Thousand Oaks City Council
October 25, 2022

City Council
REGULAR MEETING
Tuesday, October 25, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jennifer Patterson, Library Services Director Alexandra South, Strategic Communications/Public Affairs Dir.

Jim Friedl, General Manager, CRPD Jeremy Paris, Police Chief Jeff Shea, Fire Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law.

Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify October 12, 2022, and October 19, 2022; approve October 26, 2022, subject to review and ratification
B. Minutes of City Council meeting of October 11, 2022
RECOMMENDATION:

Approve
C. Annual Solid Waste Rate Adjustment for 2023
RESOLUTION ESTABLISHING 2023 RESIDENTIAL AND COMMERCIAL SOLID WASTE RATE SCHEDULES
RECOMMENDATION:

Adopt resolution approving annual rate adjustments for solid waste collection services effective January 1, 2023.

D. Purchase of Backhoes ­ Agreement
RECOMMENDATION:

1. Approve “piggyback” purchase of three John Deere backhoes from Coastline Equipment (Oxnard, CA) through Sourcewell, Contract #032119­JDC.

2. Approve expenditure from FY 2022­23 in the amount of $356,930.53 as follows:
$237,953.69 from A/C #001­5610­631­84­00 (Street Maintenance Equipment Over $5,000) for replacement of vehicles #5610­310 and #5610­320 and $118,976.84 from A/C #611­8030­685­84­00 (Water Maintenance Equipment Over $5,000) for replacement of vehicle #8030­227.

E. Fiscal Year 2022­23 Transportation Development Act Funds Additional Funding RESOLUTION AUTHORIZING A CLAIM FOR ALLOCATION OF FY 2022­23 FUNDS FROM VENTURA COUNTY LOCAL TRANSPORTATION FUNDS AS OUTLINED IN THE 1971 TRANSPORTATION DEVELOPMENT ACT
RECOMMENDATION:

Adopt resolution authorizing staff to file a claim with Ventura County Transportation Commission (VCTC) for the Transportation Development Act (TDA) allocation of $6,020,088 from the Local Transportation Fund (LTF) and an estimated $60,000 from the State Transit Assistance (STA) and State of Good Repair (SGR) funds.

F. Citywide Uniform Contract
RECOMMENDATION:

1.  Approve “piggyback” agreement using the Prince William County Public Schools, VA uniform contract through Omnia Partners with award to Cintas Corporation (Mason, OH) for uniforms, other related rental items, and laundry services for a three­ year period, beginning December 1, 2022 through October 31, 2025, with an option to renew for one additional two­year period through October 31, 2027.

2.  Authorize expenditure of an amount not­to­exceed $70,000 annually from various department accounts.

G. Purchasing Agreements for Inventory Materials and Parts Supplies RECOMMENDATION:

1. Approve Agreements with four vendors: Famcon Pipe and Supply, Inc. of Oxnard, CA, Ferguson Enterprises Inc. DBA Ferguson Waterworks A Wolseley Company of Ventura, CA, Astra Industrial Services, Inc. of Newbury Park, CA, and Pollard Water Inc. of Ventura, CA, for a not­to­exceed amount of $1,250,000 for each vendor for the term of November 1, 2022 through June 30, 2027.

2. Approve annual expenditure in the amount of $250,000 for each vendor for FY 2022­23, FY 2023­24, FY 2024­25, FY 2025­26, and FY 2026­27 respectively from various accounts.

H. Budget Appropriation for Thousand Oaks Alliance for the Arts Personnel RECOMMENDATION:

Approve budget appropriation and expense in the amount of $48,500 from A/C #681­ 7790­484­7000 (Theatres Fund, TOArts Reimbursements) as follows: $30,000 to A/C #681­7790­681­1210 (Theatres Fund, TOArts Temporary/Hourly Employees), $8,500 to A/C #681­7790­681­1010 (Theatres Fund, TOArts Regular Salary), and $10,000 to A/C #681­7790­681­2114 (Theatres Fund, TOArts UAL Distribution).

I. Ratification of Thousand Oaks Alliance for the Arts Board Directors RECOMMENDATION:

Ratify the selection of Elibet Valencia Muñoz and Sean Rendineo as Directors on the Thousand Oaks Alliance for the Arts Board for a term of three­years ending December 31, 2025.

J. Arts and Culture Roundtable Appointments
RECOMMENDATION:

Approve appointment of Lyndon Apostol, Wendy Courtland, Janine Delwarte, Lynn Farrand, Timothy Hengst, Susan Kelly, Jennifer Miller, Ed Smart, and Natalia Staneva to the Arts and Culture Roundtable for two­year terms, effective November 16, 2022.

K. Ventura County Fire Protection District Ordinance Pertaining to City Building Standards
RESOLUTION RATIFYING VENTURA COUNTY FIRE PROTECTION DISTRICT ORDINANCE NO. 32, CHAPTER 9, PERTAINING TO BUILDING STANDARDS WITHIN THE JURISDICTIONAL BOUNDARIES OF THE CITY
RECOMMENDATION:

1. Adopt resolution to ratify Chapter 9 of Ventura County Fire Protection District Ordinance No. 32, which allows the Ventura County Fire Protection District to enforce certain building standards related to fire safety within the City of Thousand Oaks.

2. Direct staff to file a copy of the findings of the Ventura County Fire Protection District together with a copy of Chapter 9 of Ordinance No. 32 with the California Department of Housing and Community Development and the California Building Standards Commission.

L. Land Management System Project Management​
RECOMMENDATION:

1. Authorize City Manager to execute amendment to professional services agreement with Park Consulting Group for land management system (LMS) implementation, subject to the approval of City Attorney once all terms have been negotiated, for a total not­to­exceed amount of $290,000.

2. Authorize budget appropriation and expenditure in the amount not­to­exceed $40,000 from A/C #001­0000­311­100 (General Fund, Fund Balance to A/C #001­ 4010­641­5420 (General Fund, Consulting Services) for project management through the term of the agreement. ​
M. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THE THOUSAND OAKS MUNICIPAL CODE BY ADDING ARTICLE 37 TO TITLE 9, CHAPTER 4; MODIFYING SECTIONS 9­4.202 AND 9­

4.2202; AND ADDING SECTION 9­3.305 TO TITLE 9, CHAPTER 3, ARTICLE 3 TO UPDATE THE CITY’S ZONING REGULATIONS TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE ADDITION OF A MINISTERIAL PROCESS FOR THE APPROVAL OF URBAN LOT SPLITS AND TWO­UNIT HOUSING
DEVELOPMENTS (MCA­2022­70465) (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1704­NS
RECOMMENDATION:

Adopt
N. ORDINANCE FOR SECOND READING
ORDINANCE REPEALING IN ITS ENTIRETY CHAPTER 2, ARTICLE 11 OF TITLE 10 AND ADDING CHAPTER 2, ARTICLE 11 OF TITLE 10 ADOPTING REGULATIONS FOR WATER CONSERVATION (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1705­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS:

A. Self­Storage Facilities Municipal Code Amendment (2022­70571) and Specific Plan Amendment 20 (2022­70799)
ORDINANCE AMENDING THE THOUSAND OAKS BOULEVARD SPECIFIC PLAN (SP­20), AND THE THOUSAND OAKS MUNICIPAL CODE BY ADDING SECTION 9­4.2528 IN ARTICLE 25 TO TITLE 9, CHAPTER 4; AMENDING SECTION 9­4.202 IN ARTICLE 2 TO TITLE 9, CHAPTER 4; AMENDING SECTIONS 9­4­2105 AND 9­ 4­2106 IN ARTICLE 21  TO TITLE 9, CHAPTER 4 ; AND AMENDING SECTION 9­

4.2402 IN ARTICLE 24  TO TITLE 9, CHAPTER 4 , TO MODIFY EXISTING STANDARDS AND ESTABLISH NEW DEVELOPMENT AND ZONING
STANDARDS RELATED TO SELF­STORAGE, MINI­STORAGE, AND SIMILAR USES IN CERTAIN ZONES (MCA­2022­70571, SPA 2022­70799)
1ST READING
RECOMMENDATION:

1. Find that this Municipal Code Amendment is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15060(c)(2) and (3) and 15061(b)(3).

2. Read ordinance in title only, further reading be waived, and if no objection introduce ordinance to adopt amendments to the Thousand Oaks Boulevard Specific Plan Appendix A (Land Use Table) and the Thousand Oaks Municipal Code (TOMC) Title 9, Chapter 4, including the addition of Section 9­4.2528 (Self­storage Facilities) in Article 25, and amendments to Section 9­4.202 (Definitions) in Article 2, Section 9­4­ 2105 (Permitted use matrix – Non­residential zones) and Section 9­4­2106 (Limitations on specific uses) in Article 21, and Section 9­4.2402 (Parking spaces required) in Article 24.

B. 2022 California Building Standards Code with Local Amendments (MCA 2022­ 70456)
ORDINANCE TO REPEAL SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 OF TITLE 8, AND TO READOPT SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 TO TITLE 8 OF THE MUNICIPAL CODE BY ADOPTING BY REFERENCE TITLE 24 2022 CALIFORNIA CODE OF REGULATIONS, INCLUDING THE CALIFORNIA ADMINISTRATIVE CODE, CALIFORNIA BUILDING CODE, CALIFORNIA RESIDENTIAL CODE, CALIFORNIA EXISTING BUILDING CODE, CALIFORNIA HISTORICAL BUILDING CODE, CALIFORNIA MECHANICAL CODE, CALIFORNIA PLUMBING CODE, CALIFORNIA ELECTRICAL CODE, CALIFORNIA ENERGY CODE, CALIFORNIA GREEN BUILDING STANDARDS CODE, CALIFORNIA REFERENCED STANDARDS CODE, AND 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, AND ADDING SECTION 8­1.27 RELATING TO EMERGENCY HOUSING AND CHAPTER 4 TO TITLE 8 RELATING TO CODE ADMINISTRATION (MCA 2022­70456)
1ST READING
RECOMMENDATION:

Read ordinance in title only, further reading to be waived, and if no objection, introduce ordinance to approve MCA 2022–70456 amending the Thousand Oaks Municipal Code (TOMC) by repealing sections 8­1.01 through 8.1.24 and chapters  5, 6, 7, 8, 10, 14, 16, and 17 of  Title 8, and to readopt, thereby updating those construction standards to comply with the 2022 California Code of Regulations Title 24 and the California Health and Safety Code (California State Building Code).

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. 2022 Bella Vista Apartments (2011­2025 Los Feliz Drive) Refinance RESOLUTION RESCINDING RESOLUTION NOS. 2019­040 AND 2019­041 AND APPROVING AND AUTHORIZING EXECUTION OF ASSIGNMENT, ASSUMPTION AND FIRST AMENDMENT TO REGULATORY AGREEMENT AND DECLARATION OF RESTRICTIVE COVENANTS, FORGIVENESS OF GRANT, MODIFICATION OF LOAN DOCUMENTS, CONSENT TO PROPERTY TRANSFER AND ASSIGNMENT OF LOAN DOCUMENTS, AND SUBORDINATION OF CITY INTERESTS TO DEEDS OF TRUST SECURING NEW LOANS AND RELATED REGULATORY
AGREEMENTS FOR THE 2022 REFINANCE OF THE BELLA VISTA
APARTMENTS AND RELATED MATTERS
RECOMMENDATION:

Adopt resolution to rescind Resolution Nos. 2019­040 and 2019­041 and to approve and authorize City Manager to finalize and execute Assignment and Assumption and First Amendment to Regulatory Agreement and Declaration of Restrictive Covenants, forgiveness of grant, modification of loan documents, consent to property transfer and assignment of loan documents, and subordination of City interests to deeds of trust securing new loans and related regulatory agreements for the 2022 refinance of the Bella Vista Apartments and related matters.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS: None

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Scott Murphy vs. City of Thousand Oaks ; Case No.: 56­2019­00523746­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Katelyn Clint vs. City of Thousand Oaks, et al.   Ventura County Superior Court Case Number: 56­2021­ 00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: None

17. ADJOURNMENT:  Adjourn to Regular Meeting November 1, 2022.

Agenda Post Date/Time: Oct 20, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\10­25­22.docx
City Council
REGULAR MEETING
Tuesday, October 25, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jennifer Patterson, Library Services Director Alexandra South, Strategic Communications/Public Affairs Dir.

Jim Friedl, General Manager, CRPD Jeremy Paris, Police Chief Jeff Shea, Fire Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law.

Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify October 12, 2022, and October 19, 2022; approve October 26, 2022, subject to review and ratification
B. Minutes of City Council meeting of October 11, 2022
RECOMMENDATION:

Approve
C. Annual Solid Waste Rate Adjustment for 2023
RESOLUTION ESTABLISHING 2023 RESIDENTIAL AND COMMERCIAL SOLID WASTE RATE SCHEDULES
RECOMMENDATION:

Adopt resolution approving annual rate adjustments for solid waste collection services effective January 1, 2023.

D. Purchase of Backhoes ­ Agreement
RECOMMENDATION:

1. Approve “piggyback” purchase of three John Deere backhoes from Coastline Equipment (Oxnard, CA) through Sourcewell, Contract #032119­JDC.

2. Approve expenditure from FY 2022­23 in the amount of $356,930.53 as follows:
$237,953.69 from A/C #001­5610­631­84­00 (Street Maintenance Equipment Over $5,000) for replacement of vehicles #5610­310 and #5610­320 and $118,976.84 from A/C #611­8030­685­84­00 (Water Maintenance Equipment Over $5,000) for replacement of vehicle #8030­227.

E. Fiscal Year 2022­23 Transportation Development Act Funds Additional Funding RESOLUTION AUTHORIZING A CLAIM FOR ALLOCATION OF FY 2022­23 FUNDS FROM VENTURA COUNTY LOCAL TRANSPORTATION FUNDS AS OUTLINED IN THE 1971 TRANSPORTATION DEVELOPMENT ACT
RECOMMENDATION:

Adopt resolution authorizing staff to file a claim with Ventura County Transportation Commission (VCTC) for the Transportation Development Act (TDA) allocation of $6,020,088 from the Local Transportation Fund (LTF) and an estimated $60,000 from the State Transit Assistance (STA) and State of Good Repair (SGR) funds.

F. Citywide Uniform Contract
RECOMMENDATION:

1.  Approve “piggyback” agreement using the Prince William County Public Schools, VA uniform contract through Omnia Partners with award to Cintas Corporation (Mason, OH) for uniforms, other related rental items, and laundry services for a three­ year period, beginning December 1, 2022 through October 31, 2025, with an option to renew for one additional two­year period through October 31, 2027.

2.  Authorize expenditure of an amount not­to­exceed $70,000 annually from various department accounts.

G. Purchasing Agreements for Inventory Materials and Parts Supplies RECOMMENDATION:

1. Approve Agreements with four vendors: Famcon Pipe and Supply, Inc. of Oxnard, CA, Ferguson Enterprises Inc. DBA Ferguson Waterworks A Wolseley Company of Ventura, CA, Astra Industrial Services, Inc. of Newbury Park, CA, and Pollard Water Inc. of Ventura, CA, for a not­to­exceed amount of $1,250,000 for each vendor for the term of November 1, 2022 through June 30, 2027.

2. Approve annual expenditure in the amount of $250,000 for each vendor for FY 2022­23, FY 2023­24, FY 2024­25, FY 2025­26, and FY 2026­27 respectively from various accounts.

H. Budget Appropriation for Thousand Oaks Alliance for the Arts Personnel RECOMMENDATION:

Approve budget appropriation and expense in the amount of $48,500 from A/C #681­ 7790­484­7000 (Theatres Fund, TOArts Reimbursements) as follows: $30,000 to A/C #681­7790­681­1210 (Theatres Fund, TOArts Temporary/Hourly Employees), $8,500 to A/C #681­7790­681­1010 (Theatres Fund, TOArts Regular Salary), and $10,000 to A/C #681­7790­681­2114 (Theatres Fund, TOArts UAL Distribution).

I. Ratification of Thousand Oaks Alliance for the Arts Board Directors RECOMMENDATION:

Ratify the selection of Elibet Valencia Muñoz and Sean Rendineo as Directors on the Thousand Oaks Alliance for the Arts Board for a term of three­years ending December 31, 2025.

J. Arts and Culture Roundtable Appointments
RECOMMENDATION:

Approve appointment of Lyndon Apostol, Wendy Courtland, Janine Delwarte, Lynn Farrand, Timothy Hengst, Susan Kelly, Jennifer Miller, Ed Smart, and Natalia Staneva to the Arts and Culture Roundtable for two­year terms, effective November 16, 2022.

K. Ventura County Fire Protection District Ordinance Pertaining to City Building Standards
RESOLUTION RATIFYING VENTURA COUNTY FIRE PROTECTION DISTRICT ORDINANCE NO. 32, CHAPTER 9, PERTAINING TO BUILDING STANDARDS WITHIN THE JURISDICTIONAL BOUNDARIES OF THE CITY
RECOMMENDATION:

1. Adopt resolution to ratify Chapter 9 of Ventura County Fire Protection District Ordinance No. 32, which allows the Ventura County Fire Protection District to enforce certain building standards related to fire safety within the City of Thousand Oaks.

2. Direct staff to file a copy of the findings of the Ventura County Fire Protection District together with a copy of Chapter 9 of Ordinance No. 32 with the California Department of Housing and Community Development and the California Building Standards Commission.

L. Land Management System Project Management​
RECOMMENDATION:

1. Authorize City Manager to execute amendment to professional services agreement with Park Consulting Group for land management system (LMS) implementation, subject to the approval of City Attorney once all terms have been negotiated, for a total not­to­exceed amount of $290,000.

2. Authorize budget appropriation and expenditure in the amount not­to­exceed $40,000 from A/C #001­0000­311­100 (General Fund, Fund Balance to A/C #001­ 4010­641­5420 (General Fund, Consulting Services) for project management through the term of the agreement. ​
M. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THE THOUSAND OAKS MUNICIPAL CODE BY ADDING ARTICLE 37 TO TITLE 9, CHAPTER 4; MODIFYING SECTIONS 9­4.202 AND 9­

4.2202; AND ADDING SECTION 9­3.305 TO TITLE 9, CHAPTER 3, ARTICLE 3 TO UPDATE THE CITY’S ZONING REGULATIONS TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE ADDITION OF A MINISTERIAL PROCESS FOR THE APPROVAL OF URBAN LOT SPLITS AND TWO­UNIT HOUSING
DEVELOPMENTS (MCA­2022­70465) (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1704­NS
RECOMMENDATION:

Adopt
N. ORDINANCE FOR SECOND READING
ORDINANCE REPEALING IN ITS ENTIRETY CHAPTER 2, ARTICLE 11 OF TITLE 10 AND ADDING CHAPTER 2, ARTICLE 11 OF TITLE 10 ADOPTING REGULATIONS FOR WATER CONSERVATION (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1705­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS:

A. Self­Storage Facilities Municipal Code Amendment (2022­70571) and Specific Plan Amendment 20 (2022­70799)
ORDINANCE AMENDING THE THOUSAND OAKS BOULEVARD SPECIFIC PLAN (SP­20), AND THE THOUSAND OAKS MUNICIPAL CODE BY ADDING SECTION 9­4.2528 IN ARTICLE 25 TO TITLE 9, CHAPTER 4; AMENDING SECTION 9­4.202 IN ARTICLE 2 TO TITLE 9, CHAPTER 4; AMENDING SECTIONS 9­4­2105 AND 9­ 4­2106 IN ARTICLE 21  TO TITLE 9, CHAPTER 4 ; AND AMENDING SECTION 9­

4.2402 IN ARTICLE 24  TO TITLE 9, CHAPTER 4 , TO MODIFY EXISTING STANDARDS AND ESTABLISH NEW DEVELOPMENT AND ZONING
STANDARDS RELATED TO SELF­STORAGE, MINI­STORAGE, AND SIMILAR USES IN CERTAIN ZONES (MCA­2022­70571, SPA 2022­70799)
1ST READING
RECOMMENDATION:

1. Find that this Municipal Code Amendment is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15060(c)(2) and (3) and 15061(b)(3).

2. Read ordinance in title only, further reading be waived, and if no objection introduce ordinance to adopt amendments to the Thousand Oaks Boulevard Specific Plan Appendix A (Land Use Table) and the Thousand Oaks Municipal Code (TOMC) Title 9, Chapter 4, including the addition of Section 9­4.2528 (Self­storage Facilities) in Article 25, and amendments to Section 9­4.202 (Definitions) in Article 2, Section 9­4­ 2105 (Permitted use matrix – Non­residential zones) and Section 9­4­2106 (Limitations on specific uses) in Article 21, and Section 9­4.2402 (Parking spaces required) in Article 24.

B. 2022 California Building Standards Code with Local Amendments (MCA 2022­ 70456)
ORDINANCE TO REPEAL SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 OF TITLE 8, AND TO READOPT SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 TO TITLE 8 OF THE MUNICIPAL CODE BY ADOPTING BY REFERENCE TITLE 24 2022 CALIFORNIA CODE OF REGULATIONS, INCLUDING THE CALIFORNIA ADMINISTRATIVE CODE, CALIFORNIA BUILDING CODE, CALIFORNIA RESIDENTIAL CODE, CALIFORNIA EXISTING BUILDING CODE, CALIFORNIA HISTORICAL BUILDING CODE, CALIFORNIA MECHANICAL CODE, CALIFORNIA PLUMBING CODE, CALIFORNIA ELECTRICAL CODE, CALIFORNIA ENERGY CODE, CALIFORNIA GREEN BUILDING STANDARDS CODE, CALIFORNIA REFERENCED STANDARDS CODE, AND 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, AND ADDING SECTION 8­1.27 RELATING TO EMERGENCY HOUSING AND CHAPTER 4 TO TITLE 8 RELATING TO CODE ADMINISTRATION (MCA 2022­70456)
1ST READING
RECOMMENDATION:

Read ordinance in title only, further reading to be waived, and if no objection, introduce ordinance to approve MCA 2022–70456 amending the Thousand Oaks Municipal Code (TOMC) by repealing sections 8­1.01 through 8.1.24 and chapters  5, 6, 7, 8, 10, 14, 16, and 17 of  Title 8, and to readopt, thereby updating those construction standards to comply with the 2022 California Code of Regulations Title 24 and the California Health and Safety Code (California State Building Code).

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. 2022 Bella Vista Apartments (2011­2025 Los Feliz Drive) Refinance RESOLUTION RESCINDING RESOLUTION NOS. 2019­040 AND 2019­041 AND APPROVING AND AUTHORIZING EXECUTION OF ASSIGNMENT, ASSUMPTION AND FIRST AMENDMENT TO REGULATORY AGREEMENT AND DECLARATION OF RESTRICTIVE COVENANTS, FORGIVENESS OF GRANT, MODIFICATION OF LOAN DOCUMENTS, CONSENT TO PROPERTY TRANSFER AND ASSIGNMENT OF LOAN DOCUMENTS, AND SUBORDINATION OF CITY INTERESTS TO DEEDS OF TRUST SECURING NEW LOANS AND RELATED REGULATORY
AGREEMENTS FOR THE 2022 REFINANCE OF THE BELLA VISTA
APARTMENTS AND RELATED MATTERS
RECOMMENDATION:

Adopt resolution to rescind Resolution Nos. 2019­040 and 2019­041 and to approve and authorize City Manager to finalize and execute Assignment and Assumption and First Amendment to Regulatory Agreement and Declaration of Restrictive Covenants, forgiveness of grant, modification of loan documents, consent to property transfer and assignment of loan documents, and subordination of City interests to deeds of trust securing new loans and related regulatory agreements for the 2022 refinance of the Bella Vista Apartments and related matters.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS: None

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Scott Murphy vs. City of Thousand Oaks ; Case No.: 56­2019­00523746­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Katelyn Clint vs. City of Thousand Oaks, et al.   Ventura County Superior Court Case Number: 56­2021­ 00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: None

17. ADJOURNMENT:  Adjourn to Regular Meeting November 1, 2022.

Agenda Post Date/Time: Oct 20, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\10­25­22.docx
City Council
REGULAR MEETING
Tuesday, October 25, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jennifer Patterson, Library Services Director Alexandra South, Strategic Communications/Public Affairs Dir.

Jim Friedl, General Manager, CRPD Jeremy Paris, Police Chief Jeff Shea, Fire Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law.

Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify October 12, 2022, and October 19, 2022; approve October 26, 2022, subject to review and ratification
B. Minutes of City Council meeting of October 11, 2022
RECOMMENDATION:

Approve
C. Annual Solid Waste Rate Adjustment for 2023
RESOLUTION ESTABLISHING 2023 RESIDENTIAL AND COMMERCIAL SOLID WASTE RATE SCHEDULES
RECOMMENDATION:

Adopt resolution approving annual rate adjustments for solid waste collection services effective January 1, 2023.

D. Purchase of Backhoes ­ Agreement
RECOMMENDATION:

1. Approve “piggyback” purchase of three John Deere backhoes from Coastline Equipment (Oxnard, CA) through Sourcewell, Contract #032119­JDC.

2. Approve expenditure from FY 2022­23 in the amount of $356,930.53 as follows:
$237,953.69 from A/C #001­5610­631­84­00 (Street Maintenance Equipment Over $5,000) for replacement of vehicles #5610­310 and #5610­320 and $118,976.84 from A/C #611­8030­685­84­00 (Water Maintenance Equipment Over $5,000) for replacement of vehicle #8030­227.

E. Fiscal Year 2022­23 Transportation Development Act Funds Additional Funding RESOLUTION AUTHORIZING A CLAIM FOR ALLOCATION OF FY 2022­23 FUNDS FROM VENTURA COUNTY LOCAL TRANSPORTATION FUNDS AS OUTLINED IN THE 1971 TRANSPORTATION DEVELOPMENT ACT
RECOMMENDATION:

Adopt resolution authorizing staff to file a claim with Ventura County Transportation Commission (VCTC) for the Transportation Development Act (TDA) allocation of $6,020,088 from the Local Transportation Fund (LTF) and an estimated $60,000 from the State Transit Assistance (STA) and State of Good Repair (SGR) funds.

F. Citywide Uniform Contract
RECOMMENDATION:

1.  Approve “piggyback” agreement using the Prince William County Public Schools, VA uniform contract through Omnia Partners with award to Cintas Corporation (Mason, OH) for uniforms, other related rental items, and laundry services for a three­ year period, beginning December 1, 2022 through October 31, 2025, with an option to renew for one additional two­year period through October 31, 2027.

2.  Authorize expenditure of an amount not­to­exceed $70,000 annually from various department accounts.

G. Purchasing Agreements for Inventory Materials and Parts Supplies RECOMMENDATION:

1. Approve Agreements with four vendors: Famcon Pipe and Supply, Inc. of Oxnard, CA, Ferguson Enterprises Inc. DBA Ferguson Waterworks A Wolseley Company of Ventura, CA, Astra Industrial Services, Inc. of Newbury Park, CA, and Pollard Water Inc. of Ventura, CA, for a not­to­exceed amount of $1,250,000 for each vendor for the term of November 1, 2022 through June 30, 2027.

2. Approve annual expenditure in the amount of $250,000 for each vendor for FY 2022­23, FY 2023­24, FY 2024­25, FY 2025­26, and FY 2026­27 respectively from various accounts.

H. Budget Appropriation for Thousand Oaks Alliance for the Arts Personnel RECOMMENDATION:

Approve budget appropriation and expense in the amount of $48,500 from A/C #681­ 7790­484­7000 (Theatres Fund, TOArts Reimbursements) as follows: $30,000 to A/C #681­7790­681­1210 (Theatres Fund, TOArts Temporary/Hourly Employees), $8,500 to A/C #681­7790­681­1010 (Theatres Fund, TOArts Regular Salary), and $10,000 to A/C #681­7790­681­2114 (Theatres Fund, TOArts UAL Distribution).

I. Ratification of Thousand Oaks Alliance for the Arts Board Directors RECOMMENDATION:

Ratify the selection of Elibet Valencia Muñoz and Sean Rendineo as Directors on the Thousand Oaks Alliance for the Arts Board for a term of three­years ending December 31, 2025.

J. Arts and Culture Roundtable Appointments
RECOMMENDATION:

Approve appointment of Lyndon Apostol, Wendy Courtland, Janine Delwarte, Lynn Farrand, Timothy Hengst, Susan Kelly, Jennifer Miller, Ed Smart, and Natalia Staneva to the Arts and Culture Roundtable for two­year terms, effective November 16, 2022.

K. Ventura County Fire Protection District Ordinance Pertaining to City Building Standards
RESOLUTION RATIFYING VENTURA COUNTY FIRE PROTECTION DISTRICT ORDINANCE NO. 32, CHAPTER 9, PERTAINING TO BUILDING STANDARDS WITHIN THE JURISDICTIONAL BOUNDARIES OF THE CITY
RECOMMENDATION:

1. Adopt resolution to ratify Chapter 9 of Ventura County Fire Protection District Ordinance No. 32, which allows the Ventura County Fire Protection District to enforce certain building standards related to fire safety within the City of Thousand Oaks.

2. Direct staff to file a copy of the findings of the Ventura County Fire Protection District together with a copy of Chapter 9 of Ordinance No. 32 with the California Department of Housing and Community Development and the California Building Standards Commission.

L. Land Management System Project Management​
RECOMMENDATION:

1. Authorize City Manager to execute amendment to professional services agreement with Park Consulting Group for land management system (LMS) implementation, subject to the approval of City Attorney once all terms have been negotiated, for a total not­to­exceed amount of $290,000.

2. Authorize budget appropriation and expenditure in the amount not­to­exceed $40,000 from A/C #001­0000­311­100 (General Fund, Fund Balance to A/C #001­ 4010­641­5420 (General Fund, Consulting Services) for project management through the term of the agreement. ​
M. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THE THOUSAND OAKS MUNICIPAL CODE BY ADDING ARTICLE 37 TO TITLE 9, CHAPTER 4; MODIFYING SECTIONS 9­4.202 AND 9­

4.2202; AND ADDING SECTION 9­3.305 TO TITLE 9, CHAPTER 3, ARTICLE 3 TO UPDATE THE CITY’S ZONING REGULATIONS TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE ADDITION OF A MINISTERIAL PROCESS FOR THE APPROVAL OF URBAN LOT SPLITS AND TWO­UNIT HOUSING
DEVELOPMENTS (MCA­2022­70465) (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1704­NS
RECOMMENDATION:

Adopt
N. ORDINANCE FOR SECOND READING
ORDINANCE REPEALING IN ITS ENTIRETY CHAPTER 2, ARTICLE 11 OF TITLE 10 AND ADDING CHAPTER 2, ARTICLE 11 OF TITLE 10 ADOPTING REGULATIONS FOR WATER CONSERVATION (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1705­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS:

A. Self­Storage Facilities Municipal Code Amendment (2022­70571) and Specific Plan Amendment 20 (2022­70799)
ORDINANCE AMENDING THE THOUSAND OAKS BOULEVARD SPECIFIC PLAN (SP­20), AND THE THOUSAND OAKS MUNICIPAL CODE BY ADDING SECTION 9­4.2528 IN ARTICLE 25 TO TITLE 9, CHAPTER 4; AMENDING SECTION 9­4.202 IN ARTICLE 2 TO TITLE 9, CHAPTER 4; AMENDING SECTIONS 9­4­2105 AND 9­ 4­2106 IN ARTICLE 21  TO TITLE 9, CHAPTER 4 ; AND AMENDING SECTION 9­

4.2402 IN ARTICLE 24  TO TITLE 9, CHAPTER 4 , TO MODIFY EXISTING STANDARDS AND ESTABLISH NEW DEVELOPMENT AND ZONING
STANDARDS RELATED TO SELF­STORAGE, MINI­STORAGE, AND SIMILAR USES IN CERTAIN ZONES (MCA­2022­70571, SPA 2022­70799)
1ST READING
RECOMMENDATION:

1. Find that this Municipal Code Amendment is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15060(c)(2) and (3) and 15061(b)(3).

2. Read ordinance in title only, further reading be waived, and if no objection introduce ordinance to adopt amendments to the Thousand Oaks Boulevard Specific Plan Appendix A (Land Use Table) and the Thousand Oaks Municipal Code (TOMC) Title 9, Chapter 4, including the addition of Section 9­4.2528 (Self­storage Facilities) in Article 25, and amendments to Section 9­4.202 (Definitions) in Article 2, Section 9­4­ 2105 (Permitted use matrix – Non­residential zones) and Section 9­4­2106 (Limitations on specific uses) in Article 21, and Section 9­4.2402 (Parking spaces required) in Article 24.

B. 2022 California Building Standards Code with Local Amendments (MCA 2022­ 70456)
ORDINANCE TO REPEAL SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 OF TITLE 8, AND TO READOPT SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 TO TITLE 8 OF THE MUNICIPAL CODE BY ADOPTING BY REFERENCE TITLE 24 2022 CALIFORNIA CODE OF REGULATIONS, INCLUDING THE CALIFORNIA ADMINISTRATIVE CODE, CALIFORNIA BUILDING CODE, CALIFORNIA RESIDENTIAL CODE, CALIFORNIA EXISTING BUILDING CODE, CALIFORNIA HISTORICAL BUILDING CODE, CALIFORNIA MECHANICAL CODE, CALIFORNIA PLUMBING CODE, CALIFORNIA ELECTRICAL CODE, CALIFORNIA ENERGY CODE, CALIFORNIA GREEN BUILDING STANDARDS CODE, CALIFORNIA REFERENCED STANDARDS CODE, AND 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, AND ADDING SECTION 8­1.27 RELATING TO EMERGENCY HOUSING AND CHAPTER 4 TO TITLE 8 RELATING TO CODE ADMINISTRATION (MCA 2022­70456)
1ST READING
RECOMMENDATION:

Read ordinance in title only, further reading to be waived, and if no objection, introduce ordinance to approve MCA 2022–70456 amending the Thousand Oaks Municipal Code (TOMC) by repealing sections 8­1.01 through 8.1.24 and chapters  5, 6, 7, 8, 10, 14, 16, and 17 of  Title 8, and to readopt, thereby updating those construction standards to comply with the 2022 California Code of Regulations Title 24 and the California Health and Safety Code (California State Building Code).

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. 2022 Bella Vista Apartments (2011­2025 Los Feliz Drive) Refinance RESOLUTION RESCINDING RESOLUTION NOS. 2019­040 AND 2019­041 AND APPROVING AND AUTHORIZING EXECUTION OF ASSIGNMENT, ASSUMPTION AND FIRST AMENDMENT TO REGULATORY AGREEMENT AND DECLARATION OF RESTRICTIVE COVENANTS, FORGIVENESS OF GRANT, MODIFICATION OF LOAN DOCUMENTS, CONSENT TO PROPERTY TRANSFER AND ASSIGNMENT OF LOAN DOCUMENTS, AND SUBORDINATION OF CITY INTERESTS TO DEEDS OF TRUST SECURING NEW LOANS AND RELATED REGULATORY
AGREEMENTS FOR THE 2022 REFINANCE OF THE BELLA VISTA
APARTMENTS AND RELATED MATTERS
RECOMMENDATION:

Adopt resolution to rescind Resolution Nos. 2019­040 and 2019­041 and to approve and authorize City Manager to finalize and execute Assignment and Assumption and First Amendment to Regulatory Agreement and Declaration of Restrictive Covenants, forgiveness of grant, modification of loan documents, consent to property transfer and assignment of loan documents, and subordination of City interests to deeds of trust securing new loans and related regulatory agreements for the 2022 refinance of the Bella Vista Apartments and related matters.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS: None

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Scott Murphy vs. City of Thousand Oaks ; Case No.: 56­2019­00523746­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Katelyn Clint vs. City of Thousand Oaks, et al.   Ventura County Superior Court Case Number: 56­2021­ 00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: None

17. ADJOURNMENT:  Adjourn to Regular Meeting November 1, 2022.

Agenda Post Date/Time: Oct 20, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\10­25­22.docx
City Council
REGULAR MEETING
Tuesday, October 25, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jennifer Patterson, Library Services Director Alexandra South, Strategic Communications/Public Affairs Dir.

Jim Friedl, General Manager, CRPD Jeremy Paris, Police Chief Jeff Shea, Fire Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law.

Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify October 12, 2022, and October 19, 2022; approve October 26, 2022, subject to review and ratification
B. Minutes of City Council meeting of October 11, 2022
RECOMMENDATION:

Approve
C. Annual Solid Waste Rate Adjustment for 2023
RESOLUTION ESTABLISHING 2023 RESIDENTIAL AND COMMERCIAL SOLID WASTE RATE SCHEDULES
RECOMMENDATION:

Adopt resolution approving annual rate adjustments for solid waste collection services effective January 1, 2023.

D. Purchase of Backhoes ­ Agreement
RECOMMENDATION:

1. Approve “piggyback” purchase of three John Deere backhoes from Coastline Equipment (Oxnard, CA) through Sourcewell, Contract #032119­JDC.

2. Approve expenditure from FY 2022­23 in the amount of $356,930.53 as follows:
$237,953.69 from A/C #001­5610­631­84­00 (Street Maintenance Equipment Over $5,000) for replacement of vehicles #5610­310 and #5610­320 and $118,976.84 from A/C #611­8030­685­84­00 (Water Maintenance Equipment Over $5,000) for replacement of vehicle #8030­227.

E. Fiscal Year 2022­23 Transportation Development Act Funds Additional Funding RESOLUTION AUTHORIZING A CLAIM FOR ALLOCATION OF FY 2022­23 FUNDS FROM VENTURA COUNTY LOCAL TRANSPORTATION FUNDS AS OUTLINED IN THE 1971 TRANSPORTATION DEVELOPMENT ACT
RECOMMENDATION:

Adopt resolution authorizing staff to file a claim with Ventura County Transportation Commission (VCTC) for the Transportation Development Act (TDA) allocation of $6,020,088 from the Local Transportation Fund (LTF) and an estimated $60,000 from the State Transit Assistance (STA) and State of Good Repair (SGR) funds.

F. Citywide Uniform Contract
RECOMMENDATION:

1.  Approve “piggyback” agreement using the Prince William County Public Schools, VA uniform contract through Omnia Partners with award to Cintas Corporation (Mason, OH) for uniforms, other related rental items, and laundry services for a three­ year period, beginning December 1, 2022 through October 31, 2025, with an option to renew for one additional two­year period through October 31, 2027.

2.  Authorize expenditure of an amount not­to­exceed $70,000 annually from various department accounts.

G. Purchasing Agreements for Inventory Materials and Parts Supplies RECOMMENDATION:

1. Approve Agreements with four vendors: Famcon Pipe and Supply, Inc. of Oxnard, CA, Ferguson Enterprises Inc. DBA Ferguson Waterworks A Wolseley Company of Ventura, CA, Astra Industrial Services, Inc. of Newbury Park, CA, and Pollard Water Inc. of Ventura, CA, for a not­to­exceed amount of $1,250,000 for each vendor for the term of November 1, 2022 through June 30, 2027.

2. Approve annual expenditure in the amount of $250,000 for each vendor for FY 2022­23, FY 2023­24, FY 2024­25, FY 2025­26, and FY 2026­27 respectively from various accounts.

H. Budget Appropriation for Thousand Oaks Alliance for the Arts Personnel RECOMMENDATION:

Approve budget appropriation and expense in the amount of $48,500 from A/C #681­ 7790­484­7000 (Theatres Fund, TOArts Reimbursements) as follows: $30,000 to A/C #681­7790­681­1210 (Theatres Fund, TOArts Temporary/Hourly Employees), $8,500 to A/C #681­7790­681­1010 (Theatres Fund, TOArts Regular Salary), and $10,000 to A/C #681­7790­681­2114 (Theatres Fund, TOArts UAL Distribution).

I. Ratification of Thousand Oaks Alliance for the Arts Board Directors RECOMMENDATION:

Ratify the selection of Elibet Valencia Muñoz and Sean Rendineo as Directors on the Thousand Oaks Alliance for the Arts Board for a term of three­years ending December 31, 2025.

J. Arts and Culture Roundtable Appointments
RECOMMENDATION:

Approve appointment of Lyndon Apostol, Wendy Courtland, Janine Delwarte, Lynn Farrand, Timothy Hengst, Susan Kelly, Jennifer Miller, Ed Smart, and Natalia Staneva to the Arts and Culture Roundtable for two­year terms, effective November 16, 2022.

K. Ventura County Fire Protection District Ordinance Pertaining to City Building Standards
RESOLUTION RATIFYING VENTURA COUNTY FIRE PROTECTION DISTRICT ORDINANCE NO. 32, CHAPTER 9, PERTAINING TO BUILDING STANDARDS WITHIN THE JURISDICTIONAL BOUNDARIES OF THE CITY
RECOMMENDATION:

1. Adopt resolution to ratify Chapter 9 of Ventura County Fire Protection District Ordinance No. 32, which allows the Ventura County Fire Protection District to enforce certain building standards related to fire safety within the City of Thousand Oaks.

2. Direct staff to file a copy of the findings of the Ventura County Fire Protection District together with a copy of Chapter 9 of Ordinance No. 32 with the California Department of Housing and Community Development and the California Building Standards Commission.

L. Land Management System Project Management​
RECOMMENDATION:

1. Authorize City Manager to execute amendment to professional services agreement with Park Consulting Group for land management system (LMS) implementation, subject to the approval of City Attorney once all terms have been negotiated, for a total not­to­exceed amount of $290,000.

2. Authorize budget appropriation and expenditure in the amount not­to­exceed $40,000 from A/C #001­0000­311­100 (General Fund, Fund Balance to A/C #001­ 4010­641­5420 (General Fund, Consulting Services) for project management through the term of the agreement. ​
M. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THE THOUSAND OAKS MUNICIPAL CODE BY ADDING ARTICLE 37 TO TITLE 9, CHAPTER 4; MODIFYING SECTIONS 9­4.202 AND 9­

4.2202; AND ADDING SECTION 9­3.305 TO TITLE 9, CHAPTER 3, ARTICLE 3 TO UPDATE THE CITY’S ZONING REGULATIONS TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE ADDITION OF A MINISTERIAL PROCESS FOR THE APPROVAL OF URBAN LOT SPLITS AND TWO­UNIT HOUSING
DEVELOPMENTS (MCA­2022­70465) (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1704­NS
RECOMMENDATION:

Adopt
N. ORDINANCE FOR SECOND READING
ORDINANCE REPEALING IN ITS ENTIRETY CHAPTER 2, ARTICLE 11 OF TITLE 10 AND ADDING CHAPTER 2, ARTICLE 11 OF TITLE 10 ADOPTING REGULATIONS FOR WATER CONSERVATION (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1705­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS:

A. Self­Storage Facilities Municipal Code Amendment (2022­70571) and Specific Plan Amendment 20 (2022­70799)
ORDINANCE AMENDING THE THOUSAND OAKS BOULEVARD SPECIFIC PLAN (SP­20), AND THE THOUSAND OAKS MUNICIPAL CODE BY ADDING SECTION 9­4.2528 IN ARTICLE 25 TO TITLE 9, CHAPTER 4; AMENDING SECTION 9­4.202 IN ARTICLE 2 TO TITLE 9, CHAPTER 4; AMENDING SECTIONS 9­4­2105 AND 9­ 4­2106 IN ARTICLE 21  TO TITLE 9, CHAPTER 4 ; AND AMENDING SECTION 9­

4.2402 IN ARTICLE 24  TO TITLE 9, CHAPTER 4 , TO MODIFY EXISTING STANDARDS AND ESTABLISH NEW DEVELOPMENT AND ZONING
STANDARDS RELATED TO SELF­STORAGE, MINI­STORAGE, AND SIMILAR USES IN CERTAIN ZONES (MCA­2022­70571, SPA 2022­70799)
1ST READING
RECOMMENDATION:

1. Find that this Municipal Code Amendment is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15060(c)(2) and (3) and 15061(b)(3).

2. Read ordinance in title only, further reading be waived, and if no objection introduce ordinance to adopt amendments to the Thousand Oaks Boulevard Specific Plan Appendix A (Land Use Table) and the Thousand Oaks Municipal Code (TOMC) Title 9, Chapter 4, including the addition of Section 9­4.2528 (Self­storage Facilities) in Article 25, and amendments to Section 9­4.202 (Definitions) in Article 2, Section 9­4­ 2105 (Permitted use matrix – Non­residential zones) and Section 9­4­2106 (Limitations on specific uses) in Article 21, and Section 9­4.2402 (Parking spaces required) in Article 24.

B. 2022 California Building Standards Code with Local Amendments (MCA 2022­ 70456)
ORDINANCE TO REPEAL SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 OF TITLE 8, AND TO READOPT SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 TO TITLE 8 OF THE MUNICIPAL CODE BY ADOPTING BY REFERENCE TITLE 24 2022 CALIFORNIA CODE OF REGULATIONS, INCLUDING THE CALIFORNIA ADMINISTRATIVE CODE, CALIFORNIA BUILDING CODE, CALIFORNIA RESIDENTIAL CODE, CALIFORNIA EXISTING BUILDING CODE, CALIFORNIA HISTORICAL BUILDING CODE, CALIFORNIA MECHANICAL CODE, CALIFORNIA PLUMBING CODE, CALIFORNIA ELECTRICAL CODE, CALIFORNIA ENERGY CODE, CALIFORNIA GREEN BUILDING STANDARDS CODE, CALIFORNIA REFERENCED STANDARDS CODE, AND 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, AND ADDING SECTION 8­1.27 RELATING TO EMERGENCY HOUSING AND CHAPTER 4 TO TITLE 8 RELATING TO CODE ADMINISTRATION (MCA 2022­70456)
1ST READING
RECOMMENDATION:

Read ordinance in title only, further reading to be waived, and if no objection, introduce ordinance to approve MCA 2022–70456 amending the Thousand Oaks Municipal Code (TOMC) by repealing sections 8­1.01 through 8.1.24 and chapters  5, 6, 7, 8, 10, 14, 16, and 17 of  Title 8, and to readopt, thereby updating those construction standards to comply with the 2022 California Code of Regulations Title 24 and the California Health and Safety Code (California State Building Code).

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. 2022 Bella Vista Apartments (2011­2025 Los Feliz Drive) Refinance RESOLUTION RESCINDING RESOLUTION NOS. 2019­040 AND 2019­041 AND APPROVING AND AUTHORIZING EXECUTION OF ASSIGNMENT, ASSUMPTION AND FIRST AMENDMENT TO REGULATORY AGREEMENT AND DECLARATION OF RESTRICTIVE COVENANTS, FORGIVENESS OF GRANT, MODIFICATION OF LOAN DOCUMENTS, CONSENT TO PROPERTY TRANSFER AND ASSIGNMENT OF LOAN DOCUMENTS, AND SUBORDINATION OF CITY INTERESTS TO DEEDS OF TRUST SECURING NEW LOANS AND RELATED REGULATORY
AGREEMENTS FOR THE 2022 REFINANCE OF THE BELLA VISTA
APARTMENTS AND RELATED MATTERS
RECOMMENDATION:

Adopt resolution to rescind Resolution Nos. 2019­040 and 2019­041 and to approve and authorize City Manager to finalize and execute Assignment and Assumption and First Amendment to Regulatory Agreement and Declaration of Restrictive Covenants, forgiveness of grant, modification of loan documents, consent to property transfer and assignment of loan documents, and subordination of City interests to deeds of trust securing new loans and related regulatory agreements for the 2022 refinance of the Bella Vista Apartments and related matters.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS: None

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Scott Murphy vs. City of Thousand Oaks ; Case No.: 56­2019­00523746­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Katelyn Clint vs. City of Thousand Oaks, et al.   Ventura County Superior Court Case Number: 56­2021­ 00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: None

17. ADJOURNMENT:  Adjourn to Regular Meeting November 1, 2022.

Agenda Post Date/Time: Oct 20, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\10­25­22.docx
City Council
REGULAR MEETING
Tuesday, October 25, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jennifer Patterson, Library Services Director Alexandra South, Strategic Communications/Public Affairs Dir.

Jim Friedl, General Manager, CRPD Jeremy Paris, Police Chief Jeff Shea, Fire Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law.

Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify October 12, 2022, and October 19, 2022; approve October 26, 2022, subject to review and ratification
B. Minutes of City Council meeting of October 11, 2022
RECOMMENDATION:

Approve
C. Annual Solid Waste Rate Adjustment for 2023
RESOLUTION ESTABLISHING 2023 RESIDENTIAL AND COMMERCIAL SOLID WASTE RATE SCHEDULES
RECOMMENDATION:

Adopt resolution approving annual rate adjustments for solid waste collection services effective January 1, 2023.

D. Purchase of Backhoes ­ Agreement
RECOMMENDATION:

1. Approve “piggyback” purchase of three John Deere backhoes from Coastline Equipment (Oxnard, CA) through Sourcewell, Contract #032119­JDC.

2. Approve expenditure from FY 2022­23 in the amount of $356,930.53 as follows:
$237,953.69 from A/C #001­5610­631­84­00 (Street Maintenance Equipment Over $5,000) for replacement of vehicles #5610­310 and #5610­320 and $118,976.84 from A/C #611­8030­685­84­00 (Water Maintenance Equipment Over $5,000) for replacement of vehicle #8030­227.

E. Fiscal Year 2022­23 Transportation Development Act Funds Additional Funding RESOLUTION AUTHORIZING A CLAIM FOR ALLOCATION OF FY 2022­23 FUNDS FROM VENTURA COUNTY LOCAL TRANSPORTATION FUNDS AS OUTLINED IN THE 1971 TRANSPORTATION DEVELOPMENT ACT
RECOMMENDATION:

Adopt resolution authorizing staff to file a claim with Ventura County Transportation Commission (VCTC) for the Transportation Development Act (TDA) allocation of $6,020,088 from the Local Transportation Fund (LTF) and an estimated $60,000 from the State Transit Assistance (STA) and State of Good Repair (SGR) funds.

F. Citywide Uniform Contract
RECOMMENDATION:

1.  Approve “piggyback” agreement using the Prince William County Public Schools, VA uniform contract through Omnia Partners with award to Cintas Corporation (Mason, OH) for uniforms, other related rental items, and laundry services for a three­ year period, beginning December 1, 2022 through October 31, 2025, with an option to renew for one additional two­year period through October 31, 2027.

2.  Authorize expenditure of an amount not­to­exceed $70,000 annually from various department accounts.

G. Purchasing Agreements for Inventory Materials and Parts Supplies RECOMMENDATION:

1. Approve Agreements with four vendors: Famcon Pipe and Supply, Inc. of Oxnard, CA, Ferguson Enterprises Inc. DBA Ferguson Waterworks A Wolseley Company of Ventura, CA, Astra Industrial Services, Inc. of Newbury Park, CA, and Pollard Water Inc. of Ventura, CA, for a not­to­exceed amount of $1,250,000 for each vendor for the term of November 1, 2022 through June 30, 2027.

2. Approve annual expenditure in the amount of $250,000 for each vendor for FY 2022­23, FY 2023­24, FY 2024­25, FY 2025­26, and FY 2026­27 respectively from various accounts.

H. Budget Appropriation for Thousand Oaks Alliance for the Arts Personnel RECOMMENDATION:

Approve budget appropriation and expense in the amount of $48,500 from A/C #681­ 7790­484­7000 (Theatres Fund, TOArts Reimbursements) as follows: $30,000 to A/C #681­7790­681­1210 (Theatres Fund, TOArts Temporary/Hourly Employees), $8,500 to A/C #681­7790­681­1010 (Theatres Fund, TOArts Regular Salary), and $10,000 to A/C #681­7790­681­2114 (Theatres Fund, TOArts UAL Distribution).

I. Ratification of Thousand Oaks Alliance for the Arts Board Directors RECOMMENDATION:

Ratify the selection of Elibet Valencia Muñoz and Sean Rendineo as Directors on the Thousand Oaks Alliance for the Arts Board for a term of three­years ending December 31, 2025.

J. Arts and Culture Roundtable Appointments
RECOMMENDATION:

Approve appointment of Lyndon Apostol, Wendy Courtland, Janine Delwarte, Lynn Farrand, Timothy Hengst, Susan Kelly, Jennifer Miller, Ed Smart, and Natalia Staneva to the Arts and Culture Roundtable for two­year terms, effective November 16, 2022.

K. Ventura County Fire Protection District Ordinance Pertaining to City Building Standards
RESOLUTION RATIFYING VENTURA COUNTY FIRE PROTECTION DISTRICT ORDINANCE NO. 32, CHAPTER 9, PERTAINING TO BUILDING STANDARDS WITHIN THE JURISDICTIONAL BOUNDARIES OF THE CITY
RECOMMENDATION:

1. Adopt resolution to ratify Chapter 9 of Ventura County Fire Protection District Ordinance No. 32, which allows the Ventura County Fire Protection District to enforce certain building standards related to fire safety within the City of Thousand Oaks.

2. Direct staff to file a copy of the findings of the Ventura County Fire Protection District together with a copy of Chapter 9 of Ordinance No. 32 with the California Department of Housing and Community Development and the California Building Standards Commission.

L. Land Management System Project Management​
RECOMMENDATION:

1. Authorize City Manager to execute amendment to professional services agreement with Park Consulting Group for land management system (LMS) implementation, subject to the approval of City Attorney once all terms have been negotiated, for a total not­to­exceed amount of $290,000.

2. Authorize budget appropriation and expenditure in the amount not­to­exceed $40,000 from A/C #001­0000­311­100 (General Fund, Fund Balance to A/C #001­ 4010­641­5420 (General Fund, Consulting Services) for project management through the term of the agreement. ​
M. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THE THOUSAND OAKS MUNICIPAL CODE BY ADDING ARTICLE 37 TO TITLE 9, CHAPTER 4; MODIFYING SECTIONS 9­4.202 AND 9­

4.2202; AND ADDING SECTION 9­3.305 TO TITLE 9, CHAPTER 3, ARTICLE 3 TO UPDATE THE CITY’S ZONING REGULATIONS TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE ADDITION OF A MINISTERIAL PROCESS FOR THE APPROVAL OF URBAN LOT SPLITS AND TWO­UNIT HOUSING
DEVELOPMENTS (MCA­2022­70465) (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1704­NS
RECOMMENDATION:

Adopt
N. ORDINANCE FOR SECOND READING
ORDINANCE REPEALING IN ITS ENTIRETY CHAPTER 2, ARTICLE 11 OF TITLE 10 AND ADDING CHAPTER 2, ARTICLE 11 OF TITLE 10 ADOPTING REGULATIONS FOR WATER CONSERVATION (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1705­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS:

A. Self­Storage Facilities Municipal Code Amendment (2022­70571) and Specific Plan Amendment 20 (2022­70799)
ORDINANCE AMENDING THE THOUSAND OAKS BOULEVARD SPECIFIC PLAN (SP­20), AND THE THOUSAND OAKS MUNICIPAL CODE BY ADDING SECTION 9­4.2528 IN ARTICLE 25 TO TITLE 9, CHAPTER 4; AMENDING SECTION 9­4.202 IN ARTICLE 2 TO TITLE 9, CHAPTER 4; AMENDING SECTIONS 9­4­2105 AND 9­ 4­2106 IN ARTICLE 21  TO TITLE 9, CHAPTER 4 ; AND AMENDING SECTION 9­

4.2402 IN ARTICLE 24  TO TITLE 9, CHAPTER 4 , TO MODIFY EXISTING STANDARDS AND ESTABLISH NEW DEVELOPMENT AND ZONING
STANDARDS RELATED TO SELF­STORAGE, MINI­STORAGE, AND SIMILAR USES IN CERTAIN ZONES (MCA­2022­70571, SPA 2022­70799)
1ST READING
RECOMMENDATION:

1. Find that this Municipal Code Amendment is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15060(c)(2) and (3) and 15061(b)(3).

2. Read ordinance in title only, further reading be waived, and if no objection introduce ordinance to adopt amendments to the Thousand Oaks Boulevard Specific Plan Appendix A (Land Use Table) and the Thousand Oaks Municipal Code (TOMC) Title 9, Chapter 4, including the addition of Section 9­4.2528 (Self­storage Facilities) in Article 25, and amendments to Section 9­4.202 (Definitions) in Article 2, Section 9­4­ 2105 (Permitted use matrix – Non­residential zones) and Section 9­4­2106 (Limitations on specific uses) in Article 21, and Section 9­4.2402 (Parking spaces required) in Article 24.

B. 2022 California Building Standards Code with Local Amendments (MCA 2022­ 70456)
ORDINANCE TO REPEAL SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 OF TITLE 8, AND TO READOPT SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 TO TITLE 8 OF THE MUNICIPAL CODE BY ADOPTING BY REFERENCE TITLE 24 2022 CALIFORNIA CODE OF REGULATIONS, INCLUDING THE CALIFORNIA ADMINISTRATIVE CODE, CALIFORNIA BUILDING CODE, CALIFORNIA RESIDENTIAL CODE, CALIFORNIA EXISTING BUILDING CODE, CALIFORNIA HISTORICAL BUILDING CODE, CALIFORNIA MECHANICAL CODE, CALIFORNIA PLUMBING CODE, CALIFORNIA ELECTRICAL CODE, CALIFORNIA ENERGY CODE, CALIFORNIA GREEN BUILDING STANDARDS CODE, CALIFORNIA REFERENCED STANDARDS CODE, AND 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, AND ADDING SECTION 8­1.27 RELATING TO EMERGENCY HOUSING AND CHAPTER 4 TO TITLE 8 RELATING TO CODE ADMINISTRATION (MCA 2022­70456)
1ST READING
RECOMMENDATION:

Read ordinance in title only, further reading to be waived, and if no objection, introduce ordinance to approve MCA 2022–70456 amending the Thousand Oaks Municipal Code (TOMC) by repealing sections 8­1.01 through 8.1.24 and chapters  5, 6, 7, 8, 10, 14, 16, and 17 of  Title 8, and to readopt, thereby updating those construction standards to comply with the 2022 California Code of Regulations Title 24 and the California Health and Safety Code (California State Building Code).

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. 2022 Bella Vista Apartments (2011­2025 Los Feliz Drive) Refinance RESOLUTION RESCINDING RESOLUTION NOS. 2019­040 AND 2019­041 AND APPROVING AND AUTHORIZING EXECUTION OF ASSIGNMENT, ASSUMPTION AND FIRST AMENDMENT TO REGULATORY AGREEMENT AND DECLARATION OF RESTRICTIVE COVENANTS, FORGIVENESS OF GRANT, MODIFICATION OF LOAN DOCUMENTS, CONSENT TO PROPERTY TRANSFER AND ASSIGNMENT OF LOAN DOCUMENTS, AND SUBORDINATION OF CITY INTERESTS TO DEEDS OF TRUST SECURING NEW LOANS AND RELATED REGULATORY
AGREEMENTS FOR THE 2022 REFINANCE OF THE BELLA VISTA
APARTMENTS AND RELATED MATTERS
RECOMMENDATION:

Adopt resolution to rescind Resolution Nos. 2019­040 and 2019­041 and to approve and authorize City Manager to finalize and execute Assignment and Assumption and First Amendment to Regulatory Agreement and Declaration of Restrictive Covenants, forgiveness of grant, modification of loan documents, consent to property transfer and assignment of loan documents, and subordination of City interests to deeds of trust securing new loans and related regulatory agreements for the 2022 refinance of the Bella Vista Apartments and related matters.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS: None

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Scott Murphy vs. City of Thousand Oaks ; Case No.: 56­2019­00523746­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Katelyn Clint vs. City of Thousand Oaks, et al.   Ventura County Superior Court Case Number: 56­2021­ 00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: None

17. ADJOURNMENT:  Adjourn to Regular Meeting November 1, 2022.

Agenda Post Date/Time: Oct 20, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\10­25­22.docx
City Council
REGULAR MEETING
Tuesday, October 25, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jennifer Patterson, Library Services Director Alexandra South, Strategic Communications/Public Affairs Dir.

Jim Friedl, General Manager, CRPD Jeremy Paris, Police Chief Jeff Shea, Fire Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law.

Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify October 12, 2022, and October 19, 2022; approve October 26, 2022, subject to review and ratification
B. Minutes of City Council meeting of October 11, 2022
RECOMMENDATION:

Approve
C. Annual Solid Waste Rate Adjustment for 2023
RESOLUTION ESTABLISHING 2023 RESIDENTIAL AND COMMERCIAL SOLID WASTE RATE SCHEDULES
RECOMMENDATION:

Adopt resolution approving annual rate adjustments for solid waste collection services effective January 1, 2023.

D. Purchase of Backhoes ­ Agreement
RECOMMENDATION:

1. Approve “piggyback” purchase of three John Deere backhoes from Coastline Equipment (Oxnard, CA) through Sourcewell, Contract #032119­JDC.

2. Approve expenditure from FY 2022­23 in the amount of $356,930.53 as follows:
$237,953.69 from A/C #001­5610­631­84­00 (Street Maintenance Equipment Over $5,000) for replacement of vehicles #5610­310 and #5610­320 and $118,976.84 from A/C #611­8030­685­84­00 (Water Maintenance Equipment Over $5,000) for replacement of vehicle #8030­227.

E. Fiscal Year 2022­23 Transportation Development Act Funds Additional Funding RESOLUTION AUTHORIZING A CLAIM FOR ALLOCATION OF FY 2022­23 FUNDS FROM VENTURA COUNTY LOCAL TRANSPORTATION FUNDS AS OUTLINED IN THE 1971 TRANSPORTATION DEVELOPMENT ACT
RECOMMENDATION:

Adopt resolution authorizing staff to file a claim with Ventura County Transportation Commission (VCTC) for the Transportation Development Act (TDA) allocation of $6,020,088 from the Local Transportation Fund (LTF) and an estimated $60,000 from the State Transit Assistance (STA) and State of Good Repair (SGR) funds.

F. Citywide Uniform Contract
RECOMMENDATION:

1.  Approve “piggyback” agreement using the Prince William County Public Schools, VA uniform contract through Omnia Partners with award to Cintas Corporation (Mason, OH) for uniforms, other related rental items, and laundry services for a three­ year period, beginning December 1, 2022 through October 31, 2025, with an option to renew for one additional two­year period through October 31, 2027.

2.  Authorize expenditure of an amount not­to­exceed $70,000 annually from various department accounts.

G. Purchasing Agreements for Inventory Materials and Parts Supplies RECOMMENDATION:

1. Approve Agreements with four vendors: Famcon Pipe and Supply, Inc. of Oxnard, CA, Ferguson Enterprises Inc. DBA Ferguson Waterworks A Wolseley Company of Ventura, CA, Astra Industrial Services, Inc. of Newbury Park, CA, and Pollard Water Inc. of Ventura, CA, for a not­to­exceed amount of $1,250,000 for each vendor for the term of November 1, 2022 through June 30, 2027.

2. Approve annual expenditure in the amount of $250,000 for each vendor for FY 2022­23, FY 2023­24, FY 2024­25, FY 2025­26, and FY 2026­27 respectively from various accounts.

H. Budget Appropriation for Thousand Oaks Alliance for the Arts Personnel RECOMMENDATION:

Approve budget appropriation and expense in the amount of $48,500 from A/C #681­ 7790­484­7000 (Theatres Fund, TOArts Reimbursements) as follows: $30,000 to A/C #681­7790­681­1210 (Theatres Fund, TOArts Temporary/Hourly Employees), $8,500 to A/C #681­7790­681­1010 (Theatres Fund, TOArts Regular Salary), and $10,000 to A/C #681­7790­681­2114 (Theatres Fund, TOArts UAL Distribution).

I. Ratification of Thousand Oaks Alliance for the Arts Board Directors RECOMMENDATION:

Ratify the selection of Elibet Valencia Muñoz and Sean Rendineo as Directors on the Thousand Oaks Alliance for the Arts Board for a term of three­years ending December 31, 2025.

J. Arts and Culture Roundtable Appointments
RECOMMENDATION:

Approve appointment of Lyndon Apostol, Wendy Courtland, Janine Delwarte, Lynn Farrand, Timothy Hengst, Susan Kelly, Jennifer Miller, Ed Smart, and Natalia Staneva to the Arts and Culture Roundtable for two­year terms, effective November 16, 2022.

K. Ventura County Fire Protection District Ordinance Pertaining to City Building Standards
RESOLUTION RATIFYING VENTURA COUNTY FIRE PROTECTION DISTRICT ORDINANCE NO. 32, CHAPTER 9, PERTAINING TO BUILDING STANDARDS WITHIN THE JURISDICTIONAL BOUNDARIES OF THE CITY
RECOMMENDATION:

1. Adopt resolution to ratify Chapter 9 of Ventura County Fire Protection District Ordinance No. 32, which allows the Ventura County Fire Protection District to enforce certain building standards related to fire safety within the City of Thousand Oaks.

2. Direct staff to file a copy of the findings of the Ventura County Fire Protection District together with a copy of Chapter 9 of Ordinance No. 32 with the California Department of Housing and Community Development and the California Building Standards Commission.

L. Land Management System Project Management​
RECOMMENDATION:

1. Authorize City Manager to execute amendment to professional services agreement with Park Consulting Group for land management system (LMS) implementation, subject to the approval of City Attorney once all terms have been negotiated, for a total not­to­exceed amount of $290,000.

2. Authorize budget appropriation and expenditure in the amount not­to­exceed $40,000 from A/C #001­0000­311­100 (General Fund, Fund Balance to A/C #001­ 4010­641­5420 (General Fund, Consulting Services) for project management through the term of the agreement. ​
M. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THE THOUSAND OAKS MUNICIPAL CODE BY ADDING ARTICLE 37 TO TITLE 9, CHAPTER 4; MODIFYING SECTIONS 9­4.202 AND 9­

4.2202; AND ADDING SECTION 9­3.305 TO TITLE 9, CHAPTER 3, ARTICLE 3 TO UPDATE THE CITY’S ZONING REGULATIONS TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE ADDITION OF A MINISTERIAL PROCESS FOR THE APPROVAL OF URBAN LOT SPLITS AND TWO­UNIT HOUSING
DEVELOPMENTS (MCA­2022­70465) (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1704­NS
RECOMMENDATION:

Adopt
N. ORDINANCE FOR SECOND READING
ORDINANCE REPEALING IN ITS ENTIRETY CHAPTER 2, ARTICLE 11 OF TITLE 10 AND ADDING CHAPTER 2, ARTICLE 11 OF TITLE 10 ADOPTING REGULATIONS FOR WATER CONSERVATION (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1705­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS:

A. Self­Storage Facilities Municipal Code Amendment (2022­70571) and Specific Plan Amendment 20 (2022­70799)
ORDINANCE AMENDING THE THOUSAND OAKS BOULEVARD SPECIFIC PLAN (SP­20), AND THE THOUSAND OAKS MUNICIPAL CODE BY ADDING SECTION 9­4.2528 IN ARTICLE 25 TO TITLE 9, CHAPTER 4; AMENDING SECTION 9­4.202 IN ARTICLE 2 TO TITLE 9, CHAPTER 4; AMENDING SECTIONS 9­4­2105 AND 9­ 4­2106 IN ARTICLE 21  TO TITLE 9, CHAPTER 4 ; AND AMENDING SECTION 9­

4.2402 IN ARTICLE 24  TO TITLE 9, CHAPTER 4 , TO MODIFY EXISTING STANDARDS AND ESTABLISH NEW DEVELOPMENT AND ZONING
STANDARDS RELATED TO SELF­STORAGE, MINI­STORAGE, AND SIMILAR USES IN CERTAIN ZONES (MCA­2022­70571, SPA 2022­70799)
1ST READING
RECOMMENDATION:

1. Find that this Municipal Code Amendment is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15060(c)(2) and (3) and 15061(b)(3).

2. Read ordinance in title only, further reading be waived, and if no objection introduce ordinance to adopt amendments to the Thousand Oaks Boulevard Specific Plan Appendix A (Land Use Table) and the Thousand Oaks Municipal Code (TOMC) Title 9, Chapter 4, including the addition of Section 9­4.2528 (Self­storage Facilities) in Article 25, and amendments to Section 9­4.202 (Definitions) in Article 2, Section 9­4­ 2105 (Permitted use matrix – Non­residential zones) and Section 9­4­2106 (Limitations on specific uses) in Article 21, and Section 9­4.2402 (Parking spaces required) in Article 24.

B. 2022 California Building Standards Code with Local Amendments (MCA 2022­ 70456)
ORDINANCE TO REPEAL SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 OF TITLE 8, AND TO READOPT SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 TO TITLE 8 OF THE MUNICIPAL CODE BY ADOPTING BY REFERENCE TITLE 24 2022 CALIFORNIA CODE OF REGULATIONS, INCLUDING THE CALIFORNIA ADMINISTRATIVE CODE, CALIFORNIA BUILDING CODE, CALIFORNIA RESIDENTIAL CODE, CALIFORNIA EXISTING BUILDING CODE, CALIFORNIA HISTORICAL BUILDING CODE, CALIFORNIA MECHANICAL CODE, CALIFORNIA PLUMBING CODE, CALIFORNIA ELECTRICAL CODE, CALIFORNIA ENERGY CODE, CALIFORNIA GREEN BUILDING STANDARDS CODE, CALIFORNIA REFERENCED STANDARDS CODE, AND 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, AND ADDING SECTION 8­1.27 RELATING TO EMERGENCY HOUSING AND CHAPTER 4 TO TITLE 8 RELATING TO CODE ADMINISTRATION (MCA 2022­70456)
1ST READING
RECOMMENDATION:

Read ordinance in title only, further reading to be waived, and if no objection, introduce ordinance to approve MCA 2022–70456 amending the Thousand Oaks Municipal Code (TOMC) by repealing sections 8­1.01 through 8.1.24 and chapters  5, 6, 7, 8, 10, 14, 16, and 17 of  Title 8, and to readopt, thereby updating those construction standards to comply with the 2022 California Code of Regulations Title 24 and the California Health and Safety Code (California State Building Code).

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. 2022 Bella Vista Apartments (2011­2025 Los Feliz Drive) Refinance RESOLUTION RESCINDING RESOLUTION NOS. 2019­040 AND 2019­041 AND APPROVING AND AUTHORIZING EXECUTION OF ASSIGNMENT, ASSUMPTION AND FIRST AMENDMENT TO REGULATORY AGREEMENT AND DECLARATION OF RESTRICTIVE COVENANTS, FORGIVENESS OF GRANT, MODIFICATION OF LOAN DOCUMENTS, CONSENT TO PROPERTY TRANSFER AND ASSIGNMENT OF LOAN DOCUMENTS, AND SUBORDINATION OF CITY INTERESTS TO DEEDS OF TRUST SECURING NEW LOANS AND RELATED REGULATORY
AGREEMENTS FOR THE 2022 REFINANCE OF THE BELLA VISTA
APARTMENTS AND RELATED MATTERS
RECOMMENDATION:

Adopt resolution to rescind Resolution Nos. 2019­040 and 2019­041 and to approve and authorize City Manager to finalize and execute Assignment and Assumption and First Amendment to Regulatory Agreement and Declaration of Restrictive Covenants, forgiveness of grant, modification of loan documents, consent to property transfer and assignment of loan documents, and subordination of City interests to deeds of trust securing new loans and related regulatory agreements for the 2022 refinance of the Bella Vista Apartments and related matters.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS: None

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Scott Murphy vs. City of Thousand Oaks ; Case No.: 56­2019­00523746­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Katelyn Clint vs. City of Thousand Oaks, et al.   Ventura County Superior Court Case Number: 56­2021­ 00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: None

17. ADJOURNMENT:  Adjourn to Regular Meeting November 1, 2022.

Agenda Post Date/Time: Oct 20, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\10­25­22.docx
City Council
REGULAR MEETING
Tuesday, October 25, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jennifer Patterson, Library Services Director Alexandra South, Strategic Communications/Public Affairs Dir.

Jim Friedl, General Manager, CRPD Jeremy Paris, Police Chief Jeff Shea, Fire Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law.

Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify October 12, 2022, and October 19, 2022; approve October 26, 2022, subject to review and ratification
B. Minutes of City Council meeting of October 11, 2022
RECOMMENDATION:

Approve
C. Annual Solid Waste Rate Adjustment for 2023
RESOLUTION ESTABLISHING 2023 RESIDENTIAL AND COMMERCIAL SOLID WASTE RATE SCHEDULES
RECOMMENDATION:

Adopt resolution approving annual rate adjustments for solid waste collection services effective January 1, 2023.

D. Purchase of Backhoes ­ Agreement
RECOMMENDATION:

1. Approve “piggyback” purchase of three John Deere backhoes from Coastline Equipment (Oxnard, CA) through Sourcewell, Contract #032119­JDC.

2. Approve expenditure from FY 2022­23 in the amount of $356,930.53 as follows:
$237,953.69 from A/C #001­5610­631­84­00 (Street Maintenance Equipment Over $5,000) for replacement of vehicles #5610­310 and #5610­320 and $118,976.84 from A/C #611­8030­685­84­00 (Water Maintenance Equipment Over $5,000) for replacement of vehicle #8030­227.

E. Fiscal Year 2022­23 Transportation Development Act Funds Additional Funding RESOLUTION AUTHORIZING A CLAIM FOR ALLOCATION OF FY 2022­23 FUNDS FROM VENTURA COUNTY LOCAL TRANSPORTATION FUNDS AS OUTLINED IN THE 1971 TRANSPORTATION DEVELOPMENT ACT
RECOMMENDATION:

Adopt resolution authorizing staff to file a claim with Ventura County Transportation Commission (VCTC) for the Transportation Development Act (TDA) allocation of $6,020,088 from the Local Transportation Fund (LTF) and an estimated $60,000 from the State Transit Assistance (STA) and State of Good Repair (SGR) funds.

F. Citywide Uniform Contract
RECOMMENDATION:

1.  Approve “piggyback” agreement using the Prince William County Public Schools, VA uniform contract through Omnia Partners with award to Cintas Corporation (Mason, OH) for uniforms, other related rental items, and laundry services for a three­ year period, beginning December 1, 2022 through October 31, 2025, with an option to renew for one additional two­year period through October 31, 2027.

2.  Authorize expenditure of an amount not­to­exceed $70,000 annually from various department accounts.

G. Purchasing Agreements for Inventory Materials and Parts Supplies RECOMMENDATION:

1. Approve Agreements with four vendors: Famcon Pipe and Supply, Inc. of Oxnard, CA, Ferguson Enterprises Inc. DBA Ferguson Waterworks A Wolseley Company of Ventura, CA, Astra Industrial Services, Inc. of Newbury Park, CA, and Pollard Water Inc. of Ventura, CA, for a not­to­exceed amount of $1,250,000 for each vendor for the term of November 1, 2022 through June 30, 2027.

2. Approve annual expenditure in the amount of $250,000 for each vendor for FY 2022­23, FY 2023­24, FY 2024­25, FY 2025­26, and FY 2026­27 respectively from various accounts.

H. Budget Appropriation for Thousand Oaks Alliance for the Arts Personnel RECOMMENDATION:

Approve budget appropriation and expense in the amount of $48,500 from A/C #681­ 7790­484­7000 (Theatres Fund, TOArts Reimbursements) as follows: $30,000 to A/C #681­7790­681­1210 (Theatres Fund, TOArts Temporary/Hourly Employees), $8,500 to A/C #681­7790­681­1010 (Theatres Fund, TOArts Regular Salary), and $10,000 to A/C #681­7790­681­2114 (Theatres Fund, TOArts UAL Distribution).

I. Ratification of Thousand Oaks Alliance for the Arts Board Directors RECOMMENDATION:

Ratify the selection of Elibet Valencia Muñoz and Sean Rendineo as Directors on the Thousand Oaks Alliance for the Arts Board for a term of three­years ending December 31, 2025.

J. Arts and Culture Roundtable Appointments
RECOMMENDATION:

Approve appointment of Lyndon Apostol, Wendy Courtland, Janine Delwarte, Lynn Farrand, Timothy Hengst, Susan Kelly, Jennifer Miller, Ed Smart, and Natalia Staneva to the Arts and Culture Roundtable for two­year terms, effective November 16, 2022.

K. Ventura County Fire Protection District Ordinance Pertaining to City Building Standards
RESOLUTION RATIFYING VENTURA COUNTY FIRE PROTECTION DISTRICT ORDINANCE NO. 32, CHAPTER 9, PERTAINING TO BUILDING STANDARDS WITHIN THE JURISDICTIONAL BOUNDARIES OF THE CITY
RECOMMENDATION:

1. Adopt resolution to ratify Chapter 9 of Ventura County Fire Protection District Ordinance No. 32, which allows the Ventura County Fire Protection District to enforce certain building standards related to fire safety within the City of Thousand Oaks.

2. Direct staff to file a copy of the findings of the Ventura County Fire Protection District together with a copy of Chapter 9 of Ordinance No. 32 with the California Department of Housing and Community Development and the California Building Standards Commission.

L. Land Management System Project Management​
RECOMMENDATION:

1. Authorize City Manager to execute amendment to professional services agreement with Park Consulting Group for land management system (LMS) implementation, subject to the approval of City Attorney once all terms have been negotiated, for a total not­to­exceed amount of $290,000.

2. Authorize budget appropriation and expenditure in the amount not­to­exceed $40,000 from A/C #001­0000­311­100 (General Fund, Fund Balance to A/C #001­ 4010­641­5420 (General Fund, Consulting Services) for project management through the term of the agreement. ​
M. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THE THOUSAND OAKS MUNICIPAL CODE BY ADDING ARTICLE 37 TO TITLE 9, CHAPTER 4; MODIFYING SECTIONS 9­4.202 AND 9­

4.2202; AND ADDING SECTION 9­3.305 TO TITLE 9, CHAPTER 3, ARTICLE 3 TO UPDATE THE CITY’S ZONING REGULATIONS TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE ADDITION OF A MINISTERIAL PROCESS FOR THE APPROVAL OF URBAN LOT SPLITS AND TWO­UNIT HOUSING
DEVELOPMENTS (MCA­2022­70465) (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1704­NS
RECOMMENDATION:

Adopt
N. ORDINANCE FOR SECOND READING
ORDINANCE REPEALING IN ITS ENTIRETY CHAPTER 2, ARTICLE 11 OF TITLE 10 AND ADDING CHAPTER 2, ARTICLE 11 OF TITLE 10 ADOPTING REGULATIONS FOR WATER CONSERVATION (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1705­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS:

A. Self­Storage Facilities Municipal Code Amendment (2022­70571) and Specific Plan Amendment 20 (2022­70799)
ORDINANCE AMENDING THE THOUSAND OAKS BOULEVARD SPECIFIC PLAN (SP­20), AND THE THOUSAND OAKS MUNICIPAL CODE BY ADDING SECTION 9­4.2528 IN ARTICLE 25 TO TITLE 9, CHAPTER 4; AMENDING SECTION 9­4.202 IN ARTICLE 2 TO TITLE 9, CHAPTER 4; AMENDING SECTIONS 9­4­2105 AND 9­ 4­2106 IN ARTICLE 21  TO TITLE 9, CHAPTER 4 ; AND AMENDING SECTION 9­

4.2402 IN ARTICLE 24  TO TITLE 9, CHAPTER 4 , TO MODIFY EXISTING STANDARDS AND ESTABLISH NEW DEVELOPMENT AND ZONING
STANDARDS RELATED TO SELF­STORAGE, MINI­STORAGE, AND SIMILAR USES IN CERTAIN ZONES (MCA­2022­70571, SPA 2022­70799)
1ST READING
RECOMMENDATION:

1. Find that this Municipal Code Amendment is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15060(c)(2) and (3) and 15061(b)(3).

2. Read ordinance in title only, further reading be waived, and if no objection introduce ordinance to adopt amendments to the Thousand Oaks Boulevard Specific Plan Appendix A (Land Use Table) and the Thousand Oaks Municipal Code (TOMC) Title 9, Chapter 4, including the addition of Section 9­4.2528 (Self­storage Facilities) in Article 25, and amendments to Section 9­4.202 (Definitions) in Article 2, Section 9­4­ 2105 (Permitted use matrix – Non­residential zones) and Section 9­4­2106 (Limitations on specific uses) in Article 21, and Section 9­4.2402 (Parking spaces required) in Article 24.

B. 2022 California Building Standards Code with Local Amendments (MCA 2022­ 70456)
ORDINANCE TO REPEAL SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 OF TITLE 8, AND TO READOPT SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 TO TITLE 8 OF THE MUNICIPAL CODE BY ADOPTING BY REFERENCE TITLE 24 2022 CALIFORNIA CODE OF REGULATIONS, INCLUDING THE CALIFORNIA ADMINISTRATIVE CODE, CALIFORNIA BUILDING CODE, CALIFORNIA RESIDENTIAL CODE, CALIFORNIA EXISTING BUILDING CODE, CALIFORNIA HISTORICAL BUILDING CODE, CALIFORNIA MECHANICAL CODE, CALIFORNIA PLUMBING CODE, CALIFORNIA ELECTRICAL CODE, CALIFORNIA ENERGY CODE, CALIFORNIA GREEN BUILDING STANDARDS CODE, CALIFORNIA REFERENCED STANDARDS CODE, AND 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, AND ADDING SECTION 8­1.27 RELATING TO EMERGENCY HOUSING AND CHAPTER 4 TO TITLE 8 RELATING TO CODE ADMINISTRATION (MCA 2022­70456)
1ST READING
RECOMMENDATION:

Read ordinance in title only, further reading to be waived, and if no objection, introduce ordinance to approve MCA 2022–70456 amending the Thousand Oaks Municipal Code (TOMC) by repealing sections 8­1.01 through 8.1.24 and chapters  5, 6, 7, 8, 10, 14, 16, and 17 of  Title 8, and to readopt, thereby updating those construction standards to comply with the 2022 California Code of Regulations Title 24 and the California Health and Safety Code (California State Building Code).

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. 2022 Bella Vista Apartments (2011­2025 Los Feliz Drive) Refinance RESOLUTION RESCINDING RESOLUTION NOS. 2019­040 AND 2019­041 AND APPROVING AND AUTHORIZING EXECUTION OF ASSIGNMENT, ASSUMPTION AND FIRST AMENDMENT TO REGULATORY AGREEMENT AND DECLARATION OF RESTRICTIVE COVENANTS, FORGIVENESS OF GRANT, MODIFICATION OF LOAN DOCUMENTS, CONSENT TO PROPERTY TRANSFER AND ASSIGNMENT OF LOAN DOCUMENTS, AND SUBORDINATION OF CITY INTERESTS TO DEEDS OF TRUST SECURING NEW LOANS AND RELATED REGULATORY
AGREEMENTS FOR THE 2022 REFINANCE OF THE BELLA VISTA
APARTMENTS AND RELATED MATTERS
RECOMMENDATION:

Adopt resolution to rescind Resolution Nos. 2019­040 and 2019­041 and to approve and authorize City Manager to finalize and execute Assignment and Assumption and First Amendment to Regulatory Agreement and Declaration of Restrictive Covenants, forgiveness of grant, modification of loan documents, consent to property transfer and assignment of loan documents, and subordination of City interests to deeds of trust securing new loans and related regulatory agreements for the 2022 refinance of the Bella Vista Apartments and related matters.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS: None

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Scott Murphy vs. City of Thousand Oaks ; Case No.: 56­2019­00523746­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Katelyn Clint vs. City of Thousand Oaks, et al.   Ventura County Superior Court Case Number: 56­2021­ 00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: None

17. ADJOURNMENT:  Adjourn to Regular Meeting November 1, 2022.

Agenda Post Date/Time: Oct 20, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\10­25­22.docx
City Council
REGULAR MEETING
Tuesday, October 25, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are recommended.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jennifer Patterson, Library Services Director Alexandra South, Strategic Communications/Public Affairs Dir.

Jim Friedl, General Manager, CRPD Jeremy Paris, Police Chief Jeff Shea, Fire Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law.

Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify October 12, 2022, and October 19, 2022; approve October 26, 2022, subject to review and ratification
B. Minutes of City Council meeting of October 11, 2022
RECOMMENDATION:

Approve
C. Annual Solid Waste Rate Adjustment for 2023
RESOLUTION ESTABLISHING 2023 RESIDENTIAL AND COMMERCIAL SOLID WASTE RATE SCHEDULES
RECOMMENDATION:

Adopt resolution approving annual rate adjustments for solid waste collection services effective January 1, 2023.

D. Purchase of Backhoes ­ Agreement
RECOMMENDATION:

1. Approve “piggyback” purchase of three John Deere backhoes from Coastline Equipment (Oxnard, CA) through Sourcewell, Contract #032119­JDC.

2. Approve expenditure from FY 2022­23 in the amount of $356,930.53 as follows:
$237,953.69 from A/C #001­5610­631­84­00 (Street Maintenance Equipment Over $5,000) for replacement of vehicles #5610­310 and #5610­320 and $118,976.84 from A/C #611­8030­685­84­00 (Water Maintenance Equipment Over $5,000) for replacement of vehicle #8030­227.

E. Fiscal Year 2022­23 Transportation Development Act Funds Additional Funding RESOLUTION AUTHORIZING A CLAIM FOR ALLOCATION OF FY 2022­23 FUNDS FROM VENTURA COUNTY LOCAL TRANSPORTATION FUNDS AS OUTLINED IN THE 1971 TRANSPORTATION DEVELOPMENT ACT
RECOMMENDATION:

Adopt resolution authorizing staff to file a claim with Ventura County Transportation Commission (VCTC) for the Transportation Development Act (TDA) allocation of $6,020,088 from the Local Transportation Fund (LTF) and an estimated $60,000 from the State Transit Assistance (STA) and State of Good Repair (SGR) funds.

F. Citywide Uniform Contract
RECOMMENDATION:

1.  Approve “piggyback” agreement using the Prince William County Public Schools, VA uniform contract through Omnia Partners with award to Cintas Corporation (Mason, OH) for uniforms, other related rental items, and laundry services for a three­ year period, beginning December 1, 2022 through October 31, 2025, with an option to renew for one additional two­year period through October 31, 2027.

2.  Authorize expenditure of an amount not­to­exceed $70,000 annually from various department accounts.

G. Purchasing Agreements for Inventory Materials and Parts Supplies RECOMMENDATION:

1. Approve Agreements with four vendors: Famcon Pipe and Supply, Inc. of Oxnard, CA, Ferguson Enterprises Inc. DBA Ferguson Waterworks A Wolseley Company of Ventura, CA, Astra Industrial Services, Inc. of Newbury Park, CA, and Pollard Water Inc. of Ventura, CA, for a not­to­exceed amount of $1,250,000 for each vendor for the term of November 1, 2022 through June 30, 2027.

2. Approve annual expenditure in the amount of $250,000 for each vendor for FY 2022­23, FY 2023­24, FY 2024­25, FY 2025­26, and FY 2026­27 respectively from various accounts.

H. Budget Appropriation for Thousand Oaks Alliance for the Arts Personnel RECOMMENDATION:

Approve budget appropriation and expense in the amount of $48,500 from A/C #681­ 7790­484­7000 (Theatres Fund, TOArts Reimbursements) as follows: $30,000 to A/C #681­7790­681­1210 (Theatres Fund, TOArts Temporary/Hourly Employees), $8,500 to A/C #681­7790­681­1010 (Theatres Fund, TOArts Regular Salary), and $10,000 to A/C #681­7790­681­2114 (Theatres Fund, TOArts UAL Distribution).

I. Ratification of Thousand Oaks Alliance for the Arts Board Directors RECOMMENDATION:

Ratify the selection of Elibet Valencia Muñoz and Sean Rendineo as Directors on the Thousand Oaks Alliance for the Arts Board for a term of three­years ending December 31, 2025.

J. Arts and Culture Roundtable Appointments
RECOMMENDATION:

Approve appointment of Lyndon Apostol, Wendy Courtland, Janine Delwarte, Lynn Farrand, Timothy Hengst, Susan Kelly, Jennifer Miller, Ed Smart, and Natalia Staneva to the Arts and Culture Roundtable for two­year terms, effective November 16, 2022.

K. Ventura County Fire Protection District Ordinance Pertaining to City Building Standards
RESOLUTION RATIFYING VENTURA COUNTY FIRE PROTECTION DISTRICT ORDINANCE NO. 32, CHAPTER 9, PERTAINING TO BUILDING STANDARDS WITHIN THE JURISDICTIONAL BOUNDARIES OF THE CITY
RECOMMENDATION:

1. Adopt resolution to ratify Chapter 9 of Ventura County Fire Protection District Ordinance No. 32, which allows the Ventura County Fire Protection District to enforce certain building standards related to fire safety within the City of Thousand Oaks.

2. Direct staff to file a copy of the findings of the Ventura County Fire Protection District together with a copy of Chapter 9 of Ordinance No. 32 with the California Department of Housing and Community Development and the California Building Standards Commission.

L. Land Management System Project Management​
RECOMMENDATION:

1. Authorize City Manager to execute amendment to professional services agreement with Park Consulting Group for land management system (LMS) implementation, subject to the approval of City Attorney once all terms have been negotiated, for a total not­to­exceed amount of $290,000.

2. Authorize budget appropriation and expenditure in the amount not­to­exceed $40,000 from A/C #001­0000­311­100 (General Fund, Fund Balance to A/C #001­ 4010­641­5420 (General Fund, Consulting Services) for project management through the term of the agreement. ​
M. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THE THOUSAND OAKS MUNICIPAL CODE BY ADDING ARTICLE 37 TO TITLE 9, CHAPTER 4; MODIFYING SECTIONS 9­4.202 AND 9­

4.2202; AND ADDING SECTION 9­3.305 TO TITLE 9, CHAPTER 3, ARTICLE 3 TO UPDATE THE CITY’S ZONING REGULATIONS TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB 9), INCLUDING THE ADDITION OF A MINISTERIAL PROCESS FOR THE APPROVAL OF URBAN LOT SPLITS AND TWO­UNIT HOUSING
DEVELOPMENTS (MCA­2022­70465) (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1704­NS
RECOMMENDATION:

Adopt
N. ORDINANCE FOR SECOND READING
ORDINANCE REPEALING IN ITS ENTIRETY CHAPTER 2, ARTICLE 11 OF TITLE 10 AND ADDING CHAPTER 2, ARTICLE 11 OF TITLE 10 ADOPTING REGULATIONS FOR WATER CONSERVATION (Introduced 10/11/2022; 4­0, McNamee absent)
ORD. NO. 1705­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS:

A. Self­Storage Facilities Municipal Code Amendment (2022­70571) and Specific Plan Amendment 20 (2022­70799)
ORDINANCE AMENDING THE THOUSAND OAKS BOULEVARD SPECIFIC PLAN (SP­20), AND THE THOUSAND OAKS MUNICIPAL CODE BY ADDING SECTION 9­4.2528 IN ARTICLE 25 TO TITLE 9, CHAPTER 4; AMENDING SECTION 9­4.202 IN ARTICLE 2 TO TITLE 9, CHAPTER 4; AMENDING SECTIONS 9­4­2105 AND 9­ 4­2106 IN ARTICLE 21  TO TITLE 9, CHAPTER 4 ; AND AMENDING SECTION 9­

4.2402 IN ARTICLE 24  TO TITLE 9, CHAPTER 4 , TO MODIFY EXISTING STANDARDS AND ESTABLISH NEW DEVELOPMENT AND ZONING
STANDARDS RELATED TO SELF­STORAGE, MINI­STORAGE, AND SIMILAR USES IN CERTAIN ZONES (MCA­2022­70571, SPA 2022­70799)
1ST READING
RECOMMENDATION:

1. Find that this Municipal Code Amendment is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15060(c)(2) and (3) and 15061(b)(3).

2. Read ordinance in title only, further reading be waived, and if no objection introduce ordinance to adopt amendments to the Thousand Oaks Boulevard Specific Plan Appendix A (Land Use Table) and the Thousand Oaks Municipal Code (TOMC) Title 9, Chapter 4, including the addition of Section 9­4.2528 (Self­storage Facilities) in Article 25, and amendments to Section 9­4.202 (Definitions) in Article 2, Section 9­4­ 2105 (Permitted use matrix – Non­residential zones) and Section 9­4­2106 (Limitations on specific uses) in Article 21, and Section 9­4.2402 (Parking spaces required) in Article 24.

B. 2022 California Building Standards Code with Local Amendments (MCA 2022­ 70456)
ORDINANCE TO REPEAL SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 OF TITLE 8, AND TO READOPT SECTIONS 8­1.01 THROUGH 8­1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 TO TITLE 8 OF THE MUNICIPAL CODE BY ADOPTING BY REFERENCE TITLE 24 2022 CALIFORNIA CODE OF REGULATIONS, INCLUDING THE CALIFORNIA ADMINISTRATIVE CODE, CALIFORNIA BUILDING CODE, CALIFORNIA RESIDENTIAL CODE, CALIFORNIA EXISTING BUILDING CODE, CALIFORNIA HISTORICAL BUILDING CODE, CALIFORNIA MECHANICAL CODE, CALIFORNIA PLUMBING CODE, CALIFORNIA ELECTRICAL CODE, CALIFORNIA ENERGY CODE, CALIFORNIA GREEN BUILDING STANDARDS CODE, CALIFORNIA REFERENCED STANDARDS CODE, AND 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, AND ADDING SECTION 8­1.27 RELATING TO EMERGENCY HOUSING AND CHAPTER 4 TO TITLE 8 RELATING TO CODE ADMINISTRATION (MCA 2022­70456)
1ST READING
RECOMMENDATION:

Read ordinance in title only, further reading to be waived, and if no objection, introduce ordinance to approve MCA 2022–70456 amending the Thousand Oaks Municipal Code (TOMC) by repealing sections 8­1.01 through 8.1.24 and chapters  5, 6, 7, 8, 10, 14, 16, and 17 of  Title 8, and to readopt, thereby updating those construction standards to comply with the 2022 California Code of Regulations Title 24 and the California Health and Safety Code (California State Building Code).

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS:

A. 2022 Bella Vista Apartments (2011­2025 Los Feliz Drive) Refinance RESOLUTION RESCINDING RESOLUTION NOS. 2019­040 AND 2019­041 AND APPROVING AND AUTHORIZING EXECUTION OF ASSIGNMENT, ASSUMPTION AND FIRST AMENDMENT TO REGULATORY AGREEMENT AND DECLARATION OF RESTRICTIVE COVENANTS, FORGIVENESS OF GRANT, MODIFICATION OF LOAN DOCUMENTS, CONSENT TO PROPERTY TRANSFER AND ASSIGNMENT OF LOAN DOCUMENTS, AND SUBORDINATION OF CITY INTERESTS TO DEEDS OF TRUST SECURING NEW LOANS AND RELATED REGULATORY
AGREEMENTS FOR THE 2022 REFINANCE OF THE BELLA VISTA
APARTMENTS AND RELATED MATTERS
RECOMMENDATION:

Adopt resolution to rescind Resolution Nos. 2019­040 and 2019­041 and to approve and authorize City Manager to finalize and execute Assignment and Assumption and First Amendment to Regulatory Agreement and Declaration of Restrictive Covenants, forgiveness of grant, modification of loan documents, consent to property transfer and assignment of loan documents, and subordination of City interests to deeds of trust securing new loans and related regulatory agreements for the 2022 refinance of the Bella Vista Apartments and related matters.

11. COMMITTEE/COMISSION/BOARD REPORTS: None

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS: None

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Scott Murphy vs. City of Thousand Oaks ; Case No.: 56­2019­00523746­CU­PO­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Katelyn Clint vs. City of Thousand Oaks, et al.   Ventura County Superior Court Case Number: 56­2021­ 00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: None

17. ADJOURNMENT:  Adjourn to Regular Meeting November 1, 2022.

Agenda Post Date/Time: Oct 20, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\10­25­22.docx

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California   October 11, 2022

1. CALL TO ORDER:

Mayor Bob Engler called the meeting to order at 6:04 p.m. in C ouncil Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.

2. PLEDGE OF ALLEGIANCE: Mayor Engler led the pledge of allegiance.

3. ROLL CALL:

Present: Councilmembers Bill-de la Peña, Adam, Jones, and Mayor Engler present in chambers.

Absent: Councilmember McNamee.

Also present: City Manager Andrew P. Powers , City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, City Clerk Cynthia M. Rodriguez, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Human Resources Director Tim Giles, Library Services Director Jennife r Patterson, Strategic Communications/Public Affairs Director Alexandra South, Police Captain Dean Cook, Deputy Community Development Director John Dugan, Assistant City Attorney Noel Doran, Associate Planner Justine Kendall, Deputy Public Works Directo r Nader Heydari, Sustainability Division Manager Helen Cox, Sr. Sustainability Analyst John Brooks, Assistant to the City Manager Melissa Hurtado, Deputy City Clerk Laura Magui re, Information Technology Supervisor Atanas Beltchev, Cable Operations Superviso r Carl Jarecky, Senior Video Specialist Richard Swingler, and Assistant Analyst Christy Glaubke.

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

Mayor Engler announced Item 15A – Closed Se ssion was pulled from the agenda at the request of the City Attorney.

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Environmental Prosecutor of the Year – Karen Wold

Mayor Engler introduced Assemblymem ber Jacqui Irwin who presented a certificate of recognition to Ventura County Senior Deputy District Attorney Karen Wold for being named Environmental Prosecutor of the year. District Attorney Erik Nasarenko congratulated Ms. Wold and spoke about her environmental contributions to the Cit y of Thousand Oaks and Ventura County. Mayor Engler also presented a certificate of recognition to Ms. Wold for her contributions to the City of Thousand Oaks.

6. PUBLIC COMMENTS: To be heard before 6:45 p. m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)

Speakers: Peggy Jo Smith, Newbury Park ; George Rosenthal, Newbury Park; Peggy Buckles, Westlake Village; Madhu Hebbar, T housand Oaks; Bruce Udelf, Newbury Park; James Scott, Thousand Oaks; Lin Young, Newbury Park. Additional information supplemental packet.

City Manager Powers and City Attorney Noonan addressed public comments.

Item No.7B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 October 11, 2022

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands

RECOMMENDATION:

Ratify September 28, 2022, and October 5, 2022; approve October 12, 2022, and October 19, 2022, subject to review and ratification

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Bill-de la Peña, Adam, Jones, Engler
Noes – None
Absent – McNamee

B. Minutes of City Council meeting of September 27, 2022

RECOMMENDATION:

Approve

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Bill-de la Peña, Adam, Jones, Engler
Noes – None
Absent – McNamee

C. Hill Canyon Treatment Plant Security Upgrades (CI 5567)

RECOMMENDATION:

1. Approve project design plans, specific ations, and working details for security upgrades at Hill Canyon Treatment Plant (HCTP) (CI 5567).

2. Award construction contract to Climat ec, LLC (Climatec), of Anaheim, CA, in the amount of $992,549, plus a construction contingency of $150,000 for security upgrades at HCTP (CI 5567).

3. Approve budget appropriation in the amount of $605,359 from A/C #624-0000- 341-9900 (Wastewater Capital Fund, Net Position) to A/C #624-8250-682-8200 (CI 5567, Building Improvements) and author ize expenditure in the amount of $1,142,549 for construction costs.

4. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working det ails of the project on work directives and change orders up to the project contingency amount.

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Bill-de la Peña, Adam, Jones, Engler
Noes – None
Absent – McNamee
Item No.7B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 October 11, 2022

7. CONSENT CALENDAR: (Continued)

D. Fire Alarm System Upgrade at Various City-Owned Buildings (CI 5574, CI 5483, CI 5582, CI 5584)

RECOMMENDATION:

1. Approve selection of Kidde/Kidde-Fenwal products, di stributed by Carrier, as fire alarm system manufacturer.

2. Authorize staff to solicit bids for the Fire Alarm System Upgrade at Various City- Owned Buildings, projects (CI 5574, CI 5483, CI 5582, CI 5584).

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Bill-de la Peña, Adam, Jones, Engler
Noes – None
Absent – McNamee

E. Hill Canyon Treatment Plant Digester Backup Boiler Replacement (CI 5615)

RECOMMENDATION:

1. Approve Professional Services Ag reement with AEPC Group, LLC (Santa Clarita, CA) in an amount not-to-exceed $83,460 for preparation of a condition assessment, as well as plans and specif ications related to the Hill Canyon Treatment Plant Digester Backup Boiler Replacement Project (CI 5615), plus extra services of $8,350 with a term ending June 30, 2023.

2. Authorize expenditure in the amount of $91,810 ($83,460 agreement, plus extra services of $8,350) from A/C #624-8250-682-8300 (Hill Canyon Treatment Plant Digester Backup Boiler Replacement, CI 5615).

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Bill-de la Peña, Adam, Jones, Engler
Noes – None
Absent – McNamee

Item No.7B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 October 11, 2022

8. PUBLIC HEARINGS:

A. Municipal Code Amendment Implementing Senate Bill No. 9 (MCA 2022-70465)

ORDINANCE AMENDING THE THOUSA ND OAKS MUNICIPAL CODE BY ADDING ARTICLE 37 TO TITLE 9, CHAPTER 4; MODIFYING SECTIONS 9-4.202 AND 9-4.2202; AND ADDI NG SECTION 9-3.305 TO TITLE 9, CHAPTER 3, ARTICLE 3 TO UPDATE THE CITY’S ZONING REGULATIONS TO IMPLEMENT 2021 SENATE BILL NO. 9 (SB9), I NCLUDING THE ADDITION OF A

MINISTERIAL PROCESS FOR THE APPRO VAL OF URBAN LOT SPLITS AND TWO-UNIT HOUSING DEVELOPMENTS (MCA-2022-70465)
1ST READING

RECOMMENDATION:

1. Find that Municipal Code Amendment implementing Senate Bill No. 9 (SB 9) is exempt from the prov isions of the California Envi ronmental Quality Act (CEQA) pursuant to California Government Code Sections 65852.21(j) and 66411.7(n).

2. Read ordinance in title only, further reading be waiv ed, and if no objection introduce ordinance to adopt amendments to Thousand Oaks Municipal Code Title 9, Chapters 3 and 4, including the addition of a ministerial process for the approval of urban lot splits and two-unit housing developments, as required by 2021 Senate Bill No. 9.

Hearing, advertised as required by law, opened to consider item. Presented by Associate Planner Kendall. City Manager Powers, City Attorney Noonan, Assistant City Attorney Doran, and Community De velopment Director Parker responded to questions. Deputy Community Developm ent Director Dugan available for questions. Additional information supplemental packet.

Speakers: Gina Cool, Thousand Oaks, con; Jon Duncan, Thousand Oaks, con.

Written Statements: Fran Money-Bodenhamer, Thousand Oaks, con.

Mayor Engler closed the public hearing.

Councilmember Bill-de la Peña absent 7:50 p.m.; present 7:51 p.m.

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Bill-de la Peña, Adam, Jones, Engler
Noes – None
Absent – McNamee

Item No.7B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 October 11, 2022

8. PUBLIC HEARINGS: (Continued)

B. Revised Water Conservation Ordinance and Contract Term Extension for Related Services

ORDINANCE REPEALING IN ITS ENTI RETY CHAPTER 2, ARTICLE 11 OF TITLE 10 AND ADDING CHAPTER 2, AR TICLE 11 OF TITLE 10 ADOPTING

REGULATIONS FOR WATER CONSERVATION
1ST READING

RECOMMENDATION:

1. Read ordinance in title only, further re ading be waived, and, if no objection, introduce ordinance repealing in its entirety Chapter 2, Article 11 to Title 10 of the Thousand Oaks Municipal Code and adding a new Chapter 2, Article 11 to Title 10 of the Thousand Oaks Municipal Co de adopting regulations for Water Conservation.

2. Approve First Amendment to Patrol Services Ag reement No. 13051-2022 with Cobalt Security Services, Inc. (Thousand Oaks, CA), for additional patrol services in the amount of $75,000 for a revised not-to-exceed amount of $125,000, and extend the term of the agreement to June 30, 2023.

3. Approve budget appropriation and authoriz e expenditure in the amount of $115,000 as follows: $75,000 from A/C #6 11-0000-341-9900 (Water Fund, Net Position) to A/C #611-8025-682-5699 (Contracted Services) for water waste patrol service for FY 2022-23 and $40,000 from A/C #611-0000-341-9900 (Water Fund, Net Position) to A/C #611-8025-681-1210 (Salaries) for temporary support staff.

Hearing, advertised as required by law, opened to consider item. Presented by Sustainability Division Manager Cox. Deputy P ublic Works Director Heydari responded to questions. Sr. Sust ainability Analyst Brooks available for questions. Additional information supplemental packet.

Speakers: Jon Duncan, Thousand Oaks, con; Jeff Schwartz, Thousand Oaks, con.

Mayor Engler closed the public hearing.

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Bill-de la Peña, Adam, Jones, Engler
Noes – None
Absent – McNamee

Item No.7B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 October 11, 2022

9. STUDY SESSIONS: None.

10. DEPARTMENT REPORTS: None.

11. COMMITTEE/COMISSION/BOARD REPORTS: None.

12. CITY COUNCIL AS SUCCESSO R AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.

13. COUNCIL ISSUES/RECOMMENDATIONS: None.

14. CITY MANAGER:

A. Announcements and upcoming issues

City Manager Powers provided an update on the October 25, 2022, City Council meeting.

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Scott Murphy vs.

City of Thousand Oaks ; Case No.: 56-2019-00523746-CU- PO-VTA; Pursuant to Government Code Section 54956.9(a).

This item was pulled from the agenda earlier in the meeting at the request of City Attorney Noonan.

16. PUBLIC NOTICES: None.

17. ADJOURNMENT: Adjourn in memory of Cather ine Hazeltine, retir ed City employee, to Regular Meeting October 25, 2022.

City Council adjourned at 8:35 p.m. to Regular Meeting on October 25, 2022.

______________________________
Bob Engler, Mayor
City of Thousand Oaks City Council
Attest:

____________________________
Cynthia M. Rodriguez, City Clerk
City of Thousand Oaks City Council

AGENDA POSTED: October 6, 2022
MINUTES APPROVED: October 25, 2022

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

Item No.7B

TO:Andrew P. Powers, City Manager
FROM:Clifford G. Finley, Public Works Director
DATE:October 25, 2022
SUBJECT: Annual Solid Waste Rate Adjustment for 2023
RECOMMENDATION:

Adopt resolution approving annual rate adjustments for solid waste collection services effective January 1, 2023.

FINANCIAL IMPACT:

No Additional Funding Requested. Cost of staff time to prepare the staff report is included in the Adopted FY 2022-23 Solid Waste Fund Budget. Proposed solid waste rates would increase 4.0 percent, in accordance with the 4.0 percent cap in the Solid Waste Franchise Agreement.

BACKGROUND:

The City utilizes exclusive and limited franchise agreements to manage waste, recycling, and organic waste collection and street sweeping services. The exclusive residential and commercial waste collection and street sweeping services citywide are provided by Arakelian Enterprises, Inc. (Athens Services).

Limited franchise haulers provide temporary waste and recycling services for short-term activities such as residential remodels, home and yard cleanups, and commercial construction and demolition (C&D) projects. Temporary service is defined as service that occurs for a maximum of 30 days per specific location per calendar year, or service provided for C&D projects that require a City building and/or grading permit. The City currently has four authorized limited franchise providers for temporary waste collection service, each with contracts expiring December 31, 2024. These firms are American Reclamation, Athens Services, E.J. Harrison and Sons, and Ware Disposal. The City’s limited franchise system for temporary waste collection service offers choice and rate competition.

Item No.7C

Annual Solid Waste Rate Adjustment for 2023
October 25, 2022

4 0
1 Rate Adjustments
Solid waste service rates are adjusted annually in accordance with the methodology detailed in Article 4 of the City’s exclusive and limited franchise agreements, which specifies that rates will be adjusted based on the change in the Consumer Price Index (CPI) from August of the prior year to July of the current year with a floor of 1.0 percent and a cap of 4.0 percent.

Solid waste management fees (SWMF) and franchise fees (FF) are calculated based on gross revenues in accordance with Article 3 of the City’s exclusive and limited franchise agreements. For residential service the SWMF is 10.25 percent of the gross revenue and for commercial customers it is 8.25 percent of the gross revenue minus roll-off tipping fees. The FF is nine (9) percent of the gross revenue (minus roll-off tipping fees).

DISCUSSION/ANALYSIS:

Annual rate changes are calculated based on the CPI for All Urban Consumers, Los Angeles-Long Beach-Anaheim (CPI-U) which is 7.7 percent for the period between August 1, 2021 and July 31, 2022, as published by the U.S. Bureau of Labor Statistics. In any Calendar year that the calculation of the CPI exceeds 4.0 percent or is less than 1.0 percent, the total adjustment for that year will equal 4.0 percent or 1.0 percent, respectively. Since the CPI increase exceeds 4.0 percent this year, the annual rate increase will be capped at 4.0 percent.

The standard monthly residential (3-cart bundled) service rate will therefore increase from $24.36 to $25.33, an increase of $0.97. The monthly service rate for a standard three-cubic yard commercial bin bundled rate increases from $174.99 to $181.99, and for a 40-cubic yard roll-off dumpster from $210.00 to $218.40.

Attachment #1 is a full summary of the 2022 and proposed 2023 rates for residential, commercial, and temporary solid waste services provided under the exclusive and limited franchise agreements.

Upon approval, the updated service rate information will be posted on the City’s website. Customers will be notified of the changes by Athens Services in their monthly or bi-monthly bills.

The attached resolution (Attachment #2) establishes the annual rate adjustments for solid waste collection services effective January 1, 2023.

Item No.7C

Annual Solid Waste Rate Adjustment for 2023
October 25, 2022

4 0
1 COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.

PREPARED BY: Sarah McGurk, Sustainability Analyst
Attachments:

Attachment #1 – Proposed 2023 Solid Waste Rates
Attachment #2 – Resolution to Adopt 2023 Solid Waste Rate Schedules DPW: 810-40\sm\ev\H:\Council\2022\102522\Solid Waste Annual Rate Adjustment staff report.docx Item No.7C

ATTACHMENT#1
Single-Family Dwelling and Multi-Family Dwelling with Individual Cart (MFD-I) Service Maximum Service Rates
Effective January 1, 2023
Table SFD-1. Single-Family Dwelling and MFD-I Maximum Service Rates. Billing Frequency Current 2022 Increase Proposed 2023 Limited Service Automated Cart Service
(32 gallon Garbage, 64 gallon Recyclable Materials, 96 gallon Organic Waste) per month $21.93 $0.88 $22.81
Standard Single Family Automated Cart Service
(64 gallon Garbage, 64 gallon Recyclable Materials, 96 gallon Organic Waste) per month $24.36 $0.97 $25.33
Single-Family Automated Cart Service with garbage cart upgrade (96 gallon Garbage, 64 gallon Recyclable Materials, 96 gallon Organic Waste) per month $27.57 $1.10 $28.67
MFD-I Automated Cart Service with limited organics
(64 gallon Garbage, 64 gallon Recyclable Materials, 32 gallon Organic Waste) per month $21.93 $0.88 $22.81
Table SFD-2. Single-Family Dwelling and MFD-I Additional Options/Fees Billing Frequency Rate Increase Proposed 2023 Senior Discount on selected service option (Basic or Limited) % of monthly charge 10.0% On-Premise Collection "Valet Service" (all Carts) per month $30.00 $1.20 $31.20 Garbage Cart Upsize (trade 64 gallon for 96 gallon) per month $3.21 $0.13 $3.34 Additional 64 Gallon Garbage Cart per month $6.00 $0.24 $6.24 Additional 96 Gallon Garbage Cart per month $8.00 $0.32 $8.32 Recyclable Materials Cart Upsize (trade 64 gallon for 96 gallon) per month $0.00 $0.00 $0.00 Additional 64 Gallon Recyclable Materials Cart per month $0.00 $0.00 $0.00 Additional 96 Gallon Recyclable Materials Cart per month $0.00 $0.00 $0.00 Additional 96 Gallon Organic Waste Cart per month $8.00 $0.32 $8.32 Move-in/Move-out Fee In Excess of the 1 Free Within 3 months of Service Start Date per occurrence $125.00 $5.00 $130.00 Delinquency Charge for Non-Payment of Account % of monthly charge 5.0% Returned Check Charge per occurrence $30.00
Restart Fee For Non-Payment per occurrence $35.00
Extra Large Item Pick-up per bag $15.00 $0.60 $15.60
Extra Collection (any Cart) per cart (same day) $25.00 $1.00 $26.00 Freon Service Fee per unit $50.00
Lost or Damaged Cart Charge (in excess of 1 per 10 years) per occurrence $95.00 Cart Replacement Due to Damage Caused by Service Recipient per occurrence $95.00 Recyclable Materials Contamination Fee (3 or more per year) per occurrence $50.00 Organic Waste Contamination Fee (3 or more per year) per occurrence $50.00 Overage Fee per occurrence $25.00
Dead-Run or "Go-Back" per occurrence $25.00 $1.00 $26.00 Cart Exchange (in excess of 1 per year) per occurrence $35.00 Account Cancellation Fee For Non-Payment per month $35.00 DPW: 810-40\sm\ev\H:\Council\2022\102522\Solid Waste Annual Rate Adjustment Att 1.pdf Item No.7C

Single-Family Dwelling and Multi-Family Dwelling with Individual Cart (MFD-I) Service Maximum Service Rates
Effective January 1, 2023
Table SFD-3. Single-Family Dwelling Green Waste Only Bin Billing Frequency Rate Increase Proposed 2023 1 Cubic Yard Container, 1 pickup per week per month $46.77 $1.87 $48.64 2 Cubic Yard Container, 1 pickup per week per month $97.90 $3.92 $101.82 3 Cubic Yard Container, 1 pickup per week per month $108.78 $4.35 $113.13 4 Cubic Yard Container, 1 pickup per week per month $168.61 $6.74 $175.35 Table SFD-4. Single-Family Dwelling Manure Bin Billing Frequency Rate Increase Proposed 2023 2 Cubic Yard Manure Container, 1 pickup per week per month $300.22 $12.01 $312.23 Item No.7C

Commercial Service
Maximum Service Rates
Effective January 1, 2023
1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 64g $55.62 $2.22 $57.84 $81.72 $3.27 $84.99 $112.18 $4.49 $116.67 $142.33 $5.69 $148.02 $172.71 $6.91 $179.62 $204.04 $8.16 $212.20 96g $58.64 $2.35 $60.99 $87.02 $3.48 $90.50 $120.13 $4.81 $124.94 $153.85 $6.15 $160.00 $227.54 $9.10 $236.64 $260.57 $10.42 $270.99 1CY $85.89 $3.44 $89.33 $135.64 $5.43 $141.07 $194.47 $7.78 $202.25 $270.71 $10.83 $281.54 $388.05 $15.52 $403.57 $403.23 $16.13 $419.36 2CY $157.96 $6.32 $164.28 $281.87 $11.27 $293.14 $398.21 $15.93 $414.14 $562.55 $22.50 $585.05 $703.19 $28.13 $731.32 $798.42 $31.94 $830.36 3CY $174.99 $7.00 $181.99 $305.52 $12.22 $317.74 $472.95 $18.92 $491.87 $613.50 $24.54 $638.04 $778.69 $31.15 $809.84 $943.89 $37.76 $981.65 4CY $278.09 $11.12 $289.21 $497.53 $19.90 $517.43 $700.90 $28.04 $728.94 $971.26 $38.85 $1,010.11 $1,214.07 $48.56 $1,262.63 $1,398.71 $55.95 $1,454.66 6CY $301.74 $12.07 $313.81 $541.99 $21.68 $563.67 $836.63 $33.47 $870.10 $1,081.69 $43.27 $1,124.96 $1,346.20 $53.85 $1,400.05 $1,632.00 $65.28 $1,697.28 Extra Pick-Up charged at $50.00 per occurrence
1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 64g $13.05 $0.52 $13.57 $22.84 $0.91 $23.75 $34.26 $1.37 $35.63 $45.57 $1.82 $47.39 $56.96 $2.28 $59.24 $68.35 $2.73 $71.08 96g $14.19 $0.57 $14.76 $24.83 $0.99 $25.82 $37.24 $1.49 $38.73 $49.53 $1.98 $51.51 $61.92 $2.48 $64.40 $74.30 $2.97 $77.27 1CY $24.40 $0.98 $25.38 $42.70 $1.71 $44.41 $64.06 $2.56 $66.62 $85.20 $3.41 $88.61 $106.49 $4.26 $110.75 $127.79 $5.11 $132.90 2CY $51.08 $2.04 $53.12 $89.38 $3.58 $92.96 $134.07 $5.36 $139.43 $178.32 $7.13 $185.45 $222.89 $8.92 $231.81 $267.47 $10.70 $278.17 3CY $56.75 $2.27 $59.02 $99.31 $3.97 $103.28 $148.97 $5.96 $154.93 $198.13 $7.93 $206.06 $247.66 $9.91 $257.57 $297.19 $11.89 $309.08 4CY $87.96 $3.52 $91.48 $153.93 $6.16 $160.09 $230.90 $9.24 $240.14 $307.10 $12.28 $319.38 $383.87 $15.35 $399.22 $460.65 $18.43 $479.08 6CY $97.89 $3.92 $101.81 $171.31 $6.85 $178.16 $256.97 $10.28 $267.25 $341.77 $13.67 $355.44 $427.21 $17.09 $444.30 $512.66 $20.51 $533.17 Extra Pick-Up charged at $50.00 per occurrence
1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 32g $20.81 $0.83 $21.64 $36.42 $1.46 $37.88 $54.63 $2.19 $56.82 $72.65 $2.91 $75.56 $90.82 $3.63 $94.45 $108.98 $4.36 $113.34 64g $21.76 $0.87 $22.63 $38.07 $1.52 $39.59 $57.11 $2.28 $59.39 $75.95 $3.04 $78.99 $94.94 $3.80 $98.74 $113.93 $4.56 $118.49 96g $23.65 $0.95 $24.60 $41.38 $1.66 $43.04 $62.07 $2.48 $64.55 $82.56 $3.30 $85.86 $103.20 $4.13 $107.33 $123.84 $4.95 $128.79 1CY $40.67 $1.63 $42.30 $71.18 $2.85 $74.03 $106.77 $4.27 $111.04 $142.00 $5.68 $147.68 $177.50 $7.10 $184.60 $213.00 $8.52 $221.52 2CY $85.13 $3.41 $88.54 $148.98 $5.96 $154.94 $223.47 $8.94 $232.41 $297.21 $11.89 $309.10 $371.52 $14.86 $386.38 $445.82 $17.83 $463.65 3CY $94.59 $3.78 $98.37 $165.53 $6.62 $172.15 $248.30 $9.93 $258.23 $330.24 $13.21 $343.45 $412.80 $16.51 $429.31 $495.36 $19.81 $515.17 4CY $146.61 $5.86 $152.47 $256.58 $10.26 $266.84 $384.86 $15.39 $400.25 $511.87 $20.47 $532.34 $639.83 $25.59 $665.42 $767.80 $30.71 $798.51 Extra Pick-Up charged at $50.00 per occurrence
1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 96g $23.65 $0.95 $24.60 $41.38 $1.66 $43.04 $62.07 $2.48 $64.55 $82.56 $3.30 $85.86 $103.20 $4.13 $107.33 $123.84 $4.95 $128.79 1CY $40.67 $1.63 $42.30 $71.18 $2.85 $74.03 $106.77 $4.27 $111.04 $142.00 $5.68 $147.68 $177.50 $7.10 $184.60 $213.00 $8.52 $221.52 2CY $85.13 $3.41 $88.54 $148.98 $5.96 $154.94 $223.47 $8.94 $232.41 $297.21 $11.89 $309.10 $371.52 $14.86 $386.38 $445.82 $17.83 $463.65 3CY $94.59 $3.78 $98.37 $165.53 $6.62 $172.15 $248.30 $9.93 $258.23 $330.24 $13.21 $343.45 $412.80 $16.51 $429.31 $495.36 $19.81 $515.17 4CY $146.61 $5.86 $152.47 $256.58 $10.26 $266.84 $384.86 $15.39 $400.25 $511.87 $20.47 $532.34 $639.83 $25.59 $665.42 $767.80 $30.71 $798.51 Extra Pick-Up charged at $50.00 per occurrence
1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 32g $20.81 $0.83 $21.64 $36.42 $1.46 $37.88 $54.63 $2.19 $56.82 $72.65 $2.91 $75.56 $90.82 $3.63 $94.45 $108.98 $4.36 $113.34 64g $21.76 $0.87 $22.63 $38.07 $1.52 $39.59 $57.11 $2.28 $59.39 $75.95 $3.04 $78.99 $94.94 $3.80 $98.74 $113.93 $4.56 $118.49 96g $23.65 $0.95 $24.60 $41.38 $1.66 $43.04 $62.07 $2.48 $64.55 $82.56 $3.30 $85.86 $103.20 $4.13 $107.33 $123.84 $4.95 $128.79 1CY $40.67 $1.63 $42.30 $71.18 $2.85 $74.03 $106.77 $4.27 $111.04 $142.00 $5.68 $147.68 $177.50 $7.10 $184.60 $213.00 $8.52 $221.52

1.5CY $75.67 $3.03 $78.70 $132.43 $5.30 $137.73 $198.64 $7.95 $206.59 $264.19 $10.57 $274.76 $330.24 $13.21 $343.45 $396.28 $15.85 $412.13 2CY $85.13 $3.41 $88.54 $148.98 $5.96 $154.94 $223.47 $8.94 $232.41 $297.21 $11.89 $309.10 $371.52 $14.86 $386.38 $445.82 $17.83 $463.65 Extra Pick-Up charged at $50.00 per occurrence
1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 3CY $250.00 $10.00 $260.00 $437.50 $17.50 $455.00 $625.00 $25.00 $650.00 $812.50 $32.50 $845.00 $1,000.00 $40.00 $1,040.00 $1,187.50 $47.50 $1,235.00 4CY $300.00 $12.00 $312.00 $525.00 $21.00 $546.00 $750.00 $30.00 $780.00 $975.00 $39.00 $1,014.00 $1,200.00 $48.00 $1,248.00 $1,425.00 $57.00 $1,482.00 1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 3CY $200.00 $8.00 $208.00 $350.00 $14.00 $364.00 $500.00 $20.00 $520.00 $650.00 $26.00 $676.00 $800.00 $32.00 $832.00 $950.00 $38.00 $988.00 4CY $250.00 $10.00 $260.00 $437.50 $17.50 $455.00 $625.00 $25.00 $650.00 $812.50 $32.50 $845.00 $1,000.00 $40.00 $1,040.00 $1,187.50 $47.50 $1,235.00 Table COM-1. Commercial (bundled) monthly rates. Includes stated size and frequency of garbage service plus (up to) equivalent weekly volume of recycling plus (up to) weekly organics volume computed as 32 gals per 2 cu yds of total weekly volume of garbage+recycling.

Table COM-7. Compactor service - Recycling - Monthly rate Table COM-2. Commercial recyclables monthly rates. Reflects cost of additional recycling service (above that included in bundled service).

Table COM-3. Commercial Organic Waste (includes Green Waste and Food Waste) monthly rate. Reflects cost of additional organic waste service (above that included in bundled service) Table COM-4. Commercial Green Waste monthly rate
Table COM-5. Commercial Food Waste monthly rate
Table COM-6. Compactor service - Garbage - Monthly rate Item No.7C

Multi-Family & Mixed-Use Dwelling with Centralized Bin Service (MFD-C and MXD) Maximum Service Rates
Effective January 1, 2023
1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 64g $55.62 $2.22 $57.84 $81.72 $3.27 $84.99 $112.18 $4.49 $116.67 $142.33 $5.69 $148.02 $172.71 $6.91 $179.62 $204.04 $8.16 $212.20 96g $58.64 $2.35 $60.99 $87.02 $3.48 $90.50 $120.13 $4.81 $124.94 $153.85 $6.15 $160.00 $227.54 $9.10 $236.64 $260.57 $10.42 $270.99 1CY $85.89 $3.44 $89.33 $135.64 $5.43 $141.07 $194.47 $7.78 $202.25 $270.71 $10.83 $281.54 $388.05 $15.52 $403.57 $403.23 $16.13 $419.36 2CY $157.96 $6.32 $164.28 $281.87 $11.27 $293.14 $398.21 $15.93 $414.14 $562.55 $22.50 $585.05 $703.19 $28.13 $731.32 $798.42 $31.94 $830.36 3CY $174.99 $7.00 $181.99 $305.52 $12.22 $317.74 $472.95 $18.92 $491.87 $613.50 $24.54 $638.04 $778.69 $31.15 $809.84 $943.89 $37.76 $981.65 4CY $278.09 $11.12 $289.21 $497.53 $19.90 $517.43 $700.90 $28.04 $728.94 $971.26 $38.85 $1,010.11 $1,214.07 $48.56 $1,262.63 $1,398.71 $55.95 $1,454.66 6CY $301.74 $12.07 $313.81 $541.99 $21.68 $563.67 $836.63 $33.47 $870.10 $1,081.69 $43.27 $1,124.96 $1,346.20 $53.85 $1,400.05 $1,632.00 $65.28 $1,697.28 Extra Pick-Up charged at $50.00 per occurrence
1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 64g $13.05 $0.52 $13.57 $22.84 $0.91 $23.75 $34.26 $1.37 $35.63 $45.57 $1.82 $47.39 $56.96 $2.28 $59.24 $68.35 $2.73 $71.08 96g $14.19 $0.57 $14.76 $24.83 $0.99 $25.82 $37.24 $1.49 $38.73 $49.53 $1.98 $51.51 $61.92 $2.48 $64.40 $74.30 $2.97 $77.27 1CY $24.40 $0.98 $25.38 $42.70 $1.71 $44.41 $64.06 $2.56 $66.62 $85.20 $3.41 $88.61 $106.49 $4.26 $110.75 $127.79 $5.11 $132.90 2CY $51.08 $2.04 $53.12 $89.38 $3.58 $92.96 $134.07 $5.36 $139.43 $178.32 $7.13 $185.45 $222.89 $8.92 $231.81 $267.47 $10.70 $278.17 3CY $56.75 $2.27 $59.02 $99.31 $3.97 $103.28 $148.97 $5.96 $154.93 $198.13 $7.93 $206.06 $247.66 $9.91 $257.57 $297.19 $11.89 $309.08 4CY $87.96 $3.52 $91.48 $153.93 $6.16 $160.09 $230.90 $9.24 $240.14 $307.10 $12.28 $319.38 $383.87 $15.35 $399.22 $460.65 $18.43 $479.08 6CY $97.89 $3.92 $101.81 $171.31 $6.85 $178.16 $256.97 $10.28 $267.25 $341.77 $13.67 $355.44 $427.21 $17.09 $444.30 $512.66 $20.51 $533.17 Extra Pick-Up charged at $50.00 per occurrence
1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 32g $20.81 $0.83 $21.64 $36.42 $1.46 $37.88 $54.63 $2.19 $56.82 $72.65 $2.91 $75.56 $90.82 $3.63 $94.45 $108.98 $4.36 $113.34 64g $21.76 $0.87 $22.63 $38.07 $1.52 $39.59 $57.11 $2.28 $59.39 $75.95 $3.04 $78.99 $94.94 $3.80 $98.74 $113.93 $4.56 $118.49 96g $23.65 $0.95 $24.60 $41.38 $1.66 $43.04 $62.07 $2.48 $64.55 $82.56 $3.30 $85.86 $103.20 $4.13 $107.33 $123.84 $4.95 $128.79 1CY $40.67 $1.63 $42.30 $71.18 $2.85 $74.03 $106.77 $4.27 $111.04 $142.00 $5.68 $147.68 $177.50 $7.10 $184.60 $213.00 $8.52 $221.52 2CY $85.13 $3.41 $88.54 $148.98 $5.96 $154.94 $223.47 $8.94 $232.41 $297.21 $11.89 $309.10 $371.52 $14.86 $386.38 $445.82 $17.83 $463.65 3CY $94.59 $3.78 $98.37 $165.53 $6.62 $172.15 $248.30 $9.93 $258.23 $330.24 $13.21 $343.45 $412.80 $16.51 $429.31 $495.36 $19.81 $515.17 4CY $146.61 $5.86 $152.47 $256.58 $10.26 $266.84 $384.86 $15.39 $400.25 $511.87 $20.47 $532.34 $639.83 $25.59 $665.42 $767.80 $30.71 $798.51 Extra Pick-Up charged at $50.00 per occurrence
1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 96g $23.65 $0.95 $24.60 $41.38 $1.66 $43.04 $62.07 $2.48 $64.55 $82.56 $3.30 $85.86 $103.20 $4.13 $107.33 $123.84 $4.95 $128.79 1CY $40.67 $1.63 $42.30 $71.18 $2.85 $74.03 $106.77 $4.27 $111.04 $142.00 $5.68 $147.68 $177.50 $7.10 $184.60 $213.00 $8.52 $221.52 2CY $85.13 $3.41 $88.54 $148.98 $5.96 $154.94 $223.47 $8.94 $232.41 $297.21 $11.89 $309.10 $371.52 $14.86 $386.38 $445.82 $17.83 $463.65 3CY $94.59 $3.78 $98.37 $165.53 $6.62 $172.15 $248.30 $9.93 $258.23 $330.24 $13.21 $343.45 $412.80 $16.51 $429.31 $495.36 $19.81 $515.17 4CY $146.61 $5.86 $152.47 $256.58 $10.26 $266.84 $384.86 $15.39 $400.25 $511.87 $20.47 $532.34 $639.83 $25.59 $665.42 $767.80 $30.71 $798.51 Extra Pick-Up charged at $50.00 per occurrence
1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 32g $20.81 $0.83 $21.64 $36.42 $1.46 $37.88 $54.63 $2.19 $56.82 $72.65 $2.91 $75.56 $90.82 $3.63 $94.45 $108.98 $4.36 $113.34 64g $21.76 $0.87 $22.63 $38.07 $1.52 $39.59 $57.11 $2.28 $59.39 $75.95 $3.04 $78.99 $94.94 $3.80 $98.74 $113.93 $4.56 $118.49 96g $23.65 $0.95 $24.60 $41.38 $1.66 $43.04 $62.07 $2.48 $64.55 $82.56 $3.30 $85.86 $103.20 $4.13 $107.33 $123.84 $4.95 $128.79 1CY $40.67 $1.63 $42.30 $71.18 $2.85 $74.03 $106.77 $4.27 $111.04 $142.00 $5.68 $147.68 $177.50 $7.10 $184.60 $213.00 $8.52 $221.52

1.5CY $75.67 $3.03 $78.70 $132.43 $5.30 $137.73 $198.64 $7.95 $206.59 $264.19 $10.57 $274.76 $330.24 $13.21 $343.45 $396.28 $15.85 $412.13 2CY $85.13 $3.41 $88.54 $148.98 $5.96 $154.94 $223.47 $8.94 $232.41 $297.21 $11.89 $309.10 $371.52 $14.86 $386.38 $445.82 $17.83 $463.65 Extra Pick-Up charged at $50.00 per occurrence
1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 3CY $250.00 $10.00 $260.00 $437.50 $17.50 $455.00 $625.00 $25.00 $650.00 $812.50 $32.50 $845.00 $1,000.00 $40.00 $1,040.00 $1,187.50 $47.50 $1,235.00 4CY $300.00 $12.00 $312.00 $525.00 $21.00 $546.00 $750.00 $30.00 $780.00 $975.00 $39.00 $1,014.00 $1,200.00 $48.00 $1,248.00 $1,425.00 $57.00 $1,482.00 1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 3CY $200.00 $8.00 $208.00 $350.00 $14.00 $364.00 $500.00 $20.00 $520.00 $650.00 $26.00 $676.00 $800.00 $32.00 $832.00 $950.00 $38.00 $988.00 4CY $250.00 $10.00 $260.00 $437.50 $17.50 $455.00 $625.00 $25.00 $650.00 $812.50 $32.50 $845.00 $1,000.00 $40.00 $1,040.00 $1,187.50 $47.50 $1,235.00 Table MFDC-7. Multi-Family & Mixed-Use Dwelling with Centralized Bin Service, Compactor service - Recycling - Monthly rate Table MFDC-3. Multi-Family & Mixed-Use Dwelling with Centralized Bin Service, Organics (includes Green Waste and Food Waste) monthly rate. Reflects cost of additional organic waste service (above that included in bundled service) Table MFDC-1. Multi-Family & Mixed-Use Dwelling with Centralized Bin Service, Garbage (bundled) monthly rates. Includes stated size and frequency of garbage service plus (up to) equivalent weekly volume of recycling plus (up to) weekly organics volume computed as 32 gals per 2 cu yds of total weekly volume of garbage+recycling.

Table MFDC-2. Multi-Family & Mixed-Use Dwelling with Centralized Bin Service, Recyclables monthly rates. Reflects cost of additional recycling service (above that included in bundled service).

Table MFDC-4. Multi-Family & Mixed-Use Dwelling with Centralized Bin Service, Green Waste monthly rate Table MFDC-5. Multi-Family & Mixed-Use Dwelling with Centralized Bin Service, Food Waste monthly rate Table MFDC-6. Multi-Family & Mixed-Use Dwelling with Centralized Bin Service, Compactor service - Garbage - Monthly rate Item No.7C

Other Services and Charges
Maximum Rates
Effective January 1, 2023
Table OTH-1. Other Services and charges Billing Frequency Rate Increase Proposed 2023 MFD-C and MXD Extra Large Item Pick-up per occurrence $25.00 $1.00 $26.00 MFD-C and MXD Move-in/Move-out Fee In Excess of the 1 Free Within 3 Months of Service Start Date per occurrence $125.00 $5.00 $130.00 Extra Collection (any Cart) per occurrence $15.00 $0.60 $15.60 Extra Collection (any Bin) per occurrence $50.00 $2.00 $52.00 Locking Bin, Lock on Gate, enclosure Monthly Fee per lock per month $20.00 Restart Fee For Non-Payment per occurrence $35.00
Delinquency Charge for Non-Payment of Account % of monthly charge 5.00% Returned Check Fee per occurrence $30.00
Replacement Lock/Key Fee per occurrence $35.00
Cart Cleaning Fee In Excess of 1 Free Per Year per cart $25.00 Bin Cleaning Fee in Excess of 1 Free Per Year per bin $75.00 Cart Exchange Fee in Excess of 1 Free Per Year per occurrence $25.00 Bin Exchange Fee in Excess of 1 Free Per Year per occurrence $75.00 Cart Replacement Due to Damage Caused by Service Recipient per occurrence $95.00 Bin Repair Fee Due to Damage Caused by Service Recipient per occurrence $195.00 Bin Repair Fee Due to Fire Damage Caused by Service Recipient per occurrence $495.00 Damaged Roll-Off Due to Damage Caused by Service Recipient per occurrence $495.00 Recyclable Materials Contamination Fee (Carts),
3+ occurrence/year per occurrence $50.00
Recyclable Materials Contamination Fee (Bins),
3+ occurrence/year per occurrence $100.00
Organic Waste Contamination Fee (Carts), 3+ occurrence/year per occurrence $175.00 Organic Waste Contamination Fee (Bins), 3+ occurrence/year per occurrence $175.00 Overage Fee per occurrence $50.00
Excess of Posted Weight per ton $75.00
Return Fee for Blocked Roll-Off per run $75.00
Commercial Bulky Item Service per two items $40.00 $1.60 $41.60 Commercial Bulky Item Service (Additional Items) each additional item $15.00 $0.60 $15.60 Freon Service Fee per occurrence $50.00
Trip Charge/Dry Run per occurrence $150.00
Account Cancellation Fee For Non-Payment per occurrence $35.00 Stand-By (Delay) Time (each 15 minutes) per occurrence $37.50 Bin Lock Installation per occurrence $35.00
Bin Enclosure Clean-Up (per bin) per occurrence $35.00
Bin Exchange with Metal Lids per occurrence $175.00
Bin Fabrication (custom - per cubic yard) per occurrence $245.00 Roll-Off "Rocket Launcher" Service (one hour minimum) per hour $165.00 $6.60 $171.60 Roll-Off Dead-Run, Go-Back, or Box Relocation per occurrence $180.00 Roll-Off Compactor Rental per month $695.00
Roll-Off Compactor Wash-Out per occurrence $300.00
Roll-Off Compactor Repair (excluding parts) per hour $90.00 Roll-Off Roll-Top Rental per month $60.00
Roll-Off Permanent Box Rental (minimum two hauls) per month $180.00 Roll-Off Demurrage (no hauls in 30 days, or minimum not met) per day $15.00 Roll-Off Same-Day Priority Service per occurrence $75.00 $3.00 $78.00 Roll-Off Overweight Penalty (in addition to disposal charges) per occurrence $250.00 Roll-Off Impounded Box Fee (for non-permitted haulers) per occurrence $900.00 Table OTH-2. Push Service. Monthly rate.
1/Week Increase Proposed 2023 2/Week Increase Proposed 2023 3/Week Increase Proposed 2023 4/Week Increase Proposed 2023 5/Week Increase Proposed 2023 6/Week Increase Proposed 2023 Push Rate 15 feet $5.00 $0.20 $5.20 $10.00 $0.40 $10.40 $15.00 $0.60 $15.60 $20.00 $0.80 $20.80 $25.00 $1.00 $26.00 $30.00 $1.20 $31.20 Push Rate 25 feet $5.00 $0.20 $5.20 $10.00 $0.40 $10.40 $15.00 $0.60 $15.60 $20.00 $0.80 $20.80 $25.00 $1.00 $26.00 $30.00 $1.20 $31.20 Push Rate 50 feet $15.00 $0.60 $15.60 $30.00 $1.20 $31.20 $45.00 $1.80 $46.80 $60.00 $2.40 $62.40 $75.00 $3.00 $78.00 $90.00 $3.60 $93.60 Push Rate 75 feet $15.00 $0.60 $15.60 $30.00 $1.20 $31.20 $45.00 $1.80 $46.80 $60.00 $2.40 $62.40 $75.00 $3.00 $78.00 $90.00 $3.60 $93.60 Push Rate 100 feet $20.00 $0.80 $20.80 $40.00 $1.60 $41.60 $60.00 $2.40 $62.40 $80.00 $3.20 $83.20 $100.00 $4.00 $104.00 $120.00 $4.80 $124.80 Item No.7C

Other Services and Charges
Maximum Rates
Effective January 1, 2023
Table OTH-3. Permanent Roll-Off Rates (Garbage)
Roll-Off Containers billed on a per pull plus Disposal Fee Frequency Current 2022 Increase Proposed 2023 10 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 20 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 30 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 40 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 Table OTH-4. Permanent Roll-Off Rates (Recyclable Materials) Roll-Off Containers billed on a per pull plus Disposal Fee Frequency Current 2022 Increase Proposed 2023 10 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 20 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 30 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 40 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 Table OTH-5. Permanent Roll-Off Rates (Green Waste)
Roll-Off Containers billed on a per pull plus Disposal Fee Frequency Current 2022 Increase Proposed 2023 10 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 20 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 30 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 40 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 Table OTH-6. Compactor Rates (Garbage)
Compactors billed on a per pull plus Disposal Fee Frequency Current 2022 Increase Proposed 2023 10 Cubic Yard Container per pull per haul $295.00 $11.80 $306.80 20 Cubic Yard Container per pull per haul $295.00 $11.80 $306.80 30 or 35 Cubic Yard Container per pull per haul $295.00 $11.80 $306.80 40 Cubic Yard Container per pull per haul $295.00 $11.80 $306.80 Table OTH-7. Compactor Rates (Recyclable Materials)
Compactors billed on a per pull plus Disposal Fee Frequency Current 2022 Increase Proposed 2023 10 Cubic Yard Container per pull per haul $295.00 $11.80 $306.80 20 Cubic Yard Container per pull per haul $295.00 $11.80 $306.80 30 or 35 Cubic Yard Container per pull per haul $295.00 $11.80 $306.80 40 Cubic Yard Container per pull per haul $295.00 $11.80 $306.80 Table OTH-8. Disposal fees Frequency Current 2022 Increase Proposed 2023 Roll-Off Disposal per Ton - Trash per ton $67.00 $2.68 $69.68 Roll-Off Disposal per Ton - Recycling per ton $0.00 $0.00 $0.00 Roll-Off Disposal per Ton - Green Waste per ton $75.00 $3.00 $78.00 Roll-Off Disposal per Ton - Food Waste per ton $99.00 $3.96 $102.96 Item No.7C

Limited Franchise Solid Waste Collection Rates
For Temporary Roll-Off and Bin Service Rates
Effective January 1, 2023
Ltd-1: Temporary Roll-Off Rates (Solid Waste, Recycle, C&D, Green Waste, Food Waste) Roll-Off Containers billed per haul plus facility disposal fee per ton* Frequency Current 2022 Increase Proposed 2023 10 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 20 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 30 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 40 Cubic Yard Container per pull per haul $210.00 $8.40 $218.40 Ltd-2: Temporary Bin Rates (Solid Waste, Recycle, C&D, Green Waste, Food Waste) Includes seven-day bin rental plus one dump (at the time of removal) Frequency Current 2022 Increase Proposed 2023 Temporary Bin per occurrence $180.00 $7.20 $187.20
Temporary Bin: Dead Run per occurrence $50.00 $2.00 $52.00 Temporary Bin: Demurrage (in excess of 7-day rental) per day $7.50 $0.30 $7.80 Temporary Bin: Extra Dump per lift $50.00 $2.00 $52.00
Ltd-3: Other Services and charges Frequency Current 2022 Increase Proposed 2023 Delinquency Charge for Non-Payment of Account % of service charge 5.00% Returned Check Fee per occurrence $30.00
Damaged Bin (Caused by Service Recipient) per occurrence $195.00 Damaged Roll-Off (Caused by Service Recipient) per occurrence $495.00 Overage Fee per occurrence $50.00
Excess of Posted Weight per occurrence $75.00
Recyclable Materials Contamination Fee (Bins) per ton $100.00 Organic Waste Contamination Fee (Bins) per occurrence $175.00 Return Fee for Blocked Roll-Off per occurrence $75.00
Trip Charge/Dry Run per run $150.00 $6.00 $156.00
Roll-Off "Rocket Launcher" Service (one hour minimum) per occurrence $165.00 $6.60 $171.60 Roll-Off Dead-Run, Go-Back, or Box Relocation per hour $180.00 $7.20 $187.20 Roll-Off Same-Day Priority Service per occurrence $75.00 $3.00 $78.00 Roll-Off Overweight Penalty (in addition to disposal charges) per occurrence $250.00 *Disposal/recycling processing fees (gate fees) are charged per ton and vary depending on the type of material and the facility where the material is taken.

Item No.7C

ATTACHMENT #2

DPW:810-40\\sm\ev\H:\Council\2022\102522\Solid Waste Annual Rate Adjustment Att 2.docx

RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF THOUSAND OAKS
ESTABLISHING 2023 RESIDENTIAL AND

COMMERCIAL SOLID WASTE RATE

SCHEDULES

WHEREAS, the City of Thousand Oaks Municipal Code Section 6-2.301, et seq., allows the City to provide for integrated solid waste collection and management services through private contractors, who are authorized to perform such services through franchises granted by the City; and

WHEREAS, on March 9, 2021, City Council approved a Residential and Commercial Solid Waste, Recyclable Materials and Organic Waste Collection Services Exclusive Franchise Agreement with Arakelian Enterprises, Inc. (Athens Services); and

WHEREAS, on November 9, 20 21, City Council approved Limited Franchise Agreements for the collection of refuse and recyclable material with American Reclamation, Inc; Arakelian Enterprises, Inc. (Athens Services); E.J.

Harrison and Sons, Inc.; and Ware Disposal, Inc.; and

WHEREAS, the City of Thousand Oaks Municipal Code Section 6 -2.308 allows for the City Council to establish charges for collection, transportation, processing, and disposal of solid waste, organic waste and recyclable materials ; and

WHEREAS, Article 4 of the Exclusive Franchise Agreement between the City of Thousand Oaks and above-named contractor specifies the rate escalation methodology to be used in determining an adjustment to rates; and

WHEREAS, Article 4 of the Limited Franchise Agreements between the City of Thousand Oaks and the above-named contractors specifies the rate escalation methodology to be used in determining an adjustment to rates; and

WHEREAS, the rates for the period of January 1, 2023 through December 31, 2023, have been determined in accordance with Article 4 of the Exclusive Franchise Agreement; and

WHEREAS, the rates for the period of January 1, 2023 through December 31, 2023, have been determined in accordance with Article 4 of the Limited Franchise Agreements.

Item No.7C

DPW:810-40\\sm\ev\H:\Council\2022\102522\Solid Waste Annual Rate Adjustment Att 2.docx

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Thousand Oaks adopts the attached 2023 Rate Schedules (Exhibits A and B) with an effective date of January 1, 2023.

PASSED AND ADOPTED this 25th day of October 2022, by the following vote:

Ayes:

Noes:

Absent:

Bob Engler, Mayor
City of Thousand Oaks, California
ATTEST:

Cynthia M. Rodriguez, City Clerk

APPROVED AS TO FORM:

Office of the City Attorney

Tracy Friedl, Assistant City Attorney

APPROVED AS TO ADMINISTRATION:

Andrew P. Powers, City Manager

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

Item No.7C

EXHIBIT A
Single-Family Dwelling and Multi-Family Dwelling with Individual Cart (MFD-I) Service Maximum Service Rates
Effective January 1, 2023
Table SFD-1. Single-Family Dwelling and MFD-I Maximum Service Rates. Billing Frequency Rate Limited Service Automated Cart Service
(32 gallon Garbage, 64 gallon Recyclable Materials, 96 gallon Organic Waste) per month $22.81
Standard Single Family Automated Cart Service
(64 gallon Garbage, 64 gallon Recyclable Materials, 96 gallon Organic Waste) per month $25.33
Single-Family Automated Cart Service with garbage cart upgrade (96 gallon Garbage, 64 gallon Recyclable Materials, 96 gallon Organic Waste) per month $28.67
MFD-I Automated Cart Service with limited organics
(64 gallon Garbage, 64 gallon Recyclable Materials, 32 gallon Organic Waste) per month $22.81
Table SFD-2. Single-Family Dwelling and MFD-I Additional Options/Fees Billing Frequency Rate Senior Discount on selected service option (Basic or Limited) % of monthly charge 10.0% On-Premise Collection "Valet Service" (all Carts) per month $31.20 Garbage Cart Upsize (trade 64 gallon for 96 gallon) per month $3.34 Additional 64 Gallon Garbage Cart per month $6.24
Additional 96 Gallon Garbage Cart per month $8.32
Recyclable Materials Cart Upsize (trade 64 gallon for 96 gallon) per month $0.00 Additional 64 Gallon Recyclable Materials Cart per month $0.00 Additional 96 Gallon Recyclable Materials Cart per month $0.00 Additional 96 Gallon Organic Waste Cart per month $8.32 Move-in/Move-out Fee In Excess of the 1 Free Within 3 months of Service Start Date per occurrence $130.00 Delinquency Charge for Non-Payment of Account % of monthly charge 5.0% Returned Check Charge per occurrence $30.00
Restart Fee For Non-Payment per occurrence $35.00
Extra Large Item Pick-up per bag $15.60
Extra Collection (any Cart) per cart (same day) $26.00
Freon Service Fee per unit $50.00
Lost or Damaged Cart Charge (in excess of 1 per 10 years) per occurrence $95.00 Cart Replacement Due to Damage Caused by Service Recipient per occurrence $95.00 Recyclable Materials Contamination Fee (3 or more per year) per occurrence $50.00 Organic Waste Contamination Fee (3 or more per year) per occurrence $50.00 Overage Fee per occurrence $25.00
Dead-Run or "Go-Back" per occurrence $26.00
Cart Exchange (in excess of 1 per year) per occurrence $35.00 Account Cancellation Fee For Non-Payment per month $35.00 DPW:810-40\\sm\ev\H:\Council\2022\102522\Solid Waste Annual Rate Adjustment Att 2 Exhibit A.pdf Item No.7C

Single-Family Dwelling and Multi-Family Dwelling with Individual Cart (MFD-I) Service Maximum Service Rates
Effective January 1, 2023
Table SFD-3. Single-Family Dwelling Green Waste Only Bin Billing Frequency Rate 1 Cubic Yard Container, 1 pickup per week per month $48.64 2 Cubic Yard Container, 1 pickup per week per month $101.82 3 Cubic Yard Container, 1 pickup per week per month $113.13 4 Cubic Yard Container, 1 pickup per week per month $175.35 Table SFD-4. Single-Family Dwelling Manure Bin Billing Frequency Rate 2 Cubic Yard Manure Container, 1 pickup per week per month $312.23 Item No.7C

Commercial Service
Maximum Service Rates
Effective January 1, 2023
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
64g $57.84 $84.99 $116.67 $148.02 $179.62 $212.20
96g $60.99 $90.50 $124.94 $160.00 $236.64 $270.99
1CY $89.33 $141.07 $202.25 $281.54 $403.57 $419.36
2CY $164.28 $293.14 $414.14 $585.05 $731.32 $830.36
3CY $181.99 $317.74 $491.87 $638.04 $809.84 $981.65
4CY $289.21 $517.43 $728.94 $1,010.11 $1,262.63 $1,454.66 6CY $313.81 $563.67 $870.10 $1,124.96 $1,400.05 $1,697.28 Extra Pick-Up charged at $50.00 per occurrence
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
64g $13.57 $23.75 $35.63 $47.39 $59.24 $71.08
96g $14.76 $25.82 $38.73 $51.51 $64.40 $77.27
1CY $25.38 $44.41 $66.62 $88.61 $110.75 $132.90
2CY $53.12 $92.96 $139.43 $185.45 $231.81 $278.17
3CY $59.02 $103.28 $154.93 $206.06 $257.57 $309.08
4CY $91.48 $160.09 $240.14 $319.38 $399.22 $479.08
6CY $101.81 $178.16 $267.25 $355.44 $444.30 $533.17
Extra Pick-Up charged at $50.00 per occurrence
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
32g $21.64 $37.88 $56.82 $75.56 $94.45 $113.34
64g $22.63 $39.59 $59.39 $78.99 $98.74 $118.49
96g $24.60 $43.04 $64.55 $85.86 $107.33 $128.79
1CY $42.30 $74.03 $111.04 $147.68 $184.60 $221.52
2CY $88.54 $154.94 $232.41 $309.10 $386.38 $463.65
3CY $98.37 $172.15 $258.23 $343.45 $429.31 $515.17
4CY $152.47 $266.84 $400.25 $532.34 $665.42 $798.51
Extra Pick-Up charged at $50.00 per occurrence
Table COM-1. Commercial (bundled) monthly rates. Includes stated size and frequency of garbage service plus (up to) equivalent weekly volume of recycling plus (up to) weekly organics volume computed as 32 gals per 2 cu yds of total weekly volume of garbage+recycling.

Table COM-2. Commercial recyclables monthly rates. Reflects cost of additional recycling service (above that included in bundled service).

Table COM-3. Commercial Organic Waste (includes Green Waste and Food Waste) monthly rate. Reflects cost of additional organic waste service (above that included in bundled service) Item No.7C

Commercial Service
Maximum Service Rates
Effective January 1, 2023
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
96g $24.60 $43.04 $64.55 $85.86 $107.33 $128.79
1CY $42.30 $74.03 $111.04 $147.68 $184.60 $221.52
2CY $88.54 $154.94 $232.41 $309.10 $386.38 $463.65
3CY $98.37 $172.15 $258.23 $343.45 $429.31 $515.17
4CY $152.47 $266.84 $400.25 $532.34 $665.42 $798.51
Extra Pick-Up charged at $50.00 per occurrence
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
32g $21.64 $37.88 $56.82 $75.56 $94.45 $113.34
64g $22.63 $39.59 $59.39 $78.99 $98.74 $118.49
96g $24.60 $43.04 $64.55 $85.86 $107.33 $128.79
1CY $42.30 $74.03 $111.04 $147.68 $184.60 $221.52

1.5CY $78.70 $137.73 $206.59 $274.76 $343.45 $412.13
2CY $88.54 $154.94 $232.41 $309.10 $386.38 $463.65
Extra Pick-Up charged at $50.00 per occurrence
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
3CY $260.00 $455.00 $650.00 $845.00 $1,040.00 $1,235.00 4CY $312.00 $546.00 $780.00 $1,014.00 $1,248.00 $1,482.00 1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
3CY $208.00 $364.00 $520.00 $676.00 $832.00 $988.00
4CY $260.00 $455.00 $650.00 $845.00 $1,040.00 $1,235.00 Table COM-4. Commercial Green Waste monthly rate
Table COM-5. Commercial Food Waste monthly rate
Table COM-6. Compactor service - Garbage - Monthly rate Table COM-7. Compactor service - Recycling - Monthly rate Item No.7C

Multi-Family & Mixed-Use Dwelling with Centralized Bin Service (MFD-C and MXD) Maximum Service Rates
Effective January 1, 2023
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
64g $57.84 $84.99 $116.67 $148.02 $179.62 $212.20
96g $60.99 $90.50 $124.94 $160.00 $236.64 $270.99
1CY $89.33 $141.07 $202.25 $281.54 $403.57 $419.36
2CY $164.28 $293.14 $414.14 $585.05 $731.32 $830.36
3CY $181.99 $317.74 $491.87 $638.04 $809.84 $981.65
4CY $289.21 $517.43 $728.94 $1,010.11 $1,262.63 $1,454.66 6CY $313.81 $563.67 $870.10 $1,124.96 $1,400.05 $1,697.28 Extra Pick-Up charged at $50.00 per occurrence
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
64g $13.57 $23.75 $35.63 $47.39 $59.24 $71.08
96g $14.76 $25.82 $38.73 $51.51 $64.40 $77.27
1CY $25.38 $44.41 $66.62 $88.61 $110.75 $132.90
2CY $53.12 $92.96 $139.43 $185.45 $231.81 $278.17
3CY $59.02 $103.28 $154.93 $206.06 $257.57 $309.08
4CY $91.48 $160.09 $240.14 $319.38 $399.22 $479.08
6CY $101.81 $178.16 $267.25 $355.44 $444.30 $533.17
Extra Pick-Up charged at $50.00 per occurrence
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
32g $21.64 $37.88 $56.82 $75.56 $94.45 $113.34
64g $22.63 $39.59 $59.39 $78.99 $98.74 $118.49
96g $24.60 $43.04 $64.55 $85.86 $107.33 $128.79
1CY $42.30 $74.03 $111.04 $147.68 $184.60 $221.52
2CY $88.54 $154.94 $232.41 $309.10 $386.38 $463.65
3CY $98.37 $172.15 $258.23 $343.45 $429.31 $515.17
4CY $152.47 $266.84 $400.25 $532.34 $665.42 $798.51
Extra Pick-Up charged at $50.00 per occurrence
Table MFDC-3. Multi-Family & Mixed-Use Dwelling with Centralized Bin Service, Organics (includes Green Waste and Food Waste) monthly rate. Reflects cost of additional organic waste service (above that included in bundled service) Table MFDC-2. Multi-Family & Mixed-Use Dwelling with Centralized Bin Service, Recyclables monthly rates. Reflects cost of additional recycling service (above that included in bundled service).

Table MFDC-1. Multi-Family & Mixed-Use Dwelling with Centralized Bin Service, Garbage (bundled) monthly rates.

Includes stated size and frequency of garbage service plus (up to) equivalent weekly volume of recycling plus (up to) weekly organics volume computed as 32 gals per 2 cu yds of total weekly volume of garbage+recycling.

Item No.7C

Multi-Family & Mixed-Use Dwelling with Centralized Bin Service (MFD-C and MXD) Maximum Service Rates
Effective January 1, 2023
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
96g $24.60 $43.04 $64.55 $85.86 $107.33 $128.79
1CY $42.30 $74.03 $111.04 $147.68 $184.60 $221.52
2CY $88.54 $154.94 $232.41 $309.10 $386.38 $463.65
3CY $98.37 $172.15 $258.23 $343.45 $429.31 $515.17
4CY $152.47 $266.84 $400.25 $532.34 $665.42 $798.51
Extra Pick-Up charged at $50.00 per occurrence
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
32g $21.64 $37.88 $56.82 $75.56 $94.45 $113.34
64g $22.63 $39.59 $59.39 $78.99 $98.74 $118.49
96g $24.60 $43.04 $64.55 $85.86 $107.33 $128.79
1CY $42.30 $74.03 $111.04 $147.68 $184.60 $221.52

1.5CY $78.70 $137.73 $206.59 $274.76 $343.45 $412.13
2CY $88.54 $154.94 $232.41 $309.10 $386.38 $463.65
Extra Pick-Up charged at $50.00 per occurrence
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
3CY $260.00 $455.00 $650.00 $845.00 $1,040.00 $1,235.00 4CY $312.00 $546.00 $780.00 $1,014.00 $1,248.00 $1,482.00 1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
3CY $208.00 $364.00 $520.00 $676.00 $832.00 $988.00
4CY $260.00 $455.00 $650.00 $845.00 $1,040.00 $1,235.00 Table MFDC-4. Multi-Family & Mixed-Use Dwelling with Centralized Bin Service, Green Waste monthly rate Table MFDC-7. Multi-Family & Mixed-Use Dwelling with Centralized Bin Service, Compactor service - Recycling - Monthly rate
Table MFDC-6. Multi-Family & Mixed-Use Dwelling with Centralized Bin Service, Compactor service - Garbage - Monthly rate
Table MFDC-5. Multi-Family & Mixed-Use Dwelling with Centralized Bin Service, Food Waste monthly rate Item No.7C

Other Services and Charges
Maximum Rates
Effective January 1, 2023
Table OTH-1. Other Services and charges Billing Frequency Rate MFD-C and MXD Extra Large Item Pick-up per occurrence $26.00 MFD-C and MXD Move-in/Move-out Fee In Excess of the 1 Free Within 3 Months of Service Start Date per occurrence $130.00 Extra Collection (any Cart) per occurrence $15.60
Extra Collection (any Bin) per occurrence $52.00
Locking Bin, Lock on Gate, enclosure Monthly Fee per lock per month $20.00 Restart Fee For Non-Payment per occurrence $35.00
Delinquency Charge for Non-Payment of Account % of monthly charge 5.00% Returned Check Fee per occurrence $30.00
Replacement Lock/Key Fee per occurrence $35.00
Cart Cleaning Fee In Excess of 1 Free Per Year per cart $25.00 Bin Cleaning Fee in Excess of 1 Free Per Year per bin $75.00 Cart Exchange Fee in Excess of 1 Free Per Year per occurrence $25.00 Bin Exchange Fee in Excess of 1 Free Per Year per occurrence $75.00 Cart Replacement Due to Damage Caused by Service Recipient per occurrence $95.00 Bin Repair Fee Due to Damage Caused by Service Recipient per occurrence $195.00 Bin Repair Fee Due to Fire Damage Caused by Service Recipient per occurrence $495.00 Damaged Roll-Off Due to Damage Caused by Service Recipient per occurrence $495.00 Recyclable Materials Contamination Fee (Carts),
3+ occurrence/year per occurrence $50.00
Recyclable Materials Contamination Fee (Bins),
3+ occurrence/year per occurrence $100.00
Organic Waste Contamination Fee (Carts), 3+ occurrence/year per occurrence $175.00 Organic Waste Contamination Fee (Bins), 3+ occurrence/year per occurrence $175.00 Overage Fee per occurrence $50.00
Excess of Posted Weight per ton $75.00
Return Fee for Blocked Roll-Off per run $75.00
Commercial Bulky Item Service per two items $41.60
Commercial Bulky Item Service (Additional Items) each additional item $15.60 Freon Service Fee per occurrence $50.00
Trip Charge/Dry Run per occurrence $150.00
Account Cancellation Fee For Non-Payment per occurrence $35.00 Stand-By (Delay) Time (each 15 minutes) per occurrence $37.50 Bin Lock Installation per occurrence $35.00
Bin Enclosure Clean-Up (per bin) per occurrence $35.00
Item No.7C

Other Services and Charges
Maximum Rates
Effective January 1, 2023
Bin Exchange with Metal Lids per occurrence $175.00
Bin Fabrication (custom - per cubic yard) per occurrence $245.00 Roll-Off "Rocket Launcher" Service (one hour minimum) per hour $171.60 Roll-Off Dead-Run, Go-Back, or Box Relocation per occurrence $180.00 Roll-Off Compactor Rental per month $695.00
Roll-Off Compactor Wash-Out per occurrence $300.00
Roll-Off Compactor Repair (excluding parts) per hour $90.00 Roll-Off Roll-Top Rental per month $60.00
Roll-Off Permanent Box Rental (minimum two hauls) per month $180.00 Roll-Off Demurrage (no hauls in 30 days, or minimum not met) per day $15.00 Roll-Off Same-Day Priority Service per occurrence $78.00 Roll-Off Overweight Penalty (in addition to disposal charges) per occurrence $250.00 Roll-Off Impounded Box Fee (for non-permitted haulers) per occurrence $900.00 Table OTH-2. Push Service. Monthly rate.
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
Push Rate 15 feet $5.20 $10.40 $15.60 $20.80 $26.00 $31.20 Push Rate 25 feet $5.20 $10.40 $15.60 $20.80 $26.00 $31.20 Push Rate 50 feet $15.60 $31.20 $46.80 $62.40 $78.00 $93.60 Push Rate 75 feet $15.60 $31.20 $46.80 $62.40 $78.00 $93.60 Push Rate 100 feet $20.80 $41.60 $62.40 $83.20 $104.00 $124.80 Table OTH-3. Permanent Roll-Off Rates (Garbage)
Roll-Off Containers billed on a per pull plus Disposal Fee Frequency Rate 10 Cubic Yard Container per pull per haul $218.40
20 Cubic Yard Container per pull per haul $218.40
30 Cubic Yard Container per pull per haul $218.40
40 Cubic Yard Container per pull per haul $218.40
Table OTH-4. Permanent Roll-Off Rates (Recyclable Materials) Roll-Off Containers billed on a per pull plus Disposal Fee Frequency Rate 10 Cubic Yard Container per pull per haul $218.40
20 Cubic Yard Container per pull per haul $218.40
30 Cubic Yard Container per pull per haul $218.40
40 Cubic Yard Container per pull per haul $218.40
Item No.7C

Other Services and Charges
Maximum Rates
Effective January 1, 2023
Table OTH-5. Permanent Roll-Off Rates (Green Waste)
Roll-Off Containers billed on a per pull plus Disposal Fee Frequency Rate 10 Cubic Yard Container per pull per haul $218.40
20 Cubic Yard Container per pull per haul $218.40
30 Cubic Yard Container per pull per haul $218.40
40 Cubic Yard Container per pull per haul $218.40
Table OTH-6. Compactor Rates (Garbage)
Compactors billed on a per pull plus Disposal Fee Frequency Rate 10 Cubic Yard Container per pull per haul $306.80
20 Cubic Yard Container per pull per haul $306.80
30 or 35 Cubic Yard Container per pull per haul $306.80 40 Cubic Yard Container per pull per haul $306.80
Table OTH-7. Compactor Rates (Recyclable Materials)
Compactors billed on a per pull plus Disposal Fee Frequency Rate 10 Cubic Yard Container per pull per haul $306.80
20 Cubic Yard Container per pull per haul $306.80
30 or 35 Cubic Yard Container per pull per haul $306.80 40 Cubic Yard Container per pull per haul $306.80
Table OTH-8. Disposal fees Frequency Rate
Roll-Off Disposal per Ton - Trash per ton $69.68
Roll-Off Disposal per Ton - Recycling per ton $0.00
Roll-Off Disposal per Ton - Green Waste per ton $78.00
Roll-Off Disposal per Ton - Food Waste per ton $102.96
Item No.7C

EXHIBIT B
Limited Franchise Solid Waste Collection Rates
For Temporary Roll-Off and Bin Service Rates
Effective January 1, 2023
Ltd-1: Temporary Roll-Off Rates (Solid Waste, Recycle, C&D, Green Waste, Food Waste) Roll-Off Containers billed per haul plus facility disposal fee per ton* Frequency Rate 10 Cubic Yard Container per pull per haul $218.40
20 Cubic Yard Container per pull per haul $218.40
30 Cubic Yard Container per pull per haul $218.40
40 Cubic Yard Container per pull per haul $218.40
Ltd-2: Temporary Bin Rates (Solid Waste, Recycle, C&D, Green Waste, Food Waste) Includes seven-day bin rental plus one dump (at the time of removal) Frequency Rate Temporary Bin per occurrence $187.20
Temporary Bin: Dead Run per occurrence $52.00
Temporary Bin: Demurrage (in excess of 7-day rental) per day $7.80 Temporary Bin: Extra Dump per lift $52.00
Ltd-3: Other Services and charges Frequency Rate
Delinquency Charge for Non-Payment of Account % of service charge 5.00% Returned Check Fee per occurrence $30.00
Damaged Bin (Caused by Service Recipient) per occurrence $195.00 Damaged Roll-Off (Caused by Service Recipient) per occurrence $495.00 Overage Fee per occurrence $50.00
Excess of Posted Weight per occurrence $75.00
Recyclable Materials Contamination Fee (Bins) per ton $100.00 Organic Waste Contamination Fee (Bins) per occurrence $175.00 Return Fee for Blocked Roll-Off per occurrence $75.00
Trip Charge/Dry Run per run $156.00
Roll-Off "Rocket Launcher" Service (one hour minimum) per occurrence $171.60 Roll-Off Dead-Run, Go-Back, or Box Relocation per hour $187.20 Roll-Off Same-Day Priority Service per occurrence $78.00 Roll-Off Overweight Penalty (in addition to disposal charges) per occurrence $250.00 *Disposal/recycling processing fees (gate fees) are charged per ton and vary depending on the type of material and the facility where the material is taken.

DPW: 810-40\sm\ev\H:\Council\2022\102522\Solid Waste Annual Rate Adjustment Att 2 Exhibit B.pdf Item No.7C

TO:Andrew P. Powers, City Manager
FROM:Clifford G. Finley, Public Works Director
DATE:October 25, 2022
SUBJECT: Purchase of Backhoes - Agreement
RECOMMENDATION:

1. Approve “piggyback” purchase of three John Deere backhoes from Coastline Equipment (Oxnard, CA) through Sourcewell, Contract #032119-JDC.

2. Approve expenditure from FY 2022-23 in the amount of $356,930.53 as follows:
$237,953.69 from A/C #001-5610-631-84-00 (Street Maintenance Equipment Over $5,000) for replacement of vehicles #5610-310 and #5610-320 and $118,976.84 from A/C #611-8030-685-84-00 (Water Maintenance Equipment Over $5,000) for replacement of vehicle #8030-227.

FINANCIAL IMPACT:

No Additional Funding Requested. $356,931 is included in the Adopted FY 2022-23 General Fund and Water Fund Budgets. This purchase will be partially offset by $160,663 in fixed asset replacement funds.

BACKGROUND:

The City’s Municipal Service Center (MSC) provides regular maintenance and repairs to the City’s infrastructure, and requires certain essential equipment, to conduct this service. The MSC currently utilizes five backhoes for trench excavation and for moving loose construction material and debris during various types of operations. Work typically includes maintenance of water and wastewater lines, street and sidewalk repairs, and response to emergency situations including flooded streets, clogged storm drains, down trees, sinkholes, and broken water lines.

The Water Division is requesting the replacement of a 2003 John Deere backhoe that has been in service for over 19 years. The Street Division is also requesting the replacement of two backhoes, including a 2005 John Deere that has been in service for over 17 years and a 2003 John Deere that has been in service for over 19 years.

Item No.7D

Purchase of Backhoes - Agreement
October 25, 2022

4 0
3 As part of the replacement evaluation process, staff evaluates equipment of this type after 10 years of service, considering mechanical condition, continued safe operation, and functionality requirements. These backhoes were due for replacement in 2013 and 2015 respectively, after 10 years of service; however, due to their good condition at the time, staff delayed replacement to extend their use. However, the backhoes now no longer meet the California off-road diesel emission standards set by the California Air Resources Board (CARB).

Due to age, hours of use, and CARB regulations, staff recommends replacing the three backhoes as listed below. These vehicles are critical pieces of equipment used by the Water and Street Divisions of the Public Works Department.

Additionally, the City’s Heavy Equipment Operators and Fleet Technicians have the training, experience, and technical expertise needed to operate, service, and repair John Deere equipment.

Department/
Division Asset Year Existing
Make/Model
Current
Hours
Replacement
Make/Model
Public Works – Water 8030-327 2003 John Deere
310-G 3,686 John Deere
310-P
Public Works – Streets 5610-310 2003 John Deere
310-G 4,308 John Deere
310-P
Public Works – Streets 5610-320 2005 John Deere
310-G 3,171 John Deere
310-P
DISCUSSION/ANALYSIS:

Pursuant to Thousand Oaks Municipal Code (TOMC) Section 3-10.203(b), the City may “piggyback” onto, or join an existing written purchase contract obtained through a competitive bidding process prepared and awarded by another local, state, or federal government agency. The City partners with Sourcewell, which provides public sector procurement services nationwide and streamlines the required purchasing process to assist local government agencies to obtain compliant competitive bids on supplies and materials (Attachment #1). All cooperative purchasing contracts from Sourcewell were competitively solicited and publicly awarded by a government entity acting as the lead agency. On January 31, 2019, Sourcewell published a Request For Proposals for Heavy Construction Equipment with Related Accessories, Attachments, and Supplies, which allows other agencies to award a contract at the same prices, terms, and conditions. On May 13, 2019, Sourcewell awarded the contract to John Deere Construction Retail Sales for a contract term of four years, ending on May 13, 2023.

For construction equipment, piggybacking on a larger contract generally affords better pricing based on their aggregate purchasing volume. Using the Sourcewell contract, the City will receive a discount of 46 percent off the published list price, which is an approximate savings of over $260,000, provided the order is placed Item No.7D

Purchase of Backhoes - Agreement
October 25, 2022

4 0
3 before October 31, 2022 (Attachment #2). Additionally, the three replacement John Deere backhoes will include a standard one-year factory warranty for all parts and unlimited hours. The new equipment is expected to be delivered in April or May of 2023. The three existing backhoes can continue to operate during the procurement process as long as the City can demonstrate to CARB that it is making a good faith effort to purchase new equipment that is compliant with CARB Tier 4 Regulations.

The three replacement John Deere backhoes will be purchased as Original Equipment Manufacturer (OEM) renewable diesel, an alternative fuel, maintaining the City’s vehicle fleet at 66.0 percent alternatively fueled and will be compliant with CARB Tier 4 Regulations.

Staff recommends the purchase of three John Deere backhoes from Coastline Equipment, the local authorized distributor for John Deere construction equipment, for an amount not-to-exceed $356,930.53, using funds budgeted for asset replacement. The three existing backhoes will be listed for sale on the public auction website in accordance with the City’s Purchasing Manual, Chapter 8, Surplus Property, Section 1: “Any and all equipment purchased with public funds shall be accounted for and disposed of in the most profitable way for the government entity”.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goal:

B. Provide municipal government leadership which is open and responsive to residents, and is characterized by ethical behavior, stability, promoting public trust, transparency, confidence in the future, and cooperative interaction among civic leaders, residents, business representatives, and staff, while recognizing and respecting legitimate differences of opinion on critical issues facing the City.

PREPARED BY: Donald Covarrubias, Fleet Services Supervisor Attachments:

Attachment #1 – Sourcewell Contract Award RFP 032019
Attachment #2 – Sourcewell Pricing Quote Id: 27397245
DPW: 370-10/kw/ev/COUNCIL/2022/10252022/Purchase of Backhoes Staff Report.docx Item No.7D

ATTACHMENT #1
DPW: 370-10/kw/ev/COUNCIL/2022/10252022/Purchase of Backhoes Att 1.pdf Item No.7D

Item No.7D

Item No.7D

Item No.7D

Item No.7D

Item No.7D

Item No.7D

Item No.7D

Item No.7D

Item No.7D

Item No.7D

Item No.7D

Item No.7D

AMENDMENT TO
Sourcewell Contract #032119-JDC

This AMENDMENT (“Amendment”) to Sourcewell Contract # 032119-JDC (“Agreement”) is effective on the date hereof, by and between Sourcewell® and John Deere Construction Retail Sales (“Vendor”)

WHEREAS, Vendor was awarded a Sourcewell Contract for Heavy Construction Equipment with Related Accessories, Attachments and Supplies effective May 13, 2019 until May 13, 2023 relating to the provision of products and services to Sourcewell and its members;

WHEREAS, John Deere Construction Retail Sales and Wirtgen America, Inc. have historically held separate Sourcewell contracts, it was errantly assumed separate submittals was the most appropriate response for RFP 032119. It has been since determined that the most effective way to serve Sourcewell members is to provide both John Deere and Wirtgen America offerings in tandem through contract award, 032119-JDC. John Deere Construction Retail Sales will remain the contract holder and Wirtgen America, Inc.’s products, ordering process, and sales/administration contacts will be included in John Deere’s portfolio for direct purchase and processing through the Wirtgen America, Inc. dealer channel. To summarize; John Deere offerings will only be sold through John Deere Construction Retail Sales and its authorized dealer channel, Wirtgen America, Inc. offerings will only be sold through Wirtgen America, Inc. and its authorized dealer channel. Those wishing to engage either product line must do so through the appropriate dealer channel;

WHEREAS, Vendor and Sourcewell desire to add Wirtgen America, Inc.’s product line (Wirtgen, Hamm and Vogele brands) under the Agreement (all sold by Wirtgen America, Inc. dealers);

WHEREAS, Vendor and Sourcewell acknowledge that Wirtgen America, Inc. shall be supporting sales of Wirtgen America offerings to Sourcewell members within the U.S. and Canada as well as responsible for related sales reporting and administrative fee paying;

WHEREAS, Vendor and Sourcewell acknowledge that Wirtgen America, Inc. failure to perform to contract terms and conditions may result in termination of contract;

WHEREAS, all parties agree that certain terms within the Agreement shall be updated and amended; and only to the extent as hereunder provided.

NOW, THEREFORE, in consideration of the mutual covenants and agreements described in this Amendment, the parties hereby agree as follows:

1. Form P Question 4 response is amended as follows:

After the first paragraph, insert:
“Wirtgen America, Inc. does not accept the P-card procurement and payment process.”

DocuSign Envelope ID: FCE16DED-FE51-4A90-B857-7E46D1B0844E Item No.7D

2. Form P Question 5 response is amended as follows:

After the first paragraph, insert:
“Wirtgen America, Inc. also offers 12 months of standard warranty but with a 1,000-hour limit.”

3. Form P Question 7 response is amended as follows:

After the first paragraph, insert:
“Wirtgen America, Inc.’s product line (Wirtgen, Hamm and Vogele) is being offered to provide 130+ equipment variations in the following categories: Milling, Recycling, Stabilizing, Paving, Spreading, Compacting and Rollers. Further, local dealers will be allowed to provide customer requested goods and services to complete the desired machine functionality.

John Deere Construction Retail Sales will also be offering Program Eligible machines to Sourcewell members in both the U.S. and Canada. “Program Eligible” opens the contract’s machine eligibility to include Demonstration machines, Training Center machines and Marketing machines as defined below.

Program Eligible Criteria:

Never retailed,
Less than three years old for compact and mid-size machines, Less than four years old for Production Class Equipment (Articulated Dump Trucks, 950 and larger size Dozers, 470 and larger size Excavators, 744 and larger size 4WD Loaders).

Program Eligible Pricing Model:

Original List - Contract Discount = Standard Contract Selling Price Standard Contract Selling Price - Depreciation = Program Eligible Selling Price.

Depreciation varies based on age, hours, and machine type.

Depreciation is negotiated between dealer and customer.

Sourcewell Administration Fee will be paid on Standard Contract Selling Price.”

4. Form P Question 9 response is amended as follows:

Replace the initial response with the following verbiage:
“The discount range varies from 17% to 44% off the manufacturer’s published List prices.”

5. Lastly, Form P Question 3 and Form A question 32 identify the John Deere sales branch in Canada as “John Deere Limited”, the proper business name is “John Deere Canada ULC.”
DocuSign Envelope ID: FCE16DED-FE51-4A90-B857-7E46D1B0844E Item No.7D

Ex
cept as amended by this Amendment, the Agreement shall remain in full force and effect.

IN
WITNESS WHEREOF, the parties have executed this Agreement as of the date hereof.

So
urcewell® John Deere Construction Retail Sales
x x
Authorized Signature – Signed Authorized Signature – Signed By Jeremy Schwartz By Richard Murga
Name – Printed Name – Printed
Title Director of Operations & Procurement/CPO Title A ccount Manager, Fed & State Dat
e Date
APP
ROVED:

So
urcewell®
x
Authorized Signature – Signed
By Chad Coauette
Name – Printed
Title Executive Director / CEO
Date
DocuSign Envelope ID: FCE16DED-FE51-4A90-B857-7E46D1B0844E 3/12/2020 | 1:43 PM CDT
3/12/2020 | 1:59 PM CDT
3/12/2020 | 2:08 PM CDT
Item No.7D

AMENDMENT #2
TO
SOURCEWELL CONTRACT #032119-JDC

This Amendment is by and between Sourcewell (Sourcewell) and John Deere Construction Retail Sales, a division of John Deere Shared Services, Inc. (Vendor).

Vendor was awarded a Sourcewell contract for Heavy Construction Equipment with Related Accessories, Attachments, and Supplies #032119-JDC (Original Contract). The parties agree that certain terms within the Original Contract will be amended as hereunder provided.

In consideration of the mutual covenants and agreements described in this Amendment, the parties agree as follows:

1. This Amendment is effective upon the date of the last signature below.

2. Form P, Question 18, is modified to read that Vendor’s Administrative Fee will be 0.50%.

Except as amended by this Amendment, the Original Agreement remains in full force and effect.

Sourcewell John Deere Construction Retail Sales, a division of John Deere Shared Services, Inc.

B y : B y :

Authorized Signature Authorized Signature

Jeremy Schwartz Richard Murga
Name – Printed Name – Printed

Title: Director of Operations & Procurement/CPO Title:

D a t e : D a t e :

APPROVED:

B y :

Authorized Signature

Chad Coauette
Name – Printed

Title: Executive Director/CEO

D a t e :







 
 















 















Item No.7D

Confidential
27397245Quote Id:
07 September 2022

CITY OF THOUSAND OAKS
2100 E THOUSAND OAKS BLVD
THOUSAND OAKS, CA 91362
We would like to take this opportunity to thank you for your recent interest in John Deere machinery.

It has been a pleasure serving you, and it is our hope that we may continue to assist you with your equipment needs now and in the future. Please be sure to call on us whenever we can be of further service. We will always do everything possible to merit the confidence you have shown in our company and the products we represent.

Sincerely,

JULIO GOMEZ
805-485-2106
Coastline Equipment Company
ATTACHMENT #2
DPW: 370-10/kw/ev/COUNCIL/2022/10252022/Purchase of Backhoes Att 2.pdf Item No.7D

Salesperson : X ______________ Accepted By : X ______________ Confidential
Quote Summary
Prepared For:

CITY OF THOUSAND OAKS
2100 E THOUSAND OAKS BLVD
THOUSAND OAKS, CA 91362
Business: 805-449-2222
[email protected]
Prepared By:

JULIO GOMEZ
Coastline Equipment Company
1930 Lockwood Street
Oxnard, CA 93036
Phone: 805-485-2106
[email protected]
This is Sourcewell Pricing for the City of Thousand Oaks ID# 25953 New John Deere 2023 310P Backhoe Qty. 3
List Price                 $565,884.00
Discount 46%        -$260,306.64
Total                       $305,577.36

Dealer Attachments:

Freight/PDI/Delivery $20,325.00
Service Manuals        $4,500.00
12 Inch Bucket          $2,400.00
Total                        $332,802.36

7.25% Sales Tax       $24,128.17
Total                        $356,930.53

FOB: City of Thousand Oaks
Terms: Net 30
Delivery: ASAP, April/May 2023
Warranty: 1 Year Full Machine (unlimited hours)
Pricing is good until end of October, if machine is ordered by then it will be price protected
Quote Id: 27397245
07 September 2022
07 September 2022
Created On:

Last Modified On:

Expiration Date: 12 May 2023
Equipment Summary Suggested List Selling Price Qty Extended JOHN DEERE 310 P-tier Backhoe
Loader
$ 197,703.00 $ 110,934.12 X 3 = $ 332,802.36
Equipment Total $ 332,802.36
Quote Summary
Equipment Total $ 332,802.36
SubTotal $ 332,802.36
Sales Tax - (7.25%) $ 24,128.17
Total $ 356,930.53
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 356,930.53
Item No.7D

Selling Equipment
Quote Id: 27397245 Customer: CITY OF THOUSAND OAKS
Confidential
JOHN DEERE 310 P-tier Backhoe Loader
Hours:

Stock Number:

Suggested List
$ 197,703.00
Selling Price
$ 110,934.12
Code Description Qty Unit Extended
17B0T 310 P-tier Backhoe Loader 3 $ 146,731.00 $ 440,193.00 Standard Options - Per Unit
183E JDLink™ 3 $ 0.00 $ 0.00
1003 Cab 3 $ 11,983.00 $ 35,949.00
3006 Powershift Transmission - Mechanical
Front Wheel Drive (MFWD) with Open
Differential
3 $ 0.00 $ 0.00
4006 John Deere PowerTech™ EWL 4.5L
(276 cu. in.) Engine Meets Final Tier 4
and Stage IV Emissions
3 $ 0.00 $ 0.00
5247 Galaxy 19.5L-24 12PR Rear & 12-16.5
R4 12PR Front
3 $ 0.00 $ 0.00
6154 Dual Maintenance Free Batteries With
Disconnect, Jump Post, and Engine
Block Heater
3 $ 459.00 $ 1,377.00
6572 Heavy-Duty Bumper - For Machines
without a Front Counterweight
3 $ 223.00 $ 669.00
6752 Extendible Dipperstick 3 $ 9,695.00 $ 29,085.00
7001 Auxiliary Hydraulics with One Way
Flow (Hammer)
3 $ 2,797.00 $ 8,391.00
7026 Mechanical Controls, Two Lever, ISO
(Deere)
3 $ 0.00 $ 0.00
7040 Three-Function Loader Hydraulics,
Single Lever
3 $ 3,268.00 $ 9,804.00
7702 Deere Standard Quick Coupler - Less
Thumb
3 $ 1,538.00 $ 4,614.00
7800 Less Backhoe Bucket with Bucket Pins 3 $ 0.00 $ 0.00 7856 86 in. (2.18 m.) Wide, 1.25 cu. yd.
(0.96 cu. m.) Multi-Purpose Bucket
3 $ 9,663.00 $ 28,989.00
8109 Sun Visor 3 $ 95.00 $ 285.00
8142 LED Light Package 3 $ 1,053.00 $ 3,159.00
8146 Left Side Console Storage with Cup
Holders
3 $ 81.00 $ 243.00
8159 Machine Security 3 $ 454.00 $ 1,362.00
8226 Strobe Light with Magnetic Mount 3 $ 588.00 $ 1,764.00 Standard Options Total $ 125,691.00
Dealer Attachments
12 Inch Bucket 3 $ 800.00 $ 2,400.00
Freight/PDI/Delivery 3 $ 6,775.00 $ 20,325.00
Item No.7D

Selling Equipment
Quote Id: 27397245 Customer: CITY OF THOUSAND OAKS
Confidential
Manuals 3 $ 1,500.00 $ 4,500.00
Dealer Attachments Total $ 27,225.00
Suggested Price $ 593,109.00
Customer Discounts
Customer Discounts Total $ -86,768.88 $ -260,306.64
Total Selling Price $ 332,802.36
Item No.7D

TO:Andrew P. Powers, City Manager
FROM:Jaime Boscarino, Finance Director
DATE:October 25, 2022
SUBJECT: Fiscal Year 2022-23 Transportation Development Act Funds Additional Funding
RECOMMENDATION:

Adopt resolution authorizing staff to file a claim with Ventura County Transportation Commission (VCTC) for the Transportation Development Act (TDA) allocation of $6,020,088 from the Local Transportation Fund (LTF) and an estimated $60,000 from the State Transit Assistance (STA) and State of Good Repair (SGR) funds.

FINANCIAL IMPACT:

No Additional Funding Requested. Minimal staff time to complete documents and resolution related to the FY 2022-23 TDA Funds is included in the Adopted FY 2022-23 Transportation Fund Budget.

BACKGROUND:

The City manages over 380 miles of roadway infrastructure and provides bus, Dial- A-Ride (DAR), and Americans with Disabilities Act (ADA) paratransit services to its residents. These services are provided within the City limits, adjacent Ventura County unincorporated areas (including Oak Park), and the City of Westlake Village, with extended inter-city services to the cities of Camarillo, Moorpark, Simi Valley, and Agoura Hills. Funding for road maintenance and transit services comes from a variety of federal, state, and local sources, including TDA and Gas Tax funds.

TDA funds are generated from a quarter cent state-wide sales tax and are allocated annually by VCTC. To claim its allocation, the City is required to adopt a resolution (Attachment #1) listing transportation projects for funding.

Item No.7E

FY 2022-23 TDA Funds Additional Funding
October 25, 2022

4 0
5 DISCUSSION/ANALYSIS:

The State has made available to the City $6,020,088 in LTF funding and estimated $60,000 in STA and SGR funding.

Local Transportation Fund
Under Senate Bill (SB) 203, which became effective in July 2014, all cities in the state with populations of 100,000 or more were required to spend local transportation funds on public transit only and no longer had the ability to use these funds towards streets and roads. Effective July 1, 2018, SB 848 was passed restoring the City’s ability to spend funds on streets and roads, as allowed prior to SB 203, provided it had no unmet transit needs. TDA funds are allocated by a pre- determined population-based formula.

State Transit Assistance and State of Good Repair Funds STA funds are allocated by formula to selected agencies, with a portion determined by population and another portion allocated according to operator revenues from the prior fiscal year. SGR funds are performance based and are allocated accordingly. The total estimated claim amount is based on estimates provided to the City by VCTC of $60,000, of which an estimated $50,000 is for STA and an estimated $10,000 is for SGR funds. These funds may only be used for transit purposes and may not be used for streets and roads projects. Once the amounts are finalized by the State, VCTC will send the City its actual allocation.

TDA Farebox Match Requirement
In order to receive TDA funds for transit services, City bus operations must show a local support (farebox) to operating cost ratio of 20 percent, and DAR/ADA services must show a farebox ratio of 10 percent. In years when there is a shortfall, it has primarily been subsidized by Air Quality Developer Fee funds for this matching requirement.

In FY 2021-22, farebox and other revenues were not sufficient to meet the bus 20 percent match or the DAR/ADA 10 percent match. Typically, the City would be required to subsidize this shortfall with General Fund or Air Quality Developer Fee Fund revenue. However, on July 16, 2021, Governor Newsom signed Assembly Bill 149, which prohibited the imposition of a penalty on operators that do not maintain the required ratio of fare revenues to operating cost through FY 2024-

25. Therefore, no transfer was required in FY 2021-22 to cover any farebox match shortfalls.

Item No.7E

FY 2022-23 TDA Funds Additional Funding
October 25, 2022

4 0
5 COUNCIL GOAL COMPLIANCE:

Meets the following City Council goal:

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

PREPARED BY: David Brown, Senior Accountant
Attachments:

Attachment #1 – Resolution
FIN:330-40\db\H:\COMMON\Council\2022\Accounting\102522 TDA Funds Claim Staff Report.docx Item No.7E

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF THOUSAND OAKS AUTHORIZING A CLAIM
FOR ALLOCATION OF FY 2022-23 FUNDS FROM

VENTURA COUNTY LOCAL TRANSPORTATION
FUNDS AS OUTLINED IN THE 1971

TRANSPORTATION DEVELOPMENT ACT
WHEREAS, the State of California has enacted the Transportation Development Act of 1971; and
WHEREAS, the City of Thousand Oaks is entitled to an allocation from the fiscal year 2022-23 Local Transportation Fund of Ventura County in the approximate amount of $6,020,088; and
WHEREAS, the City of Thousand Oaks is entitled to an allocation from the fiscal year 2022-23 State Transit Assistance funds in the estimated amount of $50,000; and
WHEREAS, the City of Thousand Oaks is entitled to an allocation from the fiscal year 2022-23 State of Good Repair funds in the estimated amount of $10,000; and
WHEREAS, the Ventura County Transportation Commission has the authority to review claims and allocate such funds in accordance with the State’s rules and regulations; and
WHEREAS, the City of Thousand Oaks manages and maintains over 380 miles of streets infrastructure; and
WHEREAS, the City of Thousand Oaks is funding and operating transit services to satisfy its unmet transportation needs; and WHEREAS, the City of Thousand Oaks is funding a demand response transportation service under contract with MV Transportation for the exclusive use by senior citizens and disabled persons; and
WHEREAS, the funds in the FY 2022-23 claim will be used to provide transit services, engineering fees, acquire right-of-way, and construction of local streets as follows:
1) Thousand Oaks Transit, fixed route service for the general public; 2) Dial-A-Ride service, exclusively for seniors and disabled individuals; and 3) Road work and street overlay.

ATTACHMENT #1
Item No.7E

FIN:330-40\db\H:\COMMON\Council\2022\Accounting\102522 TDA Funds Claim Reso Attach #1.docx

2 6
8 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Thousand Oaks authorizes the City to apply to the Ventura County Transportation Commission for allocation of the claimed sum for the purpose of transportation development as itemized in this Resolution.

BE IT FURTHER RESOLVED that the City of Thousand Oaks agrees to provide such information as may be necessary to support its transportation claim.

PASSED AND ADOPTED this 25th day of October, 2022, by the following vote:

Ayes:

Noes:

Absent:
________________________________
Bob Engler, Mayor
City of Thousand Oaks, California
ATTEST/CERTIFY:
________________________________
Cynthia M. Rodriguez, City Clerk
Date Attested:_____________________
APPROVED AS TO ADMINISTRATION:
________________________________
Andrew P. Powers, City Manager
APPROVED AS TO FORM:

Office of the City Attorney
________________________________
Tracy Friedl, Assistant City Attorney
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

Item No.7E

TO:Andrew P. Powers, City Manager
FROM:Jaime Boscarino, Finance Director
DATE:October 25, 2022
SUBJECT: Citywide Uniform Contract
RECOMMENDATION:

1. Approve “piggyback” agreement using the Prince William County Public Schools, VA uniform contract through Omnia Partners with award to Cintas Corporation (Mason, OH) for uniforms, other related rental items, and laundry services for a three-year period, beginning December 1, 2022 through October 31, 2025, with an option to renew for one additional two-year period through October 31, 2027.

2. Authorize expenditure of an amount not-to-exceed $70,000 annually from various department accounts.

FINANCIAL IMPACT:

No Additional Funding Requested. $73,174 is included in the Adopted FY 2022- 23 Operating Budget. The additional funds for the remaining contract term will be requested during the upcoming biennial Budget processes.

BACKGROUND:

The City employs approximately 130 employees who wear some type of City issued uniform. The cost of a uniform for an employee working in the field is approximately $3.34 per week. The remainder of the contract cost is for other rental items such as floor mats and towels. The type of uniforms provided can range from a complete set (pants and shirts) to shirts or pants only, depending on the duties of the employee. Other uniform items that are included based on employee duties are coveralls, shorts, fire-resistant clothing, and lab coats.

A positive first impression is critical, and the appropriate uniform program ensures the City’s brand image is accurately portrayed. Uniforms also provide ease of identification, demonstrate confidence and competence, and reinforce trust, credibility, and attentiveness for City residents.

Item No.7F

Citywide Uniform Contract
October 25, 2022

4 0
6 On November 28, 2017, City Council approved a “piggyback” agreement with Prudential Overall Supply of Moorpark, CA for uniforms, other related items and laundry services using the City of Tucson, AZ, uniform contract through National IPA for a five-year period beginning December 1, 2017. As the contract term is ending on November 30, 2022, and the lead agency’s contract has already ended with Prudential, it is necessary to find a new uniform rental supplier.

DISCUSSION/ANALYSIS:

Pursuant to Thousand Oaks Municipal Code (TOMC) Section 3-10.203(b), the City may “piggyback” onto, or join, an existing written purchase contract obtained through a competitive bidding process prepared and awarded by another local, state, or federal government agency. In July 2018, Prince William County Public Schools, VA issued a competitive solicitation Request For Proposal No. R-BB- 19002 Facilities Management Products and Solutions, which allows other agencies to award a contract at the same prices, terms, and conditions. On December 13, 2018, Prince William County Public Schools awarded their uniform contract to Cintas Corporation for a contract term of five years ending on October 31, 2023, with an option to renew for two additional two-year periods through October 31, 2027. The contract has currently been renewed through October 31, 2025.

For uniforms, piggybacking on a larger city’s contract generally affords better pricing based on their aggregate purchasing volume. Under the Prince William County Public Schools contract through Omnia Partners, the City will receive national pricing of 15-20 percent off the most recent published list price for uniform rentals, with an additional 10 percent off the national pricing of the items (Attachment #1).

City staff contacted other government agencies who use Cintas as their uniform rental supplier. The agencies provided positive feedback on the quality of the uniforms, the wide selection of their catalog, and the excellent customer service that Cintas provided, ensuring that deliveries were consistently on-time.

In addition, Cintas manufactures 95 percent of their garments which allows them to have control over their supply chain. During a time of supply chain shortages, having this advantage will be greatly beneficial in ensuring City staff have the uniforms they need. Garments are washed separately as they are sorted by style and soil type. There is also a 100 percent inspection to ensure that garments will be repaired and replaced as needed. Cintas’ inventory management system, which includes barcodes for each item, also ensures the correct number of items are being delivered and received.

The City will have access to Cintas’ local branches in Valencia, CA and Oxnard, Item No.7F

Citywide Uniform Contract
October 25, 2022

4 0
6 CA, with a local uniform sales consultant who will provide timely and consistent customer service. Due to the reasons mentioned above, staff recommends piggybacking onto the Prince William County Public Schools Omnia Partners contract with Cintas.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goal:

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

PREPARED BY: Grace Ng, Purchasing Supervisor
Attachment:

Attachment #1 – Cintas/Omnia Facilities Solutions Agreement FIN: 370-10\gn\H:\COMMON\Council\2022\Administration\102522 Citywide Uniform Contract Staff Report Item No.7F

FACILITIES SOLUTIONS AGREEMENT Location No. 684
Contract No.

Customer No.

Main Corporate Code  New CC 13218
Customer/Participating Agency City of_Thousand Oaks
Date_10/6/2022
Phone (408) 499-8626
Address_2100 Thousand Oaks Blvd
UNIFORM PRODUCT RENTAL PRICING:

City_Thousand Oaks State_CA Zip_91362
Item # Description Unit Price
Department Options Attached
OMNIA Contract R-BB-19002
 This agreement is effective as of the date of execution for a term of 36 months with (2) 12-month extensions, unless otherwise indicated by the agency.
 Name Emblem $ 1.95 ea ● Company Emblem $ 2.95 ea
 Customer Emblem $ 3.95 ea ● Embroidery $ 4.95 ea

 COD Terms $ NA per week charge for prior service (if Amount Due is Carried to Following Week)  Automatic Lost Replacement Charge: Item TBD
 Automatic Lost Replacement Charge: Item TBD
 Minimum Charge $ 35.00 per delivery.
% of Inventory $
% of Inventory $
Ea.

Ea.
 Make-Up charge $ 1.53 per garment.
 Non-Standard/Special Cut Garment (i.e., non-standard, non-stocked unusually small or large sizes, unusually short or long sleeve or length, etc.) premium $ .153 per garment.
 Seasonal Sleeve Change $ .153 per garment.

 Under no circumstances will the Company accept textiles bearing free liquid. Shop towels may not be used to clean up oil or solvent spills.  Artwork Charge for Logo Mat $ Buyback
 Payment Terms 2% Discount Net 15 Net 30
 Size Change: Customer agrees to have employees measured by a Cintas representative using garment “size samples”. A charge of $ 10.00 per garment will be assessed for employee’s size changed within 4 weeks of installation. • Agency not to exceed $70,000 per year.

FACILITY SERVICES PRODUCTS PRICING:

Bundle* Item # Description Rental Freq. Inventory Unit Price OMNIA Contract R-BB-19002
*Indicated bundled items/services
/ NA Initial and check box if Unilease. All Garments will be cleaned by customer Date
NA Initial and check box if receiving Linen Service. Company will take periodic physical inventories of items in possession or under control Date customer.

Initial and check box if receiving direct embroidery. If service is discontinued for any employee or Customer deletes any of the garments Date direct embroidery for any reason or terminates this agreement for any reason or fails to renew this agreement, Customer will purchase all direct embroidered garments at the time they are removed from service at the then current replacement values.

CITY OF THOUSAND OAKS:

Cintas Loc. No: 684 _______________________________________________________________________________ By: _Amanda Smith Bob Engler, Mayor
__________________________________________
Title: Government Account Manager
Accepted-GM: ATTEST:

Cynthia M. Rodriguez, City Clerk
/
/
ATTACHMENT #1
Item No.7F

APPROVED AS TO ADMINISTRATION:

Andrew P. Powers, City Manager
APPROVED BY DEPARTMENT HEAD:

Jaime Boscarino, Finance Director
APPROVED AS TO FORM:

Office of the City Attorney
By: Tracy Friedl, Assistant City Attorney
FIN: 370-10\gn\H:\COMMON\Council\2022\Administration\102522 Attachment 1 Citywide Uniform Contract.pdf Item No.7F

Omnia Participating Public Agencies Terms

1. Participating Public Agencies: Supplier agrees to extend the same terms, covenants agreed to under the Master Agreement with Lead Public Agency Prince William County Public Schools to other government agencies (“Participating Public Agencies”) that, in their discretion, desire to access the Master Agreement in accordance with all terms and conditions contained herein or attached hereto. Each participating Public Agency will be exclusively responsible and deal directly with Supplier on matters relating to length of agreement, ordering, delivery, inspection, acceptance, invoicing, and payment for products and services in accordance with the terms and conditions of the Master Agreement. Any disputes between a Participating Public Agency and Supplier will be resolved directly between them in accordance with and governed by the laws of the State in which the Participating Public Agency exists.

2. Master Agreement available at https://www.omniapartners.com/publicsector Supplier General Service Terms Section

3. Prices Customer agrees to rent from Company, and Company agrees to provide to Customer, the Merchandise, inventory and services described on Exhibit A, "Merchandise & Pricing" at the prices set forth in Exhibit A. There will be a minimum charge of thirty-five dollars ($35.00) per week for each Customer location required to purchase its rental services from Company as set forth in this Agreement.

4. Buyback of Non-Standard Garments Customer has ordered from Company a garment rental service requiring embroidered garments that may not be standard to Company’s normal rental product line. Those non-standard products will be designated as such under-Garment Description in Exhibit C. In the event Customer deletes a non-standard product, alters the design of the non-standard product, fails to renew the Agreement, or terminates the Agreement for any reason other than documented quality of service reasons which are not cured, Customer agrees to buy back all remaining non-standard products allocated to Customer that the Company has in service and out of service at the then current Loss/Damage Replacement Values.

5. Garments' Lack of Flame Retardant or Acid Resistant Features Unless specified otherwise in writing by the Company, the garments supplied under this Agreement are not flame retardant or acid resistant and contain no special flame retardant or acid resistant features.

They are not designed for use in areas of flammability risk or where contact with hazardous materials is possible. Flame resistant and acid resistant garments are available from Company upon request. Customer warrants that none of the employees for whom garments are supplied pursuant to this Agreement require flame retardant or acid resistant clothing.

6. Logo Mats In the event that Customer decides to delete any mat bearing the Customer’s logo (Logo Mat) from the rental program, changes the design of the Logo Mats, terminates this agreement for any reason or fails to renew this Agreement, the Customer will purchase at the time of deletion, design change or termination, all remaining Logo mats that the Company has in service and out of service held in inventory at the then current Loss/Damage Replacement Value.

7. Adding Employees Additional employees and Merchandise may be added to this Agreement at any time upon written or oral request by the Customer to the Company. Any such additional employees or Merchandise shall automatically become a part of and subject to the terms of this Agreement. If such employees are employed at a Customer location that is then participating under this Agreement, the Customer shall pay Company the one-time preparation fee indicated on Exhibit A. Customer shall not pay Company any one-time preparation fee for garments for employees included in the initial installation of a Customer location. There will be a one-time charge for name and/or company emblems when employees are added to the program in garments requiring emblems.

8. Emblem Guarantee Customer has requested that Company supply emblems designed exclusively for Customer featuring Customer's logo or other specific identification (hereinafter "Customer Emblems"). Company will maintain a sufficient quantity of Customer Emblems in inventory to provide for Customer's needs and maintain a low cost per emblem through quantity purchases.

9. In the event Customer decides to discontinue the use of Customer Emblems, changes the design of the Customer Emblems, terminates this Agreement for any reason or fails to renew this Agreement, the Customer will purchase at the time of deletion, design change, termination or expiration, all remaining Customer Emblems that the Company allocated to Customer at the price indicated on Exhibit A of this Agreement. In no event shall the number of Customer Emblems allocated to Customer exceed the greater of (a) twelve (12) months’ volumes for each unique Customer Emblem or (b) a quantity agreed to by Company and Customer and noted on Exhibit A.

10. Service Guarantee: Company guarantees to deliver the highest quality textile rental service at all times. Any complaints about the quality of the service which have not been resolved in the normal course of business must be sent by registered letter to Company's General Manager. If Company then fails to resolve any material complaint in a reasonable period of time, Customer may terminate this agreement provided all rental items are paid for at the then current replacement values or returned to Company in good and usable condition.

11. Terminating Employees Subject to the provisions of this Agreement, the weekly rental charge attributable to any individual leaving the employ of the Customer, or on a temporary leave of absence of three (3) weeks or more, shall be terminated upon oral or written notice by the Customer to the Company but only after all garments issued to that individual, or value of same at the then current Loss/Damage Replacement Values, are returned to Company.

12. Replacement In the event any Merchandise is lost, stolen or is not returned to Company, or is destroyed or damaged by fire, welding damage, acid, paint, ink, chemicals, neglect or otherwise, the Customer agrees to pay for said Merchandise at the then current Loss/Damage Replacement Values.

13. Indemnification To the fullest extent permitted by law, Company agrees to defend, indemnify, pay on behalf of and save harmless the Participating Public Agency, its elected and appointed officials, agents, employees and authorized volunteers against any and all claims, liability, demands, suits or loss, including reasonable attorneys’ fees and all other costs connected therewith, arising out of or connected to the services provided by Company under this Contract, but only to the extent of Company’s negligence.

14. Additional Items: Additional customer employees, products and services may be added to this agreement and shall automatically become a part of and subject to the terms hereof and all of its provisions. If this agreement is terminated early for convenience, the parties agree that the damages sustained by Company will be substantial and difficult to ascertain. Therefore, if this agreement is terminated by Customer prior to the applicable expiration date for any reason other than documented quality of service reasons which are not cured, or terminated by Company for non-payment by Customer at any time Customer will pay to Company, as termination charges and not as a penalty based upon the following schedule:

Item No.7F

If this agreement is cancelled for convenience in the first twelve months of the term, Customer shall pay as termination charges equal to 50 weeks of rental service.

If this agreement is cancelled for convenience in months thirteen (13) through eighteen (18) of the term, Customer shall pay as termination charges equal to 36 weeks of rental service.

If this agreement is cancelled for convenience in months nineteen (19) through twenty-four (24) of the term, Customer shall pay as termination charges equal to 23 weeks of rental service.

If this agreement is cancelled for convenience after 24 months of service, Customer shall pay as termination charges of 10 weeks of rental service.

Customer shall also be responsible to return all of the Merchandise allocated to such Customer locations terminating this Agreement at the then current Loss/Damage Replacement Values and for any unpaid charges on Customer’s account prior to termination.

Item No.7F

Item No.7F

Item No.7F

Item No.7F

Item No.7F

Item No.7F

Item No.7F

Item No.7F

Item No.7F

Item No.7F

Item No.7F

Item No.7F

Item No.7F

Proposal Date: 10/07/2022
Expiration Date: 11/06/2022
Customer Name Prepared For:

Municipal Service Center Municipal Service Center
Delivery Address: Delivery Address Line 2:
1993 Rancho Conejo Blvd
City: State / Province: Zip / Postal Code: Phone:

Thousand Oaks CA 91320 805-449-2142
Shorts
Garment Frequency Inventory Unit Price Price
X370
X370-CARGO SHORTS Weekly 3 $ 0.34 $ 1.01
$15 Employees / Price per employee per week: $ 1.01 15.15Weekly Total:

Coveralls
Garment Frequency Inventory Unit Price Price
X912
X912-COVERALL Weekly 3 $ 0.27 $ 0.81
$30 Employees / Price per employee per week: $ 0.81 24.30Weekly Total:

Landscape
Garment Frequency Inventory Unit Price Price
X945
X945-COMFORT PANT Weekly 9 $ 0.21 $ 1.85
X935
X935-COMFORT SHIRT Weekly 9 $ 0.20 $ 1.81
$18 Employees / Price per employee per week: $ 3.66 65.88Weekly Total:

Water
Garment Frequency Inventory Unit Price Price
X935
X935-COMFORT SHIRT Weekly 9 $ 0.20 $ 1.81
Item No.7F

Garment Frequency Inventory Unit Price Price
X945
X945-COMFORT PANT Weekly 9 $ 0.21 $ 1.85
$15 Employees / Price per employee per week: $ 3.66 54.90Weekly Total:

Fleet
Garment Frequency Inventory Unit Price Price
X935
X935-COMFORT SHIRT Weekly 9 $ 0.20 $ 1.81
X945
X945-COMFORT PANT Weekly 9 $ 0.21 $ 1.85
$10 Employees / Price per employee per week: $ 3.66 36.60Weekly Total:

Streets
Garment Frequency Inventory Unit Price Price
X945
X945-COMFORT PANT Weekly 9 $ 0.21 $ 1.85
X935
X935-COMFORT SHIRT Weekly 9 $ 0.20 $ 1.81
$26 Employees / Price per employee per week: $ 3.66 95.16Weekly Total:

Leadership
Garment Frequency Inventory Unit Price Price
X865
X865-PLEATED PANT Weekly 9 $ 0.29 $ 2.64
X275
X275-HI PERFORMANCE POLO Weekly 9 $ 0.37 $ 3.32
$8 Employees / Price per employee per week: $ 5.96 47.68Weekly Total:

Waste Water
Garment Frequency Inventory Unit Price Price
X945
X945-COMFORT PANT Weekly 9 $ 0.21 $ 1.85
X935
X935-COMFORT SHIRT Weekly 9 $ 0.20 $ 1.81
Item No.7F

Garment Frequency Inventory Unit Price Price
$9 Employees / Price per employee per week: $ 3.66 32.94Weekly Total:

Shop Coat
Garment Frequency Inventory Unit Price Price
X72258
X72258-TWILL 65/35 BTCHR CT Weekly 3 $ 0.32 $ 0.96
$9 Employees / Price per employee per week: $ 0.96 8.64Weekly Total:

Programs
Charge Description Total Per Week
$Uniform Advantage 0.00
$Premium Uniform Advantage 0.00
$Prep Advantage 0.00
$Emblem Advantage 0.00
$ 0.00Weekly Total:

Facility Services
Non-Garments / Services Frequency Inventory Unit Price Price X1917
X1917-3X5 WELLNESS AF MAT ONYX Weekly 3 $ 2.50 $ 7.50
Auto LR :No/ Buy Back : No
X84330
X84330-3X5 GRAY MAT Weekly 16 $ 3.00 $ 48.00
Auto LR :No/ Buy Back : No
X10184
X10184-3X5 ACTIVE SCRAPER Weekly 9 $ 3.00 $ 27.00
Auto LR :No/ Buy Back : No
X84401
X84401-4X6 LOGO MAT Weekly 3 $ 6.00 $ 18.00
Auto LR :No/ Buy Back : No
X84430
X84430-4X6 GRAY MAT Weekly 5 $ 4.00 $ 20.00
Auto LR :No/ Buy Back : No
X10186
X10186-4X6 ACTIVE SCRAPER Weekly 2 $ 4.00 $ 8.00
Auto LR :No/ Buy Back : No
Item No.7F

Non-Garments / Services Frequency Inventory Unit Price Price X84030
X84030-3X10 GRAY MAT Weekly 1 $ 5.00 $ 5.00
Auto LR :No/ Buy Back : No
X2590
X2590-36" DUST MOP Weekly 3 $ 1.25 $ 3.75
Auto LR :No/ Buy Back : No
X1947
X1947-36" MOP FRAME Weekly 3 $ 0.00 $ 0.00
Auto LR :No/ Buy Back : No
X6925
X6925-FBGLS DUST MOP HANDL Weekly 3 $ 0.00 $ 0.00
Auto LR :No/ Buy Back : No
X2160
X2160-SM SHOP TWL-RED Weekly 200 $ 0.10 $ 20.00
Auto LR :Yes/ Buy Back : No
X2160
Auto L/R Weekly 10 $ 0.37 $ 3.70
Auto LR :No/ Buy Back : No
X2700
X2700-TERRY TOWEL Weekly 150 $ 0.12 $ 18.00
Auto LR :Yes/ Buy Back : No
X2700
Auto L/R Weekly 8 $ 1.50 $ 12.00
Auto LR :No/ Buy Back : No
$ 190.95Weekly Total:

Other Charges
Charge Description Price Per Week
$Service Charge 0.00
Uniform Charges
Charge Description One Time Charges
$Name Emblem 1.95
$Company Emblem 2.95
$Custom Emblem 1 2.95
$Preparation Charge 2.25
TOTAL
Item No.7F

Charge Description Sale Price
$Weekly Delivery Total 572.20
Alejandro
Sales Partner
[email protected]
UR v1
Item No.7F

Proposal Date: 10/07/2022
Expiration Date: 11/06/2022
Customer Name Prepared For:

Hill Canyon Treatment Plant Hill Canyon Treatment Plant Delivery Address: Delivery Address Line 2:
9600 Santa Rosa RD
City: State / Province: Zip / Postal Code: Phone:

CAMARILLO CA 93012 (805) 376-5090
FR EMP
Garment Frequency Inventory Unit Price Price
X392
X392-FRSHRTCRHRTT5.3INHRT Weekly 9 $ 0.48 $ 4.33
X73478
X73478-FRDUNGRE CRHRT INHRT Weekly 9 $ 0.51 $ 4.61
$3 Employees / Price per employee per week: $ 8.94 26.82Weekly Total:

Leadership EMP
Garment Frequency Inventory Unit Price Price
X275
X275-HI PERFORMANCE POLO Weekly 6 $ 0.37 $ 2.21
X374
X374-CINTAS OXFORD Weekly 3 $ 0.27 $ 0.81
X865
X865-PLEATED PANT Weekly 9 $ 0.29 $ 2.64
$8 Employees / Price per employee per week: $ 5.66 45.28Weekly Total:

Women EMP
Garment Frequency Inventory Unit Price Price
X66528
X66528-WOMENS OXFORD Weekly 9 $ 0.27 $ 2.44
X395
X395-WOMENS PANT CATHY Weekly 9 $ 0.29 $ 2.64
Item No.7F

Garment Frequency Inventory Unit Price Price
$3 Employees / Price per employee per week: $ 5.08 15.24Weekly Total:

Lab Coat
Garment Frequency Inventory Unit Price Price
X59925
X59925-LAB COAT/POPLIN Weekly 3 $ 0.42 $ 1.26
$10 Employees / Price per employee per week: $ 1.26 12.60Weekly Total:

Standard EMP
Garment Frequency Inventory Unit Price Price
X935
X935-COMFORT SHIRT Weekly 9 $ 0.20 $ 1.81
X945
X945-COMFORT PANT Weekly 9 $ 0.21 $ 1.85
$14 Employees / Price per employee per week: $ 3.66 51.24Weekly Total:

Programs
Charge Description Total Per Week
$Uniform Advantage 0.00
$Premium Uniform Advantage 0.00
$Prep Advantage 0.00
$Emblem Advantage 0.00
$ 0.00Weekly Total:

Facility Services
Non-Garments / Services Frequency Inventory Unit Price Price X2720
X2720-BATH TOWEL-WHITE Weekly 150 $ 0.50 $ 75.00
Auto LR :Yes/ Buy Back : No
X2720
Auto L/R Weekly 8 $ 2.50 $ 20.00
Auto LR :No/ Buy Back : No
$ 95.00Weekly Total:

Item No.7F

Other Charges
Charge Description Price Per Week
$Service Charge 0.00
Uniform Charges
Charge Description One Time Charges
$Name Emblem 1.95
$Company Emblem 2.95
$Custom Emblem 1 2.95
$Preparation Charge 2.25
TOTAL
Charge Description Sale Price
$Weekly Delivery Total 246.18
Alejandro
Sales Partner
[email protected]
UR v1
Item No.7F

Proposal Date: 10/07/2022
Expiration Date: 11/06/2022
Customer Name Prepared For:

Thousand Oaks City Hall Thousand Oaks City Hall
Delivery Address: Delivery Address Line 2:
2100 E Thousand Oaks Blvd
City: State / Province: Zip / Postal Code: Phone:

Thousand Oaks CA 91362 805-449-2700
Facilities
Garment Frequency Inventory Unit Price Price
X270
X270-CARGO PANT Weekly 10 $ 0.36 $ 3.58
$9 Employees / Price per employee per week: $ 3.58 32.22Weekly Total:

Public Works
Garment Frequency Inventory Unit Price Price
X275
X275-HI PERFORMANCE POLO Weekly 9 $ 0.37 $ 3.32
$3 Employees / Price per employee per week: $ 3.32 9.96Weekly Total:

Community Development Dept.

Garment Frequency Inventory Unit Price Price
X275
X275-HI PERFORMANCE POLO Weekly 5 $ 0.37 $ 1.85
X865
X865-PLEATED PANT Weekly 9 $ 0.29 $ 2.64
X374
X374-CINTAS OXFORD Weekly 4 $ 0.27 $ 1.08
$3 Employees / Price per employee per week: $ 5.57 16.71Weekly Total:

Programs
Item No.7F

Charge Description Total Per Week
$Uniform Advantage 0.00
$Premium Uniform Advantage 0.00
$Prep Advantage 0.00
$Emblem Advantage 0.00
$ 0.00Weekly Total:

Facility Services
Non-Garments / Services Frequency Inventory Unit Price Price X7540
X7540-GREY MICROFIBER WIPE Weekly 50 $ 0.20 $ 10.00
Auto LR :Yes/ Buy Back : No
X7540
Auto L/R Weekly 2 $ 1.25 $ 2.50
Auto LR :No/ Buy Back : No
X2921
X2921-STRIPE GLASS TOWEL Weekly 75 $ 0.18 $ 13.73
Auto LR :Yes/ Buy Back : No
X2921
Auto L/R Weekly 2 $ 1.25 $ 2.50
Auto LR :No/ Buy Back : No
$ 28.73Weekly Total:

Other Charges
Charge Description Price Per Week
$Service Charge 0.00
Uniform Charges
Charge Description One Time Charges
$Name Emblem 1.95
$Company Emblem 2.95
$Custom Emblem 1 2.95
$Preparation Charge 2.25
TOTAL
Item No.7F

Charge Description Sale Price
$Weekly Delivery Total 87.62
Alejandro
Sales Partner
[email protected]
UR v1
Item No.7F

Cintas Item # Cintas Description LR Price
270 Cargo Pant $29.32
275 Men's Polo $30.40
370 Men's Cargo Shorts $29.32
374 Men's Oxford $23.89
392 FR Shirt $80.00
395 Women's Pant $22.80
865 Pleated Pant $23.89
912 Coverall $32.58
935 Comfort Shirt $16.88
945 Comfort Pant $19.55
59925 Lab Coat $27.15
66528 Women's Oxford $23.89
72258 Shop Coat $60.00
73478 FR Pants $80.00
FIN: 370-10\gn\H:\COMMON\Council\2022\Administration\102522 Attachment 1 Citywide Uniform Contract.pdf Item No.7F

TO:Andrew P. Powers, City Manager
FROM:Clifford G. Finley, Public Works Director
DATE:October 25, 2022
SUBJECT: Purchasing Agreements for Inventory Materials and Parts Supplies
RECOMMENDATION:

1. Approve Agreements with four vendors: Famcon Pipe and Supply, Inc. of Oxnard, CA, Ferguson Enterprises Inc. DBA Ferguson Waterworks A Wolseley Company of Ventura, CA, Astra Industrial Services, Inc. of Newbury Park, CA, and Pollard Water Inc. of Ventura, CA, for a not-to-exceed amount of $1,250,000 for each vendor for the term of November 1, 2022 through June 30, 2027.

2. Approve annual expenditure in the amount of $250,000 for each vendor for FY 2022-23, FY 2023-24, FY 2024-25, FY 2025-26, and FY 2026-27 respectively from various accounts.

FINANCIAL IMPACT:

No Additional Funding Requested. Funding for supplies and materials are included in the Adopted FY 2022-23 Water, Wastewater, and Landscape Funds Operating and Capital Budgets. Additional funds for the remaining contract term will be requested during the upcoming biennial budget process. Most items will be purchased and placed into inventory. Items will be charged to the appropriate Public Works maintenance and operations accounts when they are obtained from the Municipal Service Center inventory. Authorized funds will be identified for each item that is checked out of inventory or special ordered for a division.

BACKGROUND:

The Public Works Department is responsible for operating, maintaining, and repairing City infrastructure. On a regular basis, water, wastewater, and landscape repairs are needed requiring specific parts and materials related to drinking water, irrigation, and wastewater. A critical element to making timely repairs is ensuring the necessary parts and materials are available. Securing approved purchase Item No.7G

Purchasing Agreements for Inventory Materials and Parts Supplies October 25, 2022

4 0
7 agreements expedites the ordering process and ensures both routine and emergency repairs are completed without delay. Previous purchase agreements with various vendors supplying these specialty parts have expired, and new agreements are needed.

In accordance with Government Code section 4526 and Thousand Oaks Municipal Code section 3-10.401, Public Works staff solicited a formal Request for Proposals (RFP) on July 22, 2022, to provide material and parts supplies for water, wastewater and landscape infrastructure. Per the City's procurement policy, the RFP was publicly advertised on the City's purchasing website and in the local newspaper.

DISCUSSION/ANALYSIS:

In response to the RFP, four proposals were received. All four proposals met the requirements of the RFP and are being recommended for purchasing agreements specific to their area of expertise. The four listed firms will provide the City with a pool of qualified vendors, materials, and parts suppliers essential to maintenance needs, as shown in the following table:

Vendor
Famcon Pipe and
Supply, Inc.
(Famcon)
Oxnard, CA
Ferguson Enterprises
Inc., DBA Ferguson
Waterworks a
Wolseley
Co.,
(Ferguson)
Ventura, CA
Astra Industrial
Services, Inc.
(Astra)
Newbury Park, CA
Pollard
Water Inc.
(Pollard)
Ventura, CA
Vendor Expertise
Water Material &
Parts
Water Material &
Parts
Backflow Material
& Parts
Chemical
Supplies
Wastewater
Material & Parts
Wastewater Material
& Parts
Cla-Val Material &
Parts
Brass Material &
Parts
Brass Material &
Parts
Brass Material &
Parts
PVC Material &
Parts
PVC Material &
Parts
Specialty Material
& Parts
Specialty Material
& Parts
Specialty Material &
Parts
A number of factors were considered in the selection of all four vendors. Each vendor has a proven record of successful delivery of supplies to the City and other local jurisdictions, 24-hours a day. Furthermore, each has demonstrated the ability Item No.7G

Purchasing Agreements for Inventory Materials and Parts Supplies October 25, 2022

4 0
7 to supply materials and parts in a timely manner, which is especially important during an emergency. Finally, each vendor offers a standard discounted price (up to 70 percent off list prices) that will be maintained throughout the term of the agreement.

Staff recommends approval of the purchasing agreements with Famcon (Attachment #1), Ferguson (Attachment #2), Astra (Attachment #3), and Pollard (Attachment #4) for materials and parts supplies.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.

PREPARED BY: Mike Devlahovich, Utilities Maintenance Supervisor Attachments:

Attachment #1 – Famcon Agreement
Attachment #2 – Ferguson Agreement
Attachment #3 – Astra Agreement
Attachment #4 – Pollard Agreement
DPW:370-10/md/ev/Council/2022/10252022/Purchasing Inventory Material and Parts Staff Report.docx Item No.7G

ATTACHMENT #1
DPW: 370-10/md/ev/Council/2022/10252022/Purchasing Inventory Material and Parts Att 1.docx

AGREEMENT FOR VENDOR SERVICES

BETWEEN THE CITY OF THOUSAND OAKS
AND
FAMCON PIPE AND SUPPLY, INC.

THIS AGREEMENT, made and entered into this 25TH day of October, 2022, by and between the CITY OF THOUSAND OAKS, a municipal corporation (herein referred to as "City"), and FAMCON PIPE AND SUPPLY, INC. (herein referred to as "Vendor").

The City and Vendor agree as follows:

1. RETENTION AS VENDOR
City hereby retains Vendor, and Vendor hereby accepts such engagement, to provide the products as described in Section 2.

2. DESCRIPTION OF SUPPLIES
Vendor shall supply materials, parts, and fittings to the City, in a timely manner, as more particularly set forth in the Scope of Work, attached as Exhibit “A,” and at discounted cost, attached as Exhibit “B” both attached hereto and incorporated herein.

3. COMPENSATION AND PAYMENT
(a) Maximum and Rate. The total compensation payable to the Vendor by City, for any products delivered under this Agreement WILL NOT EXCEED the sum of $250,000 annually, (herein "not to exceed amount"). Pricing discount shown on Vendor’s schedule, attached as Exhibit B, shall remain in effect until June 30, 2027.
(b) Payment. Vendor will provide City with written verification of the actual supplies ordered and received, which written verification will be in a form satisfactory to the City. All payments will be made within 30 days after the receipt of a properly prepared and submitted invoice.
(c) Invoices. Invoices will only be issued after City’s acceptance of the goods and/or products. Invoices must state that they cover, as the case may be, complete or partial delivery, and must show unit quantities and unit prices. Invoice will not be paid unless and until the requirements have been fully met.

Item No.7G

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4. PRODUCT PRICING
Vendor will be solely responsible for the maintenance of the Agreement, and will document all additions, deletions, manufacturer’s discontinuance of products/equipment, and all associated variables, including pricing revisions. Any changes, substitutions, additions, deletions and/or pricing revisions must be reviewed and approved by the City and Vendor in writing prior to any inclusion in the Agreement. Pricing discount will remain fixed throughout the term of the Agreement.

5. ORDERING REQUIREMENTS
Vendor will provide the ability for City to order via Fax, telephone, direct mail, email, online/website, and/or walk-in orders.

6. PRICES, DISCOUNTS AND CHANGES
Vendor agrees, for the period of this Agreement, that prices for products covered herein will be based on the discount percentage proposed in Exhibit B, except where lower prices may be offered by Vendor.

7. FAVORED NATION CLAUSE
All of the benefits and terms granted by Vendor herein are at least as favorable as the benefits and terms granted by Vendor to any previous buyer of the items described, listed or similar to those in this Agreement. Should Vendor enter into any subsequent agreement with any other buyer, during the term of this Agreement, which provides for benefits or terms more favorable than those contained in this Agreement, then this Agreement will be deemed to be modified to provide City with those more favorable benefits and terms. Vendor will notify City promptly of the existence of such more favorable benefits and terms and City will have the right to receive the more favorable benefits and terms immediately.

8. TERM, PROGRESS AND COMPLETION
The term of this Agreement is from the date first written above to June 30, 2027, unless Agreement is terminated as provided for herein.

9. NO ASSIGNMENT
This Agreement is not assignable by Vendor without City’s prior consent in writing.

Item No.7G

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10. HOLD HARMLESS AND INDEMNITY
(a) Hold Harmless for Vendor's Damages. Vendor holds City, its elected officials, officers, agents, employees and volunteers, harmless from all of Vendor's claims, demands, lawsuits, judgments, damages, losses, injuries or liability to Vendor, to Vendor's employees, to Vendor’s Vendors or subVendors, or to the owners of Vendor's firm, which damages, losses, injuries or liability occur during the work or services required under this Agreement, or performance of any activity or work required under this Agreement.
(b) Defense and Indemnity of Third Party Claims/Liability. Vendor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability including, but not limited to, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Vendor’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in the Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of City. Should conflict of interest principles preclude a single legal counsel from representing both City and Vendor, or should City otherwise find Vendor’s legal counsel unacceptable, then Vendor shall reimburse City its costs of defense, including without limitation reasonable legal counsels fees, expert fees and all other costs and fees of litigation. Vendor shall promptly pay City any final judgment rendered against City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of Vendor’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination or expiration of this Agreement.

Vendor’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this Agreement, Vendor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Vendorwill be for that entire portion or percentage of liability not attributable to the active negligence of City. (c) Nonwaiver. City does not waive, nor shall be deemed to have waived, any indemnity, defense or hold harmless rights under this section Item No.7G

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because of the acceptance by City, or the deposit with City, of any insurance certificates or policies described in Section 9.

11. MINIMUM SCOPE AND LIMIT OF INSURANCE
Without limiting Vendor’s indemnification of City, and prior to commencement of Work, Vendor shall obtain, provide, and maintain at its own expense during the term of this Agreement, and any extension thereof, policies of insurance of the type and amounts described below in a form that is satisfactory to City.

Coverage shall be at least as broad as:
(a)Automobile Liability: Vendor shall, at Vendor’s sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry Automobile Liability insurance coverage at least as broad as Insurance Services form CA 00 01 or the exact equivalent covering bodily injury and property damage for all activities of Vendor arising out of or in connection with the work to be performed under this Agreement, including coverage of any owned, hired, non- owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(b)Worker’s Compensation: Vendor shall, at Vendor’s sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry workers’ compensation statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident for bodily injury or disease.

Vendor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers for all work performed by Vendor, its employees, agents and subcontractors.

If Vendor maintains higher limits than the minimum shown above, City requires and shall be entitled to coverage for the higher limits maintained by Vendor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Umbrella or excess policies shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies. Coverage shall be “pay on behalf” with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion of claims or suits by one insured against the other. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory Item No.7G

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basis for the benefit of City as required in written contract or agreement before City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

City’s Rights of Enforcement
In the event any policy of insurance required under this Agreement does not comply with these specifications or is cancelled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Vendor, or City will withhold amounts sufficient to pay premium from Vendor’s payments. In the alternative, City may cancel this Agreement.

City’s Right to Revise Specifications
City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Vendor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Vendor, City and Vendor may renegotiate Vendor's compensation.

Primary and Non-Contributory Coverage
For any claims related to this Agreement, Vendor's insurance coverage shall be primary insurance as respects City, its elected officials, officers, agents, employees and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, agents, employees or volunteers shall be excess of Vendor's insurance and shall not contribute with it and be at least as broad as CG 20 01 04 13.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. City may require Vendor to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with a current A.M. Best’s rating of no less than A:VII, (unless otherwise acceptable to City).

Item No.7G

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Verification of Coverage
Vendor shall provide City with copies of certificates (on City certificate form or an Accord form as modified per City direction) for all policies, with the appropriate named additional insured coverage and an endorsement that they are not subject to cancellation without 30 days prior written notice to City. All certificates and endorsements are to be received and approved by City before work commences.

However, failure to obtain the required documents prior to the work beginning shall not waive Vendor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

12. MITIGATION OF DAMAGES
In all situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.

13. EMPLOYMENT ELIGIBILITY VERIFICATION
Vendor warrants that it fully complies with all Federal statutes and regulations regarding the employment of aliens and others and that all its employees meet the citizenship or alien status requirements set forth in Federal statutes and regulations. Vendor will indemnify, defend, and hold harmless the City, is officers, employees and volunteers from and against any liability which may be assessed against Vendor or City in connection with any alleged violation of any Federal statues or regulations pertaining to the eligibility for employment of any persons.

14. VARIATION OF TERMS
The parties hereto agree that the terms and conditions contained herein will prevail notwithstanding any variations on any acknowledgments, invoices or such other documents submitted by Vendor. The terms of this Agreement may be modified only upon written mutual consent of City and Vendor, with the exception of modification pursuant to Section 7 of this Agreement.

15. CANCELLATION OF ORDERS
City may cancel any order with respect to any supplies or equipment ordered without incurring any cancellation charges or restocking fees.

16. NON-EXCLUSIVITY
This Agreement is non-exclusive and will not in any way preclude City from entering into similar agreements and/or arrangements with other vendors or from acquiring similar, equal or like goods and/or services from other entities or sources.

Item No.7G

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City makes no representation that it or any governmental entity will purchase any minimum quantities or dollar amounts.

17. COMPLIANCE WITH APPLICABLE LAW
Vendor will comply with all applicable Federal, State and local laws, rules, regulations, and ordinances, and all provisions required thereby to be included in this Agreement are hereby incorporated herein by reference.

18. GOVERNING LAW
This Agreement, and the rights and obligations of the parties, will be governed and interpreted in accordance with the laws of the State of California.

Should litigation occur, venue will be in Superior Court of Ventura County.

19. TAXPAYER IDENTIFICATION NUMBER
Vendor will provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as most recently issued by the Internal Revenue Service.

20. NON-APPROPRIATION OF FUNDS
Payments due and payable to Vendor for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of City funds. In the event City has not appropriated sufficient funds for payment of Vendor services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.

21. MODIFICATION/AMENDMENT OF AGREEMENT
Any amendment, modification, or variation of the terms or tasks of this Agreement shall be in writing and shall be effective only upon the mutual written approval by the City and Vendor.

22. CONFLICT OF INTEREST
Vendor is unaware of any City employee or official that has a financial interest in Vendor's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Vendor shall not offer, encourage or accept any financial interest in Vendor's business by any City employee or official. If a portion of Vendor's services called for under this Agreement shall ultimately be paid for by reimbursement from and through an agreement with a developer of any land within City or with a City franchisee, Vendor warrants that it has not performed any work for such developer/franchisee within the last 12 months, and shall not negotiate, offer or accept any contract or request to perform services for that identified developer/franchisee during the term of this Agreement.

Item No.7G

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23. USE OF THE TERM “CITY”
Reference to “City” in this Agreement includes City Manager or any authorized representative acting on behalf of City.

24. TERMINATION BY CITY
City may, upon 10 calendar days written notice, terminate without cause any portion or all of the services agreed to be performed under this Agreement. If termination is for cause, no advance notice need be given. In the event of termination, Vendor will have the right and obligation to immediately assemble work in progress for the purpose of closing out the job. All compensation for actual work performed and charges outstanding at the time of termination will be payable by City to Vendor within 30 days following submission of a final statement by Vendor unless termination is for cause. In such event, Vendor will be compensated only to the extent required by law.

25. CAPTIONS
The captions or headings in this Agreement are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the Agreement.

26. AUTHORIZATION
Each party has expressly authorized the execution of this Agreement on its behalf and binds said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assignees, principals, partners, joint venturers, insurance carriers and any others who may claim through it to this Agreement.

27. GOVERNING LAW; CAPTIONS; ENTIRE AGREEMENT BETWEEN

PARTIES
This Agreement, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws of the State of California.

The provisions of this Agreement shall be construed as a whole according to its common meaning of purpose of providing a public benefit and not strictly for or against any party. Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the feminine or neutral genders or vice versa. The captions or headings in this Agreement are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the Agreement. This Agreement supersedes any other agreements, either oral or in writing, between the parties hereto with respect Item No.7G

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to the rendering or services, and contains all of the covenants and agreements between the parties with respect to said services. Any modifications of this Agreement will be effective only if it is in writing and signed by the party to be charged.

28. PARTIAL INVALIDITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

29. NOTICES
Any notice required to be given hereunder will be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY: City of Thousand Oaks
Attn: Chris Meske, Senior Purchasing Specialist
1993 Rancho Conejo Boulevard
Thousand Oaks, CA 91320
TO VENDOR: Famcon Pipe and Supply, Inc.

Attn: Steven Penza, President
200 Lambert Street
Oxnard CA 93036

30. SIGNATURES
(a)Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument.
(b)Scanned Signatures. In the event that any signature is delivered by facsimile transmission or submitted electronically as a scanned image (i.e. files with .pdf, .tiff or .jpeg extensions), such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or scanned signature page were an original thereof.
(c)Digital/Electronic Signatures. This Agreement may be executed through the use of digital or electronic signatures provided they meet the requirements of the Electronic Signatures in Global and National Commerce (ESIGN) Act and the California Uniform Electronic Transactions Act (UETA) and Item No.7G

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are produced using a City-approved method. The presence of an electronic signature on this document shall be construed as the parties’ consent to do business electronically.

In concurrence and witness whereof, this Agreement has been executed by the parties effective on the date and year first above written.

FAMCON PIPE AND SUPPLY, INC.

Steven Penza, President
Joyce Kemsley, General Manager of
Finance and Administration

CITY OF THOUSAND OAKS
________________________________
Bob Engler, Mayor
ATTEST:
________________________________
Cynthia M. Rodriguez, City Clerk
APPROVED AS TO ADMINISTRATION:
________________________________
Andrew P. Powers, City Manager
APPROVED BY DEPARTMENT HEAD:
________________________________
Clifford G. Finley, Public Works Director
APPROVED AS TO FORM:

Office of the City Attorney
________________________________
Tracy Friedl, Assistant City Attorney
Item No.7G

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EXHIBIT A

SCOPE OF WORK
Vendor shall supply materials, parts, and fittings for the water and wastewater distribution system, including, but not limited to, parts listed on Exhibit B, at a competitive cost and in a timely manner. Occasionally situations arise that require immediate procurement of materials and Vendor shall supply emergency contact information, as outlined below.

A. Materials must meet NSF/ANSI Standard 61 requirements.

B. Materials must be approved in accordance with the City of Thousand Oaks Water Design and Construction Standards, as adopted on June 23, 2009.

C. Vendor must maintain a local warehouse (within 30 minute delivery time) with substantial inventory to meet the needs of the City.

D. Vendor shall be capable of providing materials needed for emergency purposes within 30 minutes delivered to the Municipal Service Center at 1993 Rancho Conejo Blvd. Thousand Oaks CA 91320.
a. Any emergencies that arise during normal business hours, Monday through Friday 7:00 am until 5:00 pm; shall be delivered at no extra charge.

E. Vendor shall provide contact information for “After Hour” emergency situations (answering service acceptable) and provide materials within one hour on a Will-Call basis.
a. “After Hour” emergencies shall be defined as Monday through Friday 5:00 pm until 7:00 am and twenty-four hours on Saturday, Sunday and all Federal Holidays.

F. Pricing for the listed materials on Exhibit B is based on a percent (%) discounted from the Manufacturer’s “Price Book”.
a. This discount shall be guaranteed through the duration of the contract.
b. This discount shall apply to all materials, their respective commodities and sub-commodities that are ordered and are not limited to those listed on Exhibit B.
c. Exhibit B lists materials that are commonly used and represent a majority of the different commodities and sub-commodities that may be ordered.
d. In the event that materials ordered do not fit into any commodity or sub-commodity listed on Exhibit B, negotiations between City Project Manager and Vendor will be conducted and agreed upon in writing, before the delivery of the new material.

If an item purchased is on sale or under another promotional term, City will expect to receive the lower of the two prices at the time of purchase. Otherwise, the percentage off will remain constant during the duration of the contract.

Item No.7G

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EXHIBIT B

SCHEDULE OF FEES
Product Description Accepted Manufacturer's
Discount
Percentage off
Current Price
Book
1 Air/Vacuum Valve Enclosure 20" Diameter,
36" Height Armorcast #P6002002-SND Net Price $611.70
2 Air/Vacuum Valve Suction Screen 1"
Northtown Hytech #962-
1002 Net Price $17.00
3 Air/Vacuum Valve Suction Screen 2"
Northtown Hytech #962-
2002 Net Price $23.80
4 Air Release and Combination Vacuum Valve
1"
Crispin #UL10
ARI #D-040 Net Price $413.00
5 Air Release and Combination Vacuum Valve
2"
Crispin #UL20
ARI #D-040 Net Price $642.00
6 Angle Meter Stop 1" Meter x 1" CTS
Compression Ford #KV 43-444W NL 47.00%
7 Angle Meter Stop 2" Flange x 2" CTS
Compression Ford #KV 43-777W NL 47.00%
8 Angle Meter Stop 3/4" Meter x 1" CTS
Compression Ford #KV 43-342W NL 47.00%
9 Anode, Zinc
Northtown/Christy's #GA-S-5
(5 lb.) Net Price $42.00
10 Ball Valve - Brass 1" FIP x 1" FIP Ford #B11-444W NL 47.00% 11 Ball Valve - Brass 1-1/2" FIP x 1-1/2" FIP Ford # B11-666W NL 47.00% 12 Ball Hand Valve - Brass 2" FIP x 2" FIP Ford #B11-777W NL 47.00% 13 Customer Hand Valve - Brass 3/4" FIP x 3/4"
FIP Ford #B11-333W NL 47.00% Item No.7G

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Product Description Accepted Manufacturer's
Discount
Percentage off
Current Price
Book
14 Clamp, Stainless Steel Full Circle Repair 12"
(12.70-13.50) x 20" Wide
Romac SS2 Series
Ford FS2 Series 47.00%
15 Clamp, Stainless Steel Full Circle Repair 3"-
4" (3.95-4.20) x 12" Wide
Romac SS2 Series
Ford FS1 Series 47.00%
16 Clamp, Stainless Steel Full Circle Repair 4"
(4.77-5.57) x 20" Wide
Romac SS2 Series
Ford FS2 Series 47.00%
17 Clamp, Stainless Steel Full Circle Repair 6"
(6.84-7.65) x 12" Wide
Romac SS2 Series
Ford FS2 Series 47.00%
18 Clamp, Stainless Steel Full Circle Repair 6"
(6.84-7.65) x 20" Wide
Romac SS2 Series
Ford FS2 Series 47.00%
19 Clamp, Stainless Steel Full Circle Repair 8"
(8.99-9.79) x 12" Wide
Romac SS2 Series
Ford FS2 Series 47.00%
20 Clamp, Stainless Steel Full Circle Repair 8"
(8.99-9.79) x 20" Wide
Romac SS2 Series
Ford FS2 Series 47.00%
21 Clamp, Stainless Steel Tapping Sleeve 6"
(7.10-7.50) x 16" Wide x 4" Flange
Romac SS2 Series
Ford FAST Series 47.00%
22 Clamp, Stainless Steel Tapping Sleeve 8"
(9.30-9.70) x 16" Wide x 6" Flange
Romac SS2 Series
Ford FAST Series 47.00%
23 Corporation Stop 1" MIP X CTS Pack Joint Ford #F-1100-4 NL 47.00% 24 Corporation Stop 3/4" MIP x 1" CTS Pack
Joint Ford #F-1100-34 NL 47.00%
25 Customer Hand Valve 1" Meter X 1" FIP
Ford # B13-444W-HB34S
NL 47.00%
Item No.7G

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Product Description Accepted Manufacturer's
Discount
Percentage off
Current Price
Book
26 Customer Hand Valve 3/4" Meter X 1" FIP Ford #B13-342W-HB34S NL 47.00% 27 Customer Hand Valve 3/4" Meter X 3/4" FIP Ford #B13-332W-HB34S NL 47.00% 28 Fire Hydrant 6" 2-Way 2-1/2" and 4" (Brass) Jones J3700 Net Price
$3,383.74
29 Fire Hydrant 6" 3-Way 2-1/2" and 2/12" and
4" (Brass) Jones J3765
Net Price
$4,525.37
30 Fire Hydrant Cap 2-1/2" - Plastic Clow/Rich #A1630179 Net Price $54.50 31 Fire Hydrant Cap 2-1/2" - Cast Iron AVK #24-075-3500-00300 Net Price $66.50 32 Fire Hydrant Cap 4" - Plastic Clow/Rich #A1630181 Net Price $67.50 33 Fire Hydrant Cap 4" - Cast Iron AVK #24-100-3500-00300 Net Price $74.75 34 Flange Coupling Adapter 10" Romac FCA501 Series 55.00% 35 Flange Coupling Adapter 12" Romac FCA501 Series 55.00% 36 Flange Coupling Adapter 6" Romac FCA501 Series 55.00% 37 Flange Coupling Adapter 8" Romac FCA501 Series 55.00% 38 Gate Valve Resilient Wedge 10" Flange x
Flange
AVK Series 45
Clow Series 2640
Mueller A2362

45.50%

49.00%

49.00%
39 Gate Valve Resilient Wedge 10" Flange x MJ
AVK Series 45
Clow Series 2640
Mueller A2362

45.50%

49.00%

49.00%
40 Gate Valve Resilient Wedge 2" FIP x 2" FIP AVK Series 45 (VGT02A) Net Price $406.00 41 Gate Valve Resilient Wedge 3" Flange x MJ
AVK Series 45
Clow Series 2640
Mueller A2362

45.50%

49.00%

49.00%
Item No.7G

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Product Description Accepted Manufacturer's
Discount
Percentage off
Current Price
Book
42 Gate Valve Resilient Wedge 4" Flange x
Flange
AVK Series 45
Clow Series 2640
Mueller A2362

45.50%

49.00%

49.00%
43 Gate Valve Resilient Wedge 4" Flange x MJ
AVK Series 45
Clow Series 2640
Mueller A2362

45.50%

49.00%

49.00%
44 Gate Valve Resilient Wedge 6" Flange x
Flange
AVK Series 45
Clow Series 2640
Mueller A2362

45.50%

49.00%

49.00%
45 Gate Valve Resilient Wedge 6" Flange x MJ
AVK Series 45
Clow Series 2640
Mueller A2362

45.50%

49.00%

49.00%
46 Gate Valve Resilient Wedge 8" Flange x
Flange
AVK Series 45
Clow Series 2640
Mueller A2362

45.50%

49.00%

49.00%
47 Gate Valve Resilient Wedge 8" Flange x MJ
AVK Series 45
Clow Series 2640
Mueller A2362

45.50%

49.00%

49.00%
48 Meter Adapter 1" x 3/4" Ford #A-34NL 47.00% 49 Meter Adapter 1-1/2" Flange x 1-1/2" Flange Ford #CF31-66NL 47.00% 50 Meter Adapter 1-1/2" Flange x 2" Flange Ford # A-67NL 47.00% 51 Meter Adapter 1-1/2" Flange x 1" MTR
Swivel Ford #A-46NL 47.00%
52 Meter Adapter 2" Flange x 2" FIP Ford #CF31-77NL 47.00% 53 Meter Adapter 2" Flange x 1" MTR Swivel Ford #A-47NL 47.00% 54 Meter Adapter 3/4" x 1" Ford #A-24NL 47.00% 55 Meter Adapter 3/4" x 1" Ford #A-23NL 47.00% 56 Meter Box Reference 3.5 Cover
Armorcast #A6001922DQ or
Equal Net Price $69.65
57 Meter Box Reference 37
Armorcast #A6000485 or
Equal Net Price $112.03
Item No.7G

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