Agenda — Taft City Council, June 20, 2023 (part 2 of 2)

PASSED, APPROVED, AND ADOPTED this 20th day of June 2023, by the following vote:
______________________________
Dave Noerr
Mayor
ATTEST:

Yvette Mayfield, MMC
City Clerk
STATE OF CALIFORNIA }
COUNTY OF KERN } SS
CITY OF TAFT }
I, Yvette Mayfield, City Clerk of the City of Taft, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Taft on the 20th day of June 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Yvette Mayfield, MMC
City Clerk
BHT Engineering, Inc. Job# 23501

ITEM UNIT OF ESTIMATED PRICE TOTAL
NO. MEASURE QUANTITY PER UNIT PRICE
1 SITE DEMOLITION, CUT & HAUL EXCESS
MATERIAL L.S. 1 20,000.00 $ 20,000.00 $
2 COLD PLANE 3-INCH EXISTING AC
SURFACE, HAUL-OFF S.F. 70460 0.40 $ 28,184.00 $
3 TYPE "A" HOT MIX ASPHALT TON 1420 120.00 $ 170,400.00 $ 4 APPLY FOG SEAL ON NEW PAVEMENT L.S. 1 3,000.00 $ 3,000.00 $ 5 INSTALL ADA CURB RAMP EA. 11 4,500.00 $ 49,500.00 $
6 ALLEY DRIVE APPROACH - 8" THICK
CONCRETE S.F. 1440 25.00 $ 36,000.00 $
7 INSTALL 12" SOLID LIMIT/CROSSWALK LINE
- THERMOPLASTIC L.F. 1227 3.00 $ 3,681.00 $
8 INSTALL 24" SOLID CROSSWALK LINE -
THERMOPLASTIC L.F. 934 5.00 $ 4,670.00 $
9 INSTALL 6" WHITE SOLID CENTERLINE -
THERMOPLASTIC L.F. 450 2.00 $ 900.00 $
10 INSTALL 6" YELLOW CENTERLINE -
THERMOPLASTIC - DETAIL 2 L.F. 871 4.00 $ 3,484.00 $
11 INSTALL WHITE THERMOPLASTIC
PAVEMENT MARKINGS S.F. 66 18.00 $ 1,188.00 $
12 ADJUST WATER VALVE COVER TO GRADE EA. 6 1,750.00 $ 10,500.00 $ 13 ADJUST MANHOLE COVER TO GRADE EA. 5 1,750.00 $ 8,750.00 $ 14 FURNISH AND INSTALL BLUE

RETROREFLECTIVE FIRE HYDRANT
MARKER
EA. 4 25.00 $ 100.00 $
15 ADJUST/RELOCATE STREET SIGN EA. 2 200.00 $ 400.00 $
16 QUALITY CONTROL PROGRAM L.S. 1 10,000.00 $ 10,000.00 $ 17 PREPARE AND IMPLEMENT STORMWATER
SOILS LOSS PREVENTION PLAN L.S. 1 4,000.00 $ 4,000.00 $ 18 CALTRANS ENCROACHMENT PERMIT L.S. 1 1,500.00 $ 1,500.00 $ 19 PREPARE AND IMPLEMENT TEMPORARY
TRAFFIC CONTROL PLAN L.S. 1 55,000.00 $ 55,000.00 $
Construction Subtotal: $ 411,300.00
Date: 06/08/23 Contingency (10%): 41,100.00 $
By: JMP Advertisement: 3,500.00 $
Construction Engineering: 67,900.00 $
CONSTRUCTION TOTAL: 523,800.00 $
Preliminary Engineering & Environmental: 65,800.00 $
Total Cost: $ 589,600.00
PE + Enviro CONST TOTAL
Total Funds- NEEDED: $ 523,800.00 65,800.00 $ 589,600.00 $ Federal Match - 2023 RSTP: $ 190,000.00 - $ 190,000.00 $ Local Match: $ 333,800.00 65,800.00 $ 399,600.00 $

ITEM CODE
2023 CALL FOR PROJECTS - FUNDING

CITY OF TAFT
2023 RSTP CALL FOR PROJECTS
4th STREET REHABILITATION FROM KERN ST. TO CALVIN ST.

PRELIMINARY ENGINEER'S ESTIMATE
T:\5-TAFT\DOC\2023 Projects\23501 - RSTP 2023 Call for Projects\2023 RSTP Application\4th St - 2023 RSTP Application - ENG Estimate - Final

KERN COUNCIL OF GOVERNMENTS
Regional Surface Transportation Program (RSTP)
2023 PROJECT APPLICATION
CITY OF TAFT – 4TH STREET REHABILITATION – SITE MAP
4th St. PROJECT SITE
Calvin St.

Kern St.

REVIEWED BY:

CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: JUNE 20, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:

LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1 ENGINEERS REPORT SUMMARY STATEMENT:

The funds from Maintenance District No. 1 are collected by the Kern County Assessor’s Office and disbursed to the City as a special assessment. These assessments, when collected, will go to their respective funds to pay for the maintenance and operation of the landscaping, walls, lighting and drainage of the Maintenance District.

It is necessary to complete an Engineer’s Report annually to evaluate the annual assessment on the lots within the Maintenance District and to add new lots to the Maintenance district if needed. The City Engineer has prepared an Engineer’s Report for Landscape Maintenance District No. 1, in accordance with Section 22623 of the Streets and Highway Code. The Engineer’s Report is available for review.

Staff has prepared the attached resolution for Council to receive the Engineer’s Report and to set the Public Hearing for July 18, 2023 at 6:00 p.m. for Council consideration of any improvements and fees for Landscape Maintenance District No. 1. The resolution also directs the City Clerk to publish the resolution at least 10 days prior to the public hearing.

RECOMMENDED ACTION
Motion to 1) receive 2023-2024 Engineer’s Report for Landscape Maintenance District No. 1; and 2) adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT

DECLARING ITS INTENTION TO REVIEW THE IMPROVEMENTS AND FEES FOR LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1 AND SET THE PUBLIC HEARING FOR JULY 18, 2023.
3) find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15061(b)(3) of the CEQA Guidelines.

IMPACT ON BUDGET (Y/N): Revenue for Landscape District
ATTACHMENT (Y/N): Yes, Resolution & Engineers Report
PREPARED BY: City Clerk
RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT

DECLARING ITS INTENTION TO REVIEW THE IMPROVEMENTS AND
FEES FOR LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1 AND SET THE PUBLIC HEARING FOR JULY 18, 2023
WHEREAS, the City of Taft is a municipal corporation duly created and existing pursuant to the Constitution and laws of the State of California; and
WHEREAS, the City approved Landscape and Lighting Maintenance District No.1 on June 15, 1993 in accordance with the Landscape and Lighting Act of 1972 as found in the California Streets and Highways Code Section 22500 et seq. (the Act); and
WHEREAS, the Landscaping and Lighting Act of 1972 requires the annual assessment of existing Districts; and
WHEREAS, the maintenance district has been formed pursuant to the Landscaping and Lighting Act of 1972, and have been brought into compliance with Proposition 218; and WHEREAS, the City Engineer has filed the Engineer’s Report with the City Clerk.

NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Taft, does hereby find, resolve, determine and order as follows:

Section 1. The Engineer’s Report is received.

Section 2. A public hearing is to be held at 6:00 p.m., Tuesday, July 18, 2023.

Section 3. The City Clerk shall give notice by causing this resolution of intention to be published pursuant to Sections 22552 and 22553 of the California Streets and Highways Code.

PASSED, APPROVED, AND ADOPTED this 20th day of June 2023.

Dave Noerr, Mayor
ATTEST:

Yvette Mayfield, MMC
City Clerk
STATE OF CALIFORNIA}
COUNTY OF KERN } SS
CITY OF TAFT }
I, Yvette Mayfield, City Clerk of the City of Taft, California, do hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting thereof held on the 20th day of June 2023, by the following vote:

AYES: COUNCIL MEMBER:

NOES: COUNCIL MEMBER:

ABSENT: COUNCIL MEMBER:

ABSTAIN: COUNCIL MEMBER:

Yvette Mayfield, MMC
City Clerk

ENGINEER'S REPORT AND ASSESSMENT

CITY OF TAFT
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1
Fiscal Year 2023-2024
TRACT 5574
TRACT 5956 UNIT I
TRACT 5956 UNIT II
TRACT 5956 UNIT III
TRACT 6114
TRACT 6501
TRACT 7227 PHASE 1 AND 2
PREPARED BY:

BHT ENGINEERING, INC.
218 S. H St. Ste. 201
BAKERSFIELD, CA. 93304
(661) 558-4641
DATE:

JUNE 2023

CONTENTS
ENGINEER'S REPORT AND ASSESSMENT ............................................................................................... 1 ENGINEER OF WORK STATEMENT ......................................................................................................... 1 A) Plans and Specifications for the Improvements ........................................................................................ 2 B) Estimate of The Cost of the Improvements ............................................................................................... 2 C) Diagram of The Assessment District ......................................................................................................... 2 D) Assessment of The Estimated Costs of The Improvements ..................................................................... 2 E) Tract Diagrams .......................................................................................................................................... 2 F) Findings ...................................................................................................................................................... 2 EXHIBIT "A" ........................................................................................................................................ 3 EXHIBIT "C" ........................................................................................................................................ 5 EXHIBIT "D" ........................................................................................................................................ 9 PROPOSITION 218 BENEFIT ANALYSIS .................................................................................................. 9 Special Benefit ............................................................................................................................................ 9 General Benefit ........................................................................................................................................... 9 EXHIBIT "E" ....................................................................................................................................... 10 TRACT 5574-1 ............................................................................................................................................. 11 TRACT 5956 UNIT 1 .................................................................................................................................... 12 TRACT 5956 UNIT 2 .................................................................................................................................... 13 TRACT 5956 UNIT 3 .................................................................................................................................... 14 TRACT 6114 ................................................................................................................................................ 15 TRACT 6501 ................................................................................................................................................ 16 TRACT 7227 PHASE 1 ................................................................................................................................ 17 TRACT 7227 PHASE 2 ................................................................................................................................ 18 EXHIBIT "F" ....................................................................................................................................... 19 APPENDIX “A” tract location maps ........................................................................................................ 20 TRACT 5574 AERIAL ............................................................................................................................... 20 TRACT 5956 pH-1 AERIAL ...................................................................................................................... 21 TRACT 5956 PH-2 AERIAL ...................................................................................................................... 22 TRACT 5956 PH-3 .................................................................................................................................... 23 TRACT 6114 AERIAL ............................................................................................................................... 24 TRACT 6501 AERIAL ............................................................................................................................... 25 TRACT 7227 PH 1 AND 2 AERIAL .......................................................................................................... 26

CITY OF TAFT

ENGINEER'S REPORT
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1
(Pursuant to the Landscaping and Lighting Act of 1972)
The undersigned respectfully submits the enclosed report as directed by the City Council.

Dated: 2023 By:

Juan M. Pantoja, PE - Engineer of Work
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment and Assessment Diagram thereto attached was filed with me on the day of 2023.

City Clerk of the City of Taft
Kern County, California
By: ___________________________________
Yvette Mayfield
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment and Assessment Diagram thereto attached, was approved, and confirmed by the City Council of the City of Taft, California, on the day of ,2023.

City Clerk of the City of Taft
Kern County, California
By:___________________________________
Yvette Mayfield
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment and Assessment Diagram thereto attached, was filed with the County Auditor of the County of Kern, State of California, on the day of ,2023.

City Clerk of the City of Taft
Kern County, California
By: ___________________________________
Yvette Mayfield
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ENGINEER OF WORK STATEMENT

CITY OF TAFT
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT No. 1
I, Juan M. Pantoja, Engineer of Work for Landscape and Lighting Maintenance District No. 1 (District), City of Taft, Kern County, California, make this report as directed by the City Council, pursuant to Section 22585 of the Streets and Highways Code (Landscaping and Lighting Act of 1972).

The City of Taft annually levies and collects special assessments to maintain the improvements which are subject to this report and are briefly described as follows:

1. The maintenance, repair, replacement and operating expenses associated with all streetlights within the boundaries of the district as shown on the Street Improvement Plans for Tract 5574, Tract 5956 Unit I, Tract 5956 Unit II, Tract 5956 Unit III, Tract 6114, Tract 6501 and Tract 7227 Phases 1 and 2.

2. The servicing, operation, maintenance, repair, and replacement of the designated landscaping, including park landscaping, sound walls and appurtenant facilities within the Boundaries of the District.

3. The Engineer’s Report for Landscape and Lighting Maintenance District No. 1 includes landscaped areas as given in maps that are on file at City Hall with the City Clerk of the City of Taft and is made a part of this report by reference (as Exhibit “E”) The Engineer’s Report describes the district, any changes to the district, and the proposed assessments for Fiscal Year 2023/2024. The district budget identifies the estimated expenditures, deficits, surpluses, revenues, and fund balances used to review the annual assessment for parcels within the district. The word “parcel” for the purposes of this Engineer’s Report refers to an individual property assigned its own Assessor’s Parcel Number (APN) by the Kern County Assessor’s Office.

The Kern County Auditor/Controller uses APNs and specific fund numbers to identify properties assessed for the landscape maintenance district on the tax roll.

The City Council will review the Engineer’s Report and may order amendments to the Engineer’s Report or confirm it as submitted. Following final approval of the Engineer’s Report and confirmation of the assessments, the City Council will order the levy and collection of assessments for Fiscal Year 2023/2024 as outlined in the Engineer’s Report. The assessment information will be submitted to the County Auditor/Controller and included on the property tax roll for each parcel in Fiscal Year 2023/2024.

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This report consists of six parts as follows:

A) PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS
Plans and specifications for the improvements are filed with the City Clerk. Although separately bound, the plans and specifications are part of this report and are included in their entirety by reference. The plans show the general nature, location, and extent of the improvements.

B) ESTIMATE OF THE COST OF THE IMPROVEMENTS
An estimate of the cost of improvements.

C) DIAGRAM OF THE ASSESSMENT DISTRICT
An assessment of the estimated cost of the improvements on each benefited parcel of land within the district. Being a list showing the Tract Number, Lot number, Landscape and Lighting District Assessment Number, Assessor's Parcel Number, names and addresses of the owners of real property within this assessment district, as shown on the last equalized assessment roll for taxes, as per records on file at the Kern County Assessor’s Office as of May 2023, or as known to the Clerk, and the Assessment for each parcel for the 2023/2024 Tax year. This listing is keyed to the lots by assessment number as shown in "EXHIBIT E".

D) ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS A statement of the method by which the undersigned has determined the amount proposed to be assessed to each parcel of land within the district.

E) TRACT DIAGRAMS
Tract diagrams showing all the parcels of real property within the assessment district. The diagram is keyed to Exhibit "C" by assessment number.

F) FINDINGS
A statement of findings with respect to the continuation of assessments for this Landscaping and Lighting Maintenance District No. 1, in compliance with Proposition 218 of the State of California, that went into effect July 1, 1997.

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EXHIBIT "A"

DESCRIPTION OF IMPROVEMENTS
(Pursuant to the Landscaping and Lighting Act of 1972)
Tract 5574 (Lots 1 through 28)
Tract 5956 Unit I (Lots 1 through 14)
Tract 5956 Unit II (Lots 1 through 14)
Tract 5956 Unit III (Lots 1 through 20)
Tract 6114 (Lots 1-7)
Tract 6501 (Lots 1 – 13)
Tract 7227 Phase 1 (Lots 1-32) Phase 2 (Lots 1-16)
Plans for the improvements have been filed separately with the Clerk of the legislative body and are incorporated in this report by reference.
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EXHIBIT "C"
ASSESSMENT ROLL FUND 20556
Tract
#
Phase Lot No. Tax Number Situs Address Assessment
Flat Amount
5574 1 03262101003 619 GRAYDON AVE $ 86.00
5574 2 03262102006 615 GRAYDON AVE $ 86.00
5574 3 03262103009 611 GRAYDON AVE $ 86.00
5574 4 03262104002 607 GRAYDON AVE $ 86.00
5574 5 03262105005 603 GRAYDON AVE $ 86.00
5574 6 03262201000 620 GRAYDON AVE $ 86.00
5574 7 03262202003 616 GRAYDON AVE $ 86.00
5574 8 03262203006 612 GRAYDON AVE $ 86.00
5574 9 03262204009 608 GRAYDON AVE $ 86.00
5574 10 03262205002 604 GRAYDON AVE $ 86.00
5574 11 03262206005 619 WESTOVER AVE $ 86.00
5574 12 03262207008 615 WESTOVER AVE $ 86.00
5574 13 03262208001 611 WESTOVER AVE $ 86.00
5574 14 03262209004 607 WESTOVER AVE $ 86.00
5574 15 03262210006 603 WESTOVER AVE $ 86.00
5574 16 03262301007 620 WESTOVER AVE $ 86.00
5574 17 03262302000 616 WESTOVER AVE $ 86.00
5574 18 03262303003 612 WESTOVER AVE $ 86.00
5574 19 03262304006 608 WESTOVER AVE $ 86.00
5574 20 03262305009 604 WESTOVER AVE $ 86.00
5574 21 03262306002 600 WESTOVER AVE $ 86.00
5574 22 03262307005 700 MALLORY CT. $ 86.00
5574 23 03262308008 704 MALLORY CT. $ 86.00
5574 24 03262309001 708 MALLORY CT. $ 86.00
5574 25 03262310003 712 MALLORY CT. $ 86.00
5574 26 03262311006 716 MALLORY CT. $ 86.00
5574 27 03262401004 720 MALLORY CT. $ 86.00
5574 28 03262403000 724 MALLORY CT. $ 86.00
5956 PH 1 1 03263101006 108 BRANDON AVE. $ 86.00
5956 PH 1 2 03263102009 106 BRANDON AVE. $ 86.00
5956 PH 1 3 03263103002 104 BRANDON AVE. $ 86.00
5956 PH 1 4 03263104005 102 BRANDON AVE. $ 86.00
5956 PH 1 5 03263105008 100 BRANDON AVE. $ 86.00
5956 PH 1 6 03263201003 728 MALLORY CT. $ 86.00
5956 PH 1 7 03263202006 806 MALLORY CT. $ 86.00
5956 PH 1 8 03263203009 800 MALLORY CT. $ 86.00
5956 PH 1 9 03263204002 810 MALLORY CT. $ 86.00
5956 PH 1 10 03263301000 101 BRANDON AVE. $ 86.00
5956 PH 1 11 03263302003 103 BRANDON AVE. $ 86.00
5956 PH 1 12 03263303006 100 BRANDON AVE. $ 86.00
5956 PH 1 13 03263304009 107 BRANDON AVE. $ 86.00
5956 PH 1 14 03263305002 109 BRANDON AVE. $ 86.00

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Tract
#
Phase Lot No. Tax Number Situs Address Assessment
Flat Amount
5956 PH2 1 03264101009 108 LEE ST. $ 86.00
5956 PH2 2 03264102002 106 LEE ST. $ 86.00
5956 PH2 4 03264104008 102 LEE ST. $ 86.00
5956 PH2 5 03264105001 100 LEE ST. $ 86.00
5956 PH2 6 03264201006 812 MALLORY CT. $ 86.00
5956 PH2 7 03264202009 814 MALLORY CT. $ 86.00
5956 PH2 8 03264203002 816 MALLORY CT. $ 86.00
5956 PH2 9 03264204005 818 MALLORY CT. $ 86.00
5956 PH2 10 03264301003 101 LEE ST. $ 86.00
5956 PH2 11 03264302006 103 LEE ST. $ 86.00
5956 PH2 12 03264303009 105 LEE ST. $ 86.00
5956 PH2 13 03264304002 107 LEE ST. $ 86.00
5956 PH2 14 03264305005 109 LEE ST. $ 86.00
5956 PH3 1 03265101002 108 JAMES AVE. $ 86.00
5956 PH3 2 03265102005 106 JAMES AVE. $ 86.00
5956 PH3 3 03265103008 104 JAMES AVE. $ 86.00
5956 PH3 4 03265104001 102 JAMES AVE. $ 86.00
5956 PH3 5 03265105004 100 JAMES AVE. $ 86.00
5956 PH3 6 03265201009 820 MALLORY CT. $ 86.00
5956 PH3 7 03265202002 822 MALLORY CT. $ 86.00
5956 PH3 8 03265203005 824 MALLORY CT. $ 86.00
5956 PH3 9 03265204008 826 MALLORY CT. $ 86.00
5956 PH3 10 03265306001 101 JAMES AVE. $ 86.00
5956 PH3 11 03265307004 103 JAMES AVE. $ 86.00
5956 PH3 12 03265303002 105 JAMES AVE. $ 86.00
5956 PH3 13 03265304005 107 JAMES AVE. $ 86.00
5956 PH3 14 03265305008 109 JAMES AVE. $ 86.00
5956 PH3 15 03265407001 111 TERRACE DR. $ 86.00
5956 PH3 16 03265408004 109 TERRACE DR. $ 86.00
5956 PH3 17 03265409007 107 TERRACE DR. $ 86.00
5956 PH3 18 03265410009 105 TERRACE DR. $ 86.00
5956 PH3 19 03265411002 103 TERRACE DR. $ 86.00
5956 PH3 20 03265406008 101 TERRACE DR. $ 86.00
6114 1 03266101005 106 SAGE ST. $ 86.00
6114 2 03266102008 104 SAGE ST. $ 86.00
6114 3 03266103001 102 SAGE ST. $ 86.00
6114 4 03266104004 100 SAGE ST. $ 86.00
6114 5 03266201002 101 SAGE ST. $ 86.00
6114 6 03266202005 103 SAGE ST. $ 86.00
6114 7 03266203008 105 SAGE ST. $ 86.00
6501 1 03268101001 313 AMBER ST. $ 86.00
6501 2 03268102004 311 AMBER ST. $ 86.00
6501 3 03268103007 309 AMBER ST. $ 86.00
6501 4 03268104000 307 AMBER ST. $ 86.00
6501 5 03268105003 305 AMBER ST. $ 86.00
6501 6 03268106006 303 AMBER ST. $ 86.00
6501 7 03268107009 301 AMBER ST. $ 86.00
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Tract
#
Phase Lot No. Tax Number Situs Address Assessment
Flat Amount
6501 8 03268201008 300 AMBER ST. $ 86.00
6501 9 03268202001 302 AMBER ST. $ 86.00
6501 10 03268203004 304 AMBER ST. $ 86.00
6501 11 03268204007 306 AMBER ST. $ 86.00
6501 12 03268205000 308 AMBER ST. $ 86.00
6501 13 03268206003 310 AMBER ST. $ 86.00
7227 PH 1 1 03269101004 702 SANDY CREEK AVE $ 86.00
7227 PH 1 2 03269102007 706 SANDY CREEK AVE $ 86.00
7227 PH 1 3 03269103000 710 SANDY CREEK AVE $ 86.00
7227 PH 1 4 03269104003 714 SANDY CREEK AVE $ 86.00
7227 PH 1 5 03269107006 718 SANDY CREEK AVE $ 86.00
7227 PH 1 6 03269201001 431 HILLARD ST $ 86.00
7227 PH 1 7 03269202004 427 HILLARD ST $ 86.00
7227 PH 1 8 03269203007 423 HILLARD ST $ 86.00
7227 PH 1 9 03269204000 419 HILLARD ST $ 86.00
7227 PH 1 10 03269205003 415 HILLARD ST $ 86.00
7227 PH 1 11 03269206006 409 HILLARD ST $ 86.00
7227 PH 1 12 03269207009 405 HILLARD ST $ 86.00
7227 PH 1 13 03269208002 401 HILLARD ST $ 86.00
7227 PH 1 14 03269209005 702 RIVERWALK AVE $ 86.00
7227 PH 1 15 03269210007 706 RIVERWALK AVE $ 86.00
7227 PH 1 16 03269211000 710 RIVERWALK AVE $ 86.00
7227 PH 1 17 03269212003 402 PALM ST $ 86.00
7227 PH 1 18 03269213006 406 PALM ST $ 86.00
7227 PH 1 19 03269214009 410 PALM ST $ 86.00
7227 PH 1 20 03269215002 414 PALM ST $ 86.00
7227 PH 1 21 03269216005 418 PALM ST $ 86.00
7227 PH 1 22 03269217008 422 PALM ST $ 86.00
7227 PH 1 23 03269218001 426 PALM ST $ 86.00
7227 PH 1 24 03269301008 427 PALM ST $ 86.00
7227 PH 1 25 03269302001 423 PALM ST $ 86.00
7227 PH 1 26 03269303004 419 PALM ST $ 86.00
7227 PH 1 27 03269304007 415 PALM ST $ 86.00
7227 PH 1 28 03269305000 409 PALM ST $ 86.00
7227 PH 1 29 03269306003 405 PALM ST $ 86.00
7227 PH 1 30 03269307006 401 PALM ST $ 86.00
7227 PH 1 31 03269308009 718 RIVERWALK AVE $ 86.00
7227 PH 1 32 03269311007 722 RIVERWALK AVE $ 86.00
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Tract No. Phase Lot No. Tax Number Situs Address Assessment Flat Amount
7227 PH 2 1 03270101006 730 Sandy Creek Ave $ 86.00
7227 PH 2 2 03270102009 726 Sandy Creek Ave $ 86.00
7227 PH 2 3 03270103002 722 Sandy Creek Ave $ 86.00
7227 PH 2 4 03270201003 422 Diamond St $ 86.00
7227 PH 2 5 03270202006 418 Diamond St $ 86.00
7227 PH 2 6 03270203009 414 Diamond St $ 86.00
7227 PH 2 7 03270204002 410 Diamond St $ 86.00
7227 PH 2 8 03270205005 406 Diamond St $ 86.00
7227 PH 2 9 03270206008 402 Diamond St $ 86.00
7227 PH 2 10 03270207001 726 Riverwalk Ave $ 86.00
7227 PH 2 11 03270301000 730 Riverwalk Ave $ 86.00
7227 PH 2 12 03270302003 401 Diamond St $ 86.00
7227 PH 2 13 03270303006 405 Diamond St $ 86.00
7227 PH 2 14 03270304009 409 Diamond St $ 86.00
7227 PH 2 15 03270305002 415 Diamond St $ 86.00
7227 PH 2 16 03270306005 419 Diamond St $ 86.00
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EXHIBIT "D"
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, including the acquisition, construction, installation and servicing of landscape improvements and related facilities. The 1972 Act requires that the cost of these improvements be levied according to benefit rather than assessed value:

Section 22573 defines the net amount to be assessed as follows:
"The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." Per Article 4 Section 53087.4(a)(1) of the Government Code. The formula used to calculate the amount spread to all parcels within the district for landscaping employs the basis “assessment unit” (AU). The AU is given a value of one (1) for a single family detached residential parcel with public streets and public streetlights.

From this base the remaining parcels are related according to their equivalent benefit within the district.

The assessment formula is shown on Exhibit “B”.

PROPOSITION 218 BENEFIT ANALYSIS
Special Benefit
The continuing maintenance of landscaped areas in the district provides direct benefits to the properties within each respective Tract and provides a more pleasant environment to live, drive, walk, and work. The main function of these landscape improvements and related elements is to serve as a visually pleasing enhancement for the benefit of the adjoining developments for which the upgrades were constructed. These landscape improvements are an essential part of the physical environment of parcels in the district, and if not properly maintained these parcels would be aesthetically affected. As a result, the maintenance of these landscape improvements is a particular and distinct benefit to the properties located in a district.

The lighting and landscape improvements are local improvements that were installed in connection with the development of properties in each respective Tract or are improvements that would otherwise be shared by and required for the future development of properties in these Tracts. The maintenance of these improvements and the level of conservation provided, only has a direct and particular impact on those properties (special benefit) and such maintenance beyond that which is required to ensure the safety and protection of the general public and property in general, has no identifiable benefit to the public at large or properties outside each respective Tract.

General Benefit
There is no general benefit provided by the maintenance of the improvements provided in the LLMD #1. All expenses used to calculate the LLMD #1 assessment support the provision of a specific benefit to the parcels paying the assessment and no expenses included provide a general benefit to properties outside the assessment district.
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EXHIBIT "E"

TRACT DIAGRAMS
LEGEND:

MAINTAINED LANDSCAPE

STATEMENT OF FINDINGS
WITH RESPECT TO PROPOSITION 218
(Effective July 1, 1997)

CITY OF TAFT
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT No. 1
I. All properties comprising Landscape and Lighting Maintenance District No. 1 were entered into the District by the Developers of those Tracts as per the "Conditions of Approval" for recordation of those Tracts, and per the Landscape and Lighting Act of 1972.

II. Tract 5574 was included in and established the Landscape and Lighting Maintenance District No. 1 on June 15, 1993.

III. Tract 5956 Unit I was included in the Landscape and Lighting Maintenance District No. 1 on July 3, 2001.

IV. Tract 5956 Unit II was included in the Landscape and Lighting Maintenance District No. 1 on July 16, 2003.

V. Tract 5956 Unit III was included in the Landscape and Lighting Maintenance District No. 1 on June 17, 2003.

VI. Tract 6114 was included in the Landscape and Lighting Maintenance District No. 1 on January 5, 2005.

VII. Tract 6501 was included in the Landscape and Lighting Maintenance District No. 1 on June 8, 2005.

VIII. Tract 7227 Phase 1 was included in the Landscape and Lighting Maintenance District No. 1 on February 22, 2016.

IX. Tract 7227 Phase 2 was included in the Landscape and Lighting Maintenance District No. 1 on July 16, 2019
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CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: JUNE 20, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:

ADOPTION OF THE CITY OF TAFT TITLE VI PROGRAM UPDATE FOR TAFT AREA

TRANSIT
SUMMARY STATEMENT:

The FTA (Federal Transit Administration) issued revised guidance to federal aid recipients in the form of a circular dated October 1, 2012. The circular guides transit agencies and other aid recipients on how to comply with Title VI of the Civil Rights Act of 1964, which ensures that public services, including transportation, are provided in a nondiscriminatory manner.

In order to ensure compliance with FTA Title VI requirements and guidelines, the California Department of Transportation (Caltrans) required all recipients and subrecipients of federal transportation funding (of which the City of Taft is a subrecipient) to develop and submit an updated Title VI program every three years.

Caltrans has completed its initial review and has approved for City Council to adopt the plan.

RECOMMENDATION:

Motion to adopt resolution entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

TAFT OF KERN COUNTY AUTHORIZING THE TITLE VI PROGRAM UPDATE FOR THE TAFT AREA TRANSIT SYSTEM and find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15061(b)(3) of the CEQA Guidelines.

IMPACT ON BUDGET (Y/N): NO
ATTACHMENT (Y/N): YES (Resolution and City of Taft Title VI Program Update) PREPARED BY: Finance Director
RESOLUTION NO.__________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT OF KERN

COUNTY AUTHORIZING THE TITLE VI PROGRAM UPDATE FOR THE TAFT

AREA TRANSIT SYSTEM
WHEREAS, the City of Taft desires to comply with the Title VI of the Civil Rights Act of 1964, including provisions detailed in U.S. Department of Transportation’s FTA Circular 4702.1B, “Title VI Requirements and Guidelines for Federal Transit Administration Recipients”; and WHEREAS, the City Council wishes to authorize approval of the Title VI Program Update developed by Moore & Associates, Inc. for the City of Taft, and the Taft Area Transit System to comply with necessary provisions of the Civil Rights Act; and
WHEREAS, the Title VI Program establishes the role of Title VI Program Administrator to be fulfilled by the City of Taft Transit Coordinator, or other designee as determined by the City Council; and WHEREAS, the California Department of Transportation (Caltrans) has established a formal submittal deadline of September 1, 2023, and is currently completing review of the Program Update.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City of Taft, as follows:

1. The City of Taft Transit Coordinator is authorized to implement components of the Title VI Program in order to meet federal requirements.

2. The City of Taft Transit Coordinator is authorized to implement policies that may be necessary to comply with subsequent revisions or interpretations to the Civil Rights Act.

3. The Title VI Program Update may be amended with revisions as applicable from Caltrans, and future revisions to Title VI requirements and guidelines by the FTA.

PASSED, APPROVED, AND ADOPTED this 20th day of June, 2023 Dave Noerr, Mayor
ATTEST:

Yvette Mayfield, MMC
City Clerk

STATE OF CALIFORNIA )

COUNTY OF KERN ) SS

CITY OF TAFT )
I, Yvette Mayfield, City Clerk of the City of Taft, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Taft at a regular meeting thereof held on the 20th day of June, 2023, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Yvette Mayfield, MMC
City Clerk
2023 Title VI
Program
moore
& associates May 2023 Draft Report
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i

CITY OF TAFT

TAFT AREA TRANSIT
2023 Title VI Program
Developed May 2023
To be adopted by the City of Taft City Council:

June 20, 2023
Prepared by
Moore & Associates, Inc.
25852 McBean Parkway #187
Valencia, CA 91355
888.743.5977
City of Taft
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ii
The City of Taft’s Taft Area Transit (TAT) is a public transit program which serves the residents and visitors of the City of Taft, the City of Maricopa, and the nearby communities of Derby Acres, Fellows, Ford City, McKittrick, and South Taft, in Kern County, California.

This document was prepared by Moore & Associates, Inc., for the City of Taft. It has been approved by the City of Taft City Council to comply with Title VI of the Civil Rights Act of 1964, including recent provisions detailed in U.S. Department of Transportation’s FTA Circular 4702.1B, “Title VI Requirements and Guidelines for Federal Transit Administration Recipients.” City of Taft
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TABLE OF CONTENTS
SECTION 1 | TITLE VI NOTICE AND LOCATION................................................................................ 1 SECTION 2 | TITLE VI COMPLAINT PROCEDURES AND FORM ........................................................ 5 SECTION 3 | SUMMARY OF COMPLAINTS, INVESTIGATIONS, AND LEGAL ACTIONS ................... 15 SECTION 4 | PUBLIC PARTICIPATION PLAN................................................................................... 17 4A. SUMMARY OF OUTREACH EFFORTS .............................................................................. 20 SECTION 5 |LANGUAGE ASSISTANCE PLAN (LEP PLAN) ............................................................... 21 5A. FOUR-FACTOR ANALYSIS................................................................................................ 27 SECTION 6 |SUMMARY OF NON-ELECTED COMMITTEE MEMBERSHIP....................................... 33 SECTION 7 | SUBRECIPIENT MONITORING AND SCHEDULE OF SUBRECIPIENT TITLE VI PROGRAM SUBMISSIONS................................................................................................................................ 35 SECTION 8 | TITLE VI EQUITY ANALYSIS........................................................................................ 37 SECTION 9 | CITY COUNCIL ADOPTION OF TAFT AREA TRANSIT TITLE VI PROGRAM UPDATE.... 39 APPENDIX...................................................................................................................................... 41

1. FIXED-ROUTE TRANSIT PROVIDER TITLE VI REQUIREMENTS ............................................ 41

2. SURVEY INSTRUMENTS ...................................................................................................... 45

3. DETAILED CENSUS AND ACS TABLES.................................................................................. 50 City of Taft
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Table of Exhibits
Exhibit 1.1 Taft Area Transit (TAT) Title VI Notice to the Public.................................................... 2 Exhibit 1.2 List of Locations Where Title VI Notice Is Posted ........................................................ 4 Exhibit 2.1 TAT Title VI Complaint Form (English) ......................................................................... 8 Exhibit 2.2 TAT Title VI Complaint Procedures (Spanish) ............................................................ 10 Exhibit 2.3 TAT Title VI Complaint Form (Spanish) ...................................................................... 12 Exhibit 3.1 Title VI Investigations, Lawsuits and Complaints Summary Table............................. 15 Exhibit 5.1 TAT Fleet List.............................................................................................................. 22 Exhibit 5.2 Racial Breakdown of Total Population of Service Area.............................................. 23 Exhibit 5.3 Languages Spoken at Home....................................................................................... 24 Exhibit 5.7 School English Learner (EL) Population...................................................................... 27 Exhibit 5.8 Implementation Plan.................................................................................................. 32 Exhibit 6.1 Sample Non-Elected Committee Membership Table ................................................ 33 Exhibit 9.1 City of Taft Adopting Resolution................................................................................ 40 Exhibit A.1.1 Taft Area Transit Service Area ................................................................................ 43 Exhibit A.2.1 Stakeholder Survey ................................................................................................. 45 Exhibit A.2.2 Staff Survey ............................................................................................................. 47 Exhibit A.2.3 Transit Rider Survey................................................................................................ 48 Exhibit A.3.1 Languages Spoken at Home by Community ........................................................... 50 Exhibit A.3.2 Racial Breakdown of Population by Community .................................................... 50 City of Taft
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1 SECTION 1 | TITLE VI NOTICE AND LOCATION 1
City of Taft
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2 Exhibit 1.1 Taft Area Transit (TAT) Title VI Notice to the Public City of Taft
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3 City of Taft
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4 LIST OF LOCATIONS WHERE TITLE VI NOTICE IS POSTED
The City of Taft’s Title VI Notice to the Public is posted at the following locations:

Exhibit 1.2 List of Locations Where Title VI Notice Is Posted Location Name Address City
City of Taft City Hall 209 E. Kern Street Taft
City of Maricopa City Hall 271 California Street Maricopa Taft Area Transit Office 550 Supply Row Taft
Taft Community/Senior Center 500 Cascade Avenue Taft
Revenue Vehicles --- ---
Taft Area Transit Website http://www.cityoftaft.org/pView.aspx?id-26094&catid=563 --- The Title VI Notice to the Public, Complaint Procedure/Form, and program information are also provided on the Taft Area Transit website at: https://www.cityoftaft.org/pview.aspx?id=26094&catid=563 City of Taft
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5 SECTION 2

PROCEDURES AND FORM

TITLE VI COMPLAINT PROCEDURE
Any person who believes that he or she, individually, or as a member of any specific class or persons, has been subject to discrimination on the grounds of race, age, disability, religion, color, sex, or national origin | TITLE VI COMPLAINT 2
with regard to any Taft Area Transit (TAT) service, program, or facility, may file a written complaint with the City of Taft.

A complaint must be filed with 180 days after the date of the alleged discrimination, unless the time for filing is extended by the City.

All complaints alleging discrimination should be submitted in writing directly to the City of Taft’s Title VI Program Administrator at the address listed below. The Title VI Program Administrator or his/her designee shall be responsible for overseeing investigations and responses to complaints of discrimination.

City of Taft
Attn: TAT Title VI Program Administrator
209 E. Kern Street
Taft, CA 93268
All complaints should be completed and submitted on the Taft Area Transit Title VI complaint form available online at www.cityoftaft.org, by phone request at (661) 763-3822, or in person at the City of Taft City Hall located at 209 E. Kern Street, Taft, CA 93268 or the Taft Area Transit office located at 550 Supply Row, Taft, CA, 93268. Additional accessible formats of the form are also available.

At a minimum, all complaints filed must provide the following information:

1. Complainant's name,

2. Complainant's address,

3. Complainant's phone number,

4. Complainant's email,

5. Detailed description of complaint/incident,

6. Date of complaint/incident,

7. Time of complaint/incident,

8. Location of complaint/incident,

9. Route number (if applicable),
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6 10. Name(s) and contact information of witnesses (if applicable),

11. Any other information relevant to the complaint, and

12. Signature (with date) of person submitting complaint.

Complaints received with incomplete information may result in delayed investigations and responses. All complaints MUST be signed.

Within 10 business days of receiving the complaint, the City’s Title VI Program Administrator (City of Taft Transit Coordinator) will review to determine if the City of Taft has jurisdiction. The complainant will receive an acknowledgement letter informing her/him whether the complaint will be investigated by the City.

If the complaint submitted is within the City’s jurisdiction and is complete, a case will be opened and a case number and investigator will be assigned. The Title VI Program Administrator will copy the City of Taft’s Risk Assessment personnel on all complaints.

If necessary, an investigation will be conducted and completed within 30 days of the receipt of the formal complaint (30-Day Rule).
• If a time extension to the 30-Day Rule is required, the complainant will be notified in writing of the reason for the extension.

If additional information is required to resolve the case, the City may contact the complainant. The complainant has 10 business days from the date of the letter to send requested information to the Title VI Program Administrator investigator. If the investigator is not contacted by the complainant or does not receive the additional information within 10 business days, the City may administratively close the case.

A case may also be closed administratively if the complainant no longer wishes to pursue their case.

Following the investigation, the Title VI Program Administrator will issue one of two letters to the complainant:

1. Closure Letter, or

2. Letter of Finding (LOF).
• A Closure Letter summarizes the complaint allegations and will state that there was no Title VI violation and that the case will be closed.
• A LOF will summarize the complaint allegations and the investigation regarding the alleged incident. The LOF will also explain whether any disciplinary action, additional training of the staff member, or other action, will occur.

If the complainant is unsatisfied with the decision, they have 30 days from the date of the City’s Closure Letter or the LOF to appeal to the Taft city council or its designee. The complainant is entitled to review the denial, to present additional information and arguments, and to a separation of functions (i.e., a decision by a person not involved with the initial decision to deny eligibility). The complainant is entitled to receive written notification of the decision of the appeal and the reasons for it.

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7 The complainant may also file a complaint directly with the Federal Transit Administration, as follows:

Title VI Program Coordinator
FTA Office of Civil Rights
East Building, 5th Floor – TCR
1200 New Jersey Ave., S.E.

Washington, D.C. 20590.

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8 Exhibit 2.1 TAT Title VI Complaint Form (English)
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9 City of Taft
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10 Exhibit 2.2 Title VI Complaint Procedures (Spanish)
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11 City of Taft
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12 Exhibit 2.3 TAT Title VI Complaint Form (Spanish)
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13 City of Taft
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15 3
SECTION 3 | SUMMARY OF COMPLAINTS,

INVESTIGATIONS, AND LEGAL ACTIONS
Per FTA Circular 4702.1B, “all recipients are required to prepare and maintain a list of any of the following that allege discrimination on the basis of race, color, or national origin”:
• Active investigations conducted by FTA and entities other than FTA; • Lawsuits; and
• Complaints naming the recipient (i.e., City of Taft and/or Taft Area Transit).

To date, neither the Taft Area Transit program nor the City of Taft has been subject to any Title VI investigations, Title VI complaints, or Title VI lawsuits. Below is a matrix which will be utilized by City staff to internally track and report any and all future incidents:

Exhibit 3.1 Title VI Investigations, Lawsuits and Complaints Summary Table Case / Reference
Number
Date

MM/DD/YYYY
(Month/Day/Year)
Summary (Include basis of complaint:
race, color, or national origin) Current Status Action(s) Taken XXX
XXX
XXX
XXX
XXX
XXX
Lawsuits
Complaints
Active Investigations
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17 4
2 SECTION 4 | PUBLIC PARTICIPATION PLAN
The City of Taft has developed this Public Participation plan as part of its Taft Area Transit (TAT) Title VI Program. The City is committed to ensuring it provides equal and equitable access to its services throughout the city of Taft and nearby communities in the safest and most cost-effective manner possible.

Through a combination of input and insight from community residents, current and prospective riders, community stakeholders, and City staff, the City of Taft has enhanced its methodologies of reaching the public within its service area and will be able to further refine its strategies in the future.

APPROACH TO PUBLIC PARTICIPATION
The public participation process should be considered at the earliest stages of any TAT project or service enhancement which may impact the surrounding communities, existing riders, and potential riders. As transit-related services and projects vary in scope and goals, the public participation process should be tailored to most effectively assist each. The following process outlines tools and strategies to ensure that public input is invited and all foreseeable impacts to the service area communities are considered.

The City has developed three prioritized categories of projects which guided the development of minimum public participation requirements. During the initial planning phase of each transit-related project or major service revisions, City of Taft staff will identify into which level the project falls and develop a tailored participation plan accordingly. At any time during a project’s development and/or implementation process, the project may be reclassified to a higher level, as City staff deems appropriate.

The levels of public participation are presented below.

Baseline – Routine service, schedule, and system enhancements and revisions. Also includes short (less than one year) term projects where potential impacts to the City’s public transit service and its customers should be considered during planning phases.

Examples include minor revisions to service hours, minor changes to service areas, and impacts to service due to routine maintenance or construction. Also includes updates to service branding and fare media and collateral.

Moderate – Projects involving a year or longer of development and/or implementation where impacts to existing and future riders must be considered.

Examples include development and implementation of new/expanded services and development of Short-Range Transit Plans, Marketing Plans, and facility/storage construction projects, etc. Any project within this level to be conducted by a third party (i.e., consultant or City of Taft
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18 contractor) will include public participation requirements and criteria as part of the RFP process.

High – Projects involving multiple years of development and/or implementation where impacts to existing and future riders must be considered.

Examples include Comprehensive Operational Analyses, development and construction of transit center/facilities, transit system redesign (complete overhaul of existing system and operations), transition of administration of services, etc. Any project within this category to be conducted by a third party (i.e., consultant or contractor) will include public participation requirements and criteria as part of the RFP process.

OUTREACH REQUIREMENTS AND ACTIVITIES
The following activities are intended to serve as guidelines for each level of outreach to ensure existing and future riders of TAT services are provided with equal access and opportunity to participate in transit and transportation planning.

Baseline Level – Minimum Outreach
• Notices for public events may include car cards, posters, email blasts, posting notices to City website, media releases to local papers, or radio announcements as funding allows. o Any notice will be posted at least one week prior to the public event. • Notices may be posted at City Hall, TAT offices, onboard service vehicles, at bus stops/shelters as deemed appropriate, and at key community centers. • Whenever possible, information regarding public participation opportunities will also be posted on the City of Taft and/or TAT website at least two weeks prior to the event. • Comments will be accepted via public outreach events, via email, by mail, and by phone to ensure that all populations have the opportunity to participate.

Moderate Level – Minimum Outreach
• All applicable Baseline Level elements are included within Moderate Level projects. • Unique notices/fliers will be developed and posted a minimum of two weeks in advance for the following outreach activities (as deemed appropriate for each project):
o Focus group participation,
o Stakeholder discussions,
o Community surveying efforts, and
o Customer survey efforts.
• Where more than one workshop or meeting open to the public is planned, the workshops shall be scheduled throughout multiple day-parts (i.e., mornings, afternoons, and evenings) as funding and resources allow, maximizing opportunity for participation. • Public participation events shall be held in central locations within walking distance of fixed-routes stops whenever feasible.
• Materials may be developed specifically for public participation including FAQ sheets, presentation slides, newsletters, and media releases.

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19 High Level – Minimum Outreach
• All applicable Baseline and Moderate Level elements are included within High Level projects.
• The City shall conduct expanded outreach to community stakeholders and its partners. • The City shall investigate the establishment of a transit-oriented committee to guide the development and implementation of the project and public participation. • The City shall expand regional entity participation, including but not limited to the Kern Council of Governments (Kern COG), County of Kern (Kern Transit), and other nearby transit operators, by seeking comments and participation in project meetings and planning activities.

Currently, Spanish is the only quantifiable population within the TAT service area identified as limited in English proficiency. The City will continue assessing the language needs of citizens in its service area through its Language Assistance Plan. Should another population with limited English proficiency reach or surpass population levels as defined by the FTA Title VI Circular (currently five percent of the total service area population or 1,000 persons, whichever is less), the City will reassess this element of its Title VI program and the strategies presented below.

OUTREACH METHODS FOR ENGAGING MINORITY AND LIMITED ENGLISH

PROFICIENT POPULATIONS
Baseline Level – Minimum Minority Outreach
• Notices will be made bilingual or Spanish-language notices will be developed and posted alongside English notices.
• Spanish-language notices will be posted on all revenue vehicles and at locations that have been identified as key destinations of Limited English Proficient (LEP) populations, if such information exists.
• Event information on the City website will be posted in English and Spanish. • The City will make event information available to community groups and agencies that work with LEP populations, if such contacts exist.
• Spanish interpretation or translation at any public meetings or workshop will be provided by City staff as is possible.
• When it is deemed appropriate or necessary, the City will ensure non-English language interpretation in additional languages is made available.

Moderate Level – Minimum Minority Outreach
• All applicable Baseline Level elements are included within Moderate Level projects. • The City will continue cultivating relationships with community agencies that serve LEP populations.
• Public outreach events may include attending already existing community meetings and gatherings, such as school meetings, farmers markets, faith-based events, and other community activities in order to invite participation from LEP populations who may not attend City-sponsored public events.

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20 High Level – Minimum Minority Outreach
• All applicable Baseline and Moderate Level elements are included within High Level projects.
• As they are identified, translated notices will be sent to Spanish-language print media, newspapers, and/or radio stations.
• The City will ensure that non-English language interpretation will be available at any public meeting or workshop associated with a High Level project as deemed appropriate and necessary.
4A. SUMMARY OF OUTREACH EFFORTS
There are two primary modes of outreach conducted with respect to the City of Taft’s public transit program, recurring and as-needed. Recurring outreach efforts focus on the sustaining and developing long-term relationships built with local organizations and communities, while as-needed outreach focuses on supporting and achieving near-term goals such as improving ridership, and promoting enhancements to service provision.

Recurring Outreach Efforts
• Customer Service Interactions – Transit customer service staff and drivers field questions and customer service requests from customers and the general public in both English and Spanish on a daily basis. This outreach is considered the primary method of reaching customers who are unable to obtain information from written/posted materials and sources. • Unmet Needs Hearings – Annual hearings are facilitated by the Kern Council of Governments to identify “unmet transit needs” within the city of Taft. Any identified unmet transit needs deemed reasonable to meet within their service area are prioritized for implementation by the City.
• Public Noticing – Submitted as required to local paper of record. Notices are provided for significant transit-related developments, including planning studies, and revisions to existing services and/or policies.
• Educational institutions – Periodic visits and delivery of service brochures, promotional campaign notices, and promotional materials to Taft College. • Bus stop maintenance/updates – The City completes an inspection and assessment of all bus stop information on a regular basis (visual drive-by inspections conducted daily). Any infopost material is displayed in Spanish as well as English.

Completed As-Needed Outreach Efforts
• System Changes – Occur as necessary after obtaining insight from City staff, local stakeholders, and professional consultation.
o Service changes – In 2018, the City eliminated Sunday service. In 2019, the City reduced Saturday service. Outreach in advance of both changes was conducted through noticed public hearings.

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21 SECTION
This Language Assistance Plan
Title VI Program to ensure Taft Area Transit (TAT) services are accessible to Limited English Proficient (LEP) individuals. Title VI of the 1964 Civil R
of meaningful access to federally
(LAP)
5 |LANGUAGE ASSISTANCE PLAN
(LAP)
-funded services for LEP individuals:
was developed concurrently with the development of the City of Taft ight Act is one of two federal mandates that guarantee the provision 5 • Title VI of the 1964 Civil Right Act prohibits federally funded agencies from discriminating against individuals based on race, color, and national origin and includes meaningful access to LEP customers.
• President’s Executive Order 13166, “Improving Access to Services for Persons with Limited English Proficiency” (August 11, 2000): Instructs federal agencies to improve access to services by mandating that any federally conducted or assisted programs of activities (e.g., recipients of federal funding) must provide meaningful access to LEP customers.

The City’s Title VI Program was originally prepared in the spring of 2014 and updated in 2023 in accordance with FTA Circular 4702.1B, Title VI Requirements and Guidelines for Federal Transit Administration Recipients, October 1, 2012.

The City of Taft Title VI Program Administrator is:

Mr. Tom Azbill
Transit Coordinator
City of Taft
209 E. Kern Street
Taft, CA 93268
(661) 763-3822
Email: [email protected]
Additional information regarding the City’s Title VI Program is available on the Taft Area Transit page at:
www.cityoftaft.org
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22 TAT SERVICE AREA AND SERVICES
The City of Taft is located in California’s Kern County. It is an area primarily rural in character, and home to an economy largely tied to petroleum and natural gas production. Taft is also home to a federal correctional facility which is a significant employer in the region. The City is accessible via two primary roadways: State Highways 33 and 119. The City’s service area includes the Census Designated Place (CDP) communities of Taft Heights and South Taft to the south and Ford City to the north. Intercity service between the cities of Taft and Maricopa is also offered by Taft Area Transit (TAT).

In March 2017, the City replaced two of its three fixed routes with a general public demand-response service. The Dial-A-Ride service currently operates from 7:15 a.m. to 5:30 p.m. and 10:15 a.m. to 2:30 p.m.

Saturday. There is no Sunday service. The Maricopa-Taft route operates Monday-Friday from 7:12 a.m. to 6:05 p.m., offering three round trips per day.

Exhibit 5.1 TAT Fleet List
Year Make Model Number
2010 Dodge Dodge Caravan 2
2011 Chevy G33503 3
2016 Chevy G4500 2
2019 Chevy G4500 2
2019 Greenpower EV Star 1
TAT is headquartered at 550 Supply Row in Taft.

LANGUAGE ASSISTANCE GOALS
One of the overarching goals of the City’s Title VI Program is to provide meaningful access for LEP customers to TAT services, information, and materials by developing a Language Assistance Plan and by regular evaluation of the developed methods and strategies.

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23 SERVICE AREA DEMOGRAPHICS
The service area demographic analysis describes Title VI-protected populations residing within TAT’s service area, including their approximate size and geographic distribution. Title VI-protected populations within the TAT service area include racial minorities and LEP persons. Specific groups considered include:

1. Latino Residents

2. LEP Populations: Spanish
The American Community Survey provides information at various levels on multiple topics. For the purposes of this Title VI program, our assessment utilized the population estimates provided in the following available datasets:
• City of Taft,
• City of Maricopa,
• Derby Acres (CDP),
• Fellows (CDP),
• Ford City (CDP),
• McKittrick (CDP),
• South Taft (CDP), and
• Taft Heights (CDP).

While not all outlying areas are directly served by TAT, the above CDP locations represent populations within the city’s sphere of influence who could conceivably use its transit services.

As shown in Exhibit 5.2, the only individual minority race or ethnicity exceeding five percent of the population is Hispanic or Latino.

Exhibit 5.2 Racial Breakdown of Total Population of Service Area Total
Percent of
Population
Black or African American 128 0.7%
American Indian and Alaska Native 57 0.3%
Asian 308 1.6%
Native Hawaiian and Other Pacific Islander 25 0.1%
Some other race 2,167 11.5%
Two or more races 1,642 8.7%
White alone, not Hispanic or Latino 14,442 76.9%
Total: 18,769 100.0%
Hispanic or Latino origin (of any race) 6,926 36.9%
Source: American Community Survey 2021 (5-Year Estimate) City of Taft
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24 As the American Community Survey data in the tables below show, 71.5 percent of TAT service area residents spoke only English at home, while 28.5 percent spoke a language other than English. Of those indicating a language other than English, 2,542 (14.7 percent of the total population) indicated they spoke English “very well.”1
There were 2,393 respondents (13.8 percent of the TAT service area population) reporting speaking English less than “very well,” of which 95.2 percent spoke Spanish (13.2 percent of the total population).

No other language represented more than 0.41 percent of persons speaking English less than “very well.” Detailed charts by community (i.e., individual city and CDP) are presented in the Appendix.

Exhibit 5.3 Languages Spoken at Home
TAT service area
Total
Percentage of
Total
Total population 17,325 100.0%
Speak only English 12,390 71.5%
Speak other language 4,935 28.5%
Speak English very well 2,542 14.7%
Speak English less than very well 2,393 13.8%
Speak English less than very well-detail
Spanish 2,279 13.2%
Other Indo-European 71 0.41%
Vietnamese 26 0.15%
Other and unspecified languages 17 0.10%
Source: American Community Survey 2021 (5-Year Estimate)

OTHER LANGUAGES
There was a total of seven different languages (not including Spanish) represented within the TAT service area where residents indicated an ability to speak English less than “very well.” The languages cited by LEP individuals are shown in Exhibit 5.3 above. During our associated community outreach, we interviewed city staff as well as stakeholders representing the various TAT communities to determine whether members of any of these demographic groups faced language-related barriers to using TAT services. Neither city staff nor representatives of these populations reported any such barriers. 1 While the data for Exhibits 5.2 and 5.3 both utilized the American Community Survey 2021 (5-Year Estimates), different source tables were used. Language tables do not include persons under the age of five, who are included within the population tables.

City of Taft
Title VI Program Update
May 2023
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25 LANGUAGE SERVICE PROVISION
Interpretation Services

1. TAT has a bilingual dispatcher who can provide simultaneous Spanish interpretation for callers and for customers in-person.

2. Simultaneous interpretation at public events will be determined on a case-by-case basis by examining several factors, such as:
• The type and size of event,
• The availability of a TAT staff member to interpret, or • The availability of a staff member of a host organization to interpret.

For small outreach events, such as Baseline Level activities, proactive outreach, or smaller transit awareness events, bilingual staff members will assist with translation where appropriate and feasible. For Moderate and High Level public outreach events, where it is appropriate and necessary to do so, TAT will arrange for an interpreter through a local or regional service.

TRANSLATION OF VITAL DOCUMENTS
Based on the results of the Four Factor Analysis, the following vital documents will be translated into Spanish, the sole identified LEP language within the TAT service area. It should be noted this listing does not include vital documents which are already available in Spanish (such as the TAT service brochure, Title VI Notice to the Public and Complaint Form).

Vital Documents – Short-term

1. Translating links to Spanish-language Title VI information on the TAT website into Spanish (for example, the link to the Notice to the Public in Spanish would read “Aviso al Público de Título VI – Español” instead of “Title VI Notice to the Public – Spanish”).

Vital Documents – Mid-term

1. Signage advertising the TAT language assistance program

2. Information available on the TAT website.

TAT Website

1. All translated vital documents will continue to be posted on the TAT website.

2. TAT will pursue the most appropriate and feasible option for translating its website.

Elements included in the Four Factor Analysis will be used in recommending a best course of action. Options include:
• Installing a website translator widget (such as one available/powered by Google Translate) or similar widgets on the TAT website [no to low cost]. • Translating only vital documents and appropriate instructions to access said materials.
• Professional translation of entire TAT website and associated pages.

In the future, TAT shall translate written documents on a case-by-case basis, after assessing all elements presented in the Four Factor Analysis. If deemed a vital document under the Safe Harbor Provision it will be translated into all applicable languages.

City of Taft
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26 MONITORING, EVALUATING, AND UPDATING THE LAP
A thorough review of this Language Assistance Plan will be undertaken every three years concurrent with updating and submitting the City of Taft Title VI Program. At that time, the LEP population will be reassessed, to ensure all significant LEP languages are included in TAT language assistance efforts. The following recurring reporting and evaluation measures will be used to update the Language Assistance Plan.

TAT will regularly assess the effectiveness of how it communicates with LEP individuals by:
• Including questions about language assistance and information needs on any community surveys;
• Conversations with stakeholders, organizations, and entities which work with LEPs; and • As-needed outreach with LEP groups.

TAT will monitor its language assistance efforts, including:
• Recording and reporting on customer service interactions with LEP individual, • Incorporating discussion of Title VI into regular staff operations meetings, and • Updating the Language Assistance Plan based on feedback received.

STAFF TRAINING
The TAT Title VI Program Administrator will develop training guidelines for TAT staff with training being conducted until all pertinent staff has completed the training. This training will be incorporated into existing operations contractor training and will include the following:
• How to respond to LEP callers,
• How to respond to correspondence from LEPs,
• How to respond to LEPs in person,
• How to document LEP needs, and
• How to identify and respond to civil rights complaints.

TAFT AREA TRANSIT SERVICE AREA ENGLISH LEARNER (EL) DATA In order to better identify the LEP populations within the TAT service area, and to begin monitoring/tracking changes in those groups, the City also reviewed EL statistics for students within the service area. Public schools within the California Department of Education (CDE) must report on their students who are English Learners – students whose native tongue is a language other than English – as well as which language is their mother tongue. This data is available online via CDE’s DataQuest website, dq.cde.ca.gov/dataquest/.

City of Taft
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May 2023
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27 The City accessed the available EL data for the 2022/2023 school year to complete its comprehensive assessment of the communities it provides service to, including what LEP populations exists and where these groups may be concentrated. Periodically reviewing this data will enable the City to monitor which non-English languages (other than Spanish) are growing in order to provide appropriate language assistance services.

Consistent with data from the 2021 American Community Survey, the vast majority of EL students in the TAT service area (97.6 percent) speak Spanish. The next largest non-English speaking group cited is Mixteco (1.7 percent). It is unlikely that an additional language will trigger the Safe Harbor Provision prior to the required updating of its Title VI Plan, though TAT will continue to periodically monitor EL populations so as to ensure compliance with Title VI regulations. It should be noted that the total number of EL students increased by 316 since 2018. Detailed counts and relative percentages are presented in the table below.

Exhibit 5.7 School English Learner (EL) Population
5A. FOUR-FACTOR ANALYSIS
The U. S. Department of Transportation (USDOT) requires transit funding recipients to take reasonable steps to ensure meaningful access to programs by limited English proficient (LEP) persons. As a recipient, the City of Taft must perform a Four-Factor Analysis to assess language needs and determine what steps it will take to ensure LEP persons can effectively access and utilize TAT services. The four factors analyzed are described below.

Factor 1: The number or proportion of Limited English Proficiency (LEP) persons eligible to be served or likely to be encountered by TAT services.

Estimating the number or proportion of LEP individuals that may be encountered by TAT will help identify the populations covered by the USDOT’s Safe Harbor Provision. This provision stipulates that if an LEP group speaking a given non-English language constitutes five percent or 1,000 persons, whichever is less, Arabic Catalan; Valencian Chaozhou Filipino Mandarin Hungarian Mixteco Samoan Spanish Samoan Vietnamese Other Buena Vista High 0 0 0 0 0 0 0 0 13 0 0 0
Conley Elementary 0 0 0 0 0 0 3 0 170 0 0 0
Jefferson Elementary 0 0 0 0 1 0 3 0 182 0 0 0
Lincoln Junior High 1 1 0 0 0 0 6 0 262 0 0 0
Maricopa Elementary 0 0 0 0 0 0 0 0 42 0 0 0
Maricopa Middle 0 0 0 0 0 0 1 0 20 0 0 0
Maricopa High 0 0 0 0 0 0 2 0 12 0 0 0
Parkview Elementary 1 0 0 0 0 0 0 0 79 0 1 0
Roosevelt Elementary 1 0 0 0 0 0 2 0 207 0 1 0
Taft Primary 0 0 0 0 0 0 1 0 118 0 0 1
Taft Union High 0 0 1 0 0 0 5 0 180 0 0 0
Total 3 1 1 0 1 0 23 0 1,285 0 2 1
Percent of EL Population
(Total 1,317 EL Students) 0.2% 0.1% 0.1% 0.0% 0.1% 0.0% 1.7% 0.0% 97.6% 0.0% 0.2% 0.1% Name of School Language
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28 of the total population of persons likely to be encountered by transit services, then the service provider must make the following materials and services available to speakers of that language:
• Documents critical for accessing recipient’s services or benefits, • Letters requiring response from customer,
• Informing customers of free language assistance,
• Complaint forms, and
• Notification of rights.

As discussed in the Service Area Demographics section, the largest LEP population in the TAT service area is Spanish. As of the 2021 American Community Survey (5-year estimate 2017-2021), there were 4,935 speakers of languages other than English, comprising 28.5 percent of the service area population. Of the 2,393 individuals reporting speaking English “less than very well,” 2,279 (95.2 percent) spoke Spanish. This significant population means the Safe Harbor Provision would apply to the city’s Spanish-speaking population, requiring the City to provide the materials listed above.

Of the remaining residents reporting speaking English less than “very well,” “Other Indo-European” and “Vietnamese” were the next most frequently cited (71 and 26 respondents, respectively). This small number of residents means they do not presently fall under the Safe Harbor Provision and thus the City is not obligated to provide them with translated written materials or translation services at this time. While these relatively small populations currently exempt the City from translating written materials into the languages or from providing translation services, it is important the City monitor increases in the population. Should any specific population of LEP persons rise above 1,000, the City will need to provide the translation services and written documents translated into the languages as listed above.

Factor 2: The frequency with which LEP persons come into contact with TAT’s transit services.

In order to estimate how often LEP populations come into contact with TAT services, we relied on input from existing riders via an onboard survey as well as TAT staff. As drivers and dispatchers are typically on the “front lines” and most frequently come into contact with transit patrons, their observations and insights provide an informative picture of how many LEP persons use TAT.

Findings from the completed staff survey generally corroborate the findings described in the Service Area Demographics section, indicating Spanish speakers to be the largest LEP population. Specific highlights from the transit driver and transit rider surveys include:
• One staffer (dispatcher) speaks Spanish fluently. The other four staff know some basic Spanish, which permits them to communicate with LEP customers.
• 100 percent of staff indicated Spanish as the most common language (other than English) they encounter during their work.
• Staff who do not speak Spanish fluently cited relying on bilingual TAT staff or bilingual customers for some assistance in communicating with LEP customers. Staff has access to translated common questions received by customer to assist with responding. • Staff estimates they interact with up to five LEP customers in a day. • While not all staff speak Spanish fluently, there have been minimal instances when staff were not able to help a Spanish-speaking customer effectively.

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29 Of the 35 rider surveys received:
• Eighty-nine percent indicated speaking English at home;, while 11 percent indicated speaking Spanish at home.
• Nearly 92 percent indicated speaking English very well. • None indicated ever experiencing difficulty using Taft Area Transit due to a language barrier.

This is interesting given one participant indicated they do not speak English at all and two indicated they speak English less than “very well.”
Factor 3: The nature and importance of TAT’s transit services to affected LEP populations.

To better understand TAT’s role among LEP populations, we reached out to 36 local stakeholders including social service agencies, senior centers, educational institutions, and faith-based organizations. These stakeholders act as representatives for, or come into frequent contact with, LEP populations. Of the organizations contacted, 12 completed the stakeholder survey (survey instrument included in the Appendix). Collectively, these stakeholders provided important insight into the TAT service area’s key LEP groups, particularly Spanish speakers. As representatives who serve as leaders for these communities, they are attuned to the needs and potential language barriers members of these communities may face when using public transit.
• Spanish (including Dialect Spanish) was the most frequently spoken language spoken by program participants/members/clients cited by stakeholders.
o 83 percent reported their Spanish-speaking population speaks English either very well or somewhat well.
o 17 percent reported their Spanish-speaking population speaks English less than very well (and would be considered LEP).
o 50 percent reported their Spanish-speaking population reads English “not well”. • Two separate stakeholders reported Chinese and Mandarin as additional languages spoken by program participants, but that all speakers are proficient in English. • Half of stakeholders indicated program participants use TAT to access their services. Most are unaware of any language-related barriers to using transit in Taft.

Combined, the staff, rider, and stakeholder surveys confirm use of TAT by Spanish-speaking LEP individuals. While this results in few barriers to use of transit, there is still a need for the City to continue its efforts to address barriers faced by the Spanish-speaking population by improving distribution of information and increasing awareness of the transit service by the Spanish-speaking community.

Factor 4: The resources available to the recipient for LEP outreach, as well as the costs associated with that outreach.

As the section covering demographics demonstrates, the Spanish-speaking LEP population is sufficiently large that the City must take measures to minimize language barriers faced by these groups. To address these barriers and fulfill the LEP requirements required under the Safe Harbor Provision, the City has a bilingual dispatcher and provides vital documents and customer service in Spanish.

SPANISH-SPEAKING STAFF
City of Taft
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30 According to the staff survey, one TAT employee (dispatcher) speaks Spanish fluently, while the four others know some basic Spanish allowing them to communicate with LEP customers. As part of their customer service responsibilities, employees utilize their language skills to assist Spanish-speaking LEP persons whenever possible.

Cost: No additional cost anticipated.

WRITTEN MATERIALS TRANSLATED INTO SPANISH
Supplementing the City’s bilingual personnel are translations of all essential rider information and service notice documents. Such documents include the TAT service brochure, all notices related to service changes or updates, as well onboard notices in Spanish informing riders of their rights under Title VI. In addition, all Safe Harbor Provision materials have been or will be translated into Spanish.

Cost: No additional cost anticipated. Future translation costs for written documents estimated at $0.05 per word.

PHONE SERVICES
The City currently employs a bilingual dispatcher, who is able to provide real-time assistance to Spanishspeaking customers. The City will also investigate establishment of a “over-the-phone-interpreting” contract with Telelanguage (purchased by Propio Language Services in August 2022) to provide simultaneous interpretation for callers and for customers in service centers with whom staff cannot communicate. When a customer calls Taft Area Transit directly and a staff member cannot communicate with them, staff will connect with Telelanguage to translate. This step will be followed for customers at the Main Office. If there is no staff member available who can translate, Telelanguage services will be used.

Cost: Estimated cost of 99 cents per minute for Spanish translation and $1.09 per minute for all other languages.

WEB SERVICES IN SPANISH
The City of Taft currently provides all Safe Harbor documents and files in English on the TAT website. The City is in the process of preparing a Spanish-language version of the TAT website, which is expected to be in place by August 2023.

Cost: $2,500.

TRANSLATION/INTERPRETATION AIDS
Two staff members expressed an interest in either Spanish language lessons or access to a good mobile application to facilitate communication with Spanish-speaking LEP customers. While Google Translate is one resource cited by a staff member, other mobile applications that staff may find useful include SayHi, which is designed specifically for translating speech and text and includes a large number of Spanish dialects, and Microsoft Translator. Both apps are free and available for Android and iPhone. The City may wish to provide information about these apps to its non-bilingual staff.

The Colorado Association of Transit Agencies offers as part of its training materials a resource titled “Basic Spanish for Transit Employees.” Basic Spanish may also be learned online via a number of websites, including Duolingo, Babbel, Rosetta Stone, and Pimsleur. Duolingo is free, with a premium subscription available for a modest monthly fee, while the other options have a higher cost. The City is in the process City of Taft
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31 of updating its transit driver language card, which is expected to be available for driver use by August 2023.

Cost: $300 for language card.

EVENT TRANSLATION IN SPANISH
The City of Taft will schedule and arrange for live Spanish translation at all vital events/workshops/meetings. The primary source for this translation will be current TAT or City of Taft staff (as available) and professional translation services as necessary.

Cost: Variable, will be based primarily on employee salary hourly rate and the number of events where Spanish translation is required/requested. All California labor laws will be adhered to.

SUMMARY OF FOUR-FACTOR ANALYSIS
As the demographics section describes, there are small populations (aside from Spanish-speaking) which speak languages other than English within the TAT service area. At this time, the number of people who speak these languages who also speak English less than “very well” is well below the Safe Harbor threshold of 1,000 speakers. In addition, the stakeholder and driver surveys did not reveal any significant languagerelated barriers to using transit for these speakers. Therefore, the City is not required to provide translations of written documents nor is it required to advertise free translation services for these languages. If an outreach event is being held that specifically targets one of these other populations, the City should partner with a local ethnic or cultural organization that can provide interpretation services.

IMPLEMENTATION PLAN
The matrix below presents an implementation Plan for ensuring the Language Assistance Plan is quickly and efficiently implemented.

City of Taft
Title VI Program Update
May 2023
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32 Exhibit 5.8 Implementation Plan
Goal Task Anticipated
Completion
Assess LEP Population in
the DAR service Area
Title VI Four-Factor Analysis May 2023
Community Stakeholder Survey May 2023
TAT Staff Survey May 2023
Demographics Analysis May 2023
Develop Language
Assistance Procedures
Develop Title VI Customer Service Procedures
for Title VI complaints and concerns FY 2024
Develop TAT Policy regarding competency of
Title VI translations and interpreters FY 2024
Staff Training
Identify TAT staff with likely contact with LEP
individuals
Ongoing
Train TAT staff in Title VI Customer Service
Procedures Ongoing
Develop refresher training schedule for
tenured employees FY 2024
Update Driver "Language Phrase Card" July 2023
Notification to LEP Persons
of Title VI Rights and
Materials
Inventory existing notification methodologies
and/or locations May 2023
Post Title VI Notice in public locations. May 2023
Translate vital documents into Spanish Ongoing
Translate TAT website into Spanish July 2023
Develop, translate, and post notice of
Language Assistance options July 2023
Undertake targeted outreach to LEP
populations Ongoing
Monitor and Update
Language Assistance Plan
Assign administration of Title VI Program May 2023
Develop process for obtaining feedback on
language assistance measures FY 2024
Regularly review ACS and Census
demographic data May 2026
Incorporate discussion of Title VI into regular
staff meetings and training Ongoing
Update Language Assistance Plan based on
feedback received May 2026
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33 SECTION

COMMITTEE MEMBERSHIP
The City of Taft has not established a non
Taft Area Transit program.
6 |SUMMARY OF NON
-elected committee or advisory group in connection with the -ELECTED 6
If in the future a non-elected committee or advisory group is established, a summary of its composition broken down by race, and a description of efforts made to encourage the participation of minorities on the said committee will be provided in this section utilizing the table below.

Exhibit 6.1 Sample Non-Elected Committee Membership Table Member participation and selection will be monitored by the TAT Title VI Program Administrator.

Race / Ethnicity SYVT Service Area Populaton
(Percentage)
Committee / Council
(Percentage)
Caucasian XX.X % XX.X %
Latino XX.X % XX.X %
African American XX.X % XX.X %
Asian American XX.X % XX.X %
Native American XX.X % XX.X %
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35 7
SECTION 7 | SUB-RECIPIENT MONITORING

AND SCHEDULE OF SUB-RECIPIENT TITLE VI

PROGRAM SUBMISSIONS
The City of Taft’s public transit program does not have any sub-recipients of Federal funding at this time and does not anticipate expanding to include subrecipients.

If in the future the City of Taft elects to expand its public transit service and begins contracting with subrecipients, the City will ensure compliance with Title VI regulations by updating this element of its Title VI program to include the monitoring methodology and reporting schedules for all sub-recipients.

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37 8
SECTION 8 | TITLE VI EQUITY ANALYSIS
Title VI regulations require the completion of an Equity Analysis whenever a recipient or sub-recipient begins planning the locating and construction of a new transit facility (not including bus shelters, transit stations, power substations, or other facilities already evaluated through NEPA).

If in the future the City of Taft begins planning for the development and construction of a new transit facility, the City will conduct an equity analysis where required prior to the selection of a construction site inclusive of the Title VI requirements below:
a. The City of Taft shall complete a Title VI Equity Analysis during the planning stage with regard to where a project is located or sited to ensure the location is selected without regard to race, color, or national origin. The City shall engage in outreach to persons potentially impacted by the siting of facilities. The Title VI equity analysis shall compare the equity impacts of various siting alternatives, and the analysis shall occur before the selection of the preferred site. b. When evaluating locations of facilities, the City shall give attention to other facilities with similar impacts in the area to determine if any cumulative adverse impacts might result.

Analysis shall be done at the Census tract or block group where appropriate to ensure that proper perspective is given to localized impacts.
c. If the City of Taft determines that the location of the project will result in a disparate impact on the basis of race, color, or national origin, the City may only locate the project in that location if there is a substantial legitimate justification for locating the project there, and where there are no alternative locations that would have a less disparate impact on the basis of race, color, or national origin. The City shall indicate how both tests are met; it is important to understand that in order to make this showing, the City shall consider and analyze alternatives to determine whether those alternatives would have less of a disparate impact on the basis of race, color, or national origin, and then implement the least discriminatory alternative.

The equity analysis shall be completed and submitted as part of the City’s subsequent Title VI program update.

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39 9
SECTION 9 | CITY COUNCIL ADOPTION OF

TAFT AREA TRANSIT TITLE VI PROGRAM
UPDATE
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40 Exhibit 9.1 City of Taft Adopting Resolution
[PENDING]
City of Taft
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41 APPENDIX
Recipients of Federal transit funding which operate less than 50 fixed service and are not located in an Urbanized Area (UZA) with a population of 200,000 or more are required to provide additional information with respec

1. FIXED-ROUTE TRANSIT PROVIDER TITLE VI REQUIREMENTS
t to service standards and
-route vehicles during peak revenue
service policy
A
to ensure Title VI
compliance.

EFFECTIVE PRACTICES TO FULFILL SERVICE STANDARD REQUIREMENT Service Standards are divided into four primary categories, Vehicle Load Standards, Vehicle Headway Standards, On-time Performance Standards, and Service Availability Standards. The City of Taft ensures Title VI compliance by adhering to the following:

Vehicle Load Standards
TAT calculates vehicle load as the total number of ambulatory passenger seats available on a revenue vehicle divided by number of passengers.

The average passenger load for TAT services during all operating periods (peak and off-peak) should not exceed the following load factors (by service mode):
• Intercity fixed-route (Maricopa-Taft): Vehicle Load not to exceed 1.0 passengers per available seat.

Vehicle Headway Standards
Vehicle headways are defined as the total amount of time between revenue vehicles on a fixed-route traveling in the same direction. This standard is further refined by type of service, by day-part, and by peak/off-peak service.

The City’s public transit program includes one intercity fixed-route alignment. • Taft-Maricopa
o Makes three trips per weekday from Maricopa.

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42 On-time Performance Standards
In accordance with achieving the adopted transit program objective of “[providing] reliable service” TAT fixed-route on-time performance is defined as follows:
• On-time: Departing a published time-point between zero and five minutes after the published departure time.
• Early: Departing a published time-point at any time before the published time. • Late: Departing a published time-point six or more minutes later than the scheduled time.
• Missed: Departing a published time-point eleven or more minutes later than the scheduled time.

Fixed-Route Standards:

1. The fixed route shall operate with no early departures from published timepoints.

2. The fixed route shall strive to achieve no less than 90 percent on-time departures from published time points.

Service Availability Standards
The map in Exhibit A.1.1 identifies the current Taft Area Transit service area. Given the City’s primary transit mode is a general public Dial-A-Ride, which operates within Taft city limits, service availability is virtually 100 percent. The majority of the residential portions of Taft lie within three-quarters of a mile of the Taft-Maricopa route, which is the only fixed route operated by TAT. As such, it is the City’s goal to provide intercity fixed-route service within three-quarters of a mile of at least 80 percent of residents residing within the city boundaries of Taft and Maricopa.

Fixed-Route Service
The City of Taft’s intercity fixed-route shall strive to achieve an average of 0.50 mile between stops within city boundaries, and a maximum distance of 1.5 miles between stops beyond city boundaries. Location of future bus stops shall take into account the location of LEP populations.

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43 Exhibit A.1.1 Taft Area Transit Service Area
Map Legend
Taft City Limits (DAR Boundary)
Taft-Maricopa Route
City of Taft
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May 2023
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44 EFFECTIVE PRACTICES TO FULFILL SERVICE POLICY REQUIREMENT Service Policy requirements are divided into two primary areas, Vehicle Assignment Policy and Transit Amenities Policy. The City of Taft ensures Title VI compliance by adhering to the following policies:

Vehicle Assignment Policy
Vehicles are eligible to be assigned to both demand-response and fixed-route services.

Vehicle assignments will be done so as to ensure an equal rotation of fleet vehicle assignments on the fixed-route service.

Transit Amenities Policy
The following policies will be applied as funding allows:
• Installation of a shelter should be considered at bus stops with an average per trip boarding of eight or more passengers per day (high level of usage). • Seating/benches/trash receptacles should be considered at bus stops with an average per trip boarding of four or more passengers per day (moderate level of usage).
• All fixed-route bus stop locations should have an information display (info-post) with applicable fixed-route schedule and permanent signage identifying the location as a bus stop.
• Whenever feasible, priority for benches and shelters should be given to bus stops serving senior housing or activity centers, or facilities which serve clients with mobility impairments.

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45 2. SURVEY INSTRUMENTS
Exhibit A.2.1 Stakeholder Survey
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46 City of Taft
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47 Exhibit A.2.2 Staff Survey
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48 Exhibit A.2.3 Transit Rider Survey
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49 City of Taft
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May 2023
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50 3. DETAILED DEMOGRAPHIC TABLES
Exhibit A.3.1 Languages Spoken at Home by Community
Source: American Community Survey 2021 (5-Year Estimate) Exhibit A.3.2 Racial Breakdown of Population by Community Source: American Community Survey 2021 (5-Year Estimate) Population Percentage
of Total Population Percentage of Total Population Percentage of Total Population Percentage of Total Population Percentage of Total Population Percentage of Total Population Percentage of Total Population Percentage of Total Population Percentage of Total Total population 18,769 100.0% 8,730 100.0% 1,315 100.0% 362 100.0% 86 100.0% 4,327 100.0% 113 100.0% 2,377 100.0% 1,459 100.0% White alone 14,442 76.9% 7,208 82.6% 1,105 84.0% 271 74.9% 86 100.0% 2,970 68.6% 85 75.2% 1,363 57.3% 1,354 92.8% Black or African American 128 0.7% 128 1.5% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% American Indian/Alaska Native 57 0.3% 0 0.0% 18 1.4% 0 0.0% 0 0.0% 25 0.6% 3 2.7% 0 0.0% 11 0.8% Asian 308 1.6% 212 2.4% 11 0.8% 0 0.0% 0 0.0% 85 2.0% 0 0.0% 0 0.0% 0 0.0% Native Hawaiian/Pacific Islander 25 0.1% 15 0.2% 0 0.0% 0 0.0% 0 0.0% 10 0.2% 0 0.0% 0 0.0% 0 0.0% Some other race alone 2,167 11.5% 726 8.3% 78 5.9% 46 12.7% 0 0.0% 666 15.4% 11 9.7% 619 26.0% 21 1.4% Two or more races 1,642 8.7% 441 5.1% 103 7.8% 45 12.4% 0 0.0% 571 13.2% 14 12.4% 395 16.6% 73 5.0% Hispanic and/or Latino (of any race) 6,926 36.9% 2,270 31.7% 507 38.6% 100 27.6% 0 0.0% 2,293 53.0% 23 20.4% 1,418 59.7% 315 21.6% Total City of Taft City of Maricopa Derby Acres CDP Fellows CDP Ford City CDP McKittrick CDP South Taft CDP Taft Heights CDP Population Percentage
of Total Population Percentage of Total Population Percentage of Total Population Percentage of Total Population Percentage of Total Population Percentage of Total Population Percentage of Total Population Percentage of Total Population Percentage of Total Total population 17,325 100.0% 8,149 100.0% 1,232 100.0% 336 100.0% 86 100.0% 4,005 100.0% 106 100.0% 2,071 100.0% 1,340 100.0% Speak only English 12,390 71.5% 6,509 79.9% 958 77.8% 256 76.2% 86 100.0% 2,327 58.1% 106 100.0% 1,019 49.2% 1,129 84.3% Speak other language 4,935 28.5% 1,640 20.1% 274 22.2% 80 23.8% 0 0.0% 1,678 41.9% 0 0.0% 1,052 50.8% 211 15.7% Speak English "very well" 2,542 14.7% 1,055 12.9% 174 14.1% 31 9.2% 0 0.0% 777 19.4% 0 0.0% 423 20.4% 82 6.1% Speak English less than "very well" 2,393 13.8% 585 7.2% 100 8.1% 49 14.6% 0 0.0% 901 22.5% 0 0.0% 629 30.4% 129 9.6% Speak English less than "very well" - detail
Spanish 2,279 13.2% 507 6.2% 100 8.1% 49 14.6% 0 0.0% 865 21.6% 0 0.0% 629 30.4% 129 9.6% French, Haitian, or Canjun 0 0.00% 0 0.00% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% German or other West Germanic 0 0.00% 0 0.00% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% Russian, Polish, or other Slavic 0 0.00% 0 0.00% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% Other Indo-European 71 0.41% 52 0.64% 0 0.0% 0 0.0% 0 0.0% 19 0.5% 0 0.0% 0 0.0% 0 0.0% Korean 0 0.00% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.00% 0 0.0% 0 0.0% 0 0.0% Chinese 0 0.00% 0 0.00% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% Vietnamese 26 0.15% 26 0.32% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% Tagalog (incl. Filipino) 0 0.00% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% Other Asian and Pacific Island 0 0.00% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% Arabic 0 0.00% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% Other and unspecified lanuages 17 0.10% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 17 0.4% 0 0.0% 0 0.0% 0 0.0% Total City of Taft City of Maricopa Derby Acres CDP Fellows CDP Ford City CDP McKittrick CDP South Taft CDP Taft Heights CDP REVIEWED BY:

CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: JUNE 20, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:

APPOINT TWO (2) MEMBERS TO THE CITY OF TAFT PLANNING COMMISSION TO FILL

SCHEDULED VACANCIES

SUMMARY STATEMENT
The City of Taft Planning Commission has two positions currently set to expire on June 30, 2023, that of Ron Orrin and Robert Leikam. Pursuant to Section 5783.5 of California Public Resources Code and the City’s policy regarding appointments to Boards and Commissions, notice has been duly advertised in the Midway Driller informing those interested to submit an application to be considered for appointment to the City of Taft Planning Commission.

Two qualified applications were received by the May 31, 2023, deadline from citizens interested in serving on the Planning Commission. The applicants were all verified as registered voters living within the Taft City limits by the Deputy City Clerk. The candidates were all invited to attend this meeting and requested to be prepared to tell a little about themselves and perhaps answer a few questions from Council regarding their interest in serving on the Commission.

Qualified applications were received from: Ron Orrin and Dennis Schertz RECOMMENDED ACTION:

1. Interview applicants; then

2. Motion to appoint two (2) members chosen to serve on the City of Taft Planning Commission for terms from July 1, 2023 through June 30, 2027.

IMPACT ON BUDGET (Y/N): No
ATTACHMENT (Y/N): No
PREPARED BY: City Clerk
REVIEWED BY:

CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: JUNE 20, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:

CITY OF TAFT CONTRIBUTION TO THE 4TH OF JULY FIREWORKS SHOW SUMMARY STATEMENT:

The Taft Chamber of Commerce is requesting assistance from the City of Taft to support the annual 4th of July Fireworks Show. The Chamber has asked the City Council to consider a financial contribution be made to the show since the show will serve a public benefit to city residents. They also asked the Council to consider waiving any city fees including in-kind support. In-kind support would include the use of Taft Police and City Public Works Department’s personnel and equipment for traffic control before, during and after the event to ensure a safe event for all.

Last year, Council approved a donation to the Taft Chamber of Commerce in the amount of $5,000 for the 2022 community fireworks display and voted unanimously to waive any fees including in-kind support.

RECOMMENDED ACTION
1) Motion to authorize financial contribution to be made to the Taft Chamber of Commerce to assist in funding the “Taft Fireworks Show” in an amount decided by the Council. 2) Motion to authorize the waiver of all fees, the use of city employees and equipment associated with the event. and
3) Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.

IMPACT ON BUDGET (Y/N): From General Fund Reserves
ATTACHMENT (Y/N): Yes; Sponsorship letter/form from Chamber PREPARED BY: Office of the City Manager

Taft Chamber of Commerce - 400 Kern Street, Taft, CA 93268 – (661) 765-2165 May, 2023
Dear Taft Fireworks Donor,
We need you! The Taft Chamber enters the 11th year of organizing and fundraising for the Taft Fireworks Show. We invite you to participate this year in the largest community event of the year.

Our show is funded entirely by community donations as there is no charge to attend the show for our residents. We want to thank you our past supporters and donors who make this event possible every year. We encourage your participation for another year of a fantastic fireworks show! This event will be held at City of Taft’s Rails to Trails and will feature a vendor fair, bounces houses, and of course, fireworks. The size and length of our fireworks display is dependent on the support from our community fundraising.

In addition to connecting with supporters, we will be collecting donations in our “Fund the Fireworks” campaign days of June 2nd, June 16th, and June 30th, at the corner of 4th and Kern Streets. We will organize volunteers and rely on the assistance from Kern County Fire Department, Hall Ambulance, City of Taft, and the Kern County Sheriff for increased visibility and donations.

All contribution will be recognized on the event flyer, banners, and media recognition. Thank you for your continual support of Taft. Please consider making a donation today! Sincerely,
Dr. Kathy Orrin Chelsi Perry
Executive Director Director of Operations
____ Title Show Sponsor: $5,000
____ Platinum Sparkler: $2,500
____ Gold Sparkler: $1,500
____ Silver Sparkler: $1,000
____ Friend of the Fireworks: $500
____ Friend of the Fireworks: $250
____ Friend of the Fireworks: $100
____ Individual Donor: ________
Taft Fireworks Show
YES! I want to support the Taft Fireworks Show!

Taft City CouncilJune 20, 2023

Taft City Council
June 20, 2023