Tehachapi City Council
December 4, 2023

TEHACHAPI POLICE DEPARTMENT

COMMUNITY ROOM
220 WEST C STREET
AGENDA

TEHACHAPI CITY COUNCIL REGULAR MEETING,

TEHACHAPI REDEVELOPMENT SUCCESSOR AGENCY REGULAR MEETING,

TEHACHAPI PUBLIC FINANCING AUTHORITY REGULAR MEETING, AND

TEHACHAPI CITY FINANCING CORPORATION REGULAR MEETING
MONDAY, DECEMBER 4, 2023 - 6:00 P.M.

Persons desiring disability-related accommodations should contact the City Clerk prior to the meeting for the accommodation. A copy of any writing that is a public record relating to an open session of this meeting is available at City Hall, 115 South Robinson Street, Tehachapi, California.

Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 115 S. Robinson Street, Tehachapi, CA. Any items distributed to the City Council after posting of the Agenda Packet will be available for inspection at the Office of the City Clerk at City Hall. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (661) 822-2200.

CALL TO ORDER

ROLL CALL

INVOCATION
Participation in the invocation is strictly voluntary. Each city councilmember, city employee, and each person in attendance may participate or not participate as he or she chooses.

PLEDGE TO FLAG

CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine and non-controversial by city staff. Consent items will be considered first and may be approved by one motion if no member of the council or audience wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent agenda and will be considered in listed sequence with an opportunity for any member of the public to address the city council concerning the item before action is taken. Staff recommendations are shown in caps.

AUDIENCE ORAL AND WRITTEN COMMUNICATIONS
The City Council welcomes public comments on any items within the subject matter jurisdiction of the Council. We respectfully request that this public forum be utilized in a positive and constructive manner.

Persons addressing the Council should first state their name and area of residence, the matter of City business to be discussed, and the organization or persons represented, if any. To ensure accuracy in the minutes, please fill out a speaker’s card at the podium. Comments directed to an item on the agenda should be made at the time the item is called for discussion by the Mayor. Questions on non-agenda items directed to the Council or staff should be first submitted to the City Clerk in written form no later than 12:00 p.m.

TEHACHAPI CITY COUNCIL REGULAR MEETING,

TEHACHAPI REDEVELOPMENT SUCCESSOR AGENCY REGULAR MEETING,

TEHACHAPI PUBLIC FINANCING AUTHORITY REGULAR MEETING, AND

TEHACHAPI CITY FINANCING CORPORATION REGULAR MEETING
MONDAY, DECEMBER 4, 2023 - 6:00 P.M. - PG. 2
on the Monday preceding the Council meeting; otherwise, response to the question may be carried over to the next City Council meeting. No action can be taken by the Council on matters not listed on the agenda except in certain specified circumstances. The Council reserves the right to limit the speaking time of individual speakers and the time allotted for public presentations.

1. Public comment

CITY CLERK REPORTS

ALL ORDINANCES SCHEDULED FOR INTRODUCTION OR ADOPTION AT THIS MEETING SHALL BE READ

BY TITLE ONLY
Tehachapi City Council Unassigned Res. No. 55-23
Tehachapi City Council Unassigned Ord. No. 23-04-776
Tehachapi Redevelopment Successor Agency Unassigned Res. No. 02-23 Tehachapi Public Financing Authority Unassigned Res. No. 01-23 * 2. Minutes for the Tehachapi City Council, Tehachapi Redevelopment Successor Agency, Tehachapi Public Financing Authority, and the Tehachapi City Financing Corporation regular meeting held on November 20, 2023 – APPROVE AND FILE

FINANCE DIRECTOR REPORTS
* 3. Disbursements and bills for November 16, 2023 through November 28, 2023 - AUTHORIZE PAYMENTS

4. RSI Disbursements and bills for November 16, 2023 through November 28, 2023 – AUTHORIZE

PAYMENTS

PUBLIC WORKS DIRECTOR REPORTS
* 5. P & J Electric, Inc. - First Amendment to the Agreement for On-Call Services – APPROVE THE FIRST

AMENDMENT TO THE AGREEMENT FOR ON-CALL ELECTRICAL SERVICES BETWEEN THE CITY OF TEHACHAPI AND P & J ELECTRIC, INC. THROUGH DECEMBER 31, 2024, AND AUTHORIZE THE CITY

MANGER TO SIGN, SUBJECT TO CITY ATTORNEY APPROVAL

6. Comprehensive Tree Maintenance agreement with Brightview Tree Care Services – APPROVE THE TREE CARE AGREEMENT WITH BRIGHTVIEW FOR A TOTAL ONE-TIME COST OF $25,712.00 AND AUTHORIZE THE CITY MANAGER TO APPROVE ANY CHANGE ORDERS UP TO A MAXIMUM OF 10% OF THE ORIGINAL CONTRACT (OR $2,571)

7. Second reading and adoption of an ordinance regarding a Fats, Oils, and Grease Control Program –

ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEHACHAPI AMENDING SUBSECTION B, SECTION 8.36.060 “SPECIFIC LIMITATIONS OF WASTES INTO WASTEWATER SEWERS”, AND ADDING A NEW ARTICLE V “FATS, OILS, AND GREASE CONTROL PROGRAM” TO CHAPTER 36 “INDUSTRIAL WASTES”, TITLE 8 “HEALTH AND SAFETY” OF THE TEHACHAPI MUNICIPAL CODE TO ADOPT A FATS,

OILS, AND GREASE CONTROL PROGRAM FOR FOOD SERVICE ESTABLISHMENTS AND FINDING THE

ORDINANCE TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT

TEHACHAPI CITY COUNCIL REGULAR MEETING,

TEHACHAPI REDEVELOPMENT SUCCESSOR AGENCY REGULAR MEETING,

TEHACHAPI PUBLIC FINANCING AUTHORITY REGULAR MEETING, AND

TEHACHAPI CITY FINANCING CORPORATION REGULAR MEETING
MONDAY, DECEMBER 4, 2023 - 6:00 P.M. - PG. 3

CITY MANAGER REPORTS

8. Report to Council regarding current activities and programs – VERBAL REPORT

COUNCILMEMBER REPORTS
On their own initiative, a Councilmember may ask a question for clarification, make a brief announcement, provide a reference to staff or other resources for factual information, take action to have staff place a matter of business on a future agenda, request staff to report back at a subsequent meeting concerning any matter, or make a brief report on his or her own activities. (Per Gov’t. Code §54954.2(a)) If an item is listed below the Council has the option to take action or refer the matter to staff for a later agenda.

CLOSED SESSION

1. Closed session minutes of November 20, 2023 meeting – APPROVE AND FILE

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: Water Rights Lease
Agency Negotiating Party: City Manager and Public Works Director Negotiating Party: Lester A. Safier Trust
Under Negotiation: Price and Terms of Payment

3. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) and paragraph (3) of subdivision (e) of Section 54956.9: (one potential case)

4. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (one potential case)

5. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Paragraph (1) of subdivision (d) of § 54956.9
Tehachapi-Cummings County Water District v. City of Tehachapi, et. al.

ADJOURNMENT

TEHACHAPI POLICE DEPARTMENT COMMUNITY ROOM
220 WEST C STREET

MINUTES

TEHACHAPI CITY COUNCIL REGULAR MEETING,

TEHACHAPI REDEVELOPMENT SUCCESSOR AGENCY REGULAR MEETING,

TEHACHAPI PUBLIC FINANCING AUTHORITY REGULAR MEETING, AND

TEHACHAPI CITY FINANCING CORPORATION REGULAR MEETING
MONDAY, NOVEMBER 20, 2023 – 6:00 P.M.

NOTE: Wi, Sm, Da, Pa and Po are abbreviations for Council Members Wiggins, Smith, Davies, Pauer, and Pogon-Cord, respectively. For example, Wi/Smdenotes Council Member Wiggins made the motion and Council Member Smith seconded it. The abbreviation Ab means absent, Abd abstained, Ns noes, and NAT no action taken.

ACTION TAKEN

CALL TO ORDER
Meeting called to order by Mayor Davies at 6:00 pm

ROLL CALL
Roll call by City Clerk Tori Marsh

Present: Mayor Davies, Mayor Pro Tem Pogon-Cord, Councilmember Pauer, and Councilmember Wiggins

Absent: Councilmember Smith

INVOCATION
Led by Pastor Mark Bixler, Tehachapi Church of Christ

PLEDGE TO THE FLAG
Led by Mayor Davies
CONSENT AGENDA Approved
Wi/Pa Motion Carried
Ab Sm

AUDIENCE ORAL AND WRITTEN COMMUNICATIONS

1. Public comment

CITY CLERK REPORTS
* 2. Minutes for the Tehachapi City Council, Tehachapi Redevelopment Successor Agency, Tehachapi Public Financing Authority, and the Tehachapi City Financing Corporation regular meeting held on November 6, 2023 – APPROVED AND FILED Approved And Filed
Wi/Pa Motion Carried
Ab Sm
Tehachapi City Council Regular Meeting – November 20, 2023 Tehachapi Redevelopment Successor Agency Regular Meeting Tehachapi Public Financing Authority Regular Meeting And Tehachapi City Financing Corporation Regular Meeting ACTION TAKEN

FINANCE DIRECTOR REPORTS
* 3. Disbursements and bills for November 1, 2023 through November 15, 2023 -

AUTHORIZED PAYMENTS
Authorized Payments
Wi/Pa Motion Carried
Ab Sm

4. RSI Disbursements and bills for November 1, 2023 through November 15, 2023 – AUTHORIZED PAYMENTS
Mayor Davies Recused Himself
Due To A Potential Conflict. He
Is An Employee Of RSI.

Authorized Payments
Pa/Wi Motion Carried
Ab Sm
Abd Da

5. City of Tehachapi Investment report through October 2023 – RECEIVED REPORT Received

AIRPORT MANAGER REPORTS
* 6. Aeronautical Ground Lease Agreement for Hangar 56W – APPROVED THE AERONAUTICAL GROUND LEASE AGREEMENT FOR HANGAR 56W BETWEEN

THE CITY OF TEHACHAPI AND STEPHEN AND JENNA SAMUELIAN
Approved The Aeronautical
Ground Lease Agreement For
Hangar 56w Between The City Of
Tehachapi And Stephen And
Jenna Samuelian
Pa/Wi Motion Carried
Ab Sm

DEVELOPMENT SERVICES DIRECTOR REPORTS
* 7. Vacation of a portion of an Irrevocable Offer of Dedication for a public access easement for a portion of APN 415-130-85 – ADOPTED RESOLUTION NO. 53-23

OF THE CITY COUNCIL OF THE CITY OF TEHACHAPI VACATING AN EASEMENT PURSUANT TO CALIFORNIA STREETS AND HIGHWAYS CODE SECTIONS 8330 ET

SEQ AND DIRECTED STAFF TO RECORD SAME
Adopted Resolution No. 53-23 Of
The City Council Of The City Of
Tehachapi Vacating An Easement
Pursuant To California Streets
And Highways Code Sections
8330 Et Seq And Directed Staff
To Record Same
Wi/Pa Motion Carried
Ab Sm

PUBLIC WORKS DIRECTOR REPORTS

8. Declaration of surplus land (APN 224-120-09) – PUBLIC WORKS DIRECTOR DON MARSH GAVE STAFF REPORT; ADOPTED RESOLUTION NO. 54-23 OF THE CITY

COUNCIL OF THE CITY OF TEHACHAPI DECLARING PURSUANT TO
GOVERNMENT CODE SECTION 54221 THAT REAL PROPERTY OWNED BY THE

CITY AND IDENTIFIED AS A PORTION OF THE SOUTHEAST QUARTER OF SECTION 28, TOWNSHIP 32 SOUTH, RANGE 34 EAST, MOUNT DIABLO BASE AND MERIDIAN, IN THE COUNTY OF KERN, STATE OF CALIFORNIA (APN 224- 120-09) IS SURPLUS LAND AND NOT NECESSARY FOR THE CITY’S USE, FINDING

THAT SUCH DECLARATION IS EXEMPT FROM ENVIRONMENTAL REVIEW

UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND TAKING

RELATED ACTIONS
Adopted Resolution No. 54-23
Of The City Council Of The City
Of Tehachapi Declaring
Pursuant To Government Code
Section 54221 That Real
Property Owned By The City
And Identified As A Portion Of
The Southeast Quarter Of
Section 28, Township 32 South,
Range 34 East, Mount Diablo
Base And Meridian, In The
County Of Kern, State Of
California (Apn 224-120-09) Is
Surplus Land And Not Necessary
For The City’s Use, Finding That
Such Declaration Is Exempt
From Environmental Review
Under The California
Environmental Quality Act, And
Taking Related Actions
Pa/Po Motion Carried
Ab Sm
*
Tehachapi City Council Regular Meeting – November 20, 2023 Tehachapi Redevelopment Successor Agency Regular Meeting Tehachapi Public Financing Authority Regular Meeting And Tehachapi City Financing Corporation Regular Meeting ACTION TAKEN

9. Wastewater Treatment Plant Screw Replacement Project – DEPUTY PUBLIC WORKS DIRECTOR TYLER NAPIER GAVE STAFF REPORT; APPROVED THE

PURCHASE AND REPLACEMENT OF THE EAST HEADWORKS SCREW PUMP AT THE WASTEWATER TREATMENT PLANT FOR A TOTAL COST OF $160,210.00

FROM LAKESIDE EQUIPMENT CORPORATION AND AUTHORIZED THE CITY MANAGER TO APPROVE ANY CHANGE ORDERS UP TO 10% OF THE ORIGINAL CONTRACT AMOUNT (OR $16,021.00)
Approved The Purchase And
Replacement Of The East
Headworks Screw Pump At The
Wastewater Treatment Plant
For A Total Cost Of $160,210.00
From Lakeside Equipment
Corporation And Authorized
The City Manager To Approve
Any Change Orders Up To 10%
Of The Original Contract
Amount (Or $16,021.00)
* 10. Weed Abatement (spraying and maintenance) – APPROVED THE CONTRACT BETWEEN BRIGHTVIEW LANDSCAPE SERVICES, INC., AND THE CITY OF TEHACHAPI FOR WEED ABATEMENT FOR AN ANNUAL COST OF $48,528.00 (OR $4,044.00 PER MONTH) AND AUTHORIZED THE CITY MANAGER TO APPROVE ANY CHANGE ORDERS UP TO A MAXIMUM OF 20% OF THE ORIGINAL CONTRACT (OR $9,705.60)
Approved The Contract
Between Brightview Landscape
Services, Inc. And The City Of
Tehachapi For Weed Abatement
For An Annual Cost Of
$48,528.00 (Or $4,044.00 Per
Month) And Authorized The City
Manager To Approve Any
Change Orders Up To A
Maximum Of 20% Of The
Original Contract (Or $9,705.60)
Wi/Pa Motion Carried
Ab Sm

11. First reading and introduction of an ordinance regarding a Fats, Oils, and Grease Control Program – DEPUTY PUBLIC WORKS DIRECTOR TYLER NAPIER GAVE STAFF REPORT; APPROVED THE FIRST READING BY TITLE ONLY, AN ORDINANCE

OF THE CITY COUNCIL OF THE CITY OF TEHACHAPI AMENDING SUBSECTION B, SECTION 8.36.060 “SPECIFIC LIMITATIONS OF WASTES INTO WASTEWATER SEWERS”, AND ADDING A NEW ARTICLE V “FATS, OILS, AND GREASE CONTROL PROGRAM” TO CHAPTER 36 “INDUSTRIAL WASTES”, TITLE 8 “HEALTH AND SAFETY” OF THE TEHACHAPI MUNICIPAL CODE TO ADOPT A FATS, OILS, AND

GREASE CONTROL PROGRAM FOR FOOD SERVICE ESTABLISHMENTS AND

FINDING THE ORDINANCE TO BE EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
Approved The First Reading By
Title Only, An Ordinance Of The
City Council Of The City Of
Tehachapi Amending Subsection
B, Section 8.36.060 “Specific
Limitations Of Wastes Into
Wastewater Sewers”, And
Adding A New Article V “Fats,
Oils, And Grease Control
Program” To Chapter 36
“Industrial Wastes”, Title 8
“Health And Safety” Of The
Tehachapi Municipal Code To
Adopt A Fats, Oils, And Grease
Control Program For Food
Service Establishments And
Finding The Ordinance To Be
Exempt From The California
Environmental Quality Act
Po/Da Motion Carried
Ab Sm

ASSISTANT CITY MANAGER REPORTS
* 12. Contract with Zambelli Fireworks Manufacturing Company for July 4, 2024 fireworks display – APPROVED THE CONTRACT WITH ZAMBELLI FIREWORKS MANUFACTURING COMPANY FOR THE JULY 4, 2024 FIREWORKS DISPLAY AT THE COST OF $48,000 AND AUTHORIZED THE CITY MANAGER TO SIGN Approved The Contract With
Zambelli Fireworks
Manufacturing Company For
The July 4, 2024 Fireworks
Display At The Cost Of $48,000
And Authorized The City
Manager To Sign
Wi/Po Motion Carried
Ab Sm

POLICE CHIEF REPORTS

13. Second reading and adoption of an ordinance establishing a Military Equipment Use Policy – POLICE CHIEF STANDRIDGE GAVE STAFF REPORT; ADOPTED ORDINANCE NO. 23-03-775 OF THE CITY COUNCIL OF THE CITY OF TEHACHAPI Adopted Ordinance No. 23-03-
774 Of The City Council Of The
City Of Tehachapi Adopting A
Military Equipment Use Policy
Tehachapi City Council Regular Meeting – November 20, 2023 Tehachapi Redevelopment Successor Agency Regular Meeting Tehachapi Public Financing Authority Regular Meeting And Tehachapi City Financing Corporation Regular Meeting ACTION TAKEN

ADOPTING A MILITARY EQUIPMENT USE POLICY GOVERNING THE USE OF

MILITARY EQUIPMENT BY THE TEHACHAPI POLICE DEPARTMENT
Governing The Use Of Military
Equipment By The Tehachapi
Police Department
Pa/Po Motion Carried
Ab Sm

CITY MANAGER REPORTS

14. Report to Council regarding current activities and programs – VERBAL REPORT

COUNCILMEMBER REPORTS

CLOSED SESSION

1. Closed session minutes of November 6, 2023 meetings Approved And Filed Wi/Po Motion Carried
Ab Sm

2. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) and paragraph (3) of subdivision (e) of Section 54956.9: (one potential case) No Reportable Action

3. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (one potential case)
No Reportable Action

4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Paragraph (1) of subdivision (d) of Section 54956.9
Name of Case: Tehachapi-Cummings County Water District v. City of Tehachapi, et. al.

No Reportable Action

ADJOURNMENT
The City Council/Boards adjourned at 6:45 p.m. to a City Council, Tehachapi Redevelopment Successor Agency, Tehachapi Public Financing Authority and Tehachapi City Financing Corporation Regular Meeting to be held on Monday, December 4, 2023 at 6:00 pm.

Adjourned At 6:45 pm
__________________________________

TORI MARSH, CMC
City Clerk, City of Tehachapi, California
Approved this 4th day
of December 2023.
___________________________

MICHAEL DAVIES
Mayor, City of Tehachapi, California
Accounts Pavable
Checks by Date - Detail by Vendor Number
User afrescas
Print€d: ll/28D023 Atl&PM

CITY OF
check No vendor No
Invoice No
Vendor Name
Dercription

TEHACHAPI

CALIFORNIA
Check Date
Reference
CheckAmount
ACH 0017
712143
7\2r',t0
712110-A
712110-B
7t2237
712237-A
7t223t-B
American Business Machines
GG/Black Toner
Pw/Canon Copier Toner
Wti/Canon Copier Toner
Swr/Canon Copier Tonsr
PWCanon Copier Oct l5-Nov 14 2023
Wtr/Canon Copier Oct 1s-Nov 14 2023
Swr/Canon Copier Oct ls-Nov 14 2023
Total for this ACH Check for Vendor 0017:

Total for Vendor 0017 (American Business Machin€s):

BSKAssociatgs
Grind & Overlay g F/ Pauley
Valley Rec Park
Tract 6248
Wtr/Drinking Waler Samples
Wtr/Drinking Water Samples
Wtr/Drinking Wat€r Sarnples
Wtr/Drirking Waler Samples
Total for this ACH Check for Vendor 0061:

Toral for vendor 0061 (BSK Associates).
r 5.00

5.00 5.00

5.00 17.77
t7.7'l
t't.7'l
E3.31
0061
0l M205
010/.209
l04l7lR
AG25936
AG2636l
AG26903
AG2700?
ACH 0300
520353547
520353548
52M51720
52M51721

83.31 5,977.OO
1,337.75
1,594.',75

30.00 91.00

30.00 91.00
9,151.50
9,151.50

39.55 ACH 0155
8-299-16854
ACH 0182
8607
FedEx
Dennison Bike & Ped
P&J Electric Inc.

PWNew Gate at Shop
Total for this ACH Check for Vendor 0155:

Total for Vendor 0155 (FedEx):
.]9.55
3,022.92
Total for lhtu ACH Check for Vendor 0 I 82:

Total for Vendor 0 I 82 (P&J Electric Inc.):

Missioo Linen & Uniform Service
PWLinen Mainlenance/Mats
SVr/WWTP Mats
PWLinen Maint€nance/Mats
SWr/WWTP Mats
3,022.92
3,022.92
252.26

34.13 250.70

34.13 AP Ch€cks by Date - Detail by Vetrdor Numb€r ( Ill28l2v3 4:18 PW Page I Check No Vendor No
Invoice No
Vendor Name
Description
Ch€ck Date
Referenca
CheckAmount
Total for this ACH Ch€ck for Vendor 0300:

Total for Vendor 0300 (Mission Linen & Uniform Service):

Quinn Company
PD/Service cenemtor
Wtr/Service Generator
Total for this ACH Check for V€ndor 0347:

Total for Vendor 0347 (Quinn Company):

South€m Califomia Edison
Strts/8003135063/E00 S Cuny St #A./Oct l3-No.

Air/8000146155/Dennison s/o Hwy 58/Oct l6-N
Air/80001 524221314 N Hayes Sr/Oct 16-Nov 14
Air/8000361331/314 N Hayes St PapVOct l6-N(
Air/8000880034i314 N Hayes St #c3/Oct l5-N(
Airl8001 144201/3 14 N Hayes St #B/Oct I 6-No!
Air/800331244?/314 N Hayes St/Oct 16-Nov 14
Air/8003312881/999 l/2 Hayes/Oct l6-Nov 14 i
Air/8003326595/3 16 N Mojave St/Oct l6-Nov I
Air/80033546144lr'est End Teh Airport/Oct l6-N
Pw/8001026848/101 CommercialWay/Oct l6-l
GG/8003354652/ I 15 S Robinson St/Oct l6-Nov
DSD/8003367862/l l7 S RobirBon Stoct l6-No
Air/800103?981/409 Bryan Ct/Oct l6-Nov 14 2t
Sttu/8000778639/1668 Tehachapi BIvd A/Oct 1l
Strts/8000779431/ 1668 Tehachapi Blvd B/Oct 1i
Strls/8003489234/500 Tucker R Oct I8-Nov I(
Strfs/80024753 81/2069 E Tehachapi Blvd B/Oct
Stts/8002489094/2069 E Tehachapi Blvd A/Oct
Stru/8000502976/318 East E St/Oct lg-Nov 19 i
Strts/8001 I l5l3 8/ I 14 S Green S/Oct l9-Nov l9
Strts/80009?3948/l 13 S Mojave St/Oct lg-Nov
{iC/4002106211 l2OO V,l Tehachapi Blvd/Oci 20-
PD/800289341l/220 W€st C St./Oct 20-Nov 20;
DninJ8002422444/305 lndustrial Pk{y/Oct 23-1
GG/8003326651/109 E Tehachapi Btvd/Oct 23-l
Swr/8003352493/880 Enterprise/Oct 23-Nov 2l
Swr/80025212M/800 Enteipris€/Oct 23-Nov 21
Stts/8003885019/333 l/2 E Tehachapi Blvd/Oct
Sfrs/80m9512321209 1/2 E Tehachapi Blvd/Oct
Total for this ACH Check for Vendor 0372:

Total for Vendor 0372 (Southem Califomia Edison):

HD Supplies Inc.

Wtr/Chlorine Reagent Set
Total for this ACH Check for Vendor 0450:

Total for Vendor M50 (HD Supplies Inc.):
57 | .22
ACH 0347
woN60019387
woN60019388
ACH 0372
tl142023
t1152023
I I152023-A
I I152023-B
1n52023-C
11152023-D
|152023-E
ll152023-F
1l r52023-c
11152023-H
11152023-I
u 152023-J
11152023-K
11t52023-L
11t72023
11112023-A
11172023-B
t\172023-C
11172023-D
t\202023
11202023-A
I1202023-B
t1212023
t1212023-A
t1222023
t1222023-A
11222023-B
tt222023-C
t1222023-D
n222023-E
ACH 0450
oo174652
s't |.22
|,799.29
1,088.11
2,887.40
2,887.40

84.04 225.O4
103.24

75.71 t8.81
284.64
147.06
264.a1

36.',72

48.16 71.88
|,169.26
431.18
242.',73

72.08 13.E4

0.07 28.84

64.42 55.91
I18.,14

15.',70
173.95
2,826.44

64.62 59.88
2,',|62.50
12,365.25

74.80 16.24
2t,917 .30
21,97 7 .30
843.92
843.92
843.92
AP Checks by Date - Detail by Vendor Number (ll /28/2023 4:l8PM) Page 2 Check No VendorNo
Invoice No
Vendor Nrme
Delcription
Check Drte
Rcference
CheckAmount
ACH M76
330364
WITTS Everythhg for the Office
G6/Sptues,/Desk Calendar/Copy Paper/D€sk Tra
Total fo! this ACH Check for Vendor 0476:

Total for Vendor 0476 (WTTS Everyahing for the Ofice):

Safety-Kleen Syst€ms htc.

Pwwashcr Solvent
Tolal for this ACH Check for Verdor 0509:

Total for Vendor 0509 (Safety-Kleetr Systems Inc-):

Scotts Auto Body Inc.

PW^r'-24 Aligrment
PW^r'-24 Alignincht
Total fo. this AcH check for Vendor 0524:

Total for Vendor 0524 (Scotti Auto Body Inc.):
315.57
315.57
315.57
2t6.50
ACH
ACH
ACH
0509
92826250
0524
v24
v26
0817
to1624569
oE42
T19429
T19429-A
216.50
ACH
216.50

85.00 95.00
180.00
Kimball Midwest
PWShop Supplies
1E0.00
571.15
Tolal for this ACH Check for vcndor 081?:

Total for Vendor 08 I 7 (Kimball Midwest):

Kem County Public Works Dept.

Dial A Ridc Oct 2023/Total Op€rEting Cost
Dial A Ride Oct 2023/Less Farebox Revenue
Total for lhis ACH Check for V€trdo. 0842:

Total for Vendor 0842 (Kem County Public Works Dept.):

Kem County Environmental Health Divislo
Air/Stat€ Service C'hg - Oversite
Total for this ACH Check for Vendor 1070:

Tolal for Vendor I 070 (Kem County Environmedtal Health Division):

Eastern Kern County Air Polludon Control
Gc/Generator Permits #00288006
Pwcenerator Permits #00288014
Wh/Generator Permits #00288005/ I 0/12
Wtr/Generator Pennits #00288001/09/l l/13
Wtr/G€neraior Permits #00288007B/8A
577.15
ACH
577.15
14,801.82
-221.48
14,580.34
14,580.34

10.00 1070
IN(Xt6954
ACH 1229
t2072023
12072023-A
t2072023-B
12072023-C
12072023-D

10.00 10.00
309.00
151.00
1,945.00
2,652.00
422.00
AP Chects by Date - Detail by V€ndor Numb€r (11/28/2023 4:18 PM) Page 3 Check No Vendor No
Invoice No
ACH 1286
57312
ACH 1329
11407
ACH 1469
11212023
I 132023
ACH 1743
11012023
Vendor Name
Description
Check Date
Reference
Total for this ACH Check for Vendor 1229:

Total for Vendor 1229 (Eastern Kem County Air Pollution Control District):

M&M's Sports Uniforms & Embroidery
Std Cast Plaque/In Memory of Eldon Kordes
Total for this ACH Check for Vendor 1286:

Total for Vendor 1286 (M&M's Sports Uniforms & Embroidery):

Tehachapi Plumbing Company
PW/Senior Center Toilet Repair
Total for this ACH Check for Vendor 1329:

Total for Vendor 1329 (Tehachapi Plumbing Company):

Kem County Auditor-Controller-County Cl
Notice of Exemption Filing/Sale of Surplus Lane
CEQA Filing Fee/Burger Bros
Total for this ACH Check for Vendor 1469:

Total for Vendor 1469 (Kem County Auditor-Controller-County Clerk):

County of Kem Department of Agriculture
Air/Permit #MGP-9-200/Retail Motor Fuel Mete
Total for this ACH Check for Vendor 1743:

Total for Vendor 1743 (County of Kem Department of Agriculture & Measurement Standards):

ACH 1982
R-00482867
R-00482867-A
R-00482867-B
R-00482867-C
R-00482867-D
R-00482867-E
R-00482867-F
R-00482867-G
R-00482867-H
R-00482867-I
R-00482867-J
ACH 2215
P22117-0J
SSD Systems
Annex Alarm Services/Dec 2023
Public Works Alarm Services/Dec 2023
Public Works Trailer Alarm Services/Dec 2023
Water Treatment Facility Alarm Services/Dec 20
WWTP Treatment Facility Alarm Services/Dec;
Water Storage Facility Alarm Services/Dec 2023
WWTP Storage Facility Alarm Services/Dec 20,
RR Depot Alarm Services/Dec 2023
City Hall Alarm Services/Dec 2023
Airport+ State-County Tax/Alarm Services/Dec
Police Dept+ State-County Tax/Alarm Services/
James E Thompson Inc.

Valley Recreational Park
Total for this ACH Check for Vendor 1982:

Total for Vendor 1982 (SSD Systems):

AP Checks by Date - Detail by Vendor Number (11/28/2023 4: 18 PM) Check Amount
5,479.00
5,479.00
372.43
372.43
372.43
153.00
153.00
153.00

50.00 50.00
100.00
100.00
144.40
144.40
144.40

53.80 54.53

73.41 50.03

50.02 35.63

35.63 92.81

49.41 76.78
232.58
804.63
804.63
100,802.10

Check No Vendor No
Irvoice No
Vendor Nrme
De3criptlon
Check Date
Refererce
CheckAmount
Total for this ACH Check for Verdor 22 I 5:

Total for Vendor 2215 (James E Thompson Inc.):

DataProse Inc.

ReflUtility Bills Pri4ting Oci 2023
Wt/Utility Bills Printing Oct 2023
Swrtutility Bills Printing Ocr 2023
ReflUtility Bills Postag€ Oct 2023
Wtrrutility Bills Postage Oct 2023
Swrrudlity Bills Postage Oct 2023
Total for this ACH Check fot Vendor 247t:

Total for v€ndor 2478 (DataProse Inc.):

Holliday Rock Co. Inc.

Strts/Sidcwalk on F Sr
St s/Side*alk Tehacbapi Blvd
100,802.10
ACH 24'18
DP23M32'l
DP23M321-A
DP23M327-B
DP2304327 -C
DP23M327-D
DP2304327-E
2600
t576467
15t0468
ACH 2695
A-2211808
B-4134?80
c451057E
D451057E
E-3121778
F- I1802
G-610603
H-9011868
r-913506?
J-9511004
K-9610695
L-96t0697
M-9624214
N-8011929
GE5ll086
P-?51I l?6
Q-3511,f46
R-3511463
s-26r1297
T-26lL321
u- 1012166
v-15 t 1667
w-l5l l6?4
x-l6l1426
v-511743
yA-624730
YB-624138
vc-75239E9
YD-60123 t6
YE-6135766
100,802.10
177.15
t7'7;t6
177.16
521.59
521.60
521.60
2,098.06
ACH
2,09E.06
2,150.48
937.45
Total for this ACH check for Vendo! 2600:

Total for Vendor 2600 (Holliday Rock Co. Inc.):

Home Depot Credit Services
Pw/Rctum - Tools
Pw^tulch - Traitr Depot
Pw/Tools
Pwcentennial Plaza
PWIools for Stre€t
PWIools
PW nigation R@air
PwAsphalt Tack Trailer Fuel
Wtr^y'ehiclo Freshner
LlD/Irrigatiotr REEir
Wf^leter Box Repair
Pwstapl€s for City Hdl
Wtrnr'-46 Siderails
Wtr/Firo Hydlant Painting
Wh/Safety Gloves
PWAshe Mllage lrrigation Rep'air
Swr/Insulating Piper
Pwlrrigation Repair
LLD nigation Repair
SWi/WWTP Insulatioa for Pipes
Pw^y'-3o Truck Supplies
Pw/Tools
PWTrash Bags
Wtr/Tools
Pwcraffiti Cle3n Up by BSE
SWT^ffWTP Valve Repair
PWDepot Inigation Repair
Pwclarifier Repaii
Strts/Sidewalk Replacement - F St.

Wtr/Pip€ Insolation at Wells
3,0E7.93
3,087.93
-183.36
l9?.85
4t.36

4.30 244.6

24.12 11.88

70.34 13.57

16.45 4.74

25.38 136.07
t2.42

15.31 12.54

4.57 t4.67

25.07 222.28
?0.30
l E 1.60
141.02

19.14 7.05

20.37 9.O2

49.05 AP Checks by Date - Detail by Vendor Number (11/28/2023 4tl8PW Page 5 CheckNo Verdor No Vendor Nrme
Invoice No Description
Check D.tc
Rcfcrerce
CheckAmount
YF-6135784
YG-6524096
vH-66l1791
\1-66t1197
YJ-6624995
YK-5512137
YL-5512137
YM-5512180
YN-5611848
YG.5625075
YP-451223r
vQ4524226
YR-3012475
YS-3620099
YT-3620099
Yu-9012592
YV-913026t
YW-95 r 2586
\x-9524572
vY-9524623
Y2-9620403
z-813031I
zA-8512698
zB-a62M47
zc-1t30354
m-6t3M26
2B.65t2853
zF-6512868
zG-65t2469
zJl-6612469
zt-6612491
Wtr/Batlsri€s
PWB€ekay Light Repair
Pw,^y'alve Box
Pw/Iools
Pwcraffiti Rsmoval - Vall€y Overpass
PW/T-I16 Towsmart
PWTools
PWTools
Air/Buckets
Pwkrigation Repsir
Pwsafety Gloves
PWKeys
Wh^{€t€r Box Change Out
Pwlrrigatiotr Supplies - Park & Ride
PWTools
PWTools
Air/Trash Bags
LlDllrrigation Repair
Pwlrrigation Repair Paik & Ride
Air/Airport Mastic
PWTree Stakes Park & tude
Ai/Airport Drain
Pwlnigation Ref'air Park & Ride
PWT-126 O Ring Kit
Air/Airport Mastic
PWBeoch atAm€rian LeagioD
Wts/Blades
Strtvstop Bar Shiping
Pw/Iools
PWB€n€h atAmerican Legion
Wtr^,{ctal Cutting

20.29 t4.05

19.42 24.29
443.51

15.13 20.97
t7.29

98.96 40.29

56.23 25.19

21.6i

12.37 15.09
l6?.83
101.02

2.t0

20.92 41.09

38.75 50.10

6.44 9.49

58.20 91.54

30.01 46.48
2t.62
216.69
3?.81
Totzl for this ACH Check for Vendor 2695:

Total for Vendor 2695 (Home Depot Credit S€rvices);
Corsolidated Electrical Dist
PWLiShts for Beekay
Total for this ACH Check for VeDdor 2776:

Total for Vendor 2776 (Consolidated Electrical Dist.):

SymbolArts LLC
PD/llaymond Bdgc
Tolal for thrs ACH Check for Vendor 2E27:

Total for Vendor 2827 (SymbolAns LLC):

Seryio G. Soto
Whnr'-26 2 Now Tir€6
PW/DI05 New Tirc
PWTE-3? Tire Change/Balance
PWTE-31 Tire Change/Balance
3,321.95
ACH
0351-l101862 320.42
320.42
[email protected]
ACH 2827
380159
ACH 3173
1800
l8M
1805
1806
160.73
t60.13
647.93
323.96
140.00

60.00 AP Checks by Dat€ - D€tail by Vendor Numb€r (1112812023 4:18 PMI Page 6 ChcckNo Vendor No
Invoice No
Vendor Nrme
D€Ecription
Check Dat€
Reference
CheckAmount
Total for this ACH Check for Vendor 3 1 73:

Total for Vendor 3 I 73 (Sergio G. Soto):

Haddad Dodge
Wtr^y'-26 Module Trailer Tow
Total for this ACH Check for Vendor 3427:

Total fo. V€ndor 3427 (Haddad Dodge):

Customized Custodial Services
Visitor Center Janitorial Scrvic€VDec 2023
Public Works Janitorial Services/Dcc 2023
Water Dept Janitorial SewieEs/Dec 2023
Sewer Facility Janitorial Servic€s,Dec 2023
Sewer Bathrmm Janitorial Sewic€s/Dec 2023
Airporr & Lomge Janitorial Services/Dec 2023
RR Dcpot Janitorial Service$/D€c 2023
Scnior Center Janitorial ServiceVDec 2023
City Hall Jadtorial Seffices/D6c 2023
Annex Janitorial Services/Dec 2023
Police D€pt Janitorial Services/Dec 2023
Bus Station Janitorial Services/Dcc 2023
Total for this ACH Check for V€ndor 3708:

Total for Vendor 3708 (Customiz€d Custodial Serices):

Ruettgers & Schulcr Civil Engineers
CMAQ Applicatior/s 18-03
Total for this AcH ch€ck for vendor 3 7 I 6:

Tot l for Vendor 3716 (Ruettgers & Schuler Civil Ergineers):

Open & Shut Enterprises
PwRepair Gate
Air/Qtly Gate ServicevJan-Mar 2023
PD/Qdy Gate ServicesAan-Mar 2023
Wtt/Qdy Gate Scrvices/Jaa-Mat 2023
Swr/Qtly Gate Services/Jen-Mar 2023
Total for this ACH Check for Vendor 3 726:

Total for Vendor 3726 (Open & Shut Enterpiises):

Tri Signal Integration Inc
PWFire Sprinkler R€pair
I,171.89
1,171.89
452.45
ACH 342'7
160156
ACH 3708
cor1223
coTl223-A
coTl223-8
coTr223-C
coTt223-D
coT1223-E
coTl223-F
coT1223-G
coTt223-H
coTl223-I
coTt223-l
coTl223-K
37 t6
RS 102723
452.45
452.45
105.00
262.00
305.50
305.50
150.00
323.00
220.00
519.00
1,026.00
622.00
2,244.OO
160.00
6,246.00
6246.OD
3,992.50
ACH
ACH
3,992.50
3726
101587
96372
96372-A
96312-B
96372-C
3,992.50
450.00
340.00
170.00

42.50 42.50
1,045.00
ACH 3774
I11345
I,045.00
562.99
562.99
AP Checks by Dat€ - Dctail by Vendor Number (11 128/2023 4:18 PNI) Total for this ACH Check for Veador 3774:

Check No Vendor No
lnvoice No
Vendor Name
Descriptioh
Check Date
Refer€nce
CheckAmount
Total for Vendor 3774 (Tri Signal Integration Inc):

Diamond Technologies
IT/Dell Workstation Warranty Renewal Feb-Apr 3,200.2s
ACH 3807
3469'l
ACH 3848
4447-2 523
4447-21t553
4447-211569
4447-211570
4447-211663
4447-2lr682
4447-2ttE96
4447-2r2n$
4447-212149
4447-2t220D
4447 -2t2't96
4447-2t3l0l
4447-2t3t4l
4447-213369
4M7 -2t3983
4447 -213985
4447,2\4006
4447 -214004
4441-2\4021
444't -21402E
4447-214069
4441-214169
4447-214265
4447-214376
4447-214428
4447-214665
4447-215270
4447-215275
4447-215466
4447-215467
4447-2t5468
4447-2t5469
4447 -21553',7
4447-2t5904
4447-2159t6
4447-2r5941
444',1 -215948
4441-215950
4447 -215953
44r'.1-215992
Total for this ACH Check for Vendor 3807:

Total for Vendor 3807 (Diamond Technologies):

O'R€illy Automotive lnc
Wr/Generator Battery
PWTire Gauge
PWV-31 Shocks
PWTE-21 Floor Liner
Wtr/V-26 Filter,/Wiper Blad€s
Wtr/T-121 Hos€
Wtr/Water Generalor - Cor€ Return
Wtr/V-26 Manual
Wtrny'-31 Temp Sensor
PWE-219 Tire Inflate
PWShop Supplies
PWShop Supplies
Wh/V-26 Fuse
Wtr/V-26 Retum Fuse
PW,^/-24 Shock Absorber
Pw/TE4o Scralch Fix
Pw,ry-l7 02 Sensor
PWlr'-l7 Fuel Cap
PWTE-4o Motor Oil
Pw/E 210 Filters
PWN-I 7 Window Regulator[gnition
Pw,ry-l8 Th€rmostat
PWtr'-24 Sway Link Ki/Con[-ol Arms/Shaft
PWm-21Batrery
PWTE-34 Disc Pads
PWE-212 Core Retum
PWTE-33 Plugs,{gnition Coil
PWTE-33 Socket
PWTE-24 Filter R€tum
Pw^r'-s I Filtsr R€tum
Pw/V- I 7 Fuel lnjector Retum
Pw/V-l I Waming Lighrs
PWShop Supplies
PW,/TE-34 Blower Motor
SwE-218 Blue De {7Oil
PW,^/-9 Filter
PW,^r'-18 Filter
Gcnr'-27 Filt€r
PWD-105 Tary
Wtr/V-26 Blue D€f
3,200.2s
3,200.25
259.31

13.93 301.95
163.21
115.31
,!o.24
-22.00

30.30 33.08
t6.23
4t.09
5't.87

34.94 -5.73
29'7.30

24.89 93.46
t6.27

82.25 t48.94
4'7.76

31.57 741.20
156.60

95.77 -54.13
448.66

9.13 -8.91
-30.01
-332.92

83.22 14.06

66.68 216.39

10.39 24.33

23.27 308.13

77.90 Total for this ACH Check for Vendor 3848:

Total for Vendor 3848 (O'Reilly Automotive Inc):

ACH 3868 Trdlfic Manag€ment IncorpoEted
3,116.s3
3,716.53
AP Checks by Date - Detail by Vendor Number (ll/2a/2023 4:l8PM, Page 8 Check No Vendor No
Invoice No
Vendor Name
D€scription
Chcck Drte
Reference
CheckAmourt

06.102932
0s.103269
0G103387
4036
81997993
81997993-A
81997993-8
4138
31960
3196V4
3796G8
3796G.C
Sm5/SAeet Signs
Sms/Street Signs
Strts/Str€et Signs
Total for lhis AcH check for Vendor 3t6t:

Total for Vendor 3868 (Traffic Management Incorponted):

Waxie Satitary Supply
Pwranitorial Supplies
Wtxdanitorial Sup,pties
Swr/Janitorial Supplies
Total for this AcH chcck for vendor 4036:

Total for Vendor 4036 (Waxie Sanitary Supply):

Kem County Public Works
St$/Disposal Oct 2023
PwDisposal Oct 2023
ReflDi$posal Oct 2023
Cal TEns/Disposal Oct 2023
Total for lhis ACH Check for Vendor 4138:

Total for Vendor 4138 (Kern Cormty Public Works):

Core & Main LP
Wtr/Clamps for WatEr Leak!
SV,T^VWTP Pip€ tnsulation
WtsItr'ater Leak Repair
Wtrl ater t cak Repair
WtsIfiater t €ak Repair
Total for this ACH Check for Verdor 4l5T:

Total for Vendor 4157 (Core & Main LP):

Jim s Steel Supply
PWGreen St. Plant€n
Tolal for tbis ACH Check for Vendor 4228:

Total for Vendor 4228 (Jim's Steel Suppty):

Waste Management (ACH)
Sw/3 Yard Bin # l9-658 45-330061oct 2023
Total for this ACH Ch€ck for Vendor 4230:

Total for Vendor 4230 (Wa6te Management (ACH)):

Fmctional Ergonomics Inc
2,793.5E
4,864.34
1,337.92
8,995.84
ACH
8,995.84

79.34 79.33

79.33 ACH
238.00
119.05
484.46

5.05 | _24
609.80
ACH
ACH 4241
4157
T6EE336
Tt23953
T806947
T808036
T809027
609.t0

71.t4
856.94
584.55
146.14
173.20
\a31.97
ACH 4228
236611
\437.97
146.14
146.14
ACH 4230
02205944808-8
t46.t4
tt't.79
tt't.79
[7.79
AP Checks by Dal€ - Detailby Vendor Nunber (l l/282023 4:IEPM) Page 9 CheckNo Vendor No
Invoice No
Vendor Nrme
Descriptlon
Check D.te
Rcfcr€nce
CheckAmount
12351 Eryonomics/WorkstationTolal for this ACH Check for Vedo! 4241 :

Total for V€ndor 424 1 (Functional Ergonomics Inc):

Wex Bank
PD/Fu€l for Patrol Vehicles Oct GNov 7 2023
Total for this ACH Ch€ck for Vcndor 43 I 5:

Total for Vendor 43 I 5 (Wex Bank):

Canon Financial Services Inc
PWCanon Copier Nov 2023 Billing
GC/Canon Copier Oct 2023 Billing
DSD/Canon Copier Oct 2023 Billing
PD/Canon Copier Oct 2023 Billing
Total for lhis ACH CbecL fo. Verdor 4353:

Tobl for Vendor 4353 (Canon Financial Services Inc):

Enterprise FM Trust
Wtr/Truck Leas€ Oct 2023
PWTruck Lo3s€ Oct 2023
S*iffruck Lease Oct 2023
Gcffruck L€a$e Oct 2023
PWTruck L€sse Oct 2023
PWTruck t eas€ Oct 2023[nterest
PWTruck L€3se Oct 2o23lhincipol
Capital Lease Oct 2o23lPrincipal
Capital Lease Oct 2023/Principal
Wtr/Truck Lease Oct 2o23/Itrterest
Wtr/Truck Leas€ Oct 2o23lhincipal
Total for this ACH Check for Vendor 4384:

Total for Vendor 4384 (Enterprise FM Trust):

Springbrook Holding Co. LLC
Civic Pay & Pay Pad Tmnsaction Fe€ CREDIT
Civic Pay & Pay Pad Transsction FeeVOct 2023
Total for this ACH Check for Vcndor ,1400:

Total for Vendo! 4400 (Springbrook Holding Co. LLC):

Quadient Lcasing USA Inc.

Lease #N22051231 Installmcnt Dec 8 2023-Mar
525.00
ACH 4315
930M218
525.00
4,315.00
4,315.00
ACH 4353
31552383
31586888
31586888-A
315868E8-B
4,315.00

90.59 350.44
32t.O7
254.66
1,016.76
ACH 4384
FBN48E6I3I
FBN4886l3l-A
FBN48861 3 I -B
FBN48E6I3l-C
FBN4886l3l-D
FBN4886l 3 I -E
FBN4EE6I 3 I -F
FBN4886l3l-G
F8N48861 3 l -H
FBN4886l3ll
FBN4886l3 I -J
ACH ,1400
cM-00066s
INV-o15345
1,016.76
2,221.6'l
2,628.59
640.24
1,082.63
724.06
t42.t4
1,124.01
|,124.O'l
-t,124.07
140.59
1,t23.07
9,827.06
9,827.06
-778.70
799.60

20.90 ACH 4429
Q10590
496.86
AP Checks by Date - Detail by Vcndor Number (11128D023 4:18 Plyf, Total for lhis ACH Clrcck for Vendor 4429i
Page l0
Ch€ck No Vendor No
Invoice No
Vcndor Nrme
Description
Check D&te
Rcfcrence
Chcck Amount
ACH 4565
0102470
otm470-A
4569
3t976023
389?6023-A
46t4
t0763-231
ACH 4517
50023826432
50023894825
50024001517
50024082354
50024331775
50024345325
50024383966
4620
0054779
AcH 46/.5
a614206
8614206-A
8614206-B
8614206-C
8614206-D
E6l420GE
E614206-F
Total for Vendor 21429 (Quadiert Leasing USA Inc.):

Byme Software Technologies Inc.

Solar Appt
Prof€ssional Accela Sewices
Total for this ACH Check for Vendor 4565:

Total for Vendor 4565 (Byme Software Technologies Inc.):

Linde Gas & Equipment Inc
Pwlndustrial Acetylene
Wtr/Industrial Acetyl€ne
Total for this ACH Check for Vendor 4569:

Total for Vendor 4569 (Lind€ Gas & Equipment lnc):
4leaf Inc.

Professional Servic€s Oct 2023 Billing
Total for this ACH Check for Vendor 46 14:

Total for Vendor 4614 (4leaf Inc.):

White Cap
PWIools
PWRebar Shop Concrele at Public Works
Strts/Cure for Sid€walk
PWRebar Shop Concret€ at Public Wo*s
PWBike Fence - Valley Blvd
PWBike Fence - Valley Blvd
PWBolts for Bike Path Ferce - Valley Blvd
Total for this ACH check for Vendor 461 7:

Total for Vendor 4617 (White Cap):

TJKM
St ts/Speed Study
Total for lhis ACH Ch€ck for Verdor 4620:

Total for Vendor 4620 (TJKM):

Brightview Landscape Serviccs Inc.

Gc/l-sndsmpe Contact Services/Oct 2023
Pwl,andscape Contract Servicos/Oct 2023
PD[nndscape ConFact Services/Oct 2023
Stis/Lardscape Conmct Scrviceyoct 2023
Part & Ride/Landscape Conhact Scrvices/Oct 2l
RR Depot^.andscape Contract Services/Oct 202:

Freedom Plaza,fl.andscape Contract ServiceJocl
496.86
[email protected]
600.00
1,200.00
ACH
1,200.00
146.0E

62.61 208.69
ACH
208.69
2,718.86
2,?18.86
2,'t18.E6
274.96
|,441.89
325.69
I,163.69
485.14
E3.63
4,092.63
ACH
4,092.63
4,762.4D
4,762.40
4,762.4O
755.00
l,661.00
191.00
1,509.00
5s5.00
215.00
152.00
AP Ch€cks by Date - Detail by V€ndor Number (l I /28/2023 4:52PM) Page I I Check No Vendor No Vendor Name Ch€ck Dete
Refercnce
CheckAmount
Invoice No Description
8614206-c
8614206-H
86t4206-r
8614206-J
E6r4206-K
8614206-L
8614206-M
8(514206-N
8614206-0
8614206-P
8614206-Q
4651
DHCD1l723
4660
tt57t4
tl5't/4-A
[61t4
tlg' 4
4745
120028.00 A
120029.00 A
Swr/Landscape Contact Services/Oct 2023
Airllandscape Contract S€rvices/Oct2023
LLD/Tract 6062/t ndscape Cont'act Servic€Vo
LLD/Tract 62 I 2,4-andscape Contrdct Sewic€s/O
LLD/Tract 58 I 2 & 62 I 5/Landscape Contract So
LLD/Tracl 6216 -andscape Contract Servic€s/O
LLD/Tract 58 I 2,4-andscape Contract S€rvic€s/O
LLD/Tract 6360 -andscape Contract Services/O
LLDIPM I I 353^-andscape Conhact Servic€s/O(
LLD/PM 12219/Land!cape Contract Servic€Vo(
Teh Blvd-Valley Blvd-S Curry/Landscape Cont(
Total for this ACH Check for Vendor 4645:

Total for Vendor 4645 (Brightview Landscape Services Inc.):

Dept ofHousing & Community Dev
Filing of Recorded Doc for Peftnir BLD23-0055.

Total for this ACH Check fot Vendor 4651:

Total for Vendor 465 I (Dept of Housing & Community Dev):

Karls Hardware
W1lI/E-222 Parrs
PWIE-222 Pzns
Pwchainsaw Sharped
Pwchainsaw Chain
Total for this ACH Check for Vendor 4660:

Total for Vendor 4660 (Karls Hardware):

MSW Consultants
Refwast€-Recycling Rate Study
Total for this ACH Check for Vendor 4?42:

Total for Vendor 4?42 (MSW Consultants):

Horizons Construction Company
Water Tower Painting
Public Works Shop Catc
Total for this ACH Check for Vendor 4745:

Total for Vendor 4745 (Horizons Construction Company):

United Truck Service
R€tund Withdra*.n Lot LineApplication/Plannin
660.00
599.00
1,237.00
6E9.00
2,996.N
16,017.00
1,953.00

59.00 255.00
201.00
I,164.00
30,868.00
30,868.00
ACH
ACH

22.O0
t90.74
190.75

30.00 t9.47
430.96
ACH 4742
.155
2,050.00
2,050.00
ACH
2,050.00
34,502.4s
15,802.59
s0,305.04
ACH 4'158
UTS 11623
50,305.04
|,324.47
|,324.47
AP Checks by Date - D€tail by V€ndorNumber (11/2a/2023 4:52PM) Total for this ACH Check for Vendor 4758:

CheckNo VendorNo
I||Yolcc No
Vcudor Narnc
Dcscrlpdor
Chcck Drtc
Rderencc
CbcckAmount
Total for Vedor 4758 rulit€d Tnrck service):

Repot Total (57 checks):
t,3?4.47
317,t25.?l
AP Checls by Dalc - Detail by Vcddor Numbet (l l/28,12(D3 4:52 PltO F{ge 13 Accounts Payable
Checks by Date - Detail byVendorNumber
Usef,: at€scas
ll4gfz023 4t22PM

CITY OF
HAPI

CALIFORNIA
ChcckNo YctrdorNo CheckAmolnt
I|rmlce No
YeBtlorNrm€
D€rcrlption
Ch€cL Drte
R€f€rence
ACI{ 0362
039,1111
RSI Petloleum Pro(fucts
Udcadcd C.dDi6cl Fuel 5,589.43
Totsl ftr fris ACH chr.k for v€odot 0362: 5,5t9.43
Total for Veador 0362 (RSI P€holerm Produ6'ts):

R€pon Totsl (l checks): 5,589.43
AP Check by Dste - DcbilbyverdorNErb6(1128/2023 4:zl PM) Prge I rYo

TEHACHAPI

COUNCIL REPORTS
MEETING DATE: DECEMBER 4TH,2023 AGENDA SECTION: PUBLIC WORKS

APPROVED

DEPARTMENT

CITY MANAG
TO:

FROM:

DATE:

SUBJECT:

HONORABTE MAYOR MICHAEL DAVIES AND COUNCIL MEMBERS

DON MARSH, PUBLIC WORKS DIRECTOR
DECEMBER 4,2023
AMENDMENT TO ON.CAIL ETECTRICAT SERVICES AGREEMENT WITH P&I ELECTRIC, tNc.

BACKGROUND
The City of Tehachapi, Public Works Department periodically requires professional electrical services to assist in the maintenance and repair of municipal facilities throughout the City. This work can include new electrical installations, troubleshooting or repair of existing electrical systems. Typical expenditures for this type of work ranges from 515,000 - 585,000 annually depending on the level of project work and emergency repairs. ln September 2020, the City entered into an on-call agreement with P&J Electric, lnc. for electrical services which expired on August 3L,2023. P&J Electric lnc. has continued to provide on-callelectricalservices under the agreement as if it had not expired. Both parties would like to extend the terms of the existing agreement, as allowed for in Section 8, to and through December 37,2024

FISCAL IMPACT
None. All work performed under this contract will be covered under budgeted projects or maintenance/repair budgets.

RECOMMENDATION
STAFF RECOMMENDS THAT THE CIW COUNCTL APPROVE THE AGREEMENT EXTENSION FOR ON.CALL ELECTRICAL SERVICES BETWEEN THE CITY OF TEHACHAPI AND P&J EIECTRIC, INC THROUGH DECEMBER 31, 2024 AND AUTHORIZE THE CITY MANAGER TO SIGN

CALIFORNIA

FIRST AMENDMENT TO AGREEMENT
THIS AMENDMENT TO AGREEMENT (the "First Amendment") made this day of 2023 by and between the CITY OF TEHACHAPI
("City") and P & J ELECTRIC, INC., a California Corporation (the "Contractor"), $$ErH:

WHEREAS, City and Contractor entered into that certain agreement dated September 1,2022 which expired on August 31,2023 but the parties continued to operate under the Agreement as if it had not expired and the parties wish to amend the Agreement to extend the term to and through December 31,2024 under the terms and conditions hereinafter described.

NOW, THEREFORE, the parties hereby amend the Agreement as follows:

1. The parties incorporate the foregoing recitals as if fully set forth herein verbatim. The capitalized terms used herein shall have the same meaning as in the Agreement unless otherwise specifically described herein.

2. The parties hereby amend Paragraph 8 of the Agreement to extend the term of the Agreement to and through December 31,2024.

3. Except as amended herein, the Agreement and each of its terms and conditions shall remain in full force and effect. In the event of any inconsistency or ambiguity between this First Amendment and the Agreement, the terms of this First Amendment shall prevail.

4. This First Amendment may be executed in counterparts. The parties agree that a facsimile or electronic copy of this fully executed First Amendment shall be as effective as the original for all purposes.

IN WITNESS WHEREOF, the parties have executed this First Amendment on the date first hereinabove wriffen.

GREG GARRETT, City Manager,
City of Tehachapi, California
Peter Glasner, President,
P&J ELECTRIC INC.

WITNE
I

TEHACHAPI

CALIFORNIA

COUNCIL REPORTS
MEETTNG DATE: DECEMBER 4,2023 AGENDA SECTION: PUBLIC WORKS

APPROVED

DEPARTMENT

CITY MANAG
EAD

TO HONORABLE MAYOR DAVIES AND COUNCIL MEMBERS

WLER NAPIER, DEPUTY PUBLIC WORKS DIRECTOR
NOVEMBER22,2023
FROM:

DATE:

SUBJECT: COMPREHENSIVE TREE MAINTENANCE - BRIGHTVIEW
BACKGROUND:

The City of Tehachapi owns and cares for around 2fi10 trees throughout the City limits. These trees have been planted by the City and are currently irrigated and maintained within public right-of-way or on public property. These are distinguished from other landscaping located in the public right-of-way that was placed by property owners (be them residential, commercial, or industrial). Trees placed either voluntarily or by condition by a private property owner are not maintained by the City and the liability for their maintenance and health are borne by the property owner.

Maintaining these trees at a high standard for their health and longevity requires a significant investment in time, resources, staff, and funds. Up to this point we have done minimal maintenance and care for these trees due to the majority of them being young in age (less than 20 years old). ln our ongoing partnership with BrightView Landscaping Services for weed abatement and landscape maintenance, we approached them to explore ways they could help us with the short and long-term care of our trees.

The recommendation presented today is the initial step in a long-term plan to ensure the well-being of our beloved trees. This collaborative effort underlines the City of Tehachapi's dedication to preserving the beauty and environmental benefits that our urban forest brings to the community.

The initial phase of our comprehensive, long-term plan involves performing crown thinning, weight reduction, and clearance pruning on a designated set of 770 trees. These trees were prioritized for phase one due to their proximity to streets and sidewalks, particularly in the downtown area. Classified as "street and sidewalk adjacent," they are commonly situated within downtown sidewalks and directly next to street parking areas near local businesses.

The selection of these trees for immediate attention is driven by the recognition that, without proper maintenance and care, they could potentially pose safety hazards to pedestrians, vehicle traffic, and adjacent buildings. Addressing their needs in this first stage aligns with our commitment to enhancing safety and preserving the investment into our community with the trees we planted.

BrightView generously offered the City a Certified Arborist at no expense, who conducted a thorough inspection of the 170 trees. This inspection involved assigning a unique identification number to each tree and identifying its species. Additionally, a tailored tree care plan was devised for each tree, taking into account factors such as size, age, species, location, and current condition. This valuable service was provided to enhance the overall health and well-being of the urban tree population, contributing to the long-term success of our cityscape.

Below are screenshots directly captured from the "Arbor Note" software, a tool utilized by BrightView for inventorying and monitoring maintenance and inspections for each individual tree. BrightView has graciously extended full access to this software for the City, enabling staff to retrieve comprehensive records related to our tree inventory.
9l,rotot
llr.

5 N
;lt"
I
n
T
t
a
I
'E.',
l.
1 L-
-.r I' t.

F
L\
il \
I
I
I
ii.ata
t,
I
l
d
ht I
t
r fI
I
-l
,
']
yfl
tii,l
?
t4 BrightView
Work History lnspections Lca
City of Tehachapi
Site Details
L iq u ido m bo r sty r o c itlu o
Liquidambar
tD rt 90
Tag f:

Quantity: 1
Tag Oate: Ncvember 3. 2023
Height:

DBH:

Health:

Objective: Crown thio '15% / Reduc end weight 1 Clearance Prune Description:
@ ,,

J
I
t"
I 'Y.
r'.

I
I r
L
a l,r:

A
f
--
l'7 i
l
"G,
.t a
I E q
@ fe t
l. ro
G
,', l'' a.l
{'
f
76 L. j
U)
a
CJ
(/)
n
E
E
'I I
r;_l
,. (t1
a
I
I,
F
{
J
I
rr'
i
T
\ s
b-:;*'
*^l
t*L
L
j
f
t
a,
f q
oq
ai
ara l!
t
Satellite
!Yr b.<
FISCAL !MPACT:

The Public Works Department has budgeted S18,000 between funds 121 (Gas Tax) and 030 (Public Works) in FY 23124 for tree trimming and removal services. The services proposed by BrightView in this proposal are beyond the scope of these budgeted funds. The 525,712 in additional funding will come from a 90/10 split between funds 030 and 121.

RECOMMENDATION:

STAFF RECOMMENDS THAT THE CITY COUNCIT APPROVE THE TREE CARE AGREEMENT WITH BRIGHTVIEW AS ouruNED lN THE PROPOSED SCOPE OF SERVTCES W|TH A TOTAL ONE-TIME COST OF s25,712 AND AUTHORIZE THE CITY MANAGER TO APPROVE ANY CHANGE ORDERS UP TO A MAXIMUM OF 1096 OF THE oRrGrNAr CoNTRACT (OR s2,s71).

AGREEMENT
THIS AGREEMENT made this of 2023,
by and between the CITY OF TEHACHAPI, hereinafter "City", and BRIGHTVIEW LANDSCAPE SERVICES. INC., hereinafter "Contractor," WITNESSETH:

WHEREAS, City wishes to provide tree care and maintenance services for trees within the downtown area described in Exhibit "A" attached hereto and by this reference made a part hereof (the "Services") pursuant to the terms and conditions of this Agreement and Contractor is agreeable thereto.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth hereinafter, the parties agree as follows:
l. The parties incorporate the foregoing recitals as if fully set forth herein verbatim.

2. City hereby contracts with Contractor to perform the Services pursuant to the terms and conditions of this Agreement.

3. Subject to the terms and conditions of this Agreement, City shall pay Contractor for the Services $25.712.00 (the "Fees") upon Contractor's completion of the Services to the reasonable satisfaction of City. Prior to payment of the Fee, Contractor shall first provide City with an invoice for the Services and the amounts due and owing. Same shall first be reviewed by the City Manager or the City Manager's representative and approved for payment.

Thereafter, same shall be submitted to the City Council at the next regularly scheduled meeting for which the matter can be presented for consideration.

Thereafter, upon approval by the City Council, the invoice shall be paid in the amounts approved by the City Council within a reasonable time thereafter.

4. In the performance of Contractor's duties hereunder, Contractor shall provide all vehicles, tools, personnel, equipment, supplies and all such other items as are necessary or convenient to completing the Project at Contractor's sole cost and expense.

5. Contractor, at Contractor's sole cost and expense, shall maintain throughout the term of this Agreement (i) all Worker's Compensation Insurance where and in the amounts required by law, (ii) a Comprehensive General Public Liability Insurance Policy from a company approved by City for protection against liability to the public arising as an incident of Contractor's performance hereunder in amounts not less than $1 million per occurrence and said policy shall be primary insurance naming City, its officers, councilpersons, employees, contractors, and representatives as additional insureds and affording City at least l0 days notice prior to cancellation or reduction of coverage, and (iii) Vehicle Liability Insurance in amounts not less than those set forth in Subparagraph (ii) of this Article 5. In the event any such policy shall lapse or be canceled, City may, at City's sole discretion, terminate this Agreement without further notice to Contractor. Contractor shall provide City with a Certificate of Insurance veriffing Contractor's compliance with the foregoing. This Agreement shall not be effective until City has received and approved same.

6. Contractor shall pay, and shall require subcontractors to pay, employees a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations and wage standards applicable to the Services. In accordance with Section 1775 of the California Labor Code, Contractor shall pay such penalties and incur such costs as described therein and as are more particularly determined by the Labor Commissioner, in the event of any violation of the foregoing requirement. In addition to the foregoing, Contractor and all subcontractors shall pay to workmen employed in the performance of the Services no less than the general prevailing rate of per diem wages for holiday and overtime work fixed as provided in the Labor Code. Copies of the prevailing rate of per diem wages are on file at City's principal office and are available for examination by any interested party on request, during normal business hours. Contractor shall keep an accurate payroll record showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each worker or other employee employed by Contractor hereunder.

7. Contractor hereby indemnifies, agrees to defend, and holds harmless City, its officers, councilpersons, employees, contractors, and representatives from any and all claims, demands, suits, judgments, liability, damages, costs, and expenses arising in any manner out of this Agreement or occasioned by the performance or attempted performance of the provisions hereof including but not limited to any act or omission to act on the part of Contractor or Contractor's employees, subcontractors, agents, or representatives.

The foregoing obligations of Contractor shall survive the expiration or termination of this Agreement.

8. The term of this Agreement shall be from January 1,2024 to May 31, 2024 (the "Term"). In addition to any other methods of termination described in this Agreement, City may terminate this Agreement at any time upon determination that Contractor is not performing its duties properly or has otherwise breached this Agreement. In the event of termination based on nonperformance or other breach of this Agreement, City shall so notify Contractor and this Agreement shall be immediately terminated thereafter and Contractor shall not be entitled to payment for those services performed in default of this Agreement.
(a) In addition to the foregoing and any other methods of termination authorized in this Agreement, either party may, in its sole and absolute discretion, terminate this Agreement upon 120 days written notice to the other.

In the event of any such termination, Contractor shall be entitled to payment for Contractor's performance of its obligations hereunder to the date of termination 2 subject to City's approval and acceptance of Contractor's performance.

9. Contractor's Services are utilized by City only for the purpose and to the extent set forth in this Agreement and Contractor's relationship to City shall, during the term of this Agreement, be that of an independent contractor.

10. In the performance of its obligations hereunder, Contractor acknowledges that Contractor and Contractor's employees, subcontractors, agents, and representatives may encounter dangerous conditions either on real property owned or controlled by City, or in the manner in which Contractor is required to or chooses to perform its obligations hereunder, or in any other aspect or part of its perforrnance hereunder. Contractor for itself and on behalf of its employees, subcontractors, agents, and representatives assumes the risk of same and hereby waives, releases, and forever discharges City, its officers, councilpersons, employees, contractors, agents, and representatives from any and all liability, claims, actions, losses, costs, and expenses arising out of all injuries, and damages which may be suffered by Contractor or Contractor's employees, subcontractors, agents, or representatives including, but not limited to, any of same attributable in any way to any act or omission to act or any negligence whatsoever, whether passive or active, by City, or City's officers, councilpersons, employees, contractors, agents, or representatives. Contractor represents and warrants that it has read and fully understands the provisions of Section 1542 of the Civil Code of California which states as follows:
"A general release does not extend to claims which the
creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her would have materially affected his or her settlement with the debtor or releasing party."
Contractor on behalf of itself and its employees, subcontractors, agents, and representatives hereby expressly waives and releases any right or benefit which each has or may have under Civil Code Section 1542.
1 l. Contractor shall not assign any portion of this Agreement to any other person or entity.

12. If any portion of this Agreement shall be considered invalid by any court of competent jurisdiction, said invalid portion shall not affect the validity of the remainder of the agreement and the agreement shall continue in full force and effect as if the invalid portion had not been included therein.

13. Any notice required or permitted under this Agreement or at law shall be deemed to be delivered when personally served on the party to be noticed or (a) on the next business day following deposit of the notice with an overnight delivery service, provided the overnight carrier's records confirm delivery, @) when delivered by United States Mail, Postage Prepaid, Registered or Certified Mail, Return Receipt Requested, with the date of signing the Return Receipt (or refusal to sign) deemed the date of service, (c) three business days J
following deposit in the United States Mail, Postage Prepaid, ( d) when sent by confirmed facsimile transmission, or (e) when sent by electronic mail ("email").

The following addresses shall be used: City- Greg Garrett, 115 South Robinson Street, Tehachapi, California 93561, Fax - (661) 822-2197, Email - [email protected];and Contractor - David Moo, Fax - (909) 350- 9220 , Email - [email protected]. Any party may change any of the foregoing as it relates to the party by giving written notice to the other party in the manner set forth herein.

14. If any action is commenced between the parties concerning any provision of this Agreement or the rights and duties of any party in relation thereto or the interpretation of this Agreement, the prevailing party shall be entitled, in addition to such other relief as may be granted, to a reasonable sum for the party's attorney fees in such action.
parties.
'

15. This Agreement may be amended only by a writing executed by all

16. The parties hereto agree that this Agreement accurately reflects the agreement of the parties and is the product of negotiations between the parties, and shall not create a rebuttable presumption against the party who drafted same. 1 7. This Agreement contains all of the agreements of the parties with respect to all matters mentioned herein and no prior agreement or understanding pertaining to any such matter shall be effective.

18. This Agreement may be executed in counterparts. A facsimile or electronic copy of this fully executed Agreement shall be as effective as the original for all purposes.

19. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

20. Waiver by a party of any provision of this Agreement shall not be considered a continuing waiver or a waiver of any other provision, including the time for performance of any such provision.

21. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective heirs, successors, and assigns.

Notwithstanding the foregoing, Contractor shall not, under any conditions, assign this Agreement or any part thereof to any other entity or individual.

22. Contractor is an independent contractor under this Agreement and is not an agent or employee of City. As such, Contractor is not entitled to participate in any plans, arrangements, or distributions that City may now or hereafter have, including, without limitation, retirement plans, health care or similar benefits for regular employees.
4 IN WITNESS WHEREOF, the parties have executed this Agreement to be effective on the date first hereinabove written.
5 MICHAEL DA VIES, Mayor, City of
Tehachapi, California

BRIGHTVIEW LANDSCAPE

SERVICES, INC,
a California Corporation "Contractor"
ADAM BUDNIACK, Vice -President
Brightvlew/

EXHIBIT ''A''
ftla Cn lrrSa
Cf dTthrl+ ^rlltaarLada
I$EFq
fdxlui, ClltrE !=51
qt-r
oiln l|tn rsr./ R:cE aa*iitrcamrnm
cF- lhn :o( .' Rldirc cfil FEli ' c{ma Ff4 a D.lrtcrl
sh{tr ftEr
cEfi $n :ga r RcdEc so GEI| cffiG ErG s tttltcd
gfln $. 1 5!0 .' ia€sc Hd crE it C*Ec
''rrG
I Oilt$i:!tl R(tEE6!*Eft ' CmFr4UtEcdcd
! SlratnPna!
r: calllhtsliEEsdctmic*ner6t
.r. rIt ilorailf 6, :03:l
Frcoqd a C7:S9
1635r HtsnSt
syrqr. C.r-lrl 9l:t/a2
$eEFffitt
'.riE. FffitlcGrtfrlril.cm
Er:!!s-:*-o6(l(l
Prooo5ed Tre€ CaI? Servt€G
lDasc ey
!
I
t
I
I
I
I
I
I
A5i sp.cEt
Fa4f,vs 99.
tun SO.<lg
frgl6,O.

3.drC.d{
Ocrlvl deq,ln
!qEcnir
L&rdt rnE roffAp
urrdaEdoJ
r{rffifrlar 3tft*fl
s
!l
'ttr
lf!:l
'ltE
ar,an
t{il
at!:l
lEl
t6,r7t
aran
l.t6s
arrst
fir,rri
llsr E9arlr!
,G rr9.

IEIC SD'TE'
lc,pa
ra*E SEG(ls
/aG rrfI plf S!*:!
.Flar t !
luEToal
PftpcJ16-12009 P3!F l
B.torffirTr-cN ErlG DrCnhb.Ii{Afiua
CA drd\.dlar
ll5aREarEsSt
telrrd\D. clnb.}a 9356'l
6 lous,D{
{fl
t-o
}JH I iT
.TJ
t(
[flr
!!
In-t
r;T
I}
xt
.t
s;l
IT
It3il
strI
I
i r fi:r
fcI
tr>
II
Eg
ig
*g,J
a\
l5
$' nE
nE{H
e
llIIttt;tI!x
d
frH
il
!#
BrightView)
City of Tehachapi
Prlpo6J r6720ofl
Map Sctellire
+
hdtffi
bBs'
brr-..r.,
!u1e.o,
lrrmxr
lucco
!ursrar
Irgr.*.rg

t6
,l
I#
Ia. --r
City of Tehachapi
Tree Care Proposal
And
Long Term Plan
Brightview I
Tree Care Services

CITY OF

TE HACHAPI

CALIFORNIA
November 6,2023
BrightView Tree Care Services 1
lntroduction
BrightView, A California Corporation formally known as Valley Crest Tree Care Services, is pleased to submit our proposal for City of Tehachapi Tree Pruning and Removal Services. As a leader in the Tree Care Services industry, we understand the needs that are required to helpmaintain trees within a community. As new trees are planted, their requirements will change asthey grow over time. This is so with a ci$ such as Tehachapi
V/hat BrightView Tree Care Services provides is a professional and well qualified team that can provide the safest, highest quality services necessary to maintain a health urban forest suchas those found in the city of Tehachapi . Our mantra is safety, quality, and production. Being able to deliver on that promise is what BrightView Tree Care Services does best.

As with any community, trees will require certain $pes of work. Most trees will be crown thinned and cleaned, meaning that a certain percentage of the upper tree is trimmed to allow for air flow, reducing of hazards limbs and other debris, and ensuring a well-balanced tree. Youngertrees are structurally pruned to ensure a healthy growth habit, and allow for pedestrian and vehicle clearance. Palms require the removal of dead fronds and fruit for safety, pest management, and cleanliness. Each of these processes are there to help increase the beauty that is our urban forest.

BrightView also understands that at times trees may suffer damage from pests, diseases, the elements, and other acts that are beyond their control. This is why some trees may requireadditional services such as emergency removals, emergency cleanups of downed limbs or whole trees, safety clearance of buildings, lights and security cameras and additional care.

This type of work needs to be performed in a safe and timely manner, with no hidden costs, and everything necessary to get the job done and done right. That is why BrightView Tree Care Services follows the latest ISA and ANSI A300 specifications and recommendations. Byfollowing these procedures, we can minimize the potential for hazards, reduce the risk of losing a tree due to improper pruning, and give the trees and community the vitality it desires in a professional and thorough manner.

Our staff is highly qualified with multiple certified arborists, a pest control advisor, qualified applicators, and certified tree workers allowing BrightView Tree Care to offer the best services possible
q
BrightView Tree Care Services 2
Executive Summary
We are pleased to submit our Tree Pruning and Removal Services plan for the City off Tehachaps's review. The following documents will demonstrate our qualifications and expertise to achieve your tree care goals.

BrightView is committed to providing a superior level of partnership with City of Tehachapi . This partnership will not only exceed your current tree care management expectation but will extend to - your future needs. ln order to guarantee a fruitful partnership BrightView will:
. Develop and execute Tree Management plans that will ensure that City Trees remain healthy and appreciate in value
. Staff members who are trained and educated in best Arbor/ Horticulture practices - A flexible work plan and schedule to address the changing needs and schedule of the city and its agency's
. One point of contact for all service- Wayne Farnsworth- Business Developer . Tree Care assessments and recommendations from certified ISA Arborist to help or mitigate the following issues: Risk Assessment, Hazardous Conditions, and Reduction of invasive insects or pathogens.
" Tree Care lnventory with GEO Tagging to establish/ track trees services under contract " Tree Pruning & Tree Removal Services-Scheduled or treated on an emergency basis . Supplemental tree water services ( as needed)
. Oolo mark-up on all additional services; due to the fact that BrightView provides these services in-house. lncluding Maintenance, Construction, Enhancements and Design . Work Quatity - We administer field directed quality control programs. We'll utilize the correct compliment of equipment to get the job done productively and allow time to care for the smaller details that make a difference.

We are uniquely qualified to be selected as your Tree Care Service Company. We will deliver a well thought out Tree Care Management Program that provides sustainable value to the City of Tehachapi . We are excited to be part of the selection process and thank you for considering BrightView.

Sincerely
I
/T* f*r-rt*"ozA
Wayne Farnsworth
Business Developer
805-252-0600
Wayne. Farnsworth@briqhtview . com
/t"/r^, ?Vb
Andrew Hughes
Branch Manager
81 8-482-0890
And rew. H ug hes@ Brig htview. com
BrightView Tree Care Services 3
Methodology and Quality Gontrol
Over the past 65+ years, BrightView Landscape Services, lnc. has become the most trusted name in the industry. Our track record has demonstrated our unparalleled knowledge and technical ability, outstanding customer service and retention, relentless execution and a true understanding of your Tree Care/ Landscape needs. When you partner with BrightView, you will have a team of local professionals dedicated to the careful stewardship of your Tree's and there enduring beauty and value. Our Tree Care Management program for the City of Tehachapi encompasses a planned approach including customer service, trained and educated staff, communication, equipment & vehicle procurement, job quality, and safety. The primary systems that support our quality standards include:

COMMUNICATION SYSTEMS QUALITY EVALUATIONS CUSTOMER SATISFACTION Proactive communication that
allows us to be highly
responsive to emergencies,
special requests and acts of
nature
Management led evaluations
that ensure our internalquality
standards are met and our
employees can achieve
continuous improvement
Empirically measured customer
satisfaction that is taken
seriously. Our goal is 100%
satisfied customers

TRAINING PROGRAMS SAFETY STANDARDS SUSTAINABLE PRACTICES lntensive skills, customer
relations, and quality training
ensure our team can
consistently exceed your
expectations
Training and incentive
programs ensure your property
remains hazard free and our
employees can return home
safely.

Sustainable Tree Care
Practices centered around onsite mulching, green waste recycling, document spare air
daYs
BrightView Tree Care Services 4
. QELr
a (}t!.
o I[tI
a Cf-. Pfu"rc
. Bd.tb
a E-6
a IlaEttE
rtdord
a tbr rr-fa crr
.hrd
a(d
a itdcfi
r Loiilll
(d
a llaltc?E
a il*h.
a rarr-
. Lt trJ
. Ad-tat*
a tor[ acfr
a rilE
a iE*
' ,r*d
,lli--
a k Istlr.
r GrllatEE
a u*nHrir
a lkqsdtttdtr+-a utban
(b, lrLtlrl*
ll4]d
ATL
filf (Lrt
cfE
ckrYF
Id&crl
h?i.
a Cr5{b,
a arrgtE
llA
a trE-h
aAd
. ffiP.
aeE
a trnl
. flr*t6
ail
ll xlEh
foF..
aA6
a Fc
. AIIIT
a l.liil!
R6-fa lfEl
r,aqr
r ClrycuytG
. rbilffl
. TIIuE
a Iytil
a ArtF E
aalEo
Olt
alk
aU*&
?cq ltr
I llbh
,ff1-r
a Cd.Cbt
O[Era[b
r bttdli,
a ti.-i
a XO.-
(laa
a ilrrblL
a U..cr(rpE
a fi|-df. .l
BrtghtVtew/
_-
Methodology and Quality Control

GPS TREE MAPPING & INVENTORY
We will develop a comprehensive tree management plan, which includes GPS mapping, life cycling, tree relocation & additions.

GPS TREE MAPPING & INVENTORY-Sample
Sample Tree Condition Report- Utilizing Geo Taeeine Sample Inventory Report tree condilis
r
l.?efi Poo{
24u
3+q r
+caod
Svtr/ Good
t9t8

4.9q
2,Ct
:9 i6

72.91 c.5q
I
I l -v€fi ,0o,
t2{ffi
" t+oir
a€@0
lFVery Gooo
26"i4
viribk tl*oct l', q :;-:'l
I
I
l
L-)t .
"
-
5 C f
f. rc sEI I
Pitlffif tF-FFiitt C
I
f. I
C
/
)t
.J
ild rz:r-1 b
I
aa F
r
!l
i
ln tJ
rrr I e_
I
t .1
lilesr i
fl
t
L
c
a-l
'al
..'. I
6 Er F' i
-rl
l'; .t
IJ
lr I
;*
CEa
I d
-.t
I
"t
I.

J
x
(
I
\-_ ./
-/ /
viiiba fsrgur l0 o.li
r' j Cie l1:+C'ACi' ri '?i :5q
trcm 2r5: t!.lt
-r:'. :63r 'Ct4
a ri9 Dte flrlu!
{
r
z
BrightView Tree Care Services
Methodology and Quality Control

GPS TREE MAPPING & INVENTORY
Data Collection Using The Arbor-Note Mobile App
hrrtr
--H
o
tnib
Ct,H
ELS}d
Srlrt oa .xirting
ptulacl, ot c?eat?
o new onc,
ldcnttly tt ct ond
GPS tocrrtton by
usino orrly of t
diffcnnt ma.hodl
togging, throwmg,
or fiapgirg potntt.
ll doind. idorrtfy
tfte otlrlbtbs,
moi,,/tafioncc, ond
time ctti,,r.dt.s
using drog down
manw
lokc os manv
ggtnt;ofcoK:h
tree os desircd
Whi,l in thc fitld.
sel?ct gnd vitw
aay imrortont
documtnts which
how been *vtd
to tttc proj.ct.

While tn rht field,
vtew llp cntr'r
d*uar,cntcd
fiointlnoncc
hil*lo,n of coch
traa.

I
) I ) I
Data Management Using The Arbor-Note Desktop App
6 View prajed inventories tn graphicol form
Use polygon laol to identily on inventory subsct o! treet lJse ottnbutc filters to wcw a specfic subact of trr.s
Mousa over ony ican for odditionot inlormation
Addledit/movc wtth thc click of o mouse
Double click to view tree Pictu.es
Zoom in/wt ond print grophical vicw to PDF formot
Share o view-only moplink with onyone via text or cmoil Prowdc rcod only on-linc octrs, to anyons
. Vicw projcd invcntorics in tobular lorm
. Export to Ex*l or Shapcfilc (ESRI)formot
. Add/cdit/dclcte
. Uplood/downlood projcct docs to thc Arbor'Notc cloud
. Click to vicw tree photot
. Click to vi.w trcc hrstory
. Prwidc rcod only on-hne ocass to onyon?
BrightView Tree Care Services
I I
l
'tt
rra-l
t
I
a
a
I
)
Methodology and Quality Control
. Lower overall investment while preventing tree-related hazards
. Demonstrate risk management plan to avoid liabilities . Meet the City of Tehachapi goals
What We Look for When Assessino Trees
Structural Hazards
Broken, dead or dying branches
Multiple branches rising from a point on trunk
Open cavities, decay and rot in old wounds
Re-growth from topping
Mature, heavily leaning trees
Removal Candidates
Look for leaning trees, open cavities, decay, fungus, insects and cracks Signifies weakened tree and higher risk
Multiple defects may indicate the tree is extremely hazardous Preventive Tree Risk Assessments
Trees near walkways, roadways and entrances to buildings where safety is paramount Trees with heavy canopies located in wet saturated soil Professional arborists can inspect for failure potential l
7 BrightView Tree Care Services
ri
r
.\
I
t
t
I
Z
.7!ffir'
3r -'
,l
_-ril
li,
f I'- .,
r
r'
L,.
1 I
J
I
t
--1
i
_/
f
Methodology and Quality Control
Avoid removing live branches and leaf area which has a negative impact on tree heath and can diminish growth and pestresistance Limit to amount needed to accomplish pruning objective-may be best completed over a two-orthree year period
No more than 25o/o of crown should be removed in annual growing season
Clearance Pruning
.ata l6 arl
Maintenance Pruning
\
Clearance Pruning elevates and
reduces the tree's canopy so it won't
obstruct signage, roadwaYs and
for even air movement and
light distribution
Maintenance Pruning on a regular
basis significantly improves resistance
to wind and ensures the long-term
Hazard Reduction Pruning
Branch raeight is reduced
but foliage is still dense
and balanced.
t
Diseased and
dead branches
are removed
Hazardous reduction pruning minimizes
damage to pedestrians and property
I
BrightView Tree Care Services
are
to
,
a'l
Y
k,

1. !
i
,
JI
t
l
cosT

CONTROL
Methodology and Quality Control
Our commitment to sustainability
Reduce Water Use
Reduce Green Waste
Recycle Green Waste - Mulch
Reduce Pesticide Use Reduce
Energy
Reduce Labor
lmprove Security
Reduce Liability
Reduce Safety & Training ln-House
Costs
Reduce Gas ln-House Costs
Reduce Equipment ln-House Costs
Produce Food On-Site
Reduce Stress/Absenteeism
I
lncrease water distribution efficiency
On-site mulching and composting
LEED assistance and compliance
Sustainable material selection
Green Roofs
On-Site Gardens

SUSTAINABLE

PRAGTIGES

EGGFRIENDLY

LANDSGAPING
BrightView Tree Care Services
19 *ril
I hJ
1,
m
d
hs
tl
rfrISLL
.J
.t
ITrl ,t
fr
4v?1 il br.

L
t
r
F. 0
t
I
Methodology and Quality Control
Our commitment to sustainability
Over the years BrightView has built a reputation throughout Southern California and the Nation, as one of the leading environmentally responsible landscape service partners. We provide horticultural improvements, reduce water consumption, and send less waste to landfills. Sustainable landscapes can help improve the quality of life and help to combat rising energy costs. BrightView has always been a leader in the green industry, using new and innovative methods for landscape management.

At BrightView, we are committed to an environmentally sensitive approach while maintaining our high standard of quality. Below are ways BrightView accomplishes these goals while answering the call for environmental responsibility
Environmental Policy: BrightView embraces environmental stewardship as a core component of our mission. This value is reflected in our people, our work and how we operate our business each and every day. Our essential purpose is to expand and enhancethe presence of plants and trees in the world, and those endeavors inextricably link BrightViewto the ongoing process of creating a more sustainable Planet. Environmentally responsible landscapes - ones that protect, support and safeguard our natural resources - are the intrinsic result of our efforts to continually innovate and educate through the array of design, development and maintenance services we offer.
a
At BrightView, finding solutions for some of our pressing environmental issues is vitaltothe future health of our company and our world. We view our role as one of support, rather than imposition on the natural and built environment. As an established leader in thelandscape industry, we realize it is our duty and responsibility to apply unmatched expertise and resources to the process of finding real-world solutions that encourage waterconservation, minimize green waste, protect natural habitats and advocate otherenvironmentally-friendly horticultural best practices.

BrightView is holistically committed to making constant improvements in all areas of our operations and to collaboratively support the communities in which we operate by offering real contributions that improve the quality of life for all.

Commitment to Sustainabilitv
Vehicle Operations
. Continually adding new hybrids to fleet
. Majority of fleet using gas or diesel fuel
. Currently looking at uses of all alternative fuel. i.e. soy based diesel, ethanol and propane . All vehicles subject to requisition policy- if a branch no longer has a use for a particular vehicle then the vehicle will be transferred to a branch that will be able to facilitate the use ofthe vehicle.
. Majority of fleet vehicles average 25 mpg
. Allfleet vehicles/ equipment under goes regular maintenance checks . Proper maintenance helps improve engine performance and can etend the life of a vehicle, but it also can help reduce emissions by keeping allthe vehicle components in good working order.
l
BrightView Tree Care Services
10 Prooer operations and drivino habits can ootimize enqine performance, which saves fueland monev. and also helo minimize emissions.
. Drive Sensibly - Speeding, rapid acceleration, and braking wastes gas and therefore increases emissions.

Observe the Speed Limit - The Department of Energy estimates that for every five mph over 60 mph, you pay another 24 cents per gallon of gas. Avoid Excessive ldling - ldling causes unnecessary emissions from vehicles and has zero miles pergallon. i. Fuel Efficiencies1. All staff report to site and teams operate in specifics geographic areaseach day to reduce windshield time

2. Mow equipment inventory large enough to ensure the right sized equipment is deployed for each mow location
Sustainability in the Field
Landscape Material that can be recvcled
. Sod
. Wood Chips
. Clean soil
o Tree and Shrub Material
. Leaves and grass clippings
. Brush and plant cuttings
All material that can be returned to soil as nitrogen
rich product will be returned to landscape.
. Use mulching mowers
. Create hydrozones to maximizewater
usage efficiency
. Convert shrub beds from spray to drip
irrigation
. lnstall ET (evapotranspiration) based irrigation controllers . lmplement mulch program in planting beds to conserve water and reduce chemicalusage . Naturally prune shrubs (reduce fossil fuel inputs and green waste outputs) . Convert small areas of turf to water efficient planting . Document Spare the Air Days
Waste reductiono Mow clippings are mulched on site enabling reduced green waste production and optimal nutrient cycling.
. Boxed hedges sheared are also mulched if growth is soft. . Green waste is separated from mixed waste
. Wood chips recycled on site as mulch, reducing weed growth and improvingwater conservation
BrightView Tree Gare Services
11 )
r- mffi
.l r=i L-l tlt I 1b iD I
,.:

Methodology and Quality Control
Your Full Service Landscaoe Exoert
BrightView takes pride in providing the highest-quality landscape services with aworry-free, dependable service commitment. As the nation's leading Landscape Services Company, we consistently bring excellent landscapes to life at thousands of clients' properties, fostering collaborative relationships to drive clients' sucress.

A full service landscape company, BrightView can mobilize quickly to respond to special requests that may fall outside of the scope of Tree Care Services. ln addition to Tree Care Services, our expertise extends to:
!n'House Services
Water Manaoement
. Water bill management and budgeting
. All phases of irrigation repair
. Pro-activeirrigationinspections
. lnstallation of water conservation devices such as ET clocks, rain sensors, MPR sprinkler nozzles
. Application and administration of water rebate programsoffered by localwater agencies
. Recycled water
. Drip irrigation for Trees or Bubblers
Desiqn Build
. Landscape Design
. Value Engineering
. LandscapeConstruction
. Turf Conversion to more sustainable plant material
. Seasonal color design and installation
. Emphasis green Landscape sustainability
At every stage of your property's lifecycle, BrightView is here to take care of your landscaPe.

Desig Develop
Fffid-onkre ccrrgbL
d6qntEtcffi#Gfirw
opgning coiB
S.IMI6 p.dEt d.lfle
rets your goaB end
lonq-rarh uftatdi
on-timc .od 6. ilrdqcr
to take care of you
and all your
[andscape needs
Enhance
BrightView Tree Care Services
Maintain
't2
!
I
t
L- l/
q
,
t.
fh@ghilul ,nP,frtnonrr lo
rnfl(h pur [.6spa t
ioe.rMaP ind rurHrmbdtrY
{
.q
)
Methodology and Quality Control
Through proper planning and execution, a strategic management plan can help meet environmental and financial objectives in these times of increased awareness and attention to the bottom line.

Horticultural improvements, reducing water consumption and sending less waste to landfills can minimize your environmentalfootprint and yield big returns; as a complement to our Sustainable Tree Management we €n also help the City of Tehachapi achieve the accreditation by:
" Reduce potable water use, energy & emissions and landscape waste . Eliminatesoilerosion
" Keep storm water on site
" lncrease shade on hardscapes
. Salvage and preserve trees throughout
. Native Planting Design and lnstallation
. Sustainable Design/ Landscape Construction
Over the years BrightView has built a reputation throughout Northern California and the Nation, as one of the leading environmentally responsible landscape service partners. We provide horticultural improvements, reduce water consumption, and send less waste to landfills. Here are few ofthe projects we have completed:

Community Gardens
Living Walls
Organic Vegetable gardens Site sustainability analysis
Water use audits
Smart irrigation controls
Storm water programs
Green waste reduction
Green roof install/ Maintenance
LEED support
Educational Programs
Healing/ Sensory Gardens
14 BrightView Tree Care Services
'13 )
t
t{
I
l. tl
't,,
-."s -:
llt
Methodology and Quality Control
BrightView Landscape Services Formerly Valley Crest Companies was formed in 1949 by Burt Sperber in North Hollywood, California. Starting with one nursery business, Burt expandedValley Crest into Landscape: Nurseries, Development, Maintenance, Tree Care Services and GolfCourse Maintenance. Today, BrightView is the largest full-service landscape company in the United States. ln our Landscape Service division including Tree Care Services, we employ over 20,000+ employees and have 121 branches in 32 states and Puerto Rico. We specialize in a large array of services with an emphasis on water management.

Company Achievements
. $2+ BILLION DOLLARS IN SALES NATIONWDE
. MORE THAN 10,000 PEOPLE and 9,500 TRUCKS NATIONWIDE
. TOP 60 CONTRACTORS lN THE U. S. - Engineeing News Record . TOP 100 TRUCK FLEET O\ANERS lN THE U. S. - Automotive Fleet Magazine . TOP 150 DESIGN-BUILD MASTER BUILDERS - Design-Build lnstitute Of Ameica . AMERICA'S TOP 500 PRIVATE FLEETS - Fleet Owner Magazine Lifeti me Ach ievement Award- Lan d sca pe M a n age m e nt Environmental Stewardship Award - Califomia lntegnted Waste Management Environmental Beautification Awards - Landscap Contractors of Ameica SOO+ major tandscape awards for excellence, quality, beautification, project(s) of the year, environmental leadership and safety & training.

T4 BrightView Tree Care Services
14 Coast-to-Coast, Experts in Your Field
Municipal parks and public spaces, golf courses, museums, performance and cultural centers, theme parks, recreation centers, sports complexes and athletic fields-the places we enjoy in our free time help deflne the quality of our life.

At more than 2,400 locations across the country, our teams bring their knowledge and expertise to help clients achieve their vision. From the National Mall to the grounds of presidential libraries, from the Perez Art Museum Miami to LEGOLAND Orlando, from Olympic and Major League venues to Little League parks to some of this country's most prestigious golf courses, we work strategically with clients.

Ultimately, our landscape design, development and maintenance solutions positively impact millions of athletes, visitors, spectators and thousands of communities.

Keep your trees vibrant and your property safe trees have the power to build value for your property but they also pose some challenges. Proactive planning and ongoing tree clearance help you prevent emergencies. Our arborists are professionals who maintain active memberships in the lnternational Society of Arboriculture (lSA) and the Tree Care lndustry Association (TCIA) to deliver exceptional expertise and upto-date knowledge.

We have an exceptional safety record and carry comprehensive personal and property damage insurance designed specifically for higher-risk tree work, giving you the broadest protection from liability. We have allthe necessary government permits and licenses to operate in your market, and allwork is performed in accordance with the American National Standard for Arboriculture Operations.

To protect your property's valuable assets while increasing tree vigor and health, BrightView Tree Care Services offers, a comprehensive Tree Care Management Program, supervised by professionally trained and certified arborists, designed to prioritize your property's specific tree care management needs and offer a tailored solution.
15 F'
I
..-
'I
r:T
I
T
\.,'.
*4
t
I
T
t
\
Qualifications
We understand that your tree care management needs have a unique need and scope, which is why we've designed a very flexible V.l.T program with significant customized levels of service.

Depending on what services you choose,
We will provide:
, Consultations & Diagnosis
, Pruning & Maintenance
. Tree lnventory management (geo tagging)
' Hazard Evaluation
. Disease & lnsect Control
. Fertilization
. Cabling and Bracing
. Multi- year tree management plans
, Transplanting, removal & replacement
, Tree Growing and Moving
. Tree Campus USA-Accreditation
Making more sustainable choices for your landscape can have a positive impact on the environment, those who use or live on your property, your landscape crew and yourbudget.

Proper watering, fertilizing and pruning along with integrated pest management practices encourage healthier, disease-resistant trees and reduce the amount of toxic run-off entering storm drainsand polluting watershed, creeks, lakes and rivers.

Making more organic choices in landscaping products and fertilizers reduces the amount of chemical exposure to maintenance crews and those who work, live or play on or near your property.

Working with experts and doing a Sustainability Audit can help create a strategic, cost-efficient approach focused on long-term benefits.
ln addition, LEEDl&certified consultants can help you ensure best practices forany landscape/hardscaping initiatives you undertake and help you earn your LEED credits.

The benefits add up, not to mention the social and consumer response to your efforts. People are noticing brands that go green, according to Nielson, and they are willing to pay up formore sustainable options. So, when you're planning your budget for your next project or fiscal year, consider greener possibilities.

Reduced labor, water and fertilizer costs, lower hauling expenses and disposalfees thanksto composting, mulching and recycling.

Less exposure to workmen's compensation claims as a result of crew lifting heavy loads ofplant material.

Grasscycling (a mowing method that results in natural recycling of grass clippings), composting and mulching return valuable organic materialto the soil, which in turn increases the soil's water-holding capacity, reduces erosion and conserveswater.
16 Qualifications
Sustainable Tree Pruning Practices
Trees are one of the most valuable assets to a communi$ landscape. Correctly maintaining and caring for trees allows them to become an integral part of the environment and an asset to the overall visual appeal of your property, which can ultimately increase your property value. BrightView believes in using sustainable tree care practices to protect this important investment of your community Our goal is to limit the amount of precious resources we use, one of the most importantresources here in the Santa Clara County being water. By planting our landscapes with plants that are native to desert regions, respond well to the local climate, and require less water to survive, we are taking the first step in creating the perfect sustainable landscape.

When it comes to trees it starts by selecting the right type of tree to thrive in right environment, then selecting the right location to plant it. During the planting stage proper irrigation structureand placement of the root ball in the ground are important elements to creating a sustainable life for each tree. While the tree is growing staking, soil management and regular pruning should all be conducted with sustainable practices in mind to promote optimal health andappearance Proper pruning techniques include removing selected interior and exterior dead, broken, and crossed branches to improve tree shape, appearance, and safety. Have an objective and plan in mind before pruning begins; i.e. crown thinning, crown reduction, or crown raising. Limit pruning to less than 25o/o of the tree's canopy at one time. Follow the guidelines for proper pruning to avoid damaging trees by over-pruning, lion's tailing, tree-topping, etc.

Trees that are properly pruned will maintain their ideal structure and color, and optimalhealth.

Maintaining trees in this optimal state will allow for better groMh for the future and protection from potential dangers such as storm damage for a long, sustainable life.

Value and Benefits of Citv trees
Oxygen provider. One day's worth for a family of four is provided by a single tree.

Air purifier. One acre of trees can remove up to 5 tons of carbon dioxide and up to '13 tons of other particles and gases annually. A single tree might absorb up to one ton of
carbon over a 4}-year lifesPan.

Secret shopper. According to Morton Arboretum, shoppers in welllandscaped business districts are willing to pay up lo 12o/o more for goods & services.

Energy saver. Carefully positioned trees at home or the offlce can save 25%-30o/o of energy consumption.

Storm water filter. 100 mature trees can capture up to 100,000 gallons of rainfall per year, reducing runoff and filteringwater. 17 .l
;.)
:lrl
I
/
\
Qualifications
Reference# 1
Customer Reference Form
At least three (3) references that receive or received similar services from the firm within the past five (5) years. The City of Tehachapi reserves the right to contact any of the references provided without notice. Reference information must include:

Reference # 2
Customer Reference Form
Name of Proiect: Orange County Public works
Address of Proiect Various Locations throughout County of Orange Years Serviced: <1 year
Company Name: Oranqe County Public Works
Contact Person: Kris Green
Telephone Number: 714-955-0305
Email Kris.G reen @ocpw. ocgov.

Description of worU sustainable tree management services: BeSpecific:

Extra worU on call services for Tree Care services and Fire and Weed Abatement. Current scopeof work performed to date includes: Tree Care Services: including pruning, removals, clearance, and hazard mitigation at various sites through theCounty.

Weed abatemenU Fire clearance project have been completed at several open space parcels throughout the County
Other Remarks:

Work performed under this scope has been both scheduled and treated as on-call servicefor emergency call services for Tree Care services including: removals, and pruning.

Name of Proiect: Woodbury Community Association
Address of Proiect 108 lrvi cA 92620
Years Serviced: 2+ years
Company Name Woodbu munity Association
Contact Person: Karen Thompson
Telephone Number: com
Email (949)451-1654
Description of worU sustainable tree management services: Be Specific:

We currently provide landscape and tree care services to Woodbury Community Association. Our pro-active Tree Care services includes: Pruning, Removal, lnventory Assessments, Hazard Evaluations, and Plant Health Care Program for fertilization, insect and fruit control. Emergency removals and security pruning
Other Remarks:
l
BrightView Tree Care Services ,,1 8
A
Qualifications
Reference #3
Gustomer Reference Form
)
Name of Proiect: Crystal Cove Community Association
Address of Proiect 22828 Reef Point Drive, Newport Beach, CA Years Serviced: 3+ years of service
Company Name: Keystone Pacifi c Property Management
Contact Person: Dana Harle
Telephone Number: 949.376.4551 exl.222
Email d ha rle@keystonepacifi c. com
Description of worU sustainable tree management services: Be Specific:

Pro-active Tree Care Management.

Tree Care Services performed at Crystal Cove in Newport Beach include streets and slopes throughout the community. Scope of work includes: Pruning, Removal, Tree Replacement, lnventory Assessments, Hazard Evaluations, and Plant Health Care Program for fertilization, insect and fruit control. Emergency removals and security pruning
Other Remarks:

BrightView Tree Care Services
19 JOB NAME
Avenida Rio Salado Broadway Rd
Belmont Schools
Chet Holifield Federal Building
City Anaheim West SectorTree
City of Anaheim

CITY OF AVENTURA
City of Azusa Recreation
City of Bell
City of Benicia
City of Boston Slope Mowing
City of Brea
City of Campbell Street Trees
City of Cerritos
City of Duarte
City of Fremont
City of Gilroy
City of Goleta
City Of Homestead
City of Hope Medical Center
City of lrvine
City of La Mirada Street Land
City of Livermore
City of Long Beach Water Department
City Of Malibu
City of Mesa Parks
City of Miami Beach
City of Miami Beach 2014-275-L
City of Miami Beach- Right of
City of Miramar- Roadways and
City of Monrovia
City of Morgan Hill
City of Napa
City of Norco Road Way
City of Oakland Park
City of Oceanside
City of Ontario-PK 0507-33
City of Palo Alto Tree Care
City of Paramount
a
a
a
a
a
o
a
a
a
a
o
o
a
a
a
a
a
a
o
a
o
a
a
O
a
o
a
a
o
a
a
a
a
Qualifications
Add itional References-Govern menu Federa l/ P u b ! ic Agency l

JOB NAME
City of Pleasant Hill
Clty of Rancho Cucamonga
City of Rancho Cucamonga Parks
City of San Diego Water Reclam.

City of San Jose/Palm Tree
City of San Josefiree Pruning
City of San Jose-Misc. Sites
City of San Leandro
City of San Marino
City of San Mateo
City of San Mateo, Parks Div.

City of San Ramon
City of Santa Clara
City of Santa Clara Street
City of Santa Clarita LMD ZONE
City of Saratoga
City of Signal Hill
City of Suisun
City of Sunnyvale
City of Torrance
City of T orrance-223 rd/Aba lon e
City of West Hollywood Parks
City of Westlake CommunitY Par
CITY OF WESTON-AREA 1
City of San Leandro (09-10.025)
Dublin High School
El Segundo School District
Escondido Union School District
Various Federal Building
Laguna Beach Unified School Di
Monroe County School District
Notre Dame High School
Rowland Unified School District
South Pasadena Unified School
Tracy Unified School District
University of California
BrightView Tree Care Services
20 We understand that well trained and tenured team members provide outstanding quality and customer service. To that result, we offer a training program that ranks amongst the top 125 companies in the country as recognized in Training Magazine. Our Gardener training program is designed around BrightView core values. Every Tree Care Crew Member on your team is required to complete our certification program which prepares your crew with the skills to perform quality work safely and to your complete satisfaction.

Before our team members steo foot on the Countv of Santa Clara Grounds we will comolete an gvend :

Product Qualitv & Customer Satisfaction
. Trained Crew Leaders
. Quarterly quality inspections and grading
. Established horticulture best practices
. Agronomic Program
. Best Practice: Job Start-up Protocol
. New crew orientation- Before actual start of work
. Annual Calendar of creWs tasks
. Agronomic Plan
. Documented Quali$ & Safety lnspection
BriohtView Weeklv Safetv Traininq
. Each week we review with our employees key safety practices which are then implemented on the job site. These weekly 'tailgate' meetings will help ensure an accident free work environment.
. Some of the safety Tailgate topics lnclude:

Blade Sharpening
Blower Safety
Chainsaw Safety
Driving Safety
Fall Protection
Fire Safety
Gas Shear Safety
Hand Tod Safety
Hazardous Communication Safety
Heal Stess
Proper Pruning
Safety Training for New Employees
Slope Safety
Trailer Safety
Weed Eater Safety
Working Near Traffc
Working Near Pedestrians
Working in Public Spaces
Hedge Trimmer Safety
lnigation Safety
L@k OU Tag Out
Mower Safety
Ovedoading
Pcison lvy
PeGon Proteclion Equipmant
Proper Backing Prmdures
Poper Lilling
Proper Leding BrightView Tree Care Services
22 Proposer Name:
! I
I
I] -, r
)
a
Safety Mission Statement
. Provide a safe work environment and safety culture that places the highest level of value on the health and welfare of our employees.
. lnstill a sense of ownership in our employees and to encourage excellence in allaspects of safety.
. Provide safety and regulatory compliance training that insures our employees havethe tools to perform in a safe and productive manner.
. Promote safety as each employee's responsibility and endorse as a way of life atwork and home.

Training at BrightView Companies is the single largest non-direct cost. lt is our philosophy to train and re-train our employees. Training programs are currently in place at every level of ourcompany.

Over one third of our workforce has been with the company for more than 12 years. Eachyear, BrightView Companies spends over $1 Million to train it's operations teams.

Training provides our employees with knowledge, ideas, and tools to deliver outstanding performance in seven key areas: BrightView Companies' culture, operations, horticulture, crewmanagement, financia! management, sales management, and customer care. As a company, we knowthat highly trained employees provide outstanding customer service BrightView Tree Care Services
23 a
)
Emolovee Roles and Resoonsibilities Tree Care Services

JOB RESPONSIBILITY

NUMBER OF

EMPLOYEES FOR
Branch Manaoer
. Accountable for your complete satisfaction
. Maintains schedule
. Ensures compliance to job specs and quality
. Manaqes crews lnterfaces with on-site contact
1 Ooerations Manaoer
. Schedules workload for crew
. Ensure readiness of workers, tools and materials
. Maintains safe working conditions
. Trains field personnel
. Assists w/large pruning jobs, chemical applications
. Helps identify problem areas
4 Account Manaoer
. Manages Tree Care Crew
. Ensuring crew safety and efficient work practices through training and supervision (e.9. ensuring timely dispatch, reviewing job setups, equipment, climbing practices and crew communication to ensure that work is executed to the highest safety, efficiency and quality standards).
. Ensuring job quality is consistent with ANSI A300 Pruning Standards, BrightView Tree Care Services' standards and customerexpectations. . Conducting monthly operating reviews with operations leadership to ensure crews are deliverinq results consistent with obiectives. ,l
Production Soecialist
. Ensuring daily vehicle and equipment inspections
. Enforcing timely dispatches
. Understanding proper pruning techniques to perform various treecare operations.
. Managing crew productivity (i.e., managing individualjobs to be completed on or before estimated hours)
. Managing direct labor time card submissions
. Managing small equipment (monthly inventory of equipment, notiffingAccount Manager of equipment needs)
. Conducting/Managing production training and safety training . Disciplining Field employees and immediately notifoing the AccountManager of anv employee issues
Crew Leader
. Ensuring equipment is properly inspected and working properly before, during and after each day's work. On Class A/B equipment, completing a pre{rip inspection report is required each day before dispatch. . Ensuring the safety of pedestrians and passing cars from falling treedebris through proper job setup. This includes, but is not limited to laying out cones, posting "Tree Work Ahead" signs, using caution tape, as well as monitoring the area during the course of work.
. Understanding proper tree pruning techniques to perform various operations. 11 BrightView Tree Care Services
24 4
Understanding the scope of work on any given job, so that the crew executes work consistent with customer expectations and what is written on thework order.

Directing the crew's efforts and training crew members who have the potential to take on more work.

Understanding how all tree work equipment is used to carry out work in a safe, efficient and effective manner (e.9., Pole Pruners, hand saws, saddles, ropes, carabineers, chain saws, lift trucks, chippers, stump grinders) Understanding the maintenance requirements for all equipment andensuring proper maintenance is routinely completed by all personnel on theircrews.

Climber
. Working in trees to perform generaltree care (i.e., removals, pruning, cabling, bracing, lightning protection).
. Understanding how all tree work equipment is used to carry out work in a safe, efficient and effective manner (e.9., Pole Pruners, hand saws, saddles, ropes, carabiners, chain saws, lift trucks, chippers, stump grinders) . Ensuring the work area beneath and around the trees they are working ("work zone') in is clear and properly marked with cones, signs, caution tape, etc., to keep the public, cars, etc., safe from potential falling debris. . Maintaining their climbing gear and tree care equipment in safe, workingorder to ensure safe and high quality tree work.
. Ensuring all equipment is returned to the truck after a job is complete. . Assisting with job clean up as needed.
. Becoming certified in EHAP, First-Aid and CPR.
15 Grounds Men
. Ensuring properties are left completely clean after tree work has been performed. The primary way in which they do this is by removing all tree debris from the property and feeding it through chippers. After all possible debris is chipped, the area should be blown clear, such that thecustomer cannot tell that tree work has been performed by looking at theground. . Understanding how chippers operate to ensure that the machinery is kept in good working order and is operated safely and conducting dailyrequired Chipper maintenance (i.e., grease, oil, water, tires, etc.) . Ensuring the safety of pedestrians and passing cars from falling treedebris through proper job setup. This includes, but is not limited to laying out cones, posting 'Tree Work Ahead" signs, using caution tape, as well as monitoring the area during the course of work.
. Learning the basics of climbing to be able to conduct an aerial rescue in the event a climber in distress cannot descend from a tree on their own. . Becoming certified in the use of small equipment (e.9., leaf blowers, chainsaws, and stump grinders)
. Becoming certified in EHAP, First-Aid and CPR
15 BrightView Tree Care Services
25 )
Brishtview)
Tree Care Service Billing Addr6s
City of Tehachapi
115 S Robinson St
Tehachapi, California 93561
November 6, 2023
Proposal #: 672009
Price
s392
$78s
s1,098
$4,708
$392
$902
$5,1 79
$1,491
$ 165
$1,059
115,1 71
Brighwiil Trce Care Servicer
Branch Ofiice #4931 0
16251 Filbert St.

Sylmar, California 91 342
Wayne Famsworth
Wayne. [email protected]
tel:805-252-0600
Proposed Tree Care Services
Species
Ash Species
Fraxinus spp.

Ash Species
Fraxinus spp.

Deodar Cedar
Cedrus deodara
Liquidambar
Liquidambar stytaciflua
Liquidambar
Liquidambar styraciflua
Locust Species
Robinia spp.

Maple Species
Acer spp.

Maple Species
Acer spp.
l\ilaple Species
Acer spp
Pear Species
Pyrus spp.

Sub-Total
Tree Care Service Address/Location
City of Tehachapi
126EFSt
Tehachapi, California 93561
OUective
Crown thin 15% / Reduce end weight / Clearance prune
Crown thin 20% / Reduce end weight / Clearance prune as needed Struclure Prune
Crown thin 1 5% / Reduce end weight / Clearance prune
2 Crown lhin 2O0/o / Reduce end weight / Clearance prune as needed 5 Crown thin 15% / Reduce end weight / Clearance prune
31 Crown thin 15% / Reduce end weight / Clearance prune 7 Crown thin 20% / Reduce end weight/ Clearance prune as needed e Structure Prune
12 Crownthin 15%/Reduceendweight/Clearanceprune
Gy
I 5
I
I
I
I
I
I
I
I
I
,
20 22
Proposal #672009
26

A.
4g&
BrightView )
Species
Pear Species
Pyrus spp.

Pistache Species
Pislac,a spp.

Pistache Species
Pistacia spp.

Pistache Species
Pistacia spp.

Total
Additional lnformation
Prevailing wage rate - Weekday rate
ary Objective
Crown thin 20% / Reduce end weight / Clearance prune as needed Crown thin 1570 I Reduce end weight / Clearance prune
Crown thin 20olo / Reduce end weight / Clearance prune as needed Structure Prune
November 6, 2023
Proposal #: 672009
Price
$3,413
$1,255
$4,1 59
$714
12s,712
8 20
13 Proposal #672009
27

r
BrightView )
City of Tehachapi
r1 Map Satellite LJ
L.!cnd (170)
Pi.tachc Spccars (ill)
I M.plc sprd$ (,tl)
I ecar spccics P4
I Uqlid.mb.r (24)
I Dlod.r ccdrr (20)
I tsh spccicr (r)
I Locu.t Spccicr (5)
Proposal #672009
28

\'
L\
+
l
I
I
Aitbus. CNES / Airbus, Maxar Technologies, U.S. Geological Survey, USDA,/FPAC/GEO Tems of Use BrightView Tree Care Services
Terms & Conditions

1. BidSptcifiotionsThecontractorshallrecognizeandperforminaccordancewithonly writteh terms, specification5. and drawings contained or referred to herein- All materials shall conlorm to bid specifications. Work is beingdone in ac.ordahce with ANSI A300 standards.

2. Bid Eeintiotri This propoal will remain in eff(t Ior thirty (30) da)6lrom the date it was fiEt prgented to Clienvowner, unl6s accepted or cj{ted by Clienvowrer, or withdrawh by Contractor prior to that time.

3. Work torcc: Contractor shall dsignate a qualilied representative with experience in tree management. Ihe work force shall be presentabl€ at all times. All employees shall be competent and qualified and shall be legally authorized to wo.k in the U.S.

4. Tru. & Stump R.monl: Tres removed will b€ cut as clos€ to the ground as possible based on conditions near to or next to the bottom ol the tree trunk. Additional charges will be lwied for unseen hazards such as, but not limited to concrete or brick filled trunks, metal rods, etc. li requsted, mechanical grinding of visible tree stump will be dohe to a defined width and depth below ground lewl at an additional charge to the Client/Owner.

Delined backfill and landscape material may be specified. Clienvowner shall be responsible for contacting und€rground Service Alert to locate underground utility lines p.ior to start of work. Brightview Tree Care Seryices is not responsible for damage done to underground utilities such as, but not limited to, cabl6, wires, piFEs. and irrigation pans.

BrighMil Tree Care S€ruicc will repair damaged itrigation lin6 at the Client/O^rner's expense.

5. Schcduling ol Work It the jobsite conditions materially change f rom the time of apprdal of thi! prop6al to the time the work stans, such that the iob costs are adversely changed, this proposal is null and void. Scheduling of work is dependent on weather conditions and workloads. Our office will call the day prior to the work being done, unless other arrangements are made.

6. Work HouE Any work. including emergen(y worl( ryertime and weekend work perto.med outside of the normal working hours (Monday-Friday betwen 6:30 a-m. and

2.30 p.m.) shall be billed at dertime rates. Use of power equipm€nt will commenc€ at 7:00 a.m., unl6s otheilise specified in the s(ope of work. Additional rhargs will be applied if crewi cannot use power equipment by 9:00 a.m.

Lic.n$.nd Pchilr: Cohtractor shall maintain a Lands(ape Contractor's license if required by State or lcal law and will comply with all other licenseand permit requirements of relwant city, state and tederal gowrnments. as well as all other requiremehts of law.

8. Tilc Cont.actor agrs to pay all appli(able tar6, including sales tar6 on material supplied, where applicable.

9. lnsnnc.: Contractor agte6 to provid€ General Liability lnsurance, Automotive Liability lnsurance, Worker's Compensation lnsurance, and any other irsurance required by law or ClienVOwner, as specified in writing prior to commencement of work. lf not 5pecified, Contractor will furnilh ihsu.ance with a $1,000,000 limit of liability. '10. Ii.biliq[ContractorshallindemnilytheCliehVowheranditsagentsandemployeeslrom and against any liabiliti6 that arise out of Contractor'r work to the enent such liabilities are adjudicated to have been caused by Contractor's negligence or wilttul misconduct.

Contractor shall not be liable for any damage that occurs from acts of God. Acts of God are deflned as those caused by windrtorm, hail. fire. flood, earthquake, hurricane and freezing, et(. Uhder these circumstancs, Contractor shall have the right to renegotiate the terms and pric6 of this agreement within sixty (50) days. Any illegal trespass, claims andlor damages resulting from work requelted that is not on property own€d by Clienvowner or not under Clienvowner.
11- W.iv.rotti.bilittERequestsforcrownthinninginexcessoftwenty-fivepercent(25%), or work nol in accordance with ISA 0nternational Society of Arboricultural) standards will require a sighed waiwr of liability.

12. Non-Union Contr.Gtot Clienvowner acknowledgs that Contractor is not a signatory to any union agreements. lf any services hereunder would be covered by any labor union that Clienvowner i5 bound to or that may have a claim to !u(h work then this written proposal shall b€ immediately terminated and become wid, with no further liability to Conttactor.

13. SubGontnctoE Contractor r6ere the right to hire qualified subcohtractors to pertorm spqialized funclions or work requiring :p<ialized equipment.

14. Additicn.l Scryic6 Any additional work, chang6 in the scope of work. or additional conlract term5 introduced by Clienvowner that ar€ not specified in the signed written proposal shall constitute a counter otfer and will require a new writteh proposal or an executed written order to address tuch changes. Any additional costs related thereto shall be charqed by Cohtractor a5 an extra charge over and above the estimate. 1 5. Atce to Job Sitc: Clienvowher 5hall prdide all utilities to perlorm the work.

ClienVOwner shall furnish accds to all pans of the job site where Contra(tor is to pe.form work as required by the Contract or other fundions related thereto, during normal business hoors and other reasonable periods related thereto, during normal busihels houE and other reasonable p€riods of time. Contractor will perlorm th€ work as rearonabt practical after the owner makes the site available for performance of the work.

14. lnvoicing: Client/Owner shall make palment to Contractor within fifteen (1 5) days of re(eipt of invoice.

15. Cencclhticn:Notic€ofcan.ellationofworkmustbe/eceiwdinwritingbefor€thecrewis dispatched to their l8ation or Clienvowner will be liable for a minimum trilel charge of $1 50.00 and billed to Clienvowner.

16. Asignmlnt The Client/Own€r and the Contrador, respetivev bind themselws, their paftneB, succ€sroE, assigne* and legal representatiE to the olher party with 16pect to all cdenants of this Contract- ln the event of 5ale or transler ol Clienvowner's anterest in its business and/or the prop€rtff,hich is the sub.iect of this agrement, Client/Owner must lirst obtain the written conseht of Contractor for the assighment oI any interest in this agrement to be et e.tive.

17. Dirlaih.t Thir proposal for tre care seryics was estimated and priced based upon a site visit and visual inspe(tion lrom ground level using ordinary means. at or about the time this proposal was prepared. The pri(e quoted in this propGal for the work d6cribed, is the result of that ground lwel visual inspection and therefore our company will not be liable for any additiohal costs or damages for additional work not described herein, or liable for any incidents/a.<idents resuhing from conditions, that were not ascenainable by said ground lryel visual inspection by ordinary means at the time said inspection was performed. The work performed by B.ighwiew Tree Care Seruic6 is intended to reduce the chances of tree failure and any corrcponding property liabilities, in addition to enhan(ing aesthetic value but is not a guarantee. We (annot be held responsible for unknown or otheeise hidden delects oI your tres. which may fail in th€ future. The corrstive work proposed herein cannot guarantee exact results. Profes5ional engihftring, architectural, andlor landscape dsign seNices ('Design SeNicesJ are not included in this Agreement and shall not be provided by the Contractor. Any design defects in the Cont/act Documents are the iole responsibility of the Owner. lf the ClienVOwner must engage a licensed enginer, architecl andlor landscape design professional, any costs concerning these Design Serujces are to be paid by the Client/Owner directly to the designer involved.

Contractor is authorized to p€rlorm the work stated on the face of this proposal. Payment will be '100% due at time of billing. lf pafneht has not ben received by Brightviry Tre Care Seryices within fiften (15) da!6 aft€r billing. BrightMew T.e Care Seruices shall be entitled to all c6ts of collection, includihg reasonable anomet6'fes and it shall be relieved of any obligation to continue performance under this or any other Contract with Clienvowner. lnterest at a per annum rate of 1% per month, or the highest rate permitted by law, will be charged on unpaid balance 45 d46 after billing.

Acceptance of this Proposal
I{OTI€E FAILURE TO MAKE PAYMENT WHTN DUE FOR COMPLETED WORK ON CONSTRUCTION ]O85, MAY RESULT IN A MECHANIC'S LIEN ON THE TITLE TO YOUR PROPERTY.

Customer
sighature
November 6,2023
Printed Name Date
BrightView Tree Care Services
%qw&an*til, November 6,2023
Signature
Printed Nahe
Date
Wayne Farnsworth November 6,2023
Proposal #672009
29

Date
)
The next step : Future Tree Management Plan
Our next step in developing the plan is to first inventory and assess the roughly 2,000 trees belonging to the City. Once we perform a thorough inspection we can then create a plan for year 1 and approximate budget recommendations for the tree work during year 2.

Timing wise for pruning we strongly recommend Biannual trimming as well as biannual inspections.

This frequency should be enough to address the majority of issues on site in a reasonably timeframe.

Once we perform the inspection. We can also provide a budget for tree care treatments to improve the health of the trees. The treatments and timing is weather and species dependent but we should be ablet to provide some separate budget numbers for this after the initial assessment.

BrightView Tree Care Services 26

TEHACHAPI

COUNCIL REPORTS
MEETING DATE: DECEMBER 4,2023 AGENDA SECTION: PUBLIC WOR

DEPARTMENT

CIW MANAG

APPROVED
TO: HONORABLE MAYOR DAVIES AND COUNCIL MEMBERS

DON MARSH, PUBLIC WORKS DIRECTOR
NOVEMBER28,2023
SECOND READING AND ADOPTION OF AN ORDINANCE REGARDING A FATS OttS AND GREASE

CONTROL PROGRAM
FROM:

DATE:

SUBJECT:

BACKGROUND:

The proposed Ordinance amends Title 8, Chapter 35 to create a Fats Oils and Grease (FOG) Control Program for food service establishments (such as restaurants and other food handling and distributing businesses) to address issues related to sewer spills and the potential negative impacts of such waste on Wastewater Treatment Plant (WWTP) processes. The development of the FOG Control Program is a requirement under Statewide General Waste Discharge Requirements for wastewater Collection Agencies, Order No. 2022-103-DWQ. Additionally, the City's Sewer System Management Plan (SSMP)emphasizes the importance of the FOG Control Program, as FOG has been identified as a significant contributing factor in approximately 50% of sewer spills between 2020 and 2022.

To summarize, the proposed Ordinance includes the following key provisions:
o Prohibits discharge of FOG by food service establishments into the sewer that may accumulate or cause sewer system blockages.
o Requires all food service establishments to obtain a FOG Wastewater Discharge Permit, pay an associated permit application fee, implement Kitchen Best Management Practices to minimize FOG discharges, and install pretreatment devices, including grease traps or interceptors. o Allows for variance from pretreatment requirements if certain criteria are met. o Allows for modifications of permit conditions at discretion of the public works director, or, if certain criteria are met, at the request of the permittee.
o Establishes operation and maintenance requirements for pretreatment devices. o Imposes record keeping requirements.
o Requires dischargers to notify City of any inability to comply with permit terms due to breakdown of equipment. o Allows the City to recover from responsible dischargers the costs of cleaning and repairing its sewer systems and regulatory penalties and fines incurred by the City.
o Empowers the Public Works Director to issue an emergency order suspending sewer or water service for dischargers under certain circumstances.
. Requires food service establishments to submit to an inspection of their facilities and pretreatment devices. a
€_____J CALIFORNIA
a Provides for administrative, civil and criminal remedies. Decisions by the Public Works Director are appealable to the City Manager.

This ordinance is within the scope of work authorized by City Council on March 7th,2022 (Phase 1) and August 2L,2023 (Phase 2) under the agreements with the Wallace Group to update to the FOG and lndustrial Waste Programs and Ordinances.

RECOMMENDATION:

SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY COUNCIT OF THE CITY OF TEHACHAPI AMENDING SUBSECTION B, SECTION 8.36.060 "SPECIFIC LIMITATIONS OF WASTES INTO WASTE WATER SEWERS," AND ADDTNG A NEW ART|CIE V "FATS OilS AND GREASE CONTROT PROGRAM" TO CHAPTER 36 "INDUSTR|AI WASTES," TTTLE 8 "HEALTH AND SAFEW" OF THE TEHACHAPT MUNICIPAL CODE TO ADOPT A FATS, OII5, AND GREASE CONTROL PROGRAM FOR FOOD SERVICE ESTABTISHMENTS AND FINDING THE

ORDINANCE TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALIW ACT Page2 of 2
FISCAL IMPACT:

This project was included in the budget for FY 22123, which was approved by Council on June 26,2023. ffio
lBW

EALFAMN
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCII THE CITY OF TEHACHAP!
AMENDING SUBSECTION B, SECTION 8.36.060 "SPECIFlC
UMTTATTONS OF WASTES INTO WASTEWATER SEWERS," AND
ADDING A NEW ARTICLE V "FATS OIIS AND GREASE CONTROL
PRoGRAM" TO CHAPTER 35 "INDUSTR|AL WASTES," TtrLE 8
"HEALTH AND SAFEW" OF THE TEHACHAPI MUNICIPAI CODE TO
ADOpr A FATS, O|LS, AND GREASE CONTROT PROGRAM FOR FOOD

SERVICE ESTABIISHMENTS AND FINDING THE ORDINANCE TO BE

EXEMPT FROM THE CATIFORNIA ENVIRONMENTAL QUAIITY ACT
WHEREAS, the City of Tehachapi is authorized pursuant to Government Code Section 38900 to maintain sewer systems;
WHEREAS, in2O2L, the State Water Resources Control Board (SWRCB) issued the Statewide General Wastewater Discharge Requirements for Sanitary Sewer Systems, Order No 2O22-lO3 (effective June 5, 20221(2022 GWDR) replacing Order No. 2006-0003-DWq WHEREAS, the 2022 GWDR requires all public entities that own or operate sanitary sewer systems greater than one mile in length to create, implement, and maintain a Sewer System Management Plan (SSMP);
WHEREAS, pursuant to the 2022 GWDR, if the City Council determines that a sewer pipe blockages control program is needed to control fats, oils and grease, the SSMP must include, among other requirements, the legal authority to prohibit discharges to the sanitary sewer system and identify measures to prevent sewer system overflows and blockages; requirements to install grease removal devices; design standards for removal devices; maintenance requirements; best management practice requirements; record keeping and reporting requirements; authority to inspect grease producing facilities; and implementation of source control measures for all sources of fats, oils and grease (FOG) reaching sections of the City's sanitary sewer system identified as subject to blockages from such materials; WHEREAS, The City of Tehachapi has recognized the need for an lndustrialWaste Discharge (lWD)Controland Fats, Oils, and Grease (FOG)Control Program to address issues related to sewer spills and the potential negative impacts of industrial waste on the Wastewater Treatment Plant (WWTP) processes.

WHEREAS, sewer system overflows, which are often caused by discharges of wastewater containing high levels of FOG, suspended solids, and other pollutants, may cause temporary exceedances of water quality objectives, pose a threat to the public health, adversely affect aquatic life, and impair the public recreational use and enjoyment of surface waters; and WHEREAS, establishing a FOG control program from food service establishments is authorized by state law pursuantto 2022 GWDR and will help maintain, enhance, and protect natural resources by reducing pipe blockages and sewer system overflows and thereby reducing 1 cfroF

EACHAPI
LECAL DPARruNT
related exceedances of water quality objectives;
WHEREAS, based on the foregoing findings the City Council determined that FOG control program for food service establishments is needed to control the introduction of such materials into the City's sanitary sewer and limit sewer pipe blockages; NOW, THEREFORE, THE C|TY COUNCIL OF THE CtW OF TEHACHAPT DOES ORDATN AS FOIIOWS:

Section 1. The foregoing recitals are true and correct and are incorporated herein.

Section 2. Subsection B, Section 8.36.060 - Specific Limitations of Wastes ln To Waste Water Sewers of the Tehachapi Municipal Code is hereby amended to read as follows:
"B. Grease, oil, and sand interceptors shall be provided when, in the opinion of the city engineer, they are necessary for the proper handling of liquid wastes containing grease in excessive amount, or any flammable wastes, sand, and other harmful ingredients; except that such interceptors shall not be required for private living quarters or dwelling units. All interceptors shall be of a type and capacity approved by the city engineer and shall be located as to be readily and easily accessible for cleaning and inspection. Grease and oil interceptors shall be constructed of impervious materials capable of withstanding abrupt and extreme changes in temperature.

They shall be of substantial construction, watertight, and equipped with easily removable covers which when bolted in place shall be gastight and watertight. Where installed, allgrease, oiland sand interceptors shall be maintained by the owner, at their expense, in continuously efficient operation at all times."
Section 3. A new Article V "Fats, Oils and Grease Control Program" is hereby added to Chapter 36 "lndustrialWastes", Title 8 "Health and Safety" of the Tehachapi Municipal Code to read as follows:
"Article V. Fats, Oils and Grease Control Program

8.35.230 Purpose.

The purpose of this article is to outline the wastewater pretreatment requirements for food service establishments (FSEs) that discharge fats, oils and grease (FOG) in the City's sewer collection and conveyance system.

8.36.240 Definitions.

A. "Discharge/' means any person who discharges or causes a discharge of wastewater directly or indirectly to a public sewer.

B. "Fats, Oils and Grease" or "FOG" means any substance such as a vegetable or animal product that is used in, or is a byproduct ol the cooking or food preparation process, and that has turned or may turn viscous or solidifies with a change in temperature or other conditions.

C. "FOG Control Program" means the City of Tehachapi FOG control program required by and developed pursuant to State Water Resources Control Board Order No. 2022-103- DWQ, Section D.3, D.7. and this article.

D. "FOG Wastewater Discharge Permit" means a permit issued by the City to an FSE subject to the requirements and conditions established by the City authorizing the permittee to discharge wastewater into the City's sewer system or into sewer systems which 2 mof
EAGAPI
I FCAI DP^nflffi
ultimately discharge into a City sewer facility
E. "Food Service Establishment" or "FSE" means any room, building, or place or portion thereof, located within the boundaries of the City, which is maintained, used or operated by any profit or non-profit entity for the purpose of storing, preparing, serving, manufacturing, packaging, transporting, salvaging or otherwise handling and distributing food and/or beverages (including prepackaged items), which have any process or device that uses or produces FOG. By example, food service establishments shall include, but not be limited to, facilities and activities as defined above which are operated and maintained by restaurants, lunch counters, refreshment stands, bars, schools, hospitals, convalescent/health care homes, community centers, and private or public community clubhouses.

F. "Food Grinder" mean any device installed in the plumbing or sewage system for the purpose of grinding food waste or food preparation by products for the purpose of disposal in the sewer system.

G. "Grease Control Device" or "GCD" means any grease interceptor, grease trap or other mechanism, device, or process, which attaches to, or is applied to, wastewater plumbing fixtures and lines, the purpose of which is to trap, collect or treat FOG prior to it being discharged into the sewer system. "Grease control device" may also include any other proven method to reduce FOG subject to the approval of the public works director.

H. "Gravity Grease lnterceptol" means any multi-compartment device that is constructed in different sizes and is generally required to be located, according to the California Plumbing Code, underground between a food service establishment and the connection to the sewer system. These devices primarily use gravity to separate FOG from the wastewater as it moves from one compartment to the next. These devices must be cleaned, maintained, and have the FOG removed and disposed of in a proper manner on regular intervals to be effective.
"Grease Trap" or "Hydromechanical Grease lntercepto/' means a grease control device that is used to serve individual fixtures.

J. "Kitchen Best Management Practices" or "BMPs" means schedules of activities, prohibitions of practices, maintenance procedures and other management practices to prevent or reduce the introduction of FOG to the City's sewer system or into sewer systems which ultimately discharge into a City sewer facility.

K. "Regulatory Agencies" means those agencies having regulatory jurisdiction over the operations of the City, including but not limited to the United States Environmental Protection Agency; California State Water Resources Control Board; and California Regional Water Quality Control Board, Central Valley Region.

L. "Sanitary Sewer Overflow" or "SSO" means the unauthorized discharge of wastewater from the City's designated sewer collection and conveyance facilities.

M. "Twenty-five percent l2syol Rule" means the requirement for grease interceptors to be maintained such that the combined FOG and solids accumulation does not exceed 25% of the design hydraulic depth ofthe grease interceptor and thereby ensure that the minimum hydraulic retention time and required available hydraulic volume is maintained 3 CINOF
ECALDPARruENT
to effectively intercept and retain FOG discharged to the sewer system N. "Manifest" means that receipt which is retained by the generator of wastes for disposing of recyclable wastes or liquid wastes as required by the City.

O. "Permittee" or "Permitted Discharger" means a discharger who has received a permit to discharge wastewater into the City's sewer system subject to the requirements and conditions established by the City.

P. "Waste Hauler" means any person licensed to carry on or engage in vehicular transport of waste as part of, or incidental to, any business for that purpose.

8.36.250 General Limitations, Prohibitions, and Requirements on Fats, Oils, and Grease Discharges
A. FOG Discharge Prohibited. No food service establishment shall discharge or cause to be discharged into the sewer system FOG that may accumulate and/or cause or contribute to blockages in the sewer system or at the sewer system lateral which connects the food service establishment to the sewer system.

B. General Prohibitions. The following prohibitions and requirements shall apply to all food service establishments:

1. lnstallation of food grinders in the plumbing system of new constructions of food service establishments is prohibited.

2. lntroduction of any additives into a food service establishment's wastewater system for the purpose of emulsifying FOG or biologically/chemically treating FOG for grease remediation or as a supplement to interceptor maintenance is prohibited.

3. Disposal of waste cooking oil into drainage pipes is prohibited. All waste cooking oils shall be collected and stored properly in receptacles such as barrels or drums for recycling or other acceptable methods of disposal.

4. Discharge of wastewater from dishwashers to any grease trap or grease interceptor is prohibited.

5. Discharge of wastewater with temperatures in excess of 140"F to any grease control device, including grease traps and grease interceptors, is prohibited.

6. Discharge of wastes from toilets, urinals, wash basins, and other fixtures containing fecal materials to sewer lines intended for grease interceptor service, or vice versa, is prohibited.

7. Discharge of any waste including FOG and solid materials removed from the grease control device to the sewer system is prohibited. Grease removed from grease interceptors shall be hauled periodically as part of the operation and maintenance requirements for grease interceptors by a licensed grease hauler. Owners may self-clean and dispose of small amounts of grease from grease traps in accordance with kitchen best management practices. Grease lnterceptors must be pumped by a licensed grease hauler.
4 ctfrof
]]ilCHAN
I-mLDEARilFXT

8. Operation of grease interceptors with FOG and solids accumulation exceeding the twenty-five percent (25%) rule.

9. Discharge of any waste including FOG and solid materials removed from floor mats and/or kitchen appliances directly to the sewer system is prohibited.

C. FOG Wastewater Discharge Permit Required. No person shall discharge, or cause to be discharged any wastewater from food service establishments directly or indirectly into the sewer system without first obtaining a FOG wastewater discharge permit pursuant to this article.

D. Kitchen Best Management Practices Required. All Food Services Establishments shall implement kitchen best management practices specified in Section 8.36.270 in its operation to minimize the discharge of FOG to the sewer system. Additional requirements for kitchen best management practices may be specified in the FOG wastewater discharge permit. This may include kitchen practices and employee training that is essential in minimizing FOG discharge.

E. FOG Pretreatment Required. Food service establishments are required to install, operate and maintain an approved type and adequately sized grease trap or interceptor necessary to maintain compliance with the objectives of this article and in conformance with Section 8.35.270. The grease trap or interceptor shall be adequate to separate and remove FOG contained in wastewater discharges from food service establishments prior to discharge to the sewer system.

Fixtures, equipment, and drain lines located in the food preparation and clean up areas of food service establishments that are sources of FOG discharges shall be connected to the grease trap or interceptor. Compliance shall be established as follows:

1. New Construction of Food Service Establishments. New construction of food service establishments, including remodels or tenant improvements that change the classification of an establishment to a food service establishment, shall include the installation of a grease trap or interceptor prior to commencing discharges of wastewater to the sewer system. These devices must be installed by a licensed plumber in accordance with sizing requirements found in the California Plumbing Code, as adopted by the City in Section 15.04.160 of this code, and in compliance with local Health Department req uirements.

2. Existing food service establishments
a. Existing food service establishments, which have caused or contributed to a grease-related blockage in the sewer system, or which have been determined to contribute or potentially contribute significant FOG to the sewer system by the public works director or their designee, shall be deemed to have reasonable potential to adversely impact the sewer system, and shall install a grease trap or interceptor within 60 days upon notification by the City. b. Existing food service establishments that change ownership, undergo remodeling or change operations shall be required to install a grease trap or interceptor prior to the re-commencement of business activities.

F. Conditiona I Va riance from Pretreatment Req uirement.

1. An existing food service establishment may obtain a conditional variance from installation of a grease trap or interceptor if the public works director or their designee 5 ffioF

BACHAPI

LECAL DPARNNT
determines the FSE has established to the satisfaction of the public works director or their designee based on the criteria in 8.36.250(F)(2) either of the following:
a. That the FSE has negligible FOG discharge and insignificant impact to the sewer system. Although a variance from installation of a grease trap or interceptor may be granted, the food service establishment may be required to provide space and plumbing segregation for future installation of a grease trap or interceptor. b. That the FSE utilizes an alternative technology, which is at least equally effective in controlling FOG discharge as a GCD. Alternative technologies must be approved by the public works director or their designee prior to installation and operation.

2. Criteria for Variance. The public works director or their designee determination to grant or revoke a conditionalvariance shall be based upon, but not limited to, evaluation of the following conditions:
a. Quantity of FOG discharge as measured or as indicated by the size of the food service establishment based on seating capacity, number of meals served, menu, water usage, amount of on-site consumption of prepared food and other conditions that may reasonably be shown to contribute to FOG discharges. b. Adequacy of implementation of kitchen best management practices and compliance history.

Sewer size, grade, condition based on visual information, FOG deposition in the sewer by the food service establishment, and history of maintenance and sewage spills in the receiving sewer system.
d. Changes in operations that significantly affect FOG discharge. e. Any other condition deemed reasonably related to the generation of FOG discharges determined by the public works director or their designee.

3. Terms and conditions. A variance shall contain terms and conditions that serve as basis for its issuance. A variance may be revoked at any time when any of the terms and conditions for its issuance is not satisfied or if the conditions upon which the variance was based change so that the justification for the variance no longer exists. Unless earlier revoked, the variance shall be valid so long as the food service establishment remains in compliance with its terms and conditions until the expiration date specified in the variance.

8.35.260 FOG Wastewater Discharge Permit Requirement for Food Service Establishments A. FOG Wastewater Discharge Permit Required

1. Food service establishments (FSEs) proposing to discharge or currently discharging wastewater into the City's sewer system shall obtain a FOG wastewater discharge permit from the City. A FOG wastewater discharge permit shall be valid for three (3) years. All FSEs existing as of the effective date of this article shall initially obtain a FOG wastewater discharge permit from the City at the time the FSE next applies for or renews its annual business license following the effective date of this article. After the effective date of this c
6 CIryOF
E:HACHAPI
I,ECAl-DEAMNT
article, a certificate of occupancy shall not be issued for new construction or occupancies unless and until the FSE has obtained a FOG wastewater discharge permit and fully complied with the provisions of this Section.

2. FOG wastewater discharge permits shall be subject to all provisions of this article, all other applicable regulations established by the City, and applicable State and Federal Regulations.

B. FOG Wastewater Discharge Permit Application

1. Any person required to obtain a FOG wastewater discharge permit shall complete and file with the City an application in a form prescribed by the City and shall pay all applicable fees. The application shall include the following information at a minimum:

Name, address, contact information of FSE and description of the FSE, including its operation, food, and service activities;
b. Name, address of all owners
c. Business license;
d. Name, address of property owner or lessor and the property manager where FSE is located; and
e. Any other information as specified on the application form

2. lf requested by the City, the application shall also include site plans, floor plans, mechanical and plumbing plans, and details showing sewers, grease control device by size, location and elevation, and any other information related to the FSE's business operations and potential discharge.

C. FOG Wastewater Discharge Permit Fee. The FOG wastewater discharge permit fee shall be paid by the applicant in an amount established by resolution of the City Council and must be received by the City prior to issuance or renewal of a FOG wastewater discharge permit.

D. FOG Wastewater Discharge Permit Conditions. The issuance of a FOG wastewater discharge permit may contain any of the following conditions or limits:

1. Limits on discharge of FOG and other associated pollutants.

2. Requirements for proper operation and maintenance of grease trap or interceptor and other grease control device.

3. Grease trap or interceptor maintenance frequency and schedule

4. Requirements for installation of adequate grease trap or interceptor and/or grease control device.

5. Requirements for implementing, maintaining and reporting status of kitchen best management practices.

6. Requirements for maintaining and submitting logs and records, including waste hauling records and waste manifests.
a
1 cnoF
EHAqAPI
EGAL DEARruNT

7. Requirements to self-monitor

8. Requirements for the food service establishment to construct, operate and maintain, at its own expense, FOG control device and sampling facilities.

9. Additional requirements as otherwise determined to be reasonably appropriate by the public works director or their designee to protect the City's system or as specified by other regulatory agencies.

10. Other terms and conditions reasonably required to ensure compliance with this Article E. FOG Wastewater Discharge Permit Modification of Terms and Conditions. The terms and conditions of an issued FOG wastewater discharge permit may be subject to modification in the sole determination of the public works director or their designee during the life of the permit.

1. The permittee may request a modification to the terms and conditions of an issued permit. The request shall be in writing stating the requested change, and the reasons for the change. The public works director or their designee shall review the request, make a determination on the request, and respond in writing.

2. Any changes to the terms and conditions of a FOG wastewater discharge permit shall be based on the following criteria:

The discharger's current or anticipated operating data; b. The City's current or anticipated operating data;
c. Changes in the requirements of regulatory agencies which affect the City; or d. A determination by the public works director or their designee that such modification is appropriate to further the objectives of the City's FOG program.

3. The permittee shall be informed of any change in the permit limits, conditions, or requirements. Any changes or new conditions in the permit shall include a reasonable time schedule for compliance.

F. Non-Transferability of Permits. FOG wastewater discharge permits issued under this article are for a specific food service establishment, for a specific operation and create no vested rights.

1. No permittee shall assign, transfer, or sell any FOG wastewater discharge permit issued under this article nor use any such permit for any premises, facilities, operations or discharges not expressly encompassed within the underlying permit.

2. Any permit that is transferred to a new owner or operator or to a new facility is void

8.?6.27 O. Operation and Mai ntenance Requ i rements
A. Grease Control Device Specifications, Operation and Maintenance: Gravity Grease lnterceptors and Hydromechanical Grease lnterceptors

1. All food service establishments shall provide wastewater of a quality acceptable to the City, under the requirements and standards established herein, before discharging to any public sewer. Any food service establishment required to provide FOG pretreatment shall B
CROF

BACHAPI
install, operate, and maintain an approved type and adequately sized grease interceptor necessary to maintain compliance with the objectives of this Article.

2. Grease interceptor sizing and installation shall conform to the current edition of the California Plumbing Code. Grease interceptors shall be constructed in accordance with the design approved by the City of Tehachapi Building Department. Grease interceptors shall be installed at a location where it shall be at all times easily accessible for inspection, cleaning, and removal of accumulated grease.

3. Grease lnterceptors shall be maintained in efficient operating condition by periodic removal of the full content of the interceptor, which includes wastewater, accumulated FOG, floating materials, sludge and solids.

4. All existing and newly installed grease interceptors shall be maintained in a manner consistent with a maintenance frequency approved by the public works director or their designee pursuant to this section.

5. No FOG that has accumulated in a grease interceptor shall be allowed to pass into any sewer lateral, sewer system, storm drain, or public right of way during maintenance activities.

6. food service establishments with grease interceptors are required to submit data and information necessary to establish the maintenance frequency for grease interceptors during regular compliance inspections or as requested for compliance with the City's FOG control program requirements.

7. The maintenance frequency for all food service establishments with a grease interceptor shall be determined in one of the following methods:
a. Grease interceptors shall be fully pumped out and cleaned at a frequency such that the combined FOG and solids accumulation does not exceed 25Yo of the total design hydraulic depth of the grease interceptor. This is to ensure that the minimum hydraulic retention time and required available hydraulic volume is maintained to effectively intercept and retain FOG discharged to the sewer system.
b. All food service establishments with a gravity grease interceptor shall maintain their grease interceptor not less than every 90 days.
c. Gravity grease interceptors shall be fully pumped out and cleaned quarterly at a mrnrm m when the frequency described in the FOG wastewater discharge permit has not been established. Hydromechanical Grease lnterceptors (Grease Traps) shall be maintained no less than once every seven (7) days when the frequency described in the FOG Discharge Permit has not been established. The maintenance frequency shall be adjusted when sufficient data have been obtained to establish an average frequency based on the requirements described in FOG wastewater discharge permit and guidelines adopted pursuant to the FOG control program. The public works director or their designee may change the maintenance frequency at any time to reflect changes in actual operating conditions in accordance with the FOG control program. Based on the actual 9 LECAI, DIIARilINT
cn or
MAffAPI

MALDPARTW
10 generation of FOG from the food service establishment, the maintenance frequency may increase or decrease.
d. The owner/operator of a food service establishment may submit a request to the public works director or their designee requesting a change in the maintenance frequency at any time. The food service establishment has the burden of responsibility to demonstrate that the requested change in frequency reflects actual operating conditions based on the average FOG accumulation over time and meets the requirements described in the FOG wastewater discharge permit and that it is in full compliance with this article. Upon a determination by the public works director or their designee that the requested revision is justified, the permit shall be revised accordingly to reflect the change in maintenance frequency.
e. lf the grease interceptor, at any time, contains FOG and solids accumulation that does not meet the requirements described in the FOG wastewater discharge permit, the food service establishment shall be required to have the grease interceptor serviced immediately such that all fats, oils, grease, sludge, and other materials are completely removed from the grease interceptor. lf deemed necessary, the public works director or their designee may also increase the maintenance frequency of the grease interceptor from the current frequency.

8. Grease interceptors shall be inspected regularly by the permittee or their agent to check for influent crossover and effluent T's, and for effective operation of the baffles and flow regulating device. Grease interceptors and their baffles shall be maintained free of all deposits of FOG and waste. Any repairs identified by City inspectors must be corrected within the assigned timeframe identified on the City's FOG control program inspection report.

9. Grease traps shall be inspected periodically to check for leaking seams and pipes, and for effective operation of the baffles and flow regulating device. Grease traps and their baffles shall be maintained free of all deposits of FOG and waste. Removable baffles shall be removed and cleaned during the maintenance process. Any repairs identified by City inspectors must be corrected within the assigned timeframe identified on the City's FOG control program inspection report.

10. Dishwashers and garbage grinders shall not be connected to or discharged into any grease trap.

B. Kitchen Best Management Practices. All food service establishments shall implement kitchen best management practices in accordance with the requirements and guidelines established by the City under its FOG control program in an effort to minimize the discharge of FOG to the sewer system. Kitchen Best Management Practices shall be kept on file and available to all employees.

All food service establishments shall be required, at a minimum, to comply with the following kitchen best management practices, when applicable:

1. lnstallation of drain screens. Drain screens shall be installed on all drainage pipes in food preparation areas.
cn oF

MACHAPI
GCAL DFARilEN]
11 2. Segregation and collection of waste cooking oil. All waste cooking oil shall be collected and stored properly in recycling receptacles such as barrels or drums. Such recycling receptacles shall be maintained properly to ensure that they do not leak. Licensed waste haulers or an approved recycling facility must be used to dispose of waste cooking oil.

3. Disposal of food waste. All food waste shall be disposed of directly into the trash, garbage, or Food Waste Recycling Bin, and not in sinks.

4. Employee training. Employees of the Food Service Establishment shall be trained by ownership/management periodically as specified in the FOG wastewater discharge permit, on the following subjects:

How to "dry wipe" pots, pans, dishware and work areas before washing to remove grease.
b. How to properly dispose of food waste and solids in enclosed plastic bags prior to disposal in trash bins or containers to prevent leaking and odors. c. How to properly dispose of waste cooking oil in recycling receptacles and proper "dry" clean-up methods for spilled waste cooking oil.
d. Prohibition of the use of emulsifiers, degreasers or chemical/biological additives that may negatively impact the performance of a grease trap or interceptor.

These items are prohibited for discharge to a FOG Control Device.

C. Disposal Requirements. Wastewater, accumulated FOG, floating materials, sludge/solids, and other materials removed from the grease interceptor shall be disposed of properly by waste haulers in accordance with federal, state and/or local laws.

8.36.280 Recordkeeping Requirements.

FSEs are required to obtain and maintain for a minimum of three years a copy of the following information:

A. Name of hauling company;
B. Name and signature of operator performing the pump out; C. Documentation of full pump out with volume of water and FOG removed (e.g. 1,500 gallons);
D. Documentation of the level of floating FOG and Solids (to determine if volume exceeds 25Yo capacity of grease removal equipment);
E. Method of determination used to assess level of FOG and Solids; F. Documentation of repairs to the grease interceptor; and G. ldentification of the facility where the waste hauler disposes of the waste.

8.36.290 Notification of Spill
A. ln the event a permittee is unable to comply with any permit condition due to a breakdown of equipment, accidents, or human error or the permittee has reasonable opportunity to know that his/her/its discharge will exceed the discharge provisions of the FOG wastewater discharge permit or this article, the discharger shall immediately notifi7 the city by telephone at the number specified in the permit. lf the material discharged to the sewer has the potential to cause or results in sewer blockages or SSOs, the discharger shall immediately notifo the local health department, county, and the city.
a
cn oF
TMGAPI
LECAL DAARilN
L2
B. Confirmation of this notification shall be made in writing to the public works director at the address specified in the permit no later than 5 working days from the date of the incident. The written notification shall state the date of the incident, the reasons for the discharge or spill, what steps were taken to immediately correct the problem, and what steps are being taken to prevent the problem from recurring.

C. Such notification shall not relieve the permittee of any expense, loss, damage or other liability which may be incurred as a result of damage or loss to the city or any other damage or loss to person or property; nor shall such notification relieve the permittee of any fees or other liability which may be imposed by this article or other applicable law.

8.36.300 Damages to Facilities or lnterruption of Normal Operations A. Any discharger who discharges any waste, including but not limited to those listed under Code of Federal Regulations, Title 40, Section 403.5, which causes or contributes to any sewer blockage, SSOs, obstruction, or disruption in operation of the sewer system shall be liable for all costs incurred by the city required to clean or repair the sewer system together with expenses incurred by the city to resume normal operations. The total amount shall amount to the city's actual costs and expenses and shall be payable within 45 days of invoicing by the city.

B. Any discharger who the public works director determines discharges a waste which causes or contributes to the city violating its discharge requirements established by any regulatory agency incurring additional expenses or suffering losses or damage to the facilities, shall be liable for any costs or expenses incurred by the city, including regulatory fines, penalties, and assessments made by other regulatory agencies or a court. The public works director determination in this section is subject to a right of appeal by the permittee to the city manager pursuant to the procedures set forth in Section 8.35.310.E.

8.36.310. Emergency Suspension Order.

A. The city may, by order of the public works director, suspend sewer service andlor water service pursuant to Section 8.35.190 when the public works director determines that such suspension is necessary in order to stop an actual or impending discharge which presents or may present an imminent or substantial endangerment to the health and welfare of persons, or to the environment, or may cause SSOs, sewer blockages, interference to the city's sewer system, or may cause the city to violate any state or federal law or regulation. Any discharger notified of and subject to an emergency suspension order shall immediately cease and desist the discharge of all wastewater containing FOG to the sewer system.

B. Discharge of wastewater in any manner in violation of this article or of any order issued by the public works director, as authorized by this article, is hereby declared a public nuisance.

C. All costs for physically ceasing the permittee's discharge and all costs incurred by the city to abate any such nuisance shall be paid by the permittee.

8.36.320 !nspection
A. lnspection of food service establishments to determine compliance with this article shall be conducted in the time, place, manner, and frequency determined at the sole discretion of the public works director or their designee. The FSE shall allow the City access to its premises. cEof
EtsASPI
LEAL DPARfiNT
13 B. Noncompliance with kitchen best management practices, twenty-five (25%) percent rule for grease traps or interceptors, maintenance frequency requirements for grease traps or interceptors, permit discharge conditions, required repairs or any discharge provisions of this article may be determined by an inspection of the food service establishment.

C. Noncompliant conditions will be documented in the city's FOG Control lnspection Report and will be considered an warning whereby the discharger shall comply with all directives, conditions and requirements therein within the time prescribed.

D. Persons on premises where wastewater is created or discharged shall allow the public works director or designee reasonable and safe access in order to carry out inspections authorized by this Section and no person shall interfere with, delay, resist or refuse entrance to the public works director or designee attempting to inspect any facility pursuant to this section.

8.35.330 Enforcement
A. Purpose.

1. The city finds that in order to comply with the laws, regulations, and rules imposed upon it by regulatory agencies and to ensure that the city's sewer system are protected and are able to operate with the highest degree of efficiency, and to protect the public health and environment, specific enforcement provisions must be adopted to govern the discharges to the city's system by food service establishments.

2. The city is willing to cooperate with all users on improvements in wastewater quality, yet must be in a position to ensure that uncooperative users shall comply with this article and any conditions set forth in a wastewater discharge permit.

3. To ensure that all interested parties are afforded due process of law and that violations are resolved as soon as possible, the general policy of the city is that the public works director may issue a notice of violation, suspend or revoke a permit, or terminate service subject to a right of appeal by the permittee to the city manager pursuant to the procedures set forth in Section 8.36.310.E.

4. The city, at its discretion, may utilize any one, combination, or all enforcement remedies in response to any noncompliance with a permit condition or any violation of this article.

5. Each day of noncompliance or violation shall be taken as a separate noncompliance or violation for determining penalties and/or which enforcement actions may be taken.

B. Violations

1. The permittee, and, if different than the permittee, the owner or operator of a FSE, shall be in violation of this article if such permittee, owner or operator:
a. Makes any false statement, representation, record, report, plan or other document that is filed with the city.
b. Fails to install an approved grease control device as required by this article c. Tampers with or knowingly renders inoperable any grease control device, monitoring device, or sample collection method required under this article. cmoF

GHACHAPI
I,ECALDEATruITT
L4
d. Fails to clean, maintain or remove grease from a grease control device within the required time for such cleaning, maintenance or grease removal. e. Fails to keep up-to-date and accurate records of all cleaning, maintenance, and grease removal and upon request to make those records available to the public works director or designee.
f. Refuses to provide, or allow inspection of, records, reports, plans, or other documents required by the city to determine permit terms, conditions, discharge compliance, or compliance with these Standard Conditions. g. Refuses reasonable access to the public works director or designee to the permittee's premises for the purpose of inspection and monitoring. h. Disposes of, or knowingly allows or directs FOG to be disposed of, in an unlawful manner.
i. Fails to report significant changes in operations or wastewater constituents or ownership.
j. Fails to comply with the terms and conditions of any enforcement action. k. Fails to remove all food grinders located in the food facility by the date specified by this article.
l. Otherwise fails to comply with the provisions of this article or any permit issued by the city under this article.

2. Violations under this article shall be subject to the procedures, penalties and remedies set out in this article. All costs for the investigations, enforcement actions, and ultimate corrections of violations under this section, incurred by the city shall be reimbursed by the permittee and/or owner/operator of the FSE.

C. Notice of Violation. Upon determination by the public works director or designee that a permittee or discharger has committed any of the violations in subsection B of this section or otherwise fails to comply with this article, the public works director or designees shall issue a notice of violation (NOV) to the permittee or discharger specifuing the terms and conditions required to ensure compliance with this article and any other applicable requirements and set forth a time period within which to comply with all directives, conditions and requirements. The discharger or permittee shall comply with all directives, conditions and requirements therein within the time period proscribed in the notice.

D. Remedies. Upon failure of the permittee or discharger to comply with all directives, conditions and requirements of an inspection report and/or NOV within the time period proscribed, the city may at its sole discretion impose any or all of the following remedies.

1. Suspension, Revocation and Termination
a. Permit Suspension.
i. The public works director may suspend any FOG wastewater discharge permit if the public works director determines that a permittee has CITOF

EIACHAPI
I}trALDPARilN
15 committed any of the violations in subsection B of this section, fails to pay an invoice for more than ninety (90) days pursuant to 8.36.310.E, or othenryise fails to comply with this article.
ii. Upon an order of suspension by the public works director, the permittee shall immediately cease and desist its discharge and shall have no right to discharge any wastewater containing FOG directly or indirectly to the city's sewer system for the duration of the suspension. All costs for physically ceasing the permittee's discharge shall be paid by the permittee.
iii. Any owner or responsible management employee of the permittee shall be bound by the order of suspension.
iv. The public works director may reinstate a suspended FOG wastewater permit upon demonstration by the permittee to the satisfaction of the public works director that the permittee has corrected all violations, paid all due invoices, and is otherwise in compliance with this article. b. Permit Revocation
i. The public works director may revoke a suspended FOG wastewater discharge permit if the public works director determines that a permittee has failed to correct all violations in the time period proscribed in the permit suspension order or is otherwise not in compliance with this article.
ii. Upon an order of revocation by the public works director, the permittee shall immediately cease and desist its discharge and shall have no right to discharge any wastewater containing FOG directly or indirectly to the city's system unless and until the permittee applies for and obtains a new FOG wastewater discharge permit. All costs for physically ceasing the permittee's discharge shall be paid by the permittee.
iii. Any owner or responsible management employee of the permittee shall be bound by the order of revocation.
c. Termination of Service.
i. The city, by order of the public works director may physically terminate sewer service to any property as follows:

1. On an order of revocation of a permit; or

2. Upon the failure of a person not holding a valid FOG wastewater discharge permit to immediately cease the discharge, whether direct or indirect, to the city's sewer system.
ii. The city, by order of the public works director, may reinstate service upon demonstration by the permittee to the satisfaction of the public works director that the permittee has corrected all violations and is othennise in compliance with this article.

THACHfI
EAI,DPARfrI]NT
76 iii. All costs for physical termination as well as all costs for reinstating service shall be paid by the owner or operator of the food service establishment or permittee.

2. Civil Penalties.
a. All users of the city's system and facilities are subject to enforcement actions administratively or judicially by the city, U.S. EPA, California Regional Water Quality Control Board, or the County of Kern and other regulatory agencies pursuant to the authority and provisions of several laws, including, but not limited to:
i. Federal Water Pollution Control Act, commonly known as the Clean Water Act (United States Code, Title 33, Section 1251 et seq.); ii. California Porter Cologne Water Quality Control Act (California Water Code Section 13000 et seq.);
iii. California Hazardous Waste Control Law (California Health & Safety Code Section 25100 et seq.);
iv. Resource Conservation and Recovery Act of t976 (United States Code, Title 42, Section 5901 et seq.); and
V California Government Code Sections 54739 through 54740.6. b. ln the event the city is subject to the payment of fines or penalties pursuant to the legal authority and actions of other regulatory or enforcement agencies based on a violation of law or regulation or its permits, and said violation can be established by the city, as caused by the discharge of any discharger or permittee to the city's system which is in violation of any provision of this article or the permittee's permit, the city shall be entitled to recover from the discharger or permittee all costs and expenses, including, but not limited to, the full amount of said fines or penalties to which it has been subjected. c. Administrative Civil Penalties. Pursuant to the authority, and consistent with the procedures, of California Government Code Sections 5474O.5 and 54740.6, the city may issue an administrative complaint to, and after a hearing, or appeal if any, assess a civil penalty against any person who violates any provision of this article; any permit condition, prohibition, or effluent limit; or any suspension or revocation order.
d. Pursuant to the authority of California Government Code Sections 54739 through 54740, any person who violates any provision of this article; any permit condition, prohibition or effluent limit; or any suspension or revocation order shall be liable civilly for a sum not to exceed S25,000 per violation for each day in which such violation occurs. Pursuant to the authority of the Clean Water Act, United States Code, Title 33, Section 1251 et seq., any person who violates any provision of this article, or any permit condition, prohibition, or effluent limit shall be liable civilly for a sum not to exceed 525,000 per violation for each day in which such violation occurs. The city attorney of the city, upon direction of the city manager or the city manage/s designee, shall petition the superior court to CIft OF

MACHAPI
LrcAL DPARruENT
L1
impose, assess, and recover such penalties, or such other penalties as the city may impose, assess, and recover pursuant to federal and/or state legislative authorization.

3. Criminal Penalties. Any person who violates any provision of this article is guilty of a misdemeanor pursuant to chapter 1.20 of this Code.

E. Appeals to the City Manager. Any FSE, permit applicant, or permittee adversely affected by a decision made by the public works director under this article may appeal the public works directo/s decision by filing, within 10 days of such decision, a written request for hearing before the city manager accompanied by an appeal fee in an amount established by resolution of the city council. The request for hearing shall set forth in detail all the issues in dispute and all facts supporting appellant's request. A hearing shall be held by the city manager within 55 days of the request for such hearing. The appeal fee shall be refunded if the city manager reverses or modifies, in favor of the appellant, the decision of the public works director. After the hearing, the city manager shall uphold, modifo, or reverse the decision of the public works director. The written decision shall be sent by certified mail to the appellant or its legal counsel/representative at the address provided in the written request for a hearing. The city manage/s decision shall be final.

F. Payment of Charges. Except as otherwise provided, all fees, charges and penalties established by this article are due and payable upon receipt of notice thereof. All such amounts are delinquent if unpaid 45 days after date of invoice.

7. Any charge that becomes delinquent shall have added to it a penalty in accordance with the following:
a. 45 days after date of the invoice, a basic penalty of LO% of the base invoice amount, not to exceed a maximum of $1,000; and
b. A penalty of L.5% per month of the base invoice amount and basic penalty shall accrue from and after the 75th day after date of invoice. c. Any invoice outstanding and unpaid after 90 days shall be cause for immediate suspension of the permit.

2. Penalties charged under this section shall not accrue to those invoices successfully appealed, provided the city receives written notification of said appeal prior to the payment due date.

3. Payment of disputed charges is still required by the due date during the city review of any appeal submitted by permittees.

4. Collection of delinquent accounts shall be in accordance with the city's municipal code G. Judicial Review.

1. Pursuant to Section LO94.6 of the California Code of Civil Procedure, an action for judicial review of a final decision by the city under this article shall be filed no later than the 90th day following the date the decision becomes final.
ctry oF

MHAGAPI
IEIEARruN
1B

2. Notwithstanding the foregoing, and pursuant to Government Code Section 54740.6, judicial review of a final order imposing administrative civil penalties pursuant to Section

8.36.310.7.d may be made only if the petition for writ of mandate is filed not later than the 30th day following the day on which such order becomes final.

Section 4. CEQA. The City Council finds and determines that this Ordinance is not subject to the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, and pursuant to CEQA Guidelines Sections 15307 and 15308 because this action is authorized by state law to assure the maintenance and enhancement of natural resources and the environment and establish procedures to protect natural resources and the environment.

Section 5. Severability. lf any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council hereby declares that it would have passed this Ordinance, and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutiona l.

Section 5. Effective Date. This Ordinance shall take effect 30 days after the date of its adoption. The City Clerk is directed to cause this Ordinance to be published and/or posted as required by law.

INTRODUCED at a regular meeting of the City Council of the City of Tehachapi, California on the _day of 2023.

PASSED AND ADOPTED by the City Council of the City of Tehachapi at a regular meeting held on the_ day of 2023
AYES:

NOES
Council Member
Council Member
ABSTAIN Council Member:

ABSENT CouncilMember:

MICHAEL DAVIES, Mayor, City of
Tehachapi, California
ATTEST:

TORI MARSH, CMC, City Clerk of the
City of Tehachapi, California
ffior

EACHAPI
LrcALDIPAMN
I hereby certifo that the foregoing resolution was duly and regularly adopted by the City Council of the City of Tehachapi at a regular meeting thereof held on 2023.

TORI MARSH, CMC, City Clerk of the
City of Tehachapi
19