structurally deficient, the City will take action as soon as practicable to repair or replace the defect, or take other action necessary to protect water quality (e.g., divert the flow until the repair or replacement can occur); or
City of Taft
Sanitary Sewer Spill Emergency Response Plan 49 June 2023 • If the defect is non-structural, such as a grease blockage or vandalism to a manhole cover, the City will implement appropriate measures (e.g., additional maintenance or cleaning), to address the cause.
Post Spill Debriefing
Every Spill event is an opportunity to evaluate the response and reporting procedures.
Each overflow event is unique, with its own elements and challenges including volume, cause, location, terrain, and other parameters.
As soon as possible after Category 1, Category 2, or Category 3 Spill events, all of the participants, from the person who received the call to the last person to leave the site, should meet to review the procedures used and to discuss what worked and where improvements could be made in responding to and mitigating future Spill events. If structural repairs or maintenance tasks are identified as a result of the Post Spill Condition Assessment, these repairs or maintenance tasks should be scheduled and assigned to appropriate staff. The results of the debriefing should be recorded and tracked to ensure the action items are completed.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 50 June 2023
SERP TRAINING
City Staff
The following are minimum training requirements:
• The requirements of the 2022 General Order & Notification, Monitoring, Reporting and Recordkeeping Requirements;
• The District’s Spill Emergency Response Plan procedures and practice drills; • Skilled estimation of spill volume for operations staff; and • Electronic CIWQS reporting procedures for staff submitting data.
Training should be conducted annually at a minimum and when new staff is hired and has responsibilities for sewer spill response activities.
Contractors
Contractors are required to submit a spill response plan in the event of a sewer spill associated with the execution of a project for the City.
The following procedures are to be followed in the event that a contractor/plumber causes or witnesses a Sanitary Sewer Spill. If the contractor/plumber causes or witnesses an Spill they should:
1. Immediately notify the City
2. Protect storm drains.
3. Protect the public.
4. Provide Information to the City Wastewater Staff such as start time, appearance point, suspected cause, weather conditions, etc.
City of Taft
Sanitary Sewer Spill Emergency Response Plan 51 June 2023 City of Taft: Sewer Spill Follow Up Investigation Form
Staff Conducting Investigation:
_____________________________________________________________________________________ Date: __________________
Location of
Spill:_________________________________________________________________________________ ______________________________________________________________________________________ Answer all questions provided below as applicable:
Question Response
Date and time the City was first
notified of the Spill.
How was City notified?
Date and time of Spill response?
What action was taken when
notified, and when?
What was the apparent cause of
the backup/spill?
City of Taft
Sanitary Sewer Spill Emergency Response Plan 52 June 2023 What methods of investigation
were used (visual, videos, etc.)?
Summary of investigation
results?
Were communications with the
reporting party and witness
conducted?
Were volume estimate
methodologies used in Spill
volume estimate reviewed?
Were photos taken of the Spill
and Spill mitigation activities?
What is the estimated age of
the sewer main?
Sewer Main type and or
material?
What is the record of
frequency of
inspection/cleaning at the
site?
Last date of inspection/ cleaning
prior to the incident?
City of Taft
Sanitary Sewer Spill Emergency Response Plan 53 June 2023 Method of cleaning/inspection
on that last date (flushed, jetted,
rodded, etc.)
Was this problem found to be in
the main or the lateral? Both?
Have there been prior problems
with blockage in the main?
When? What were the causes of
prior problems?
Are there major industries,
schools, restaurants on this
sewer main? How close?
Was the City doing any work in
the area prior to the backup? If
so, what was being done?
Any other private construction
going on in the area. If so, what
was being done?
Water Body Impacted?
Location? Posting? Follow Up
Actions?
Assessment of SERP
Implementation and
Effectiveness.
Identified SERP Changes as a
result of sewer spill response?
City of Taft
Sanitary Sewer Spill Emergency Response Plan 54 June 2023 Other observations or Notes?
City of Taft
Spill Response Field Checklist
REPORTED BY
Call Address: ___________________________________________________________________________________________________________________ Caller Name: _____________________________________________________ Phone: _________________________ _________________________ Receipt of Call: Date: _______/_______/_______ Time: _______:_______ AM PM Call Received By: ______________
SPILL START TIME NOTES
If Yes, From: Manhole PLCO Other Location
Caller Interview: Is sewage spilling? Yes No
Inside Building Wet Well
Time Caller noticed spill: _______:_______ AM PM N/A Is spill reaching storm drain or surface water Y / N Comments: _____________________________________________________________________________________________________________ If spill is Yes: Last time Caller observed NO Spill occurring: ______:______ AM PM Date: ______/______/______ Comments: ____________________________________________________________________________________________________________ Ask Caller to describe spill: __________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________ Suggested Questions: Is it currently spilling? How would you compare it to a garden hose running full? How big would you say the wet stain is – compared to your driveway? What else can you tell me? Arrival Time: ______:______ AM PM
SSO Discovery ______:______ AM PM
On Site Interview 1: Name/Address: ________________________________________________________________________________________ Observation Description: _____________________________________________________________________________________________________ __________________________________________________________________ Time Observed Spill: ______:______ AM PM N/A On Site Interview 2: Name/Address: ________________________________________________________________________________________ Observation Description: _____________________________________________________________________________________________________ __________________________________________________________________ Time Observed Spill: ______:______ AM PM N/A * Attempts should be made to interview at least two (2) others in addition to the Caller. If nobody is available, document attempts (by address or passer-by)
**Make sure to document (photos) the following; Spill original location, multiple appearance points if applicable, drainage conveyance system point of entry, location(s) of surface water discharge points, extent of spill, locations of cleanup.
City of Taft
Spill Response Field Checklist
SPILL LOCATION
Observed Spill from:
MH ID_________________________ Lift Station ID _________________________ GPS ID:____________________________________ Building Address ________________________________________________________________________________________________________ Comments: ___________________________________________________________________________________________________________ Spill Destination: Building Paved Surface Storm Sys Street/Curb/Gutter Unpaved Water Did spill reach: ++Drainage Conveyance ++Surface Water Name of Waterbody:_____________________________ (If Yes, this is a Category 1 Spill, ++ unless fully captured/returned) Was Spill w/in 1000 ft of Surface Water Intake? __________________ Location: ______________________________________________ If Yes, must coordinate with owner/agency to determine impacts to surface water intake.
Document these activities and results and attach to this report.
Discovered Entering Drainage Conveyance or Surface Water _____:_____ AM PM Take Photos of spill entry point.
Determined Spill Category to be: _________ _____:_____ AM PM ** If Cat.,1 Contact Supervisor ** Estimate of Observed Spill Rate from system: ___________________ gpm Take Photos of spill rates.
Estimate of Observed Spill Rate to Drainage Conveyance System or Waters of the State: ___________________ gpm Photos of Spill Spread (areas impacted by Spill) Include all photos documenting Spill with Spill Report Posted or Restricted Access to impacted Water Body: Yes? Date and Time: _____________________________________________ Category 1 Spill: a spill of any volume of sewage from or caused by a sanitary sewer system that results in a discharge to:
• A surface water, including a surface water body that contains no flow or volume of water; or • A drainage conveyance system that discharges to surface waters when the sewage is not fully captured and returned to the sanitary sewer system or disposed of properly. • Any spill volume not recovered from a drainage conveyance system is considered a discharge to surface water, unless the drainage conveyance system discharges to a dedicated stormwater infiltration basin or facility. A spill from an City-owned and/or operated lateral that discharges to a surface water is a Category 1 spill.
Category 2 Spill: a spill of 1,000 gallons or greater, from or caused by a sanitary sewer system that does not discharge to surface water. A spill of 1,000 gallons or greater that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system, is a Category 2 spill.
Category 3 Spill: a spill of equal to or greater than 50 gallons and less than 1,000 gallons, A spill of equal to or greater than 50 gallons and less than 1,000 gallons, that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 3 spill.
Category 4 Spill: a spill of less than 50 gallons, from or caused by a sanitary sewer system. A spill of less than 50 gallons that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 4 spill.
City of Taft
Spill Response Field Checklist
SPILL RATE NOTES
If Currently Spilling: Complete the “Active” Spill Estimation Worksheet NOTE: This must be performed prior to clearing the blockage or removing the MH lid. *** If Mainline blockage - inspect first MANHOLE DOWNSTREAM of blockage and note flow rate below *** No Flow in Channel Trickle flow in Channel Depth of flow in Channel _____________ inches Time: ______:______ AM PM Describe how measurement was taken and document flow rate calculations:
__________________________________________________________________________________________________________________________________ ______________ ____________________________________________________________________________________________________________________
CAUSE OF SPILL
Failed at: Mainline Lateral Force Main Lift Station Wet Well _______________________________________ Spill Cause: Roots Grease Debris Vandalism Capacity Design Lift Sta. Fail _____________________________ Spill cause to be determined by CCTV inspection (Attach CCTV Report to this form) Diameter of sewer pipe where spill occurred: ____________________________ Sewer Pipe Material: ___________________________ Age of Sewer Pipe: __________________________
SPILL CONTAINMENT
Containment Implemented: _____:_____ AM PM
Containment Measures: _______________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________ City of Taft
Spill Response Field Checklist
CLEAN UP
Clean Up begin: _____:_____ AM PM Gallons Used for Clean Up ____________ Gallons Retrieved ____________ Clean Up Complete: _____:_____ AM PM Water De-Chlorinated Yes No Describe Clean Up Operations: _______________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________
OTHER IMPORTANT MILESTONES
Contacted Supervisor: _____:_____ AM PM ____________________________________________________________ Requested Additional Staff/Equip: _____:_____ AM PM ____________________________________________________________ Spill End Time: _____:_____ AM PM ____________________________________________________________ Departure Time: _____:_____ AM PM ____________________________________________________________
_________________________________ _____:_____ AM PM ____________________________________________________________ _________________________________ _____:_____ AM PM ____________________________________________________________ _________________________________ _____:_____ AM PM ____________________________________________________________ Document all assumptions made to document and estimate Spill Volume:
__________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________ City of Taft
Spill Response Field Checklist
REGULATORY AGENCY NOTIFICATION
Report to Cal OES: _____:_____ AM PM (Category 1 & Category 2 if Cat 2 is threat to waters of State) (800) 852-7550 By: _________________
Control Number provided by Cal OES: ___________________________________________________________________ Name of Person Contacted: ________________________________________________________ or Left Message:
Report to RWQCB: _____:_____ AM PM (Optional) (559) 445-5116 By: _________________ Name of Person Contacted: ________________________________________________________ or Left Message:
Report to Kern Co. Env. Health_____:_____ AM PM (Optional) (661) 862-8791 By: _________________ Name of Person Contacted: _______________________________________________________ or Left Message:
Report to CDFW _____:_____ AM PM (Optional) (916) 445-0045 By: _________________ Name of Person Contacted: _______________________________________________________ or Left Message:
Other _____:_____ AM PM Agency:_____________________________________________________ # Called:______________________
By: __________________
Name of Person Contacted: _______________________________________________________ or Left Message:
Notes:
Response Crew: _________________________, _________________________, _________________________, _________________________ _________________________, __________________________, _________________________, _________________________ City of Taft
Spill Response Field Checklist
SPILL TO DRAINAGE CONVEYANCE OR WATERS OF THE STATE
Safety: If staff encounters access restrictions or unsafe conditions that prevents compliance with spill response requirements or monitoring requirements in the General Order, the City shall provide documentation of access restrictions and/or safety hazards in the corresponding required report.
In the event of a Spill to a receiving water, the following actions must be completed:
o Estimate of spill travel time from point of entry to drainage conveyance system to point of discharge to receiving water:
Estimated Spill Travel Rate: _____________________________feet per second.
Duration of Spill in drainage conveyance system: ______________________________________ minutes o Estimated Spill Volume entering receiving water: ____________________________________________ gallons o Photos of:
▪ Water Body Bank
▪ Erosion, Floating Matter,
▪ Water Surface Sheen (Ex: oil/grease),
▪ Discoloration of receiving water,
▪ Visual impacts to receiving water. Attach all photos to Spill Report Post Public Health Warnings at entry point, upstream and downstream of Spill & document locations.
Water Quality Sampling and Analysis (All samples must be analyzed by a ELAP Certified Lab) Spills with a volume estimated at 50,000 gallons or greater that discharge to a surface water require the following:
o Water Quality Sampling within 18 hours of the City having knowledge of a spill to surface water. o Sample Locations:
▪ Sample from Drainage Conveyance System prior to entry to receiving water [DCS-001] ▪ Entry point of sewage in receiving water [RSW-001]
▪ Upstream (~ 100 ft) of entry point in receiving water [RSW-001U] ▪ Downstream (~100 ft) of entry point in receiving water [RSW-001D] o Samples Required:
▪ Ammonia
▪ Fecal Coliform
Map of Spill Locations and Sample Points
On the following page, insert a map (utilizing Google Earth or other Map tools) that documents:
▪ Spill origin site,
▪ Stormwater Conveyance system(s) impacted,
▪ Spill entry point to surface water, Public Health Warnings ▪ Sample locations – use labels provided above for Sample Locations Address all additional requirements identified in Section 3.1.3 Spill Technical Report of the Notification, Monitoring, Reporting and Recordkeeping Requirements for any Spill 50,000 gallons or greater to surface water.
City of Taft
Spill Response Field Checklist
Spill to Surface Water Map: (Insert on this page)
PREPARED BY:
City of Taft
Public Works Division
209 East Kern Street
Taft, CA 93268
Sewer System Management Plan – Revision 03
City of Taft
May 2023
Page i
City of Taft
SEWER SYSTEM MANAGEMENT PLAN
Revision 3
May 2023
WDID: 5SSO10940
The Sewer System Management Plan, Revision 3 was created with the assistance of the following City of Taft, Kern County Public Works and Wallace Group Staff:
City Staff
Craig Jones, City Manager/Public Works Director
Kern County Public Works Staff
Jesus Uribe, Sewer Collections Supervisor
Wallace Group Staff
Bill Callahan; Senior Environmental Compliance Specialist Sewer System Management Plan – Revision 03
Certification Statement
City of Taft
May 2023
Page ii
CERTIFICATION STATEMENT
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. ______________________________________
Craig Jones
City Manager & Public Works Director
Sewer System Management Plan – Revision 03
Table of Contents
City of Taft
May 2023
Page iii
TABLE OF CONTENTS
Acronyms and Abbreviations
SSMP Update and Revision Record
Executive Summary
Introduction
• Section 0.1 – Requirement Background
• Section 0.2 System Overview
• Section 0.3 – Governing Body
Element 1 – Goal
• Element 1 Revision Record
• Section 1.1 – Regulatory Requirement
• Section 1.2 – Sanitary Sewer System Goals
Element 2 – Organization
▪ Element 2 Revision Record
▪ Section 2.1 – Regulatory Requirements
▪ Section 2.2 – Responsible and Authorized Representatives ▪ Section 2.3 – SSMP Program Implementation
▪ Section 2.4 – Chain of Communication for Responding to SSOs Element 3 – Legal Authority
▪ Element 3 Revision Record
▪ Section 3.1 – Regulatory Requirements
▪ Section 3.2 – SSMP Sanitary Sewer System Legal Authority Sewer System Management Plan – Revision 03
Table of Contents
City of Taft
May 2023
Page iv
TABLE OF CONTENTS
Element 4 – Operation and Maintenance Program
▪ Element 4 Revision Record
▪ Section 4.1 – Regulatory Requirements
▪ Section 4.2 – Collection System Map
▪ Section 4.3 – Preventative Maintenance Program
▪ Section 4.4 – Rehabilitation and Replacement Plan
▪ Section 4.5 – Training
▪ Section 4.6 – Equipment and Replacement Parts Inventory Element 5 – Design and Performance Provisions
▪ Element 5 Revision Record
▪ Section 5.1 – Regulatory Requirements
▪ Section 5.2 – Design and Construction Standards and Specifications Element 6 – Spill Emergency Response Plan
▪ Element 6 Revision Record
▪ Section 6.1 – Regulatory Requirements
▪ Section 6.2 – Initial Spill Notification Procedures
▪ Section 6.3 – Spill Response Program
▪ Section 6.4 – Preventative Response
▪ Section 6.5 – Spill Emergency Response Plan Procedures Sewer System Management Plan – Revision 03
Table of Contents
City of Taft
May 2023
Page v
TABLE OF CONTENTS
Element 7 – FOG Control Program
▪ Element 7 Revision Record
▪ Section 7.1 – Regulatory Requirements
▪ Section 7.2 – FOG Control Program Public Education and Outreach ▪ Section 7.3 – FOG Disposal Facilities
▪ Section 7.4 –Discharge Prohibition Legal Authority and SSO Prevention Measures ▪ Section 7.5 –Grease Removal Devices Design, Installation, and Maintenance Requirements
▪ Section 7.6 – FOG Control Program Inspection, Enforcement, and Staffing ▪ Section 7.7 – FOG Characterization
▪ Section 7.8 – Source Control Measure Development and Implementation Element 8 – System Evaluation and Capacity Assurance Plan ▪ Element 8 Revision Record
▪ Section 8.1 – Regulatory Requirements
▪ Section 8.2 – Evaluation
▪ Section 8.3 – Design Criteria
▪ Section 8.4 – Capital Improvement Plan Schedule
Element 9 – Monitoring, Measurement, and Program Modifications ▪ Element 9 Revision Record
▪ Section 9.1 – Regulatory Requirements
▪ Section 9.2 – Establishing and Prioritizing SSMP Activities ▪ Section 9.3 – SSMP Implementation Monitoring
▪ Section 9.4 – Preventative Maintenance Program Assessment ▪ Section 9.5 – SSMP Updates
▪ Section 9.6 – SSO Trends
Sewer System Management Plan – Revision 03
Table of Contents
City of Taft
May 2023
Page vi
TABLE OF CONTENTS
Element 10 – Sewer System Management Plan Program Audits ▪ Element 10 Revision Record
▪ Section 10.1 – Regulatory Requirements
▪ Section 10.2 – SSMP Program Audits
Element 11 – Communication Program
▪ Element 11 Revision Record
▪ Section 11.1 – Regulatory Requirements
▪ Section 11.2 – Communication Program
▪ Section 11.3 – Satellite Communication Program [
_____________________________________________________________________
SSMP APPENDICIES
Element 3: Legal Authority
• N/A: Link Provided to Municipal Codes
Element 4: Operation and Maintenance Program
• Critical Parts and Equipment List
Element 5: Design and Performance Provisions
• N/A: Link Provided to Municipal Codes & City of Taft Subdivision and Engineering Design Manual
Element 10: SSMP Program Audits
• SSMP Data and Records Request Template
• SSMP Audit Report 2016
Element 11: Communication Program
• Outreach and Education Materials
Sewer System Management Plan – Revision 03
Acronyms and Abbreviations
City of Taft
May 2023
Page ix
ACRONYMS AND ABBREVIATIONS
BMP Best Management Practices
CAP Capacity Assessment Plan
Cal OES California Office of Emergency Services
Cal/OSHA California Division of Occupational Health and Safety CCR California Code of Regulations
CCTV Closed Circuit Television
CDFW California Department of Fish and Wildlife
CFR Code of Federal Regulations
CIP Capital Improvement Plan
City City of Taft
CIWQS California Integrated Water Quality System
CWEA California Water Environment Association
EHS Environmental Health Services
ELAP Environmental Laboratory Accreditation Program
EOP Emergency Operating Procedure
EPA Environmental Protection Agency
FOG Fats, Oil, and Grease
FSE Food Services Establishment
HMA High Maintenance Area
I/I Inflow & Infiltration
IIPP Injury and Illness Prevention Program
LRO Legally Responsible Official
mgd Million Gallons per Day
MRP Monitoring and Reporting Program (Used in this SSMP to reference MRP Order No. WQ 2013-0058-EXEC, which is the MRP to WDR Order No. 2006-0003- DWQ.)
NOAA National Oceanic and Atmospheric Administration
SERP Spill Emergency Response Plan
OES Office of Emergency Services
O&M Operation and Maintenance
OSHA Occupational Safety and Health Administration
Sewer System Management Plan – Revision 03
Acronyms and Abbreviations
City of Taft
May 2023
Page x
ACRONYMS AND ABBREVIATIONS
PLSD Private Lateral Sewage Discharge
PM Preventative Maintenance
PPE Personal Protective Equipment
R&R Rehabilitation and Replacement
RWQCB Central Valley Regional Water Quality Control Board SCADA Supervisory Control and Data Acquisition
SECAP Sewer Evaluation and Capacity Assessment Plan
SMP Sewer Master Plan
SOP Standard Operating Procedure
SSMP Sewer System Management Plan
SSS Sanitary Sewer System
SWRCB State Water Resources Control Board
WDR Waste Discharge Requirements (WDR Order No. 2006-0003-DWQ, the Statewide General WDR for SSSs.)
Sewer System Management Plan – Revision 03
SSMP Update and Adoption Record
City of Taft
May 2023
Page xi
SSMP UPDATE AND ADOPTION RECORD
The City of Taft SSMP has undergone the following revisions and formal updates. The creation of the original SSMP and updates were approved and adopted by the City Council on the dates identified below:
Revision
No.
Adoption/
Revision
Date
Description of Revision
and/or Five Year Update
Revision
Completed By
Revision
Approved By
0 April 6,
2010
The City developed and
adopted a Sewer System
Management Plan (SSMP)
as required by the 2006
Sanitary Sewer System
(SSS) Orders issued by
the State Water Resources
Control Board (SWRCB).
City Staff and
Wallace Group
Staff City Council
1 April 28,
2015
The SSMP received a 5-
Year Update as a result of
the 2014 SSMP Audit
City Staff and
Wallace Group
Staff City Council
2 April 9,
2018
SSMP Updated to reflect
changes in organization
and practice
City Staff and
Kern Sanitation
Authority Staff
City Manager
3 May 2023
SSMP Updated to reflect
changes in organization,
regulatory changes and
operational practices.
City Staff, Kern
County Staff
and Wallace
Group
City Council
Sewer System Management Plan – Revision 03
Executive Summary
City of Taft
May 2023
Page xii
EXECUTIVE SUMMARY
The State Water Resources Control Board’s (SWRCB’s) Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems, Order No. 2006-0003-DWQ, Amended Monitoring and Reporting Program (MRP), Order No. WQ 2008-0002-EXEC, and Order No. WQ 2013-0058-EXEC require the City of Taft (City) to have and maintain a Sewer System Management Plan (SSMP), which provides “a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system” in order to “help reduce and prevent sanitary sewer overflows (SSOs), as well as mitigate any SSOs that do occur” [Order No. 2006- 0003-DWQ Section D.13 (i)]. The SSMP must be updated every five (5) years and must include any significant program changes. Re-certification by the City Council is required in accordance with D.14 when significant updates to the SSMP are made. The City must enter the data in the Online SSO Database and mail the form to the State Water Board, as described above, to complete the re-certification process.
The last update for the City’s SSMP was completed in April 2018.
It should be noted that new regulatory requirements were adopted in 2022 (Statewide Sanitary Sewer System General Order No. 2022-0103-DWQ). The effective date of these new regulatory requirements is June 5, 2023, and will require The City to complete an Audit this SSMP on or before May 2, 2025, and complete an update based on the new regulatory requirements by May 2, 2026. Based on these new requirements, SSMP Audits will be required every three (3) years and SSMP Updates will be required every six (6) years.
The SSMP includes the following eleven (11) Elements:
1. Goal
The City’s goals, which are included in the SSMP, are:
1. Maintain or improve the condition of the collection system infrastructure in order to provide reliable service now and into the future.
2. To provide adequate capacity to convey peak dry weather and wet weather wastewater flows
3. Minimize the number and impact of sanitary sewer overflows (SSOs).
2. Organization
The Organization Element of the SSMP identifies the City’s Staff and Contract Staff, who are responsible for implementing the SSMP, responding to SSOs, and meeting the SSO reporting requirements, and identifies the lines of authority of SSO responsibilities and chains of communication for SSO response and reporting. The Legally Responsible Official (LRO) is also designated in this SSMP Element in order to meet the SWRCB requirements for completing and certifying SSO reports in the SWRCB’s online regulatory information database and tracking system, California Integrated Water Quality System (CIWQS).
Sewer System Management Plan – Revision 03
Executive Summary
City of Taft
May 2023
Page xiii
3. Legal Authority
This SSMP Element outlines the City Municipal Codes and Standards with the legal authority to:
a. Prevent illicit discharges;
b. Require that sewers and connections be properly design and constructed; c. Limit the discharge of fats, oils, and grease (FOG) and other debris that may cause blockages; and
d. Enforce any violation of its sewer ordinances.
4. Operation and Maintenance Program
The City’s operation and maintenance of its collection system ensures that the system is kept in good working condition, and this SSMP Element outlines the work that is conducted to accomplish the optimal operation and maintenance of the City’s collection system. This SSMP Element details a:
a. Sanitary sewer system map, which is developed and maintained in GIS; b. Preventative Maintenance Program, which consists of activities such as cleaning of sewer lines and other regular maintenance;
c. Rehabilitation and Replacement Plan, which will focus on sewer pipes at risk of collapse or prone to more frequent blockages due to pipe defects; d. Training program and records for City Staff and Contractor collection system operation and maintenance activities; and
e. Equipment and replacement part inventory with critical replacement parts and equipment identified.
5. Design and Performance Provisions
The Design and Performance Provisions Element describes the standards and specifications for new construction, repair of the existing sanitary sewer system, and the inspection and testing of these items.
Sewer System Management Plan – Revision 03
Executive Summary
City of Taft
May 2023
Page xiv
6. Spill Emergency Response Plan
The Spill Emergency Response Plan (SERP) contains the following information and procedures in order to protect public health and the environment in the event of a Spill:
a. Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
b. Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State;
c. Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders;
d. Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
e. Address emergency system operations, traffic control and other necessary response activities;
f. Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
g. Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
h. Remove sewage from the drainage conveyance system;
i. Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; j. Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
k. Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; l. Conduct post-spill assessments of spill response activities; m. Document and report spill events as required in this General Order; and n. Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.
Sewer System Management Plan – Revision 03
Executive Summary
City of Taft
May 2023
Page xv
7. FOG Control Program
The goal of the FOG Control Program is to reduce the amount of FOG discharged to the sanitary sewer system. This SSMP Element includes the following information:
o. Public education outreach implementation plan and schedule; p. FOG disposal plan and schedule;
q. The legal authority to prohibit FOG discharges and prevent associated SSOs; r. Grease control device installation, maintenance, best management practices, and record keeping and reporting requirements and design standards; s. High maintenance area identification and cleaning maintenance schedule; and t. FOG source control measure development and implementation.
8. System Evaluation and City Assurance Plan (SECAP)
The System Evaluation and Capacity Assurance Plan summarize the current status of the City’s sewer collection and conveyance system and the absence of Sanitary Sewer Overflows (SSOs) due to dry or wet weather hydraulic restrictions. The SECAP commits to the development of a hydraulic model to assess areas of the sewer system that may be identified as deficient in the future. A Capital Improvement Plan (CIP) would be developed in the event portions of the system were identified as hydraulically restricted and the cause of SSOs.
9. Monitoring, Measurement, and Program Modifications
The City monitors the implementation of the SSMP Elements in order to measure the effectiveness of the City’s SSMP program in reducing SSOs. This SSMP Element outlines the manner in which each SSMP Element is monitored and evaluated and the schedule with which the City completes this monitoring and evaluation.
10. Sewer System Management Plan Program Audits
The SSMP Program Audits Element outlines the audit process and identifies the City Staff responsible for conducting or participating in SSMP Program Audits and generating the required SSMP Program Audit Report. SSMP Program Audits must occur at a minimum of every two (2) years and are required to evaluate the City’s SSMP Program, identify program deficiencies, and provide an improvement schedule based on the audit findings.
Sewer System Management Plan – Revision 03
Executive Summary
City of Taft
May 2023
Page xvi
11. Communication Program
This SSMP Element describes the manner in which the City communicates the development, implementation, and performance of its SSMP with the public in order to provide them with the opportunity to provide input as the SSMP program is developed and implemented.
The City plans to utilize several methods to communicate with the public on items related to the SSMP. Examples are listed as follows:
a) City Website
b) City Board Meetings
c) Public Outreach Pamphlets
This Sewer System Management Plan (SSMP) was developed for compliance with the requirements of the State Water Resources Control Board (SWRCB) Statewide General Waste Discharge Requirements (WDR), Order No. 2006-0003-DWQ, Amended Monitoring and Reporting Program (MRP) Order No. WQ 2008-0002-EXEC, and Order No. WQ 2013-0058- EXEC.
Element 6:Overflow Emergency Response Plan has been updated to meet the recent changes to governing regulatory requirements (Statewide Waste Discharge Requirements General order for Sanitary Sewer Systems: Order WQ 2022-0103-DWQ) with the development of a Spill Emergency Response Plan (SERP) which is due for implementation on or before June 4, 2023.
Sewer System Management Plan – Revision 03
Introduction
City of Taft
May 2023
INTRODUCTION
This Sewer System Management Plan (SSMP update was performed in compliance with the requirements of the State Water Resources Control Board (SWRCB) Statewide General Waste Discharge Requirements (WDR), Order No. 2006-0003-DWQ, Amended Monitoring and Reporting Program (MRP) Order No. WQ 2013-0058-EXEC, and Order No. WQ 2013-0058- EXEC which are on file at the City Public Works office.
0.1 Requirement Background
The WDRs require all public wastewater collection system agencies in California that own and operate sanitary sewer systems greater than one mile in length, which collect or convey untreated or partially treated wastewater to a publicly owned treatment facility, to develop, implement, and maintain a SSMP and report sanitary sewer overflows (SSOs) using the State’s electronic reporting system, California Integrated Water Quality System (CIWQS).
The City of Taft (City) SSMP includes the following eleven (11) Elements:
1. Goal
2. Organization
3. Legal Authority
4. Operation and Maintenance Program
5. Design and Performance Provisions
6. Spill Emergency Response Plan
7. FOG Control Program
8. System Evaluation and Capacity Assurance Plan
9. Monitoring, Measurement, and Program Modifications
10. Sewer System Management Plan Program Audits
11. Communication Program
Each SSMP Element is prefaced with the associated WDR section and narrated with the City policies, programs and procedures, which address the respective SWRCB requirement.
0.2 City of Taft System Overview
The City of Taft is located in Kern County, nestled in the foothills at the extreme southwestern edge of the San Joaquin Valley. Taft is 45 minutes from the City of Bakersfield, two hours from Los Angeles, and two hours from California’s Central Coast. The City of Taft was incorporated November 7, 1910, and today covers approximately 15 square miles of land. The population of Taft is approximately 8,546, based on 2020 Census data.
Sewer System Management Plan – Revision 03
Introduction
City of Taft
May 2023
Kern County Public Works (KCPW) maintains 29.13 miles of sanitary sewer collection system for the City of Taft.
Figure A: Aerial Map of City of Taft
0.3 Governing Body
The City is governed by a City Council comprised of a Mayor, Mayor Pro Tem and 3 Council Members.
The City Council makes policy decisions with advice form the City Manager and Legal Counsel.
Council meetings are held at 6:00 p.m. on the 1st and 3rd Tuesday of each month at Taft City Hall Council Chamber, 209 E. Kern Street, Taft, CA 93268.
The City Council authority and responsibility includes the adoption and approval of the SSMP and any formal updates to the SSMP. The SSMP formal update and adoption record is included at the beginning of the SSMP, and the City Council Meeting Minutes for the adoption of the current SSMP will be maintained at the City Public Works Office.
Sewer System Management Plan – Revision 03
Element 1 – Goal
City of Taft
May 2023
ELEMENT 1 – REVISION RECORD
The City of Taft SSMP Element 1 – Goal has undergone the following revisions:
Revision
No. Revision Date Description of Revisions
Revision
Completed By
Revision
Approved By
0 April 6, 2010 Formally Adopt SSMP.
City Staff and
Wallace Group
Staff
City Council
1 April 28, 2010 Incorporate Goals into
5-Year SSMP Update
City Staff and
Wallace Group
Staff
City Council
2 April 2018
SSMP Updated to
reflect changes in
organization and
practice.
City Staff and
Kern County
Staff
City Manager
3 May 2023
Goals updated to
reflect City Sewer
System priorities.
City Staff, Kern
County Staff,
Wallace Group
City Council
Sewer System Management Plan – Revision 03
Element 1 – Goals
City of Taft
May 2023
ELEMENT 1 - GOAL
The City of Taft has the following goals for the management and maintenance of the sanitary sewer collection system. These goals provide focus for City Staff to continue high-quality work to operate and maintain City facilities and to implement improvements for management of the collection system to prevent sanitary sewer overflows (SSOs). The role of the SSMP in supporting these goals is discussed below.
1.1 Regulatory Requirement
WDR Order No. 2006-0003-DWQ Section D.13(i) states:
The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
1.2 Sanitary Sewer System Goals [WDR D.13(i)]
The City seeks to provide high quality and reliable wastewater collection for its residents and businesses.
City of Taft SSMP Goals:
1. Maintain or improve the condition of the collection system infrastructure in order to provide reliable service now and into the future.
2. To provide adequate capacity to convey peak dry weather and wet weather wastewater flows
3. Minimize the number and impact of sanitary sewer overflows (SSOs).
Sewer System Management Plan – Revision 03
Element 2 – Organization
City of Taft
May 2023
ELEMENT 2 – REVISION RECORD
The City of Taft SSMP Element 2 – Organization has undergone the following revisions:
Revision
No. Revision Date Description of Revisions
Revision
Completed By
Revision
Approved By
0 April 6, 2010 The City developed
and adopted a Sewer
System Management
Plan (SSMP) as
required by the 2006
Sanitary Sewer System
(SSS) Orders issued
by the State Water
Resources Control
Board (SWRCB).
City Staff and
Wallace Group
City Council
1 April 28, 2015
SSMP 5-Year Update
based on 2014 SSMP
Audit
City Staff and
Wallace Group City Council
2 April 2018 Organization and
Contacts revisions
City Staff and
Kern County
Staff
City Manager
3 May 2023 Organization and
Contacts Updates
City Staff, Kern
County Staff,
and Wallace
Group
City Council
Sewer System Management Plan – Revision 03
Element 2 – Organization
City of Taft
May 2023
Sewer System Management Plan – Revision 03
Element 2 – Organization
City of Taft
May 2023
ELEMENT 2 - ORGANIZATION
The Organization Element of the SSMP identifies the City of Taft’s Staff and Contract Staff, who are responsible for implementing this SSMP, responding to Spill events, and meeting Spill reporting requirements. The Legally Responsible Official (LRO) is also designated below in order to meet SWRCB requirements for completing and certifying spill reports in CIWQS.
This SSMP Element outlines the City’s organization, SSMP responsibilities of personnel, authorized representatives, and chains of communication for spill response and reporting.
2.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(ii) states:
The SSMP must identify:
(a) The name of the responsible and authorized representative as described in Section J of this Order.
(b) The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and (c) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including persons responsible for reporting SSOs to the State or Regional Water Board and other agencies if applicable (such as County Health Officers, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).
The aforementioned WDR Order No. 2006-0003-DWQ Section J states:
All applications, reports, or information shall be signed and certified as follows:
(i) All reports required by this Order and other information required by the State or Regional Water Board shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement.)
(ii) An individual is a duly authorized representative only if:
(a) The authorization is made in writing by a person described in paragraph (i) of this provision; and
(b) The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity.
Sewer System Management Plan – Revision 03
Element 2 – Organization
City of Taft
May 2023
2.2 Responsible and Authorized Representatives [WDR D.13(ii)(a)] The City of Taft is governed by a five-member Council. The City Council makes decisions, establishes policies and enacts laws on behalf of the voters for the betterment of the City of Taft. City Council Meetings are held on the first and third Tuesday of the month at 7:00 pm, in the City Council Chamber, 209 E Kern Street, Taft, CA 93268, unless otherwise noticed.
Daily management of the wastewater system is carried out by Kern Sanitation Authority and Maintenance staff. Kern County Public Works (KCPW) reports directly to the City Manager/Public Works Director. The City Manager/Public Works Director is the individual responsible for implementation of the Sewer System Management Plan.
Jesus Uribe is the KCPW Sewer Collections Supervisor and is the Legally Responsible Official (LRO) for reporting and certifying to CIWQS database.
Contract operations staff are on-call twenty four (24) hours per day, seven (7) days per week.
The name of the authorized representatives described in WDR Section J above is listed in Table 2-1:
Table 2-1: City of Taft Authorized Representatives
Name Title CIWQS SSO Database
Jesus Uribe Sewer Collections Supervisor Legally Responsible Official
2.3 SSMP Program Implementation [WDR D.13(ii)(b)]
The names and contact information for management, administrative, and maintenance Staff who are responsible for implementing specific measures for the City’s SSMP Program are presented in Table 2-2 below along with their specific responsibilities.
An organization chart showing the lines of authority for City of Taft and contract staff is described below in Table 2-2.
Table 2-2: City Staff and Contract Staff with SSMP Responsibilities and Contact Information
Name and Title SSMP Responsibilities Contact Information Dave Noerr
Mayor
Orchel Krier
Mayor Pro Tem
Josh Bryant
The City Council oversees the City
Manager, Public Works Director, and
Legal Counsel in the management of all
eleven (11) SSMP Elements.
City Hall: (661) 763-1222
Sewer System Management Plan – Revision 03
Element 2 – Organization
City of Taft
May 2023
Name and Title SSMP Responsibilities Contact Information Council Member
Carlos Chavira
Council Member
Ron Waldrup
Council Member
Craig Jones
City Manager &
Public Works
Director
The City Manager/Public Works Director
direct the management of all eleven (11)
SSMP Elements.
Office (661) 763-1222
E-mail: [email protected]
Jason Nordine
Wastewater
Specialist II
Jesus Uribe
Sewer Collections
System
Supervisor
Wastewater
Treatment Plant
Operator, KSA
The Wastewater Facility Manager assists
the Publics Works Manager in
implementing all eleven SSMP
Elements.
Conducts daily management of the
wastewater system reports directly to the
Public Works Director.
The Wastewater Facility Manager and his
team mechanics and electricians perform
routine operation, preventative
maintenance, and repair and major
maintenance services for the City owned
lift station.
General Operations and Maintenance,
First Responder – responds to SSOs,
LRO.
Ensures staff are trained and follow
required SOPs and EOPs.
Communicates maintenance results for
the City lift station to the Public Works
Director.
(661) 868-8287 Office
E-mail:
[email protected]
Sewer System Management Plan – Revision 03
Element 2 – Organization
City of Taft
May 2023
Name and Title SSMP Responsibilities Contact Information Jason Epperson
City Attorney
The City Attorney directs the City in the
management of Element 3, Legal
Authority.
(559) 500-1600 Office
Yvette Mayfield
City Clerk
The City Clerk assists the City Manager
in the setting of the City Council Agenda,
creation of Council Meeting Minutes, and
posting of the Council Agenda Packet
which communicates the business of the
City to the residents.
(661) 763-1222 ext. 16 Office
E-mail:
[email protected]
Michelle Kincaid
Administrative
Assistant
City Administrative Assistant receives
and ensures the appropriate City Staff
respond to communications, phone calls,
e-mails, and faxes to assist with the
implementation of all SSMP Elements
Office: (661) 763-1222 ext. 112
E-mail: [email protected]
Sewer System Management Plan – Revision 03
Element 2 – Organization
City of Taft
May 2023
2.4 Chain of Communication for Responding to SSOs [WDR D.13(ii)(b)] A sewer spill is any spilling, leaking, pumping, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping, or disposing into surface waters or drainage channels that is not permitted or authorized by a regulatory agency. A spill includes an unauthorized discharge to land that poses a public health threat. See Figure 2-1 for chain of communication. A sewer spill (SSO) is typically reported to the City one of five ways:
□ A call to City Hall
□ A call to the Police Department
□ A call to the Fire Department
□ A call to the Public Works Department, or
□ A call by radio from City Staff
The City Public Works Non-Emergency telephone contact number is (661) 763-1222. After hours, the voicemail directs callers to call (661) 763-3101, the main line for the Police Department in the event of a sewer emergency.
Police and Fire personnel have a Public Works Call Out List, which has the names and phone numbers of:
1. Public Works Director;
2. Kern County Public Works (KCPW) Sewer Collection Supervisor (661) 763-1222 During the process of responding to a SSO, the following actions are taken to verify the report and ensure the safety of the public:
1. During regular business hours, the Administrative Assistant receives the call from a citizen, the Police, or Fire Department and obtains the location of concern and a description of the problem. The name and phone number of the caller is requested and documented for follow-up information.
2. After hours, the City Police or Fire Department contacts the on-call KCPW Collections Systems Supervisor and directs them to the described location. The Overflow Emergency Response Plan (OERP) contained in Element 6 is initiated.
3. The KCPW Collections Systems Supervisor proceeds to the location to verify the report.
4. If a SSO is verified, the KCPW Collections System Supervisor contacts the Maintenance and Utility Supervisor and requests support, as needed.
5. The KCPW Collections System Supervisor will notify the Public Works Director both during and after business hours.
Sewer System Management Plan – Revision 03
Element 2 – Organization
City of Taft
May 2023
6. The KCPW Collections System Supervisor or Waste Management Specialist responds and notifies the regulatory agencies.
7. Cal OES must be contacted within two (2) hours of an SSO, when the SSO is over 1,000 gallons or the SSO reaches a drainage channel or surface water. , Kern County Environmental Health, and RWQCB are additional contacts that may require notification.
8. Kern County Environmental Health may be contacted if conditions warrant due to a spill to a surface water.
SSMP Element 6 – Spill Emergency Response Plan contains a chain of communication for reporting Spills for use in the field by the Contract Wastewater Facilities Manager or Public Works Director. This chain of communication is reproduced in Figure 2-1 for reference.
Figure 2-1: Spill Response Chain of Communication
Spill notification is outlined in SSMP Element 6 – Spill Emergency Response. The contact information and notification requirements associated with notifying RWQCB and other applicable agencies, such as Cal OES, and Kern County Environmental Health are included in SSMP Element 6.
After-hours Forwarding to
Voicemail Service
Observer Notifies City
(661) 763-1222
Notifies Voicemail
Service
First ResponderKern County Public
Works (661) 203-
6026
Emergency (Fire & Police 9-1-1
Staff
Responds
Kern County Public
Works – Jesus Uribe
(661) 394-0855
Craig Jones City
Manager/Public Works
Director (661) 763-1222
Spill Notification & Reporting to
Appropriate Agencies
If Unable to
Contact
KCPW
Sewer System Management Plan – Revision 03
Element 3 – Legal Authority
City of Taft
May 2023
ELEMENT 3 – REVISION RECORD
The City of Taft SSMP Element 3 – Legal Authority has undergone the following revisions:
Revision
No. Revision Date Description of Revisions
Revision
Completed By
Revision
Approved By
0 April 6, 2010
The City developed and
adopted a Sewer
System Management
Plan (SSMP) as
required by the 2006
Sanitary Sewer System
(SSS) Orders issued by
the State Water
Resources Control
Board (SWRCB).
City Staff and
Wallace Group
Staff
City Council
1 April 28, 2015
Five Year SSMP
Update as a result of
the 2014 SSMP Audit
City Staff and
Wallace Group City Council
2 April 2018 N/A N/A N/A
3 May 2023
Update to provide Links
to applicable Municipal
Code Sections
City Staff,
Wallace Group City Council
Sewer System Management Plan – Revision 03
Element 3 – Legal Authority
City of Taft
May 2023
ELEMENT 3 - LEGAL AUTHORITY
The City of Taft maintains the legal authority for the sanitary sewer system in the City’s Municipal Codes, Standards, and additionally the California Plumbing Code, 2007 edition has been adopted by reference into the Municipal Code. These codes and standards are listed below and are included in links found on the City website:
Municipal Code
https://codelibrary.amlegal.com/codes/taftca/latest/taft_ca/0-0-0-1180 Subdivision & Engineering Design Manual
https://www.cityoftaft.org/pview.aspx?id=38631&catid=562 ▪ City Municipal Code:
o Title 3 – Health And Sanitation
▪ Chapter 3 Sewerage Construction and Use
• Chapter 3: 3-3-1 Administration
• Chapter 3: 3-3-2 General Provisions
o (F) Inspection
▪ Chapter 3: 3-3-3 Sewerage Construction and Sewer Use
• (A) Maintenance and Construction
• (B) Use of Public Sewers Required
• (C) Discharge of Rainwater or Uncontaminated Water Prohibited • (D) Industrial Wastewater Discharge Prohibited
• (F) Prohibited Waste Discharges
▪ Chapter 3: 3-3-1 Fats, Oils, and Grease (FOG) Control ▪ Chapter 3: 3-3-4 Industrial Wastewaters
▪ Chapter 3: 3-3-5 Sewer Connection And Use Fees
▪ Subdivision & Engineering Design Manual
o Division Two: Standards For Sanitary Sewer
3.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13 (iii) states:
Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a).Prevent illicit discharges into its sanitary sewer system (examples may include Inflow & Infiltration (I/I), storm water, chemical dumping, unauthorized debris and cut roots, etc.);
(b).Require that sewers and connections be properly designed and constructed; (c). Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
Sewer System Management Plan – Revision 03
Element 3 – Legal Authority
City of Taft
May 2023
(d).Limit the discharge of fats, oils, and grease and other debris that may cause blockages; and
(e).Enforce any violation of its sewer ordinances.
3.2 SSMP Sanitary Sewer System Legal Authority [WDR D.13 (iii) (a) – (e)] Table 3-1 below provides the mechanisms by which the District maintains the legal authorities required by WDR D.13 (iii) for public and private sewer systems.
Table 3-1: District Legal Authority References
WDR Requirement City Municipal Code or Standard
D.13(iii)(a) Prevent illicit
discharges into its sanitary
sewer system (examples
may include Inflow &
Infiltration (I/I), storm water,
chemical dumping,
unauthorized debris and cut
roots, etc.).
City Municipal Code:
Title 3: Health and Sanitation
▪ Chapter 3 Sewerage Construction and Use
o (C) Discharge of Rainwater or Uncontaminated
Water Prohibited
o (D) Industrial Wastewater Discharge Prohibited
o (F) Prohibited Waste Discharges
D.13(iii)(b) Require that
sewers and connections be
properly designed and
constructed;
City Municipal Code:
Title 3: Health and Sanitation
▪ Chapter 3 Sewerage Construction and Use
o 3-3-2: General Provisions
▪ (F) Inspection
o 3-3-3: Sewerage, Construction, and Sewer Use
▪ (A) Maintenance and Construction
▪ (B) Use of Public Sewers Required
o 3-3-5 Sewer Connection and Use Fees
Subdivision & Engineering Design Manual:
• Division Two: Standards For Sanitary Sewer
Sewer System Management Plan – Revision 03
Element 3 – Legal Authority
City of Taft
May 2023
WDR Requirement City Municipal Code or Standard
D.13(iii)(c) Ensure access for
maintenance, inspection, or
repairs for portions of the
lateral owned or maintained
by the Public Agency;
City Municipal Code:
Title 3: Health and Sanitation
▪ Chapter 3 Sewerage Construction and Use
o 3-3-2: General Provisions
▪ (F) Inspection
D.13(iii)(d) Limit the
discharge of fats, oils, and
grease and other debris that
may cause blockages;
City Municipal Code:
Title 3: Health and Sanitation
▪ Chapter 3 Sewerage Construction and Use
o 3-3-3-1 Fats Oils and Grease (FOG) Control
Program
D.13(iii)(e) Enforce any
violation of its sewer
ordinances.
City Municipal Code:
Title 3: Health and Sanitation
▪ Chapter 3 Sewerage Construction and Use
o 3-3-2: General Provisions
Sewer System Management Plan – Revision 03
Element 4 – Operation and Maintenance Program
City of Taft
May 2023
ELEMENT 4 – REVISION RECORD
The City of Taft SSMP Element 4 – Operation and Maintenance Program has undergone the following revisions:
Revision
No.
Revision
Date
Description of
Revisions
Revision
Completed By
Revision
Approved By
0 April 6, 2010
The City developed and
adopted a Sewer System
Management Plan
(SSMP) as required by
the 2006 Sanitary Sewer
System (SSS) Orders
issued by the State Water
Resources Control Board
(SWRCB).
City Staff and
Wallace Group
Staff
City Council
1 April 28, 2015
The O&M Element of the
SSMP received a 5-Year
Update as a result of the
findings in the 2014
SSMP Audit.
City Staff and
Wallace Group
Staff
City Council
2 April 2018
Change in collection
system maintenance
schedules, operator &
contractor contacts, GIS
and storm water mapping.
Kern County
Staff and City
Staff
City Manager
3 May 2023
Updates in contractor and
staff contacts, Hot Spot
locations, equipment list.
Wallace Group,
Kern County
Staff and City
Staff
City Council
Sewer System Management Plan – Revision 03
Element 4 – Operation and Maintenance Program
City of Taft
May 2023
ELEMENT 4 - OPERATION AND MAINTENANCE PROGRAM
The City of Taft operates and maintains the City’s collection system under a contract with Kern County Public Works (KCPW) to ensure that the system is kept in good working condition. The City’s service area is comprised of all areas within the City’s Municipal Boundary. The City owns one small lift station that serves approximately 13 homes. Sewer lift station, sewer line operations and maintenance, and inspections are contracted to and performed by KCPW.
Element 4 of this SSMP outlines the work that is conducted to accomplish the optimal operation and maintenance of the City’s collection system.
All major sewer assets and appurtenances are identified in the City’s 2009 GIS Sewer Atlas Map as shown below.
Figure 4-1: City of Taft GIS Sewer Atlas
4.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(iv) states:
The SSMP must include those elements listed below, which are appropriate and applicable to the Enrollee’s system:
Sewer System Management Plan – Revision 03
Element 4 – Operation and Maintenance Program
City of Taft
May 2023
(a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities;
(b) Describe routine preventive operation and maintenance activities by Staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders;
(c) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan;
(d) Provide training on a regular basis for Staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and (e) Provide equipment and replacement part inventories, including identification of critical replacement parts.
4.2 Collection System Map [WDR D.13(iv)(a)]
In 2009 the Wallace Group, prepared a Sewer Atlas Map of the City’s wastewater collection system. The City’s wastewater map was incorporated into a Geographic Information System (GIS). The map shows manholes, pumping facilities, and pressure pipes. The map also includes pipe size and type where available. This map will be updated whenever there is a change to the system or a discrepancy is found.
Collection system maps are printed to hard copy and provided to the City Staff and contractors for use during routine maintenance and operations and during capital improvement projects. Asbuilt plans and construction drawings are maintained as the system is improved through each capital improvement project. This data will also be routinely integrated back into the collection system GIS mapping system as this system is upgraded. The GIS system map used for daily operations is located in the City’s Public Works Director’s Office.
The City’s has a predominantly “surface flow” storm water conveyance system that does not include any underground storm water assets. The majority of storm water flows are conveyed through a curb and gutter conveyance system which ultimately flow to Sandy Creek. Due to the fact that there are only a few subsurface storm water assets with distinct inlets and outlets; the City has not maintained a storm water system map. In the event of a SSO, the City contains any Sewer System Management Plan – Revision 03
Element 4 – Operation and Maintenance Program
City of Taft
May 2023
surface flow wastewater and recovers it directly from the curb and gutter system or contains flows in subsurface conveyance pipelines at the locations identified below:
Table 4-1: Storm Water Tracking Locations
Terrance Drive by PGE 601 Washington
705 A Street 602 Washington
10 Gray Way 526 Grant Terrace
Rails-to-Trails 526 Westside Grant Terrace
The City is planning to integrate the location of these subsurface storm water assets into the GIS mapping system.
4.3 Preventative Maintenance Program [WDR D.13(iv)(b)]
This section summarizes the City’s existing Routine Preventative Operation and Maintenance (O&M).
4.3.1 Pipeline Maintenance
The City contracts with Kern County Public Works (KCPW) for routine sewer line cleaning.
KCPW is scheduled to clean all the lines on an annual basis and to clean high maintenance areas (HMAs) on a semi-annual basis. Video inspection is performed on problem lines on as needed basis. The City tracks line cleaning activities in GIS. An example of this “work history” is shown in Figure 4.2, below.
Figure 4.2: Sewer Atlas Cleaning Sheet
Sewer System Management Plan – Revision 03
Element 4 – Operation and Maintenance Program
City of Taft
May 2023
A list of High Maintenance Areas, Annual Cleaning Areas and Tracking spreadsheets are maintained at the City Public Works office.
4.3.2 Manholes
Manholes are visually inspected by KCPW field crews as part of their routine maintenance responsibilities and primarily through CCTV inspections. Any damage is reported and the repair or replacement of the manhole is either done immediately or added to the Capital Improvement Plan (CIP) depending on whether it is a major project or a simple repair. City manholes are treated with a residual pesticide for roaches. The residual spraying for roaches has had a significant impact on reducing customer calls.
4.3.3 Lift Station Maintenance
Operation and Maintenance for the one (1) City Lift Station is also contracted to KCPW. This lift station is inspected daily with observations logged in a “daily rounds log”. Operators to check for proper pump performance, proper flow from discharge, and leaks from the associated discharge hose on a monthly basis. Operations staff reports that mechanical or electrical issues with this station are repaired by mechanical/electrical contractors hired by the City.
Table 4-2: Lift Station Data
Pumps Discharge
Rate
Wet Well Capacity Emergency Power/Bypass
Goulds
WS_D3 Series,
Model #
3888D3
470 gpm 2100 gallons
(2-day capacity)
No backup power. Bypass with Vac
Con Truck.
4.3.4 Investigation (Complaints)
Occasionally a sewer system related complaint call will be reported to the City. When such reports are received they are forwarded to KCPW, and an Emergency Callout Report is filled out. All action taken is recorded on the form and KCPW staff responding to the call are listed along with the number of hours worked.
4.3.5 CCTV Inspection
The City contracts with KCPW to conduct CCTV sewer line inspections for approximately 25% of the system per year. There are no current projects identified as a result of these CCTV investigations. KCPW reports any significant defects to the City Manager as they are identified.
The City budgets $50,000 annually as a contingency for rehabilitation and replacement of sewer lines or sewer related infrastructure as a result of these investigations.
Sewer System Management Plan – Revision 03
Element 4 – Operation and Maintenance Program
City of Taft
May 2023
4.4 Rehabilitation and Replacement Plan [WDR D.13(iv)(c)] The City considers a number of measures to keep the existing sewer collection system functional. These range from local rehabilitation to complete replacement of the sewer section.
Rehabilitation is employed when a section of the sewer collection system fails; there are several repair methods available. The choice of method or combination of methods depends on the physical condition of the sewer system components (i.e., pipeline sections, manholes, and service connections) and the nature and magnitude of the problems. If the problem does not involve the structural integrity of the system's components or the need to increase the capacity of the existing system, rehabilitation can be an effective way of restoring the utility of the failed system component.
KCPW sewer collection staff discuss system conditions and recommends sewer rehabilitation and replacement with the City on an annual basis. Information is sued to develop annual budgets and CIP schedules.
The City does not have any sewer lines or manholes that require replacement or rehabilitation therefore there have been no CIP projections or projects in the past 5 years. The City currently budgets $50,000 annually as a placeholder to address rehabilitation and replacement projects in the event they are identified.
Capital Projects and rehabilitation actions are funded through the City’s sewer enterprise fund and capital budget. Capital projects and annual operating budgets are funded by wastewater user fees.
4.5 Training [WDR D.13(iv)(d)]
Training programs include formal classroom training and on-the-job training. Training is facilitated by both contract operations staff and outside training workshops. On-the-job cross training is pursued to ensure Staff has a proficient working knowledge of the sanitary sewer system and that critical tasks can be performed without interruption. Key KCPW staff maintain Grade I & Grade II certifications with the California Water Environment Association (CWEA).
Task proficiency is a requirement for all job positions and promotions. O&M related training is conducted on an ongoing and as needed basis. Training records are maintained by KCPW.
KCPW Operations and Maintenance Staff are initially trained in the proper operation and maintenance of all new major mobile equipment and facilities by the respective contractor or manufacturer. Written operation and maintenance manuals are used as resource material for equipment start-up training and new staff training.
4.5.1 Staffing
The City currently contracts out its wastewater department to KCPW. KCPW has designated one (1) full time Wastewater Treatment Facility Operator, one (1) Collections System Supervisor and two (2) Collections System Maintenance Workers.
4.6 Equipment and Replacement Parts Inventory [WDR D.13(iv)(e)] A list of collection system critical parts and equipment is found in Appendix 4-A of the SSMP.
The City will continue to update this list to identify specific parts and equipment that may be necessary in an emergency and include critical parts necessary to repair specific pieces of Sewer System Management Plan – Revision 03
Element 4 – Operation and Maintenance Program
City of Taft
May 2023
critical equipment on an ongoing basis. The City also maintains a list of contractors with associated contact information.
The City and KCPW are able to acquire parts as needed from local suppliers. In addition, KCPW has two (2) Vac Con trucks used for maintenance.
The City maintains a lift station that has one additional standby pump and large vacuum trucks are locally available for wet well evacuation.
In the event of an emergency, local retailers and contractors are available to supply additional needed equipment and parts on short notice. Local contractors who can be utilized for critical parts and equipment are listed in Table 4-3 below:
Table 4-3: List of Contractors
Service Contact
Vacuum Truck Services 1. Alloy Construction Company: Keith Rodgers (661) 763-5655 (or) (661) 203-2589
2. Mashburn Transportation: Mike Mashburn
(661) 763-5724 (or) (661) 231-7447
Electrical and Controls 1. Dowden Electrical Services: Keith Rodgers (661) 344-0435 (or) (661) 344-0435
Confined Space Entry 1. Alloy Construction Company: Keith Rodgers (661) 763-5655 (or) (661) 203-2589
Pumping and Liquid
Storage
1. Rain for Rent: Lonnie Blaylock
(661) 399-1724 (or) (661) 399-1724
Sewer System Management Plan – Revision 03
Element 5 – Design and Performance Provisions
City of Taft
May 2023
ELEMENT 5 – REVISION RECORD
The City of Taft SSMP Element 5 – Design and Performance Provisions has undergone the following revisions:
Revision
No.
Revision
Date Description of Revisions Revision Completed By
Revision
Approved By
0 April 6, 2010
The City developed and
adopted a Sewer System
Management Plan (SSMP)
as required by the 2006
Sanitary Sewer System
(SSS) Orders issued by the
State Water Resources
Control Board (SWRCB).
City Staff and
Wallace Group
Staff City Council
1 April 28,
2015
The SSMP received a 5-
Year Update as a result of
2014 SSMP Audit.
City Staff and
Wallace Group
Staff City Council
2 April 2018 N/A N/A N/A
3 May 2023
Updates including links to
City Municipal Codes and
Design Standards
City Staff and
Wallace Group City Council
Sewer System Management Plan – Revision 03
Element 5 – Design and Performance Provisions
City of Taft
May 2023
ELEMENT 5 - DESIGN AND PERFORMANCE PROVISIONS
The standards, specifications, and performance testing standards for new construction and repair of the existing sanitary sewer system are described in this SSMP Element. They are utilized to ensure a high quality, well designed, and functioning sanitary sewer system.
The City is responsible for reviewing all design and construction documents to ensure that construction projects meet the City’s adopted standards. The City is responsible for updating standards for installation, rehabilitation and repair, of sanitary sewers as needed. The City retains the responsibility for inspections of construction projects to ensure City standards have been followed.
5.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(v) states that the SSMP must identify:
(a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and (b) Procedures and standards for inspection and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.
5.2 Design, Construction, Inspection, and Testing: Procedures, Standards and Specifications [WDR D.13(v)(a & b)]
The City has adopted by reference the California Plumbing Code, 2010 edition and The Green Book of Standard Public Works Construction. In 2011, the City adopted its Subdivision & Engineering Design Manual, which contains Design and Construction Standards and Specifications, and Performance and Testing for Sanitary Sewers. All work performed on the sanitary sewer system must conform to these standards. Requirements for this element and associated City Codes and Standards are shown in Table 5.1 below.
Sewer System Management Plan – Revision 03
Element 5 – Design and Performance Provisions
City of Taft
May 2023
SSMP Requirement City Code or Standard
[WDR D.13(v)(a)] Design and construction
standards of new sanitary systems, pump
stations, and other appurtenances; and for the
rehabilitation and repair of existing sanitary
sewer systems
California Plumbing Code, 2010 ed. adopted
by reference
The Green Book of Standard Public Works
Construction, adopted by reference
City of Taft Municipal Code
• Chapter 3 Sewerage Construction And
Use
o 3.3.3 Sewerage Construction
And Sewer Use
2011 City of Taft Subdivision & Engineering
Design Manual
• Division Two – Standards For Sanitary
Sewer
• Sec. 2.1 General
• Sec. 2.2 Design Standards
• Sec. 2.3 Material Standards
• Sec. 2.4 Construction Standards
• Sec. 2.6 Sewer Construction Plans
• Sec 2.7 Requirements For Design &
Construction Of Sanitary Sewer Lift
Stations
[WDR D.13(v)(b)] Procedures and standards
for inspecting and testing the installation of
new sewers, pumps, and other appurtenances
and for rehabilitation, and repair projects.
2011 City of Taft Subdivision & Engineering
Design Manual
• Division Two – Standards For Sanitary
Sewer
• Sec. 2.5 Final Acceptance
o 2.5.3 Testing
Table 5.1 Design and Performance Provisions
Applicable sections of the City’s Municipal Code and Design Standards as referenced in Table
5.1 can be found on the City of Taft website:
Municipal Code
https://codelibrary.amlegal.com/codes/taftca/latest/taft_ca/0-0-0-1180 Subdivision & Engineering Design Manual
https://www.cityoftaft.org/pview.aspx?id=38631&catid=562 Sewer System Management Plan – Revision 03
Element 6 – Spill Emergency Response Plan
City of Taft
May 2023
ELEMENT 6 – REVISION RECORD
The City of Taft SSMP Element 6 – Spill Emergency Response Plan has undergone the following revisions:
Revision
No.
Revision
Date Description of Revisions Revision Completed By
Revision
Approved By
0 April 6, 2010
The City developed and
adopted a Sewer System
Management Plan (SSMP)
as required by the 2006
Sanitary Sewer System
(SSS) Orders issued by the
State Water Resources
Control Board (SWRCB).
City Staff and
Wallace Group
Staff
City Council
1 April 28,
2015
The Overflow Emergency
Response Plan Element of
the SSMP received a 5-
Year Update as a result of
the finding in the 2014
SSMP Audit.
City Staff and
Wallace Group
Staff
City Council
2 April 2018
Changes in Organization
and Contact information
and addition of
preventative response for
flow monitoring alerts –
SMART Covers.
City Staff and
Kern County
Staff
City Manager
3 May 2023
Updated to meet new
regulatory requirements
Order No. 2022-0103-DWQ
Wallace Group,
Kern County
Staff and City
Staff
City Council
Sewer System Management Plan – Revision 03
Element 6 – Spill Emergency Response Plan
City of Taft
May 2023
ELEMENT 6 - SPILL EMERGENCY RESPONSE PLAN
The Spill Emergency Response Plan (SERP) is summarized in this SSMP Element. The complete SERP is on file at the City Public Works Office. The SERP addresses issues such as Spill response, detection, mitigation, clean up, investigation, documentation, and reporting.
6.1 Regulatory Requirements
WDR Order No. 2022-0103-DWQ Attachment D Section 6 states:
Enrollee shall update and implement its Spill Emergency Response Plan.
The Plan must include an up-to-date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
o Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
o Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State; o Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; o Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
o Address emergency system operations, traffic control and other necessary response activities;
o Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
o Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
o Remove sewage from the drainage conveyance system;
o Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; o Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
o Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; o Conduct post-spill assessments of spill response activities; o Document and report spill events as required in this General Order; and o Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.
Sewer System Management Plan – Revision 03
Element 6 – Spill Emergency Response Plan
City of Taft
May 2023
6.2 Initial SSO Notification Procedures
If a member from the public witnesses a SSO, they either contact the City of Taft at (661) 763- 1222, the Police Department at (661) 763-3101, the Fire Department (Contracted to Kern County Fire Department) at (661) 765-2155 or dial 9-1-1. All calls are immediately reported to the Wastewater Facility Manager of the City’s contract wastewater service provider, Kern County Public Works (KCPW), and the City of Taft Public Works Director. The City’s On-Call Contract Collections System Supervisor as the First Responder.
The Collection Systems Supervisor or person receiving the call will begin filling out the Wastewater Spill Notification Form. A First Responder is then dispatched to the site of the reported spill. In all cases, either normal business hours, or after hours, KCPW, Collections Systems Supervisor or a designated and qualified designee, are required to respond and serve as the First Responder.
If the City main line or Public Works Departments are contacted after normal business hours, on a holiday, or during the weekend, the message recording directs the spill reporting caller to call KCPW, Sewer Collections Supervisor or Collections System staff at (661) 203-6026.
The City ensures regulatory agencies are informed of all Spills in a timely manner through the Spill Chain of Communication.
6.3 SSO Response Program
The City’s Public Works Department and City Hall are open and can receive notifications of SSOs from 8:00 AM to 5:00 PM, Monday through Friday, excluding legal holidays. After hours, on weekends, and on holidays, the City’s emergency services, Police and Fire coordinate Spill notification efforts with the Collections System Supervisor, who in turn responds to all Spills.
Figure 6-1 illustrates the chain of command, which must be observed and followed when a Spill occurs:
Sewer System Management Plan – Revision 03
Element 6 – Spill Emergency Response Plan
City of Taft
May 2023
Figure 6-1: SSO Response Chain of Command
The First Responder is responsible for assessing the spill and beginning to stop and contain the spill. Personal Protective Equipment (PPE) is to be worn while working on the spill. This may include such gear as rubber gloves, rubber boots, goggles and respiratory masks if needed.
Spill berms, absorbents and vacuum trucks may be used as needed to contain and clean up the spill. Temporary or permanent repair should be made to the sewer system if necessary.
Disinfection of the area is to be effected as soon as possible. Equipment used in the incident is to be disinfected also.
After clean-up and reporting are completed it is important to communicate with all staff and any agencies that provided assistance to determine the cause of the spill and discuss how a similar incident can be avoided in the future. This may include stepped up preventative maintenance, repair or rehabilitation of the line. The response procedure should also be discussed to determine if it should be modified in any way to make it more efficient.
After-hours Forwarding to
Voicemail Service
Observer Notifies City
(661) 763-1222
Notifies Voicemail
Service
First ResponderKern County Public
Works (661) 203-
6026
Emergency (Fire & Police 9-1-1
Staff
Responds
Kern County Public
Works – Jesus Uribe
(661) 394-0855
Craig Jones City
Manager/Public Works
Director (661) 763-1222
Spill Notification & Reporting to
Appropriate Agencies
If Unable to
Contact
KCPW
Sewer System Management Plan – Revision 03
Element 6 – Spill Emergency Response Plan
City of Taft
May 2023
6.4 Preventative Response
Smart covers, or flow monitoring devices connected to manholes, have be placed to detect system capacity flow issues prior to wastewater escape. These smart covers have been placed at the following Manhole locations:
Table 6-1: Smart Cover Manhole Locations
D9-32 F9-45 D10-17
E10-27 F9-8 E9-45
E10-3 G8-11 F8-30
F-8-3 G8-17 G8-16
F8-51 H8-6 G10-1
Manhole ID numbers can be referenced in the City’s GIS Sewer Atlas.
When the Sewer Collections Supervisor receives an alert from a SMART cover, either a sewer collections team is deployed or more information is sought prior to deployment. Local KCPW or City staff may be asked to verify sewer collection system issue.
The City has developed a complete Spill Emergency Response Plan that is maintained at the City Public Works office. The plan contains the following information and procedures:
o Introduction and Definitions
o Prohibitions & Notification Procedures
o Regulatory Agency Contacts
o City Call Out List
o Spill Response Traffic Control
o Spill Containment and Cleanup
o Pump Station and Force Main Failure
o Contingency Contacts Lift Station Failure
o Force Main Spills
o Prolonged Spill Response
o Contractor Spill Response
o Spill Volume Estimation
o Coordination with Storm Drain Agencies and Water Systems o Receiving Water Monitoring
o Water Body Closures & Beneficial Uses – Tulare Lake Watershed o Reporting Procedures
o Detailed Reporting Requirements
o Post Spill Investigations
o Training
Attachments
o Post Spill Investigation Form
o Spill Response Field Checklist
Sewer System Management Plan – Revision 03
Element 7 – Fats, Oils, and Grease Control Program
City of Taft
May 2023
ELEMENT 7 – REVISION RECORD
The City of Taft SSMP Element 7 – Fats, Oils, and Grease Control Program has undergone the following revisions:
Revision
No.
Revision
Date Description of Revisions Revision Completed By
Revision
Approved By
0 April 6, 2010
The City developed and
adopted a Sewer System
Management Plan (SSMP)
as required by the 2006
Sanitary Sewer System
(SSS) Orders issued by the
State Water Resources
Control Board (SWRCB).
City Staff and
Wallace Group
Staff City Council
1 April 28,
2015
The SSMP received a 5-
Year Update as a result of
the 2014 SSMP Audit.
City Staff and
Wallace Group
Staff City Council
2 April 2018
Updated FOG Program
information to reflect
current practices
City Staff and
Kern County
Staff
City Manager
3 May 2023
Updated FOG Program
information to reflect
planned program
implementation.
Wallace Group,
Kern County
Staff, City Staff
City Council
Sewer System Management Plan – Revision 03
Element 7 – Fats, Oils, and Grease Control Program
City of Taft
May 2023
ELEMENT 7 - FATS, OILS, AND GREASE CONTROL PROGRAM
This section outlines a general FOG Program overview and a plan to implement the City’s Fats, Oils and Grease (FOG) Control Program. This covers public outreach, legal authority, design and installation standards, maintenance requirements and source control measures.
7.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13 (vii) states:
Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification as to why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
(a).An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
(b).A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
(c). The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
(d).Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; (e).Authority to inspect grease producing facilities, enforcement authorities, and whether the Agency has sufficient staff to inspect and enforce the FOG ordinance;
(f). An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and (g).Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above.
Sewer System Management Plan – Revision 03
Element 7 – Fats, Oils, and Grease Control Program
City of Taft
May 2023
Program Overview
FOG Program materials are maintained at the City Public Works Department and consist of the following documents:
• List of Food Service Establishments (FSE)
• Permit Application
• FOG Inspection Form
• Public Outreach Materials for residential customers
• Public Outreach Materials for Food Service Establishments (FSE) • List of Grease Haulers
The City of Taft has approximately thirty-six (36) food service establishments (FSEs) within its jurisdiction.
The primary goal of the City of Taft’s FOG Control Program is to decrease the amount of FOG entering the sanitary sewer system to minimize the risk of SSOs. One focused objective of the City’s FOG Program is the identification of trouble spots, or HMA, that are likely to have grease accumulation.
The City identifies potential grease problem areas by tracking locations and causes of dry weather blockages and SSOs. This is also noted when an area of the sewer system is viewed by Closed Circuit Television (CCTV). The specific locations of the areas with several restaurants or grease-producing facilities in close proximity to the CCTV or cleaned lines are considered potential grease problem areas and increased inspections may take place.
Areas of heavy FOG deposition will be noted in the sewer line cleaning program and will be monitored for changes in cleaning frequency requirements.
7.2 FOG Control Program Public Education and Outreach [WDR D.13(vii)(a)] The City’s FOG Program relies heavily on education and outreach, and this will remain a major component throughout the program. The City firmly believes that by having Food Service Establishments and the residential community understand the value in reducing the amount of grease in the City’s sewer lines the public can uniformly improve collection system efficiency and the costs associated with grease related overflows.
Prior to conducting inspections the City provides hand-outs or mails FOG flyers to each FSE that maintains a Public Health Permit. Following flyer release, FSE Permit Applications and personal phone calls to each owner or manager of the facility will commence. This allows each effected facility the opportunity to ask questions and receive any additional information regarding the FOG Program prior to the inspection process.
In addition to flyers, permit applications and personal contact with the facility; each facility within the City may obtain the following information or assistance:
Sewer System Management Plan – Revision 03
Element 7 – Fats, Oils, and Grease Control Program
City of Taft
May 2023
• FOG Control BMP Booklet;
• Facility training on FOG Control BMP’s;
• Grease Hauler List; and
• Grease Control Device Cleaning Record Form (English and Spanish).
These forms will be available at the City’s Office and inspectors will have them available when an FSE is inspected. The forms and training offered will be at no cost to the consumer, the City will initially absorb all costs associated with the program.
Residential outreach is also an important element for reducing the amount of FOG entering the collection system. The City plans to implement a residential outreach program through flyers in homeowner’s sewer bills along with the development of door-hangers to “Stop the FOG” to areas where operations Staff have identified High Maintenance Areas caused by FOG which are cleaned semi-annually.
Flyers intended for sewer bill distribution will involve multiple topics in addition to FOG in order to provide public education in an economically feasible manner. For example a flyer may incorporate FOG information in addition to storm water management or proper disposal methods for wipes and pharmaceuticals.
The City’s flyer development and distribution will occur as an ongoing process as needed. The goal of the City regarding residential outreach is to distribute special flyers to high maintenance areas and a general flyer on the City website and at the Public Works Office.
7.3 FOG Disposal Facilities [WDR D.13(vii)(b)]
The City does not own or operate a FOG disposal facility. Licensed FOG hauling contractors are available for the Taft area and are required to dispose of grease to a certified disposal facility.
The frequency of cleaning for a FSE’s grease control device will be on a case-by-case basis and therefore a schedule for FOG disposal will also be on a case by case basis.
A list of FOG pumping and/or FOG waste hauling contractors in Kern County is available at the City Public Works Office.
7.4 Legal Authority To Prohibit Discharges [WDR D.13(vii)(c)] The Municipal Code has verbiage pertaining to prohibiting discharges:
Title 3 “Health And Sanitation”, Chapter 3 “Sewerage Construction And Use” – i.e. Sewer Code • General Prohibition on discharges to streams or water courses (3-3-3-1 b1 ) • FOG discharges (3-3-4 f 9.)
7.5 Requirements to Install Grease Removal Devices (GRD) [WDR D.13(vii)(d)] The City’s Municipal Code contains the following sections requiring GRD’s for Food Service Establishments:
Title 3 “Health And Sanitation”, Chapter 3 “Sewerage Construction And Use” – i.e. Sewer Code Sewer System Management Plan – Revision 03
Element 7 – Fats, Oils, and Grease Control Program
City of Taft
May 2023
• Requirements to install grease removal devices (3-3-3 a)
7.5.1 Design Standards for installation of grease removal devices The City’s Municipal Code contains the following sections requiring GRD’s for Food Service Establishments:
Title 3 “Health and Sanitation”, Chapter 3 “Sewerage Construction And Use” – i.e. Sewer Code • Requirements for design and construction of grease traps and interceptors (3-3-3a)
7.5.2 BMP requirements and grease removal device maintenance [WDR D.13(vii)(d)] The City will be implementing FOG control measures for all sources of grease and fats discharged to the sewer system. One of the items that are provided to FSE or interested parties is the BMP manual. This manual helps to provide guidance and suggestions to FSEs in reducing the amount of FOG discharged. Many of the simple inexpensive procedures can significantly reduce the amount of FOG discharged to City sewers. The list of recommended BMPs are as follows:
• Train kitchen staff and other employees about how they can help ensure BMPs are implemented
• Post "No Grease" signs where appropriate (i.e. above sinks and on the front of dishwashers)
• Use water temperatures less than 140° F in all sinks, especially the pre-rinse sink before the mechanical dishwasher
• Recycle waste cooking oil
• "Dry wipe" pots, pans, and dishware prior to washing
• Dispose of food waste by recycling and/or solid waste removal • Properly maintain grease trap/interceptors
• Witness grease trap or interceptor cleaning/maintenance activities to ensure the device is being properly cleaned and is operating correctly
• Clean under-the-sink grease traps weekly, or more frequently, if needed (frequency of cleaning will be established during the inspection and is based on food service) • Clean grease interceptors routinely, at least quarterly (frequency of cleaning will be established during the inspection and is based on food service) • Keep a maintenance log
Sewer System Management Plan – Revision 03
Element 7 – Fats, Oils, and Grease Control Program
City of Taft
May 2023
• Cover outdoor grease and oil storage containers
• Locate grease barrels and storage containers away from storm drain catch basins • Use absorbent pads or other material in the storm drain catch basins if grease barrels and containers must be located nearby (absorbent pads may be required if the basin is within 20 feet of grease barrels or containers or if there are signs of grease in the catch basin at any distance)
• Routinely clean kitchen exhaust system filters
7.6 FOG Control Program Staffing, Enforcement and Funding [WDR D.13(vii)(e)] Program fees will be absorbed by the City in order to help alleviate the cost for an FSE to reach initial compliance. It is expected that maintenance fees will be reduced thus “paying” for the program at no cost to the City. Program costs are expected to be the highest during the program’s first year and continually decrease for the next two, as facilities reach compliance and routine cleaning becomes the norm. Maintenance reductions will be evaluated throughout this period. Kern County Public Works (KCPW) staff conduct inspections of City FSEs.
The City will regularly evaluate program compliance, results and the cost associated with program implementation. If it is determined that the program is showing significant savings to the City in maintenance and operations costs the program may remain at no cost. If results of the analysis indicate the costs exceed the savings, a nominal fee may be assessed annually for permit renewals and inspections. Recommendations for the establishment of additional fees or assessments will be forwarded to the Taft City Council for consideration.
7.7 FOG Characterization
The City will evaluate all FSEs that are located within its jurisdiction. This may include but is not limited to: fast food facilities, grocery stores, restaurants, diners, retirement/nursing homes and schools. Each is closely reviewed to determine if the FSE is in compliance with the current regulations. On average the City has at any one point in time approximately thirty-six (36) FSEs.
A complete list of the FSEs found operating in the City will be updated throughout the year as new facilities open and/or close.
Facilities that contain fats, oils and grease menu items are inspected for properly working grease traps and/or interceptors. Facilities are also required to maintain proper documentation each time the trap or interceptor is cleaned. These records must be maintained on-site and be made available for a minimum of three years to City staff. In some cases where a facility does not currently maintain a grease trap or interceptor, installation may be required. This is based upon current Uniform Plumbing Code (UPC) and the City’s Municipal Code. The current UPC is closely followed to determine the type and size of unit that will be required. Justification for trap versus interceptor installation is based upon foods served and prepared, number of drains found within the facility, size and history of the establishment. Dye testing may also be conducted when it is necessary to determine specific drainage.
A FOG permitting program may be developed as the program is implemented. If a permitting program is determined to be warranted, it will be structured as follows:
Sewer System Management Plan – Revision 03
Element 7 – Fats, Oils, and Grease Control Program
City of Taft
May 2023
o A standard FOG Permit is issued to all FSEs that discharge FOG into the sewer system in amounts which have the potential to cause a blockage in the sewer line which is prohibited by the City’s Municipal Code.
o A Variance Permit will be issued to FSEs that have kitchen facilities but do not produce amounts of FOG in excess as prohibited by the Municipal Code. The permits require the FSEs to follow all BMPs.
The standard permit also requires the FSE to maintain and operate a Grease Removal Device and maintain a cleaning log on the premises. A cleaning log and maintenance information must be shown to the inspector on request. All FSEs with a FOG Permit will be inspected annually with noncompliant facilities receiving more frequent inspections to ensure program compliance.
FSEs with a Variance Permit will also be inspected once a year to verify the facility and/or menu has not changed enough to require a standard FOG Permit.
The program will be evaluated annually for effectiveness. High Maintenance Areas (HMAs) caused by FOG are identified in Element 4: Operations and Maintenance Program.
7.8 Source Control Measure Development and Implementation [WDR D.13(vii)(g)] As of this SSMP update, the City is not planning additional source control measure development and implementation in addition to the program listed above.
Sewer System Management Plan – Revision 03
Element 8 – System Evaluation and Capacity Assurance Plan City of Taft
May 2023
ELEMENT 8 – REVISION RECORD
The City of Taft SSMP Element 8 – System Evaluation and Capacity Assurance Plan has undergone the following revisions:
Revision
No.
Revision
Date Description of Revisions Revision Completed By
Revision
Approved By
0 April 6, 2010
The City developed and
adopted a Sewer System
Management Plan (SSMP)
as required by the 2006
Sanitary Sewer System
(SSS) Orders issued by the
State Water Resources
Control Board (SWRCB).
City Staff and
Wallace Group City Council
1 April 28,
2015
The SSMP received a 5-
Year Update as a result of
the 2014 SSMP Audit.
City Staff and
Wallace Group City Council
2 April 2018 N/A N/A N/A
3 May 2023
Updates regarding the
status of sewer system
capacity and capacity
related sewer system
projects.
City Staff and
Wallace Group
Staff
City Council
Sewer System Management Plan – Revision 03
Element 8 – System Evaluation and Capacity District Assurance Plan City of Taft
May 2023
ELEMENT 8 - SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN This element discusses the steps taken by the City to ensure adequate capacity for dry and wet weather peak flow conditions. This includes evaluation, design criteria and capacity enhancement measures.
8.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(viii) states:
The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a).Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape the system) associated with conditions similar to those causing overflow events, estimates of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events;
(b).Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and (c). Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP may include an implementation schedule and may identify sources of funding.
(d).Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule may be reviewed and updated consistent with the SSMP requirements as described in [WDR Order 2006-0003-DWQ] Section D.14.
8.2 System Evaluation [WDR D.13(vii)(a)]
The City has not experienced a dry or wet weather capacity related SSO between 2010 and 2023. Additionally, operations staff has not reported any areas of the collection system observed as capacity deficient during routine and emergency operations and maintenance activities. A review of CIWQS records and historic sewer maintenance records confirms there have been no capacity related SSOs or observed capacity related concerns in the system.
If dry or wet weather capacity related SSOs are encountered in the future, the Public Works Director will assess the need for future rehabilitation projects, flow monitoring, or Sewer Master Planning Studies.
Sewer System Management Plan – Revision 03
Element 8 – System Evaluation and Capacity District Assurance Plan City of Taft
May 2023
8.3 Design Criteria [WDR D.13(vii)(b)]
The following sections in the City Municipal Code and Building Standards address the type of materials that should be used, pipe size, uniform plumbing code and permits required to complete construction:
The City has adopted by reference the California Plumbing Code, 2007 edition and the Green Book of Standard Public Works Construction
City of Taft Municipal Code:
Title 3, Chapter 3
• 3-3-2 (F) Inspection
• 3-3-3 (B) Use of Public Sewers Required
• 3-3-5 Sewer Connection and Use Fees
City of Taft Subdivision and Engineering Standards:
2011 City of Taft Subdivision & Engineering Design Manual • Division Two – Standards For Sanitary Sewer
• Sec. 2.1 General
• Sec. 2.2 Design Standards
• Sec. 2.3 Material Standards
• Sec. 2.4 Construction Standards
• Sec. 2.6 Sewer Construction Plans
• Sec 2.7 Requirements For Design & Construction Of Sanitary Sewer Lift Stations If hydraulically deficient areas are identified in the future, and the above mentioned standards and codes are not sufficient, specific design criteria will be developed to address the hydraulic deficiencies.
8.4 Capital Improvement Plan Schedule [WDR D.13(vii)(d)] If the City identifies areas of the collection and conveyance system that are hydraulically deficient, a plan and schedule to rehabilitate or replace these areas of the system will be implemented and included in this SSMP.
Sewer System Management Plan – Revision 03
Element 9 – Monitoring, Measurement, and Program Modifications City of Taft
May 2023
ELEMENT 9 – REVISION RECORD
The City of Taft SSMP Element 9 – Monitoring, Measurement, and Program Modifications has undergone the following revisions:
Revision
No.
Revision
Date Description of Revisions Revision Completed By
Revision
Approved By
0 April 6, 2010
The District developed and
adopted a Sewer System
Management Plan (SSMP)
as required by the 2006
Sanitary Sewer System
(SSS) Orders issued by the
State Water Resources
Control Board (SWRCB).
City and
Wallace Group
Staff City Council
1 April 28,
2015
The SSMP received a 5-
Year Update as a result of
the 2014 SSMP Audit.
City and
Wallace Group
Staff City Council
2 April 2018
Revised text to reflect
current evaluation statistics
and eliminate antiquated
information.
City Staff and
Kern County
Staff.
City Manager
3 May 2023 Updates to SSO statistics
and evaluation criteria.
City Staff and
Wallace Group City Council
Sewer System Management Plan – Revision 03
Element 9 – Monitoring, Measurement, and Program Modifications City of Taft
May 2023
ELEMENT 9 - MONITORING, MEASUREMENT & PROGRAM MODIFICATIONS The City monitors the implementation of the SSMP elements in order to measure the effectiveness of the District’s SSMP program in reducing SSOs. The manner in which each SSMP element is monitored and evaluated and the schedule with which the District completes this monitoring and evaluation is described in this SSMP Element.
9.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(ix) states:
The Enrollee shall:
(a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
(c) Assess the success of the preventative maintenance program; (d) Update program elements, as appropriate, based on monitoring or performance evaluations; and
(e) Identify and illustrate SSO trends, including: frequency, location, and volume.
9.2 Establishing and Prioritizing SSMP Activities [WDR D.13(ix)(a)] Table 9-1 outlines the relevant information maintained by the City to establish and prioritize appropriate SSMP activities:
Table 9-1: SSMP Implementation Management
SSMP Element SSMP Information
1. Goal This SSMP Element contains the City’s goals
for the operation, maintenance, and
management of the sanitary sewer collection
system, which provide focus to help reduce
SSOs and mitigate SSOs that do occur.
2. Organization A table containing names, job titles, roles, responsibilities, and contact information is
contained in this SSMP Element, which allows
the public, staff, and regulators to directly
contact the person most knowledgeable for
each aspect of the SSMP Program.
3. Legal Authority Links in this SSMP Element contain the complete Municipal Codes and City
Standards.
Sewer System Management Plan – Revision 03
Element 9 – Monitoring, Measurement, and Program Modifications City of Taft
May 2023
SSMP Element SSMP Information
4. Operation and Maintenance Program SSMP Element documents the sanitary sewer system operation and maintenance activities.
O&M investigations are utilized to develop the
City’s Rehabilitation and Replacement Plan as
areas of the system are identified as
deficient.
5. Design and Performance Provisions Links in this SSMP Element include Design Standards and Specifications.
6. Overflow Emergency Response Plan City’s spill response activities and procedures are summarized in this OERP.
7. FOG Control Program A summary documenting the annual assessment establishing the need for the
ongoing implementation of a FOG Control
Program is included in this section.
8. System Evaluation and Capacity
Assurance Plan
There are no existing capacity related
concerns that require capital improvements.
The City will review annual SSO data and
O&M data for any wet or dry weather capacity
related issues.
9. Monitoring, Measurement, and
Program Modifications
This SSMP Element will be updated annually
with the number of SSOs that occur and their
causes in a calendar year (see Table 9-2) This
is the most important trend to document and
the reason for the SSMP.
10. SSMP Program Audits SSMP Audit Reports will be appended to this SSMP Element when they are generated.
Corrective actions and a plan and schedule to
correct deficiencies will be included after each
Audit Report is generated.
11. Communication Program This SSMP Element discusses a plan and schedule to develop public outreach articles,
flyers and include pertinent information on the
City of Taft website. as well as meeting
agendas and minutes from meetings with
stakeholders.
9.3 SSMP Implementation Monitoring [WDR D.13(ix)(b)]
The Public Works Director and Public Works Administrative Technician are responsible for:
9.3.1 Element 1 – Goals
The Public Works Director is responsible for monitoring the implementation of this SSMP Element. The City’s sanitary sewer system goals will be evaluated and progress toward meeting Sewer System Management Plan – Revision 03
Element 9 – Monitoring, Measurement, and Program Modifications City of Taft
May 2023
these goals will be measured on an annual basis by the Public Works Director, who will submit a staff report to the City Council in February of each year, which communicates the City’s progress toward achieving these goals and implementing the SSMP. Copies of these reports will be included in Appendix 9A.
9.3.2 Element 2 – Organization
The Public Works Director is responsible for monitoring the implementation of this SSMP Element. The organization charts will be reviewed and revised annually in February of each year. The SSO response and notification process will be reviewed and revised to increase its effectiveness annually in February of each year.
9.3.3 Element 3 – Legal Authority
The Public Works Director will receive input from the Wastewater Facilities Manager on the effectiveness of the City in preventing SSOs annually in February of each year. Information gathered from this Staff will annually be sent in a memo to the City Attorney/Legal Counsel for consideration in updates to the City Ordinances.
As of this revision to the SSMP, Revision 01, the City maintains the Legal Authorities stated by WDR Section D.13(iii) with the exception of the right to operate and maintain sewer laterals. The City does not currently own any laterals except to City-owned properties and, therefore, does not require the legal authorities to operate and maintain laterals to private properties.
9.3.4 Element 4 – Operation and Maintenance Program
The City’s Public Works Director is responsible for monitoring the implementation of this SSMP Element, which is to be reviewed and revised annually.
The City plans to update its GIS mapping system by integrating subsurface storm water inlets and outlets. As-built plans and construction drawings are maintained as the collection system is improved. Data will also be routinely integrated back into the collection system GIS database as this system is upgraded.
The City’s Operation and Maintenance Program includes pipeline cleaning and maintenance, manhole inspections, lift station maintenance, and CCTV inspection that are conducted as needed. Annual reporting on these activities will be used as a tool to assess the O&M Program.
The City’s wastewater facilities contractor has an informal training program that incorporates existing operational, maintenance, and safety procedures. Annual training on all procedures and SSMP Element 4 – Operation and Maintenance Program will be conducted with City Staff and any/all contractors implementing portions of SSMP Element 4 – Operation and Maintenance Program. Training will be documented and tracked by the Collections Systems Supervisor.
9.3.5 Element 5 – Design and Performance Provisions
The Public Works Director is responsible for monitoring the implementation of this SSMP Element. If current plans, specifications and testing procedures require updating, the Public Works Director will advise the City Council for the development and approval of new standards.
Sewer System Management Plan – Revision 03
Element 9 – Monitoring, Measurement, and Program Modifications City of Taft
May 2023
9.3.6 Element 6 – Overflow Emergency Response Plan
The Public Works Director is responsible for monitoring the implementation of this SSMP Element. The City’s OERP, which will include emergency response procedures, will be reviewed and revised on an annual basis by the Public Works Director and Collections System Supervisor.
If a SSO occurs, the Public Works Director and Collections System Supervisor will evaluate the effectiveness of the OERP to determine whether any modifications need to be made to the procedures and protocol contained in the OERP and make the revisions needed to improve the effectiveness of the City’s SSO response and notification processes.
9.3.7 Element 7 – FOG Control Program
The Public Works Director is responsible for monitoring the implementation of this SSMP Element and its effectiveness at reducing SSOs on an annual basis.
FOG Program implementation or program changes necessitated by an increase in SSOs caused by FOG or an increase in number of FSE’s in violation will be developed by the Public Works Director.
9.3.8 Element 8 – System Evaluation and Capacity Assurance Plan The Public Works Director is responsible for the implementation of this SSMP Element, which is to be reviewed and revised annually with the identification of any capacity related CIP.
9.3.9 Element 9 – Monitoring, Measurement, and Program Modifications The Public Works Director is responsible for the implementation of this SSMP Element, which is to be reviewed and revised annually. The review and revisions are to be documented on the revision record, which is the first page of each element. The metrics contained in this SSMP Element are important tools in the determination of what tasks and projects contained in each element are a priority from fiscal year to fiscal year.
During the cleaning of the collection system, staff observations are noted and kept in the same data files as the cleaning records. The Sewer Cleaning Report is created to follow the actual cleaning process following the City’s sewer collection map, from the outer and higher locations, culminating at the treatment plant. The report serves as a functional and strategic guide to be used in future annual cleanings of the City’s sewer collection system. This makes it possible to compare changes in the condition of the pipelines from year to year. The emergency call outs and SSOs are tracked in a similar manner and frequency, location and volume are compared from year to year.
The City will prepare an annual report and deficiencies in the programs or plans included in the SSMP may be detected. If any deficiencies in the SSMP are noted they are brought to the attention of the City and updates and modifications are made at that time. This is done in addition to the Audits that are required to be performed every two years.
9.3.10 Element 10 – SSMP Program Audits
The Public Works Director or their designee is responsible for assuring the SSMP Audit is conducted and complete prior to the regulatory deadline and continuously at this interval.
Sewer System Management Plan – Revision 03
Element 9 – Monitoring, Measurement, and Program Modifications City of Taft
May 2023
SSMP Audits should be conducted with cooperation of all of the management, administrative, maintenance, and contract positions responsible for implementing specific measures in the SSMP program. When conducting the SSMP Audit, City Staff must evaluate the effectiveness of each element of the City’s SSMP. A comprehensive, effective review of the City’s SSMP must be documented in a SSMP Audit Report.
9.3.11 Element 11 – Communication Program
The Public Works Director is responsible for the implementation of this SSMP Element, which is to be reviewed and revised as necessary. Revisions must include examples of public outreach articles, flyers and pertinent City website addresses, as well as meeting agendas and minutes from meetings with stakeholders.
The Public Works Director is responsible for communication with the Ford City-Taft Heights Sanitation District which is satellite to the City’s sewer collection and conveyance system. These meetings should be designed to be a venue for communication and coordination regarding collections system issues and SSMP related goals and objectives.
9.4 Preventative Maintenance Program Assessment [WDR D.13(ix)(b)] The City’s Preventative Maintenance Program includes cleaning, visual manhole inspection, and HMA identification and maintenance. The improvements the City is making to its Preventative Maintenance Program are described in SSMP Element 4 – Operation and Maintenance Program and above in Section 9.3.4: Element 4 – Operation and Maintenance Program.
9.5 SSMP Updates [WDR D.13(ix)(d)]
The intention of the City is to use the SSMP for training, planning and regular maintenance of the collection system. As the document is utilized, any deficiencies or discrepancies will be corrected. Program elements will be updated based on performance evaluations, organizational, operational, and maintenance changes, new regulatory requirements, and repairs, replacements, and upgrades made to the collection system.
At a minimum, the City will review and revise the SSMP annually as appropriate. The Public Works Director is responsible for revising and maintaining the SSMP. A revision record will be maintained to track changes.
9.6 SSO Trends [WDR D.13(ix)(e)]
The trends in the City’s SSOs for 2010 through 2022 are illustrated in Table 9-2. The cause categories identified in Table 9-2 are the causes available for use in the SSO Report in California Integrated Water Quality System (CIWQS). City Staff is responsible for determining which cause category is appropriate for each SSO when the SSO is reported in CIWQS.
Sewer System Management Plan – Revision 03
Element 9 – Monitoring, Measurement, and Program Modifications City of Taft
May 2023
Table 9-2: Number of SSOs per Indicator per Year- City of Taft Indicator 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Total No. of SSOs 3 0 1 2 2 1 1 0 1 2 0 2 1 16
Locations with Multiple
SSOs 0 0 0 0 0 0 0 0 1 0 0 0 0 1
Volume
(gal)
Volume 90 0 200 206,000 550 5000 20 0 900 922 0 520 180 214382 Volume
Recovered1 90 0 0 150 150 0 4 0 810 865 0 485 50 2604
Volume
Reached
Surface Water
0 0 0 205,000 0 0 0 0 0 0 0 10 0 205010
Causes
Debris 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Debris – General 0 0 1 0 0 0 0 0 0 0 0 0 0 1
Debris – Rags 0 0 0 0 1 0 0 0 1 1 0 0 0 3
Flow Exceeded
Capacity 0 0 0 0 0 0 0 0 0 0 0 0 0 0
FOG 0 0 0 1 1 0 0 0 0 0 0 1 0 3
Operator Error 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 1 0 0 0 0 0 0 1
Pipe Structural
Problem/Failure 0 0 0 1 0 0 0 0 0 0 0 0 0 1
Pump Station
Failure 3 0 0 0 0 0 0 0 0 0 0 1 1 5
Rainfall
Exceeded
Design
0 0 0 0 0 0 0 0 0 0 0 0 0 0
Root Intrusion 0 0 0 0 0 0 0 0 0 1 0 0 0 1
Vandalism 0 0 0 0 0 0 0 0 0 0 0 0 0 0
The SSO information above was gathered from CIWQS SSO Public Report Generated on March 20, 2023.
The City will continue to identify and work towards strategies to reducing the number of SSOs experienced on an annual basis.
Sewer System Management Plan – Revision 03
Element 10 – Sewer System Management Plan Program Audits City of Taft
May 2023
ELEMENT 10 – REVISION RECORD
The City of Taft SSMP Element 10 – Sewer System Management Plan Program Audits has undergone the following revisions:
Revision
No.
Revision
Date Description of Revisions Revision Completed By
Revision
Approved By
0 April 6, 2010
The City developed and
adopted a Sewer System
Management Plan (SSMP)
as required by the 2006
Sanitary Sewer System
(SSS) Orders issued by the
State Water Resources
Control Board (SWRCB).
City Staff and
Wallace Group City Council
1 April 28,
2015
This Element received a 5-
Year Update to include a
Summary Audit Procedure,
Audit Ranking System, and
Audit Schedule through
May 2020.
City Staff and
Wallace Group City Council
2 April 2018
Text was revised to reflect
change in report dates and
current practice.
City Staff and
Kern County
Staff
City Manager
3 May 2023
Update with Data and
Records Request and 2016
Audit in Appendices.
Update to include link to
new Audit dates per 2022
Order.
City Staff and
Wallace Group City Council
Sewer System Management Plan – Revision 03
Element 10 – Sewer System Management Plan Program Audits City of Taft
May 2023
ELEMENT 10 - SEWER SYSTEM MANAGEMENT PLAN PROGRAM AUDITS SSMP Audits are required to identify and correct deficiencies in the most current revision of the City’s SSMP and provide a schedule to correct identified deficiencies. This SSMP Element outlines the audit process and identifies City Staff responsible for conducting or participating in SSMP Audits and generating the required SSMP Audit Report. This report will be kept on file and made available to the RWQCB on request. A schedule for updating and revising the SSMP will be included in the report.
10.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(x) requires:
As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.
10.2 SSMP Program Audits [WDR D.13(x)]
The Public Works Director or their designee is responsible for assuring the SSMP Audit is conducted and complete prior to the regulatory deadline and continuously at the required interval. Audits should be conducted with cooperation of the Wastewater Staff and other applicable City Staff. When conducting the SSMP Audit, City Staff must evaluate the effectiveness of each SSMP Element. A comprehensive, effective review of the City’s SSMP must be documented in a SSMP Audit Report.
10.2.1 Summary of Procedure:
1. Gather appropriate documents using the SSMP Data & Records Request, which is provided in Appendix 10-A.
2. Write Audit Report and attach all documents reviewed and used as evidence of compliance with the WDR. Create a plan and schedule for revisions to the SSMP based on changes in operational strategies or deficiencies found in the SSMP.
3. Evaluate the effectiveness of the City’s SSMP and compliance with each WDR requirement using the ranking methodology outlined in Table 10-1.
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Element 10 – Sewer System Management Plan Program Audits City of Taft
May 2023
Table 10-1: SSMP Audit Ranking Criteria
Ranking Ranking Basis
In Compliance All requirements specified in the element are met.
Substantial
Compliance
The majority of requirements in the element are
met.
Partial Compliance Half of the requirements in the element are met.
Marginal Compliance Less than half of the requirements in the element are met.
Out of Compliance None of the requirements in the element are met.
The first SSMP Audit Report must be signed and certified by a person designated as described in WDR Section J.1.(i). WDR Section J states:
All applications, reports, or information shall be signed and certified as follows:
(i) All reports required by this Order and other information required by the State or Regional Water Board shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement.)
(ii) An individual is a duly authorized representative only if:
(a) The authorization is made in writing by a person described in paragraph (i) of this provision; and
(b) The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity.
The SSMP Audit Report must be hand signed and certified using the language provided below:
“I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.”
Sewer System Management Plan – Revision 03
Element 10 – Sewer System Management Plan Program Audits City of Taft
May 2023
Subsequent SSMP Audits must be conducted continuously based on the schedule in the SWRCB link below:
https://www.waterboards.ca.gov/water_issues/programs/sso/lookup/ To assist in the audit process, the City should consider annual or semiannual reviews and revisions to specific SSMP Elements and associated supporting documents. These reviews and revisions will help ensure current operational practices and procedures are reflected in the SSMP and documentation of these activities is readily available during an audit by the Regional Water Quality Control Board or State Water Resources Control Board.
SSMP Audit Reports must be kept on file with the SSMP and available to regulators and the public upon request. The most recent City SSMP Audit Reports, dated April 2016 is included in Appendix 10-B.
Sewer System Management Plan – Revision 03
Element 11 – Communication Program
City of Taft
May 2023
11i
ELEMENT 11 – REVISION RECORD
The City of Taft SSMP Element 11 – Communication Program has undergone the following revisions:
Revision
No.
Revision
Date Description of Revisions Revision Completed By
Revision
Approved By
0 April 6, 2010
The District developed and
adopted a Sewer System
Management Plan (SSMP)
as required by the 2006
Sanitary Sewer System
(SSS) Orders issued by the
State Water Resources
Control Board (SWRCB).
City Staff and
Wallace Group
Staff City Council
1 April 28,
2014
The SSMP received a 5-
Year Update as a result of
the 2014 SSMP Audit.
City Staff and
Wallace Group
Staff City Council
2 April 2018
Text was revised to reflect
the change in report dates
and current practices.
City Staff and
Kern County
Staff
City Manager
3 May 2023
Updates to include Satellite
Agency Communication
and Community outreach
materials.
City Staff and
Wallace Group. City Council
Sewer System Management Plan – Revision 03
Element 11 – Communication Program
City of Taft
May 2023
ELEMENT 11 - COMMUNICATION PROGRAM
Communicating the objectives of the SSMP and the importance of sanitary sewer system management practices to the public is essential. An informed public can assist and support the City by reducing customer-generated sewer blockages, which will potentially decrease SSOs.
11.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(xi) states:
The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
11.2 Communication Program [WDR D.13(xi)]
The purpose of the City’s sanitary sewer system communication program is to educate stakeholders about the SSMP and how it relates to public health and water quality.
Stakeholders include residential, industrial, and commercial users of the collection system and ground water. The City plans to provide outreach materials for the public to inform the public on the “dos and don’ts” of the sewer system. Appendix 11-A contains examples of outreach that is planned to be conducted in 2023. Public awareness of different components of the SSMP is accomplished through different mediums and they may reach different audiences. The following are activities that the City plans to increase awareness and education about the importance of having a properly constructed, maintained, and operated collection system.
Table 11-1: City Communication Program Overview
Activity Frequency Stakeholders
City Website:
www.cityoftaft.org
Year-round All
City Council Meetings Annually All
Public Works Office Year-round All
Ford City-Taft Heights
Sanitation District As necessary All
11.2.1 City of Taft Website
Information posted on the City of Taft website, www.cityoftaft.org, about the City’s sewer system, includes links to the Sewer Atlas, City Council meeting minutes and agendas, sewer system outreach materials and a form for reporting spills. The City’s’ SSMP will be posted on the City website.
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Element 11 – Communication Program
City of Taft
May 2023
11.2.2 City Council Meetings
City Council Meetings are held on the first and third Tuesdays of each month in the council chambers. SSMP updates, significant revisions and audits are presented to the public during a council meeting to receive input on the document from the public.
11.2.3 City Public Works Office
The Public Works Office will have copies of educational material, public service announcements, and Staff that provide assistance and education to the public. Educational materials are planned to be available beginning in 2023.
11.3 Satellite Communication Program [WDR D.13(xi)]
The City accepts wastewater from the Ford City-Taft Heights Sanitation District, a satellite collection system. The City conducts coordination meetings on an as needed basis with the Sanitary District to discuss pertinent collection system and wastewater treatment topics. The City plans to develop agendas and will maintain records of these meetings to track topics of discussion and resulting action items from each meeting. Copies of these coordination meeting materials are kept on file at the City Public Works office.
Sewer System Management Plan – Revision 03
Element 4 – Operation and Maintenance Program
_____________________________________________________________________________________________ City of Taft
May 2023
APPENDIX 4-A
City of Taft
Critical Parts and Equipment List
Collections Equipment
KSA owns the following for City Operations and maintenance and Emergency response:
o Two (2) hydrovactor trucks
• Each vactor truck is equipped with the following
equipment and supplies: sand bags, plastic sheets,
manhole pick, shovels, grabbers, 5-gallon bucket,
sledge hammer disinfectant and sprayers, brooms,
distance wheel, tool box with miscellaneous tools and
wrenches,sample bottles, dye, safety supplies
(rubber gloves, leather gloves, hard hat, rubber boots, orange vests, rain gear, flashlights), traffic supplies (signs, cones, flags).
o one (1) TV van to conduct sewer collection system
maintenance and response.
To facilitate timely response to SSOs, the Collection System Supervisor and lead operator of the collection crew have equipped pick-up trucks on home retention status. Using spill control equipment, personnel can control the spread of spills prior to hydrovactor truck response.
Sewer System Management Plan – Revision 03
Element 10 – Sewer System Management Plan Program Audits _____________________________________________________________________________________________ City of Taft
May 2023
APPENDIX 10-A
City of Taft
SSMP Data & Records Request
2016 SSMP Audit Report
SSMP DATA & RECORDS REQUEST
A. SSMP ADMINISTRATIVE YES LOCATED
WHERE? NO N/A COMMENTS
A1 a.
Has your agency enrolled in the State-wide GWDR and designated the responsible or authorized representative (LRO)?
b. Provide a copy of the SSMP Certification in CIWQS.
c.
Provide a copy of the CIWQS print-out for all LROs and Data Submitters.
d. Provide a copy of your Operational Report from CIWQS.
A2 a. Has your agency adopted a SSMP?
b. Provide a copy of the SSMP.
c.
Provide a copy of the Meeting Minutes for the agency
governing body's meeting during which the SSMP was
adopted.
A3 a.
Does your agency have a copy of the GWDRs available to agency staff? Where is it kept?
B. GOALS YES LOCATED
WHERE? NO N/A COMMENTS
B1 a. Has your agency developed SSMP and SSO reduction goals? b.
Provide documentation that your agency has made progress toward meeting these goals.
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SSMP DATA & RECORDS REQUEST
C. ORGANIZATION YES LOCATED
WHERE? NO N/A COMMENTS
C1 a.
Does your SSMP clearly identify the names and job titles the LROs?
C2 a.
Does your SSMP have an organizational chart or table showing individual roles and responsibilities for implementation of the SSMP?
b. Are names, titles, and telephone numbers provided in this chart or table?
C3 a.
Is the chain of communication for reporting SSOs included in the SSMP?
b. Are names, titles, and telephone numbers provided in this chain of communication?
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SSMP DATA & RECORDS REQUEST
D. LEGAL AUTHORITY YES LOCATED
WHERE? NO N/A COMMENTS
D1 a.
Provide the sanitary sewer system use ordinances, service agreements, or other legally binding procedures or documents, which demonstrates the agency's legal authority:
b. Prohibit illicit discharges
c.
Require that sewers and connections be properly designed and constructed
d.
Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency
e.
Limit the discharge of fats, oils, and grease and other debris that may cause blockages
f. Enforce any violation of its sewer ordinances
E. OPERATIONS AND MAINTENANCE (O&M) YES LOCATED
WHERE? NO N/A COMMENTS
E1 a. Provide the following documents:
b. An updated map of the agency's sanitary sewer system and storm drain system.
c.
A schedule for maintenance and cleaning of the sanitary sewer system.
d. Documentation for maintenance and cleaning of the sanitary sewer system.
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SSMP DATA & RECORDS REQUEST
e.
Documentation for scheduled and conducted activities, such as work orders and/or reports and invoices from contractors. f. The O&M contract if the agency's collection system is operated and maintained by a contract operations firm.
g. The agency's Rehabilitation and Replacement Plan
h. » Summary of the agency's CCTV program and schedule.
Include samples of inspections and summary of findings. i. » List of current and planned projects
j. » Time schedule for planned projects
k. » Schedule for developing the funds needed for
rehabilitation and replacement projects
l. Standard Operating Procedures for Sewer System Operations and Maintenance activities.
m.
Training records for staff operations and maintenance
activities and contractor operations and maintenance
activities.
n.
» All applicable licenses and certifications required for agency or contract staff. Provide documents stating this requirement.
o.
Assessment of O&M Staff "Core Competencies" (Skills,
Knowledge and Abilities)
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SSMP DATA & RECORDS REQUEST
E. OPERATIONS AND MAINTENANCE (O&M) [CONTINUED] YES LOCATED WHERE? NO N/A COMMENTS
p.
Equipment and replacement part inventories, including
identification of critical replacement parts.
q.
» If critical replacement parts are not kept in stock,
identify and provide method in which these parts are
acquired when needed (List of emergency contractors
and/or suppliers).
r.
» If critical replacement parts are not kept in stock,
provide applicable mutual aid agreements.
F. DESIGN & PERFORMANCE STANDARDS YES LOCATED
WHERE? NO N/A COMMENTS
F1 a. Provide the following documents:
b. Design and construction standards and specifications for:
c. » the installation of new sanitary sewer systems
d. » pump stations and other appurtenances specific to the agency's collection and conveyance system
e.
» the rehabilitation and repair of existing sanitary sewer systems
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SSMP DATA & RECORDS REQUEST
f.
Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances specific to the agency's collection and conveyance system and for rehabilitation and repair projects.
G. OVERFLOW EMERGENCY RESPONSE PLAN YES LOCATED
WHERE? NO N/A COMMENTS
G1 a. Provide the agency's Overflow Emergency Response Plan b.
Notification procedures ensuring that the primary responders and regulatory agencies are informed of all SSOs in
accordance with the Monitoring and Reporting Program,
Order No. 2013-0058-EXEC.
c. A program to ensure an appropriate response to all overflows. d.
Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained.
e.
Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities. f. Procedures to address spill volume estimation.
g.
A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States.
h.
A program to ensure that all reasonable steps are taken to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or
additional monitoring as may be necessary to determine the nature and impact of the discharge.
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SSMP DATA & RECORDS REQUEST
H. FOG CONTROL PROGRAM YES LOCATED
WHERE? NO N/A COMMENTS
H1 a.
Provide the agency's Fats, Oils, and Grease (FOG) Control Program.
b. If applicable: justification for why the agency does not have a FOG Control Program, because one is not needed.
c.
Evidence of the agency's public education outreach program that promotes proper disposal of FOG.
d. List of acceptable FOG disposal facilities.
e.
Ordinance demonstrating the agency's legal authority to prohibit FOG discharges to the system and inspect FOG
producing facilities.
f. Evidence of FOG Control Program inspection and enforcement activities.
g.
Documentation of hot spots in the collection system, which are caused by FOG.
I. SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN YES LOCATED WHERE? NO N/A COMMENTS
I1 a.
Provide the agency's System Evaluation and Capacity Assurance Plan (SECAP).
b. Evaluation determining whether the SECAP is necessary.
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SSMP DATA & RECORDS REQUEST
c.
The agency's capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event.
d. Program for the evaluation of system hydraulic deficiencies. e.
Evidence of design criteria utilized to address hydraulic deficiencies.
f.
Short- and long-term CIP schedule necessary to address
hydraulic deficiencies. Sources of funding for these long and short term projects.
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SSMP DATA & RECORDS REQUEST
J. MONITORING, MEASUREMENT & PROGRAM MODIFICATIONS YES LOCATED WHERE? NO N/A COMMENTS
J1 a.
Provide the following documentation, which demonstrates the following:
b. Prioritization of appropriate SSMP activities.
c.
Efforts to monitor implementation and measure the
effectiveness of the SSMP.
d. Assessment of the preventative maintenance program.
e. Updates to program elements.
f. Identification of SSO trends.
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g.
Evidence of mandatory information required by the
Monitoring and Reporting Program, Order No. 2013-0058-
EXEC, such as the CIWQS SSO supporting documentation.
K. SSMP PROGRAM AUDITS YES LOCATED
WHERE? NO N/A COMMENTS
K1 a. Provide historical SSMP Program Audit Reports.
L. COMMUNICATION PROGRAM YES LOCATED
WHERE? NO N/A COMMENTS
L1 a.
Provide the agency's Communication Program and evidence of its implementation.
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City of Taft
Sewer System Management Plan, Revision 1 – April 28, 2015 Audit Report
April 29, 2016
Prepared By:
CERTIFICATION
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.
Craig Jones
City Manager/Public Works Director – City of Taft
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Taft
April 29, 2016
TABLE OF CONTENTS
Page
Number
Scope and Purpose………………………………………………………....... 1
Audit Format…………………………………………………………………… 2
SSMP Audit Participants and Schedule…………………………………….. 3
City 2016 SSMP Audit Results………………………………………………. 4
• Goal…………………………………………………………………………….. 9
• Organization……………………………………………………………………. 10
• Legal Authority…………………………………………………………………. 12
• Operations and Maintenance Program…………………………………… 14
• Design and Performance Provisions…………………………………… 18
• Overflow Emergency Response Plan……………………………………….. 20
• Fats, Oils, and Grease Control Program……………………………………. 23 • System Evaluation and Capacity Assurance Plan……………………. 26 • Monitoring, Measurement, and Program Modifications………………. 28 • SSMP Audit……………………………………………………………………. 30
• Communication Program…………………………………………………… 31
Appendix A – SSMP Audit: Records Reviewed……………………………. 33 Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Taft
April 29, 2016
SCOPE AND PURPOSE
The State Water Resources Control Board (SWRCB) Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, Order No. 2006-0003-DWQ as amended by WQ 2013-0058-EXEC (herein SSSWDR Orders) require municipalities that own or operate sanitary sewage collection systems greater than one mile in length to implement and maintain a Sewer System Management Plan (SSMP). The City of Taft sewage collection system is greater than one mile in length therefore the City is required to comply with the terms of the Statewide Order.
The City has contracted with Wallace Group to complete an Audit of the City’s current SSMP in order to evaluate the effectiveness of the SSMP and its implementation.
The SSMP Audit measures compliance with section D.13 of the SSSWDR Orders and the effectiveness of the City’s implementation of the current certified SSMP; Revision 1 dated April 28, 2015.
1.0 [SSSWDR, Section D.13.i]: Goals
2.0 [SSSWDR, Section D.13.ii]: Organization
3.0 [SSSWDR, Section D.13.iii]: Legal Authority
4.0 [SSSWDR, Section D.13.iv]: Operation and Maintenance Program
5.0 [SSSWDR, Section D.13.v]: Design and Performance Provisions
6.0 [SSSWDR, Section D.13.vi]: Overflow Emergency Response Plan
7.0 [SSSWDR, Section D.13.vii]: Fats, Oils, and Grease Control Program
8.0 [SSSWDR, Section D.13.viii]: System Evaluation and Capacity Assurance Plan
9.0 [SSSWDR, Section D.13.ix]: Monitoring, Measurement, and Program Modifications
10.0 [SSSWDR, Section D.13.x]: Sewer System Management Plan Program Audits
11.0 [SSSWDR, Section D.13.xi]: Communication Program
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Taft
April 29, 2016
AUDIT FORMAT
This SSMP Audit separately evaluates each SSMP Section using the following format:
Applicable SSSWDR Section
Audit Finding
Ranking
Reference Information
Deficiencies
Recommended steps and schedule to correct Deficiencies The ranking criteria utilized in the Audit are provided in Table 1 below:
Table 1: SSMP Audit Ranking Criteria
Ranking Ranking Basis
In Compliance All requirements specified in the section are met.
Substantial Compliance The majority of requirements in the section are met.
Partial Compliance Half of the requirements in the section are met Marginal Compliance Less than half of the requirements in the section are met.
Out of Compliance None of the requirements in the section are met.
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Taft
April 29, 2016
SSMP AUDIT PARTICIPANTS AND SCHEDULE
This SSMP Audit assesses the effectiveness of the City’s SSMP Revision 1, dated April 28, 2015, and compliance with the SSSWDR Section D.13 requirements. The purpose of the Audit is to recognize accomplishments, identify deficiencies, and recommend corrective actions and a schedule to complete them. The Audit was conducted by the following Wallace Group Staff:
Bill Callahan
Director Public Works Administration
Taft Staff participating in the SSMP Audit were:
Craig Jones
City Manager/ Public Works Director – City of Taft
Christy Lowe
Public Works Administrative Technician – City of Taft
Robert Ellery
City of Taft Contract Operations: Waste Management Specialist – Kern Sanitation Authority
Mike Evans
City of Taft Contract Operations: Sewer Maintenance Worker II – Kern Sanitation Authority
Marvin Baily
City of Taft Wastewater Treatment Plant Operator II
The SSMP Audit was conducted in April of 2016; the following table summarizes key dates and locations:
Table 2: City of Taft 2015 SSMP, Revision 1 - Audit Key Dates Date Location Topic Staff
March 10, 2016 WG Office Submitted Data and Records
Request to City.
Bill Callahan, Christy
Lowe
April 12, 2016 City Public
Works Office
SSMP Audit Kick Off, SSMP
Data and Records Request
reviewed and records
gathered, begin drafting
Audit Report.
Bill Callahan, Christy
Lowe, Robert Ellery,
Mike Evans, Marvin
Baily, Craig Jones
April 20, 2016 City Public
Works Office
SSMP Draft Audit Report
Submitted for Review
Bill Callahan, Craig
Jones, Christy Lowe
April 29, 2016 City Public
Works Office
SSMP Audit Final Report Craig Jones Certification
of report.
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Taft
April 29, 2016
CITY 2016 SSMP AUDIT RESULTS
The SSMP Audit resulted in a finding that the City of Taft SSMP dated April 28, 2015 is in full compliance with five out of eleven subsections (elements) of SSSWDR Section D.13, partial or substantial compliance in four of the elements and marginal to out of compliance in two of the elements. The City has been partially effective in implementation of the SSMP. The results of the 2016 ASSMP Audit show an improvement in the City’s compliance with the SSSWDRs when compared to the findings in the City’s previous audit conducted in 2014. ** It should be noted that the City changed contractors responsible for the operation and maintenance of the sewer collection and conveyance system in July, 2015. Kern Sanitation Authority (KSA) has replaced Severn Trent Services. A significant portion of the City’s 2015 SSMP refers to the operational practices, maintenance schedule, emergency response procedures and documents utilized by the former contractor; Severn Trent Services. Based on interviews and records reviewed during the Audit, KSA is operating and maintaining the City’s system in accordance with the general strategies outlined in the City’s SSMP. The City must update each Element of the SSMP to reflect the operational practices, maintenance schedules and forms of documentation utilized by Kern Sanitation Authority in the next update to the SSMP for compliance with the SSSWDRs.
A summary of the results is presented in Table 3 below:
Table 3: City of Taft 2015 SSMP Revision 1 - Audit Results April 2016 SSSWDR Section D.13
SSMP
Compliance
with Required
Subsection
City Effectiveness in the
Implementation of SSMP
Subsections
Schedule
1.0 Goals
[SSSWDR D.13(i)]
In
Compliance
The City has been
substantially effective in
implementing this section. The
goals provided are being met
based on records reviewed
during the Audit and interviews
with contract staff.
The City should
formally
measuring
progress in
meeting these
goals as
discussed in
Element 9:
Monitoring
Measurement
and Program
Modification,
February of
each calendar
year.
2.0 Organization
[SSSWDR D.13(ii)]
Partial
Compliance The City has been partially
effective in implementing this
Revise the
Organization
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Taft
April 29, 2016
SSSWDR Section D.13
SSMP
Compliance
with Required
Subsection
City Effectiveness in the
Implementation of SSMP
Subsections
Schedule
section. While required
information is found in the
current SSMP, it is out of date.
This information must be
checked for accuracy regularly
and kept up to date.
Section by June
2016 to reflect
current staff
positions,
contact
information and
SSMP related
responsibilities.
Update
RWQCB
contact
information to
reflect current
staff contact for
Region 5F and
the City of Taft.
3.0 Legal Authority
[SSSWDR D.13(iii)]
In
Compliance
The City Municipal Code
currently contains the required
legal authorities to manage
discharges to the Public
Sewers. The City implements
these Codes as appropriate to
ensure proper use of the
system.
N/A
4.0 Operation and
Maintenance
Program
[SSSWDR D.13(iv)]
Substantial
Compliance
The City was partially effective
in implementing this section.
Updates are required to
develop and include a storm
water map to assist with
Sanitary Sewer Overflow
response. Update discussions
of; sewer line cleaning
program, manhole inspections,
CCTV inspections, staff
training, and rehabilitation and
replacement activities. A
Capital Improvement Plan
(CIP) based on field
observations and CCTV
results and updates to critical
parts inventories are required
Update the
Operations and
Maintenance
Program
Section by July
2016.
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Taft
April 29, 2016
SSSWDR Section D.13
SSMP
Compliance
with Required
Subsection
City Effectiveness in the
Implementation of SSMP
Subsections
Schedule
to be included in this section.
5.0 Design and
Performance
Provisions
[SSSWDR D.13(v)]
In
Compliance
The City has a complete set
of standards for design,
construction and testing. They
have been effective in
implementing these standards
for Rehabilitation and
replacement of sewer assets.
N/A
6.0 Overflow
Emergency
Response Plan
[SSSWDR D.13(vi)]
Partial
Compliance
The City has been marginally
effective at implementing a
comprehensive Emergency
Response Program. Currently
only portions of a
comprehensive program exist
and portions of the existing
program require updating to
reflect current staff positions,
contacts and responsibilities.
Update and
further develop
an OERP with
supporting
procedures by
July 2016. Train
staff on the
OERP and the
associated
procedures by
August 2016.
Document all
staff training
when
completed
annually.
7.0 Fats, Oils and
Grease (FOG)
Control Program
[SSSWDR D.13(vii)]
Marginal
Compliance
The City has been ineffective
in implementing the FOG
Program identified in the 2015
SSMP.
Conduct an
assessment of
current FOG
Program needs
and update the
current plan to
move forward
with a FOG
Control
Program by July
2016.
8.0 System Evaluation
and Capacity
Assurance Plan
(SECAP)
[SSSWDR D.13(viii)]
In
Compliance
The City was effective at
implementing this section as
identified in the 2015 SSMP
N/A
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Taft
April 29, 2016
SSSWDR Section D.13
SSMP
Compliance
with Required
Subsection
City Effectiveness in the
Implementation of SSMP
Subsections
Schedule
9.0 Monitoring,
Measurement, and
Program
Modifications
[SSSWDR D.13(ix)]
Partial
Compliance
The City was ineffective at
implementing this section as
identified in the 2015 SSMP.
Incorporate
Annual SSMP
Assessment(s)
into the
Appendix of this
SSMP to meet
schedule(s)
identified in this
section.
Reporting is
due in February
of each
calendar year.
10.0 SSMP Program
Audits
[SSSWDR D.13(x)]
In
Compliance
The City has been effective at
implementing this section. This
SSMP Audit was due on or
before May 2, 2016, and was
completed in April 2016.
Wallace Group recommends
that the City use its
maintenance calendar to
schedule the next SSMP Audit
which will be due on or before
May 2, 2018.
Update Table
10-2 in the
SSMP Program
Audits Section
in the 2016
SSMP Update
to document
completion of
the 2016 Audit.
11.0 Communication
Program
[SSSWDR D.13(xi)]
Out of
Compliance
The City was ineffective in
implementing this section of
the SSMP. Future SSMP
revisions should document
Communication Program
efforts in the appendix of this
section of the SSMP.
Develop
outreach
materials and
implement the
existing
Communication
Program as
described in the
2015 SSMP by
June 2016. Post
the updated
City SSMP on
the City’s web
site when
complete.
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Taft
April 29, 2016
The following sections describe these observations in detail and address future additions and updates the City is required to make to its SSMP. The above list of updates is a summary and is not intended to replace the detailed deficiencies identified in the SSMP Audit Report. The entire SSMP Audit Report recommendations are recommended to be implemented in a reasonable time frame to ensure compliance with the SSS WDR Orders.
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Taft
April 29, 2016
1.0 Goal [SSSWDR D.13(i)]
SSSWDR D.13(i) states:
The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
Section D.13(i): The City of Taft (City) SSMP, Revision 1 dated April 28, 2015 includes three (3) goals as listed below.
1. Maintain or improve the condition of the collection system infrastructure in order to provide reliable service now and into the future.
2. To provide adequate capacity to convey peak dry weather and wet weather wastewater flows
3. Minimize the number and impact of sanitary sewer overflows (SSOs).
Element 1 Sufficiency: In Compliance
Reference: City SSMP, Revision 1, April 28, 2015 Page 1-1.
Finding: The goals identified by the City appear to be appropriate and relevant for the City’s collection and conveyance system. Based on the review of SSMP supporting documentation during the Audit and interviews of Contract staff and City staff, the above mentioned goals are being met. The number of SSOs the City has experienced since 2008 have been reduced, there have been no capacity related SSOs and the City is in the process of assessing sewer infrastructure in an effort to rehabilitate and replace portions of the system that mat be aging or failing.
Deficiencies: N/A
Recommendation: The City should formally measure progress toward the achievement of these goals in Element 9: Monitoring, Measurement and Program Modifications.
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Taft
April 29, 2016
2.0 Organization [SSSWDR D.13(ii)]
SSSWDR D.13(ii) states:
The SSMP must identify:
(a).The name of the responsible or authorized representative as described in Section J of this Order;
(b).The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and
(c). The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services).
Finding: Section D.13 (ii)(a): The SSMP identifies the former Wastewater Facility Manager; James Hampton as the named Legally Responsible Official (LRO) for the City. This is not consistent with the position identified in the 3/18/16 CIWQS Facility At-A-Glance Report.
Conclusion: The section above is out of compliance with Section D.13 (ii)(a) and should be updated to show Robert Ellery as the current LRO per the CIWQS Facility AT-A-Glance Report dated 3/18/16.
Finding: Section D.13(ii)(b): The names and contact information for management, administrative, and maintenance staff who are responsible for implementing specific measures for the City’s SSMP Program are presented in Table 2-2 entitled “City Staff and Contract Staff with SSMP Responsibilities and Contact Information” of Section 2.3: “SSMP Program Implementation”. This table gives general position descriptions and describes which positions are responsible for the management and implementation of each SSMP Element. The contact and associated information for persons in charge of the management and operation of the City sewer system is out of date and requires update to reflect new management and operations staff.
Conclusion: The section above is in partial compliance with Section D.13(ii)(b).
Finding: Section D.13(ii)(c): A chain of communication for reporting sanitary sewer overflows (SSOs) is provided on Page 2-5 to 2-7 of the SSMP. Figure 2-1, SSO Response Chain of Communication, provides a flowchart of how the SSO chain of communication works. This flow chart must be updated to reflect current staff positions and contact information.
Conclusion: The section above is in partial compliance with Section D.13(ii)(c). See recommendations below.
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Taft
April 29, 2016
Element 2 Sufficiency: Partial Compliance
Reference: City SSMP, Revision 1 April 28, 2015 Pages 2-1 to 2-7, CIWQS Facility At-AGlance Report (March 13, 2016).
Deficiencies: Parts (a-c) require updating to reflect current staff positions, their responsibilities and contact information.
Recommendation: Update Parts (a-c) as identified above with current City and Contracted staff responsibilities and contact information on an ongoing basis so this information stays current and up to date.
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Taft
April 29, 2016
3.0 Legal Authority [SSSWDR D.13(iii)]
SSSWDR D.13(iii) states:
Each Enrollee must demonstrate, through sanitary system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a).Prevent illicit discharges into its sanitary sewer system (examples include I/I, storm water, chemical dumping, unauthorized debris and cut roots, etc.); (b).Require that sewers and connections be properly designed and constructed; (c). Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d).Limit the discharge of fats, oils, and grease and other debris that may cause blockages; and
(e).Enforce any violation of its sewer ordinances.
This section was reviewed against the following sections of the City of Taft Municipal Code which are referenced in the City SSMP Revision 1 April 28, 2015:
City Municipal Code:
o Title 3 Sewerage Construction
Finding: Section D.13(iii)(a): Illicit discharges such as storm water, debris, chemicals, waste, debris that obstruct, etc. are addressed in the following sections of City Municipal Code and referenced on page 17 of the City SSMP:
City Municipal Code Referenced in SSMP:
o Title 3 Chapter 3: 3-3-3 (C) Discharge of Rainwater or Uncontaminated Water Prohibited
o Title 3 Chapter 3: 3-3-3 (D) Industrial Wastewater Discharge Prohibited o Title 3 Chapter 3: 3-3-3 (F) Prohibited Waste Discharges Conclusion: The section above is in compliance with Section D.13(iii)(a).
Finding: Section D.13(iii)(b): Proper design and construction of private connections are addressed in the following City Municipal Code Sections:
City Municipal Code Sections Referenced in SSMP:
o Title 3 Chapter 3: 3-3-2 (F) Inspection
o Title 3 Chapter 3: 3-3-3 (A) Maintenance and Construction o Title 3 Chapter 3: 3-3-3 (B) Use of Public Sewers Required Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Taft
April 29, 2016