City Council
REGULAR MEETING
TELECONFERENCE/VIDEO CONFERENCE
Tuesday, January 11, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: The City Council Chambers are closed to the public.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
Pursuant to Assembly Bill 361, City Councilmembers will be participating via teleconference and/or video conference.
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
If you would like to speak on an agenda item, please complete the online Speaker Form. Please see Public Input section below for more information.
Pursuant to the Assembly Bill, and in compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Billde la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Melissa Hurtado, Interim Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form . If you would like to speak on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL:
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
Recommendations for Items A. through I. are to approve.
Recommendations for Items J. through L. are to adopt.
A. General, Utilities, Golf Course, and Theatres Demands – ratify December 8, 2021; December 15, 2021; December 22, 2021; December 29, 2021; and January 5, 2022; approve January 12, 2022, and January 19, 2022, subject to review and ratification
B. Minutes of City Council meeting of December 14, 2021 C. Approved Expenditure: Hill Canyon Treatment Plant Stormwater Diversion Project (CI 5427); Second Amendment to Professional Services Agreement No. 123932020 with Dudek, Inc., for environmental studies and permitting assistance in amount of $134,101.77, revised nottoexceed amount $239,579.77; authorize expenditure in amount of $147,511 ($134,101.77 agreement, plus extra services $13,409.23) A/C #62482506825500 (CI 5427, Contracted Services) for Hill Canyon Treatment Plant Stormwater Diversion project
D. No Appropriation/Expenditure Required : Financial Reports for Fiscal Year Ended June 30, 2021; receive and file reports
E. Approved Expenditure: Thousand Oaks Plan to Assist School Sites Annual Project List for FY 202122 totaling $1,253,489 submitted by Conejo Valley Unified School District (CVUSD)
F. No Appropriation/Expenditure Required: Development Impact Fees: Annual Review of Accounts as of June 30, 2021; receive and file report
G. Approved Expenditure: Innovative Interfaces Inc. Contracts; First Amendments to Subscription License Agreement and Master Professional Services Agreement (Contract No. 123532020) with Innovative Interfaces Inc. to include Innovative Mobile App, $29,972.50; and implementation of Vega Experience Platform, $5,000 included in original nottoexceed amount $500,000, as extra services; term through 06/30/2025; SoftwareasaService (SaaS) Subscription Agreement for Vega Library Experience Platform, nottoexceed amount $83,000 to work concurrently with existing Sierra Library Services Platform through 06/30/2025; authorize additional expenditure for Vega Library Experience Platform, $25,000 for FY 202122 as follows: $20,000 A/C #11073306733122 (Library Fund Computer Software License), $5,000 A/C #11073306735420 (Library Fund Consulting Services); authorize additional expenditure for Vega Library Experience Platform, $20,500 for FY 202223 A/C #11073306733122 (Library Fund Computer Software License) H. Approved Expenditure: Video/Teleconferenced Public Meetings; adopt resolution RESOLUTION MAKING FINDINGS IN ACCORDANCE WITH AB 361 AND GOVERNMENT CODE SECTION 54953(e), AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF CITY COUNCIL AND ALL SUBORDINATE BODIES OF CITY OF THOUSAND OAKS
I. No Appropriation/Expenditure Required: Annual Appointment of City Treasurer and Adoption of Investment Policy; adopt resolution
RESOLUTION RECONFIRMING JAIME BOSCARINO AS CITY TREASURER FROM FEBRUARY 1, 2022 THROUGH JANUARY 31, 2023 AND ADOPTING UPDATED INVESTMENT POLICY
J. ORDINANCES FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT (1872 NEWBURY ROAD; APPLICANT: DAYLIGHT T.O., LLC) (Introduced 12/14/21; 40, Jones absent) ORD. NO. 1693NS
K. ORDINANCE ADJUSTING AND SETTING RATES AND FEES OF CITY WATER DIVISION (UNCODIFIED) (Introduced 12/14/21; 40, Jones absent) ORD. NO. 1694NS
L. ORDINANCE ADJUSTINGAND SETTINGRATES,FEES AND DISCHARGE LIMITS OF CITY WASTEWATER DIVISION(UNCODIFIED) (Introduced 12/14/21; 40, Jones absent)
ORD. NO. 1695NS
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:
Receive and file Thousand Oaks Alliance for the Arts operations and programming update for the previous six months ending December 31, 2021 B. Initiate Height Overlay Zone Change and Authorize Concurrent Processing of Entitlement Applications (Z 202170997); Applicant: Thousand Oaks Marketplace RESOLUTION INITIATING A ZONE CHANGE AND AUTHORIZING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS AND A HEIGHT OVERLAY ZONE FOR LAND LOCATED AT 33 WEST HILLCREST DRIVE (Z 202170997:
THOUSAND OAKS MARKETPLACE)
RECOMMENDATION:
Adopt the resolution to authorize concurrent processing of entitlements with a Height Overlay Zone Change Application for a contemplated hotel and commercial retail building on a 1.25acre site within the Janss Marketplace located at 33 West Hillcrest Drive
C. Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297) RECOMMENDATION:
1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 8 for the construction of the Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297)
2. Award construction contract to Toro Enterprises, Inc. (Oxnard, CA) in the amount of $1,865,097, plus a contingency of $186,500
3. Approve Second Amendment to Professional Services Agreement Contract No. 123362020 with KimleyHorn and Associates, Inc. (Los Angeles, CA) for additional design services and construction support services for the Lawrence Drive and Teller Road Intersection Improvements project in the amount of $106,216, for a revised not toexceed amount of $318,216 and extend the term of the agreement to June 30, 2023
4. Approve budget appropriation in the amount of $1,181,313 from A/C #0010000 3111000 (General Fund, Fund Balance) to A/C #00153106318300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project)
5. Authorize expenditure in the amount of $2,202,813 ($1,865,097 construction contract; $186,500 construction contingency; $106,216 Second Amendment for additional design and construction support services; $20,000 for construction phase Quality Control/Quality Assurance inspection and testing; and $25,000 City furnished supplies and materials) for the Lawrence Drive and Teller Road Intersection Improvements (CI 5297) project as outlined in the attached budget appropriations and expenditures details
6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56201900531953CUPOVTA; Pursuant to Government Code Section 54956.9(a)
16. PUBLIC NOTICES: None
17. ADJOURNMENT:
Adjourn in memory of Sara Dibler, retired City employee; Annual adjournment in memory of Mayor Emeritus Alex Fiore who passed away January 3, 2002, to Regular Meeting January 25, 2022
Agenda Post Date/Time: January 6, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\011122.docx
City Council
REGULAR MEETING
TELECONFERENCE/VIDEO CONFERENCE
Tuesday, January 11, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: The City Council Chambers are closed to the public.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
Pursuant to Assembly Bill 361, City Councilmembers will be participating via teleconference and/or video conference.
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
If you would like to speak on an agenda item, please complete the online Speaker Form. Please see Public Input section below for more information.
Pursuant to the Assembly Bill, and in compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Billde la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Melissa Hurtado, Interim Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form . If you would like to speak on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL:
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
Recommendations for Items A. through I. are to approve.
Recommendations for Items J. through L. are to adopt.
A. General, Utilities, Golf Course, and Theatres Demands – ratify December 8, 2021; December 15, 2021; December 22, 2021; December 29, 2021; and January 5, 2022; approve January 12, 2022, and January 19, 2022, subject to review and ratification
B. Minutes of City Council meeting of December 14, 2021 C. Approved Expenditure: Hill Canyon Treatment Plant Stormwater Diversion Project (CI 5427); Second Amendment to Professional Services Agreement No. 123932020 with Dudek, Inc., for environmental studies and permitting assistance in amount of $134,101.77, revised nottoexceed amount $239,579.77; authorize expenditure in amount of $147,511 ($134,101.77 agreement, plus extra services $13,409.23) A/C #62482506825500 (CI 5427, Contracted Services) for Hill Canyon Treatment Plant Stormwater Diversion project
D. No Appropriation/Expenditure Required : Financial Reports for Fiscal Year Ended June 30, 2021; receive and file reports
E. Approved Expenditure: Thousand Oaks Plan to Assist School Sites Annual Project List for FY 202122 totaling $1,253,489 submitted by Conejo Valley Unified School District (CVUSD)
F. No Appropriation/Expenditure Required: Development Impact Fees: Annual Review of Accounts as of June 30, 2021; receive and file report
G. Approved Expenditure: Innovative Interfaces Inc. Contracts; First Amendments to Subscription License Agreement and Master Professional Services Agreement (Contract No. 123532020) with Innovative Interfaces Inc. to include Innovative Mobile App, $29,972.50; and implementation of Vega Experience Platform, $5,000 included in original nottoexceed amount $500,000, as extra services; term through 06/30/2025; SoftwareasaService (SaaS) Subscription Agreement for Vega Library Experience Platform, nottoexceed amount $83,000 to work concurrently with existing Sierra Library Services Platform through 06/30/2025; authorize additional expenditure for Vega Library Experience Platform, $25,000 for FY 202122 as follows: $20,000 A/C #11073306733122 (Library Fund Computer Software License), $5,000 A/C #11073306735420 (Library Fund Consulting Services); authorize additional expenditure for Vega Library Experience Platform, $20,500 for FY 202223 A/C #11073306733122 (Library Fund Computer Software License) H. Approved Expenditure: Video/Teleconferenced Public Meetings; adopt resolution RESOLUTION MAKING FINDINGS IN ACCORDANCE WITH AB 361 AND GOVERNMENT CODE SECTION 54953(e), AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF CITY COUNCIL AND ALL SUBORDINATE BODIES OF CITY OF THOUSAND OAKS
I. No Appropriation/Expenditure Required: Annual Appointment of City Treasurer and Adoption of Investment Policy; adopt resolution
RESOLUTION RECONFIRMING JAIME BOSCARINO AS CITY TREASURER FROM FEBRUARY 1, 2022 THROUGH JANUARY 31, 2023 AND ADOPTING UPDATED INVESTMENT POLICY
J. ORDINANCES FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT (1872 NEWBURY ROAD; APPLICANT: DAYLIGHT T.O., LLC) (Introduced 12/14/21; 40, Jones absent) ORD. NO. 1693NS
K. ORDINANCE ADJUSTING AND SETTING RATES AND FEES OF CITY WATER DIVISION (UNCODIFIED) (Introduced 12/14/21; 40, Jones absent) ORD. NO. 1694NS
L. ORDINANCE ADJUSTINGAND SETTINGRATES,FEES AND DISCHARGE LIMITS OF CITY WASTEWATER DIVISION(UNCODIFIED) (Introduced 12/14/21; 40, Jones absent)
ORD. NO. 1695NS
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:
Receive and file Thousand Oaks Alliance for the Arts operations and programming update for the previous six months ending December 31, 2021 B. Initiate Height Overlay Zone Change and Authorize Concurrent Processing of Entitlement Applications (Z 202170997); Applicant: Thousand Oaks Marketplace RESOLUTION INITIATING A ZONE CHANGE AND AUTHORIZING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS AND A HEIGHT OVERLAY ZONE FOR LAND LOCATED AT 33 WEST HILLCREST DRIVE (Z 202170997:
THOUSAND OAKS MARKETPLACE)
RECOMMENDATION:
Adopt the resolution to authorize concurrent processing of entitlements with a Height Overlay Zone Change Application for a contemplated hotel and commercial retail building on a 1.25acre site within the Janss Marketplace located at 33 West Hillcrest Drive
C. Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297) RECOMMENDATION:
1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 8 for the construction of the Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297)
2. Award construction contract to Toro Enterprises, Inc. (Oxnard, CA) in the amount of $1,865,097, plus a contingency of $186,500
3. Approve Second Amendment to Professional Services Agreement Contract No. 123362020 with KimleyHorn and Associates, Inc. (Los Angeles, CA) for additional design services and construction support services for the Lawrence Drive and Teller Road Intersection Improvements project in the amount of $106,216, for a revised not toexceed amount of $318,216 and extend the term of the agreement to June 30, 2023
4. Approve budget appropriation in the amount of $1,181,313 from A/C #0010000 3111000 (General Fund, Fund Balance) to A/C #00153106318300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project)
5. Authorize expenditure in the amount of $2,202,813 ($1,865,097 construction contract; $186,500 construction contingency; $106,216 Second Amendment for additional design and construction support services; $20,000 for construction phase Quality Control/Quality Assurance inspection and testing; and $25,000 City furnished supplies and materials) for the Lawrence Drive and Teller Road Intersection Improvements (CI 5297) project as outlined in the attached budget appropriations and expenditures details
6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56201900531953CUPOVTA; Pursuant to Government Code Section 54956.9(a)
16. PUBLIC NOTICES: None
17. ADJOURNMENT:
Adjourn in memory of Sara Dibler, retired City employee; Annual adjournment in memory of Mayor Emeritus Alex Fiore who passed away January 3, 2002, to Regular Meeting January 25, 2022
Agenda Post Date/Time: January 6, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\011122.docx
City Council
REGULAR MEETING
TELECONFERENCE/VIDEO CONFERENCE
Tuesday, January 11, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: The City Council Chambers are closed to the public.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
Pursuant to Assembly Bill 361, City Councilmembers will be participating via teleconference and/or video conference.
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
If you would like to speak on an agenda item, please complete the online Speaker Form. Please see Public Input section below for more information.
Pursuant to the Assembly Bill, and in compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Billde la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Melissa Hurtado, Interim Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form . If you would like to speak on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL:
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
Recommendations for Items A. through I. are to approve.
Recommendations for Items J. through L. are to adopt.
A. General, Utilities, Golf Course, and Theatres Demands – ratify December 8, 2021; December 15, 2021; December 22, 2021; December 29, 2021; and January 5, 2022; approve January 12, 2022, and January 19, 2022, subject to review and ratification
B. Minutes of City Council meeting of December 14, 2021 C. Approved Expenditure: Hill Canyon Treatment Plant Stormwater Diversion Project (CI 5427); Second Amendment to Professional Services Agreement No. 123932020 with Dudek, Inc., for environmental studies and permitting assistance in amount of $134,101.77, revised nottoexceed amount $239,579.77; authorize expenditure in amount of $147,511 ($134,101.77 agreement, plus extra services $13,409.23) A/C #62482506825500 (CI 5427, Contracted Services) for Hill Canyon Treatment Plant Stormwater Diversion project
D. No Appropriation/Expenditure Required : Financial Reports for Fiscal Year Ended June 30, 2021; receive and file reports
E. Approved Expenditure: Thousand Oaks Plan to Assist School Sites Annual Project List for FY 202122 totaling $1,253,489 submitted by Conejo Valley Unified School District (CVUSD)
F. No Appropriation/Expenditure Required: Development Impact Fees: Annual Review of Accounts as of June 30, 2021; receive and file report
G. Approved Expenditure: Innovative Interfaces Inc. Contracts; First Amendments to Subscription License Agreement and Master Professional Services Agreement (Contract No. 123532020) with Innovative Interfaces Inc. to include Innovative Mobile App, $29,972.50; and implementation of Vega Experience Platform, $5,000 included in original nottoexceed amount $500,000, as extra services; term through 06/30/2025; SoftwareasaService (SaaS) Subscription Agreement for Vega Library Experience Platform, nottoexceed amount $83,000 to work concurrently with existing Sierra Library Services Platform through 06/30/2025; authorize additional expenditure for Vega Library Experience Platform, $25,000 for FY 202122 as follows: $20,000 A/C #11073306733122 (Library Fund Computer Software License), $5,000 A/C #11073306735420 (Library Fund Consulting Services); authorize additional expenditure for Vega Library Experience Platform, $20,500 for FY 202223 A/C #11073306733122 (Library Fund Computer Software License) H. Approved Expenditure: Video/Teleconferenced Public Meetings; adopt resolution RESOLUTION MAKING FINDINGS IN ACCORDANCE WITH AB 361 AND GOVERNMENT CODE SECTION 54953(e), AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF CITY COUNCIL AND ALL SUBORDINATE BODIES OF CITY OF THOUSAND OAKS
I. No Appropriation/Expenditure Required: Annual Appointment of City Treasurer and Adoption of Investment Policy; adopt resolution
RESOLUTION RECONFIRMING JAIME BOSCARINO AS CITY TREASURER FROM FEBRUARY 1, 2022 THROUGH JANUARY 31, 2023 AND ADOPTING UPDATED INVESTMENT POLICY
J. ORDINANCES FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT (1872 NEWBURY ROAD; APPLICANT: DAYLIGHT T.O., LLC) (Introduced 12/14/21; 40, Jones absent) ORD. NO. 1693NS
K. ORDINANCE ADJUSTING AND SETTING RATES AND FEES OF CITY WATER DIVISION (UNCODIFIED) (Introduced 12/14/21; 40, Jones absent) ORD. NO. 1694NS
L. ORDINANCE ADJUSTINGAND SETTINGRATES,FEES AND DISCHARGE LIMITS OF CITY WASTEWATER DIVISION(UNCODIFIED) (Introduced 12/14/21; 40, Jones absent)
ORD. NO. 1695NS
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:
Receive and file Thousand Oaks Alliance for the Arts operations and programming update for the previous six months ending December 31, 2021 B. Initiate Height Overlay Zone Change and Authorize Concurrent Processing of Entitlement Applications (Z 202170997); Applicant: Thousand Oaks Marketplace RESOLUTION INITIATING A ZONE CHANGE AND AUTHORIZING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS AND A HEIGHT OVERLAY ZONE FOR LAND LOCATED AT 33 WEST HILLCREST DRIVE (Z 202170997:
THOUSAND OAKS MARKETPLACE)
RECOMMENDATION:
Adopt the resolution to authorize concurrent processing of entitlements with a Height Overlay Zone Change Application for a contemplated hotel and commercial retail building on a 1.25acre site within the Janss Marketplace located at 33 West Hillcrest Drive
C. Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297) RECOMMENDATION:
1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 8 for the construction of the Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297)
2. Award construction contract to Toro Enterprises, Inc. (Oxnard, CA) in the amount of $1,865,097, plus a contingency of $186,500
3. Approve Second Amendment to Professional Services Agreement Contract No. 123362020 with KimleyHorn and Associates, Inc. (Los Angeles, CA) for additional design services and construction support services for the Lawrence Drive and Teller Road Intersection Improvements project in the amount of $106,216, for a revised not toexceed amount of $318,216 and extend the term of the agreement to June 30, 2023
4. Approve budget appropriation in the amount of $1,181,313 from A/C #0010000 3111000 (General Fund, Fund Balance) to A/C #00153106318300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project)
5. Authorize expenditure in the amount of $2,202,813 ($1,865,097 construction contract; $186,500 construction contingency; $106,216 Second Amendment for additional design and construction support services; $20,000 for construction phase Quality Control/Quality Assurance inspection and testing; and $25,000 City furnished supplies and materials) for the Lawrence Drive and Teller Road Intersection Improvements (CI 5297) project as outlined in the attached budget appropriations and expenditures details
6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56201900531953CUPOVTA; Pursuant to Government Code Section 54956.9(a)
16. PUBLIC NOTICES: None
17. ADJOURNMENT:
Adjourn in memory of Sara Dibler, retired City employee; Annual adjournment in memory of Mayor Emeritus Alex Fiore who passed away January 3, 2002, to Regular Meeting January 25, 2022
Agenda Post Date/Time: January 6, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\011122.docx
City Council
REGULAR MEETING
TELECONFERENCE/VIDEO CONFERENCE
Tuesday, January 11, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: The City Council Chambers are closed to the public.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
Pursuant to Assembly Bill 361, City Councilmembers will be participating via teleconference and/or video conference.
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
If you would like to speak on an agenda item, please complete the online Speaker Form. Please see Public Input section below for more information.
Pursuant to the Assembly Bill, and in compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Billde la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Melissa Hurtado, Interim Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form . If you would like to speak on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL:
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
Recommendations for Items A. through I. are to approve.
Recommendations for Items J. through L. are to adopt.
A. General, Utilities, Golf Course, and Theatres Demands – ratify December 8, 2021; December 15, 2021; December 22, 2021; December 29, 2021; and January 5, 2022; approve January 12, 2022, and January 19, 2022, subject to review and ratification
B. Minutes of City Council meeting of December 14, 2021 C. Approved Expenditure: Hill Canyon Treatment Plant Stormwater Diversion Project (CI 5427); Second Amendment to Professional Services Agreement No. 123932020 with Dudek, Inc., for environmental studies and permitting assistance in amount of $134,101.77, revised nottoexceed amount $239,579.77; authorize expenditure in amount of $147,511 ($134,101.77 agreement, plus extra services $13,409.23) A/C #62482506825500 (CI 5427, Contracted Services) for Hill Canyon Treatment Plant Stormwater Diversion project
D. No Appropriation/Expenditure Required : Financial Reports for Fiscal Year Ended June 30, 2021; receive and file reports
E. Approved Expenditure: Thousand Oaks Plan to Assist School Sites Annual Project List for FY 202122 totaling $1,253,489 submitted by Conejo Valley Unified School District (CVUSD)
F. No Appropriation/Expenditure Required: Development Impact Fees: Annual Review of Accounts as of June 30, 2021; receive and file report
G. Approved Expenditure: Innovative Interfaces Inc. Contracts; First Amendments to Subscription License Agreement and Master Professional Services Agreement (Contract No. 123532020) with Innovative Interfaces Inc. to include Innovative Mobile App, $29,972.50; and implementation of Vega Experience Platform, $5,000 included in original nottoexceed amount $500,000, as extra services; term through 06/30/2025; SoftwareasaService (SaaS) Subscription Agreement for Vega Library Experience Platform, nottoexceed amount $83,000 to work concurrently with existing Sierra Library Services Platform through 06/30/2025; authorize additional expenditure for Vega Library Experience Platform, $25,000 for FY 202122 as follows: $20,000 A/C #11073306733122 (Library Fund Computer Software License), $5,000 A/C #11073306735420 (Library Fund Consulting Services); authorize additional expenditure for Vega Library Experience Platform, $20,500 for FY 202223 A/C #11073306733122 (Library Fund Computer Software License) H. Approved Expenditure: Video/Teleconferenced Public Meetings; adopt resolution RESOLUTION MAKING FINDINGS IN ACCORDANCE WITH AB 361 AND GOVERNMENT CODE SECTION 54953(e), AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF CITY COUNCIL AND ALL SUBORDINATE BODIES OF CITY OF THOUSAND OAKS
I. No Appropriation/Expenditure Required: Annual Appointment of City Treasurer and Adoption of Investment Policy; adopt resolution
RESOLUTION RECONFIRMING JAIME BOSCARINO AS CITY TREASURER FROM FEBRUARY 1, 2022 THROUGH JANUARY 31, 2023 AND ADOPTING UPDATED INVESTMENT POLICY
J. ORDINANCES FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT (1872 NEWBURY ROAD; APPLICANT: DAYLIGHT T.O., LLC) (Introduced 12/14/21; 40, Jones absent) ORD. NO. 1693NS
K. ORDINANCE ADJUSTING AND SETTING RATES AND FEES OF CITY WATER DIVISION (UNCODIFIED) (Introduced 12/14/21; 40, Jones absent) ORD. NO. 1694NS
L. ORDINANCE ADJUSTINGAND SETTINGRATES,FEES AND DISCHARGE LIMITS OF CITY WASTEWATER DIVISION(UNCODIFIED) (Introduced 12/14/21; 40, Jones absent)
ORD. NO. 1695NS
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:
Receive and file Thousand Oaks Alliance for the Arts operations and programming update for the previous six months ending December 31, 2021 B. Initiate Height Overlay Zone Change and Authorize Concurrent Processing of Entitlement Applications (Z 202170997); Applicant: Thousand Oaks Marketplace RESOLUTION INITIATING A ZONE CHANGE AND AUTHORIZING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS AND A HEIGHT OVERLAY ZONE FOR LAND LOCATED AT 33 WEST HILLCREST DRIVE (Z 202170997:
THOUSAND OAKS MARKETPLACE)
RECOMMENDATION:
Adopt the resolution to authorize concurrent processing of entitlements with a Height Overlay Zone Change Application for a contemplated hotel and commercial retail building on a 1.25acre site within the Janss Marketplace located at 33 West Hillcrest Drive
C. Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297) RECOMMENDATION:
1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 8 for the construction of the Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297)
2. Award construction contract to Toro Enterprises, Inc. (Oxnard, CA) in the amount of $1,865,097, plus a contingency of $186,500
3. Approve Second Amendment to Professional Services Agreement Contract No. 123362020 with KimleyHorn and Associates, Inc. (Los Angeles, CA) for additional design services and construction support services for the Lawrence Drive and Teller Road Intersection Improvements project in the amount of $106,216, for a revised not toexceed amount of $318,216 and extend the term of the agreement to June 30, 2023
4. Approve budget appropriation in the amount of $1,181,313 from A/C #0010000 3111000 (General Fund, Fund Balance) to A/C #00153106318300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project)
5. Authorize expenditure in the amount of $2,202,813 ($1,865,097 construction contract; $186,500 construction contingency; $106,216 Second Amendment for additional design and construction support services; $20,000 for construction phase Quality Control/Quality Assurance inspection and testing; and $25,000 City furnished supplies and materials) for the Lawrence Drive and Teller Road Intersection Improvements (CI 5297) project as outlined in the attached budget appropriations and expenditures details
6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56201900531953CUPOVTA; Pursuant to Government Code Section 54956.9(a)
16. PUBLIC NOTICES: None
17. ADJOURNMENT:
Adjourn in memory of Sara Dibler, retired City employee; Annual adjournment in memory of Mayor Emeritus Alex Fiore who passed away January 3, 2002, to Regular Meeting January 25, 2022
Agenda Post Date/Time: January 6, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\011122.docx
City Council
REGULAR MEETING
TELECONFERENCE/VIDEO CONFERENCE
Tuesday, January 11, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: The City Council Chambers are closed to the public.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
Pursuant to Assembly Bill 361, City Councilmembers will be participating via teleconference and/or video conference.
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
If you would like to speak on an agenda item, please complete the online Speaker Form. Please see Public Input section below for more information.
Pursuant to the Assembly Bill, and in compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Billde la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Melissa Hurtado, Interim Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form . If you would like to speak on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL:
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
Recommendations for Items A. through I. are to approve.
Recommendations for Items J. through L. are to adopt.
A. General, Utilities, Golf Course, and Theatres Demands – ratify December 8, 2021; December 15, 2021; December 22, 2021; December 29, 2021; and January 5, 2022; approve January 12, 2022, and January 19, 2022, subject to review and ratification
B. Minutes of City Council meeting of December 14, 2021 C. Approved Expenditure: Hill Canyon Treatment Plant Stormwater Diversion Project (CI 5427); Second Amendment to Professional Services Agreement No. 123932020 with Dudek, Inc., for environmental studies and permitting assistance in amount of $134,101.77, revised nottoexceed amount $239,579.77; authorize expenditure in amount of $147,511 ($134,101.77 agreement, plus extra services $13,409.23) A/C #62482506825500 (CI 5427, Contracted Services) for Hill Canyon Treatment Plant Stormwater Diversion project
D. No Appropriation/Expenditure Required : Financial Reports for Fiscal Year Ended June 30, 2021; receive and file reports
E. Approved Expenditure: Thousand Oaks Plan to Assist School Sites Annual Project List for FY 202122 totaling $1,253,489 submitted by Conejo Valley Unified School District (CVUSD)
F. No Appropriation/Expenditure Required: Development Impact Fees: Annual Review of Accounts as of June 30, 2021; receive and file report
G. Approved Expenditure: Innovative Interfaces Inc. Contracts; First Amendments to Subscription License Agreement and Master Professional Services Agreement (Contract No. 123532020) with Innovative Interfaces Inc. to include Innovative Mobile App, $29,972.50; and implementation of Vega Experience Platform, $5,000 included in original nottoexceed amount $500,000, as extra services; term through 06/30/2025; SoftwareasaService (SaaS) Subscription Agreement for Vega Library Experience Platform, nottoexceed amount $83,000 to work concurrently with existing Sierra Library Services Platform through 06/30/2025; authorize additional expenditure for Vega Library Experience Platform, $25,000 for FY 202122 as follows: $20,000 A/C #11073306733122 (Library Fund Computer Software License), $5,000 A/C #11073306735420 (Library Fund Consulting Services); authorize additional expenditure for Vega Library Experience Platform, $20,500 for FY 202223 A/C #11073306733122 (Library Fund Computer Software License) H. Approved Expenditure: Video/Teleconferenced Public Meetings; adopt resolution RESOLUTION MAKING FINDINGS IN ACCORDANCE WITH AB 361 AND GOVERNMENT CODE SECTION 54953(e), AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF CITY COUNCIL AND ALL SUBORDINATE BODIES OF CITY OF THOUSAND OAKS
I. No Appropriation/Expenditure Required: Annual Appointment of City Treasurer and Adoption of Investment Policy; adopt resolution
RESOLUTION RECONFIRMING JAIME BOSCARINO AS CITY TREASURER FROM FEBRUARY 1, 2022 THROUGH JANUARY 31, 2023 AND ADOPTING UPDATED INVESTMENT POLICY
J. ORDINANCES FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT (1872 NEWBURY ROAD; APPLICANT: DAYLIGHT T.O., LLC) (Introduced 12/14/21; 40, Jones absent) ORD. NO. 1693NS
K. ORDINANCE ADJUSTING AND SETTING RATES AND FEES OF CITY WATER DIVISION (UNCODIFIED) (Introduced 12/14/21; 40, Jones absent) ORD. NO. 1694NS
L. ORDINANCE ADJUSTINGAND SETTINGRATES,FEES AND DISCHARGE LIMITS OF CITY WASTEWATER DIVISION(UNCODIFIED) (Introduced 12/14/21; 40, Jones absent)
ORD. NO. 1695NS
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:
Receive and file Thousand Oaks Alliance for the Arts operations and programming update for the previous six months ending December 31, 2021 B. Initiate Height Overlay Zone Change and Authorize Concurrent Processing of Entitlement Applications (Z 202170997); Applicant: Thousand Oaks Marketplace RESOLUTION INITIATING A ZONE CHANGE AND AUTHORIZING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS AND A HEIGHT OVERLAY ZONE FOR LAND LOCATED AT 33 WEST HILLCREST DRIVE (Z 202170997:
THOUSAND OAKS MARKETPLACE)
RECOMMENDATION:
Adopt the resolution to authorize concurrent processing of entitlements with a Height Overlay Zone Change Application for a contemplated hotel and commercial retail building on a 1.25acre site within the Janss Marketplace located at 33 West Hillcrest Drive
C. Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297) RECOMMENDATION:
1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 8 for the construction of the Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297)
2. Award construction contract to Toro Enterprises, Inc. (Oxnard, CA) in the amount of $1,865,097, plus a contingency of $186,500
3. Approve Second Amendment to Professional Services Agreement Contract No. 123362020 with KimleyHorn and Associates, Inc. (Los Angeles, CA) for additional design services and construction support services for the Lawrence Drive and Teller Road Intersection Improvements project in the amount of $106,216, for a revised not toexceed amount of $318,216 and extend the term of the agreement to June 30, 2023
4. Approve budget appropriation in the amount of $1,181,313 from A/C #0010000 3111000 (General Fund, Fund Balance) to A/C #00153106318300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project)
5. Authorize expenditure in the amount of $2,202,813 ($1,865,097 construction contract; $186,500 construction contingency; $106,216 Second Amendment for additional design and construction support services; $20,000 for construction phase Quality Control/Quality Assurance inspection and testing; and $25,000 City furnished supplies and materials) for the Lawrence Drive and Teller Road Intersection Improvements (CI 5297) project as outlined in the attached budget appropriations and expenditures details
6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56201900531953CUPOVTA; Pursuant to Government Code Section 54956.9(a)
16. PUBLIC NOTICES: None
17. ADJOURNMENT:
Adjourn in memory of Sara Dibler, retired City employee; Annual adjournment in memory of Mayor Emeritus Alex Fiore who passed away January 3, 2002, to Regular Meeting January 25, 2022
Agenda Post Date/Time: January 6, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\011122.docx
City Council
REGULAR MEETING
TELECONFERENCE/VIDEO CONFERENCE
Tuesday, January 11, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: The City Council Chambers are closed to the public.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
Pursuant to Assembly Bill 361, City Councilmembers will be participating via teleconference and/or video conference.
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
If you would like to speak on an agenda item, please complete the online Speaker Form. Please see Public Input section below for more information.
Pursuant to the Assembly Bill, and in compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Billde la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Melissa Hurtado, Interim Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form . If you would like to speak on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL:
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
Recommendations for Items A. through I. are to approve.
Recommendations for Items J. through L. are to adopt.
A. General, Utilities, Golf Course, and Theatres Demands – ratify December 8, 2021; December 15, 2021; December 22, 2021; December 29, 2021; and January 5, 2022; approve January 12, 2022, and January 19, 2022, subject to review and ratification
B. Minutes of City Council meeting of December 14, 2021 C. Approved Expenditure: Hill Canyon Treatment Plant Stormwater Diversion Project (CI 5427); Second Amendment to Professional Services Agreement No. 123932020 with Dudek, Inc., for environmental studies and permitting assistance in amount of $134,101.77, revised nottoexceed amount $239,579.77; authorize expenditure in amount of $147,511 ($134,101.77 agreement, plus extra services $13,409.23) A/C #62482506825500 (CI 5427, Contracted Services) for Hill Canyon Treatment Plant Stormwater Diversion project
D. No Appropriation/Expenditure Required : Financial Reports for Fiscal Year Ended June 30, 2021; receive and file reports
E. Approved Expenditure: Thousand Oaks Plan to Assist School Sites Annual Project List for FY 202122 totaling $1,253,489 submitted by Conejo Valley Unified School District (CVUSD)
F. No Appropriation/Expenditure Required: Development Impact Fees: Annual Review of Accounts as of June 30, 2021; receive and file report
G. Approved Expenditure: Innovative Interfaces Inc. Contracts; First Amendments to Subscription License Agreement and Master Professional Services Agreement (Contract No. 123532020) with Innovative Interfaces Inc. to include Innovative Mobile App, $29,972.50; and implementation of Vega Experience Platform, $5,000 included in original nottoexceed amount $500,000, as extra services; term through 06/30/2025; SoftwareasaService (SaaS) Subscription Agreement for Vega Library Experience Platform, nottoexceed amount $83,000 to work concurrently with existing Sierra Library Services Platform through 06/30/2025; authorize additional expenditure for Vega Library Experience Platform, $25,000 for FY 202122 as follows: $20,000 A/C #11073306733122 (Library Fund Computer Software License), $5,000 A/C #11073306735420 (Library Fund Consulting Services); authorize additional expenditure for Vega Library Experience Platform, $20,500 for FY 202223 A/C #11073306733122 (Library Fund Computer Software License) H. Approved Expenditure: Video/Teleconferenced Public Meetings; adopt resolution RESOLUTION MAKING FINDINGS IN ACCORDANCE WITH AB 361 AND GOVERNMENT CODE SECTION 54953(e), AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF CITY COUNCIL AND ALL SUBORDINATE BODIES OF CITY OF THOUSAND OAKS
I. No Appropriation/Expenditure Required: Annual Appointment of City Treasurer and Adoption of Investment Policy; adopt resolution
RESOLUTION RECONFIRMING JAIME BOSCARINO AS CITY TREASURER FROM FEBRUARY 1, 2022 THROUGH JANUARY 31, 2023 AND ADOPTING UPDATED INVESTMENT POLICY
J. ORDINANCES FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT (1872 NEWBURY ROAD; APPLICANT: DAYLIGHT T.O., LLC) (Introduced 12/14/21; 40, Jones absent) ORD. NO. 1693NS
K. ORDINANCE ADJUSTING AND SETTING RATES AND FEES OF CITY WATER DIVISION (UNCODIFIED) (Introduced 12/14/21; 40, Jones absent) ORD. NO. 1694NS
L. ORDINANCE ADJUSTINGAND SETTINGRATES,FEES AND DISCHARGE LIMITS OF CITY WASTEWATER DIVISION(UNCODIFIED) (Introduced 12/14/21; 40, Jones absent)
ORD. NO. 1695NS
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:
Receive and file Thousand Oaks Alliance for the Arts operations and programming update for the previous six months ending December 31, 2021 B. Initiate Height Overlay Zone Change and Authorize Concurrent Processing of Entitlement Applications (Z 202170997); Applicant: Thousand Oaks Marketplace RESOLUTION INITIATING A ZONE CHANGE AND AUTHORIZING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS AND A HEIGHT OVERLAY ZONE FOR LAND LOCATED AT 33 WEST HILLCREST DRIVE (Z 202170997:
THOUSAND OAKS MARKETPLACE)
RECOMMENDATION:
Adopt the resolution to authorize concurrent processing of entitlements with a Height Overlay Zone Change Application for a contemplated hotel and commercial retail building on a 1.25acre site within the Janss Marketplace located at 33 West Hillcrest Drive
C. Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297) RECOMMENDATION:
1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 8 for the construction of the Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297)
2. Award construction contract to Toro Enterprises, Inc. (Oxnard, CA) in the amount of $1,865,097, plus a contingency of $186,500
3. Approve Second Amendment to Professional Services Agreement Contract No. 123362020 with KimleyHorn and Associates, Inc. (Los Angeles, CA) for additional design services and construction support services for the Lawrence Drive and Teller Road Intersection Improvements project in the amount of $106,216, for a revised not toexceed amount of $318,216 and extend the term of the agreement to June 30, 2023
4. Approve budget appropriation in the amount of $1,181,313 from A/C #0010000 3111000 (General Fund, Fund Balance) to A/C #00153106318300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project)
5. Authorize expenditure in the amount of $2,202,813 ($1,865,097 construction contract; $186,500 construction contingency; $106,216 Second Amendment for additional design and construction support services; $20,000 for construction phase Quality Control/Quality Assurance inspection and testing; and $25,000 City furnished supplies and materials) for the Lawrence Drive and Teller Road Intersection Improvements (CI 5297) project as outlined in the attached budget appropriations and expenditures details
6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56201900531953CUPOVTA; Pursuant to Government Code Section 54956.9(a)
16. PUBLIC NOTICES: None
17. ADJOURNMENT:
Adjourn in memory of Sara Dibler, retired City employee; Annual adjournment in memory of Mayor Emeritus Alex Fiore who passed away January 3, 2002, to Regular Meeting January 25, 2022
Agenda Post Date/Time: January 6, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\011122.docx
City Council
REGULAR MEETING
TELECONFERENCE/VIDEO CONFERENCE
Tuesday, January 11, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: The City Council Chambers are closed to the public.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
Pursuant to Assembly Bill 361, City Councilmembers will be participating via teleconference and/or video conference.
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
If you would like to speak on an agenda item, please complete the online Speaker Form. Please see Public Input section below for more information.
Pursuant to the Assembly Bill, and in compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Billde la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Melissa Hurtado, Interim Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form . If you would like to speak on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL:
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
Recommendations for Items A. through I. are to approve.
Recommendations for Items J. through L. are to adopt.
A. General, Utilities, Golf Course, and Theatres Demands – ratify December 8, 2021; December 15, 2021; December 22, 2021; December 29, 2021; and January 5, 2022; approve January 12, 2022, and January 19, 2022, subject to review and ratification
B. Minutes of City Council meeting of December 14, 2021 C. Approved Expenditure: Hill Canyon Treatment Plant Stormwater Diversion Project (CI 5427); Second Amendment to Professional Services Agreement No. 123932020 with Dudek, Inc., for environmental studies and permitting assistance in amount of $134,101.77, revised nottoexceed amount $239,579.77; authorize expenditure in amount of $147,511 ($134,101.77 agreement, plus extra services $13,409.23) A/C #62482506825500 (CI 5427, Contracted Services) for Hill Canyon Treatment Plant Stormwater Diversion project
D. No Appropriation/Expenditure Required : Financial Reports for Fiscal Year Ended June 30, 2021; receive and file reports
E. Approved Expenditure: Thousand Oaks Plan to Assist School Sites Annual Project List for FY 202122 totaling $1,253,489 submitted by Conejo Valley Unified School District (CVUSD)
F. No Appropriation/Expenditure Required: Development Impact Fees: Annual Review of Accounts as of June 30, 2021; receive and file report
G. Approved Expenditure: Innovative Interfaces Inc. Contracts; First Amendments to Subscription License Agreement and Master Professional Services Agreement (Contract No. 123532020) with Innovative Interfaces Inc. to include Innovative Mobile App, $29,972.50; and implementation of Vega Experience Platform, $5,000 included in original nottoexceed amount $500,000, as extra services; term through 06/30/2025; SoftwareasaService (SaaS) Subscription Agreement for Vega Library Experience Platform, nottoexceed amount $83,000 to work concurrently with existing Sierra Library Services Platform through 06/30/2025; authorize additional expenditure for Vega Library Experience Platform, $25,000 for FY 202122 as follows: $20,000 A/C #11073306733122 (Library Fund Computer Software License), $5,000 A/C #11073306735420 (Library Fund Consulting Services); authorize additional expenditure for Vega Library Experience Platform, $20,500 for FY 202223 A/C #11073306733122 (Library Fund Computer Software License) H. Approved Expenditure: Video/Teleconferenced Public Meetings; adopt resolution RESOLUTION MAKING FINDINGS IN ACCORDANCE WITH AB 361 AND GOVERNMENT CODE SECTION 54953(e), AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF CITY COUNCIL AND ALL SUBORDINATE BODIES OF CITY OF THOUSAND OAKS
I. No Appropriation/Expenditure Required: Annual Appointment of City Treasurer and Adoption of Investment Policy; adopt resolution
RESOLUTION RECONFIRMING JAIME BOSCARINO AS CITY TREASURER FROM FEBRUARY 1, 2022 THROUGH JANUARY 31, 2023 AND ADOPTING UPDATED INVESTMENT POLICY
J. ORDINANCES FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT (1872 NEWBURY ROAD; APPLICANT: DAYLIGHT T.O., LLC) (Introduced 12/14/21; 40, Jones absent) ORD. NO. 1693NS
K. ORDINANCE ADJUSTING AND SETTING RATES AND FEES OF CITY WATER DIVISION (UNCODIFIED) (Introduced 12/14/21; 40, Jones absent) ORD. NO. 1694NS
L. ORDINANCE ADJUSTINGAND SETTINGRATES,FEES AND DISCHARGE LIMITS OF CITY WASTEWATER DIVISION(UNCODIFIED) (Introduced 12/14/21; 40, Jones absent)
ORD. NO. 1695NS
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:
Receive and file Thousand Oaks Alliance for the Arts operations and programming update for the previous six months ending December 31, 2021 B. Initiate Height Overlay Zone Change and Authorize Concurrent Processing of Entitlement Applications (Z 202170997); Applicant: Thousand Oaks Marketplace RESOLUTION INITIATING A ZONE CHANGE AND AUTHORIZING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS AND A HEIGHT OVERLAY ZONE FOR LAND LOCATED AT 33 WEST HILLCREST DRIVE (Z 202170997:
THOUSAND OAKS MARKETPLACE)
RECOMMENDATION:
Adopt the resolution to authorize concurrent processing of entitlements with a Height Overlay Zone Change Application for a contemplated hotel and commercial retail building on a 1.25acre site within the Janss Marketplace located at 33 West Hillcrest Drive
C. Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297) RECOMMENDATION:
1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 8 for the construction of the Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297)
2. Award construction contract to Toro Enterprises, Inc. (Oxnard, CA) in the amount of $1,865,097, plus a contingency of $186,500
3. Approve Second Amendment to Professional Services Agreement Contract No. 123362020 with KimleyHorn and Associates, Inc. (Los Angeles, CA) for additional design services and construction support services for the Lawrence Drive and Teller Road Intersection Improvements project in the amount of $106,216, for a revised not toexceed amount of $318,216 and extend the term of the agreement to June 30, 2023
4. Approve budget appropriation in the amount of $1,181,313 from A/C #0010000 3111000 (General Fund, Fund Balance) to A/C #00153106318300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project)
5. Authorize expenditure in the amount of $2,202,813 ($1,865,097 construction contract; $186,500 construction contingency; $106,216 Second Amendment for additional design and construction support services; $20,000 for construction phase Quality Control/Quality Assurance inspection and testing; and $25,000 City furnished supplies and materials) for the Lawrence Drive and Teller Road Intersection Improvements (CI 5297) project as outlined in the attached budget appropriations and expenditures details
6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56201900531953CUPOVTA; Pursuant to Government Code Section 54956.9(a)
16. PUBLIC NOTICES: None
17. ADJOURNMENT:
Adjourn in memory of Sara Dibler, retired City employee; Annual adjournment in memory of Mayor Emeritus Alex Fiore who passed away January 3, 2002, to Regular Meeting January 25, 2022
Agenda Post Date/Time: January 6, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\011122.docx