Thousand Oaks City Council
December 6, 2022

City Council
REGULAR MEETING
Tuesday, December 06, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Location:

Residence
4534 Cherry Valley Circle
Thousand Oaks, CA 91362
Public advisory: Face masks are recommended .

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, Acting City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director  Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify November 2, 2022, November 9, 2022, November 16, 2022, November 23, 2022, and November 30, 2022 ; approve December 7, 2022, December 14, 2022, December 21, 2022, December 28, 2022, and January 4, 2023, subject to review and ratification
B. Minutes of City Council meeting of November 1, 2022
RECOMMENDATION:

Approve
C. Investment Review Committee Appointments
RECOMMENDATION:

1. Approve the reappointment of incumbent Cody Sorenson and the appointment of Sheila Moore to the Investment Review Committee to serve two­year terms ending December 2024.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

D. Municipal Service Center Elevator Modernization (MI 2635) RECOMMENDATION:

1. Authorize staff to solicit bids for the Municipal Service Center (MSC) Elevator Modernization project (MI 2635).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Federal Lobbyist Services
RECOMMENDATION:

1. Approve federal lobbying services agreement with Van Scoyoc Associates, Inc., Washington, D.C. to provide federal legislative advocacy and lobbying services in the not­to­exceed amount of $85,500 per year for a three­year term, effective January 1, 2023 and ending December 31, 2025, with the option to extend the contract for two additional years. The total five­year contract shall not exceed $427,500.

2. Approve budget appropriation in the amount of $9,500 from A/C #001­0000­311­ 1000 (General Fund, Fund Balance) to A/C #001­1120­611­5750 (Contract Service Payment to Agencies ­ Management Fees).

3. Authorize expenditure in the amount not­to­exceed $43,500 for the remaining term of the agreement of FY 2022­23, and $85,500 for FY 2023­24 from A/C #001­1120­ 611­5750 (Contract Service Payment to Agencies ­ Management Fees).

4. Find that approving the contract is not a “project” under the California Environmental Quality Act Guidelines.

F. Public Transportation Agency Safety Plan Update
RESOLUTION TO ACKNOWLEDGE AND APPROVE ANNUAL REVIEW AND UPDATE OF CITY OF THOUSAND OAKS TRANSIT PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
RECOMMENDATION:

1. Adopt resolution acknowledging annual review and update of the City of Thousand Oaks Transit Public Transportation Agency Safety Plan.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

G. Safety Compliance and Culture Services Agreement
RECOMMENDATION:

1. Approve single source designation of Citadel Environmental Services, Inc. for workplace safety and culture services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Citadel Environmental Services, Inc., of Glendale, CA, for workplace safety and culture services effective January 1, 2023, and ending December 31, 2025, with two one­year options to extend the agreement.

The not­to­exceed amount is $570,907 over the lifetime of the contract.

3.  Authorize expenditure in FY 2022­23 in the total amount of $95,157 from the following accounts; $25,121 from A/C #621­8250­682­5699 (Hill Canyon Treatment Plant, Contracted Services), $21,124 from A/C #611­8030­682­5699 (Water Distribution, Contracted Services), $10,562 from A/C #621­8220­682­5699 (Wastewater Collections, Contracted Services), $9,230 from A/C #001­5610­631­ 5699 (Roads, Contracted Services), $9,230 from A/C #001­5630­632­5699 (Landscape, Contracted Services), $6,566 from A/C #177­5320­631­5699 (Stormwater, Contracted Services), $5,329 from A/C #001­5660­631­5699 (Storm Drains, Contracted Services), $5,329 from A/C #142­5630­632­5699 (Landscape Assessment District, Zone: LLAD), $1,333 from A/C #621­8240­682­5699 (Industrial Waste, Contracted Services), and $1,333 from A/C #611­8070­682­5699 (Water Quality Assurance, Contracted Services).

4. Find that this action is not a “project” as defined under the California Environmental Quality Act.

H. Conflict of Interest Resolution Update
RESOLUTION UPDATING DESIGNATED EMPLOYEES, OFFICERS, AND DISCLOSURE CATEGORY LIST FOR FAIR POLITICAL PRACTICES ACT REQUIREMENTS (CONFLICT OF INTEREST) AND RESCINDING RESOLUTION NO. 2020­053
RECOMMENDATION:

1. Adopt resolution updating designated employees, officers, and disclosure category list for Conflict of Interest.

2. Find that the action of adopting the resolution is not a “project” under the California Environmental Quality Act Guidelines.

I. Fats, Oils, and Grease Waste Acceptance
RECOMMENDATION:

1. Approve first amendment to agreements with Alpha Pumping, Inc. (Van Nuys, CA), Coastal Byproducts (Oxnard, CA), Buron’s Preferred Pumping (Agoura Hills, CA), and ETP, Inc. (Newhall, CA) to extend terms through December 31, 2027, for continued delivery and disposal of restaurant fats, oils, and grease waste at the Hill Canyon Treatment Plant.

2. Authorize City Manager to approve future price adjustments for Fats, Oils, and Grease waste acceptance, as negotiated between City Project Manager and waste haulers, by written amendment to agreements.

3. Find that this action is not a “project” as defined under the California Environmental Quality Act.

J. Employee Performance and Learning Management Software and Services Agreement
RECOMMENDATION:

1. Approve agreement for the period of July 25, 2023 through July 31, 2027, with Cornerstone OnDemand, Inc.  (Santa Monica, CA) for employee performance management software and services in an amount not to exceed $108,755.06.

2. Approve agreement for the period of December 31, 2022 through July 31, 2027, with Cornerstone OnDemand, Inc. (Santa Monica, CA) for employee learning management software and services in an amount not to exceed $172,047.39.

3. Authorize expenditure in the total amount of $20,071 from A/C #001­0510­612­ 3122 (General Fund, Software License) for the remaining FY 2022­23 budget cycle.

4.  Find that this action is not a “project” as defined under the California Environmental Quality Act.

K. Turblex Blower Maintenance and Repair Services
RECOMMENDATION:

1. Award General Services Agreement to Lone Star Blower, Inc. (Houston, TX) for an amount not­to­exceed $155,280 for Turblex™ Blower Maintenance and Repair Services with a three­year term through December 31, 2026.

2. Authorize expense for FY 2022­23 in the amount of $13,920 from A/C #621­8250­ 682­5699 (Contracted Services) and up to $30,000 for anticipated materials from A/C #621­8250­685­3220 (Parts & Materials/Maintenance).

3. Find that this action/project is categorically exempt from California Environmental Quality Act pursuant to Section 15301(b).

L. Hill Canyon Treatment Plant Retaining Wall Project CI (5444) RECOMMENDATION:

1. Approve Change Order No. 2 to Contract No. 13012­2022 with GMZ Engineering, Inc. of Westlake Village, CA, for the Hill Canyon Treatment Plant Retaining Wall Project (CI 5444) in the amount of $103,730.25 for a new revised not­to­exceed amount of $1,453,577.56.

2. Approve Fifth Amendment to Professional Services Agreement No. 12377­2020 with m6 Consulting, Inc. of Westlake Village, CA, for additional Construction Phase Services on the Hill Canyon Treatment Plant Retaining Project (CI 5444) in the amount of $88,125 for a new revised not­to­exceed amount of $239,831.

3. Approve budget appropriation and expenditure in the amount of $240,000 from A/C #624­0000­341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5444), Hill Canyon Treatment Plant Retaining Wall Project.

4. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR § 15301, 15302, and 15304.

M. Prefabricated Solar Systems at Various City Facilities (CI 5562) RECOMMENDATION:

1. Authorize staff to issue a Request for Proposals/Qualifications for procurement of design and construction of Prefabricated Solar Systems at Various City Facilities (CI 5562).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

N. Ventura County Citizens Transportation Advisory Committee Appointments RECOMMENDATION:

1. Approve the reappointment of Chaise Rasheed to fill a regular member position; term ending November 2024, and appointment of Aaron Kitzman to fill an alternate member position; term ending November 2023, on the Ventura County Citizens Transportation Advisory Committee.

2. Find that this action is not a project of the California Environmental Quality Act .

O. Interceptor Unit Repairs FY 2021­23 (MI 2577)
RECOMMENDATION:

1. Approve Amendment No. 2 to Task Order No. 1 with SWCA Environmental Consultants (Pasadena, CA) On­Call Agreement No. 12431­2020 to perform additional environmental permitting services in connection with the Arroyo Conejo Creek Maintenance Agreement in the amount of $28,931, for a revised not­to­exceed amount of $103,799.50, plus extra services of $9,000, with a term ending June 30, 2023.

2. Approve expenditure in the amount of $37,931 ($28,931 Amendment, plus extra services of $9,000) from A/C #624­8250­682­5500 (MI 2577).

3. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR 15301(b).

P. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 4 for construction of the Hill Canyon Treatment Plant Fats, Oils, and Grease Facility Improvements Project (CI 5441) Project.

2. Award construction contract to GSE Construction Co., Inc. (Livermore, CA) in the amount of $4,224,500, plus a contingency of $422,450.

3. Approve budget appropriation in the amount of $2,993,700 from A/C #624­0000­ 341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

4. Approve Fourth Amendment to Professional Services Agreement No. 12688­2021 with MKN Associates, Inc. (Los Angeles, CA), for additional design services and construction phase support services and Material Testing on the FOG Facility Improvements Project in the amount of $453,070, for a revised not­to­exceed amount of $851,092, plus extra services of $42,865, and extend the term of the agreement to June 30, 2024.

5. Authorize expenditure in the amount of $5,142,885 ($4,224,500 construction contract, $422,450 construction contract contingency, $453,070 for design and construction support services, and material testing, and $42,865 for extra services) from A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

7. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.

Q. Janss Marketplace Hotel Project Environmental Impact Report Consultant RECOMMENDATION:

1. Approve a professional services agreement with CSG Consultants, Inc., (CSG) of Orange, CA, for the preparation of an Environmental Impact Report (EIR) for the Janss Marketplace Hotel Project located at 225 North Moorpark Road, with an agreement term beginning December 6, 2022 through June 30, 2024, with a base cost of $198,820 and additional services of $32,100 for a total not­to­exceed amount of $230,920.

2. Authorize budget appropriation and expenditure in an amount not­to­exceed $230,920 from A/C #001­4210­447­4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

8. PUBLIC HEARINGS:

A. Single­Use Foodware Accessories and Standard Condiments Municipal Code Amendment
ORDINANCE REPEALING SECTIONS 6­6.302 AND 6­6.303 OF THOUSAND OAKS MUNICIPAL CODE AND ADDING CHAPTER 7 TO TITLE 6 OF THOUSAND OAKS MUNICIPAL CODE RESTRICTING USE AND DISTRIBUTION OF SINGLE­ USE FOODWARE ACCESSORIES AND STANDARD CONDIMENTS
1ST READING
RECOMMENDATION:

1. Read ordinance in title only, further reading be waived, and if no objection, introduce ordinance repealing Sections 6­6.302 and 6­6.303 of the Thousand Oaks Municipal Code and adding Chapter 7 to Title 6 of the Thousand Oaks Municipal Code restricting the use and distribution of single­use foodware accessories and standard condiments.

2. Find that the action is exempt from the California Environmental Quality Act pursuant to 14 CCR § 15061(b)(3) and 14 CCR § 15308.

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS: None

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. City Investment Review Committee Annual Report
RECOMMENDATION:

1. Receive and file report.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Fiscal Year 2022­23 Community Sports Grant Recommendations RECOMMENDATION:

1. Approve award of Community Sports Grants totaling $73,776.47.

2. Authorize the City Manager or designee to execute Community Sports Grants agreements with grantees.

3. Authorize expenditure in the amount of $73,776.47 from A/C #001­1120­611­5920 (SF2023, Grants and Donations) for Community Sports Grants.

4. Find that this action is exempt under Section 15061(b)(3) of the California Environmental Quality Act Guidelines.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Ad Hoc Homelessness Committee Navigation Center/ Emergency Shelter Update RECOMMENDATION:

1. Approve the selection of DignityMoves (DM) (San Francisco, CA), Hope of the Valley Rescue Mission (HOTV) (Mission Hills, CA), and Many Mansions (MM) (Thousand Oaks, CA) to develop, lease, and operate a Navigation Center at 1205 Lawrence Drive and authorize the City Manager to initiate the preparation of an Exclusive Negotiating Agreement between the City of Thousand Oaks and DM/HOTV/MM.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Update on League of California Cities Channel Counties Division Meeting on October 28, 2022
RECOMMENDATION:

Receive report and find that receiving the update is not a “project” under the California Environmental Quality Act.

C. 2022 National League of Cities City Summit Conference RECOMMENDATION:

Receive report and find that receiving said report is not a “project” as defined by the California Environmental Quality Act Guidelines.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION: None

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to City Council Reorganization Meeting December 13, 2022.

Agenda Post Date/Time: Dec 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\12­06­22.docx
City Council
REGULAR MEETING
Tuesday, December 06, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Location:

Residence
4534 Cherry Valley Circle
Thousand Oaks, CA 91362
Public advisory: Face masks are recommended .

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, Acting City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director  Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify November 2, 2022, November 9, 2022, November 16, 2022, November 23, 2022, and November 30, 2022 ; approve December 7, 2022, December 14, 2022, December 21, 2022, December 28, 2022, and January 4, 2023, subject to review and ratification
B. Minutes of City Council meeting of November 1, 2022
RECOMMENDATION:

Approve
C. Investment Review Committee Appointments
RECOMMENDATION:

1. Approve the reappointment of incumbent Cody Sorenson and the appointment of Sheila Moore to the Investment Review Committee to serve two­year terms ending December 2024.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

D. Municipal Service Center Elevator Modernization (MI 2635) RECOMMENDATION:

1. Authorize staff to solicit bids for the Municipal Service Center (MSC) Elevator Modernization project (MI 2635).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Federal Lobbyist Services
RECOMMENDATION:

1. Approve federal lobbying services agreement with Van Scoyoc Associates, Inc., Washington, D.C. to provide federal legislative advocacy and lobbying services in the not­to­exceed amount of $85,500 per year for a three­year term, effective January 1, 2023 and ending December 31, 2025, with the option to extend the contract for two additional years. The total five­year contract shall not exceed $427,500.

2. Approve budget appropriation in the amount of $9,500 from A/C #001­0000­311­ 1000 (General Fund, Fund Balance) to A/C #001­1120­611­5750 (Contract Service Payment to Agencies ­ Management Fees).

3. Authorize expenditure in the amount not­to­exceed $43,500 for the remaining term of the agreement of FY 2022­23, and $85,500 for FY 2023­24 from A/C #001­1120­ 611­5750 (Contract Service Payment to Agencies ­ Management Fees).

4. Find that approving the contract is not a “project” under the California Environmental Quality Act Guidelines.

F. Public Transportation Agency Safety Plan Update
RESOLUTION TO ACKNOWLEDGE AND APPROVE ANNUAL REVIEW AND UPDATE OF CITY OF THOUSAND OAKS TRANSIT PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
RECOMMENDATION:

1. Adopt resolution acknowledging annual review and update of the City of Thousand Oaks Transit Public Transportation Agency Safety Plan.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

G. Safety Compliance and Culture Services Agreement
RECOMMENDATION:

1. Approve single source designation of Citadel Environmental Services, Inc. for workplace safety and culture services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Citadel Environmental Services, Inc., of Glendale, CA, for workplace safety and culture services effective January 1, 2023, and ending December 31, 2025, with two one­year options to extend the agreement.

The not­to­exceed amount is $570,907 over the lifetime of the contract.

3.  Authorize expenditure in FY 2022­23 in the total amount of $95,157 from the following accounts; $25,121 from A/C #621­8250­682­5699 (Hill Canyon Treatment Plant, Contracted Services), $21,124 from A/C #611­8030­682­5699 (Water Distribution, Contracted Services), $10,562 from A/C #621­8220­682­5699 (Wastewater Collections, Contracted Services), $9,230 from A/C #001­5610­631­ 5699 (Roads, Contracted Services), $9,230 from A/C #001­5630­632­5699 (Landscape, Contracted Services), $6,566 from A/C #177­5320­631­5699 (Stormwater, Contracted Services), $5,329 from A/C #001­5660­631­5699 (Storm Drains, Contracted Services), $5,329 from A/C #142­5630­632­5699 (Landscape Assessment District, Zone: LLAD), $1,333 from A/C #621­8240­682­5699 (Industrial Waste, Contracted Services), and $1,333 from A/C #611­8070­682­5699 (Water Quality Assurance, Contracted Services).

4. Find that this action is not a “project” as defined under the California Environmental Quality Act.

H. Conflict of Interest Resolution Update
RESOLUTION UPDATING DESIGNATED EMPLOYEES, OFFICERS, AND DISCLOSURE CATEGORY LIST FOR FAIR POLITICAL PRACTICES ACT REQUIREMENTS (CONFLICT OF INTEREST) AND RESCINDING RESOLUTION NO. 2020­053
RECOMMENDATION:

1. Adopt resolution updating designated employees, officers, and disclosure category list for Conflict of Interest.

2. Find that the action of adopting the resolution is not a “project” under the California Environmental Quality Act Guidelines.

I. Fats, Oils, and Grease Waste Acceptance
RECOMMENDATION:

1. Approve first amendment to agreements with Alpha Pumping, Inc. (Van Nuys, CA), Coastal Byproducts (Oxnard, CA), Buron’s Preferred Pumping (Agoura Hills, CA), and ETP, Inc. (Newhall, CA) to extend terms through December 31, 2027, for continued delivery and disposal of restaurant fats, oils, and grease waste at the Hill Canyon Treatment Plant.

2. Authorize City Manager to approve future price adjustments for Fats, Oils, and Grease waste acceptance, as negotiated between City Project Manager and waste haulers, by written amendment to agreements.

3. Find that this action is not a “project” as defined under the California Environmental Quality Act.

J. Employee Performance and Learning Management Software and Services Agreement
RECOMMENDATION:

1. Approve agreement for the period of July 25, 2023 through July 31, 2027, with Cornerstone OnDemand, Inc.  (Santa Monica, CA) for employee performance management software and services in an amount not to exceed $108,755.06.

2. Approve agreement for the period of December 31, 2022 through July 31, 2027, with Cornerstone OnDemand, Inc. (Santa Monica, CA) for employee learning management software and services in an amount not to exceed $172,047.39.

3. Authorize expenditure in the total amount of $20,071 from A/C #001­0510­612­ 3122 (General Fund, Software License) for the remaining FY 2022­23 budget cycle.

4.  Find that this action is not a “project” as defined under the California Environmental Quality Act.

K. Turblex Blower Maintenance and Repair Services
RECOMMENDATION:

1. Award General Services Agreement to Lone Star Blower, Inc. (Houston, TX) for an amount not­to­exceed $155,280 for Turblex™ Blower Maintenance and Repair Services with a three­year term through December 31, 2026.

2. Authorize expense for FY 2022­23 in the amount of $13,920 from A/C #621­8250­ 682­5699 (Contracted Services) and up to $30,000 for anticipated materials from A/C #621­8250­685­3220 (Parts & Materials/Maintenance).

3. Find that this action/project is categorically exempt from California Environmental Quality Act pursuant to Section 15301(b).

L. Hill Canyon Treatment Plant Retaining Wall Project CI (5444) RECOMMENDATION:

1. Approve Change Order No. 2 to Contract No. 13012­2022 with GMZ Engineering, Inc. of Westlake Village, CA, for the Hill Canyon Treatment Plant Retaining Wall Project (CI 5444) in the amount of $103,730.25 for a new revised not­to­exceed amount of $1,453,577.56.

2. Approve Fifth Amendment to Professional Services Agreement No. 12377­2020 with m6 Consulting, Inc. of Westlake Village, CA, for additional Construction Phase Services on the Hill Canyon Treatment Plant Retaining Project (CI 5444) in the amount of $88,125 for a new revised not­to­exceed amount of $239,831.

3. Approve budget appropriation and expenditure in the amount of $240,000 from A/C #624­0000­341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5444), Hill Canyon Treatment Plant Retaining Wall Project.

4. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR § 15301, 15302, and 15304.

M. Prefabricated Solar Systems at Various City Facilities (CI 5562) RECOMMENDATION:

1. Authorize staff to issue a Request for Proposals/Qualifications for procurement of design and construction of Prefabricated Solar Systems at Various City Facilities (CI 5562).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

N. Ventura County Citizens Transportation Advisory Committee Appointments RECOMMENDATION:

1. Approve the reappointment of Chaise Rasheed to fill a regular member position; term ending November 2024, and appointment of Aaron Kitzman to fill an alternate member position; term ending November 2023, on the Ventura County Citizens Transportation Advisory Committee.

2. Find that this action is not a project of the California Environmental Quality Act .

O. Interceptor Unit Repairs FY 2021­23 (MI 2577)
RECOMMENDATION:

1. Approve Amendment No. 2 to Task Order No. 1 with SWCA Environmental Consultants (Pasadena, CA) On­Call Agreement No. 12431­2020 to perform additional environmental permitting services in connection with the Arroyo Conejo Creek Maintenance Agreement in the amount of $28,931, for a revised not­to­exceed amount of $103,799.50, plus extra services of $9,000, with a term ending June 30, 2023.

2. Approve expenditure in the amount of $37,931 ($28,931 Amendment, plus extra services of $9,000) from A/C #624­8250­682­5500 (MI 2577).

3. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR 15301(b).

P. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 4 for construction of the Hill Canyon Treatment Plant Fats, Oils, and Grease Facility Improvements Project (CI 5441) Project.

2. Award construction contract to GSE Construction Co., Inc. (Livermore, CA) in the amount of $4,224,500, plus a contingency of $422,450.

3. Approve budget appropriation in the amount of $2,993,700 from A/C #624­0000­ 341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

4. Approve Fourth Amendment to Professional Services Agreement No. 12688­2021 with MKN Associates, Inc. (Los Angeles, CA), for additional design services and construction phase support services and Material Testing on the FOG Facility Improvements Project in the amount of $453,070, for a revised not­to­exceed amount of $851,092, plus extra services of $42,865, and extend the term of the agreement to June 30, 2024.

5. Authorize expenditure in the amount of $5,142,885 ($4,224,500 construction contract, $422,450 construction contract contingency, $453,070 for design and construction support services, and material testing, and $42,865 for extra services) from A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

7. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.

Q. Janss Marketplace Hotel Project Environmental Impact Report Consultant RECOMMENDATION:

1. Approve a professional services agreement with CSG Consultants, Inc., (CSG) of Orange, CA, for the preparation of an Environmental Impact Report (EIR) for the Janss Marketplace Hotel Project located at 225 North Moorpark Road, with an agreement term beginning December 6, 2022 through June 30, 2024, with a base cost of $198,820 and additional services of $32,100 for a total not­to­exceed amount of $230,920.

2. Authorize budget appropriation and expenditure in an amount not­to­exceed $230,920 from A/C #001­4210­447­4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

8. PUBLIC HEARINGS:

A. Single­Use Foodware Accessories and Standard Condiments Municipal Code Amendment
ORDINANCE REPEALING SECTIONS 6­6.302 AND 6­6.303 OF THOUSAND OAKS MUNICIPAL CODE AND ADDING CHAPTER 7 TO TITLE 6 OF THOUSAND OAKS MUNICIPAL CODE RESTRICTING USE AND DISTRIBUTION OF SINGLE­ USE FOODWARE ACCESSORIES AND STANDARD CONDIMENTS
1ST READING
RECOMMENDATION:

1. Read ordinance in title only, further reading be waived, and if no objection, introduce ordinance repealing Sections 6­6.302 and 6­6.303 of the Thousand Oaks Municipal Code and adding Chapter 7 to Title 6 of the Thousand Oaks Municipal Code restricting the use and distribution of single­use foodware accessories and standard condiments.

2. Find that the action is exempt from the California Environmental Quality Act pursuant to 14 CCR § 15061(b)(3) and 14 CCR § 15308.

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS: None

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. City Investment Review Committee Annual Report
RECOMMENDATION:

1. Receive and file report.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Fiscal Year 2022­23 Community Sports Grant Recommendations RECOMMENDATION:

1. Approve award of Community Sports Grants totaling $73,776.47.

2. Authorize the City Manager or designee to execute Community Sports Grants agreements with grantees.

3. Authorize expenditure in the amount of $73,776.47 from A/C #001­1120­611­5920 (SF2023, Grants and Donations) for Community Sports Grants.

4. Find that this action is exempt under Section 15061(b)(3) of the California Environmental Quality Act Guidelines.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Ad Hoc Homelessness Committee Navigation Center/ Emergency Shelter Update RECOMMENDATION:

1. Approve the selection of DignityMoves (DM) (San Francisco, CA), Hope of the Valley Rescue Mission (HOTV) (Mission Hills, CA), and Many Mansions (MM) (Thousand Oaks, CA) to develop, lease, and operate a Navigation Center at 1205 Lawrence Drive and authorize the City Manager to initiate the preparation of an Exclusive Negotiating Agreement between the City of Thousand Oaks and DM/HOTV/MM.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Update on League of California Cities Channel Counties Division Meeting on October 28, 2022
RECOMMENDATION:

Receive report and find that receiving the update is not a “project” under the California Environmental Quality Act.

C. 2022 National League of Cities City Summit Conference RECOMMENDATION:

Receive report and find that receiving said report is not a “project” as defined by the California Environmental Quality Act Guidelines.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION: None

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to City Council Reorganization Meeting December 13, 2022.

Agenda Post Date/Time: Dec 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\12­06­22.docx
City Council
REGULAR MEETING
Tuesday, December 06, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Location:

Residence
4534 Cherry Valley Circle
Thousand Oaks, CA 91362
Public advisory: Face masks are recommended .

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, Acting City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director  Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify November 2, 2022, November 9, 2022, November 16, 2022, November 23, 2022, and November 30, 2022 ; approve December 7, 2022, December 14, 2022, December 21, 2022, December 28, 2022, and January 4, 2023, subject to review and ratification
B. Minutes of City Council meeting of November 1, 2022
RECOMMENDATION:

Approve
C. Investment Review Committee Appointments
RECOMMENDATION:

1. Approve the reappointment of incumbent Cody Sorenson and the appointment of Sheila Moore to the Investment Review Committee to serve two­year terms ending December 2024.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

D. Municipal Service Center Elevator Modernization (MI 2635) RECOMMENDATION:

1. Authorize staff to solicit bids for the Municipal Service Center (MSC) Elevator Modernization project (MI 2635).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Federal Lobbyist Services
RECOMMENDATION:

1. Approve federal lobbying services agreement with Van Scoyoc Associates, Inc., Washington, D.C. to provide federal legislative advocacy and lobbying services in the not­to­exceed amount of $85,500 per year for a three­year term, effective January 1, 2023 and ending December 31, 2025, with the option to extend the contract for two additional years. The total five­year contract shall not exceed $427,500.

2. Approve budget appropriation in the amount of $9,500 from A/C #001­0000­311­ 1000 (General Fund, Fund Balance) to A/C #001­1120­611­5750 (Contract Service Payment to Agencies ­ Management Fees).

3. Authorize expenditure in the amount not­to­exceed $43,500 for the remaining term of the agreement of FY 2022­23, and $85,500 for FY 2023­24 from A/C #001­1120­ 611­5750 (Contract Service Payment to Agencies ­ Management Fees).

4. Find that approving the contract is not a “project” under the California Environmental Quality Act Guidelines.

F. Public Transportation Agency Safety Plan Update
RESOLUTION TO ACKNOWLEDGE AND APPROVE ANNUAL REVIEW AND UPDATE OF CITY OF THOUSAND OAKS TRANSIT PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
RECOMMENDATION:

1. Adopt resolution acknowledging annual review and update of the City of Thousand Oaks Transit Public Transportation Agency Safety Plan.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

G. Safety Compliance and Culture Services Agreement
RECOMMENDATION:

1. Approve single source designation of Citadel Environmental Services, Inc. for workplace safety and culture services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Citadel Environmental Services, Inc., of Glendale, CA, for workplace safety and culture services effective January 1, 2023, and ending December 31, 2025, with two one­year options to extend the agreement.

The not­to­exceed amount is $570,907 over the lifetime of the contract.

3.  Authorize expenditure in FY 2022­23 in the total amount of $95,157 from the following accounts; $25,121 from A/C #621­8250­682­5699 (Hill Canyon Treatment Plant, Contracted Services), $21,124 from A/C #611­8030­682­5699 (Water Distribution, Contracted Services), $10,562 from A/C #621­8220­682­5699 (Wastewater Collections, Contracted Services), $9,230 from A/C #001­5610­631­ 5699 (Roads, Contracted Services), $9,230 from A/C #001­5630­632­5699 (Landscape, Contracted Services), $6,566 from A/C #177­5320­631­5699 (Stormwater, Contracted Services), $5,329 from A/C #001­5660­631­5699 (Storm Drains, Contracted Services), $5,329 from A/C #142­5630­632­5699 (Landscape Assessment District, Zone: LLAD), $1,333 from A/C #621­8240­682­5699 (Industrial Waste, Contracted Services), and $1,333 from A/C #611­8070­682­5699 (Water Quality Assurance, Contracted Services).

4. Find that this action is not a “project” as defined under the California Environmental Quality Act.

H. Conflict of Interest Resolution Update
RESOLUTION UPDATING DESIGNATED EMPLOYEES, OFFICERS, AND DISCLOSURE CATEGORY LIST FOR FAIR POLITICAL PRACTICES ACT REQUIREMENTS (CONFLICT OF INTEREST) AND RESCINDING RESOLUTION NO. 2020­053
RECOMMENDATION:

1. Adopt resolution updating designated employees, officers, and disclosure category list for Conflict of Interest.

2. Find that the action of adopting the resolution is not a “project” under the California Environmental Quality Act Guidelines.

I. Fats, Oils, and Grease Waste Acceptance
RECOMMENDATION:

1. Approve first amendment to agreements with Alpha Pumping, Inc. (Van Nuys, CA), Coastal Byproducts (Oxnard, CA), Buron’s Preferred Pumping (Agoura Hills, CA), and ETP, Inc. (Newhall, CA) to extend terms through December 31, 2027, for continued delivery and disposal of restaurant fats, oils, and grease waste at the Hill Canyon Treatment Plant.

2. Authorize City Manager to approve future price adjustments for Fats, Oils, and Grease waste acceptance, as negotiated between City Project Manager and waste haulers, by written amendment to agreements.

3. Find that this action is not a “project” as defined under the California Environmental Quality Act.

J. Employee Performance and Learning Management Software and Services Agreement
RECOMMENDATION:

1. Approve agreement for the period of July 25, 2023 through July 31, 2027, with Cornerstone OnDemand, Inc.  (Santa Monica, CA) for employee performance management software and services in an amount not to exceed $108,755.06.

2. Approve agreement for the period of December 31, 2022 through July 31, 2027, with Cornerstone OnDemand, Inc. (Santa Monica, CA) for employee learning management software and services in an amount not to exceed $172,047.39.

3. Authorize expenditure in the total amount of $20,071 from A/C #001­0510­612­ 3122 (General Fund, Software License) for the remaining FY 2022­23 budget cycle.

4.  Find that this action is not a “project” as defined under the California Environmental Quality Act.

K. Turblex Blower Maintenance and Repair Services
RECOMMENDATION:

1. Award General Services Agreement to Lone Star Blower, Inc. (Houston, TX) for an amount not­to­exceed $155,280 for Turblex™ Blower Maintenance and Repair Services with a three­year term through December 31, 2026.

2. Authorize expense for FY 2022­23 in the amount of $13,920 from A/C #621­8250­ 682­5699 (Contracted Services) and up to $30,000 for anticipated materials from A/C #621­8250­685­3220 (Parts & Materials/Maintenance).

3. Find that this action/project is categorically exempt from California Environmental Quality Act pursuant to Section 15301(b).

L. Hill Canyon Treatment Plant Retaining Wall Project CI (5444) RECOMMENDATION:

1. Approve Change Order No. 2 to Contract No. 13012­2022 with GMZ Engineering, Inc. of Westlake Village, CA, for the Hill Canyon Treatment Plant Retaining Wall Project (CI 5444) in the amount of $103,730.25 for a new revised not­to­exceed amount of $1,453,577.56.

2. Approve Fifth Amendment to Professional Services Agreement No. 12377­2020 with m6 Consulting, Inc. of Westlake Village, CA, for additional Construction Phase Services on the Hill Canyon Treatment Plant Retaining Project (CI 5444) in the amount of $88,125 for a new revised not­to­exceed amount of $239,831.

3. Approve budget appropriation and expenditure in the amount of $240,000 from A/C #624­0000­341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5444), Hill Canyon Treatment Plant Retaining Wall Project.

4. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR § 15301, 15302, and 15304.

M. Prefabricated Solar Systems at Various City Facilities (CI 5562) RECOMMENDATION:

1. Authorize staff to issue a Request for Proposals/Qualifications for procurement of design and construction of Prefabricated Solar Systems at Various City Facilities (CI 5562).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

N. Ventura County Citizens Transportation Advisory Committee Appointments RECOMMENDATION:

1. Approve the reappointment of Chaise Rasheed to fill a regular member position; term ending November 2024, and appointment of Aaron Kitzman to fill an alternate member position; term ending November 2023, on the Ventura County Citizens Transportation Advisory Committee.

2. Find that this action is not a project of the California Environmental Quality Act .

O. Interceptor Unit Repairs FY 2021­23 (MI 2577)
RECOMMENDATION:

1. Approve Amendment No. 2 to Task Order No. 1 with SWCA Environmental Consultants (Pasadena, CA) On­Call Agreement No. 12431­2020 to perform additional environmental permitting services in connection with the Arroyo Conejo Creek Maintenance Agreement in the amount of $28,931, for a revised not­to­exceed amount of $103,799.50, plus extra services of $9,000, with a term ending June 30, 2023.

2. Approve expenditure in the amount of $37,931 ($28,931 Amendment, plus extra services of $9,000) from A/C #624­8250­682­5500 (MI 2577).

3. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR 15301(b).

P. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 4 for construction of the Hill Canyon Treatment Plant Fats, Oils, and Grease Facility Improvements Project (CI 5441) Project.

2. Award construction contract to GSE Construction Co., Inc. (Livermore, CA) in the amount of $4,224,500, plus a contingency of $422,450.

3. Approve budget appropriation in the amount of $2,993,700 from A/C #624­0000­ 341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

4. Approve Fourth Amendment to Professional Services Agreement No. 12688­2021 with MKN Associates, Inc. (Los Angeles, CA), for additional design services and construction phase support services and Material Testing on the FOG Facility Improvements Project in the amount of $453,070, for a revised not­to­exceed amount of $851,092, plus extra services of $42,865, and extend the term of the agreement to June 30, 2024.

5. Authorize expenditure in the amount of $5,142,885 ($4,224,500 construction contract, $422,450 construction contract contingency, $453,070 for design and construction support services, and material testing, and $42,865 for extra services) from A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

7. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.

Q. Janss Marketplace Hotel Project Environmental Impact Report Consultant RECOMMENDATION:

1. Approve a professional services agreement with CSG Consultants, Inc., (CSG) of Orange, CA, for the preparation of an Environmental Impact Report (EIR) for the Janss Marketplace Hotel Project located at 225 North Moorpark Road, with an agreement term beginning December 6, 2022 through June 30, 2024, with a base cost of $198,820 and additional services of $32,100 for a total not­to­exceed amount of $230,920.

2. Authorize budget appropriation and expenditure in an amount not­to­exceed $230,920 from A/C #001­4210­447­4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

8. PUBLIC HEARINGS:

A. Single­Use Foodware Accessories and Standard Condiments Municipal Code Amendment
ORDINANCE REPEALING SECTIONS 6­6.302 AND 6­6.303 OF THOUSAND OAKS MUNICIPAL CODE AND ADDING CHAPTER 7 TO TITLE 6 OF THOUSAND OAKS MUNICIPAL CODE RESTRICTING USE AND DISTRIBUTION OF SINGLE­ USE FOODWARE ACCESSORIES AND STANDARD CONDIMENTS
1ST READING
RECOMMENDATION:

1. Read ordinance in title only, further reading be waived, and if no objection, introduce ordinance repealing Sections 6­6.302 and 6­6.303 of the Thousand Oaks Municipal Code and adding Chapter 7 to Title 6 of the Thousand Oaks Municipal Code restricting the use and distribution of single­use foodware accessories and standard condiments.

2. Find that the action is exempt from the California Environmental Quality Act pursuant to 14 CCR § 15061(b)(3) and 14 CCR § 15308.

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS: None

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. City Investment Review Committee Annual Report
RECOMMENDATION:

1. Receive and file report.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Fiscal Year 2022­23 Community Sports Grant Recommendations RECOMMENDATION:

1. Approve award of Community Sports Grants totaling $73,776.47.

2. Authorize the City Manager or designee to execute Community Sports Grants agreements with grantees.

3. Authorize expenditure in the amount of $73,776.47 from A/C #001­1120­611­5920 (SF2023, Grants and Donations) for Community Sports Grants.

4. Find that this action is exempt under Section 15061(b)(3) of the California Environmental Quality Act Guidelines.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Ad Hoc Homelessness Committee Navigation Center/ Emergency Shelter Update RECOMMENDATION:

1. Approve the selection of DignityMoves (DM) (San Francisco, CA), Hope of the Valley Rescue Mission (HOTV) (Mission Hills, CA), and Many Mansions (MM) (Thousand Oaks, CA) to develop, lease, and operate a Navigation Center at 1205 Lawrence Drive and authorize the City Manager to initiate the preparation of an Exclusive Negotiating Agreement between the City of Thousand Oaks and DM/HOTV/MM.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Update on League of California Cities Channel Counties Division Meeting on October 28, 2022
RECOMMENDATION:

Receive report and find that receiving the update is not a “project” under the California Environmental Quality Act.

C. 2022 National League of Cities City Summit Conference RECOMMENDATION:

Receive report and find that receiving said report is not a “project” as defined by the California Environmental Quality Act Guidelines.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION: None

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to City Council Reorganization Meeting December 13, 2022.

Agenda Post Date/Time: Dec 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\12­06­22.docx
City Council
REGULAR MEETING
Tuesday, December 06, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Location:

Residence
4534 Cherry Valley Circle
Thousand Oaks, CA 91362
Public advisory: Face masks are recommended .

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, Acting City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director  Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify November 2, 2022, November 9, 2022, November 16, 2022, November 23, 2022, and November 30, 2022 ; approve December 7, 2022, December 14, 2022, December 21, 2022, December 28, 2022, and January 4, 2023, subject to review and ratification
B. Minutes of City Council meeting of November 1, 2022
RECOMMENDATION:

Approve
C. Investment Review Committee Appointments
RECOMMENDATION:

1. Approve the reappointment of incumbent Cody Sorenson and the appointment of Sheila Moore to the Investment Review Committee to serve two­year terms ending December 2024.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

D. Municipal Service Center Elevator Modernization (MI 2635) RECOMMENDATION:

1. Authorize staff to solicit bids for the Municipal Service Center (MSC) Elevator Modernization project (MI 2635).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Federal Lobbyist Services
RECOMMENDATION:

1. Approve federal lobbying services agreement with Van Scoyoc Associates, Inc., Washington, D.C. to provide federal legislative advocacy and lobbying services in the not­to­exceed amount of $85,500 per year for a three­year term, effective January 1, 2023 and ending December 31, 2025, with the option to extend the contract for two additional years. The total five­year contract shall not exceed $427,500.

2. Approve budget appropriation in the amount of $9,500 from A/C #001­0000­311­ 1000 (General Fund, Fund Balance) to A/C #001­1120­611­5750 (Contract Service Payment to Agencies ­ Management Fees).

3. Authorize expenditure in the amount not­to­exceed $43,500 for the remaining term of the agreement of FY 2022­23, and $85,500 for FY 2023­24 from A/C #001­1120­ 611­5750 (Contract Service Payment to Agencies ­ Management Fees).

4. Find that approving the contract is not a “project” under the California Environmental Quality Act Guidelines.

F. Public Transportation Agency Safety Plan Update
RESOLUTION TO ACKNOWLEDGE AND APPROVE ANNUAL REVIEW AND UPDATE OF CITY OF THOUSAND OAKS TRANSIT PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
RECOMMENDATION:

1. Adopt resolution acknowledging annual review and update of the City of Thousand Oaks Transit Public Transportation Agency Safety Plan.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

G. Safety Compliance and Culture Services Agreement
RECOMMENDATION:

1. Approve single source designation of Citadel Environmental Services, Inc. for workplace safety and culture services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Citadel Environmental Services, Inc., of Glendale, CA, for workplace safety and culture services effective January 1, 2023, and ending December 31, 2025, with two one­year options to extend the agreement.

The not­to­exceed amount is $570,907 over the lifetime of the contract.

3.  Authorize expenditure in FY 2022­23 in the total amount of $95,157 from the following accounts; $25,121 from A/C #621­8250­682­5699 (Hill Canyon Treatment Plant, Contracted Services), $21,124 from A/C #611­8030­682­5699 (Water Distribution, Contracted Services), $10,562 from A/C #621­8220­682­5699 (Wastewater Collections, Contracted Services), $9,230 from A/C #001­5610­631­ 5699 (Roads, Contracted Services), $9,230 from A/C #001­5630­632­5699 (Landscape, Contracted Services), $6,566 from A/C #177­5320­631­5699 (Stormwater, Contracted Services), $5,329 from A/C #001­5660­631­5699 (Storm Drains, Contracted Services), $5,329 from A/C #142­5630­632­5699 (Landscape Assessment District, Zone: LLAD), $1,333 from A/C #621­8240­682­5699 (Industrial Waste, Contracted Services), and $1,333 from A/C #611­8070­682­5699 (Water Quality Assurance, Contracted Services).

4. Find that this action is not a “project” as defined under the California Environmental Quality Act.

H. Conflict of Interest Resolution Update
RESOLUTION UPDATING DESIGNATED EMPLOYEES, OFFICERS, AND DISCLOSURE CATEGORY LIST FOR FAIR POLITICAL PRACTICES ACT REQUIREMENTS (CONFLICT OF INTEREST) AND RESCINDING RESOLUTION NO. 2020­053
RECOMMENDATION:

1. Adopt resolution updating designated employees, officers, and disclosure category list for Conflict of Interest.

2. Find that the action of adopting the resolution is not a “project” under the California Environmental Quality Act Guidelines.

I. Fats, Oils, and Grease Waste Acceptance
RECOMMENDATION:

1. Approve first amendment to agreements with Alpha Pumping, Inc. (Van Nuys, CA), Coastal Byproducts (Oxnard, CA), Buron’s Preferred Pumping (Agoura Hills, CA), and ETP, Inc. (Newhall, CA) to extend terms through December 31, 2027, for continued delivery and disposal of restaurant fats, oils, and grease waste at the Hill Canyon Treatment Plant.

2. Authorize City Manager to approve future price adjustments for Fats, Oils, and Grease waste acceptance, as negotiated between City Project Manager and waste haulers, by written amendment to agreements.

3. Find that this action is not a “project” as defined under the California Environmental Quality Act.

J. Employee Performance and Learning Management Software and Services Agreement
RECOMMENDATION:

1. Approve agreement for the period of July 25, 2023 through July 31, 2027, with Cornerstone OnDemand, Inc.  (Santa Monica, CA) for employee performance management software and services in an amount not to exceed $108,755.06.

2. Approve agreement for the period of December 31, 2022 through July 31, 2027, with Cornerstone OnDemand, Inc. (Santa Monica, CA) for employee learning management software and services in an amount not to exceed $172,047.39.

3. Authorize expenditure in the total amount of $20,071 from A/C #001­0510­612­ 3122 (General Fund, Software License) for the remaining FY 2022­23 budget cycle.

4.  Find that this action is not a “project” as defined under the California Environmental Quality Act.

K. Turblex Blower Maintenance and Repair Services
RECOMMENDATION:

1. Award General Services Agreement to Lone Star Blower, Inc. (Houston, TX) for an amount not­to­exceed $155,280 for Turblex™ Blower Maintenance and Repair Services with a three­year term through December 31, 2026.

2. Authorize expense for FY 2022­23 in the amount of $13,920 from A/C #621­8250­ 682­5699 (Contracted Services) and up to $30,000 for anticipated materials from A/C #621­8250­685­3220 (Parts & Materials/Maintenance).

3. Find that this action/project is categorically exempt from California Environmental Quality Act pursuant to Section 15301(b).

L. Hill Canyon Treatment Plant Retaining Wall Project CI (5444) RECOMMENDATION:

1. Approve Change Order No. 2 to Contract No. 13012­2022 with GMZ Engineering, Inc. of Westlake Village, CA, for the Hill Canyon Treatment Plant Retaining Wall Project (CI 5444) in the amount of $103,730.25 for a new revised not­to­exceed amount of $1,453,577.56.

2. Approve Fifth Amendment to Professional Services Agreement No. 12377­2020 with m6 Consulting, Inc. of Westlake Village, CA, for additional Construction Phase Services on the Hill Canyon Treatment Plant Retaining Project (CI 5444) in the amount of $88,125 for a new revised not­to­exceed amount of $239,831.

3. Approve budget appropriation and expenditure in the amount of $240,000 from A/C #624­0000­341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5444), Hill Canyon Treatment Plant Retaining Wall Project.

4. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR § 15301, 15302, and 15304.

M. Prefabricated Solar Systems at Various City Facilities (CI 5562) RECOMMENDATION:

1. Authorize staff to issue a Request for Proposals/Qualifications for procurement of design and construction of Prefabricated Solar Systems at Various City Facilities (CI 5562).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

N. Ventura County Citizens Transportation Advisory Committee Appointments RECOMMENDATION:

1. Approve the reappointment of Chaise Rasheed to fill a regular member position; term ending November 2024, and appointment of Aaron Kitzman to fill an alternate member position; term ending November 2023, on the Ventura County Citizens Transportation Advisory Committee.

2. Find that this action is not a project of the California Environmental Quality Act .

O. Interceptor Unit Repairs FY 2021­23 (MI 2577)
RECOMMENDATION:

1. Approve Amendment No. 2 to Task Order No. 1 with SWCA Environmental Consultants (Pasadena, CA) On­Call Agreement No. 12431­2020 to perform additional environmental permitting services in connection with the Arroyo Conejo Creek Maintenance Agreement in the amount of $28,931, for a revised not­to­exceed amount of $103,799.50, plus extra services of $9,000, with a term ending June 30, 2023.

2. Approve expenditure in the amount of $37,931 ($28,931 Amendment, plus extra services of $9,000) from A/C #624­8250­682­5500 (MI 2577).

3. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR 15301(b).

P. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 4 for construction of the Hill Canyon Treatment Plant Fats, Oils, and Grease Facility Improvements Project (CI 5441) Project.

2. Award construction contract to GSE Construction Co., Inc. (Livermore, CA) in the amount of $4,224,500, plus a contingency of $422,450.

3. Approve budget appropriation in the amount of $2,993,700 from A/C #624­0000­ 341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

4. Approve Fourth Amendment to Professional Services Agreement No. 12688­2021 with MKN Associates, Inc. (Los Angeles, CA), for additional design services and construction phase support services and Material Testing on the FOG Facility Improvements Project in the amount of $453,070, for a revised not­to­exceed amount of $851,092, plus extra services of $42,865, and extend the term of the agreement to June 30, 2024.

5. Authorize expenditure in the amount of $5,142,885 ($4,224,500 construction contract, $422,450 construction contract contingency, $453,070 for design and construction support services, and material testing, and $42,865 for extra services) from A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

7. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.

Q. Janss Marketplace Hotel Project Environmental Impact Report Consultant RECOMMENDATION:

1. Approve a professional services agreement with CSG Consultants, Inc., (CSG) of Orange, CA, for the preparation of an Environmental Impact Report (EIR) for the Janss Marketplace Hotel Project located at 225 North Moorpark Road, with an agreement term beginning December 6, 2022 through June 30, 2024, with a base cost of $198,820 and additional services of $32,100 for a total not­to­exceed amount of $230,920.

2. Authorize budget appropriation and expenditure in an amount not­to­exceed $230,920 from A/C #001­4210­447­4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

8. PUBLIC HEARINGS:

A. Single­Use Foodware Accessories and Standard Condiments Municipal Code Amendment
ORDINANCE REPEALING SECTIONS 6­6.302 AND 6­6.303 OF THOUSAND OAKS MUNICIPAL CODE AND ADDING CHAPTER 7 TO TITLE 6 OF THOUSAND OAKS MUNICIPAL CODE RESTRICTING USE AND DISTRIBUTION OF SINGLE­ USE FOODWARE ACCESSORIES AND STANDARD CONDIMENTS
1ST READING
RECOMMENDATION:

1. Read ordinance in title only, further reading be waived, and if no objection, introduce ordinance repealing Sections 6­6.302 and 6­6.303 of the Thousand Oaks Municipal Code and adding Chapter 7 to Title 6 of the Thousand Oaks Municipal Code restricting the use and distribution of single­use foodware accessories and standard condiments.

2. Find that the action is exempt from the California Environmental Quality Act pursuant to 14 CCR § 15061(b)(3) and 14 CCR § 15308.

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS: None

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. City Investment Review Committee Annual Report
RECOMMENDATION:

1. Receive and file report.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Fiscal Year 2022­23 Community Sports Grant Recommendations RECOMMENDATION:

1. Approve award of Community Sports Grants totaling $73,776.47.

2. Authorize the City Manager or designee to execute Community Sports Grants agreements with grantees.

3. Authorize expenditure in the amount of $73,776.47 from A/C #001­1120­611­5920 (SF2023, Grants and Donations) for Community Sports Grants.

4. Find that this action is exempt under Section 15061(b)(3) of the California Environmental Quality Act Guidelines.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Ad Hoc Homelessness Committee Navigation Center/ Emergency Shelter Update RECOMMENDATION:

1. Approve the selection of DignityMoves (DM) (San Francisco, CA), Hope of the Valley Rescue Mission (HOTV) (Mission Hills, CA), and Many Mansions (MM) (Thousand Oaks, CA) to develop, lease, and operate a Navigation Center at 1205 Lawrence Drive and authorize the City Manager to initiate the preparation of an Exclusive Negotiating Agreement between the City of Thousand Oaks and DM/HOTV/MM.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Update on League of California Cities Channel Counties Division Meeting on October 28, 2022
RECOMMENDATION:

Receive report and find that receiving the update is not a “project” under the California Environmental Quality Act.

C. 2022 National League of Cities City Summit Conference RECOMMENDATION:

Receive report and find that receiving said report is not a “project” as defined by the California Environmental Quality Act Guidelines.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION: None

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to City Council Reorganization Meeting December 13, 2022.

Agenda Post Date/Time: Dec 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\12­06­22.docx
City Council
REGULAR MEETING
Tuesday, December 06, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Location:

Residence
4534 Cherry Valley Circle
Thousand Oaks, CA 91362
Public advisory: Face masks are recommended .

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, Acting City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director  Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify November 2, 2022, November 9, 2022, November 16, 2022, November 23, 2022, and November 30, 2022 ; approve December 7, 2022, December 14, 2022, December 21, 2022, December 28, 2022, and January 4, 2023, subject to review and ratification
B. Minutes of City Council meeting of November 1, 2022
RECOMMENDATION:

Approve
C. Investment Review Committee Appointments
RECOMMENDATION:

1. Approve the reappointment of incumbent Cody Sorenson and the appointment of Sheila Moore to the Investment Review Committee to serve two­year terms ending December 2024.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

D. Municipal Service Center Elevator Modernization (MI 2635) RECOMMENDATION:

1. Authorize staff to solicit bids for the Municipal Service Center (MSC) Elevator Modernization project (MI 2635).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Federal Lobbyist Services
RECOMMENDATION:

1. Approve federal lobbying services agreement with Van Scoyoc Associates, Inc., Washington, D.C. to provide federal legislative advocacy and lobbying services in the not­to­exceed amount of $85,500 per year for a three­year term, effective January 1, 2023 and ending December 31, 2025, with the option to extend the contract for two additional years. The total five­year contract shall not exceed $427,500.

2. Approve budget appropriation in the amount of $9,500 from A/C #001­0000­311­ 1000 (General Fund, Fund Balance) to A/C #001­1120­611­5750 (Contract Service Payment to Agencies ­ Management Fees).

3. Authorize expenditure in the amount not­to­exceed $43,500 for the remaining term of the agreement of FY 2022­23, and $85,500 for FY 2023­24 from A/C #001­1120­ 611­5750 (Contract Service Payment to Agencies ­ Management Fees).

4. Find that approving the contract is not a “project” under the California Environmental Quality Act Guidelines.

F. Public Transportation Agency Safety Plan Update
RESOLUTION TO ACKNOWLEDGE AND APPROVE ANNUAL REVIEW AND UPDATE OF CITY OF THOUSAND OAKS TRANSIT PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
RECOMMENDATION:

1. Adopt resolution acknowledging annual review and update of the City of Thousand Oaks Transit Public Transportation Agency Safety Plan.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

G. Safety Compliance and Culture Services Agreement
RECOMMENDATION:

1. Approve single source designation of Citadel Environmental Services, Inc. for workplace safety and culture services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Citadel Environmental Services, Inc., of Glendale, CA, for workplace safety and culture services effective January 1, 2023, and ending December 31, 2025, with two one­year options to extend the agreement.

The not­to­exceed amount is $570,907 over the lifetime of the contract.

3.  Authorize expenditure in FY 2022­23 in the total amount of $95,157 from the following accounts; $25,121 from A/C #621­8250­682­5699 (Hill Canyon Treatment Plant, Contracted Services), $21,124 from A/C #611­8030­682­5699 (Water Distribution, Contracted Services), $10,562 from A/C #621­8220­682­5699 (Wastewater Collections, Contracted Services), $9,230 from A/C #001­5610­631­ 5699 (Roads, Contracted Services), $9,230 from A/C #001­5630­632­5699 (Landscape, Contracted Services), $6,566 from A/C #177­5320­631­5699 (Stormwater, Contracted Services), $5,329 from A/C #001­5660­631­5699 (Storm Drains, Contracted Services), $5,329 from A/C #142­5630­632­5699 (Landscape Assessment District, Zone: LLAD), $1,333 from A/C #621­8240­682­5699 (Industrial Waste, Contracted Services), and $1,333 from A/C #611­8070­682­5699 (Water Quality Assurance, Contracted Services).

4. Find that this action is not a “project” as defined under the California Environmental Quality Act.

H. Conflict of Interest Resolution Update
RESOLUTION UPDATING DESIGNATED EMPLOYEES, OFFICERS, AND DISCLOSURE CATEGORY LIST FOR FAIR POLITICAL PRACTICES ACT REQUIREMENTS (CONFLICT OF INTEREST) AND RESCINDING RESOLUTION NO. 2020­053
RECOMMENDATION:

1. Adopt resolution updating designated employees, officers, and disclosure category list for Conflict of Interest.

2. Find that the action of adopting the resolution is not a “project” under the California Environmental Quality Act Guidelines.

I. Fats, Oils, and Grease Waste Acceptance
RECOMMENDATION:

1. Approve first amendment to agreements with Alpha Pumping, Inc. (Van Nuys, CA), Coastal Byproducts (Oxnard, CA), Buron’s Preferred Pumping (Agoura Hills, CA), and ETP, Inc. (Newhall, CA) to extend terms through December 31, 2027, for continued delivery and disposal of restaurant fats, oils, and grease waste at the Hill Canyon Treatment Plant.

2. Authorize City Manager to approve future price adjustments for Fats, Oils, and Grease waste acceptance, as negotiated between City Project Manager and waste haulers, by written amendment to agreements.

3. Find that this action is not a “project” as defined under the California Environmental Quality Act.

J. Employee Performance and Learning Management Software and Services Agreement
RECOMMENDATION:

1. Approve agreement for the period of July 25, 2023 through July 31, 2027, with Cornerstone OnDemand, Inc.  (Santa Monica, CA) for employee performance management software and services in an amount not to exceed $108,755.06.

2. Approve agreement for the period of December 31, 2022 through July 31, 2027, with Cornerstone OnDemand, Inc. (Santa Monica, CA) for employee learning management software and services in an amount not to exceed $172,047.39.

3. Authorize expenditure in the total amount of $20,071 from A/C #001­0510­612­ 3122 (General Fund, Software License) for the remaining FY 2022­23 budget cycle.

4.  Find that this action is not a “project” as defined under the California Environmental Quality Act.

K. Turblex Blower Maintenance and Repair Services
RECOMMENDATION:

1. Award General Services Agreement to Lone Star Blower, Inc. (Houston, TX) for an amount not­to­exceed $155,280 for Turblex™ Blower Maintenance and Repair Services with a three­year term through December 31, 2026.

2. Authorize expense for FY 2022­23 in the amount of $13,920 from A/C #621­8250­ 682­5699 (Contracted Services) and up to $30,000 for anticipated materials from A/C #621­8250­685­3220 (Parts & Materials/Maintenance).

3. Find that this action/project is categorically exempt from California Environmental Quality Act pursuant to Section 15301(b).

L. Hill Canyon Treatment Plant Retaining Wall Project CI (5444) RECOMMENDATION:

1. Approve Change Order No. 2 to Contract No. 13012­2022 with GMZ Engineering, Inc. of Westlake Village, CA, for the Hill Canyon Treatment Plant Retaining Wall Project (CI 5444) in the amount of $103,730.25 for a new revised not­to­exceed amount of $1,453,577.56.

2. Approve Fifth Amendment to Professional Services Agreement No. 12377­2020 with m6 Consulting, Inc. of Westlake Village, CA, for additional Construction Phase Services on the Hill Canyon Treatment Plant Retaining Project (CI 5444) in the amount of $88,125 for a new revised not­to­exceed amount of $239,831.

3. Approve budget appropriation and expenditure in the amount of $240,000 from A/C #624­0000­341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5444), Hill Canyon Treatment Plant Retaining Wall Project.

4. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR § 15301, 15302, and 15304.

M. Prefabricated Solar Systems at Various City Facilities (CI 5562) RECOMMENDATION:

1. Authorize staff to issue a Request for Proposals/Qualifications for procurement of design and construction of Prefabricated Solar Systems at Various City Facilities (CI 5562).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

N. Ventura County Citizens Transportation Advisory Committee Appointments RECOMMENDATION:

1. Approve the reappointment of Chaise Rasheed to fill a regular member position; term ending November 2024, and appointment of Aaron Kitzman to fill an alternate member position; term ending November 2023, on the Ventura County Citizens Transportation Advisory Committee.

2. Find that this action is not a project of the California Environmental Quality Act .

O. Interceptor Unit Repairs FY 2021­23 (MI 2577)
RECOMMENDATION:

1. Approve Amendment No. 2 to Task Order No. 1 with SWCA Environmental Consultants (Pasadena, CA) On­Call Agreement No. 12431­2020 to perform additional environmental permitting services in connection with the Arroyo Conejo Creek Maintenance Agreement in the amount of $28,931, for a revised not­to­exceed amount of $103,799.50, plus extra services of $9,000, with a term ending June 30, 2023.

2. Approve expenditure in the amount of $37,931 ($28,931 Amendment, plus extra services of $9,000) from A/C #624­8250­682­5500 (MI 2577).

3. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR 15301(b).

P. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 4 for construction of the Hill Canyon Treatment Plant Fats, Oils, and Grease Facility Improvements Project (CI 5441) Project.

2. Award construction contract to GSE Construction Co., Inc. (Livermore, CA) in the amount of $4,224,500, plus a contingency of $422,450.

3. Approve budget appropriation in the amount of $2,993,700 from A/C #624­0000­ 341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

4. Approve Fourth Amendment to Professional Services Agreement No. 12688­2021 with MKN Associates, Inc. (Los Angeles, CA), for additional design services and construction phase support services and Material Testing on the FOG Facility Improvements Project in the amount of $453,070, for a revised not­to­exceed amount of $851,092, plus extra services of $42,865, and extend the term of the agreement to June 30, 2024.

5. Authorize expenditure in the amount of $5,142,885 ($4,224,500 construction contract, $422,450 construction contract contingency, $453,070 for design and construction support services, and material testing, and $42,865 for extra services) from A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

7. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.

Q. Janss Marketplace Hotel Project Environmental Impact Report Consultant RECOMMENDATION:

1. Approve a professional services agreement with CSG Consultants, Inc., (CSG) of Orange, CA, for the preparation of an Environmental Impact Report (EIR) for the Janss Marketplace Hotel Project located at 225 North Moorpark Road, with an agreement term beginning December 6, 2022 through June 30, 2024, with a base cost of $198,820 and additional services of $32,100 for a total not­to­exceed amount of $230,920.

2. Authorize budget appropriation and expenditure in an amount not­to­exceed $230,920 from A/C #001­4210­447­4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

8. PUBLIC HEARINGS:

A. Single­Use Foodware Accessories and Standard Condiments Municipal Code Amendment
ORDINANCE REPEALING SECTIONS 6­6.302 AND 6­6.303 OF THOUSAND OAKS MUNICIPAL CODE AND ADDING CHAPTER 7 TO TITLE 6 OF THOUSAND OAKS MUNICIPAL CODE RESTRICTING USE AND DISTRIBUTION OF SINGLE­ USE FOODWARE ACCESSORIES AND STANDARD CONDIMENTS
1ST READING
RECOMMENDATION:

1. Read ordinance in title only, further reading be waived, and if no objection, introduce ordinance repealing Sections 6­6.302 and 6­6.303 of the Thousand Oaks Municipal Code and adding Chapter 7 to Title 6 of the Thousand Oaks Municipal Code restricting the use and distribution of single­use foodware accessories and standard condiments.

2. Find that the action is exempt from the California Environmental Quality Act pursuant to 14 CCR § 15061(b)(3) and 14 CCR § 15308.

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS: None

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. City Investment Review Committee Annual Report
RECOMMENDATION:

1. Receive and file report.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Fiscal Year 2022­23 Community Sports Grant Recommendations RECOMMENDATION:

1. Approve award of Community Sports Grants totaling $73,776.47.

2. Authorize the City Manager or designee to execute Community Sports Grants agreements with grantees.

3. Authorize expenditure in the amount of $73,776.47 from A/C #001­1120­611­5920 (SF2023, Grants and Donations) for Community Sports Grants.

4. Find that this action is exempt under Section 15061(b)(3) of the California Environmental Quality Act Guidelines.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Ad Hoc Homelessness Committee Navigation Center/ Emergency Shelter Update RECOMMENDATION:

1. Approve the selection of DignityMoves (DM) (San Francisco, CA), Hope of the Valley Rescue Mission (HOTV) (Mission Hills, CA), and Many Mansions (MM) (Thousand Oaks, CA) to develop, lease, and operate a Navigation Center at 1205 Lawrence Drive and authorize the City Manager to initiate the preparation of an Exclusive Negotiating Agreement between the City of Thousand Oaks and DM/HOTV/MM.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Update on League of California Cities Channel Counties Division Meeting on October 28, 2022
RECOMMENDATION:

Receive report and find that receiving the update is not a “project” under the California Environmental Quality Act.

C. 2022 National League of Cities City Summit Conference RECOMMENDATION:

Receive report and find that receiving said report is not a “project” as defined by the California Environmental Quality Act Guidelines.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION: None

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to City Council Reorganization Meeting December 13, 2022.

Agenda Post Date/Time: Dec 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\12­06­22.docx
City Council
REGULAR MEETING
Tuesday, December 06, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Location:

Residence
4534 Cherry Valley Circle
Thousand Oaks, CA 91362
Public advisory: Face masks are recommended .

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, Acting City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director  Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify November 2, 2022, November 9, 2022, November 16, 2022, November 23, 2022, and November 30, 2022 ; approve December 7, 2022, December 14, 2022, December 21, 2022, December 28, 2022, and January 4, 2023, subject to review and ratification
B. Minutes of City Council meeting of November 1, 2022
RECOMMENDATION:

Approve
C. Investment Review Committee Appointments
RECOMMENDATION:

1. Approve the reappointment of incumbent Cody Sorenson and the appointment of Sheila Moore to the Investment Review Committee to serve two­year terms ending December 2024.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

D. Municipal Service Center Elevator Modernization (MI 2635) RECOMMENDATION:

1. Authorize staff to solicit bids for the Municipal Service Center (MSC) Elevator Modernization project (MI 2635).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Federal Lobbyist Services
RECOMMENDATION:

1. Approve federal lobbying services agreement with Van Scoyoc Associates, Inc., Washington, D.C. to provide federal legislative advocacy and lobbying services in the not­to­exceed amount of $85,500 per year for a three­year term, effective January 1, 2023 and ending December 31, 2025, with the option to extend the contract for two additional years. The total five­year contract shall not exceed $427,500.

2. Approve budget appropriation in the amount of $9,500 from A/C #001­0000­311­ 1000 (General Fund, Fund Balance) to A/C #001­1120­611­5750 (Contract Service Payment to Agencies ­ Management Fees).

3. Authorize expenditure in the amount not­to­exceed $43,500 for the remaining term of the agreement of FY 2022­23, and $85,500 for FY 2023­24 from A/C #001­1120­ 611­5750 (Contract Service Payment to Agencies ­ Management Fees).

4. Find that approving the contract is not a “project” under the California Environmental Quality Act Guidelines.

F. Public Transportation Agency Safety Plan Update
RESOLUTION TO ACKNOWLEDGE AND APPROVE ANNUAL REVIEW AND UPDATE OF CITY OF THOUSAND OAKS TRANSIT PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
RECOMMENDATION:

1. Adopt resolution acknowledging annual review and update of the City of Thousand Oaks Transit Public Transportation Agency Safety Plan.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

G. Safety Compliance and Culture Services Agreement
RECOMMENDATION:

1. Approve single source designation of Citadel Environmental Services, Inc. for workplace safety and culture services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Citadel Environmental Services, Inc., of Glendale, CA, for workplace safety and culture services effective January 1, 2023, and ending December 31, 2025, with two one­year options to extend the agreement.

The not­to­exceed amount is $570,907 over the lifetime of the contract.

3.  Authorize expenditure in FY 2022­23 in the total amount of $95,157 from the following accounts; $25,121 from A/C #621­8250­682­5699 (Hill Canyon Treatment Plant, Contracted Services), $21,124 from A/C #611­8030­682­5699 (Water Distribution, Contracted Services), $10,562 from A/C #621­8220­682­5699 (Wastewater Collections, Contracted Services), $9,230 from A/C #001­5610­631­ 5699 (Roads, Contracted Services), $9,230 from A/C #001­5630­632­5699 (Landscape, Contracted Services), $6,566 from A/C #177­5320­631­5699 (Stormwater, Contracted Services), $5,329 from A/C #001­5660­631­5699 (Storm Drains, Contracted Services), $5,329 from A/C #142­5630­632­5699 (Landscape Assessment District, Zone: LLAD), $1,333 from A/C #621­8240­682­5699 (Industrial Waste, Contracted Services), and $1,333 from A/C #611­8070­682­5699 (Water Quality Assurance, Contracted Services).

4. Find that this action is not a “project” as defined under the California Environmental Quality Act.

H. Conflict of Interest Resolution Update
RESOLUTION UPDATING DESIGNATED EMPLOYEES, OFFICERS, AND DISCLOSURE CATEGORY LIST FOR FAIR POLITICAL PRACTICES ACT REQUIREMENTS (CONFLICT OF INTEREST) AND RESCINDING RESOLUTION NO. 2020­053
RECOMMENDATION:

1. Adopt resolution updating designated employees, officers, and disclosure category list for Conflict of Interest.

2. Find that the action of adopting the resolution is not a “project” under the California Environmental Quality Act Guidelines.

I. Fats, Oils, and Grease Waste Acceptance
RECOMMENDATION:

1. Approve first amendment to agreements with Alpha Pumping, Inc. (Van Nuys, CA), Coastal Byproducts (Oxnard, CA), Buron’s Preferred Pumping (Agoura Hills, CA), and ETP, Inc. (Newhall, CA) to extend terms through December 31, 2027, for continued delivery and disposal of restaurant fats, oils, and grease waste at the Hill Canyon Treatment Plant.

2. Authorize City Manager to approve future price adjustments for Fats, Oils, and Grease waste acceptance, as negotiated between City Project Manager and waste haulers, by written amendment to agreements.

3. Find that this action is not a “project” as defined under the California Environmental Quality Act.

J. Employee Performance and Learning Management Software and Services Agreement
RECOMMENDATION:

1. Approve agreement for the period of July 25, 2023 through July 31, 2027, with Cornerstone OnDemand, Inc.  (Santa Monica, CA) for employee performance management software and services in an amount not to exceed $108,755.06.

2. Approve agreement for the period of December 31, 2022 through July 31, 2027, with Cornerstone OnDemand, Inc. (Santa Monica, CA) for employee learning management software and services in an amount not to exceed $172,047.39.

3. Authorize expenditure in the total amount of $20,071 from A/C #001­0510­612­ 3122 (General Fund, Software License) for the remaining FY 2022­23 budget cycle.

4.  Find that this action is not a “project” as defined under the California Environmental Quality Act.

K. Turblex Blower Maintenance and Repair Services
RECOMMENDATION:

1. Award General Services Agreement to Lone Star Blower, Inc. (Houston, TX) for an amount not­to­exceed $155,280 for Turblex™ Blower Maintenance and Repair Services with a three­year term through December 31, 2026.

2. Authorize expense for FY 2022­23 in the amount of $13,920 from A/C #621­8250­ 682­5699 (Contracted Services) and up to $30,000 for anticipated materials from A/C #621­8250­685­3220 (Parts & Materials/Maintenance).

3. Find that this action/project is categorically exempt from California Environmental Quality Act pursuant to Section 15301(b).

L. Hill Canyon Treatment Plant Retaining Wall Project CI (5444) RECOMMENDATION:

1. Approve Change Order No. 2 to Contract No. 13012­2022 with GMZ Engineering, Inc. of Westlake Village, CA, for the Hill Canyon Treatment Plant Retaining Wall Project (CI 5444) in the amount of $103,730.25 for a new revised not­to­exceed amount of $1,453,577.56.

2. Approve Fifth Amendment to Professional Services Agreement No. 12377­2020 with m6 Consulting, Inc. of Westlake Village, CA, for additional Construction Phase Services on the Hill Canyon Treatment Plant Retaining Project (CI 5444) in the amount of $88,125 for a new revised not­to­exceed amount of $239,831.

3. Approve budget appropriation and expenditure in the amount of $240,000 from A/C #624­0000­341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5444), Hill Canyon Treatment Plant Retaining Wall Project.

4. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR § 15301, 15302, and 15304.

M. Prefabricated Solar Systems at Various City Facilities (CI 5562) RECOMMENDATION:

1. Authorize staff to issue a Request for Proposals/Qualifications for procurement of design and construction of Prefabricated Solar Systems at Various City Facilities (CI 5562).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

N. Ventura County Citizens Transportation Advisory Committee Appointments RECOMMENDATION:

1. Approve the reappointment of Chaise Rasheed to fill a regular member position; term ending November 2024, and appointment of Aaron Kitzman to fill an alternate member position; term ending November 2023, on the Ventura County Citizens Transportation Advisory Committee.

2. Find that this action is not a project of the California Environmental Quality Act .

O. Interceptor Unit Repairs FY 2021­23 (MI 2577)
RECOMMENDATION:

1. Approve Amendment No. 2 to Task Order No. 1 with SWCA Environmental Consultants (Pasadena, CA) On­Call Agreement No. 12431­2020 to perform additional environmental permitting services in connection with the Arroyo Conejo Creek Maintenance Agreement in the amount of $28,931, for a revised not­to­exceed amount of $103,799.50, plus extra services of $9,000, with a term ending June 30, 2023.

2. Approve expenditure in the amount of $37,931 ($28,931 Amendment, plus extra services of $9,000) from A/C #624­8250­682­5500 (MI 2577).

3. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR 15301(b).

P. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 4 for construction of the Hill Canyon Treatment Plant Fats, Oils, and Grease Facility Improvements Project (CI 5441) Project.

2. Award construction contract to GSE Construction Co., Inc. (Livermore, CA) in the amount of $4,224,500, plus a contingency of $422,450.

3. Approve budget appropriation in the amount of $2,993,700 from A/C #624­0000­ 341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

4. Approve Fourth Amendment to Professional Services Agreement No. 12688­2021 with MKN Associates, Inc. (Los Angeles, CA), for additional design services and construction phase support services and Material Testing on the FOG Facility Improvements Project in the amount of $453,070, for a revised not­to­exceed amount of $851,092, plus extra services of $42,865, and extend the term of the agreement to June 30, 2024.

5. Authorize expenditure in the amount of $5,142,885 ($4,224,500 construction contract, $422,450 construction contract contingency, $453,070 for design and construction support services, and material testing, and $42,865 for extra services) from A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

7. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.

Q. Janss Marketplace Hotel Project Environmental Impact Report Consultant RECOMMENDATION:

1. Approve a professional services agreement with CSG Consultants, Inc., (CSG) of Orange, CA, for the preparation of an Environmental Impact Report (EIR) for the Janss Marketplace Hotel Project located at 225 North Moorpark Road, with an agreement term beginning December 6, 2022 through June 30, 2024, with a base cost of $198,820 and additional services of $32,100 for a total not­to­exceed amount of $230,920.

2. Authorize budget appropriation and expenditure in an amount not­to­exceed $230,920 from A/C #001­4210­447­4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

8. PUBLIC HEARINGS:

A. Single­Use Foodware Accessories and Standard Condiments Municipal Code Amendment
ORDINANCE REPEALING SECTIONS 6­6.302 AND 6­6.303 OF THOUSAND OAKS MUNICIPAL CODE AND ADDING CHAPTER 7 TO TITLE 6 OF THOUSAND OAKS MUNICIPAL CODE RESTRICTING USE AND DISTRIBUTION OF SINGLE­ USE FOODWARE ACCESSORIES AND STANDARD CONDIMENTS
1ST READING
RECOMMENDATION:

1. Read ordinance in title only, further reading be waived, and if no objection, introduce ordinance repealing Sections 6­6.302 and 6­6.303 of the Thousand Oaks Municipal Code and adding Chapter 7 to Title 6 of the Thousand Oaks Municipal Code restricting the use and distribution of single­use foodware accessories and standard condiments.

2. Find that the action is exempt from the California Environmental Quality Act pursuant to 14 CCR § 15061(b)(3) and 14 CCR § 15308.

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS: None

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. City Investment Review Committee Annual Report
RECOMMENDATION:

1. Receive and file report.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Fiscal Year 2022­23 Community Sports Grant Recommendations RECOMMENDATION:

1. Approve award of Community Sports Grants totaling $73,776.47.

2. Authorize the City Manager or designee to execute Community Sports Grants agreements with grantees.

3. Authorize expenditure in the amount of $73,776.47 from A/C #001­1120­611­5920 (SF2023, Grants and Donations) for Community Sports Grants.

4. Find that this action is exempt under Section 15061(b)(3) of the California Environmental Quality Act Guidelines.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Ad Hoc Homelessness Committee Navigation Center/ Emergency Shelter Update RECOMMENDATION:

1. Approve the selection of DignityMoves (DM) (San Francisco, CA), Hope of the Valley Rescue Mission (HOTV) (Mission Hills, CA), and Many Mansions (MM) (Thousand Oaks, CA) to develop, lease, and operate a Navigation Center at 1205 Lawrence Drive and authorize the City Manager to initiate the preparation of an Exclusive Negotiating Agreement between the City of Thousand Oaks and DM/HOTV/MM.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Update on League of California Cities Channel Counties Division Meeting on October 28, 2022
RECOMMENDATION:

Receive report and find that receiving the update is not a “project” under the California Environmental Quality Act.

C. 2022 National League of Cities City Summit Conference RECOMMENDATION:

Receive report and find that receiving said report is not a “project” as defined by the California Environmental Quality Act Guidelines.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION: None

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to City Council Reorganization Meeting December 13, 2022.

Agenda Post Date/Time: Dec 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\12­06­22.docx
City Council
REGULAR MEETING
Tuesday, December 06, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Location:

Residence
4534 Cherry Valley Circle
Thousand Oaks, CA 91362
Public advisory: Face masks are recommended .

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, Acting City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director  Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify November 2, 2022, November 9, 2022, November 16, 2022, November 23, 2022, and November 30, 2022 ; approve December 7, 2022, December 14, 2022, December 21, 2022, December 28, 2022, and January 4, 2023, subject to review and ratification
B. Minutes of City Council meeting of November 1, 2022
RECOMMENDATION:

Approve
C. Investment Review Committee Appointments
RECOMMENDATION:

1. Approve the reappointment of incumbent Cody Sorenson and the appointment of Sheila Moore to the Investment Review Committee to serve two­year terms ending December 2024.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

D. Municipal Service Center Elevator Modernization (MI 2635) RECOMMENDATION:

1. Authorize staff to solicit bids for the Municipal Service Center (MSC) Elevator Modernization project (MI 2635).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Federal Lobbyist Services
RECOMMENDATION:

1. Approve federal lobbying services agreement with Van Scoyoc Associates, Inc., Washington, D.C. to provide federal legislative advocacy and lobbying services in the not­to­exceed amount of $85,500 per year for a three­year term, effective January 1, 2023 and ending December 31, 2025, with the option to extend the contract for two additional years. The total five­year contract shall not exceed $427,500.

2. Approve budget appropriation in the amount of $9,500 from A/C #001­0000­311­ 1000 (General Fund, Fund Balance) to A/C #001­1120­611­5750 (Contract Service Payment to Agencies ­ Management Fees).

3. Authorize expenditure in the amount not­to­exceed $43,500 for the remaining term of the agreement of FY 2022­23, and $85,500 for FY 2023­24 from A/C #001­1120­ 611­5750 (Contract Service Payment to Agencies ­ Management Fees).

4. Find that approving the contract is not a “project” under the California Environmental Quality Act Guidelines.

F. Public Transportation Agency Safety Plan Update
RESOLUTION TO ACKNOWLEDGE AND APPROVE ANNUAL REVIEW AND UPDATE OF CITY OF THOUSAND OAKS TRANSIT PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
RECOMMENDATION:

1. Adopt resolution acknowledging annual review and update of the City of Thousand Oaks Transit Public Transportation Agency Safety Plan.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

G. Safety Compliance and Culture Services Agreement
RECOMMENDATION:

1. Approve single source designation of Citadel Environmental Services, Inc. for workplace safety and culture services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Citadel Environmental Services, Inc., of Glendale, CA, for workplace safety and culture services effective January 1, 2023, and ending December 31, 2025, with two one­year options to extend the agreement.

The not­to­exceed amount is $570,907 over the lifetime of the contract.

3.  Authorize expenditure in FY 2022­23 in the total amount of $95,157 from the following accounts; $25,121 from A/C #621­8250­682­5699 (Hill Canyon Treatment Plant, Contracted Services), $21,124 from A/C #611­8030­682­5699 (Water Distribution, Contracted Services), $10,562 from A/C #621­8220­682­5699 (Wastewater Collections, Contracted Services), $9,230 from A/C #001­5610­631­ 5699 (Roads, Contracted Services), $9,230 from A/C #001­5630­632­5699 (Landscape, Contracted Services), $6,566 from A/C #177­5320­631­5699 (Stormwater, Contracted Services), $5,329 from A/C #001­5660­631­5699 (Storm Drains, Contracted Services), $5,329 from A/C #142­5630­632­5699 (Landscape Assessment District, Zone: LLAD), $1,333 from A/C #621­8240­682­5699 (Industrial Waste, Contracted Services), and $1,333 from A/C #611­8070­682­5699 (Water Quality Assurance, Contracted Services).

4. Find that this action is not a “project” as defined under the California Environmental Quality Act.

H. Conflict of Interest Resolution Update
RESOLUTION UPDATING DESIGNATED EMPLOYEES, OFFICERS, AND DISCLOSURE CATEGORY LIST FOR FAIR POLITICAL PRACTICES ACT REQUIREMENTS (CONFLICT OF INTEREST) AND RESCINDING RESOLUTION NO. 2020­053
RECOMMENDATION:

1. Adopt resolution updating designated employees, officers, and disclosure category list for Conflict of Interest.

2. Find that the action of adopting the resolution is not a “project” under the California Environmental Quality Act Guidelines.

I. Fats, Oils, and Grease Waste Acceptance
RECOMMENDATION:

1. Approve first amendment to agreements with Alpha Pumping, Inc. (Van Nuys, CA), Coastal Byproducts (Oxnard, CA), Buron’s Preferred Pumping (Agoura Hills, CA), and ETP, Inc. (Newhall, CA) to extend terms through December 31, 2027, for continued delivery and disposal of restaurant fats, oils, and grease waste at the Hill Canyon Treatment Plant.

2. Authorize City Manager to approve future price adjustments for Fats, Oils, and Grease waste acceptance, as negotiated between City Project Manager and waste haulers, by written amendment to agreements.

3. Find that this action is not a “project” as defined under the California Environmental Quality Act.

J. Employee Performance and Learning Management Software and Services Agreement
RECOMMENDATION:

1. Approve agreement for the period of July 25, 2023 through July 31, 2027, with Cornerstone OnDemand, Inc.  (Santa Monica, CA) for employee performance management software and services in an amount not to exceed $108,755.06.

2. Approve agreement for the period of December 31, 2022 through July 31, 2027, with Cornerstone OnDemand, Inc. (Santa Monica, CA) for employee learning management software and services in an amount not to exceed $172,047.39.

3. Authorize expenditure in the total amount of $20,071 from A/C #001­0510­612­ 3122 (General Fund, Software License) for the remaining FY 2022­23 budget cycle.

4.  Find that this action is not a “project” as defined under the California Environmental Quality Act.

K. Turblex Blower Maintenance and Repair Services
RECOMMENDATION:

1. Award General Services Agreement to Lone Star Blower, Inc. (Houston, TX) for an amount not­to­exceed $155,280 for Turblex™ Blower Maintenance and Repair Services with a three­year term through December 31, 2026.

2. Authorize expense for FY 2022­23 in the amount of $13,920 from A/C #621­8250­ 682­5699 (Contracted Services) and up to $30,000 for anticipated materials from A/C #621­8250­685­3220 (Parts & Materials/Maintenance).

3. Find that this action/project is categorically exempt from California Environmental Quality Act pursuant to Section 15301(b).

L. Hill Canyon Treatment Plant Retaining Wall Project CI (5444) RECOMMENDATION:

1. Approve Change Order No. 2 to Contract No. 13012­2022 with GMZ Engineering, Inc. of Westlake Village, CA, for the Hill Canyon Treatment Plant Retaining Wall Project (CI 5444) in the amount of $103,730.25 for a new revised not­to­exceed amount of $1,453,577.56.

2. Approve Fifth Amendment to Professional Services Agreement No. 12377­2020 with m6 Consulting, Inc. of Westlake Village, CA, for additional Construction Phase Services on the Hill Canyon Treatment Plant Retaining Project (CI 5444) in the amount of $88,125 for a new revised not­to­exceed amount of $239,831.

3. Approve budget appropriation and expenditure in the amount of $240,000 from A/C #624­0000­341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5444), Hill Canyon Treatment Plant Retaining Wall Project.

4. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR § 15301, 15302, and 15304.

M. Prefabricated Solar Systems at Various City Facilities (CI 5562) RECOMMENDATION:

1. Authorize staff to issue a Request for Proposals/Qualifications for procurement of design and construction of Prefabricated Solar Systems at Various City Facilities (CI 5562).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

N. Ventura County Citizens Transportation Advisory Committee Appointments RECOMMENDATION:

1. Approve the reappointment of Chaise Rasheed to fill a regular member position; term ending November 2024, and appointment of Aaron Kitzman to fill an alternate member position; term ending November 2023, on the Ventura County Citizens Transportation Advisory Committee.

2. Find that this action is not a project of the California Environmental Quality Act .

O. Interceptor Unit Repairs FY 2021­23 (MI 2577)
RECOMMENDATION:

1. Approve Amendment No. 2 to Task Order No. 1 with SWCA Environmental Consultants (Pasadena, CA) On­Call Agreement No. 12431­2020 to perform additional environmental permitting services in connection with the Arroyo Conejo Creek Maintenance Agreement in the amount of $28,931, for a revised not­to­exceed amount of $103,799.50, plus extra services of $9,000, with a term ending June 30, 2023.

2. Approve expenditure in the amount of $37,931 ($28,931 Amendment, plus extra services of $9,000) from A/C #624­8250­682­5500 (MI 2577).

3. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR 15301(b).

P. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 4 for construction of the Hill Canyon Treatment Plant Fats, Oils, and Grease Facility Improvements Project (CI 5441) Project.

2. Award construction contract to GSE Construction Co., Inc. (Livermore, CA) in the amount of $4,224,500, plus a contingency of $422,450.

3. Approve budget appropriation in the amount of $2,993,700 from A/C #624­0000­ 341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

4. Approve Fourth Amendment to Professional Services Agreement No. 12688­2021 with MKN Associates, Inc. (Los Angeles, CA), for additional design services and construction phase support services and Material Testing on the FOG Facility Improvements Project in the amount of $453,070, for a revised not­to­exceed amount of $851,092, plus extra services of $42,865, and extend the term of the agreement to June 30, 2024.

5. Authorize expenditure in the amount of $5,142,885 ($4,224,500 construction contract, $422,450 construction contract contingency, $453,070 for design and construction support services, and material testing, and $42,865 for extra services) from A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

7. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.

Q. Janss Marketplace Hotel Project Environmental Impact Report Consultant RECOMMENDATION:

1. Approve a professional services agreement with CSG Consultants, Inc., (CSG) of Orange, CA, for the preparation of an Environmental Impact Report (EIR) for the Janss Marketplace Hotel Project located at 225 North Moorpark Road, with an agreement term beginning December 6, 2022 through June 30, 2024, with a base cost of $198,820 and additional services of $32,100 for a total not­to­exceed amount of $230,920.

2. Authorize budget appropriation and expenditure in an amount not­to­exceed $230,920 from A/C #001­4210­447­4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

8. PUBLIC HEARINGS:

A. Single­Use Foodware Accessories and Standard Condiments Municipal Code Amendment
ORDINANCE REPEALING SECTIONS 6­6.302 AND 6­6.303 OF THOUSAND OAKS MUNICIPAL CODE AND ADDING CHAPTER 7 TO TITLE 6 OF THOUSAND OAKS MUNICIPAL CODE RESTRICTING USE AND DISTRIBUTION OF SINGLE­ USE FOODWARE ACCESSORIES AND STANDARD CONDIMENTS
1ST READING
RECOMMENDATION:

1. Read ordinance in title only, further reading be waived, and if no objection, introduce ordinance repealing Sections 6­6.302 and 6­6.303 of the Thousand Oaks Municipal Code and adding Chapter 7 to Title 6 of the Thousand Oaks Municipal Code restricting the use and distribution of single­use foodware accessories and standard condiments.

2. Find that the action is exempt from the California Environmental Quality Act pursuant to 14 CCR § 15061(b)(3) and 14 CCR § 15308.

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS: None

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. City Investment Review Committee Annual Report
RECOMMENDATION:

1. Receive and file report.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Fiscal Year 2022­23 Community Sports Grant Recommendations RECOMMENDATION:

1. Approve award of Community Sports Grants totaling $73,776.47.

2. Authorize the City Manager or designee to execute Community Sports Grants agreements with grantees.

3. Authorize expenditure in the amount of $73,776.47 from A/C #001­1120­611­5920 (SF2023, Grants and Donations) for Community Sports Grants.

4. Find that this action is exempt under Section 15061(b)(3) of the California Environmental Quality Act Guidelines.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Ad Hoc Homelessness Committee Navigation Center/ Emergency Shelter Update RECOMMENDATION:

1. Approve the selection of DignityMoves (DM) (San Francisco, CA), Hope of the Valley Rescue Mission (HOTV) (Mission Hills, CA), and Many Mansions (MM) (Thousand Oaks, CA) to develop, lease, and operate a Navigation Center at 1205 Lawrence Drive and authorize the City Manager to initiate the preparation of an Exclusive Negotiating Agreement between the City of Thousand Oaks and DM/HOTV/MM.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Update on League of California Cities Channel Counties Division Meeting on October 28, 2022
RECOMMENDATION:

Receive report and find that receiving the update is not a “project” under the California Environmental Quality Act.

C. 2022 National League of Cities City Summit Conference RECOMMENDATION:

Receive report and find that receiving said report is not a “project” as defined by the California Environmental Quality Act Guidelines.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION: None

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to City Council Reorganization Meeting December 13, 2022.

Agenda Post Date/Time: Dec 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\12­06­22.docx
City Council
REGULAR MEETING
Tuesday, December 06, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Location:

Residence
4534 Cherry Valley Circle
Thousand Oaks, CA 91362
Public advisory: Face masks are recommended .

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, Acting City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director  Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify November 2, 2022, November 9, 2022, November 16, 2022, November 23, 2022, and November 30, 2022 ; approve December 7, 2022, December 14, 2022, December 21, 2022, December 28, 2022, and January 4, 2023, subject to review and ratification
B. Minutes of City Council meeting of November 1, 2022
RECOMMENDATION:

Approve
C. Investment Review Committee Appointments
RECOMMENDATION:

1. Approve the reappointment of incumbent Cody Sorenson and the appointment of Sheila Moore to the Investment Review Committee to serve two­year terms ending December 2024.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

D. Municipal Service Center Elevator Modernization (MI 2635) RECOMMENDATION:

1. Authorize staff to solicit bids for the Municipal Service Center (MSC) Elevator Modernization project (MI 2635).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Federal Lobbyist Services
RECOMMENDATION:

1. Approve federal lobbying services agreement with Van Scoyoc Associates, Inc., Washington, D.C. to provide federal legislative advocacy and lobbying services in the not­to­exceed amount of $85,500 per year for a three­year term, effective January 1, 2023 and ending December 31, 2025, with the option to extend the contract for two additional years. The total five­year contract shall not exceed $427,500.

2. Approve budget appropriation in the amount of $9,500 from A/C #001­0000­311­ 1000 (General Fund, Fund Balance) to A/C #001­1120­611­5750 (Contract Service Payment to Agencies ­ Management Fees).

3. Authorize expenditure in the amount not­to­exceed $43,500 for the remaining term of the agreement of FY 2022­23, and $85,500 for FY 2023­24 from A/C #001­1120­ 611­5750 (Contract Service Payment to Agencies ­ Management Fees).

4. Find that approving the contract is not a “project” under the California Environmental Quality Act Guidelines.

F. Public Transportation Agency Safety Plan Update
RESOLUTION TO ACKNOWLEDGE AND APPROVE ANNUAL REVIEW AND UPDATE OF CITY OF THOUSAND OAKS TRANSIT PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
RECOMMENDATION:

1. Adopt resolution acknowledging annual review and update of the City of Thousand Oaks Transit Public Transportation Agency Safety Plan.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

G. Safety Compliance and Culture Services Agreement
RECOMMENDATION:

1. Approve single source designation of Citadel Environmental Services, Inc. for workplace safety and culture services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Citadel Environmental Services, Inc., of Glendale, CA, for workplace safety and culture services effective January 1, 2023, and ending December 31, 2025, with two one­year options to extend the agreement.

The not­to­exceed amount is $570,907 over the lifetime of the contract.

3.  Authorize expenditure in FY 2022­23 in the total amount of $95,157 from the following accounts; $25,121 from A/C #621­8250­682­5699 (Hill Canyon Treatment Plant, Contracted Services), $21,124 from A/C #611­8030­682­5699 (Water Distribution, Contracted Services), $10,562 from A/C #621­8220­682­5699 (Wastewater Collections, Contracted Services), $9,230 from A/C #001­5610­631­ 5699 (Roads, Contracted Services), $9,230 from A/C #001­5630­632­5699 (Landscape, Contracted Services), $6,566 from A/C #177­5320­631­5699 (Stormwater, Contracted Services), $5,329 from A/C #001­5660­631­5699 (Storm Drains, Contracted Services), $5,329 from A/C #142­5630­632­5699 (Landscape Assessment District, Zone: LLAD), $1,333 from A/C #621­8240­682­5699 (Industrial Waste, Contracted Services), and $1,333 from A/C #611­8070­682­5699 (Water Quality Assurance, Contracted Services).

4. Find that this action is not a “project” as defined under the California Environmental Quality Act.

H. Conflict of Interest Resolution Update
RESOLUTION UPDATING DESIGNATED EMPLOYEES, OFFICERS, AND DISCLOSURE CATEGORY LIST FOR FAIR POLITICAL PRACTICES ACT REQUIREMENTS (CONFLICT OF INTEREST) AND RESCINDING RESOLUTION NO. 2020­053
RECOMMENDATION:

1. Adopt resolution updating designated employees, officers, and disclosure category list for Conflict of Interest.

2. Find that the action of adopting the resolution is not a “project” under the California Environmental Quality Act Guidelines.

I. Fats, Oils, and Grease Waste Acceptance
RECOMMENDATION:

1. Approve first amendment to agreements with Alpha Pumping, Inc. (Van Nuys, CA), Coastal Byproducts (Oxnard, CA), Buron’s Preferred Pumping (Agoura Hills, CA), and ETP, Inc. (Newhall, CA) to extend terms through December 31, 2027, for continued delivery and disposal of restaurant fats, oils, and grease waste at the Hill Canyon Treatment Plant.

2. Authorize City Manager to approve future price adjustments for Fats, Oils, and Grease waste acceptance, as negotiated between City Project Manager and waste haulers, by written amendment to agreements.

3. Find that this action is not a “project” as defined under the California Environmental Quality Act.

J. Employee Performance and Learning Management Software and Services Agreement
RECOMMENDATION:

1. Approve agreement for the period of July 25, 2023 through July 31, 2027, with Cornerstone OnDemand, Inc.  (Santa Monica, CA) for employee performance management software and services in an amount not to exceed $108,755.06.

2. Approve agreement for the period of December 31, 2022 through July 31, 2027, with Cornerstone OnDemand, Inc. (Santa Monica, CA) for employee learning management software and services in an amount not to exceed $172,047.39.

3. Authorize expenditure in the total amount of $20,071 from A/C #001­0510­612­ 3122 (General Fund, Software License) for the remaining FY 2022­23 budget cycle.

4.  Find that this action is not a “project” as defined under the California Environmental Quality Act.

K. Turblex Blower Maintenance and Repair Services
RECOMMENDATION:

1. Award General Services Agreement to Lone Star Blower, Inc. (Houston, TX) for an amount not­to­exceed $155,280 for Turblex™ Blower Maintenance and Repair Services with a three­year term through December 31, 2026.

2. Authorize expense for FY 2022­23 in the amount of $13,920 from A/C #621­8250­ 682­5699 (Contracted Services) and up to $30,000 for anticipated materials from A/C #621­8250­685­3220 (Parts & Materials/Maintenance).

3. Find that this action/project is categorically exempt from California Environmental Quality Act pursuant to Section 15301(b).

L. Hill Canyon Treatment Plant Retaining Wall Project CI (5444) RECOMMENDATION:

1. Approve Change Order No. 2 to Contract No. 13012­2022 with GMZ Engineering, Inc. of Westlake Village, CA, for the Hill Canyon Treatment Plant Retaining Wall Project (CI 5444) in the amount of $103,730.25 for a new revised not­to­exceed amount of $1,453,577.56.

2. Approve Fifth Amendment to Professional Services Agreement No. 12377­2020 with m6 Consulting, Inc. of Westlake Village, CA, for additional Construction Phase Services on the Hill Canyon Treatment Plant Retaining Project (CI 5444) in the amount of $88,125 for a new revised not­to­exceed amount of $239,831.

3. Approve budget appropriation and expenditure in the amount of $240,000 from A/C #624­0000­341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5444), Hill Canyon Treatment Plant Retaining Wall Project.

4. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR § 15301, 15302, and 15304.

M. Prefabricated Solar Systems at Various City Facilities (CI 5562) RECOMMENDATION:

1. Authorize staff to issue a Request for Proposals/Qualifications for procurement of design and construction of Prefabricated Solar Systems at Various City Facilities (CI 5562).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

N. Ventura County Citizens Transportation Advisory Committee Appointments RECOMMENDATION:

1. Approve the reappointment of Chaise Rasheed to fill a regular member position; term ending November 2024, and appointment of Aaron Kitzman to fill an alternate member position; term ending November 2023, on the Ventura County Citizens Transportation Advisory Committee.

2. Find that this action is not a project of the California Environmental Quality Act .

O. Interceptor Unit Repairs FY 2021­23 (MI 2577)
RECOMMENDATION:

1. Approve Amendment No. 2 to Task Order No. 1 with SWCA Environmental Consultants (Pasadena, CA) On­Call Agreement No. 12431­2020 to perform additional environmental permitting services in connection with the Arroyo Conejo Creek Maintenance Agreement in the amount of $28,931, for a revised not­to­exceed amount of $103,799.50, plus extra services of $9,000, with a term ending June 30, 2023.

2. Approve expenditure in the amount of $37,931 ($28,931 Amendment, plus extra services of $9,000) from A/C #624­8250­682­5500 (MI 2577).

3. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR 15301(b).

P. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 4 for construction of the Hill Canyon Treatment Plant Fats, Oils, and Grease Facility Improvements Project (CI 5441) Project.

2. Award construction contract to GSE Construction Co., Inc. (Livermore, CA) in the amount of $4,224,500, plus a contingency of $422,450.

3. Approve budget appropriation in the amount of $2,993,700 from A/C #624­0000­ 341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

4. Approve Fourth Amendment to Professional Services Agreement No. 12688­2021 with MKN Associates, Inc. (Los Angeles, CA), for additional design services and construction phase support services and Material Testing on the FOG Facility Improvements Project in the amount of $453,070, for a revised not­to­exceed amount of $851,092, plus extra services of $42,865, and extend the term of the agreement to June 30, 2024.

5. Authorize expenditure in the amount of $5,142,885 ($4,224,500 construction contract, $422,450 construction contract contingency, $453,070 for design and construction support services, and material testing, and $42,865 for extra services) from A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

7. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.

Q. Janss Marketplace Hotel Project Environmental Impact Report Consultant RECOMMENDATION:

1. Approve a professional services agreement with CSG Consultants, Inc., (CSG) of Orange, CA, for the preparation of an Environmental Impact Report (EIR) for the Janss Marketplace Hotel Project located at 225 North Moorpark Road, with an agreement term beginning December 6, 2022 through June 30, 2024, with a base cost of $198,820 and additional services of $32,100 for a total not­to­exceed amount of $230,920.

2. Authorize budget appropriation and expenditure in an amount not­to­exceed $230,920 from A/C #001­4210­447­4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

8. PUBLIC HEARINGS:

A. Single­Use Foodware Accessories and Standard Condiments Municipal Code Amendment
ORDINANCE REPEALING SECTIONS 6­6.302 AND 6­6.303 OF THOUSAND OAKS MUNICIPAL CODE AND ADDING CHAPTER 7 TO TITLE 6 OF THOUSAND OAKS MUNICIPAL CODE RESTRICTING USE AND DISTRIBUTION OF SINGLE­ USE FOODWARE ACCESSORIES AND STANDARD CONDIMENTS
1ST READING
RECOMMENDATION:

1. Read ordinance in title only, further reading be waived, and if no objection, introduce ordinance repealing Sections 6­6.302 and 6­6.303 of the Thousand Oaks Municipal Code and adding Chapter 7 to Title 6 of the Thousand Oaks Municipal Code restricting the use and distribution of single­use foodware accessories and standard condiments.

2. Find that the action is exempt from the California Environmental Quality Act pursuant to 14 CCR § 15061(b)(3) and 14 CCR § 15308.

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS: None

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. City Investment Review Committee Annual Report
RECOMMENDATION:

1. Receive and file report.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Fiscal Year 2022­23 Community Sports Grant Recommendations RECOMMENDATION:

1. Approve award of Community Sports Grants totaling $73,776.47.

2. Authorize the City Manager or designee to execute Community Sports Grants agreements with grantees.

3. Authorize expenditure in the amount of $73,776.47 from A/C #001­1120­611­5920 (SF2023, Grants and Donations) for Community Sports Grants.

4. Find that this action is exempt under Section 15061(b)(3) of the California Environmental Quality Act Guidelines.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Ad Hoc Homelessness Committee Navigation Center/ Emergency Shelter Update RECOMMENDATION:

1. Approve the selection of DignityMoves (DM) (San Francisco, CA), Hope of the Valley Rescue Mission (HOTV) (Mission Hills, CA), and Many Mansions (MM) (Thousand Oaks, CA) to develop, lease, and operate a Navigation Center at 1205 Lawrence Drive and authorize the City Manager to initiate the preparation of an Exclusive Negotiating Agreement between the City of Thousand Oaks and DM/HOTV/MM.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Update on League of California Cities Channel Counties Division Meeting on October 28, 2022
RECOMMENDATION:

Receive report and find that receiving the update is not a “project” under the California Environmental Quality Act.

C. 2022 National League of Cities City Summit Conference RECOMMENDATION:

Receive report and find that receiving said report is not a “project” as defined by the California Environmental Quality Act Guidelines.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION: None

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to City Council Reorganization Meeting December 13, 2022.

Agenda Post Date/Time: Dec 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\12­06­22.docx
City Council
REGULAR MEETING
Tuesday, December 06, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Location:

Residence
4534 Cherry Valley Circle
Thousand Oaks, CA 91362
Public advisory: Face masks are recommended .

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Bill­de la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, Acting City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director  Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at  www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT:  To provide your comments to the City Councilmembers please submit comments via the online  Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online  Speaker Form  (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at  [email protected]  or call (805) 449­2151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION:  If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR:  Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER:

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL:

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify November 2, 2022, November 9, 2022, November 16, 2022, November 23, 2022, and November 30, 2022 ; approve December 7, 2022, December 14, 2022, December 21, 2022, December 28, 2022, and January 4, 2023, subject to review and ratification
B. Minutes of City Council meeting of November 1, 2022
RECOMMENDATION:

Approve
C. Investment Review Committee Appointments
RECOMMENDATION:

1. Approve the reappointment of incumbent Cody Sorenson and the appointment of Sheila Moore to the Investment Review Committee to serve two­year terms ending December 2024.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

D. Municipal Service Center Elevator Modernization (MI 2635) RECOMMENDATION:

1. Authorize staff to solicit bids for the Municipal Service Center (MSC) Elevator Modernization project (MI 2635).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Federal Lobbyist Services
RECOMMENDATION:

1. Approve federal lobbying services agreement with Van Scoyoc Associates, Inc., Washington, D.C. to provide federal legislative advocacy and lobbying services in the not­to­exceed amount of $85,500 per year for a three­year term, effective January 1, 2023 and ending December 31, 2025, with the option to extend the contract for two additional years. The total five­year contract shall not exceed $427,500.

2. Approve budget appropriation in the amount of $9,500 from A/C #001­0000­311­ 1000 (General Fund, Fund Balance) to A/C #001­1120­611­5750 (Contract Service Payment to Agencies ­ Management Fees).

3. Authorize expenditure in the amount not­to­exceed $43,500 for the remaining term of the agreement of FY 2022­23, and $85,500 for FY 2023­24 from A/C #001­1120­ 611­5750 (Contract Service Payment to Agencies ­ Management Fees).

4. Find that approving the contract is not a “project” under the California Environmental Quality Act Guidelines.

F. Public Transportation Agency Safety Plan Update
RESOLUTION TO ACKNOWLEDGE AND APPROVE ANNUAL REVIEW AND UPDATE OF CITY OF THOUSAND OAKS TRANSIT PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
RECOMMENDATION:

1. Adopt resolution acknowledging annual review and update of the City of Thousand Oaks Transit Public Transportation Agency Safety Plan.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

G. Safety Compliance and Culture Services Agreement
RECOMMENDATION:

1. Approve single source designation of Citadel Environmental Services, Inc. for workplace safety and culture services pursuant to Thousand Oaks Municipal Code Section 3­10.202.

2. Award agreement for professional services to Citadel Environmental Services, Inc., of Glendale, CA, for workplace safety and culture services effective January 1, 2023, and ending December 31, 2025, with two one­year options to extend the agreement.

The not­to­exceed amount is $570,907 over the lifetime of the contract.

3.  Authorize expenditure in FY 2022­23 in the total amount of $95,157 from the following accounts; $25,121 from A/C #621­8250­682­5699 (Hill Canyon Treatment Plant, Contracted Services), $21,124 from A/C #611­8030­682­5699 (Water Distribution, Contracted Services), $10,562 from A/C #621­8220­682­5699 (Wastewater Collections, Contracted Services), $9,230 from A/C #001­5610­631­ 5699 (Roads, Contracted Services), $9,230 from A/C #001­5630­632­5699 (Landscape, Contracted Services), $6,566 from A/C #177­5320­631­5699 (Stormwater, Contracted Services), $5,329 from A/C #001­5660­631­5699 (Storm Drains, Contracted Services), $5,329 from A/C #142­5630­632­5699 (Landscape Assessment District, Zone: LLAD), $1,333 from A/C #621­8240­682­5699 (Industrial Waste, Contracted Services), and $1,333 from A/C #611­8070­682­5699 (Water Quality Assurance, Contracted Services).

4. Find that this action is not a “project” as defined under the California Environmental Quality Act.

H. Conflict of Interest Resolution Update
RESOLUTION UPDATING DESIGNATED EMPLOYEES, OFFICERS, AND DISCLOSURE CATEGORY LIST FOR FAIR POLITICAL PRACTICES ACT REQUIREMENTS (CONFLICT OF INTEREST) AND RESCINDING RESOLUTION NO. 2020­053
RECOMMENDATION:

1. Adopt resolution updating designated employees, officers, and disclosure category list for Conflict of Interest.

2. Find that the action of adopting the resolution is not a “project” under the California Environmental Quality Act Guidelines.

I. Fats, Oils, and Grease Waste Acceptance
RECOMMENDATION:

1. Approve first amendment to agreements with Alpha Pumping, Inc. (Van Nuys, CA), Coastal Byproducts (Oxnard, CA), Buron’s Preferred Pumping (Agoura Hills, CA), and ETP, Inc. (Newhall, CA) to extend terms through December 31, 2027, for continued delivery and disposal of restaurant fats, oils, and grease waste at the Hill Canyon Treatment Plant.

2. Authorize City Manager to approve future price adjustments for Fats, Oils, and Grease waste acceptance, as negotiated between City Project Manager and waste haulers, by written amendment to agreements.

3. Find that this action is not a “project” as defined under the California Environmental Quality Act.

J. Employee Performance and Learning Management Software and Services Agreement
RECOMMENDATION:

1. Approve agreement for the period of July 25, 2023 through July 31, 2027, with Cornerstone OnDemand, Inc.  (Santa Monica, CA) for employee performance management software and services in an amount not to exceed $108,755.06.

2. Approve agreement for the period of December 31, 2022 through July 31, 2027, with Cornerstone OnDemand, Inc. (Santa Monica, CA) for employee learning management software and services in an amount not to exceed $172,047.39.

3. Authorize expenditure in the total amount of $20,071 from A/C #001­0510­612­ 3122 (General Fund, Software License) for the remaining FY 2022­23 budget cycle.

4.  Find that this action is not a “project” as defined under the California Environmental Quality Act.

K. Turblex Blower Maintenance and Repair Services
RECOMMENDATION:

1. Award General Services Agreement to Lone Star Blower, Inc. (Houston, TX) for an amount not­to­exceed $155,280 for Turblex™ Blower Maintenance and Repair Services with a three­year term through December 31, 2026.

2. Authorize expense for FY 2022­23 in the amount of $13,920 from A/C #621­8250­ 682­5699 (Contracted Services) and up to $30,000 for anticipated materials from A/C #621­8250­685­3220 (Parts & Materials/Maintenance).

3. Find that this action/project is categorically exempt from California Environmental Quality Act pursuant to Section 15301(b).

L. Hill Canyon Treatment Plant Retaining Wall Project CI (5444) RECOMMENDATION:

1. Approve Change Order No. 2 to Contract No. 13012­2022 with GMZ Engineering, Inc. of Westlake Village, CA, for the Hill Canyon Treatment Plant Retaining Wall Project (CI 5444) in the amount of $103,730.25 for a new revised not­to­exceed amount of $1,453,577.56.

2. Approve Fifth Amendment to Professional Services Agreement No. 12377­2020 with m6 Consulting, Inc. of Westlake Village, CA, for additional Construction Phase Services on the Hill Canyon Treatment Plant Retaining Project (CI 5444) in the amount of $88,125 for a new revised not­to­exceed amount of $239,831.

3. Approve budget appropriation and expenditure in the amount of $240,000 from A/C #624­0000­341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5444), Hill Canyon Treatment Plant Retaining Wall Project.

4. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR § 15301, 15302, and 15304.

M. Prefabricated Solar Systems at Various City Facilities (CI 5562) RECOMMENDATION:

1. Authorize staff to issue a Request for Proposals/Qualifications for procurement of design and construction of Prefabricated Solar Systems at Various City Facilities (CI 5562).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

N. Ventura County Citizens Transportation Advisory Committee Appointments RECOMMENDATION:

1. Approve the reappointment of Chaise Rasheed to fill a regular member position; term ending November 2024, and appointment of Aaron Kitzman to fill an alternate member position; term ending November 2023, on the Ventura County Citizens Transportation Advisory Committee.

2. Find that this action is not a project of the California Environmental Quality Act .

O. Interceptor Unit Repairs FY 2021­23 (MI 2577)
RECOMMENDATION:

1. Approve Amendment No. 2 to Task Order No. 1 with SWCA Environmental Consultants (Pasadena, CA) On­Call Agreement No. 12431­2020 to perform additional environmental permitting services in connection with the Arroyo Conejo Creek Maintenance Agreement in the amount of $28,931, for a revised not­to­exceed amount of $103,799.50, plus extra services of $9,000, with a term ending June 30, 2023.

2. Approve expenditure in the amount of $37,931 ($28,931 Amendment, plus extra services of $9,000) from A/C #624­8250­682­5500 (MI 2577).

3. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR 15301(b).

P. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Approve the project design, plans, specifications, and Addenda Nos. 1 through 4 for construction of the Hill Canyon Treatment Plant Fats, Oils, and Grease Facility Improvements Project (CI 5441) Project.

2. Award construction contract to GSE Construction Co., Inc. (Livermore, CA) in the amount of $4,224,500, plus a contingency of $422,450.

3. Approve budget appropriation in the amount of $2,993,700 from A/C #624­0000­ 341­9900 (Wastewater Fund, Net Position) to A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

4. Approve Fourth Amendment to Professional Services Agreement No. 12688­2021 with MKN Associates, Inc. (Los Angeles, CA), for additional design services and construction phase support services and Material Testing on the FOG Facility Improvements Project in the amount of $453,070, for a revised not­to­exceed amount of $851,092, plus extra services of $42,865, and extend the term of the agreement to June 30, 2024.

5. Authorize expenditure in the amount of $5,142,885 ($4,224,500 construction contract, $422,450 construction contract contingency, $453,070 for design and construction support services, and material testing, and $42,865 for extra services) from A/C #624­8250­682­8300 (CI 5441, Improvements Other than Buildings).

6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

7. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.

Q. Janss Marketplace Hotel Project Environmental Impact Report Consultant RECOMMENDATION:

1. Approve a professional services agreement with CSG Consultants, Inc., (CSG) of Orange, CA, for the preparation of an Environmental Impact Report (EIR) for the Janss Marketplace Hotel Project located at 225 North Moorpark Road, with an agreement term beginning December 6, 2022 through June 30, 2024, with a base cost of $198,820 and additional services of $32,100 for a total not­to­exceed amount of $230,920.

2. Authorize budget appropriation and expenditure in an amount not­to­exceed $230,920 from A/C #001­4210­447­4000 (Charges for Services – Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

8. PUBLIC HEARINGS:

A. Single­Use Foodware Accessories and Standard Condiments Municipal Code Amendment
ORDINANCE REPEALING SECTIONS 6­6.302 AND 6­6.303 OF THOUSAND OAKS MUNICIPAL CODE AND ADDING CHAPTER 7 TO TITLE 6 OF THOUSAND OAKS MUNICIPAL CODE RESTRICTING USE AND DISTRIBUTION OF SINGLE­ USE FOODWARE ACCESSORIES AND STANDARD CONDIMENTS
1ST READING
RECOMMENDATION:

1. Read ordinance in title only, further reading be waived, and if no objection, introduce ordinance repealing Sections 6­6.302 and 6­6.303 of the Thousand Oaks Municipal Code and adding Chapter 7 to Title 6 of the Thousand Oaks Municipal Code restricting the use and distribution of single­use foodware accessories and standard condiments.

2. Find that the action is exempt from the California Environmental Quality Act pursuant to 14 CCR § 15061(b)(3) and 14 CCR § 15308.

9. STUDY SESSIONS: None

10. DEPARTMENT REPORTS: None

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. City Investment Review Committee Annual Report
RECOMMENDATION:

1. Receive and file report.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Fiscal Year 2022­23 Community Sports Grant Recommendations RECOMMENDATION:

1. Approve award of Community Sports Grants totaling $73,776.47.

2. Authorize the City Manager or designee to execute Community Sports Grants agreements with grantees.

3. Authorize expenditure in the amount of $73,776.47 from A/C #001­1120­611­5920 (SF2023, Grants and Donations) for Community Sports Grants.

4. Find that this action is exempt under Section 15061(b)(3) of the California Environmental Quality Act Guidelines.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Ad Hoc Homelessness Committee Navigation Center/ Emergency Shelter Update RECOMMENDATION:

1. Approve the selection of DignityMoves (DM) (San Francisco, CA), Hope of the Valley Rescue Mission (HOTV) (Mission Hills, CA), and Many Mansions (MM) (Thousand Oaks, CA) to develop, lease, and operate a Navigation Center at 1205 Lawrence Drive and authorize the City Manager to initiate the preparation of an Exclusive Negotiating Agreement between the City of Thousand Oaks and DM/HOTV/MM.

2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.

B. Update on League of California Cities Channel Counties Division Meeting on October 28, 2022
RECOMMENDATION:

Receive report and find that receiving the update is not a “project” under the California Environmental Quality Act.

C. 2022 National League of Cities City Summit Conference RECOMMENDATION:

Receive report and find that receiving said report is not a “project” as defined by the California Environmental Quality Act Guidelines.

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION: None

16. PUBLIC NOTICES: None

17. ADJOURNMENT: Adjourn to City Council Reorganization Meeting December 13, 2022.

Agenda Post Date/Time: Dec 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\12­06­22.docx

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California   November 1, 2022

1. CALL TO ORDER: Mayor Bob Engl er called the meeting to order at 6:01 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.

2. PLEDGE OF ALLEGIANCE: Mayor Engler led the pledge of allegiance.

3. ROLL CALL:

Present: Councilmembers Bill-de la Peña, Adam , McNamee, Jones, and Mayor Engler present in chambers.

Also present: City Manager Andrew P. Powers, Cit y Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy Cit y Manager Gary Rogers, City Cle rk Cynthia M. Rodriguez, Finance Director Jaime Boscarino, Community Deve lopment Director Kelv in Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Deputy Public Works Director John Minkel, Water Quality Supervisor Paul Jorgensen, Debt and Investment Analyst Jane Adelmann, Interim Planning Division Manager Iain Holt, Assistant to the City Manager Melissa Hurtado, Deputy City Cle rk Laura Maguire, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, and Assistant Analysts Sandra Delgado and Christy Glaubke.

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM: None.

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. 11/7 Borderline Citywide Day of Remembrance

Mayor Engler issued a proclamation to celebrate the lives of those who were so senselessly taken, to recognize the survivors and family members who have been deeply affected, honor the first responders who selflessly assisted, and acknowledged the str ength of our City as we continue to heal from this tragedy.

Mayor Engler congratulated Deputy City Manager Rogers and City Clerk Rodriguez on their upcoming retirement later this month after 35 and 38 years of public service, respectively.

Item No.7B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 November 1, 2022

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)

Speakers: R. Scott Horn, Newbury Park; George Rosenthal, Newbury Park.

Written Statement: None.

7. CONSENT CALENDAR:

Speaker: Kat Selm, Thousand Oaks.

Additional information supplemental packet pertaining to Item 7.I.

A. General, Utilities, Golf Course, and Theatres Demands

RECOMMENDATION:

Ratify October 26, 2022; approve November 2, 2022, November 9, 2022, November 16, 2022, November 23, 2022, and November 30, 2022, subject to review and ratification Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 5-0 by the following vote:

Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None

B. Minutes of City Council meeting of October 25, 2022

RECOMMENDATION:

Approve
Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 5-0 by the following vote:

Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None

Item No.7B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 November 1, 2022

7. CONSENT CALENDAR: (Continued)

C. Revised Free Fare Reimbursement Agreement

RECOMMENDATION:

Approve revised Agreement with Ventura County Transportation Commission and other Transit Operators for a College Student Free Ride Program adding new Youth Free Ride program to the Agreement.

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 5-0 by the following vote:

Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None

D. Authorization to Purchase Electric Actuator Equipment (CI 5633)

RECOMMENDATION:

1. Award purchase of 19 electric actuators from Harold Beck & Sons, Inc. (Newtown, PA) in an amount not-to-exceed $165,224.20.

2. Authorize expenditure in the amount of $165,224.20 from A/C #624-8250-685-8400 (CI 5633, Capital Improvements).

3. Authorize staff to advertise for bids for the installation of 19 electric actuators (CI 5633).

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 5-0 by the following vote:

Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None

Item No.7B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 November 1, 2022

7. CONSENT CALENDAR: (Continued)

E. Purchase of Water Meters and Equipment (CI 4551)

RECOMMENDATION:

Approve budget appropriation and expense in the amount of $315,000 from A/C #613- 0000-341-9900 (Water Capital Fund, Net Position) as follows: $25,000 to A/C #613-8030- 685-8400 (CI 4551, Equipment $5000 or more ), $290,000 to A/C #613-8030-682-8300 (Cl 4551, Automated Meter Reading Program) fo r the purchase of B adger Meter, Inc., water meters, meter reading equipment, and associated devices.

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 5-0 by the following vote:

Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None

F. 1994-1 Community Facilities District Annual Report

RECOMMENDATION:

Receive and file Annual Report on the 1994-1 Community Facilities District (Marketplace Public Pedestrian, Traffic Circulation, and Parking Facilities) in compliance with the Local Agency Special Tax Bond and Accountability Act.

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 5-0 by the following vote:

Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None

G. Santa Monica Mountains Conservancy Advisory Committee Appointment

RECOMMENDATION:

Approve the appointment of Kat Selm to serv e as the City’s representative to the Santa Monica Mountains Conservancy Advisory Committee for a two-year term ending September 2024.

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 5-0 by the following vote:

Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None

Item No.7B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 November 1, 2022

7. CONSENT CALENDAR: (Continued)

H. Building Resilient Infrastructure and Communities Federal Grant

RECOMMENDATION:

Authorize City Manager or designee to execute all grant-related documents, and to submit the sub-application to the California Office of Emergency Services and upon award, return to City Council to accept the grant.

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 5-0 by the following vote:

Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None

I. ORDINANCE FOR SECOND READING:

ORDINANCE AMENDING THE THOUSAND OAKS BOULEVARD SPECIFIC PLAN (SP- 20), AND THE THOUSAND OAKS MUNICIPAL CODE BY ADDING SECTION 9-4.2528 IN ARTICLE 25 TO TITLE 9, CHAPTER 4; AMENDING SECTION 9-4.202 IN ARTICLE 2 TO TITLE 9, CHAPTER 4; AMENDING SECTIONS 9-4-2105 AND 9-4-2106 IN ARTICLE 21 TO TITLE 9, CHAPTER 4; AND AMENDING SECT ION 9-4.2402 IN ARTICLE 24 TO TITLE 9, CHAPTER 4, TO MODIFY EXISTING STANDARDS AND

ESTABLISH NEW DEVELOPMENT AND ZO NING STANDARDS RELATED TO SELF- STORAGE, MINI-STORAGE, AND SIMILA R USES IN CERTAIN ZONES (MCA 2022- 70571, SPA 2022-70799) (Introduced 10/25/2022, 5-0)

ORD. NO. 1706-NS

RECOMMENDATION:

Adopt and find that the Specific Plan Amendment is exempt from the provisions of the California Environmental Quality Act (CEQ A) pursuant to State CEQA Guidelines Sections 15060(c)(2) and (3) and 15061(b)(3)
Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 5-0 by the following vote:

Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None

Item No.7B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 November 1, 2022

7. CONSENT CALENDAR: (Continued)

J. ORDINANCE FOR SECOND READING:

ORDINANCE TO REPEAL SECTIONS 8-1.01 THROUGH 8-1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 OF TITLE 8, AND TO READOPT SECTIONS 8-1.01 THROUGH 8-

1.24 AND CHAPTERS 5, 6, 7, 8, 10, 14, 16, AND 17 TO TITLE 8 OF THE MUNICIPAL CODE BY ADOPTING BY REFERENCE TITLE 24 2022 CALIFORNIA CODE OF

REGULATIONS, INCLUDING THE CALIFORNIA ADMINISTRATIVE CODE, CALIFORNIA

BUILDING CODE, CALIFORNIA RESIDE NTIAL CODE, CALIFORNIA EXISTING

BUILDING CODE, CALIFORNIA HISTOR ICAL BUILDING CODE, CALIFORNIA

MECHANICAL CODE, CALIFORNIA PLUMBI NG CODE, CALIFORNIA ELECTRICAL

CODE, CALIFORNIA ENERGY CODE, CALI FORNIA GREEN BUILDING STANDARDS CODE, CALIFORNIA REFERE NCED STANDARDS CODE, AND 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, AND A DDING SECTION 8-1. 27 RELATING TO EMERGENCY HOUSING AND CHAPTER 4 TO TITLE 8 RELA TING TO CODE ADMINISTRATION (MCA 2022-70456) (Introduced 10/25/2022, 5-0)

ORD. NO. 1707-NS

RECOMMENDATION:

Adopt
Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 5-0 by the following vote:

Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None

Item No.7B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 November 1, 2022

8. PUBLIC HEARINGS:

A. Triennial Public Health Goal Water Quality Report

RECOMMENDATION:

Receive Public Health Goal Report and acc ept public comments on the City of Thousand Oaks 2022 Triennial Public Health Goals Report.

Hearing, advertised as required by law, opened to consider item. Presented by Water Quality Supervisor Jorgensen. Deputy Public Works Director Minkel available for questions.

Speaker/Written Statement: None.

Mayor Engler closed the public hearing.

Motion by Councilmember Adam to approve staff’s recommendation.

Passed 5-0 by the following vote:

Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None

B. Tax Equity and Fiscal Responsibility Act Hearing for the Benefit of Momentum Agencies

RESOLUTION APPROVING ISSUANCE OF TAX-EXEMPT REVENUE BONDS BY

CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY NOT TO EXCEED $20,000,000 AGGREGATE PRI NCIPAL AMOUNT FOR PURP OSE OF FINANCING AND

REFINANCING COST OF ACQUIRING, IMPROVING, DEVELOPING, INSTALLING,

EQUIPPING AND FURNISHING OF FACI LITIES FOR BENEFIT OF MOMENTUM

AGENCIES AND/OR A RELATED ENTITY AND OTHER MATTERS RELATING THERETO

HEREIN SPECIFIED

RES. NO. 2022-054

RECOMMENDATION:

1. Conduct a public hearing as r equired by Section 147(f) of the Internal Revenue Code of 1986 to receive comments relating to the issuance by the California Enterprise Development Authority (Authority) of Revenue Bonds not-to-exceed $20,000,000 (Bonds) for the benefit of Momentum Agencies, a California nonprofit public benefit corporation (Borrower).

Item No.7B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 November 1, 2022

8. PUBLIC HEARINGS: (Continued)

B. Tax Equity and Fiscal Responsibility Act H earing for the Benefit of Momentum Agencies (Continued)

2. Adopt resolution approving the issuance of the Bonds by the Authority to finance, refinance and/or reimburse the cost of the acquisition, improvemen t, construction, development, installation, equipping, and furnishing of certain facilities for the benefit of the Borrower.

Hearing, advertised as requi red by law, opened to consider item. Presented by Finance Director Jaime Boscarino. Sam Balisy, Attorney, Kuktak Rock LLP, and Amy Simons, Chief Operating Officer, Momentum Agencies, available for questions.

Speaker/Written Statement: None.

Mayor Engler closed the public hearing.

Motion by Councilmember Adam to approve staff’s recommendation.

Passed 5-0 by the following vote:

Ayes – Bill-de la Peña, Adam, McNamee, Jones, Engler
Noes – None

9. STUDY SESSIONS: None.

10. DEPARTMENT REPORTS:

A. Hillcrest Site (384 N. Erbes Road) Affordable Housing Developer and Exclusive Negotiating Agreement

RECOMMENDATION:

Select People’s Self-Help Housing Corporation of San Luis Obispo, California to develop affordable housing at the Hillcrest Site (384 N. Erbes Road) and authorize City Manager to initiate preparation of an Exclusive Negot iating Agreement between the City of Thousand Oaks and People’s Self-Help Housing Corporation and find that this action is not a project as defined under the California Environmental Quality Act.

Item No.7B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 November 1, 2022

10. DEPARTMENT REPORTS: (Continued)

A. Hillcrest Site (384 N. Erbes Road) Affor dable Housing Developer and Exclusive Negotiating Agreement (Continued)

Presented by Deputy City Manager Rogers; Tara Matthews, Principal, RSG; Kenneth Triguero, People’s Self-Help Housing; Veroni ca Garcia, Chief Real Estate Development Officer, People’s Self-Help Housing; Linda Braunschweiger, CEO, Housing Trust Fund; Alex Vega, Director of Lending, Ventura C ounty Community Devel opment Corporation; Sarah McCarthy Garcia, Director of Busi ness Development + Marketing, McCarthy Companies; Mark DiCecco, President, DiCecco Architecture; Sheryl Flores, Vice President Home Ownership, People’s Self-Help Housing.

Speakers: Alex Russell, Housing Trust Fund; Tim Gallagher, Simi Valley.

Written Statements: None.

City Council recess 8:06 p.m.; reconvened at 8:20 p.m.

Motion by Councilmember Bill-de la Peña to approve staff’s recommendation.

Passed 4-1 by the following vote:

Ayes – Bill-de la Peña, Adam, Jones, Engler
Noes – McNamee

B. Inclusionary Housing Plan Update Parameters and Policy Direction

RECOMMENDATION:

Discuss and provide direction on inclusionary housing parameters for further analysis in the Inclusionary Housing Plan Update Financial Eval uation and find that this action is not a project as defined under the California Environmental Quality Act.

Presented by Community Development Dir ector Kelvin Parker and Kathleen Head, President, Keyser Marston. Interim Planning Division Manager Holt available for questions.

Additional information supplemental packet.

Speakers: Jackson Piper, Newbury Park; A dam Haverstock, Great er Conejo Valley Chamber of Commerce.

Written Statements: D anielle Borja, President/CEO, Great er Conejo Valley Chamber of Commerce.

City Council received an update on the Inclusionary Housing Plan and provided general policy direction for the preparation of the Inclusionary Housing Financial Evaluation analysis and recommendations.

Item No.7B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 November 1, 2022

11. COMMITTEE/COMISSION/BOARD REPORTS: None.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.

13. COUNCIL ISSUES/RECOMMENDATIONS: None.

14. CITY MANAGER:

A. Announcements and upcoming issues

City Manager Powers provided an update on the December 6, 2022, City Council meeting.

15. CLOSED SESSION:

City Attorney Noonan announced Closed Session held at 9:58 p.m.

A. CONFERENCE WITH LEGAL COUN SEL – Existing Litigation: G.I. Industries, dba Waste Management, vs. City of Thousand Oaks, Arakelian Enterprises, dba Athens Services; Trial Court Case No.: 56-2021-00554581-CU-WM-VTA; Appellate Case No.: B317201. Pursuant to Government Code Section 54956.9(a).

City Attorney Noonan announced City Council has authorized appealing the decision in the litigation.

16. PUBLIC NOTICES: None.

17. ADJOURNMENT: City Council adjourned at 10: 26 p.m. to Regular Meeting on Tuesday, December 6, 2022.

________________________________
B o b E n g l e r , M a y o r
City of Thousand Oaks City Council
Attest:

________________________________
Laura B. Maguire, Acting City Clerk
City of Thousand Oaks City Council

AGENDA POSTED: October 27, 2022
MINUTES APPROVED: December 6, 2022

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

CCD:610-60\dlz\h:\common\minutes\2022\20221101.docx
Item No.7B

TO:City Council
FROM:Al Adam, Councilmember
Kevin McNamee, Councilmember

DATE:December 6, 2022
SUBJECT: Investment Review Committee Appointments
RECOMMENDATION:

1. Approve the reappointment of incumbent Cody Sorenson and the appointment of Sheila Moore to the Investment Review Committee to serve two-year terms ending December 2024.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

FINANCIAL IMPACT:

No Additional Funding Requested. Minimal staff time for costs associated with coordinating interviews, appointments, and preparing support materials is included in the Adopted FY 2022-23 General Fund Budget.

BACKGROUND:

The five-member Investment Review Committee (Committee) is charged under City Council Resolution No. 2017-021 to periodically monitor and review the City Treasurer’s compliance with the City’s Investment Policy and to provide a quarterly report of its findings. In addition, the Committee submits an annual report to City Council summarizing its work and recommending modifications to the Investment Policy.

The Committee members are appointed by Councilmembers and ratified by City Council. The members serve staggered two-year terms on a calendar year basis, from January through December.

Item No.7C

Investment Review Committee Appointments
December 6, 2022

4 3
7 DISCUSSION/ANALYSIS:

A 30-day application period for the current vacancies opened on August 30, 2022 and closed on September 29, 2022. Four applications were received for the two scheduled vacancies. Four interviews were conducted by Councilmembers Adam and McNamee on October 27, 2022. After reviewing applications (Attachment #1) and conducting interviews, the reappointment of Cody Sorenson and the appointment of Sheila Moore to fill the scheduled vacancies are recommended.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

B. Provide municipal government leadership which is open and responsive to residents, and is characterized by ethical behavior, stability, promoting public trust, transparency, confidence in the future, and cooperative interaction among civic leaders, residents, business representatives, and staff, while recognizing and respecting legitimate differences of opinion on critical issues facing the City.

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

PREPARED BY: Jane Adelmann, Debt and Investment Analyst Katie Morris, Administrative Support Supervisor
Attachments:

Attachment #1 – Applications for Selected Appointments
CMO: 110-20:H:\COMMON\KM\City Council/Council Items/2022\ Staff Reports\120622\ 120622 Investment Review Committee Appointments Staff Report
Item No.7C

City of Thousand Oaks Boards & Commissions
Application Form
Profile
Solicitantes que necesiten asistencia en español, por favor llamen al (805) 449-2151.

Cody Sorenson
First Name Last Name
Primary Phone Alternate Phone
Street Address Suite or Apt
Thousand Oaks CA
City State Postal Code
Email Address
Please note: Resolution No. 2003-105 Sec. 17, Duplicate Appointment, provides that unless specifically authorized by City Council, no citizen may serve on more than one standing Citizen Board, Commission or Committee.

How did you learn of this vacancy?
existing member
Occupation/Work History - Check all applicable: *
Self
Self Consultant
Employer Job Title

N/A N/A
Additional Employer Additional Job Title
Must be a City resident. Are you a resident of Thousand Oaks? Yes
ATTACHMENT #1
Item No.7C

Interests & Experiences
Why are you interested in serving on this board/committee and what do you believe you can contribute?
I enjoy giving back to the community. I have both experince and success in this area.

Please list all relevant experience supporting appointment to this board.

Committee member for several years, investment advisor, business owner, Resume provided Please list current and past involvement with civic, volunteer and non-profit organizations, including City boards/committees, and the dates of activity.

The investment review committee, Thousand Oaks youth football, Make a wish, Cancer society, school fundraisers, and support for "Brownies," Sorry, I can't remember all of them.

Certification
Please agree with the following statements
That all information in this application is complete, truthful, and accurate to the best of my knowledge.

If appointed, I understand it is my responsibility to notify the City of changes that would affect my membership on the board.

I recognize that Board membership requires my attendance at meetings and/or events. I am willing and able to make this commitment of time and effort to serve.

I understand that the Public Records Act (PRA) allows for public review of this application.

I am not an official or employee of the City of Thousand Oaks.

I understand that checking this box constitutes a legal signature confirming that I acknowledge and agree to the above statements.

Agree
Electronic Signature - Please type your First and Last name Please explain Finance/Investment background that qualifies you for membership on this Board
Investment advisor for 5+ years, a business owner in mortgage banking and dealing with secondary markets, current investment committee member
Item No.7C

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Item No.7C

City of Thousand Oaks Boards & Commissions
Application Form
Profile
Solicitantes que necesiten asistencia en español, por favor llamen al (805) 449-2151.

Sheila Moore

First Name Last Name

Primary Phone Alternate Phone

Street Address Suite or Apt
Thousand Oaks CA
City State Postal Code

Email Address
Please note: Resolution No. 2003-105 Sec. 17, Duplicate Appointment, provides that unless specifically authorized by City Council, no citizen may serve on more than one standing Citizen Board, Commission or Committee.

How did you learn of this vacancy?
Article in the Acorn
Occupation/Work History - Check all applicable: *
Employed
Pepperdine University Faculty : Economics and Finance; Graziadio School of Business Employer Job Title

N/A N/A
Additional Employer Additional Job Title
Must be a City resident. Are you a resident of Thousand Oaks? Yes
Item No.7C

Interests & Experiences
Why are you interested in serving on this board/committee and what do you believe you can contribute?
I have been a resident of Thousand Oaks since 2009. I would like to serve in the community which I have chosen to make my home.

Please list all relevant experience supporting appointment to this board.

Currently I am a full time faculty member at the Graziadio Graduate School of Business at Pepperdine. Prior to this, I have been in the business world in various capacities. Every position has required the utilization of finance and economic knowledge, as well as has provided me with invaluable experience.

Please list current and past involvement with civic, volunteer and non-profit organizations, including City boards/committees, and the dates of activity.

Church choir and support activities.

Certification
Please agree with the following statements
That all information in this application is complete, truthful, and accurate to the best of my knowledge.

If appointed, I understand it is my responsibility to notify the City of changes that would affect my membership on the board.

I recognize that Board membership requires my attendance at meetings and/or events. I am willing and able to make this commitment of time and effort to serve.

I understand that the Public Records Act (PRA) allows for public review of this application.

I am not an official or employee of the City of Thousand Oaks.

I understand that checking this box constitutes a legal signature confirming that I acknowledge and agree to the above statements.

Agree
Electronic Signature - Please type your First and Last name Please explain Finance/Investment background that qualifies you for membership on this Board
Please see attached resume.

Item No.7C

Item No.7C

SHEILA J. MOORE

Principal • 1996 to 2006
SJM ENTERPRISES, Los Angeles, CA
Provide wide range of financial and economic consulting services, written business plans, articles, and analyses of economic issues.
• Wrote business plans, financial analyses, strategic marketing plans and business profiles for start-up and established companies in diverse industries including Investment Banking, Commercial Real Estate and the Recording Industry.
• Prepared foreign and domestic Venture Capital prospectuses. • Developed comprehensive analysis and marketing presentation/brochure that resulted in the sale of Big Bear Inn. Oversaw and ensured accuracy and completeness of business escrow.

Adjunct Professor in Finance and Economics
• Woodbury University, Burbank, CA. Teach MBA courses in corporate finance, managerial finance, financial institutions, investment analysis, and money & capital markets. • University of Phoenix Southern California Learning Centers (Oxnard, Pasadena, Woodland Hills, CA).

Course offerings in economics and finance at undergraduate and graduate levels, including Corporate Finance, Macro Economics and Micro Economics.

Executive Manager • 1988 to 1995
BIG BEAR INN, Big Bear, CA
• Participated in the design, development, and construction of the hotel. • Guided growth of operation from startup operation to $2 million in revenues, achieving widespread recognition as a first class, European-style establishment. • Negotiated profitable contracts for banquets, conferences, special events and film productions. • Sourced and negotiated favorable terms with vendors.
• Prepared and managed operating, special events, and capital improvement budgets. • Hotel was sold in 1995: finalized and completed both real estate escrow and business escrow for transfer of property and business.

Vice President / Chief Credit Analyst • 1985-1987
AUSTRALIA-NEW ZEALAND BANK, Los Angeles, CA
Performed due diligence research; provided recommendations on corporate credit worthiness. Supervised and reviewed other credit analysts.

Item No.7C

Item No.7C

Item No.7C

TO:Andrew P. Powers, City Manager
FROM:Jaime Boscarino, Finance Director
DATE:December 6, 2022
SUBJECT: Municipal Service Center Elevator Modernization (MI 2635) RECOMMENDATION:

1. Authorize staff to solicit bids for the Municipal Service Center (MSC) Elevator Modernization project (MI 2635).

2. Find that this action is not a project as defined under the California Environmental Quality Act.

FINANCIAL IMPACT:

No Additional Funding Requested. Total project costs are estimated at $225,000. Project was not anticipated during the Fiscal Year 2021-23 CIP Budget cycle, so no budget has been established. Staff will return to City Council to request budget at bid award.

BACKGROUND:

The MSC opened in 1993 as the service yard for all City infrastructure maintenance services. The administration building is a two-story structure that includes a two-level hydraulic elevator. The elevator has not had a major renovation or modernization since its original installation. The City’s current elevator maintenance vendor recommended a complete modernization of the elevator to ensure consistent operation, update out-of-date controllers, upgrade to meet current code requirements, and eliminate minor repairs and down-time associated with the aging equipment. Staff determined that a Request for Proposals/Qualifications (RFP/Q) was required to complete bid documents for the modernization project.

DISCUSSION/ANALYSIS:

Staff published a formal RFP/Q on March 11, 2022 for a consultant to produce elevator modernization design and bid documents. From that solicitation, Kardent Item No.7D

Municipal Service Center Elevator Modernization (MI 2635) December 6, 2022

of Long Beach, CA was awarded the contract based on the firm’s expertise, experience with similar projects, qualifications, and evaluation criteria, as set forth in the RFP/Q package. Kardent was the only proposer and met the needs for the services required.

Kardent has completed the bid documents, including the drawings, which are in the process of being finalized by the Building and Safety Division for permits.

Approval of this authorization to solicit bids allows staff to proceed with bidding the project and work towards the modernization, which will ensure the elevator operates more reliably and in compliance with current codes.

Staff will return to City Council at the time of Bid Award and request additional budget as needed.

Tentative Schedule:

Solicitation Published December 2022
Award Bid February 2023
Start Construction March 2023
Construction Complete June 2023
CIP PROJECT PRIORITY (as outlined in FY 2021-22 and FY 2022-23 CIP Program Budget)
Priority Two - Necessary, but not essential, and there could be consequences, if deferred.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.

PREPARED BY: Elizabeth Perez, Facilities Manager
FIN:201-40\edp\cp\H:\COMMON\Council\2022\Facilities\120622 MSC Elevator Modernization Bid Auth Staff Report.docx Item No.7D

TO:Andrew P. Powers, City Manager
FROM:Ingrid Hardy, Assistant City Manager
DATE:December 6, 2022
SUBJECT: Federal Lobbyist Services
RECOMMENDATION:

1. Approve federal lobbying services agreement with Van Scoyoc Associates, Inc., Washington, D.C. to provide federal legislative advocacy and lobbying services in the not-to-exceed amount of $85,500 per year for a three-year term, effective January 1, 2023 and ending December 31, 2025, with the option to extend the contract for two additional years. The total five-year contract shall not exceed $427,500.

2. Approve budget appropriation in the amount of $9,500 from A/C #001-0000- 311-1000 (General Fund, Fund Balance) to A/C #001-1120-611-5750 (Contract Service Payment to Agencies - Management Fees).

3. Authorize expenditure in the amount not-to-exceed $43,500 for the remaining term of the agreement of FY 2022-23, and $85,500 for FY 2023-24 from A/C #001-1120-611-5750 (Contract Service Payment to Agencies - Management Fees).

4. Find that approving the contract is not a “project” under the California Environmental Quality Act Guidelines.

FINANCIAL IMPACT:
$9,500 Increase to Adopted FY 2022-23 General Fund Budget. $9,500 requested from General Fund, Fund Balance to pay for increase in contract costs for FY 2022-23. The budget for the remaining agreement term will be requested during the upcoming biennial budget process.

BACKGROUND:

Value of Services
The City has benefited from federal representation for over 15 years.

Item No.7E

Federal Lobbyist Services
December 6, 2022

4 4
4 The City retained its first federal lobbyist in 2008 to work with the Legislative Affairs Manager to establish a presence in Washington D.C., monitor policy interests, and seek federal funding opportunities. Since that time, the City has been represented by two firms and has achieved a number of successes.

The City has been proactive in presenting its issues and interests to federal officials and agency staff. The Thousand Oaks delegation travels at least once a year to Washington D.C. A federal lobbyist serves as a valuable conduit to City Councilmembers and City staff. They gain access to key individuals for meetings; provide advance notice on vital legislation and White House initiatives; and seek guidance from federal agencies on funding proposals. The City has established numerous contacts and discovered important resources based on introductions made by a federal lobbyist.

Having a federal lobbyist near the nation’s capital is extremely beneficial.

Lobbyists are an “extension of the City” and can advocate in person on pressing issues, obtain clarification on federal applications, and seek positions on policies.

City staff often relies on their immediate intervention when they cannot get through to the right agency contact or have a deadline to meet.

The City has also gained financially from having a contract lobbyist. In past years, federal lobbyists have been instrumental in assisting with the preparation of federal grants and funding requests. Through the support of federal lobbyists, the City was awarded approximately $2.0 million in appropriations toward the construction of the U.S. 101/S.R. 23 Interchange project under the auspices of Congressman Elton Gallegly. They also assisted in the preparation of highly competitive grants, such as the federal “stimulus” and “Transportation Infrastructure Generating Economic Recovery (TIGER)” for the interchange project.

Additionally, federal lobbyists have been useful in conveying City policy interests and opinions on issues such as “level” funding for Community Development Block Grants, American Jobs Act, continuing resolutions, Federal Communications Commission’s rule changes, the Marketplace Fairness Act, and tax exemption for municipal bonds. Moreover, they continue to monitor and keep the City abreast of reauthorization bills and new policies. Overall, support from contract federal lobbyists have been valuable for the City and have strengthened the City’s legislative program.

New Funding Era
During the 112 th Congress (2011-2012), former President Obama and Congress placed a moratorium on all federal appropriations or “earmarks.” Earmarks are a source of federal funding sponsored by Congressional members for district Item No.7E

Federal Lobbyist Services
December 6, 2022

4 4
4 projects and programs. Under President Trump, earmarks remained dormant.

Under President Biden’s Administration, a new approach to earmarks has been established. After a long hiatus, the House and Senate are now allowed earmarks under a new title known as Community Directed Spending or CDS. CDS’s are strictly limited to specific appropriations areas such as energy, defense, homeland security, interior, energy, and transportation. For greater transparency, entities that receive a CDS are now required to submit a grant application to the associated agency to demonstrate the proposal meets all regulations associated with the legislation approving the award.

Moreover, the passage of the historic Infrastructure Investment and Jobs Act (IIJA) with close to $1.2 trillion in state and local investments, and the recent Inflation Reduction Act (IRA), which will offer $369 billion in energy and climate change programs, feature additional opportunities for the City. Most of these funds will be allocated through competitive grants.

Having a federal lobbyist during the renewal of earmarks and the implementation of both IIJA and IRA is essential to ensuring that the City is prepared to seek its fair share of federal funding.

DISCUSSION/ANALYSIS:

Request for Proposals/Qualifications (RFP/Q) and Selection Process:

In accordance with Government Code section 4526 and Thousand Oaks Municipal Code section 3-10.401, staff solicited a Request for Proposals/Qualifications (RFP/Q) for the Federal Lobbying Services. Unlike the low bid requirements of the Public Contract Code, contracts for professional, management, general, or special services should only be awarded to firms or persons who have demonstrated an adequate level of experience, competence, training, credentials, resources, staffing, and other professional qualifications necessary for more than a satisfactory of the services solicited. The award of an RFP/Q is based upon a variety of factors that demonstrate best value to the City for the solicited scope of work or service. The cost of the service may be considered as one of those factors; however, the lowest cost is not the sole factor in deciding who be awarded the contract.

The current agreement for contract lobbying services with Van Scoyoc Associates, Inc. will expire on January 1, 2023. The City issued a new RFP/Q in September 2022 in advance of the contract expiration.

A total of three proposals were received from Washington D.C. firms: Acalde and Fay-Government and Public Affairs Consultants; Thorn Run Partners-Government Relations; and Van Scoyoc Associates, Inc. A staff committee representing City Item No.7E

Federal Lobbyist Services
December 6, 2022

4 4
4 departments including City Manager’s Office, Public Works Department, Conejo Open Space Conservation Agency, and Cultural Affairs Department reviewed written proposals and hosted a virtual interview with all three applicants. Based on the proposals and interviews, incumbent Van Scoyoc Associates, Inc. (VSA) was selected for a contract renewal.

VSA is a bipartisan firm. Established in 1990, they have over thirty years of experience, and represent a number of local agencies including municipalities, counties, and councils of governments. The firm has expertise in a broad range of issues including:
•Community Development
•Arts, Culture, Museums, and Tourism
•Homeland Security/Emergency Management
•Communications and Information Technology
•Natural Resources
•Public Safety
•Taxation and Financial Services
•Green Technology/Energy
•Infrastructure and Water Resources
•Transportation
•Housing
•Environmental Restoration
•Education
VSA operates a “local government division,” that will oversee the contract, and will report directly to the Legislative Affairs Manager.

What makes VSA unique is they employ former federal agency staff who know the innerworkings of programs, policies, and funding opportunities. The lead Vice President assigned to Thousand Oaks is a prime example. He has worked with the numerous federal agencies including the U.S. Army Corps of Engineers, Department of Homeland Security, Department of Energy, and on Capitol Hill.

Moreover, he is a Professional Engineer or P.E.

With most of the funding requests focused on public works and infrastructure projects, he understands how to interpret project implementation as it applies to federal regulations (including grant requirements). He is also a former resident of Thousand Oaks and understands the community, its geography, and local interests.

VSA has worked closely with the City’s federal delegation including Congresswoman Brownley, and Senators Feinstein and Padilla on municipal issues and is familiar with their respective staffs.

Item No.7E

Federal Lobbyist Services
December 6, 2022

4 4
4 VSA has demonstrated an understanding of the current/changing needs of the City, and the ability to assist the City through a more vigilant, pro-active, and strategic advocacy program. The City would like to maintain its current momentum with pending projects and grants undertaken with the firm. The City of Thousand Oaks is VSA’s only California municipal client, which will assure their efforts are not in competition with other California cities under their representation.

Accomplishments
During their close to nine-year tenure with the City, VSA has monitored relevant bills to the City and researched issues and funding opportunities on wildlife crossings, emergency shelter programs, open shooter training, National Flood Insurance Policy premiums, arts programs, drought, and recycling. They have been instrumental in gaining support for several local projects and advocating for policies. During the onset of COVID-19, VSA was nimble in their approach in advocating for federal funding and seeking resources to assist the City with their operations and support of the community. Some of their notable accomplishments include:

Funding:
•U.S. Army Corps of Engineers to study the South Branch Floodplain - $1,200,000
•Small Business Association Shuttered Venues Grant - $2,300,000 •Department of the Interior: STAG Grant - $1,500,000
•Department of Homeland Security: Wildfire Mitigation Grant - $1,875,000 •American Rescue Plan - $14,008,949 - VSA worked with the National League of Cities and the City’s delegation to inform Congress of the need for direct funding explaining the different needs between State governments and local governments.
•Research and Assistance with Preparation of Grants:
oNational Endowment for the Humanities (NEH) under the Humanities Collections and Reference Resources Grant
oNational Medal of Museum and Library Service
oFederal Highway Administration Lo/No Program
oFederal Emergency Management Association - Building Resilient Infrastructure and Communities (BRIC) Grant Program
oEnvironmental Protection Agency - State and Tribes Grant (STAG) Item No.7E

Federal Lobbyist Services
December 6, 2022

4 4
4 oUS Department of Agriculture Community Wildfire Defense Grant Program
Key Meetings with Federal Officials:
•Established contacts with experts and historians at the Library of Congress and Council on Library and Information Resources. These contacts assisted the Thousand Oaks Library Foundation and City to ultimately transfer and integrate the American Radio Archives to University of California Santa Barbara Library collection.
•Established a meeting with high-level administrators of the Federal Highway Administration, NextGen Program, and SoCal Metroplex Project and City to discuss the airplane noise concerns by residents in Newbury Park. •Established a meeting with the City and officials of the Federal Emergency Management Administration and Department of Homeland Security to discuss the City’s reinstatement as an Urban Area Security Initiative. •Meeting with Senator Grassley’s Office to discuss the Federal Asset Forfeiture Program and its impact on the Ventura County Sheriff's Office. •Presentation to the Department of Justice, Office of Justice Programs on the Thousand Oaks Safe Passages Program.

Policy Positions/Official Comments/Rulemaking on Federal Issues:
•Preservation of Community Development Block Grants Funding •Preservation of National Endowment of Arts Funding
•Preservation of National Endowment of the Humanities Funding •Preservation of State and Local Tax (SALT) Deductions
•Thousand Oaks, CA Residents and SoCal Metroplex Project •H.R. 530- Accelerating Broadband Development by Empowering Local Communities Act of 2019
•H.R. 1814- Land and Water Conservation Fund
•H.R. 465- Extending NPDES Permit Terms to Ten Years
•H.R. 2943- Outdoor Recreation Legacy Partnership Grant Program Act •H.R. 4086/S.R. 1993- Rim of The Valley Preservation Act •H.R. 120- Police CAMERA Act 2019
•H.R. 1764- Federal Water Pollution Control Act with Respect to Permitting Terms, And For Other Purposes
•H.R. 4741- Connecting Communities Post Disasters Act of 2019 •H.R. 5115- Realizing the Economic Opportunities and Value of Expanding Recycling Act or Recover Act
•S. 2012- Restoring Local Control Over Public Infrastructure Act Item No.7E

Federal Lobbyist Services
December 6, 2022

4 4
4 •S.- Fighting Homelessness Through Services and Housing Act •S.- Affordable Housing Redevelopment Act
•Second Further Notice of Proposed Rulemaking. Implementation of Section 621(a)(1) of the Cable Communications Policy Act of 1984 as Amended by the Cable Television Consumer Protection and Competition Act of 1992. - MB Docket No. 05-311
•Accelerating Wireline Broadband Deployment By Removing Barriers To Infrastructure Investment, WC Docket No. 17-84; Accelerating Wireless Broadband Deployment By Removing Barriers To Infrastructure Investment- WT Docket No. 17-79
•Wireline Competition Bureau Seeks Comment on Emergency Connectivity Fund for Educational Connections and Devices to Address the Homework Gap During the Pandemic-Docket No. 21-93
•Environmental Protection Agency’s (EPA) Proposed Rule – Comprehensive Environmental Response, Compensation, and Liability Act Hazardous Substances: Designation of Perfluorooctanoic Acid and Perfluorooctanoic Acid- Docket Id No. EPA-HQ-OLEM-2019-0341
Federal Lobbyist Services
Under the oversight of the Legislative Affairs Manager, VSA will provide the following services:
•Monitor, review, and advise City of federal legislation, federal budget impacts, and issues which may affect the City through analysis via written or electronic notices, updates, or reports while providing recommendations for advocacy.
•Assist in preparing and/or reviewing written correspondence, materials, and presentations for advocacy.
•Assist in the development, proposal, and sponsorship of federal bills/amendments needed to further the City’s goals and priorities. •Work with federal legislative staff and members to advocate passage of said bills and/or amendments to bills.
•Be proactive in monitoring and identifying federal funding opportunities such as legislation, federal appropriations process, federal earmarks, and grants to fund City’s annual “Legislative Funding Priorities,” “Projects for Federal Grants,” “Council Goals” and any other interest as identified by City departments.

Item No.7E

Federal Lobbyist Services
December 6, 2022

4 4
4 •Assist in preparing and/or reviewing funding proposals or grant applications to fund City projects and interests.
•Conduct meetings with appropriate federal agencies, legislative staff, and elected officials to communicate City’s interests, concerns, needs, etc. •As necessary, attend hearings and provide testimony on behalf of the City.

Where appropriate, arrange opportunities for the City to participate in hearing testimonials or submission of comments.
•Coordinate meetings for City Councilmembers and City staff with appropriate federal agencies, legislative staff, and elected officials. •Meet periodically with legislative manager either in person or via conference call, as needed. Conduct an annual visit to City to meet with City Councilmembers and City staff.
•Provide an exceptional level of customer service in representing City interests to all federal elected officials, staff, and agencies.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

PREPARED BY: Mina Layba, Legislative Affairs Manager
Attachments:

Attachment #1: Van Scoyoc Associates, Inc. Agreement
CMO:\150-30\ml\CMO:H:Common/Council Items/2022/120622 Federal Lobbying Services.doc Item No.7E

1 Project Name:  Federal Lobbying Services

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF THOUSAND OAKS
AND
VAN SCOYOC AND ASSOCIATES, INC.

THIS AGREEMENT is made and entered into this 6th day of December 2022, by and between CITY OF THOUSAND OAKS, a municipal corporation ("City"), and Van Scoyoc and Associates, Inc. ("Consultant").

City and Consultant agree as follows:

1. RETENTION AS CONSULTANT
City hereby retains Consultant, and Consultant hereby accepts such engagement, to perform the services described in Section 2. Consultant warrants it has the qualifications, experience, and facilities to properly and timely perform said services.

2. DESCRIPTION OF SERVICES
The services to be performed by Consultant are as follows:

Professional services in conjunction with Federal Lobbying Services which shall generally include monitoring key federal legislation and funding opportunities to secure and maximize federal resources to implement City priorities, projects and interests as more particularly set forth in the Scope of Work, attached as Exhibit “A,” which is incorporated herein by reference. Deliverables shall include a monthly legislative report.

City shall perform the services defined in Exhibit “A.”

3. COMPENSATION AND PAYMENT
(a)Maximum and Rate. The total compensation payable to Consultant by City for the services under this Agreement SHALL NOT EXCEED the sum of $84,000 annually (herein "annual not to exceed amount"), and shall be earned on in a lump sum amount on a monthly basis. An additional $1,500 per year is allotted for travel and administrative expenses reimbursements as set forth under Schedule of Fees, attached as in Exhibit “B.”
(b)Payment. Consultant shall provide City with written verification of the actual compensation earned, to City's Project Manager in a monthly legislative report including expenses incurred. Invoices shall be made no more frequently than on a monthly basis, and describe the work performed. All payments shall be made within 30 days after City’s approval of the invoice.

ATTACHMENT #1
Item No.7E

2 4. CITY PROJECT MANAGER
The services to be performed by Consultant shall be accomplished under the general direction of, and coordinate with, City's "Project Manager", as that staff person is designated by City from time to time, and who presently is Mina M. Layba, Legislative Affairs Manager.

5. TERM, PROGRESS AND COMPLETION
The term of this Agreement is from the date first written above to December 31, 2025 unless term of this Agreement is extended or the Agreement is terminated as provided for herein.

City Manager or his or her designee shall have the authority to extend the term of this Agreement in writing no more than two separate times, for a period of one year each.

Extensions of time shall be memorialized by written amendment.

Consultant shall not commence work on the services to be performed under the Agreement until (i) Consultant furnishes proof of insurance as required by paragraph 9 below, and (ii) City’s Project Manager gives written authorization to proceed with the work.

All services shall be completed within the term of this Agreement.

6. OWNERSHIP OF DOCUMENTS
All drawings, designs, data, photographs, reports and other documentation (other than Consultant's drafts, notes and internal memorandum), including duplication of same prepared by Consultant in the performance of these services, are the property of City.

City shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when requested by City. City agrees to hold Consultant harmless from all damages, claims, expenses, and losses arising out of any reuse of the plans, specifications, graphics, brochures, reports, and other documentation for purposes other than those described in this Agreement, unless written authorization of Consultant is first obtained.

7. PERSONAL SERVICES/NO ASSIGNMENT/SUBCONTRACTS
This Agreement is for professional services, which are personal to City.

James Crum, Vice President is deemed to be especially experienced and is a key member of Consultant's firm, and shall be directly involved in performing, supervising or assisting in the performance of this work. This key person shall communicate with, and periodically report to, City on the progress of the work. Should said individual be removed from assisting in this contracted work for any reason, City may terminate this Agreement.

This Agreement is not assignable by Consultant without City's prior written consent.

Item No.7E

3 No part of the work described in this Agreement may be subcontracted out to other parties.

8. HOLD HARMLESS AND INDEMNITY
(a) Hold Harmless for Consultant's Damages. Consultant holds City, its elected officials, officers, agents, employees and volunteers, harmless from all of Consultant's claims, demands, lawsuits, judgments, damages, losses, injuries or liability to Consultant, to Consultant's employees, to Consultant’s contractors or subcontractors, or to the owners of Consultant's firm, which damages, losses, injuries or liability occur during the work or services required under this Agreement, or performance of any activity or work required under this Agreement.
(b) Defense and Indemnity of Third Party Claims/Liability. Consultant shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, agents, employees and volunteers from and against all liability including, but not limited to, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in the Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of City. Should conflict of interest principles preclude a single legal counsel from representing both City and Consultant, or should City otherwise find Consultant’s legal counsel unacceptable, then Consultant shall reimburse City its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay City any final judgment rendered against City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of Consultant’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

Consultant’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee.

However, without affecting the rights of City under any provision of this Agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of the Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City.

Item No.7E

4 (c) Nonwaiver. City does not waive, nor shall be deemed to have waived, any indemnity, defense or hold harmless rights under this section because of the acceptance by City, or the deposit with City, of any insurance certificates or policies described in Section 9.

9. MINIMUM SCOPE AND LIMIT OF INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, and any extension thereof, policies of insurance of the type and amounts described below and in a form that is satisfactory to the City.

Coverage shall be at least as broad as:
(a).Commercial General Liability (CGL): Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry General Liability insurance coverage at least as broad as Insurance Services form CG 00 01 in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate for bodily injury, personal and advertising injury and property damage, including without limitation, blanket contractual liability. (b).Automobile Liability: Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry Automobile Liability insurance coverage at least as broad as Insurance Services form CA 00 01 or the exact equivalent covering bodily injury and property damage for all activities of Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage of any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c).Worker’s Compensation: Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry workers’ compensation statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident for bodily injury or disease. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officials, officers, agents, employees and volunteers for all work performed by Consultant, its employees, agents and subcontractors. (d).Professional Errors and Omissions Insurance: Consultant shall, at Consultant’s sole cost and expense throughout the term of this Agreement, and any extensions thereof, carry professional errors and omissions coverage of no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate, with tail coverage for an extended reporting period of three (3) years.

If Consultant maintains higher limits than the minimum shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available Item No.7E

5 insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
City, its officials, officers, agents, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 10 01 and CG 20 37 10 01 if a later edition is used). The provision shall also apply to any excess liability policies. In addition, Consultant shall ensure that the automobile liability policy contains a provision covering City as an additional insured, and shall obtain an endorsement to that effect if it does not.

Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Umbrella or excess policies shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies. Coverage shall be “pay on behalf” with defense costs payable in addition to policy limits. There shall be no cross liability exclusion of claims or suits by one insured against the other. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and no-contributory basis for the benefit of City as required in written contract or agreement before City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

City’s Rights of Enforcement
In the event any policy of insurance required under this Agreement does not comply with these specifications or is cancelled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant, or City will withhold amounts sufficient to pay premium from Consultant’s payments. In the alternative, City may cancel this Agreement.

City’s Right to Revise Specifications
City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days advance Item No.7E

6 written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation.

Primary and Non-Contributory Coverage
For any claims related to this Agreement, Consultant's insurance coverage shall be primary insurance as respects City, its elected officials, officers, agents, employees and volunteers. Any insurance or self-insurance maintained by City, its officers, officials, employees or volunteers shall be excess of Consultant's insurance and shall not contribute with it and shall be at least as broad as CG 20 01 04 13.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. City may require Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with a current A.M. Best’s rating of no less than A:VII, (unless otherwise acceptable to the City).

Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its elected officials, officers, agents, employees or volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications - to waive their right of recovery prior to a loss. Consultant hereby waives his own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors. Copies of these waivers shall be submitted to City prior to commencement of work.

Claims Made Policies
If any of the required policies provided coverage on a claims-made basis:

Item No.7E

7 (a). The Retroactive Date must be shown and must be before the date of the Agreement or the beginning of contract work.
(b). Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work required under this Agreement.
(c). If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the Agreement effective date, Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

Verification of Coverage
Consultant shall provide City with copies of certificates (on City certificate form or an Accord form as modified per City direction) for all policies, with the appropriate named additional insured coverage and an endorsement that they are not subject to cancellation without 30 days prior written notice to City. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

10. RELATION OF THE PARTIES
a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

11. CORRECTIONS
Item No.7E

8 In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work that may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant or withheld from any funds due to Consultant hereunder.

12. TERMINATION BY CITY
City may terminate without cause any or all of the services agreed to be performed under this Agreement upon 30 calendar days’ written notice. If termination is for cause, no advance notice need be given. In the event of termination, Consultant shall have the right and obligation to immediately assemble work in progress for the purpose of closing out the job. All compensation for actual work performed and charges outstanding at the time of termination shall be payable by City to Consultant within 30 days following submission of a final statement by Consultant unless termination is for cause. In such event, Consultant shall be compensated only to the extent required by law.

13. ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE
The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services.

Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within 10 calendar days of the receipt of that check.

However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subcontractors, agents and consultants for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors, agents and consultants.

14. AUDIT OF RECORDS
Consultant shall maintain, in accordance with generally accepted accounting principles, complete and accurate records of all activities and operations relating to this Agreement. Records, including but not limited to, timecards, employment records, work progress reports, reimbursements, invoices, project records, proprietary data and information, as well as licensed software and any electronic records shall be kept for a period of four years beyond the termination of this Agreement. Consultant agrees that City, or its authorized representative, shall have the right to examine, audit, excerpt, copy or transcribe any of the records pertaining to this Agreement at any time during normal business hours. Consultant shall reimburse City for all reasonable costs of the audit, including travel time and auditor costs, should such audit reveal an overcharge of five (5) percent or more. Any overcharge will be considered a breach of this Agreement and could be cause for termination. The obligations of this section shall be explicitly Item No.7E

9 included in any subcontracts or other agreements entered into by Consultant with respect to this Agreement.

15. WAIVER; REMEDIES CUMULATIVE
Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand strict compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

16. CONFLICT OF INTEREST
Consultant is unaware of any City employee or official that has a financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Consultant shall not offer, encourage or accept any financial interest in Consultant's business by any City employee or official.

17. CONSTRUCTION OF LANGUAGE OF AGREEMENT
The provisions of this Agreement shall be construed as a whole according to its common meaning of purpose of providing a public benefit and not strictly for or against any party. It shall be construed consistent with the provisions hereof, in order to achieve the objectives and purposes of the parties. Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the feminine or neutral genders or vice versa.

18. MITIGATION OF DAMAGES
In all situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.

19. GOVERNING LAW
This Agreement, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws of the State of California. Should litigation occur, venue shall be in Superior Court of Ventura County.

Item No.7E

10 20. TAXPAYER IDENTIFICATION NUMBER
Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as most recently issued by the Internal Revenue Service.

21. NON-APPROPRIATION OF FUNDS
Payments due and payable to Consultant for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of City funds. In the event City has not appropriated sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover only those costs incurred up to the conclusion of the current fiscal year.

22. MODIFICATION/AMENDMENT OF AGREEMENT
Any amendment, modification, or variation of the terms or tasks of this Agreement shall be in writing and shall be effective only upon the mutual written approval by the City, and Consultant.

23. USE OF THE TERM “CITY”
Reference to “City” in this Agreement includes City Manager or any authorized representative acting on behalf of City.

24. PERMITS AND LICENSES
Consultant, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

25. CAPTIONS
The captions or headings in this Agreement are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the Agreement.

26. AUTHORIZATION
Each party has expressly authorized the execution of this Agreement on its behalf and bind said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint venturers, insurance carriers and any others who may claim through it to this Agreement.

27. ENTIRE AGREEMENT BETWEEN PARTIES
Item No.7E

11 Except for Consultant's proposals and submitted representations for obtaining this Agreement, this Agreement supersedes any other agreements, either oral or in writing, between the parties hereto with respect to the rendering of services, and contains all of the covenants and agreements between the parties with respect to said services.

28. PARTIAL INVALIDITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

29. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY: Attention: Mina Layba, Legislative Affairs Manager City Manager’s Department
City of Thousand Oaks
2100 E. Thousand Oaks Boulevard
Thousand Oaks, CA 91362
TO CONSULTANT: James Crum, VP
Van Scoyoc Associates
800 Maine Ave SW
Washington DC 20024

30. SIGNATURES
(a) Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument.
(b) Scanned Signatures. In the event that any signature is delivered by facsimile transmission or submitted electronically as a scanned image (i.e. files with .pdf, .tiff or .jpeg extensions), such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or scanned signature page were an original thereof. (c) Digital/Electronic Signatures. This Agreement may be executed through the use of digital or electronic signatures provided they meet the requirements of the Item No.7E

12 Electronic Signatures in Global and National Commerce (ESIGN) Act and the California Uniform Electronic Transactions Act (UETA) and are produced using a City-approved method. The presence of an electronic signature on this document shall be construed as the parties’ consent to do business electronically.

In concurrence and witness whereof, this Agreement has been executed by the parties effective on the date and year first above written.

CONSULTANT
By: H. Stewart Van Scoyoc
Title: President/CEO
By: James Crum
Title: Vice President

CITY OF THOUSAND OAKS
___________________________
Bob Engler, Mayor
ATTEST:
_____________________________
Laura B. Maguire, Acting City Clerk
APPROVED AS TO ADMINISTRATION:
___________________________
Andrew P. Powers, City Manager
Item No.7E

13 APPROVED BY DEPARTMENT HEAD:
___________________________
Ingrid Hardy, Assistant City Manager
APPROVED AS TO FORM:

Office of the City Attorney
___________________________
By: Tracy Noonan, City Attorney
CMO:\150-30\ml\CMO:H:Common/Council Items/2022/120622 Federal Lobbyist Agreement.doc Item No.7E

14 Exhibit A

SCOPE OF WORK
Consultant shall complete the following tasks in conjunction with providing Federal Lobbying Services. These tasks will be memorialized in a monthly legislative report:

1. Monitor, review and advise City of federal legislation, federal budget impacts, and issues which may affect the City through analysis via written or electronic notices, updates or reports while providing recommendations for advocacy.

2. Assist in preparing and/or reviewing written correspondence, materials and presentations for advocacy.

3. Assist in the development, proposal, and sponsorship of federal bills/amendments needed to further the City’s goals and priorities.

4. Work with federal legislative staff and members to advocate passage of said bills and/or amendments to bills.

5. Be proactive in monitoring and identifying federal funding opportunities such as legislation, federal appropriations process, Community Project Requests aka earmarks and grants to fund City’s annual “Legislative Funding Priorities,” “Projects for Federal Grants,” and “City Council Goals,” plus any additional projects and programs as identified by the City.

6. Assist in preparing and/or reviewing funding proposals or grant applications to fund City projects and interests.

7. Conduct meetings with appropriate federal agencies, legislative staff, and elected officials to communicate City’s interests, concerns, needs, etc.

8. Attend hearings as necessary and provide testimony on behalf of the City. Where appropriate, arrange opportunities for the City to participate in hearing testimonials or submission of comments.

9. Coordinate meetings for City Councilmembers and City staff with appropriate federal agencies, legislative staff, and elected officials.

10. Meet regularly with legislative manager either in person or via conference call.

Conduct an annual visit to City to meet with City Councilmembers and City staff.

11. Provide an exceptional level of customer service in representing City interests to all federal elected officials, staff, and agencies.

Item No.7E

15 Exhibit B

SCHEDULE OF FEES

1. Total annual compensation due under contract is $84,000. Payments shall be made monthly at a rate of $7,000.

2. Consultant is allotted $1,500 annually for travel to the City and for administrative expenses.

3. The total cost for the three-year contract plus two optional extensions shall not exceed, $427,500.

Item No.7E

TO:Andrew P. Powers, City Manager
FROM:Clifford G. Finley, Public Works Director
DATE:December 6, 2022
SUBJECT: Public Transportation Agency Safety Plan Update RECOMMENDATION:

1. Adopt resolution acknowledging annual review and update of the City of Thousand Oaks Transit Public Transportation Agency Safety Plan.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

FINANCIAL IMPACT:

No Additional Funding Requested. Direct and indirect costs of preparing the Plan and resolution are included in the Adopted FY 2022-23 Transportation Operating Budget.

BACKGROUND:

Thousand Oaks Transit (TOT) receives annual funding from the Federal Transportation Administration (FTA) to support public transit. In 2018, FTA published Public Transportation Agency Safety Plan (PTASP) Regulation 49 C.F.R. Part 673, requiring agencies to prepare and certify a PTASP by July 20, 2020, which was later extended to December 31, 2020. Small transit agencies like TOT were permitted to use a Caltrans supplied template to develop their Plan. Subsequent PTASP Plans and Resolutions require annual approval and City Council adoption no later than July 1 of each year. City Council adopted the City’s first PTASP on October 27, 2020 and approved annual updates in June 2021 and June 2022.

In early 2022, FTA issued a notification informing agencies that the Bipartisan Infrastructure Investment and Jobs Act amended the FTA’s safety program by adding additional requirements to the PTASP, and also tasked safety committees with developing the following items:

1. Strategies to minimize the exposure of the public, personnel, and property to hazards and unsafe conditions.

Item No.7F

Public Transportation Agency Safety Plan Update
December 6, 2022

4 4
5 2. A risk reduction program for fatalities, injuries, and vehicle breakdowns (note:

TOT has not experienced a fatality in over 40 years of service; and has averaged less than one injury incident during each FTA reporting period).

3. Infectious disease mitigation strategies based on Centers for Disease Control and Prevention (CDC) and state guidelines.

4. Ongoing safety and de-escalation training for operations staff, maintenance staff, and personnel directly responsible for safety.

DISCUSSION/ANALYSIS:

The requirements of the Bipartisan Infrastructure Law amending the FTA safety program at 49 U.S.C. §5329(d) that apply to TOT are as follows:

A. Formation of a PTASP Safety Committee by July 31, 2022. TOT formed a PTASP Safety Committee comprised of management and frontline representatives from the City and MV Transportation, Inc., the City’s contract transit operator, and held its first meeting on July 21, 2022. The committee will continue to meet monthly as required by the regulations.

B. The PTASP Safety Committee is required to perform an annual review of the adopted PTASP document and recommend revisions to the PTASP Accountable Executive, which for TOT is defined as the City’s Public Works Director. The first annual review of the newly formed Safety Committee is required to be completed by December 31, 2022.

C. The required annual review by the PTASP Safety Committee was approved on October 20, 2022, and on October 31, 2022, was forwarded to, the Public Works Director.

D. The PTASP must include strategies to minimize exposure of the public, personnel, or property to infectious diseases. The October 20, 2022, PTASP Safety Committee’s submitted update includes revisions and incorporates consistency with CDC, State health authority, and local health agencies to mitigate the exposure to infectious diseases.

The Accountable Executive (Public Works Director) has reviewed and approved the revisions recommended in the proposed October 20, 2022, updated PTASP Plan. An annual resolution acknowledging updates and review of the Plan is required. Staff recommends adopting the FY 2022-23 resolution acknowledging the PTASP annual update and review (Attachment #1). A copy of the City’s updated PTASP is attached to the Resolution as Exhibit A.

Item No.7F

Public Transportation Agency Safety Plan Update
December 6, 2022

4 4
5 COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

B. Provide municipal government leadership which is open and responsive to residents, and is characterized by ethical behavior, stability, promoting public trust, transparency, confidence in the future, and cooperative interaction among civic leaders, residents, business representatives, and staff, while recognizing and respecting legitimate differences of opinion on critical issues facing the City.

D. Maintain strong commitment to public safety (including Police, Fire, Emergency Medical Services, and Emergency Management) to ensure City remains one of the safest Cities in the United States with a population over 100,000.

PREPARED BY: Nancy Arrieta, Associate Analyst
Tyler Nestved, Assistant Transit Planner
Attachments:

Attachment #1 – Resolution Adopting 2023 Thousand Oaks Transit Public Agency Safety Plan and updated PTASP
DPW: 940-10\na\tn\ev\Council\2022\ PTASP Update staff report.docx Item No.7F

ATTACHMENT #1
DPW: 940-10\na\tn\ev\Council\2022\ PTASP Update Att 1.docx


RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF THOUSAND OAKS TO ACKNOWLEDGE

AND APPROVE THE ANNUAL REVIEW AND

UPDATE OF THE CITY OF THOUSAND OAKS

TRANSIT PUBLIC TRANSPORTATION AGENCY

SAFETY PLAN

WHEREAS, the City of Thousand Oaks and the City of Thousand Oaks Transit (TOT) have safety as a core value of the agency; and

WHEREAS, Title 49, Code of Federal Regulations (CFR), Subtitle B, Chapter VI, Part 673, Public Transportation Agency Safety Plan (PTASP) requires that an agency PTASP be approved and certified by its governing board; and

WHEREAS, Title 49, CFR, Subtitle B, Chapter VI, Part 674, State Agency Oversight, requires the California Public Utilities Commission (CPUC), which is the State Transit Safety Oversight Agency, to ensure the transit agency has a PTASP compliant with 49 CFR Part 673 adopted by the governing board; and

WHEREAS, TOT’s PTASP is in compliance with 49 CFR Parts 673 and 674; and

WHEREAS, the TOT PTASP sets forth a sufficiently explicit process for safety risk management, with adequate means of mitigation for the City of Thousand Oaks public transit system; and includes a process and timeline for annual reviewing and updating the plan; includes a safety training program for City employees; identifies the Accountable Executive, who presently is Clifford G.

Finley, identifies the Chief Safety Officer, who reports directly to the Accountable Executive, who presently is Michael Houser; includes adequate methods to support the execution of the PTASP by all officers, officials, employees, agents, volunteers, and contractors of the transit agency; and sufficiently addresses other requirements of 49 CFR Part 673; and

WHEREAS, on June 14, 2022, City Council adopted Resolution No. 2022- 026 acknowledging annual review and update of the City of Thousand Oaks PTASP: and

WHEREAS, the 2022 Bipartisan Infrastructure Law establishes additional PTASP requirements: and

WHEREAS, FTA §5329(d)(1)(B) requires each recipient serving an urbanized area with a population of fewer than 200,000, to form a labor/management safety committee no later than July 31, 2022, and an agency

Item No.7F

DPW: 940-10\na\tn\ev\Council\2022\ PTASP Update Att 1.docx



safety plan update incorporating new requirements be developed in cooperation with management and frontline employee representatives, and approved by City Council no later than December 31, 2022; and

WHEREAS, frontline and management employees formed a safety committee and developed the updated PTASP set forth in Exhibit A to this Resolution; and
WHEREAS, the PTASP requires annual review and adoption of a new resolution.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Thousand Oaks hereby approves the annual review of the City of Thousand Oaks Transit Public Transportation Agency Safety Plan set forth in full in Exhibit A to this Resolution.

BE IT FURTHER RESOLVED that insofar as the provisions of any ordinance, Resolution, document, or previous action, of the Board, the City Manager, or the Accountable Executive, are inconsistent with the provisions of this Resolution, or any policy adopted by this Resolution, this Resolution and City Council policies adopted herein shall control.

PASSED AND ADOPTED at the regular meeting of the Thousand Oaks City Council this 6th day of December 2022, by the following vote:

Ayes:

Noes:

Absent:

________________
B o b E n g l e r , M a y o r
City of Thousand Oaks, California
ATTEST/CERTIFY:

Laura B. Maguire, Acting City Clerk

Date Attested: _________________

APPROVED AS TO FORM:

Office of the City Attorney

Tracy Friedl, Assistant City Attorney
Item No.7F

DPW: 940-10\na\tn\ev\Council\2022\ PTASP Update Att 1.docx



APPROVED AS TO ADMINISTRATION:

Andrew P. Powers, City Manager

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

Item No.7F

TO: Clifford G. Finley, Public Works Director
FROM: Tyler Nestved, Assistant Transit Planner
DATE: October 31, 2022
SUBJECT: Public Transit Agency Safety Plan (PTASP) – Proposed Safety Committee Revisions
In order to receive and use Federal Transportation Administration (FTA) funding for the City of Thousand Oaks Transit (TOT) program, the FTA requires a Public Transit Agency Safety Plan (PTASP) to be prepared and updated annually. On November 15, 2021, the Bipartisan Infrastructure Law was signed into law and am ends the FTA’s safety program at 49 U.S.C. §5329(d) by adding to the existing PTASP r equirements. The additional requirements that apply to TOT are as follows:
x Formation of a PTASP Safety Committee by July 31, 2022. o TOT formed a PTASP Safety Committee and held our first meeting on July 21, 2022 and continues to meet monthly as is required by the regulations. x The PTASP Safety Committee is required to perform an annual review of the adopted PTASP document and recommend revisions to the PTASP Accountable Executive, which for our agency is the Public Works Director. The required annual review is required to be adopted by December 31, 2022.
x The PTASP must include strategies to minimize exposure of the public, personnel, or property to infectious diseases.

On October 20, 2022, the PTASP Safety Committee reviewed and approved the attached PTASP document, Exhibit A, which includes revisions to Section 6 and incorporates consistency with Centers for Disease Control and Prevention (CDC), State health authority, and local health agencies to mitigate the exposure to infectious diseases. No other revisions are recommended at this time.

In order for TOT to remain compliant with the FTA’s requirements the PTASP Safety Committee recommends the Accountable Executive accept the revisions recommended in the attached October 20, 2022 PTASP docu ment. The revised PTASP will need to be approved by City Council before the December 31, 2022, deadline. This item is currently scheduled for the December 6, 2022 meeting.

Tyler Nestved, Assistant Transit Planner
Attachment: Exhibit A Public Transportation Agency Safety Plan (PTASP) H:\COMMON\TRANSIT\PTASP\2022 Update\2022.10.22 Revision\Memo - 10.22.2022 PTASP Update.docx scheduled for the Dec
TyTyyTyTyTyTyTyTyyTyTyTyTyTyTyTTyTyTyTyyyTyTyTyTyTyTyTTyTT ler Nestved, Assista (;+,%,7$
Item No.7F

DPW: 940-10\na\Council\2022\061422\Annual PTASP 2022

City of Thousand Oaks
Public Works Department
2100 Thousand Oaks Boulevard
Thousand Oaks, CA 91362
Public Transportation Agency Safety Plan
October 27, 2020
Updated October 20, 2022
Clifford G. Finley, PE
Public Works Director
Item No.7F

 
  
DPW: 940-10\na\Council\2022\061422\Annual PTASP 2022


Plan Development, Approval, and Updates

Name of Persons Who
Drafted this Plan
Tyler Nestved, Assistant Planner
Signature by the
Accountable Executive

Date of Signature:

Clifford G. Finley
Public Works Director

Approval by City Council Resolution Number: 2022-026 Date of Resolutio n A Resolution Acknowledging the
Annual Review and Update of the City
of Thousand Oaks Public Transit
Agency Safety Plan
12/06/2022
Version Number and Updates
Record the history of successive versions of this plan.

Version
Number
Section/Pages
Affected
Reason for Change Date
Issued
1 New document. 10/27/2020
1 New Resolution Number for Annual
Review
05/12/2021
2 Appendix III
and Page 8
Annual review with update of MV
Transportation System Safety Program
Plan and extension of date to provide
VRM per failure targets. New
Resolution Number for Annual Review.
06/14/2022
3 Section 6 Annual review, including PTASP Safety
Committee revisions. New Resolution
Number for Annual Review.
10/20/2022

Annual review and update of the Public Transportation Agency Safety Plan This plan shall be reviewed annually by the Accountable Executive and the Chief Safety Officer and approved annually by City Council by July 1 of each year. The Accountable Executive shall review and approve any changes, signing the ASP and then forwarding to City Council for review and approval.

10/31/22
Item No.7F

 
  
DPW: 940-10\na\Council\2022\061422\Annual PTASP 2022



Contents
Definitions....................................................................................................................................................3 Section 1 - Transit Agency Information.............................................................................................5

1.1 - Accountable Executive..................................................................................................................5

1.2 - Chief Safety Officer........................................................................................................................5 Section 2 - Plan Development, Approval, and Updates.................................................................5

2.1 - Drafting the Plan.............................................................................................................................6

2.2 - Signature by the Accountable Executive and Approval by City Council.........................6

2.3 - Certification of Compliance..........................................................................................................6 Section 3 Safety Performance Targets (SPTs).................................................................................7

3.1 - Target Development.......................................................................................................................7 Section 4 - Overview of the Agency’s Safety Management Systems (SMS)............................7 Section 5 - Safety Management Policy...............................................................................................8

5.1 - Safety Management Policy Statement.......................................................................................8

5.2 - Safety Management Policy Communication............................................................................9

5.3 - Employee Safety Reporting Program........................................................................................9

5.4 - SMS Authorities, Accountabilities, and Responsibilities...................................................10 Subsection 5.4.1 Accountable Executive.............................................................................................10

5.4.2 - Chief Safety Officer...................................................................................................................11

5.4.3 - Agency Leadership and Executive Management..............................................................12

5.4.4 - Key Staff.......................................................................................................................................12 Section 6 Safety Risk Management (SRM)......................................................................................13

6.1 - Safety Hazard Identification.......................................................................................................13

6.2 - Safety Risk Assessment.............................................................................................................14

6.3 - Safety Risk Mitigation..................................................................................................................16 Section 7 - Safety Assurance..............................................................................................................16

7.1 - Safety Performance Monitoring and Measurement.............................................................17 Section 8 Safety Promotion.................................................................................................................18

8.1 - Safety Communication................................................................................................................18

Item No.7F

 
  
DPW: 940-10\na\Council\2022\061422\Annual PTASP 2022