Meeting
City Council
REGULAR MEETING
Tuesday, September 13, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended
.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings
).
If you would like to submit a written comment, please complete the online Comment Form
. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference.
If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form
. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours of the meeting.
Bob Engler
, Mayor
Ed Jones
, Mayor Pro Tem
Claudia Bill-de la Peña
, Councilmember
Al Adam
, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Gary Rogers, Deputy City Manager
Kelvin Parker, Community Development Director
Jaime Boscarino, Finance Dir./City Treasurer
Cynthia M. Rodriguez, City Clerk
Clifford G. Finley, Public Works Director
Jonathan Serret, Cultural Affairs Director
Tim Giles, Human Resources Director
Jennifer Patterson, Library Services Director
Alexandra South, Strategic Communication/Public Affairs Dir.
Jim Friedl, General Manager, CRPD
Jeremy Paris, Police Chief
Jeff Shea, Fire Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org
. Televised City Council Meetings are re-broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT
:
To provide your comments to the City Councilmembers
please submit comments via the online
Comment Form
. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online
Speaker Form
(you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected]
or call (805) 449-2151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at [email protected]
. N
otification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a [email protected]
.
Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website .
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Councilmembers Bill-de la Peña, Adam, McNamee, Jones, and Mayor Engler
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Thousand Oaks Library 40
th
Anniversary
B.
Friends of the Thousand Oaks Library 60
th
Anniversary
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
7. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify August 31, 2022, and September 6, 2022; approve September 14, 2022, and September 21, 2022, subject to review and ratification B.
Minutes of City Council meeting of August 30, 2022
RECOMMENDATION:
Approve
Draft Minutes 20220830
C.
Alex Fiore Thousand Oaks Teen Center and Goebel Adult Community Center Capital Improvements (CI 4091) RECOMMENDATION:
1. Approve First Amendment to Grant Agreement No. 12666-2021 with Conejo Recreation and Parks District (CRPD) to increase grant $150,000 for a total of $3,150,000.
2. Approve budget appropriation and expenditure in the amount of $150,000 from A/C #001-0000-311-1000 (General Fund - Fund Balance) to A/C #001-3573-677-5920 (CI 4091, Grants and Donations).
Staff Report
Attachment 1 First Amendment to Grant Agreement
D.
2023 City Council Meeting Schedule
RESOLUTION SETTING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2023 RECOMMENDATION:
Adopt resolution establishing City Council meeting schedule for calendar year 2023.
Staff Report
Attachment 1 Resolution
E.
2022 Pavement Overlay and Resurfacing Program (CI 5538) and Slurry Program (MI 2558) RECOMMENDATION:
1. Approve Change Order No. 1 to Contract No. 12992-2022 with Petrochem Materials Innovation, LLC, of Carlsbad, CA, for the 2022 Pavement Slurry Program (MI 2558), in the amount of $393,228 for a new not-to-exceed amount of $2,685,948, plus additional contingency of $6,772.
2. Approve Reimbursement Agreement in the amount of $29,425 from California American Water District ($26,750 contract, plus $2,675 contingency) for the 2022 Pavement Overlay Program (CI 5538).
3. Approve additional budget appropriation and expenditure in the amount of $400,000 from A/C #135-0000-311-1000 (Gas Tax Fund, Fund Balance) to A/C #135-5310-631-5500 (MI 2558, 2022 Pavement Slurry Program).
4. Approve budget appropriation and expenditure in the amount of $29,425 from A/C #539-0000-484-9900 (CI 5538, Reimbursements Other) to A/C #539-5310-631-8300 (CI 5538, Improvements Other than Buildings).
5. Delegate authority to the City Engineer and City Manager to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.
Staff Report
Attachment 1 2022 Pavement Overlay and Resurfacing Program Map Attachment 2 Reimbursement Agreement with CalAm
Attachment 3 Change Order No 1 Petrochem Materials Innovation F.
E-Procurement Software and Services Agreement
RECOMMENDATION:
1. Approve agreement and a waiver of process for e-procurement software services with OpenGov, Inc., of San Jose, CA for solicitation development and supplier engagement, evaluation and award software and services in amount not-to-exceed $200,213.40 for a five-year period beginning September 13, 2022, through September 12, 2027, with an additional optional one-year renewal.
2. Approve additional budget appropriation and expenditure in the amount of $44,031 as follows: $29,046 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-3510-612-31-22 (General Fund, Software Licenses) and $14,985 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-3510-612-56-99 (General Fund, Professional Services).
Staff Report
Attachment 1 RFP for E Procurement Solutions
Attachment 2 Software Services Agreement
G.
Conejo Summit Project Environmental Impact Report Consultant RECOMMENDATION:
1. Approve a professional services agreement with Environmental Science Associates, Inc., (ESA) of Camarillo, CA for the preparation of an Environmental Impact Report (EIR) for the Conejo Summit Project with an agreement term beginning September 14, 2022 through June 30, 2024 with a base cost of $117,950 and additional services of $22,050 for a total not-to-exceed amount of $140,000.
2. Authorize staff to waive formal Request for Proposal/Qualifications (RFP/Q) process for the preparation of an EIR for a proposed industrial development located at 1691, 1711, 1721, and 2000 Rancho Conejo Boulevard and 2751 Conejo Center Drive and approve the agreement with ESA pursuant to Thousand Oaks Municipal Code (TOMC) Section 3-10.501.
3. Authorize City Manager to execute professional services agreement subject to approval by the City Attorney once all terms have been negotiated.
4. Authorize budget appropriation and expenditure in an amount not-to-exceed $140,000 from A/C #001-4210-447-4000 (Charges for Services – Planning Fees/Permit) to A/C #001-4210-641-5947 (Contracted Services, Reimbursable).
Staff Report
Attachment 1 Agreement for Professional Services with ESA H.
On-Call Task Order for Lang Ranch and Woodridge Open Space RECOMMENDATION:
Approve an On-Call Task Order for Contract No. 12373-2020 with MNS Engineering, Westlake Village, California, in the amount of $120,420 for an assessment of, and a long-term maintenance and management plan for, unpaved roads located on the Lang Ranch and Woodridge Open Space areas.
Staff Report
Attachment 1 Project Area Map
Attachment 2 Task Order
I.
On-Call Task Order for Biological Monitoring Services
RECOMMENDATION:
Approve an On-Call Task Order for existing City Contract #12474-2020 with Envicom Corporation, based in Thousand Oaks, in the amount of $113,570 for biological monitoring services associated with the Arroyo Conejo Invasive Plant Removal Project.
Staff Report
Attachment 1 Task Order
J.
General Plan Update – Professional Services Agreement Amendment (MI 2592) RECOMMENDATION:
1. Approve Third Amendment to Professional Services Agreement with Raimi + Associates (R+A), Los Angeles, CA (Contract No. 12045-2019) adding $168,024 plus additional services of $80,000, revising the not-to-exceed total to $1,891,754 and extend the term of the agreement to December 31, 2023.
2. Approve budget appropriation and expenditure in the amount of $248,024 from A/C #001-0000-311-1000 (General Fund – Fund Balance) to A/C #001-4010-641-5699 (Project MI 2592, Contracted Services).
Staff Report
Attachment 1 Contract No 12045 2019 Amendment
8. PUBLIC HEARINGS:
A.
CDBG Program Year 2021-22 Consolidated Annual Performance and Evaluation Report RECOMMENDATION:
Approve Program Year (PY) 2021-22 Consolidated Annual Performance and Evaluation Report (CAPER) for submittal to the U.S. Department of Housing and Urban Development (HUD).
Staff Report
Attachment 1 2021 CDBG Grants
Attachment 2 2021Budget CDBG
Attachment 3 2021 Budget CDBG CV
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A.
Mobile Home Rent Stabilization Ordinance
RECOMMENDATION:
1. Receive information regarding the history of mobile home rent control regulations in the City of Thousand Oaks.
2. Provide direction as appropriate.
Staff Report
Attachment 1 Ordinance 1254 NS
Attachment 2 Ordinance 1559 NS
Attachment 3 Ordinance 1686 NS
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS:
14. CITY MANAGER:
A.
Announcements and upcoming issues
15. CLOSED SESSION:
A.
CONFERENCE WITH LEGAL COUNSEL – Existing Litigation:
Ian Share vs. City of Thousand Oaks
; Case No.: 56-2022-00564027-CU-OE-VTA; Pursuant to Government Code Section 54956.9(a).
B.
CONFERENCE WITH LEGAL COUNSEL – Existing Litigation:
Sharon Bloom-Chernoff vs. City of Thousand Oaks
; Case No. 56-2021-00554933-CU-PO-VTA. Pursuant to Government Code Section 54956.9(a).
16. PUBLIC NOTICES: Items listed under Public Notices are a matter of public record only. These items do not require City Council action.
A.
Public Notice – Approval of Parcel Map LD 17-70254; Location: 1012 Calle Almendro; Developer: Itzhak Dechner; 0.74 Acre 2-Lot Subdivision for Residential Purposes Public Notice Map Acceptance- LD 17-70254 -revised
17. ADJOURNMENT:
Adjourn to Regular Meeting September 27, 2022
Agenda Post Date/Time: Sep 08, 2022, 5:00P.M.
CCD:610-40\h:\common\agenda\2022\09-13-22.docx