Thousand Oaks City Council
May 24, 2022

City Council
REGULAR MEETING
Tuesday, May 24, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Girls Scouts of Central Coast
B. Conejo Recreation and Park District Annual Update
C. Ventura County Fire Department – Fire Resiliency

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify April 27, 2022, May 4, 2022, May 11, 2022, and May 18, 2022 ; approve May 25, 2022, June 1, 2022, and June 8, 2022, subject to review and ratification B. Minutes of City Council meetings of April 26, 2022, May 10, 2022, and May 17, 2022 RECOMMENDATION:

Approve
C. 2022 Pavement Overlay Program (CI 5538)
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FY 2022­23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RECOMMENDATION:

1. Adopt resolution approving list of streets to be funded in part with FY 2021­22 and FY 2022­23 SB1 Road Maintenance and Rehabilitation Account (RMRA) revenue for construction of the 2022 Pavement Overlay Program (CI 5538).

2. Approve Reimbursement Agreements in the total amount of $36,220; $32,000 from Triunfo Water and Sanitation District ($29,500 contract, plus $2,500 contingency); and $4,220 from Calleguas Municipal Water District ($3,600 contract, plus $620 contingency).

3. Approve budget appropriation and expenditure in the amount of $36,220 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­0000­437­9900 (CI 5538, Triunfo Wastewater District and Calleguas Municipal Water District Reimbursement Agreements).

D. Alerton Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet for BAS services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet Controls, Inc. (Signet), of Moorpark, CA, for Alerton building automation system (BAS) services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­ year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts; $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

E. Unarmed Security Guard Services at the Thousand Oaks Transportation Center RECOMMENDATION:

1. Approve five­year agreement, from July 3, 2022, through June 30, 2027, with Taurus Protection, Inc., Thousand Oaks, CA, for unarmed security guard services in the amount of Not­to­Exceed $720,600.

2. Authorize expense for FY 2022­23 in the amount of $130,410 ($108,810 weekly service and $21,600 special service) from A/C #651­5540­682­5540 (Transportation Fund/Contracted Services).

F. Unit W ­ Wastewater Pipe and Maintenance Hole Lining (CI 5530) RECOMMENDATION:

1. Approve the project design, specifications, and Addendum No. 1 for construction of the Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530).

2. Award construction contract for Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530) to Southwest Pipeline and Trenchless Corp. (Torrance, CA), in the amount of $2,107,925, plus a contingency of $210,792.

3. Approve budget appropriation in the amount of $408,547 from A/C #624­0000­ 341­9900 (Wastewater­ Net Position) to A/C #624­8220­682­8300 (CI 5530).

4. Authorize expenditure in the amount of $2,323,717 ($2,107,925 Construction Contract, $210,792 Construction Contract Contingency, and $5,000 City Furnished) from A/C #624­8220­682­8300 (CI 5530).

5. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

G. Environmental Impact Report Consultant Agreement
RECOMMENDATION:

1. Approve first amendment to Contract No. 12843­2021 with Rincon Consultants, Inc., Los Angeles, CA, in the amount of $118,150 ($64,421 for additional scope and $53,729 for extra services) for a new total not­to­exceed amount of $300,000.

2. Approve additional budget appropriation and expenditure in the amount of $118,150 from A/C #001­4210­447­5000 (Charges for Services ­ Environmental Review) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

H. Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Initiating Assessments
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 79 2 (FISCAL YEAR 2022­23)
RESOLUTION CONFIRMING THE PRELIMINARY ENGINEER’S REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23) RESOLUTION DECLARING ITS INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23)
RECOMMENDATION:

1. Adopt resolutions to initiate assessment proceedings, approve Preliminary Engineer’s Report, and set public hearing date of June 14, 2022, for Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Assessments.

2. Approve and Authorize the City Engineer to execute the agreement with Ventura County Auditor­Controller to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribution of Collections to the City for $0.17 per assessment per parcel, plus administration and collection fees.

I. Transit Fares and Operational Update
RECOMMENDATION:

1. Authorize staff to implement reduced fare program for all local Thousand Oaks Transit services effective July 1, 2022, through December 31, 2022.

2. Authorize City Manager or designee to extend reduced fares for up to an additional 6­months through June 30, 2023, should it align with current transit practices regionally.

3. Approve an adjustment to 31­day unlimited ride fare pass from $56.00 to $50.00 to align the pass price with similar passes offered by Ventura County Transportation Commission Intercity Bus and Gold Coast Transit District.

J. Bank of America Performing Arts Center Resident Companies Renewal RECOMMENDATION:

1. Approve 5 Star Theatricals as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

2. Approve New West Symphony as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

3. Approve Pacific Festival Ballet as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

K. City of Thousand Oaks Sewer System Management Plan Update (MI 2632) RECOMMENDATION:

Approve the recently updated 2022 Sewer System Management Plan and its findings and recommendations (MI 2632).

L. Exempt Surplus Land Pursuant to the Surplus Lands Act RESOLUTION DECLARING THE PROPERTY LOCATED AT 384 NORTH ERBES ROAD (APN 670­0250­210, and APN 670­0250­290) AS EXEMPT SURPLUS LAND PURSUANT TO THE SURPLUS LAND ACT
RECOMMENDATION:

Adopt resolution declaring the property located at 384 N. Erbes Road (APN 670­ 0250­210 and APN 670­0250­290) as Exempt Surplus Land pursuant to the Surplus Lands Act; and authorize the City Manager to take action(s) necessary to effectuate the purposes of the resolution.

M. Wireless Telecommunications Consultant Services
RECOMMENDATION:

1. Approve agreement with Telecom Law Firm, P.C. of Los Angeles, California, for wireless telecommunications consultant services for $85,000 for a one­year term, from July 1, 2022, to June 30, 2023, with an option to extend for a maximum of two additional one­year terms for a total not­to­exceed amount of $255,000.

2. Approve budget appropriation in the amount of $85,000 from A/C #001­4210­447­ 4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Billable Time) for FY 2022­23.

3. Authorize expenditure in the amount of $85,000 from A/C #001­4210­641­5947 (Contracted Services, Billable Time).

4. Authorize staff to waive the formal Request for Proposal/Qualifications (RFP/Q) process in accordance with Thousand Oaks Municipal Code (TOMC) Section 3­

10.501.

N. Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet Controls, Inc. (Signet) for building automation system (BAS) services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet, of Moorpark, CA, for Alerton BAS services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts: $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

O. Hill Canyon Treatment Plant Security Upgrades (CI 5567) RECOMMENDATION:

1. Approve First Amendment to Contract No. 12829­2021 with Triad Consulting & System Design Group, LLC, of Corona, CA to add $23,000 with a new not­to­exceed amount of $98,000 over the lifetime of the contract.

2. Approve security software selection of Genetec.

3. Authorize staff to solicit bids for the Hill Canyon Wastewater Treatment Plant Security Upgrades project (CI 5567).

4. Authorize expenditure in the amount of $23,000 from A/C #624­8250­682­8200 (CI 5567, Buildings ­ Capital).

P. Homeland Security Grant for the Disaster Assistance Response Team RECOMMENDATION:

1. Authorize acceptance of the County of Ventura’s Homeland Security grant in the amount of $10,000 to be received by the Thousand Oaks Police Department’s Disaster Assistance Response Team (DART).

2. Approve expenditure in the amount of $10,000 from A/C #001­6740­627­3300 (OES016, DART Equipment less than $5,000).

8. PUBLIC HEARINGS: None

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. November 8, 2022 General Municipal Election and League of Women Voters City Council Candidate Forum
RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF THREE COUNCILMEMBERS FOR FOUR­YEAR TERMS AS REQUIRED BY THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES
RESOLUTION REQUESTING VENTURA COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 8, 2022 WITH STATEWIDE GUBERNATORIAL GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO CALIFORNIA ELECTIONS CODE § 10403
RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE’S STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 RECOMMENDATION:

1. Adopt resolution Calling for the General Municipal Election for November 8, 2022 for election of three Councilmembers.

2. Adopt resolution Consolidating General Municipal Election with the Statewide Gubernatorial General Election (including contract with Ventura County for Election Services).

3. Adopt resolution Adopting Candidate Statement Guidelines and Costs.

4. Authorize expenditure in an amount not to exceed $55,000 from A/C #001­2110­ 611­6910 (Election Costs) for contract services with Ventura County Elections Division.

5. Authorize expenditure of $3,000 from A/C #001­2110­611­6910 (Election Costs) and authorize City Manager to approve League of Women Voters’ (LWV) request for use of the Scherr Forum Theatre and Thousand Oaks Television (TOTV) for a televised City Council Candidate Forum on a date to be determined contingent on the Governor’s and Ventura County Public Health Officer’s orders and theatre availability.

B. Water Shortage Declaration
RESOLUTION DECLARING A LEVEL 4 WATER SUPPLY SHORTAGE PURSUANT TO MUNICIPAL CODE SECTION 10­2.1107 AND ENACTING ADDITIONAL WATER CONSERVATION MEASURES PURSUANT TO MUNICIPAL CODE SECTION 10­

2.1112
RECOMMENDATION:

1. Adopt resolution declaring a Level 4 Water Supply Shortage with minor modifications pursuant to Municipal Code Section 10­2.1107.

2. Approve budget appropriation and authorize expenditure in the amount of $125,000 ($75,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­682­56.99 (Contracted Services) for water waste patrol service for FY 2022­23 and $50,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­686­67.00 (Advertising and Mailers) for outreach.

3. Designate a City Councilmember representative to serve on the Calleguas Drought Response Task Force.

C. Municipal Code Amendment Regarding Urban Lot Splits and Multiple Residential Units Per Lot
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE THOUSAND OAKS MUNICIPAL CODE TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE CREATION OF URBAN LOT SPLITS AND MULTIPLE RESIDENTIAL UNITS PER LOT (MCA 2022­70465)
RECOMMENDATION:

Adopt resolution declaring intention to consider an amendment to the Municipal Code to implement 2021 Senate Bill No. 9 (SB 9), including the creation of urban lot splits and multiple residential units per lot.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. 2022 Southern California Association of Governments General Assembly­ Update RECOMMENDATION:

Receive report.

B. League of California Cities Leaders Summit ­ May 11­13, 2022 RECOMMENDATION:

Receive report.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56­2019­00531953­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a)

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to Regular Meeting June 14, 2022 City Council
REGULAR MEETING
Tuesday, May 24, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Girls Scouts of Central Coast
B. Conejo Recreation and Park District Annual Update
C. Ventura County Fire Department – Fire Resiliency

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify April 27, 2022, May 4, 2022, May 11, 2022, and May 18, 2022 ; approve May 25, 2022, June 1, 2022, and June 8, 2022, subject to review and ratification B. Minutes of City Council meetings of April 26, 2022, May 10, 2022, and May 17, 2022 RECOMMENDATION:

Approve
C. 2022 Pavement Overlay Program (CI 5538)
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FY 2022­23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RECOMMENDATION:

1. Adopt resolution approving list of streets to be funded in part with FY 2021­22 and FY 2022­23 SB1 Road Maintenance and Rehabilitation Account (RMRA) revenue for construction of the 2022 Pavement Overlay Program (CI 5538).

2. Approve Reimbursement Agreements in the total amount of $36,220; $32,000 from Triunfo Water and Sanitation District ($29,500 contract, plus $2,500 contingency); and $4,220 from Calleguas Municipal Water District ($3,600 contract, plus $620 contingency).

3. Approve budget appropriation and expenditure in the amount of $36,220 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­0000­437­9900 (CI 5538, Triunfo Wastewater District and Calleguas Municipal Water District Reimbursement Agreements).

D. Alerton Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet for BAS services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet Controls, Inc. (Signet), of Moorpark, CA, for Alerton building automation system (BAS) services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­ year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts; $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

E. Unarmed Security Guard Services at the Thousand Oaks Transportation Center RECOMMENDATION:

1. Approve five­year agreement, from July 3, 2022, through June 30, 2027, with Taurus Protection, Inc., Thousand Oaks, CA, for unarmed security guard services in the amount of Not­to­Exceed $720,600.

2. Authorize expense for FY 2022­23 in the amount of $130,410 ($108,810 weekly service and $21,600 special service) from A/C #651­5540­682­5540 (Transportation Fund/Contracted Services).

F. Unit W ­ Wastewater Pipe and Maintenance Hole Lining (CI 5530) RECOMMENDATION:

1. Approve the project design, specifications, and Addendum No. 1 for construction of the Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530).

2. Award construction contract for Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530) to Southwest Pipeline and Trenchless Corp. (Torrance, CA), in the amount of $2,107,925, plus a contingency of $210,792.

3. Approve budget appropriation in the amount of $408,547 from A/C #624­0000­ 341­9900 (Wastewater­ Net Position) to A/C #624­8220­682­8300 (CI 5530).

4. Authorize expenditure in the amount of $2,323,717 ($2,107,925 Construction Contract, $210,792 Construction Contract Contingency, and $5,000 City Furnished) from A/C #624­8220­682­8300 (CI 5530).

5. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

G. Environmental Impact Report Consultant Agreement
RECOMMENDATION:

1. Approve first amendment to Contract No. 12843­2021 with Rincon Consultants, Inc., Los Angeles, CA, in the amount of $118,150 ($64,421 for additional scope and $53,729 for extra services) for a new total not­to­exceed amount of $300,000.

2. Approve additional budget appropriation and expenditure in the amount of $118,150 from A/C #001­4210­447­5000 (Charges for Services ­ Environmental Review) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

H. Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Initiating Assessments
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 79 2 (FISCAL YEAR 2022­23)
RESOLUTION CONFIRMING THE PRELIMINARY ENGINEER’S REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23) RESOLUTION DECLARING ITS INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23)
RECOMMENDATION:

1. Adopt resolutions to initiate assessment proceedings, approve Preliminary Engineer’s Report, and set public hearing date of June 14, 2022, for Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Assessments.

2. Approve and Authorize the City Engineer to execute the agreement with Ventura County Auditor­Controller to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribution of Collections to the City for $0.17 per assessment per parcel, plus administration and collection fees.

I. Transit Fares and Operational Update
RECOMMENDATION:

1. Authorize staff to implement reduced fare program for all local Thousand Oaks Transit services effective July 1, 2022, through December 31, 2022.

2. Authorize City Manager or designee to extend reduced fares for up to an additional 6­months through June 30, 2023, should it align with current transit practices regionally.

3. Approve an adjustment to 31­day unlimited ride fare pass from $56.00 to $50.00 to align the pass price with similar passes offered by Ventura County Transportation Commission Intercity Bus and Gold Coast Transit District.

J. Bank of America Performing Arts Center Resident Companies Renewal RECOMMENDATION:

1. Approve 5 Star Theatricals as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

2. Approve New West Symphony as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

3. Approve Pacific Festival Ballet as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

K. City of Thousand Oaks Sewer System Management Plan Update (MI 2632) RECOMMENDATION:

Approve the recently updated 2022 Sewer System Management Plan and its findings and recommendations (MI 2632).

L. Exempt Surplus Land Pursuant to the Surplus Lands Act RESOLUTION DECLARING THE PROPERTY LOCATED AT 384 NORTH ERBES ROAD (APN 670­0250­210, and APN 670­0250­290) AS EXEMPT SURPLUS LAND PURSUANT TO THE SURPLUS LAND ACT
RECOMMENDATION:

Adopt resolution declaring the property located at 384 N. Erbes Road (APN 670­ 0250­210 and APN 670­0250­290) as Exempt Surplus Land pursuant to the Surplus Lands Act; and authorize the City Manager to take action(s) necessary to effectuate the purposes of the resolution.

M. Wireless Telecommunications Consultant Services
RECOMMENDATION:

1. Approve agreement with Telecom Law Firm, P.C. of Los Angeles, California, for wireless telecommunications consultant services for $85,000 for a one­year term, from July 1, 2022, to June 30, 2023, with an option to extend for a maximum of two additional one­year terms for a total not­to­exceed amount of $255,000.

2. Approve budget appropriation in the amount of $85,000 from A/C #001­4210­447­ 4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Billable Time) for FY 2022­23.

3. Authorize expenditure in the amount of $85,000 from A/C #001­4210­641­5947 (Contracted Services, Billable Time).

4. Authorize staff to waive the formal Request for Proposal/Qualifications (RFP/Q) process in accordance with Thousand Oaks Municipal Code (TOMC) Section 3­

10.501.

N. Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet Controls, Inc. (Signet) for building automation system (BAS) services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet, of Moorpark, CA, for Alerton BAS services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts: $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

O. Hill Canyon Treatment Plant Security Upgrades (CI 5567) RECOMMENDATION:

1. Approve First Amendment to Contract No. 12829­2021 with Triad Consulting & System Design Group, LLC, of Corona, CA to add $23,000 with a new not­to­exceed amount of $98,000 over the lifetime of the contract.

2. Approve security software selection of Genetec.

3. Authorize staff to solicit bids for the Hill Canyon Wastewater Treatment Plant Security Upgrades project (CI 5567).

4. Authorize expenditure in the amount of $23,000 from A/C #624­8250­682­8200 (CI 5567, Buildings ­ Capital).

P. Homeland Security Grant for the Disaster Assistance Response Team RECOMMENDATION:

1. Authorize acceptance of the County of Ventura’s Homeland Security grant in the amount of $10,000 to be received by the Thousand Oaks Police Department’s Disaster Assistance Response Team (DART).

2. Approve expenditure in the amount of $10,000 from A/C #001­6740­627­3300 (OES016, DART Equipment less than $5,000).

8. PUBLIC HEARINGS: None

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. November 8, 2022 General Municipal Election and League of Women Voters City Council Candidate Forum
RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF THREE COUNCILMEMBERS FOR FOUR­YEAR TERMS AS REQUIRED BY THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES
RESOLUTION REQUESTING VENTURA COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 8, 2022 WITH STATEWIDE GUBERNATORIAL GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO CALIFORNIA ELECTIONS CODE § 10403
RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE’S STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 RECOMMENDATION:

1. Adopt resolution Calling for the General Municipal Election for November 8, 2022 for election of three Councilmembers.

2. Adopt resolution Consolidating General Municipal Election with the Statewide Gubernatorial General Election (including contract with Ventura County for Election Services).

3. Adopt resolution Adopting Candidate Statement Guidelines and Costs.

4. Authorize expenditure in an amount not to exceed $55,000 from A/C #001­2110­ 611­6910 (Election Costs) for contract services with Ventura County Elections Division.

5. Authorize expenditure of $3,000 from A/C #001­2110­611­6910 (Election Costs) and authorize City Manager to approve League of Women Voters’ (LWV) request for use of the Scherr Forum Theatre and Thousand Oaks Television (TOTV) for a televised City Council Candidate Forum on a date to be determined contingent on the Governor’s and Ventura County Public Health Officer’s orders and theatre availability.

B. Water Shortage Declaration
RESOLUTION DECLARING A LEVEL 4 WATER SUPPLY SHORTAGE PURSUANT TO MUNICIPAL CODE SECTION 10­2.1107 AND ENACTING ADDITIONAL WATER CONSERVATION MEASURES PURSUANT TO MUNICIPAL CODE SECTION 10­

2.1112
RECOMMENDATION:

1. Adopt resolution declaring a Level 4 Water Supply Shortage with minor modifications pursuant to Municipal Code Section 10­2.1107.

2. Approve budget appropriation and authorize expenditure in the amount of $125,000 ($75,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­682­56.99 (Contracted Services) for water waste patrol service for FY 2022­23 and $50,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­686­67.00 (Advertising and Mailers) for outreach.

3. Designate a City Councilmember representative to serve on the Calleguas Drought Response Task Force.

C. Municipal Code Amendment Regarding Urban Lot Splits and Multiple Residential Units Per Lot
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE THOUSAND OAKS MUNICIPAL CODE TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE CREATION OF URBAN LOT SPLITS AND MULTIPLE RESIDENTIAL UNITS PER LOT (MCA 2022­70465)
RECOMMENDATION:

Adopt resolution declaring intention to consider an amendment to the Municipal Code to implement 2021 Senate Bill No. 9 (SB 9), including the creation of urban lot splits and multiple residential units per lot.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. 2022 Southern California Association of Governments General Assembly­ Update RECOMMENDATION:

Receive report.

B. League of California Cities Leaders Summit ­ May 11­13, 2022 RECOMMENDATION:

Receive report.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56­2019­00531953­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a)

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to Regular Meeting June 14, 2022 City Council
REGULAR MEETING
Tuesday, May 24, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Girls Scouts of Central Coast
B. Conejo Recreation and Park District Annual Update
C. Ventura County Fire Department – Fire Resiliency

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify April 27, 2022, May 4, 2022, May 11, 2022, and May 18, 2022 ; approve May 25, 2022, June 1, 2022, and June 8, 2022, subject to review and ratification B. Minutes of City Council meetings of April 26, 2022, May 10, 2022, and May 17, 2022 RECOMMENDATION:

Approve
C. 2022 Pavement Overlay Program (CI 5538)
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FY 2022­23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RECOMMENDATION:

1. Adopt resolution approving list of streets to be funded in part with FY 2021­22 and FY 2022­23 SB1 Road Maintenance and Rehabilitation Account (RMRA) revenue for construction of the 2022 Pavement Overlay Program (CI 5538).

2. Approve Reimbursement Agreements in the total amount of $36,220; $32,000 from Triunfo Water and Sanitation District ($29,500 contract, plus $2,500 contingency); and $4,220 from Calleguas Municipal Water District ($3,600 contract, plus $620 contingency).

3. Approve budget appropriation and expenditure in the amount of $36,220 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­0000­437­9900 (CI 5538, Triunfo Wastewater District and Calleguas Municipal Water District Reimbursement Agreements).

D. Alerton Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet for BAS services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet Controls, Inc. (Signet), of Moorpark, CA, for Alerton building automation system (BAS) services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­ year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts; $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

E. Unarmed Security Guard Services at the Thousand Oaks Transportation Center RECOMMENDATION:

1. Approve five­year agreement, from July 3, 2022, through June 30, 2027, with Taurus Protection, Inc., Thousand Oaks, CA, for unarmed security guard services in the amount of Not­to­Exceed $720,600.

2. Authorize expense for FY 2022­23 in the amount of $130,410 ($108,810 weekly service and $21,600 special service) from A/C #651­5540­682­5540 (Transportation Fund/Contracted Services).

F. Unit W ­ Wastewater Pipe and Maintenance Hole Lining (CI 5530) RECOMMENDATION:

1. Approve the project design, specifications, and Addendum No. 1 for construction of the Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530).

2. Award construction contract for Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530) to Southwest Pipeline and Trenchless Corp. (Torrance, CA), in the amount of $2,107,925, plus a contingency of $210,792.

3. Approve budget appropriation in the amount of $408,547 from A/C #624­0000­ 341­9900 (Wastewater­ Net Position) to A/C #624­8220­682­8300 (CI 5530).

4. Authorize expenditure in the amount of $2,323,717 ($2,107,925 Construction Contract, $210,792 Construction Contract Contingency, and $5,000 City Furnished) from A/C #624­8220­682­8300 (CI 5530).

5. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

G. Environmental Impact Report Consultant Agreement
RECOMMENDATION:

1. Approve first amendment to Contract No. 12843­2021 with Rincon Consultants, Inc., Los Angeles, CA, in the amount of $118,150 ($64,421 for additional scope and $53,729 for extra services) for a new total not­to­exceed amount of $300,000.

2. Approve additional budget appropriation and expenditure in the amount of $118,150 from A/C #001­4210­447­5000 (Charges for Services ­ Environmental Review) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

H. Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Initiating Assessments
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 79 2 (FISCAL YEAR 2022­23)
RESOLUTION CONFIRMING THE PRELIMINARY ENGINEER’S REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23) RESOLUTION DECLARING ITS INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23)
RECOMMENDATION:

1. Adopt resolutions to initiate assessment proceedings, approve Preliminary Engineer’s Report, and set public hearing date of June 14, 2022, for Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Assessments.

2. Approve and Authorize the City Engineer to execute the agreement with Ventura County Auditor­Controller to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribution of Collections to the City for $0.17 per assessment per parcel, plus administration and collection fees.

I. Transit Fares and Operational Update
RECOMMENDATION:

1. Authorize staff to implement reduced fare program for all local Thousand Oaks Transit services effective July 1, 2022, through December 31, 2022.

2. Authorize City Manager or designee to extend reduced fares for up to an additional 6­months through June 30, 2023, should it align with current transit practices regionally.

3. Approve an adjustment to 31­day unlimited ride fare pass from $56.00 to $50.00 to align the pass price with similar passes offered by Ventura County Transportation Commission Intercity Bus and Gold Coast Transit District.

J. Bank of America Performing Arts Center Resident Companies Renewal RECOMMENDATION:

1. Approve 5 Star Theatricals as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

2. Approve New West Symphony as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

3. Approve Pacific Festival Ballet as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

K. City of Thousand Oaks Sewer System Management Plan Update (MI 2632) RECOMMENDATION:

Approve the recently updated 2022 Sewer System Management Plan and its findings and recommendations (MI 2632).

L. Exempt Surplus Land Pursuant to the Surplus Lands Act RESOLUTION DECLARING THE PROPERTY LOCATED AT 384 NORTH ERBES ROAD (APN 670­0250­210, and APN 670­0250­290) AS EXEMPT SURPLUS LAND PURSUANT TO THE SURPLUS LAND ACT
RECOMMENDATION:

Adopt resolution declaring the property located at 384 N. Erbes Road (APN 670­ 0250­210 and APN 670­0250­290) as Exempt Surplus Land pursuant to the Surplus Lands Act; and authorize the City Manager to take action(s) necessary to effectuate the purposes of the resolution.

M. Wireless Telecommunications Consultant Services
RECOMMENDATION:

1. Approve agreement with Telecom Law Firm, P.C. of Los Angeles, California, for wireless telecommunications consultant services for $85,000 for a one­year term, from July 1, 2022, to June 30, 2023, with an option to extend for a maximum of two additional one­year terms for a total not­to­exceed amount of $255,000.

2. Approve budget appropriation in the amount of $85,000 from A/C #001­4210­447­ 4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Billable Time) for FY 2022­23.

3. Authorize expenditure in the amount of $85,000 from A/C #001­4210­641­5947 (Contracted Services, Billable Time).

4. Authorize staff to waive the formal Request for Proposal/Qualifications (RFP/Q) process in accordance with Thousand Oaks Municipal Code (TOMC) Section 3­

10.501.

N. Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet Controls, Inc. (Signet) for building automation system (BAS) services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet, of Moorpark, CA, for Alerton BAS services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts: $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

O. Hill Canyon Treatment Plant Security Upgrades (CI 5567) RECOMMENDATION:

1. Approve First Amendment to Contract No. 12829­2021 with Triad Consulting & System Design Group, LLC, of Corona, CA to add $23,000 with a new not­to­exceed amount of $98,000 over the lifetime of the contract.

2. Approve security software selection of Genetec.

3. Authorize staff to solicit bids for the Hill Canyon Wastewater Treatment Plant Security Upgrades project (CI 5567).

4. Authorize expenditure in the amount of $23,000 from A/C #624­8250­682­8200 (CI 5567, Buildings ­ Capital).

P. Homeland Security Grant for the Disaster Assistance Response Team RECOMMENDATION:

1. Authorize acceptance of the County of Ventura’s Homeland Security grant in the amount of $10,000 to be received by the Thousand Oaks Police Department’s Disaster Assistance Response Team (DART).

2. Approve expenditure in the amount of $10,000 from A/C #001­6740­627­3300 (OES016, DART Equipment less than $5,000).

8. PUBLIC HEARINGS: None

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. November 8, 2022 General Municipal Election and League of Women Voters City Council Candidate Forum
RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF THREE COUNCILMEMBERS FOR FOUR­YEAR TERMS AS REQUIRED BY THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES
RESOLUTION REQUESTING VENTURA COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 8, 2022 WITH STATEWIDE GUBERNATORIAL GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO CALIFORNIA ELECTIONS CODE § 10403
RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE’S STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 RECOMMENDATION:

1. Adopt resolution Calling for the General Municipal Election for November 8, 2022 for election of three Councilmembers.

2. Adopt resolution Consolidating General Municipal Election with the Statewide Gubernatorial General Election (including contract with Ventura County for Election Services).

3. Adopt resolution Adopting Candidate Statement Guidelines and Costs.

4. Authorize expenditure in an amount not to exceed $55,000 from A/C #001­2110­ 611­6910 (Election Costs) for contract services with Ventura County Elections Division.

5. Authorize expenditure of $3,000 from A/C #001­2110­611­6910 (Election Costs) and authorize City Manager to approve League of Women Voters’ (LWV) request for use of the Scherr Forum Theatre and Thousand Oaks Television (TOTV) for a televised City Council Candidate Forum on a date to be determined contingent on the Governor’s and Ventura County Public Health Officer’s orders and theatre availability.

B. Water Shortage Declaration
RESOLUTION DECLARING A LEVEL 4 WATER SUPPLY SHORTAGE PURSUANT TO MUNICIPAL CODE SECTION 10­2.1107 AND ENACTING ADDITIONAL WATER CONSERVATION MEASURES PURSUANT TO MUNICIPAL CODE SECTION 10­

2.1112
RECOMMENDATION:

1. Adopt resolution declaring a Level 4 Water Supply Shortage with minor modifications pursuant to Municipal Code Section 10­2.1107.

2. Approve budget appropriation and authorize expenditure in the amount of $125,000 ($75,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­682­56.99 (Contracted Services) for water waste patrol service for FY 2022­23 and $50,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­686­67.00 (Advertising and Mailers) for outreach.

3. Designate a City Councilmember representative to serve on the Calleguas Drought Response Task Force.

C. Municipal Code Amendment Regarding Urban Lot Splits and Multiple Residential Units Per Lot
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE THOUSAND OAKS MUNICIPAL CODE TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE CREATION OF URBAN LOT SPLITS AND MULTIPLE RESIDENTIAL UNITS PER LOT (MCA 2022­70465)
RECOMMENDATION:

Adopt resolution declaring intention to consider an amendment to the Municipal Code to implement 2021 Senate Bill No. 9 (SB 9), including the creation of urban lot splits and multiple residential units per lot.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. 2022 Southern California Association of Governments General Assembly­ Update RECOMMENDATION:

Receive report.

B. League of California Cities Leaders Summit ­ May 11­13, 2022 RECOMMENDATION:

Receive report.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56­2019­00531953­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a)

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to Regular Meeting June 14, 2022 City Council
REGULAR MEETING
Tuesday, May 24, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Girls Scouts of Central Coast
B. Conejo Recreation and Park District Annual Update
C. Ventura County Fire Department – Fire Resiliency

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify April 27, 2022, May 4, 2022, May 11, 2022, and May 18, 2022 ; approve May 25, 2022, June 1, 2022, and June 8, 2022, subject to review and ratification B. Minutes of City Council meetings of April 26, 2022, May 10, 2022, and May 17, 2022 RECOMMENDATION:

Approve
C. 2022 Pavement Overlay Program (CI 5538)
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FY 2022­23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RECOMMENDATION:

1. Adopt resolution approving list of streets to be funded in part with FY 2021­22 and FY 2022­23 SB1 Road Maintenance and Rehabilitation Account (RMRA) revenue for construction of the 2022 Pavement Overlay Program (CI 5538).

2. Approve Reimbursement Agreements in the total amount of $36,220; $32,000 from Triunfo Water and Sanitation District ($29,500 contract, plus $2,500 contingency); and $4,220 from Calleguas Municipal Water District ($3,600 contract, plus $620 contingency).

3. Approve budget appropriation and expenditure in the amount of $36,220 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­0000­437­9900 (CI 5538, Triunfo Wastewater District and Calleguas Municipal Water District Reimbursement Agreements).

D. Alerton Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet for BAS services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet Controls, Inc. (Signet), of Moorpark, CA, for Alerton building automation system (BAS) services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­ year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts; $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

E. Unarmed Security Guard Services at the Thousand Oaks Transportation Center RECOMMENDATION:

1. Approve five­year agreement, from July 3, 2022, through June 30, 2027, with Taurus Protection, Inc., Thousand Oaks, CA, for unarmed security guard services in the amount of Not­to­Exceed $720,600.

2. Authorize expense for FY 2022­23 in the amount of $130,410 ($108,810 weekly service and $21,600 special service) from A/C #651­5540­682­5540 (Transportation Fund/Contracted Services).

F. Unit W ­ Wastewater Pipe and Maintenance Hole Lining (CI 5530) RECOMMENDATION:

1. Approve the project design, specifications, and Addendum No. 1 for construction of the Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530).

2. Award construction contract for Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530) to Southwest Pipeline and Trenchless Corp. (Torrance, CA), in the amount of $2,107,925, plus a contingency of $210,792.

3. Approve budget appropriation in the amount of $408,547 from A/C #624­0000­ 341­9900 (Wastewater­ Net Position) to A/C #624­8220­682­8300 (CI 5530).

4. Authorize expenditure in the amount of $2,323,717 ($2,107,925 Construction Contract, $210,792 Construction Contract Contingency, and $5,000 City Furnished) from A/C #624­8220­682­8300 (CI 5530).

5. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

G. Environmental Impact Report Consultant Agreement
RECOMMENDATION:

1. Approve first amendment to Contract No. 12843­2021 with Rincon Consultants, Inc., Los Angeles, CA, in the amount of $118,150 ($64,421 for additional scope and $53,729 for extra services) for a new total not­to­exceed amount of $300,000.

2. Approve additional budget appropriation and expenditure in the amount of $118,150 from A/C #001­4210­447­5000 (Charges for Services ­ Environmental Review) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

H. Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Initiating Assessments
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 79 2 (FISCAL YEAR 2022­23)
RESOLUTION CONFIRMING THE PRELIMINARY ENGINEER’S REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23) RESOLUTION DECLARING ITS INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23)
RECOMMENDATION:

1. Adopt resolutions to initiate assessment proceedings, approve Preliminary Engineer’s Report, and set public hearing date of June 14, 2022, for Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Assessments.

2. Approve and Authorize the City Engineer to execute the agreement with Ventura County Auditor­Controller to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribution of Collections to the City for $0.17 per assessment per parcel, plus administration and collection fees.

I. Transit Fares and Operational Update
RECOMMENDATION:

1. Authorize staff to implement reduced fare program for all local Thousand Oaks Transit services effective July 1, 2022, through December 31, 2022.

2. Authorize City Manager or designee to extend reduced fares for up to an additional 6­months through June 30, 2023, should it align with current transit practices regionally.

3. Approve an adjustment to 31­day unlimited ride fare pass from $56.00 to $50.00 to align the pass price with similar passes offered by Ventura County Transportation Commission Intercity Bus and Gold Coast Transit District.

J. Bank of America Performing Arts Center Resident Companies Renewal RECOMMENDATION:

1. Approve 5 Star Theatricals as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

2. Approve New West Symphony as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

3. Approve Pacific Festival Ballet as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

K. City of Thousand Oaks Sewer System Management Plan Update (MI 2632) RECOMMENDATION:

Approve the recently updated 2022 Sewer System Management Plan and its findings and recommendations (MI 2632).

L. Exempt Surplus Land Pursuant to the Surplus Lands Act RESOLUTION DECLARING THE PROPERTY LOCATED AT 384 NORTH ERBES ROAD (APN 670­0250­210, and APN 670­0250­290) AS EXEMPT SURPLUS LAND PURSUANT TO THE SURPLUS LAND ACT
RECOMMENDATION:

Adopt resolution declaring the property located at 384 N. Erbes Road (APN 670­ 0250­210 and APN 670­0250­290) as Exempt Surplus Land pursuant to the Surplus Lands Act; and authorize the City Manager to take action(s) necessary to effectuate the purposes of the resolution.

M. Wireless Telecommunications Consultant Services
RECOMMENDATION:

1. Approve agreement with Telecom Law Firm, P.C. of Los Angeles, California, for wireless telecommunications consultant services for $85,000 for a one­year term, from July 1, 2022, to June 30, 2023, with an option to extend for a maximum of two additional one­year terms for a total not­to­exceed amount of $255,000.

2. Approve budget appropriation in the amount of $85,000 from A/C #001­4210­447­ 4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Billable Time) for FY 2022­23.

3. Authorize expenditure in the amount of $85,000 from A/C #001­4210­641­5947 (Contracted Services, Billable Time).

4. Authorize staff to waive the formal Request for Proposal/Qualifications (RFP/Q) process in accordance with Thousand Oaks Municipal Code (TOMC) Section 3­

10.501.

N. Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet Controls, Inc. (Signet) for building automation system (BAS) services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet, of Moorpark, CA, for Alerton BAS services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts: $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

O. Hill Canyon Treatment Plant Security Upgrades (CI 5567) RECOMMENDATION:

1. Approve First Amendment to Contract No. 12829­2021 with Triad Consulting & System Design Group, LLC, of Corona, CA to add $23,000 with a new not­to­exceed amount of $98,000 over the lifetime of the contract.

2. Approve security software selection of Genetec.

3. Authorize staff to solicit bids for the Hill Canyon Wastewater Treatment Plant Security Upgrades project (CI 5567).

4. Authorize expenditure in the amount of $23,000 from A/C #624­8250­682­8200 (CI 5567, Buildings ­ Capital).

P. Homeland Security Grant for the Disaster Assistance Response Team RECOMMENDATION:

1. Authorize acceptance of the County of Ventura’s Homeland Security grant in the amount of $10,000 to be received by the Thousand Oaks Police Department’s Disaster Assistance Response Team (DART).

2. Approve expenditure in the amount of $10,000 from A/C #001­6740­627­3300 (OES016, DART Equipment less than $5,000).

8. PUBLIC HEARINGS: None

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. November 8, 2022 General Municipal Election and League of Women Voters City Council Candidate Forum
RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF THREE COUNCILMEMBERS FOR FOUR­YEAR TERMS AS REQUIRED BY THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES
RESOLUTION REQUESTING VENTURA COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 8, 2022 WITH STATEWIDE GUBERNATORIAL GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO CALIFORNIA ELECTIONS CODE § 10403
RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE’S STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 RECOMMENDATION:

1. Adopt resolution Calling for the General Municipal Election for November 8, 2022 for election of three Councilmembers.

2. Adopt resolution Consolidating General Municipal Election with the Statewide Gubernatorial General Election (including contract with Ventura County for Election Services).

3. Adopt resolution Adopting Candidate Statement Guidelines and Costs.

4. Authorize expenditure in an amount not to exceed $55,000 from A/C #001­2110­ 611­6910 (Election Costs) for contract services with Ventura County Elections Division.

5. Authorize expenditure of $3,000 from A/C #001­2110­611­6910 (Election Costs) and authorize City Manager to approve League of Women Voters’ (LWV) request for use of the Scherr Forum Theatre and Thousand Oaks Television (TOTV) for a televised City Council Candidate Forum on a date to be determined contingent on the Governor’s and Ventura County Public Health Officer’s orders and theatre availability.

B. Water Shortage Declaration
RESOLUTION DECLARING A LEVEL 4 WATER SUPPLY SHORTAGE PURSUANT TO MUNICIPAL CODE SECTION 10­2.1107 AND ENACTING ADDITIONAL WATER CONSERVATION MEASURES PURSUANT TO MUNICIPAL CODE SECTION 10­

2.1112
RECOMMENDATION:

1. Adopt resolution declaring a Level 4 Water Supply Shortage with minor modifications pursuant to Municipal Code Section 10­2.1107.

2. Approve budget appropriation and authorize expenditure in the amount of $125,000 ($75,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­682­56.99 (Contracted Services) for water waste patrol service for FY 2022­23 and $50,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­686­67.00 (Advertising and Mailers) for outreach.

3. Designate a City Councilmember representative to serve on the Calleguas Drought Response Task Force.

C. Municipal Code Amendment Regarding Urban Lot Splits and Multiple Residential Units Per Lot
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE THOUSAND OAKS MUNICIPAL CODE TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE CREATION OF URBAN LOT SPLITS AND MULTIPLE RESIDENTIAL UNITS PER LOT (MCA 2022­70465)
RECOMMENDATION:

Adopt resolution declaring intention to consider an amendment to the Municipal Code to implement 2021 Senate Bill No. 9 (SB 9), including the creation of urban lot splits and multiple residential units per lot.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. 2022 Southern California Association of Governments General Assembly­ Update RECOMMENDATION:

Receive report.

B. League of California Cities Leaders Summit ­ May 11­13, 2022 RECOMMENDATION:

Receive report.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56­2019­00531953­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a)

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to Regular Meeting June 14, 2022 City Council
REGULAR MEETING
Tuesday, May 24, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Girls Scouts of Central Coast
B. Conejo Recreation and Park District Annual Update
C. Ventura County Fire Department – Fire Resiliency

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify April 27, 2022, May 4, 2022, May 11, 2022, and May 18, 2022 ; approve May 25, 2022, June 1, 2022, and June 8, 2022, subject to review and ratification B. Minutes of City Council meetings of April 26, 2022, May 10, 2022, and May 17, 2022 RECOMMENDATION:

Approve
C. 2022 Pavement Overlay Program (CI 5538)
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FY 2022­23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RECOMMENDATION:

1. Adopt resolution approving list of streets to be funded in part with FY 2021­22 and FY 2022­23 SB1 Road Maintenance and Rehabilitation Account (RMRA) revenue for construction of the 2022 Pavement Overlay Program (CI 5538).

2. Approve Reimbursement Agreements in the total amount of $36,220; $32,000 from Triunfo Water and Sanitation District ($29,500 contract, plus $2,500 contingency); and $4,220 from Calleguas Municipal Water District ($3,600 contract, plus $620 contingency).

3. Approve budget appropriation and expenditure in the amount of $36,220 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­0000­437­9900 (CI 5538, Triunfo Wastewater District and Calleguas Municipal Water District Reimbursement Agreements).

D. Alerton Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet for BAS services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet Controls, Inc. (Signet), of Moorpark, CA, for Alerton building automation system (BAS) services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­ year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts; $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

E. Unarmed Security Guard Services at the Thousand Oaks Transportation Center RECOMMENDATION:

1. Approve five­year agreement, from July 3, 2022, through June 30, 2027, with Taurus Protection, Inc., Thousand Oaks, CA, for unarmed security guard services in the amount of Not­to­Exceed $720,600.

2. Authorize expense for FY 2022­23 in the amount of $130,410 ($108,810 weekly service and $21,600 special service) from A/C #651­5540­682­5540 (Transportation Fund/Contracted Services).

F. Unit W ­ Wastewater Pipe and Maintenance Hole Lining (CI 5530) RECOMMENDATION:

1. Approve the project design, specifications, and Addendum No. 1 for construction of the Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530).

2. Award construction contract for Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530) to Southwest Pipeline and Trenchless Corp. (Torrance, CA), in the amount of $2,107,925, plus a contingency of $210,792.

3. Approve budget appropriation in the amount of $408,547 from A/C #624­0000­ 341­9900 (Wastewater­ Net Position) to A/C #624­8220­682­8300 (CI 5530).

4. Authorize expenditure in the amount of $2,323,717 ($2,107,925 Construction Contract, $210,792 Construction Contract Contingency, and $5,000 City Furnished) from A/C #624­8220­682­8300 (CI 5530).

5. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

G. Environmental Impact Report Consultant Agreement
RECOMMENDATION:

1. Approve first amendment to Contract No. 12843­2021 with Rincon Consultants, Inc., Los Angeles, CA, in the amount of $118,150 ($64,421 for additional scope and $53,729 for extra services) for a new total not­to­exceed amount of $300,000.

2. Approve additional budget appropriation and expenditure in the amount of $118,150 from A/C #001­4210­447­5000 (Charges for Services ­ Environmental Review) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

H. Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Initiating Assessments
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 79 2 (FISCAL YEAR 2022­23)
RESOLUTION CONFIRMING THE PRELIMINARY ENGINEER’S REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23) RESOLUTION DECLARING ITS INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23)
RECOMMENDATION:

1. Adopt resolutions to initiate assessment proceedings, approve Preliminary Engineer’s Report, and set public hearing date of June 14, 2022, for Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Assessments.

2. Approve and Authorize the City Engineer to execute the agreement with Ventura County Auditor­Controller to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribution of Collections to the City for $0.17 per assessment per parcel, plus administration and collection fees.

I. Transit Fares and Operational Update
RECOMMENDATION:

1. Authorize staff to implement reduced fare program for all local Thousand Oaks Transit services effective July 1, 2022, through December 31, 2022.

2. Authorize City Manager or designee to extend reduced fares for up to an additional 6­months through June 30, 2023, should it align with current transit practices regionally.

3. Approve an adjustment to 31­day unlimited ride fare pass from $56.00 to $50.00 to align the pass price with similar passes offered by Ventura County Transportation Commission Intercity Bus and Gold Coast Transit District.

J. Bank of America Performing Arts Center Resident Companies Renewal RECOMMENDATION:

1. Approve 5 Star Theatricals as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

2. Approve New West Symphony as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

3. Approve Pacific Festival Ballet as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

K. City of Thousand Oaks Sewer System Management Plan Update (MI 2632) RECOMMENDATION:

Approve the recently updated 2022 Sewer System Management Plan and its findings and recommendations (MI 2632).

L. Exempt Surplus Land Pursuant to the Surplus Lands Act RESOLUTION DECLARING THE PROPERTY LOCATED AT 384 NORTH ERBES ROAD (APN 670­0250­210, and APN 670­0250­290) AS EXEMPT SURPLUS LAND PURSUANT TO THE SURPLUS LAND ACT
RECOMMENDATION:

Adopt resolution declaring the property located at 384 N. Erbes Road (APN 670­ 0250­210 and APN 670­0250­290) as Exempt Surplus Land pursuant to the Surplus Lands Act; and authorize the City Manager to take action(s) necessary to effectuate the purposes of the resolution.

M. Wireless Telecommunications Consultant Services
RECOMMENDATION:

1. Approve agreement with Telecom Law Firm, P.C. of Los Angeles, California, for wireless telecommunications consultant services for $85,000 for a one­year term, from July 1, 2022, to June 30, 2023, with an option to extend for a maximum of two additional one­year terms for a total not­to­exceed amount of $255,000.

2. Approve budget appropriation in the amount of $85,000 from A/C #001­4210­447­ 4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Billable Time) for FY 2022­23.

3. Authorize expenditure in the amount of $85,000 from A/C #001­4210­641­5947 (Contracted Services, Billable Time).

4. Authorize staff to waive the formal Request for Proposal/Qualifications (RFP/Q) process in accordance with Thousand Oaks Municipal Code (TOMC) Section 3­

10.501.

N. Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet Controls, Inc. (Signet) for building automation system (BAS) services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet, of Moorpark, CA, for Alerton BAS services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts: $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

O. Hill Canyon Treatment Plant Security Upgrades (CI 5567) RECOMMENDATION:

1. Approve First Amendment to Contract No. 12829­2021 with Triad Consulting & System Design Group, LLC, of Corona, CA to add $23,000 with a new not­to­exceed amount of $98,000 over the lifetime of the contract.

2. Approve security software selection of Genetec.

3. Authorize staff to solicit bids for the Hill Canyon Wastewater Treatment Plant Security Upgrades project (CI 5567).

4. Authorize expenditure in the amount of $23,000 from A/C #624­8250­682­8200 (CI 5567, Buildings ­ Capital).

P. Homeland Security Grant for the Disaster Assistance Response Team RECOMMENDATION:

1. Authorize acceptance of the County of Ventura’s Homeland Security grant in the amount of $10,000 to be received by the Thousand Oaks Police Department’s Disaster Assistance Response Team (DART).

2. Approve expenditure in the amount of $10,000 from A/C #001­6740­627­3300 (OES016, DART Equipment less than $5,000).

8. PUBLIC HEARINGS: None

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. November 8, 2022 General Municipal Election and League of Women Voters City Council Candidate Forum
RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF THREE COUNCILMEMBERS FOR FOUR­YEAR TERMS AS REQUIRED BY THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES
RESOLUTION REQUESTING VENTURA COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 8, 2022 WITH STATEWIDE GUBERNATORIAL GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO CALIFORNIA ELECTIONS CODE § 10403
RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE’S STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 RECOMMENDATION:

1. Adopt resolution Calling for the General Municipal Election for November 8, 2022 for election of three Councilmembers.

2. Adopt resolution Consolidating General Municipal Election with the Statewide Gubernatorial General Election (including contract with Ventura County for Election Services).

3. Adopt resolution Adopting Candidate Statement Guidelines and Costs.

4. Authorize expenditure in an amount not to exceed $55,000 from A/C #001­2110­ 611­6910 (Election Costs) for contract services with Ventura County Elections Division.

5. Authorize expenditure of $3,000 from A/C #001­2110­611­6910 (Election Costs) and authorize City Manager to approve League of Women Voters’ (LWV) request for use of the Scherr Forum Theatre and Thousand Oaks Television (TOTV) for a televised City Council Candidate Forum on a date to be determined contingent on the Governor’s and Ventura County Public Health Officer’s orders and theatre availability.

B. Water Shortage Declaration
RESOLUTION DECLARING A LEVEL 4 WATER SUPPLY SHORTAGE PURSUANT TO MUNICIPAL CODE SECTION 10­2.1107 AND ENACTING ADDITIONAL WATER CONSERVATION MEASURES PURSUANT TO MUNICIPAL CODE SECTION 10­

2.1112
RECOMMENDATION:

1. Adopt resolution declaring a Level 4 Water Supply Shortage with minor modifications pursuant to Municipal Code Section 10­2.1107.

2. Approve budget appropriation and authorize expenditure in the amount of $125,000 ($75,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­682­56.99 (Contracted Services) for water waste patrol service for FY 2022­23 and $50,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­686­67.00 (Advertising and Mailers) for outreach.

3. Designate a City Councilmember representative to serve on the Calleguas Drought Response Task Force.

C. Municipal Code Amendment Regarding Urban Lot Splits and Multiple Residential Units Per Lot
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE THOUSAND OAKS MUNICIPAL CODE TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE CREATION OF URBAN LOT SPLITS AND MULTIPLE RESIDENTIAL UNITS PER LOT (MCA 2022­70465)
RECOMMENDATION:

Adopt resolution declaring intention to consider an amendment to the Municipal Code to implement 2021 Senate Bill No. 9 (SB 9), including the creation of urban lot splits and multiple residential units per lot.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. 2022 Southern California Association of Governments General Assembly­ Update RECOMMENDATION:

Receive report.

B. League of California Cities Leaders Summit ­ May 11­13, 2022 RECOMMENDATION:

Receive report.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56­2019­00531953­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a)

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to Regular Meeting June 14, 2022 City Council
REGULAR MEETING
Tuesday, May 24, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Girls Scouts of Central Coast
B. Conejo Recreation and Park District Annual Update
C. Ventura County Fire Department – Fire Resiliency

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify April 27, 2022, May 4, 2022, May 11, 2022, and May 18, 2022 ; approve May 25, 2022, June 1, 2022, and June 8, 2022, subject to review and ratification B. Minutes of City Council meetings of April 26, 2022, May 10, 2022, and May 17, 2022 RECOMMENDATION:

Approve
C. 2022 Pavement Overlay Program (CI 5538)
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FY 2022­23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RECOMMENDATION:

1. Adopt resolution approving list of streets to be funded in part with FY 2021­22 and FY 2022­23 SB1 Road Maintenance and Rehabilitation Account (RMRA) revenue for construction of the 2022 Pavement Overlay Program (CI 5538).

2. Approve Reimbursement Agreements in the total amount of $36,220; $32,000 from Triunfo Water and Sanitation District ($29,500 contract, plus $2,500 contingency); and $4,220 from Calleguas Municipal Water District ($3,600 contract, plus $620 contingency).

3. Approve budget appropriation and expenditure in the amount of $36,220 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­0000­437­9900 (CI 5538, Triunfo Wastewater District and Calleguas Municipal Water District Reimbursement Agreements).

D. Alerton Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet for BAS services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet Controls, Inc. (Signet), of Moorpark, CA, for Alerton building automation system (BAS) services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­ year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts; $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

E. Unarmed Security Guard Services at the Thousand Oaks Transportation Center RECOMMENDATION:

1. Approve five­year agreement, from July 3, 2022, through June 30, 2027, with Taurus Protection, Inc., Thousand Oaks, CA, for unarmed security guard services in the amount of Not­to­Exceed $720,600.

2. Authorize expense for FY 2022­23 in the amount of $130,410 ($108,810 weekly service and $21,600 special service) from A/C #651­5540­682­5540 (Transportation Fund/Contracted Services).

F. Unit W ­ Wastewater Pipe and Maintenance Hole Lining (CI 5530) RECOMMENDATION:

1. Approve the project design, specifications, and Addendum No. 1 for construction of the Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530).

2. Award construction contract for Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530) to Southwest Pipeline and Trenchless Corp. (Torrance, CA), in the amount of $2,107,925, plus a contingency of $210,792.

3. Approve budget appropriation in the amount of $408,547 from A/C #624­0000­ 341­9900 (Wastewater­ Net Position) to A/C #624­8220­682­8300 (CI 5530).

4. Authorize expenditure in the amount of $2,323,717 ($2,107,925 Construction Contract, $210,792 Construction Contract Contingency, and $5,000 City Furnished) from A/C #624­8220­682­8300 (CI 5530).

5. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

G. Environmental Impact Report Consultant Agreement
RECOMMENDATION:

1. Approve first amendment to Contract No. 12843­2021 with Rincon Consultants, Inc., Los Angeles, CA, in the amount of $118,150 ($64,421 for additional scope and $53,729 for extra services) for a new total not­to­exceed amount of $300,000.

2. Approve additional budget appropriation and expenditure in the amount of $118,150 from A/C #001­4210­447­5000 (Charges for Services ­ Environmental Review) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

H. Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Initiating Assessments
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 79 2 (FISCAL YEAR 2022­23)
RESOLUTION CONFIRMING THE PRELIMINARY ENGINEER’S REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23) RESOLUTION DECLARING ITS INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23)
RECOMMENDATION:

1. Adopt resolutions to initiate assessment proceedings, approve Preliminary Engineer’s Report, and set public hearing date of June 14, 2022, for Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Assessments.

2. Approve and Authorize the City Engineer to execute the agreement with Ventura County Auditor­Controller to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribution of Collections to the City for $0.17 per assessment per parcel, plus administration and collection fees.

I. Transit Fares and Operational Update
RECOMMENDATION:

1. Authorize staff to implement reduced fare program for all local Thousand Oaks Transit services effective July 1, 2022, through December 31, 2022.

2. Authorize City Manager or designee to extend reduced fares for up to an additional 6­months through June 30, 2023, should it align with current transit practices regionally.

3. Approve an adjustment to 31­day unlimited ride fare pass from $56.00 to $50.00 to align the pass price with similar passes offered by Ventura County Transportation Commission Intercity Bus and Gold Coast Transit District.

J. Bank of America Performing Arts Center Resident Companies Renewal RECOMMENDATION:

1. Approve 5 Star Theatricals as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

2. Approve New West Symphony as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

3. Approve Pacific Festival Ballet as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

K. City of Thousand Oaks Sewer System Management Plan Update (MI 2632) RECOMMENDATION:

Approve the recently updated 2022 Sewer System Management Plan and its findings and recommendations (MI 2632).

L. Exempt Surplus Land Pursuant to the Surplus Lands Act RESOLUTION DECLARING THE PROPERTY LOCATED AT 384 NORTH ERBES ROAD (APN 670­0250­210, and APN 670­0250­290) AS EXEMPT SURPLUS LAND PURSUANT TO THE SURPLUS LAND ACT
RECOMMENDATION:

Adopt resolution declaring the property located at 384 N. Erbes Road (APN 670­ 0250­210 and APN 670­0250­290) as Exempt Surplus Land pursuant to the Surplus Lands Act; and authorize the City Manager to take action(s) necessary to effectuate the purposes of the resolution.

M. Wireless Telecommunications Consultant Services
RECOMMENDATION:

1. Approve agreement with Telecom Law Firm, P.C. of Los Angeles, California, for wireless telecommunications consultant services for $85,000 for a one­year term, from July 1, 2022, to June 30, 2023, with an option to extend for a maximum of two additional one­year terms for a total not­to­exceed amount of $255,000.

2. Approve budget appropriation in the amount of $85,000 from A/C #001­4210­447­ 4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Billable Time) for FY 2022­23.

3. Authorize expenditure in the amount of $85,000 from A/C #001­4210­641­5947 (Contracted Services, Billable Time).

4. Authorize staff to waive the formal Request for Proposal/Qualifications (RFP/Q) process in accordance with Thousand Oaks Municipal Code (TOMC) Section 3­

10.501.

N. Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet Controls, Inc. (Signet) for building automation system (BAS) services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet, of Moorpark, CA, for Alerton BAS services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts: $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

O. Hill Canyon Treatment Plant Security Upgrades (CI 5567) RECOMMENDATION:

1. Approve First Amendment to Contract No. 12829­2021 with Triad Consulting & System Design Group, LLC, of Corona, CA to add $23,000 with a new not­to­exceed amount of $98,000 over the lifetime of the contract.

2. Approve security software selection of Genetec.

3. Authorize staff to solicit bids for the Hill Canyon Wastewater Treatment Plant Security Upgrades project (CI 5567).

4. Authorize expenditure in the amount of $23,000 from A/C #624­8250­682­8200 (CI 5567, Buildings ­ Capital).

P. Homeland Security Grant for the Disaster Assistance Response Team RECOMMENDATION:

1. Authorize acceptance of the County of Ventura’s Homeland Security grant in the amount of $10,000 to be received by the Thousand Oaks Police Department’s Disaster Assistance Response Team (DART).

2. Approve expenditure in the amount of $10,000 from A/C #001­6740­627­3300 (OES016, DART Equipment less than $5,000).

8. PUBLIC HEARINGS: None

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. November 8, 2022 General Municipal Election and League of Women Voters City Council Candidate Forum
RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF THREE COUNCILMEMBERS FOR FOUR­YEAR TERMS AS REQUIRED BY THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES
RESOLUTION REQUESTING VENTURA COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 8, 2022 WITH STATEWIDE GUBERNATORIAL GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO CALIFORNIA ELECTIONS CODE § 10403
RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE’S STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 RECOMMENDATION:

1. Adopt resolution Calling for the General Municipal Election for November 8, 2022 for election of three Councilmembers.

2. Adopt resolution Consolidating General Municipal Election with the Statewide Gubernatorial General Election (including contract with Ventura County for Election Services).

3. Adopt resolution Adopting Candidate Statement Guidelines and Costs.

4. Authorize expenditure in an amount not to exceed $55,000 from A/C #001­2110­ 611­6910 (Election Costs) for contract services with Ventura County Elections Division.

5. Authorize expenditure of $3,000 from A/C #001­2110­611­6910 (Election Costs) and authorize City Manager to approve League of Women Voters’ (LWV) request for use of the Scherr Forum Theatre and Thousand Oaks Television (TOTV) for a televised City Council Candidate Forum on a date to be determined contingent on the Governor’s and Ventura County Public Health Officer’s orders and theatre availability.

B. Water Shortage Declaration
RESOLUTION DECLARING A LEVEL 4 WATER SUPPLY SHORTAGE PURSUANT TO MUNICIPAL CODE SECTION 10­2.1107 AND ENACTING ADDITIONAL WATER CONSERVATION MEASURES PURSUANT TO MUNICIPAL CODE SECTION 10­

2.1112
RECOMMENDATION:

1. Adopt resolution declaring a Level 4 Water Supply Shortage with minor modifications pursuant to Municipal Code Section 10­2.1107.

2. Approve budget appropriation and authorize expenditure in the amount of $125,000 ($75,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­682­56.99 (Contracted Services) for water waste patrol service for FY 2022­23 and $50,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­686­67.00 (Advertising and Mailers) for outreach.

3. Designate a City Councilmember representative to serve on the Calleguas Drought Response Task Force.

C. Municipal Code Amendment Regarding Urban Lot Splits and Multiple Residential Units Per Lot
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE THOUSAND OAKS MUNICIPAL CODE TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE CREATION OF URBAN LOT SPLITS AND MULTIPLE RESIDENTIAL UNITS PER LOT (MCA 2022­70465)
RECOMMENDATION:

Adopt resolution declaring intention to consider an amendment to the Municipal Code to implement 2021 Senate Bill No. 9 (SB 9), including the creation of urban lot splits and multiple residential units per lot.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. 2022 Southern California Association of Governments General Assembly­ Update RECOMMENDATION:

Receive report.

B. League of California Cities Leaders Summit ­ May 11­13, 2022 RECOMMENDATION:

Receive report.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56­2019­00531953­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a)

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to Regular Meeting June 14, 2022 City Council
REGULAR MEETING
Tuesday, May 24, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Girls Scouts of Central Coast
B. Conejo Recreation and Park District Annual Update
C. Ventura County Fire Department – Fire Resiliency

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify April 27, 2022, May 4, 2022, May 11, 2022, and May 18, 2022 ; approve May 25, 2022, June 1, 2022, and June 8, 2022, subject to review and ratification B. Minutes of City Council meetings of April 26, 2022, May 10, 2022, and May 17, 2022 RECOMMENDATION:

Approve
C. 2022 Pavement Overlay Program (CI 5538)
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FY 2022­23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RECOMMENDATION:

1. Adopt resolution approving list of streets to be funded in part with FY 2021­22 and FY 2022­23 SB1 Road Maintenance and Rehabilitation Account (RMRA) revenue for construction of the 2022 Pavement Overlay Program (CI 5538).

2. Approve Reimbursement Agreements in the total amount of $36,220; $32,000 from Triunfo Water and Sanitation District ($29,500 contract, plus $2,500 contingency); and $4,220 from Calleguas Municipal Water District ($3,600 contract, plus $620 contingency).

3. Approve budget appropriation and expenditure in the amount of $36,220 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­0000­437­9900 (CI 5538, Triunfo Wastewater District and Calleguas Municipal Water District Reimbursement Agreements).

D. Alerton Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet for BAS services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet Controls, Inc. (Signet), of Moorpark, CA, for Alerton building automation system (BAS) services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­ year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts; $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

E. Unarmed Security Guard Services at the Thousand Oaks Transportation Center RECOMMENDATION:

1. Approve five­year agreement, from July 3, 2022, through June 30, 2027, with Taurus Protection, Inc., Thousand Oaks, CA, for unarmed security guard services in the amount of Not­to­Exceed $720,600.

2. Authorize expense for FY 2022­23 in the amount of $130,410 ($108,810 weekly service and $21,600 special service) from A/C #651­5540­682­5540 (Transportation Fund/Contracted Services).

F. Unit W ­ Wastewater Pipe and Maintenance Hole Lining (CI 5530) RECOMMENDATION:

1. Approve the project design, specifications, and Addendum No. 1 for construction of the Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530).

2. Award construction contract for Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530) to Southwest Pipeline and Trenchless Corp. (Torrance, CA), in the amount of $2,107,925, plus a contingency of $210,792.

3. Approve budget appropriation in the amount of $408,547 from A/C #624­0000­ 341­9900 (Wastewater­ Net Position) to A/C #624­8220­682­8300 (CI 5530).

4. Authorize expenditure in the amount of $2,323,717 ($2,107,925 Construction Contract, $210,792 Construction Contract Contingency, and $5,000 City Furnished) from A/C #624­8220­682­8300 (CI 5530).

5. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

G. Environmental Impact Report Consultant Agreement
RECOMMENDATION:

1. Approve first amendment to Contract No. 12843­2021 with Rincon Consultants, Inc., Los Angeles, CA, in the amount of $118,150 ($64,421 for additional scope and $53,729 for extra services) for a new total not­to­exceed amount of $300,000.

2. Approve additional budget appropriation and expenditure in the amount of $118,150 from A/C #001­4210­447­5000 (Charges for Services ­ Environmental Review) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

H. Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Initiating Assessments
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 79 2 (FISCAL YEAR 2022­23)
RESOLUTION CONFIRMING THE PRELIMINARY ENGINEER’S REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23) RESOLUTION DECLARING ITS INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23)
RECOMMENDATION:

1. Adopt resolutions to initiate assessment proceedings, approve Preliminary Engineer’s Report, and set public hearing date of June 14, 2022, for Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Assessments.

2. Approve and Authorize the City Engineer to execute the agreement with Ventura County Auditor­Controller to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribution of Collections to the City for $0.17 per assessment per parcel, plus administration and collection fees.

I. Transit Fares and Operational Update
RECOMMENDATION:

1. Authorize staff to implement reduced fare program for all local Thousand Oaks Transit services effective July 1, 2022, through December 31, 2022.

2. Authorize City Manager or designee to extend reduced fares for up to an additional 6­months through June 30, 2023, should it align with current transit practices regionally.

3. Approve an adjustment to 31­day unlimited ride fare pass from $56.00 to $50.00 to align the pass price with similar passes offered by Ventura County Transportation Commission Intercity Bus and Gold Coast Transit District.

J. Bank of America Performing Arts Center Resident Companies Renewal RECOMMENDATION:

1. Approve 5 Star Theatricals as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

2. Approve New West Symphony as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

3. Approve Pacific Festival Ballet as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

K. City of Thousand Oaks Sewer System Management Plan Update (MI 2632) RECOMMENDATION:

Approve the recently updated 2022 Sewer System Management Plan and its findings and recommendations (MI 2632).

L. Exempt Surplus Land Pursuant to the Surplus Lands Act RESOLUTION DECLARING THE PROPERTY LOCATED AT 384 NORTH ERBES ROAD (APN 670­0250­210, and APN 670­0250­290) AS EXEMPT SURPLUS LAND PURSUANT TO THE SURPLUS LAND ACT
RECOMMENDATION:

Adopt resolution declaring the property located at 384 N. Erbes Road (APN 670­ 0250­210 and APN 670­0250­290) as Exempt Surplus Land pursuant to the Surplus Lands Act; and authorize the City Manager to take action(s) necessary to effectuate the purposes of the resolution.

M. Wireless Telecommunications Consultant Services
RECOMMENDATION:

1. Approve agreement with Telecom Law Firm, P.C. of Los Angeles, California, for wireless telecommunications consultant services for $85,000 for a one­year term, from July 1, 2022, to June 30, 2023, with an option to extend for a maximum of two additional one­year terms for a total not­to­exceed amount of $255,000.

2. Approve budget appropriation in the amount of $85,000 from A/C #001­4210­447­ 4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Billable Time) for FY 2022­23.

3. Authorize expenditure in the amount of $85,000 from A/C #001­4210­641­5947 (Contracted Services, Billable Time).

4. Authorize staff to waive the formal Request for Proposal/Qualifications (RFP/Q) process in accordance with Thousand Oaks Municipal Code (TOMC) Section 3­

10.501.

N. Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet Controls, Inc. (Signet) for building automation system (BAS) services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet, of Moorpark, CA, for Alerton BAS services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts: $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

O. Hill Canyon Treatment Plant Security Upgrades (CI 5567) RECOMMENDATION:

1. Approve First Amendment to Contract No. 12829­2021 with Triad Consulting & System Design Group, LLC, of Corona, CA to add $23,000 with a new not­to­exceed amount of $98,000 over the lifetime of the contract.

2. Approve security software selection of Genetec.

3. Authorize staff to solicit bids for the Hill Canyon Wastewater Treatment Plant Security Upgrades project (CI 5567).

4. Authorize expenditure in the amount of $23,000 from A/C #624­8250­682­8200 (CI 5567, Buildings ­ Capital).

P. Homeland Security Grant for the Disaster Assistance Response Team RECOMMENDATION:

1. Authorize acceptance of the County of Ventura’s Homeland Security grant in the amount of $10,000 to be received by the Thousand Oaks Police Department’s Disaster Assistance Response Team (DART).

2. Approve expenditure in the amount of $10,000 from A/C #001­6740­627­3300 (OES016, DART Equipment less than $5,000).

8. PUBLIC HEARINGS: None

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. November 8, 2022 General Municipal Election and League of Women Voters City Council Candidate Forum
RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF THREE COUNCILMEMBERS FOR FOUR­YEAR TERMS AS REQUIRED BY THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES
RESOLUTION REQUESTING VENTURA COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 8, 2022 WITH STATEWIDE GUBERNATORIAL GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO CALIFORNIA ELECTIONS CODE § 10403
RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE’S STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 RECOMMENDATION:

1. Adopt resolution Calling for the General Municipal Election for November 8, 2022 for election of three Councilmembers.

2. Adopt resolution Consolidating General Municipal Election with the Statewide Gubernatorial General Election (including contract with Ventura County for Election Services).

3. Adopt resolution Adopting Candidate Statement Guidelines and Costs.

4. Authorize expenditure in an amount not to exceed $55,000 from A/C #001­2110­ 611­6910 (Election Costs) for contract services with Ventura County Elections Division.

5. Authorize expenditure of $3,000 from A/C #001­2110­611­6910 (Election Costs) and authorize City Manager to approve League of Women Voters’ (LWV) request for use of the Scherr Forum Theatre and Thousand Oaks Television (TOTV) for a televised City Council Candidate Forum on a date to be determined contingent on the Governor’s and Ventura County Public Health Officer’s orders and theatre availability.

B. Water Shortage Declaration
RESOLUTION DECLARING A LEVEL 4 WATER SUPPLY SHORTAGE PURSUANT TO MUNICIPAL CODE SECTION 10­2.1107 AND ENACTING ADDITIONAL WATER CONSERVATION MEASURES PURSUANT TO MUNICIPAL CODE SECTION 10­

2.1112
RECOMMENDATION:

1. Adopt resolution declaring a Level 4 Water Supply Shortage with minor modifications pursuant to Municipal Code Section 10­2.1107.

2. Approve budget appropriation and authorize expenditure in the amount of $125,000 ($75,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­682­56.99 (Contracted Services) for water waste patrol service for FY 2022­23 and $50,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­686­67.00 (Advertising and Mailers) for outreach.

3. Designate a City Councilmember representative to serve on the Calleguas Drought Response Task Force.

C. Municipal Code Amendment Regarding Urban Lot Splits and Multiple Residential Units Per Lot
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE THOUSAND OAKS MUNICIPAL CODE TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE CREATION OF URBAN LOT SPLITS AND MULTIPLE RESIDENTIAL UNITS PER LOT (MCA 2022­70465)
RECOMMENDATION:

Adopt resolution declaring intention to consider an amendment to the Municipal Code to implement 2021 Senate Bill No. 9 (SB 9), including the creation of urban lot splits and multiple residential units per lot.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. 2022 Southern California Association of Governments General Assembly­ Update RECOMMENDATION:

Receive report.

B. League of California Cities Leaders Summit ­ May 11­13, 2022 RECOMMENDATION:

Receive report.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56­2019­00531953­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a)

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to Regular Meeting June 14, 2022 City Council
REGULAR MEETING
Tuesday, May 24, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Girls Scouts of Central Coast
B. Conejo Recreation and Park District Annual Update
C. Ventura County Fire Department – Fire Resiliency

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify April 27, 2022, May 4, 2022, May 11, 2022, and May 18, 2022 ; approve May 25, 2022, June 1, 2022, and June 8, 2022, subject to review and ratification B. Minutes of City Council meetings of April 26, 2022, May 10, 2022, and May 17, 2022 RECOMMENDATION:

Approve
C. 2022 Pavement Overlay Program (CI 5538)
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FY 2022­23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RECOMMENDATION:

1. Adopt resolution approving list of streets to be funded in part with FY 2021­22 and FY 2022­23 SB1 Road Maintenance and Rehabilitation Account (RMRA) revenue for construction of the 2022 Pavement Overlay Program (CI 5538).

2. Approve Reimbursement Agreements in the total amount of $36,220; $32,000 from Triunfo Water and Sanitation District ($29,500 contract, plus $2,500 contingency); and $4,220 from Calleguas Municipal Water District ($3,600 contract, plus $620 contingency).

3. Approve budget appropriation and expenditure in the amount of $36,220 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­0000­437­9900 (CI 5538, Triunfo Wastewater District and Calleguas Municipal Water District Reimbursement Agreements).

D. Alerton Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet for BAS services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet Controls, Inc. (Signet), of Moorpark, CA, for Alerton building automation system (BAS) services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­ year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts; $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

E. Unarmed Security Guard Services at the Thousand Oaks Transportation Center RECOMMENDATION:

1. Approve five­year agreement, from July 3, 2022, through June 30, 2027, with Taurus Protection, Inc., Thousand Oaks, CA, for unarmed security guard services in the amount of Not­to­Exceed $720,600.

2. Authorize expense for FY 2022­23 in the amount of $130,410 ($108,810 weekly service and $21,600 special service) from A/C #651­5540­682­5540 (Transportation Fund/Contracted Services).

F. Unit W ­ Wastewater Pipe and Maintenance Hole Lining (CI 5530) RECOMMENDATION:

1. Approve the project design, specifications, and Addendum No. 1 for construction of the Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530).

2. Award construction contract for Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530) to Southwest Pipeline and Trenchless Corp. (Torrance, CA), in the amount of $2,107,925, plus a contingency of $210,792.

3. Approve budget appropriation in the amount of $408,547 from A/C #624­0000­ 341­9900 (Wastewater­ Net Position) to A/C #624­8220­682­8300 (CI 5530).

4. Authorize expenditure in the amount of $2,323,717 ($2,107,925 Construction Contract, $210,792 Construction Contract Contingency, and $5,000 City Furnished) from A/C #624­8220­682­8300 (CI 5530).

5. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

G. Environmental Impact Report Consultant Agreement
RECOMMENDATION:

1. Approve first amendment to Contract No. 12843­2021 with Rincon Consultants, Inc., Los Angeles, CA, in the amount of $118,150 ($64,421 for additional scope and $53,729 for extra services) for a new total not­to­exceed amount of $300,000.

2. Approve additional budget appropriation and expenditure in the amount of $118,150 from A/C #001­4210­447­5000 (Charges for Services ­ Environmental Review) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

H. Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Initiating Assessments
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 79 2 (FISCAL YEAR 2022­23)
RESOLUTION CONFIRMING THE PRELIMINARY ENGINEER’S REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23) RESOLUTION DECLARING ITS INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23)
RECOMMENDATION:

1. Adopt resolutions to initiate assessment proceedings, approve Preliminary Engineer’s Report, and set public hearing date of June 14, 2022, for Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Assessments.

2. Approve and Authorize the City Engineer to execute the agreement with Ventura County Auditor­Controller to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribution of Collections to the City for $0.17 per assessment per parcel, plus administration and collection fees.

I. Transit Fares and Operational Update
RECOMMENDATION:

1. Authorize staff to implement reduced fare program for all local Thousand Oaks Transit services effective July 1, 2022, through December 31, 2022.

2. Authorize City Manager or designee to extend reduced fares for up to an additional 6­months through June 30, 2023, should it align with current transit practices regionally.

3. Approve an adjustment to 31­day unlimited ride fare pass from $56.00 to $50.00 to align the pass price with similar passes offered by Ventura County Transportation Commission Intercity Bus and Gold Coast Transit District.

J. Bank of America Performing Arts Center Resident Companies Renewal RECOMMENDATION:

1. Approve 5 Star Theatricals as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

2. Approve New West Symphony as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

3. Approve Pacific Festival Ballet as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

K. City of Thousand Oaks Sewer System Management Plan Update (MI 2632) RECOMMENDATION:

Approve the recently updated 2022 Sewer System Management Plan and its findings and recommendations (MI 2632).

L. Exempt Surplus Land Pursuant to the Surplus Lands Act RESOLUTION DECLARING THE PROPERTY LOCATED AT 384 NORTH ERBES ROAD (APN 670­0250­210, and APN 670­0250­290) AS EXEMPT SURPLUS LAND PURSUANT TO THE SURPLUS LAND ACT
RECOMMENDATION:

Adopt resolution declaring the property located at 384 N. Erbes Road (APN 670­ 0250­210 and APN 670­0250­290) as Exempt Surplus Land pursuant to the Surplus Lands Act; and authorize the City Manager to take action(s) necessary to effectuate the purposes of the resolution.

M. Wireless Telecommunications Consultant Services
RECOMMENDATION:

1. Approve agreement with Telecom Law Firm, P.C. of Los Angeles, California, for wireless telecommunications consultant services for $85,000 for a one­year term, from July 1, 2022, to June 30, 2023, with an option to extend for a maximum of two additional one­year terms for a total not­to­exceed amount of $255,000.

2. Approve budget appropriation in the amount of $85,000 from A/C #001­4210­447­ 4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Billable Time) for FY 2022­23.

3. Authorize expenditure in the amount of $85,000 from A/C #001­4210­641­5947 (Contracted Services, Billable Time).

4. Authorize staff to waive the formal Request for Proposal/Qualifications (RFP/Q) process in accordance with Thousand Oaks Municipal Code (TOMC) Section 3­

10.501.

N. Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet Controls, Inc. (Signet) for building automation system (BAS) services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet, of Moorpark, CA, for Alerton BAS services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts: $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

O. Hill Canyon Treatment Plant Security Upgrades (CI 5567) RECOMMENDATION:

1. Approve First Amendment to Contract No. 12829­2021 with Triad Consulting & System Design Group, LLC, of Corona, CA to add $23,000 with a new not­to­exceed amount of $98,000 over the lifetime of the contract.

2. Approve security software selection of Genetec.

3. Authorize staff to solicit bids for the Hill Canyon Wastewater Treatment Plant Security Upgrades project (CI 5567).

4. Authorize expenditure in the amount of $23,000 from A/C #624­8250­682­8200 (CI 5567, Buildings ­ Capital).

P. Homeland Security Grant for the Disaster Assistance Response Team RECOMMENDATION:

1. Authorize acceptance of the County of Ventura’s Homeland Security grant in the amount of $10,000 to be received by the Thousand Oaks Police Department’s Disaster Assistance Response Team (DART).

2. Approve expenditure in the amount of $10,000 from A/C #001­6740­627­3300 (OES016, DART Equipment less than $5,000).

8. PUBLIC HEARINGS: None

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. November 8, 2022 General Municipal Election and League of Women Voters City Council Candidate Forum
RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF THREE COUNCILMEMBERS FOR FOUR­YEAR TERMS AS REQUIRED BY THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES
RESOLUTION REQUESTING VENTURA COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 8, 2022 WITH STATEWIDE GUBERNATORIAL GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO CALIFORNIA ELECTIONS CODE § 10403
RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE’S STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 RECOMMENDATION:

1. Adopt resolution Calling for the General Municipal Election for November 8, 2022 for election of three Councilmembers.

2. Adopt resolution Consolidating General Municipal Election with the Statewide Gubernatorial General Election (including contract with Ventura County for Election Services).

3. Adopt resolution Adopting Candidate Statement Guidelines and Costs.

4. Authorize expenditure in an amount not to exceed $55,000 from A/C #001­2110­ 611­6910 (Election Costs) for contract services with Ventura County Elections Division.

5. Authorize expenditure of $3,000 from A/C #001­2110­611­6910 (Election Costs) and authorize City Manager to approve League of Women Voters’ (LWV) request for use of the Scherr Forum Theatre and Thousand Oaks Television (TOTV) for a televised City Council Candidate Forum on a date to be determined contingent on the Governor’s and Ventura County Public Health Officer’s orders and theatre availability.

B. Water Shortage Declaration
RESOLUTION DECLARING A LEVEL 4 WATER SUPPLY SHORTAGE PURSUANT TO MUNICIPAL CODE SECTION 10­2.1107 AND ENACTING ADDITIONAL WATER CONSERVATION MEASURES PURSUANT TO MUNICIPAL CODE SECTION 10­

2.1112
RECOMMENDATION:

1. Adopt resolution declaring a Level 4 Water Supply Shortage with minor modifications pursuant to Municipal Code Section 10­2.1107.

2. Approve budget appropriation and authorize expenditure in the amount of $125,000 ($75,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­682­56.99 (Contracted Services) for water waste patrol service for FY 2022­23 and $50,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­686­67.00 (Advertising and Mailers) for outreach.

3. Designate a City Councilmember representative to serve on the Calleguas Drought Response Task Force.

C. Municipal Code Amendment Regarding Urban Lot Splits and Multiple Residential Units Per Lot
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE THOUSAND OAKS MUNICIPAL CODE TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE CREATION OF URBAN LOT SPLITS AND MULTIPLE RESIDENTIAL UNITS PER LOT (MCA 2022­70465)
RECOMMENDATION:

Adopt resolution declaring intention to consider an amendment to the Municipal Code to implement 2021 Senate Bill No. 9 (SB 9), including the creation of urban lot splits and multiple residential units per lot.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. 2022 Southern California Association of Governments General Assembly­ Update RECOMMENDATION:

Receive report.

B. League of California Cities Leaders Summit ­ May 11­13, 2022 RECOMMENDATION:

Receive report.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56­2019­00531953­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a)

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to Regular Meeting June 14, 2022 City Council
REGULAR MEETING
Tuesday, May 24, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Girls Scouts of Central Coast
B. Conejo Recreation and Park District Annual Update
C. Ventura County Fire Department – Fire Resiliency

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify April 27, 2022, May 4, 2022, May 11, 2022, and May 18, 2022 ; approve May 25, 2022, June 1, 2022, and June 8, 2022, subject to review and ratification B. Minutes of City Council meetings of April 26, 2022, May 10, 2022, and May 17, 2022 RECOMMENDATION:

Approve
C. 2022 Pavement Overlay Program (CI 5538)
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FY 2022­23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RECOMMENDATION:

1. Adopt resolution approving list of streets to be funded in part with FY 2021­22 and FY 2022­23 SB1 Road Maintenance and Rehabilitation Account (RMRA) revenue for construction of the 2022 Pavement Overlay Program (CI 5538).

2. Approve Reimbursement Agreements in the total amount of $36,220; $32,000 from Triunfo Water and Sanitation District ($29,500 contract, plus $2,500 contingency); and $4,220 from Calleguas Municipal Water District ($3,600 contract, plus $620 contingency).

3. Approve budget appropriation and expenditure in the amount of $36,220 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­0000­437­9900 (CI 5538, Triunfo Wastewater District and Calleguas Municipal Water District Reimbursement Agreements).

D. Alerton Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet for BAS services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet Controls, Inc. (Signet), of Moorpark, CA, for Alerton building automation system (BAS) services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­ year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts; $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

E. Unarmed Security Guard Services at the Thousand Oaks Transportation Center RECOMMENDATION:

1. Approve five­year agreement, from July 3, 2022, through June 30, 2027, with Taurus Protection, Inc., Thousand Oaks, CA, for unarmed security guard services in the amount of Not­to­Exceed $720,600.

2. Authorize expense for FY 2022­23 in the amount of $130,410 ($108,810 weekly service and $21,600 special service) from A/C #651­5540­682­5540 (Transportation Fund/Contracted Services).

F. Unit W ­ Wastewater Pipe and Maintenance Hole Lining (CI 5530) RECOMMENDATION:

1. Approve the project design, specifications, and Addendum No. 1 for construction of the Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530).

2. Award construction contract for Unit W – Wastewater Pipe and Maintenance Hole Lining Project (CI 5530) to Southwest Pipeline and Trenchless Corp. (Torrance, CA), in the amount of $2,107,925, plus a contingency of $210,792.

3. Approve budget appropriation in the amount of $408,547 from A/C #624­0000­ 341­9900 (Wastewater­ Net Position) to A/C #624­8220­682­8300 (CI 5530).

4. Authorize expenditure in the amount of $2,323,717 ($2,107,925 Construction Contract, $210,792 Construction Contract Contingency, and $5,000 City Furnished) from A/C #624­8220­682­8300 (CI 5530).

5. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

G. Environmental Impact Report Consultant Agreement
RECOMMENDATION:

1. Approve first amendment to Contract No. 12843­2021 with Rincon Consultants, Inc., Los Angeles, CA, in the amount of $118,150 ($64,421 for additional scope and $53,729 for extra services) for a new total not­to­exceed amount of $300,000.

2. Approve additional budget appropriation and expenditure in the amount of $118,150 from A/C #001­4210­447­5000 (Charges for Services ­ Environmental Review) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

H. Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Initiating Assessments
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 79 2 (FISCAL YEAR 2022­23)
RESOLUTION CONFIRMING THE PRELIMINARY ENGINEER’S REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23) RESOLUTION DECLARING ITS INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79­2 (FISCAL YEAR 2022­23)
RECOMMENDATION:

1. Adopt resolutions to initiate assessment proceedings, approve Preliminary Engineer’s Report, and set public hearing date of June 14, 2022, for Landscape and Lighting Assessment District No. 79­2 FY 2022­23 Assessments.

2. Approve and Authorize the City Engineer to execute the agreement with Ventura County Auditor­Controller to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribution of Collections to the City for $0.17 per assessment per parcel, plus administration and collection fees.

I. Transit Fares and Operational Update
RECOMMENDATION:

1. Authorize staff to implement reduced fare program for all local Thousand Oaks Transit services effective July 1, 2022, through December 31, 2022.

2. Authorize City Manager or designee to extend reduced fares for up to an additional 6­months through June 30, 2023, should it align with current transit practices regionally.

3. Approve an adjustment to 31­day unlimited ride fare pass from $56.00 to $50.00 to align the pass price with similar passes offered by Ventura County Transportation Commission Intercity Bus and Gold Coast Transit District.

J. Bank of America Performing Arts Center Resident Companies Renewal RECOMMENDATION:

1. Approve 5 Star Theatricals as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

2. Approve New West Symphony as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

3. Approve Pacific Festival Ballet as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.

K. City of Thousand Oaks Sewer System Management Plan Update (MI 2632) RECOMMENDATION:

Approve the recently updated 2022 Sewer System Management Plan and its findings and recommendations (MI 2632).

L. Exempt Surplus Land Pursuant to the Surplus Lands Act RESOLUTION DECLARING THE PROPERTY LOCATED AT 384 NORTH ERBES ROAD (APN 670­0250­210, and APN 670­0250­290) AS EXEMPT SURPLUS LAND PURSUANT TO THE SURPLUS LAND ACT
RECOMMENDATION:

Adopt resolution declaring the property located at 384 N. Erbes Road (APN 670­ 0250­210 and APN 670­0250­290) as Exempt Surplus Land pursuant to the Surplus Lands Act; and authorize the City Manager to take action(s) necessary to effectuate the purposes of the resolution.

M. Wireless Telecommunications Consultant Services
RECOMMENDATION:

1. Approve agreement with Telecom Law Firm, P.C. of Los Angeles, California, for wireless telecommunications consultant services for $85,000 for a one­year term, from July 1, 2022, to June 30, 2023, with an option to extend for a maximum of two additional one­year terms for a total not­to­exceed amount of $255,000.

2. Approve budget appropriation in the amount of $85,000 from A/C #001­4210­447­ 4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Billable Time) for FY 2022­23.

3. Authorize expenditure in the amount of $85,000 from A/C #001­4210­641­5947 (Contracted Services, Billable Time).

4. Authorize staff to waive the formal Request for Proposal/Qualifications (RFP/Q) process in accordance with Thousand Oaks Municipal Code (TOMC) Section 3­

10.501.

N. Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet Controls, Inc. (Signet) for building automation system (BAS) services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Signet, of Moorpark, CA, for Alerton BAS services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one­year options to extend the agreement. The not­to­exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts: $26,751 from A/C #001­3570­612­5621, $71,783 from A/C #001­ 3577­677­5621, and $3,344 from A/C #001­3580­612­5621 for remaining FY 2021­ 22 and FY 2022­23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021­22 and $23,000 in FY 2022­23 from A/C #001­0000­311­1000 (General Fund ­ Fund Balance) to A/C #001­3577­677­5621 (Contracted Services – HVAC).

O. Hill Canyon Treatment Plant Security Upgrades (CI 5567) RECOMMENDATION:

1. Approve First Amendment to Contract No. 12829­2021 with Triad Consulting & System Design Group, LLC, of Corona, CA to add $23,000 with a new not­to­exceed amount of $98,000 over the lifetime of the contract.

2. Approve security software selection of Genetec.

3. Authorize staff to solicit bids for the Hill Canyon Wastewater Treatment Plant Security Upgrades project (CI 5567).

4. Authorize expenditure in the amount of $23,000 from A/C #624­8250­682­8200 (CI 5567, Buildings ­ Capital).

P. Homeland Security Grant for the Disaster Assistance Response Team RECOMMENDATION:

1. Authorize acceptance of the County of Ventura’s Homeland Security grant in the amount of $10,000 to be received by the Thousand Oaks Police Department’s Disaster Assistance Response Team (DART).

2. Approve expenditure in the amount of $10,000 from A/C #001­6740­627­3300 (OES016, DART Equipment less than $5,000).

8. PUBLIC HEARINGS: None

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. November 8, 2022 General Municipal Election and League of Women Voters City Council Candidate Forum
RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF THREE COUNCILMEMBERS FOR FOUR­YEAR TERMS AS REQUIRED BY THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES
RESOLUTION REQUESTING VENTURA COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 8, 2022 WITH STATEWIDE GUBERNATORIAL GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO CALIFORNIA ELECTIONS CODE § 10403
RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE’S STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 RECOMMENDATION:

1. Adopt resolution Calling for the General Municipal Election for November 8, 2022 for election of three Councilmembers.

2. Adopt resolution Consolidating General Municipal Election with the Statewide Gubernatorial General Election (including contract with Ventura County for Election Services).

3. Adopt resolution Adopting Candidate Statement Guidelines and Costs.

4. Authorize expenditure in an amount not to exceed $55,000 from A/C #001­2110­ 611­6910 (Election Costs) for contract services with Ventura County Elections Division.

5. Authorize expenditure of $3,000 from A/C #001­2110­611­6910 (Election Costs) and authorize City Manager to approve League of Women Voters’ (LWV) request for use of the Scherr Forum Theatre and Thousand Oaks Television (TOTV) for a televised City Council Candidate Forum on a date to be determined contingent on the Governor’s and Ventura County Public Health Officer’s orders and theatre availability.

B. Water Shortage Declaration
RESOLUTION DECLARING A LEVEL 4 WATER SUPPLY SHORTAGE PURSUANT TO MUNICIPAL CODE SECTION 10­2.1107 AND ENACTING ADDITIONAL WATER CONSERVATION MEASURES PURSUANT TO MUNICIPAL CODE SECTION 10­

2.1112
RECOMMENDATION:

1. Adopt resolution declaring a Level 4 Water Supply Shortage with minor modifications pursuant to Municipal Code Section 10­2.1107.

2. Approve budget appropriation and authorize expenditure in the amount of $125,000 ($75,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­682­56.99 (Contracted Services) for water waste patrol service for FY 2022­23 and $50,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­8025­686­67.00 (Advertising and Mailers) for outreach.

3. Designate a City Councilmember representative to serve on the Calleguas Drought Response Task Force.

C. Municipal Code Amendment Regarding Urban Lot Splits and Multiple Residential Units Per Lot
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE THOUSAND OAKS MUNICIPAL CODE TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE CREATION OF URBAN LOT SPLITS AND MULTIPLE RESIDENTIAL UNITS PER LOT (MCA 2022­70465)
RECOMMENDATION:

Adopt resolution declaring intention to consider an amendment to the Municipal Code to implement 2021 Senate Bill No. 9 (SB 9), including the creation of urban lot splits and multiple residential units per lot.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. 2022 Southern California Association of Governments General Assembly­ Update RECOMMENDATION:

Receive report.

B. League of California Cities Leaders Summit ­ May 11­13, 2022 RECOMMENDATION:

Receive report.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56­2019­00531953­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a)

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to Regular Meeting June 14, 2022

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California April 26, 2022

1. CALL TO ORDER:

M
ayor Bob Engler called the meeting to order at 6: 00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.

2. PLEDGE OF ALLEGIANCE: Ma yor Engler led the pledge of allegiance.

3. ROLL CALL:

P
resent: Councilmember s Bill-de la Peña, Adam, McNamee, Jones , and Mayor Engler present in chambers.

A
lso present in person and via video conference: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, City Clerk Cynthia M. Rodriguez, Finance Director Jaime Boscarino, Community Developm ent Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, L ibrary Services Director Jennifer Patterson, Police Chief Jeremy Paris, Deputy City Manager Gary Rogers, Community Development Operations Manager Marjan Behzadi, Community Development Analyst Lynn Oshita, Sustainability Division Manager Helen Cox, Senior Sustainability Analyst John Brooks, Deputy City Clerk Laura Maguire, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, Senior Video Specialist Alma Trejo-Rodriguez, and Assistant Analyst Sandra Delgado.

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

None.

5. SPECIAL PRESENTATIONS:

6. PUBLIC COMMENTS:

Speakers: Karen Martin, Thousand Oaks; Inga Jakobovich, Thousand Oaks; Rondi Guthrie, Athens Services.

City Manager Powers and City Attorney Noonan addressed public comments.

7. CONSENT CALENDAR:
(
See Exhibit A for Consent Calendar Listing)
A. Mayor Engler presented proclamation announcing Public Works Week to Public Works Director Finley.

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 April 26, 2022

8. PUBLIC HEARINGS:

9. ST UDY SESSIONS: None.

10. D
EPARTMENT REPORTS:

A. Hearing, advertised as required by law, opened to consider: FY 2019 -20 Amended CDBG -CV & FY 2022 -23 CDBG Action Plans presented by Community Development Analyst Oshita. Community Development D irector Parker and Community Development Operations Manager Behzadi available for questions.

Speakers: Rena Sepulveda, Turning Point Foundation.

Written Statements: None.

Mayor Engler closed the public hearing.

Motion by Councilmember Jones to approve for submittal to U.S. Department of Housing and Urban Development (HUD) Third Substantial Amendment to the FY 2019- 20 Community Development Block Grant Coronavirus (CDBG - CV) Action Plan to transfer funds within projects in Coronavirus Aid, Relief, and Economic Security (CARES) Act CDBG -CV and FY 2022 -23 Community Development Block Grant (CDBG) Action Plan in Federal funds; authorize City Manager to adjust the proposed allocations when HUD provides or revises the amount of the City’s FY 2022- 23 CDBG grant; and authorize City Manager to finalize and execute grant agreements and related documents in connection with FY 2022- 23 CDBG Action Plan and Substantial Amendment to the FY 2019-20 CDBG-CV Action Plan; find that federally funded activities related to the Third Substantial Amendment to the FY 2019- 20 CDBG-CV Action Plan and FY 2022- 23 CDBG Action Plan are exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to sections 15301 and 15061(b)(3), carried 5-0 by t he following vote: Ayes – Bill-de la Peña, Adam, McNamee, Jones, and Engler; Noes – None.

A. Hillcrest Affordable Housing Update presented by Deputy City Manager Rogers and RSG Principal Tara Matthews . City Manager Powers and City Attorney Noonan responded to questions.

Speakers: Frank Schillo, Thousand Oaks; Larry Persons, Westlake Village.

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation, with direction to prepare Request For Proposals with a broad scope to consider for-sale and rentals considering very low -i ncome category, including electric and for-sale properties as a preference, carried 5-0 by t he following vote: Ayes – Bill-de la Peña, Adam, McNamee, Jones, and Engler; Noes – None DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 April 26, 2022

10. DEPARTMENT REPORTS: (Continued)

11. COMMITTEE/COMMISSION/BOARD REPORTS: None.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS
REDEVELOPMENT AGENCY REPORTS: None.

13. COUNCIL ISSUES/RECOMMENDATIONS: None.

14. CITY MANAGER:

15. CLOSED SESSIONS REQUESTED: None.

16. PUBLIC NOTICES: None.

17. ADJOURNMENT:

City Council adjourned at 9:39 p.m. to Regular Meeting on Tuesday, May 10, 2022.

________________________________
Bob Engler, Mayor
City of Thousand Oaks City Council
Attest:

_________________________________
Cynthia M. Rodriguez, City Clerk
City of Thousand Oaks City Council

AGENDA POSTED: April 21, 2022
MINUTES APPROVED: May 24, 2022

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

CCD:610-60\dlz\h:\common\minutes\2022\20220426.docx
B. Water Supply Update presented by Sustainability Division Manager Cox and Calleguas Municipal Water District Manager of Resources Dan Drugan. Public Works Director Finley and City Manager Powers responded to questions.

Senior Sustainability Analyst Brooks available for questions.

Speaker: James Scott, Westlake Village.

Motion by Councilmember McNamee to receive and file report, carried 5-0 by the following vote: Ayes – Bill-de la Peña, Adam, McNamee, Jones, and Engler; Noes – None.

A. Announcements and upcoming issues: City Manager Powers provided an update on the May 10, 2022, City Council M eeting which will be the annual Goals Session to be held in the Founder’s Room of the Kavli Theatre.

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 April 26, 2022

EXHIBIT A

7. CO NSENT CALENDAR:

RECOMMENDATIONS FOR ITEMS A. THROUGH G. ARE TO APPROVE

Motion by Councilmember J
ones to approve Consent Calendar except for Items 7.C.
[Conejo Canyons Bridge at Hill Canyon Treatment Plant Project (CI 5527)]; 7.D. [Conejo School Road/Willow Lane Sidewalk and Bike Lanes Project (CI 5492)]; and

7.F. (Inclusionary Housing Program Feasibility and Non- residential Development Linkage Fee Nexus Analysis and Fee Studies) , carried 5 - 0 by the following vote:

Ayes – Bill-de la Peña, Adam, McNamee, Jones, and Engler; Noes – None.

Motion by Councilmember McNamee to approve Item 7.C., carried 5- 0 b y the
following vote: Ayes – Bill-de la Peña, Adam, McNamee, Jones, and Engler; Noes – None.

Motion by Councilmember Adam to approve Item 7.D., carried 5- 0 by the following
vote: Ayes – Bill-de la Peña, Adam, McNamee, Jones, and Engler; Noes – None.

Motion by Councilmember Bill -de l
a Peña to approve Item 7.F., carried 5- 0 by the
following vote: Ayes – Bill-de la Peña, Adam, McNamee, Jones, and Engler; Noes – None.

A. General, Utilities, Golf Course, and Theatres Demands

RECOMMENDATION:

Ratify April 13, 2022, and April 20, 2022; approve April 27, 2022, May 4, 2022, May 11, 2022, and May 18, 2022, subject to review and ratification.

B. Minutes of City Council meeting of April 12, 2022

RECOMMENDATION:

Approve.

C. Conejo Canyons Bridge at Hill Canyon Treatment Plant Project (CI 5527)

RECOMMENDATION:

Authorize staff to advertise the Conejo Canyons Bridge at Hill Canyon Treatment Plant Project (CI 5527) for construction bids.

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 April 26, 2022

7. CO NSENT CALENDAR: (Continued)

D. Conejo School Road/Willow Lane Sidewalk and Bike Lanes Project (CI 5492)

RECOMMENDATION:

1. Approve Change Order No. 4 to Contract No. 12663- 2021 with Los Angeles Engineering, Inc. (Covina, CA), in the amount of $365,329.75, for a new not-to-exceed amount of $5,312,364.50.

2. Approve budget appropriation in the amount of $408,333; which includes $101,210 from A/C #135-0000-311-1000 (TDA, Fund Balance) to A/C #135- 5310-631-8300 (CI 5492, Conejo School Road/Willow Lane Sidewalk), $19,223 from A/C #136- 0000-311-1000 (TDA Article 3 Gas Tax, Fund Balance) to A/C #136-5310-631-8300 (CI 5492, Conejo School Road/Willow Lane Sidewalk), $147,900 from AC #537- 0000-311-1000 (Developer Fees, Fund Balance) to A/C #537- 5310-631-8300 (CI 5492, Conejo School Road/Willow Lane Sidewalk), and $140,000 from A/C #613- 0000-341-9900 (Water Capital Facility, Net Positi on) to A/C #613- 8030-682-8300 (CI 5492, Conejo School Road/Willow Lane Sidewalk)

3. Authorize expenditure in the amount of $408,333 ($365,329.75 construction contract Change Order No. 4 plus $43,003.25 additional construction contingency) for the Conejo School Road and Willow Lane Sidewalk and Bike Lanes Project (CI 5492); which includes $101,210 from A/C #135- 5310-631-8300; $19,223 from A/C #136- 5310-631-8300; $147,900 from AC #537-5310-631-8300 and $140,000 from A/C #613-8030- 682-8300.

4. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 April 26, 2022

7. CO NSENT CALENDAR: (Continued)

E. Meadows Reservoir Emergency Repairs (CI 5663)

RECOMMENDATION:

1. Approve First Amendment to Professional Services Agreement No. 12993- 2022 with HDR Engineering, Inc. (Ventura, CA) for additional design services and construction support services for the M
eadows Reservoir emergency
repairs, in the amount of $142,820, for a new revised not -to-exceed amount of $282,820, plus $25,000 for additional extra services.

2. Approve Change Order No. 1 to Contract No. 12990-
2022 with Spiess
Construction Company, Inc., on a Time and Material basis, to perform emergency construction work in connection with Meadows Reservoir Emergency Repairs Project (CI 5663) in the amount not to exceed $1,700,000, for a new not -to-exceed amount of $2,100,000, plus a contingency of $200,000.

3. Approve budget appropriation in the amount of $2,067,820 from A/C #613- 0000-341-9900 (Water Capital Fund – Net Position) to A/C #613- 8030-682- 5500 (CI 5663, Meadows Reservoir Emergency Repairs).

4. Authorize expenditure in the amount of $2,067,820 ($142,820 Amendment to HDR Professional Services Agreement; $25,000 Extra Services; $1,700,000 Construction Change Order to Speiss; and $200,000 construction contingency) from A/C #613- 8030-682-
5500 (CI 5663, Meadows Reservoir
Emergency Repairs).

5. Authorize City Manager to execute First Amendment and Change Order No. 1 with HDR, Inc., and Spiess Construction Company, Inc., for up to the approved limits (Recommendations 1
and 2) for the Meadows Reservoir
Emergency Repairs Project (CI 5663).

6. Delegate authority to the City Engineer to approve the project design, plans, specifications, and working details.

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 April 26, 2022

7. CO NSENT CALENDAR: (Continued)

F. Inclusionary Housing Program Feasibility and Non -residential Development Linkage Fee Nexus Analysis and Fee Studies

RECOMMENDATION:

1. Approve Professional Services Agreement with Keyser Marston Associates, Inc. (KMA, Los Angeles, CA) for preparation of inclusionary housing program feasibility and non- residential linkage nexus analysis and fee studies in an amount $206,000 with a term ending June 30, 2023. Contract not-to-exceed total includes $171,000 for base contract services and $35,000 for extra services.

2. Approve additional budget appropriation in the amount of $31,000 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001- 4010-641- 5699 (Project Number IHPNDL, Contracted Services).

3. Authorize expenditure in the amount of $206,000 from A/C #001-4010-641- 5699 (Project Number IHPNDL, Contracted Services).

4. Authorize the City Manager to approve the final scope of work and execute the Agreement.

G. State Community Development Evacuation Planning Grant

RECOMMENDATION:

1. Accept joint receipt of State Community Development Block Grant Mitigation funding up to $98,976 total, with the cities of Moorpark and Simi Valley for evacuation planning and public outreach.

2. Approve budget appropriation and expenditures in the amount of $33,000 from A/C # 001-5090-434-9900 (General Fund, State Grant Revenue) to A/C# 001-5090-627-57-99 (Payments to Other Agencies).

3. Approve a Memorandum of Understanding between the cities of Moorpark, Simi Valley, and Thousand Oaks governing the joint administration of the grant authorizing the City Manager to administer the City of Thousand Oaks’ portion of the grant program and sign other documents as may be required.

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California May 10, 2022

The City Council Meeting was cancelled at 6:00 p.m. due to lack of a quorum (no Councilmembers present) and adjourned to a Special Meeting at 6:00 p.m., May 17, 2022, at Grant R. Brimhall Library, Marvin E. Smith Community Room, 1401 E. Janss Road, Thousand Oaks, California, 91362, by City Clerk Cynthia M. Rodriguez with Deputy City Clerk Laura Maguire.

________________________________
Bob Engler, Mayor
City of Thousand Oaks City Council

Attest:

_________________________________
Cynthia M. Rodriguez, City Clerk
City of Thousand Oaks City Council

AGENDA POSTED: May 5, 2022
MINUTES APPROVED: May 24, 2022

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

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DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California May 17, 2022

1. CALL TO ORDER:

Mayor Bob Engler called the Special Meeting to order at 6:0 1 p.m. in the Grant R.

Brimhall Library, Marvin E. Smith Community Room, 1401 E. Janss Road, Thousand Oaks, California.

2. PLEDGE OF ALLEGIANCE: Mayor Engler led the pledge of allegiance.

3. ROLL CALL:

Present: Councilmembers Bill-de la Peña, Adam, McNamee, Jones, and Mayor Engler.

Also Present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Gary Rogers, City Clerk Cynthia M. Rodriguez , Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Deputy Finance Director Carrie Matson, Deputy Public Works Director Nader Heydari, Sustainability Division Manager Helen Cox, Building Official Jesse DeAnda, Senior Planner Kristen Rice , Communications Manager Alexandra South, Assistant to the City M anager Melissa Hurtado, Deputy City Clerk Laura Maguire, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, and Assistant Analysts Sandra Delgado and Christy Glaubke.

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

None.

5. PUBLIC COMMENTS: None.

6. STUDY SESSION:

A. Citywide FY 202 2-23 Top Ten Priorities and Goal Setting Study Session introduction and overview provided by City Manager Powers . Additional information supplemental.

City Manager Powers recapped major events of the previous year and Assistant City Manager Hardy (Homelessness), Senior Planner Rice (General Plan), Communications Manager South ( Post-COVID Recovery) , Cultural
Affairs Director Serret (Creative Economy) , Sustainability Division Manager Cox (Climate and Environmental Action Plan), Building Official DeAnda (Land Management System), Deputy City Manager Rogers (Campus Master Plan), Deputy Finance Director Matson (Operating/Capital Budgets), Deputy Public Works Director Heydari (Waste Hauler Transition) , and Assistant to the City Manager Hurtado (Diversity, Equity, and Inclusion) provided org anizational updates.

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 May 17, 2022

6. STUDY SESSION: (Continued)

A. Citywide FY 2022 -23 Top Ten Priorities and Goal Setting Study Session (Continued)

City Manager Powers led discussion to establish Citywide FY 2022-2023 Top Ten Priorities, reviewing individual priorities identified by City Council. City Council provided direction on establishing final priorities. Assistant City Manager Hardy, Community Development Director Parker, Building Official DeAnda, City Attorney Noonan, Human Resources Director Giles, Police Chief Paris, and Public Works Director Finley responded to questions.

Speakers: Clint Fultz, Thousand Oaks; Faith Grant, Thousand Oaks; Carole Shelton, Thousand Oaks; Rossanna Guerra, Thousand Oaks; Kyle Rohrbach, Thousand Oaks ; Danielle Borja,
Greater Conejo Valley Chamber of
Commerce; Lee Ann Holland, Newbury Park; Lynda Karl, Thousand Oaks.

Written Statements: Carol Gorman, Thousand Oaks.

City Council reached consensus on the following Citywide FY 202 2-23 Top Ten Priorities to be moved forward for adoption at a future meeting:

Homelessness; Water Conservation ; Comprehensive General Plan Update; Affordable Housing; Public Safety; Environmental Sustainability; Residential Pre-Screens; Economic Development; Public Works/CDD and Infrastructure Investments; Campus Master Plan.

6. ADJOURNMENT:

City Council Special Meeting adjourned at 8:35 p.m. to Regular Meeting on Tuesday, May 24, 2022.

________________________________
Bob Engler, Mayor
City of Thousand Oaks City Council
Attest:

__________________________________
Cynthia M. Rodriguez, City Clerk
City of Thousand Oaks City Council

AGENDA POSTED: May 12, 2022
MINUTES APPROVED: May 24, 2022

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

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Item No.7B
TO:Andrew P. Powers, City Manager
FROM:Clifford G. Finley, Public Works Director
DATE:May 24, 2022
SUBJECT: 2022 Pavement Overlay Program (CI 5538)
RECOMMENDATION:

1. Adopt resolution approving list of streets to be funded in part with FY 2021-22 and FY 2022-23 SB1 Road Maintenance and Rehabilitation Account (RMRA) revenue for construction of the 2022 Pavement Overlay Program (CI 5538).

2. Approve Reimbursement Agreements in the total amount of $36,220; $32,000 from Triunfo Water and Sanitation District ($29,500 contract, plus $2,500 contingency); and $4,220 from Calleguas Municipal Water District ($3,600 contract, plus $620 contingency).

3. Approve budget appropriation and expenditure in the amount of $36,220 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-0000-437- 9900 (CI 5538, Triunfo Wastewater District and Calleguas Municipal Water District Reimbursement Agreements).

FINANCIAL IMPACT:
$36,220 Increase to FY 2021-22 General Fund Budget, Fully Offset by Reimbursement Agreements. The $36,220 General Fund Budget increase will be fully offset by reimbursement agreements with Triunfo Wastewater District (Trinufo) and Calleguas Municipal Water District (Calleguas). Minimal staff costs to prepare the resolution and reimbursement agreements are included in the Adopted FY 2021-22 General Fund Budget.

BACKGROUND:

The Road Repair and Accountability Act of 2017 (SB 1) established the RMRA to address deferred maintenance on the state highway and local street and road systems. SB 1 requires that funds be used for road maintenance, safety projects, pedestrian and bicycle safety projects, transportation facilities, and drainage projects.

The RMRA receives funding annually from four sources of revenue that include:

Item No.7C
2022 Pavement Overlay Program (CI 5538)
May 24, 2022

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8 · 12-cent per gallon gasoline excise tax Effective November 1, 2017 · 20-cent per gallon diesel excise tax Effective November 1, 2017 · $25-$175 vehicle registration surcharge Effective January 1, 2018 · $100 per year ZEV registration surcharge Effective January 1, 2020 RMRA revenue is split 50/50 between state highway and local street and road projects. SB 1 appropriates the RMRA revenue to cities and counties using the same formula based on registered vehicles and total road mileage that applies to the existing $0.18 per gallon gasoline excise tax.

As a requirement of SB 1, each agency must include in its budget, and annually file with the State Controller’s Office, a list of projects to be funded with RMRA revenues. The list of projects to be funded by FY 2022-23 RMRA is due to the California Transportation Commission (CTC) by July 1, 2022.

DISCUSSION/ANALYSIS:

The 2022 Pavement Overlay Program started construction on March 23, 2022, with an anticipated completion date of September 23, 2022. The 2022 Pavement Overlay Program is expected to rehabilitate nearly 63 miles of streets.

It is recommended that City Council adopt a resolution (Attachment #1) approving the list of streets that will be funded in part with RMRA revenue for construction of the 2022 Pavement Overlay Program (CI 5538).

As a result of the passage of SB 1, the City is expected to receive approximately $2.5 million in FY 2022-23 in combined gas tax revenue for pavement maintenance.

Two Reimbursement Agreements with utility companies to adjust their facility covers are also included in this project. Triunfo and Calleguas have facilities within the project limits and will reimburse the City for the raising of its utility lids (Attachments #2 and #3).

Community Outreach: Staff has developed a comprehensive outreach campaign to keep residents informed and up to date. The outreach plan includes a project logo, slogan, project webpage (www.toaks.org/streets), and a dedicated project phone number (805-449-2487).

In addition, staff notified residents prior to construction using City social media outlets, changeable message signs, and project identification boards. Notices were distributed to local utilities impacted by street closures. Public outreach will continue as work progresses on this project with regular updates sent through all City communication outlets.

Item No.7C
2022 Pavement Overlay Program (CI 5538)
May 24, 2022

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8 This project meets City Council’s Top Ten Priorities #9 to “Adopt and implement two-year Operating and Capital Improvement budgets that are aligned with best practices on fiscal sustainability and financial resiliency. Make strategic investments in existing critical public works infrastructure including pavement management, sidewalks, water resources, and streetscape.” CIP PROJECT PRIORITY (as outlined in FY 2021-22 and FY 2022-23 CIP Program Budget)
Priority Two – Necessary, but not essential, and there could be consequences if deferred.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goal:

F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.

PREPARED BY: Michelle McCarty, Engineering Associate
Attachments:

Attachment #1 – Resolution
Attachment #2 – Reimbursement Agreement with Triunfo
Attachment #3 – Reimbursement Agreement with Calleguas
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ATTACHMENT #1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF THOUSAND OAKS ADOPTING A LIST OF
PROJECTS FOR FY 2022-23 FUNDED BY SB 1: THE

ROAD REPAIR AND ACCOUNTABILITY ACT OF
2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi- modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that ensure the residents of our City are aware of the projects proposed for funding in Thousand Oaks and which projects have been completed each fiscal year; and WHEREAS, the City of Thousand Oaks must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, in the City budget, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City of Thousand Oaks, will receive an estimated $2.5M in RMRA funding in FY 2022-23; and
WHEREAS, this is the fifth year in which Thousand Oaks is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City of Thousand Oaks will combine the RMRA funding from FY 2021-22 and FY 2022-23 to fund one single project, 2022 Overlay Program (CI 5538); and
WHEREAS, the City of Thousand Oaks has undergone a robust public process to ensure public input into the community’s transportation priorities/the project list; and
WHEREAS, the City of Thousand Oaks used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and
WHEREAS, funding from SB 1 will help the City maintain and rehabilitate 380 miles of streets throughout the community this year and into the future; and Item No.7C
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WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City streets and roads are in “Very Good” condition and this revenue will help the City to maintain the overall quality of the City’s road system over the next decade in a “Very Good” condition; and

WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, by the City Council of the City of Thousand Oaks as follows:

1. The foregoing recitals are true and correct.

2. The following previously proposed and adopted project may also utilize Fiscal Year 2022-23 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City/County is reaffirming to the public and the State our intent to fund the following project with Road Maintenance and Rehabilitation Account revenues:
2022 Pavement Overlay Program (CI 5538) - Project is scheduled to overlay arterials and residential streets, throughout the City, as shown in Exhibit A and the project list form shown in Exhibit B attached hereto and incorporated by reference. The application of overlay is expected to extend the useful life of streets by a minimum of 15 years. Project design started in March 2021 and construction started March 2022 with completion scheduled for September 2022.

PASSED AND ADOPTED this 24th day of May 2022, by the following vote:

Ayes:

Noes:

Absent:

CITY OF THOUSAND OAKS
_______________________________
Bob Engler, Mayor
ATTEST:
________________________________
Cynthia M. Rodriguez, City Clerk
Date Attested: ____________________
Item No.7C
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APPROVED AS TO ADMINISTRATION:
________________________________
Andrew P. Powers, City Manager
APPROVED AS TO FORM:

Office of the City Attorney
_________________________________
Tracy Friedl, Assistant City Attorney
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

Item No.7C
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EXHIBIT A
Item No.7C
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EXHIBIT B
Item No.7C
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Item No.7C
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Item No.7C
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Item No.7C
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Item No.7C
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Item No.7C
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Item No.7C
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Item No.7C
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Item No.7C
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Item No.7C
ATTACHMENT #2

REIMBURSEMENT AGREEMENT

BETWEEN THE CITY OF THOUSAND OAKS

AND TRIUNFO SANITATION DISTRICT

FOR THE ADJUSTMENT OF UTILITY MAINTENANCE HOLE COVERS
IN CONJUNCTION WITH THE 2022 PAVEMENT OVERLAY
& RESURFACING PROGRAM (CI 5538)
THIS AGREEMENT (“Agreement”) dated this 24th day of May, 2022, is entered into by and between the City of Thousand Oaks, a municipal corporation, organized and existing under the laws of the State of California (“City”) and Triunfo Sanitation District (“Public Utility Company”).

WHEREAS, City is undertaking its 2022 Pavement Overlay and Resurfacing City Capital Project (CI 5538) (“Project”) which involves certain repairs and improvements to City’s streets; and
WHEREAS, Public Utility Company owns wastewater utility maintenance hole covers (“Property”), and will need certain improvements to the Property to lift them to final grade (“Improvements”) after the Project is completed; and WHEREAS, Public Utility Company is proposing to reimburse City for City’s costs incurred to have City’s contractor adjust the Property to grade; and WHEREAS, there are 50 existing maintenance hole covers and nine (9) clean out lids for a total of fifty-nine (59) within the Project limits on City streets; and WHEREAS, City and Public Utility Company will benefit if Improvements work is performed concurrently with work under Project as set forth herein, which will allow Project to be completed sooner, and without multiple disruptions to the residents; and WHEREAS, Public Utility Company and City desire to enter into an agreement for Improvements to Public Utility Company’s Property.

NOW, THEREFORE, in consideration of the covenants contained herein and other valuable consideration, the parties hereby agree as follows:

1.Responsibility for the Costs of Improvements: The parties acknowledge that the allocation of the cost of the work for Improvements shall be allocated between City and Public Utility Company as follows:
a. The total costs for the adjustment of all 50 maintenance hole covers and 9 clean-out lids for a total of 59 covers owned by Public Utility Company shall be 100 percent the responsibility of Public Utility Company.

Item No.7C
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b. City will contract with Sully-Miller Contracting Co. (“Contractor”) to perform the Improvements in accordance with the approved Project contract documents. The estimated cost for this portion of Improvements is $32,000 ($29,500 plus $2,500 contingency). Unit cost for this item is $500 each. The cost listed for Improvements is an estimate and the final cost submitted to Public Utility Company for reimbursement to City may differ.
c. City will request Contractor to notify Public Utility Company when a damaged maintenance hole ring or cover is in need of replacement, so Public Utility Company may promptly provide the needed parts at the site. Contractor will return the damaged parts to Public Utility Company for recycling.
d. City will require Contractor to take reasonable steps to ensure minimal debris intrusion into the maintenance holes during the grade adjustment process. Public Utility Company will flush its maintenance holes following completion of Improvements but the City will require that excessive debris be removed by Contractor.

2.Change Orders:
a. Contractor shall perform the work of Improvements in accordance with the approved Project contract documents as directed by City, and there shall be no changes or deviations therefrom or additions thereto without prior consent of the City and Public Utility Company in writing via change order signed by both parties, in a timely manner. b. City and/or Public Utility Company shall not be responsible for any extra costs incurred from unauthorized or unapproved Change Order work.

3.Payment. Public Utility Company will reimburse City for the cost of Improvements as set forth herein along with any extra charges incurred by approved change orders.

Public Utility Company shall remit payment to City within 20 business days of invoice from City.

4.Prevailing Party Attorney’s Fees. In any action, suit, or proceeding arising from or out of this Agreement and/or to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to recover all attorneys' fees reasonably incurred on such proceeding and all court costs and collection costs, whether incurred out of court, at trial, or on appeal.

5. Integrated Agreement. This Agreement constitutes the entire Agreement of the parties hereto and it is expressly stipulated that this Agreement supersedes all prior statements, representations and discussions in connection with the subject matter dealt with in this Agreement.

Item No.7C
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6.Notices. Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

City: Michelle McCarty
Public Works Department
City of Thousand Oaks
2100 E. Thousand Oaks Boulevard
Thousand Oaks, CA 91362
Public Utility Company: Tim Doyle
Triunfo Sanitation District
1001 Partridge Drive, #150
Ventura, CA 93003
Public Utility Company is responsible to notify City of any change in mailing address.

7.Governing Law.This Agreement, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws of the State of California.

Should litigation occur, venue shall be in Superior Court of Ventura County.

8.Captions.The captions or headings in this Agreement are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the Agreement.

9.Authorization. Each party has expressly authorized the execution of this Agreement on its behalf and bind said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint venturers, insurance carriers and any others who may claim through it to this Agreement.

10.Signatures:
a.Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument.
b.Scanned Signatures. In the event that any signature is delivered by facsimile transmission or submitted electronically as a scanned image (i.e. files with .pdf, .tiff or .jpeg extensions), such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or scanned signature page were an original thereof.

Item No.7C
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c.Digital/Electronic Signatures. This Agreement may be executed through the use of digital or electronic signatures provided they meet the requirements of the Electronic Signatures in Global and National Commerce (ESIGN) Act and the California Uniform Electronic Transactions Act (UETA) and are produced using a City-approved method. The presence of an electronic signature on this document shall be construed as the parties’ consent to do business electronically.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written.

TRIUNFO SANITATION DISTRICT
_______________________________
Signature
_______________________________
Name
_______________________________
Title
ATTEST:
_______________________________
Cynthia M. Rodriguez, City Clerk
APPROVED AS TO ADMINISTRATION:
________________________________
Andrew P. Powers, City Manager

CITY OF THOUSAND OAKS
_______________________________
Bob Engler, Mayor
Item No.7C
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APPROVED BY DEPARTMENT HEAD:
_______________________________
Clifford G. Finley, Public Works Director
APPROVED AS TO FORM:

Office of City Attorney
_______________________________
Tracy Friedl, Assistant City Attorney
Item No.7C
ATTACHMENT #3

REIMBURSEMENT AGREEMENT

BETWEEN THE CITY OF THOUSAND OAKS

AND CALLEGUAS MUNICIPAL WATER DISTRICT

FOR THE ADJUSTMENT OF UTILITY MANHOLE COVERS IN CONJUNCTION WITH THE 2022 PAVEMENT OVERLAY & RESURFACING PROGRAM (CI 5538) THIS AGREEMENT (“Agreement”) dated this 24 th day of May, 2022, is entered into by and between the City of Thousand Oaks, a municipal corporation, organized and existing under the laws of the State of California (“City”) and Calleguas Municipal Water District (“Public Utility Company”).

WHEREAS, City is undertaking its 2022 Pavement Overlay and Resurfacing City Capital Project (CI 5538) (“Project”) which involves certain repairs and improvements to City’s streets; and
WHEREAS, Public Utility Company owns water utility manhole covers and valve covers (“Property”), and will need certain improvements to the Property to lift them to final grade (“Improvements”) after the Project is completed; and WHEREAS, Public Utility Company is proposing to reimburse City for City’s costs incurred to have City’s contractor adjust the Property to grade; and WHEREAS, there are five (5) existing manhole covers and two (2) water valves within the Project limits on City streets; and
WHEREAS, the City and Public Utility Company will benefit if this work is performed concurrently with the 2022 Pavement Overlay and Resurfacing Program set forth herein, which will allow the Project to be completed sooner, and without multiple disruptions to the residents; and
WHEREAS, Public Utility Company and City desire to enter into an agreement for the adjustment of Property within Public Utility Company’s facilities.

NOW, THEREFORE, in consideration of the covenants contained herein and other valuable consideration, the parties hereby agree as follows:

1.Responsibility for the Costs of Improvements The parties acknowledge that the allocation of the cost of the work for Improvements shall be allocated between City and Public Utility Company as follows:
a. The total costs for the adjustment of 5 manhole covers and two water valves owned by Public Utility Company shall be 100 percent the responsibility of Public Utility Company.

Item No.7C
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b. City will contract with Sully-Miller Contractors (“Contractor”) to perform the Improvements in accordance with the approved CI 5538 Construction Contract. The estimated cost for this portion of Improvements is $4,220 ($3,600 plus $620 contingency).

The cost listed for Improvements is an estimate based on each manhole cover adjustment cost of $620 and valve covers at $250 each. The final cost submitted to Public Utility Company for reimbursement to City may differ.
c. City will request notification by its Contractor to the Public Utility Company when a damaged manhole ring or cover is in need of replacement, so the Public Utility Company may promptly provide the needed parts at the site. The Contractor will return the damaged parts to the Public Utility Company for recycling. d. City will require its Contractor to take reasonable steps to ensure minimal debris intrusion into the manholes during the raising process. The Public Utility Company will flush its manholes following completion but the City will require that excessive debris be removed by the Contractor.

2.Change Orders

a. City’s Contractor shall perform the work of Improvements in accordance with the approved Project contract documents as directed by City, and there shall be no changes or deviations therefrom or additions thereto without prior consent of the City and Public Utility Company in writing via change order signed by both parties, in a timely manner. Necessary changes or additions to Improvements not shown on the Approved Drawings, nor included in the Approved Contract shall be approved in writing by City and Public Utility Company in a timely manner prior to their being constructed or implemented, via Change Order.
b. City and/or Public Utility Company shall not be responsible for any extra costs incurred from unauthorized or unapproved Change Order work.

3.Payment. Public Utility Company will reimburse City for the cost of Improvements as set forth herein along with any extra charges incurred by approved change orders.

Public Utility Company shall remit payment to City within 20 business days of invoice from City.

4.Prevailing Party Attorney’s Fees. In any action, suit, or proceeding arising from or out of this Agreement and/or to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to recover all attorneys' fees reasonably incurred on such proceeding and all court costs and collection costs, whether incurred out of court, at trial, or on appeal.

5. Integrated Agreement. This Agreement constitutes the entire Agreement of the parties hereto and it is expressly stipulated that this Agreement supersedes all prior statements, representations, and discussions in connection with the subject matter dealt with in this Agreement.

6.Notices. Any notice required to be given hereunder shall be deemed to have been Item No.7C
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given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

City: Michelle McCarty
Public Works Department
City of Thousand Oaks
2100 E. Thousand Oaks Boulevard
Thousand Oaks, CA 91362
Public Utility Company: Anthony Goff
Calleguas Municipal Water District
2100 Olsen Road
Thousand Oaks, CA 91360
Public Utility Company is responsible to notify City of any change in mailing address.

7.Governing Law.This Agreement, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws of the State of California.

Should litigation occur, venue shall be in Superior Court of Ventura County.

8.CaptionsThe captions or headings in this Agreement are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the Agreement.

9.Authorization Each party has expressly authorized the execution of this Agreement on its behalf and bind said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint venturers, insurance carriers and any others who may claim through it to this Agreement.

10.Signatures
(a) Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument.
(b) Scanned Signatures. In the event that any signature is delivered by facsimile transmission or submitted electronically as a scanned image (i.e. files with .pdf, .tiff or .jpeg extensions), such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or scanned signature page were an original thereof.
(c) Digital/Electronic Signatures. This Agreement may be executed through the use of digital or electronic signatures provided they meet the requirements of the Electronic Signatures in Global and National Commerce (ESIGN) Act and Item No.7C
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the California Uniform Electronic Transactions Act (UETA) and are produced using a City-approved method. The presence of an electronic signature on this document shall be construed as the parties’ consent to do business electronically.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written.

CALLEGUAS MUNICIPAL WATER DISTRICT
_______________________________
Signature
_______________________________
Anthony Goff
_______________________________
General Manager
ATTEST:
_______________________________
Cynthia M. Rodriguez, City Clerk
APPROVED AS TO ADMINISTRATION:
_______________________________
Andrew P. Powers, City Manager

CITY OF THOUSAND OAKS
_______________________________
Bob Engler, Mayor
Item No.7C
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APPROVED BY DEPARTMENT HEAD:
_______________________________
Clifford G. Finley, Public Works Director
APPROVED AS TO FORM:

Office of City Attorney
_______________________________
Tracy Friedl, Assistant City Attorney
Item No.7C
TO:Andrew P. Powers, City Manager
FROM:Jaime Boscarino, Finance Director
DATE:May 24, 2022
SUBJECT: Alerton Building Automation Services at the Civic Arts Plaza RECOMMENDATION:

1. Approve single source designation of Signet for BAS services pursuant to Thousand Oaks Municipal Code Section 3-10.202.

2. Award agreement for professional services to Signet Controls, Inc. (Signet), of Moorpark, CA, for Alerton building automation system (BAS) services at the Civic Arts Plaza (CAP) effective May 24, 2022, and ending May 31, 2025, with two one- year options to extend the agreement. The not-to-exceed amount is $375,000 over the lifetime of the contract, which includes $275,000 for base contract services and $100,000 for extra services.

3. Authorize expenditure in the total amount of $101,878 from the following General Fund accounts; $26,751 from A/C #001-3570-612-5621, $71,783 from A/C #001-3577-677-5621, and $3,344 from A/C #001-3580-612-5621 for remaining FY 2021-22 and FY 2022-23 budget cycles.

4. Approve budget appropriation and authorize expenditure in the amount of $36,000 in FY 2021-22 and $23,000 in FY 2022-23 from A/C #001-0000-311-1000 (General Fund - Fund Balance) to A/C #001-3577-677-5621 (Contracted Services – HVAC).

FINANCIAL IMPACT:
$36,000 Increase to Adopted FY 2021-22 and $23,000 Increase to Adopted 2022-23 General Fund Budgets. $36,000 increase to the Adopted FY 2021-22 General Fund Budget and $23,000 increase to the Adopted FY 2022-23 General Fund Budget is requested in order to supplement available budget for BAS services and unanticipated cost of the Ventilation Assessment. The remaining funds for the agreement term will be requested during the next biennial budget process.

Item No.7D
Alerton Building Automation Services at the Civic Arts Plaza May 24, 2022

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1 BACKGROUND:

The mechanical (heating/ventilating/air-conditioning) systems at the CAP were upgraded in FY 2019-202 and the BAS software was replaced during the upgrade.

The BAS automates the scheduling for all the mechanical system equipment (chillers, boilers, fans, pumps, etc.) as well as some of the lighting at the CAP. This type of software has custom programming and must be maintained by technicians certified and trained for that particular software.

With the mechanical upgrade project, the BAS software was changed from a Siemen’s proprietary software platform to Compass by Alerton. This software was proposed by the low bidding contractor who was awarded the contract for the upgrade and was approved by the mechanical engineers who designed the upgrade. Signet was the installer/programmer who worked as a subcontractor during construction.

Signet worked on the BAS during the warranty period of 12 months after construction and has continued to work on the system under an on-call agreement.

Much like other BAS software at other City-owned buildings, to better maintain the system, an agreement for regular preventative maintenance is needed.

DISCUSSION/ANALYSIS:

The Alerton software must be serviced by certified dealers and there are only two dealers within 185 miles of Thousand Oaks: Signet Controls (Moorpark) and Climatec (Anaheim). Facilities staff contacted both Signet and Climatec to provide proposals. Climatec declined to propose and suggested that staff work with Signet, our local vendor who represents Alerton and has certified technicians on staff.

Signet was the subcontractor who installed the controllers and programmed the system at CAP during the mechanical upgrade project. They have the expertise and staff to provide the necessary services for on-going maintenance. For these reasons, staff recommends (1) designating Signet as a single source for servicing the Alerton software; and (2) entering into an agreement (Attachment #1) with Signet to provide regular preventative maintenance services, repairs, and special services as needed.

The current budget was established based on an existing contract with another vendor for services on the previous BAS software. Additional budget is required to cover additional costs for services for the Alerton software and the work required for the Ventilation Assessment (~$35,000 in FY 2021-22) which was not anticipated during the current budget development, and the on-going monthly maintenance in FY 2022-23.

Approval of this agreement with Signet will provide on-going maintenance of the BAS software and reduce the possibility of down-time associated with BAS software issues. It is essential that the mechanical systems are functioning at all times to ensure indoor air quality standards are met, and the operations at CAP Item No.7D
Alerton Building Automation Services at the Civic Arts Plaza May 24, 2022

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1 (City Hall and theatre performances and events) are not impacted by systems failures due to inadequate maintenance of the system. In addition, the agreement includes certain repairs and modifications to the scheduling, controls and operations that were recommended in the recent Ventilation Assessment for the Kavli and Scherr Forum Theatres.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goal(s):

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.

PREPARED BY: Elizabeth Perez, Facilities Manager
Attachment:

Attachment #1 – Agreement with Signet Controls, Inc.

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Project Name: Alerton Building Automation Services at the Civic Arts Plaza

AGREEMENT FOR GENERAL SERVICES

BETWEEN THE CITY OF THOUSAND OAKS
AND
SIGNET CONTROLS, INC.

THIS AGREEMENT made and entered into this 24th day of May 2022, by and between the CITY OF THOUSAND OAKS, a municipal corporation (hereinafter referred to as "City"), and Signet Controls, Inc., (hereinafter referred to as "Service Provider"). The City and Service Provider agree as follows:

1. RETENTION OF SERVICE PROVIDER
City hereby retains Service Provider, and Service Provider hereby accepts such engagement, to perform the services described in Section 2. Service Provider warrants it has the qualifications, experience, and facilities to properly and timely perform said services.

2. DESCRIPTION OF SERVICES
The general services to be performed by Service Provider are as follows and are more particularly described in the Scope of Work, attached as Exhibit “A” and incorporated herein:
service and maintenance of the Alerton, Building Automation software at the Civic Arts Plaza as well as repairs to the Kavli and Scherr Forum Theater ventilation systems. Service Provider warrants it has the qualifications, experience and facilities to properly and timely perform said services.

3. COMPENSATION AND PAYMENT
(a) Maximum. The total compensation earned by or payable to Service Provider, by City, for any and all services under this Agreement shall not exceed $375,000 (herein "not to exceed amount”).
(b) Rates. Service Provider shall be paid a fixed sum for preventative maintenance work performed under this Agreement, according to the Service Provider’s Schedule of Fees, or paid hourly, at the hourly rates and with reimbursement for those expenses set forth in Exhibit “B.” The rates and expenses set forth in that exhibit shall be binding upon Service Provider until June 30, 2023, after which any change in the rates and expenses must be approved in writing by City's Project Manager (City is to be given 60 days’ notice of any rate increase request), provided the not to exceed amount is the total compensation due Service Provider for all work described under this Agreement.
(c) Payment. All payments shall be made within 30 days after receipt of written verification from Service Provider of the actual compensation earned, in a form satisfactory to City's Project Manager.

ATTACHMENT #1
Item No.7D
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(d) Extra Services. Additional work not reasonably encompassed by the Scope of Services described in Section 2 may be agreed upon only by execution of a written Amendment to this Agreement. No liability or right to compensation for extra services shall exist without such Amendment. Unless otherwise stated in the Amendment, applicable rates for extra services shall be at the rates set forth in Exhibit “B”.

4. CITY PROJECT MANAGER
The services to be performed by Service Provider shall be accomplished under the general direction of, and in coordination with, City's "Project Manager", as that staff person is designated by City from time to time, and who presently is, Elizabeth Perez, Facilities Manager.

5. TERMS OF PERFORMANCE
Non-Exclusivity. This Agreement is non-exclusive. City reserves the rights to retain, employ, or contract with other qualified services providers during the term of this Agreement on such occasions and in such circumstances as City shall determine are appropriate.

Ability to Perform. Service Provider warrants that it possesses, or has arranged through subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunder in compliance with any and all federal, state, county, city, and special district laws, ordinances, and regulations.

Laws to be Observed. Service Provider shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws as well as with Ventura County and City of Thousand Oaks ordinances, regulations and adopted codes during its performance of the work.

Payment of Taxes. The contract prices shall include provision for all taxes that Service Provider is required to pay. Service Provider is responsible for all taxes required to be paid under this Agreement.

Permits and Licenses. Service Provider shall procure all permits and licenses, pay all charges and fees, and give all necessary or legally required notices.

Prevailing Wage. Service Provider may be obligated to pay prevailing wages under the California Labor Code. Service Provider agrees to indemnify, defend and hold City harmless from any claim that prevailing wages should have been paid, and shall be liable for the payment of the same and any penalties thereon. It is the responsibility of Service Provider to be familiar with the California Labor Code, and failure or neglect of Service Provider to understand the California Labor Code shall in no way relieve Service Provider from any obligations.

Department of Industrial Relations Requirements. The Work may be subject to the payment of not less than prevailing wages under California Labor Code Section 1770 et seq. The work is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

No contractor or subcontractor may be awarded a contract for public work on a public works project unless currently registered with the Department of Industrial Relations pursuant to Labor Item No.7D
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Code section 1725.5. Service Provider’s DIR registration number is 1000013700. Service Provider’s CA state contractor’s license number is 912113.

Safety Provisions. Service Provider shall conform to the rules and regulations pertaining to safety established by Occupational Safety & Health Administration (OSHA) and the California Division of Industrial Safety.

Preservation of City Property. Service Provider shall provide and install suitable safeguards, approved by City, to protect City property from injury or damage. If City property is injured or damaged as a result of Service Provider's operations, it shall be replaced or restored within a reasonable time at Service Provider's expense. The facilities shall be replaced or restored to a condition as good as when Service Provider began work.

Subcontractors. Service Provider shall be solely responsible for ensuring that any subcontractors used in completing tasks under the Agreement comply with all pertinent laws and regulations as well as the relevant terms of this Agreement. City shall have no obligation to monitor or oversee subcontractors.

Immigration Act of 1986. Service Provider warrants on behalf of itself and all subcontractors engaged for the performance of this work that only persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder.

Service Provider Non-Discrimination. In the performance of this work, Service Provider agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion of such persons.

Work Delays. Should Service Provider be obstructed or delayed in the work required to be done hereunder by changes in the work or by any default, act, or omission of City, or by strikes, fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or labor due to federal government restrictions arising out of defense or war programs, then the time of completion may, at City's sole option, be extended for such periods as may be agreed upon by City and Service Provider.

Inspection. Service Provider shall furnish City with every reasonable opportunity for City to ascertain that the services of Service Provider are being performed in accordance with the requirements and intentions of this Agreement. All work done and all materials furnished, if any, shall be subject to City's inspection and approval. The inspection of such work shall not relieve Service Provider of any of its obligations to fulfill its contract requirements.

Audit. Service Provider shall maintain, in accordance with generally accepted accounting principles, complete and accurate records of all activities and operations relating to this Agreement. Records, including but not limited to, timecards, employment records, work progress reports, reimbursements, invoices, project records, proprietary data and information, as well as licensed software and any electronic records shall be kept for a period of four years beyond the termination or expiration of this Agreement. Service Provider agrees that City, or its authorized representative, shall have the right to examine, audit, excerpt, copy or transcribe any of the records pertaining to this Agreement at any time during normal business hours. Service Provider Item No.7D
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shall reimburse City for all reasonable costs of the audit, including travel time and auditor costs, should such audit reveal an overcharge of five (5) percent or more. Any overcharge will be considered a breach of this Agreement and could be cause for termination. The obligations of this section shall be explicitly included in any subcontracts or other agreements entered into by Service Provider with respect to this Agreement, if allowed by this Agreement.

6. TERM, PROGRESS AND COMPLETION
This Agreement shall expire on May 31, 2025, unless Service Provider's authorized work assigned before the expiration of the term is not completed by that date. If work has not been completed during the allotted Agreement period, the terms and conditions of the Agreement, including all rights and obligations, shall remain in effect and bind the parties until the work is completed.

The City Manager or his or her designee shall have the authority to extend the term of the Agreement for a maximum number of two (2), one-year terms, provided that the Not-to- Exceed amount is the total compensation available under this Agreement without formal amendment approved by City Council. Time extensions shall be memorialized by execution of a written amendment.

Service Provider shall not commence work on the services to be performed until (i) Service Provider furnishes proof of insurance as required by paragraph 9 below, and (ii) City gives written authorization to proceed with the work provided by City’s Project Manager.

7. NO ASSIGNMENT
This Agreement is not assignable by Service Provider without the City's prior consent in writing.

8. HOLD HARMLESS AND INDEMNITY
(a) Hold Harmless for Service Provider's Damages. Service Provider holds City, its elected officials, officers, agents, employees and volunteers, harmless from all of Service Provider's claims, demands, lawsuits, judgments, damages, losses, injuries or liability to Service Provider, to Service Provider's employees, to Service Provider’s contractors or subcontractors, or to the owners of Service Provider's firm, which damages, losses, injuries or liability occur during the work or services required under this Agreement, or performance of any activity or work required under this Agreement.
(b) Defense and Indemnity of Third-Party Claims/Liability. Service Provider shall indemnify, defend with legal counsel approved by City, and hold harmless City, its elected officials, officers, agents, employees and volunteers from and against all liability including, but not limited to, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Service Provider’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in the Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of City. Should conflict of interest principles preclude a single legal counsel Item No.7D
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from representing both City and Service Provider, or should City otherwise find Service Provider’s legal counsel unacceptable, then Service Provider shall reimburse City its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. Service Provider shall promptly pay City any final judgment rendered against City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of Service Provider’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination or expiration of this Agreement.

Service Provider’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this Agreement, Service Provider shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Service Provider will be for that entire portion or percentage of liability not attributable to the active negligence of City. (c) Nonwaiver. City does not waive, nor shall be deemed to have waived, any indemnity, defense or hold harmless rights under this section because of the acceptance by City, or the deposit with City, of any insurance certificates or policies described in Section 9.

9. MINIMUM SCOPE AND LIMIT OF INSURANCE
Without limiting Service Provider’s indemnification of City, and prior to commencement of Work, Service Provider shall obtain, provide, and maintain at its own expense during the term of this Agreement, and any extension thereof, policies of insurance of the type and amounts described below in a form that is satisfactory to City.

Coverage shall be at least as broad as:
(a) Commercial General Liability (CGL): Service Provider shall, at Service Provider’s sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry General Liability insurance coverage at least as broad as Insurance Services form CG 00 01 in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate for bodily injury, personal and advertising injury and property damage, including with limitation, blanket contractual liability.
(b) Automobile Liability: Service Provider shall, at Service Provider’s sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry Automobile Liability insurance coverage at least as broad as Insurance Services form CA 00 01 or the exact equivalent covering bodily injury and property damage for all activities of Service Provider arising out of or in connection with the work to be performed under this Agreement, including coverage of any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Item No.7D
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(c) Worker’s Compensation: Service Provider shall, at Service Provider’s sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry workers’ compensation statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident for bodily injury or disease. Service Provider shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers for all work performed by Service Provider, its employees, agents and subcontractors.

If Service Provider maintains higher limits than the minimum shown above, City requires and shall be entitled to coverage for the higher limits maintained by Service Provider. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
City, its elected officials, officers, agents, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Service Provider including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to Service Provider’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 10 01 and CG 20 37 10 01 if a later edition is used). The provision shall also apply to any excess liability policies. In addition, Service Provider shall ensure that the automobile liability policy contains a provision covering City as an additional insured and shall obtain an endorsement to that effect if it does not.

Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Umbrella or excess policies shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies. Coverage shall be “pay on behalf” with defense costs payable in addition to policy limits.

There shall be no cross-liability exclusion of claims or suits by one insured against the other.

Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City as required in written contract or agreement before City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

City’s Rights of Enforcement
In the event any policy of insurance required under this Agreement does not comply with these specifications or is cancelled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Item No.7D
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Service Provider, or City will withhold amounts sufficient to pay premium from Service Provider’s payments. In the alternative, City may cancel this Agreement.

City’s Right to Revise Specifications
City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Service Provider ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Service Provider, City and Service Provider may renegotiate Service Provider's compensation.

Primary and Non-Contributory Coverage
For any claims related to this Agreement, Service Provider's insurance coverage shall be primary insurance as respects City, its elected officials, officers, agents, employees and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, agents, employees or volunteers shall be excess of Service Provider's insurance and shall not contribute with it and be at least as broad as CG 20 01 04 13.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. City may require Service Provider to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with a current A.M. Best’s rating of no less than A: VII, (unless otherwise acceptable to City).

Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its elected officials, officers, agents, employees or volunteers or shall specifically allow Service Provider, or others providing insurance evidence in compliance with these specifications, to waive their right of recovery prior to a loss. Service Provider hereby waives his own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subcontractors. Copies of these waivers shall be submitted to City prior to commencement of work.

Claims Made Policies
If any of the required policies provided coverage on a claims-made basis:

Item No.7D
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(a). The Retroactive Date must be shown and must be before the date of the Agreement or the beginning of contract work.
(b). Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the work required under this Agreement. (c). If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, Service Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

Verification of Coverage
Service Provider shall provide City with copies of certificates (on City certificate form or an Accord form as modified per City direction) for all policies, with the appropriate named additional insured coverage and an endorsement that they are not subject to cancellation without 30 days prior written notice to City. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Service Provider's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Service Provider shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Service Provider shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

10. RELATION OF THE PARTIES
(a)Service Provider is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Service Provider 's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Service Provider or any of Service Provider 's officers, employees, or agents except as set forth in this Agreement. Service Provider shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Service Provider shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
(b)No employee benefits shall be available to Service Provider in connection with the performance of this Agreement. Except for the fees paid to Service Provider as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Service Provider for performing services hereunder for City. City shall not be liable for compensation or indemnification to Service Provider for injury or sickness arising out of performing services hereunder.

Item No.7D
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11. TERMINATION BY CITY
City may terminate any portion, or all of the services agreed to be performed under this Agreement by notifying Service Provider in writing ten (10) calendar days prior to any termination. In the event of such termination, Service Provider shall have the right and obligation to immediately assemble work in progress for the purpose of closing out the job. All compensation for actual work performed and charges outstanding at the time of termination shall be payable by City to Service Provider within 30 days following submission of a final statement by Service Provider.

12. CORRECTIONS
Service Provider shall correct, at its expense, all errors in the work which may be disclosed during City's review of Service Provider's work. Should Service Provider fail to make such correction in a reasonably timely manner, such correction shall be made by City, and the cost thereof shall be charged to Service Provider.

13. ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE
The acceptance by Service Provider of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Service Provider for anything done, furnished or relating to Service Provider's work or services.

Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within five (5) calendar days of the receipt of that check, whichever occurs first. However, any approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Service Provider, its employees, subcontractors, agents and consultants for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Service Provider, its employees, subcontractors, agents and consultants.

14. WAIVER; REMEDIES CUMULATIVE
Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand strict compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach.

No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified.

15. CONFLICT OF INTEREST
Service Provider is unaware of any City employee or official that has a financial interest in Service Provider's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Service Provider shall not offer, encourage or accept any financial Item No.7D
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interest in Service Provider's business by any City employee or official. If a portion of Service Provider's services called for under this Agreement shall ultimately be paid for by reimbursement from and through an agreement with a developer of any land within City or with a City franchisee, Service Provider warrants that it has not performed any work for such developer/franchisee within the last 12 months, and shall not negotiate, offer or accept any contract or request to perform services for that identified developer/franchisee during the term of this Agreement.

16. NON-APPROPRIATION OF FUNDS
Payments due and payable to Service Provider for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of City funds. In the event City has not appropriated sufficient funds for payment of Service Provider’s services beyond the current fiscal year, this Agreement shall cover only those costs incurred up to the conclusion of the current fiscal year.

17. GOVERNING LAW; CAPTIONS; ENTIRE AGREEMENT BETWEEN PARTIES This Agreement, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws of the State of California. The provisions of this Agreement shall be construed as a whole according to its common meaning of purpose of providing a public benefit and not strictly for or against any party. Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the feminine or neutral genders or vice versa. The captions or headings in this Agreement are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the Agreement. This Agreement supersedes any other agreements, either oral or in writing, between the parties hereto with respect to the rendering or services and contains all of the covenants and agreements between the parties with respect to said services. Any modifications of this Agreement will be effective only if it is in writing and signed by the party to be charged.

18. MITIGATION OF DAMAGES
In all situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.

19. TAXPAYER IDENTIFICATION NUMBER
Service Provider shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as most recently issued by the Internal Revenue Service.

20. MODIFICATION/AMENDMENT OF AGREEMENT
Any amendment, modification, or variation of the terms or tasks of this Agreement shall be in writing and shall be effective only upon the mutual written approval of the City Manager, or his designee, and Service Provider.

21. AUTHORIZATION
Item No.7D
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Each party has expressly authorized the execution of this Agreement on its behalf and binds said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint venturers, insurance carriers and any others who may claim through it to this Agreement.

22. PARTIAL INVALIDITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

23. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY: Elizabeth Perez, Facilities Manager
City of Thousand Oaks
Finance Dept/Facilities Div.
2100 E. Thousand Oaks Blvd.

Thousand Oaks, CA 91362
TO SERVICE PROVIDER: Navin Kashyap, President
Signet Controls, Inc.
15350 Mallory Court
Mo Moorpark, CA 93021

24. SIGNATURES
(a) Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument.
(b) Scanned Signatures. In the event that any signature is delivered by facsimile transmission or submitted electronically as a scanned image (i.e., files with .pdf, .tiff or .jpeg extensions), such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or scanned signature page were an original thereof.

Item No.7D
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(c) Digital/Electronic Signatures. This Agreement may be executed through the use of digital or electronic signatures provided they meet the requirements of the Electronic Signatures in Global and National Commerce (ESIGN) Act and the California Uniform Electronic Transactions Act (UETA) and are produced using a City-approved method. The presence of an electronic signature on this document shall be construed as the parties’ consent to do business electronically
In concurrence and witness whereof, this Agreement has been executed by the parties effective on the date and year first written above.

SIGNET CONTROLS, INC.
________________________________
By: Navin Kashyap
Title: President
ATTEST: CITY OF THOUSAND OAKS
________________________________ ________________________________ Cynthia M. Rodriguez, City Clerk Bob Engler, Mayor APPROVED AS TO ADMINISTRATION:
________________________________
Andrew P. Powers, City Manager
APPROVED BY DEPARTMENT HEAD: APPROVED AS TO FORM:

Office of the City Attorney
________________________________ ________________________________ Jaime Boscarino, Finance Director Tracy Friedl, Assistant City Attorney Item No.7D
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EXHIBIT A

BASIS FOR SCOPE OF WORK
The Scope of Work is based on the following facts regarding the existing Alerton, Building Automation System (BAS) located at the Civic Arts Plaza (CAP) which all work relates to:

1. The system has approximately 230 connected network devices.

2. The installation is on the City’s Wide Area Network (WAN) which enables the City staff to access the BAS software and graphics from any building and any workstation on the City WAN.

3. The system is integrated to existing third-party equipment such as chillers, boilers, VFD’s, and VRF systems.

4. The system is configured to export data to Skyspark (energy management) software.

5. City staff are already trained as Alerton software operations users.

6. Service Provider’s staff are trained and has authorized staff to support Alerton and the City’s system.

7. Service Provider is authorized to procure system related products such as sensors, controllers and licenses and provide factory authorized warranty coverage and support services.

8. Work shall be performed during normal working hours, Monday – Friday, 7:00 AM to 4:00 PM.

9. BAS Covered Equipment
The BAS equipment to be serviced under this agreement includes but is not limited to the following:
BAS Workstations & Servers (including Database and Software). BAS Network (Main) Controllers (including Program Operation & Software) BAS Field Application Specific Controllers and/or Advanced Application Controllers (including Program operation and Software) BAS Associated Peripherals (Sensors, Relays, Etc.)
Item No.7D
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SCOPE OF WORK

1. Provide two (2) 8-hour monthly site visits to be scheduled with City Project Manager.

Visits will include pro-active hands-on services as needed or requested in addition to remote service designed to improve equipment operations, increase energy efficiency, minimize breakdowns and prolong equipment life through the software maintenance.

Service Provider shall provide services including, but not limited to, the following tasks:
a. Verify electrical connections in the panels are secure and not loose. b. Verify that all controllers are on-line, their programs are intact and are running properly.
c. Check for disabled/non-responding points and programs and identify the reason for being disabled or non-responsive.
d. Maintain the system graphical displays, make sure animation links are intact and make display changes per the direction of City staff.
e. Perform software maintenance which includes quarterly back up of workstation software, graphics and databases (on-site and remote). Back-ups will be stored on-site and off-site to mitigate any losses.
f. Check for and remove conditions or programming that reduce system optimization. All changes to be approved by City staff. g. Review Historical Logs to determine control effectiveness and efficiency. h. Verify field sensors (Temperature, Humidity, Pressure, Flow, Etc.) and calibration based on spot checks.
i. Perform hardware communication tests to determine functional verification of proper and consistent digital communication.
j. Evaluate program control loops. Implement modifications to eliminate overshooting and oscillatory behavior, optimize and enhance system performance to lower energy consumption and increase occupant comfort. k. Designate one hour per site visit for training/coaching and questions which will enable City operators to identify and resolve problems more efficiently. l. Provide recommendations to City regarding replacement of failed, worn or weak components and materials, to maintain peak operating condition of the building automation systems. Service Provider shall also apprise City of any control system hardware or software suspected of being faulty to prevent any anticipated failure or disruption to the system operation.
m. Address issues and problems discovered between visits that have been recorded in an on-site trouble log or as directed by City staff during visit. n. Verify and install any available software system upgrades as released by the manufacturer.
o. Verify proper operation of dampers. valves, exhaust fans, and equipment (fans, pumps, VFDs etc.).

Item No.7D
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p. Verify economizers are not jammed or stuck.

2. Kavli Theatre Ventilation Assessment Repairs
a. Test and verify economizer damper actuator operation for air-handler unit 4. b. Replace return air CO2 sensor for air-handler unit 13. Test and verify CO2 sensor operation.
c. Complete programming updates for building flushing sequence and fan coil unit operation including updating Alerton Compass operator workstation graphics, and the addition of operator over-ride schedules.
d. Procure and install new return air CO@ sensor to air-handler unit 5. Test and verify CO2 sensor operation. Add CO2 sensor to Alerton Compass operator workstation graphics. Add trend logging and alarming to CO2 values. e. Provide support to testing and balancing vendor (provided under separate contract) for air-handlers 1, 2, 4, 5, and 6. Calibrate readings accordingly on operator workstation.
f. Complete programming for demand ventilation controls for air-handlers 1, 2, 4, 5, and 6 including updates to Alerton Compass operator workstation graphics.

Field verify damper operations.

Item No.7D
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EXHIBIT B

FEE SCHEDULE
Jun 1, 2022 – June 30, 2023, Monthly Preventative Maintenance costs = $3,606 per month. *EXTRA SERVICES: for emergency services or additional work authorized by City Project manager not included in the maintenance services.

Service Provider may be paid lump sum through quoted and approved proposals for non- emergency equipment repairs or replacements not included in the preventative maintenance Scope of Work.

HOURLY LABOR RATES & FEES
Automation Technician = $180/hour
This labor rate shall apply for any work quoted outside of the standard preventative maintenance service.

Modifications and repairs associated with the Kavli and Scherr Forum theatre Ventilation Assessments $35,000.00 Estimated 5-Year Preventative Maintenance Cost
(including potential approved rate increases) $240,000.00 EXTRA SERVICES* $100,000.00
Total Contract Not-to-Exceed $375,000.00
Item No.7D
TO:Andrew P. Powers, City Manager
FROM:Clifford G. Finley, Public Works Director
DATE:May 24, 2022
SUBJECT: Unarmed Security Guard Services at the Thousand Oaks Transportation Center
RECOMMENDATION:

1. Approve five-year agreement, from July 3, 2022, through June 30, 2027, with Taurus Protection, Inc., Thousand Oaks, CA, for unarmed security guard services in the amount of Not-to-Exceed $720,600.

2. Authorize expense for FY 2022-23 in the amount of $130,410 ($108,810 weekly service and $21,600 special service) from A/C #651-5540-682-5540 (Transportation Fund/Contracted Services).

FINANCIAL IMPACT:

No Additional Funding Requested. $130,410 is included in the Adopted FY 2022-23 Transportation Fund budget for year one of the agreement. Hourly rates to be annually adjusted by Consumer Price Index, (no more than five percent annually). Service will be paid with Federal Transportation Administration (FTA) funds. Requires 20 percent City match will be paid with Transportation Development Act (TDA) funds. Budget for the remaining term of the agreement will be requested during the upcoming biennial budget process.

BACKGROUND:

Thousand Oaks Transportation Center (TOTC) is a multi-modal transportation hub. Public transit vehicles from agencies in Ventura and Los Angeles Counties pick up and drop off passengers daily, Monday through Saturday, with approximately 110 daily bus trips on weekdays. TOTC also provides parking for public transit users to park their personal vehicles and for those using carpool or vanpool originating at the TOTC.

Item No.7E
Unarmed Security Guard Services at the Thousand Oaks Transportation Center May 24, 2022

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2 Security guard service was initiated in March 2021 in response to increases in interpersonal incidents and property crimes and to assist with COVID-19 enforcement protocols. Security provides a calming presence. The guards are trained to de-escalate situations and when necessary, summon appropriate law enforcement. Since security services began, there has been a marked decrease in the intensity and frequency of incidents of violence, vandalism, and the need for public safety intervention. The current agreement expires on July 2, 2022.

DISCUSSION/ANALYSIS:

Staff evaluated the need for continued security services at TOTC, and determined that the service remains beneficial to transit riders, the employees of the contracted transit provider, and City staff. In accordance with Government Code 4526, and Thousand Oaks Municipal Code section 3-10.401, staff solicited a formal Request for Proposals/Qualifications (RFP/Q) for Unarmed Security Guard Services at the TOTC on February 24, 2022. Unlike the low bid requirements of the Public Contract Code, contracts for professional, management, general, or special services should be awarded to firms or persons who have demonstrated an adequate level of experience, competence, training, credentials, resources, staffing, and other professional qualifications necessary for more than a satisfactory performance of the services solicited.

Twelve proposals were received. The staff evaluation committee, consisting of representatives from the Public Works and Finance departments, reviewed proposals and rated each proposer based on qualifications, background, and client references. An agreement with Taurus Protection, Inc. (Taurus) of Thousand Oaks is recommended based on their qualifications, experience, references, and compliance with FTA requirements and the City’s needs for transit security guard service (Attachment #1). The company currently has contracts with public agencies in Ventura and Santa Barbara counties and is the incumbent service provider at TOTC. They have provided exemplary service for the City and their security guards have many successes in de-escalating situations, resulting in fewer calls to public safety.

The cost for year one of the five-year agreement is $130,410. The service will include one unarmed guard at the TOTC, Monday through Saturday, from opening of the public lobby until closing. Security staff will patrol the grounds of the TOTC and also be stationed in the interior of the Transportation Center Lobby. They will respond to requests for assistance from drivers and passengers, and support MV staff on site to deal with potential criminal activity or vandalism. Years two through five are to be adjusted by the annual percentage change of the CPI for All Urban Consumers Los Angeles Area All Items (CPI-U). The annual CPI rate adjustment will not exceed five percent.

Item No.7E
Unarmed Security Guard Services at the Thousand Oaks Transportation Center May 24, 2022

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2 Staff recommends awarding a five-year agreement to Taurus Protection, Inc. A five-year agreement guarantees consistency of service in a cost-effective manner.

In addition to routine security service, the agreement also includes an additional 800 hours, for the term of the agreement, for non-routine services to be performed on an as-needed basis. Special services could include, but are not limited to, services on Sundays, holidays, during disasters, and special events held at the TOTC.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

B. Provide municipal government leadership which is open and responsive to residents, and is characterized by ethical behavior, stability, promoting public trust, transparency, confidence in the future, and cooperative interaction among civic leaders, residents, business representatives, and staff, while recognizing and respecting legitimate differences of opinion on critical issues facing the City.

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

D. Maintain strong commitment to public safety (including Police, Fire, Emergency Medical Services, and Emergency Management) to ensure City remains one of the safest Cities in the United States with a population over 100,000.

PREPARED BY: Nancy Arrieta, Associate Analyst
Attachment:

Attachment #1 – Agreement with Taurus Protection, Inc.

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ATTACHMENT #1
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Project Name: Unarmed Security Guard
Service at TOTC

AGREEMENT FOR GENERAL SERVICES

BETWEEN THE CITY OF THOUSAND OAKS
AND TAURUS PROTECTION, INC.

THIS AGREEMENT, made and entered into this 3rd day of July 2022, by and between the CITY OF THOUSAND OAKS, a municipal corporation (hereinafter referred to as "City"), and TAURUS PROTECTION, INC., a California Corporation (hereinafter referred to as "Service Provider"). City and Service Provider agree as follows:

1. RETENTION OF SERVICE PROVIDER
City hereby retains Service Provider, and Service Provider hereby accepts such engagement, to perform the services described in Section 2. Service Provider warrants it has the qualifications, experience, and facilities to properly and timely perform said services.

2. DESCRIPTION OF SERVICES
The general services to be performed by Service Provider are as follows, and are more particularly described in the Scope of Work, attached as Exhibit A and incorporated herein: security guard patrol services at the Thousand Oaks Transportation Center

3. COMPENSATION AND PAYMENT
(a) Maximum. The total compensation earned by or payable to Service Provider, by City, for any and all services under this Agreement shall not exceed $720,600 (herein "not to exceed amount”).
(b) Rate. Service Provider shall be paid hourly, at the hourly rates and with reimbursement for those expenses set forth in Service Provider’s Schedule of Fees, attached as Exhibit “B” and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon Consultant until June 30, 2023, after which the rates may be modified by CPI adjustments as described in Exhibit B. Any additional change in the rates and expenses must be approved in writing by City's Project Manager. City is to be given 60 days’ notice of any rate increase request, provided the not to exceed amount is the total compensation due Consultant for all work described under this Agreement.

In the event a local, state, or federal government agency with jurisdiction over Service Provider's employees order an increase in the mandated minimum wages, payroll taxes or fringe benefits applicable to employees of Service Provider that was unknown to Service Provider at the signing of this Agreement, City and Service Provider may Item No.7E
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renegotiate rates as specified in Exhibit B of this Agreement for Service Provider's costs during the term of this Agreement or any extension thereof. Service Provider shall provide written notice to City within 60 days if this event occurs and City may retroactively amend Service Provider's rates from the first day of Service Provider's increased or decreased costs following the formula described in Exhibit B.
(c) Payment. All payments shall be made within 30 days after receipt of written verification from Service Provider of the actual compensation earned, in a form satisfactory to City's Project Manager.
(d) Extra Services. Additional work not reasonably encompassed by the Scope of Services described in Section 2 may be agreed upon only by execution of a written Amendment to this Agreement. No liability or right to compensation for extra services shall exist without such Amendment. Unless otherwise stated in the Amendment, applicable rates for extra services shall be at the rates set forth in Exhibit B.

4. CITY PROJECT MANAGER
The services to be performed by Service Provider shall be accomplished under the general direction of, and in coordination with, City's "Project Manager", as that staff person is designated by City from time to time, and who presently is, Mike Houser, Transit Program Manager

5. TERMS OF PERFORMANCE
Non-Exclusivity. This Agreement is non-exclusive. City reserves the right to retain, employ, or contract with other qualified services providers during the term of this Agreement on such occasions and in such circumstances as City shall determine are appropriate.

Ability to Perform. Service Provider warrants that it possesses, or has arranged through subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunder in compliance with any and all federal, state, county, city, and special district laws, ordinances, and regulations.

Laws to be Observed. Service Provider shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws as well as with Ventura County and City of Thousand Oaks ordinances, regulations and adopted codes during its performance of the work.

Payment of Taxes. The contract prices shall include provision for all taxes that Service Provider is required to pay. Service Provider is responsible for all taxes required to be paid under this Agreement.

Permits and Licenses. Service Provider shall procure all permits and licenses, pay all charges and fees, and give all necessary or legally required notices.

Item No.7E
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