Meeting
City Council
REGULAR MEETING
Tuesday, June 14, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended
.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings
).
If you would like to submit a written comment, please complete the online Comment Form
. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference.
If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form
. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours of the meeting.
Bob Engler
, Mayor
Ed Jones
, Mayor Pro Tem
Claudia Bill-de la Peña
, Councilmember
Al Adam
, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Gary Rogers, Deputy City Manager
Kelvin Parker, Community Development Director
Jaime Boscarino, Finance Dir./City Treasurer
Cynthia M. Rodriguez, City Clerk
Clifford G. Finley, Public Works Director
Jonathan Serret, Cultural Affairs Director
Tim Giles, Human Resources Director
Jim Friedl, General Manager, CRPD
Jennifer Patterson, Library Services Director
Jeff Shea, Fire Chief
Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org
. Televised City Council Meetings are re-broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT
:
To provide your comments to the City Councilmembers
please submit comments via the online
Comment Form
. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online
Speaker Form
(you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected]
or call (805) 449-2151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at [email protected]
. N
otification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a [email protected]
.
Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website .
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Councilmembers Bill-de la Peña, Adam, McNamee, Jones, and Mayor Engler
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Gun Violence Awareness
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
7. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify
May 25, 2022, June 1, 2022, and June 8, 2022
; approve June 15, 2022, and June 22, 2022, subject to review and ratification B.
Minutes of City Council meeting of May 24, 2022
RECOMMENDATION:
Approve
Minutes - 20220524
C.
Youth Commission Appointments
RECOMMENDATION:
1. Approve Youth Commission reappointment of Alexandra Melton to serve a one-year term ending July 2023.
2. Approve Youth Commission appointments of Rayna Doshi, Rheyah Gangadharan, Timothy Ha, Miguel Macaraig, Min Park, Mia Oscanoa, and Jane Staley to serve two-year terms ending July 2024.
3. Approve Youth Commission appointment of Zoha Konkader to fill the unscheduled vacancy and serve the remainder of the term ending July 2023.
Staff Report
D.
Dudek Environmental Consulting Services
RECOMMENDATION:
1. Approve Second Amendment to Task Order No. 1 (On-Call Contract No. 12520-2020) with Dudek Consulting of Santa Barbara, CA, to complete environmental documents for the Thousand Oaks Lakes’ 165-unit apartment building project, in the amount of $14,165.02, increasing the total not-to-exceed amount to $116,895.02.
2. Authorize expenditure in the amount of $14,165.02 from A/C #001-4210-641-5947 (Contracted Services – Billable Projects).
Staff Report
Att 1 Second Amendment to Contract 12520 2021 Task Order 1 E.
Civic Arts Plaza Sewer Lift Station Maintenance
RECOMMENDATION:
1. Award contract for general services to Ventura Regional Sanitation District (VRSD), for sewer lift station maintenance and repair services at the Civic Arts Plaza (CAP) effective July 1, 2022, and ending June 30, 2027, unless extended in writing by mutual agreement. The not-to-exceed amount is $150,000 over the lifetime of the contract, which includes $94,500 for estimated base contract services and $55,500 for extra services.
2. Authorize expenditure in the total amount of $17,110 for FY 2022-23 from the following General Fund accounts: $6,844 from A/C #001-3570-612-5621, $9,410 from A/C #001-3577-677-5621, and $856 from A/C #001-3580-612-5621.
Staff Report
Attach 1 Agreement with VRSD
Attach 2 VRSD Hourly Rates
F.
FY 2022-23 Top Ten Priorities
RECOMMENDATION:
Approve City Council Top Ten Priorities for FY 2022-23.
Staff Report
Attachment 1 Draft FY 2022 2023 Priorities
G.
Building and Planning Professional Services Agreement
RECOMMENDATION:
1. Approve the fourth amendment to Agreement No. 12267-2019 for professional Building and Planning consulting services with CSG Consultants, Inc. (CSG), effective through June 30, 2023, to add $225,000 with a revised not-to-exceed amount of $725,000 over the lifetime of the agreement.
2. Approve budget appropriation and additional expenditure in the amount not-to-exceed $50,000 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-6110-642-5010 (Community Development, Building, Temporary Help/ Temporary Agency Services) for FY 2021-22.
3. Authorize additional expenditure in an amount not-to-exceed $150,000 from A/C #001-6110-642-5010 (Community Development, Building, Temporary Help/ Temporary Agency Services) for FY 2022-23.
4. Approve budget appropriation for FY 2022-23 and authorize expenditure in the amount not-to-exceed $25,000 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-4210-641-5010 (Community Development, Planning, Temporary Help/ Temporary Agency Services).
Staff Report
Attachment 1 Agreement and Prior Amendments
Attachment 2 Fourth Amendment to Agreement
H.
Lawrence Drive and Teller Road Intersection Improvements Project (CI 5297) RECOMMENDATION:
1. Approve Third Amendment to Professional Services Agreement Contract No. 12336-2020 with Kimley-Horn and Associates, Inc. (Los Angeles, CA), for additional design services for the Lawrence Drive and Teller Road Intersection Improvements project in the amount of $79,898, for a revised not-to-exceed amount of $398,114.
2. Approve budget appropriation and expenditure in the amount of $79,900 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-5310-631- 8300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project).
Staff Report
Att 1 Vicinity Location Map
Att 2 Third Amendment
I.
Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) RECOMMENDATION:
1. Approve the project design, specifications, and Addenda Nos. 1 and 2 for construction of the Hill Canyon Treatment Plant Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328).
2. Award construction contract for Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) to Blois Construction, Inc. (Oxnard, CA), in the amount of $3,482,401, plus a contingency of $348,240.
3. Approve Fourth Amendment to Professional Services Agreement No. 12023-2019 with HDR Engineering, Inc. (Claremont, CA) for Construction Phase Support Services on the Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) in the amount of $172,248 for a revised not-to-exceed amount of $359,048, plus extra services of $17,225.
4. Approve Professional Services Agreement with Padre Associates, Inc. (Ventura, CA) for Environmental Permit Assistance and Monitoring Services on the Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) in the amount of $79,880, plus extra services of $7,980 and waive normal Request For Proposal process for this contract.
5. Authorize expenditure in the amount of $4,107,974 ($3,482,401 construction contract, $348,240 construction contract contingency, $172,248 for construction support services and testing, $17,225 for extra services, $79,880 for environmental permit assistance and $7,980 for extra services) from A/C #624-8250-682-8300 (Wastewater Interceptor Capital Improvement Project Unit Y2, CI 5328).
6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.
Staff Report
Att 1 Vicinity and Location Maps
Att 2 Fourth Amendment HDR Engineering
Att 3 Agreement with Padre Associates
J.
Water Resources Development Collaboration Memorandum of Understanding (CI 5395) RECOMMENDATION:
1. Approve the Memorandum of Understanding for Water Resources Development Collaboration with Calleguas Municipal Water District, Camrosa Water District, and Las Virgenes-Triunfo Joint Powers Authority.
2. Delegate authority to Public Works Director to execute future amendments to the Memorandum of Understanding to include other agencies or parties.
Staff Report
Att 1 Regional Water Resource Collaboration MOU
K.
Annual School Crossing Guard Program Review
RECOMMENDATION:
Discontinue crossing guard service beginning the 2022-23 school year at the following locations due to pedestrian and vehicle volumes not meeting City minimum standards for crossing guard placement:
1. Janss Road and Marlow Street – Aspen Elementary
2. Lynn Road and Knollwood Drive – Banyan Elementary
3. Windsor Drive and Spalding Street – Glenwood Elementary
4. Calle Damasco and Calle Almendro – Ladera Elementary
5. Camino Manzanas and Marian Avenue – Madroña Elementary Staff Report
Att 1 thru 4 Crossing Guard Program Review
L.
Agreement for Landscape Maintenance Services with Venco Western, Inc.
RECOMMENDATION:
1. Approve Landscape Maintenance Services Agreement with Venco Western, Inc., Oxnard, CA, for a total not to exceed amount of $11,988,103.42, and a term of July 1, 2022 through June 30, 2027.
2. Approve expenditure for FY 2022-23 $2,323,320 ($2,023,320 base contract plus $300,000 for extra services).
3. Approve budget appropriation increase to the FY 2022-23 Operating Budget in the amount of $350,000 in various funds as follows:
a. $300,000 from A/C #142-0000-311-1000 (Landscape Fund, Fund Balance) to A/C #142-5630-632-5610 (Landscape Assessment Districts – Contracted Landscape Services) b. $15,000 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-3582-632-5610 (Thousand Oaks Transportation Center – Contracted Landscape Services) c. $6,000 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C # 001-3590-612-5610 (403 Hillcrest – Contracted Landscape Services) d. $25,000 from A/C #611-0000-341-9900 (Water Fund, Net Position) to A/C #611-8050-682-5610 (Reservoirs – Contracted Landscape Services) e. $1,500 from A/C #611-0000-341-9900 (Water Fund, Net Position) to A/C #611-8040-682-5610 (Pump Stations – Contracted Landscape Services) f. $2,500 from A/C #621-0000-341-9900 (Wastewater Fund, Net Position) to A/C #621-8220-682-5610 (Lift Stations – Contracted Landscape Services) Staff Report
Attachment 1 Landscape Maintenance Services Agreement
M.
Updated Speed Hump Installation Policy
RESOLUTION ESTABLISHING ELIGIBILITY CRITERIA, RULES AND REGULATIONS, AND PROCEDURES FOR PROCESSING SPEED HUMP INSTALLATION REQUESTS RECOMMENDATION:
Adopt resolution establishing updated “Speed Hump Installation Policy” recommended by the Traffic and Transportation Advisory Commission on April 20, 2022.
Staff Report
Att 1 and 2 Existing and Proposed Updated Speed Hump Policy Resolutions Att 3 Resolution for Signature Speed Hump Policy
N.
Annual Transit Safety Plan Review
RESOLUTION ACKNOWLEDGING THE ANNUAL REVIEW AND UPDATE OF THE CITY OF THOUSAND OAKS TRANSIT PUBLIC TRANSPORTATION AGENCY SAFETY PLAN RECOMMENDATION:
Adopt resolution acknowledging annual review and update of the City of Thousand Oaks Transit Public Transportation Agency Safety Plan.
Staff Report
Attachment 1 Resolution
O.
Stop Sign Installations at Six Intersections (MI 2033)
RESOLUTION ESTABLISHING STOP SIGNS AT THE INTERSECTIONS OF CALLE CUESTA AT DARLINGTON DRIVE, CALLE CATALPA AT DARLINGTON DRIVE, DARLINGTON DRIVE AT CAMINO DEL ZURO, RADCLIFFE ROAD AT CAMINO DEL ZURO, ILEX DRIVE AT ADRIAN STREET, AND PARKER AVENUE AT LOMBARD STREET RECOMMENDATION:
Adopt resolution approving stop signs at the following intersections:
1. Calle Cuesta at Darlington Drive: Calle Cuesta facing eastbound traffic
2. Calle Catalpa at Darlington Drive: Calle Catalpa facing eastbound traffic
3. Darlington Drive at Camino del Zuro: Darlington Drive facing southbound traffic
4. Radcliffe Road at Camino del Zuro: Radcliff Road facing southbound traffic
5. Ilex Drive at Adrian Street: Ilex Drive facing westbound traffic
6. Parker Avenue at Lombard Street: Parker Avenue facing southbound traffic Staff Report
Att 1 thru 4
Att 5 Resolution
8. PUBLIC HEARINGS:
A.
Mixed-Use Project at 325 and 391 Hampshire Road (Former Kmart Site); Applicant: IMT Capital V Hampshire, LLC
RESOLUTION
APPROVING A GENERAL PLAN AMENDMENT, ZONE CHANGE; SPECIFIC PLAN; DEVELOPMENT AGREEMENT; DEVELOPMENT PERMIT; LOT LINE ADJUSTMENT; PROTECTED TREE PERMIT; AND ADOPT AND CERTIFY FINAL ENVIRONMENTAL IMPACT REPORT AND ASSOCIATED Mitigation Monitoring and Reporting Program
AND
Statement of Overriding Considerations FOR THE USE OF CERTAIN PROPERTY WITHIN SAID CITY AT 325 and 391 Hampshire Road. AppLICATIONS:
LU 2021-70215; Z 2021-70216; SP 2021-70397; DAGR 2021-70399; DP 2021-70214; LLA 2021-70398; PTP 2021-70400 and FEIR 2021-70442 ( IMT Capital V Hampshire, LLC)
ORDINANCE
ADOPTING SPECIFIC PLAN NO. 22
(325 and 391 Hampshire Road),
AND ITS ASSOCIATED GENERAL PLAN AMENDMENT; AND AUTHORIZING THE LAND USES AND DEVELOPMENT STANDARDS IN SAID SPECIFIC PLAN (APPLICANT: IMT Capital V Hampshire, LLC)
ORDINANCE
APPROVING A DEVE
LOPMENT AGREEMENT (325 and 391 Hampshire Road; APPLICANT: IMT Capital V Hampshire, LLC) RECOMMENDATION:
1. Adopt resolution certifying the Final Environmental Impact Report (FEIR) 2021-70442, Mitigation Monitoring and Reporting Program and Statement of Overriding Considerations prepared in accordance with the California Environmental Quality Act (CEQA) for the subject project and approving Development Agreement 2021-70399 to specify public and private benefits and responsibilities related to the project and approving General Plan Land Use Amendment 2021-70215 to change the General Plan land use designation from Commercial to Commercial/Residential; Zone Change 2021-70216 to change zoning designation of Neighborhood Commercial (C-1) to Specific Plan 22 (SP 22); Specific Plan 2021-70397 to establish specific development standards for the mixed-use project; Development Permit 2021-70214 for the proposed mixed-use and “townhome style” apartment buildings and associated development; Lot Line Adjustment 2021-70398 to establish two legal lots of record; Protected Tree Permit 2021-70400 to allow the removal of three (3) coast live oak (Quercus agrifolia) trees and encroachment into the protected zone of two (2) coast live oak (Quercus agrifolia) trees and two California sycamore (Platanus racemosa) trees.
2. Read ordinances in title only, further reading be waived, and, if no objection, introduce ordinance adopting SP 22 (325 and 391 Hampshire Road), and its associated General Plan Amendment, and authorizing the land uses and development standards in said Specific Plan and introduce ordinance approving DAGR 2021-70399.
Staff Report
ATTACHMENT 1 - Vicinity Map
ATTACHMENT 2 - Location Map
ATTACHMENT 3 - Aerial Photo
ATTACHMENT 4 - Resolution
ATTACHMENT 5 - GPA and SP-22 Ordinance
ATTACHMENT 6 - DAGR 2021-70399 Ordinance
ATTACHMENT 7 - PC Resolution
ATTACHMENT 8 - PC Staff Report
ATTACHMENT 9 - Development Agreement
ATTACHMENT 10 - Draft EIR
ATTACHMENT 11 - CEQA Findings - Final EIR
B.
Landscape and Lighting Assessment District No. 79-2 Annual Levy RESOLUTION APPROVING THE ENGINEER’S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79-2, AND ANNUAL LEVY OF ASSESSMENTS RELATED THERETO COMMENCING IN FISCAL YEAR 2022-23 RESOLUTION ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79-2 FOR FISCAL YEAR 2022-23 RECOMMENDATION:
1. Approve Final Engineer’s Report for Landscape and Lighting Assessment District No. 79-2 FY 2022-23 Assessments.
2. Adopt resolutions approving Engineer’s Report and Ordering Annual Levy of Assessments for FY 2022-23.
Staff Report
Att 1 Engineers Report
Att 2 Resolution Approving Eng Report
Att 3 Resolution Ordering Levy
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS: None
11. COMMITTEE/COMISSION/BOARD REPORTS:
A.
FY 2022-23 Community Social Service Grant Recommendations RECOMMENDATION:
1. Approve Community Social Service Grants totaling $100,000.
2. Authorize the City Manager or designee to execute Community Social Service Grant agreements with grantees.
3. Authorize expenditure in the amount of $100,000 from A/C #001-1120-611-5920 (SS2023, Community Endowment Grant Account) for Community Social Service Grants.
Staff Report
Community Social Service Grant Award Five-Year History Attachment 1 FY 2022 23 Community Social Service Grant Award Recommendations Attachment 2
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS:
14. CITY MANAGER:
A.
Announcements and upcoming issues
15. CLOSED SESSION:
A.
CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case)
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn to Regular Meeting Tuesday, June 28, 2022 Agenda Post Date/Time: Jun 09, 2022, 5:00P.M.
CCD:610-40\h:\common\agenda\2022\06-28-22.docx