Taft City Council
January 16, 2024

TAFT CITY COUNCIL/SUCCESSOR AGENCY

JOINT REGULAR MEETING AGENDA
TUESDAY, JANUARY 16, 2024

CITY HALL COUNCIL CHAMBER
209 E. KERN ST., TAFT, CA 93268
_____________________________________________________________________________________________________________________________ City of Taft Council Meetings are being held in-person with full capacity seating and are livestreamed at https://www.youtube.com/user/CityofTaft. Public comment can be made in person and also can be received per the following:
• Written comments may be dropped off in the drop box in front of City Hall. • Comments may be emailed to the City Clerk at [email protected]. • Made by phone to the City Clerk’s office at (661) 763-1222. • Public comments will be accepted up until 5:00 PM the day of the meeting. • Any comments received will be read into the record.
_____________________________________________________________________________________________________________________________ REGULAR MEETING 6:00 P.M.

Pledge of Allegiance
Invocation
Roll Call: Mayor Noerr
Mayor Pro Tem Krier
Councilmember Bryant
Councilmember Waldrop
Councilmember Chavira

1. CERTIFICATE OF RECOGNITION – WEST SIDE RECREATION AND PARK DISTRICT

2. CITIZEN REQUESTS/PUBLIC COMMENTS

COMMENTS ARE TO BE RECEIVED AS STATED IN ABOVE POLICY

THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE CITY COUNCIL ON MATTERS WITHIN ITS JURISDICTION. STATE LAW PROHIBITS THE COUNCIL FROM ADDRESSING ANY ISSUE NOT PREVIOUSLY INCLUDED ON THE AGENDA. COUNCIL MAY RECEIVE COMMENT AND SET THE MATTER FOR A SUBSEQUENT MEETING. PLEASE LIMIT COMMENTS TO FIVE MINUTES.

3. COUNCIL STATEMENTS (NON-ACTION)

4. DEPARTMENT REPORTS

5. CITY MANAGER STATEMENTS

6. CITY ATTORNEY STATEMENTS

7. FUTURE AGENDA REQUESTS
****************************************************************************************************** CONSENT CALENDAR ITEMS 8-13
All items listed on the Consent Calendar shall be considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless a member of the City Council requests specific items to be removed from the Consent Calendar for separate action. Any item removed from City of Taft Council/Successor Agency Meeting
Agenda
January 16, 2024

the Consent Calendar will be considered after the regular business items. Are there any items on the consent calendar that any member of the public would like to comment on?

8. MINUTES
December 19, 2023 Regular
Recommendation – Approve as submitted.

9. PAYMENT OF BILLS
Warrant #122223 Check No. 99012-99085 $ 367,526.87
Warrant #010324 Check No. 99086-99091 $ 58,883.90
Warrant #010524 Check No. 99092-99146 $ 216,347.29
Warrant #010624 Check No. 99147 $ 1,375.86
Recommendation – Approve payment of the bills.

10. UPDATE OF DESIGNATION OF CONFLICT-OF-INTEREST STATEMENT FILERS AND ASSIGNMENT OF DISCLOSURE CATEGORIES PURSUANT TO THE POLITICAL REFORM ACT OF 1974 Recommendation – Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF TAFT DESIGNATING POSITIONS REQUIRED TO FILE CONFLICT OF INTEREST STATEMENTS PURSUANT TO THE POLITICAL REFORM ACT OF 1974, ASSIGNING DISCLOSURE CATEGORIES AND REPEALING AND REPLACING RESOLUTION NO. 4162-22 and find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.

11. EXTENSION OF TAFT MOTORCYCLE CLUB, INC. LEASE MEMORANDUM OF UNDERSTANDING Recommendation – Motion to approve the 10-year extension of the lease on the property located at 400 Petroleum Club Road to the Taft Motorcycle Club, authorizing the Mayor to sign the agreement, and find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.

12. PROFESSIONAL SERVICES AGREEMENT WITH PRECISION CIVIL ENGINEERING, INC. TO COMPLETE THE CITY OF TAFT HOUSING ELEMENT UPDATE 2023-2031 Recommendation – Motion to enter into a Professional Services Agreement with Precision Civil Engineering, Inc. for the completion of the Housing Element Update 2023-2031 in an amount not to exceed $73,153.50 and find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15061(b)(3).

13. EXTENSION OF MOSS LEVY & HARTZHEIM, LLP AGREEMENT FOR AUDITING SERVICES Recommendation – Motion to approve the agreement with Moss Levy & Hartzheim, LLP for auditing services through FYE 2026 authorizing the Mayor to sign and find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.

City of Taft Council/Successor Agency Meeting
Agenda
January 16, 2024

******************************************************************************************************

ADJOURNMENT
AMERICANS WITH DISABILITIES ACT: In compliance with the Americans with Disabilities Act, if you need special assistance, a disability-related modification or accommodation, agenda materials in an alternative format, or auxiliary aids to participate in this meeting, please contact the Office of the City Clerk at (661) 763-1222 or [email protected] as soon as possible. Providing at least 72 hours’ notice will help ensure that reasonable arrangements can be made.

AFFIDAVIT OF POSTING
I, Darnell Porter, declare as follows:

That I am the Deputy City Clerk for the City of Taft; that an agenda was posted on a public information bulletin board located near the door of the Civic Center Council Chamber on January 11, 2024 at________ p.m., pursuant to 1987 Brown Act Requirements.

I declare under penalty of perjury that the foregoing is true and correct.

Executed January 11, 2024, at Taft, California.

Signature _________

TAFT CITY COUNCIL/SUCCESSOR AGENCY

MINUTES
DECEMBER 19, 2023
The December 19, 2023, regular joint meeting of the Taft City Council/Taft Successor Agency, held in the Council Chamber at Taft City Hall, 209 East Kern Street, Taft, CA 93268, was opened by Mayor Dave Noerr at 6:00 PM. The Pledge of Allegiance was led by Council Member Josh Bryant invocation given by Pastor Joey Pittman.

PRESENT: Mayor Dave Noerr and Mayor Pro Tem Orchel Krier Council Members Josh Bryant, Carlos Chavira and Ron Waldrop City Manager Craig Jones and City Attorney Jason Epperson City Clerk Yvette Mayfield

1. APPOINT REPRESENTATIVES TO THE WEST SIDE RECREATION AND PARK DISTRICT BOARD
Mr. Swearengin and Mr. Hunt both addressed the Council regarding appointment to the board.

Motion: Moved by Krier, seconded by Bryant to appoint John Swearengin and Douglas Hunt to serve a term on the Board of the West Side Recreation and Park District with a term ending on December 31, 2027 and Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15061(b)(3).

AYES: Krier, Bryant, Chavira, Waldrop, Noerr
PASSED: 5-0

2. CITIZEN REQUESTS/PUBLIC COMMENTS
There was none.

3. COUNCIL STATEMENTS (NON-ACTION)
Council Member Waldrop wished everyone a Merry Christmas and Happy New Year.

Council Member Chavira shared about a fund raiser for the Cash family and life’s uncertainty and wished everyone Happy Holidays.

Council Member Bryant recognized Mr. Heimiller for his service on the West Side Recreation and Park District Board and wished everyone a Merry Christmas.

Mayor Pro Tem Krier encouraged everyone to be careful and vigilant during the holidays and wished everyone a Merry Christmas and Happy New Year.

Mayor Noerr spoke about a tragedy in AZ where 5 children were killed in a house fire and encouraged everyone to be safe and vigilant during this time of year. He also wished everyone a Merry Christmas and Happy New Year.

4. PLANNING COMMISSION REPORT
Planning Commissioner, Jerry Livingston, reported that at their last meeting they had a final discussion on the Housing Element and adopted their schedule of meetings for 2024.

City of Taft Council/Successor Agency Meeting
Minutes
December 19, 2023

5. DEPARTMENT REPORTS
Cary Wright, Operations Divisions Chief for Kern County Fire Department talked about fire safety during this time of year.

6. CITY MANAGER STATEMENTS
City Manager Jones wished everyone a Merry Christmas and a Happy New Year.

7. CITY ATTORNEY STATEMENTS
City Attorney Epperson wished everyone a Merry Christmas.

8. FUTURE AGENDA REQUESTS
There was none.
********************************************************************************************* CONSENT CALENDAR ITEMS 9-14
Motion: Moved by Bryant, seconded by Chavira to approve consent calendar items 9-

14. AYES: Krier, Bryant, Chavira, Waldrop, Noerr
PASSED: 5-0

9. MINUTES
December 5, 2023 Regular
Recommendation – Approve as submitted.

10. PAYMENT OF BILLS
Warrant # 113023 Check No. 98941-98944 $ 1,523.09
Warrant # 120423 Check No. 98945 $ 1,500.00
Warrant # 120823 Check No. 98946-99011 $ 331,890.83
Recommendation – Approve payment of the bills.

11. MONTHLY REPORT FOR KERN COUNTY FIRE STATION NO. 21- NOVEMBER 2023 Recommendation – Receive and file the monthly report for November 2023 from Kern County Fire Station Number 21 and find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.

12. CANCELLATION OF JANUARY 2, 2024 CITY COUNCIL MEETING City of Taft Council/Successor Agency Meeting
Minutes
December 19, 2023

Recommendation – Motion to approve the cancellation of the January 2, 2024 City Council Meeting if there is a lack of business and find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.

13. RATIFICATION OF AGREEMENTS AND PURCHASES FOR THE TAFT COMMUNITY

CORRECTIONAL FACILITY
Recommendation – Motion to ratify the following agreements: Memorandum of Agreement for Health Care Services for Taft Community Correctional Facility, Master Services Agreement and Amendment with Securus Technologies, US Dept of Justice United States Marshals Service – Modification of Intergovernmental Agreement and the purchase of two (2) Ford Transit 12 passenger vans, and Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.

14. RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS 24-25) FOR JULY 2024 THROUGH JUNE 2025
Recommendation –
1) Motion to adopt a resolution entitled A RESOLUTION OF THE SUCCESSOR AGENCY TO

THE TAFT COMMUNITY DEVELOPMENT AGENCY OF THE CITY OF TAFT APPROVING

AND ADOPTING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD JULY 1, 2024 THROUGH JUNE 30, 2025, PURSUANT TO THE PROVISIONS SET FORTH IN HEALTH AND SAFETY CODE SECTION 341177(j)(AB 1X 26). (Resolution No. 4224-23)
2) Direct Staff to present the ROPS 24-25 to the Countywide Oversight Board meeting set for January 25, 2025 for approval. and find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.
*********************************************************************************************

15. MEASURE A CITIZENS’ OVERSIGHT COMMITTEE APPOINTMENT Motion: Moved by Bryant, seconded by Krier to appoint Greg Mudge to a position on the Measure A Citizens Oversight Committee effective January 1, 2024, instruct the City Clerk to open another application period to fill the other four open positions, and find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.

AYES: Krier, Bryant, Chavira, Waldrop, Noerr
PASSED: 5-0
At 6:34 the meeting recessed to closed session.

City of Taft Council/Successor Agency Meeting
Minutes
December 19, 2023

CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9 (a) – Taft Union High School vs. City of Taft  The City Council discussed in closed session that item agendized for closed session discussion and direction was given to staff. No other reportable action was taken.

ADJOURNMENT - With no further business to conduct the meeting was adjourned at 6:43 PM. __________ ____________
Yvette Mayfield, MMC Dave Noerr
City Clerk Mayor

REVIEWED BY:

CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: JANUARY 16, 2024
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:

UPDATE OF DESIGNATION OF CONFLICT-OF-INTEREST STATEMENT FILERS AND

ASSIGNMENT OF DISCLOSURE CATEGORIES PURSUANT TO THE POLITICAL REFORM ACT OF 1974
SUMMARY STATEMENT:

The Political Reform Act requires every local government agency to review its conflict-of-interest code biennially, as the code tells public officials, governmental employees and consultants what financial interests they must disclose on their Statement of Economic Interests Form 700. The Act also requires the City to enumerate specific City positions, other than those specified in Government Code §87200, which involve making or participating in making decisions which have a reasonable material effect on an economic interest, and to designate for each position the specific types of investments, business positions, interests in real property and sources of income which are reportable based on the scope of the decision-making authority of the position.

Usually, this biennial update takes place later in the year, but due to the reopening of the Community Correctional Facility adding positions there was a need to review and update the policy earlier this year. Staff have now reviewed current positions held within the city, designated the categories of reporting based on the duties of each position and updated the policy. The attached resolution is now being brought forth to the Council for review and adoption.

RECOMMENDED ACTION
Motion to adopt a resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

TAFT DESIGNATING POSITIONS REQUIRED TO FILE CONFLICT OF INTEREST STATEMENTS PURSUANT TO THE POLITICAL REFORM ACT OF 1974, ASSIGNING DISCLOSURE CATEGORIES AND REPEALING AND REPLACING RESOLUTION NO. 4162-22 and find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.

IMPACT ON BUDGET (Y/N): No
ATTACHMENT (Y/N): Yes – Resolution
PREPARED BY: City Clerk
RESOLUTION NO. 4225-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAFT

DESIGNATING POSITIONS REQUIRED TO FILE CONFLICT OF INTEREST STATEMENTS PURSUANT TO THE POLITICAL REFORM ACT OF 1974,

ASSIGNING DISCLOSURE CATEGORIES AND REPEALING AND
REPLACING RESOLUTION NO. 4162-22
WHEREAS, the Political Reform Act, Government Code §81000 et seq. requires state and local agencies to adopt and promulgate a conflict-of-interest code; and WHEREAS, the Taft City Council adopted Taft City Code Title 1, Chapter 16, Sections 1-2, as the Conflict-of-Interest Code for the City of Taft; and WHEREAS, the Political Reform Act requires certain City Officials, specified in §87200 of the California Government Code, to file economic disclosure forms (“Form 700”) and abstain from making or participating in making governmental decisions which have a reasonably foreseeable material effect on an economic interest; and
WHEREAS, the Political Reform Act also requires the City to enumerate specific City positions, other than those specified in Government Code §87200, which involve making or participating in making decisions which have a reasonable material effect on an economic interest, and to designate for each position the specific types of investments, business positions, interests in real property and sources of income which are reportable based on the scope of the decision-making authority of the position; and WHEREAS, the Political Reform Act requires every local government agency to review its conflict of interest code biennially, as the code tells public officials, governmental employees and consultants what financial interests they must disclose on their Statement of Economic Interests Form 700.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Taft does hereby find, determine, and declare as follows:

1. The City of Taft adopted Taft City Code Title 1, Chapter 16, Sections 1-2, as the Conflict-ofInterest Code for the City of Taft.

2. Per the adopted Conflict of Interest Code, designated employees shall be established by resolution.

3. The City designates the positions detailed in attached Exhibit A as positions required by law to file a Statement of Economic Interest Form 700 and Exhibit B sets the disclosure categories.

4. Resolution No. 4162-22 is hereby repealed and replaced.

5. Designated employees shall file their Statements of Economic Interests Form 700 with the City Clerk. Statements for all designated employees will be retained by the City and be available for inspection and reproduction pursuant to Government Code §81008.

PASSED, APPROVED AND ADOPTED on the 16th day of January, 2024.

Dave Noerr, Mayor
ATTEST:

Yvette Mayfield, MMC
City Clerk
Resolution No. 4225-24

STATE OF CALIFORNIA }
COUNTY OF KERN }SS
CITY OF TAFT }
I, Yvette Mayfield, City Clerk of the City of Taft, California, do hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting thereof held on the 16th day of January, 2024, by the following vote:

AYES: COUNCIL MEMBER:

NOES: COUNCIL MEMBER:

ABSENT: COUNCIL MEMBER:

ABSTAIN: COUNCIL MEMBER:

Yvette Mayfield, MMC
City Clerk
Resolution No. 4225-24

EXHIBIT A

DESIGNATED POSITIONS

POSITIONS DISCLOSURE CATEGORIES
Accountant 2
Administrative Assistant to the City Manager 2
Administrative Assistant to the Police Chief 2
Administrative Lieutenant – Community Correctional Facility 1 Administrative Operations Coordinator – Community Correctional Facility 2 Auditors (contract) 2,3,4
Building Official/Compliance Officer 1
Building and Safety Services/as needed (contract) 1
City Clerk 1
City Engineer (contract) 1
Code Enforcement Officer 1
Director of Finance 1
Director of Human Resources/Assistant City Manager 1
Director of Planning and Development Services 1
Facility Manager - Community Correctional Facility 1
Fleet Manager 2
Geographic Information Systems Support (contract) 1
Health Care Services Provider (contract) 1
Information & Technology Consultant (contract) 1
Municipal Records Administrator/Grant Administrator 1
Police Chief 1
Police Lieutenant 1
Public Works Director 1
Public Works Supervisor 2
Waste Management Franchise Provider (contract) 1
Wastewater Facility Manager (contract) 1
**Consultants and General Contractors 2,3,4
**Misc. Contract providers 1
The Mayor, Members of the City Council, Members of the Planning Commission, the City Manager, City Treasurer and City Attorney are not subject to the City’s code but are subject to the disclosure requirements of the Political Reform Act Code §87200 et. Seq.

CONSULTANTS
** The City Manager may determine in writing that a particular consultant, although a “designated position”, is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements. Such written determination shall include a description of the consultant’s duties, and based up that description, a statement of the extent of disclosure requirements.

The City Manager’s determination is a public record and shall be retained for public inspection as set forth in the Political Reform Act.

Resolution No. 4225-24

EXHIBIT B

DISCLOSURE CATEGORIES
The following disclosure categories identify the types of investments, business entities, sources of income, or real property, which the Designated Positions must disclose for each disclosure category to which he or she is assigned.

Category 1
Full Disclosure - Persons in this category shall disclose all interests in real property within the City’s jurisdiction (definition of “interests in real property” as used herein can be found in the Political Reform Act) as well as investments, business positions and sources of income, including gifts, loans and travel payments. (Form 700 -All schedules A through E) Category 2
All investments, business positions and income, including gifts, loans, and travel payments, from sources that provide leased facilities, goods, equipment, vehicles machinery services, including training or consulting services, of the type utilized by the City. (Form 700- schedules A, C, D, E) Category 3
All investments, business positions and income, including gifts, loans and travel payments, from sources that are subject to the regulatory, permit, or licensing authority of, or have an application for a license or permit pending before the City. (Form 700- schedules A, C, D, E) Category 4
All investments, business positions and income, including gifts, loans and travel payments, from sources that are engaged in land development, construction or the acquisition, or sale of real property within the jurisdiction of the City. (Form 700- schedules A, C, D, E) REVIEWED BY:

CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: JANUARY 16, 2024
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:

EXTENSION OF TAFT MOTORCYCLE CLUB, INC. LEASE MEMORANDUM OF

UNDERSTANDING
SUMMARY STATEMENT:

The Taft Motorcycle Club has had a lease agreement on the property located at 400 Petroleum Club Road, that houses their clubhouse since at least 1961. The lease on the property was assumed by the City in 2008 after the purchase of the property from Union Pacific Railroad Company. In the 2010 renewal of the lease agreement, the City agreed to reduce the very minimal lease payment to zero, as the Motorcycle Club is a registered 501(c)3 nonprofit organization that puts all of its money raised back into the community in form of scholarships and other community investment.

The 2010 agreement has expired, and the Motorcycle Club has requested to extend the lease for another 10 years. The attached agreement will take the lease into 2034 and continues the requirement of retention of their nonprofit status and continuance of insurance for the property listing the City of Taft as Certificate Holder.

RECOMMENDED ACTION
Motion to approve the 10-year extension of the lease on the property located at 400 Petroleum Club Road to the Taft Motorcycle Club, authorizing the Mayor to sign the agreement, and find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.

IMPACT ON BUDGET (Y/N): No
ATTACHMENT (Y/N): Yes, Memorandum of Understanding
PREPARED BY: Office of the City Manager

Memorandum of Understanding Re: Commercial Lease
Thise Lease Memorandum of Understanding is between the City of Ta� (“Landlord”), and Ta� Motorcycle Club, Inc. (“Tenant”), a 501(c)3 nonprofit corpora�on.

Tenant currently leases from Landlord certain Property (the “Premises”), as illustrated on Exhibit “A”, dated November 20, 1961, as atached hereto, and made a part hereof. The Premises includes a tenant-owned building. The par�es desire to more fully establish their rights, du�es, and op�ons in the coming years. Therefore, the terms set forth below are understood by and between the par�es, who agree as follows:

1. Tenant and Landlord agree to lease consis�ng of one (1) year lease with none (9) addi�onal one (1) year extensions.

2. Ar�cle 1.1 (h) Term shall be amended to reflect the following language: …Either party may terminate this Lease upon 90 days prior writen no�ce to the other party…..

3. Ar�cle 1.1 (i) Annual Rent and Ar�cle 3.1 shall be amended to reflect that no rent payment is due as long as the Ta� Motorcycle Club retains its 501(c)3 nonprofit corpora�on status and insurance requirements of Ar�cle 4 are in effect.

4. Ar�cle 6.1 shall be amended as follows: Upon expira�on or earlier termina�on of this Lease Agreement, Tenant shall surrender the Land to Landlord. Tenant will also restore the Land to its original condi�on as of the Commencement Date, reasonable wear and tear excepted. All altera�ons, addi�ons and improvements are the property of Tenant and shall be removed by the expira�on or termina�on date of this Lease Agreement or said improvements shall become the property of the Landlord; provided, however, that Landlord, at its op�on, may require Tenant to remove any such altera�ons, addi�ons, or improvements. Tenant’s obliga�ons under this Sec�on shall survive the expira�on or other termina�on of this Lease Agreement.

IN WITNESS WHEREOF, this Memorandum of Understanding is executed on the 16th day of January, 2024.

CITY OF TAFT TAFT MOTORCYCLE CLUB, INC.
___________________________ _____________________________ Dave Noerr, Mayor Zak Crabb
REVIEWED BY:

CITY CLERK: FINANCE DIRECTOR: CITY MANAGER:

City of Taft Agenda Report
DATE: January 16, 2024
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:

PROFESSIONAL SERVICES AGREEMENT WITH PRECISION CIVIL ENGINEERING, INC. TO COMPLETE THE CITY OF TAFT HOUSING ELEMENT UPDATE 2023-2031 SUMMARY STATEMENT:

On December 12, 2023, the City of Taft received an award letter for Regional Early Action Planning (REAP) grant from the Kern Council of Governments (KernCOG) in the amount of $73,165.83 with the purpose of aiding the City in completing its Housing Element Update 2023-2031. In anticipation of the grant award, the Planning Director prepared a Request for Proposals (RFP) and mailed the RFP, on December 6, 2023, to sixteen (16) planning consultant firms across the state of California with bids due by 2:00 P.M. on January 4, 2024. The City received one responsible bid:

Precision Civil Engineering, Inc. (Precision)
Project
Manager
$210
Senior
Planner
$160
Associate
Planner
$120
Total
Task 1. Project Management, Coordination, & Administration $4,410.00 $5,920.00 $1,320.00 $11,650.00 Task 2. Public Outreach and Engagement $3,360.00 $5,600.00 $2,640.00 $11,600.00 Task3. Housing Element Preparation $4,620.00 $16,800.00 $9,360.00 $30,780.00 Task 4. CEQA Review $2,100.00 $5,760.00 $4,920.00 $12,780.00 Task 5. Public Meetings and Housing Element Transmittal $1,260.00 $1,600.00 $0 $2,860.00 TOTAL COST $15,750.00 $35,680.00 $17,880.00 $69,670.00
TOTAL COST w/5% Contingency $73,153.50
The Planning Director spoke with Bonique Emerson, AICP, VP of Planning for Precision on January 8, 2024, to confirm the project staff, budget, and schedule were available and the project can be completed as budgeted and outlined. The Planning Director reached out to the first three references listed by Precision, which all provided positive feedback on Precision’s work product, professionalism, and ability to complete projects on budget and on schedule.

RECOMMENDED ACTION:

1. Motion to enter into a Professional Services Agreement with Precision Civil Engineering, Inc. for the completion of the Housing Element Update 2023-2031 in an amount not to exceed $73,153.50.

2. Find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15061(b)(3).

FUNDING SOURCE: KernCOG REAP Grant $73,165.83
ATTACHMENT (Y/N): Professional Services Agreement, Precision Civil Engineering, Inc. Proposal, Kern COG REAP Approval Letter
PREPARED BY: Mark Staples, Director, Planning & Development Services Professional Services Agreement City of Taft, CA
Precision Civil Engineering, Inc.

City of Taft Housing Element Update 2023-2031 Page 1 of 14

AGREEMENT
THIS AGREEMENT (the “Agreement”) made this 16th day of January, 2024, by and between the CITY OF TAFT (“CITY”) and Precision Civil Engineering, Inc. “CONSULTANT”), ARTICLE I. INTRODUCTION
A. This contract is between the following named, hereinafter referred to as, CONSULTANT and the following named, hereinafter referred to as, CITY:

The name of the CONSULTANT is as follows: Precision Civil Engineering, Inc.

The Project Manager for the “CONSULTANT” will be: Bonique Emerson, MAUP, AICP The name of the “CITY” is as follows: City of Taft
The Contract Administrator for the CITY will be: City Manager B. The work to be performed under this contract is described in Article II entitled Statement of Work and the approved CONSULTANT’s Cost Proposal dated January 4, 2024. The approved CONSULTANT’s Cost Proposal is attached hereto (Attachment 1) and incorporated by reference. If there is any conflict between the approved Cost Proposal and this contract, this contract shall take precedence.

C. CONSULTANT agrees to indemnify and hold harmless the CITY, its officers, agents, and employees from any and all claims, demands, costs, or liability arising from or connected with the services provided hereunder due to negligent acts, errors, or omissions of CONSULTANT. CONSULTANT will reimburse the CITY for any expenditure, including reasonable attorney fees, incurred by the CITY in defending against claims ultimately determined to be due to negligent acts, errors, or omissions of CONSULTANT.

D. CONSULTANT and the agents and employees of CONSULTANT, in the performance of this contract, shall act in an independent capacity and not as officers or employees or agents of the CITY.

E. Without the written consent of the CITY, this contract is not assignable by CONSULTANT either in whole or in part.

F. No alteration or variation of the terms of this contract shall be valid, unless made in writing and signed by the parties hereto; and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto.

G. The consideration to be paid to CONSULTANT as provided herein, shall be in compensation for all of CONSULTANT’s expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided.

Professional Services Agreement City of Taft, CA
Precision Civil Engineering, Inc.

City of Taft Housing Element Update 2023-2031 Page 2 of 14 ARTICLE II. STATEMENT OF WORK
A. Consultant Services
CONSULTANT shall provide professional services to the CITY. This includes, but is not limited to: project management, coordination, and administration, a kick-off meeting, final project task schedule, coordination meetings; public outreach and engagement, stakeholder interviews, community workshops, and community survey; housing element preparation, preliminary assessment, housing element document review, edit, and update, and Affirmatively Furthering Fair Housing (AFFH) analysis; a CEQA review, project description and exhibits, preparation of environmental documents, and public noticing; public meetings before the Planning Commission and City Council to adopt the general plan amendment for the housing element update, and transmittal of the adopted housing element to the Department of Housing and Community Development (HCD). CITY will pay for direct project advertisement costs.

B. City Obligations
The CITY will provide any applicable/available data, documents, reports, and other archived City records requested by the CONSULTANT to complete the project.

C. Documentation and Schedules
The CITY and CONSULTANT shall document and file the progress and results of the project on a monthly basis.

D. Deliverables and Number of Copies
The CONSULTANT shall provide sufficient number of copies of documents to be furnished, such as the housing element, exhibits, environmental documents, maps, plans, data, and other such documents needed to complete the project. Provision may be made for payment for additional copies.

I. Number of Copies
Two (2) final hard copies of the Housing Element Updated 2023-2031, and CEQA related documentation, with one (1) editable digital copy and one (1) PDF digital copy of each, shall be provided to the CITY. If requested, additional copies will be provided at reproduction cost.

ARTICLE III. CONSULTANT’S REPORTS OR MEETINGS
A. CONSULTANT shall submit progress reports at least once a month. The report should be sufficiently detailed for the Contract Administrator to determine, if CONSULTANT is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so Professional Services Agreement City of Taft, CA
Precision Civil Engineering, Inc.

City of Taft Housing Element Update 2023-2031 Page 3 of 14 remedies can be developed.

B. CONSULTANT’s Project Manager shall meet with the CITY’s Contract Administrator, as needed, to discuss progress on the contract.

ARTICLE IV. PERFORMANCE PERIOD
A. This contract shall go into effect on January 25, 2024, contingent upon approval by the CITY, and CONSULTANT shall commence work after notification to proceed by the CITY’S Contract Administrator. The contract shall end on May 7, 2024, unless extended by contract amendment.

B. CONSULTANT is advised that any recommendation for contract award is not binding on the CITY until the contract is fully executed and approved by the CITY.

ARTICLE V. ALLOWABLE COSTS AND PAYMENTS
A. CONSULTANT will be reimbursed for hours worked at the hourly rates specified in CONSULTANTs Cost Proposal (Attachment 1). The specified hourly rates shall include direct salary costs, employee benefits, overhead, and fee. These rates are not adjustable for the performance period set forth in this Contract.

B. CONSULTANT shall not commence performance of work or services until this contract has been approved by the CITY, and notification to proceed has been issued by the CITY’S Contract Administrator. No payment will be made prior to approval or for any work performed prior to approval of this contract.

C. CONSULTANT will be reimbursed, as promptly as fiscal procedures will permit, upon receipt by the CITY’S Contract Administrator of itemized invoices in triplicate. Invoices shall be submitted no later than 45 calendar days after the performance of work for which CONSULTANT is billing. Invoices shall detail the work performed on each milestone, on each project as applicable. Invoices shall follow the format stipulated for the Cost Proposal and shall reference this contract number and project title. Final invoice must contain the final cost and all credits due the CITY that include any equipment purchased under the provisions of Article XI Equipment Purchase of this contract. The final invoice should be submitted within 60-calendar days after completion of CONSULTANT’s work. Invoices shall be mailed to the CITY’s Contract Administrator at the following address:

City Manager
City of Taft
209 E. Kern Street,
Taft, CA 93268
D. The total amount payable by the CITY shall not exceed $73,153.50.

Professional Services Agreement City of Taft, CA
Precision Civil Engineering, Inc.

City of Taft Housing Element Update 2023-2031 Page 4 of 14 ARTICLE VI. TERMINATION
The CITY reserves the right to terminate this contract upon thirty (30)-calendar days written notice to the CONSULTANT with the reasons for termination stated in the notice.

ARTICLE VII. COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS A. CONSULTANT shall maintain a financial management system which complies with the policies, guidelines and requirements of 24 CFR Part 85 and OMB Circulars A-87, A-11 0 (implemented at 24 CFR part 84), A-122, A-133 (implemented at 24 CFR part 45), and A128 (implemented at 24 CFR part 44), as applicable, as they relate to the acceptance and use of federal funds under this part. The applicable sections of 24 CFR parts 84 and 85 are set forth in Section 570.502. OMB Uniform guidance at 2 CFR 200 supersedes the above Uniform Administrative Requirements, effective July 1, 2015; and if there are any discrepancies between the above mentioned circulars and the OMB Uniform Guidance, the Uniform Guidance takes precedence.

ARTICLE VIII. RETENTION OF RECORDS/AUDIT
For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters connected with the performance of the contract pursuant to Government Code 8546.7; CONSULTANT, subconsultants, and the CITY shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract, including but not limited to, the costs of administering the contract.

All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for a minimum period of FIVE (5) years after the State Department of Housing and Community Development notifies the CITY that the HUD/HCD contract has been closed. The state, State Auditor, the CITY, State Department of Housing and Community Development, or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of CONSULTANT and it’s certified public accountants (CPA) work papers that are pertinent to the contract and indirect cost rates (ICR) for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested.

ARTICLE IX. AUDIT REVIEW PROCEDURES
A. Any dispute concerning a question of fact arising under an interim or post audit of this contract that is not disposed of by agreement, shall be reviewed by the CITY’S Chief Financial Officer.

B. Not later than 30 days after issuance of the final audit report, CONSULTANT may request a review by the CITY’S Chief Financial Officer of unresolved audit issues. The request for review will be submitted in writing.

C. Neither the pendency of a dispute nor its consideration by the CITY will excuse CONSULTANT from full and timely performance, in accordance with the terms of this contract.

Professional Services Agreement City of Taft, CA
Precision Civil Engineering, Inc.

City of Taft Housing Element Update 2023-2031 Page 5 of 14 ARTICLE X. SUBCONTRACTING
A. Nothing contained in this contract or otherwise, shall create any contractual relation between the CITY and any subconsultant(s), and no subcontract shall relieve CONSULTANT of its responsibilities and obligations hereunder. CONSULTANT agrees to be as fully responsible to the CITY for the acts and omissions of its subconsultant(s) and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by CONSULTANT. CONSULTANT’s obligation to pay its subconsultant(s) is an independent obligation from the CITY’S obligation to make payments to the CONSULTANT.

B. CONSULTANT shall perform the work contemplated with resources available within its own organization and no portion of the work pertinent to this contract shall be subcontracted without written authorization by the CITY’s Contract Administrator, except that, which is expressly identified in the approved Cost Proposal.

C. CONSULTANT shall pay its subconsultants within ten (10) calendar days from receipt of each payment made to CONSULTANT by the CITY.

D. All subcontracts entered into as a result of this contract shall contain all the provisions stipulated in this contract to be applicable to subconsultants.

E. Any substitution of subconsultant(s) must be approved in writing by the CITY’s Contract Administrator prior to the start of work by the subconsultant(s).

ARTICLE XI. EQUIPMENT PURCHASE
A. Prior authorization in writing, by the CITY’s Contract Administrator shall be required before CONSULTANT enters into any unbudgeted purchase order, or subcontract exceeding $5,000 for supplies, equipment, or CONSULTANT services. CONSULTANT shall provide an evaluation of the necessity or desirability of incurring such costs.

B. For purchase of any item, service or consulting work not covered in CONSULTANT’s Cost Proposal and exceeding $5,000 prior authorization by the CITY’s Contract Administrator; three competitive quotations must be submitted with the request, or the absence of bidding must be adequately justified.

C. Any equipment purchased as a result of this contract is subject to the following:
“CONSULTANT shall maintain an inventory of all nonexpendable property.

Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of $5,000 or more. If the purchased equipment needs replacement and is sold or traded in, the CITY shall receive a proper refund or credit at the conclusion of the contract, or if the contract is terminated, CONSULTANT may either keep the equipment and credit the CITY in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established CITY’s Professional Services Agreement City of Taft, CA
Precision Civil Engineering, Inc.

City of Taft Housing Element Update 2023-2031 Page 6 of 14 procedures; and credit the CITY in an amount equal to the sales price. If CONSULTANT elects to keep the equipment, fair market value shall be determined at CONSULTANT’s expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by the CITY and CONSULTANT, if it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by the CITY.”
ARTICLE XII. CONFLICT OF INTEREST
A. CONSULTANT shall disclose any financial, business, or other relationship with the CITY that may have an impact upon the outcome of this contract, or any ensuing City project.

CONSULTANT shall also list current clients who may have a financial interest in the outcome of this contract, or any ensuing City project, which will follow.

B. CONSULTANT hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this contract.

ARTICLE XIII. REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION CONSULTANT warrants that this contract was not obtained or secured through rebates, kickbacks, or other unlawful consideration, either promised or paid to any CITY employee. For breach or violation of this warranty, the CITY shall have the right in its discretion; to terminate the contract without liability; to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.

ARTICLE XIV. DEBARMENT AND SUSPENSION CERTIFICATION
A. CONSULTANT’s signature affixed herein, shall constitute a certification under penalty of perjury under the laws of the State of California, that CONSULTANT has complied with Title 2 CFR, Part 180, “OMB Guidelines to Agencies on Government wide Debarment and Suspension (nonprocurement)”, which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to the CITY.

B. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining CONSULTANT responsibility. Disclosures must indicate to whom exceptions apply, initiating agency, and dates of action.

Professional Services Agreement City of Taft, CA
Precision Civil Engineering, Inc.

City of Taft Housing Element Update 2023-2031 Page 7 of 14 ARTICLE XV. FUNDING REQUIREMENTS
A. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of funds or appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the contract were executed after that determination was made.

B. This contract is valid and enforceable only, if sufficient funds are made available to the CITY for the purpose of this contract. In addition, this contract is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress, State Legislature, or CITY governing board that may affect the provisions, terms, or funding of this contract in any manner.

C. It is mutually agreed that if sufficient funds are not appropriated, this contract may be amended to reflect any reduction in funds.

D. The CITY has the option to void the contract under the 30-day termination clause pursuant to Article VI, or by mutual agreement to amend the contract to reflect any reduction of funds.

ARTICLE XVI. CHANGE IN TERMS
A. This contract may be amended or modified only by mutual written agreement of the parties.

B. CONSULTANT shall only commence work covered by an amendment after the amendment is executed and notification to proceed has been provided by the CITY’s Contract Administrator.

C. There shall be no change in CONSULTANT’s Project Manager or members of the project team, as listed in the approved Cost Proposal, which is a part of this contract without prior written approval by the CITY’s Contract Administrator.

ARTICLE XVII. CONTINGENT FEE
CONSULTANT warrants, by execution of this contract that no person or selling agency has been employed, or retained, to solicit or secure this contract upon an agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business. For breach or violation of this warranty, the CITY has the right to annul this contract without liability; pay only for the value of the work actually performed, or in its discretion to deduct from the contract price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

ARTICLE XVIII. DISPUTES
A. Any dispute, other than audit, concerning a question of fact arising under this contract that Professional Services Agreement City of Taft, CA
Precision Civil Engineering, Inc.

City of Taft Housing Element Update 2023-2031 Page 8 of 14 is not disposed of by agreement shall be decided by a committee consisting of the CITY’s Contract Administrator, who may consider written or verbal information submitted by CONSULTANT.

B. Not later than 30 days after completion of all deliverables necessary to complete the projects, CONSULTANT may request review by LOCAL AGENCY Governing Board of unresolved claims or disputes, other than audit. The request for review will be submitted in writing.

C. Neither the pendency of a dispute, nor its consideration by the committee will excuse CONSULTANT from full and timely performance in accordance with the terms of this contract.

ARTICLE XIX. INSPECTION OF WORK
CONSULTANT and any subconsultant shall permit the CITY, the state, and the State Department of Housing and Community Development, if federal participating funds are used in this contract; to review and inspect the project activities and files at all reasonable times during the performance period of this contract including review and inspection on a daily basis.

ARTICLE XX. COMPLIANCE WITH ALL LAWS
CONSULTANT shall, at CONSULTANT's sole cost, comply with all of the requirements of Municipal, County, State, and Federal authorities now in force, or which may hereafter be in force, pertaining to this Agreement, and shall faithfully observe in all activities relating to or growing out of this Agreement all Municipal and County ordinances and State and Federal statutes, rules or regulations, and permitting requirements now in force or which may hereafter be in force including, without limitation, obtaining a City of Taft business license where required.

ARTICLE XXI. INSURANCE
A. In addition to any other insurance or bond required under this Agreement, the CONSULTANT shall procure and maintain for the duration of this Agreement the following types and limits of insurance ("basic insurance requirements" herein):

1. Professional liability insurance, providing coverage on claims made basis for errors and omissions with limits of not less than One Million Dollars ($1,000,000) per occurrence and not less than Two Million Dollars ($2,000,000) aggregate; and

2. Automobile liability insurance, providing coverage on an occurrence basis for bodily injury, including death, of one or more persons, property damage and personal injury, with limits of not less than One Million Dollars ($1,000,000) per occurrence; and the policy shall:
• Provide coverage for owned, non-owned and hired autos.

Professional Services Agreement City of Taft, CA
Precision Civil Engineering, Inc.

City of Taft Housing Element Update 2023-2031 Page 9 of 14

3. Broad form commercial general liability insurance, unless otherwise approved by the CITY's Risk Manager, providing coverage on an occurrence basis for bodily injury, including death, of one or more persons, property damage and personal injury, with limits of not less than One Million Dollars ($1,000,000) per occurrence; and the policy shall:
• Provide contractual liability coverage for the terms of this Agreement. • Provide unlimited products and completed operations coverage. • Contain an additional insured endorsement in favor of the CITY, its mayor, council, officers, agents, employees and designated volunteers.
• All policies shall be written on a first-dollar coverage basis, or contain a deductible provision. Subject to advance approval by the CITY, CONSULTANT may utilize a Self-Insured Retention provided that the policy shall not contain language, whether added by endorsement or contained in the Policy Conditions, that prohibits satisfaction of any Self-Insured provision or requirement by anyone other than the Named Insured, or by any means including other insurance or which is intended to defeat the intent or protection of an Additional Insured.

4. Workers' compensation insurance with statutory limits and employer's liability insurance with limits of not less than One Million Dollars ($1,000,000) per occurrence; and the policy shall contain a waiver of subrogation in favor of the CITY, its mayor, council, officers, agents, employees and designated volunteers.

B. Except for professional liability, all policies required of the CONSULTANT shall be primary insurance as to the CITY, its mayor, council, officers, agents, employees, or designated volunteers and any insurance or self-insurance maintained by the CITY, its mayor, council, officers, agents, employees, and designated volunteers shall be excess of the CONSULTANT's insurance and shall not contribute with it.

C. Except for workers' compensation, insurance is to be placed with insurers with a Best's rating as approved by CITY's Risk Manager, but in no event less than A-:Vll. Any deductibles, self-insured retentions or insurance in lesser amounts, or lack of certain types of insurance otherwise required by this Agreement, or insurance rated below Best's A-:Vll, must be declared prior to execution of this Agreement and approved by the CITY in writing.

D. Unless otherwise approved by CITY's Risk Manager, all policies shall contain an endorsement providing the CITY with thirty (30) days written notice of cancellation or material change in policy language or terms. All policies shall provide that there shall be continuing liability thereon, notwithstanding any recovery on any policy. Copies of policies shall be delivered to CITY on demand.

Professional Services Agreement City of Taft, CA
Precision Civil Engineering, Inc.

City of Taft Housing Element Update 2023-2031 Page 10 of 14 E. The insurance required hereunder shall be maintained until all work required to be performed by this Agreement is satisfactorily completed as evidenced by written acceptance by the CITY.

F. The CONSULTANT shall furnish the City Risk Manager with a certificate of insurance and required endorsements evidencing the insurance required. The CITY may withdraw its offer of contract or cancel this contract if certificates of insurance and endorsements required have not been provided prior to the execution of this Agreement.

G. Full compensation for all premiums which the CONSULTANT is required to pay on all the insurance described herein shall be considered as included in the prices paid for the various items of work to be performed under the Agreement, and no additional allowance will be made therefor or for additional premiums which may be required by extensions of the policies of insurance.

H. It is further understood and agreed by the CONSULTANT that its liability to the CITY shall not in any way be limited to or affected by the amount of insurance obtained and carried by the CONSULTANT in connection with this Agreement.

I. Unless otherwise approved by the CITY, if any part of the work under this Agreement is subcontracted the "basic insurance requirements" set forth above shall be provided by, or on behalf of, all subcontractors even if the CITY has approved lesser insurance requirements for CONSULTANT.

ARTICLE XXII. OWNERSHIP OF DATA
A. Upon completion of all work under this contract, ownership and title to all reports, documents, plans, specifications, and estimates produce as part of this contract will automatically be owned by the State Department of Housing and Community Development, owing all copyrights in the work product per the Standard Agreements.

CONSULTANT shall furnish the CITY all necessary copies of data needed to complete the review and approval process.

B. CONSULTANT is not liable for claims, liabilities, or losses arising out of, or connected with the modification, or misuse by the CITY of the machine-readable information and data provided by CONSULTANT under this contract; further, CONSULTANT is not liable for claims, liabilities, or losses arising out of, or connected with any use by the CITY of the project documentation on other projects for additions to this project, or for the completion of this project by others, except only such use as many be authorized in writing by CONSULTANT.

C. Applicable patent rights provisions regarding rights to inventions shall be included in the contracts as appropriate (48 CFR 27, Subpart 27.3 - Patent Rights under Government Contracts for federal-aid contracts).

D. The CITY may permit copyrighting reports or other agreement products. If copyrights are Professional Services Agreement City of Taft, CA
Precision Civil Engineering, Inc.

City of Taft Housing Element Update 2023-2031 Page 11 of 14 permitted; the agreement shall provide that the CITY of TAFT, shall have the royalty-free nonexclusive and irrevocable right to reproduce, publish, or otherwise use; and to authorize others to use, the work for government purposes.

ARTICLE XXIII. CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, technical, or other data and information relative to the CITY’s operations, which are designated confidential by the CITY and made available to CONSULTANT in order to carry out this contract, shall be protected by CONSULTANT from unauthorized use and disclosure.

B. Permission to disclose information on one occasion, or public hearing held by the CITY relating to the contract, shall not authorize CONSULTANT to further disclose such information, or disseminate the same on any other occasion.

C. CONSULTANT shall not comment publicly to the press or any other media regarding the contract or the CITY’s actions on the same, except to the CITY’s staff, CONSULTANT’s own personnel involved in the performance of this contract, at public hearings or in response to questions from a Legislative committee.

D. CONSULTANT shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this contract without prior review of the contents thereof by the CITY, and receipt of the CITY’S written permission.

E. Any subcontract entered into as a result of this contract shall contain all of the provisions of this Article.

F. All information related to the construction estimate is confidential, and shall not be disclosed by CONSULTANT to any entity other than the CITY.

ARTICLE XXIV. ADDITIONAL PROVISIONS
A. Laws and Regulations. CONSULTANT agrees to obey the provisions of the Community Development Act of 1974, any amendments thereto, the federal regulations and guidelines now or hereafter enacted pursuant to the Act, the terms of the Community Development Block Grants to the CITY now or hereafter in effect, the regulations now or hereafter enacted by the CITY to facilitate its administration of the Grant Program in the CITY, and any other federal, state or local statute, regulation or guideline applicable to the Project or CITY's Grant Program during the term of this Agreement. CONSULTANT shall become familiar with the applicable statutes, regulations and guidelines governing this Grant Program, each of which are hereby made a part hereof and incorporated herein by this reference as if set forth in full.

B. Non-Collusion. CONSULTANT represents that its proposal is not made in the interest of, or on behalf of any undisclosed person, partnership, company, association, organization or corporation; and that the proposal is genuine and not collusive or sham.

Professional Services Agreement City of Taft, CA
Precision Civil Engineering, Inc.

City of Taft Housing Element Update 2023-2031 Page 12 of 14 C. Equal Employment Opportunity. CONSULTANT shall not discriminate against any employee, or applicant for employment, because of race, color, religion, sex, national origin, age, disability, or sexual orientation. CONSULTANT shall take affirmative action to insure that applicants for employment and employees are treated during employment, without regard to race, color, religion, sex, national origin, age, disability, or sexual orientation. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. CONSULTANT shall post in conspicuous places, available to employees and applicants for employment, notices to be provided by CITY setting forth the provisions of this nondiscrimination clause. CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or sexual orientation.

D. Non-Conflict of Interest. CONSULTANT hereby certifies that no public official has any interest, direct or indirect, in this contract or any subcontract, or the proceeds thereof, in work to be performed in connection with this project.

E. Prohibited Use of Federal Funds for Lobbying. CONSULTANT certifies, to the best of its knowledge and belief that no federally appropriated funds have been paid or will be paid, by or on behalf of the CONSULTANT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

If any funds other than federally appropriate funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the CONSULTANT shall complete and submit, in accordance with its instructions, Standard Form-LLL, "Disclosure Form to Report Lobbying," and incorporated herein by this reference as if set forth in full.

The CONSULTANT shall require that the language of this certification be included in the contract documents for all subconsultants at all tiers and that all subconsultants shall certify and disclose accordingly.

F. Nondiscrimination Requirements. Under any related agreements or contracts, CONSULTANT shall provide that no person, on the grounds of race, color, national origin, religion, sex or physical handicap, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with the PGP and LEAP Program funds. In addition, PGP and LEAP Program Professional Services Agreement City of Taft, CA
Precision Civil Engineering, Inc.

City of Taft Housing Element Update 2023-2031 Page 13 of 14 funds must be made available in accordance with the following:
a) The requirements of the Fair Housing Act and implementing regulations at 24 CFR 100. b) Executive Order 11063 (Equal Opportunity in Housing). c) Title VI of the Civil Rights Act of 1964 (PL 88-352) and Title VIII of the Civil Rights Act of 1968 (PL 90-284 nondiscrimination and fair housing on federally assisted programs).

G. Rehabilitation Act of 1973 and Americans with Disabilities Act. This Agreement is subject to the provisions of Section 503 and 504 of the Rehabilitation Act of 1973 (PL 930112), 29 USC 706, and attendant regulations at 24 CFR, Part 8, which provide that no otherwise qualified, disabled individual shall, solely by reason of his disability, be excluded from participation in, be denied the benefits of or be subjected to discrimination under any program or activity receiving federal financial assistance. This Agreement is also subject to the Americans with Disabilities Act of 1990 (Public Law 101-336), as amended, 42 USC 12101, et. seq.

H. Affirmative Action for the Vietnam-Era Veterans. CONSULTANT shall comply with 48 CFR, Chapter 1, Subpart 22.13 and shall take affirmative action to employ, advance in employment, and otherwise treat qualified disabled veterans and veterans of the Vietnam Era without discrimination based on disability or veteran's status in all employment practices such as employment, upgrading, demotion, transfer, recruitment, advertising, layoff, or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

I. Political Activity. CONSULTANT agrees that no Grant funds shall be expended to finance any political activity in contravention of the Hatch Act found in Chapter 15 of Title 5 of the United States Code.

ARTICLE XXXI. NOTIFICATION
All notices relative to this Agreement shall be given in writing and shall be personally served or sent by certified or registered mail and be effective upon depositing in the United States mail. The parties shall be addressed as follows, or at any other address designated by notice:

CONSULTANT: Precision Civil Engineering, Inc.

Bonique Emerson, MAUP, AICP
VP of Planning Division
1234 O Street
Fresno, CA 93721
CITY: City of Taft
City Manager, Contract Administrator
209 E. Kern Street
Taft, CA 93268
Professional Services Agreement City of Taft, CA
Precision Civil Engineering, Inc.

City of Taft Housing Element Update 2023-2031 Page 14 of 14 ARTICLE XXXII. CONTRACT
The two parties to this contract, who are the before named CONSULTANT and the before named CITY, hereby agree that this contract constitutes the entire agreement which is made and concluded in duplicate between the two parties. Both of these parties for and in consideration of the payments to be made, conditions mentioned, and work to be performed; each agree to diligently perform in accordance with the terms and conditions of this contract as evidenced by the signatures below.

ARTICLE XXXIII. SIGNATURES
Precision Civil Engineering, Inc. CITY OF TAFT
By: By:

Edward D. Dunkel, President & CEO Dave Noerr, Mayor

Date Date
ATTEST:

Yvette Mayfield, MMC
City Clerk
Attachments: Attachment 1
( 5 5 9 ) 4 4 9 - 4 5 0 0 | e d u n k e l @ p r e c i s i o n e n g . n e t | 1 2 3 4 O S tr e e t, F r e s n o , CA

CITY OF TAFT
JANUARY 4, 2023

REQUEST FOR PROPOSAL

PROFESSIONAL SERVICES
HOUSING ELEMENT UPDATE 2023-2031
Source: https://www.cityoftaft.org/

TABLE OF CONTENTS
PROFESSIONAL SERVICES FOR THE CITY OF TAFT’S HOUSING ELEMENT UPDATE 2023-2031
i

1. COVER LETTER ............................................................. 1

2. EXECUTIVE SUMMARY ................................................... 3

3. PROJECT TEAM ............................................................ 5

4. SCOPE OF WORK .......................................................... 13

5. RECENT PROJECTS ....................................................... 19

6. COST PROPOSAL ........................................................... 27

7. REFERENCES ................................................................ 29 SECTION 1.

COVER LETTER
1 Dear Yvette Mayfield,
Precision Civil Engineering, Inc. (PCE) is pleased to submit our Proposal in response to the City of Taft‘s Request for Proposal for Professional Services for the City‘s Housing Element Update 2023- 2031. It is our understanding that the purpose of this project is to review and complete the 2023-2031 Housing Element Update to ensure compliance with state law, conduct AFFH analysis, conduct necessary public outreach, and ensure that the housing element is internally consistent with the City's General Plan and other existing plans, codes and policies. The project also includes the adoption of Housing Element, CEQA compliance, and HCD review.

PCE is a California corporation and a state-certified small business based in downtown Fresno and Merced, California, and has been serving the San Joaquin Valley region for over 20 years. We offer a full range of development consulting services including Environmental and Land Use Planning, Civil Engineering, Land Surveying, Landscape Architecture, and Construction Management. Our team has extensive experience providing these services for both public sector and private sector clients throughout the State of California. All work for this project would be completed out of our Fresno, California office.

For this project, we have assembled a team consisting of Bonique Emerson, MAUP, AICP (Project Manager), Jenna Chilingerian, MCRP, AICP (Project Coordinator), Kelsey George, AICP (Senior Planner), Shin Tu, MUP, AICP (Associate Planner), Tom Navarro (Senior Planner) and Collin Mullaney, LEED GA (Assistant Planner). We believe our team is the ideal group to produce a clear, concise, and legally compliant Housing Element. We understand how critical it is to develop the Housing Element as a long-range plan that includes up-to-date conditions, identifies goals, objectives, and actions, to promote guidance and implementation to provide adequate housing within the City and meet HCD requirements.

On behalf of the PCE team, I would like to thank you for considering our firm to provide these services for the City of Taft. I guarantee that our services will be creative and responsive and will meet the City's goals as outlined in the RFP.

ATTN: YVETTE MAYFIELD, CITY CLERK

CITY OF TAFT
209 E. KERN STREET
TAFT, CA 93268
[email protected]
2 Edward D. Dunkel, Jr.

President & CEO, Precision Civil Engineering
1234 O Street, Fresno, CA 93721
[email protected]
SECTION 2.

EXECUTIVE SUMMARY
3 4

EXECUTIVE SUMMARY

GOALS AND SCOPE
Precision Civil Engineering (PCE) is pleased to offer Professional Services for the City of Taft’s 2023- 2031 Housing Element Update. As the Consultant, PCE is prepared to meet the following goals to assist the City with meeting HCD submittal requirements.

Review, revise, edit, update consistent with current state law and complete the draft Housing Element Update 2023-2031
Conduct the required Affirmatively Furthering Fair Housing (AFFH) analysis for the Taft area and incorporate into the draft housing element.

Conduct the necessary and required public outreach, workshops, surveys, and other input from the general public.

Draft and process the required CEQA documents appropriate for the General Plan Amendment that is the Housing Element Update 2023-2031
Complete the adoption of the General Plan Amendment that approves the completed Housing Element Update 2023-2031 at the Planning Commission and City Council meetings.

Submit the draft Housing Element Update 2023-2031 to HCD for review.

PCE will meet these goals through a comprehensive scope of work that covers five primary tasks, with corresponding sub-tasks as described further in this proposal. Our proposed scope is summarized as follows.

Project Management, Coordination, and Administration will occur throughout the duration of the project, beginning with a kick-off meeting and preparation of a final project task schedule. We recommend holding weekly (or bi-weekly) coordination meetings to keep the project on task and within budget. We will also carry out regular correspondence and communications with the Director, including submittal of monthly invoicing, through the completion of the project.

1. Public Outreach and Engagement is an important component of housing element update processes, as required by State housing law. We recommend supplementing community workshops with stakeholder engagement and an online community survey. This comprehensive outreach and engagement strategy will facilitate a diligent effort toward receiving direction, feedback, and concerns for incorporation in the draft housing element.

2. Housing Element Preparation will comprise a majority of our work. We understand that the Director has completed a strikethrough underlined copy of the draft housing element, with the exception of public outreach and engagement and affirmatively furthering fair housing (AFFH). We expect that most of our work under this task will be to 1) review and verify that the draft is in compliance with current state law and Housing Element guidance, including the California Department of Housing and Community Development’s (HCD) Housing Element Completeness Checklist and 2) conduct the AFFH analysis pursuant to state law.

3. CEQA Review will entail preparing an initial study and negative declaration. We understand that the Director is completing the SB 18 and AB 52 tribal consultation process and that the proposed housing program would not result in land use designation or zoning ordinance changes to meet housing requirements. The initial study/negative declaration will address environmental concerns of the General Plan Amendment to adopt the housing element update.

4. Public Meetings and Housing Element Transmittal will occur as the last “step” of the project and will primarily consist of preparing staff reports and resolutions for the Planning Commission and City Council Hearings. We are also able to assist with the preparation of PowerPoint presentations, if needed, and will be in attendance remotely to present/answer questions at each hearing. After the City Council adoption, the draft element will be submitted to HCD to begin their 90-day review.

5. SECTION 3.

PROJECT TEAM
5 6

PROJECT TEAM

ORGANIZATIONAL CHART AND RESPONSIBILITIES

BONIQUE EMERSON
Project Manager
Management & Oversight
Invoicing
17%
50%
------------------------ -----------------------
33%
----- P
ers
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ur In
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olv
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m
e
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erc
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JENNA CHILINGERIAN
Senior Planner
Day-to-day Management,
Scheduling/Coordination

KELSEY GEORGE
Senior Planner
Public Outreach,
document drafting

TOM NAVARRO
Senior Planner
Document Drafting
Project Manager

PROJECT TEAM

CITY OF TAFT

SHIN TU
Associate Planner
Research & Analysis
GIS & Mapping
Task1. Management, Coordination, and Administration
Task 3. Housing Element Preparation
Task 4: CEQA Review
Task 5: Public Meetings & HE Transmittal
Bonique Emerson: management, meeting lead
Jenna Chilingerian: work program, scheduling
Task 2. Public Outreach and Engagement
Bonique Emerson: oversight, advisory
Kelsey George: public outreach lead
Jenna Chilingerian: draft outreach plan and memo
Shin Tu: outreach materials, eg. GIS maps, graphics
Bonique Emerson: oversight, advisory
Kelsey George: review housing element, drafting
Jenna Chilingerian: identify housing constraints
Shin Tu: identify inventory sites, site evaluation
Tom Navarro/Collin Mullaney: assistance as needed
Bonique Emerson: oversight, advisory
Jenna Chilingerian/Shin Tu: draft document,
noticing
Bonique Emerson: attend meetings
Jenna Chilingerian: prepare presentation, transmittal
Our Project Team has the necessary experience and skills needed to complete all required tasks for City of Taft. Our team includes Planning Manager, Bonique Emerson, MAUP, AICP; Senior Planners, Kelsey George, AICP, Jenna Chilingerian, MCRP, AICP, Tom Navarro; Associate Planner, Shin Tu, MUP, AICP, and Assistant Planner Collin Mullaney. The chart identifies key tasks and assigned responsibilities of each individual. Resumes are provided on the following pages.

COLLIN MULLANEY
Assistant Planner
Research & Analysis
-------------- -------------
Project Manager (Main Contact):

Bonique Emerson, MAUP, AICP
VP of Planning Division (Project Manager)
1234 O Street, Fresno Ca 93721
[email protected]
(559) 449-4500

PROFILE
Project Management. Managed the building and implementation of the City of Fresno's Land Management Software System, a citywide, multi-million dollar project that modernized the way permits and entitlements were processed.

Business Analyst. Regularly analyzed organizational and procedural issues and developed solutions, including but not limited to modifying project workflows through a land management system, implementing new processing procedures, and delegating work assignments.

Implementation. Responsible for reviewing, interpreting, and analyzing new legislation and maintaining current knowledge of directives, policies, and regulations that affected the operation of the current planning division. Also responsible for implementation of the General Plan and Development Code at the project level.

Process Management. Managed (both directly and indirectly, through subordinate supervisors) all operations of a division which processes approximately 3,000 entitlement applications a year and operates a planning public front counter serving hundreds of customers weekly.

Supervisor and Trainer. Performed various supervisorial duties, including training, employee selection, evaluations, coaching, and discipline by supervising 4-5 staff directly, and managing a division of 20 staff directly and indirectly through subordinate supervisors.

VICE PRESIDENT OF PLANNING | SENIOR PROJECT MANAGER

BONIQUE EMERSON, MAUP, AICP

AREAS OF EXPERTISE

EXPERIENCE - ZONING UPDATE/TEXT AMENDMENTS

EXPERIENCE - MASTER PLANNING PROJECTS
Project Management
Processing Entitlement Applications
Environmental Planning Services (CEQA/NEPA)
Policies, Procedures, and Processes
VMT Screening and Trip Generation Analysis
Oversight and Management of Environmental Consultants
City of Arvin Multi-Family Residential Zone Districts and Objective Design Standards
City of Clayton ADU Ordinance
City of San Clemente Housing Overlay, Multi-Family Residential Zone Districts, and Objective Design Standards
City of Fresno Electric Fence municipal code text amendment (private applicant) Advice, coordination and Preparation of CEQA document related to the City of Fresno Mixed Use Text Amendment to allow by-right multi-family Preparation of various zoning text amendments related to alcohol, billboards, recycling centers, cell towers, etc.

City of Fresno Tiny Homes processing guide and submittal checklist Project Manager and Planner - Villages at Almond Grove Specific Plan | Madera, CA Mrs. Emerson was involved in the drafting sections of the Specific Plan and provided planning consultation and services, including drafting staff reports, ordinances, resolutions, annexation documents, etc.

Project Manager - Citywide Density Increase Text Amendment CEQA Environmental Review | City of Fresno, CA Mrs. Emerson managed the PCE Planning Division to prepare an IS/MND for environmental clearance for Fresno's citywide density increase text amendment. The text amendment removed the density cap in 5 mixed-use zones. During the process, Mrs. Emerson provided various approach to move the project forward and corresponded with multiple agencies and city departments to address all environmental concerns.

Bonique Emerson, MAUP, AICP has over 20 years of experience as a Planner and Project Manager, spending a majority of those years with the City of Fresno Current Planning Division. While at the City of Fresno, Mrs. Emerson worked her way from a Planner I to the Current Planning Division Manager. Through these roles, she processed hundreds of entitlement applications, implemented the General Plan and Development Code at the project level, and played a key role in coordination among the public agency, developers, and residents. At Precision Civil Engineering, Mrs. Emerson leverages her extensive planning knowledge to manage both public and private sector projects in various communities.

EXPERIENCE
Master of Arts Urban Planning,
University of California, Los
Angeles with an emphasis in
transportation planning
Bachelor of Arts, Political
Science with minor in Public
Policy, University of California,
Los Angeles

EDUCATION
20 years (PCE: 3.5 years)

YEARS OF EXPERIENCE
Certified Planner through the
American Institute of Certified
Planners (AICP)
American Planning Association, California Chapter, Central Section (Member)
Association of Environmental
Professionals, California, Central
Chapter (Member)
Institute of Transportation
Engineers (Member)

CERTIFICATION

PROFESSIONAL ORG
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT

PROFILE
Master of Community and
Regional Planning, University of
Oregon
Bachelor of Arts, Political
Science with minor in Civic
Engagement, University of
California, Los Angeles

EDUCATION
10 years (PCE: 3 years)

YEARS OF EXPERIENCE
Certified Planner through the
American Institute of Certified
Planners (AICP ID 34152)
American Planning Association, California Chapter, Central Section (Member and Director
for Membership and Public
Information)
Association of Environmental
Professionals, California, Central
Chapter (Member)
Institute of Transportation
Engineers (Member)

CERTIFICATION

PROFESSIONAL ORG
Environmental Review and Compliance. Assisted with the preparation of environmental documents for public sector and private sector clients in accordance with CEQA, including preparation of initial studies/MNDs and NDs and categorical exemptions, coordination of the environmental review process (e.g., early consultation, tribal consultation, noticing, State Clearinghouse), and oversight of technical studies and analysis. To date, have completed over 35 CEQA documents.

ADU Program Implementation and Technical Assistance. After successfully implementing Pre-Approved ADU Programs in Clayton, Kerman, Merced, and Oakley, established the San Joaquin Valley ADU Program through the San Joaquin Valley Regional Early Action Planning (REAP) Program to provide technical assistance and expertise for implementing ADU Programs in Valley communities. Prepared the “Local Agency’s Guide to Implementing ADUs in the San Joaquin Valley” guidebook and suite of tools including templates for: ADU ordinance, staff report and hearing presentation, building permit application and checklist, internal policy and procedure, front counter handout, and how-to guide. Coordinated the design of four standard ADU plans for adoption by San Joaquin Valley communities. Currently providing technical assistance to local governments to customize the suite of tools and standard plans. Assisted agencies include: Kings County, Lodi, Madera County, Merced County, Parlier, Selma, Stockton, and Wasco.

Community and Stakeholder Engagement. Organized community and stakeholder outreach and engagement for the City of Chowchilla 6th Cycle Housing Element Update, City of San Clemente Objective Design Standards and Rezoning Program, and City of Arvin Multi-Family Residential Text Amendments; assisted with outreach efforts for City of Porterville South of Tule River Master Plan. Outreach and engagement methods have included websites, surveys, workshops (in-person and virtual), focus groups, and public meetings. Prepared outreach and engagement materials including social media, newspaper, and newsletter content, press releases, and interactive activities and presentations.

Policy, Procedure, and Program Development. Assisted several communities with preparation of policies, procedures, and programs including Zoning Ordinance Text Amendments, internal policies and procedures, Housing Element programs, ADU Programs, and General Plan Elements. Projects range from establishing a new permit type and review procedure for multi-family residential development in Arvin, objective design standards and an Affordable Housing Overlay in San Clemente, ADU Programs for various agencies, Duplex/Triplex Program in Merced, Multi-Family Conceptual Design Program in Kerman, and preparation of Environmental Justice, Public Safety, and Housing General Plan Elements in Chowchilla.

SENIOR PLANNER

JENNA CHILINGERIAN, MCRP, AICP
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT

AREAS OF EXPERTISE

HOUSING PROJECTS
CEQA/NEPA Process, Compliance, and Guidance
Project-Level land use planning/permitting
Policy writing for housing element updates, zoning ordinances, general plans Project Coordination and Management
6th Cycle Housing Element Update and CEQA Compliance | Chowchilla, CA Housing Element Rezoning/Affordable Housing Overlay; Objective Design Standards | San Clemente, CA Infill Housing Study | Merced, CA
Multi-Family Residential Zoning Ordinance Text Amendments and Density Increase ISMND | Arvin, CA SB 35 Process and Procedure | Merced, CA
Tiny Homes Zoning Ordinance Text Amendment | Merced, CA Jenna serves as a senior planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing more than 10 years of experience in planning, community and economic development, and program management in the nonprofit, public, and private sectors. At PCE, Jenna provides CEQA services for public and private sector projects, on-call planning and environmental services for local agencies, and development and entitlement services for private sector clients. Jenna is an active AEP and APA member, participating in webinars and workshops to remain up to date on current environmental legislation, procedures, and best practices. She received her Masters of Community and Regional Planning from the University of Oregon and holds a bachelor’s degree in Political Science from UCLA. She joined the American Institute of Certified Planners (AICP) in July 2022.

EXPERIENCE

PROFILE
Land Development Process and Review. Oversaw the execution of complex projects, including tract map developments and subdivisions, plan amendments, rezones, annexations, and text amendments, while reviewing for compliance with applicable goals and policies.

Public Outreach and Presentation. Facilitated neighborhood and public meetings to provide city leaders, developers, attorneys, and the general public with plans within the city boundaries by delivering presentations in public meetings.

Project Management. Coordinated several complex projects including short- and longrange planning projects, while working closely with applicants, key developers, and any commenting City divisions, departments, and outside agencies.

SENIOR PLANNER

KELSEY GEORGE, AICP

AREAS OF EXPERTISE

EXPERIENCE - ZONING UPDATE/ TEXT AMENDMENT

EXPERIENCE - MASTER PLANNING PROJECTS

TRAININGS

RECENT PUBLIC SECTOR PROJECTS
Project Management
Land use planning and entitlement processing
Environmental planning and compliance
Key stakeholders engagement
City of Arvin Multi-Family Residential Zone Districts and Objective Design Standards
City of San Clemente Housing Overlay, Multi-Family Residential Zone Districts, and Objective Design Standards
City of Kerman Subdivision Ordinance Update
City of Porterville – South of the Tule River (SoTu) Master Plan Fundamentals of Air Quality Analysis, Association of Environmental Professionals, California (September 2022)
How to Write an EIR, Association of Environmental Professionals, California (July 2022)
Complying with Federal Law in Regulating Telecommunications (January 2022) Transportation Planning: Travel Behavior Principles and Modelling Approaches (November 2021)
On-Call Planning (Land Use Planning & Permitting) and/or Environmental Planning Services (CEQA/NEPA Process, Compliance, Guidance): City of Atwater, City of Lemoore, City of Yreka, City of Merced
City of Porterville – South of the Tule River (SoTu) Master Plan City of Merced – Tiny Homes Ordinance
Kelsey George brings over 9 years of experience in city planning, community development, and environmental and sustainable development. With nearly 5 years of municipal planning experience in the Central Valley, she has worked on a various and diverse portfolio of urban planning work including General Plan updates, Zoning Code text amendments, annexations, General Plan amendments, rezones, tentative tract maps, use permits, and site plan reviews. Through private and public sector planning roles she has developed extensive experience in interpreting zoning requirements and State and Federal laws and policies regarding land use, information analysis, project management, California Environment Quality Act, citizen engagement, community development, and local government background. She received a Master’s of Arts in Geography and Planning and published her thesis on transit-oriented development in 2017.

EXPERIENCE
Master of Arts, Geography with
emphasis in Urban Planning, California State University, Long Beach
Bachelor of Arts, Geography and
Planning with Minor in Rural and
Town Planning, California State
University, Chico

EDUCATION
9 years (PCE: 1 year)

YEARS OF EXPERIENCE
American Planning Association, California Chapter, Central Section (Member)
Association of Environmental
Professionals, California, Central
Chapter (Member)
California Geographical Society
(Member)

PROFESSIONAL ORG
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT
Certified Planner through the
American Institute of Certified
Planners (AICP ID 34656)

CERTIFICATION

PROFILE
Principal Planner, City of Gustine. Principal Planner (PT) in charge of entitlement applications including Conditional Use Permits, Rezoning, and Ordinance Amendments. The primary area of focus is to address the completion of the Multijurisdictional Housing Element Update.

Community Development Director, City of Sanger. Responsible for residential and commercial projects throughout the City. Managed the Building Department, Code Enforcement Department, and the Planning Department. Coordinated and managed the Planning Commission and presented projects to the City Council. Proposed amendments to the ordinance, development incentives, and special programs.

Management of the annual budget as required for the daily functions and operations of the City. Ongoing coordination with consultants for project review Principal Planner, CSG Engineering. Planning Consultant for Central California jurisdictions. Areas of focus include Housing Element Updates, Entitlements, New Development, Economic Development, Acquisition and Management of State Grants, Zoning Ordinance updates, and Amendments.

Senior Planner, Fresno County. Supervised the Zoning and Permitting Units.

Supervised the Code Enforcement Unit. Oversaw the permitting and Land Use process Project Manager/Department Manager, CEI Engineering. Management of the Fresno office for a national civil engineering firm. Marketing work for engineering and survey departments. Development of the office-wide annual budget. Preparation of consultant proposals and contracts for the development of commercial projects.

Planning Consultant, Law Firm. Coordinate with commercial developers, city staff, attorneys, real estate agents, and sub-consultants to oversee the completion of commercial development projects. Preparation and management of various entitlement applications including; conditional use permits, rezoning, and general plan amendments. Coordination with private firms, county and city staff, and state and federal agencies such as Caltrans and FEMA Oversight of environmental impact reports for each project.

Senior Planner, County of Madera. Preparation of staff reports for Planning Commission review. Site Plan reviews for commercial developments. Analysis and review of subdivisions and parcel maps for residential developments. Development and management of the county-wide dairy standards. Oversee and manage State funding for the development of County standards under Proposition 13 funding.

SENIOR PLANNER

TOM NAVARRO

AREAS OF EXPERTISE
Municipal Planning
Land Development
Planning Entitlement Processing
Economic Development
Tom serves as a Senior planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing more than 25 years of experience in planning, community and economic development, and project management to our team. Tom has worked as a Planner in both City and County governments, as well as at private consulting firms. He has experience in municipal planning throughout the state of California and has worked on a diverse portfolio of urban planning projects including Housing Elements, General Plan updates, Zoning Code text amendments, annexations, General Plan amendments, rezones, tentative tract maps, use permits, and site plan reviews. Through private and public sector planning roles he has developed extensive experience in writing zoning codes, processing entitlement applications, and managing large scale projects.

EXPERIENCE
Bachelor of Arts, Social
Science (Geography/Urban
Planning), California State
University, Fresno

EDUCATION
25 years

YEARS OF EXPERIENCE
California Association of Code
Enforcement Officers (CACEO)
CALBO – California Building
Officials
ICSC – International Council of
Shopping Centers

PROFESSIONAL ORG
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT

RECENT PUBLIC SECTOR PROJECTS
City of Sanger – Academy Annexation Project
City of Sanger Housing Element Update
City of Sanger General Plan Update
City of Sanger – Amend to City/County Tax Share Agreement City of Gustine Housing Element Update
City of Sonora – Accessory Dwelling Unit Ordinance

PROFILE
Site Planning. Received awards for 2 design competitions that focused on designing human-oriented space/streets for transit and pedestrian connectivity and revitalization. Drafted 10+ conceptual site plans and land use plans for various developments.

Graphics Communication. Leaded Graphics and Written Communications Team to develop the first comprehensive plan of the City of Caldwell, Texas. Coordinated with data analytics and public outreach team to design flyers, posters, presentations, and the final plan document. Designed branding for 4 ADU Programs in the Valley.

Research and Analysis. Conducted data cleansing, labeling, categorizing, and statistical analysis. Co-authored for journal publication and was responsible for the management of 2+ datasets. Performed infill study, fiscal analysis, biological assessment, demographic analysis, industry analysis, etc., for different projects.

Planning Assistant. Performed traffic flow and land use analysis for 3 city-scale plans to provide a fact base for the planning process. Performed zoning inquiries, environmental assessments, building and conditional use permit applications.

Produced multiple exhibits, drafted proposals, and corresponded with clients and agencies. See more here: https://tushin2.wixsite.com/tushin

ASSOCIATE PLANNER

SHIN TU, MUP, AICP

AREAS OF EXPERTISE

EXPERIENCE - MASTER PLANNING PROJECTS

PUBLICATIONS

TRAININGS
Research, Data Collection and Analysis
Geographic Information Systems, Spatial Analysis, and Mapping Visualization, Digital Communication, Branding, and Graphic Design Planning Entitlement Processing
Environmental Analysis and Planning
City of Caldwell Comprehensive Plan – Envision Caldwell | Caldwell, TX Shin, as part of the masters program’s implementation course, worked with Texas Target Communities (TxTC) to lead the community and stakeholder engagement process of developing the City of Caldwell’s first comprehensive plan. Shin managed and led the Graphics and Written Communications Group, which developed branding and produced a factsheet, outreach materials (slides, flyers, posters, and email templates), and the final Community Engagement and Input Report.

Shin was also involved in drafting the comprehensive plan’s Environment chapter and creating 3 memorandums that proposed pattern zoning ordinance in Caldwell. https://www.caldwelltx.gov/cmp/ City of Merced Annexation Pre-Application
Shin designed and prepared the conceptual land use plan of a 47.7-acre mixed-use development site as well as calculated wastewater and water demand and projected job generation of the development.

Tu, S.; Yu, S. Urban Planning for Climate Change: Comparing Climate Adaptation Plans between Taipei and Boston.

Sustainability 2023, 15, 934. https://doi.org/10.3390/su15020934 NEPA Essentials Workshop, Association of Environmental Professionals (AEP), California (September 2022)
How to Write an EIR, AEP, California (July 2022)
CEQA Advanced Workshop, AEP, California (March 2022)
CEQA Essentials Workshop, AEP, California (October 2021) Shin brings over 4 years of experience in site planning, data analysis, environmental planning, and digital communications.

With a Master of Urban Planning degree from Texas A&M University and graduate certificates in Environmental Hazard Management and Geographic Information Science (GIS), Shin has experience working in the public, private, and academic sectors. At PCE, Shin provides services to both public and private sector clients, including performing due diligence, planning entitlements, on-call planning, CEQA document drafting and analysis, GIS database management and mapping, fiscal analysis, data visualization, and branding/graphic design. Shin joined the American Institute of Certified Planners (AICP) in December 2023.

EXPERIENCE
Master of Urban Planning,
Environmental Hazard
Management Certificate, GIS
Graduate Certificate, Texas A&M
University
Bachelor of Science, Urban
Planning, National Cheng Kung
University, Taiwan

EDUCATION
4 years (PCE: 1.5 year)

YEARS OF EXPERIENCE
American Planning Association, California Chapter, Central Section (Member)
Association of Environmental
Professionals, California, Central
Chapter (Member)

PROFESSIONAL ORG
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT
Certified Planner through the
American Institute of Certified
Planners (Candidate)

CERTIFICATION

PROFILE
Transportation Planner, University of California San Diego (2022-2023) Continued the shift to a GIS based system, communicated with outside venders and organized events
Created scale maps of multiple large parking structures with detailed allocations Managed micro mobility infrastructure that helped UCSD achieve LEED silver in bike friendly universities
Optimized interactive campus map as well helped facilitate the transfer to a GIS based system including creating a database of all parking spots on campus based on allocation and satellite precise position.

Preformed data analytics on large number data pools using excel/google sheets (data manipulation)

ASSISTANT PLANNER

COLLIN MULLANEY, LEED GA

AREAS OF EXPERTISE

TRAINING (ACADEMIC COURSES)
Architectural Drawing and Rendering
Geographic Information Systems
Urban Design and Site Analysis
UC San Diego: Advanced Urban Design, Architectural Practices, Urban Design Practicum, Urban Design, Theory & Practice, Site Analysis, Intro to Green Building, Land Use Planning, Sustainable Planning, Intro to Geographic Information Systems (GIS), Introduction to Urban Planning
LA Valley Community College: Architectural Drawing I, Architectural Drawing II, Architectural Drawing III, Architectural Rendering, Elementary Engineering Graphics, Introduction to Science, Engineering and Technology Collin brings his knowledge of urban design, site planning, sustainable planning, and architecture to the PCE team. Collin has a degree in Urban Studies and Planning from the University of California San Diego and a certificate in Architecture from Los Angeles Valley Community College. He has experience working for the University of California San Diego as a temporary Transportation Planner and his academic work has included exploring stormwater management in skatepark design, residential development design, and redevelopment site analysis.

EXPERIENCE
Bachelor in Urban Studies and
Planning, University of
California San Diego
Architecture Certificate and
IGETC, Los Angeles Valley
Community College

EDUCATION
1 year

YEARS OF EXPERIENCE
LEED Green Associate

CERTIFICATION
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT

EXPERIENCE -ACADEMIC PROJECTS
Exploring stormwater management in skatepark design , UCSD Senior Sequence (2022-2023) Comparative case study of two skateparks using a mix of qualitative and quantitative research methods including interviews, surveys, observations and data analysis to advocate for the use of bioswales and biophilic design in skateparks.

Wrote 20 pg. thesis paper, poster, GIS storymap & video(2nd place digital storymap winner 2023 Urban Expo) Convoy Street first residential development proposal, UCSD Advanced Urban Design (2022) Researched zoning regulations, utilized Excel to determine max density allowed within zoning Created poster and slides with graphics using Photoshop, SketchUp, Excel and Lumion rendering to illustrate proposed development for clients
Hillcrest Redevelopment, UCSD Site Analysis (2022)
Researched zoning and community plan to determine best land use aligning with communities goals Created client proposal poster with graphics using Photoshop, SketchUp and Lumion rendering to illustrate proposed development
SECTION 4.

SCOPE OF WORK
13 TASK 1. PROJECT MANAGEMENT, COORDINATION, AND ADMINISTRATION Task 1.1. Kick-Off Meeting / Final Project Task Schedule. Upon receiving the Notice to Proceed, Consultant will attend a kick-off meeting with the Director of Planning and Development Services to receive background information needed to begin work on the Housing Element. Consultant anticipates the meeting to be held virtually. Consultant will prepare a final work program/project task schedule for the project following the kick-off meeting.

Task 1.2. Coordination Meetings (10). Consultant will facilitate weekly coordination meetings with the Director of Planning and Development Services throughout the duration of the project. The meetings will be held virtually. Consultant will prepare agendas and minutes/action items for each meeting, including pre-meeting preparation and post-meeting follow-up correspondence.

Task 1.3. Project Management and Administration. Consultant will carry out project management, coordination, and administration tasks throughout the duration of the project. This will cover the communication and coordination between Consultant and City, including but not limited to phone calls, email correspondence, and other communications, in addition to monthly invoicing to ensure the timely delivery and adoption of the Housing Element Update leading to HCD certification.

Task 1 Deliverables
Kick-off meeting
Final Work Program/Project Task Schedule
Meeting Agendas, Minutes, Action Items
Monthly Invoicing
TASK 2. PUBLIC OUTREACH AND ENGAGEMENT
Task 2.1. Stakeholder Interviews. Consultant will work with the Director of Planning and Development Services to develop a list of interested and/or affected stakeholders including community groups, organizations, advocates, and other agencies involved in the community, with particular focus on organizations involved in housing and fair housing issues. The list will include email addresses, mailing addresses, and phone numbers available. Consultant will conduct up to four (4) stakeholder interviews by Zoom. Consultant will develop a list of stakeholder-specific questions to be asked during the interviews. Stakeholder direction, feedback, and concerns will be incorporated into the draft housing element document.

Task 2.2. Community Workshops. Consultant will facilitate two (2) in-person community workshops to present draft programs and the draft element. Consultant will work with the Director to identify the dates, times, and venues to hold such workshops. Consultant will prepare the advertisement for the workshop (e.g., flyer, social media posting, newsletter content/graphic, newspaper content, utility bill content/graphic, etc.) as well as the workshop presentation. The City will be responsible for advertising the workshops with the advertisement created by Consultant. If requested, Consultant can prepare materials translated in Spanish and can provide Spanish translation during the workshops. Community direction, feedback, and concerns will be incorporated into the draft housing element document.
14 SCOPE OF WORK

OUR APPROACH AND DELIVERABLES
Task 2.3. Community Survey. Consultant will prepare an online community survey using Survey Monkey. If requested, Consultant can prepare the survey translated in Spanish. Consultant can provide the City with a printable version to have available at City Hall. Consultant will prepare a survey advertisement (e.g., flyer, social media posting, newsletter content/graphic, newspaper content, utility bill content/graphic, etc.). The City will be responsible for advertising the survey with the advertisement created by Consultant. Community direction, feedback, and concerns will be incorporated into the draft housing element document.

Task 2 Deliverables:

Up to four stakeholder interviews
Two community workshops
One community survey
TASK 3. HOUSING ELEMENT PREPARATION
Task 3.1. Preliminary Assessment. Consultant will review the current draft city of Taft Housing Element Update 2023-2031 completed by the Director of Planning and Development Services.

Consultant understands that the Director has completed an update and edited version of the housing element with all data and demographic information updated, and all sections of the housing element have been completed aside from Section 6.4 Citizen Participation. Consultant will utilize the background information provided by the Director during the kick-off meeting to begin work. The assessment will be based on state law as well as the building blocks and checklist provided on the California Department of Housing and Community Development (HCD) Housing Element website.

Consultant will prepare a summary memo of assessment findings to review with the Director before proceeding with revisions and edits.

Task 3.2. Housing Element Update. Consultant will review, revise, edit, update consistent with current state law, and complete the draft Housing Element Update 2023-2031. Consultant understands that reference materials and data sources will be provided by the Director to aid in the element review and revision. Consultant understands that the City continues to have sufficient amount of adequate sites that include a variety of zone districts and development densities to meet its Regional Housing Needs Assessment (RHNA) housing goal of 504 units.

The City of Taft Housing Element Update 2023-2031 will include the following:

A final revision and edit of the draft housing element provided by the Director.

A review and analysis of all relevant state legislature housing bills since the adoption of the 5th Cycle element and the City’s current compliance.

Updated data tables, maps, and graphics in the housing element document.

Identification of all continuing and new housing programs the City shall pursue, including a preapproved Accessory Dwelling Unit (ADU) plans program.

Consultant will prepare the Housing Element Update in the following order:

Administrative Draft
Public Review Draft
HCD Review Draft for transmittal
15 Task 3.3. Affirmatively Furthering Fair Housing (AFFH) Analysis. Consultant will conduct the required Affirmatively Furthering Fair Housing (AFFH) analysis for the Taft area and incorporate into the draft housing element. Consultant understands the Director has identified that the City and immediate surrounding area are not within a Racially Concentrated Area of Affluence and that there are other elements and areas to review to properly conduct an AFFH analysis.

Consultant will conduct the AFFH analysis pursuant to AB 686, including an assessment of fair housing practices, examination of available sites in high opportunity areas, identification and prioritization of contributing factors to fair housing issues, and identification of meaningful actions to affirmatively further fair housing.

Data and information for this assessment section will include analyzing existing conditions and demographic patterns (as required, integration and segregation, disproportionate housing needs, low and high opportunity areas, poverty and affluence areas, and disparities in access to opportunity) to identify issues and assessing compliance with existing fair housing laws and regulation. Consultant will utilize existing resources such as HCD’s 2020 Analysis of Impediments to Fair Housing Choice Report to conduct the analysis.

Consultant will create GIS maps for spatial analysis and data visualization as needed. The results of the analysis will be factored into site inventory and include goals, policies and/or programs to combat discrimination, overcome patterns of segregation and foster inclusive communities.

Task 3 Deliverables:

Final draft of the City of Taft Housing Element Update 2023-2031 Final print and PDF version that includes any changes approved by the City Council AFFH Analysis for the Taft area, and incorporation of conclusions and findings into the draft housing element document
16 TASK 4. CEQA REVIEW
Task 4.1. Project Description and Exhibits. Consultant will draft the project description, produce exhibits (e.g., project location, land use, zoning) and outline the Initial Study/Negative Declaration (IS/ND) to be reviewed by the City. Once reviewed and approved, Consultant will proceed with the environmental review process.

Task 4.2. Preparation of Environmental Document. Consultant will prepare an IS/ND in accordance with the requirements of the California Environmental Quality Act (CEQA) and any relevant case law.

Consultant will use any established templates, specifications, background information, or setting language provided by the City. The IS/ND will include the following at a minimum:

Cover Page, Table of Contents, List of Tables and Figures.

Introduction – Regulatory Information and Document Format.

Project Description – Project Title, Lead Agency, Contacts, Location and Coordinates, Land Use and Zoning, Project Description, Setting, Required Approval from Other Agencies, Tribal Consultation.

Environmental Determination –ND.

Impact Analysis (per Appendix G: Aesthetics, Agriculture, etc.).

Consultant will prepare the IS/ND in the following order:

Administrative Draft. Consultant will submit an electronic version of the Administrative Draft IS/ND to the City as a Word document. Consultant will go through a round of edits on the Administrative Draft, with the understanding that multiple edits may be required depending on the City’s review of the Administrative Draft.

Public Draft. Consultant will revise the Administrative Draft (“Revised Administrative Draft”) based on comments received from the City. Once all edits are reviewed and approved, Consultant will prepare the Public Draft IS/ND. Consultant will submit an electronic version of the Public Draft as a Word document and PDF.

Final/Revised Draft with response to comments (if needed). Consultant will prepare responses to comment letters if comments are received during the public review process. Responses will be incorporated into the IS/ND as needed. Consultant will submit an electronic version of the Final Draft to the City as a Word document and PDF.

Task 4.3. Public Noticing. Upon completion of the public draft IS/ND, Consultant will assist the City with completing the Notice of Intent (NOI), State Clearinghouse Forms and Posting including the Summary Form, Notice of Completion, CEQA Document, and filed NOI, and the Notice of Determination (NOD). Consultant will utilize any templates provided by the City. The City will be responsible for coordinating the filing/posting of the NOI to the City website, County Clerk, and newspaper (if applicable), coordinating payment of fees, and filing/posting of the NOD, payment of the Fish and Wildlife fee.

Task 4 Deliverables:

Project Description and Exhibits
Administrative Draft, Revised Administrative Draft, Public Review Draft, and Final/Revised Draft IS/ND, Word Document and PDF
Notice of Intent and legal blurb for newspaper publication State Clearinghouse Forms: Summary Form, Notice of Completion Notice of Determination
17 TASK 5. PUBLIC MEETINGS AND HOUSING ELEMENT TRANSMITTAL Consultant will work with the Director to draft the staff report and resolution needed for approval and adoption by the Planning Commission and City Council. Consultant can also assist the City with preparing a PowerPoint presentation, if requested. Consultant will attend both meetings remotely on the online streaming platform and will be available for questions. Once the City Council has approved and adopted the resolution, Consultant will transmit the draft element to HCD for review.

Task 5 Deliverables:

Staff Report and Resolution for Planning Commission and City Council PowerPoint Presentation for Planning Commission and City Council Hearing Attendance
18 SCHEDULE

PROPOSED TIMELINE
SECTION 5.

RECENT PROJECTS
19 HOUSING ELEMENT IMPLEMENTATION EXPERIENCE | PCE is equipped to assist the City in developing and implementing different housing programs and policies, including affordable housing projects. We have prepared several ADU programs throughout the state to address the housing crisis and encourage the development of secondary dwelling units. PCE is well-versed in state legislation on housing, including SB2, SB9, SB10, and SB330.

Since 2020, PCE has worked with seven (7) local agencies to implement ADU and multi-family Programs including the City of Oakley, City of Clayton, City of Kerman, Fresno Council of Governments, City of Arvin, City of San Clemente, and City of Salinas. Some of these projects have included the preparation of pre-approved plans and visual guides to encourage the development of ADUs. PCE is currently providing ADU Technical Assistance through the Fresno COG LEAP funds for Kings County, City of Lodi, Madera County, Merced County, City of Parlier, City of Selma, City of Stockton, and City of Wasco. For the Cities of Arvin, Salinas, and San Clemente, our work was related to Housing Element Implementation has included the rezoning of multiple sites and the preparation of several CEQA documents related to these rezone applications. PCE is also amending the Municipal Code in the cities of San Clemente and Arvin to streamline the review of multi-family projects. In 2023, PCE prepared the 6th Cycle Housing Element Update for the City of Chowchilla.

Examples of types of assistance PCE can provide include the following:

Accessory Dwelling Unit Programs
Triplex/Duplex Pre-Approved Programs
Multifamily streamlining and facilitation programs
Text amendments increasing or eliminating density caps
Text Amendments to create streamlined review process
Creation of Object Design Guidelines
Creation of public facing, graphic-rich guide documents Creation of design surveys to solicit input for the public Clearing housing projects through the CEQA process
Housing Elements
Detailed information on related projects are provided on the next pages.

RECENT PROJECTS

PROJECT WITH SILIMIAR EXPERIENCE
PCE has experience managing various types of private and public sector projects throughout California. Our Planning team works with many small and mid-sized communities throughout the State to help with standardizing documents and processes, and creating new programs to help address current needs. PCE is an ideal choice because our staff has experience working on largescale community planning and engagement projects.

Finally, our staff has vast experience working with both private and public sector clients in the California. Due to this experience, our firm is intimately aware of the challenges and requirements of governmental processes while also being aware of constraints that are often caused by overly burdensome regulations. We bring a unique perspective of understanding municipal and state requirements while providing the efficiency, timeliness, and cost-effectiveness of the private sector 20 City of Merced Housing Programs (2022-Present)
PCE is currently working on three (3) housing programs for the City of Merced:
a. City of Merced Designer for Off the Shelf Master Plan Set for Cottages and ADUs PCE is providing design work and visual presentation of program deliverables for the City of Merced to establish the City's ADU Program. The efforts are ongoing through 2023 and will result in the following deliverables: 1) Pre-Approved Plans and Elevations, 2) Handout and Visual Guide, 3) Design Model Workbook.
b. City of Merced Consultant for Infill Study & Design of Master Plan for Duplexes and Triplexes PCE is preparing an infill study and providing design work and visual presentation of program deliverables for the City of Merced to establish the City's Duplex/Triplex Program. The efforts are ongoing through 2023 and will result in the following deliverables:

Infill Study
Pre-Approved Plans and Elevations
Handout and Visual Guide
Design Model Workbook
c. City of Merced Tiny Homes Ordinance and Zoning Updates PCE is preparing the Tiny Homes Ordinance for the City of Merced and updating the Zoning Ordinance to provide increased housing choices, encourage affordability by design, promote infill growth, and ensure compliance with State law.

Reference: Leah Brown, Management Analyst | [email protected] | (209) 385-6928 21 City of Kerman On-Call Planning Support Staff (2021-Present) Current, on-going long range projects include:

Management of the City's ADU Program which includes the preparation of pre-approved ADU plans and a how-to-guide for homeowners. PCE also peer reviewed the city's ADU ordinance. Management of the City's Mixed-Use Conceptual Design Program which includes the preparation of mixed-use conceptual designs and design guidelines. Management of the City's Multi-Family Conceptual Design Program which includes the preparation of and infill and site evaluation report and multi-family conceptual designs and design guidelines.

Reference: Jesus R. Orozco, Community Development Department Director | [email protected] | (559) 846-9386.

City of Chowchilla Housing Element (2023 - Present)
PCE is preparing the 2024-2032 Housing Element for the City of Chowchilla. PCE has prepared a public outreach plan and has conducted outreach that has included a survey, community workshops, stakeholder interviews, and attendance at community events. PCE prepared all required components of the housing element document and published the public review draft. In addition to work on the Housing Element itself, PCE is also preparing zoning code text amendments to comply with various housing element programs, the related CEQA document, and is also preparing the Public Safety and Environmental Justice Elements of the Chowchilla General Plan.

Services Provided: project management, public outreach, housing element drafting, CEQA document preparation, text amendment, general plan writing, staff reports.

Cost and Time Control: Project is currently on time and on budget.

Key Personnel:

Bonique Emerson: Oversight
Jenna Chilingerian: Project Manager
Reference: Mark Hamilton | Director of Community Development | [email protected]| (559) 665-8615 x400
C I T Y O F C H O W C H I L L A 2 0 2 4 - 2 0 3 2 H O U S I N G E L E M E N T U P D A T E ( 2 0 2 3 - P R E S E N T )
PCE is preparing the 2024-2032 Housing Element for the City of Chowchilla. PCE has prepared a public outreach plan and has conducted outreach that has included a survey, community workshops, stakeholder interviews, and attendance at community events. PCE prepared all required components of the housing element document and published the public review draft. In addition to work on the Housing Element itself, PCE is also preparing zoning code text amendments to comply with various housing element programs, the related CEQA document, and is also preparing the Public Safety and Environmental Justice Elements of the Chowchilla General Plan.

D E L I V E R A B L E S
The City of Chowchilla Housing Element Update webpage is here: https://www.cityofchowchilla.org/397/Housing-ElementUpdate-2024-2032 View the following on the website:

HCD Review Draft
Introduction to the Housing Element
Ways to Get Involved (including past presentations)
Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu, Kelsey George Reference: Mark Hamilton | Director of Community Development | [email protected]| (559) 665-8615 x400

H O W - T O G U I D E
3 sets of code-compliant, pre-approved detached ADU
standard plans available at no-cost for use by residents and property owners for the permitting and
construction of ADUs in the city of Kerman. The PreApproved ADU Plans are available in three sizes and layouts including a 386 square foot studio/1 bathroom,
498 square foot 1 bedroom/1 bathroom, and 748
square foot 1 bedroom with flex space/1 bathroom,
each available in three varying architectural styles
including California Ranch, Spanish/Mediterranean,
and Cottage. The pre-approved plans ultimately help
interested residents and property owners avoid design
costs and reduce the overall time it takes to submit
and receive building permit approval.

P R E - A P P R O V E D A D U P L A N S

A D U B U I L D I N G P E R M I T A P P L I C A T I O N The City of Kerman ADU Program also
consists of a detailed, how-to guide with
step-by-step instructions for building an
ADU in the city of Kerman. The 20-page
How-to Guide introduces residents and
property owners to ADU basics and walks
them through ADU requirements,
designing an ADU, and preparing and
submitting an ADU application. ADU
concepts and requirements are illustrated
with graphics, icons, and checklists for
ease of use and understanding. The Howto Guide also provides an overview of the available Pre-Approved ADU Plans,
answers frequently asked questions, and
offers references and further reading for
additional assistance and information.

The ADU building permit application specifies submittal requirements that are unique to ADUs, provides general information about ADUs, introduces the pre-approved ADU program, and describes the permit processing procedure.

The submittal requirements checklist contained in the application describes each requirement in detail. This takes the guesswork out of the application process for residents and property owners and ensures that current and future City staff are consistent in implementing the City’s process and procedure for permitting ADUs.

The City of Kerman ADU Program is designed for Kerman residents and property owners to utilize as they navigate the process to build an ADU, with the intent to streamline the ADU permit process and reduce design costs.

C I T Y O F K E R M A N A D U P R O G R A M ( 2 0 2 1 ) 2023 SAN JOAQUIN VALLEY BLUEPRINT AWARD
Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu, Thom Black Reference: Jesus R. Orozco, Community Development Department Director | [email protected] | (559) 846-9386 The Local Agency's Guide to Implementing ADUs in
the San Joaquin Valley provides guidance,
considerations, templates, and examples for use by
cities and counties in the San Joaquin Valley when
implementing ADUs. This suite of tools was
developed by Precision Civil Engineering to include:

ADU Ordinance Template
Staff Report & Hearing Presentation Template
ADU Building Permit Application and Checklist
Template
ADU Internal Policy and Procedure Template
Pre-Reviewed Plans and Elevations
ADU Overview Handout for Front
Counter/Public
ADU How-to Guide Template

A D U I M P L E M E N T A T I O N G U I D E

D E L I V E R A B L E S
PCE has established the San Joaquin Valley ADU Program through the San Joaquin Valley Regional Early Action Planning (REAP) Program to provide technical assistance and expertise for implementing ADUs in San Joaquin Valley communities. The program is intended to assist local government agencies. Efforts are ongoing through 2023 with the following:

S A N J O A Q U I N V A L L E Y R E G I O N A L E A R L Y A C T I O N P L A N N I N G P R O G R A M ( 2 0 2 1 - C O N T . ) ADU Ordinance Template Pre-reviewed Floor Plan Set Pre-reviewed Elevations

S A N J O A Q U I N V A L L E Y A D U T E C H N I C A L A S S I S T A N C E Precision Civil Engineering is now providing technical assistance to local government agencies in customizing the suite of tools for use in their jurisdiction. PCE is currently assisting the City of Stockton, City of Lodi, and the County of Madera. Precision Civil Engineering is offering the following forms of assistance:

ADU Ordinance Implementation
Implementation of Pre-Approved Plans
Preparation of How-to Guide for Homeowners
Public Meetings and Other Implementation Services
Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu ADU Implementation Guide is available to view on the San Joaquin Valley REAP ADU webpage:
https://sjvcogs.org/reap/adus/
As part of these efforts, PCE also facilitated three ADU webinars.

ADUs 101: https://www.youtube.com/watch?
v=ZjpOlaz2MKQ&feature=youtu.be
ADUs 101: https://sjvcogs.org/wpcontent/uploads/2022/05/Accessory-Dwelling-Units101_SJVRPC_2022-05-12-1.pdf ADUs 201: https://sjvcogs.org/reap/reap-workshops/
Reference: Robert Phipps, SJV REAP Manager | [email protected] | (559) 233-4148

C I T Y O F S A N C L E M E N T E H O U S I N G E L E M E N T R E Z O N I N G P R O G R A M ( 2 0 2 2 - C O N T . )
PCE is working with city staff to update the city's Zoning Ordinance on multi-family residential zones and the housing overlay district, rezone several properties to add a Housing Overlay District, and develop Objective Design Standards (ODS) for residential development in the City of San Clemente. This will streamline the processing time for residential projects as well as introduce more housing opportunities within the city. PCE is also responsible for one (1) community survey, one (1) stakeholder workshop, one (1) property owner workshop, and four (4) stakeholder interviews to ensure public engagement and input in these efforts.

PCE conducted extensive public
outreach for the City of San
Clemente's Housing Element
Implementation. The Public
Outreach and Engagement efforts
included the following tasks:

Community-wide survey
1-on-1 stakeholder
interviews
In-person and virtual
community workshops
Branding, including flyer
and social media post
creation
Outreach Report that
aesthetically depicted the
summary and results of the
combined outreach efforts
Assessment of ODS
Project Team: Bonique Emerson, Kelsey George, Jenna Chilingerian, Shin Tu

O U T R E A C H R E P O R T

P R E S E N T A T I O N
Reference: Sara Toma, AICP, Senior Planner, Planning Division | [email protected] | (949) 361-6190

C I T Y O F P O R T E R V I L L E S O U T H O F T U L E R I V E R M A S T E R P L A N ( 2 0 2 2 - C O N T . )
PCE is preparing the South of the Tule River (SoTu) Master Plan for the City of Porterville under Local Early Action Plan (LEAP) funding. The SoTu Master Plan will create a vision and direction for future development and further refine the goals and objectives of the Porterville General Plan for the SoTu area. The SoTu Master Plan will serve as a guiding comprehensive planning document that will encourage and facilitate development on a parcel-by-parcel basis, meaning individual projects may come in and develop their parcel without needing to annex or master plan the entire plan area. The content of the Master Plan includes: 1) goals and objectives, 2) community design and development, 3) land use element, 4) circulation element, and 5) implementation and administration. PCE is also preparing the CEQA environmental assessment that will assess the environmental impacts of the SoTu Master Plan.

S O C I A L

M E D I A

P O S T E R
PCE established a community outreach strategy that
worked well for the City of Porterville and the
community. This strategy included:

Property owner meetings in person
Interactive community-wide workshops
Social media posts, website and event
calendar content
Branding, including flyer and social media
post creation
Market analysis with graphics outlining data
collected
Project Team: Bonique Emerson, Kelsey George, Jenna Chilingerian, Shin Tu

C O N C E P T U A L L A N D U S E M A P S K E T C H

I N - P E R S O N &

O N L I N E

W O R K S H O P S
Reference: Jason Ridenour, Assistant City Manager | [email protected] | (559) 784-7460 SECTION 6.

COST PROPOSAL
27 COST PROPOSAL
PCE'S PROPOSED BUDGET IS AS FOLLOWS:
28 SECTION 7.

REFERENCES
29 30

REFERENCES

RECENT REFERENCES
Below are five (5) references of similar experiences. Detailed information on the references for past projects are described in Section B. Qualifications and Experience.

MARK E. HAMILTON, DIRECTOR OF COMMUNITY AND ECONOMIC DEVELOMENT Community Development Department, City of Chowchilla
Email: [email protected]
Tel: (559) 665-8615 x400
Reference: PCE is currently working on the City’s 2024-2032 Housing Element Length of Services: July 2023 to ongoing

SOPHIA PAGOULATOS, PLANNING MANAGER
Current Planning Division, City of Fresno
Email: [email protected]
Tel: (559) 621-8062
Reference: PCE worked on large scale text amendment and CEQA document for City of Fresno.

Length of Services: 2 years
JESUS R. OROZCO, DIRECTOR
Community Development Department, City of Kerman
Email: [email protected]
Tel: (559) 846-9386
Reference: PCE is the city's on-call planning support staff. PCE has completed application processing and review for CUP and SPR applications.

Length of Services: 2.5 years

GREG THOMPSON, COMMUNITY DEVELOPMENT DIRECTOR
Community Development Department, City of Atwater
Email: [email protected]
Tel: (209) 357-6370
Reference: PCE prepared resolutions and conditions of approval for a housing project. PCE is the city's on-call consultant to provide engineering and environmental planning services.

Length of Services: 3 years

RICKY CAPERTON, FORMER DEPUTY CITY PLANNER
Planning & Development Services Department, Planning Division, City of Clovis Email: [email protected]
Tel: (707) 257-9604
Reference: PCE was the city's on-call planning support staff. PCE has completed planning research, entitlement process, drafting staff reports, and environmental review for initial studies.

Length of Services: 1 year
Edward Dunkel, Jr., CEO & President
p. (559) 449-4500 f.(559) 449-4515
e. [email protected]
Location | 1234 O Street | Fresno, CA 93721
PROVEN
EXPERTISE.

Kern Council of Governments
1401 19th Streets, Suite 300 Bakersfield CA 93301 661-635-2900 Facsimile 661-324-8215 TTY 661-832-7433 www.kerncog.org December 12, 2023
Mark Staples, Director
City of Taft, Planning and Development Services
209 East Kern Street
Taft, CA 93268
Re: Regional Early Action Planning (REAP) Program
Dear Mr. Staples:

This letter is to inform you that your Concept Letter for the use of the REAP Program allocation funds from Kern Council of Governments has been approved. The allocation amount is $73,165.83 payable in one lump sum payment upon acceptance of the provisions of this letter by Taft. The City of Taft proposes to use the additional REAP allocation to hire a consultant to complete the Housing Element, conduct the required Affirmatively Furthering Fair Housing analysis, conduct public outreach, draft the CEQA documents and complete the adoption of the General Plan Amendment that approves the completed Housing Element Update 2023-2031.

The City of Taft agrees to:

1. Conduct activities consistent with the grant requirements,

2. Commits to providing documentation of work completed and other deliverables consistent with the grant requirements including quarterly and final reporting,

3. To comply with the terms and conditions of the Program Notice of Funding Availability, and

4. Expend all funds no later than June 30, 2024.

If you have any questions, please don’t hesitate to contact me at [email protected] or by cell at 661-827-7773.

Congratulations.

Sincerely,
Becky Napier
Becky Napier
Deputy Director – Administration
Please sign below that you agree to comply with the requirements of this allocation and provide Kern COG with an invoice for the $73,165.83 funding.
_________________________________ _________________________ Craig Jones, City Manager Date
REVIEWED BY:

CITY CLERK FINANCE DIRECTOR CITY MANAGER
City of Taft Agenda Report
DATE: JANUARY 16, 2024
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
AGENDA MATTER:

EXTENSION OF MOSS LEVY & HARTZHEIM, LLP AGREEMENT FOR AUDITING SERVICES SUMMARY STATEMENT:

The City entered into an agreement with the Certified Public Accounting firm of Moss Levy & Hartzheim for auditing services on June 19, 2019 and would now like to extend that agreement for auditing services through FYE 2025, with an option for services through FYE 2026.

RECOMMENDED ACTION
Motion to approve the agreement with Moss Levy & Hartzheim, LLP for auditing services through FYE 2026 authorizing the Mayor to sign and find that the activity is not a project per the California Environmental Quality Act (CEQA) as set forth in Section 15060(c)(3) and Section 15378 of the CEQA Guidelines.

IMPACT ON BUDGET (Y/N): No
ATTACHMENT (Y/N): Yes, Agreement
PREPARED BY: Finance Director

AGREEMENT BETWEEN

CITY OF TAFT AND

MOSS LEVY & HARTZHEIM, LLP
THIS AGREEMENT is made and entered into by and between the City of Taft, a Municipal Corporation, hereinafter referred to as "CITY" and the firm of MOSS LEVY & HARTZHEIM, LLP., Certified Public Accountants, hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to extend the current agreement, dated June 19, 2019, for an additional 2 years with an option of 1 additional year. The extension will be for FYE 2024, 2025 and with the option of audit FYE 2026; and
WHEREAS, CONSULTANT is qualified and agreeable to render the aforesaid services for the extended terms;
NOW, THEREFORE, the parties hereto do hereby agree as follows:

A) CITY hereby agrees to engage CONSULTANT and CONSULTANT hereby agrees to continue to perform services for the FYE 2024, 2025 and the optional FYE 2026 hereafter set forth in the Original Request for Proposal and signed Agreement dated June 19, 2019 and in accordance with CONSULTANT's response to CITY's Request for Proposal.

B) CITY agrees to pay CONSULTANT the fees set forth in Appendix A, such payments to be made at monthly intervals during the course of this engagement and at such times as CONSULTANT delivers work products and substantiated billing invoices as indicated further in this Agreement.

C) CONSULTANT agrees to commit Craig Hartzheim and Hadley Hui as an Audit Partner for this engagement.

D) Notice
Any notice required under this contract may be personally served on the other party, by the party giving notice, or may be served by certified mail, return receipt requested, to the following addressee:

Moss, Levy, & Hartzheim, LLP City of Taft
Attn: Craig Hartzheim Attn: Finance Director
5800 Hannum Avenue, Suite E 209 E Kern Street
Culver City, CA 90230 Taft, CA. 93268
IN WITNESS THEREOF, the authorized parties have below signed:

CONSULTANT: CITY:

By By
Dave Noerr, Mayor
_____________________________________
RECOMMENDED AS TO CONTENT:

By
Craig Jones, City Manager
Dated:

ATTEST:

By
Yvette Mayfield, MMC
City Clerk
Appendix A

COST SUMMARY MATRIX
Audit Work Cost Proposal Form:

Fiscal Year
*** For 1 major program. Additional major programs will cost $2,000 each.

Service 2023-24 2024-25
City Audit and Related Reports $ 41,540 $ 43,700
Single Audit and Related Reports*** $ 3,450 $ 3,600
WWTP Separate Report $ 2,600 $ 2,730
Cities State Controller’s Report $ 2,050 $ 2,175
Discount $ (5,000) $ (5,100)
Total Fiscal Year $ 44,640 $ 47,105