Meeting
City Council
REGULAR MEETING
Tuesday, April 26, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended
.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings
).
If you would like to submit a written comment, please complete the online Comment Form
. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference.
If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form
. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours of the meeting.
Bob Engler
, Mayor
Ed Jones
, Mayor Pro Tem
Claudia Bill-de la Peña
, Councilmember
Al Adam
, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Gary Rogers, Deputy City Manager
Kelvin Parker, Community Development Director
Jaime Boscarino, Finance Dir./City Treasurer
Cynthia M. Rodriguez, City Clerk
Clifford G. Finley, Public Works Director
Jonathan Serret, Cultural Affairs Director
Tim Giles, Human Resources Director
Jim Friedl, General Manager, CRPD
Jennifer Patterson, Library Services Director
Jeff Shea, Fire Chief
Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org
. Televised City Council Meetings are re-broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT
:
To provide your comments to the City Councilmembers
please submit comments via the online
Comment Form
. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online
Speaker Form
(you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected]
or call (805) 449-2151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at [email protected]
. N
otification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a [email protected]
.
Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website .
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Councilmembers Bill-de la Peña, Adam, McNamee, Jones, and Mayor Engler
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Proclamation – Public Works Week
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
7. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify April 13, 2022, and April 20, 2022; approve April 27, 2022, May 4, 2022, May 11, 2022, and May 18, 2022, subject to review and ratification B.
Minutes of City Council meeting of April 12, 2022
RECOMMENDATION:
Approve
Draft Minutes - 20220412
C.
Conejo Canyons Bridge at Hill Canyon Treatment Plant Project (CI 5527) RECOMMENDATION:
Authorize staff to advertise the Conejo Canyons Bridge at Hill Canyon Treatment Plant Project (CI 5527) for construction bids.
Staff Report
Att #1 - Vicinity and Location Maps
D.
Conejo School Road/Willow Lane Sidewalk and Bike Lanes Project (CI 5492) RECOMMENDATION:
1. Approve Change Order No. 4 to Contract No. 12663-2021 with Los Angeles Engineering, Inc. (Covina, CA), in the amount of $365,329.75, for a new not-to-exceed amount of $5,312,364.50.
2. Approve budget appropriation in the amount of $408,333; which includes $101,210 from A/C #135-0000-311-1000 (TDA, Fund Balance) to A/C #135-5310-631-8300 (CI 5492, Conejo School Road/Willow Lane Sidewalk), $19,223 from A/C #136-0000-311-1000 (TDA Article 3 Gas Tax, Fund Balance) to A/C #136-5310-631-8300 (CI 5492, Conejo School Road/Willow Lane Sidewalk), $147,900 from AC #537-0000-311-1000 (Developer Fees, Fund Balance) to A/C #537-5310-631-8300 (CI 5492, Conejo School Road/Willow Lane Sidewalk), and $140,000 from A/C #613-0000-341-9900 (Water Capital Facility, Net Position) to A/C #613-8030-682-8300 (CI 5492, Conejo School Road/Willow Lane Sidewalk).
3. Authorize expenditure in the amount of $408,333 ($365,329.75 construction contract Change Order No. 4 plus $43,003.25 additional construction contingency) for the Conejo School Road and Willow Lane Sidewalk and Bike Lanes Project (CI 5492); which includes $101,210 from A/C #135-5310-631-8300; $19,223 from A/C #136-5310-631-8300; $147,900 from AC #537-5310-631-8300 and $140,000 from A/C #613-8030-682-8300.
4. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.
Staff Report
Att #1 - #2 - Maps and Change Order No. 4
E.
Meadows Reservoir Emergency Repairs (CI 5663)
RECOMMENDATION:
1. Approve First Amendment to Professional Services Agreement No. 12993-2022 with HDR Engineering, Inc. (Ventura, CA) for additional design services and construction support services for the Meadows Reservoir emergency repairs, in the amount of $142,820, for a new revised not-to-exceed amount of $282,820, plus $25,000 for additional extra services.
2. Approve Change Order No. 1 to Contract No. 12990-2022 with Spiess Construction Company, Inc., on a Time and Material basis, to perform emergency construction work in connection with Meadows Reservoir Emergency Repairs Project (CI 5663) in the amount not to exceed $1,700,000, for a new not-to-exceed amount of $2,100,000, plus a contingency of $200,000.
3. Approve budget appropriation in the amount of $2,067,820 from A/C #613-0000-341-9900 (Water Capital Fund – Net Position) to A/C #613-8030-682-5500 (CI 5663, Meadows Reservoir Emergency Repairs).
4. Authorize expenditure in the amount of $2,067,820 ($142,820 Amendment to HDR Professional Services Agreement; $25,000 Extra Services; $1,700,000 Construction Change Order to Speiss; and $200,000 construction contingency) from A/C #613-8030-682-5500 (CI 5663, Meadows Reservoir Emergency Repairs).
5. Authorize City Manager to execute First Amendment and Change Order No. 1 with HDR, Inc., and Spiess Construction Company, Inc., for up to the approved limits (Recommendations 1 and 2) for the Meadows Reservoir Emergency Repairs Project (CI 5663).
6. Delegate authority to the City Engineer to approve the project design, plans, specifications, and working details.
Staff Report
Attachment #1- Vicinity and Location Maps
F.
Inclusionary Housing Program Feasibility and Non-residential Development Linkage Fee Nexus Analysis and Fee Studies RECOMMENDATION:
1. Approve Professional Services Agreement with Keyser Marston Associates, Inc. (KMA, Los Angeles, CA) for preparation of inclusionary housing program feasibility and non-residential linkage nexus analysis and fee studies in an amount $206,000 with a term ending June 30, 2023. Contract not-to-exceed total includes $171,000 for base contract services and $35,000 for extra services.
2. Approve additional budget appropriation in the amount of $31,000 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-4010-641-5699 (Project Number IHPNDL, Contracted Services).
3. Authorize expenditure in the amount of $206,000 from A/C #001-4010-641-5699 (Project Number IHPNDL, Contracted Services).
4. Authorize the City Manager to approve the final scope of work and execute the Agreement.
Staff Report
Attachment #1 Resolution 2020-030
Attachment #2 Professional Services Agreement with KMA Inc G.
State Community Development Evacuation Planning Grant
RECOMMENDATION:
1. Accept joint receipt of State Community Development Block Grant Mitigation funding up to $98,976 total, with the cities of Moorpark and Simi Valley for evacuation planning and public outreach.
2. Approve budget appropriation and expenditures in the amount of $33,000 from A/C # 001-5090-434-9900 (General Fund, State Grant Revenue) to A/C# 001-5090-627-57-99 (Payments to Other Agencies).
3. Approve a Memorandum of Understanding between the cities of Moorpark, Simi Valley, and Thousand Oaks governing the joint administration of the grant authorizing the City Manager to administer the City of Thousand Oaks’ portion of the grant program and sign other documents as may be required.
Staff Report
Attachment #1 - Evacuation Plan MOU
8. PUBLIC HEARINGS:
A.
FY 2019-20 Amended CDBG-CV & FY 2022-23 CDBG Action Plans RECOMMENDATION:
1. Approve for submittal to U.S. Department of Housing and Urban Development (HUD) Third Substantial Amendment to the FY 2019-20 Community Development Block Grant Coronavirus (CDBG-CV) Action Plan to transfer funds within projects in Coronavirus Aid, Relief, and Economic Security (CARES) Act CDBG-CV and FY 2022-23 Community Development Block Grant (CDBG) Action Plan in Federal funds.
2. Authorize City Manager to adjust the proposed allocations when HUD provides or revises the amount of the City’s FY 2022-23 CDBG grant; and authorize City Manager to finalize and execute grant agreements and related documents in connection with FY 2022-23 CDBG Action Plan and Substantial Amendment to the FY 2019-20 CDBG-CV Action Plan.
3. Find that federally funded activities related to the Third Substantial Amendment to the FY 2019-20 CDBG-CV Action Plan and FY 2022-23 CDBG Action Plan are exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to sections 15301 and 15061(b)(3).
Staff Report
Att#1-2022 CDBG Recommended Activities Summary
Att #2 - 3rd Amendment to 2019 CDBG Action Plan Summary Att #3 - 2022-23 CDBG Action Plan Budget
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A.
Hillcrest Affordable Housing Update
RECOMMENDATION:
Receive information regarding the Hillcrest Affordable Housing project and provide input on the general parameters for a Request for Proposals.
Staff Report
B.
Water Supply Update
RECOMMENDATION:
Receive and file Department Report on Water Supply Update.
Staff Report
Attachments #1-4
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A.
Announcements and upcoming issues
15. CLOSED SESSION: None
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn to Regular Meeting May 10, 2022 Agenda Post Date/Time: Apr 21, 2022, 5:00 P.M.
CCD:610-40\h:\common\agenda\2022\04-26-22.docx