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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California March 29, 2022
CALL TO ORDER:
Mayor Bob Engler called the meeting to order at 6:01 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. PLEDGE OF ALLEGIANCE: Mayor Engler led the pledge of allegiance.
3. ROLL CALL:
Present: Councilmembers Bill - de la Pena, Adam, McNamee, Jones, and Mayor Engler present in chambers.
Also present in person and via video conference: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, City Clerk Cynthia M. Rodriguez, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Police Chief Jeremy Paris, Deputy City Manager Gary Rogers, Deputy Finance Director Carrie Matson, Chief Assistant City Attorney Patrick Hehir, Planning Division Manager Kari Finley, Planning Division Manager Stephen Kearns, Senior Planner Nizar Slim, Senior Planner Krystin Rice, Community Development Analyst Lynn Oshita, Special Projects and Programs Coordinator Mina Layba, Deputy City Clerk Laura Maguire, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, Senior Video Specialist Alma Trejo- Rodriguez, and Assistant Analysts Sandra Delgado and Christy Glaubke.
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
Mayor Engler read adjournment in memory of Avis Brimhall, wife of City Manager Emeritus Grant Brimhall at beginning of meeting.
5. SPECIAL PRESENTATIONS:
A. Mayor Engler presented proclamation announcing March as Red Cross month to Hannah Zachariah Wirz of the American Red Cross.
B. Mayor Engler presented proclamation announcing March as DMV/ Donate Life California month to Denise and David Belko.
C. Mayor Engler presented proclamation recognizing Arbor -Earth Day to Public Works Analyst Rod Cordova.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 2 March 29. 2022
6. PUBLIC COMMENTS:
Speakers: Wendy Zimmerman, Newbury Park; Amy Adams, Thousand Oaks.
Additional information supplemental packet.
City Manager Powers addressed public comments.
7. CONSENT CALENDAR:
See Exhibit A for Consent Calendar Listing)
8. PUBLIC HEARINGS: None.
9. STUDY SESSIONS: None.
10. DEPARTMENT REPORTS:
A. Residential Capacity Allocation and General Plan Amendment Initiation ( RCA 2021- 71206/ LU 2022- 70219) presented by Senior Planner Slim. Community Development Director Parker responded to questions. Planning Division Manager Kearns available for questions. Additional information supplemental packet.
In compliance with Municipal Code Section 1- 10. 08, Councilmembers Bill - de la Pena, Jones, and McNamee verbally disclosed ex- parte communication relating to this matter.
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT
TO THE LAND USE ELEMENT OF THE GENERAL PLAN AND ALLOWING
CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS FOR
LAND LOCATED AT 500 EAST THOUSAND OAKS BOULEVARD ( RCA
2021- 71206/ LU 2022- 70219: NAZERBEKIAN, LLC)
RES. NO. 2022- 012
Speakers: Dianne McKay, Applicant Representative; Keith McCloskey, Applicant Representative; Clint Fultz, Thousand Oaks; Jackson Piper, Newbury Park; Faith Grant, Thousand Oaks; Danielle Borja, Thousand Oaks; Shawn Moradian, Thousand Oaks; Rossanna Guerra, Thousand Oaks.
Motion by Councilmember Adam to adopt resolution to initiate a General Plan Amendment ( GPA) to re -allocate 235 dwelling units plus one more unit from the Thousand Oaks Boulevard Specific Plan ( SP 20) and Citywide Measure E capacity and authorize concurrent processing of legislative actions and project entitlements for a proposed project located at 500 East Thousand Oaks Boulevard, carried 4- 1 by the following vote: Ayes — Bill - de la Pena, Adam, McNamee, and Engler; Noes — Jones.
Councilmember McNamee absent 7: 10 p.m.; present 7: 15 p. m.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 3 March 29. 2022
10. DEPARTMENT REPORTS: ( Continued)
B. 2021 General Plan and Housing Element Annual Progress Report ( GPAR) 2022- 70210 presented by Senior Planner Rice. Community Development Director Parker, Planning Division Manager Finley, and Community Development Analyst Oshita available for questions. Additional information supplemental packet.
Speaker: Jackson Piper, Newbury Park.
Motion by Councilmember Adam to receive and file the 2021 General Plan and Housing Element Annual Progress Report, carried 5- 0 by the following vote:
Aves — Bill - de la Pena. Adam. McNamee. Jones. and Enaler: Noes — None.
11. COMMITTEE/ COMMISSION/ BOARD REPORTS: None.
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS
REDEVELOPMENT AGENCY REPORTS: None.
13. COUNCIL ISSUES/ RECOMMENDATIONS:
A. Annual Congressional Meetings and National League of Cities Conference presented by Mayor Engler. City Manager Powers and Special Projects and Programs Coordinator Layba responded to questions.
Speaker: Scott Nelson, Thousand Oaks.
Report received.
14. CITY MANAGER:
A. Announcements and upcoming issues: City Manager Powers provided an update on the April 12, 2022, City Council Meeting.
15. CLOSED SESSIONS REQUESTED:
City Attorney Noonan announced closed session held at 8:52 p.m.
A. CONFERENCE WITH LEGAL COUNSEL — Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.:
56- 2019- 00531953- CU- PO- VTA; Pursuant to Government Code Section 54956. 9( a).
City Attorney Noonan indicated no announcement anticipated.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 4 March 29. 2022
16. PUBLIC NOTICES: None.
17. ADJOURNMENT:
City Council adjourned at 9:20 p.m. in memory of Avis Brimhall, wife of City Manager Emeritus Grant Brimhall, to Regular Meeting on Tuesday, April 12, 2022.
F
DocuSigned
bycp--
Bob Engler, Mayor
City of Thousand Oaks City Council
Attest:
DocuSigned by:
1 RF91dR5Qddf1dF7
Cynthia M. Rodriguez, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: March 24, 2022
MINUTES APPROVED: April 12, 2022
indicates item taken out of order
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 610- 60\ d Iz\ h:\ common\ minutes\ 2022\ 20220329. docx DocuSign Envelope ID: 2C32FF07- EDEO- 4786- 9ABO- 34259DEEF5E4
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 5 March 29. 2022
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7. CONSENT CALENDAR:
RECOMMENDATIONS FOR ITEMS A. THROUGH M. ARE TO APPROVE
RECOMMENDATION FOR ITEM N. IS TO ADOPT
Additional information supplemental packet regarding Items 7.E. and 7.J.
Speakers: Kat Selm, Thousand Oaks; Rose Ann Witt, Thousand Oaks.
Motion by Councilmember Adam to aDDrove Consent Calendar with exception of Item 7. M. ( Queen' s Way Roadway Repair Project ( CI 5665) - Local Emergency Declaration). carried 5- 0 by the followina vote: Aves — Bill - de la Pena. Adam.
McNamee, Jones, and Engler; Noes — None. ( Item subsequently approved following discussion.)
Motion by Councilmember Jones to approve Item 7. M., carried 5- 0 by the following vote: Aves — Bill - de la Pena. Adam, McNamee. Jones. and Enaler: Noes — None.
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify February 23, 2022, March 2, 2022, March 9, 2022, March 16, 2022, and March23, 2022; approve March 30, 2022, and April 6, 2022, subject to review and ratification.
B. Minutes of City Council meeting of February 22, 2022 RECOMMENDATION:
Approve.
C. Wastewater Interceptor Capital Improvement Project Unit Y2 ( Cl 5328) RECOMMENDATION:
Authorize staff to advertise for construction bids for the Wastewater Interceptor Capital Improvement Project Unit Y2 ( CI 5328).
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MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 6 March 29. 2022
7. CONSENT CALENDAR: ( Continued)
D. Hill Canyon Treatment Plant Retaining Wall Project (CI 5444) RECOMMENDATION:
1. Approve the project design, specifications, and Addenda Nos. 1 and 2 for construction of the Hill Canyon Treatment Plant Retaining Wall Project C15444).
2. Award construction contract for Hill Canyon Treatment Plant Retaining Wall Project ( CI 5444) to GMZ Engineering, Inc. ( Westlake Village, CA), in the amount of $ 1,274, 213, plus a contingency of $ 127, 421.
3. Approve Third Amendment to Professional Services Agreement No. 12377- 2020 with m6 Consulting, Inc. ( Westlake Village, CA) for Construction Phase Support Services on the Hill Canyon Treatment Plant Retaining Wall Project ( CI 5444) in the amount of $ 64, 225 for a revised not - to - exceed amount of $ 151, 706, plus extra services of $ 6,423.
4. Approve budget appropriation in the amount of $ 210, 000 from A/ C 624- 0000- 341- 9900 ( Wastewater Fund, Net Position) to A/ C 624- 8250- 682- 8300 ( CI 5444, HCTP Retaining Wall Project).
5. Authorize expenditure in the amount of $ 1, 472, 282 ($ 1, 274, 213 construction contract, $ 127, 421 construction contract contingency, 64, 225 for construction support services and testing, and $ 6, 423 for extra services) from A/ C # 624- 8250- 682- 8300 ( CI 5444, Hill Canyon Treatment Plant Retaining Wall Project.
6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingencyamount.
E. Residential Allocation ( Pre-screening) Time Extension ( RCA2021- 70168)
RESOLUTION EXTENDING THE EXPIRATION DATE FOR FILING OF
FORMAL ENTITLEMENT APPLICATIONS ASSOCIATED WITH CITY
COUNCIL ALLOCATION OF 246 MEASURE E DWELLING UNITS FOR
CONCEPTUAL MIXED - USE PROJECT LOCATED AT 2150 WEST
HILLCREST DRIVE ( RCA 2021- 70168)
RES. NO. 2022- 011
RECOMMENDATION:
Adopt resolution extending time frame for submittal of formal application for a mixed- use development on the property at 2150 West Hillcrest Drive from April 27, 2022, to April 27, 2023.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 7 March 29. 2022
7. CONSENT CALENDAR: ( Continued)
F. Mechanical Engineering and Building Automation System RECOMMENDATION:
1. Award contract for professional services to GLUMAC, of Irvine, CA, for mechanical engineering consultant services at various City -owned locations ( 401 & 403 W. Hillcrest Drive: C15545, Hill Canyon Wastewater Treatment Plant: C15647, and Los Robles Greens Golf Course: C15662), effective March 29, 2022, and ending December 31, 2023, with two one- year options to extend the agreement. The not -to- exceed amount is 622, 910 over the lifetime of the contract, which includes $ 565, 910 for base contract services and $ 57, 000 for extra services.
2. Authorize expenditure in the total amount of $ 622, 910, which includes 565, 910 for base contract services from the Adopted FY 2021- 22 and FY 2022- 23 CIP Budgets [$ 179, 680 from A/ C # 001- 3585- 612- 8200 and 160, 475 from A/ C # 001- 3590- 612- 8200 for 401 & 403 W. Hillcrest Drive C15545), $ 90, 480 from A/ C # 624- 8250- 682- 8200 for Hill Canyon Treatment Plant ( C15647), and $ 192, 275 from A/ C # 671- 3560- 682- 8205 for the Los Robles Golf Course ( C15662)], and extra services cost of $ 57, 000 in various funds and accounts to be determined upon project needs.
3. Approve building automation system software selection of Web CTRL by Automated Logic Corporation for capital projects C15545, C15647, and C15662.
G. Hill Canyon Treatment Plant Fats, Oils, and Grease Facility Improvements ( CI 5441)
RECOMMENDATION:
1. Approve Second Amendment to Professional Services Agreement No. 12688- 2021 with MKN & Associates ( Arroyo Grande, CA) for Design Phase Services on the Hill Canyon Treatment Plant Fats, Oils, and Grease Facility Improvements Project ( CI 5441) in the amount of $ 31,276, for a revised not to exceed amount of $ 398, 022.
2. Authorize expenditure in the amount of $ 31, 276 from A/ C 624- 8250- 682- 8300 ( Cl 5441, HCTP FOG Station Upgrades).
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MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 8 March 29. 2022
7. CONSENT CALENDAR: ( Continued)
H. Unit W - Wastewater Pipe and Maintenance Access Hole Lining ( CI 5530) RECOMMENDATION:
1. Reject all bids received on February 23, 2022.
2. Authorize staff to re - advertise Unit W — Wastewater Pipe and Maintenance Access Hole Lining (CI 5530) for construction bids.
Environmental Impact Report Consultant Agreement
RECOMMENDATION:
1. Approve first amendment to Contract No. 12885- 2021 with Environmental Science Associates ( ESA), Camarillo, CA, in the amount of 131, 807 ($ 99, 890 for additional scope and $ 31, 917 for extra services) for a new total not - to - exceed amount of $ 300, 000.
2. Approve additional budget appropriation and expenditure in the amount of$ 131, 807 from A/ C # 001- 4210- 447- 4000 ( Charges for Services - Planning Fees/ Permit) to A/ C # 001- 4210- 641- 5947 ( Contracted Services, Reimbursable).
J. Cancellation of EV Bus Purchase Contract and Rebid
RECOMMENDATION:
1. Ratify decision to cancel purchase order with Creative Bus Sales Chino, CA) in the amount of $ 604, 174.36 for the purchase of two electrically powered ( EV), light -duty, cutaway transit buses due to dealer' s inability to deliver the buses using the contract approved EV conversion firm.
2. Ratify rebid for the purchase of two EV, light duty, cutaway buses closing on Monday, March 28, 2022.
3. Award purchase of two EV, light -duty, cutaway buses in the amount of 601, 107. 83 to Creative Bus Sales ( Chino, CA).
4. Authorize City Manager or designee to apply for State voucher funding totaling $ 120, 000 and execute all related documents.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 9 March 29. 2022
7. CONSENT CALENDAR: ( Continued)
K. Expenditure Plan for Supplemental Law Enforcement Services Fund for FY 2021- 22
RECOMMENDATION:
Approve the expenditure plan of grant funds pursuant to Supplemental Law Enforcement Services Fund ( SLESF) guidelines, so the City may continue to benefit from grant funds under SLESF to partially offset the contract costs of the following positions: One Misdemeanor Detective Deputy contract costs: $ 254, 811) in A/ C # 001- 6640- 621- 57- 30 ( Contracted Services — Law Enforcement). Two Directed Enforcement Team ( formerly referred to as Bike Patrol) Deputies ( contract costs: $ 468, 430) in A/ C 00 1 -6650- 621- 57- 30 ( Contracted Services — Law Enforcement).
L. Purchase of Three BMW Police Motorcycles
RECOMMENDATION:
1. Approve purchase of three BMW motorcycles in the amount of 90,855. 75 from BMW of Ventura County ( Newbury Park, CA).
2. Approve additional budget appropriation in the amount of $ 20, 856 from A/ C # 001- 6610- 621- 8900 ( General Fund, Police Fixed Asset Replacement) to A/ C # 001- 6610- 621- 8400 ( Equipment, $ 5, 000 or more).
3. Approve expenditure in the amount of $ 90, 856 from A/ C 001- 6610- 621- 8400 ( General Fund, Police Equipment over $ 5, 000).
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MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 10 March 29. 2022
7. CONSENT CALENDAR: ( Continued)
M. Queen' s Way Roadway Repair Project (CI 5665) - Local Emergency Declaration RECOMMENDATION:
1. Ratify with a 4/5 vote, the following actions taken by the City Manager on March 17, 2022, in accordance with Thousand Oaks Municipal Code Section 3- 10. 308 and California Public Contract Code Section 22050:
a. Declaration of an emergency in connection with Queen' s Way Roadway Repair Project.
b. Award of construction contract to Sully -Miller Construction Company of Brea, CA on a Time and Material basis, to perform emergency repair work in connection with the Queen' s Way Roadway Repair Project ( Cl 5665), in an amount not - to - exceed 250, 000.
2. Approve Budget Appropriation Transfer and expenditure in the amount of $ 250, 000 from A/ C # 613- 9720- 682- 9101 ( Cl 5665, Transfer to General Fund) to A/ C # 001- 5310- 561- 6120 ( CI 5665, Transfer In from Water Fund), and expended from A/ C # 001-5310-631- 8300 (CI 5665, Queen' s Way Pavement Repair Project).
3. Delegate authority to the City Engineer to approve the project specifications working details, and work orders.
1 we] V911/_ VIs] : a70]:4yxto] 191: 72F_ 1971Eel ORDINANCEAMENDING
THE THOUSAND OAKS MUNICIPAL CODE BY ADDING ARTICLE
22 AND MODIFYINGSECTIONS9- 4. 202, 9- 4. 2501, 9- 4.
2505, AND9- 4. 2804 TOUPDATE THE CITY' S ZONINGREGULATIONSWITH
OBJECTIVE DESIGN STANDARDS FOR RESIDENTIAL DEVELOPMENT,
REVISING BUILDING HEIGHT DEFINITION AND
REVISING HEIGHT REQUIREMENTSFOR THE R- 3 ANDR-
P- D ZONES. (MCA-2020- 70250) ORD. NO.
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VA10ilk 197_119Eel01Adopt.