City Council
REGULAR MEETING
TELECONFERENCE/VIDEO CONFERENCE
Tuesday, February 08, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: The City Council Chambers are closed to the public.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
Pursuant to Assembly Bill 361, City Councilmembers will be participating via teleconference and/or video conference.
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
If you would like to speak on an agenda item, please complete the online Speaker Form. Please see Public Input section below for more information.
Pursuant to the Assembly Bill, and in compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Billde la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Melissa Hurtado, Interim Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form . If you would like to speak on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Councilmembers Billde la Peña, Adam, McNamee, Jones, and Mayor Engler
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Waste Hauler Transition Update
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
Recommendations for Items A. through G. are to approve.
A. General, Utilities, Golf Course, and Theatres Demands – ratify January 26, 2022, and February 2, 2022; approve February 9, 2022, and February 16, 2022, subject to review and ratification
B. Minutes of City Council meeting of January 25, 2022
C. Approved Expenditure : Supervisory Control and Data Acquisition System Migration/Upgrade Project (CI 5632); project design, specifications, and Addenda Nos. 1 and 2; award construction contract to Technical Systems, Inc., in amount of $276,800, plus $27,680 contingency; waive Purchasing procedure requiring prior Authorization to Advertise for Bids for project; budget transfer of $304,480 A/C #624 82506828300 (CI 5632, Supervisory Control and Data Acquisition System Migration/Upgrade Project) to A/C #62482506825500 (CI 5632, Supervisory Control and Data Acquisition Migration/Upgrade Project); authorize expenditure in amount of $304,480 ($276,800 construction contract, $27,680 construction contract contingency) A/C #62482506825500 (CI 5632, Supervisory Control and Data Acquisition System Migration/Upgrade Project); delegate authority to City Engineer to approve changes in design, plans, specifications, and working details of project on work directives and change orders up to project approved contingency amount D. Additional Appropriation : Meadows Reservoir Local Emergency Declaration; determine physical condition of Meadows Reservoir is emergency per TOMC 3
10.308 and California Public Contract Code Section 22050; find above determined emergency will not permit ordinary delay associated with competitive bidding process and is necessary to proceed with repairs as outlined; create new Capital Improvement Project for Meadows Reservoir Emergency Repairs (CI 5663); approve Professional Services Agreement with HDR, Inc., for engineering analysis, design, and support services, in amount nottoexceed $100,000, plus $20,000 for extra services, term ending 12/31/2022; award construction contract to Spiess Construction Company, Inc., on Time and Material basis, to perform emergency mitigation work, in amount of $400,000, plus $100,000contingency; budget appropriation in amount of $630,000 A/C #61300003419900 (Water Capital Fund – Net Position) to A/C #61380306825500 (CI 5663, Meadows Reservoir Emergency Repairs); authorize expense in amount of $630,000 ($400,000 construction contract; $100,000 construction contingency; $100,000 professional services agreement; $20,000 extra services; and $10,000 for City furnished supplies and materials) A/C #61380306825500 (CI 5663, Meadows Reservoir Emergency Repairs); authorize City Manager to execute contracts with HDR, Inc. and Spiess Construction Company, Inc., for up to approved limits; delegate authority to City Engineer to approve project design, plans, specifications, and working details E. Approved Expenditure : MaintStar Cloud Migration; award professional services contract to MaintStar, Inc., for cloud migration from City onpremise to MaintStar cloud/hosted, effective 12/01/2021, through 11/30/2026, for total nottoexceed amount $350,850 over lifetime of contract; expenditure of $78,000 to MaintStar, Inc. for FY 202122 as follows: $39,000 A/C #00156506314300 (General Fund/MSC Computer Software Maintenance), $19,500 A/C #61156506854300 (Water Operating/MSC Computer Software Maintenance), and $19,500 A/C #6218220 6854300 (Wastewater Operating/MSC Computer Software Maintenance). Costs include $55,000 for annual hosting, licensing, and support, $14,500 for training and configuration of software, and $8,500 for onetime data conversion F. Approved Expenditure: Library Circulating Materials; authorize expenditure in amount nottoexceed $600,000 in FY 202122 for Library circulating materials (books, databases, periodicals, electronic books, audio books, etc.) A/C #110722067332 31 (Materials, Circulating Books) for following vendors: Ingram Library Services LLC, Overdrive Inc., Gale Cengage Learning Inc., Baker & Taylor Inc., and CALIFA Group G. Approved Expenditure: Reaffirmed Assembly Bill 361 Findings; adopt resolution RESOLUTION REAFFIRMING FINDINGS IN ACCORDANCE WITH AB 361 AND GOVERNMENT CODE SECTION 54953(e), AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE CITY COUNCIL AND ALL
SUBORDINATE BODIES OF THE CITY OF THOUSAND OAKS
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Community Development Department Work Program Update RECOMMENDATION:
Receive and file update regarding major projects, initiatives, and operations of the Community Development Department
11. COMMITTEE/COMISSION/BOARD REPORTS:
A. FY 202122 Community Environmental Enhancement Grant Recommendations RECOMMENDATION:
1. Approve Community Environmental Enhancement Grants totaling $45,000
2. Authorize the City Manager or designee to execute Community Environmental Enhancement Grant agreements with grantees
3. Authorize expenditure in the amount of $45,000 from A/C #63284206825920 (NC0104, Community Enhancement Fund/Grants) for Community Environmental Enhancement Grants
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56201900531953CUPOVTA; Pursuant to Government Code Section 54956.9(a)
B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Joseph Keays vs.
City of Thousand Oaks ; Case No.: 56202100557036CUPOVTA; Pursuant to Government Code Section 54956.9(a)
C. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Romualdas Jagminas vs. City of Thousand Oaks ; Case No.: 56201900534842CUPOVTA; Pursuant to Government Code Section 54956.9(a)
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn to Regular Meeting February 25, 2022 Agenda Post Date/Time: February 3, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\020822.docx
City Council
REGULAR MEETING
TELECONFERENCE/VIDEO CONFERENCE
Tuesday, February 08, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: The City Council Chambers are closed to the public.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
Pursuant to Assembly Bill 361, City Councilmembers will be participating via teleconference and/or video conference.
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
If you would like to speak on an agenda item, please complete the online Speaker Form. Please see Public Input section below for more information.
Pursuant to the Assembly Bill, and in compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Billde la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Melissa Hurtado, Interim Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form . If you would like to speak on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Councilmembers Billde la Peña, Adam, McNamee, Jones, and Mayor Engler
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Waste Hauler Transition Update
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
Recommendations for Items A. through G. are to approve.
A. General, Utilities, Golf Course, and Theatres Demands – ratify January 26, 2022, and February 2, 2022; approve February 9, 2022, and February 16, 2022, subject to review and ratification
B. Minutes of City Council meeting of January 25, 2022
C. Approved Expenditure : Supervisory Control and Data Acquisition System Migration/Upgrade Project (CI 5632); project design, specifications, and Addenda Nos. 1 and 2; award construction contract to Technical Systems, Inc., in amount of $276,800, plus $27,680 contingency; waive Purchasing procedure requiring prior Authorization to Advertise for Bids for project; budget transfer of $304,480 A/C #624 82506828300 (CI 5632, Supervisory Control and Data Acquisition System Migration/Upgrade Project) to A/C #62482506825500 (CI 5632, Supervisory Control and Data Acquisition Migration/Upgrade Project); authorize expenditure in amount of $304,480 ($276,800 construction contract, $27,680 construction contract contingency) A/C #62482506825500 (CI 5632, Supervisory Control and Data Acquisition System Migration/Upgrade Project); delegate authority to City Engineer to approve changes in design, plans, specifications, and working details of project on work directives and change orders up to project approved contingency amount D. Additional Appropriation : Meadows Reservoir Local Emergency Declaration; determine physical condition of Meadows Reservoir is emergency per TOMC 3
10.308 and California Public Contract Code Section 22050; find above determined emergency will not permit ordinary delay associated with competitive bidding process and is necessary to proceed with repairs as outlined; create new Capital Improvement Project for Meadows Reservoir Emergency Repairs (CI 5663); approve Professional Services Agreement with HDR, Inc., for engineering analysis, design, and support services, in amount nottoexceed $100,000, plus $20,000 for extra services, term ending 12/31/2022; award construction contract to Spiess Construction Company, Inc., on Time and Material basis, to perform emergency mitigation work, in amount of $400,000, plus $100,000contingency; budget appropriation in amount of $630,000 A/C #61300003419900 (Water Capital Fund – Net Position) to A/C #61380306825500 (CI 5663, Meadows Reservoir Emergency Repairs); authorize expense in amount of $630,000 ($400,000 construction contract; $100,000 construction contingency; $100,000 professional services agreement; $20,000 extra services; and $10,000 for City furnished supplies and materials) A/C #61380306825500 (CI 5663, Meadows Reservoir Emergency Repairs); authorize City Manager to execute contracts with HDR, Inc. and Spiess Construction Company, Inc., for up to approved limits; delegate authority to City Engineer to approve project design, plans, specifications, and working details E. Approved Expenditure : MaintStar Cloud Migration; award professional services contract to MaintStar, Inc., for cloud migration from City onpremise to MaintStar cloud/hosted, effective 12/01/2021, through 11/30/2026, for total nottoexceed amount $350,850 over lifetime of contract; expenditure of $78,000 to MaintStar, Inc. for FY 202122 as follows: $39,000 A/C #00156506314300 (General Fund/MSC Computer Software Maintenance), $19,500 A/C #61156506854300 (Water Operating/MSC Computer Software Maintenance), and $19,500 A/C #6218220 6854300 (Wastewater Operating/MSC Computer Software Maintenance). Costs include $55,000 for annual hosting, licensing, and support, $14,500 for training and configuration of software, and $8,500 for onetime data conversion F. Approved Expenditure: Library Circulating Materials; authorize expenditure in amount nottoexceed $600,000 in FY 202122 for Library circulating materials (books, databases, periodicals, electronic books, audio books, etc.) A/C #110722067332 31 (Materials, Circulating Books) for following vendors: Ingram Library Services LLC, Overdrive Inc., Gale Cengage Learning Inc., Baker & Taylor Inc., and CALIFA Group G. Approved Expenditure: Reaffirmed Assembly Bill 361 Findings; adopt resolution RESOLUTION REAFFIRMING FINDINGS IN ACCORDANCE WITH AB 361 AND GOVERNMENT CODE SECTION 54953(e), AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE CITY COUNCIL AND ALL
SUBORDINATE BODIES OF THE CITY OF THOUSAND OAKS
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Community Development Department Work Program Update RECOMMENDATION:
Receive and file update regarding major projects, initiatives, and operations of the Community Development Department
11. COMMITTEE/COMISSION/BOARD REPORTS:
A. FY 202122 Community Environmental Enhancement Grant Recommendations RECOMMENDATION:
1. Approve Community Environmental Enhancement Grants totaling $45,000
2. Authorize the City Manager or designee to execute Community Environmental Enhancement Grant agreements with grantees
3. Authorize expenditure in the amount of $45,000 from A/C #63284206825920 (NC0104, Community Enhancement Fund/Grants) for Community Environmental Enhancement Grants
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56201900531953CUPOVTA; Pursuant to Government Code Section 54956.9(a)
B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Joseph Keays vs.
City of Thousand Oaks ; Case No.: 56202100557036CUPOVTA; Pursuant to Government Code Section 54956.9(a)
C. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Romualdas Jagminas vs. City of Thousand Oaks ; Case No.: 56201900534842CUPOVTA; Pursuant to Government Code Section 54956.9(a)
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn to Regular Meeting February 25, 2022 Agenda Post Date/Time: February 3, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\020822.docx
City Council
REGULAR MEETING
TELECONFERENCE/VIDEO CONFERENCE
Tuesday, February 08, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: The City Council Chambers are closed to the public.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
Pursuant to Assembly Bill 361, City Councilmembers will be participating via teleconference and/or video conference.
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
If you would like to speak on an agenda item, please complete the online Speaker Form. Please see Public Input section below for more information.
Pursuant to the Assembly Bill, and in compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Billde la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Melissa Hurtado, Interim Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form . If you would like to speak on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Councilmembers Billde la Peña, Adam, McNamee, Jones, and Mayor Engler
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Waste Hauler Transition Update
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
Recommendations for Items A. through G. are to approve.
A. General, Utilities, Golf Course, and Theatres Demands – ratify January 26, 2022, and February 2, 2022; approve February 9, 2022, and February 16, 2022, subject to review and ratification
B. Minutes of City Council meeting of January 25, 2022
C. Approved Expenditure : Supervisory Control and Data Acquisition System Migration/Upgrade Project (CI 5632); project design, specifications, and Addenda Nos. 1 and 2; award construction contract to Technical Systems, Inc., in amount of $276,800, plus $27,680 contingency; waive Purchasing procedure requiring prior Authorization to Advertise for Bids for project; budget transfer of $304,480 A/C #624 82506828300 (CI 5632, Supervisory Control and Data Acquisition System Migration/Upgrade Project) to A/C #62482506825500 (CI 5632, Supervisory Control and Data Acquisition Migration/Upgrade Project); authorize expenditure in amount of $304,480 ($276,800 construction contract, $27,680 construction contract contingency) A/C #62482506825500 (CI 5632, Supervisory Control and Data Acquisition System Migration/Upgrade Project); delegate authority to City Engineer to approve changes in design, plans, specifications, and working details of project on work directives and change orders up to project approved contingency amount D. Additional Appropriation : Meadows Reservoir Local Emergency Declaration; determine physical condition of Meadows Reservoir is emergency per TOMC 3
10.308 and California Public Contract Code Section 22050; find above determined emergency will not permit ordinary delay associated with competitive bidding process and is necessary to proceed with repairs as outlined; create new Capital Improvement Project for Meadows Reservoir Emergency Repairs (CI 5663); approve Professional Services Agreement with HDR, Inc., for engineering analysis, design, and support services, in amount nottoexceed $100,000, plus $20,000 for extra services, term ending 12/31/2022; award construction contract to Spiess Construction Company, Inc., on Time and Material basis, to perform emergency mitigation work, in amount of $400,000, plus $100,000contingency; budget appropriation in amount of $630,000 A/C #61300003419900 (Water Capital Fund – Net Position) to A/C #61380306825500 (CI 5663, Meadows Reservoir Emergency Repairs); authorize expense in amount of $630,000 ($400,000 construction contract; $100,000 construction contingency; $100,000 professional services agreement; $20,000 extra services; and $10,000 for City furnished supplies and materials) A/C #61380306825500 (CI 5663, Meadows Reservoir Emergency Repairs); authorize City Manager to execute contracts with HDR, Inc. and Spiess Construction Company, Inc., for up to approved limits; delegate authority to City Engineer to approve project design, plans, specifications, and working details E. Approved Expenditure : MaintStar Cloud Migration; award professional services contract to MaintStar, Inc., for cloud migration from City onpremise to MaintStar cloud/hosted, effective 12/01/2021, through 11/30/2026, for total nottoexceed amount $350,850 over lifetime of contract; expenditure of $78,000 to MaintStar, Inc. for FY 202122 as follows: $39,000 A/C #00156506314300 (General Fund/MSC Computer Software Maintenance), $19,500 A/C #61156506854300 (Water Operating/MSC Computer Software Maintenance), and $19,500 A/C #6218220 6854300 (Wastewater Operating/MSC Computer Software Maintenance). Costs include $55,000 for annual hosting, licensing, and support, $14,500 for training and configuration of software, and $8,500 for onetime data conversion F. Approved Expenditure: Library Circulating Materials; authorize expenditure in amount nottoexceed $600,000 in FY 202122 for Library circulating materials (books, databases, periodicals, electronic books, audio books, etc.) A/C #110722067332 31 (Materials, Circulating Books) for following vendors: Ingram Library Services LLC, Overdrive Inc., Gale Cengage Learning Inc., Baker & Taylor Inc., and CALIFA Group G. Approved Expenditure: Reaffirmed Assembly Bill 361 Findings; adopt resolution RESOLUTION REAFFIRMING FINDINGS IN ACCORDANCE WITH AB 361 AND GOVERNMENT CODE SECTION 54953(e), AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE CITY COUNCIL AND ALL
SUBORDINATE BODIES OF THE CITY OF THOUSAND OAKS
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Community Development Department Work Program Update RECOMMENDATION:
Receive and file update regarding major projects, initiatives, and operations of the Community Development Department
11. COMMITTEE/COMISSION/BOARD REPORTS:
A. FY 202122 Community Environmental Enhancement Grant Recommendations RECOMMENDATION:
1. Approve Community Environmental Enhancement Grants totaling $45,000
2. Authorize the City Manager or designee to execute Community Environmental Enhancement Grant agreements with grantees
3. Authorize expenditure in the amount of $45,000 from A/C #63284206825920 (NC0104, Community Enhancement Fund/Grants) for Community Environmental Enhancement Grants
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56201900531953CUPOVTA; Pursuant to Government Code Section 54956.9(a)
B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Joseph Keays vs.
City of Thousand Oaks ; Case No.: 56202100557036CUPOVTA; Pursuant to Government Code Section 54956.9(a)
C. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Romualdas Jagminas vs. City of Thousand Oaks ; Case No.: 56201900534842CUPOVTA; Pursuant to Government Code Section 54956.9(a)
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn to Regular Meeting February 25, 2022 Agenda Post Date/Time: February 3, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\020822.docx
City Council
REGULAR MEETING
TELECONFERENCE/VIDEO CONFERENCE
Tuesday, February 08, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: The City Council Chambers are closed to the public.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
Pursuant to Assembly Bill 361, City Councilmembers will be participating via teleconference and/or video conference.
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
If you would like to speak on an agenda item, please complete the online Speaker Form. Please see Public Input section below for more information.
Pursuant to the Assembly Bill, and in compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Billde la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Melissa Hurtado, Interim Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form . If you would like to speak on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Councilmembers Billde la Peña, Adam, McNamee, Jones, and Mayor Engler
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Waste Hauler Transition Update
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
Recommendations for Items A. through G. are to approve.
A. General, Utilities, Golf Course, and Theatres Demands – ratify January 26, 2022, and February 2, 2022; approve February 9, 2022, and February 16, 2022, subject to review and ratification
B. Minutes of City Council meeting of January 25, 2022
C. Approved Expenditure : Supervisory Control and Data Acquisition System Migration/Upgrade Project (CI 5632); project design, specifications, and Addenda Nos. 1 and 2; award construction contract to Technical Systems, Inc., in amount of $276,800, plus $27,680 contingency; waive Purchasing procedure requiring prior Authorization to Advertise for Bids for project; budget transfer of $304,480 A/C #624 82506828300 (CI 5632, Supervisory Control and Data Acquisition System Migration/Upgrade Project) to A/C #62482506825500 (CI 5632, Supervisory Control and Data Acquisition Migration/Upgrade Project); authorize expenditure in amount of $304,480 ($276,800 construction contract, $27,680 construction contract contingency) A/C #62482506825500 (CI 5632, Supervisory Control and Data Acquisition System Migration/Upgrade Project); delegate authority to City Engineer to approve changes in design, plans, specifications, and working details of project on work directives and change orders up to project approved contingency amount D. Additional Appropriation : Meadows Reservoir Local Emergency Declaration; determine physical condition of Meadows Reservoir is emergency per TOMC 3
10.308 and California Public Contract Code Section 22050; find above determined emergency will not permit ordinary delay associated with competitive bidding process and is necessary to proceed with repairs as outlined; create new Capital Improvement Project for Meadows Reservoir Emergency Repairs (CI 5663); approve Professional Services Agreement with HDR, Inc., for engineering analysis, design, and support services, in amount nottoexceed $100,000, plus $20,000 for extra services, term ending 12/31/2022; award construction contract to Spiess Construction Company, Inc., on Time and Material basis, to perform emergency mitigation work, in amount of $400,000, plus $100,000contingency; budget appropriation in amount of $630,000 A/C #61300003419900 (Water Capital Fund – Net Position) to A/C #61380306825500 (CI 5663, Meadows Reservoir Emergency Repairs); authorize expense in amount of $630,000 ($400,000 construction contract; $100,000 construction contingency; $100,000 professional services agreement; $20,000 extra services; and $10,000 for City furnished supplies and materials) A/C #61380306825500 (CI 5663, Meadows Reservoir Emergency Repairs); authorize City Manager to execute contracts with HDR, Inc. and Spiess Construction Company, Inc., for up to approved limits; delegate authority to City Engineer to approve project design, plans, specifications, and working details E. Approved Expenditure : MaintStar Cloud Migration; award professional services contract to MaintStar, Inc., for cloud migration from City onpremise to MaintStar cloud/hosted, effective 12/01/2021, through 11/30/2026, for total nottoexceed amount $350,850 over lifetime of contract; expenditure of $78,000 to MaintStar, Inc. for FY 202122 as follows: $39,000 A/C #00156506314300 (General Fund/MSC Computer Software Maintenance), $19,500 A/C #61156506854300 (Water Operating/MSC Computer Software Maintenance), and $19,500 A/C #6218220 6854300 (Wastewater Operating/MSC Computer Software Maintenance). Costs include $55,000 for annual hosting, licensing, and support, $14,500 for training and configuration of software, and $8,500 for onetime data conversion F. Approved Expenditure: Library Circulating Materials; authorize expenditure in amount nottoexceed $600,000 in FY 202122 for Library circulating materials (books, databases, periodicals, electronic books, audio books, etc.) A/C #110722067332 31 (Materials, Circulating Books) for following vendors: Ingram Library Services LLC, Overdrive Inc., Gale Cengage Learning Inc., Baker & Taylor Inc., and CALIFA Group G. Approved Expenditure: Reaffirmed Assembly Bill 361 Findings; adopt resolution RESOLUTION REAFFIRMING FINDINGS IN ACCORDANCE WITH AB 361 AND GOVERNMENT CODE SECTION 54953(e), AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE CITY COUNCIL AND ALL
SUBORDINATE BODIES OF THE CITY OF THOUSAND OAKS
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Community Development Department Work Program Update RECOMMENDATION:
Receive and file update regarding major projects, initiatives, and operations of the Community Development Department
11. COMMITTEE/COMISSION/BOARD REPORTS:
A. FY 202122 Community Environmental Enhancement Grant Recommendations RECOMMENDATION:
1. Approve Community Environmental Enhancement Grants totaling $45,000
2. Authorize the City Manager or designee to execute Community Environmental Enhancement Grant agreements with grantees
3. Authorize expenditure in the amount of $45,000 from A/C #63284206825920 (NC0104, Community Enhancement Fund/Grants) for Community Environmental Enhancement Grants
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56201900531953CUPOVTA; Pursuant to Government Code Section 54956.9(a)
B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Joseph Keays vs.
City of Thousand Oaks ; Case No.: 56202100557036CUPOVTA; Pursuant to Government Code Section 54956.9(a)
C. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Romualdas Jagminas vs. City of Thousand Oaks ; Case No.: 56201900534842CUPOVTA; Pursuant to Government Code Section 54956.9(a)
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn to Regular Meeting February 25, 2022 Agenda Post Date/Time: February 3, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\020822.docx
City Council
REGULAR MEETING
TELECONFERENCE/VIDEO CONFERENCE
Tuesday, February 08, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: The City Council Chambers are closed to the public.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
Pursuant to Assembly Bill 361, City Councilmembers will be participating via teleconference and/or video conference.
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
If you would like to speak on an agenda item, please complete the online Speaker Form. Please see Public Input section below for more information.
Pursuant to the Assembly Bill, and in compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Billde la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Melissa Hurtado, Interim Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form . If you would like to speak on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Councilmembers Billde la Peña, Adam, McNamee, Jones, and Mayor Engler
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Waste Hauler Transition Update
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
Recommendations for Items A. through G. are to approve.
A. General, Utilities, Golf Course, and Theatres Demands – ratify January 26, 2022, and February 2, 2022; approve February 9, 2022, and February 16, 2022, subject to review and ratification
B. Minutes of City Council meeting of January 25, 2022
C. Approved Expenditure : Supervisory Control and Data Acquisition System Migration/Upgrade Project (CI 5632); project design, specifications, and Addenda Nos. 1 and 2; award construction contract to Technical Systems, Inc., in amount of $276,800, plus $27,680 contingency; waive Purchasing procedure requiring prior Authorization to Advertise for Bids for project; budget transfer of $304,480 A/C #624 82506828300 (CI 5632, Supervisory Control and Data Acquisition System Migration/Upgrade Project) to A/C #62482506825500 (CI 5632, Supervisory Control and Data Acquisition Migration/Upgrade Project); authorize expenditure in amount of $304,480 ($276,800 construction contract, $27,680 construction contract contingency) A/C #62482506825500 (CI 5632, Supervisory Control and Data Acquisition System Migration/Upgrade Project); delegate authority to City Engineer to approve changes in design, plans, specifications, and working details of project on work directives and change orders up to project approved contingency amount D. Additional Appropriation : Meadows Reservoir Local Emergency Declaration; determine physical condition of Meadows Reservoir is emergency per TOMC 3
10.308 and California Public Contract Code Section 22050; find above determined emergency will not permit ordinary delay associated with competitive bidding process and is necessary to proceed with repairs as outlined; create new Capital Improvement Project for Meadows Reservoir Emergency Repairs (CI 5663); approve Professional Services Agreement with HDR, Inc., for engineering analysis, design, and support services, in amount nottoexceed $100,000, plus $20,000 for extra services, term ending 12/31/2022; award construction contract to Spiess Construction Company, Inc., on Time and Material basis, to perform emergency mitigation work, in amount of $400,000, plus $100,000contingency; budget appropriation in amount of $630,000 A/C #61300003419900 (Water Capital Fund – Net Position) to A/C #61380306825500 (CI 5663, Meadows Reservoir Emergency Repairs); authorize expense in amount of $630,000 ($400,000 construction contract; $100,000 construction contingency; $100,000 professional services agreement; $20,000 extra services; and $10,000 for City furnished supplies and materials) A/C #61380306825500 (CI 5663, Meadows Reservoir Emergency Repairs); authorize City Manager to execute contracts with HDR, Inc. and Spiess Construction Company, Inc., for up to approved limits; delegate authority to City Engineer to approve project design, plans, specifications, and working details E. Approved Expenditure : MaintStar Cloud Migration; award professional services contract to MaintStar, Inc., for cloud migration from City onpremise to MaintStar cloud/hosted, effective 12/01/2021, through 11/30/2026, for total nottoexceed amount $350,850 over lifetime of contract; expenditure of $78,000 to MaintStar, Inc. for FY 202122 as follows: $39,000 A/C #00156506314300 (General Fund/MSC Computer Software Maintenance), $19,500 A/C #61156506854300 (Water Operating/MSC Computer Software Maintenance), and $19,500 A/C #6218220 6854300 (Wastewater Operating/MSC Computer Software Maintenance). Costs include $55,000 for annual hosting, licensing, and support, $14,500 for training and configuration of software, and $8,500 for onetime data conversion F. Approved Expenditure: Library Circulating Materials; authorize expenditure in amount nottoexceed $600,000 in FY 202122 for Library circulating materials (books, databases, periodicals, electronic books, audio books, etc.) A/C #110722067332 31 (Materials, Circulating Books) for following vendors: Ingram Library Services LLC, Overdrive Inc., Gale Cengage Learning Inc., Baker & Taylor Inc., and CALIFA Group G. Approved Expenditure: Reaffirmed Assembly Bill 361 Findings; adopt resolution RESOLUTION REAFFIRMING FINDINGS IN ACCORDANCE WITH AB 361 AND GOVERNMENT CODE SECTION 54953(e), AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE CITY COUNCIL AND ALL
SUBORDINATE BODIES OF THE CITY OF THOUSAND OAKS
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Community Development Department Work Program Update RECOMMENDATION:
Receive and file update regarding major projects, initiatives, and operations of the Community Development Department
11. COMMITTEE/COMISSION/BOARD REPORTS:
A. FY 202122 Community Environmental Enhancement Grant Recommendations RECOMMENDATION:
1. Approve Community Environmental Enhancement Grants totaling $45,000
2. Authorize the City Manager or designee to execute Community Environmental Enhancement Grant agreements with grantees
3. Authorize expenditure in the amount of $45,000 from A/C #63284206825920 (NC0104, Community Enhancement Fund/Grants) for Community Environmental Enhancement Grants
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56201900531953CUPOVTA; Pursuant to Government Code Section 54956.9(a)
B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Joseph Keays vs.
City of Thousand Oaks ; Case No.: 56202100557036CUPOVTA; Pursuant to Government Code Section 54956.9(a)
C. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Romualdas Jagminas vs. City of Thousand Oaks ; Case No.: 56201900534842CUPOVTA; Pursuant to Government Code Section 54956.9(a)
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn to Regular Meeting February 25, 2022 Agenda Post Date/Time: February 3, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\020822.docx
City Council
REGULAR MEETING
TELECONFERENCE/VIDEO CONFERENCE
Tuesday, February 08, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: The City Council Chambers are closed to the public.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
Pursuant to Assembly Bill 361, City Councilmembers will be participating via teleconference and/or video conference.
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
If you would like to speak on an agenda item, please complete the online Speaker Form. Please see Public Input section below for more information.
Pursuant to the Assembly Bill, and in compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Billde la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Melissa Hurtado, Interim Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form . If you would like to speak on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Councilmembers Billde la Peña, Adam, McNamee, Jones, and Mayor Engler
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Waste Hauler Transition Update
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
Recommendations for Items A. through G. are to approve.
A. General, Utilities, Golf Course, and Theatres Demands – ratify January 26, 2022, and February 2, 2022; approve February 9, 2022, and February 16, 2022, subject to review and ratification
B. Minutes of City Council meeting of January 25, 2022
C. Approved Expenditure : Supervisory Control and Data Acquisition System Migration/Upgrade Project (CI 5632); project design, specifications, and Addenda Nos. 1 and 2; award construction contract to Technical Systems, Inc., in amount of $276,800, plus $27,680 contingency; waive Purchasing procedure requiring prior Authorization to Advertise for Bids for project; budget transfer of $304,480 A/C #624 82506828300 (CI 5632, Supervisory Control and Data Acquisition System Migration/Upgrade Project) to A/C #62482506825500 (CI 5632, Supervisory Control and Data Acquisition Migration/Upgrade Project); authorize expenditure in amount of $304,480 ($276,800 construction contract, $27,680 construction contract contingency) A/C #62482506825500 (CI 5632, Supervisory Control and Data Acquisition System Migration/Upgrade Project); delegate authority to City Engineer to approve changes in design, plans, specifications, and working details of project on work directives and change orders up to project approved contingency amount D. Additional Appropriation : Meadows Reservoir Local Emergency Declaration; determine physical condition of Meadows Reservoir is emergency per TOMC 3
10.308 and California Public Contract Code Section 22050; find above determined emergency will not permit ordinary delay associated with competitive bidding process and is necessary to proceed with repairs as outlined; create new Capital Improvement Project for Meadows Reservoir Emergency Repairs (CI 5663); approve Professional Services Agreement with HDR, Inc., for engineering analysis, design, and support services, in amount nottoexceed $100,000, plus $20,000 for extra services, term ending 12/31/2022; award construction contract to Spiess Construction Company, Inc., on Time and Material basis, to perform emergency mitigation work, in amount of $400,000, plus $100,000contingency; budget appropriation in amount of $630,000 A/C #61300003419900 (Water Capital Fund – Net Position) to A/C #61380306825500 (CI 5663, Meadows Reservoir Emergency Repairs); authorize expense in amount of $630,000 ($400,000 construction contract; $100,000 construction contingency; $100,000 professional services agreement; $20,000 extra services; and $10,000 for City furnished supplies and materials) A/C #61380306825500 (CI 5663, Meadows Reservoir Emergency Repairs); authorize City Manager to execute contracts with HDR, Inc. and Spiess Construction Company, Inc., for up to approved limits; delegate authority to City Engineer to approve project design, plans, specifications, and working details E. Approved Expenditure : MaintStar Cloud Migration; award professional services contract to MaintStar, Inc., for cloud migration from City onpremise to MaintStar cloud/hosted, effective 12/01/2021, through 11/30/2026, for total nottoexceed amount $350,850 over lifetime of contract; expenditure of $78,000 to MaintStar, Inc. for FY 202122 as follows: $39,000 A/C #00156506314300 (General Fund/MSC Computer Software Maintenance), $19,500 A/C #61156506854300 (Water Operating/MSC Computer Software Maintenance), and $19,500 A/C #6218220 6854300 (Wastewater Operating/MSC Computer Software Maintenance). Costs include $55,000 for annual hosting, licensing, and support, $14,500 for training and configuration of software, and $8,500 for onetime data conversion F. Approved Expenditure: Library Circulating Materials; authorize expenditure in amount nottoexceed $600,000 in FY 202122 for Library circulating materials (books, databases, periodicals, electronic books, audio books, etc.) A/C #110722067332 31 (Materials, Circulating Books) for following vendors: Ingram Library Services LLC, Overdrive Inc., Gale Cengage Learning Inc., Baker & Taylor Inc., and CALIFA Group G. Approved Expenditure: Reaffirmed Assembly Bill 361 Findings; adopt resolution RESOLUTION REAFFIRMING FINDINGS IN ACCORDANCE WITH AB 361 AND GOVERNMENT CODE SECTION 54953(e), AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE CITY COUNCIL AND ALL
SUBORDINATE BODIES OF THE CITY OF THOUSAND OAKS
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Community Development Department Work Program Update RECOMMENDATION:
Receive and file update regarding major projects, initiatives, and operations of the Community Development Department
11. COMMITTEE/COMISSION/BOARD REPORTS:
A. FY 202122 Community Environmental Enhancement Grant Recommendations RECOMMENDATION:
1. Approve Community Environmental Enhancement Grants totaling $45,000
2. Authorize the City Manager or designee to execute Community Environmental Enhancement Grant agreements with grantees
3. Authorize expenditure in the amount of $45,000 from A/C #63284206825920 (NC0104, Community Enhancement Fund/Grants) for Community Environmental Enhancement Grants
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56201900531953CUPOVTA; Pursuant to Government Code Section 54956.9(a)
B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Joseph Keays vs.
City of Thousand Oaks ; Case No.: 56202100557036CUPOVTA; Pursuant to Government Code Section 54956.9(a)
C. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Romualdas Jagminas vs. City of Thousand Oaks ; Case No.: 56201900534842CUPOVTA; Pursuant to Government Code Section 54956.9(a)
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn to Regular Meeting February 25, 2022 Agenda Post Date/Time: February 3, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\020822.docx