TAFT CITY COUNCIL/SUCCESSOR AGENCY
JOINT REGULAR MEETING AGENDA
TUESDAY, JUNE 6, 2023
CITY HALL COUNCIL CHAMBER
209 E. KERN ST., TAFT, CA 93268
________________________________________________________________________________________________________________________________ City of Taft Council Meetings are being held in-person with full capacity seating and are livestreamed at https://www.youtube.com/user/CityofTaft. Public comment can be made in person and also can be received per the following:
• Written comments may be dropped off in the drop box in front of City Hall. • Comments may be emailed to the City Clerk at [email protected]. • Made by phone to the City Clerk’s office at (661) 763-1222. • Public comments will be accepted up until 5:00 PM the day of the meeting. • Any comments received will be read into the record.
________________________________________________________________________________________________________________________________ REGULAR MEETING 6:00 P.M.
Pledge of Allegiance
Invocation
Roll Call: Mayor Noerr
Mayor Pro Tem Krier
Councilmember Bryant
Councilmember Waldrop
Councilmember Chavira
1. AWARD PRESENTATION – APA CALIFORNIA CENTRAL SECTION 2023 PLANNING AWARD TO CITY OF TAFT AND RICK PLANNING + DESIGN
2. STUDY SESSION – DRAFT PROPOSED CHANGES TO MUNICIPAL CODE RELATING TO CODE
ENFORCEMENT
3. PUBLIC HEARING ON COST AND PLACEMENT OF A LIEN ON AN ABATED PROPERTY Recommendation –
1. Conduct hearing regarding Statement of Expense.
2. Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT APPROVING AND CONFIRMING THE COSTS FOR THE ABATEMENT OF THE NUISANCE AT 405 CENTER STREET, TAFT, CA, APN# 031-040-11-00-0 IN THE AMOUNT OF $13,654.47; and
3. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15061(b)(3).
4. CITIZEN REQUESTS/PUBLIC COMMENTS
COMMENTS ARE TO BE RECEIVED AS STATED IN ABOVE POLICY
THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE CITY COUNCIL ON MATTERS WITHIN ITS JURISDICTION. STATE LAW PROHIBITS THE COUNCIL FROM ADDRESSING ANY ISSUE NOT PREVIOUSLY INCLUDED ON THE AGENDA. COUNCIL MAY RECEIVE COMMENT AND SET THE MATTER FOR A SUBSEQUENT MEETING. PLEASE LIMIT COMMENTS TO FIVE MINUTES.
5. COUNCIL STATEMENTS (NON-ACTION)
6. PLANNING COMMISSION REPORT
City of Taft Council/Successor Agency Meeting
Agenda
June 6, 2023
7. DEPARTMENT REPORTS
8. CITY MANAGER STATEMENTS
9. CITY ATTORNEY STATEMENTS
10. FUTURE AGENDA REQUESTS
********************************************************************************************************* CONSENT CALENDAR ITEMS 11-14
All items listed on the Consent Calendar shall be considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless a member of the City Council requests specific items to be removed from the Consent Calendar for separate action. Any item removed from the Consent Calendar will be considered after the regular business items. Are there any items on the consent calendar that any member of the public would like to comment on?
11. MINUTES
May 16, 2023
Recommendation – Approve as submitted.
12. PAYMENT OF BILLS
Warrant # 052623 Check No. 97986-98049 $ 146,955.25
Recommendation – Approve payment of the bills.
13. APPOINTMENT OF THE CITY MANAGER AS THE AUTHORIZED SIGNER FOR ADMINISTERING AGENCY-STATE AGREEMENT FOR FEDERAL AID PROJECTS NO. 06-5193F15 Recommendation –
1. Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TAFT APPOINTING THE CITY MANAGER AS THE AUTHORIZED SIGNER FOR THE ADMINISTERING AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 06- 5193F15; and.
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
14. UPDATE OF SECTION 103 OF THE ADMINISTRATIVE POLICIES AND PROCEDURES MANUAL
PERTAINING TO APPOINTMENTS TO BOARDS, CITIZEN COMMITTEES AND COMMISSIONS Recommendation –
1. Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT UPDATING SECTION 103, APPOINTMENTS TO BOARDS/CITIZEN
COMMITTEES/COMMISSIONS, OF THE ADMINISTRATIVE POLICIES AND PROCEDURES MANUAL; and
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
City of Taft Council/Successor Agency Meeting
Agenda
June 6, 2023
*********************************************************************************************************
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATIONS Government Code Section 54956.9(b)
B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9 (a) – Taft Union High School vs. City of Taft
ADJOURNMENT
AMERICANS WITH DISABILITIES ACT: In compliance with the Americans with Disabilities Act, if you need special assistance, a disability-related modification or accommodation, agenda materials in an alternative format, or auxiliary aids to participate in this meeting, please contact the Office of the City Clerk at (661) 763-1222 or [email protected] as soon as possible. Providing at least 72 hours’ notice will help ensure that reasonable arrangements can be made.
AFFIDAVIT OF POSTING
I, Darnell Porter, declare as follows:
That I am the Deputy City Clerk for the City of Taft; that an agenda was posted on a public information bulletin board located near the door of the Civic Center Council Chamber on June 1, 2023 at ________ a.m. /p.m., pursuant to 1987 Brown Act Requirements.
I declare under penalty of perjury that the foregoing is true and correct.
Executed June 1, 2023, at Taft, California.
Signature _________
REVIEWED BY:
CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: JUNE 6, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:
PUBLIC HEARING ON COST AND PLACEMENT OF A LIEN ON AN ABATED PROPERTY SUMMARY STATEMENT:
The property located at 405 Center Street was damaged by fire and an emergency abatement was performed on the property. The owner of record has been notified by certified mail and by posting on said property, in accordance with the City of Taft Municipal Code, of the cost incurred during the abatement process. The owner was also notified of the time and place of this Public Hearing on costs whereby Council will hear any objections or protests from the property owner or other interested parties.
If cost of abatement, as submitted or modified, is not paid within 5 days from the date of confirmation, the confirmed Statements of Expense shall constitute a lien against the property and all such costs to be made a personal obligation against the property owner pursuant to Section 38773 of the California Government Code and Taft Municipal Code Section 3-4.5-5 (c) and (d).
RECOMMENDED ACTION
1. Conduct hearing regarding Statement of Expense.
2. Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TAFT APPROVING AND CONFIRMING THE COSTS FOR THE ABATEMENT OF THE NUISANCE AT 405 CENTER STREET, TAFT, CA, APN# 031-040-11-00-0 IN THE AMOUNT OF $13,654.47; and
3. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15061(b)(3).
IMPACT ON BUDGET (Y/N): Yes (revenue when collected)
ATTACHMENT (Y/N): Yes - Resolution
PREPARED BY: City Clerk
Resolution No. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT APPROVING AND CONFIRMING THE COSTS FOR THE ABATEMENT OF THE NUISANCE AT 405 CENTER STREET, TAFT, CA, APN# 031-040-11-00-0 IN THE AMOUNT OF $13,654.47
WHEREAS, the City of Taft has been diligently pursuing the betterment of the community; and
WHEREAS, the City of Taft has followed all steps outlined in Section 3-4-9 of the Taft Municipal Code in order to abate nuisance in the community; and WHEREAS, costs have been incurred during the emergency nuisance abatement process by demolition of fire damaged building on said property; and WHEREAS, the following cost shall constitute a lien upon the property located at and known as 405 Center Street, Taft, CA APN# 031-040-11-00-0.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Taft approves and confirms the following costs of $13,654.47 and resolves that these costs shall constitute a lien on said property and shall accrue interest in the amount of 6% per annum on the unpaid balance until paid in full.
PASSED, APPROVED AND ADOPTED this 6th day of June 2023.
Dave Noerr, Mayor
ATTEST:
Darnell Porter, CMC
Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF KERN } SS
CITY OF TAFT }
I, Darnell Porter, Deputy City Clerk of the City of Taft, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Taft at a regular meeting thereof held on the 6th day of June, 2023.
AYES: COUNCIL MEMBERS:
NAYS: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Darnell Porter, CMC
Deputy City Clerk
TAFT CITY COUNCIL/SUCCESSOR AGENCY
MINUTES
MAY 16, 2023
The May 16, 2023, regular joint meeting of the Taft City Council/Taft Successor Agency, held in the Council Chamber at Taft City Hall, 209 East Kern Street, Taft, CA 93268, was opened by Mayor Dave Noerr at 6:00 PM. The Pledge of Allegiance was led by Mayor Noerr invocation given Chief of Police Damon McMinn.
PRESENT: Mayor Dave Noerr and Mayor Pro Tem Orchel Krier Council Members Josh Bryant, Carlos Chavira and Ronald Waldrop City Manager Craig Jones and City Attorney Jason Epperson City Clerk Yvette Mayfield
1. PROCLAMATIONS –
• COMMUNITY ACTION MONTH IN KERN COUNTY
• PUBLIC WORKS WEEK
2. CITIZEN REQUESTS/PUBLIC COMMENTS
There were none.
3. COUNCIL STATEMENTS (NON-ACTION)
Council Member Waldrop gave a follow up report on a local woman who wrote a book and would be having a book signing soon and encouraged people to participate in public comment, whether in person, or submitting it in writing to the City Clerk.
Council Member Bryant talked about Memorial Day coming up and thanking those that have lost their lives serving our country, encouraged the public to use the Report a Concern feature on the City’s website and expressed his appreciation for staff.
Council Member Chavira spoke about the debt ceiling mayhem, encouraged people to educate themselves on the issues and become better informed and shared relevant quotes.
Mayor Pro Tem Krier shared about recent vandalism at the Historic Fort, the upcoming car show and cautioned everyone to be careful of the children out and about during the summer months.
Mayor Noerr gave his apologies for missing the last meeting as he was a speaker at the America’s Rural Energy Coalition National Conference in Cannonsburg, PA representing Taft and Kern County and shared about an article in a national publication featuring a photo of the Taft Oil Worker Monument.
4. PLANNING COMMISSION REPORT
Planning Commissioner, Jerry Livingston, reported that their last meeting had one item, which was a public hearing for a conditional use permit (CUP) for GPS’s batch concrete plant project. The public hearing was continued to a May 18th special meeting.
5. DEPARTMENT REPORTS
There was none.
City of Taft Council/Successor Agency Meeting
Minutes
May 16, 2023
6. CITY MANAGER STATEMENTS
There was none.
7. CITY ATTORNEY STATEMENTS
There was none.
8. FUTURE AGENDA REQUESTS
There was none.
********************************************************************************************* CONSENT CALENDAR ITEMS 9-17
Krier removed Item 15
Noerr abstained from Item 9
Motion: Moved by Bryant, seconded by Krier to approve consent calendar items 9-14, 16 & 17.
AYES: Krier, Bryant, Chavira, Waldrop, Noerr
PASSED: 5-0
9. MINUTES
May 2, 2023
Recommendation – Approve as submitted.
10. PAYMENT OF BILLS
Warrant # 042823 Check No. 97887-97900 $ 272,037.18
Warrant # 042823 Check No. 97901-97917 $ 60,116.82
Warrant # 050523 Check No. 97918-97919 $ 2,195.92
Warrant # 050523 Check No. 97920-97923 $ 40,380.72
Warrant # 051223 Check No. 97924-97935 $ 2,907.35
Warrant # 051223 Check No. 97936-97942 $ 37,151.68
Warrant # 051223 Check No. 97943-97947 $ 21,341.08
Warrant # 051223 Check No. 97948-97960 $ 57,667.18
Warrant # 051223 Check No. 97961-97984 $ 393,150.09
Recommendation – Approve payment of the bills.
11. TITLE VI PLAN UPDATE
Recommendation –
1. Motion to ratify the Cost Proposal with Moore & Associates in the amount of $7,500 and to extend the Professional Services Agreement for the Title VI Plan update for 2023; and
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
City of Taft Council/Successor Agency Meeting
Minutes
May 16, 2023
12. APPROVAL OF SPECIAL EVENT PERMIT FOR THE TAFT CHAMBER OF COMMERCE TO HOST THE 15TH ANNUAL RAILS TO TRAILS CAR SHOW ON MAY 20, 2023 Recommendation –
1. Motion to approve a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT APPROVING SPECIAL EVENT PERMIT NO. 2023-04 AUTHORIZING THE TAFT CHAMBER OF COMMERCE TO HOST THE 15TH ANNUAL RAILS TO TRAILS CAR SHOW ALONG THE TRAIL BETWEEN 4TH AND 10TH STREETS, INCLUDING THE
CLOSURE OF SIXTH STREET BETWEEN MAIN STREET AND SUPPLY ROW ON SATURDAY, MAY 20, 2023 (Resolution No. 4185-23); and
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15061(b)(3) of the CEQA Guidelines.
13. ON-CALL PAVEMENT MAINTENANCE CONTRACT EXTENSION
Recommendation –
1. Motion to Authorize the Mayor to sign an agreement with Kern Asphalt Sealing & Paving Co. Inc. for on-call pavement maintenance services as outlined in attached contract; and
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
14. AGREEMENT WITH CALIFORNIA STATE CONTROLLERS’ OFFICE (SCO) TO PREPARE
THE REQUIRED ANNUAL STREET REPORT
Recommendation –
1. Motion to authorize the Mayor to execute the Professional Services Agreement with California State Controller; and
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
16. WASTEWATER TREATMENT PLANT BIOSOLIDS REMOVAL PROJECT 2023 Recommendation –
1. Motion to Authorize the City Manager to Execute a contract with SYNAGRO in the amount not to exceed $315,150 for the biosolids removal project; and
2. The project is exempt from the requirements of the California Environmental Quality Act (CEQA) as set forth in Section 15301 of the CEQA Guidelines (Existing Facilities). The removal of biosolids is a regular maintenance activity of the Taft Wastewater Treatment Facility and involves no expansion of the existing facility.
17. 2023-2024 APPROPRIATIONS LIMIT
Recommendation –
1. Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT ESTABLISHING APPROPRIATIONS LIMIT FOR 2023-2024 (Resolution No. 4187-23); and
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
City of Taft Council/Successor Agency Meeting
Minutes
May 16, 2023
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15. MEASURE A CITIZENS’ OVERSIGHT COMMITTEE FORMATION AND ADOPTION OF
GUIDELINES AND DUTIES
Motion: Moved by Bryant, seconded by Krier to:
1. Adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF TAFT CALIFORNIA, ESTABLISHING THE
MEASURE A CITIZENS’ OVERSIGHT COMMITTEE FORMATION
AND SETTING FORTH GUIDELINES AND DUTIES OF THE
COMMITTEE (Resolution No. 4186-23); and
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
AYES: Krier, Bryant, Chavira, Waldrop, Noerr
PASSED: 5-0
Krier stated that he pulled the item in order to thank the community again for the passage of Measure A which will deeply help our community and he encouraged members of the community to apply to serve on the committee.
Bryant agreed with Krier and said he expects the committee will find that the City is doing exactly what we said would be done with the funds from Measure A.
Chavira concurred with the prior comments.
Noerr also thanked the community for the passage of Measure A.
At 6:46 PM the meeting was recessed to closed session.
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9 (a) – Taft Union High School vs. City of Taft The City Council discussed in closed session those items agendized for closed session discussion and direction was given to staff and negotiators. No other reportable action was taken.
ADJOURNMENT - With no further business to conduct the meeting was adjourned at 7:36 PM. __________ ____________
Yvette Mayfield, MMC Dave Noerr
City Clerk Mayor
REVIEWED BY:
CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: JUNE 6, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:
APPOINTMENT OF THE CITY MANAGER AS THE AUTHORIZED SIGNER FOR ADMINISTERING AGENCY-STATE AGREEMENT FOR FEDERAL AID PROJECTS NO. 06- 5193F15
SUMMARY STATEMENT:
The City has been awarded funding from the Sate of California Department of Transportation for a project to install charging infrastructure and a solar microgrid at the Transit Center on Supply Row. The funding Agreement requires a City Council Resolution for appointment of the authorized signer for the Agreement. Staff recommends the adoption of the attached resolution to fulfill the requirement.
RECOMMENDED ACTION
1. Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TAFT APPOINTING THE CITY MANAGER AS THE AUTHORIZED SIGNER FOR
THE ADMINISTERING AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 06-5193F15; and.
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
IMPACT ON BUDGET (Y/N): No
ATTACHMENT (Y/N): Yes, Resolution
PREPARED BY: City Clerk
RESOLUTION NO. _____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT APPOINTING THE
CITY MANAGER AS THE AUTHORIZED SIGNER FOR THE ADMINISTERING AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 06-5193F15 WHEREAS, the City of Taft has been awarded funding from the State of California Department of Transportation for a project to install charging infrastructure and solar microgrid at 550 Supply Row, Taft California as Project Number CML-5193(045); and WHEREAS, Project Number CML-5193(045) will be funded under the Administering Agency-State Agreement For Federal-Aid Projects No. 06-5193F15; and WHEREAS, the City will be appointing the City Manager as the authorized signer for this agreement.
NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF TAFT:
That the City Manager will be the authorized signer for the Administering Agency- State Agreement For Federal-Aid Projects No. 06-5193F15.
PASSED, APPROVED AND ADOPTED on this 6th day of June, 2023. _______________________________
Dave Noerr, Mayor
ATTEST:
_______________________________________
Darnell Porter, CMC
Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF KERN }SS
CITY OF TAFT }
I, Darnell Porter, Deputy City Clerk of the City of Taft, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Taft at a regular meeting thereof held on the 6th day of June, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
______________________________________
Darnell Porter, CMC
Deputy City Clerk
REVIEWED BY:
CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: JUNE 6, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:
UPDATE OF SECTION 103 OF THE ADMINISTRATIVE POLICIES AND PROCEDURES
MANUAL PERTAINING TO APPOINTMENTS TO BOARDS, CITIZEN COMMITTEES AND
COMMISSIONS
SUMMARY STATEMENT:
The Administrative Policies and Procedures Manual for the City of Taft was first established in 1993 and 1994. The manual needs to be updated from time to time to reflect current laws, regulations and requirements of the City.
Staff is bringing Section 103 of the policy to Council to update for the addition of the Measure A Citizens’ Oversight Committee and to more accurately reflect the outreach performed to fill vacancies.
RECOMMENDED ACTION
1. Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT UPDATING SECTION 103, APPOINTMENTS TO
BOARDS/CITIZEN COMMITTEES/COMMISSIONS, OF THE ADMINISTRATIVE POLICIES AND PROCEDURES MANUAL; and
2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
IMPACT ON BUDGET (Y/N): No
ATTACHMENT (Y/N): Policy and Resolution
PREPARED BY: City Clerk
Resolution No. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT UPDATING SECTION 103, APPOINTMENTS TO BOARDS/ CITIZEN COMMITTEES/
COMMISSIONS, OF THE ADMINISTRATIVE POLICIES AND PROCEDURES MANUAL
WHEREAS, the Administrative Policies and Procedures Manual for the City of Taft was first established during 1993 and 1994; and
WHEREAS, policies and procedures need to be amended from time to time to reflect the current laws, regulations or requirements of the city; and
WHEREAS, Section 103 of the manual, relating to appointment to boards and commissions was last updated in December 2004; and
WHEREAS, at this time the City needs to update Section 103 of the Administrative Policies and Procedures Manual to reflect the addition of the new City of Taft Measure A Citizens’ Oversight Committee.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Taft amends the following Administrative Policy:
Section 103 Appointments to Boards/Citizen Committees/Commissions – to add the City of Taft Measure A Citizens’ Oversight Committee.
PASSED, APPROVED AND ADOPTED this 6th day of June 2023.
Dave Noerr, Mayor
ATTEST:
Darnell Porter, CMC
Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF KERN } SS
CITY OF TAFT }
I, Darnell Porter, Deputy City Clerk of the City of Taft, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Taft at a regular meeting thereof held on the 6th day of June, 2023.
AYES: COUNCIL MEMBERS:
NAYS: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Darnell Porter, CMC
Deputy City Clerk
POLICIES AND PROCEDURES MANUAL: ADMINISTRATIVE
Subject: APPOINTMENTS TO BOARDS/ CITIZEN COMMITTEES/
COMMISSIONS
Effective Date: Updated XX/XX/2023
Reference: Ordinance No. 717-04-Planning Comm / Reso No. 4186-23-Measure A SECTION 103
INTRODUCTION
It is the policy of the City of Taft to encourage public participation in civic affairs through individual service on boards, citizen committees and/or commissions, one or more of whose members are appointed by the Mayor and/or by the City Council.
At present, the Mayor and/or City Council appoint one or more members to the following boards, citizen committees and/or commissions:
1. City of Taft Planning Commission
A City Planning Commission of five (5) members is established, the members to be appointed by the City Council. No member of such Planning Commission shall hold other office within the city, pursuant to Title VI, Chapter 1, Taft Municipal Code.
2. City of Taft Measure A Citizens’ Oversight Committee A City of Taft Measure A Citizens’ Oversight Committee of five (5) members was established on May 16, 2023 by Resolution No. 4186-23, which also outlines the guidelines of the Committee. All members are appointed by the City Council.
3. West Side Mosquito and Vector Control District
One member of the Board of Trustees is appointed by the City Council for a four-year term pursuant to Sections 2021 and 2024, California Health and Safety Code and Section 1779 of the California Government Code.
4. West Side Recreation and Park District
Two members of the Board of Directors are appointed by the City Council for a four-year term pursuant to Sections 5783.5, 5783.13 and 5784.3, California Public Resources Code and Section 1779 of the California Government Code.
In order to assure that members of the community are given ample opportunity to participate in Mayor/City Council-appointed boards, citizen committees and/or commissions, the City of Taft has adopted a policy for advertising vacancies, soliciting applications and making appointments to such boards, citizen committees and/or commissions.
POLICIES AND PROCEDURES MANUAL: ADMINISTRATIVE
Subject: APPOINTMENTS TO BOARDS/ CITIZEN COMMITTEES/
COMMISSIONS
Effective Date: Updated XX/XX/2023
Reference: Ordinance No. 717-04-Planning Comm / Reso No. 4186-23-Measure A SECTION 103
APPLYING FOR APPOINTMENT
1. Should there be an impending vacancy on any board and/or commission, one or more of whose members are appointed by the Mayor and/or the City Council, the City Clerk shall advertise such vacancy in the Taft Midway Driller, place the Notice of Vacancy on the City’s webpage and share on the City’s social media a minimum of 60 days prior to the effective date of the vacancy.
2. If the vacancy occurs without a minimum of 60 days’ advance notice to the City Clerk, the City Clerk shall advertise the vacancy as soon as the vacancy is known.
In all instances, however, the vacancy shall be advertised a minimum of 30 days prior to an appointment being made by the appointing authority, i.e., by the Mayor and/or the City Council.
All vacancies shall be advertised a minimum of three times before being filled by the Mayor and/or the City Council.
3. The aforementioned advertisement shall clearly state the board, citizen committee and/or commission upon which the actual or impending vacancy exists; the number of vacant seats existing or anticipated; the duties of those individuals appointed to the board, citizen committee and/or commission in question; and the deadline by which application seeking appointment to the actual or impending vacancy must be received.
4. All applications shall be submitted to the City Clerk’s office, City of Taft, 209 E. Kern Street, Taft, California, 93268 prior to the advertised deadline.
5. Applications not submitted to the City Clerk prior to the advertised deadline shall not be considered by the Mayor and/or City Council in making appointments.
6. Immediately following the deadline for receipt of application, the City Clerk shall forward copies of all such applications received by the deadline to the Mayor and to each member of the City Council.
7. All applicants for appointment to boards and/or commissions, one or more of whose numbers are appointed by the Mayor and/or by the City Council shall be registered voters residing within the City of Taft at the time application for appointment is made. All appointees must remain registered voters residing within the City of Taft during the entire term of the appointment.
POLICIES AND PROCEDURES MANUAL: ADMINISTRATIVE
Subject: APPOINTMENTS TO BOARDS/ CITIZEN COMMITTEES/
COMMISSIONS
Effective Date: Updated XX/XX/2023
Reference: Ordinance No. 717-04-Planning Comm / Reso No. 4186-23-Measure A SECTION 103
Additionally, all applicants for the Measure A Citizens’ Oversight Committee shall meet the additional requirements outlined in Resolution No. 4186-23, which establishes the Committee.
The appointing authority, i.e., the Mayor and/or City Council, shall review all applicants for appointment to an actual or impending vacancy on a board and/or commission and shall give due consideration to all qualified applicants for appointment.
8. The appointing authority, i.e., the Mayor and/or City Council, shall be the sole determinant of any applicant's qualification and/or suitability for appointment to a board and/or commission.
9. The appointing authority hereby reserves the right to disqualify any applicant for appointment to a board and/or commission, with or without cause, and to appoint whomever it wishes to any board and/or commission with the full understanding that such appointment is a totally discretionary act provided that such appointment is made in a manner consistent with applicable laws of the State of California and with applicable ordinances of the City of Taft.