Meeting
City Council
REGULAR MEETING
Tuesday, January 10, 2023, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are recommended
.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings
).
If you would like to submit a written comment, please complete the online Comment Form
. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference.
If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form
. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours of the meeting.
Kevin
McNamee
, Mayor
Al Adam
, Mayor Pro Tem
Bob
Engler
, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Jaime Boscarino, Finance Dir./City Treasurer
Kelvin Parker, Community Development Director
Clifford G. Finley, Public Works Director
Laura B. Maguire, City Clerk
Tim Giles, Human Resources Director
Jonathan Serret, Cultural Affairs Director
Jennifer Patterson, Library Services Director
Jim Friedl, General Manager, CRPD
Alexandra South, Strategic Communications/Public Affairs Dir.
Jeff Shea, Fire Chief
Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org
. Televised City Council Meetings are re-broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT
:
To provide your comments to the City Councilmembers
please submit comments via the online
Comment Form
. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online
Speaker Form
(you will be asked to provide an email address and telephone number).
Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting.
If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected]
or call (805) 449-2151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at [email protected]
. N
otification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a [email protected]
.
Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website .
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Business Recognition Program Recipient
B.
American Public Works Association Re-Accreditation
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
7. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify
December 7, 2022, December 14, 2022, December 21, 2022, December 28, 2022, and January 4, 2023 ; approve January 11, 2023, and January 18, 2022, subject to review and ratification B.
Minutes of City Council meetings of December 6, 2022, and December 13, 2022 RECOMMENDATION:
Approve
Draft Minutes_20221206
Draft Minutes_20221213
C.
Printing, Inserting, and Mailing Services
RECOMMENDATION:
1. Approve Agreement with InfoSend, Inc. of Long Beach, CA, for Printing, Inserting, and Mailing services, effective January 10, 2023, for a period of three years with the option for two (2), one-year extensions by amendment beginning April 1, 2023 following the completion of the development phase. The agreement not-to-exceed amount for cost of services including mailing materials and postage is $1,175,000, plus $150,000 for extra services to accommodate additional mass mailings as needed.
2. Authorize expenditure in the total amount of $20,900 as follows: $4,900 from A/C #001-3320-612-3113 (Supplies and Equipment, Stationary/Envelopes) and $16,000 from A/C #001-3320-612-3700 (Management and Support, Postage/Shipping).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 Agreement with Infosend
D.
Woolsey Fire Landscape Restoration – La Granada Reservoir Site (MI 2593) RECOMMENDATION:
1. Authorize staff to advertise landscape restoration at La Granada Reservoir Site (MI 2593) for construction bids.
2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
Staff Report
Attachment 1 Vicinity and Location Maps
E.
Development Impact Fees: Annual Review of Accounts as of June 30, 2022 RECOMMENDATION:
1. Receive and file report.
2. Find that this action is not a project as defined under section 15378(b)(5) of the California Environmental Quality Act Guidelines.
Staff Report
Attachments 1 and 2 - Development Impact Fees and Development Impact Fees Detail F.
Annual Appointment of City Treasurer and Adoption of Investment Policy RECOMMENDATION:
1. Adopt resolution reconfirming Jaime Boscarino as City Treasurer until January 31, 2024 and updating City’s Investment Policy.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 Redline Investment Policy
Attachment 2 Resolution
G.
Thousand Oaks Plan to Assist School Sites Annual Project List RECOMMENDATION:
1. Approve Thousand Oaks Plan to Assist School Sites (TOPASS) Annual Project List for Fiscal Year 2022-23 totaling $727,683 submitted by Conejo Valley Unified School District (CVUSD).
2. Find that this action is not a project as defined under section 15378(b)(5) of the California Environmental Quality Act Guidelines.
Staff Report
Attachments 1 and 2 - FY 2022-23 TOPASS Project List and FY 2021-22 Annual Compliance Report H.
Westlake Boulevard (CI 5590) and Erbes Road (CI 5655) Flood Mitigation Projects RECOMMENDATION:
1. Approve Professional Services Agreement with NextGen Engineering, Inc. (Tucson, AZ) in the amount not-to-exceed $170,616, plus extra services of $17,100 for engineering and design of the Westlake Boulevard Flood Mitigation Project (CI 5590), with a term ending June 30, 2024.
2. Approve Professional Services Agreement with NextGen Engineering, Inc. (Tucson, AZ) in an amount not-to-exceed $138,240, plus extra services of $13,800 for engineering and design of the Erbes Road Flood Mitigation Project (CI 5655), with a term ending June 30, 2024.
3. Authorize acceptance of Hazard Mitigation Grant Program (HMGP) grant from Federal Emergency Management Administration, in the amount of $1,170,000 for the design and construction phases of the Westlake Boulevard Flood Mitigation Project (CI 5590).
4. Authorize acceptance of Hazard Mitigation Grant Program grant from Federal Emergency Management Administration, in the amount of $647,250, for the design and construction phases of the Erbes Road Flood Mitigation Project (CI 5655).
5. Authorize expenditure in the amount of $192,716 ($170,616 Agreement, plus extra services of $17,100, and $5,000 City Furnished Materials and Supplies) as follows: $127,962 from A/C #183-5210-631-8300 (CI 5590, Westlake Boulevard Flood Mitigation) and $64,754 from A/C #001-5210-631-8300 (CI 5590, Westlake Boulevard Flood Mitigation).
6. Authorize expenditure in the amount of $157,100 ($138,240 Agreement, plus extra services of $13,860, and $5,000 City Furnished Materials and Supplies) as follows: $103,680 from A/C #183-5310-631-8300 (CI 5655, Erbes Road Flood Mitigation) and $53,420 from A/C #001-5310-631-8300 (CI 5655, Erbes Road Flood Mitigation).
7. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachments 1and 2 - Vicinity and Location Maps
Attachment 3 Agreement with NextGen Engineering Inc
Attachment 4 Agreement with NextGen Engineering Inc
I.
Financial Reports for Fiscal Year Ended June 30, 2022
RECOMMENDATION:
1. Receive and file financial reports.
2. Find that this action is not a project as defined under section 15378(b)(5) of the California Environmental Quality Act Guidelines.
Staff Report
Attachments 1-4 Financial Reports
J.
Lease Agreement between City and County of Ventura
RECOMMENDATION:
1. Approve Civic Arts Plaza Suite E Lease Agreement with County of Ventura for the term of February 1, 2023 through December 31, 2026.
2. Approve budget appropriation and authorize revenue increase in the amount of $14,150 in FY 2022-23 to A/C #001-0000-471-9900 (Rental of City Facilities/Rental Revenues).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 Lease Agreement with County of Ventura
K.
ORDINANCE FOR SECOND READING
ORDINANCE REPEALING SECTIONS 6-6.302 AND 6-6.303 OF THOUSAND OAKS MUNICIPAL CODE AND ADDING CHAPTER 7 TO TITLE 6 OF THOUSAND OAKS MUNICIPAL CODE RESTRICTING USE AND DISTRIBUTION OF SINGLE-USE FOODWARE ACCESSORIES AND STANDARD CONDIMENTS (Introduced 12/6/22; 5-0) ORD. NO. 1708-NS
RECOMMENDATION:
Adopt
Ordinance of Single-Use Food Ware Accessories and Standard Condiments
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A.
Community Development Department Update
RECOMMENDATION:
Receive verbal report.
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS:
A.
Proposed 2023 City Councilmember Committee Assignments
RECOMMENDATION:
Approve proposed 2023 City Councilmember Committee Assignments and find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 2023 Council Committee Assignments
14. CITY MANAGER:
A.
Announcements and upcoming issues
15. CLOSED SESSION: None
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn to Regular Meeting January 24, 2023.
Agenda Post Date/Time: Jan 5, 2023, 5:00P.M.
CCD:610-40\h:\common\agenda\2023\01-10-23.docx