TEHACHAPI POLICE DEPARTMENT
EMERGENCY OPERATIONS CENTER
220 WEST C STREET
AGENDA
TEHACHAPI CITY COUNCIL REGULAR MEETING,
TEHACHAPI REDEVELOPMENT SUCCESSOR AGENCY REGULAR MEETING,
TEHACHAPI PUBLIC FINANCING AUTHORITY REGULAR MEETING, AND
TEHACHAPI CITY FINANCING CORPORATION REGULAR MEETING
MONDAY, DECEMBER 15, 2025 - 6:00 P.M.
Persons desiring disability-related accommodations should contact the City Clerk prior to the meeting for the accommodation. A copy of any writing that is a public record relating to an open session of this meeting is available at City Hall, 115 South Robinson Street, Tehachapi, California.
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 115 S. Robinson Street, Tehachapi, CA. Any items distributed to the City Council after posting of the Agenda Packet will be available for inspection at the Office of the City Clerk at City Hall. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (661) 822-2200.
CALL TO ORDER
ROLL CALL
INVOCATION
Participation in the invocation is strictly voluntary. Each city councilmember, city employee, and each person in attendance may participate or not participate as he or she chooses.
PLEDGE TO FLAG
CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine and non-controversial by city staff.
Consent items will be considered first and may be approved by one motion if no member of the council or audience wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent agenda and will be considered in listed sequence with an opportunity for any member of the public to address the city council concerning the item before action is taken. Staff recommendations are shown in caps.
TEHACHAPI CITY COUNCIL REGULAR MEETING,
TEHACHAPI REDEVELOPMENT SUCCESSOR AGENCY REGULAR MEETING,
TEHACHAPI PUBLIC FINANCING AUTHORITY REGULAR MEETING, AND
TEHACHAPI CITY FINANCING CORPORATION REGULAR MEETING
MONDAY, DECEMBER 15, 2025 - 6:00 P.M. - PG. 2
AUDIENCE ORAL AND WRITTEN COMMUNICATIONS
The City Council welcomes public comments on any items within the subject matter jurisdiction of the Council. We respectfully request that this public forum be utilized in a positive and constructive manner.
Persons addressing the Council should first state their name and area of residence, the matter of City business to be discussed, and the organization or persons represented, if any. To ensure accuracy in the minutes, please fill out a speaker’s card at the podium. Comments directed to an item on the agenda should be made at the time the item is called for discussion by the Mayor. Questions on non-agenda items directed to the Council or staff should be first submitted to the City Clerk in written form no later than 12:00 p.m. on the Monday preceding the Council meeting; otherwise, response to the question may be carried over to the next City Council meeting. No action can be taken by the Council on matters not listed on the agenda except in certain specified circumstances. The Council reserves the right to limit the speaking time of individual speakers and the time allotted for public presentations.
1. Public comment
CITY CLERK REPORTS
ALL ORDINANCES SCHEDULED FOR INTRODUCTION OR ADOPTION AT THIS MEETING SHALL BE READ
BY TITLE ONLY
Tehachapi City Council Unassigned Res. No. 34-25
Tehachapi City Council Unassigned Ord. No. 25-06-784
Tehachapi Redevelopment Successor Agency Unassigned Res. No. 01-25 Tehachapi Public Financing Authority Unassigned Res. No. 01-25 * 2. Minutes for the Tehachapi City Council, Tehachapi Redevelopment Successor Agency, Tehachapi Public Financing Authority, and the Tehachapi City Financing Corporation regular meeting held on December 1, 2025 – APPROVE AND FILE
* 3. Records Retention Schedule Update – ADOPT A RESOLUTION REPEALING RESOLUTION NO. 11-21 AND
ADOPTING THE UPDATED CITY OF TEHACHAPI RECORDS RETENTION SCHEDULE, SUBJECT TO CITY
ATTORNEY AND CITY CLERK APPROVAL
FINANCE REPORTS
* 4. Disbursements and bills for November 26, 2025, through December 10, 2025 – AUTHORIZE PAYMENTS * 5. City of Tehachapi Investment Report through November 2025 – RECEIVE REPORT
DEVELOPMENT SERVICES REPORTS
6. Notice of Completion – Transportation Development Act (TDA) Dennison Road Pedestrian Facilities & Class II Bike Lane Project – INFORMATION ONLY
TEHACHAPI CITY COUNCIL REGULAR MEETING,
TEHACHAPI REDEVELOPMENT SUCCESSOR AGENCY REGULAR MEETING,
TEHACHAPI PUBLIC FINANCING AUTHORITY REGULAR MEETING, AND
TEHACHAPI CITY FINANCING CORPORATION REGULAR MEETING
MONDAY, DECEMBER 15, 2025 - 6:00 P.M. - PG. 3
7. Notice of Completion – Regional Surface Transportation Program (RSTP) Valley II Improvements Projects – INFORMATION ONLY
8. Second reading and adoption of an ordinance amending ordinance 23-01-773 and Tehachapi Municipal Code Section 15.04.160 concerning building regulations – ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEHACHAPI, ADOPTING ORDINANCE NO. G-9359 OF
THE BOARD OF SUPERVISORS OF THE COUNTY OF KERN, STATE OF CALIFORNIA AMENDING CHAPTERS 17.04, 17.06, 17.08, 17.10, 17.12, 17.16. 17.20, 17.24, 17.26, 17.28, 17.32, 17.34,
17.36, 17.40, 17.44, 17.48, AND 17.56 OF TITLE 17 OF THE ORDINANCE CODE OF THE COUNTY OF KERN CONCERNING BUILDING REGULATIONS – GENERAL, RESIDENTIAL CODE, BUILDING
CODE, GREEN BUILDING STANDARDS CODE, MECHANICAL CODE, HOUSING CODE,
PLUMBING CODE, ELECTRICAL CODE, EXISTING BUILDING CODE, DANGEROUS BUILDINGS
CODE, BUILDING RELOCATION, MOBILE HOME AND ACCESSORY STRUCTURES, FLOOD PLAIN MANAGEMENT CODE, AND ENERGY CODE AND AMENDING SECTION 1 OF ORDINANCE NO. 23-01-773 OF THE CITY OF TEHACHAPI AND TEHACHAPI MUNICIPAL CODE SECTION
15.04.160, BY TITLE ONLY.
POLICE CHIEF REPORTS
* 9. Emergency Abatement at 706 East Tehachapi Boulevard – APPROVE EMERGENCY ABATEMENT ACTIONS CONDUCTED BY CODE ENFORCEMENT AT 706 EAST TEHACHAPI BOULEVARD
CITY MANAGER REPORTS
10. Report to Council regarding current activities and programs – VERBAL REPORT
COUNCILMEMBER REPORTS
On their own initiative, a Councilmember may ask a question for clarification, make a brief announcement, provide a reference to staff or other resources for factual information, take action to have staff place a matter of business on a future agenda, request staff to report back at a subsequent meeting concerning any matter, or make a brief report on his or her own activities. (Per Gov’t. Code §54954.2(a)) If an item is listed below the Council has the option to take action or refer the matter to staff for a later agenda.
TEHACHAPI CITY COUNCIL REGULAR MEETING,
TEHACHAPI REDEVELOPMENT SUCCESSOR AGENCY REGULAR MEETING,
TEHACHAPI PUBLIC FINANCING AUTHORITY REGULAR MEETING, AND
TEHACHAPI CITY FINANCING CORPORATION REGULAR MEETING
MONDAY, DECEMBER 15, 2025 - 6:00 P.M. - PG. 4
CLOSED SESSION
1. Closed session minutes for December 1, 2025 – APPROVE AND FILE
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) and paragraph (3) of subdivision (e) of section 54956.9: (1 potential case)
3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): (1 potential case)
4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1): (4 cases) a. City of Tehachapi v. Tehachapi-Cummings County Water District, et al. Kern County Superior Court Case No. BCV-23-104134
b. City of Tehachapi v. Tehachapi-Cummings County Water District, et al. Kern County Superior Court Case No. BCV-24-101512
c. Tehachapi-Cummings County Water District v. City of Tehachapi, et al. Sacramento County Superior Court Case No. 34-2022-80003892-CU-WM-GDS
d. Tehachapi-Cummings County Water District v. City of Tehachapi, et al. Kern County Superior Court case No. BCV-25-103013
ADJOURNMENT
TEHACHAPI POLICE DEPARTMENT
EMERGENCY OPERATIONS CENTER
220 WEST C STREET
MINUTES
TEHACHAPI CITY COUNCIL REGULAR MEETING,
TEHACHAPI REDEVELOPMENT SUCCESSOR AGENCY REGULAR MEETING,
TEHACHAPI PUBLIC FINANCING AUTHORITY REGULAR MEETING, AND
TEHACHAPI CITY FINANCING CORPORATION REGULAR MEETING
MONDAY, DECEMBER 1, 2025– 6:00 P.M.
NOTE: Sm, Da, Pa, Ch and Po are abbreviations for Council Members Smith, Davies, Pauer, Chung, and Pogon-Cord, respectively. For example, Pa/Sm denotes Mayor Pro Tem Pauer made the motion and Council Member Smith seconded it. The abbreviation Ab means absent, Abd abstained, Ns noes, and NAT no action taken.
ACTION TAKEN
CALL TO ORDER
Meeting called to order by Mayor Pogon-Cord at 6:00 pm
ROLL CALL
Roll call by Deputy City Clerk Jessica Garner
Present: Mayor Pogon-Cord, Mayor Pro Tem Pauer, Councilmember Chung, Councilmember Davies, Councilmember Smith
Absent: None
INVOCATION
Led by Mike Safford
PLEDGE TO THE FLAG
Led by Councilmember Davies
1. CONSENT AGENDA Approved
Sm/Da Ayes All
AUDIENCE ORAL AND WRITTEN COMMUNICATIONS
2. Public comment
Tehachapi City Council Regular Meeting – December 1, 2025 Tehachapi Redevelopment Successor Agency Regular Meeting Tehachapi Public Financing Authority Regular Meeting And Tehachapi City Financing Corporation Regular Meeting ACTION TAKEN
CITY CLERK REPORTS
* 3. Minutes for the Tehachapi City Council, Tehachapi Redevelopment Successor Agency, Tehachapi Public Financing Authority, and the Tehachapi City Financing Corporation regular meeting held on November 17, 2025 – APPROVED AND FILED
Approved And Filed
Sm/Da Ayes All
* 4. Destruction of Records – ADOPTED RESOLUTION NO. 33-25 TO AUTHORIZE THE
DESTRUCTION OF CERTAIN CITY RECORDS SUBJECT TO APPROVAL BY THE CITY
CLERK AND CITY ATTORNEY
Adopted Resolution No. 33-25 To
Authorize The Destruction Of
Certain City Records Subject To
Approval By the City Clerk And
City Attorney
Sm/Da Ayes All
FINANCE REPORTS
* 5. Disbursements and bills for November 13, 2025 through November 25, 2025 -
AUTHORIZED PAYMENTS
Authorized Payments
Sm/Da Ayes All
* 6. City of Tehachapi Investment Report through October 2025 – RECEIVED REPORT Received Report Sm/Da Ayes All
DEVELOPMENT SERVICES REPORTS
* 7. Architectural Design & Site Plan Review No. 2020-07- Mountain Top Storage – Richmond Properties, L.L.C.; Public Improvement Notice of Completion –
APPROVED THE NOTICE OF COMPLETION FOR ARCHITECTURAL DESIGN & SITE PLAN REVIEW NO. 2020-07 – MOUNTAIN TOP STORAGE – RICHMOND PROPERTIES, L.L.C. PUBLIC IMPROVEMENTS AND DIRECTED STAFF TO RECORD SAME.
Approved The Notice Of
Completion For Architectural
Design & Site Plan Review No.
2020-07 – Mountain Top Storage
– Richmond Properties, L.L.C.
Public Improvements And
Directed Staff To Record Same
Sm/Da Ayes All
8. Development/Reimbursement Agreement with Bhavjinder Singh and Arvinder Singh for the development of the East Tehachapi Lift Station – DEVELOPMENT SERVICES DIRECTOR DON MARSH GAVE STAFF REPORT; APPROVED THE
DEVELOPMENT/REIMBURSEMENT AGREEMENT BETWEEN BHAVJINDER
SINGH AND ARVINDER SINGH AND THE CITY OF TEHACHAPI FOR THE
DEVELOPMENT AND REIMBURSEMENT REQUIREMENTS ASSOCIATED WITH
THE DEVELOPMENT OF THE EAST TEHACHAPI LIFT STATION AND AUTHORIZED
THE MAYOR TO SIGN, SUBJECT TO CITY MANAGER AND CITY ATTORNEY
APPROVAL
Approved the
Development/Reimbursement
Agreement Between Bhavjinder
Singh And Arvinder Singh And
The City Of Tehachapi For The
Development And
Reimbursement Requirements
Associated With The
Development Of The East
Tehachapi Lift Station And
Authorized The Mayor To Sign,
Subject to City Manager And City
Attorney Approval
Da/Pa Ayes All
Tehachapi City Council Regular Meeting – December 1, 2025 Tehachapi Redevelopment Successor Agency Regular Meeting Tehachapi Public Financing Authority Regular Meeting And Tehachapi City Financing Corporation Regular Meeting ACTION TAKEN
9. First reading and introduction of an ordinance amending ordinance 23-01-773 and Tehachapi Municipal Code Section 15.04.160 concerning building regulations – CITY INSPECTOR JOSEPH RANKIN GAVE STAFF REPORT;
APPROVED THE FIRST READING AND INTRODUCTION, BY TITLE ONLY, OF AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEHACHAPI ADOPTING ORDINANCE NO. G-9359 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF KERN, STATE OF CALIFORNIA AMENDING CHAPTERS 17.04, 17.06, 17.08, 17.10,
17.12, 17.16. 17.20, 17.24, 17.26, 17.28, 17.32, 17.34, 17.36, 17.40, 17.44,
17.48, AND 17.56 OF TITLE 17 OF THE ORDINANCE CODE OF THE COUNTY OF KERN CONCERNING BUILDING REGULATIONS – GENERAL, RESIDENTIAL CODE,
BUILDING CODE, GREEN BUILDING STANDARDS CODE, MECHANICAL CODE,
HOUSING CODE, PLUMBING CODE, ELECTRICAL CODE, EXISTING BUILDING
CODE, DANGEROUS BUILDINGS CODE, BUILDING RELOCATION, MOBILE HOME
AND ACCESSORY STRUCTURES, FLOOD PLAIN MANAGEMENT CODE, AND ENERGY CODE AND AMENDING SECTION 1 OF ORDINANCE NO. 23-01-773 OF
THE CITY OF TEHACHAPI AND TEHACHAPI MUNICIPAL CODE SECTION
15.04.160.
Approved The First Reading And
Introduction, By Title Only, Of An
Ordinance Of The City Council Of
The City Of Tehachapi Adopting
Ordinance No. G-9359 Of The
Board Of Supervisors Of The
County Of Kern, State Of
California Amending Chapters
17.04, 17.06, 17.08, 17.10, 17.12,
17.16, 17.20, 17.24, 17.26, 17.28,
17.32, 17.34, 17.36, 17.40, 17.44,
17.48, And 17.56 Of Title 17 Of
The Ordinance Code Of The
County Of Kern Concerning
Building Regulations – General,
Residential Code, Building Code,
Green Building Standards Code,
Mechanical Code, Dangerous
Buildings Code, Building
Relocation, Mobile Home And
Accessory Structures, Flood Plain
Management Code, And Energy
Code And Amending Section 1 Of
Ordinance No. 23-01-773 Of The
City Of Tehachapi And Tehachapi
Municipal Code Section
15.04.160
Ch/Sm Ayes All
CITY MANAGER REPORTS
10. Report to Council regarding current activities and programs – VERBAL REPORT
COUNCILMEMBER REPORTS
CLOSED SESSION
1. Closed session minutes of November 17, 2025 – APPROVED AND FILED Approved and Filed Sm/Pa Ayes All
2. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) and paragraph (3) of subdivision (e) of Section 54956.9: one case.
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 300-acre feet of Tehachapi Basin Base Water Rights City negotiator: City Manager, Development Services Director Negotiation Parties: Parsons and Sons LLC
Under negotiation: Price and terms of payment
4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 427 acre-feet of Tehachapi Basin Base Water Rights City negotiator: City Manager, Development Services Director Negotiation Parties: Lester A. Safier Trust
Under negotiation: Price and terms of payment
Tehachapi City Council Regular Meeting – December 1, 2025 Tehachapi Redevelopment Successor Agency Regular Meeting Tehachapi Public Financing Authority Regular Meeting And Tehachapi City Financing Corporation Regular Meeting ACTION TAKEN
5. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(4): (1 potential case)
6. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1): (4 cases) a. City of Tehachapi v. Tehachapi-Cummings County Water District, et al.
Kern County Superior Court Case No. BCV-23-104134
b. City of Tehachapi v. Tehachapi-Cummings County Water District, et al.
Kern County Superior Court Case No. BCV-24-101512
c. Tehachapi-Cummings County Water District v. City of Tehachapi, et al.
Sacramento County Superior Court Case No. 34-2022-80003892-CU-WMGDS d. Tehachapi-Cummings County Water District v. City of Tehachapi, et al.
Kern County Superior Court Case No. BCV-25-103013
ADJOURNMENT
The City Council/Boards adjourned at 6:33 pm to a City Council, Tehachapi Redevelopment Successor Agency, Tehachapi Public Financing Authority and Tehachapi City Financing Corporation Regular Meeting to be held on December 15, 2025 at 6:00 pm.
Adjourned At 6:33 pm
__________________________________
TORI MARSH, CMC
City Clerk, City of Tehachapi, California
Approved this 15th day
of December 2025.
___________________________
JOAN POGON-CORD
Mayor, City of Tehachapi, California
TO:
FROM:
DATE:
SUBJECT:
BACKGROUND
0 '( F
TE __ �ACHf��} APPROVED
COUNCIL REPORTS
MEETING DATE: DECEMBER 15, 2025 AGENDA SECTION: CITY CLERK
HONORABLE MAYOR POGON-CORD AND COUNCIL MEMBERS
ASHLEY WHITMORE, GENERAL SERVICES DIRECTOR
NOVEMBER 25, 2025
RECORDS RETENTION SCHEDULE UPDATE
One of the purposes for records management is to ensure that information is available when it is needed. To do this efficiently and thoroughly, records must be identified, organized, maintained for the requisite number of years, and then documented when destroyed. Records management encompasses all the record-keeping requirements that allow an organization to establish and maintain control over information flow and administrative operations, seeking to control and manage records through the entirety of their life cycle, from creation to final disposition. A sound records management program improves customer service and increases staff efficiency.
On April 5, 2021, the City adopted the City of Tehachapi Records Retention Schedule. Periodically, it's good practice to update the schedule to reflect new laws and requirements. Staff recently conducted a review of citywide records for their retention and it was determined that the city needed to update certain legal citations and clarify record descriptions.
RECOMMENDATION
ADOPT A RESOLUTION REPEALING RESOLUTION NO. 11-21 AND ADOPTING THE UPDATED CITY OF TEHACHAPI
RECORDS RETENTION SCHEDULE, SUBJECT TO CITY ATTORNEY AND CITY CLERK APPROVAL crrYOF
TEHACHAPI
LEGAL DEPARTMENT
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEHACHAPI REPEALING RESOLUTION NO. 11-21 AND ADOPTING THE CITY OF TEHACHAPI RECORDS RETENTION SCHEDULE 2025 UPDATE
WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Tehachapi; and WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and
WHEREAS, the City Council previously adopted Resolution 11-21 adopting the City of Tehachapi Records Retention Schedule; and
WHEREAS, the City would like to periodically update the schedule to reflect new laws and requirements; and
WHEREAS, the City Clerks department has created an updated Records Retention Schedule suited to fit the needs and functions of the City of Tehachapi, attached hereto as Exhibit "A" and by this reference made a part hereof ("The Schedule").
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TEHACHAPI that the Schedule is hereby adopted as the records retention schedule of the City of Tehachapi.
1 CrrYOF
TEHACHAPI
LEGAL DEPARTMENT
PASSED AND ADOPTED by the City Council of the City of Tehachapi at a regular meeting thereof held on the 15th day of December 2025.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
TORI MARSH, CMC
City Clerk of the City of Tehachapi, California
JOAN POGON-CORD, Mayor of the
City of Tehachapi, California
I hereby certify that the foregoing resolution was duly and regularly adopted by the City Council of the City of Tehachapi at a regular meeting thereof held on December 15, 2025.
TORI MARSH, CMC
City Clerk of the City of Tehachapi, California
2 Records Retention Schedule
Adopted April 5, 2021 by Resolution No. 11-21
Updated: December 2025
CODE LEGEND
Retention Codes:
AU= Audit
CL= Closed/Completed
CU= Current Year
E = Election
EX= Expiration
L = Life of equipment/property
P = Permanently retained
S = Superseded {previous document replaced in effectiveness} T = Termination (date candidate's term ended or employee terminates employment) INDEFINITE= Held within a database Indefinitely
Citation Codes:
B&P: Business & Professions Code
CAL OSHA: California Occupational Safety & Health Administration CBC: California Building Code
CCR: California Code of Regulations
CC: Civil Code
CCP: Code of Civil Procedures
CFC: California Fire Code
CFR: Code of Federal Regulations
eve: California Vehicle Code
EC: Elections Code
EVC: Evidence Code
FTB: Franchise Tax Board
HUD: Housing & Urban Development
GC: California Government Code
H&S: California Health and Safety Code
LC: Labor Code
PC: California Penal Code
R&T: Revenue and Taxation Code
UBC: Uniform Building Code
USC: United State Code
VC: Vehicle Code
W&I: California Welfare and Institutions
Definitions and General Information
Copies or Duplicates - Keep only until no longer needed.
Correspondence - Establishing Policy-Scan hardcopy into Electronic Document Management system and retain for five years. Can discard hardcopy after two years. GC 34090 Correspondence - Routine - Scan hardcopy into Electronic Document Management system and keep for 2 years.
Discard hardcopy. GC 34090
Correspondence -Transitory/Preliminary (Not retained in ordinary course of business such as calendars, nonsubstantive email, logs and lists, transmittal letters, Thank Yous, etc.)- Records that have no material impact on the conduct of public business can be discarded when no longer needed. (E-mails that have a material impact on business are saved outside the e-mail system) GC 34090, GC 6252 External Organizations - Associations, Boards, Commissions, Committees, Task Forces, etc. - These are nonrecords. Discretional if scanned into Electronic Document Management System.
Electronic Document - Information that is created, generated, sent, communicated, received, or stored by electronic means.
Hard Copy-A printed paper copy.
Indefinite - No fixed or specific retention period; used for databases.
Non-Record: Documents, studies, books and pamphlets produced by outside agencies; preliminary drafts not retained in the ordinary course of business.
Reference Materials - Produced by City (Reports, Policies, Procedures, Brochures, Manuals, etc.) Superseded +2 years. Documents of historical significance should be retained longer. GC 34090 Reports and Studies (other than Annual Reports) - Two-year retention, hardcopy can be scanned into Electronic Document Management System and discarded.
Surveys/Questionnaires - Produced by City-If a summary of the data is compiled, the survey forms are considered draft or transitory record and can be destroyed when no longer required. GC 34090.7, GC 34090 Transitory Records not retained in the ordinary course of business: Preliminary drafts, notes, inter-office memos, etc.
Until No Longer Needed - Does not need council approval for destruction. Can discard when the document is no longer needed.
:, Records kept in database programs are retained indefinitely. If the City changes a database system, all pertinent information is exported from the old system to the new system or an electronic storage platform:
• Finance - Springbrook or current system
• Development Services - Accela or current system
• City Clerk - Laserfiche, FPPC website, Archive Social or current system, Hdl
• Police - Records Management System (RIMS), Computer
Aided Dispatch, Planit, Lexipol, IA PRO/Blueteam, ESRI
ARC/GIS, TIMS, National Incident Based Reporting System or current system
• Public Works - SEMS, SCADA, iWorks, or current systems :> All original records that have exceeded their retention period must be submitted to the City Clerk's office for authorization by the City Attorney and City Council prior to destroying it. All records with a retention of at least 2 years are considered an "Original Record".
:> Copies, drafts, notes and non-records do NOT require authorization and can be destroyed when the record is no longer needed or required. :> Litigation, claims, complaints, audits, public records act requests, and /or investigations suspend normal retention periods (retention resumes after settlement or completion)
If you are unsure of the above please contact the City Clerk's Office! CI TY OF RECORDS RETENTION SCHEDULE � TEC��IS�/��1 Airport Series Record Description Hard Copy Electronic ED replaces Citation Document Hard Copy
Agreements - Including Aeronautical Lease
AIR Agreements, Billboard Leases, Tie Down T+4 T+4 No CCP 337 Agreements
Airfield Condition Reports/ Inspection Until no
AIR longer CU+2 Yes GC 34090, 14 CFR 171.327
Reports needed
AIR
Airport Certification - Federal Aviation p No 14 CFR 139.207b & 171.13-171.213 Administration (FAA) required manuals Until no
AIR Applications - Tenant Access control longer T+2 Yes GC 34090 needed
Citations/Code Enforcement Actions/Notices
AIR of Violations (includes written noise and CL+3 GC 34090 safety complaints)
Until no
AIR Annual Hangar Inspections longer CL+2 Yes GC 34090
needed
Fueling - Meter readings, fuel consumption
AIR reports, invoices, receipts and records AU+3 No CCP 337 pertaining to refueling operations
Hazardous Waste Disposal - Documentation
AIR re: the handling and disposal of hazardous CU+3 No CAL OSHA; 40 CFR 122.21 waste
Licenses, Permits - Forms, related
AIR documentation re: licenses and permits CU+2 CU+2 No GC 34090 required by federal and state agencies
Maintenance, FAA - Forms and reports
AIR required by FAA including Forms FAA 198, - p p No 14 CFR 171.13-171.213 418, -6030-1, -6790-4
Reports, Accident and Incident (Aircraft) -
Yes, after 2 AIR Accidents, injuries, property damages, CL+2 CL+8 GC 34090 general conditions regarding pilot and aircraft years
Reports, Airport Operational (regulatory) -
AIR Annual and special reports to federal and p p 14 CFR 171.13-171.213 state regulatory agencies.
AIR Reports, Airport Operational CU+l CU+3 Yes, after 1 GC 34090 (Administrative) year NOTAM (Notice to Airmen) - Reports re: Until no
AIR conditions affecting airport longer CU+3 Yes GC 34090 maintenance/operations needed
Legend: AU= Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination CI TY OF RECORDS RETENTION SCHEDULE BTE��l��R��1 City Clerk Series Record Description Hard Copy Electronic ED replaces Citation Document Hard Copy
Until no
cc Agenda Packets - Council & Commissions longer CU+2 Yes GC 34090 needed
Statute of limitations is 4 years; 10
years for Errors & Omissions; CCP
cc Agreements & Contracts - Capital Projects CL+l0 CL+lO No 337.l(a); CCP 337.15; CCP 334; GC 34090 et seq. Retain Cal OES for 35
years.
cc
Agreements & Contracts - Excluding Capital T+S T+5 No
CCP 337.l(a); CCP 337.15; CCP 334; GC
Projects 34090 et seq.
cc Applications - Boards, Commissions,
Committees - Selected T+7 T+7 No GC 34090; GC 40801
cc
Applications - Boards, Commissions, CL+2 GC 34090
Committees - Not Selected
cc
Applications - Adoption Programs (Benches, CU+2 GC 34090 Plaques, Flags, Landscape, etc.)
cc
Busines� Tax Certificate Indefinite
GC 34090; CCP 337; Permiting database
Applications and supporting documentation CL+4 is original record. cc
Case Records -Litigation Files, Lawsuits, Court CL + S years CCP 337 et seq; GC 911.2, 34090,
Case Files. 34090.6; PC 832.Sb
cc Claims, Damage - Paid/Denied CL+5 GC 34090; CCP 337
Correspondence - Routine (See Page 3 Until no
cc longer CU+2 Yes GC 34090
General Information) needed
Destruction of Records Certificate -
Until no
cc Documentation of final disposition of records longer p Yes GC 34090 needed
cc District Voting Maps 5+2 s
GC 34090; Located in Permanent
Ordinances
Drafts & Notes (See Page 3 General Until no GC 34090; Not retained in the ordinary cc Information) longer
course of business. Transitory record.
needed
Elections - Candidate File - Successful
Candidate Nomination Papers, Candidate Term of GC 81009(g) - Not including FPPC 400 cc Statement Forms, Ballot Designation Forms, Office +4 No Series Etc {Includes Applications to fill a Vacancy on years
the City Council and Planning Commission.)
Legend: AU = Audit, CL= Closed/Completed, CU = Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination CI fY OF RECORDS RETENTION SCHEDULE 0-TE
C��l��R��} City Clerk
Series Record Description Hard Copy Electronic ED replaces Citation Document Hard Copy
Elections - Candidate File - Unsuccessful
Candidates Nomination Papers, Candidate Election +4
cc Statement Forms, Ballot Designation Forms, No EC17100 Etc (Includes Applications to fill a Vacancy on
years
the City Council and Planning Commission.)
Elections - General, Working or
cc Administration forms, supporting documents. E+2 GC 34090 Not including Campaign Statements. Not
specific to a candidate.
cc FPPC Campaign Disclosures - Elected (400 E+2 p
Yes, after 2 GC 81009
Series) years
cc FPPC Campaign Disclosures - Not Elected E+2 E+5
Yes, after 2 GC 81009
(400 Series) years
cc
FPPC Statement of Economic Interest (Form T+2 p
Yes, after 2 FPPC is the original; GC 81009
700) - Elected years
cc
FPPC Statement of Economic Interest (Form
E+2 E+5
Yes, after 2 GC 81009 700) - Not Elected years
cc
FPPC Statement of Economic Interest (Form CU+2 CU+7 Yes, after 2 GC 81009: 29 USC 1113 700) - Designated Employees years
Until no
cc Grand Jury Reports longer AU+4 Yes GC 34090
needed
cc Home Occupation Permits CL+4 Indefinite Yes GC34090
Insurance Certificates - Agreements or
cc Contracts for developments and projects - EX+ll No No CC337.la, 337.15; GC 34090 Expired
cc Insurance Certificates - Facility Use, Special EX+2
Events - Expired No No GC 34090
cc Meeting Notices, Special Meetings CU+2 CU+2 Yes GC 34090.7; 54960.1 (c)(l) cc Meeting Recordings - Audio and Video 90 days GC 34090.7 cc Minutes - City Council & Planning
Commission p p No GC 34090(d); GC 36814; GC 40801
Until no
cc Municipal Code longer p Yes GC 34090
needed
cc Nomination Papers - Successful T+7 No EC 17100; GC 81009(b) Legend: AU= Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination 0 CI TY OF RECORDS RETENTION SCHEDULE TE!:':',��/��}
City Clerk
Series Record Description Hard Copy Electronic ED replaces Citation Document Hard Copy
cc Nomination Papers - Unsuccessful E+2 No EC 17100; GC 81009(b) Notifications and Publications {Including
Proof of Publication or posting, certification Until no cc and listing of notice of posting; copy of longer CU+2 Yes GC 34090 newspaper notice and certification of offices needed
to be voted for at forthcoming election)
cc Oath of Office T+7 T+7 No GC 81009
cc Ordinances p p No GC 34090(d} 40801
Petitions: From date of examination ( if no
cc election) or election. Includes initiative, CL+l CL+l No EC 17200; 17400 referendum, recall
cc Proposition 218 - Letters to citizens, notices, CL+2 CL+2 No GC 53753 e 2 protest ballots/letters
cc Policies & Procedures - All departments, 5+2 Yes GC 34090(d} includes rules, regulations and standards
Until no
cc Promotional Marketing longer CU+2 Yes GC 34090
needed
cc Public Information - Brochures, publications, CU+2 CU+2 No GC 34090 newsletter, bulletins Public Record Requests - Paper submittals Electronic Public Record Request cc retained as hardcopy; Electronic submittals CL+2 CL+2 No Database is original record. GC 34090 retained electronically. cc Record Retention Schedule 5+4 Yes CCP 343
Audio Required for 30 days; GC
cc
Recordings: Audio or Video of City Council 54953.5(b): Video recordings of and/or Planning Commission meetings are required for 90 days: GC 34090.7
Reports: Departmental and Staff, non-agenda Until no
cc longer CU+2 Yes GC 34090
related. needed
cc Resolutions p p No GC 34090(d) 40801
cc
Social Media Record - Includes posts, Indefinite Database original records; GC 34090 comments, deletions, modifications, etc.
Until no
cc Special Event Applications longer CL+2 No GC 34090
needed
Legend: AU= Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination Series
DS
DS
DS
DS
OS
DS
DS
DS
DS
DS
DS
C TY OF
-0-TE
c� �1<;: �/�� � 1
Record Description
BUILDING
Building Permits/Encroachment
Permits/Grading Permits - Includes Insurance
Certificates
Building Permits - Expired
Building Plans - Commercial & Multi Unit
Dwellings, Industrial, Tenant Improvements
Building Plans - Residential. Plans and
drawings for improvements (garages, room
additions, etc.)
Certificates of Occupancy
Code Books -National Electrical Code,
Uniform Building, Mechanical, Plumbing and
Supplements, etc.
Design & Construction Standards authored by
the City
ENGINEERING
Bid Files - Successful
Bid Files-Unsuccessful
California Environmental Quality Act/National
Environmental Policy Act - Environmental
Impact Reports, Environmental Assessments,
Negative Declarations, etc.
Engineering Project Files - Administration File
{Project Administration, Performance
Bonds/Surety, Project Schedules, Certified
payrolls, cost of construction, daily
construction logs, traffic statistics, insurance
certificates from contractors,
correspondence, advertising, labor
compliance, temporary encroachment
permits, bid documents, etc.)
Hard Copy
Until no
Longer
needed
CU+2
Until no
Longer
needed
Until no
Longer
needed
Until no
Longer
needed
Until no
Longer
needed
CL+l0
CL+2
Until no
Longer
needed
CL+l0
RECORDS RETENTION SCHEDULE
Development Services
Electronic ED replaces Citation/Notes
Document Hard Copy
Permitting Database is the original
Indefinite Yes record. GC 34090a; HSC 19850; 4003;
4004
GC34090
L Yes GC 34090; HSC 19850
CU+2 Yes HSC 19850
p Yes GC 34090{a)
Not a city record; reference only; GC
34090 Department Preference.
s GC 34090
CC337.la, 337.15; GC 34090
GC 34090
p Yes 14 CCR 15095c; GC 34090
CC337., 337.l{a), 337.15 GC34090.7;
CL+lO Yes CAL OES requires 35 Year retention
Legend: AU= Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination Series
DS
DS
DS
DS
DS
DS
DS
DS
DS
DS
DS
CI TY OF
-B TE c��,<;: �R��}
Record Description
Engineering Project Files - Permanent File
{Plans, Specs, material testing reports,
environmental documents, feasibility studies,
notice of completion, record drawings ("As
Builts"), regulatory agency approvals, soil
reports, structural calculations, surveys,
permanent encroachment permits, change
orders)
Flood Plain Administration
Geotechnical and Soil Reports, Hydrology
Reports (authored on behalf of the City)
In - ' - - ·- - - -
8uilelings, seweFs, stFeets, utilities, ete.
PeFFAit, leneFeael'IFAent {T@FAJISFaPf) StFeet
J!@FFAits, T@FAJISFar=y eenstFuetien, Siele1,¥all(
F@J!aiFs, tFaffie eentrnl, utility euts. lnelueles
insuFanee eeFtifieates
Rate Studies
Request for Proposals/Qualifications -
Unsuccessful
Request for Proposals/Qualifications
Successful
Studies/Surveys-Preliminary Studies/Project
Assessments
PLANNING
.. ,
Planning Project Files(Architectural Design &
Site Plan Review)- Approved Entitlements
(Includes CEQA Noticing, Conditions of
Approval, Environmental Determinations,
staff reports, plans) Examples: CUP,
correspondence, design review, parcel maps,
Planned Developments, site plans, variance,
etc.
Planning Project Files - Not exercised, expired,
not approved
RECORDS RETENTION SCHEDULE
Development Services
Hard Copy Electronic ED replaces Citation/Notes
Document Hard Copy
CL+lO p
Yes, after 10 CC337., 337.l{a), 337.15 GC34090.7
years
p GC 34090
+1-30 years GC 34090
� lnele�nite ¥es GC 34090
� lnelefinite ¥es GC 34090
Until no
Longer CL+l0 Yes GC 34090
needed
CL+2 GC34090
Until no
Longer CL+2 Yes GC34090
needed
Until no
Longer s GC 34090
needed
Permiting Database is the original
CU+2 L
Yes, after 2 record. 14 CCR 15095c; GC 34090; GC
years 34090.7
EX+2 GC 34090
Legend: AU= Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination C rv o F RECORDS RETENTION SCHEDULE 0TE��l��/��P1 Development Services Series Record Description Hard Copy Electronic ED replaces Citation/Notes Document Hard Copy
Address Request - Applications to Kern Until no
OS Longer CU+lO Yes GC34090
County needed
Until no
OS Annexations/Boundaries/LAFCO Longer p Yes GC 34090
needed
Until no (Non-Records - Census Bureau is Office
OS Census, Demographics longer Of Record)
needed
Master Plans, Specific Plans, Land Use Plans, Until no
OS longer s Yes GC 34090 General Plan, amendments, etc. needed Until no
OS Minor Use Permits Longer L Yes GC 34090
needed
Until no
OS Minor/Major Variance Longer L Yes GC 34090
needed
OS Planning Commission - Agendas CU+2 Yes GC 34090
OS Planning Commission - Minutes and p p No GC 34090 Resolutions OS Setback Deviations CL+S p Yes GC 34090
Until No
OS Sign Permit Applications Longer L Yes GC 34090
Needed
Specific Plans, Master Plans, Bikeway Plans, Until No
OS Longer s Yes GC 34090 Street Master Plans, etc. Needed Until no
OS Temporary Sign Permits Longer CL+2 Yes GC 34090
needed
Until no
OS Temporary Use Permits Longer CL+2 Yes GC 34090
needed
Until no
OS Tentative Tract Maps Longer s Yes GC 34090
needed
OS Tentative Tract Maps - Expired EX+2 GC 34090
Until No
OS Zoning Code Longer s Yes GC 34090
Needed
Until no
OS Zoning Verification Longer Indefinite Yes GC 34090
needed
Legend: AU = Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination
CITY OF RECORDS RETENTION SCHEDULE
-0 TEC����R��} Finance
Series Record Description Hard Copy Electronic ED replaces Citation Document Hard Copy
ADMINISTRATION
Applications - Utility Applications, Utility Until No Electronic Database is original record. FIN Longer Indefinite Updates and Utility Terminations Needed GC 34090
FIN Assessment Districts - Original formation
T+7 T+7 No
GC 34090; Kept permanent unless
documentation Assement District is terminated.
Assessment Districts - Annual Engineer's Until No Recommendation by Consultant FIN Report and Levy/Collection Documents Longer AU+7 Yes handling LLD and DBAD; GC 34090 Needed Audit - Annual Financial Report, Annual Until No
FIN
Financial Statements, Single Audits Longer AU+30 Yes GC 34090; Department preference.
Needed
Bank Statements and Trustee Statements,
FIN Investment Account Statements, Bank AU+5 AU+5 No GC 34090; 26 CFR 31.16001-1 Reconciliations, Bank Deposits
Billing Registers, Payment Registers, Until No Financial Database is original record. GC FIN Longer Indefinite Adjustment Registers Needed 34090 GC 34090; CCP 337.5 CL means
FIN Bonds/Loans/Leasing - Account statements;
CL+lO CL+l0 No
cancellation, redemption or maturity.
administration; Final �ocumentation CCP 336(a)(l) & (2), 337.5(2); GC43900 et.seq. GC 434090 st seq.
Budget - Annual operating budget approved Until No
FIN Longer AU+l5 Yes Departmental Preference: GC 34090 by City Council Needed
FIN Checks - Cancelled and voided checks. AU+§ 2 GC 34090; CCP 337 FIN Collections/Delinquent Accounts T+2 GC 34090
Employee Personnel Manual - General Until No GC 34090; Located in Permanent FIN employee information including benefit plans Longer 5+2 Yes Resolutions. (Move to Human Resources Section) Needed General Ledger, !i111lsieiaF'I' beegeFs,
Recenciliatiens, RegisteFs, TFansactien Until No Financial Database is the original. GC FIN �isteFies, Balance !il=leets, Re1,enlje & Longer Indefinite 34090 �
E11f)eneit11Fe RefJeFts, etc. !Mentl=lly eF Needed
Detailed Transactions
Fixed Assets Disposals - Auctions, Disposal, AY.4-Until FIN Sales, Surplused - Includes No Longer L+4 Yes GC 34090, CCP 337 documents/receipts, sealed bids, etc. Needed
Legend: AU= Audit, CL= Closed/Completed, CU = Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination CI TY OF RECORDS RETENTION SCHEDULE 0rE
C��ls�R��1 Finance
Series Record Description Hard Copy Electronic ED replaces Citation Document Hard Copy
Fixed Assets /Inventory/Capitalized Projects - Until No FIN Reflects purchase date, cost, a€€&lffit- Longer AY+4-L+4 Yes GC 34090: 26 CFR 301 65-l(F) AIHl'lBeF, Documentation, receipts Needed
FIN Journal Entries - Adjustments AU+2 AU+lO
Yes, after 2 Departmental Preference: GC 34090
years
FIN Jal:IFAal l,RlFies IAele�Aile GG 34ggg
Reports - Subsidiary Ledgers, Reconciliations, Until No Registers, Transaction Histories, Balance IAele�Aile GC 34090; Financial Database is the FIN Longer Sheets, Revenue & Expenditure Reports, Etc. AU+S original. (Monthly or Periodic) Needed
Reports - Annual State or Federal, State Until No
FIN
Controller's Report, Local Government
Longer AU+4 Yes GC 34090
Compensation Report,�. various tax Needed filings/reports, etc.
Until No
FIN Returned Checks/NSF Checks Longer AU+S Yes GC 34090 Needed
FIN
Utility - Daily Cash Receipts; Daily Bank
Deposits; Customer Payment Stubs AU+2 GC 34090
FIN
Vehicle Ownership & Title - OMV records
L L No VC 9900 et seq. (move to City Clerk)
ACCOUNTS PAYABLE
Accounts Payable - Invoices, supporting Until No
Departmental Preference, GC 34090;
Hard Copy is currently retained. May
FIN documents, travel expense reimbursements, Longer Indefinite Yes start scanning invoice to Financial
etc. Needed Database in the future.
Until No
FIN Reports Longer Financial Database is the original.
Needed
FIN
Requisitions - Purchase orders; original
documents AU+4 GC 34090; CCP 337
ACCOUNTS RECEIVABLE
Accounts Receivable - Includes invoices sent
Until No GC 34090; Financial Database is the
FIN Longer Indefinite
to outside entities original.
Needed
FIN
Taxes, Receivable - Transient Occupancy Tax
Form AU+3 AU+3 NO CCP 338
Legend: AU= Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination
CI TY OF RECORDS RETENTION SCHEDULE
,0TEC��S�/:�} Finance
Record Description Hard Copy Electronic ED replaces
Series Citation
Document Hard Copy
HUMAN RESOURCES
EEOC/ADEA (Age) requires 1 year after
benefit plan termination; Federal Law
FIN
Individual Benefit Plan Documents (Cal PERS, T+6
requires 6 years after filing date for
Optical, Dental, etc.) retirement; State Law requires 2 years after action; 29 CFR 1627.3(b)(2); 29 USC
1027; GC 34090, 12946
Bureau of National Affairs recommends
Classification / Reorganization /
2 years for all supplementary Personnel
FIN CU+3 records: Wage rate tables are 1 or 2
Compensation Studies
years; State requires 2 years; 29 CFR
516.6, 29 CRF 1602.14, GC 12946, 34090
FIN
Deferred Compensation (457) Reports,
Registers CU+5 GC 34090; 26 CFR 31.6001.1
Federal and State Tax -Forms 1096, 1099, WGC 34090; 29 USC 436; 26 CFR 31.6001.1 FIN AU+4 4; IRS REG 31.6001-l{e)(2); R&T 19530;
4's, and W-2's 29 CFR 516.6
EEOC/FLSA/ADEA requires 3 years for
promotion, demotion, transfer,
Until No selection, or discharge; State Law
FIN Job Descriptions/Classification Specifications Longer 5+3 Yes requires 2-3 years; retirement benefits is Needed 6 years from last action; 29 CFR 1602.31
& 1627.3(b)(ii). 8 CCR 3204(d)(l) et seq.
GC 12946, 34090; 29 USC 1113
IRS Regulation for W-4 is four years after
the due date of such tax for the return
FIN Payroll Changes (W-4s, Direct Deposit AU+4 AU+4 Yes period to which the records relate, or Authorizations, Changes, etc.) the date such tax is paid, whichever is the later. 26 CFR 31.6001-1: GC 34090
FIN Payroll Database Indefinite GC 34090; Vital Record
Personnel Files (All Employees) - Includes
Safety - 29 CFR 16273; CCR Sec 1174; 29
CFR 1607.4; 29 CFR 1602.30.32; 29 CFR
Applications, DMV reports, Disciplinary 655.202; 29 CFR 516.6 et seq; 45 CFR Actions, Certifications, Commendations, 1068(a) Non-Safety - 29 CFR 1627.3; CCR FIN Evaluations. Licenses, Personnel Action T+5 Sec 1174; 29 CFR 1602.30.32; GC 6250 et Forms, Policy Acknowledgements,
seq; 29 CFR; GC 12946, 34090, 1607.4;
garnishments, W-4's, etc. Excludes Medical 29 CFR 655.202; 29 CFR 516.6 et seq; 45 records CFR 1068.6 (a)
Legend: AU= Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination CI TY OF RECORDS RETENTION SCHEDULE 0T
EC��<;:�/:�1 Finance
Record Description Hard Copy Electronic ED replaces Series Citation Document Hard Copy
Personnel Files (All Employees) - Medical File -
Pre-employment Medical Clearances, ADA
FIN
Accommodations, Workers Compensation
T+l T+30 Yes after T + 1 8 CFR 1910.1020(d)(l)(i)
Claims, Long Term Disability Claims (includes
all Accident, Incident, or Injury Reports from
Employees)
Recruitment - Applications, resumes, GC 12946; GC 34090 et seq; 29 CFR 1602 FIN examination materials; job bulletins, etc. CL#4 et seq; 29 CFR 1607; 29 CFR 1627.3 (Copyrighted exams excluded)
Until No GC 34090; 20 CFR 516.6(1); IRS Reg.
FIN Timesheets Longer AU+4 Yes 31.6001{e)(Z); R&T 19530; LC 1174(d) Needed
Legend: AU = Audit, CL= Closed/Completed, CU = Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination
C TY OF RECORDS RETENTION SCHEDULE
0 TE c�':'<;= �R� �} Police
Series Record Description Hard Copy Electronic
Document
ED replaces
Hard Copy
Citation
ADMINISTRATION
Until No
POL Alarm Records Longer CU+2 Yes GC 34090
Needed
Until No
POL Asset Forfeiture Longer CL+2 RIMS is the original record. GC 34090 Needed
Background File/ Recruitment File/ GC 34090.7; Separate from Personnel POL Psychological - Police Employees & Police T+S File in Human Resources Volunteers (Successful) Background File/ Recruitment File/
Psychological - Police Employees & Police CL+3 GC 34090 Volunteers (Unsuccessful)
POL Communication Equipment - Manuals, L+2 GC 34090 instructions and procedures.
Until No Electronic Database is original record. PC POL Department Policies and Procedures Longer s Yes Needed 832.S
POL Emergency Operations Plan - Includes Mutual S+2 5+2 No GC 34090 Aid Plans Fingerprint Applicant Files - Paperwork
POL authorizing fingerprinting and background T+2 T+2 GC 34090 checks for city employment applicants and business license applicants
POL Fire, Non-arson - Logs/Reports CU+2 CU+2 Yes
Electronic Database is original record;
GC 34090
Internal Affairs Investigations - Individual
Officers/ Complaints Against Officers Until No Electronic Database is the original POL INTERNAL/EXTERNAL COMPLAINTS (May Longer CL+2 record. GC 12946, 34090 include criminal acts, moral turpitude, Needed complaints generated from a citizen)
Until No
POL Pitchess Motions Notifications Longer CL+2 Yes GC 34090 Needed
Until No
POL Press Releases Longer CU+2 Yes GC 34090
Needed
POL Programs and Projects - Explorer Program,
CL+2 GC 34090
CPR Programs, etc.
Reports/Activity - Weekly / monthly / Until No
POL
quarterly / annual activity / statistical reports.
Longer CU+2 Yes GC 34090
Needed
Legend: AU = Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination
CI TY OF RECORDS RETENTION SCHEDULE
0 TE c�'=",S �R� �� Police
Series Record Description Hard Copy Electronic ED replaces Document Hard Copy
Citation
Until No
POL Training Longer Indefinite Electronic Database is original record. GC Yes
Needed 34090
POL Use of Force Review Indefinite Electronic Database is original record. GC 12946, 34090
POL Weed Abatement Indefinite
Electronic Database is original record. GC
34090
DISPATCH
Audio Recordings or Tapes - (CAD/RMS) Statewide guidelines propose 180 days POL Recordings of Telephone & Radio Minimum (legally mandated for 100 days); (may be Communications Dispatch Tapes (CAD) 180 days discoverable or made public in some circumstances) GC 34090, 34090.6
INVESTIGATIONS
Case Assignment Indefinite
Electronic Database is original record. GC
34090
Daily Activity Indefinite
Electronic Database is original record. GC
34090
Files contain criminal intelligence
information concerning an individual
only if there is reasonable suspicion that
the individual is involved in criminal
conduct or activity and the information
is relevant to that criminal conduct or
POL Intelligence Files (Criminal Intelligence Files) Indefinite activity. Misleading, obsolete or unreliable information is required to be
destroyed; remaining records must not
be retained longer than 5 years;
Electronic Database is original record. 28
CFR 23.20h; GC 34090
POL Investigations, Evidence Arson CL+6 PC 800; RMS Database is original record.
POL Officer Involved Shootings Indefinite
Electronic Database is original record. GC
34090
PATROL
POL Canine (Police Service Dogs) Program Files / 3 years is required for animal care / Training Files; ANIMAL FILES
T+3 treatment records; FA 32003e, PC
597.ld; GC 34090
POL
Canine (Police Service Dogs) - Action Reports, CU+2 Monthly reports. PROGRAM FILES GC 34090
Legend: AU= Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination
CI TY OF RECORDS RETENTION SCHEDULE
�TEc�':\��/���� Police
Record Description Hard Copy Electronic ED replaces
Series Citation
Document Hard Copy
Until No Electronic Database is original record. GC
POL Range Qualifications Longer Indefinite 34090
Needed
PROPERTY & EVIDENCE
POL Crime Report Photos GC 34090
POL
Gun and Narcotics Destruction Log CU+2 Indefinite Yes
Electronic Database is original record. GC
(Documents related to) 34090
POL
Lost and Found Property (Documents related Indefinite
Electronic Database is original record.
to) GC 34090
POL Property and Evidence Logs Indefinite
Electronic Database is original record. GC
34090
CRIME REPORTSflNCIDENT REPORTS
Providing there are no outstanding
warrants, unrecovered identifiable
items, criminal deaths, they are not
ALL, Except for those Specifically mentioned
historically significant, and it is not
POL Indefinite classified under PC 800 & 290; Statute of Elsewhere (mandated purges or retention) Limitations is 2 year; Destroy juvenile marijuana after age 18; H&S 11361.S; GC
34090, PC 802, PC 187, 800 et seq.
Electronic Database is original record.
DOJ retains Child Abuse Central Index
Capital Crimes/ Homicides/ Major Crimes/ informant for adults 100 years; others Serious Felonies/ Sex Crimes/ Child Abuse/ have no limitations on commencement POL Felony DNA (Crimes Subject to the Death p of action; Courts keep permanently PC Penalty), Sex Crimes (PC 288, 290, WIC 707b, 261, 286, 288, 288a, 288.5, 289, 289.5, PC 803h) 290, 799, 803h, 11169 et seq.; 11170a;
WIC 707b
Factually Innocent Petition Accepted Records
Date of Individual petitions District Attorney;
POL Sealed Pending Destruction - Except those
Arrest + 3
Police concurs that person is factually
with outstanding stolen property, including innocent, then seals record ("Shall" firearms, or lost firearms Years Destroy); GC 34090; PC 851.8a Misdemeanor or Infraction - Adult Marijuana -
H&S 11357bcde or H&S 11360b (with ("Shall" Destroy); H&S 11361.S; GC POL procedure in H&S 11361.5) - Except those CL+2 with outstanding stolen property, including 34090
firearms, or lost firearms
Misdemeanor or Infraction - Juvenile
POL Marijuana - H&S 11357E - Except those with CL+2
(Courts or other Agencies "Shall"
outstanding stolen property, including Destroy); H&S 11361.5; GC 34090 firearms, or lost firearms
Legend: AU= Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination
CI TY OF RECORDS RETENTION SCHEDULE
0 TE ct-:�'7�R��� Police
Series Record Description Hard Copy Electronic ED replaces Citation Document Hard Copy
Misdemeanor or Infraction Marijuana 11357e Until (Courts and other Agencies "Shall" POL - Juvenile on School Grounds during School Offender is Hours (with procedure in H&S 11361.5) 18 years old destroy); H&S 11361.5 et seq., 11357e Sealed Adult, Juvenile and Ward Cases -
Sealing Date
Sealed records for juveniles and wards of
Except those with Child Abuse or Severe the Court must be destroyed 5 years POL Neglect, (Substantiated), outstanding stolen + 5 years (or after sealing date; CCP 340.1, GC 34090; property, including firearms, or lost firearms Court Order) W&I 389a, 781d
RECORDS
Citations & Notices to Appear - Parking, Until No Electronic Database is original record. GC POL Longer Indefinite Yes Marijuana and Moving Needed 34090 Crime Statistics / Uniform Crime Reports Until No Electronic Database is original record. GC POL Longer Indefinite Yes (UCR) - Summaries (BCS) 34090 Needed When No Electronic Database is original record. GC
POL Field Investigation Cards (Fl's) Longer Indefinite Yes 34090 Required National Crime Information Center (NCIC) Until No Electronic Database is original record. GC POL Longer Indefinite Yes Validation Needed 34090
Non-Criminal Occurrences - Injured or sick
POL
persons; missing persons where person has Indefinite Electronic Database is original record. GC been returned; traffic collision reports not 34090
used as the basis for criminal charges
POL
Officer Recordings: Body-Worn Camera
p GC 832.lSbSe; GC 34090.6 et seq
Videos - LOGS of Access or Deletion of Data
Follows the
Officer Recordings: Body-Worn Camera Retention
POL Videos - that ARE evidence, Officer Involved for Evidence, PC 832.lSbSB & C; GC 34090.6 et seq.
Shootings / Detention or Arrest / Complaints Minimum 2
years
POL Officer Recordings: Body-Worn Camera Minimum 60 PC 832.lSbSA; GC 34090.6 et seq Videos - that are NOT evidence days Recordings that become evidence are
Officer Recordings; Mobile Audio Video stored with evidence - these are POL (MAV) Recordings - that are NOT evidence CU+l preliminary documents / transitory recordings; GC 34090.6 et seq
Legend: AU= Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, 5 = Superseded, T = Termination
CI TY OF RECORDS RETENTION SCHEDULE
5rE��l��R��� Police
Series Record Description Hard Copy Electronic ED replaces Citation Document Hard Copy
Until No Electronic Database is original record. GC
POL Pawn Slips Longer Indefinite 34090
Needed
Pursuant to PC 457.1 et seq.; required to
register for life; If released from CYA,
POL Registrants: Arson - Adults Indefinite records are destroyed after age 25 or sealing pursuant to W&I 781; GC
34090.7 Electronic Database is original
record.
Pursuant to PC 457.1 et seq.; required to
Registrants: Arson - Juveniles released from Age 25 or register for life; If released from CYA, POL California Youth Authority Sealing Date records are destroyed after age 25 or + 5 Years sealing pursuant to W&I 781; GC
34090.7
Life of After 2021, Offenders can petition Court
POL Registrants: Sex Offenders - Adults Registrant for removal 10 or 20 years after offense, within provided there are no subsequent
Jurisdiction offenses; Pursuant to PC 290 et seq.
P or Sealing After 2021, Offenders can petition Court
for removal 10 or 20 years after offense, POL Registrants: Sex Offenders - Juveniles Date+ 5 (or provided there are no subsequent court order) offenses; Pursuant to PC 290 et seq.
POL Subpoenas (Personal Appearance or Duces Indefinite Electronic Database is original record. GC Tecum) 34090
POL Subpoenas (Records) Indefinite Electronic Database is original record. GC 34090
Weapons, Database - Departmentally owned
POL weapons, personal weapons, alternate Indefinite Electronic Database is original record. GC weapons, secondary handguns (What do we 34090
have? Database? Spreadsheet?)
Legend: AU= Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination CI TY OF RECORDS RETENTION SCHEDULE �TE
C��,S�R��1 Public Works
Series Record Description Hard Copy Electronic ED replaces Citation Document Hard Copy
ADMINISTRATION
PW Job Safety Analysis forms (JSA) CU+2 GC 34090
Laboratory Equipment Calibration Until No
PW Records/Testing Records Longer CU+l0 Yes 40 CFR 792.195 Needed
PW Safety and Training Records CU+2 CU+2 Yes GC 34090
FLEET & MAINTENANCE
Air Pollution Control District Permits Until No Electronic Database is original record. 40 PW Longer CU+4 Yes (Generators, etc.) Needed
CFR 70.6; GC 34090
Generator Operation Logs & Inspection -
Until No Electronic Database is original record.
PW Fixed/Stationary Generators Longer CU+4 AQMD Rule 1470; GC 34090 Needed
PW
Generator Operation Logs & Inspection -
CU+4
AQMD Rule 1470; Form 400-E-13a
Portable/Emergency Generators instructions; GC 34090
PW
Operations & Maintenance Manuals (O & M
L L No GC 34090
Manuals)
PW
Vehicle Safety Checks/Daily Vehicle CU+2 GC 34090
Inspections/Daily equipment checks
PW Used Oil Disposal CU+3 CU+3
22 CCR 66266.130c5, H&S 25250.18b,
25250.19a3 et seq
PW
Vehicle & Equipment History Files. L Indefinite
Electronic Database is original record. GC
Maintenance, smog certificates, etc., 34090
LANDSCAPE
Until No
PW Inventory, Equipment Longer CU+2 Yes GC 34090
Needed
Until No
PW Work Orders/Service Requests Longer Indefinite GC 34090 Needed
STREETS & SIDEWALKS
Until No
PW Sidewalk Repair Tracking Longer Indefinite Yes GC 34090 Needed
Until No
PW Street/Pothole Repair Tracking Longer Indefinite Yes GC 34090 Needed
Legend: AU= Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination 0 C TY OF RECORDS RETENTION SCHEDULE TE
C
��,��/:P}
Public Works
Series Record Description Hard Copy Electronic ED replaces Citation Document Hard Copy
Until No NPDES Monitoring records required for 3
PW Street Sweeping Disposal Longer CU+3 Yes years; 40 CFR 122.21, 122.41, 122.44; Needed CCP 337 et seq.
WASTEWATER
Biosolids/Sewage Sludge Handling Logs and Until No
PW Longer CU+S Yes 40 CFR 122.41j2; GC 60200
Weigh Tickets - Reading & Sludge Logs Needed
Until No
PW Correspondence - Regulatory Agencies Longer CU+l0 Yes GC 34090 Needed
FOG (Fats, Oil & Grease) - Pretreatment Until No 40 CFR 122.21, 122.41; 40 CFR 403.12 PW Annual/Quarterly Reporst Longer CU+3 Yes Monitoring records required for 3 years. Needed PW
Laboratory/Lab Reports & Chains of Custody:
CU+S CU+S Yes 40 CFR 141.33a and b 1; 22 CCR 64470 Wastewater/Outfall WWTP/Lift Station - Inspections,
Maintenance, Repairs, Service Requests WC 13263.2b et seq; 40 CFR 122.41j2; PW Alarm Recording, Logs, Charts Flow CU+3 CU+3 Yes Monitoring, Voltage Readings, Permits, GC 34090
Percipitation Totals
Maintenance, Catch Basin Cleaning, Repairs, Until No Electronic Database is original record.
PW
Stoppage Calls, Spills, Line Replacement Longer Indefinite Yes WC 13263.2b et seq.; 40 CFR 122.41j2; Needed GC 34090
PW
Operations & Maintenance Manuals (O&M
L L GC 34090 Manuals)
Reclamation Reports; Reclamation Area Until No
PW Longer CU+l0 Yes Sampling
Needed
Until No
PW Regulatory Reports Longer CL+l0 Yes GC 34090
Needed
Until No Required for a minimum of 5 years; 40
PW Sanitary Spills and Overflows (SSOs) Longer CL+S Yes CFR 122.41j2; SWRCB Order 2006-03; 40 Needed CFR 122.41j2; GC 34090
Sewer System Management Plans (SSMP} and Plans must be updated every 5 years, PW Audits p Yes audits are required every 2 years; GC
34090
WATER
Until No Electronic Database is the original PW Backflow Test Results Longer Indefinite Yes Needed record. 40 CFR 70.6; GC 34090
Legend: AU= Audit, CL= Closed/Completed, CU= Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination C TY OF RECORDS RETENTION SCHEDULE 0 TEC��<;�R��1 Public Works Series Record Description Hard Copy Electronic ED replaces Citation Document Hard Copy
Customer Concerns/ Customer Complaints - Until No
Elctronic Database is the original record.
5 years is required in State and Federal
PW Odor/Test/Visual Complaints Longer Indefinite Yes Law for complaints; 40 CFR122.41j2 & 40 (Correspondence) Needed CFR 141.33b; 22 CCR 64453a Environmental Agencies/ Regulatory Agencies Until No
PW Longer CL+lO Yes Department Preference; GC 34090 {EPA, OHS, etc.) Needed Until No Electronic Database is the original
PW Fire Hydrant Flushes/Repairs Longer Indefinite Yes record. GC 34090 Needed
Lab Reports & Chains of Custody -
Until No
PW Longer CU+S Yes 40 CFR 141.33a and bl; 22 CR 64470
Bacteriological and Organics Needed
Lab Reports & Chains of Custody - Chemical Until No State law requires 12 years, Federal 10 PW Longer CU+l2 Yes years; 40 CFR 141.33a; 22 CCR 64470, 40 {Includes Chlorine Residuals} Needed CFR 141.33a; 40 CFR 141.91 Lab Reports & Chains of Custody - Lead and Until No Required for 12 years or 2 compliance PW Longer CU+l2 Yes cycles; 22 CCR 64400.25; 22 CCR 64470, Copper Needed 40 CFR 141.33a; 40 CFR 141/91
GC 34090; Electronic Database is the
PW Monthly Water Meter Reads CU+2 original record. Department Preference to keep hard copy.
PW
Operations & Maintenance Manuals (O&M
Manuals) L L GC 34090
Until No
PW Regulatory Reports Longer Cl+lO Yes GC 34090
Needed
Water Well Monthly Calculations/Reports Until No
PW Longer p Yes Department Preference; GC 34090
(Discharge Monitoring) Needed
PW Water Meter Change Outs CU+2 CU+2 Yes GC 34090
Until No
PW WWTP Effluent Pumping Totals (monthly) Longer CU+S Yes GC 34090 Needed
Legend: AU = Audit, CL= Closed/Completed, CU = Current Year, E = Election, EX= Expiration, L = Life of Equipment/Property, P = Permanently Retained, S = Superseded, T = Termination User:
Printed:
Accounts Payable
Checks by Date - Detail by Vendor Number
gdelgado
12/10/2025 1:23 PM
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
ACH 0061 BSK Associates
0111441 Valley Resurface (Beech-Tucker) 4,350.32
0111442 Dennison Westside Bike/Ped 10,264.93
BI03771 WTR/ Drinking Water Samples 42.80
BI03803 WTR/ Drinking Water Samples 94.33
BI03875 WTR/ Drinking Water Samples 46.08
BI03878 WTR/ Drinking Water Samples 94.33
BI03932 WTR/ Drinking Water Samples 42.80
BI03943 WTR/ Drinking Water Samples 102.76
Total for this ACH Check for Vendor 0061: 15,038.35
Total for Vendor 0061 (BSK Associates): 15,038.35
ACH 0127 State of California Department of Justice
004005 PD/ Livescans 228.00
Total for this ACH Check for Vendor 0127: 228.00
Total for Vendor 0127 (State of California Department of Justice): 228.00 ACH 0182 P&J Electric Inc.
9647 SWR/ WWTP Clarifier & Screw 954.05
Total for this ACH Check for Vendor 0182: 954.05
Total for Vendor 0182 (P&J Electric Inc.): 954.05
ACH 0300 Mission Linen & Uniform Service
525030062 PW/ Linens & Mats 262.13
525030063 SWR/ WWTP Mats 42.69
525064269 PW/ PW Linen & Mats 262.13
525064270 SWR/ WWTP Mats 42.69
Total for this ACH Check for Vendor 0300: 609.64
Total for Vendor 0300 (Mission Linen & Uniform Service): 609.64 ACH 0347 Quinn Company
PC160059088 PW/ E-284 Parts 465.48
Total for this ACH Check for Vendor 0347: 465.48
Total for Vendor 0347 (Quinn Company): 465.48
ACH 0372 Southern California Edison
112125 GG/ 8002706277/ 200 W Teh Blvd (10/22-11/20/2025) 171.75 112125-A PD/ 8002893411/ 220 W "C" St (10/22-11/20/2025) 2,968.06 112425 STRTS/ 8003885019/ 333 1/2 E Tehachapi Blvd (10/23-11/23/2025) 95.36 112425- STRTS/ 8004951232/ 209 1/2 E Tehachapi Blvd (10/23-11/23/2025) 17.53 112425-A SWR/ 8003352493 / 880 Enterprise (10/23-11/23/2025) 3,566.94 112425-B GG/ 8003326651 / 109 E Teh Blvd (10/23-11/23/2025) 330.04 112425-C SWR/ 8002521204 / 800 Enterprise (10/23-11/23/2025) 15,099.89 112425-D WTR/ 8004425233 / NW Cor Anita./Dennison (10/07-11/04/2025) 5,171.01 112525 PW/ 8000413506 / 801 Mountain View Ave (10/24-11/24/2025) 28.38 112525-A GG/ 8015958413 / 704 W Valley Blvd Ped (10/24-11/24/2025) 227.79 112525-B STRTS/ 8000096590 / 205 N Mill St (10/24-11/24/2025) 76.68 112525-C STRTS/ 8001230096 / 335 Teh Blvd Ped (10/23-11/23/2025) 53.73 112525-D STRTS/ 8003365285 / Teh Blvd W/O Green (10/24-11/24/2025) 34.53 112525-E STRTS/ 8003887352 / 103 Teh Blvd (10/24-11/24/2025) 99.16 112525-F STRTS/ 8003887511 / 101 Teh Blvd #B (10/24-11/24/2025) 131.80 120125 STRTS/ 8002397488/ Teh Blvd/ Dennison (11/01-11/30/2025) 157.69 120125-A STRTS/ 8002817959/ Tucker Rd/ Hwy 202 (11/01-11/30/2025) 212.17 120125-B STRTS/ 8002454554/ Mill & J St (11/01-11/30/2025) 91.99 120125-C STRTS/ 8003094036/ H St/ Green St (11/01-11/30/2025) 179.35 120125-D LLD/ 8000679393/TR 45361 Mulberry Ap (11/01-11/30/2025) 73.04 120125-E STRTS/ 8002485759 /Mill and J St (11/01-11/30/2025) 112.69 120125-F LLD/ 8004243204 /E Teh Blvd/ Steuber Rd (11/01-11/30/2025) 64.44 120125-G STRTS/ 8002738103 / F St E/O Mulberry (11/01-11/30/2025) 319.09 120125-H STRTS/ 8002486668 / Mill St S/O E St (11/01-11/30/2025) 14.57 120125-I LLD/ 8002843239 / Dennison/Pinon St (11/01-11/30/2025) 1,511.84 120125-J STRTS/ 8003326795 / 326 E D St (11/01-11/30/2025) 38.75 120125-K STRTS/ 8002502103 / Highline & Curry (11/01-11/30/2025) 19.70 120125-L STRTS/ 8002489190 / 213 W I St (11/01-11/30/2025) 14.57 120125-M STRTS/ 8003354214 / 303 E Ave D (11/01-11/30/2025) 21.94 120125-N STRTS/ 8002826534 / 710 W Teh Blvd (11/01-11/30/2025) 206.65 120125-O STRTS/ 8002503365 / Teh Blvd/ Dennison (11/01-11/30/2025) 19.70 120125-P STRTS/ 8002800384 / Tucker/Valley (11/01-11/30/2025) 179.46 120125-Q STRTS/ 8002777497 / Goodrick Dr E/O Dennison (11/01-11/30/2025) 268.56 120125-R STRTS/ 8000117087 / Hwy 202 (11/01-11/30/2025) 74.91 120125-S LLD/ 8002852577 / Teh Blvd/ Bailey Ave (11/01-11/30/2025) 102.37 120125-T STRTS/ 8002504580 / Dennison/Brett Ave (11/01-11/30/2025) 55.19 120125-U STRTS/ 8002827801 / 2000 Megellan Dr (11/01-11/30/2025) 158.50 120125-V LLD/ 8002829317 / Manzanita/Green (11/01-11/30/2025) 335.79 120125-W LLD/ 8002815704 / Industrial Pkwy/Curry (11/01-11/30/2025) 87.59 120125-X STRTS/ 8002457897 / 800 S Curry St (11/01-11/30/2025) 74.91 120125-Y STRTS/ 8002748942 / Teh Blvd/ Dennison Rd (11/01-11/30/2025) 118.68 120125-Z STRTS/ 8002515750 / Mulberry/Brentwood (11/01-11/30/2025) 90.65 120125-ZA STRTS/ 8000952476 / Valley Blvd/Mulberry St (11/01-11/30/2025) 71.09 120125-ZB LLD/ 8002841917 / Pinon/E Orchard/Curry St (11/01-11/30/2025) 402.87 120125-ZC LLD/ 8004033054 / Mill St/D St (11/01-11/30/2025) 148.72 120125-ZD STRTS/ 8002844782 / Valley Blvd W/O Dennison (11/01-11/30/2025) 547.46 120125-ZE PW/ 8000691540 / 800 Enterprise (11/01-11/30/2025) 65.03 120125-ZF PW/ 8002992907 / 800 Enterprise- Shop (10/16-11/16/2025) 327.78 120125-ZG SWR/ 8003327285 / 800 Enterprise- Facility (10/16-11/16/2025) 1,030.72 120125-ZH STRTS/ 8000489050 / TR 2995 Oakwood/Valley (11/01-11/30/2025) 155.62 120125-ZI STRTS/ 8001916915 / 100 W Teh Blvd #B (10/03-11/02/2025) 81.10 120125-ZJ STRTS/ 8001941899 / 101 W F St (10/03-11/02/2025) 150.97 120125-ZK STRTS/ 8002452549 / TR 2995 Oakwood/Valley (11/01-11/30/2025) 9,568.53 120125-ZL LLD/ 8002452549 /TR 2995 Oakwood/Valley- Pt2 (11/01-11/30/2025) 326.70 120125-ZM STRTS/ 8002371967 / 1002 W Teh Blvd-A (10/22-11/20/2025) 90.31 120125-ZN STRTS/ 8002386384 / 1002 W Teh Blvd-B (10/22-11/20/2025) 40.98 120125-ZO STRTS/ 8002515179 / Tehachapi/ Tucker (11/01-11/30/2025) 59.54 120125-ZP SWR/ 8003886514 / 000000 Teh Blvd (10/24-11/24/2025) 374.61 120425 WTR/ 8000488189/ Pinon/ Pinon Well (11/03-12/03/2025) 3,820.25 120425-A WTR/ 8001119651/ Curry/ Curry Bstr & Well (11/03-12/03/2025) 5,724.76 120425-B WTR/ 8000641860/ 1299 S Curry- Minton Well (11/03-12/03/2025) 3,037.86 120425-C LLD/ 8004680470/ 1002 Applewood St/ Pump Stn (11/03-12/03/2025) 184.27 Total for this ACH Check for Vendor 0372: 58,886.61
Total for Vendor 0372 (Southern California Edison): 58,886.61 ACH 0450 USA BlueBook
INV00888772 SWR/ Lab Supplies 862.76
Total for this ACH Check for Vendor 0450: 862.76
Total for Vendor 0450 (USA BlueBook): 862.76
ACH 0543 BSE Rents
Con# 406159 PW/ Propane for Hometown Christmas 18.94
Total for this ACH Check for Vendor 0543: 18.94
Total for Vendor 0543 (BSE Rents): 18.94
ACH 0832 ACWA/JPIA
0707821 Medical Insurance Premium & Adjustment (Jan 2026) 92,566.17 0707821-A Dental Insurance Premium & Adjustment (Jan 2026) 11,465.87 0707821-B Vision Insurance Premium & Adjustment (Jan 2026) 1,779.12 0707821-C Life Insurance Premium & Adjustment (Jan 2026) 2,030.14 Total for this ACH Check for Vendor 0832: 107,841.30
Total for Vendor 0832 (ACWA/JPIA): 107,841.30
ACH 0842 Kern County Public Works Dept.
T19517 Kern Transiit/ Dial-A-Ride (Oct 2025) 15,790.14
T19517-A Kern Transiit/ Dial-A-Ride (Oct 2025) -206.43
Total for this ACH Check for Vendor 0842: 15,583.71
Total for Vendor 0842 (Kern County Public Works Dept.): 15,583.71 ACH 1229 Eastern Kern County Air Pollution Control District EKAP2025 SWR/ Permit to Operate Renewal 2,652.00
EKAP2025-A WTR/ Permit to Operate Renewal 1,945.00
EKAP2025-B GG/ Permit to Operate Renewal 309.00
EKAP2025-C AIR/ Permit to Operate Renewal 422.00
EKAP2025-D PW/ Permit to Operate Renewal 151.00
Total for this ACH Check for Vendor 1229: 5,479.00
Total for Vendor 1229 (Eastern Kern County Air Pollution Control District): 5,479.00 ACH 1286
62538
M&M's Sports Uniforms & Embroidery
PD/ Dispatcher Uniforms 813.31
Total for this ACH Check for Vendor 1286: 813.31
Total for Vendor 1286 (M&M's Sports Uniforms & Embroidery): 813.31 ACH 1469 Kern County Auditor-Controller-County Clerk
KCAC12125 DSD/ CEQA Filing Fee- AD & SPR 2025-26 Vineyard Church Addition 50.00 KCAC9225 DSD/ CEQA Filing Fee- Tucker Rd Fencing 50.00
Total for this ACH Check for Vendor 1469: 100.00
Total for Vendor 1469 (Kern County Auditor-Controller-County Clerk): 100.00 ACH 2026 AV Fuel Corporation
023637251 AIR/ AV Gas 17,728.94
Total for this ACH Check for Vendor 2026: 17,728.94
Total for Vendor 2026 (AV Fuel Corporation): 17,728.94
ACH 2478 Matrix Imaging Solutions LLC
DP2506038 REF/ Utility Bills- Printing (Nov 2025) 213.90 DP2506038-A WTR/ Utility Bills- Printing (Nov 2025) 213.89 DP2506038-B SWR/ Utility Bills- Printing (Nov 2025) 213.89 DP2506038-C REF/ Utility Bills - Postage (Nov 2025) 620.50 DP2506038-D WTR/ Utility Bills - Postage (Nov 2025) 620.51 DP2506038-E SWR/ Utility Bills - Postage (Nov 2025) 620.51 Total for this ACH Check for Vendor 2478: 2,503.20
Total for Vendor 2478 (Matrix Imaging Solutions LLC): 2,503.20 ACH 2592 SWRCB Fees
WD-0308124 SWR/ Annual Discharge Permit Fee 3,945.00
WS-1053223 WTR/ Connection Annual Fee 26,373.88
Total for this ACH Check for Vendor 2592: 30,318.88
Total for Vendor 2592 (SWRCB Fees): 30,318.88
ACH 2600 Holliday Rock Co. Inc.
1828141 PW/ Bollards on "F" St & Curry 2,168.79
Total for this ACH Check for Vendor 2600: 2,168.79
Total for Vendor 2600 (Holliday Rock Co. Inc.): 2,168.79 ACH 2874 Department of Justice Accounting Office
002856 PD/ Livescan 32.00
Total for this ACH Check for Vendor 2874: 32.00
Total for Vendor 2874 (Department of Justice Accounting Office): 32.00 ACH 2893 Elan Financial Services
A-0572 GG/ #4645/ PayPal Accela Online Pymt/ Recur Monthly Fee 30.00 B-6871 COM/ Snow Globe Stand Rental/ Hometown Christmas 1,398.50 Total for this ACH Check for Vendor 2893: 1,428.50
Total for Vendor 2893 (Elan Financial Services): 1,428.50 ACH 2902 Sim Sanitation Inc
M6495 AIR/ Portable Restrooms Monthy Rental & Service Fee 160.48 Total for this ACH Check for Vendor 2902: 160.48
Total for Vendor 2902 (Sim Sanitation Inc): 160.48
ACH 2914 CivicPlus LLC
357404 GG/ SSL Cert/ Hosting & Support Qarterly Fee 3,703.58 357854 CC/ Municode- Online Hosting (2/1/20266-1/31/2027) 525.00 Total for this ACH Check for Vendor 2914: 4,228.58
Total for Vendor 2914 (CivicPlus LLC): 4,228.58
ACH 3011
6128972413 0/21-11/20/25) 38.01
6128972413-A
Verizon Wireless
CE/Acct #372237676-00002/ Mobile Broadband (1
PD/Acct #372237676-00002/ Mobile Broadband (1 0/21-11/20/25) 38.01 Total for this ACH Check for Vendor 3011: 76.02
Total for Vendor 3011 (Verizon Wireless): 76.02
ACH 3066 AECOM Technical Services Inc.
2001079330 26/27 Measure S Paving (Oct 2025) 13,182.68
2001088972 DSD/ Pinon South Condos (Nov 2025) 1,446.12
Total for this ACH Check for Vendor 3066: 14,628.80
Total for Vendor 3066 (AECOM Technical Services Inc.): 14,628.80 ACH 3194 Roto-Rooter Service & Plumbing Co.
1897522436 SWR/ WWTP Pumping 4,156.00
Total for this ACH Check for Vendor 3194: 4,156.00
Total for Vendor 3194 (Roto-Rooter Service & Plumbing Co.): 4,156.00 ACH 3561 Lisa Wise Consulting Inc.
5189 DSD/ Zoning Code Update 14,163.75
Total for this ACH Check for Vendor 3561: 14,163.75
Total for Vendor 3561 (Lisa Wise Consulting Inc.): 14,163.75 ACH 3568 Provost & Pritchard Consulting Group
122936 DSD/ Professional Services CMAQ Application (July 2025) 8,501.50 125341 DSD/ Professional Services CMAQ Application (Oct 2025) 935.40 Total for this ACH Check for Vendor 3568: 9,436.90
Total for Vendor 3568 (Provost & Pritchard Consulting Group): 9,436.90 ACH 3645 Blueprint Service
091470 DSD/ Map Room TIF Conversion 859.22
091470-A GG/ Map Room TIF Conversion 859.21
091883 DSD/ Map Room Conversion 642.44
091883-A GG/ Map Room Conversion 642.43
Total for this ACH Check for Vendor 3645: 3,003.30
Total for Vendor 3645 (Blueprint Service): 3,003.30
ACH 3708 Customized Custodial Services
COT1225 VIS CTR/ Janitorial Services (Dec 2025)- Visitor Center 105.00 COT1225-A PW/ Janitorial Services (Dec 2025)- Public Works 262.00 COT1225-B WTR/ Janitorial Services (Dec 2025)- Water Dept 305.50 COT1225-C SWR/ Janitorial Services (Dec 2025)- Sewer Facility 305.50 COT1225-D SWR/ Janitorial Services (Dec 2025)- Sewer Bathroom 150.00 COT1225-E AIR/ Janitorial Services (Dec 2025)- Airport & Lounge 323.00 COT1225-F RR/ Janitorial Services (Dec 2025)- RR Depot 220.00 COT1225-G GG/ Janitorial Services (Dec 2025)- Senior Center 519.00 COT1225-H GG/ Janitorial Services (Dec 2025)- City Hall 1,026.00 COT1225-I DSD/ Janitorial Services (Dec 2025)- Annex 622.00 COT1225-J PD/ Janitorial Services (Dec 2025)- Police Dept 2,248.00 COT1225-K GG/ Janitorial Services (Dec 2025)- Bus Station 160.00 Total for this ACH Check for Vendor 3708: 6,246.00
Total for Vendor 3708 (Customized Custodial Services): 6,246.00 ACH 3807 DiamondIT
39011 IT/ PD Camera 3,501.03
39062MS IT/ Microsoft 365 Monthly Billing (Dec 2025) 2,770.40 39063 IT/ Agreement Services Monthly Billing (Dec 2025) 29,866.53 39143 IT/ PC Refresh- Final Payment 1,914.75
39144 IT/ PC Lifecycle (July 2025)- Final Payment 6,937.50 39147 IT/ Dell Desktop (C.Friajo) 555.00
39151 IT/ Railroad Park Snow Globe Cameras- Final Pymt 1,748.25 Total for this ACH Check for Vendor 3807: 47,293.46
Total for Vendor 3807 (DiamondIT): 47,293.46
ACH 3868 Traffic Management Products, Inc
06-119918 STRTS (Gas Tax)/ Street Signs 405.94
06-120065 PW/ Signs about Street Lights 129.90
Total for this ACH Check for Vendor 3868: 535.84
Total for Vendor 3868 (Traffic Management Products, Inc): 535.84 ACH 3907 San Joaquin Fence
24075 PW/ PW Gate Repair 931.67
24075-A WTR/ PW Gate Repair 931.67
24075-B SWR/ PW Gate Repair 931.66
Total for this ACH Check for Vendor 3907: 2,795.00
Total for Vendor 3907 (San Joaquin Fence): 2,795.00
ACH 3969 Michael K Nunley & Assoc Inc
2229 DSD/ East Tehachapi Lift Station 5,202.50
Total for this ACH Check for Vendor 3969: 5,202.50
Total for Vendor 3969 (Michael K Nunley & Assoc Inc): 5,202.50 ACH 4011 Babcock Laboratories, Inc.
CK51309-8827 SWR/ WWTP Weekly Labs 1,542.16
Total for this ACH Check for Vendor 4011: 1,542.16
Total for Vendor 4011 (Babcock Laboratories, Inc.): 1,542.16 ACH 4065 American Safety Services Inc
336767 S PW/ Safety Consulting (Inspection&Reporting) Fee (July 2025) 211.34 336767 S-A PD/ Safety Consulting (Inspection&Reporting) Fee (July 2025) 98.63 336767 S-B GG/ Safety Consulting (Inspection&Reporting) Fee (July 2025) 98.63 336767 S-C DSD/ Safety Consulting (Inspection&Reporting) Fee (July 2025) 98.63 336767 S-D WTR/ Safety Consulting (Inspection&Reporting) Fee (July 2025) 49.32 336767 S-E WWTP-SWR/ Safety Consulting (Inspect&Reporting) Fee (July 2025) 49.32 336767 S-F AIR/ Safety Consulting (Inspection&Reporting) Fee (July 2025) 98.63 336768 S PW/ AED Inspection Fee (July 2025) 15.00
336768 S-A PD/ AED Inspection Fee (July 2025) 15.00
336768 S-B GG/ AED Inspection Fee (July 2025) 15.00
336768 S-C DSD/ AED Inspection Fee (July 2025) 15.00
336768 S-D WTR/ AED Inspection Fee (July 2025) 7.50
336768 S-E SWR/ AED Inspection Fee (July 2025) 7.50
336769 S PW/ First Aid Kit Inspection & Supplies (July 2025) 44.22 336769 S-A PD/ First Aid Kit Inspection & Supplies (July 2025) 17.69 336769 S-B GG/ First Aid Kit Inspection & Supplies (July 2025) 17.69 336769 S-C DSD/ First Aid Kit Inspection & Supplies (July 2025) 17.69 336769 S-D WTR/ First Aid Kit Inspection & Supplies (July 2025) 17.69 336769 S-E SWR/ First Aid Kit Inspection & Supplies (July 2025) 61.91 336770 S PW/ Safety Consulting Inspect & Reporting Fee (Aug 2025) 211.34 336770 S-A PD/ Safety Consulting Inspect & Reporting Fee (Aug 2025) 98.63 336770 S-B GG/ Safety Consulting Inspect & Reporting Fee (Aug 2025) 98.63 336770 S-C DSD/ Safety Consulting Inspect & Reporting Fee (Aug 2025) 98.63 336770 S-D WTR/ Safety Consulting Inspect & Reporting Fee (Aug 2025) 49.32 336770 S-E WWTP-SWR/ Safety Consulting Inspect & Reporting Fee (Aug 2025) 49.32 336770 S-F AIR/ Safety Consulting Inspect & Reporting Fee (Aug 2025) 98.63 336771 S PW/ AED Inspection Fee (Aug 2025) 15.00
336771 S-A PD/ AED Inspection Fee (Aug 2025) 15.00
336771 S-B GG/ AED Inspection Fee (Aug 2025) 15.00
336771 S-C DSD/ AED Inspection Fee (Aug 2025) 15.00
336771 S-D WTR/ AED Inspection Fee (Aug 2025) 7.50
336771 S-E WWTP-SWR/ AED Inspection Fee (Aug 2025) 7.50 336772 S PW/ First Aid Kit Inspection & Supplies Fee (Aug 2025) 55.70 336772 S-A PD/ First Aid Kit Inspection & Supplies Fee (Aug 2025) 22.28 336772 S-B GG/ First Aid Kit Inspection & Supplies Fee (Aug 2025) 22.28 336772 S-C DSD/ First Aid Kit Inspection & Supplies Fee (Aug 2025) 22.28 336772 S-D WTR/ First Aid Kit Inspection & Supplies Fee (Aug 2025) 22.27 336772 S-E SWR/ First Aid Kit Inspection & Supplies Fee (Aug 2025) 77.98 336773 S PW/Safety Consulting Inspection & Reporting (SEPT 2025) 211.34 336773 S-A PD/Safety Consulting Inspection & Reporting (SEPT 2025) 98.63 336773 S-B GG/Safety Consulting Inspection & Reporting (SEPT 2025) 98.63 336773 S-C DSD/Safety Consulting Inspection & Reporting (SEPT 2025) 98.63 336773 S-D WTR/Safety Consulting Inspection & Reporting (SEPT 2025) 49.32 336773 S-E WWTP-SWR/Safety Consulting Inspection & Reporting (SEPT 2025) 49.32 336773 S-F AIR/Safety Consulting Inspection & Reporting (SEPT 2025) 98.63 336774 S PW/AED Inspection Fee (SEPT 2025) 15.00
336774 S-A PD/AED Inspection Fee (SEPT 2025) 15.00
336774 S-B GG/AED Inspection Fee (SEPT 2025) 15.00
336774 S-C DSD/AED Inspection Fee (SEPT 2025) 15.00
336774 S-D WTR/AED Inspection Fee (SEPT 2025) 7.50
336774 S-E WWTP-SWR/AED Inspection Fee (SEPT 2025) 7.50 336775 S PW/ First Aid Kit Inspection & Supplies (SEPT 2025) 53.28 336775 S-A PD/ First Aid Kit Inspection & Supplies (SEPT 2025) 21.32 336775 S-B GG/ First Aid Kit Inspection & Supplies (SEPT 2025) 21.32 336775 S-C DSD/ First Aid Kit Inspection & Supplies (SEPT 2025) 21.32 336775 S-D WTR/ First Aid Kit Inspection & Supplies (SEPT 2025) 21.32 336775 S-E SWR/ First Aid Kit Inspection & Supplies (SEPT 2025) 74.60 336845 S SWR/Safety Gloves 258.50
336846 S PW/Safety Glasses 4.03
336846 S-A WTR/Safety Glasses 4.03
336846 S-B SWR/Safety Glasses 4.02
Total for this ACH Check for Vendor 4065: 3,221.92
Total for Vendor 4065 (American Safety Services Inc): 3,221.92 ACH 4067 661 Communications
2051 PD/ Radio System- Labor 190.00
Total for this ACH Check for Vendor 4067: 190.00
Total for Vendor 4067 (661 Communications): 190.00
ACH 4138 Kern County Public Works
53507 STRTS- Gas Tax/ Trash Disposal Fees (Oct 2025) 758.06 53507-A PW/ Trash Disposal Fees (Oct 2025) 802.73
Total for this ACH Check for Vendor 4138: 1,560.79
Total for Vendor 4138 (Kern County Public Works): 1,560.79 ACH 4142 WM Corporate Services
10312025-A REF/ Contract Billing (Oct 2025) 176,367.14
10312025-B REF/ Kern Co Bin Disposal Fees Billing (Oct 2025) 20,618.00 Total for this ACH Check for Vendor 4142: 196,985.14
Total for Vendor 4142 (WM Corporate Services): 196,985.14 ACH 4157 Core & Main LP
Y081648 Rodeo Grounds Landscaping- Backflow Blanket 222.26 Total for this ACH Check for Vendor 4157: 222.26
Total for Vendor 4157 (Core & Main LP): 222.26
ACH 4230 WM
0017575-4808-4 SWR/ 3-Yd Bin/ Cust # 19-65845-33006 324.20 9695708-4808-1 PW/ Centennial Plaza Fountain Remodel/#33-30219-33009 77.22 Total for this ACH Check for Vendor 4230: 401.42
Total for Vendor 4230 (WM): 401.42
ACH 4252 DMV
DMV111825 GG/ DMV Use Tax- for Purchase of V-50/ 326482 1,565.00 Total for this ACH Check for Vendor 4252: 1,565.00
Total for Vendor 4252 (DMV): 1,565.00
ACH 4354 Mead & Hunt
397508 ALUCP Professional Service (Oct 2025) 12,570.00
Total for this ACH Check for Vendor 4354: 12,570.00
Total for Vendor 4354 (Mead & Hunt): 12,570.00
ACH 4383 Herc Rental Inc
36044176-001 PW/ Rental for Bollard Install 1,219.47
36114169-001 PW/ Rental for Bollard Install 662.42
36114203-001 PW/ Rental for Bollard Install 662.42
Total for this ACH Check for Vendor 4383: 2,544.31
Total for Vendor 4383 (Herc Rental Inc): 2,544.31
ACH 4394 Ty Curry
TC120925 GG/ Wellness Grant (2025-26)/ Exercise 100.00
Total for this ACH Check for Vendor 4394: 100.00
Total for Vendor 4394 (Ty Curry): 100.00
ACH 4400 Springbrook Holding Co. LLC
INV-022383 GG/ Civic Pay/ Pay Pad Transactions (Nov 2025) 891.25 Total for this ACH Check for Vendor 4400: 891.25
Total for Vendor 4400 (Springbrook Holding Co. LLC): 891.25 ACH 4420 Quadient Finance USA Inc. (ACH)
2796162-2812988 GG/ Priority Mail Postage (10/22 - 11/19/25) 227.50 Total for this ACH Check for Vendor 4420: 227.50
Total for Vendor 4420 (Quadient Finance USA Inc. (ACH)): 227.50 ACH 4455 DBT Transportation Services LLC
90179473 AIR/ AWOS Annual Maintenance (6/1/2025 - 05/31/2026) 6,683.00 Total for this ACH Check for Vendor 4455: 6,683.00
Total for Vendor 4455 (DBT Transportation Services LLC): 6,683.00 ACH 4485 iWater Inc.
10256 PW/ My 811 Tickets Cloud Sofware (12/01/25 - 11/30/26) 5,000.00 10256-A WTR/ My 811 Tickets Cloud Sofware (12/01/25 - 11/30/26) 2,500.00 10256-B SWR/ My 811 Tickets Cloud Sofware (12/01/25 - 11/30/26) 2,500.00 Total for this ACH Check for Vendor 4485: 10,000.00
Total for Vendor 4485 (iWater Inc.): 10,000.00
ACH 4504
T400-0030862 250.00
T400-0030921
Industrial Shoeworks
PW/ Safety Boots
PW/ Safety Boots 248.98
Total for this ACH Check for Vendor 4504: 498.98
Total for Vendor 4504 (Industrial Shoeworks): 498.98
ACH 4565 Byrne Software Technologies Inc.
0111170 DSD/ Professional Services (10/25-11/21/2025) 900.00 Total for this ACH Check for Vendor 4565: 900.00
Total for Vendor 4565 (Byrne Software Technologies Inc.): 900.00 ACH 4569 Linde Gas & Equipment Inc
53359958 PW/ Acetylene 205.93
53359958-A WTR/ Acetylene 88.25
Total for this ACH Check for Vendor 4569: 294.18
Total for Vendor 4569 (Linde Gas & Equipment Inc): 294.18 ACH 4578 Doug McCombs Sand & Gravel
2996 STRTS/ Base 800.00
2996-A WTR/ Base 800.00
Total for this ACH Check for Vendor 4578: 1,600.00
Total for Vendor 4578 (Doug McCombs Sand & Gravel): 1,600.00 ACH 4580 SWCA Inc.
234559 Tucker Highline Roundabout (Nov 2025) 2,750.00
Total for this ACH Check for Vendor 4580: 2,750.00
Total for Vendor 4580 (SWCA Inc.): 2,750.00
ACH 4586 Royal Industrial Solutions
0332-1147234 PW/ Lights for Downtown Streets 423.60
Total for this ACH Check for Vendor 4586: 423.60
Total for Vendor 4586 (Royal Industrial Solutions): 423.60 ACH 4614 4Leaf Inc.
J0763-25J DSD/ Professional Consulting (Oct 2025) 5,856.25 Total for this ACH Check for Vendor 4614: 5,856.25
Total for Vendor 4614 (4Leaf Inc.): 5,856.25
ACH 4623 Wallace Group
66414 SWR/ IWD & FOG Program 1,017.50
Total for this ACH Check for Vendor 4623: 1,017.50
Total for Vendor 4623 (Wallace Group): 1,017.50
ACH 4642 Charter Communications
167752501112125 GG/ Internet Service/ Acct #:167752501 107.47 Total for this ACH Check for Vendor 4642: 107.47
Total for Vendor 4642 (Charter Communications): 107.47
ACH 4647 U.S. Bank
15041889 FIN/ Invest Acct Admin Fees/ Acct # 001051012998 (Oct 2025) 276.85 Total for this ACH Check for Vendor 4647: 276.85
Total for Vendor 4647 (U.S. Bank): 276.85
ACH 4660 Karl's Hardware
5233/4 PW/ Irrigation Repair- S. Dennison Rd 63.68
Total for this ACH Check for Vendor 4660: 63.68
Total for Vendor 4660 (Karl's Hardware): 63.68
ACH 4674 UBEO West LLC
5099423 GG/ Richo Copier Quarterly Contract/Usage Fee (01/04-04/03/2026) 139.73 Total for this ACH Check for Vendor 4674: 139.73
Total for Vendor 4674 (UBEO West LLC): 139.73
ACH 4679 Tehachapi Sign Co/Rocket Media
873 COM/ Christmas Snow Globe 12,200.00
Total for this ACH Check for Vendor 4679: 12,200.00
Total for Vendor 4679 (Tehachapi Sign Co/Rocket Media): 12,200.00 ACH 4794 Agile Occupational Medicine
EM054817 PW/ Pre-Employment Physical (Fraijo) 210.00
EM054817-A PD/ Pre-Employment Physical (Riggs) 210.00
EM058464 PD/ Pre-Employment Physical (Cadet Beiswenger) 955.00 EM058464-A PD/ Pre-Employment Physical (Cadet Rynders) 815.00 Total for this ACH Check for Vendor 4794: 2,190.00
Total for Vendor 4794 (Agile Occupational Medicine): 2,190.00 ACH 4798 Flock Group Inc.
INV-80036 PD/ 25-26 (Phase 2) Flock Safety LPR Fees 12,000.00 Total for this ACH Check for Vendor 4798: 12,000.00
Total for Vendor 4798 (Flock Group Inc.): 12,000.00
ACH 4842
25-1124-2 450.00
25-1125-7
Susan Saxe-Clifford PH.D, PD/
PD Psych Eval
PD/ Psych Eval 450.00
Total for this ACH Check for Vendor 4842: 900.00
Total for Vendor 4842 (Susan Saxe-Clifford PH.D,): 900.00 ACH 4871 MAR-CO Equipment Company
212661 PW/ E-243 Parts 2,217.89
Total for this ACH Check for Vendor 4871: 2,217.89
Total for Vendor 4871 (MAR-CO Equipment Company): 2,217.89 ACH 4887 Maverick Data Systems
MDS120825 PD/ License Renewal- Investigations (01/19/26-01/18/2027) 500.00 Total for this ACH Check for Vendor 4887: 500.00
Total for Vendor 4887 (Maverick Data Systems): 500.00
ACH 4896 Duke Engineering & Associates
24170-8 Rock Pile Communications 750.00
25053-6 PW/ Downtown String Lights 2,415.00
Total for this ACH Check for Vendor 4896: 3,165.00
Total for Vendor 4896 (Duke Engineering & Associates): 3,165.00 ACH 4923 Mesa Energy Systems Inc.
960029740 PW/ Museum- Install New Board 945.00
Total for this ACH Check for Vendor 4923: 945.00
Total for Vendor 4923 (Mesa Energy Systems Inc.): 945.00 ACH 4975 Navillus Enterprises LLC
0420279 PW/ Unleaded Gasoline 3,115.49
0420399 PW/ Unleaded Gasoline/ Diesel Fuel 4,880.69
0420445 PW/ Unleaded Gasoline 2,070.14
0420472 PW/ Unleaded Gasoline 1,925.72
Total for this ACH Check for Vendor 4975: 11,992.04
Total for Vendor 4975 (Navillus Enterprises LLC): 11,992.04 ACH 4982 Quadient, Inc
17874733 GG/ Postage Meter Supplies/ Acct #8104072 79.19 Total for this ACH Check for Vendor 4982: 79.19
Total for Vendor 4982 (Quadient, Inc): 79.19
ACH 4983 Eric Coulter
EC120925 GG/ Wellness Grant (2025-26)/ Weight % 100.00
Total for this ACH Check for Vendor 4983: 100.00
Total for Vendor 4983 (Eric Coulter): 100.00
Total for Check Number 64007: 550.00
Total for Vendor 4581 (Natalie Frankland): 550.00
64006 4877 Coty DeArmond 12/02/2025
CD12012025 COM/ Hometown Christmas Entertainment (2025) 500.00 Total for Check Number 64006: 500.00
64007 4581 Natalie Frankland 12/02/2025
954 COM/ Hometown Christmas Entertainment (2025) 550.00 AP Checks by Date - Detail by Vendor Number (12/10/2025 1:23 PM) Page 14 Report Total: 675,155.20
Total for Vendor 4877 (Coty DeArmond): 500.00
64009 4875 Gracian's Grill 12/11/2025
GG120925 GG/ Employee Recognition Dinner 2,195.00
Total for Check Number 64009: 2,195.00
CITY OF TEHACHAPI
INVESTMENT REPORT
November 30, 2025
PURCHASE MATURITY ACCOUNT/ STATED PAR PURCHASE MARKET YIELD TO
DATE DATE CUSIP INSTITUTION RATE AMOUNT AMOUNT VALUE MATURITY U.S. TREASURY SECURITIES
04-11-24 03-31-29 91282CKG5 US Treasury Note 4.13 500,000.00 496,778.00 509,355.00 4.27 05-16-25 04-30-30 91282CGZ8 US Treasury Note 3.50 500,000.00 488,850.00 498,400.00 4.00 TOTAL U.S. TREASURY SECURITIES $ 1,000,000.00 $ 985,628.00 $ 1,007,755.00
GOVERNMENT AGENCY ISSUES
04-28-22 c 04-28-26 3130ARN64 Federal Home Loan Bank 3.13 250,000.00 250,000.00 249,332.50 3.13 08-10-22 08-03-26 3133END80 Federal Farm Credit Bank 3.00 500,000.00 501,864.50 497,435.00 2.90 04-06-22 04-05-27 3133ENTS9 Federal Farm Credit Bank 2.60 250,000.00 249,070.25 246,697.50 2.68 04-28-22 c 04-28-27 3130ARMP3 Federal Home Loan Bank 3.23 250,000.00 250,000.00 248,240.00 3.23 04-25-24 04-10-29 3133ERAK7 Federal Farm Credit Bank 4.38 500,000.00 495,053.00 513,205.00 4.60 08-07-24 c 04-18-29 3133ENUR9 Federal Farm Credit Bank 3.70 500,000.00 491,615.50 498,385.00 4.10 01-08-25 12-17-29 3133ERL41 Federal Farm Credit Bank 4.13 500,000.00 495,581.50 508,410.00 4.33 03-27-25 03-18-30 3133ER7L9 Federal Farm Credit Bank 4.00 500,000.00 500,000.00 506,060.00 4.00 c = callable
TOTAL GOVERNMENT AGENCY ISSUES $ 3,250,000.00 $3,233,184.75 $3,267,765.00
CERTIFICATES OF DEPOSIT
12-29-22 12-29-25 31850LAE9 First American State Bank 4.30 249,000.00 249,000.00 249,067.23 4.30 01-06-23 01-06-26 20416TAX0 Communitywide Federal Credit Union 4.70 249,000.00 249,000.00 249,219.12 4.70 04-13-22 04-13-26 14042TFH5 Capital One Bank 2.65 246,000.00 246,000.00 244,870.86 2.65 10-17-23 10-16-26 16141BAS0 Chartway Federal Credit Union 5.40 248,000.00 248,000.00 251,501.76 5.40 12-21-22 12-21-26 01664MAA4 All In Federal Credit Union 4.45 249,000.00 249,000.00 250,820.19 4.45 12-21-22 12-21-26 25844MAL2 Dort Financial Credit Union 4.40 247,000.00 247,000.00 248,662.31 4.40 12-22-23 12-22-26 77357DAD0 Rockland Federal Credit Union 4.60 249,000.00 249,000.00 251,213.61 4.60 08-10-22 08-10-27 14042RTN1 Capital One NA 3.40 245,000.00 245,000.00 245,646.80 3.40 10-06-23 10-06-27 75102EAV0 Raiz Federal Credit Union 5.10 248,000.00 248,000.00 254,108.24 5.10 12-21-22 12-21-27 51828MAC8 Latino Community Credit Union 4.50 249,000.00 249,000.00 252,849.54 4.50 12-29-22 12-29-27 45157PAZ3 Ideal Credit Union 4.50 249,000.00 249,000.00 252,909.30 4.50 12-30-22 12-30-27 01882MAA0 Alliant Credit Union 4.85 249,000.00 249,000.00 254,607.48 4.85 02-23-24 02-23-28 01025RAL3 Alabama Credit Untion 4.15 249,000.00 249,000.00 251,280.84 4.15 08-22-24 08-22-28 07181JBH6 Baxter Credit Union 4.35 249,000.00 249,000.00 253,023.84 4.35 10-19-23 10-19-28 39573LEP9 Greenstate Credit Union 5.15 248,000.00 248,000.00 257,659.60 5.15 10-30-23 10-30-28 91739JAD7 Utah First Credit Union 5.10 248,000.00 248,000.00 257,421.52 5.10 11-01-23 10-30-28 254676BG3 Discover Bank 5.05 243,000.00 243,000.00 251,888.94 5.05 01-18-24 01-18-29 78413RAM9 SCE Credit Union 3.90 249,000.00 249,000.00 250,157.85 3.90 02-21-24 02-21-29 90355GLC8 UBS Bank 4.20 249,000.00 249,000.00 252,393.87 4.20 05-09-25 05-09-29 05612LER9 BMW Bank 4.00 245,000.00 245,000.00 246,773.80 4.00 05-20-25 05-21-29 33610RWL3 First Premier Bank 3.95 245,000.00 245,000.00 246,396.50 3.95 05-16-25 05-23-29 88241TVY3 Texas Exchange Bank 4.00 249,000.00 249,000.00 250,842.60 4.00 08-08-24 08-08-29 23204HPX0 Customers Bank 4.10 244,000.00 244,000.00 246,444.88 4.10 08-08-24 08-08-29 89235MPX3 Toyota Financial Savings Bank 4.15 244,000.00 244,000.00 246,859.68 4.15 04-09-25 04-09-30 02589AH54 American Express National Bank 4.05 245,000.00 245,000.00 247,075.15 4.05 04-09-25 04-09-30 61690D2E7 Morgan Stanley Bank 4.05 245,000.00 245,000.00 247,075.15 4.05 04-09-25 04-09-30 61776NPX5 Morgan Stanley Private Bank 4.05 245,000.00 245,000.00 247,075.15 4.05 05-21-25 05-21-30 15118RV79 Celtic Bank 3.90 249,000.00 249,000.00 249,672.30 3.90 06-23-25 06-21-30 85628AAN0 State Bank of India Chicago 4.35 244,000.00 244,000.00 249,150.84 4.35 TOTAL CERTIFICATES OF DEPOSIT $7,167,000.00 $7,167,000.00 $7,256,668.95
STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND
n/a n/a 98-15-914 State of California LAIF 4.10 172,456.77 $172,456.77 172,456.77 4.10 TOTAL LAIF ACCOUNTS $ 172,456.77 $172,456.77 172,456.77
CALIFORNIA ASSET MANAGEMENT PROGRAM
n/a n/a 6128-001 CAMP Investment Pool 4.10 7,758,713.69 $7,758,713.69 7,758,713.69 4.10 TOTAL CAMP ACCOUNTS $ 7,758,713.69 $7,758,713.69 7,758,713.69
JOINT POWERS AUTHORITY POOL
CHANDLER ASSET MANAGEMENT
n/a n/a 99CAMBX$1 CSJVRMA Investment Pool $2,503,302.61 $2,503,302.61 2,511,798.45 TOTAL MUTUAL FUNDS $ 2,503,302.61 $2,503,302.61 2,511,798.45 SUBTOTAL OF ALL POOLED INVESTMENTS $ 21,851,473.07 $ 21,820,285.82 $ 21,975,157.86
INVESTMENTS
1 CITY OF TEHACHAPI
INVESTMENT REPORT
November 30, 2025
BANK
STATEMENT
ACCOUNT NAME INSTITUTION BALANCE
CITY OF TEHACHAPI BANK ACCOUNTS
General Checking Bank of the Sierra 329,317.86
Police Department Bank of the Sierra 16,238.62
Water Deposit Trust Bank of the Sierra 138,711.50
Flexible Spending Account Bank of the Sierra 3,418.03
Airport Credit Card Sales Bank of the Sierra 610.40
Ashtown Water Escrow BMO 117,395.04
Liquidity Plus Program U.S. Bank 21,125.02
TOTAL CITY OF TEHACHAPI BANK ACCOUNTS $ 626,816.47
PURCHASE MATURITY ACCOUNT INTEREST MARKET YIELD TO
DATE DATE FUND NUMBER RATE COST VALUE MATURITY
BOND PROCEEDS
$ - $ -
PURCHASE MATURITY ACCOUNT INTEREST MARKET YIELD TO
DATE DATE FUND NUMBER RATE COST VALUE MATURITY
BOND PROCEEDS
TEHACHAPI 2017 TAX ALLOCATION BONDS
Fiscal Agent: Bank of New York Mellon
n/a n/a 17AB TABS DEBT SERVICE 993546 3.60 655,240.78 655,240.78 3.60 n/a n/a 17AB TABS INTEREST 993547 3.60 8,033.03 8,033.03 3.60 n/a n/a 17A TABS RESERVE 993695 3.60 198,626.42 198,626.42 3.60 n/a n/a 17B TABS RESERVE 993734 3.60 203,235.93 203,235.93 3.60 TOTAL TEHACHAPI 2017 TAX ALLOCATION BONDS $1,065,136.16 $1,065,136.16 Cash in Bank Accounts $ 626,816.47
Pooled Cash Investments $ 21,975,157.86
City Fiscal Agent Cash $ -
Subtotal $ 22,601,974.33
Successor Agency Fiscal Agent Cash $ 1,065,136.16
Grand total $ 23,667,110.49 *
Investment Policy Statement
All investments are in full compliance with the City of Tehachapi Investment Policy. The City of Tehachapi will meet its expenditure obligations for the next six months.
The market values presented for pooled City investments are based on closing prices for the related investment as of the date of this report. This information was obtained from Intercontinental Exchange, Bloomberg, Refinitiv, and other reliable sources of market prices.
POOLED CASH BANK ACCOUNTS
CITY FISCAL AGENT CASH
RDA SUCCESSOR AGENCY FISCAL AGENT CASH
SUMMARY OF CASH AND INVESTMENTS
2 C TY OF
- - - -----------
0 TE
C��IS�/:�1 APPROVED
COUNCIL REPORTS
MEETING DATE: DECEMBER 15, 2025 AGENDA SECTION: DEVELOPMENT SERVICES TO:
FROM:
DATE:
SUBJECT:
BACKGROUND
HONORABLE MAYOR JOAN POGON-CORD AND COUNCIL MEMBERS
ANDREW NORTON, P.E., CITY ENGINEER
DECEMBER 8, 2025
TRANSPORTATION DEVELOPMENT ACT (TOA) DENNISON ROAD PEDESTRIAN FACILITIES &
CLASS II BIKE LANE PROJECT
As the Council will recall, the City of Tehachapi entered into a contract with Westrock General Engineering. for the construction of the Dennison Road Pedestrian Facilities & Class II Bike Lane Project. Following a walkthrough by City Staff, it has been determined that all contract items have been completed. The Notice of Completion must be filed with the Kern County Recorder's office to close the contract.
RECOMMENDATION
INFORMATION ONLY
Laura Avila, Assessor-Recorder
Kern County Official Records
Recorded Electronically by:
022 City of Tehachapi
TP
12/10/2025
08:34 AM
RECORDING REQUESTED BY AND
FOR THE BENEFIT OF AND
ooct: 225151689 S1at Types: 1 Pages: 1
WHEN RECORDED MAIL TO:
City Clerk's Office
CITY OF TEHACHAPI
115 South Robinson Street
Tehachapi, CA 93561
I II I
225151689
SPACE ABOVE THIS LINE FOR RECORDER'S USE
Recording Fee $ None
GC 27388.1 (a)(1)
NOTICE OF COMPLETION
FEES
TAXES
OTHER
PAD
This is to certify that the Contract entered into on the 4th day of September, 2025 by and between the City of Tehachapi, the Owner, and Westrock General Engineering, the Contractor, for all work necessary to complete the Dennison Road Pedestrian Facilities & Class II Bike Lane, has been completed in accordance with the requirements of the plans and specifications and contract documents, and I hereby acknowledge the full completion and acceptance on the 15th day o�....._,mber�---.... on behalf of the Owner.
By�":;:::::,���tr�������,::,::,::,::,::,::::_-
C i
er
Greg Garrett, being duly sworn, says: That he is the City Manager and Authorized Agent of the City of Tehachapi, the City that executed the foregoing Notice as the Owner of the Property herein described; that he makes this verification on behalf of the City; and that he has read said Notice and knows the contents thereof, and that the facts there instated are true.
"A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE
VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED. ANO NOT THE TRUTHFULNESS. ACCURACY. OR VALIDITY OF THE DOCUMENT:
State of California
County of Kern
Subscribed and sworn to (or affirmed) before me on this q-¥1- day of Ult(rnbw 11)],,'5 2025, Greg Garrett, proved to me on the basis of satisfactory evidence to be the person who appeared before me.
(Seal)
�············ a YICTORIAL.MAasH 1
_ Nowy Publk • C.ltfornll I I COfflflltUlonl2319"42
Kim County
-
i u ,,,, Coffllll. Elqllrts JIii .. , 202' t Signature v� �, flW-- .00
.00
.00
.00
-4
C
)>
C
CD
::::l
::::l -·
en �r
::::l
� CD
3 CD CD
ui
:::, en
....
0 en t -·
� :::,
() 0.
C CD
a.
CD
0 iii" •
(/)
(/) -
2: -;,::-CD
iii"
:::,
CD
()
C "" rr
C TY OF
�TEr!�S�R��! APPROVED
COUNCIL REPORTS
MEETING DATE: DECEMBER 15, 2025 AGENDA SECTION: DEVELOPMENT SERVICES TO:
FROM:
DATE:
SUBJECT:
BACKGROUND
HONORABLE MAYOR JOAN POGON-CORD AND COUNCIL MEMBERS
ANDREW NORTON, P.E., CITY ENGINEER
DECEMBER 8, 2025
REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) VALLEY II IMPROVEMENTS
PROJECT
As the Council will recall, the City of Tehachapi entered into a contract with Bowman Asphalt, Inc. for the construction of the Valley II Improvements Project. Following a walk-through by City Staff, it has been determined that all contract items have been completed. The Notice of Completion must be filed with the Kern County Recorder's office to close the contract.
RECOMMENDATION
INFORMATION ONLY
Laura Avila, Assessor-Recorder
Kern County Official Records
Recorded Electronically by:
022 City of Tehachapi
TP
12/10/2025
08:34AM
RECORDING REQUESTED BY AND
FOR THE BENEFIT OF AND
OOCI: 225151688 Stat Types: 1 Pages: 1
WHEN RECORDED MAIL TO:
City Clerk's Office
CITY OF TEHACHAPI
115 South Robinson Street
Tehachapi, CA 93561
1111111111111 225151688
SPACE ABOVE THIS LINE FOR RECORDER'S USE
Recording Fee $ None
GC 27388.1 (a)(1)
NOTICE OF COMPLETION
FEES . 00
TAXES • 00
OTHER ------
. 00
PAO . 00
This is to certify that the Contract entered into on the 8th day of September, 2025 by and between the City of Tehachapi, the Owner, and Bowman Asphalt, Inc, the Contractor, for all work necessary to complete the Valley II Improvements Project, has been completed in accordance with the requirements of the plans and specifications and contract documents, and I hereby acknowledge the full completion and acceptance on the 4th day of December, 2025 on behalf of the Owner.
By_---J�:::__-,::.._�t�:��=�=======----
G
C e ac
Greg Garrett, being duly sworn, says: That he is the City Manager and Authorized Agent of the City of Tehachapi, the City that executed the foregoing Notice as the Owner of the Property herein described; that he makes this verification on behalf of the City; and that he has read said Notice and knows the contents thereof, and that the facts there instated are true.
"A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL v.tiO SIGNED THE
DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY. OR VALIDITY OF THE DOCUMENT."
State of California
County of Kern
Subscribed and sworn to (or affirmed) before me on this qM day of i)«emk J.bl::f; 2025, Greg Garrett, proved to me on the basis of satisfactory evidence to be the person who appeared before me.
(Seal)
la 000000000000
VICTOIIIAL. MAIISll f
-
NoUty N>llc . c.ttfornll I I KMn County
Commission I 2119142 -
j -,c-.[lpirfl.Jlnl,2026 t
valley Blvd R
o Albertsons
Best Western Plus Country Par\<. Hotel
Feature 1
o Feature 2
O Philip Man< Central Parl<
Tehachapi Vineyard Church
TO:
FROM:
DATE:
SUBJECT:
0TE
t:�S���! APPROVED
COUNCIL REPORTS
MEETING DATE: DECEMBER 15, 2025 AGENDA SECTION: DEVELOPMENT SERVICES
HONORABLE MAYOR POGON-CORD AND COUNCIL MEMBERS
JOSEPH RANKIN, SENIOR BUILDING OFFICIAL
DECEMBER 8, 2025
ADOPTION OF AN ORDINANCE AMENDING ORDINANCE 23-01-773 AND TEHACHAPI MUNICIPAL CODE SECTION 15.04.160
BACKGROUND
The State of California has adopted a new set of building construction codes as contained within Title 24 of the California Code of Regulations, also known as the California Building Standards Code. The State correspondingly requires that local agencies enact and enforce these new codes beginning January 1 of the following year {in this case, January 1, 2026).
Furthermore, local agencies are granted the authority to amend the State codes. Kern County undertakes this effort in each cycle and the City has traditionally followed the County in order to provide consistency for the benefit of property owners and contractors operating within the County. To achieve this goal, we must amend municipal code section 15.04.160 to reflect the new county ordinance as it relates to the adoption of the County-level building codes.
In past code cycles, the City of Tehachapi has amended Kern County's grading code to be more suitable for the smaller parcels within the city. These amendments lower the threshold for requiring an engineered design and revise County code references to City codes. These amendments are carried forward to the new code cycle.
RECOMMENDATION
ADOPT, BY TITLE ONLY, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEHACHAPI ADOPTING ORDINANCE NO. G-9359 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF KERN, STATE OF CALIFORNIA AMENDING CHAPTERS 17.04, 17.06, 17.08, 17.10, 17.12, 17.16, 17.20, 17.24, 17.26, 17.28, 17.32, 17.34, 17.36,
17.40, 17.44, 17.48, AND 17.56 OF TITLE 17 OF THE ORDINANCE CODE OF THE COUNTY OF KERN CONCERNING
BUILDING REGULATIONS - GENERAL, RESIDENTIAL CODE, BUILDING CODE, GREEN BUILDING STANDARDS CODE,
MECHANICAL CODE, HOUSING CODE, PLUMBING CODE, ELECTRICAL CODE, EXISTING BUILDING CODE, GRADING
CODE (AS REVISED HEREINAFTER), FIRE CODE, WILDLAND URBAN INTERFACE CODE, DANGEROUS BUILDINGS
CODE, BUILDING RELOCATION, MOBILE HOME AND ACCESSORY STRUCTURES, FLOOD PLAIN MANAGEMENT CODE, AND ENERGY CODE AND AMENDING SECTION 1 OF ORDINANCE NO. 23-01-773 OF THE CITY OF TEHACHAPI AND TEHACHAPI MUNICIPAL CODE SECTION 15.04.160.
CITY OF TEHACHAPI
LEGAL DEPARHIE�
ORDINANCE NO. ___ _
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEHACHAPI ADOPTING ORDINANCE NO. G-9359 OF THE BOARD OF SUPERVISORS OF
THE COUNTY OF KERN, STATE OF CALIFORNIA AMENDING CHAPTERS
17.04, 17.06, 17.08, 17.10, 17.12, 17.16, 17.20, 17.24, 17.26, 17.28, 17.32,
17.34, 17.36, 17.40, 17.44, 17.48, and 17.56 OF TITLE 17 OF THE
ORDINANCE CODE OF THE COUNTY OF KERN CONCERNING BUILDING
REGULATIONS - GENERAL, RESIDENTIAL CODE, BUILDING CODE, GREEN
BUILDING STANDARDS CODE, MECHANICAL CODE, HOUSING CODE,
PLUMBING CODE, ELECTRICAL CODE, EXISTING BUILDING CODE,
GRADING CODE (AS REVISED HEREINAFTER), FIRE CODE, WILDLAND
URBAN INTERFACE CODE, DANGEROUS BUILDINGS CODE, BUILDING
RELOCATION, MOBILE HOME AND ACCESSORY STRUCTURES, FLOOD
PLAIN MANAGEMENT CODE, AND ENERGY CODE AND AMENDING
SECTION 1 OF ORDINANCE NO. 23-01-773 OF THE CITY OF TEHACHAPI AND TEHACHAPI MUNICIPAL CODE SECTION 15.04.160
THE CITY COUNCIL OF THE CITY OF TEHACHAPI DOES ORDAIN AS FOLLOWS:
Section 1. AMENDING ORDINANCE
The City Council previously adopted Ordinance No. 23-01-773 on January 17, 2023, which became effective thirty (30) days thereafter in which it adopted by reference the 2022 edition of the California Code of Regulations Title 24, also known as the California Building Standards Code. To maintain consistency with the County of Kern, California, the City Council wishes to adopt by reference Ordinance No. G-9359 adopted by the Board of Supervisors of the County of Kern on November 04, 2025. This ordinance shall be effective as of January 1, 2026. To the extent the codes adopted in Board of Supervisors Ordinance No. G-9359 as adopted herein amend or otherwise revise those adopted by the City Council in Ordinance No. 23-01-773, this Ordinance shall supersede Ordinance No. 23-01-773 and the revisions or amendments in Ordinance No.
G-9359 as adopted herein shall be controlling.
Section 2. AMENDMENT.
Section 1 of Ordinance No. 23-01-773 and Tehachapi Municipal Code Section 15.04.160 are hereby amended to read as follows:
"15.04.160-Adoption of uniform codes. Ordinance No. G-9359 of the Board of CIT
Y OF TEHACHAPI
LEGAL DEPARTMENT
Supervisors of the County of Kern, State of California which amends Chapters 17.04, 17.06,
17.08, 17.10, 17.12, 17.16, 17.20, 17.24, 17.26, 17.28, 17.32, 17.34, 17.36, 17.40, 17.44, 17 .48, and 17.56 of the Ordinance Code of the County of Kern adopting the following uniform codes (or portions of same) is hereby incorporated by this reference into the Building Code of the City of Tehachapi: Building Regulations - General, Residential Code, Building Code, Green Building Standards Code, Mechanical Code, Housing Code, Plumbing Code, Electrical Code, Existing Building Code, Grading Code (as hereinafter revised), Fire Code, Wildland Urban Interface Code, Dangerous Buildings Code, Building Relocation Code, Mobile Home and Accessory Structures, Floodplain Management Code, and Energy Code. All amendments and repealers of the foregoing Chapters by the Board of Supervisors of the County of Kern hereinafter adopted by the Board of Supervisors shall be automatically incorporated herein without further action of the City Council."
Section 3. REVISIONS TO GRADING CODE
Attached as Exhibit "A" and by this reference made a part hereof are the City's revisions to the Grading Code which shall be effective in the City of Tehachapi in place of the Grading Code adopted under Ordinance No. G-9359 by the Kern County Board of Supervisors.
Section 4. CALIFORNIA ENVIRONMENTAL QUALITY ACT.
This ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines and is not a project which has the potential for causing a significant effect on the environment. The adoption of the Ordinance is therefore not subject to the California Environmental Quality Act review pursuant to Title 14, Chapter 3, Section 15061(b)(3) of the California Code of Regulations.
Section 5. SEVERABILITY.
Each of the provisions of this Ordinance are severable. If any provision shall be declared to be invalid, the remaining provisions shall not be affected thereby but shall remain in full for and effect. 2 CITY OF TEHACHAPI
LEGAL DEPARTMENT
Section 6. EFFECTIVE DATE.
The publication requirements for this ordinance shall be met in accordance with Government Code 6606 and 50022.3 and this Ordinance shall take effect 30 days after the date of its passage.
INTRODUCED at a regular meeting of the City Council of the City ofTehachapi, California on the 1 st
day of December 2025.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tehachapi, California, on the 15th day of December 2025, by the following vote:
AYES:
NOE:
ABS ENT:
ABSTAIN :
ATTEST:
TORI MARSH, CMC, City Clerk
of the City of Tehachapi, California
Joan Pogon-Cord, Mayor of the City
ofTehachapi, California
I hereby certify that the foregoing Ordinance No. ___ was duly and regularly adopted by the City Council of the City of Tehachapi at a regular meeting hereof held on December 15, 2025.
TORI MARSH, CMC, City Clerk
of the City of Tehachapi, California
3 CffY OF TEHACHAPI
LEGAL DEPARTMENT
EXHIBIT "A"
KERN COUNTY GRADING CODE WITH CITY OF TEHACHAPI AMENDMENTS Section 11. Chapter 17 .28, Title 17 of the Ordinance Code of the County of Kern, is hereby repealed; and a new Chapter 17.28, Title 17 of the Ordinance Code of the County of Kern, is hereby added to read as follows:
Sections:
17.28.010
17.28.020
17.28.030
17.28.040
17.28.050
17.28.060
17.28.070
17.28.080
17.28.090
17.28.100
17.28.110
17.28.120
17.28.130
17.28.140
17.28.150
17.28.160
17.28.170
17.28.180
Purpose.
Short title.
Scope.
CHAPTER 17 .28
GRADING CODE
Permits required.
Hazards.
Definitions.
Grading permit requirements.
Grading fees.
Financial Assurance Mechanisms.
Cuts.
Fills.
Setbacks.
Drainage and terracing.
Erosion control.
Drainage retention and detention facilities.
Maintenance.
Grading inspection.
Completion of work.
17.28.010 Purpose.
The purpose of this chapter is to safeguard life, limb, property and the public welfare by regulating grading on private property.
17 .28.020 Short title.
This chapter may be cited as the "Kern County Grading Code."
17.28.030 Scope.
This chapter sets forth rules and regulations to control excavation, grading and earthwork construction, including fills and embankments; establishes the administrative procedure for issuance of permits; and provides for approval of plans and inspection of grading construction.
17.28.040 Permits required.
A. General. Except as specified in Section 17.28.040 (B) (Exempted Work), no person shall do any grading or cause the same to be done without first having 4 CITY OF TEHACHAPI
LEGAL DEPARTMENT
obtained a grading permit from the building official. Exemption from the permit requirements of this chapter shall not be deemed to grant authorization for any grading which modifies or obstructs a natural drainage course without a grading permit.
B. Exempted Work:
1. When approved by the building official, grading in an isolated, selfcontained area if the building official finds that no danger to private or public property can now or hereafter result from the grading operations;
2. An excavation below finished grade for basements and footings of a building, retaining wall, or other structure authorized by a valid building permit.
This shall not exempt any fill made with the material from such excavation nor exempt any excavation having unsupported height greater than five feet after the completion of such structure;
3. Cemetery graves;
4. Refuse disposal sites controlled by other regulations;
5. Excavations for wells, tunnels or utilities;
6. Mining, quarrying, excavating, processing or stockpiling of rock, sand, gravel, aggregate or clay, where established and provided for by law, provided such operations do not affect the lateral support or increase the stresses in or pressure upon any adjacent or contiguous property;
7. Exploratory excavations under the direction of soil engineers or engineering geologists;
8. An excavation for a building site which:
a. Is less than two (2) feet in depth, or
b. Does not create a cut slope greater than five (5) feet in height and is steeper than one and one-half (1 1/2) units horizontal to one (1) unit vertical;
9. A fill which does not exceed fifty (50) cubic yards on any one site which is:
a. Less than one (1) foot in depth and placed on natural terrain with a slope flatter than five (5) units horizontal to one (1) unit vertical, or b. Less than three (3) feet in depth and not intended to support structures;
10. Accepted agricultural activities, including routine mowing, plowing, ditching, harrowing, disking, ridging, leveling, and other similar operations necessary to prepare a field or crop for production;
11. Accepted oilfield activities related to oilfield drilling, such as oilfield roads, drilling pads, sumps used for drilling mud, and grading required for the setting of production equipment. This does not include access roads which lead from the public rights-of-way to the site of the oilfield activity and are covered under paragraph 12 of Section 17.28.040 (B) (Exempted Work);
12. Access roads with cut and fill slopes less than two (2) feet in height.
17.28.050 Hazards.
Whenever the building official determines that any existing excavation, embankment or fill on private property has become a hazard to life and limb, endangers property, or adversely affects the safety, use or stability of a public way or drainage channel, the 5 CITY OF TEHACHAPI
LEGAL DEPARTMENT
owner of the property upon which the excavation, embankment or fill is located, or other person or agent in control of said property, upon receipt of notice in writing from the building official, shall within the period specified therein repair or eliminate such excavation, embankment or fill so as to eliminate the hazard and be in conformance with the requirements of this chapter.
In the event that any excavation, embankment or fill was accomplished without obtaining the required grading permit and was existing at the time ownership changed for the property upon which the excavation or fill is located, or at the time another person or agent came into control of said property, it shall be the responsibility of the new owner, person or agent who is maintaining the excavation or fill to obtain the proper grading permit and remedy any conditions or violations which do not comply with this chapter.
17.28.060 Definitions.
For the purposes of this chapter the definitions listed hereunder shall be construed as specified in this section.
1. "Approval" means the proposed work or completed work conforms to this chapter in the opinion of the building official.
2. "Architect" means a professional architect, licensed in the State of California to practice in the field of architecture.
3. "As-Graded" means the extent of surface conditions on completion of grading.
4. "Bedrock" means in-place solid rock.
5. "Bench" means a relatively level step excavated into earth material on which fill is to be placed.
6. "Borrow" means earth material acquired from an off-site location for use in grading on a site.
7. "Civil Engineer" means a professional civil engineer, licensed in the State of California to practice in the field of civil works.
8. "Civil Engineering" means the application of the knowledge of the forces of nature, principles of mechanics and the properties of materials to the evaluation, design and construction of civil works for the beneficial uses of mankind.
9. "Compaction" means the densification of a fill by mechanical means.
10. "Earth Material" means any rock, natural soil or fill and/or any combination thereof.
11. "Engineering Geologist" means a professional geologist, licensed in the State of California to practice in the field of geology and has obtained the specialty certification, Certified Engineering Geologist (CEG).
12. "Engineering Geology" means the application of geologic knowledge and principles in the investigation and evaluation of naturally occurring rock and soil for use in the design of civil works.
13. "Erosion" means the wearing away of the ground surface as a result of the movement of wind, water and/or ice.
14. "Excavation" means the mechanical removal of earth materials.
15. "Existing Grade" means the grade prior to grading.
16. "Fill" means a deposit of earth material placed by artificial means.
17. "Finish Grade" means the final grade of the site which conforms to the 6 CITY OF TEHACHAPI
LEGAL DEPARTMENT
approved plan.
18. "Geotechnical Engineer" See "Soils Engineer."
19. "Grade" means the vertical location of the ground surface.
20. "Grading" means any excavating or filling or combination thereof.
21. "Key" means a designed compacted fill placed in a trench excavated in earth material beneath the toe of a proposed fill slope.
22. "Professional Inspection" means the inspection required by this chapter to be performed by the civil engineer, soils engineer or engineering geologist. Such inspections include those performed by persons supervised by such engineers or geologists and shall be sufficient to form an opinion relating to the conduct of work.
23. "Geologist" means a professional geologist, licensed in the State of California to practice in the field of geology.
24. "Rough Grade" means the stage at which the grade approximately conforms to the approved plan.
25. "Site" means any lot or parcel of land or contiguous combination thereof, under the same ownership, where grading is performed or permitted.
26. "Slope" means an inclined ground surface the inclination of which is expressed as a ratio of horizontal distance to vertical distance.
27. "Soil" means naturally occurring superficial deposits overlying bed rock.
28. "Soils Engineer (Geotechnical Engineer)" means a professional civil engineer, licensed in the State of California to practice in the field of soils engineering (geotechnical engineering).
29. "Soils Engineering (Geotechnical Engineering)" means the application of the principals of soils mechanics in the investigation, evaluation and design of civil works involving the use of earth materials and the inspection and/or testing of the construction thereof.
30. "Stockpile" means an accumulation of loose earth material (storage pile) generated during grading operations.
31. "Terrace" means a relatively level step constructed in the face of a graded slope surface for drainage and maintenance purposes.
17.28.070 Grading permit requirements.
A. Permits Required. Except as exempted in Section 17.28.040 (B) (Exempted Work) of this chapter, no person, firm, corporation, owner of land, or possessor shall do any grading without first obtaining a grading permit from the building official. A separate permit shall be required for each site and may cover both excavations and fills. Adjacent sites being graded as one (1) integrated project may be considered as one (1) site for purposes of this section.
All permits will include the provisions that the applicant and their agents, contractors or employees, shall carry out the proposed work in accordance with the approved plans and specifications and in compliance with all the requirements of this chapter and other County and State laws which might be applicable. No approval shall exonerate the permittee or their agents from the responsibility of complying with the provisions and intent of this chapter.
B. Application. The provisions of Chapter 17.04, 17.06 _and 17.08 are applicable to grading and, in addition, the application shall be accompanied by or include the estimated quantities and type of material to be graded, excavated, or filled, sufficient 7 CITY OFTEHACHAJ'I
LEGAL DEPARTMENT
to establish fees.
C. Grading Designation.
1. Engineered Grading:
a. Grading in excess of two thousand (2,000) three hundred (300) cubic yards;
b. Grading associated with commercial, industrial, or
multifamily projects, regardless of the volume of material; c. Projects where the building official has determined that special conditions, unusual hazards or geologic factors may exist; d. Any excavation, embankment or fill that was accomplished without obtaining the required grading permit.
2. Regular Grading:
a. All grading projects except those designated as engineered grading.
D. Engineered Grading Requirements. Application for an engineered grading permit shall be accompanied by two (2) sets of plans and specifications, and supporting data consisting of a soils engineering report, engineering geology report, engineering calculations and drainage calculations. The plans, specifications and calculations shall be prepared and signed by an individual licensed by the State of California to prepare such plans or specifications.
Specifications shall contain information covering construction and material requirements. Plans shall be drawn to scale and shall be of sufficient clarity to indicate the nature and extent of the work proposed and show in detail that they will conform to the provisions of this chapter and all relevant laws, ordinances, rules and regulations.
The first sheet of each set of plans shall give the location of the work, the name and address of the owner and the person by whom they were prepared. The plans shall include the following information:
1. General vicinity of the proposed site;
2. Property limits and accurate contours of existing ground and details of terrain and area drainage;
3. Elevations, dimensions, location, extent, and the slopes of all proposed grading shown by contours or other means and proposed drainage channels and related construction;
4. Detailed plans of all surface and subsurface drainage devices, walls, cribbing, dams and other protective devices to be constructed with, or as a part of, the proposed work together with a map showing the drainage area and the estimated runoff of the area served by any drains;
5. Location of any buildings or structures on the property where the work is to be performed and the location of any buildings or structures on land of adjacent owners which are within fifteen (15) feet of the property or which may be affected by the proposed grading operations;
6. Recommendations included in the soils engineering report and the engineering geology report shall be incorporated in the grading plans or specifications. When approved by the building official, specific recommendations contained in the soils engineering report and the engineering geology report, 8 CITY OF TEHACHAPI
LEGAL DEPARTMENT
which are applicable to grading, may be included by reference;
7. The dates of the soils engineering and engineering geology reports together with the names, addresses and phone numbers of the firms or individuals who prepared the report.
E. Soils Engineering Report. The soil engineering report required by Section
17.28.070 (D) (Engineered Grading Requirements) shall include data regarding the nature, distribution, and strength of existing soils, conclusions and recommendations for grading procedures and design criteria for corrective measures, including buttress fills, when necessary, and opinion covering adequacy of sites to be developed by the proposed grading, as affected by soils engineering factors, including the stability of slopes.
F. Engineering Geology Report. The engineering geology report required by Section 17.28.070 (D) (Engineered Grading Requirements) of this section shall include an adequate description of the geology of the site, conclusions and recommendations regarding the effect of geologic conditions on the proposed development, and opinion and recommendations covering the adequacy of sites to be developed by the proposed grading, as affected by geologic factors.
G. Liquefaction Study. The building official may require a geotechnical investigation in accordance with Section 1803 of the Building Code and an engineering geology report addressing the potential for liquefaction when, during the course of an investigation, both of the following conditions are discovered,:
1. Shallow ground water, fifty (50) feet or less.
2. Unconsolidated sandy alluvium.
H. Regular Grading Requirements. Application for a regular grading permit shall be accompanied by two (2) sets of plans and specifications. Specifications shall contain information covering construction and material requirements. Plans shall be drawn to scale and shall be of sufficient clarity to indicate the nature and extent of the work proposed and show in detail that they will conform to the provisions of this chapter and all relevant laws, ordinances, rules and regulations. The first sheet of each set of plans shall give the location of the work, the name and address of the owner, and the person by whom they were prepared. The plans shall include the following:
1. General vicinity of the proposed site;
2. Property limits and accurate contours of existing ground and details of terrain and area drainage;
3. Elevations, dimensions, location, extent, and the slopes of all proposed grading shown by contours or other means and proposed drainage channels and related construction;
4. Detailed plans of all surface and subsurface drainage devices, walls, cribbing, dams and other protective devices to be constructed with, or as a part of, the proposed work together with a map showing the drainage area and the estimated runoff of the area served by any drains;
5. Location of any buildings or structures on the property where the work is to be performed and the location of any buildings or structures on land of adjacent owners which are within fifteen (15) feet of the property or which may be affected by the proposed grading operations.
17.28.080 Grading fees.
9 CITY OF TEHACHAPI
LEGAL DEPARTMENT
A. General. A fee for each grading permit, including related plan checking fee, shall be paid to the building official, as established by the Board of Supervisors and as set by Board Resolution.
B. Plan Checking Fees. When a plan or other data are required to be submitted, a plan checking fee shall be paid to the building official at the time of submitting plans and specifications for review. Said plan check fee shall be established by the Board of Supervisors and set by Board Resolution. Separate plan check fees shall apply to retaining walls or major drainage structures as required in Title 17. For excavation and fill on the same site, the fee shall be based on the volume of excavation or fill, whichever is greater. Where plans are incomplete or changed so as to require additional plan checking, an additional plan-check fee may be charged.
C. Grading Permit Fee. A fee for each grading permit shall be paid to the building official as set forth by Kern County. Said grading permit fee shall be established by the Board of Supervisors and set by Board Resolution. Separate permits and fees shall apply to retaining walls or major drainage structures as required in Title 17. There shall be no separate charge for standard terrace drains and similar facilities.
17.28.090 Financial Assurance Mechanisms.
The building official may require financial assurance mechanisms in such form and amounts as may be deemed necessary to assure that the work, if not completed in accordance with the approved plans and specifications, will be corrected to eliminate hazardous conditions and/or reclamation of the project site.
Financial assurance mechanisms may take the form of surety bonds, irrevocable letters of credit, cash bond or other forms of financial assurances specified by the building official.
17.28.100 Cuts.
A. General. Unless otherwise recommended in the approved soils engineering and/or engineering geology report, cuts shall conform to the provisions of this section.
B. Slope. The slope of cut surfaces shall be no steeper than is safe for the intended use and shall be no steeper than two (2) three (3) units horizontal to one (1) unit vertical unless the applicant furnishes a soils engineering or an engineering geology report, or both, stating that the site has been investigated and giving an opinion that a cut at a steeper slope will be stable and not create a hazard to public or private property.
EXCEPTIONS:
A cut surface may be at a slope of 1.5 horizontal to 1 vertical (67 percent slope) provided that all the following are met
1. It is not intended to support structures or surcharges.
2. It is adequately protected from erosion.
3. It is no more than 8 f.eet in height.
4. It is approved by the building official.
C. Drainage and Terracing. Drainage and terracing shall be provided as required by Section 17.28.130.
17 .28.110 Fills.
10 CITY OF TEHACHAPI
LEGAL DEPARTMENT
A. General. Unless otherwise recommended in the approved soils engineering report, fills shall conform to the provisions of this section. In the absence of an approved soils engineering report, these provisions may be waived for minor fills not intended to support structures.
B. Fill Location. Fill slopes shall not be constructed on natural slopes steeper than tv,o (2) three (3) horizontal units to one (1) vertical unit.
C. Preparation of Ground. The ground surface shall be prepared to receive fill by removing vegetation, noncomplying fill, topsoil and other unsuitable materials scarifying to provide a bond with new fill and, where slopes are steeper than five (5) horizontal units to one (1) vertical unit and the height is greater than five (5) feet, by benching into sound bedrock or other competent material as determined by the soils engineer. The bench under the toe of fill on a slope steeper than five (5) horizontal units to one (1) vertical unit shall be at least ten (10) feet wide. The area beyond the toe of fill shall be sloped for sheet overflow or a paved drain shall be provided. When fill is to be placed over a cut, the bench under the toe of the fill shall be at least ten (10) feet wide, but the cut shall be made before placing the fill and the cut shall be qualified by the soils engineer or engineering geologist or both as a suitable foundation for fill.
D. Fill material. Detrimental amounts of organic material shall not be permitted in fills. Except as permitted by the building official, no rock or similar irreducible material with a maximum dimension greater tt:lat---than (twel11e) 12 six (6) inches shall be buried or placed in fills.
EXCEPTIONS: The building official may permit placement of larger rock when the soils engineer properly devises a method of placement, continuously inspects its placement and approves the fill stability. The following conditions shall apply:
1. Prior to issuance of the grading permit, potential rock disposal areas shall be delineated on the grading plan.
2. Rock sizes greater than twelve (12) inches in maximum dimension shall be ten (10) feet or more below grade, measured vertically.
3. Rocks shall be placed so as to ensure the filling of all voids with well graded soil.
E. Compaction. All fills shall be compacted to a minimum of ninety (90) percent of maximum density. The following are recognized standard test methods:
1. ASTM D 1557, Standard Test Methods for Laboratory Compaction Characteristics of Soil Using Modified Effort;
2. ASTM D 2937, Standard Test Method for Density of Soil in Place by the Drive-Cylinder Method;
3. ASTM D 6938, Standard Test Methods for In-Place Density and Water Content of Soil and Soil-Aggregate by Nuclear Methods (Shallow Depth).
F. Slope. The slope of fill surfaces shall be no steeper than is safe for the intended use, shall be no steeper than tv,o (2) three (3) units horizontal to one (1) unit vertical, and shall be no steeper than three (3) units horizontal to one (1) unit vertical for projects within a special flood hazard area.
G. Drainage and Terracing. Drainage and terracing shall be provided as required by Section 17.28.130.
1 1
CITY OF TEHACHAPI
LEGAL DEPARTMENT
17.28.120 Setbacks.
A. General. Cut and fill slopes shall be set back from site boundaries in accordance with this section. Setback dimensions shall be horizontal distances measured perpendicular to the site boundary. Setback dimensions shall be as shown in Figure 17.28-1.
B. Top of Cut Slope. The top of cut slopes shall not be made nearer to a site boundary line than one fifth (1/5) of the vertical height of cut with a minimum of two (2) feet and a maximum of ten (10) feet. The setback may need to be increased for any required interceptor drains.
C. Toe of Fill Slope. The toe of fill slope shall not be made nearer to the site boundary line than one-half (1/2) the height of the slope with a minimum of two (2) feet and a maximum of twenty (20) feet. Where a fill slope is to be located near the site boundary and the adjacent off-site property is developed, special precautions shall be incorporated in the work as the building official deems necessary to protect the adjoining property from damage as a result of such grading. These precautions may include but are not limited to:
1. 2.
3. Additional setbacks.
Provision for retaining or slough walls.
Mechanical or chemical treatment of the fill slope surface to minimize erosion.
4. Provisions for the control of surface waters.
D. Modification of Slope Location. The building official may approve alternate setbacks. The building official may require an investigation and recommendation by a qualified engineer or engineering geologist to demonstrate that the intent of this section has been satisfied.
17.28.130 Drainage and terracing.
A. General. Unless otherwise indicated on the approved grading plan, drainage facilities and terracing shall conform to the provisions of this section for cut or fill slopes steeper than three (3) units horizontal to (1) unit vertical.
B. Terrace. Terraces at least six (6) feet in width shall be established at not more than thirty (30) foot vertical intervals on all cut or fill slopes to control surface drainage and debris except that where only one (1) terrace is required, it shall be at midheight. For cut or fill slopes greater than sixty (60) feet and up to one hundred twenty (120) feet in vertical height, one (1) terrace at approximately mid-height shall be twelve (12) feet in width. Terrace widths and spacing for cut and fill slopes greater than one hundred twenty (120) feet in height shall be designed by a civil engineer and approved by the building official. Suitable access shall be provided to permit proper cleaning and maintenance.
Swales or ditches on terraces shall have a minimum gradient of five (5) percent and must be paved with reinforced concrete not less than three (3) inches in thickness or an approved equal paving. They shall have a minimum depth at the deepest point of one (1) foot and a minimum paved width of five (5) feet.
A single run of swale or ditch shall not collect runoff from a tributary area exceeding thirteen thousand five hundred (13,500) square feet (projected) without discharging into a down drain.
12 CITY OF TEHACI-L.\PI
LEGAL DEPARTMENT
C. Subsurface Drainage. Cut and fill slopes shall be provided with subsurface drainage as necessary for stability.
D. Disposal. All drainage facilities shall be designed to carry waters to the nearest practicable drainage way approved by the building official and/or other appropriate jurisdiction as a safe place to deposit such waters. Erosion of ground in the area of discharge shall be prevented by installation of non-erosive down drains or other devices.
E. Building pads shall have a drainage gradient of two (2) percent toward approved drainage facilities, unless waived by the building official.
EXCEPTIONS: The gradient from the building pad may be one (1) percent if all of the following conditions exist throughout the permit area:
1. No proposed fills are greater than ten (10) feet in maximum depth.
2. No proposed finish cut or fill slope faces have a vertical height in excess of ten (10) feet.
3. No existing slope faces, which have a slope face steeper than ten (10) units horizontally to one (1) unit vertically, have a vertical height in excess of ten (10) feet.
F. Interceptor Drains. Paved interceptor drains shall be installed along the top of all cut slopes where the tributary drainage area above slopes toward the cut and has a drainage path greater than forty (40) feet measured horizontally. Interceptor drains shall be paved with a minimum of three (3) inches of concrete or sprayed concrete and reinforced. They shall have a minimum depth of twelve (12) inches and a minimum paved width of thirty (30) inches measured horizontally across the drain. The slope of drain shall be approved by the building official.
17.28.140 Erosion control.
A. Slopes. The faces of cut and fill slopes shall be prepared and maintained to control against erosion. This control may consist of effective planting. The protection for the slopes shall be installed as soon as practicable and prior to calling for final approval. Where cut slopes are not subject to erosion due to the erosion-resistant character of the materials, such protection may be omitted.
B. Other Devices. Where necessary, check dams, cribbing, riprap or other devices or methods shall be employed to control erosion and provide safety.
C. Temporary Devices. Temporary drainage and erosion control shall be provided as needed at the end of each work day during grading operations, such that existing drainage channels would not be blocked. Dust control shall be applied to all graded areas and materials and shall consist of applying water or another approved dust palliative for the alleviation or prevention of dust nuisance. Deposition of rocks, earth materials or debris onto adjacent property, public roads or drainage channels shall not be allowed.
D. Best Management Practices. All grading plans must include a Stormwater Pollution Prevention Plan (SWPPP) and Monitoring Program (MP) that at a minimum, includes the best management practices (BMPs) detailed in::ls required by Division 4-0-I of the Kern CountyCity of Tehachapi Subdivision and Development Standards. 13 CITY OF TEHACHAPI
LEGAL DEPARTMENf
17.28.150 Drainage retention and detention facilities.
All drainage retention and detention facilities, and their associated conveyance facilities, shall be designed in accordance with the Kern CountyCity of Tehachapi Subdivision and Development Standards or latest revision thereof.
17.28.160 Maintenance.
The owner of any property on which grading has been performed pursuant to a permit issued under the provisions of this chapter, or any other person or agent in control of such property, shall maintain in good condition and repair all drainage structures, sumps and other protective devices shown on the grading plans filed with the application for grading permit and approved as a condition precedent to the issuance of such permit.
17.28.170 Grading inspection.
A. General. All grading operations for which a permit is required shall be subject to inspection by the building official. Professional inspection of grading operations and testing shall be provided by the civil engineer, soils engineer and the engineering geologist retained to provide such services in accordance with Subsection
17.28.170 (E) (Permittee) for engineered grading and as required by the building official for regular grading.
B. Civil Engineer. The civil engineer shall provide professional inspection within such engineer's area of technical specialty, which shall consist of observation and review as to the establishment of line, grade and surface drainage of the development area. If revised plans are required during the course of the work, they shall be prepared by the civil engineer.
C. Soils Engineer. The soils engineer shall provide professional inspection within such engineer's area of technical specialty, which shall include observation during grading and testing for required compaction. The soils engineer shall provide sufficient observation during the preparation of the natural ground and placement and compaction of the fill, to verify that such work is being performed in accordance with the conditions of the approved plan and the appropriate requirements of this chapter. Revised recommendations relating to conditions differing from the approved soils engineering shall be submitted to the permittee, the building official, the engineering geologist and the civil engineer.
D. Engineering Geologist. The engineering geologist shall provide professional inspection within such geologist's area of technical specialty, which shall include professional inspection of the bedrock excavation to determine if conditions encountered are in conformance with the approved report. Revised recommendations relating to conditions differing from the approved engineering geology report shall be submitted to the permittee, the building official, the soils engineer and the civil engineer.
E. Permittee. The permittee shall be responsible for the work to be performed in accordance with the approved plans and specifications and in conformance with the provisions of this chapter, and the permittee shall engage consultants, if required, to provide professional inspections on a timely basis. The permittee shall act as a coordinator between the consultants, the contractor and the building official. In the event of changed conditions, the permittee shall be responsible for informing the building official of such change and shall provide revised plans for approval.
14 CITY OF TEHACHAPI
LEGAL DEPARTMENT
F. Building Official. The building official may inspect the project at the various stages of the work requiring approval to determine that adequate control is being exercised by the professional consultants. The building official may require that grading operations and project designs be modified if delays occur which incur weathergenerated problems not considered at the time the permit was issued. The building official may require professional inspection and testing within each engineer's area of technical specialty.
G. Notification of Noncompliance. If, in the course of fulfilling their responsibility under this chapter, the civil engineer, the soils engineer, or the engineering geologist finds that the work is not being done in conformance with this chapter or the approved grading plans, the discrepancies shall be reported immediately in writing to the permittee and to the building official. Recommendations for corrective measures, if necessary, shall also be submitted.
H. Transfer of Responsibility. If the civil engineer, the soils engineer, or the engineering geologist of record is changed during the course of the work, the work shall be stopped until:
1. The civil engineer, soils engineer, or engineering geologist, has notified the building official in writing that they will no longer be responsible for the work and that a qualified replacement has been found who will assume responsibility.
2. The replacement civil engineer, soils engineer, or engineering geologist notifies the building official in writing that they have agreed to accept responsibility for the work.
17.28.180 Completion of work.
A. Final Reports. Upon completion of the rough grading work and at the final completion of the work, the building official may require the following reports and drawings, and supplements thereto:
1. An as-built grading plan prepared by the civil engineer or architect retained to provide such services in accordance with Section 17 .28.170 (D) (Engineered Grading Requirements) showing original ground surface elevations, as-graded ground surface elevations, lot drainage patterns and locations and elevations of all surface drainage facilities and of the outlets of subsurface drainage facilities. As-constructed locations, elevations and details of subsurface drains shall be shown as reported by the soils engineer. The civil engineer(s) shall state that to the best of their knowledge the work within their area of responsibility was done in accordance with the final approved grading plan.
2. A report prepared by the soils engineer, retained to provide such services in accordance with Section 17.28.170 (E) (Soils Geology Report), including locations and elevations of field density tests, summaries of field and laboratory tests and other substantiating data and comments on any changes made during grading and their effect on the recommendations made in the approved soils engineering investigation report. Soils engineers shall submit a statement that, to the best of their knowledge, the work within their area of responsibilities is in accordance with the approved soils engineering report and applicable provisions of this chapter. They shall also render a finding as to the adequacy of the site for the intended use as affected by soil factors. 15 CITY OF TEHACHAPI
LEGAL DEPARTMENT
3. A report prepared by the engineering geologist retained to provide such services in accordance with Section 17.28.170 (F) (Engineering Geology Report), including a final description of the geology of the site and any new information disclosed during the grading and the effect of same on recommendations incorporated in the approved grading plan. Engineering geologists shall submit a statement that, to the best of their knowledge, the work within their area of responsibility is in accordance with the approved engineering geologist report and applicable provisions of this chapter. They shall also render a finding as to the adequacy of the site for the intended use as affected by geologic factors.
4. The grading contractor shall submit in a form prescribed by the building official a statement of conformance to said as-built plans and the specifications.
B. Notification of Completion. The permittee or their agent shall notify the building official when the grading operation is ready for final inspection. Final approval shall not be given until all work, including removal of all stockpiled material not shown to remain, installation of all drainage facilities and their protective devices, and all erosion-control measures have been completed in accordance with the final approved grading plan and the required reports have been submitted.
16 -..)
H/2 but 2' min.
and 20' max.
Toe of
Slope
� Natural or Finish Grode I;,
* Permit Area Boundary
Cut or Fill
Slope
H
Top of
Slope
PA*
H/5 but 2' min.
and 1 o' max.
'---Natural or
Finish Grade
Figure No. 17.28-1
l:\drafting\ordllve\land<frv\F17..21H .OWG
2016
APPROVED
COUNCIL REPORTS
MEETING DATE: December 1st, 2025 AGENDA SECTION: POLICE DEPARTMENT TO: HONORABLE MAYOR JOAN POGON-CORD AND COUNCIL MEMBERS FROM: SHELDON SHERMAN, CODE ENFORCEMENT OFFICER
DATE: November 13, 2025
SUBJECT: EMERGENCY ABATEMENT AT 706 EAST TEHACHAPI BOULEVARD
BACKGROUND
Pursuant to Municipal Code Section 1.16.0GSM, emergency abatements may be conducted by the city when appropriate. This code also requires a hearing before the city council following any such abatement to determine whether the Code Enforcement Officer's abatement actions were appropriate.
On January 315t
, 2024, the property located at 706 East Tehachapi Boulevard was inspected based on a complaint of unpermitted signage and no business license. During the inspection of the property, we located two violations, one from the municipal code and one from the zoning code. A notice of violation was mailed to the owner. From January 3l5t
, 2024, to May 14th
, 2024, the violations were still at the location and were cited numerous times.
On June 25th
, 2024, an additional inspection was completed where additional violations were located including dead or overgrown trees, weeds, and vegetation and failure to maintain the property. A citation was issued for the additional violations of the Tehachapi Municipal Code and Tehachapi Zoning Code.
From June 25th
, 2024 through November 12, 2025, all the violations listed above continued to be present. We also had several windows and doors that were broken and unknown person(s) were entering the building and stealing property. We also discovered graffiti inside of the building and it appeared someone had been sleeping inside the building. The owner was contacted numerous times to correct the violations but were met with negative results. The owner of the property was cited and contacted numerous times via phone in an attempt to correct the violations but were met with negative results Approximately two months ago, the owner of the property changed his phone number and email address and failed to make any attempt to re-contact us after changing his phone number and email address. The owner had also agreed and signed a compliance agreement with the Civica Law Firm and failed to comply with the agreement.
On November 6th, 2025, an inspection warrant was served on the property to help identify all violations of the local and state codes. The following code violations were discovered:
1) T.M.C. 8.28.010 (D)- Dead or overgrown trees, weeds, or vegetation constituting a fire hazard. 2) T.M.C. 8.28.010 (H)- Junk, Trash, and Debris
3) T.M.C. 8.28.010 (E)- Unsightly Wall/Fence/Walkways/Driveways 4) T.Z.C. 4.40.070- Landscape not maintained
5) T.Z.C. 7.10.050 (D)(1)-Failure to maintain property. 6) T.Z.C. 7.10.050 (0)(2)- Failure to remove obsolete signs. 7) T.Z.C. 7.10.050 (D)(4)- Closed business over 30 days-Obsolete signage must be removed. 8) TMC 8.28.010 (B-C)- Unsecured and broken doors and windows 9) HSC 17920.3(J)-Substandard Building- Junk/Trash/Debris 10) HSC 1720.3.a.12- Infestation of Rodents
11) HSC 17920.3.g.2-Substandard Building- Deteriorated/Ineffective roof covering 12) HSC 17920.3.a.6- Substandard Building-Ceilings deteriorated due to water damage 13) CBC 105.1-Construction without permits (ADA bathroom removed and floor sink installed without permit. 14) HSC 1720.3.e- The indirect drain line to the floor sink doe not have DWV fittings. 15) HSC 17920.3.e-The floor sink lacks a code-required trap seal primer. 16) CBC 105.1- Construction without permits {Interior furred wall behind ICEE Machine) 17) HSC 17920.3.d-Substandard building-Wiring damaged by rodents and vandalism. 18) HSC 17920.3.d- Substandard building- Exposed electrical writing that is not listed for outdoor installation. 19) HSC 17920.3.a.13-Substandard building-Visible mold growth. 20) HSC 17920.3.e- The type B gas vent for the water heater is touching insulation and has burned it. 21) HSC 17920.3.e- Water heater temperature and pressure relief drain line is plugged and not draining per code. 22) HSC 17920.3.m-Substandard building-Fire extinguishers are missing from required locations. 23) CBC 105.1- Non-compliant signs- New permitted sign work and inspections were not completed. 24) TMC 8.28.0lOF- Fuel pumps are damaged due to vandalism, attractive nuisance.
On November 12th
, 2025, the abatement portion of the inspection warrant was served on the property. Through the use of a private contractor the dead and overgrown vegetation was removed. The trash was removed and all signs that could be removed with "Lucky Fuel" on them were removed. A window located on the south side of the building was boarded up to prevent anyone from entering the building.
RECOMMENDATION
Staff recommend that the City Council approves emergency abatement actions conducted by Code Enforcement at 706 East Tehachapi Boulevard.
GARDENING MAINTENANCE CORPORATION
UC: 1006467
Residential & Commercial
Landscaping • Tree Removal • Tree Trimming • Concrete work • Driveway •Vegetation Removal • Debris Removal • Wood
/Fence Repair • Walkways • Pool Draining • Graffiti Removal • Emergency Service • Boarding Standard Sized Windows And Door Opening
CONTACT
Email: [email protected]
Phone: {805)573-4881
{661)726-0560
Website: gardeningandcleanup.com
TO message: [email protected]
Contact 24/7 anytime
Mailing Address
P.O.Box. 2734, Lancaster, CA, 93539
NAME: City of Tehachapi, Code Enforcement
ADDRESS: 220 W. C. Street
CITY: Tehachapi, Ca, 93561
BY: Carmen Lopez
Date: 11-20-25
LOCATION: : 706 East Tehachapi Blvd, Tehachapi, Ca . 93561 1-Debris removal trailer load ( 4 ) $300.00 each. ___ $1 ,200.00 2-Clean Up---------- -----------$1,200.00
- Remove Pine Needles, plastics, papers, leaves, trash
_ Cut 2 dry trees
- Clean planters
3- Board Up { 1 ) windows, $110.00 each-------$110.00
4- Board Up (1 ) Door $110.00. each--------$110.00
Invoice# 21 $2,620.00
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 -5-
INSPECTION WARRANT RETURN
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
-6-
INSPECTION WARRANT RETURN
2 3
4 5
6 7
8 9
10 I I
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
-?-
INSPECTION WARRANT RETURN
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
-8-
INSPECTION WARRANT RETURN
2 3
4 5
6 7
8 9
10 I l
12 13
14 � � �
15 J
16 17
18 19
20 21
22 23
24 25
26 27
28 -9-
INSPECTION WARRANT RETURN
6 7
8 9
10 I I
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 -10-
INSPECTION WARRANT RETURN
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 - 11 -
INSPECTION WARRANT RETURN
7 8
9 ......:Z:=--��::-_::��--_:.__���
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 - 12-
INSPECTION WARRANT RETURN
2 3
4 5
6 7
8 9
10 1 l
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 -13-
INSPECTION WARRANT RETURN
2 3
4 5
6 7
8 9
10 1 1
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 - 14-
INSPECTION WARRANT RETURN
7 8
9 10
I l
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 - 15-
INSPECTION WARRANT RETURN
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 - 16-
INSPECTION WARRANT RETURN
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 -17-
INSPECTJON WARRANT RETURN
2 3
5 6
7 8
9 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 -18-
INSPECTION WARRANT RETURN
6 7
8 ------.......
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
-19-
fNSPECTION WARRANT RETURN
2 3
4 5
6 7
8 9
10 l l
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 -----,
-20-
INSPECTION WARRANT RETURN
2 3
4 5
6 7
8 9
10 1 1
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 -21-
INSPECTION WARRANT RETURN
2 3
4 5
6 7
8 9
10 I I
12 13
14 15
16 17
18 19
20 21
22 23
25 -22-
INSPECTION WARRANT RETURN
2 3
4 5
6 7
8 9
10 1 1
12 13
14 15��
16 17
18 19
20 21
22 23
24 25
26 27
28 -23-
INSPECTION WARRANT RETURN
3 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 -24-
INSPECTION WARRANT RETURN
8 9
10 l l
12 13
14 15
16 17
18 19
20 21
22 23
25 28
-25-
fNSPECTION WARRANT RETURN
2 3
4 5
6 7
8 9
10 I I j �
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 '✓
S-.., I
27 28
-26-
INSPECTION WARRANT RETURN
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 -27-
INSPECTION WARRANT RETURN
2 3 t_J 4
5 6
7 8
9 10
1 1 II 1 °r.1 ,met.SHER
12 13 . .
14 15
16 17
18 19
20 21 •
22 23
24 25
26 27
28 -28-
INSPECTION WARRANT RETURN
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 -29-
fNSPECTION WARRANT RETURN