ACTION MINUTES
TEMECULA CITY COUNCIL
REGULAR MEETING
COUNCIL CHAMBERS
41000 MAIN STREET
TEMECULA, CALIFORNIA
MAY 14, 2024 - 6:00 PM
CALL TO ORDER at 6:00 PM: Mayor James Stewart
INVOCATION: Aaron Adams, City Manager
FLAG SALUTE: Mayor James Stewart
ROLL CALL: Alexander, Kalfus, Schwank, Stewart
PRESENTATIONS
Presentation of Certificate of Recognition to Angelyn Miracle -Fowler for "Caught With Your Helmet On Program"
Presentation of Proclamation for National Bike Month
Presentation Regarding Fiber Optic Communications/Coordinated Traffic Signal Timing Results
BOARD / COMMISSION REPORTS
Community Services Commission and Traffic Safety Commission
PUBLIC SAFETY REPORT
County of Riverside, Riverside County Sheriffs Department
PUBLIC COMMENTS - NON -AGENDA ITEMS
The following individual(s) addressed the City Council:
• Mark Swearngin • Melissa Bourbonnais
• Rio Robles -Richmond • Rachele Dennis
• Ashley Melvin • Cory M. Robinson
• Richard Scott • Hanon Rickard
• Laurel LaMont • Alisha Gregory
PUBLIC COMMENTS - AGENDA ITEMS
The following individual(s) addressed the City Council:
• Mark LeTourneau (Item #6) Joe Wilson (Item # 11)
• Louis Todd (Item #6)
All electronic comments received were made a part of the record of the meeting.
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CITY COUNCIL REPORTS
CONSENT CALENDAR
Unless otherwise indicated below, the following pertains to all items on the Consent Calendar.
Approved the Staff Recommendation (4-0): Motion by Schwank, Second by Alexander. The vote reflected unanimous approval.
1. Waive Reading of Title and Text of All Ordinances and Resolutions Included in the Agenda Recommendation: That the City Council waive the reading of the title and text of all ordinances and resolutions included in the agenda.
2. Approve Action Minutes of April 23, 2024
Recommendation: That the City Council approve the action minutes of April 23, 2024.
3. Approve List of Demands
Recommendation: That the City Council adopt a resolution entitled:
RESOLUTION NO.2024-28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS
SET FORTH IN EXHIBIT A
4. Approve Financial Statements for the 3rd Quarter Ended March 31, 2024 Recommendation: That the City Council:
1. Receive and file the financial statements for the 3rd quarter ended March 31, 2024; and
2. Approve Fiscal Year 2023-24 budget adjustments identified during the preparation of the Fiscal Year 2024-25 Proposed Annual Operating Budget.
5. Approve Agreement for Consultant Services with MDG Associates, Inc. to Provide Community Development Block Grant Administration Services for Fiscal Years 2024-2027 Recommendation: That the City Council approve an agreement for consultant services with MDG Associates, Inc. for a total agreement of $82,000 annually, to provide Community Development Block Grant Administration Services for Fiscal Years 2024-2027, not to exceed $410,000 over the term of the agreement.
2 6. Approve Consultant Agreement with GHD, Inc. for the De Portola Road/Jedediah Smith Road Roundabout Project, PW23-01
Recommendation: That the City Council:
1. Approve a consultant agreement with GHD, Inc., in the amount of $600,020, for the De Portola Road/Jedediah Smith Road Roundabout Project, PW23-01; and
2. Authorize the City Manager to approve extra work authorizations not to exceed the contingency amount of $60,002, which is equal to 10% of the agreement amount.
Approved the Staff Recommendation (4-0): Motion by Schwank, Second by Kalfus. The vote reflected unanimous approval.
7. Approve Minor Maintenance Agreement with Trueline Construction & Surfacing, Inc., for Sport Court Maintenance, Crack -Fill, Resurfacing and Striping Services Recommendation: That the City Council approve a minor maintenance agreement with Trueline Construction & Surfacing, Inc., for sport court maintenance, crack -fill, resurfacing and striping services for Fiscal Years 2025-2029, in the amount of $500,000.
8. Approve First Amendment to the Professional Services Agreement with CNS Engineers, Inc., for the Murrieta Creek Bridge at Overland Drive Project, PW16-05 Recommendation: That the City Council:
1. Approve the first amendment to the professional services agreement with CNS Engineers, Inc; and
2. Increase the City Manager's Authority to approve extra work by $300,000.
9. Approve Second Amendment to Consultant Agreement with T.Y. Lin International for the I-I5/French Valley Parkway Improvements - Phase II, PW16-01 Recommendation: That the City Council approve the second amendment to the agreement for consultant services with T.Y. Lin International in an amount not to exceed $200,000, to provide continued construction support during construction and prepare the Financial Plan Update for the I-I5/French Valley Parkway Improvements - Phase II, PW16-01.
10. Award Construction Contract to Beador Construction Comm, Inc., for the Santa Gertrudis Creek Trail Phase II - Margarita Road Under -Crossing Project, PW19-04 Recommendation: That the City Council:
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1 1. Approve the appropriation of $1,562,908 from DIF - Open Space & Trails to the Santa Gertrudis Creek Trail Phase II - Margarita Road Under -Crossing Project, PW19-04; and
2. Reject the bid received from Leonida Builders, Inc. for the Santa Gertrudis Creek Trail Phase II - Margarita Road Under -Crossing Project, PW 19-04; and
3. Award a construction contract to Beador Construction Company, Inc. in the amount of $3,565,700 for the Santa Gertrudis Creek Trail Phase II - Margarita Road Under -Crossing Project, PW19-04; and
4. Authorize the City Manager to approve construction contract change orders up to 10% of the contract amount, $356,570; and
5. Authorize payment of $9,831.95 to the Western Riverside County Regional Conservation Authority for the Multiple Species Habitat Conservation Plan fee required for construction of the Santa Gertrudis Creek Trail Phase II - Margarita Road Under -Crossing Project, PW 19-04.
Award Construction Contract to Act 1 Construction, Inc., for the Pickleball Court Project, PW21-03
Recommendation: That the City Council:
1. Approve the appropriation of $261,000 of DIF - Quimby funds to the Pickleball Court Project, PW21-03; and
2. Award a construction contract to Act 1 Construction, Inc., in the amount of $2,408,434.95 for the Pickleball Court Project, PW21-03; and
3. Authorize the City Manager to approve construction contract change orders up to 10% of the contract amount, $240,843.50; and
4. Make a finding that the Pickleball Courts Project, PW21-03 is exempt from Multiple Species Habitat Conservation Plan fees.
Approve Plans and Specifications and Authorize Solicitation of Construction Bids for the Sidewalks - Pauba Road Project, PW19-20
Recommendation: That the City Council:
1. Approve the plans and specifications and authorize the Department of Public Works to solicit construction bids for the Sidewalks - Pauba Road Project, PW19-20; and
2. Make a finding that this project is exempt from California
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1 Environmental Quality Act (CEQA) per Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines.
13. Adopt List of Projects to be Funded by Senate Bill One (SB1) for Fiscal Year 2024-25 Recommendation: That the City Council adopt a resolution entitled:
RESOLUTION NO. 2024-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ADOPTING A LIST OF PROJECTS FOR FISCAL
YEAR 2024-25 FUNDED BY SB 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017
RECESS:
At 7:30 PM, the City Council recessed and convened as the Temecula Community Services District Meeting and Successor Agency to the Temecula Redevelopment Agency. At 7:43 PM the City Council resumed with the remainder of the City Council Agenda.
RECONVENE TEMECULA CITY COUNCIL
BUSINESS
18. Receive Presentation Regarding the Annual Report for Calendar Year 2023 for Solid Waste and Recycling Services
Recommendation: That the City Council receive a presentation regarding the annual report for calendar year 2023 for solid waste and recycling services provided by CR&R, Inc.
Receive and file only, no action.
19. Approve Recommendations Related to the Acceptance of Certain Streets Into the City -Maintained Street System for Street Maintenance (At the Request of Subcommittee Members Mayor Stewart and Mayor Pro Tern Kalfus)
Recommendation: That the City Council approve recommendations by the private -public street maintenance ad hoc subcommittee related to the acceptance of certain streets into the city -maintained street system for street maintenance.
Motion to approve the Staff Recommendation and to bring back to the Subcommittee to look into additional streets for review (3-1): Motion by Kalfus, Second by Alexander. The vote reflected unanimous approval with Schwank opposing.
DEPARTMENTAL REPORTS (RECEIVE AND FILE)
20. City Council Travel/Conference Report
ITEMS FOR FUTURE CITY COUNCIL AGENDAS
The City Council approved the placement of the following item on a future agenda:
1. Presentation Regarding Supportive Housing
(4-0): Motion by Schwank, Second by Alexander. The vote reflected unanimous approval.
CITY MANAGER REPORT
CITY ATTORNEY REPORT
ADJOURNMENT
At 9:18 PM, the City Council meeting was formally adjourned to Tuesday, May 28, 2024, at 5:00 PM for Closed Session, with regular session commencing at 6:00 PM, City Council Chambers, 41000 Main Street, Temecula, California.
James Stewart, Mayor
Johl, City Clerk
[SEAL]
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