nocuSipn Envelope In: 717A8B06- 894C- 43C2- AE95- F4F5344570E9
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California February 22, 2022
CALL TO ORDER:
Mayor Bob Engler called the meeting to order at 6:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. PLEDGE OF ALLEGIANCE: Mayor Engler led the pledge of allegiance.
3. ROLL CALL:
Present: Councilmembers Bill -de la Pena, Adam, McNamee, and Jones present via video conference, Mayor Engler present in chambers.
Also present in person and via video conference: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, City Clerk Cynthia M. Rodriguez, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Chief Assistant City Attorney Patrick Hehir, Planning Division Manager Kari Finley, Planning Division Manager Stephen Kearns, Senior Planner lain Holt, Assistant to the City Manager Melissa Hurtado, Deputy City Clerk Laura Maguire, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, Senior Video Specialist Alma Trejo- Rodriguez, and Assistant Analysts Sandra Delgado and Christy Glaubke.
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
None.
5. SPECIAL PRESENTATIONS: City Manager Powers introduced the City' s new Library Services Director, Jennifer Patterson.
6. PUBLIC COMMENTS:
Speakers: Tim Toton, city of residence unknown; Clint Fultz, Thousand Oaks; James Scott, Thousand Oaks. Additional information supplemental packet.
City Manager Powers addressed public comments.
7. CONSENT CALENDAR:
See Exhibit A for Consent Calendar Listing)
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MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 2 February 22. 2022
8. PUBLIC HEARINGS:
A. Hearing, advertised as required by law, opened to consider: Objective Design Standards introduced by Planning Division Manager Finley and presented by Senior Planner Holt. Planning Division Manager Finley responded to questions. Community Development Director Parker available for questions.
Additional information supplemental packet.
ORDINANCE AMENDING THE THOUSAND OAKS MUNICIPAL CODE BY
ADDING ARTICLE 22 AND MODIFYING SECTIONS 9- 4. 202, 9- 4. 2501, AND 9- 4. 2505 TO UPDATE THE CITY' S ZONING REGULATIONS WITH
OBJECTIVE DESIGN STANDARDS FOR RESIDENTIAL DEVELOPMENT,
REVISING BUILDING HEIGHT DEFINITION AND REVISING HEIGHT REQUIREMENTS FOR THE R- 3 AND R- P- D ZONES ( MCA- 2020- 70250) Speakers: Mary Anne Van Zuyle, Thousand Oaks; Betsy Connolly, Thousand Oaks; Jackson Piper, Newbury Park.
Written Statements: None.
Mayor Engler closed the public hearing.
Motion by Councilmember Jones to move staff' s recommendation to find this Municipal Code Amendment is exempt from the provisions of the California Environmental Quality Act ( CEQA) pursuant to Section 15061( b)( 3) of the CEQA Guidelines; and read ordinance in title only, further reading be waived, and if no objection introduce ordinance to adopt amendments to Chapter 4 of Title 9 of the Thousand Oaks Municipal Code related to Objective Design Standards for Residential Development, with the language substitution of vehicular' in place of ` automobile', carried 5-0 by the following vote: Ayes — Bill - de la Pena. Adam. McNamee. Jones. and Enaler: Noes — None.
DocuSign Envelope ID: 717A8B06- 894C- 43C2- AE95- F4F5344570E9
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 3 February 22. 2022
8. PUBLIC HEARINGS: ( Continued)
B. Hearing, advertised as required by law, opened to consider: Extension of Urgency Ordinance Prohibiting Processing of Self - Storage Applications presented by Chief Assistant City Attorney Hehir. City Attorney Noonan, City Manager Powers, and Community Development Director Parker responded to questions. Additional information supplemental packet.
INTERIM URGENCY ORDINANCE EXTENDING ORDINANCE NO. 1696- NS,
WHICH DECLARED A TEMPORARY MORATORIUM ON THE APPROVAL
OR ISSUANCE OF ANY PERMIT, LICENSE, OR ENTITLEMENT RELATING
TO APPLICATIONS FOR SELF - STORAGE FACILITIES
ORD. NO. 1697- NS
RESOLUTION DECLARING INTENTION TO CONSIDER AMENDMENTS TO
THE THOUSAND OAKS MUNICIPAL CODE TO UPDATE REGULATIONS
APPLICABLE TO NEW OR MODIFIED SELF - STORAGE FACILIITIES IN THE CITY ( MCA 2022- 70051)
RES. NO. 2022- 009
Speakers: Deane Wolcott, Moorpark; Arthur Pfefferman, Westlake Village; Bruce Frasco, Westlake Village; Monica Merryman, Westlake Village; Lida Chu, Westlake Village; Philip Dipaola, Calabasas; Doug McCarron, Thousand Oaks.
Written Statements: None.
Mayor Engler closed the public hearing.
Motion by Councilmember Adam to adopt urgency ordinance extending for 10 months, 15 days ( total of 1 year) the urgency ordinance adopted on January 25, 2022, that declared a moratorium on City approval or issuance of any permit, license, or entitlement relating to applications for the development and construction of self - storage facilities; find this report to be the written description of measures taken to alleviate the condition which led to the adoption of the ordinance, as required by California Government Code Section 65858( d); adopt resolution to Initiate Municipal Code Amendment ( MCA,) to consider new and/ or revised development standards, processes, and findings for new or modified self - storage facilities; find that this interim urgency ordinance is exempt from the provisions of the California Environmental Quality Act ( CEQA) pursuant to Section 15061( b)( 3) of the CEQA Guidelines, carried 5- 0 by the following vote: Ayes — Bill - de la Pena, Adam, McNamee, Jones, and Enaler; Noes — None.
City Council recess at 8: 51 p. m.; reconvened at 8: 58 p. m.
DocuSign Envelope ID: 717A8B06- 894C- 43C2- AE95- F4F5344570E9
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 4 February 22. 2022
9. STUDY SESSIONS: None.
10. DEPARTMENT REPORTS: None.
11. COMMITTEE/ COMMISSION/ BOARD REPORTS: None.
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS
REDEVELOPMENT AGENCY REPORTS: None.
13. COUNCIL ISSUES/ RECOMMENDATIONS:
A. Anti -Hate Resolution presented by Councilmember Bill -de la Pena. City Manager Powers, City Attorney Noonan, and Police Chief Paris responded to questions. Additional information supplemental packet.
RESOLUTION REAFFIRMING FINDINGS IN ACCORDANCE WITH CITY COUNCIL GOAL NO. 1, AUTHORIZING AN OFFICIAL POSITION AGAINST
BIGOTRY, WHITE SUPREMACY, ANTI- SEMITISM, HATE SPEECH IN THE
CITY OF THOUSAND OAKS AND ITS SUBORDINATE BODIES
RES. NO. 2022- 010
Speakers: Desta Goehner, Thousand Oaks; Sally Hibbitts, Thousand Oaks; Barry Diamond, Thousand Oaks; Robert Bland, Newbury Park; Tammy Coburn, Thousand Oaks; Catherine Saillant, Newbury Park; Jackson Piper, Newbury Park; Kelvin Hau, Thousand Oaks; Cindy Goldberg, Thousand Oaks; Lorena Saruwatari, city of residence unknown; Joelle Mancuso, Thousand Oaks; Caleb, Thousand Oaks; Isaack Garcia, Thousand Oaks; Jonathan Cummings, Ventura; Mary Anne Van Zuyle, Thousand Oaks; Rossanna Guerra, Thousand Oaks; Cindy Liu, Newbury Park; Danielle Blum, Thousand Oaks; Johanna Jones, Thousand Oaks; Shawn Moradian, Thousand Oaks; Charles Willhite, Newbury Park; Marc Frangois, Thousand Oaks; Patrissha, city of residence unknown; Tim Toton, city of residence unknown; Heather May, Ventura; Janie Ahlberg, Newbury Park; La Shaun Aaron, Thousand Oaks; Vallerie Aguilar Quintanilla, city of residence unknown; Carole Shelton, Thousand Oaks; David Newman, Thousand Oaks; Lee Ann Holland, Newbury Park; Lynda Karl, Thousand Oaks; Lisa Powell, Thousand Oaks; Karen Meyer, Thousand Oaks; Kyle Rohrbach, Thousand Oaks; Murtaza Mogri, city of residence unknown; Robert McElwain, city of residence unknown; Roop Maan, Simi Valley; Rose Ann Witt, Thousand Oaks; Rick Eaton, city of residence unknown; Chaise Rasheed, city of residence unknown; Catherine Xu, city of residence unknown; Dennis Mattock, Thousand Oaks.
Mayor received City Council concurrence to continue past 11:00 p.m.
DocuSign Envelope ID: 717A8B06- 894C- 43C2- AE95- F4F5344570E9
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 5 February 22. 2022
13. COUNCIL ISSUES/ RECOMMENDATIONS: ( Continued)
A. Anti - Hate Resolution ( Continued)
Written Statements: Brittany Starkey, Newbury Park; Mary Shepherd, Newbury Park; Anonymous, city of residence unknown; Amy Mohelnitzky, Newbury Park; Neil Edwards, Westlake Village; Susan Widick, Thousand Oaks; Georgene Pantelas, Newbury Park; Anonymous, Newbury Park; Anonymous, Westlake Village; Rebecca Albarran, Simi Valley; Catherine Willott, Thousand Oaks; Rick Eaton, city of residence unknown.
Motion by Councilmember Adam to adopt resolution as written, carried 4- 0 by the following vote: Ayes — Bill - de la Pena, Adam, Jones, and Engler; Abstain — McNamee; Noes — None.
14. CITY MANAGER:
A. Announcements and upcoming issues: City Manager Powers provided an update on the March 29, 2022, City Council Meeting.
15. CLOSED SESSIONS REQUESTED: None.
16. PUBLIC NOTICES: None.
17. ADJOURNMENT:
City Council adjourned at 11:28 p.m. to Regular Meeting on Tuesday, March 29, 2022.
DocuSigned by:
r) je—
Bob Engler, Mayor
City of Thousand Oaks City Council
Attest:
DocuSigned by:
Cynthia M. Rodriguez, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: February 17, 2022
MINUTES APPROVED: March 29, 2022
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 610- 60\ d Iz\ h:\ common\ minutes\ 2022\ 20220222. docx DocuSign Envelope ID: 717A8B06- 894C- 43C2- AE95- F4F5344570E9
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 6 February 22. 2022
WA: 1 I :1111111Will7.
CONSENTCALENDAR: RECOMMENDATIONS
FOR ITEMS A. THROUGHI. ARETO APPROVEMotion
by CouncilmemberBill - de la Penato approveConsent Calendar with exception of Items7. D. (HillcrestAffordable Housing Contract), 7. E. [2022 Pavement Overlay ( CI 5538, CI 5568, and MI 2230) and SlurryProgram (MI 2558)1, and
7. G. [ConejoCanyon Bridge at Hill CanyonTreatment Plant ( Cl 5527)], carried 5- 0 by the followingvote: Ayes — Bill - de la Pena, Adam, McNamee, Jones, and Engler; Noes — None. ( Items subsequentlyapproved following discussion.) Deputy City ManagerRogers respondedto questionsregarding Item 7. D. Motion by CouncilmemberJones to approveItem 7. D., carried5- 0 bythefollowinvote:
Ayes — Bill - de la Pena, Adam, McNamee, Jones, and Engler; Noes — None. Motion by CouncilmemberBill - de la Penato approveItem 7. E., carried4- 0 by the following vote: Ayes — Bill - de la Pena, Adam, Jones, and Engler; Noes — None; Recused ( Conflict of Interest) — McNamee. Public
Works DirectorFinley respondedto questionsregarding Item 7. G. Motion by CouncilmemberMcNamee to approveItem 7. G., carried5- 0 by the following vote: Ayes — Bill - de la Pena, Adam, McNamee, Jones, and Engler; Noes — None.
A.
General, Utilities, Golf Course, and TheatresDemands RECOMMENDATION:
Ratify
February9, 2022, and February16, 2022; approveFebruary 23, 2022, March 2, 2022, March 9, 2022, March 16, 2022, and March 23, 2022, subject to reviewand ratification. B.
Minutesof CityCouncilmeeting of February8, 2022RECOMMENDATION:
Approve.
DocuSign Envelope ID: 717A8B06- 894C- 43C2- AE95- F4F5344570E9
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 7 February 22. 2022
7. CONSENT CALENDAR: ( Continued)
C. 2022 Southern California Association of Governments ( SCAG) General Assembly — Delegate Representative
RECOMMENDATION:
Designate Councilmember Al Adam as Delegate Representative and Mayor Bob Engler as Alternate Representative for City at Southern California Association of Governments ( SCAG) Regional Conference and General Assembly, which will take place May 4- 6, 2022.
D. Hillcrest Affordable Housing Contract
RECOMMENDATION:
1. Authorize City Manager to execute contract with RSG, Inc. of Irvine, California, for an amount not to exceed $ 124, 000 for consultant services related to the Hillcrest Affordable Housing Development Project.
2. Approve sole source acquisition of professional housing consultant services pursuant to Thousand Oaks Municipal Code Section 3- 10. 202.
3. Approve expenditure in an amount not to exceed $ 124, 000 from A/ C # 163- 4640- 644- 59- 27 ( Housing Trust Fund — Consultants) ( Project # ARPA21).
E. 2022 Pavement Overlay ( CI 5538, Cl 5568, and MI 2230) and Slurry Program MI 2558)
V 2Ifto] VAI VA121 197_VA9Is] 1 1.
Approveproject plans, specifications, Addenda Nos. 1 through4, forthe 2022 PavementOverlay and ResurfacingProgram ( CI 5538, Cl 5568, and MI 2230). 2.
Awardconstructioncontract to Sully -Miller ContractingCompany of Brea, CA for the 2022PavementOverlay and ResurfacingProgram ( CI 5538, Cl 5568, and MI 2230) in the amountof $ 13, 176,154. 20, plusa contingencyof $ 1, 962,500. 3.
Approveproject plans, specifications, Addendum No. 1, forthe2022SlurryProgram ( MI 2558).
DocuSign Envelope ID: 717A8B06- 894C- 43C2- AE95- F4F5344570E9
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 8 February 22. 2022
7. CONSENT CALENDAR: ( Continued)
E. 2022 Pavement Overlay ( CI 5538, CI 5568, and MI 2230) and Slurry Program MI 2558) ( Continued)
4. Award construction contract to Petrochem Material Innovation, LLC, of Carlsbad, CA for the 2022 Pavement Slurry Program ( MI 2558) in the amount of $ 2,292, 720, plus a contingency of $229, 300.
5. Approve Professional Services Agreement with Twining, Inc., of Long Beach, CA in the amount of $ 705, 135, plus extra services of $ 70, 515 493, 595 plus $ 49, 360 extra services ( CI 5538), and $ 211, 540, plus 21, 155 extra services ( MI 2558)] to provide material testing and inspection services for the 2022 Pavement Overlay ( Cl 5538) and Pavement Slurry Program ( MI 2558), with a term ending June 30, 2023.
6. Approve budget appropriation increase to the FY 2021- 22 Water and Wastewater Fund Budgets in the amount of $ 270, 000; $ 70, 000 from A/ C 613- 0000- 341- 9900 ( Water Capital Fund, Net Position) to A/ C # 613- 5310- 682- 8300 ( Water Capital Fund Improvements) and $ 200, 000 from A/ C # 624- 0000- 341- 9900 ( Wastewater Capital Fund, Net Position) to A/ C 624- 5310- 682- 8300 ( Wastewater Capital Fund Improvements).
7. Approve budget transfer in the amount of $ 360, 000 from A/ C # 137- 5310- 631- 8300 ( 2022 Pavement Overlay - CI 5538) to A/ C # 137- 5310- 631- 8300 2022 Citywide Curb Ramp Program - Cl 5568).
8. Authorize expenditures in the amount of $ 18, 456, 324. 20 for the 2022 Pavement Overlay and Slurry Program; $ 14, 227, 810. 20 ( CI 5538), 1, 157, 475. 00 ( Cl 5568), $ 306, 324. 00 ( MI 2230), and $ 2, 764, 715. 00 ( MI 2558) as outlined in the budget appropriations and expenditures summary.
9. Delegate authority to the City Engineer to approve changes to the design, plans, and specifications of the projects on work directives and change orders up to the project' s approved contingency amount.
DocuSign Envelope ID: 717A8B06- 894C- 43C2- AE95- F4F5344570E9
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 9 February 22. 2022
7. CONSENT CALENDAR: ( Continued)
F. Hill Canyon Treatment Plant Digester No. 1 Rehabilitation Project ( MI 2564) RECOMMENDATION:
1. Approve Change Order No. 3 to Contract No. 12819- 2021 with James C.
Cushman, Inc. ( Goleta, CA) on the Hill Canyon Treatment Plant Digester No. 1 project in the amount of $ 16, 559. 14 for a new revised not - to - exceed amount of $ 1, 066, 641. 14.
2. Approve budget appropriation and expenditure in the amount of $ 16, 560 from A/ C # 624- 0000- 341- 9900 ( Wastewater Fund, Net Position) to A/ C 624- 8250- 682- 5500 ( MI 2564, HCTP Digester No. 1 Rehabilitation Project).
G. Conejo Canyon Bridge at Hill Canyon Treatment Plant ( CI 5527)
1. Approve Fourth Amendment to Professional Services Agreement No. 11855-2018with StantecConsultingServices, Inc., Santa Barbara, CA, in the amountof $ 77, 742 for additionaldesignandengineeringservicesfor the Conejo Canyons Bridgeat Hill Canyon TreatmentPlantproject ( CI 5527) for a new not - to - exceed total amountof $ 212, 434, with a term extensionthroughDecember 31, 2023, plus $ 9, 000 for extraservices. 2. Approveexpenditures in the amount of $86, 742 ($ 77, 742 Amendment, plus extra services of $ 9, 000) fromA/ C # 001- 4410-671- 8300 (CI 5527, Conejo CanyonsBridge at HCTP). H. EARThSMagnet
CommunityEnhancementGrant I: x Z]
ul I I Z[ 7 AAccept EARThSMagnet
School CommunityEnhancementGrant Report and deem project substantially complete.
DocuSign Envelope ID: 717A8B06- 894C- 43C2- AE95- F4F5344570E9
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 February 22, 2022
7. CONSENT CALENDAR: ( Continued)
I. Wastewater Interceptor Capital Improvement Program Unit W — Condition Assessment ( Cl 5445)
RECOMMENDATION:
Adopt resolution adopting the Mitigated Negative Declaration and Mitigation Monitoring Plan for the Wastewater Interceptor Capital Improvement Program Unit W Condition Assessment ( CI 5445).
RESOLUTION ADOPTING MITIGATED NEGATIVE DECLARATION FOR
THE WASTEWATER INTERCEPTOR CAPITAL IMPROVEMENT PROGRAM
UNIT W ( CI 5445); AND ADOPTING THE MITIGATION MONITORING
PROGRAM
RES. NO. 2022- 008