DocuSipn Envelope In: 144ADBF9- 2B25- 4D11- BEK- 71F470137AD268
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California April 26, 2022
CALL TO ORDER:
Mayor Bob Engler called the meeting to order at 6:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. PLEDGE OF ALLEGIANCE: Mayor Engler led the pledge of allegiance.
3. ROLL CALL:
Present: Councilmembers Bill - de la Pena, Adam, McNamee, Jones, and Mayor Engler present in chambers.
Also present in person and via video conference: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, City Clerk Cynthia M. Rodriguez, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Police Chief Jeremy Paris, Deputy City Manager Gary Rogers, Community Development Operations Manager Marjan Behzadi, Community Development Analyst Lynn Oshita, Sustainability Division Manager Helen Cox, Senior Sustainability Analyst John Brooks, Deputy City Clerk Laura Maguire, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, Senior Video Specialist Alma Trejo- Rodriguez, and Assistant Analyst Sandra Delgado.
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
None.
5. SPECIAL PRESENTATIONS:
A. Mayor Engler presented proclamation announcing Public Works Week to Public Works Director Finley.
6. PUBLIC COMMENTS:
Speakers: Karen Martin, Thousand Oaks; Inga Jakobovich, Thousand Oaks; Rondi Guthrie, Athens Services.
City Manager Powers and City Attorney Noonan addressed public comments.
7. CONSENT CALENDAR:
See Exhibit A for Consent Calendar Listing)
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MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 2 Agril 26. 2022
8. PUBLIC HEARINGS:
A. Hearing, advertised as required by law, opened to consider: FY 2019- 20 Amended CDBG- CV & FY 2022- 23 CDBG Action Plans presented by Community Development Analyst Oshita. Community Development Director Parker and Community Development Operations Manager Behzadi available for questions.
Speakers: Rena Sepulveda, Turning Point Foundation.
Written Statements: None.
Mayor Engler closed the public hearing.
Motion by Councilmember Jones to approve for submittal to U. S. Department of Housing and Urban Development ( HUD) Third Substantial Amendment to the FY 2019- 20 Community Development Block Grant Coronavirus ( CDBG- CV) Action Plan to transfer funds within projects in Coronavirus Aid, Relief, and Economic Security ( CARES) Act CDBG- CV and FY 2022- 23 Community Development Block Grant ( CDBG) Action Plan in Federal funds; authorize City Manager to adjust the proposed allocations when HUD provides or revises the amount of the City' s FY 2022- 23 CDBG grant; and authorize City Manager to finalize and execute grant agreements and related documents in connection with FY 2022- 23 CDBG Action Plan and Substantial Amendment to the FY 2019- 20 CDBG- CV Action Plan; find that federally funded activities related to the Third Substantial Amendment to the FY 2019- 20 CDBG- CV Action Plan and FY 2022- 23 CDBG Action Plan are exempt from the provisions of the California Environmental Quality Act ( CEQA) pursuant to sections 15301 and 15061( b)( 3). carried 5- 0 by the followina vote: Aves — Bill - de la Pena. Adam.
McNamee, Jones, and Engler; Noes — None.
9. STUDY SESSIONS: None.
10. DEPARTMENT REPORTS:
A. Hillcrest Affordable Housing Update presented by Deputy City Manager Rogers and RSG Principal Tara Matthews. City Manager Powers and City Attorney Noonan responded to questions.
Speakers: Frank Schillo, Thousand Oaks; Larry Persons, Westlake Village.
Motion by Councilmember Bill - de la Pena to aoorove staff' s recommendation with direction to prepare Request For Proposals with a broad scope to consider for - sale and rentals considering very low- income category, including electric and for -sale properties as a preference, carried 5- 0 by the following vote: Ayes Bill - de la Pena, Adam, McNamee, Jones, and Engler; Noes — None DocuSign Envelope ID: 144ADBF9- 2B25- 4D11- BE3C- 7F470B7AD2B8
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 3 April 26. 2022
10. DEPARTMENT REPORTS: ( Continued)
B. Water Supply Update presented by Sustainability Division Manager Cox and Calleguas Municipal Water District Manager of Resources Dan Drugan. Public Works Director Finley and City Manager Powers responded to questions.
Senior Sustainability Analyst Brooks available for questions.
Speaker: James Scott, Westlake Village.
Motion by Councilmember McNamee to receive and file report, carried 5-0 by the following vote: Ayes — Bill - de la Pena, Adam, McNamee, Jones, and Engler; Noes — None.
11. COMMITTEE/ COMMISSION/ BOARD REPORTS: None.
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS
REDEVELOPMENT AGENCY REPORTS: None.
13. COUNCIL ISSUES/ RECOMMENDATIONS: None.
14. CITY MANAGER:
A. Announcements and upcoming issues: City Manager Powers provided an update on the May 10, 2022, City Council Meeting which will be the annual Goals Session to be held in the Founder' s Room of the Kavli Theatre.
15. CLOSED SESSIONS REQUESTED: None.
16. PUBLIC NOTICES: None.
17. ADJOURNMENT:
City Council adjourned at 9:39 p.m. to Regular Meeting on Tuesday, May 10, 2022.
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Bob Engler, Mayor
City of Thousand Oaks City Council
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Cynthia M. Rodriguez, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: April 21, 2022
MINUTES APPROVED: May 24, 2022
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 610- 60\ d Iz\ h:\ common\ minutes\ 2022\ 20220426. docx DocuSign Envelope ID: 144ADBF9- 2B25- 4D11- BEK- 71` 470137AD268
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 4 April 26. 2022
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7. CONSENT CALENDAR:
RECOMMENDATIONS FOR ITEMS A. THROUGH G. ARE TO APPROVE
Motion by Councilmember Jones to approve Consent Calendar except for Items 7. C.
Conejo Canyons Bridge at Hill Canyon Treatment Plant Project ( Cl 5527) 1; 7. D.
Conejo School Road/ Willow Lane Sidewalk and Bike Lanes Project ( Cl 5492A and
7. F. ( Inclusionary Housing Program Feasibility and Non- residential Development Linkage Fee Nexus Analysis and Fee Studies), carried 5- 0 by the following vote:
Ayes — Bill - de la Pena, Adam, McNamee, Jones, and Engler; Noes — None.
Motion by Councilmember McNamee to approve Item 7. C., carried 5- 0 by the following vote: Ayes — Bill - de la Pena, Adam, McNamee, Jones, and Engler; Noes Nine_
Motion by Councilmember Adam to approve Item 7. D., carried 5-0 by the followin vote: Ayes — Bill - de la Pena, Adam, McNamee, Jones, and Engler; Noes — None.
Motion by Councilmember Bill - de la Pena to approve Item 7. F., carried 5- 0 by the following vote: Ayes — Bill - de la Pena, Adam, McNamee, Jones, and Engler; Noes None.
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify April 13, 2022, and April 20, 2022; approve April 27, 2022, May 4, 2022, May 11, 2022, and May 18, 2022, subject to review and ratification.
B. Minutes of City Council meeting of April 12, 2022
RECOMMENDATION:
Approve.
C. Conejo Canyons Bridge at Hill Canyon Treatment Plant Project ( Cl 5527) RECOMMENDATION:
Authorize staff to advertise the Conejo Canyons Bridge at Hill Canyon Treatment Plant Project ( Cl 5527) for construction bids.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 5 ADril 26. 2022
7. CONSENT CALENDAR: ( Continued)
D. Conejo School Road/ Willow Lane Sidewalk and Bike Lanes Project ( Cl 5492) RECOMMENDATION:
1. Approve Change Order No. 4 to Contract No. 12663- 2021 with Los Angeles Engineering, Inc. ( Covina, CA), in the amount of $ 365, 329. 75, for a new not - to - exceed amount of $ 5, 312, 364. 50.
2. Approve budget appropriation in the amount of $ 408, 333; which includes 101, 210 from A/ C # 135- 0000- 311- 1000 ( TDA, Fund Balance) to A/ C # 135- 5310- 631- 8300 ( CI 5492, Conejo School Road/ Willow Lane Sidewalk), 19, 223 from A/ C # 136- 0000- 311- 1000 ( TDA Article 3 Gas Tax, Fund Balance) to A/ C # 136- 5310- 631- 8300 ( CI 5492, Conejo School Road/ Willow Lane Sidewalk), $ 147, 900 from AC # 537- 0000- 311- 1000 ( Developer Fees, Fund Balance) to A/ C # 537- 5310- 631- 8300 ( CI 5492, Conejo School Road/ Willow Lane Sidewalk), and $ 140, 000 from A/ C # 613- 0000- 341- 9900 Water Capital Facility, Net Position) to A/C # 613- 8030- 682- 8300 ( CI 5492, Conejo School Road/ Willow Lane Sidewalk)
3. Authorize expenditure in the amount of $ 408, 333 ($ 365, 329. 75 construction contract Change Order No. 4 plus $ 43, 003. 25 additional construction contingency) for the Conejo School Road and Willow Lane Sidewalk and Bike Lanes Project ( CI 5492); which includes $ 101, 210 from A/ C # 135- 5310- 631- 8300; $ 19, 223 from A/ C # 136- 5310- 631- 8300; 147, 900 from AC # 537- 5310- 631- 8300 and $ 140, 000 from A/ C # 613- 8030- 682- 8300.
4. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.
DocuSign Envelope ID: 144ADBF9- 2B25- 4D11- BEK- 71` 470137AD268
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 6 ADril 26. 2022
7. CONSENT CALENDAR: ( Continued)
E. Meadows Reservoir Emergency Repairs ( Cl 5663)
RECOMMENDATION:
1. Approve First Amendment to Professional Services Agreement No. 12993- 2022 with HDR Engineering, Inc. (Ventura, CA) for additional design services and construction support services for the Meadows Reservoir emergency repairs, in the amount of $ 142, 820, for a new revised not - to -exceed amount of $ 282, 820, plus $ 25, 000 for additional extra services.
2. Approve Change Order No. 1 to Contract No. 12990- 2022 with Spiess Construction Company, Inc., on a Time and Material basis, to perform emergency construction work in connection with Meadows Reservoir Emergency Repairs Project ( CI 5663) in the amount not to exceed 1, 700, 000, for a new not - to - exceed amount of $ 2, 100, 000, plus a contingency of $200, 000.
3. Approve budget appropriation in the amount of $ 2, 067, 820 from A/ C # 613- 0000- 341- 9900 ( Water Capital Fund — Net Position) to A/ C # 613- 8030- 682- 5500 ( CI 5663, Meadows Reservoir Emergency Repairs).
4. Authorize expenditure in the amount of $ 2, 067, 820 ($ 142, 820 Amendment to HDR Professional Services Agreement; $ 25, 000 Extra Services; 1, 700, 000 Construction Change Order to Speiss; and $ 200, 000 construction contingency) from A/ C # 613- 8030- 682- 5500 ( CI 5663, Meadows Reservoir Emergency Repairs).
5. Authorize City Manager to execute First Amendment and Change Order No. 1 with HDR, Inc., and Spiess Construction Company, Inc., for up to the approved limits ( Recommendations 1 and 2) for the Meadows Reservoir Emergency Repairs Project ( Cl 5663).
6. Delegate authority to the City Engineer to approve the project design, plans, specifications, and working details.
DocuSign Envelope ID: 144ADBF9- 2B25- 4D11- BEK- 71` 470137AD268
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 7 ADril 26. 2022
7. CONSENT CALENDAR: ( Continued)
F. Inclusionary Housing Program Feasibility and Non- residential Development Linkage Fee Nexus Analysis and Fee Studies
RECOMMENDATION:
1. Approve Professional Services Agreement with Keyser Marston Associates, Inc. ( KMA, Los Angeles, CA) for preparation of inclusionary housing program feasibility and non- residential linkage nexus analysis and fee studies in an amount $ 206, 000 with a term ending June 30, 2023. Contract not - to -exceed total includes $ 171, 000 for base contract services and $ 35, 000 for extra services.
2. Approve additional budget appropriation in the amount of $ 31, 000 from A/ C 001- 0000- 311- 1000 ( General Fund, Fund Balance) to A/ C # 001- 4010- 641- 5699 ( Project Number IHPNDL, Contracted Services).
3. Authorize expenditure in the amount of $ 206, 000 from A/ C # 001- 4010- 641- 5699 ( Project Number IHPNDL, Contracted Services).
4. Authorize the City Manager to approve the final scope of work and execute the Agreement.
G. State Community Development Evacuation Planning Grant RECOMMENDATION:
1. Accept joint receipt of State Community Development Block Grant Mitigation funding up to $ 98, 976 total, with the cities of Moorpark and Simi Valley for evacuation planning and public outreach.
2. Approve budget appropriation and expenditures in the amount of $ 33, 000 from A/ C # 001- 5090- 434- 9900 ( General Fund, State Grant Revenue) to A/ C# 00 1 -5090- 627- 57- 99 ( Payments to Other Agencies).
3. Approve a Memorandum of Understanding between the cities of Moorpark, Simi Valley, and Thousand Oaks governing the joint administration of the grant authorizing the City Manager to administer the City of Thousand Oaks' portion of the grant program and sign other documents as may be required.