DocuSign Envelope In: B28CD606- E19A- 4A90- 81C7- 92BA2AF46B24
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California May 24, 2022
1. CALL TO ORDER:
Mayor Bob Engler called the meeting to order at 6:01 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. PLEDGE OF ALLEGIANCE: Mayor Engler introduced the Girl Scouts in attendance to lead the pledge of allegiance.
3. ROLL CALL:
Present: Councilmembers Bill - de la Pena, Adam, McNamee, Jones, and Mayor Engler present in chambers.
Also present in person and via video conference: City Manager Andrew P. Powers, Chief Assistant City Attorney Patrick Hehir, Assistant City Manager Ingrid Hardy, City Clerk Cynthia M. Rodriguez, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Police Chief Jeremy Paris, Communication Manager Alexandra South, Sustainability Division Manager Helen Cox, Senior Sustainability Analyst John Brooks, Assistant City Attorney Tracy Friedl, Associate Planner Justine Kendall, Assistant City Attorney Noel Doran, Deputy City Clerk Laura Maguire, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, and Assistant Analyst Sandra Delgado.
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
Mayor Engler announced Item 7.D. being pulled from agenda as it is a duplicate report ( 7. N.).
5. SPECIAL PRESENTATIONS:
A. Communications Manager South introduced Girls Scout representative Joselyn Skelton and several Girl Scouts to discuss their projects and goals.
B. Mayor Engler introduced Conejo Recreation and Park District Recreation Supervisor Patty Hamm, Goebel Adult Community Center Director Julie Spivack, and Teen Center Director Sarah Daub to provide annual program updates.
C. Mayor Engler introduced Fire Chief Shea to provide a presentation on fire resiliency. Fire Hazard Reduction Program Manager Larry Williams and VCFD Deputy Chief Chad Cook responded to questions.
DocuSign Envelope ID: B28CD606- E19A- 4A90- 81C7- 92BA2AF46B24
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 2 Mav 24. 2022
Mayor Engler requested a moment of silence in honor of the victims of the Texas school shooting that took place May 24, 2022.
6. PUBLIC COMMENTS:
Speakers: Carole Shelton, Thousand Oaks; Lee Ann Holland, Newbury Park.
City Manager Powers addressed public comments.
7. CONSENT CALENDAR:
See Exhibit A for Consent Calendar Listing)
8. PUBLIC HEARINGS: None.
9. STUDY SESSIONS: None.
10. DEPARTMENT REPORTS:
A. November 8, 2022 General Municipal Election and League of Women Voters City Council Candidate Forum presented by Deputy City Clerk Maguire. City Clerk Rodriguez available for questions.
RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A
GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 8, 2022, FOR THE ELECTION OF THREE COUNCILMEMBERS
FOR FOUR- YEAR TERMS AS REQUIRED BY THE LAWS OF THE STATE
OF CALIFORNIA RELATING TO GENERAL LAW CITIES
RES. NO. 2022- 020
RESOLUTION REQUESTING VENTURA COUNTY BOARD OF
SUPERVISORS TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 8, 2022 WITH STATEWIDE
GUBERNATORIAL GENERAL ELECTION TO BE HELD ON THE SAME
DATE PURSUANT TO CALIFORNIA ELECTIONS CODE § 10403
RES. NO. 2022- 021
RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR
ELECTIVE OFFICE PERTAINING TO CANDIDATE' S STATEMENTS
SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 8, 2022
RES. NO. 2022- 022
Speakers/ Written Statements: None.
DocuSign Envelope ID: B28CD606- E19A- 4A90- 8lC7- 92BA2AF46B24
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 3 Mav 24. 2022
10. DEPARTMENT REPORTS: ( Continued)
A. November 8, 2022 General Municipal Election and League of Women Voters City Council Candidate Forum ( Continued)
Motion by Councilmember Jones to adopt resolution Calling for the General Municipal Election for November 8, 2022 for election of three Councilmembers; adopt resolution Consolidating General Municipal Election with the Statewide Gubernatorial General Election ( including contract with Ventura County for Election Services); adopt resolution Adopting Candidate Statement Guidelines and Costs; authorize expenditure in an amount not to exceed $ 55, 000 from A/ C # 001- 2110- 611- 6910 ( Election Costs) for contract services with Ventura County Elections Division; authorize expenditure of $ 3, 000 from A/ C # 001- 2110- 611- 6910 ( Election Costs) and authorize City Manager to approve League of Women Voters' ( LWV) request for use of the Scherr Forum Theatre and Thousand Oaks Television ( TOTV) for a televised City Council Candidate Forum on a date to be determined contingent on the Governor' s and Ventura County Public Health Officer' s orders and theatre availability, carried 5- 0 by the following vote: Ayes — Bill - de la Pena, Adam, McNamee, Jones, and Enaler: Noes — None.
B. Water Shortage Declaration presented by Sustainability Division Manager Cox. Public Works Director Finley and City Manager Powers responded to questions. Senior Sustainability Analyst Brooks and Assistant City Attorney Friedl available for questions. Additional information supplemental packet.
RESOLUTION DECLARING A LEVEL 4 WATER SUPPLY SHORTAGE
PURSUANT TO MUNICIPAL CODE SECTION 10- 2. 1107 AND ENACTING
ADDITIONAL WATER CONSERVATION MEASURES PURSUANT TO
MUNICIPAL CODE SECTION 10- 2. 1112
RES. NO. 2022- 023
Speakers: Clint Fultz, Thousand Oaks; Mike Smith, Simi Valley; Paul Chilopoulos, Thousand Oaks; Scott Cohen, city of residence unknown; Trent Siggard, Newbury Park; John Norwood, city of residence unknown.
Motion by Councilmember Adam to adopt resolution declaring a Level 4 Water Supply Shortage with minor modifications pursuant to Municipal Code Section 10- 2. 1107; approve budget appropriation and authorize expenditure in the amount of $ 125, 000 ($ 75, 000 from A/ C # 611- 0000- 341- 9900 ( Water Fund, Net Position) to A/ C # 611- 8025- 682- 56. 99 ( Contracted Services) for water waste patrol service for FY 2022- 23 and $ 50, 000 from A/ C # 611- 0000- 341- 9900 Water Fund, Net Position) to A/ C # 611- 8025- 686- 67. 00 ( Advertising and Mailers) for outreach; and designate Councilmember McNamee as representative to the Calleguas Drought Response Task Force, carried 5- 0 by the following vote: Ayes — Bill - de la Pena, Adam, McNamee, Jones, and Engler; Noes — None.
DocuSign Envelope ID: B28CD606- E19A- 4A90- 81C7- 92BA2AF46B24
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 4 Mav 24. 2022
10. DEPARTMENT REPORTS: ( Continued)
C. Municipal Code Amendment Regarding Urban Lot Splits and Multiple Residential Units Per Lot presented by Assistant City Attorney Doran and Associate Planner Kendall. Chief Assistant City Attorney Hehir responded to questions. Community Development Director Parker available for questions.
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE THOUSAND OAKS MUNICIPAL CODE TO IMPLEMENT 2021
SENATE BILL NO. 9 ( SB 9), INCLUDING THE CREATION OF URBAN LOT SPLITS AND MULTIPLE RESIDENTIAL UNITS PER LOT ( MCA 2022- 70465) RES. NO. 2022- 024
Speaker: Jackson Piper, Newbury Park.
Motion by Councilmember Bill - de la Pena to adoat resolution declarin intention to consider an amendment to the Municipal Code to implement 2021 Senate Bill No. 9 ( SB 9), including the creation of urban lot splits and multiple residential units per lot, carried 5- 0 by the following vote: Ayes — Bill - de la Pena, Adam. McNamee. Jones. and Enaler: Noes — None.
11. COMMITTEE/ COMMISSION/ BOARD REPORTS: None.
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS
REDEVELOPMENT AGENCY REPORTS: None.
13. COUNCIL ISSUES/ RECOMMENDATIONS: None.
A. 2022 Southern California Association of Governments General Assembly - Update presented by Mayor Engler.
Reaort received.
B. League of California Cities Leaders Summit - May 11-13, 2022 presented by Mayor Engler.
Reaort received.
14. CITY MANAGER:
A. City Manager Powers provided an update on June 14, 2022, City Council meeting.
DocuSign Envelope ID: B28CD606- E19A- 4A90- 81C7- 92BA2AF46B24
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 May 24, 2022
15. CLOSED SESSIONS REQUESTED:
Chief Assistant City Attorney Hehir announced closed session held at 9: 18 p.m.
A. CONFERENCE WITH LEGAL COUNSEL — Existing Litigation: Suzanne Rosenthal vs. City of Thousand Oaks; Case No.: 56- 2019- 00531953- CU- PO- VTA; Pursuant to Government Code Section 54956. 9( a).
Chief Assistant City Attorney Hehir indicated no announcement anticipated.
16. PUBLIC NOTICES: None.
17. ADJOURNMENT:
City Council adjourned at 9: 30 p. m. to Regular Meeting on Tuesday, June 14, 2022.
L
ned by:
d
Bob Engler, Mayor
City of Thousand Oaks City Council
Attest:
DocuSigned by:
Cynthia M. Rodriguez, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: May 19, 2022
MINUTES APPROVED: June 14, 2022
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 610- 60\ d Iz\ h:\ common\ minutes\ 2022\ 20220524. docx DocuSign Envelope ID: B28CD606- E19A- 4A90- 81C7- 92BA2AF46B24
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 6 Mav 24. 2022
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7. CONSENT CALENDAR:
RECOMMENDATIONS FOR ITEMS A. THROUGH P. ARE TO APPROVE
Additional information supplemental packet pertaining to Items 7.C., 7. D., 7. E., and
7. N.
Motion by Councilmember Jones to approve Consent Calendar except for Item 7.C. 2022 Pavement Overlay Program ( CI 5538) 1, carried 5-0 by the following vote: Ayes Bill - de la Pena, Adam, McNamee, Jones, and Engler; Noes — None.
Motion by Councilmember Jones to approve Item 7. C., carried 4- 0 by the following vote: Ayes — Bill - de la Pena, Adam, Jones, and Engler; Noes — None; Recused Conflict of Interest) — McNamee.
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify April 27, 2022, May 4, 2022, May 11, 2022, and May 18, 2022; approve May 25, 2022, June 1, 2022, and June 8, 2022, subject to review and ratification.
B. Minutes of City Council meetings of April 26, 2022, May 10, 2022, and May 17, 2022
RECOMMENDATION:
Approve.
DocuSign Envelope ID: B28CD606- E19A- 4A90- 8lC7- 92BA2AF46B24
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 7 Mav 24. 2022
7. CONSENT CALENDAR: ( Continued)
C. 2022 Pavement Overlay Program ( CI 5538)
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FY 2022- 23
FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RES. NO. 2022- 019
RECOMMENDATION:
1. Adopt resolution approving list of streets to be funded in part with FY 2021- 22 and FY 2022- 23 SB1 Road Maintenance and Rehabilitation Account RMRA) revenue for construction of the 2022 Pavement Overlay Program ( CI 5538).
2. Approve Reimbursement Agreements in the total amount of $ 36, 220; 32, 000 from Triunfo Water and Sanitation District ($ 29,500 contract, plus 2,500 contingency); and $ 4, 220 from Calleguas Municipal Water District 3,600 contract, plus $ 620 contingency).
3. Approve budget appropriation and expenditure in the amount of $ 36, 220 from A/ C # 001- 0000- 311- 1000 ( General Fund, Fund Balance) to A/ C # 001- 0000- 437- 9900 ( CI 5538, Triunfo Wastewater District and Calleguas Municipal Water District Reimbursement Agreements).
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DocuSign Envelope ID: B28CD606- E19A- 4A90- 81C7- 92BA2AF46B24
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 8 Mav 24. 2022
7. CONSENT CALENDAR: ( Continued)
E. Unarmed Security Guard Services at the Thousand Oaks Transportation Center
RECOMMENDATION:
1. Approve five- year agreement, from July 3, 2022, through June 30, 2027, with Taurus Protection, Inc., Thousand Oaks, CA, for unarmed security guard services in the amount of Not - to - Exceed $ 627, 500.
2. Authorize expense for FY 2022- 23 in the amount of $ 130, 410 ($ 108, 810 weekly service and $ 21, 600 special service) from A/ C # 651- 5540- 682- 5540 Transportation Fund/ Contracted Services).
F. Unit W - Wastewater Pipe and Maintenance Hole Lining ( Cl 5530) RECOMMENDATION:
1. Approve the project design, specifications, and Addendum No. 1 for construction of the Unit W — Wastewater Pipe and Maintenance Hole Lining Project ( CI 5530).
2. Award construction contract for Unit W — Wastewater Pipe and Maintenance Hole Lining Project ( CI 5530) to Southwest Pipeline and Trenchless Corp. ( Torrance, CA), in the amount of $ 2, 107, 925, plus a contingency of $210, 792.
3. Approve budget appropriation in the amount of $ 408, 547 from A/ C # 624- 0000- 341- 9900 ( Wastewater- Net Position) to A/ C # 624- 8220- 682- 8300 ( CI 5530).
4. Authorize expenditure in the amount of $ 2, 323, 717 ($ 2, 107, 925 Construction Contract, $ 210, 792 Construction Contract Contingency, and 5,000 City Furnished) from A/C # 624- 8220- 682- 8300 ( CI 5530).
5. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.
DocuSign Envelope ID: B28CD606- E19A- 4A90- 8lC7- 92BA2AF46B24
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 9 Mav 24. 2022
7. CONSENT CALENDAR: ( Continued)
G. Environmental Impact Report Consultant Agreement
RECOMMENDATION:
1. Approve first amendment to Contract No. 12843- 2021 with Rincon Consultants, Inc., Los Angeles, CA, in the amount of $ 118, 150 ($ 64, 421 for additional scope and $ 53, 729 for extra services) for a new total not - to -exceed amount of $ 300, 000.
2. Approve additional budget appropriation and expenditure in the amount of 118, 150 from A/ C # 001- 4210- 447- 5000 ( Charges for Services - Environmental Review) to A/ C # 001- 4210- 641- 5947 ( Contracted Services, Reimbursable).
H. Landscape and Lighting Assessment District No. 79-2 FY 2022- 23 Initiating Assessments
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 79 2 ( FISCAL YEAR 2022- 23)
RES. NO. 2022- 015
RESOLUTION CONFIRMING THE PRELIMINARY ENGINEER' S REPORT
FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79- 2 ( FISCAL YEAR 2022- 23)
RES. NO. 2022- 016
RESOLUTION DECLARING ITS INTENTION TO LEVY ANNUAL
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 79- 2 ( FISCAL YEAR 2022- 23)
RES. NO. 2022- 017
RECOMMENDATION:
1. Adopt resolutions to initiate assessment proceedings, approve Preliminary Engineer' s Report, and set public hearing date of June 14, 2022, for Landscape and Lighting Assessment District No. 79- 2 FY 2022- 23 Assessments.
2. Approve and Authorize the City Engineer to execute the agreement with Ventura County Auditor - Controller to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribution of Collections to the City for $ 0. 17 per assessment per parcel, plus administration and collection fees.
DocuSign Envelope ID: B28CD606- E19A- 4A90- 8lC7- 92BA2AF46B24
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 10 Mav 24. 2022
7. CONSENT CALENDAR: ( Continued)
Transit Fares and Operational Update
RECOMMENDATION:
1. Authorize staff to implement reduced fare program for all local Thousand Oaks Transit services effective July 1, 2022, through December 31, 2022.
2. Authorize City Manager or designee to extend reduced fares for up to an additional 6- months through June 30, 2023, should it align with current transit practices regionally.
3. Approve an adjustment to 31- day unlimited ride fare pass from $ 56. 00 to
50.00 to align the pass price with similar passes offered by Ventura County Transportation Commission Intercity Bus and Gold Coast Transit District.
J. Bank of America Performing Arts Center Resident Companies Renewal RECOMMENDATION:
1. Approve 5 Star Theatricals as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.
2. Approve New West Symphony as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.
3. Approve Pacific Festival Ballet as a Resident Company of the Bank of America Performing Arts Center, for a term running from July 1, 2022 through June 30, 2025.
K. City of Thousand Oaks Sewer System Management Plan Update ( MI 2632) RECOMMENDATION:
Approve the recently updated 2022 Sewer System Management Plan and its findings and recommendations ( MI 2632).
DocuSign Envelope ID: B28CD606- E19A- 4A90- 81C7- 92BA2AF46B24
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 11 Mav 24. 2022
7. CONSENT CALENDAR: ( Continued)
L. Exempt Surplus Land Pursuant to the Surplus Lands Act RESOLUTION DECLARING THE PROPERTY LOCATED AT 384 NORTH
ERBES ROAD ( APN 670- 0250- 210, and APN 670- 0250- 290) AS EXEMPT
SURPLUS LAND PURSUANT TO THE SURPLUS LAND ACT
RES. NO. 2022- 018
RECOMMENDATION:
Adopt resolution declaring the property located at 384 N. Erbes Road ( APN 670- 0250- 210 and APN 670- 0250- 290) as Exempt Surplus Land pursuant to the Surplus Lands Act; and authorize the City Manager to take action( s) necessary to effectuate the purposes of the resolution.
M. Wireless Telecommunications Consultant Services
RECOMMENDATION:
1. Approve agreement with Telecom Law Firm, P. C. of Los Angeles, California, for wireless telecommunications consultant services for $ 85, 000 for a one- year term, from July 1, 2022, to June 30, 2023, with an option to extend for a maximum of two additional one- year terms for a total not -to - exceed amount of $ 255, 000.
2. Approve budget appropriation in the amount of $ 85, 000 from A/ C # 001- 4210- 447- 4000 ( Charges for Services — Planning Fees/ Permit) to A/ C # 001- 4210- 641- 5947 ( Contracted Services, Billable Time) for FY 2022- 23.
3. Authorize expenditure in the amount of $ 85, 000 from A/ C # 001- 4210- 641- 5947 ( Contracted Services, Billable Time).
4. Authorize staff to waive the formal Request for Proposal/ Qualifications RFP/ Q) process in accordance with Thousand Oaks Municipal Code TOMC) Section 3- 10. 501.
DocuSign Envelope ID: B28CD606- E19A- 4A90- 81C7- 92BA2AF46B24
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 12 Mav 24. 2022
7. CONSENT CALENDAR: ( Continued)
N. Building Automation Services at the Civic Arts Plaza RECOMMENDATION:
1. Approve single source designation of Signet Controls, Inc. ( Signet) for building automation system ( BAS) services pursuant to Thousand Oaks Municipal Code Section 3- 10. 202.
2. Award agreement for professional services to Signet, of Moorpark, CA, for Alerton BAS services at the Civic Arts Plaza ( CAP) effective May 24, 2022, and ending May 31, 2025, with two one- year options to extend the agreement.
The not - to - exceed amount is $ 375, 000 over the lifetime of the contract, which includes $ 275, 000 for base contract services and $ 100, 000 for extra services.
3. Authorize expenditure in the total amount of $ 101,878 from the following General Fund accounts: $ 26, 751 from A/ C # 001- 3570- 612- 5621, $ 71, 783 from A/ C # 001- 3577- 677- 5621, and $ 3, 344 from A/ C # 001- 3580- 612- 5621 for remaining FY 2021- 22 and FY 2022- 23 budget cycles.
4. Approve budget appropriation and authorize expenditure in the amount of 36, 000 in FY 2021- 22 and $ 23, 000 in FY 2022- 23 from A/ C # 001- 0000- 311- 1000 ( General Fund - Fund Balance) to A/ C # 001- 3577- 677- 5621 Contracted Services — HVAC).
O. Hill Canyon Treatment Plant Security Upgrades ( CI 5567) RECOMMENDATION:
1. Approve First Amendment to Contract No. 12829- 2021 with Triad Consulting & System Design Group, LLC, of Corona, CA to add $ 23, 000 with a new not - to - exceed amount of $ 98, 000 over the lifetime of the contract.
2. Approve security software selection of Genetec.
3. Authorize staff to solicit bids for the Hill Canyon Wastewater Treatment Plant Security Upgrades project ( Cl 5567).
4. Authorize expenditure in the amount of $ 23, 000 from A/ C # 624- 8250- 682- 8200 ( CI 5567, Buildings - Capital).
DocuSign Envelope ID: B28CD606- E19A- 4A90- 81C7- 92BA2AF46B24
MINUTES OF THE CITY COUNCIL
Thousand Oaks. California 13 Mav 24. 2022
7. CONSENT CALENDAR: ( Continued)
P. Homeland Security Grant for the Disaster Assistance Response Team RECOMMENDATION:
1. Authorize acceptance of the County of Ventura' s Homeland Security grant in the amount of $ 10,000 to be received by the Thousand Oaks Police Department' s Disaster Assistance Response Team ( DART).
2. Approve expenditure in the amount of $ 10, 000 from A/ C # 001- 6740- 627- 3300 ( OES016, DART Equipment less than $ 5, 000).