MINUTES OF THE CITY COUNCIL
Thousand Oaks, California September 27, 2022
1. CALL TO ORDER:
Mayor Bob Engler called the meeting to order at 6:01 p.m. in C ouncil Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. PLEDGE OF ALLEGIANCE: Mayor Engler led the pledge of allegiance.
3. ROLL CALL:
Present: Councilmembers Bill-de la Peña (6:02 p.m.), Adam, McNamee, Jones, and Mayor Engler present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Clerk Laura Maguire, Finance Director Jaime Boscarino, Community Development Director Ke lvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Se rret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Strategic Communicati ons/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Chief Assistant City Attorney Patrick Hehir, Assistant City Attorney Tracy Friedl, Community Development Analyst Lynn Oshita, Economic Development Analyst Dusty Russell, Deputy Public Works Director Nader Heydari, Assistant to th e City Manager Melissa Hurtado, Information Technology Supervisor Atanas Beltchev, Vulnerable Populations Officers Danny Lopez and Tom Fuchs, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, Assistant Analysts Sandra De lgado and Christy Glaubke, and Records Management Specialist Judy Freeman.
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM: None.
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Las Virgenes Municipal Water District Pure Water Project – Environmental Impact Report Public Review
Mayor Engler introduced Las Virgenes M unicipal Water District Engineering Program Manager Oliver Slosser to discu ss the district’s upcoming Pure Water Project.
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
Speakers: Jeff Briggs, Thousand Oaks; Erin O ’Donnell, Thousand Oaks; Cristy Warner, Thousand Oaks (submitted document); Graham e Watts, Newbury Park; Bob Bergman, Newbury Park; George Rosenthal, Newbury Pa rk; Lin Young, Newbury Park; Kapaka Senko, Thousand Oaks (submitted document); George Senko, Thousand Oaks (submitted document); Martin Erickson, Camarillo (submitted document); Bruce Odelf, Newbury Park; Jeff Schwartz, Thousand Oaks; Michael Debias e, Thousand Oaks. Additional information supplemental packet.
Written Statement: Ramin Khalilzadeh, Thousand Oaks.
City Manager Powers addressed public comments.
DocuSign Envelope ID: A5331687-F46E-4CE1-8042-7BCDE7F088D8City Council Minutes
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 September 27, 2022
7. CONSENT CALENDAR:
Additional information supplemental packet pertaining to Item 7.C.
A. General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify September 14, 2022, and Septem ber 21, 2022; approve September 28, 2022, and October 5, 2022, subject to review and ratification
Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None
B. Minutes of City Council meeting of September 13, 2022
RECOMMENDATION:
Approve
Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None
C. Environmental Consulting Services for Los Robles Cancer Treatment Center Project
RECOMMENDATION:
1. Approve Task Order No. 3 (On-Call Contract No. 1252 0-2020) with Dudek Consulting of Santa Barbara, CA, to co mplete environmental documents for the Los Robles Cancer Treatment Center Project at 400 East Rolling Oaks Drive, with a base cost of $103,760 and additional se rvices of $21,240 for a total not-to- exceed amount of $125,000.
2. Approve budget appropriation and author ize expenditure in an amount not-to- exceed $125,000 from A/ C #001-4210-447-4000 (Charges for Services - Planning Fees/Permit) to A/C #001-4210-641-5947 (Contracted Services, Reimbursable).
Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None
DocuSign Envelope ID: A5331687-F46E-4CE1-8042-7BCDE7F088D8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 September 27, 2022
7. CONSENT CALENDAR: (Continued)
D. Land Division Map for Lakes Residential Development (LD 2021-70435)
RESOLUTION AUTHORIZING APPROVA L OF PARCEL MAP LD 21-70435 – 2200 E. THOUSAND OAKS BOULEVARD (T.O. LAKES, LLC)
RES. NO. 2022-048
RECOMMENDATION:
1. Adopt resolution authorizing the appr oval of Final Parcel Map No. LD 2021- 70435 by designated City staff for future recordation (T.O. Lakes, LLC).
2. Authorize the City Engi neer to approve and City Clerk to sign the Parcel Map and Access Easement Covenant when t hey are in a complete and acceptable form, and to process other necessary and pertinent documents and drawings.
3. Authorize City Engineer to approve, and the Mayor and City Manager to sign the Owner’s Statement on the Parcel Map, Access Easement Covenant, and other related documents on behalf of the City when they are in a complete and acceptable form.
4. Authorize City Clerk and other nece ssary City staff to sign an Abandonment Certificate for unnecessary public utilities easement previously reserved for public benefit and identified on the cover sheet of Parcel Map LD 2021-70435 which will enable the public utilities easement to be abandoned upon recordation of the Parcel Map.
Motion by Councilmember Jones to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None
E. Zero Emission Bus Plan Consulting Services Task Order
RECOMMENDATION:
Approve Task Order No. 2 with Stantec Consulting Services, Inc, (Los Angeles, CA) on Contract No. 12500-202 0 for a not-to-exceed amount of $102,836, to prepare a State of California required Zero Emission Bus Transition Plan.
Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None
DocuSign Envelope ID: A5331687-F46E-4CE1-8042-7BCDE7F088D8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 September 27, 2022
7. CONSENT CALENDAR: (Continued)
F. Termination of Contract – Industrial Strength Advertising and Design
RECOMMENDATION:
Approve termination of Professional Se rvices Agreement, Contract No. 12849- 2021 with Industrial St rength Advertising and Desi gn with 30 days’ notice in accordance with the terms of the contract and authorize City Manager to execute Termination Letter.
Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None
G. Rancho Conejo Biotech Area Sidewalk Project Engineering Services - CI 5664
RECOMMENDATION:
1. Approve Professional Services Agreement with MNS Engineers, Inc., (Thousand Oaks, CA) in an amount not -to-exceed $315,866 for engineering and design of the Rancho Conejo Biotech Area Sidewalk Project (CI 5664), plus extra services of $31,634, for a total amount not-to-exceed of $347,500, with a term ending June 30, 2024, with optional extensions to June 30, 2027.
2. Authorize acceptance of Federal CO VID Relief and Recovery Supplemental Appropriation Act Grant from Federal Highw ay Administration, in the amount of $1,592,969 for the construction phase of the Rancho Conejo Biotech Area Sidewalk Project (CI 5664).
3. Approve budget appropriati on in the amount of $1,592,969 from A/C #183- 0000-438-9900 (Federal Grant/Other) to A/C #183-5310-631-8300 (CI 5664, Rancho Conejo Biotech Area Sidewalk Project).
4. Approve budget appropriati on in the amount of $1, 600,000 from A/C #001- 0000-311-1000 (General Fund, Fund Balance) to A/C #001-5310-631-8300 (CI 5664, Rancho Conejo Biotech Area Sidewalk Project).
5. Authorize expenditure in the amount of $352,500 ($315,866 Agreement, plus extra services of $31,634, and $5,000 City Furnished Materials and Supplies) from A/C #001-5310-631-8300 (CI 5664, Rancho Conejo Biotech Area Sidewalk Project).
Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None
DocuSign Envelope ID: A5331687-F46E-4CE1-8042-7BCDE7F088D8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 September 27, 2022
7. CONSENT CALENDAR: (Continued)
H. Fiscal Years 2023-24 & 2024-25 Budget Calendar
RECOMMENDATION:
Approve budget calendar establishing study sessions and public hearing dates for Fiscal Year (FY) 2023-24 & FY 2024-25 O perating Budget, Capital Improvement Program Budget, and User Fees.
Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None
I. Approval of Final Tract Map No. 5946
RESOLUTION APPROVING TRACT MA P 5946 (HYDAM HO MES, LLC) LOCATED AT 2080 EAST HILLCREST DRIVE
RES. NO. 2022-047
RECOMMENDATION:
1. Adopt resolution approving Tract Map No. 5946 for recordation (Hydam Homes, LLC).
2. Authorize City Clerk and City Engineer to sign the Tract Map and Abandonment Certificate when they are in a complete and acceptable form, and to process other necessar
y and pertinent documents and drawings.
Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None
8. PUBLIC HEARINGS: None.
9. STUDY SESSIONS: None.
DocuSign Envelope ID: A5331687-F46E-4CE1-8042-7BCDE7F088D8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 September 27, 2022
10. DEPARTMENT REPORTS:
A. Mobile Home Rent Stabilization Ordinance (Continued from September 13, 2022)
RECOMMENDATION:
1. Receive information regarding the hist ory of mobile home rent control regulations in the City of Thousand Oaks.
2. Provide direction as appropriate.
Presented by Chief Assistant City Atto rney Hehir. Community Development Director Parker available for questions.
City Council recess at 7:16 p.m.; reconvened at 7:41 p.m.
Motion by Councilmember Jones to contin ue the item to t he October 11, 2022, City Council meeting and to consider forming an ad hoc committee to meet with park owners one last time to see if they would reduce the rent this year failed 2-3, Councilmembers McNamee, Adam, and Engl er dissenting. (Vote taken after motion/vote to call the question)
Motion by Councilmember Jones to call the question and stop debate on previous motion, failed 2-3, Councilmembers Bill-de la Peña, Adam, and Engler dissenting.
Motion by Councilmember Bill-de la Peña to add ad hoc committee to next agenda to start discussion on Rent Stabilizatio n Ordinance (RSO) and Consumer Price Index (CPI) and to work with property owners. Motion withdrawn.
Motion by Councilmember McNamee to receive report.
Passed 5-0 by the following vote:
Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None
11. COMMITTEE/COMISSION/BOARD REPORTS: None.
12. CITY COUNCIL AS SUCCESSO R AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
DocuSign Envelope ID: A5331687-F46E-4CE1-8042-7BCDE7F088D8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 September 27, 2022
13. COUNCIL ISSUES/RECOMMENDATIONS:
A. Ad Hoc Homelessness Committee Update
RESOLUTION DECLARING A PORTION OF THE PROPERTY LOCATED AT 1205 LAWRENCE DRIVE AS EXEMPT S URPLUS LAND PURSUANT TO THE
SURPLUS LAND ACT
RES. NO. 2022-049
RECOMMENDATION:
1 Authorize staff to issue a Request fo r Proposals (RFP) for construction and operation of a navigation center (emergency shelter) at 1205 Lawrence Drive.
2. Adopt resolution declaring the property located at 1205 Lawrence Drive (APN 6670080105) as Exempt Surplus Land purs uant to the Surplus Lands Act; and authorize City Manager to take action(s) ne cessary to effectuate the purposes of the resolution.
3. Authorize Mayor to sign letter to County of Ventura requesting financial assistance to support capital and operatin g costs associated with the navigation center.
City Council recess at 8:31 p.m.; reconvened at 8:36 p.m.
Presented by Assistant City Manager Hardy. City Manager Powers, Police Chief Paris, and Vulnerable Population Offi cers Fuchs and Lopez responded to questions. Finance Director Boscarino and Deputy Public Works Director Heydari available for questions. Additional information supplemental packet.
Speakers: Tim, Thousand Oaks; Erin O’Donnell, Oak Park; Stephanie Sullivan, Lutheran Social Services; Kimberly Mirel, Newbury Park; Frank Schillo, Thousand Oaks; Juliette Ormberget, Newbury Park; Peter Skidanov, Newbury Park; Jim Friedl, CRPD; Rick Shroeder, Many Mansions; Kyle Rohrbach, Thousand Oaks.
Written Statements: Dave Alston, Newbury Park; Michael Mirel, Newbury Park; Julee Merrill, Newbury Park; Susan Duenas, Newbury Park.
Motion by Councilmember McNamee to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None
DocuSign Envelope ID: A5331687-F46E-4CE1-8042-7BCDE7F088D8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 September 27, 2022
13. COUNCIL ISSUES/RECOMMENDATIONS: (Continued)
B. Update on League of California Cities Ann ual Conference, September 7-9, 2022 (Engler/McNamee)
RECOMMENDATION:
Receive report.
Presented by Mayor Engler and Councilmember McNamee.
Speaker/Written Statement: None.
14. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the October 11, 2022, City Council meeting.
15. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: City of Thousand Oaks vs. CHPCE Thousand Oaks LLC ; Case No.: 56-2022-00569299-CU-BC- VTA; Pursuant to Government Code Section 54956.9(a).
City Attorney Noonan announced Closed Session held at 10:21 p.m. and indicated no announcement anticipated.
16. PUBLIC NOTICES: None.
17. ADJOURNMENT:
City Council adjourned at 10:42 p.m. to Regular Meeting on October 11, 2022.
______________________________
Bob Engler, Mayor
City of Thousand Oaks City Council
Attest:
____________________________
Cynthia M. Rodriguez, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: September 22, 2022
MINUTES APPROVED: October 11, 2022
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
DocuSign Envelope ID: A5331687-F46E-4CE1-8042-7BCDE7F088D8